HomeMy WebLinkAbout11/17/2020 MINSEA-UMONT
MINUTES OF THE CITY OF BEAUMONT
COUNCIL MEETING
W.L. Pate, Jr., At -Large BECKY AMES, MAYOR Randy Feldschau, Mayor Pro Tern
Taylor Neild, Ward I CITY COUNCIL MEETING Michael Getz, Ward II
Audwin Samuel, Ward III NOVEMBER 17, 2020 Robin Mouton, Ward IV
Tyrone Cooper, City Attorney Kyle Hayes, City Manager Tina Broussard, City Clerk
The City Council of the City of Beaumont, Texas, met in a regular session in strict compliance with
the Texas Open Meetings Act, Texas Government Code, Chapter 551 on November 17, 2020, at
the City Hall Council Chambers, 801 Main Street, Beaumont, Texas, at 1:30 p.m. to consider the
following:
OPENING
* Invocation Pledge of Allegiance Roll Call
* Presentation and Recognition
* Public Comment: Persons may speak on scheduled agenda items 1-4/Consent Agenda
* Consent Agenda
Mayor Ames called the council meeting to order at 1:30 p.m.
Monsignor William Manager with Saint Anne Catholic Church gave the invocation. MayorAmes led
the Pledge of Allegiance. Roll call was made by Tina Broussard, City Clerk.
Present at the meeting were MayorAmes, Mayor Pro Tern Feldschau, Councilmembers Neild, Getz,
Pate (arrived at 2:04 p.m.) and Samuel. Absent: Councilmember Mouton and Tyrone Cooper, City
Attorney. Also present were Kyle Hayes, City Manager; Sharae Reed, 1 st Assistant City Attorney;
Tina Broussard, City Clerk.
Proclamations, Presentation, Recognitions
None
Public Comment: Persons may speak on scheduled agenda items 1-4/Consent Agenda
None
CONSENT AGENDA
* Approval of minutes — November 3, 2020
Confirmation of board and commission member appointments
Minutes — November 17, 2020
Bobby Beaver would fill the unexpired term of Andy Bogan on the Convention and Tourism Advisory
Board. The term would commence November 17, 2020 and expire September 30, 2021 (Mayor Pro
Tern Randy Feldschau) — Resolution 20-247
Christina Crawford would fill the unexpired term of Marie Broussard as the Beaumont Heritage
Society's Representative on the Historic Landmark Commission. The term would commence
November 17, 2020 and expire September 30, 2021 (Mayor Becky Ames) — Resolution 20-248
A) Authorize the City Manager to apply for and accept an Airport Project Participation
Agreement (APPA) Grant from the Texas Department of Transportation (TxDOT) Aviation
Division — Resolution 20-249
B) Authorize the City Manager to execute Change Order No. 1 to the contract with King
Solutions Services, LLC — Resolution 20-250
C) Approve contracts to provide lubricants for use in City vehicles and equipment— Resolution
20-251
Mayor Pro Tern Feldschau moved to approve the Consent Agenda. Councilmember Samuel,
seconded the motion.
AYES: MAYOR AMES, MAYOR PRO TEM FELDSCHAU, COUNCILMEMBERS NEILD, GETZ
AND SAMUEL
NAYS: NONE
MOTION PASSED
GENERAL BUSINESS
Consider a resolution authorizing the lease of 22 vehicles from Enterprise FM Trust.
In September of 2016, City Council approved an equity lease agreement with Enterprise FM
Trust (EFM) through Resolution No. 16-187. The contract was awarded by the City to EFM
by utilizing the TIPS USA cooperative contract #2072816.
The City of Beaumont's fleet includes over400 vehicles that are lightweight or medium sized
vehicles. These vehicles range in age from new to more than 20 years old, with an average
age of eight (8) years. Each year during the budget process, all fleet vehicles are looked at
for age, mileage, maintenance and repair cost, and priority in providing city services to
determine if they need to be replaced.
EFM's fleet management program provides a solution to this problem of aging vehicles
through equity leases and resale. The equity lease is typically for a term of five years. At the
end of the lease term the City can either purchase the vehicle for the residual value or can
have EFM sell the vehicle through auction whereby the City receives the net proceeds. At
that time the City can either keep the proceeds or use them to put another new vehicle under
lease. The advantages to this program include the creation of a replacement cycle for city
vehicles, reduced maintenance costs, higher resale return through a broad and well
established resale network and more properly matched vehicles to the needs of the
operation. There are no wear and tear penalties or mileage restrictions built into the lease.
Minutes — November 17, 2020
Seventeen (17) vehicles have been identified to be replaced through an equity lease
pursuant to the master agreement approved by Council in September of 2016. The average
age is 10 years with models ranging from 2000-2014. The vehicles were identified based on
mileage, age, maintenance costs and availability of parts. In addition, five (5) vehicles will be
added through this equity lease. The 22 vehicles will be new vehicles ordered by EFM who
has leveraged government discounts with all manufacturers.
The Texas Local Government Code Chapter 791 allows a governmental agency to enter a
joint purchasing agreement. The City entered this lease agreementwith EFM through Region
VIII Education Services Center, The Interlocal Purchasing System or TIPS which awarded a
competitively bid contract.
The estimated annual payments include $47,969 from the Capital Reserve Fund, $5,002
from the Solid Waste Fund, $68,522 from the Water Fund, and $10,026 from the Airport
Fund.
Approval of the resolution.
Councilmember Neild moved to APPROVE A RESOLUTION THAT THE CITY MANAGER BE AND HE IS
HEREBY AUTHORIZED TO LEASE TWENTY-TWO (22) VEHICLES FOR USE BY VARIOUS CITY
DEPARTMENTS PURSUANT TO THE EXISTING MASTER EQUITY LEASE AGREEMENT AS AMENDED
BETWEEN THE CITY OF BEAUMONT AND ENTERPRISE FM TRUST. Councilmember Getz seconded
the motion.
AYES: MAYOR AMES, MAYOR PRO TEM FELDSCHAU, COUNCILMEMBERS NEILD, GETZ
AND SAMUEL
NAYS: NONE
MOTION PASSED
Resolution 20-252
2. Consider a request for the conveyance and dedication of private streets and infrastructure in
the Oak Trace Subdivision to the City of Beaumont.
Bernadette Toups, President of the Oak Trace Homeowners Association, has requested that
the City of Beaumont accept maintenance of the private street known as Oak Trace, and
infrastructure. In 2017, the City adopted a process for the conversion of private streets and
other infrastructure to public ownership and maintenance.
At a Joint Public Hearing held on February 17, 2020, the Planning Commission
recommended 7:0 to approve a proposed Ratification for the conveyance and dedication of
private streets and infrastructure to the City of Beaumont once completed with the following
condition:
Approval of conveyance document by City Council.
The conveyance document has now been signed by the Association Members/Lot Owners
and is ready for consideration.
Minutes — November 17, 2020
Approval of the Ratification.
COuncilmember Getz moved t0 APPROVE A RESOLUTION THAT THE CITY COUNCIL APPROVES THE
REQUEST TO CONVERT THE PRIVATE STREETS AND OTHER INFRASTRUCTURE FOR OAK TRACE
SUBDIVISION TO PUBLIC OWNERSHIP SUBJECT TO SATISFYING THE APPROVAL OF THE CONVEYANCE
DOCUMENT BY CITY COUNCIL. Mayor Pro Tern Feldschau seconded the motion.
AYES: MAYOR AMES, MAYOR PRO TEM FELDSCHAU, COUNCILMEMBERS NEILD, GETZ
AND SAMUEL
NAYS: NONE
MOTION PASSED
Resolution 20-253
3. Consider approving a Substantial Amendment to the Consolidated Grant Program's 2020
Action Plan to include Community Development Block Grant reallocated funds forthe Public
Facilities and Improvements line item and consider approving a resolution adopting the
amended Consolidated Grant Program's 2020 Action Plan.
Planning & Community Development staff has provided an opportunity to receive public
comments on the process, as well as the proposed amendment to the 2020 Annual Action
Plan.
The revised budget reflects the actual allocations of the CDBG/ HOME grant award,
estimated Program Income, as well as a reallocated amount of $853,013. This proposed
reallocation is comprised of un-obligated funds from years prior to 2015 as well as the funds
remaining from the Small Business Revolving Loan Program. These additional funds would
be used to rehabilitate Bob Street from Sarah Street to Virginia, Ector Street from Harriot to
the south end of Campus Street, and Goliad Street from College Street to Washington
Boulevard, as discussed during the recent City Council Work Session. In addition, the City
recently received notice from HUD that the original CDBG and HOME allocation amounts
were not correct. The 2020 allocation for CDBG has been reduced by $229 and the HOME
allocation has been reduced by $102. These minor changes have been reflected in the
proposed budget. This proposed amendment would result in a total budget of $2,314,433 in
CDBG funds and $476,920 in HOME funding. Due to the overall degree of change to the
Action Plan, the City must submit a substantial amendment to its 2020 CDBG Annual Action
Plan to include the aforementioned activity proposed for the CDBG funds.
Funds will come from the U. S. Department of Housing and Urban Development (HUD)
Community Development Block Grant Funds.
Approval of the resolution.
COuncilmember Neild moved t0 APPROVED A RESOLUTION THAT THE CITY COUNCIL HEREBY
ADOPTS AN AMENDED HUD CONSOLIDATE GRANT PROGRAM's 2020 ANNUAL ACTION PLAN, TO
AMEND THE BUDGET OF THE 2020 ACTION PLAN TO INCLUDE $853,013.00 IN THE CDBG PUBLIC
FACILITY AND IMPROVEMENT STREET REPAIR PROGRAM FUNDING, THEREBY RESULTING IN A NEW
2020 ACTION PLAN IN THE AMOUNT OF $853,013.00 IN PUBLIC FACILITY -STREET REPAIR FUNDING,
$1,361,420.00 IN COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) ENTITLEMENT FUNDING AND
Minutes — November 17, 2020
$100,000.00 IN PROGRAM INCOME FUNDING FOR A TOTAL CDBG BUDGET OF $2,314,433.00 AND A
TOTAL BUDGET OF $4767920.00 IN HOME FUNDING. Councilmember Samuel seconded the
motion.
AYES: MAYOR AMES, MAYOR PRO TEM FELDSCHAU, COUNCILMEMBERS NEILD, GETZ
AND SAMUEL
NAYS: NONE
MOTION PASSED
Resolution 20-254
4. The City's health insurance plans are self -insured as opposed to fully funded plans to reduce
health related costs to the City. However, to protect the City from large health claims by any
one individual, it is recommended that stop loss coverage is purchased to cover claims that
exceed $225,000.
Towards the end of each calendar year,.the City's benefits consultant (Holmes Murphy)
gathers the claims history of that year and solicits quotes from the market and negotiates the
most favorable terms for the City. This year multiple carriers were contacted, and three
quotes were received. Voya Financial responded with a quote of $1,233,313 which is about
an 8.3% increase over last year's quote. While this is not the lowest quote, it is the best
value when you model for projected claims given the structure of the deductible options.
PartnerER America currently holds the contract.
Funds will come from the Employee Benefits Fund.
Approval of the resolution.
Mayor Pro Tern Feldschau moved to APPROVE A RESOLUTION THAT THE CITY MANAGER BE AND
HE IS HEREBY AUTHORIZED TO EXECUTE AN ANNUAL CONTRACT FOR THE PURCHASE OF STOP LOSS
INSURANCE WITH VOYA FINANCIAL, OF NEW YORK, NEW YORK, IN THE AMOUNT OF $1,233,313.00
FOR USE IN THE EMPLOYEE BENEFITS FUNDS. Councilmember Neild seconded the motion.
AYES: MAYOR AMES, MAYOR PRO TEM FELDSCHAU, COUNCILMEMBERS NEILD, GETZ
AND SAMUEL
NAYS: NONE
MOTION PASSED
Resolution 20-255
Mayor Ames read the announcement regarding Executive Session being held at the
conclusion' of the General Business portion of the meeting.
COMMENTS
Public Comments (Persons are limited to three minutes)
Minutes — November 17, 2020
None
Councilmembers/City Manager/City Attorney comments on various matters
COLINCILMEMBER COMMENTS
COUNCILMEMBER GETZ - NONE
COUNCILMEMBER NEILD - ANNOUNCED THAT ON NOVEMBER 21, 2020, FROM 10:00 A.M.
TO 4:00 P.M., THE BEAUMONT MUNICIPAL AIRPORT LOCATED
AT 4155 KEITH RD., WILL HAVE A FLY IN, THERE WILL BE
FOOD VENDORS ETC., THIS WOULD BE A GOOD TIME TO BRING
THE FAMILY OUT AND IT WILL BE KID FRIENDLY
MAYOR PRO TEM FELDSCHAU - INFORMED EVERYONE THAT THE WALL OF HEROES IS IN THE
FOYER OF CITY HALL, THIS IS A JOINT PROJECT BETWEEN
FORD PARK AND ONE CITY CARES WHICH IS A MINISTRY
THAT'S A PART OF ONE CITY CHURCH HERE IN BEAUMONT,
THE WALL IS HONORING FIRST RESPONDERS AND HEALTH
CARE WORKERS, ENCOURAGED EVERYONE TO SIGN THE WALL
AND LEAVE A MESSAGE COMMUNICATING HOW MUCH THEY ARE
APPRECIATED, STATED THAT THE WALL WILL LEAVE CITY HALL
ON TODAY AND BE MOVED TO THE COUNTY COURT HOUSE AS
WELL AS OTHER LOCATIONS ACROSS THE CITY, THERE WILL BE
A TOTAL OF FOUR WALLS, ONCE THEY ARE FILLED THEY WILL
BE ON DISPLAY AT FORD PARK
COUNCILMEMBER PATE - NONE
COUNCILMEMBER SAMUEL - NONE
COUNCILMEMBER MOUTON - ABSENT
CITY ATTORNEY COOPER - ABSENT
1 ST ASSISTANT CITY ATTY REED- NONE
CITY MANAGER HAYES - NONE
MAYOR AMES - INFORMED EVERYONE THAT THERE WAS SOME TECHNICAL
DIFFICULTIES WITH THE WEBSITE AND THE CITY WASN'T ABLE
TO UPLOAD THE COVID INFORMATION, IT HAS SINCE BEEN
ADDED TO THE WEBSITE, STATED THAT THERE WILL BE A
PRESS CONFERENCE ON THE STEPS OF THE COURT HOUSE THIS
WEEK REGARDING THE HOLIDAYS, ASK THAT EVERYONE
ADHERE TO THE CDC GUIDELINES, COMMENTED ON COUNCIL
CHAMBER CAPACITY AND SEATING GUIDELINES
Councilmember Pate arrived at 2:03 p.m.
Open session of meeting recessed at 2:04 p.m.
Minutes — November 17, 2020
EXECUTIVE SESSION
Consider matters related to contemplated or pending litigation in accordance with
Section 551.071 of the Government Code:
Lizabeth M. Noble, Individually and on Behalf of All Others Similarly
Situated v. City of Beaumont; Cause No. 1:20-cv-400
re being no action taken in Executive Session, Council adjourned.
I
Tina Broussard, City Clerk
Minutes — November 17, 2020