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HomeMy WebLinkAboutMIN APRIL 23 1996 REGULAR SESSION CITY COUNCIL - CITY OF BEAUMONT CIVIC CENTER HELD APRIL 23, 1996 - 1 :30 P.M. BE IT REMEMBERED that the City Council of the City of Beaumont, Texas, met in regular session this the 23rd day of April, 1996, with the following present: HONORABLE: David W. Moore Mayor Becky Ames Mayor Pro Tern Councilman-At-Large Andrew P. Cokinos Councilman-At Large Lulu L. Smith Councilman, Ward I Guy N. Goodson Councilman, Ward II John K. Davis Councilman, Ward III Bobbie Patterson Councilman, Ward IV Ray A. Riley City Manager Lane Nichols City Attorney Barbara Liming Deputy City Clerk -000- The Invocation was given by the Reverend Dan Daly, Saint Michael's Orthodox Christian Church. The Pledge of Allegiance was led by Barbara Boudreaux, Mayor Moore's secretary. -000- A Proclamation commending the Southeast Texas Auto Task Force was issued: "Watch Your Car Awareness Week," April 22-27, 1996. -000- Deviating from the reading of proclamations, Mayor Moore called forward Orrhonda Mitchell and Shanoah Trusty, fifth grade students, their teacher from last year, Mrs Henderson, and Blanchette Elementary School Principal Mr. Ryals to make a special presentation to Orrhonda and Shanoah. Mayor Moore explained that last year he challenged students at several elementary schools to develop a personal summer reading program and at the end of summer submit their list of books 134 April 23, 1996 read to him. Orrhonda read twenty-five books and Shanoah read twenty books independently during the summer. Today, Mr. Hendricks of Elite Limousine Service, helped fulfill a dream of Orrhonda by driving the girls to a luncheon with Mayor Moore and Secretaries Barbara Boudreaux and Angela Thomas at the Beaumont Club. Mayor Moore presented the girls with a Beaumont Public Library Super Reader Button and a new supply of books for continued reading from Librarian Maurine Gray. Mayor Moore presented Certificates of Appreciation to Orrhonda Mitchell for meeting the criteria to Shanoah Trustee for participating in the Mayor's Reading Program and accepting his challenge and setting an example for others. He announced that the City of Beaumont's Summer Reading Program will begin May 28th and encouraged participation with an invitation for those completing the program to a big "Have You Read?" party. Principal Ryals commented that one of the keys in life regarding education is reading, said the sooner and more often children read, the quicker they can become educated to replace us as citizens of this community and world, and thanked Council for this program and presentation today. -000- Four more Proclamations were issued: "Cancer Awareness Weekend," April 26-27, 1996; "Alcohol Awareness Week," April 22-28, 1996; "National Organ and Tissue Donor Awareness Week," April 22-28, 1996; and "Week of the Young Child," April 21-27, 1996. -000- Solid Waste Director John LaBrie was called forward to make a presentation to employees in his department. Mr. LaBrie reported that an International ROADEO, a truck driving and landfill equipment competition, was held in Beaumont last Saturday and drew entries from eight states across the nation. He said the competition is sponsored by the Solid Waste Association of North America, hosted by the Lone Star Chapter, the Texas Chapter. Mr. LaBrie acknowledged Lonnie Bradley, the Landfill Foreman, and Ulysses Cormier, the City's Compost Leaderman, for outstanding efforts in the competition. Mr. LaBrie said that out of ten events with 70 competitors, Beaumont had two first place winners: Mr. Carlton Johnson placed first in the Transfer Tractor Trailer Competition and Mr. Carl Guillory, a three-time International Champion in the last five years, a three-time State Champion, and in two of those State Championships was the Grand Champion. Both men were presented Western Belt Buckles appropriately engraved with details of their championship. Mayor Moore presented a plaque to Mr. Johnson that read, "State SWANA International ROADEO, April 20, 1996, Beaumont, Texas, Transfer-Trailer First Place, and a plaque to Mr. Guillory that read, "Rear-Loader First Place Recipient." from SWANA and complimented Mr. LaBrie and his staff for helping put together this outstanding event. -000- The sixth Proclamation in recognition of the tenth anniversary of the "Texas Adopt-A-Beach" program was issued. 135 April 23, 1996 Mrs. Delores Davis, a director of the Youth Rescue Mission, accompanied by several of young people presented Council with a plaque as a token of their appreciation. Mrs. Davis cited incidents of specific Council help from Mayor Moore, Councilman Davis and Councilman Cokinos As a representative of the Youth Rescue Mission, Querond Chaisson, read the plaque, "With deepest gratitude to Mayor Moore, Councilwoman Ames, Councilman Cokinos, Councilman Davis, Councilman Goodson, Councilwoman Patterson, Councilwoman Dr. Smith, in deepest appreciation for your outstanding contribution and support given to the Youth Rescue Mission, 1996. God bless always." Mayor Moore accepted the token of appreciation on behalf of Council and said "this is a Council that really tries hard, we bend and we flex, and we try to keep from breaking, but we try to serve all." -000- Citizen comment was invited on the Consent and Main Agendas. Mr. Allen Lee, 5095 Maddox, addressed Council in support of Agenda Item 7 considering a historic preservation loan for rehabilitation of the "Fertitta Building," and Agenda Item 8 considering a tax exemption for improvements to the "Nathan Building." The Reverend Amos Landry, Jr., pastor of Shiloh Missionary Baptist Church, 1995 Blanchette, addressed Council to explain the policy of the Ryan Family Steak House to provide a free meal to any clergyman on Wednesday or Sunday and requested that Council consider presenting them with a proclamation for their generosity and support of local ministers. The Reverend Landry also expressed appreciation to Mayor Moore, Councilmembers Patterson and Cokinos for responsiveness to his past questions and concerns. -000- The following Consent Agenda items were considered: Approval of the Minutes of the City Council meeting held April 9, 1996; Resolution No. 96-94 appointing Carlos Hernandez, Jr. to the Community Development Advisory Committee; MeriKent Man Ka Ra to the Library Commission; and Bettye Smith to the Martin Luther King, Jr. Parkway Commission; for terms expiring April 22, 1998; Resolution No. 96-95 authorizing Eminent Domain proceedings to acquire Parcel 60: 0.018 acres out of Lot 7, Block 1 of the Wescalder Fig Acres Addition, from Thomas M. Leicht, et al for the appraised value of$400, for the FM 364 1Major Drive Project; Resolution No. 96-96 authorizing acceptance of Lot 9, Block 3 of the Flowers Addition 136 April 23, 1996 purchased at auction from the Jefferson County Sheriff's sale on March 5, 1996 for a total cost of $771.84 for the Charlton Pollard Neighborhood Revitalization Project; Resolution No. 96-97 authorizing acquisition of Parcel 2: a fifty-foot wide Drainage Easement out of Lot 21, Annie T. Warren Subdivision in the J. W. Bullock Survey (1325 Virginia Street) for the negotiated value of $8,500.00 from Epsilon Alumni Endowment Fund, Inc. for the South Park Drainage Project; and Resolution No. 96-98 accepting a deed of conveyance from Mr. William T. Langham, representing the J. B. Langham Estate heirs, for a sixty foot by thirty foot tract of land, described as parts of Lots 182 and 183, Block 38 of the Original Beaumont Townsite, for use as part of parking facilities for the U. S. Postal Encoding Center. The Consent Agenda was approved on a motion made by Councilman Cokinos and seconded by Mayor Pro Tem Ames. Question: Ayes: All Nayes: None -000- An Ordinance authorizing a Specific Use Permit to allow a drinking place to be located in a GC- MD (General Commercial-Multiple Family Dwelling) District at 830 San Jacinto Street with a live music venue, with a recommendation for denial by the Planning Commission and Planning Director was considered: ORDINANCE NO. ENTITLED AN ORDINANCE GRANTING A SPECIFIC USE PERMIT TO ALLOW A DRINKING PLACE (NEIGHBORHOOD TAVERN) IN AN AREA ZONED GC-MD (GENERAL COMMERCIAL-MULTIPLE FAMILY DWELLING) DISTRICT FOR PROPERTY LOCATED AT 830 SAN JACINTO STREET, IN THE CITY OF BEAUMONT, JEFFERSON COUNTY, TEXAS. The Ordinance was denied on a motion made by Councilman Davis and seconded by Councilman Patterson. Question: Ayes: All Nayes: None -000- Ordinance No. 96-20 authorizing a Specific Use Permit at the request of LaRue Nance to allow a retail shop inside a two-story residence at 2285 Broadway, Lots 9 and 10, Block 2, Averill Addition, in an RCR (Residential Conservation Revitalization) District with a recommendation from 137 April 23, 1996 the Planning Commission and the Planning Director for approval, was considered: ORDINANCE NO. 96-20 ENTITLED AN ORDINANCE GRANTING A SPECIFIC USE PERMIT TO ALLOW A RETAIL SHOP INSIDE A TWO-STORY RESIDENCE IN AN RCR (RESIDENTIAL CONSERVATION REVITALIZATION) DISTRICT, IN THE CITY OF BEAUMONT, JEFFERSON COUNTY, TEXAS. Ordinance No. 96-20 was approved on a motion made by Councilman Cokinos and seconded by Councilman Goodson. Question: Ayes: All Nayes: None -000- Ordinance No. 96-21 authorizing a Specific Use Permit to allow operation of a brokerage firm on a 0.699 acre tract out of the H. Williams League, Abstract 56, with primary frontage on Dowlen Road and recommendations for approval by the Planning Commission and the Planning Director was considered: ORDINANCE NO. 96-21 ENTITLED AN ORDINANCE GRANTING A SPECIFIC USE PERMIT TO ALLOW A FINANCIAL SERVICES COMPANY ON PROPERTY ZONED RM-H (RESIDENTIAL MULTIPLE FAMILY DWELLING- HIGHEST DENSITY) AND NC (NEIGHBORHOOD COMMERCIAL) DISTRICTS, IN THE CITY OF BEAUMONT, JEFFERSON COUNTY, TEXAS. Ordinance No. 96-21 was approved on a motion made by Councilman Smith and seconded by Councilman Goodson. Question: Ayes: All Nayes: None -000- Ordinance No. 96-22 authorizing an HC-L (Historic-Cultural Landmark) Preservation designation for the "San Augustine Building" at 695 Park Street in an area zoned CBD (Central Business District) at the request of the property owner Mr. Greg Saleme and a recommendation for approval by the Planning Director and the Historical Landmark Commission was considered: 138 April 23, 1996 ORDINANCE NO. 96-22 ENTITLED AN ORDINANCE AMENDING CHAPTER 30 OF THE CODE OF ORDINANCES OF BEAUMONT, TEXAS, AND IN PARTICULAR THE BOUNDARIES OF THE ZONING DISTRICTS, AS INDICATED UPON THE ZONING MAP OF BEAUMONT, TEXAS, BY ADDING LOT 321, BLOCK 50, BEAUMONT TOWNSITE SUBDIVISION TO THE CITY OF BEAUMONT AS AN HISTORIC-CULTURAL LANDMARK PRESERVATION DESIGNATION (HC-L); PROVIDING FOR SEVERABILITY; PROVIDING FOR REPEAL AND PROVIDING A PENALTY. Ordinance No. 96-22 was approved on a motion made by Councilman Smith and seconded by Councilman Davis. Question: Ayes: All Nayes: None -000- Resolution No. 96-99 authorizing an historic preservation loan to Mr. Greg Saleme in the amount of $20,000 for exterior rehabilitation of the "San Augustine Building" at 695 Park , repayable at $416.66 per month for a period of forty-eight (48) months was approved on a motion made by Councilman Cokinos and seconded by Mayor Pro Tem Ames. Question: Ayes: All Nayes: None -000- Ordinance No. 96-23 authorizing an HC-L (Historic-Cultural Landmark) Preservation Designation for the "Fertitta Building" at 615-635 Park zoned CBD (Central Business District) at the request of property owner Greg Saleme with recommendation for approval by the Planning Director and Historical Landmark Commission was considered: ORDINANCE NO. 96-23 ENTITLED AN ORDINANCE AMENDING CHAPTER 30 OF THE CODE OF ORDINANCES OF BEAUMONT, TEXAS, AND IN PARTICULAR TH E BOUNDARIES OF THE ZONING DISTRICTS, AS INDICATED UPON THE ZONING MAP OF BEAUMONT, TEXAS, BY ADDING LOT 322, BLOCK 50, BEAUMONT TOWNSITE SUBDIVISION TO THE CITY OF BEAUMONT AS AN HISTORIC-CULTURAL LANDMARK PRESERVATION DESIGNATION (HC-L); PROVIDING FOR SEVERABILITY; PROVIDING FOR REPEAL AND PROVIDING A PENALTY. Ordinance No. 96-23 was approved on a motion made by Councilman Smith and seconded by Councilman Cokinos. Question: Ayes: All Nayes: None 139 April 23, 1996 Resolution No. 96-100 authorizing an historic preservation loan in the amount of$20,000 to Mr. Greg Saleme for exterior rehabilitation of the "Fertita Building" at 615-635 Park repayable in monthly installments for a period of forty-eight (48) months was approved on a motion made by Councilman Cokinos and seconded by Councilman Smith. Question: Ayes: All Nayes: None -000- Resolution No. 96-101 authorizing a ten-year tax exemption on the improvements to the "Nathan Building" at 336 Orleans, Lots 12 and 13, Block 18, Calder Addition, at the request of owner Mr. Benn Bundy after all requirements of Article IV, Chapter 25 of the Code of Ordinances have been met and the site is a historically significant site in need of tax relief was approved on a motion made by Councilman Smith and seconded by Mayor Pro Tem Ames. Question: Ayes: All Nayes: None Councilman Smith congratulated the gentlemen for their efforts in rehabilitation of the buildings, spoke of the exciting plans and the "sweat equity" involved in their investment. -000- Resolution No. 96-102 authorizing Change Order No. 1 in the amount of $4,485.80 to reflect actual quantities used and authorizing final payment in the amount of$85,053.22 to APAC-Texas, Inc. for construction of the 1995 Street Rehabilitation Program was approved on a motion made by Councilman Goodson and seconded by Mayor Pro Tem Ames. Question: Ayes: All Nayes: None -000- Resolution No. 96-103 authorizing examination of the rates of Gulf States Utilities Company/Entergy Corporation was introduced by the City Manager. City Attorney Lane Nichols informed Council that the resolution requests an examination of the current rates of Gulf States Utilities which begun at the time of the merger agreement of GSU and Entergy Corporation, when there was an agreement to share any merger related savings on a fifty- fifty basis with shareholders of GSU and the ratepayers. The cities were required to institute a rate action in order to capture the ratepayers's share, and this is the first case since the merger to test and determine if there are any such savings on per the merger agreement. Mr. Nichols discussed a concern about the dates to provide information on a test year ending June 30, 1996, file that information on August 1, 1996, which he said is physically impossible. He said this filing is required by the Public Utility Act within 120 days after the institution of the actions. If instituted today, Mr. Nichols said it would have to be filed by August 23, 1996, therefore, an August 1 st date 140 April 23, 1996 was chosen, and that same legislation allows the parties to extend the filing date, and a contemplated extension date has been discussed. Communication has been made with Gulf States to choose a mutual date that will work with their schedule because it is recognized that it would be physically impossible to comply with the August 1 st date and commit to coming back with another compatible date. Mr. Nichols explained that this is a standard resolution setting the filing dates and the information response, provides for a May 16 public hearing date to set interim rates for the purpose of establishing a retroactive date in against which to true up, should there any change in rates...when a final decision is made...in settlement or by the Public Utility Commission." Councilman Davis stated his understanding that Gulf States is a great corporate partner with the city, said a key factor of this discussion is the possibility of rate payers receiving a rebate, but said he requests the City Attorney to negotiate with sensitivity in the matter and hopes a resolve for the betterment of everyone will be reached. Resolution No. 96-103 initiating proceedings under Section 2.211 of the Public Utility Act, directing Gulf States Utilities Company to file certain information with the City of Beaumont, setting filing dates and a public hearing for the purposes of determining if existing rates of Gulf States Utilities Company are reasonable was approved on a motion made by Councilman Davis and seconded by Mayor Pro Tem Ames. Question: Ayes: All Nayes: None -000- Resolution No. 96-104 authorizing a contract with Allco, Inc. in the amount of $291,766.00 for furnishing and installing two (2) traveling water screens at the Water Production Plant to screen debris from water channels was approved on a motion made by Councilman Cokinos and seconded by Councilman Goodson. Question: Ayes: All Nayes: None -000- Resolution No. 96-105 authorizing purchase of two (2) 3/4 ton Chevrolet Suburbans (diesel engine carryall vehicles) through the State of Texas Cooperative Purchasing Program at $31,526.00 each for a total amount of$63,602.00, for use by the Fire Department and Emergency Medical Services Division was approved on a motion made by Councilman Cokinos and seconded by Mayor Pro Tem Ames. Question: Ayes: All Nayes: None -000- Councilman Davis said a street sweeper came through his neighborhood that created a great deal 141 April 23, 1996 of excitement with the residents, thanked Kyle Hayes and Mr. Riley for the marked increase of MBE participation in contracts, said he is very appreciative of this effort and said "it's extremely important in a city with such a large minority population, we do our very best to make sure that the allocation of dollars is going in a fair way." Mayor Pro Tem Ames reported that recently in the Mayor's absence, she had opportunity to welcome the American Society of Civil Engineers to Beaumont for their conference, and they presented a copy of Sons of Martha. (Civil Engineering Readings in Modern Literature, collected and edited by Augustine J. Fredrich) for placement in the Beaumont Public Library. Councilman Goodson acknowledged Council's busy activity and hard work during his recent absence from Council and commented about an enjoyable morning participating in a benefit golf tournament with Mayor Moore. Councilman Smith announced that a lot of visitors will be in Beaumont this weekend. She said the Rotary Club is hosting the District 5910 Annual Conference, the Beaumont Leadership Alumni is hosting the Association of Texas Leadership Programs on Thursday, Friday and Saturday, and the Sweet Adelines are hosting a program. She encouraged everyone to welcome the many visitors and to help meet any of their needs. Councilman Patterson announced that Operation One Vote in conjunction with LULAC will sponsor a political forum Monday, April 29 at 7:00 p.m. in the Civic Center. Mayor Moore congratulated finalists and winners of the J. C. Penney Golden Rule awards. The ten (10)finalists received checks in the amount of$250.00 for the organizations they support, and the six (6) winners received checks in the amount of $1,000.00 for outstanding service of their volunteer organizations. He said that Mrs. Dolores Davis and the Youth Rescue Mission and Foster Grandparents were recipients of a $1,000.00. Mayor Moore thanked Mr. Mike Norris and J. C. Penney for promotion of this program and the volunteers who work with the various service organizations. Mayor Moore again thanked Mr. Hendricks from Elite Limousine Service who helped make this a very special day for the two students, congratulated LULAC Council 4410 for an entertaining mini Cinco de Mayo celebration last Sunday, said Neighbors in the Park at Alice Keith park was great with over 400 young children in attendance along with members of the South Park Neighborhood Association, members of the Fire Department, Domino Pizza employees, and members of Council. Mayor Moore added applause to the efforts of Family Services with the support of Community Bank for holding the benefit golf tournament for Family Services, said it was a perfect day with great participation. -000- Mrs. Rose Bates, 5080 Helbig Road, Apartment 43, addressed Council "to commend four (4) Police Officers who responded in a professional and business-like manner on Saturday" to an incident 142 April 23, 1996 she said was jeopardizing the lives of her son and family. She thanked Officer Cox, Officer Jackson, Officer Bracker and Zone Captain Earney and said they met with Sergeant Dean yesterday. Mrs. Bates said she favors a Civilian Review Board, but commends the Officers for their service and response Saturday. Mrs. Cindy Johnson, 5080 Helbig Road, Apartment 40, addressed Council in support of a Civilian Review Board, reviewed an incident that occurred March 18 at a Plymouth Village Resident Association Meeting where she claimed to be the victim of physical abuse by an Officer who spit in her face, grabbed her arm, caused her shoulder to come out of socket and her wrist to come out of place, said her husband has brought their complaints to Council, charges were filed at the Police Station and a hearing is set for Wednesday, April 24, and she will report the results of the meeting to Council. She questioned Council considering a Civilian Review Board as an agenda item, added that the receptionist at the Police Department were not pleasant, said no one was there to speak with them on March 18 when the complaint was registered, an appointment had to be made with both her name and birth date, and Mrs. Johnson said she was intimidated by the process. Ms. Debbie Cowart, representing Entergy Corporation/Gulf States Utilities Company addressed Council to express appreciation for the positive comments made about their corporate citizenship and the consideration given to future filing dates, expressed a desire to continue to work with the Steering Committees and City Councils to reach an agreement, continue positive discussions regarding rates and offered their availability to provide additional information. Mr. Charles Johnson, 5080 Helbig Road, invited Council to the Internal Affairs hearing regarding his complaint, spoke of his right to speak in public forum, also addressed the incident his mother, Mrs. Bates, discussed, requested that Councilmembers Ames and Cokinos submit within a week their plans to help the minority community of Beaumont and complained about Police vehicles being parked at Plymouth Village and asked they be investigated. Mr. John Stephens, Jr., 1205 Cartwright, addressed Council to request assistance with property purchases made at a tax sale. Mr. Stephens explained the background of his purchase, return of his purchase money and association with Attorney Mayfield, told Council he would like their assistance in finalizing the sale of the property to him and asked toy check into any improprieties. Mayor Moore told Mr. Stephens that the City Legal Department will investigate the sale procedures and report back with their findings. Mr. Stephens added that he was happy to have street sweepers in his neighborhood and said he favors a Civilian Review Board and suggested that the issue be placed on an election ballot. Mr. Tony Sacker, 4635 Elmherst, addressed Council regarding use of Police vehicles and discussed illegal placement of campaign signs and enforcement of their removal. Mr. Allen Lee, 5095 Maddox, addressed Council regarding serving on Council and placing the issue of a Civilian Review Board on an agenda, reviewed organizations in favor of a Civilian 143 April 23, 1996 Review Board, claimed denial of the wishes of 4,000 people, said the petition was unfairly processed, used analogies to express his complaints about Council leadership, spoke of his public support, said best qualified should hold City positions, advocated lower property taxes, initiation of a street user fee, announced that he supports Willie Henry and Mary Como Randall as Councilmembers, criticized the legacy Mayor Moore will leave, spoke of his personal qualifications, announced that when he is elected Mayor, he will "get the resignation" of the City Manager, City Attorney and Police Chief because they do not serve the interests of the City, said he can reduce tax rates and listed other achievements without recognition. -000- Mayor Moore concluded that citizens are allowed to speak because of the process that is in place at Council meetings, said no one is opposed to issues being presented, but will not allow a single individual or group to destroy the progress that has been made. Mayor Moore stated that as an individual, he knows who he is, who he serves and how he has served and challenged the record to be look at rather than the rhetoric and to move forward. Mayor Moore expressed his desire that the May 4th election will show the people want a community that will work together and not people "always tearing at the seams trying to find a reason to point fingers, call names and be absolutely ridiculous." Mayor Moore announced that the next Council meeting will be held at the Sterling Pruitt Activity Center on April 30th at 6:30 p.m. -000- There being no further business, the meeting was adjourned. -000- 1, Barbara Liming, Deputy City Clerk of the City of Beaumont, Texas, certify that the above is a true copy of the Minutes of the regular City Council session held April 23, 1996. Barbara Liming Deputy City Clerk 144 April 23, 1996 r REGULAR SESSION CITY COUNCIL - CITY OF BEAUMONT STERLING R. PRUITT ACTIVITY CENTER HELD APRIL 30, 1996 - 6:30 P.M. BE IT REMEMBERED that the City Council of the City of Beaumont, Texas, met in regular session this the 30th day of April, 1996, with the following present: HONORABLE: David W. Moore Mayor Becky Ames Mayor Pro Tern Councilman-At-Large Andrew P. Cokinos Councilman-At Large Lulu L. Smith Councilman, Ward I Guy N. Goodson Councilman, Ward II Bobbie Patterson Councilman, Ward IV Absent: John K. Davis Councilman, Ward III Ray A. Riley City Manager Lane Nichols City Attorney Barbara Liming Deputy City Clerk -000- The Invocation was given by the Reverend Samuel Williams, Magnolia Baptist Church. The Pledge of Allegiance was led by Beaumont Police Office Zena Stephens. -000- Mayor Moore announced that Councilman Davis is out of the city because of death in the family and may not be present for this meeting. - -000- One Proclamation was issued: "YMBL Rodeo Week," April 29-May 4, 1996. 145 April 30, 1996 Citizen comment was invited on the Consent and Main Agendas. No one wished to address these subjects. -000- The following Consent Agenda items were considered: Approval of the Minutes of the City Council meeting held April 23, 1996; Resolution No. 96-106 authorizing a License to Encroach with the Sisters of Charity of the Incarnate Word for construction of a canopy at the Urgent Care Clinic adjacent to Block 30, J. B. Langham Estate Subdivision, 35.5 feet north of the north right-of-way line of North Street at its intersection with the east right-of-way line of Fourteenth Street, extending northwardly 52.5 feet for a width of 2.0 feet on the south edge of the canopy transitioning to 4.0 feet on the north edge of the canopy; Resolution No. 96-107 authorizing an annual contract with Transit Mix Concrete and Materials Company for limestone at $10.90/ton F.O.B. Plantsite and $12.90/ton F.O.B. Jobsite, Zones 1, 2, 3 and 4; Resolution No. 96-108 accepting the bid of Kay's Composition for printing and deliver of 50,000 Comprehensive Brochures for the Convention and Visitor's Bureau in the amount of$777.90 per thousand plus $675 storage and delivery charges for a total expenditure of$39,570; Resolution No. 96-109 authorizing purchase of three (3) pneumatic boring machines (Allied Model 218C, $2,750; Allied Model 2501 C, $5,250; Allied Model 4000C, $13,450) for the Water Utilities Department from Green Equipment Company for a total of$21,450.00; Resolution No. 96-110 authorizing execution of a one (1) year contract with Jefferson County Emergency Services District No. 1 to provide emergency medical services to District No. 1 by the City's Emergency Medical Services System; Resolution No. 96-111 authorizing Subro Audit, Inc. to commence litigation against Kenneth and Cynthia Hunt to collect all amounts due the City of Beaumont arising from a subrogation claim; Resolution No. 96-112 accepting Sanitary Sewer Improvements: Six Hundred and Seventeen (617)feet of eight (8) inch sanitary sewer line from Wellington Place north along the east side of Dowlen Road for the Dowlen Road Commercial Plaza Subdivision; and Resolution No. 96-113 authorizing payment in the amount of $24,006.92 to Westinghouse Electric Company for emergency repairs to two (2) pump motors at the Weiss Bluff Pump Station 146 Apri130, 1996 in Jasper County. The Consent Agenda was approved on a motion made by Councilman Cokinos and seconded by Councilman Patterson. Question: Ayes: All Nayes: None -000- Resolution No. 96-114 authorizing a contract with Brystar Contracting, Inc. In the amount of $299,695.00 for water and sewer improvements for Major Drive between College Street and Walden Road, due to proposed improvements by the Texas Department of Transportation to Major Drive, was approved on a motion made Councilman Goodson and seconded by Councilman Smith. Question: Ayes: All Nayes: None -000- Resolution No. 96-115 authorizing annual contracts for various couplings, brass fittings, plastic tubing, full circle clamps and other water materials utilized by the Water Utilities Department, Water Distribution Division at actual quoted unit prices with Golden Triangle Pipe--estimated at $153,104.64; Coburn Supply--estimated at $28,503.55; SPI Municipal Supply--estimated at $9,285.69; and East Texas Utilities--estimated at $5,162.15; for a total estimated expenditure of $196,056.00 was approved on a motion made by Councilman Cokinos and seconded by Councilman Patterson. Question: Ayes: All Nayes: None -000- Resolution No. 96-116 authorizing purchase of a 1996 Volvo tandem axle cab and chassis equipped with a Tulsa 65,000 pound winch for loading heavy equipment onto a lowboy trailer from Smart's Truck & Trailer in the amount of $80,901.00 for the Water Utilities Department was approved on a motion made by Councilman Smith and seconded by Councilman Patterson. Question: Ayes: All Nayes: None -000- Resolution No. 96-117 endorsing the City's effort to host the 1998 Annual Institute for the Association of Mayors, Councilmembers and Commissioners (AMCC) was approved on a motion made by Mayor Pro Tem Ames and seconded by Councilman Goodson. Question: Ayes: All Nayes: None 147 April 30, 1996 Solid Waste Director John Labrie began a presentation of the advertising and public relations campaign for the City's recycling program by announcing that weekly recycling collection will resume on May 20 because of increased volume and participation (Exhibit "A" attached). He reported that notification has been received of a $90,000 state grant through the South East Texas Regional Planning Commission that provides opportunity for public awareness education and introduced Ms. Jessie Haynes, APR with Haynes and Associates the successful bidder for the public relations campaign. Ms. Haynes introduced her staff members, commented about promotional strategy, reviewed steps of the campaign procedure, said a survey of at least 1,000 persons will be conducted to seek views of recycling and then the results will be to devise strategies, stated that her goal is to increase the monthly recycling volume to 225 tons by February, 1997, said "Southeast Texas isn't talking trash, we're recycling," and volunteered to answer questions for Council regarding the promotion. -000- Councilman Smith said she is excited with the prospect of Beaumont hosting the 1998 convention for the Association of Mayors, Councilmembers and Commissions and said we need to get a theme, put things together and do a good job in vieing for the function. Councilman Smith reported being in two smaller conventions with people from all over the state in attendance, relayed their many compliments about hospitality and our museums, especially the Fire Museum, the Art Museum, the Energy Museum, Gladys City and Cattail Marsh. She said they were very impressed, and said she explained to them the community effort involved with the museums. Councilman Goodson reminded everyone of weekend activities that include the YMBL Rodeo, Boys' Haven Crawfish Festival and India Fest, applauded the efforts this past weekend of the Cancer Society in the Relay for Life and wished them great success. Mayor Pro Tem Ames added the Garden Club Tour and Cinco de Mayo activities for the weekend and congratulated Officer James Riley for receiving the Beaumont 100 Club Officer of the Year Award. Councilman Patterson said the candidate forum hosted by LULAC and Operation One-Vote last night was well attended and informative, reminded everyone to vote Saturday, announced a Neighbors in the Park for Sunday, May 5, 2:00 to 4:00 p.m., congratulated the new officers of the South Park Neighborhood Association, thanked Mrs. Ruth Naumczik for her past service as president of the Association and congratulated her for the recent receipt of an award. -000- Mr. Robert Preston, 1190 Iowa Street, addressed Council to register many complaints against the Police Department, including lack of response to his calls, and spoke of past incidents. 148 April 30, 1996 Mr. Allen Lee, 5095 Maddox, addressed Council to compliment LULAC and Operation One Vote for sponsoring the candidate forum last night, said he support tourism, claimed a response agenda should be instituted to respond to citizens comments, again spoke of issues he would undertake if he were mayor such as a street user fee, tax abatements and bus service and criticized policies of the mayor and the City filling in wading pools at parks and installing sprinklers. Mr. Tony Sacker, 4635 Elmherst, addressed Council to challenge the legality of video taping Council proceedings without permission of Council and consent of those in the audience (referencing Mr. Robert Preston videoing the meeting) and expressed appreciation to LULAC, Councilman Patterson and Operation One Vote for the candidate forum. Mr. Robert Preston loudly raised a point of order to ask for a legal ruling regarding his filming of the meeting and claimed he has that right according to the Texas Open Meetings Act. Mr. Bruce James, 9520 Broun, addressed Council in appreciation for the night Council meeting, for using handicapped accessible facilities, thanked Council for their participation in the Beaumont 100 Club's recognition of police officers and discussed the option of early voting. Mr. Preston continued to make remarks to the city Attorney and Mayor Moore requested that he refrain from making loud comments in the meeting. Mr. Lynn Demary, 430 East Elgie, addressed Council to enumerate some of the recent citizen participation community activities that include the Clean Sweep Program and the Beaumont Paint- A-Thou manned by many volunteer hours of individuals and civic groups and pledged continued support of neighborhood association to improve the community. Mr. Ed Sigee, 2695 Forrest, addressed Council to compliment efforts of the Paint-A-Thon volunteers, said they never ran out of energy and with pride have returned with friends to look at the results of work. Mr. Sigee added comments about accepting responsibility for his household, said most police officers are compassionate and do their job well. Mr. Harry Jackson, 3949 Ironton, addressed Council in appreciation for the integrity they display in Council meetings and spoke in support of Council meeting with the young people at Tyrrell Park and working together to avoid a problem. -000- Mayor Moore clarified issues raised regarding property values, tax abatements versus Industrial District Contracts, spoke of continuing education and learning from others, spoke of the role of City government, tolerance factors, pride in our community and positive thinking, said a better City won't be built until some of the hype is removed and expressed gratitude for the opportunity after the election to begin anew to conduct business and expend efforts toward progress. 149 April 30, 1996 -000- There being no further business, the meeting was adjourned. -000- 1, Barbara Liming, Deputy City Clerk of the City of Beaumont, Texas, certify that the above is a true copy of the Minutes of the regular City Council session held April 30, 1996. Barbara Liming Deputy City Clerk 150 April 30, 1996 INTER-OFFICE MEMORANDUM w 'Y1c fJ CITY OF BEAUititONT, TEXAS April 26, 1996 TO: Ray Riley, City Manager FROM: John Labrie, Director of Solid Waste Management SUBJECT: SELECTION OF FIRM FOR ADVERTISING AND PUBLIC RELATIONS FOR RECYCLING PROGRAM COMMENTS: A selection committee composed of: 1. Dr. Bruce Drury - Professor, Lamar University 2. Randy Kimler - City Manager, Groves, Texas 3. Jeff Russell - Director, CVB 4. Fred Lemell, Administrative Assistant, SWM 5. John Labrie, Director, SWM was formed to review, evaluate, and select a firm that responded to the City's Request for Proposal(RFP) for an advertising and public relations campaign for recycling. Four (4) proposals were received on April 1, 1996. The campaign is being totally funded by a $90,000 grant obtained from the State through the South East Texas Regional Planning Commission. The selection committee met on April 4, 1996 and reviewed all proposals for responsiveness to the RFP in accordance with the "Scope of Services" and "Content of Proposals" as stated in the RFP. After this review and evaluation, the committee determined that it would be beneficial to the selection process if all four (4) firms made oral presentations to present and discuss their proposals. On April 12, 1996, all four (4) firms made oral presentations to the selection committee. The format consisted of a ten (10) minute presentation and a ten (10) minute question and answer period. After the presentations were completed it was suggested that each committee member, before any discussion, individually rank the four firms in order of their first, second, third, EXHIBIT "A" Page 2 Memorandum to Ray Riley April 26, 1996 and fourth choice. First choice would receive a one (1), second a two (2), etc. and the firm with the lowest total score would have the highest ranking. The committee agreed to this process and the results were as follows: FIRM NAME VOTES SCORE RANK Cornerstone Media, Inc. Two 3rd & three 4th 18 4th Michael Lee Advertising Three 3rd & two 4th 17 3rd and Design Ann Lee & Associates Four 2nd & one 1 st 9 2nd Haynes and Associates Four 1 st & one 2nd 6 1 st After tabulation of the rankings, discussion by the committee followed and it was agreed that based upon the responses to the RFP and the selection process outlined in the RFP, Haynes and Association had submitted the best proposal. Your agreement with the selection and the signing of a contract with Haynes and Associates allows us to move forward with the campaign to improve recycling in Beaumont and our planning region of Jefferson, Hardin, and Orange counties. The official kick-off of the Recycling advertising and public relations campaign will be at the City Council meeting on April 30, 1996. Haynes and Associates will make a presentation to the Council and the press to announce the campaign and to introduce their plans to make it successful. The presentation will take about ten (10) minutes. On May 20, 1996, we will begin collecting blue recycling bins once-a-week on regular garbage collection days for all residential customers. This change has been recently discussed with the City Council as it is essential to maximizing the program's cost and increasing the volume of recycling. When we changed to bi-weekly collection, Saturday drop-off centers were established to handle excess recyclables so residents would not have storage problems. We feel that returning to weekly collection will eliminate the need for Saturday drop-off and this will Page 3 Interoffice to Ray Riley April 26, 1996 save additional cost. If you approve, we will discontinue the drop-offs after May 20, 1996 when weekly collection begins. Our staff is prepared to begin weekly collection. As with any major change, we expect it will take about four (4) weeks to get things running smoothly. Many residents are awaiting the return to weekly collection. Q'(z Jo& Labrie J L:Ijw A Y r r I. CORE TEAM ■ Jessie Haynes, APR 20 years in public relations, etc. ■ Michael Campbell 22 years in accounting ■ Thaddeus Lavalais 10 years in graphic design ■ Kevin Smith, Ph.D. 22 years in research ■ Rojene Bailey 30 years in video/sound productions Public Relations Campaign I . Research situation 2. Adapt to resources 3. Strategy (plan of action) 4. Evaluation Research the situation ► Discover the facts crucial to the campaign. ► Ensure dependable findings by using valid methodology. Interpret data accurately & adequately. ► Identify the problems in statement f Adaot to resources ► Subdivide the problem into measurable goal statements. ► State specific measurable objectives. ► Segment and select publics in order of importance. ► List all possible procedures for achieving goals. ► Enumerate resources available. ► Develop a system for maintaining management support. Strategy (Plan of Action) ► Choose responses from possible procedures. Adapt responses to segmented publics. Coordinate responses (by publics) with goals & objectives. Incorporate tie-ins and special resources into response activities. Design communication (before, during and after) for response activities. ► Designate media or channels for communications. Calendar entire structure of responses according to segmented publics or strategic actions. Budget each response activity for per item cost in dollars & personnel. Evaluation of camnai�n ► Provide for collecting and codifying results. ► Measure degree of goal achievement for each response activity. ► Accommodate positive as well as negative evaluations. ► Collect proposals and projections growing out of campaign. db Research - $ 6, 000 Marketing Plan - 6, 500 Concepts — 3 , 500 Production - 24 , 000 Radio - 1 2 , 000 ° rint; Traditional - 12 , 000 Ethnic - 4 , 000 Boards - 4 ,000 Television ; Cable - 4 ,000 Network (4) - 1 4 ,000 $90,000 cyco, 0 in collections Goal r by . 225 Tons/mo' nth = (After public relations advertising plan) AV Currenth I S6 Tonsl-month r k �t � >- - 4Z . • c r. A. eprin�t -c0dia�