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Home My WebLink AboutMAY 05 2026 -PACKET REGULAR MEETING OF THE CITY COUNCIL COUNCIL CHAMBERS CITY HALL 801 MAIN STREET TUESDAY, MAY 05, 2026 1:30 PM AGENDA CALL TO ORDER INVOCATION PLEDGE OF ALLEGIANCE ROLL CALL PRESENTATIONS Communication Update Presentation on the Wastewater Treatment Facility Master Plan FY2025 Annual Comprehensive Financial Report by Patillo, Brown & Hill, LLP PUBLIC COMMENT ON AGENDA/CONSENT Citizens may speak on the Consent Agenda and Regular Agenda Items 1-9 & 14 or any other topic. Items 10-13 have already been heard in a Public Hearing; therefore, citizens cannot speak on those items. Citizens wishing to speak on Items 15&16 will be given the opportunity to speak during the Public Hearing. CONSENT AGENDA (Items placed on the Consent Agenda are considered routine in nature and are considered non- controversial. The Consent Agenda can be acted upon in one motion. A consensus of the Council is required to remove any item for discussion and separate action.) A.Council to consider approving April 21, 2026, City Council meeting minutes. B.Council consider a resolution approving an annual contract for the purchase of Cement Slurry for street rehabilitation. C.Council consider a resolution approving the award of contract for motor fuels for non- automated fuel sites to Tri-Con of Beaumont. D. Council consider a resolution approving the City of Beaumont’s request to become a 3rd Party Supplemental Environmental Project (SEP) Administrator. E. Council consider a Memorandum of Understanding approving the City of Beaumont’s Lakeside Center to receive a microgrant of $1,000.00 from the Global Alzheimer’s Platform Foundation. F.Council consider a resolution approving the renewal and ongoing annual cloud hosting services for the City’s Cityworks and ArcGIS Enterprise environments with NewEdge Services, LLC of Frisco, Texas, and authorizing approval of recurring annual payments for the full term identified. G.Council Consider a resolution changing authorized signatories for any institution the City Council has already designated or may designate as a depository for the City of Beaumont for banking H.Council consider a resolution requesting a change in investment authority for the City of Beaumont. I.Council consider a resolution changing authorized representatives for Texas Range Investment Program. J.Council consider a resolution changing authorized representatives for Texas Local Government Investment Pool (TexPool), a public Funds investment pool. K.Council consider a resolution approving the City of Beaumont Investment Policy. L.Council will consider a resolution approving SCS Engineers as the design, permitting, and construction project firm for the City of Beaumont Landfill. REGULAR AGENDA 1. Council consider a resolution authorizing the City Manager to award a contract to Southern Trenchless Solutions, LLC, of La Feria, TX for the City Wide Manhole Rehabilitation – Phase I Project. 2.Council consider a resolution authorizing the purchase of one (1) 10 MGD Secondary Recirculation Pump at the Wastewater Treatment Plant. 3.Council consider a resolution authorizing the City Manager to award a contract to Construction Managers of Southeast Texas, LLC, of Beaumont, Texas, for the Cattail Marsh Wetland 72-Inch Outfall Pipe Platform Project. 4.Council consider a resolution authorizing the City Manager to execute an Advance Funding Agreement (AFA) with the Texas Department of Transportation (TxDOT) for the Citywide School Zone Sign Improvements Project. 5.Council consider a resolution authorizing the City Manager to accept maintenance and authorize final payment to MK Constructors, of Vidor, for the Concrete Pavement Repair Citywide – Phase III Project. 6.Council to approve resolution awarding Hotel Occupancy Tax Grant Funding for FY27. 7. Council to consider an ordinance amending Chapter 22, Division 4, Section 22.02.149, of the Utilities Ordinance. 8.Council consider a request to amend Section 28.02.008(d) of the City of Beaumont Code of Ordinances. 9.Council consider an ordinance amending the FY 2026 Budget. 10.Council consider an ordinance authorizing a Rezoning from R-S (Residential-Single Family Dwelling) District to RM-H (Residential Multiple Family Dwelling-Highest Density) District for property located at 7825 & 7835 Highway 105 and 7830 Tolivar Road. 11.Council consider an ordinance authorizing a Specific Use Permit to allow a parking lot to serve a church within an R-S (Residential-Single Family Dwelling) District for property located West of 3595 Grand Street on Hale Lane. 12.Council consider an ordinance authorizing a Specific Use Permit to allow a strip center to have restaurants, retail, professional services, and a washateria within a GC-MD-2 (General Commercial-Multiple Family Dwelling-2) District for property located at 2845 N. Major Drive. 13.Council consider an ordinance authorizing a Specific Use Permit to allow a duplex within an R-S (Residential-Single Family Dwelling) District for property located at 160 Sparrow Way. WORK SESSION Council to review and discuss the 2026 Annual Action Plan/Consolidated Budget. REGULAR AGENDA 14.Council consider a resolution adopting the 2026 Annual Action Plan. PUBLIC HEARING Council to conduct a public hearing to consider an ordinance to declare the following 50 structures to be unsafe structures and order the owners to raze the said structures within 10 days. If the property owner fails to comply within 10 days, staff is requesting City Council authorization to demolish these structures without further notification to the property owner or City Council action. Additionally, if the property owner of a structure requests and is authorized by City Council to enroll in a work program, all delinquent taxes shall be paid in full, or a payment plan shall be established prior to enrollment in the work program. Enrollment in the work program shall occur within 10 days after the effective date of the ordinance. REGULAR AGENDA 15.Council to consider an ordinance to declare the following 50 structures to be unsafe structures and order the owners to raze the said structures within 10 days. If the property owner fails to comply within 10 days, staff is requesting City Council authorization to demolish these structures without further notification to the property owner or City Council action. Additionally, if the property owner of a structure requests and is authorized by City Council to enroll in a work program, all delinquent taxes shall be paid in full, or a payment plan shall be established prior to enrollment in the work program. Enrollment in the work program shall occur within 10 days after the effective date of the ordinance. PUBLIC HEARING Council to conduct a Public Hearing to receive comments to develop a landscaped greenway project along Phelan Boulevard at Dowlen Road to be named Allison’s Greenway. REGULAR AGENDA 16. Council to consider a resolution approving a landscaped greenway and naming of greenway as Allison's Greenway COUNCIL COMMENTS ADJOURNMENT Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact Jacqueline K. Gunner at (409) 880-3782. A TO:City Council FROM:Christopher S. Boone, City Manager PREPARED BY:Tina Broussard, City Clerk MEETING DATE:May 5, 2026 REQUESTED ACTION:Council to consider approving April 21, 2026, City Council meeting minutes. BACKGROUND None FUNDING SOURCE None RECOMMENDATION Approval of the minutes. ATTACHMENTS Minutes - April 21, 2026 MINUTES OF THE CITY OF BEAUMONT COUNCIL MEETING Albert “A.J.” Turner, Mayor Pro Tem ROY WEST, MAYOR Mike Williams, At-Large Cory Crenshaw, Ward I CITY COUNCIL MEETING Joey Hilliard, Ward II LaDonna Sherwood, Ward IIIAPRIL 21, 2026 Chris Durio, Ward IV Tina Broussard, City Clerk Kenneth R. Williams, City Manager Sharae Reed, City Attorney The City Council of the City of Beaumont, Texas, met in a regular session in strict compliance with the Texas Open Meetings Act, Texas Government Code, Chapter 551 on April 21, 2026, at the City Hall Council Chambers, 801 Main Street, Beaumont, Texas, at 1:30 p.m., to consider the following: Mayor West called the council meeting to order at 1:30 p.m. OPENING Invocation Pledge of Allegiance Roll Call Presentations – Presentation on Insurance Presentation providing an overview of the City of Beaumont’s traffic signal system, including operations, maintenance challenges, and ongoing improvements Presentation on the Beaumont Library & Children’s Museum Feasibility Study Public Comment: Citizens may speak on the Consent Agenda and Regular Agenda Items 1-7 and 9-13 or any other topic. Citizens wishing to speak on Item 8 will be given an opportunity to speak during the Public Hearing. Pastor Andrew Wilson with Revival Culture Global Church gave the invocation. Mayor West led the Pledge of Allegiance. Roll call was made by Tina Broussard, City Clerk. Present at the meeting were Mayor West, Mayor Pro Tem Turner (arrived at 1:36), Councilmembers Durio, Hilliard, Williams, Sherwood (arrived at 1:36 p.m.) and Crenshaw. Also, present were Kenneth R, Williams, City Manager; Sharae Reed, City Attorney; Tina Broussard, City Clerk. Public Comment: Citizens may speak on the Consent Agenda and Regular Agenda Items 1-7 and 9-13 or any other topic. Citizens wishing to speak on Item 8 will be given an opportunity to speak during the Public Hearing. (Public comments can be heard or seen on the City of Beaumont’s website at beaumonttexas.gov) Dora Nisby4520 Corley St.Beaumont TX Kevin Chance932 W. LucasBeaumont TX Dean Tucker2550 Long Ave.Beaumont TX Minutes – April 21, 2026 Dr. Judith Cobbett2550 Long Ave.Beaumont TX Tony Renfro6110 Bankston Ln.Beaumont TX Lashon Proctor4680 Jancar Dr.Beaumont TX Terry Roy1050 AshleyBeaumont TX Larry GouthiaP.O. Box 20042Beaumont TX Airon Reynolds Jr.6945 Salida Dr.Beaumont TX Reniqua Twine-Griffin3215 YasmineBeaumont TX David Moore5990 LongwoodBeaumont TX Vernon Durden16436 Westbury Rd.Beaumont TX Carlton Sharp5150 Plant Rd.Beaumont TX Sean Villery-Samuel245 CaldwoodBeaumont TX Audwin Samuel3715 BowenBeaumont TX Mayor West read the announcement regarding Executive Session being held after the conclusion of Councilmember Comments. CONSENT AGENDA (Items placed on the Consent Agenda are considered routine in nature and are considered non- controversial. The Consent Agenda can be acted upon in one motion. A consensus of the Council is required to remove any item for discussion and separate action.) A.Council to consider approving City Council special meeting minutes for March 31, 2026, and April 7, 2026, and regular meeting minutes for April 7, 2026. B.Council to consider a resolution approving a lease agreement for eight (8) ProCare Power Pro 2 for use in Fire and EMS operations - Resolution 26-082 C.Council to appoint members to the Charter Review Committee - Resolution 26-083 D.Council to consider a resolution authorizing the City of Beaumont’s request to seek $25,000 in grant funds from USA Pickleball Serves to convert two of the existing tennis courts at Rogers Park to full pickleball courts - Resolution 26-084 E.Council consider a resolution approving an annual contract for the purchase of aqua ammonia for use by the Water Utilities Department - Resolution 26-085 F.Council to consider an appointment to the Planning and Zoning Commission - Resolution 26-086 Minutes – April 21, 2026 G.Council to consider a resolution authorizing the Chief Financial Officer to apply for and receive funding in an amount up to $175,000 through the Bureau of Justice Assistance FY25 Local Law Enforcement Crime Gun Intelligence Center Integration grant program - Resolution 26-087 H.Council to consider a resolution authorizing the City Manager to apply for and receive funding through the FY 2025 Edward Byrne Memorial Justice Assistance Grant Program and to execute all documents necessary, including an inter-local agreement with the City of Port Arthur and Jefferson County in order to request the funds - Resolution 26-088 I.Council to consider a resolution authorizing the Police Department to spend confiscated goods to purchase a Dual Purpose Detection and Patrol K-9, including a four-week handler training course, from Hill Country Dog Center, totaling $16,600 - Resolution 26- 089 J.Council to consider an appointment to the Civil Service Commission - Resolution 26-090 K.Council to consider an appointment to the Bond Facilitation Committee - Resolution 26- 091 L.Council to consider a resolution authorizing the City Attorney to accept the settlement negotiated by the Texas Attorney General in the Opioid litigation against six pharmaceutical distributors Associated Pharmacies, Inc. (and American Associated Pharmacies), J M Smith Corporation, Morris and Dickson Co., L.L.C., Louisiana Wholesale Drug Company, Inc., North Carolina Mutual Wholesale Drug Company, Inc., and United Natural Foods, Inc. (and SuperValu) - Resolution 26-092 Councilmember Durio moved to approve the Consent Agenda. Councilmember Sherwood seconded the motion. AYES:MAYOR WEST, MAYOR PRO TEM TURNER, COUNCILMEMBERS DURIO, HILLIARD, WILLIAMS, SHERWOOD AND CRENSHAW NAYS:NONE MOTION PASSED REGULAR AGENDA 1.Council to consider a resolution authorizing the City Manager to accept maintenance and authorize final payment to Pardalis Enterprises Inc., of Houston, Texas for the Cattail Marsh Wetland 72-Inch Outfall Pipe Coating Project. On October 21, 2025, by Resolution 25-264, City Council awarded a contract to Pardalis Enterprises Inc., of Houston, Texas, in the amount of $258,356.00 for the Cattail Marsh Wetland 72-Inch Outfall Pipe Coating Project. There were previous change orders 1-2, in the amount of ($350.00), which resulted in a decrease to the original contract amount making the new contract amount $258,006.00. Minutes – April 21, 2026 The project has been inspected by Water Utilities and found to be complete in accordance with the provisions and terms set out in the contract. Acceptance of maintenance and final payment in the amount of $12,900.30 is recommended. Funds will come from Water Revenue Bonds. Approval of the resolution. Councilmember Sherwood moved to APPROVE A RESOLUTION THAT THE CITY MANAGER BE AND HE IS HEREBY AUTHORIZED TO ACCEPT MAINTENANCE AND MAKE FINAL PAYMENT TO PARDALIS ENTERPRISES, INC., OF HOUSTON, TEXAS IN THE AMOUNT OF $12,900.30, FOR THE CATTAIL MARSH WETLAND 72-INCH OUTFALL PIPE COATING PROJECT. Councilmember Hilliard seconded the motion. AYES:MAYOR WEST, MAYOR PRO TEM TURNER, COUNCILMEMBERS DURIO, HILLIARD, WILLIAMS, SHERWOOD AND CRENSHAW NAYS:NONE MOTION PASSED RESOLUTION 26-093 2.Council to consider a resolution authorizing a payment for property insurance coverage for various city owned buildings and assets. The proposed annual premium for Windstorm and Hail is based on a total insured value of $354,187,009.00. The cost of the policies for this year is $2,063,883.00, a $233,140.00 decrease from last year’s premium of $2,328,492.00. The policy renewal will be in effect from May 1, 2026, to May 1, 2027. Companies providing our insurance are the Texas Municipal League Intergovernmental Risk Pool, Texas Windstorm Insurance Association, and the remaining windstorm and hail policies are layered with exposure limited to the amount of damage incurred. Windstorm provided by Texas Windstorm Insurance Association will have a limit of $60,234,684.00. The remaining carriers, AmRisc, Arch, Axis, Beazley, Core Specialty/Starstone, Kinsale, Lexington, Lloyds of London, Markel, RSUI, Sompo, TRIUM, Velocity, Westchester, and Westfield will provide an additional $60,000,000.00 in windstorm and hail coverage. The deductibles per occurrence for the new policy are as follows: Deductibles Wind & Hail: 1% per item, minimum $1,000.00 per item with TWIA. 1% per item, subject to a $100,000.00 minimum with various carriers per occurrence. This is a reduction from last year’s deductible of 2% per item, subject to a $250,000.00 minimum. Minutes – April 21, 2026 Funds will come from the General Fund. Approval of option 1. Councilmember Sherwood moved to APPROVE A RESOLUTION THAT THE CITY MANAGER BE AND HE IS HEREBY AUTHORIZED TO EXECUTE A CONTRACT FOR WINDSTORM AND HAIL COVERAGE FOR AN ANNUAL PREMIUM AMOUNT OF $2,063,883.00 PROVIDED BY TEXAS MUNICIPAL LEAGUE INTERGOVERNMENTAL RISK POOL, TEXAS WINDSTORM INSURANCE ASSOCIATION; AND, THAT THE REMAINING WINDSTORM AND HAIL POLICIES ARE LAYERED WITH EXPOSURE LIMITED TO THE AMOUNT OF DAMAGE INCURRED. WINDSTORM PROVIDED BY TEXAS WINDSTORM INSURANCE ASSOCIATION WILL HAVE A LIMIT OF $60,234,684.00. THE REMAINING CARRIERS, AMRISC, ARCH, AXIS, BEAZLEY, CORE SPECIALTY/STARSTONE, KINSALE, LEXINGTON, LLOYDS OF LONDON, MARKEL, RSUI, SOMPO, TRIUM, VELOCITY, WESTCHESTER, AND WESTFIELD WILL PROVIDE AN ADDITIONAL $60,000,000.00 IN WINDSTORM AND HAIL COVERAGE, EFFECTIVE M AY 1, 2026 TO M AY 1, 2027. Councilmember Hilliard seconded the motion. AYES:MAYOR WEST, MAYOR PRO TEM TURNER, COUNCILMEMBERS DURIO, HILLIARD, WILLIAMS, SHERWOOD AND CRENSHAW NAYS:NONE MOTION PASSED RESOLUTION 26-094 3.Council consider a resolution authorizing the City Manager to accept maintenance and authorize final payment to Tanksco, Inc., of Fort Worth, Texas for the South Elevated Storage Tank Rehabilitation Project. On September 2, 2025, by Resolution 25-209, City Council awarded a contract to Tanksco, Inc., of Fort Worth, Texas, in the amount of $914,912.00 for the South Elevated Storage Tank Rehabilitation Project. There were previous change orders Nos 1 through 3, totaling $16,900.00. The project was inspected by Schaumburg & Polk, Inc., and determined to be complete in accordance with the terms and conditions of the contract. Water Utilities Staff agrees with this assessment and recommends acceptance of the project for maintenance and authorization of final payment in the amount of $46,590.60. Funds will come from Water Revenue Bonds. Approval of the resolution. Councilmember Sherwood moved to APPROVE A RESOLUTION THAT THE CITY MANAGER BE AND HE IS HEREBY AUTHORIZED TO ACCEPT MAINTENANCE AND MAKE FINAL PAYMENT TO TANKSCO, INC., OF FORT WORTH, TEXAS, IN THE AMOUNT OF $46,590.60 FOR THE SOUTH Minutes – April 21, 2026 ELEVATED STORAGE TANK REHABILITATION PROJECT. Councilmember Hilliard seconded the motion. AYES:MAYOR WEST, MAYOR PRO TEM TURNER, COUNCILMEMBERS DURIO, HILLIARD, WILLIAMS, SHERWOOD AND CRENSHAW NAYS:NONE MOTION PASSED RESOLUTION 26-095 4.Council to consider a resolution authorizing the City Manager to accept maintenance and authorize final payment to Vortex Services, LLC, of Houston, Texas for the Washington Boulevard 16-inch Water Line Replacement project. On April 15, 2025, by Resolution No. 25-087, City Council awarded a contract to Vortex Services, LLC, of Houston, Texas, in the amount of $1,031,685.00 for the Washington Boulevard 16-inch Water Line Replacement project. The project has been inspected by Water Utilities and found to be complete in accordance with the provisions and terms set out in the contract. Acceptance of maintenance and final payment in the amount of $51,584.25 is recommended. Funds will come from Water Revenue Bonds. Approval of the resolution. Councilmember Sherwood moved to APPROVE A RESOLUTION THAT THE CITY MANAGER BE AND HE IS HEREBY AUTHORIZED TO ACCEPT MAINTENANCE AND MAKE FINAL PAYMENT TO VORTEX SERVICES, LLC, OF HOUSTON, TEXAS IN THE AMOUNT OF $51,584.25, FOR THE WASHINGTON BOULEVARD 16-INCH WATER LINE REPLACEMENT PROJECT. Councilmember Hilliard seconded the motion. AYES:MAYOR WEST, MAYOR PRO TEM TURNER, COUNCILMEMBERS DURIO, HILLIARD, WILLIAMS, SHERWOOD AND CRENSHAW NAYS:NONE MOTION PASSED RESOLUTION 26-096 5.Council to consider a resolution declaring an intent of the City to reimburse itself from proceeds of bonds expected to be issued for certain expenditures incurred prior to the issuance of certain debt. A reimbursement resolution enables a city to reimburse itself for expenditures incurred prior to the issuance of certain debt. In November 2025, voters of Beaumont approved bond Proposition A, which was the infrastructure proposition for drainage, streets, and sidewalks. This proposition totaled $58.1 million for various projects. Currently, the City is Minutes – April 21, 2026 in the process of issuing the general obligation debt for the cost of various projects and anticipates closing on the issuance of the debt for funding these projects around the end of June or early July 2026. However, there are some projects and purchases the City wishes to begin now and then reimburse itself once the general obligation debt is issued by the City. The projects the City would like to begin now, and later reimburse itself, include the following, which were approved in Proposition A: (1) citywide sidewalk initiative and master plan; (2) equipment purchases for drainage improvements; (3) West Lucas Drive Storm Sewer Rehabilitation; and (4) citywide storm sewer cleaning. This resolution does not authorize the issuance of debt or create an immediate financial obligation. It is simply a procedural matter that allows the City to reimburse itself from future debt proceeds for eligible expenditures incurred prior to debt issuance. Approval of the resolution. Councilmember Durio moved to APPROVE A RESOLUTION DECLARING AN INTENT OF THE CITY TO REIMBURSE ITSELF FROM PROCEEDS OF GENERAL OBLIGATION BONDS EXPECTED TO BE ISSUED BY THE CITY FOR CERTAIN ORIGINAL EXPENDITURES PAID IN CONNECTION WITH THE CITY’S EXPENDITURES PAID IN CONNECTION WITH THE CITY’S FINANCING OF STREETS, SIDEWALKS AND DRAINAGE PROJECTS. Councilmember Sherwood seconded the motion. AYES:MAYOR WEST, MAYOR PRO TEM TURNER, COUNCILMEMBERS DURIO, WILLIAMS, SHERWOOD AND CRENSHAW NAYS:COUNCILMEMBER HILLIARD MOTION PASSED RESOLUTION 26-097 6.Council to consider a resolution authorizing the City Manager to accept maintenance and authorize final payment to Greenscapes Six for the Howell Street and Sue Lane Pavement Restoration Project. On October 21, 2025, by Resolution No. 25-263, City Council awarded a contract to Greenscapes Six of Liberty, Texas, in the amount of $113,700.00 for the Howell Street and Sue Lane Pavement Restoration Project. The project was inspected by the Engineering Division and determined to be complete in accordance with the terms and conditions of the contract. Acceptance of the project for maintenance and authorization of final payment in the amount of $5,685.00 is recommended. Funds will come from Certificates of Obligation. Approval of the resolution. Councilmember Durio moved to APPROVE A RESOLUTION THAT THE CITY MANAGER BE AND HE IS HEREBY AUTHORIZED TO ACCEPT MAINTENANCE AND MAKE FINAL PAYMENT TO GREENSCAPES SIX, OF LIBERTY, TEXAS, IN THE AMOUNT OF $5,685.00 FOR THE HOWELL STREET AND SUE LANE PAVEMENT RESTORATION PROJECT. Councilmember Hilliard seconded the motion. Minutes – April 21, 2026 AYES:MAYOR WEST, MAYOR PRO TEM TURNER, COUNCILMEMBERS DURIO, HILLIARD, WILLIAMS, SHERWOOD AND CRENSHAW NAYS:NONE MOTION PASSED RESOLUTION 26-098 7.Council to consider an ordinance denying Texas Gas Service Company's proposed rates. On March 10, 2026, the Texas Gas Service Company (TGS) filed a Gas Reliability Infrastructure Program (GRIP) adjustment factor for all Incorporated and Environs areas served by the Company. TGS is authorized to make annual GRIP rate change requests pursuant to the Gas Utility Regulatory Act, Tex. Util. Code §104.301 (GRIP Statue). The GRIP Statue authorizes gas utility companies to request rate increases associated with year-to-year changes in incremental investment. The GRIP Statue also provides that the proposed GRIP rate surcharge will become effective sixty (60) days from the date of the company’s filing, unless suspended by the City. Reasonable expenses associated with rate cases are reimbursable by the Company as provided for in the Public Utility Regulatory Act. Approval of the ordinance. Councilmember Sherwood moved to ADOPT AN ORDINANCE ENTITLED AN ORDINANCE OF THE CITY OF BEAUMONT, TEXAS, SUSPENDING THE RATES PROPOSED BY TEXAS GAS SERVICE COMPANY’S GAS RELIABILITY INFRASTRUCTURE PROGRAM FILING MADE WITH THE CITY ON OR ABOUT MARCH 10, 2026; FINDING THAT THE MEETING COMPLIES WITH THE OPEN MEETINGS ACT; MAKING OTHER FINDINGS AND PROVISION RELATED TO THE SUBJECT, AND DECLARING AN EFFECTIVE DATE. Councilmember Hilliard seconded the motion. AYES:MAYOR WEST, MAYOR PRO TEM TURNER, COUNCILMEMBERS DURIO, HILLIARD, WILLIAMS AND SHERWOOD NAYS:COUNCILMEMBER CRENSHAW MOTION PASSED ORDINANCE 26-018 PUBLIC HEARING Council to conduct a Public Hearing to receive comments to temporarily waive transit fares for students. Public Hearing Open: 3:48 p.m. None Public Hearing Close: 3:49 p.m. Minutes – April 21, 2026 8.Council consider a Resolution authorizing Zip to temporarily waive transit fares for students from May 28, 2026, to August 12, 2026. To advance Zip’s mission of increasing ridership, strengthening long-term transit participation, and promoting equity across Beaumont, the agency is committed to providing affordable public transportation for students and families. Reliable transit plays a critical role in addressing mobility and affordability barriers that can limit educational attainment. As part of this effort, Zip proposes a summer fare waiver for students in grades K–12 from May 28, 2026, through August 12, 2026. This initiative is designed to help Beaumont’s youth safely access summer educational programs, job opportunities, wellness activities, and other community events, ensuring continued engagement beyond the traditional school year. To help ensure a safe and positive experience for all riders, students participating in the program will be expected to follow their respective school codes of conduct while riding the Zip. High school students (grades 9–12) will be required to present a valid school ID. Parents and guardians are kindly reminded that public transit buses do not have bus assistants to supervise students. For this reason, it is expected that students in kindergarten through 8th grade be accompanied by a parent or guardian while using the service. Transit system is funded through a combination of rider fares, monies from the General Fund as well as grants from the Texas Department of Transportation and the Federal Transit Administration. Approve the Resolution. Councilmember Hilliard moved to APPROVE A RESOLUTION THAT THE CITY MANAGER BE AND HE IS HEREBY AUTHORIZED TO ALLOW ZIP TO TEMPORARILY WAIVE TRANSIT FEES FOR STUDENTS K-12, FROM MAY 28, 2026 TO AUGUST 12, 2026. Mayor Pro Tem Turner seconded the motion. AYES:MAYOR WEST, MAYOR PRO TEM TURNER, COUNCILMEMBERS DURIO, HILLIARD, WILLIAMS, SHERWOOD AND CRENSHAW NAYS:NONE MOTION PASSED RESOLUTION 26-099 WORK SESSION Council to review and discuss a request from Beautify Beaumont, Inc. and Mike Getz for the donation of landscaping materials and signage at the public median near Phelan Boulevard and Dowlen Road and naming the improvements in honor of Allison Nathan Getz. Minutes – April 21, 2026 Council recessed into Executive Session at 4:05 p.m. Due to an error in the address when posting the Executive Session, items for 3633 Street, James Boulevard Property, 3479 Street, James Boulevard Property and 3475 Street, James Boulevard Property were not discussed in Executive Session. EXECUTIVE SESSION Consider matters related to discuss and or deliberate economic development negotiations in accordance with Section 551.087 of the Government Code to wit; specifically: Neighborhood Empowerment Zone Economic Development Incentive related to 3633 Street, James Boulevard Property Neighborhood Empowerment Zone Economic Development Incentive related to 3479 Street, James Boulevard Property Neighborhood Empowerment Zone Economic Development Incentive related to 3475 Street, James Boulevard Property Neighborhood Empowerment Zone Economic Development Incentive related to the 3250 Fannin Street Behavioral Health Facility Redevelopment and Expansion Chapter 380 Economic Development Incentive Agreement with Beaumont 194 LLC Council reconvened into Regular Session at 6:10 p.m. Roll Call: Mayor WestMayor Pro Tem Turner Councilmember DurioCouncilmember Hilliard Councilmember SherwoodCouncilmember Williams Councilmember Crenshaw 9.Council to consider authorizing the City Manager to enter into an agreement for economic development incentives under the Neighborhood Empowerment Zone (NEZ) Program for the development located at 3633 St. James Blvd. The City of Beaumont established the Neighborhood Empowerment Zone (NEZ) Program to encourage targeted development, redevelopment, and reinvestment within designated areas of the city. The program provides economic incentives to attract new business activity, support expansion, and enhance the overall vitality of these areas. An application has been submitted to the city requesting NEZ incentives for the proposed development at 3633 St. James Blvd. The application outlines the project scope, anticipated improvements, and potential economic and community impacts associated with the development. As part of the request, the applicant is seeking consideration for eligible NEZ incentives, which includes building fee waivers, expedited permit review, lien waivers and tax abatement. The proposed project is expected to contribute to the enhancement of Minutes – April 21, 2026 the surrounding area through property improvements, increased economic activity, and potential job creation, as outlined in the application. Additionally, the project aligns with the goals of the NEZ Program by promoting reinvestment and supporting commercial and/or residential growth within the zone. Approve the resolution. Mayor Pro Tem Turner moved to APPROVE A RESOLUTION THAT THE CITY MANAGER BE AND HE IS HEREBY AUTHORIZED TO EXECUTE ALL DOCUMENTS NECESSARY TO ENTER INTO AN AGREEMENT BETWEEN THE CITY OF BEAUMONT AND DIAMOND HOMES LLC, FOR ECONOMIC DEVELOPMENT INCENTIVES UNDER THE NEIGHBORHOOD EMPOWERMENT ZONE PROGRAM FOR THE DEVELOPMENT LOCATED AT 3633 ST. JAMES BOULEVARD. Councilmember Durio seconded the motion. AYES:MAYOR WEST, MAYOR PRO TEM TURNER, COUNCILMEMBERS DURIO, HILLIARD, WILLIAMS, SHERWOOD AND CRENSHAW NAYS:NONE MOTION PASSED RESOLUTION 26-100 10.Council to consider authorizing the City Manager to enter into an agreement for economic development incentives under the Neighborhood Empowerment Zone (NEZ) Program for the development located at 3479 St. James Blvd. The City of Beaumont established the Neighborhood Empowerment Zone (NEZ) Program to encourage targeted development, redevelopment, and reinvestment within designated areas of the city. The program provides economic incentives to attract new business activity, support expansion, and enhance the overall vitality of these areas. An application has been submitted to the city requesting NEZ incentives for the proposed development at 3479 St. James Blvd. The application outlines the project scope, anticipated improvements, and potential economic and community impacts associated with the development. As part of the request, the applicant is seeking consideration for eligible NEZ incentives, which includes building fee waivers, expedited permit review, lien waivers and tax abatement. The proposed project is expected to contribute to the enhancement of the surrounding area through property improvements, increased economic activity, and potential job creation, as outlined in the application. Additionally, the project aligns with the goals of the NEZ Program by promoting reinvestment and supporting commercial and/or residential growth within the zone. Approve the resolution. Mayor Pro Tem Turner moved to APPROVE A RESOLUTION THAT THE CITY MANAGER BE AND HE IS HEREBY AUTHORIZED TO EXECUTE ALL DOCUMENTS NECESSARY TO ENTER INTO AN AGREEMENT BETWEEN THE CITY OF BEAUMONT AND DIAMOND HOMES LLC, FOR ECONOMIC DEVELOPMENT INCENTIVES UNDER THE NEIGHBORHOOD EMPOWERMENT ZONE PROGRAM FOR THE DEVELOPMENT LOCATED AT 3479 ST. JAMES BOULEVARD. Councilmember Hilliard seconded the motion. Minutes – April 21, 2026 AYES:MAYOR WEST, MAYOR PRO TEM TURNER, COUNCILMEMBERS DURIO, HILLIARD, WILLIAMS, SHERWOOD AND CRENSHAW NAYS:NONE MOTION PASSED RESOLUTION/ORDINANCE 26-101 11.Council consider authorizing the City Manager to enter into an agreement for economic development incentives under the Neighborhood Empowerment Zone (NEZ) Program for the development located at 3475 St. James Blvd. The City of Beaumont established the Neighborhood Empowerment Zone (NEZ) Program to encourage targeted development, redevelopment, and reinvestment within designated areas of the city. The program provides economic incentives to attract new business activity, support expansion, and enhance the overall vitality of these areas. An application has been submitted to the city requesting NEZ incentives for the proposed development at 3475 St. James Blvd. The application outlines the project scope, anticipated improvements, and potential economic and community impacts associated with the development. As part of the request, the applicant is seeking consideration for eligible NEZ incentives, which include fee waivers, expedited permit review, lien waivers and tax abatement. The proposed project is expected to contribute to the enhancement of the surrounding area through property improvements, increased economic activity, and potential job creation, as outlined in the application. Additionally, the project aligns with the goals of the NEZ Program by promoting reinvestment and supporting commercial and/or residential growth within the zone. Approve the resolution. Councilmember Durio moved to APPROVE A RESOLUTION THAT THE CITY MANAGER BE AND HE IS HEREBY AUTHORIZED TO EXECUTE ALL DOCUMENTS NECESSARY TO ENTER INTO AN AGREEMENT BETWEEN THE CITY OF BEAUMONT AND DIAMOND HOMES LLC, FOR ECONOMIC DEVELOPMENT INCENTIVES UNDER THE NEIGHBORHOOD EMPOWERMENT ZONE PROGRAM FOR THE DEVELOPMENT LOCATED AT 3475 ST. JAMES BOULEVARD. Mayor Pro Tem Turner seconded the motion. AYES:MAYOR WEST, MAYOR PRO TEM TURNER, COUNCILMEMBERS DURIO, HILLIARD, WILLIAMS, SHERWOOD AND CRENSHAW NAYS:NONE MOTION PASSED RESOLUTION 26-102 12.Authorize the City Manager to execute all documents related to the NEZ Agreement for the Baptist Hospital Behavioral Health facility redevelopment and expansion project at 3250 Fannin Street, including applicable building fee waivers and incentives. Minutes – April 21, 2026 Baptist Hospitals of Southeast Texas Behavioral Health has submitted an application for NEZ incentives to support a significant renovation and expansion project at its Beaumont facility. The project includes renovations of the existing building, and the addition of 72 new patient beds, construction of a new 3-story facility, and improvements to parking and infrastructure. The total estimated construction cost is approximately $50 million, with construction anticipated to begin in March 2026 and be completed by early 2028. The project is expected to create approximately 120 full-time jobs with an estimated annual payroll of $7 million, while expanding access to mental health services in the community. Funds will come from the Neighborhood Empowerment Zone (NEZ) incentive. Approval of the resolution. Councilmember Crenshaw moved to APPROVE A RESOLUTION THAT THE CITY MANAGER BE AND HE IS HEREBY AUTHORIZED TO EXECUTE ALL DOCUMENTS NECESSARY TO ENTER INTO AN AGREEMENT BETWEEN THE CITY OF BEAUMONT AND BAPTIST HOSPITALS OF SOUTHEAST TEXAS BEHAVIORAL HEALTH FOR ECONOMIC DEVELOPMENT INCENTIVES UNDER THE NEIGHBORHOOD EMPOWERMENT ZONE PROGRAM FOR THE REDEVELOPMENT AND EXPANSION PROJECT LOCATED AT 3250 FANNIN STREET. Councilmember Hilliard seconded the motion. AYES:MAYOR WEST, MAYOR PRO TEM TURNER, COUNCILMEMBERS DURIO, HILLIARD, WILLIAMS, SHERWOOD AND CRENSHAW NAYS:NONE MOTION PASSED RESOLUTION 26-103 13.Council consider authorizing the City Manager to enter into a Chapter 380 Economic Development Agreement with Beaumont 194 LLC to provide incentives for a residential subdivision development located near Pointe Parkway and Northwest Parkway within the City of Beaumont. Chapter 380 of the Texas Local Government Code authorizes municipalities to offer economic development incentives to promote local economic development and stimulate business activity within the city. Beaumont 194 LLC is proposing to develop approximately 194 acres into a residential subdivision consisting of approximately 400 single-family homes, representing an estimated private investment of approximately $23,000,000. The project is anticipated to expand housing availability, support workforce growth, and increase the City’s tax base. The development will include lot sizes ranging from 40’ to 70’ widths, with projected home values between $280,000 and $350,000, along with amenities such as walking trails, green space, playgrounds, sidewalks, pavilion areas, and entry features. The project includes key public infrastructure improvements, specifically a lift station, Northwest Parkway culvert modification, and off-site drainage improvements, necessary to support the development and surrounding area. Under the proposed agreement, the city would provide incentives through a performance- based reimbursement (tax revenue sharing) structure, not an upfront grant. The Minutes – April 21, 2026 Developer will initially fund all improvements, and the city will reimburse a portion of those costs through grant payments tied to new ad valorem tax revenue generated by the project, specifically approximately 40% of the tax increment generated by each home for a period of 10 years. Reimbursement is contingent upon project performance, including home construction, issuance of certificates of occupancy, and generation of taxable value. This structure establishes a pay-for-performance model that protects the City’s financial interests, with the City’s obligation limited to new revenue generated by the development and no impact on the existing tax base. The project aligns with the City’s Chapter 380 Policy by enhancing the tax base, expanding housing opportunities, and supporting long-term economic stability. Approval of the resolution. After discussion Councilmember Crenshaw asked that this item be tabled until the May 5, 2026, City Council meeting. Mayor Pro Tem Turner seconded the request. AYES:MAYOR WEST, MAYOR PRO TEM TURNER, COUNCILMEMBERS DURIO, HILLIARD, WILLIAMS, SHERWOOD AND CRENSHAW NAYS:NONE REQUEST WAS GRANTED COUNCILMEMBER COMMENTS (Councilmember comments can be heard or seen on the City of Beaumont’s website at beaumonttexas.gov) With there being no other business to come before Council the meeting adjourned at 6:30 p.m. Roy West, Mayor Tina Broussard, City Clerk Minutes – April 21, 2026 B TO:City Council FROM:Christopher S. Boone, City Manager PREPARED BY:Amalia Villarreal, P.E., CFM, Director of Public Works MEETING DATE:May 5, 2026 REQUESTED ACTION:Council consider a resolution approving an annual contract for the purchase of Cement Slurry for street rehabilitation. BACKGROUND Cement Slurry is used by the city for road rehabilitation projects to stabilize soil prior to the laying of asphalt. The City provides the materials for these projects through this contract and is applied by the distributor in liquid form. Bids were requested from 480 vendors with two, responsive submittals. Texas Materials Group, of Beaumont, and Southern Cement Slurry of Porter, Texas both responded with the same pricing, Specifications allow for a twelve (12) month contract with the option of two renewals of twelve (12) month terms at the same pricing as the awarded contract. Staff recommends awarding to Texas Materials group, due to proximity of plant locations needed for pickup of materials. The City estimates the use of approximately 200 Tons of product over the term of the contract at a total estimated annual cost of $60,000. The bid price represents an increase of $4.67 per Ton or a (1.58%) increase over the current contract. Bid Table is attached. FUNDING SOURCE Capital Program. RECOMMENDATION Approval of the resolution. ATTACHMENTS Bid tabs are attached. C TO:City Council FROM:Christopher S. Boone, City Manager PREPARED BY:Amalia Villarreal, P.E., CFM, Director of Public Works MEETING DATE:May 5, 2026 REQUESTED ACTION:Council consider a resolution approving the award of contract for motor fuels for non-automated fuel sites to Tri-Con of Beaumont. BACKGROUND The City maintains fifteen (15) non-automated fuel sites on City property. Bids were solicited for a three (3) year contract to supply gasoline and diesel fuel, delivered to these sites. There is an option to renew for two (2) additional one (1) year renewals. Pricing is based on the Oil Price Information Service (OPIS) published rates for Beaumont, Tx. Bids were solicited from 142 vendors. With four (4) responses. The two lowest bids are both non-responsive, due to incomplete paperwork, or exceptions to the City terms. The responsive bidder is Tri- Con, Inc., from Beaumont, who is the current provider of this service. The price per gallon above the OPIS rate for unleaded and diesel is $0.119. The delivery cost for diesel is $.059 per gallon. The price per gallon above the OPIS rate in the previous contract was $0.119 with the delivery cost for diesel being $.059 per gallon, reflecting no change in price. The City’s expenditure for the previous year was $268,236. The bid tab is attached. FUNDING SOURCE General Fund-various Departments. RECOMMENDATION Approval of the resolution. ATTACHMENTS Bid tabs are attached. D TO:City Council FROM:Christopher S. Boone, City Manager PREPARED BY:Bridgette Evick, CPA, Chief Financial Officer MEETING DATE:May 5, 2026 REQUESTED ACTION:Council consider a resolution approving the City of Beaumont’s request to become a 3rd Party Supplemental Environmental Project (SEP) Administrator. BACKGROUND Supplemental Environmental Projects (SEPs) are environmentally beneficial projects that a Respondent (environmental violator, defendant) agrees to undertake in settlement of an enforcement action. Dollars directed to TCEQ-approved environmental projects may be used to offset assessed penalties in enforcement actions in lieu of paying the fine. This Supplemental Environmental Projects’ participation, according to the Texas Commission on Environmental Quality (TCEQ) and in accordance with Sec. 7.067 rd Supplemental Environmental Projects will enable the City of Beaumont (3 Party Administrator) to submit projects to the program that are environmentally beneficial, the result of a settlement offer, and legally compliant. These projects are then chosen and financed by the Respondent, either in part or as a whole, depending on their assessed fine and formula-based contribution. The formula applied is case specific and depends on the environmental benefit of the project, whether direct, indirect, or mixed as well as the nature of the respondent organization (government, nonprofit or for profit). FUNDING SOURCE Southeast Texas Chemical Plant based on their fine status with TCEQ and in accordance with Sec. 7.067 Supplemental Environmental Projects RECOMMENDATION Approval of the resolution. ATTACHMENTS 3rd Party SEP Process and Application Supplemental Environmental Projects (SEP) Proposal: Supplemental Environmental Projects (SEP) as a potential funding resource for our environmentally focused projects. Defining the SEP When a chemical plant or facility (respondent) is found to be in violation of state environmental laws or regulations, they may be assessed a monetary penalty or fine by the Texas Commission on Environmental Quality. Traditionally, these penalties are deposited into the state’s General Revenue Fund. As an alternative to paying the penalties, state law allows the entity to “put a portion of the penalty to work closer to home and help improve the environmental quality of their region”, Supplemental Environmental Project, or SEP. The goal of the SEP is to “advance the goals of cleaner air, water, and soil throughout Texas and enhance the environment in communities affected by environmental violations”. This opportunity does not guarantee total project funding amounts and there is a set of formulas in place for determining the percentage of penalty that can be offset through a SEP project. The formula applied is case specific and depends on the environmental benefit of the project, whether direct, indirect, or mixed as well as the nature of the respondent organization (government, nonprofit or for profit). Table 1—Allowable SEP Offset Amounts by Type of Respondent Direct-Benefit SEPsMixed/Indirect-Benefit SEPs Governments and 100%50% Nonprofit Organizations For-Profit Organizations 50%50% and Individuals There are three types of SEPs: pre-approved, custom, and compliance. The pre- approved SEPs are fully designed and implementation ready or already in progress, the custom SEPs are designed by the respondent and are specific to the environmental needs within the community, and the compliance SEP are available to violating local governments that have either not previously committed a violation or qualify under a financial inability to pay analysis. Unless the SEP is pre-approved, the process takes longer to implement. In order to be considered acceptable as a SEP, a project must meet the following criteria (3): 1.The project must be environmentally beneficial; 2.the project must be performed as a result of a settlement agreement; and 3.the project must go beyond what is required for legal compliance. Application Process HHW - April 2026 Supplemental Environmental Projects (SEP) Whenever a respondent (violating party) is referred to Enforcement, the respondent receives a proposed Agreed Order as an offer to settle the matter, either by paying the assessed fine directly or by participating in the SEP program. The respondent choosing to participate in the SEP program will apply to do so and then select a pre-approved project (contribution SEP), custom or compliance project. This process is time sensitive and if the respondent does not act within the timeline, then the case may be settled without the SEP or forwarded to TCEQ Litigation. The application, if submitted, will proceed through TCEQ’s approval process and incorporated into the Agreed Order. TCEQ staff then aligns the respondent’s violation to community specific projects, ensuring that no conflict of interest exists. The project is selected and the funding process is initiated. Determining Factors The TCEQ may consider other factors when determining approval such as whether or not the project meets state, regions, or community environmental priorities, if the project will be carried out in or near the community where the violation occurred or if the project matched the media of the violation. The third factor, matching media, is under review and may not currently exist as a determining factor. The SEP Funding Award Once the projects are awarded, the funds are directly deposited to the City and could be utilized for the projects to support portions, all or part, of the City’s designated project and according to the City's timeline of fund usage, i.e., we could spend all at once or hold until we acquire the project’s full amount. Reporting Requirements A form is provided for the quarterly reporting and typically includes the following: SEP funds received Expenditure Balance of SEP funds Bank statements for the SEP-funds account Copies of receipts, checks, and other documentation to support all expenditures Invoices, receipts, contracts, work logs, and work plans for all work performed by a contractor Before and after pictures Maps showing locations of SEP sites At the conclusion of the project, a final report is required and must include all components listed above, including a list of remaining SEP funds, and any additional information requested by TCEQ. Within 30 days after the due date of the final report, any remaining funds must either be transferred to another Third-Party Administrator in the same community or returned to TCEQ to be deposited into general revenue. Additional Details: Conversation with the TCEQ SEP Administrator HHW - April 2026 Supplemental Environmental Projects (SEP) In an effort to fully understand the Supplemental Environmental Project program, I spoke with Carlos Flores of the TCEQ SEP department, and below outlines the details of our conversation according to his responses to my questions: As a municipality, our projects tend to be more costly. What's the criteria for submitting projects? o The criterion for projects is that they are 'environmentally beneficial.' Examples include HVAC upgrades to more eco-friendly products, window replacement, retrofits to upgrades, more environmentally friendly equipment, planting more trees within the City/parks; the list is expansive. o The SEP respondents have funded projects from $100,000 up to $6-8 million. o The selected projects are based on relevance to location and media (air, water, or land). Carlos stated that by the time we get our projects listed, the criteria will be based on location only; meaning we benefit from fines to those within our county and surrounding areas and not just those specific to the affected media (air, wastewater, water, or land violations). How does the selection of the “minimum” funding amount work? o The minimum is based on the project that you submit. Respondents receive their specific fine and may select projects based on their preference. Once the project is chosen, they submit the associated fine. Payments are made directly to the selected SEP; the TCEQ is not involved in the actual payment. o TCEQ is responsible for assessing the fines to the respondent (violator) and making sure the payments are made to the applicants for their projects. o If the SEP project total exceeds the specific fine, then the recipient may spend the funds for parts of the project or hold until the total project is funded. TCEQ recommends a separate leger for the funds for tracking purposes. Do any of the respondents (violators) contribute more than $1,500 or $5,000? o Contributions range from $100,000 to $6-8 million and are based on the assessed fine How are the contributions decided? o Contributions are decided based on assessed fines from air, wastewater, water, or land violations; jurisdictional only: pending April 29 stakeholder meeting Beaumont Project Alignment HHW - April 2026 Supplemental Environmental Projects (SEP) It is key that the project proposals that we submit, should we choose to accept this program, must have a quantified estimation of environmental benefits, along with total HHW - April 2026 Supplemental Environmental Projects (SEP) cost, including line item budget, full project description and schedule, and must not represent previously existing legal requirements. Our Community Investment Plan has two projects that align with the criteria: Lead and Copper Field Investigation (p. 58: CIP) and Lead and Copper Service-Line Replacement (p. 59: CIP). Fortunately, both of these projects are directly related to EPA’s Lead and Copper Rule guidance and align with the specified criteria for projects. Based on the project formula established by TCEQ, the SEP program could cover a percentage of each project that is slated as City debt: $2.1M and $1.17M, respectively. HHW - April 2026 E TO:City Council FROM:Christopher S. Boone, City Manager PREPARED BY:Bridgette Evick, CPA, Chief Financial Officer MEETING DATE:May 5, 2026 REQUESTED ACTION:Council consider a Memorandum of Understanding approving the City of Beaumont’s Lakeside Center to receive a microgrant of $1,000.00 from the Global Alzheimer’s Platform Foundation. BACKGROUND The Lakeside Center has been dedicated to empowering Beaumont's senior community to live active and fulfilling lives since 1978. Under the management of the City of Beaumont's Recreation Department, the Lakeside Center provides a wide range of services and classes, encompassing Advanced Learning, Arts, Health and Wellness, Gaming, and Social Clubs. The facility boasts diverse workout options, state-of-the-art cardio exercise equipment, and other resources, all aimed at addressing the social, emotional, and physical health and wellness needs of its members. Global Alzheimer’s Platform foundation (GAP) has been providing resources to the Lakeside Center for a number of years and this microgrant is offered as a donation for the Center to utilize according to the Center’s needs. GAP currently provides no-cost Alzheimer’s screening to Center visitors as well as special events to facilitate Alzheimer’s awareness. FUNDING SOURCE Global Alzheimer’s Platform foundation (GAP), along with their research partners around the world collaborate to speed the delivery of Alzheimer’s and Parkinson’s disease treatments with a commitment to promoting diversity in clinical research, as well as lowering the cost and duration of clinical trials to ensure that no one is left behind. RECOMMENDATION Approval of the Memorandum of Understanding. ATTACHMENTS Memorandum of Understanding F TO:City Council FROM:Christopher S. Boone, City Manager PREPARED BY:Angela Wright, Chief Technology Officer MEETING DATE:May 5, 2026 REQUESTED ACTION:Council consider a resolution approving the renewal and ongoing annual cloud hosting services for the City’s Cityworks and ArcGIS Enterprise environments with NewEdge Services, LLC of Frisco, Texas, and authorizing approval of recurring annual payments for the full term identified. BACKGROUND NewEdge Services, LLC is the City’s designated vendor for supporting and hosting critical enterprise applications, including Cityworks and ArcGIS, which are used daily by City staff and support essential operational and public-facing services. These systems must be reliably available to authorized users while maintaining appropriate security, continuity, and performance standards. The hosting arrangement provides a managed environment that supports ongoing system availability, routine maintenance, data protection, and coordinated software updates, allowing City staff to focus on service delivery rather than infrastructure management. This approach promotes operational efficiency, system reliability, and continuity of services for both internal users and the public. The agreement represents a renewal of the City’s existing multi-year service arrangement and establishes recurring annual service costs, subject to appropriation. Annual costs total $104,500, consisting of $49,500 for ArcGIS Enterprise hosting services and $55,000 for Cityworks hosting services. This item represents a three-year renewal, with a total contract amount of $313,500 over the renewal term. Costs are billed annually and recur each year, subject to budget appropriation. FUNDING SOURCE General Fund and Water Fund. RECOMMENDATION Approval of the resolution. G TO:City Council FROM:Christopher S. Boone, City Manager PREPARED BY:Bridgette Evick, CPA, Chief Financial Officer MEETING DATE:May 5, 2026 REQUESTED ACTION:Council Consider a resolution changing authorized signatories for any institution the City Council has already designated or may designate as a depository for the City of Beaumont for banking BACKGROUND Kenneth Williams and Bridgette Evick are currently authorized as signatories on City accounts with Stellar Bank. Christopher S. Boone is to be added as an authorized signatory on same accounts effective May 5, 2026, and Kenneth Williams is to be deleted as authorized signatory effective May 5, 2026. FUNDING SOURCE Not Applicable RECOMMENDATION Approval of the Resolution ATTACHMENTS None H TO:City Council FROM:Christopher S.Boone, City Manager PREPARED BY:Bridgette Evick, CPA, Chief Financial Officer MEETING DATE:May 5, 2026 REQUESTED ACTION:Council consider a resolution requesting a change in investment authority for the City of Beaumont. BACKGROUND State law mandates the City Council designate one or more investment officials to be responsible for the investment of funds consistent with the City' s adopted investment policy. The City Manager, who by authority of the City Charter is responsible for all investments of the City, can delegate explicit authority to other individuals to invest the City' s funds on a day-to- day basis. Investment officials shall not deposit, withdraw, transfer or manage the funds of the City of Beaumont in a manner that is not consistent with the "prudent person" standard. The current investment officials are Kenneth Williams, Bridgette Evick, and Katrina Jones. Christopher S. Boone is being added as a designated investment official for the City and Kenneth R. Williams is being deleted from the same. FUNDING SOURCE Not Applicable RECOMMENDATION Approval of the Resolution ATTACHMENTS Not Applicable I TO:City Council FROM:Christopher S. Boone, City Manager PREPARED BY:Bridgette Evick, CPA, Chief Financial Officer MEETING DATE:May 5, 2026 REQUESTED ACTION:Council consider a resolution changing authorized representatives for Texas Range Investment Program. BACKGROUND The Texas Range Investment Program was created by and for Texas local governments. The program provides investment options tailored to the needs of Texas cities, counties, school districts and other public investors. The Texas Range portfolios seek to provide these investors with safety, flexibility and competitive yields. Kenneth Williams, Bridgette Evick and Katrina Jones are currently authorized representatives for the City with Texas Range. Christopher S. Boone, Bridgette Evick, and Katrina Jones are being designated as authorized representatives for the City of Beaumont and are hereby authorized to transmit funds for investment in Texas Range and are each further authorized to withdraw funds as needed, to issue letters of instruction and to take all other actions deemed necessary or appropriate for the investment of local funds. Kenneth Williams to be deleted as an authorized representative effective May 5, 2026 and Christopher S. Boone added effective May 5, 2026. FUNDING SOURCE Not Applicable RECOMMENDATION Approval of the resolution ATTACHMENTS J TO:City Council FROM:Christopher S. Boone, City Manager PREPARED BY:Bridgette Evick, CPA, Chief Financial Officer MEETING DATE:May 5, 2026 REQUESTED ACTION:Council consider a resolution changing authorized representatives for Texas Local Government Investment Pool (TexPool), a public Funds investment pool. BACKGROUND The Texas Local Government Investment Pool (TexPool), a public funds investment pool, was created on behalf of entities whose investment objectives in order of priority are preservation and safety of principal, liquidity, and yield consistent with the Public Funds Investment Act. TexPool was approved as an investment alternative for the City of Beaumont on November 6, 1996. Kenneth Williams, Bridgette Evick, and Katrina Jones are currently authorized representatives for the City with TexPool, Christopher S. Boone, Bridgette Evick, and Katrina Jones are being designated as authorized representatives for the City of Beaumont and are hereby authorized to transmit funds for investment in TexPool and are each further authorized to withdraw funds as needed, to issue letters of instruction and to take all other actions deemed necessary or appropriate for the investment of local funds. Kenneth Williams is to be deleted as an authorized representative effective May 5, 2026, and Christopher S. Boone is to be added as an authorized representative effective May 5, 2026. FUNDING SOURCE Not Applicable RECOMMENDATION Approval of the Resolution ATTACHMENTS K TO:City Council FROM:Christopher S. Boone, City Manager PREPARED BY:Bridgette Evick, CPA, Chief Financial Officer MEETING DATE:May 5, 2026 REQUESTED ACTION:Council consider a resolution approving the City of Beaumont Investment Policy. BACKGROUND State law mandates the City Council to review the Investment Policy and approve modifications, if any, on an annual basis. The City last made amendments to the Investment Policy on December 2, 2025, through resolution 25-304. The following changes were made: 1. Title – update for board approval date 2. Pg 2 – update investment officer titles FUNDING SOURCE Not Applicable RECOMMENDATION Approval of the Resolution ATTACHMENTS Investment Policy Investment Policy Adopted by City Council May 5, 2026 City of Beaumont - Investment Policy Table of Contents I. Introduction ................................................................................................................ 1 II. Scope............................................................................................................................ 1 III. Prudence ..................................................................................................................... 1 IV. Objectives.................................................................................................................... 1 A. Safety of Principal .......................................................................................... 2 B. Liquidity.......................................................................................................... 2 C. Public Trust .................................................................................................... 2 D. Yield ................................................................................................................ 2 V. Delegation of Authority ............................................................................................. 2 VI. Ethics and Conflicts of Interest ................................................................................ 3 VII. Training ...................................................................................................................... 3 VIII. Selection of Financial Dealers, Institutions and Investments Pools ..................... 4 A. Broker/Dealers ............................................................................................... 4 B. Public Depositories/Financial Institutions ................................................... 4 C. Investment Pools ............................................................................................ 5 IX. Authorized and Suitable Investments ...................................................................... 5 X. Competitive Environment ......................................................................................... 7 XI. Collateralization ......................................................................................................... 7 XII. Safekeeping and Custody .......................................................................................... 8 XIII. Diversification ............................................................................................................ 8 XIV. Investment Strategies ................................................................................................ 9 A. Pooled Fund Groups .......................................................................................9 B. Debt Service Funds .......................................................................................10 C. Debt Service Reserve Funds .........................................................................10 D. XV. Internal Control ......................................................................................................12 XVI. Performance Standards .........................................................................................12 XVII. Reporting .................................................................................................................12 XVIII. Investment Policy Adoption ...................................................................................13 Exhibit Exhibit A - Approved List Broker/Dealers ........................................................................... 15 City of Beaumont Investment Policy I. Introduction It is the policy of the City of Beaumont to invest public funds in a manner that will ensure that the investments are duly authorized, properly managed, adequately protected and fully collateralized. The City shall seek the optimum investment return with the maximum security while meeting daily cash needs and conforming to the City Charter, the Public Funds Investment Act (Chapter 2256, Government Code as amended) and all other state and local statutes governing the investment of public funds. II. Scope This Investment Policy applies to all financial assets of the City as accounted for in the City's Annual Comprehensive Financial Report. These include General, Special Revenue, Debt Service, Capital Projects, Enterprise, Internal Service, and Permanent Funds. All are pooled for investment purposes except debt service and debt service reserve funds, and the natural gas account. Interest is allocated monthly to each fund based on its individual cash balance. III. Prudence Investments shall be made with judgment and care, under prevailing circumstances, that a person of prudence, discretion, and intelligence would exercise in the management of the person's own affairs, not for speculation, but for investment, considering the probable safety of capital and the probable income to be derived. The "prudent person" standard shall be applied in the context of managing the total portfolio rather than a single investment providing that the decision was consistent with this Investment Policy. Investment Officers acting in accordance with written procedures and the Investment Policy and exercising due diligence shall be relieved of responsibility for an individual investment's credit risk or market price changes provided that deviations from exceptions are reported in a timely fashion and appropriate action is taken to control adverse developments. IV. Objectives The primary objectives, in priority order, of the City's investment activities shall be safety of principal, liquidity, public trust, and yield. 1 A. Safety of Principal The City has as its foremost objective to ensure the safety of principal. Investments of the City shall be undertaken in a manner that seeks to ensure the preservation of principal in the overall portfolio. To attain this objective, diversification is required in order to eliminate an over-concentration of assets in one institution, maturity or type of investment, where appropriate. B. Liquidity The City's investment portfolio will remain sufficiently liquid to enable the City to meet all operating requirements that might be reasonably anticipated. The portfolio shall be constructed so that investment maturities are matched with forecasted cash flow requirements and limited by investments with an active secondary market or convertible to cash with little or no penalty. C. Public Trust Investment Officers shall seek to act responsibly as custodians of the public trust. Investment Officers shall avoid any transaction that might impair public confidence D. Yield The City's investment portfolio shall be designed with the objective of attaining a rate of return that is consistent with risk limitations and cash flow characteristics of the City's investments. V. Delegation of Authority Authority to manage the City's investment program is derived from the City Charter (article VII, section 1-2). The Charter designates the City Manager as Director of Finance who shall have custody of all public funds, investments, bonds and notes of the City and be responsible for their safekeeping. The City Manager shall establish written procedures for the operation of the investment program consistent with this Investment Policy that include explicit delegation of authority to persons responsible for investment transactions. The City Manager shall be responsible for all transactions undertaken and shall establish a system of controls to regulate the activities of subordinate officials. The City Manager, the Chief Financial Officer, and the Controller are approved as Investment Officers of the City. Such approval of specific persons shall remain in effect until rescinded by the City Council or until termination of the person's employment by the City. Investment Officers shall not deposit, withdraw, transfer or manage the funds described in section III of this Policy. 2 The City Council maintains the right to hire Investment Advisers to assist City staff in the investment of funds. Investment Advisers shall adhere to the spirit, philosophy and specific terms of this Policy and shall invest within the same objectives. The City Manager shall establish criteria to evaluate Investment Advisers, including: A. B. Investment strategy recommendations within accepted risk constraints; C. D. Understanding of the inherent fiduciary responsibility of investing public funds; and E. Selected Investment Advisers must be registered under the Investment Advisers Act of 1940 or with the State Securities Board. A contract with an Investment Adviser may not be for a term longer than two years and any contract, renewal or extension must be approved by the City Council. VI. Ethics and Conflicts of Interest Investment Officers and employees involved in the investment process shall refrain from personal business activity that could conflict with proper execution of the investment program, or which could impair their ability to make impartial investment decisions. Investment Officers shall disclose any personal business relationships with business organizations approved to conduct investment transactions with the City. They shall also disclose any specific individuals who seek to sell investments to the City and are related to the Investment Officer within the second degree by affinity or consanguinity, as determined under Chapter 573. Disclosure shall be filed with the Texas Ethics Commission and the City Council. VII. Training In order to ensure qualified and capable investment management, each Investment Officer shall attend at least ten (10) hours of training relating to investment responsibilities within 12 months after assuming such duties and shall continue to attend an investment training session consisting of at least eight (8) hours of instruction not less than once every two years thereafter. The two-year period shall begin on the first day of r that date. Training shall be in accordance with the Public Funds Investment Act and include education in investment controls, security risks, strategy risks, market risks, and compliance with State statutes governing the investment of public funds. All training shall be conducted by an independent source that has been approved by City Council. Treasurers Organization of Texas, the Government Finance Officers Association, the 3 Government Finance Officers Association of Texas, the Council of Governments, the Texas Municipal League, and the University of North Texas. VIII. Selection of Broker/ Dealers, Financial Institutions and Investment Pools Authorized investments shall only be purchased from those institutions selected and approved in accordance with this Policy. Any investment pool or discretionary investment management firm which seeks to execute investment transactions with the City shall provide a written instrument certifying that they have received and thoroughly reviewed the City's Investment Policy and have implemented reasonable procedures and controls in an effort to preclude investment transactions that are not authorized by this Policy. Each time City Council approves a material revision to the Investment Policy, the newly revised Investment Policy must be sent to the approved investment pool or discretionary investment management firm and a business certification should be obtained. A. Broker/Dealers The City shall select broker/dealers by their ability to provide effective market access and may include "Primary Government Securities Dealers" or regional dealers that qualify under Securities and Exchange Commission (SEC) Rule 15C3- 1 (uniform net capital rule). Broker/dealers selected must be members in good and be licensed by the State of Texas. Each broker/dealer will be reviewed by the Investment Officers and a recommendation will be made for approval by the City Council. An "approved broker/dealer list", as shown in Exhibit A, shall be maintained by the Investment Officers at all times and approved by the City Council on an annual basis. The City shall not enter into transactions with a broker/dealer until official City Council approval. B. Public Depositories/Financial Institutions The City Council shall select a primary depository as required by law. The primary depository as authorized by the City Council shall meet all requirements of the state law concerning depositories for municipal funds (Chapter 105, Government Code). The primary depository shall be selected through s banking services procurement process, including a formal Request for Application (RFA) issued in compliance with applicable State law, and offers the most favorable terms and conditions for the handling of City funds. The City may also establish agreements with other financial institutions under separate contract for additional services that are necessary in the administration, 4 collection, investment, and transfer of municipal funds. Such deposits will only be made after the financial institution has completed and returned the required written instruments and depository pledge agreements. No deposit shall be made except in a qualified public depository as established by State Law. C. Investment Pools Investment Officers may invest funds of the City through an eligible investment pool with specific approval by resolution of City Council and execution of a written agreement. To become eligible, investment pools must first meet all requirements of State Law. They shall provide the City with an offering circular that contains specific and detailed information, investment transaction confirmations, and detailed monthly transaction and performance reports. Pools shall have advisory boards composed of qualified members representing participants and non- participants who do not have a business relationship with the pool. Before selection, pools shall be thoroughly reviewed and evaluated by the Investment Officers. IX. Authorized and Suitable Investments Authorized investments for municipal governments in the state of Texas are set forth in the Public Funds Investment Act, as amended. Suitable investments for the City are limited to the following: Direct Obligations of the United States or its agencies and instrumentalities that have a maximum stated maturity date of 5 years or less. Financial institution deposits placed with approved financial institutions as described above (section VIII-B) which have a maximum stated maturity date of 5 years or less and are insured by the Federal Deposit Insurance Corporation (FDIC), National Credit Union Share Insurance (NCUSIF), or their successors; or secured as described in section XI Collateralization. Additionally, the City may execute certificates of deposit, and other forms of deposit, in any manner authorized by the Public Funds Investment Act. Fully collateralized direct repurchase agreements with a defined termination date of 90 days or less which are secured by cash or obligations of the United States or its agencies and instrumentalities and pledged with a third party other than an agent for the pledgor. Investment Officers may invest in repurchase agreements through an approved primary government securities dealer or an approved depository bank as described above (section VIII-A, B). Each issuer of repurchase agreements shall be required to sign a master repurchase agreement. For flexible repurchase agreements executed with bond proceeds, the defined termination date of 90 days or less may be waived to allow the term of the flexible repurchase agreement to more closely match the expected term of the bond project. 5 No load money market mutual funds registered with and regulated by the Securities and Exchange Commission whose investment objectives include the maintenance of a stable net asset value of $1.0000 per share. Money market mutual funds must maintain a AAAm, or equivalent rating from at least one nationally recognized rating agency; have an average weighted maturity of less than two years; and provide the City with a prospectus and other information required by the Securities and Exchange Act of 1934 and be specifically approved by City Council or assets. Approved investment pools as described above (section VIII-C) which are continuously rated no lower than AAA, AAA-m or an equivalent rating by at least one nationally recognized rating agency. Investments Not Authorized - The following investments are not authorized under this section: a. Obligations whose payment represents the coupon payments on the outstanding principal balance of the underlying mortgage-backed security collateral and pay no principal; b. Obligations whose payment represents the principal stream of cash flow from the underlying mortgage-backed security collateral and bears no interest; c. Collateralized mortgage obligations that have a stated final maturity date of greater than ten years; and d. Collateralized mortgage obligations the interest rate of which is determined by an index that adjusts opposite to the changes in a market index. Not less than quarterly, the Investment Officers will monitor the credit rating for each held investment that has a Public Fund Investment Act required minimum rating. Any Authorized Investment that requires a minimum rating does not qualify during the period the investment does not have the minimum rating. Prudent measures will be taken to liquidate an investment that is downgraded to less than the required minimum rating. The City is not required to liquidate investments that were authorized investments at the time of purchase. The purchase of stock is not an authorized investment for municipal governments. However, stock may be accepted as a donation, provided that it is held in accordance with the terms of the donation and sold as soon as it is advantageous to do so. Reinvestment of proceeds must be in accordance with authorized and suitable investments for the City as listed above. 6 X. Competitive Environment It is the policy of the City to provide a competitive environment for all individual security purchases and sales, financial institution deposits, and money market mutual fund and local government investment pool selections. The Investment Officers shall develop and XI. Collateralization Collateralization will be required on all financial institution deposits and repurchase agreements. With the exception of deposits secured with irrevocable letters of credit at 100% of principle plus anticipated accrued interest less FDIC or NCUSIF insurance, the collateralization level shall be equal to at least one hundred two percent (102%) of the aggregate market value of the deposit or investment including accrued interest less an amount insured by the FDIC or NCUSIF. Evidence of the pledged collateral shall be documented by a custodial or a master repurchase agreement with the eligible collateral clearly listed in the agreement. Collateral shall be reviewed at least monthly to assure that the market value of the securities pledged equals or exceeds the related deposit or investment requirement. Collateral requirements shall be in accordance with both the Public Funds Investment Act and the Public Funds Collateral Act. Collateral underlying repurchase agreements is limited to direct obligations of the United States or its agencies and instrumentalities. The City shall accept a surety bond or the following investment securities as collateral on financial institution deposits: Direct obligations of the United States or its agencies and instrumentalities. Direct obligations of this state or its agencies and instrumentalities. Collateralized mortgage obligations directly issued by a federal agency or instrumentality of the United States and excluding those mortgage-backed securities considered a high-risk mortgage security as described by Section 2257.0025 of the Government Code. Other obligations that are guaranteed or backed by the full faith and credit of this state or the United States or their respective agencies and instrumentalities. Obligations of states, agencies, counties, cities and other political subdivisions rated not less than A or its equivalent. Letters of credit issued by the United States or its agencies and instrumentalities. Financial institutions serving as depositories will be required to sign a depository agreement with the City. The collateralized deposit portion of the agreement shall define 7 establish a perfected security interest in compliance with Federal and State regulations, including: 1. The agreement must be in writing; 2. The agreement must be executed by the Depository and the City contemporaneously with the acquisition of the asset: 3. The agreement must be approved by the Board of Directors or designated committee of the Depository and a copy of the meeting minutes must be delivered to the City; and 4. continuously since its execution. XII. Safekeeping and Custody Collateral shall be placed for safekeeping in a custodial account at the Federal Reserve Bank or at an institution not affiliated with a firm pledging collateral acceptable to the City. All safekeeping arrangements shall clearly define the responsibilities of each party and outline the steps to be taken in order for the City to gain access to the collateral in the event of a "failure". The custodial agreement shall be executed between the City, the firm pledging the collateral and the custodial institution, as applicable. All safekeeping receipts shall be delivered to the City and all collateral (whether a pledge or substitution) shall be formally accepted and released by Investment Officers. All security transactions, including collateral for repurchase agreements, entered into by the City shall be conducted on a delivery-versus-payment (DVP) basis. That is, funds shall not be wired or paid until verification has been made that the correct security was received by the safekeeping institution. Financial institution deposits, pool funds, and mutual funds are excluded from this requirement. The investment shall be held by a third-party safekeeping agent in the name of the City or on behalf of the City. XIII. Diversification The City will diversify its investments to eliminate an over-concentration of assets in any one security type or institution. Up to ninety percent (90%) par of the portfolio may be invested in direct obligations of the United States (U.S. Treasury Securities). Up to seventy percent (70%) par of the portfolio may be invested in U.S. Agency or Instrumentalities. Up to one hundred percent (100%) par of the portfolio may be invested in investment pools for liquidity purposes with no more than eighty percent (80%) par of the portfolio invested in any one pool. 8 No more than fifty percent (50%) par of the portfolio may be invested in money market mutual funds. XIV. Investment Strategies The City shall maintain a separate investment strategy for each of the fund types represented in the portfolio. A. Pooled Fund Groups Suitability Any investment eligible in the Investment Policy is suitable for Pooled Fund Groups. Safety of Principal All investments shall be of high quality with no perceived default risk. Market price fluctuations will occur. However, less than 365 days and restricting the maximum allowable maturity to three years using the final stated maturity dates of each investment will minimize the price volatility of the portfolio. Liquidity Pooled Fund Groups require the greatest short-term liquidity of any of the fund-types. Short-term financial institution deposits, investment pools and money market mutual funds will provide daily liquidity and may be utilized as a competitive yield alternative to fixed maturity investments. Marketability Investments with active and efficient secondary markets are necessary in the event of an unanticipated cash flow requirement. Historical -type of less than a quarter of a percentage point will define an efficient secondary market. Diversification Investment maturities should be staggered throughout the budget cycle to provide cash flow based on the anticipated operating needs of the City. Diversifying the appropriate maturity structure up to the three-year maximum will reduce interest rate risk. Yield Attaining a competitive market yield for comparable investment-types and portfolio restrictions is the desired objective. The yield of an equally weighted, rolling three-month Treasury Bill portfolio will be the minimum yield objective. 9 B. Debt Service Funds Suitability Any investment eligible in the Investment Policy is suitable for Debt Service Funds. Safety of Principal All investments shall be of high quality with no perceived default risk. Market price fluctuations will occur. However, by managing Debt Service Funds to not exceed the debt service payment schedule the market risk of the overall portfolio will be minimized. The stated final maturity date on investments purchased shall not exceed the debt service payment date unless excess funds are available. In that case, maximum maturities shall not exceed two (2) years from the date of purchase. Liquidity Debt Service Funds have predictable payment schedules. Therefore, investment maturities should not exceed the anticipated cash flow requirements. Financial institution deposits, investments pools, and money market mutual funds may provide a competitive yield alternative for short- term fixed maturity investments. A singular repurchase agreement may be utilized if disbursements are allowed in the amount necessary to satisfy any debt service payment. This investment structure is commonly referred to as a flexible repurchase agreement. Marketability Investments with active and efficient secondary markets are not necessary as the event of an unanticipated cash flow requirement is not probable. Diversification Market conditions influence the attractiveness of fully investment rates are anticipated to decrease over time, the City is best served by locking in most investments. If the interest rates are potentially rising, then investing in shorter and larger amounts may provide an advantage. At no time shall the debt service schedule be exceeded in an attempt to bolster yield. Yield Attaining a competitive market yield for comparable investment-types and portfolio restrictions is the desired objective. The yield of an equally weighted, rolling three-month Treasury Bill portfolio shall be the minimum yield objective. C. Debt Service Reserve Funds Suitability Any investment eligible in the Investment Policy is suitable for Debt Service Reserve Funds. Bond resolution and loan documentation constraints and insurance company restrictions may create specific considerations in addition to the Investment Policy. 10 Safety of Principal All investments shall be of high quality with no perceived default risk. Market price fluctuations will occur. However, by managing Debt Service Reserve Fund maturities to generally not exceed the investment maturity shall exceed the shorter of the final maturity of the borrowing or five years. Annual mark-to-market requirements or specific will influence the attractiveness of market risk and influence maturity extension. Liquidity Debt Service Reserve Funds have no anticipated expenditures. The Funds are deposited to provide annual debt service payment protection to service payment. Market conditions and arbitrage regulation compliance determine the advantage of investment diversification and liquidity. Generally, if investment rates exceed the cost of borrowing, the City is best served by locking in investment maturities and reducing liquidity. If the borrowing cost cannot be exceeded, then concurrent market conditions will determine the attractiveness of locking in maturities or investing shorter and anticipating future increased yields. Marketability Investments with less active and efficient secondary markets are acceptable for Debt Service Reserve Funds. Diversification Market conditions and the arbitrage regulations influence the attractiveness of staggering the maturity of fixed rate investments for Debt Service Reserve Funds. At no time shall the final debt service payment date of the bond issue be exceeded in an attempt to bolster yield. Yield Achieving a positive spread to the applicable borrowing cost is the desired objective. Debt Service Reserve Fund portfolio management shall D. Natural Gas Account Suitability Any investment eligible in the Investment Policy is suitable for the Natural Gas Account. Safety of Principal All investments shall be of high quality with no perceived default risk. Market price fluctuations will occur. However, managing the weighted average days to maturity to less than 365 days and restricting the maximum allowable maturity to three years using the final stated maturity dates of each investment will minimize the price volatility of the portfolio. 11 Liquidity Natural Gas Account funds require moderate short-term liquidity. Short-term financial institution deposits, investment pools and money market mutual funds will provide daily liquidity and may be utilized as a competitive yield alternative to fixed maturity investments. Marketability Investments with active and efficient secondary markets are necessary in the event of an unanticipated cash flow requirement. Historical -type of less than a quarter of a percentage point will define an efficient secondary market. Diversification Investment maturities should be staggered throughout the anticipated expenditure schedule. Diversifying the appropriate maturity structure up to the three-year maximum will reduce interest rate risk. Yield Attaining a competitive market yield for comparable investment-types and portfolio restrictions is the desired objective. The yield of an equally weighted, rolling three-month Treasury Bill portfolio will be the minimum yield objective. XV. Internal Control The City, in conjunction with its annual financial audit, shall perform a compliance audit of management controls on investments and adherence to the City's Investment Policy. XVI. Performance Standards The City intends to pursue an active versus a passive portfolio management philosophy. That is, investments may be sold or redeemed before they mature if market conditions present an opportunity for the City to benefit from the trade. The investment portfolio shall be designed with the objective of obtaining a rate of return throughout budgetary and economic cycles that is consistent with risk limitations and cash flow needs of the City. performance measurement standard. XVII. Reporting Investment Officers shall submit a monthly report to City Council summarizing the results of the City's investment activity. This report shall include the status of the current portfolio position, performance, trading activity, interest earnings, and collateral. A quarterly report shall be submitted to the City Manager, as Chief Executive Officer, and the City Council detailing investment transactions and performance for the reporting period in accordance with State law. The report shall be jointly prepared and signed by all Investment Officers. It shall include a summary statement prepared for each fund 12 type and a detailed listing that states the beginning market value, ending market value and fully accrued interest for the period. Market values will be obtained from reputable and independent sources. In addition, Investment Officers shall report on adherence to the City's investment strategies as expressed in this Policy. In conjunction with the annual audit, the quarterly reports shall be formally reviewed by reported to City Council. XVIII. Investment Policy Adoption The City's Investment Policy is hereby adopted by resolution of the City Council. The City Council shall review and approve the Policy on an annual basis. This Policy serves to satisfy the statutory requirement to define and adopt a formal investment policy. 13 EXHIBIT 14 Exhibit A CITY OF BEAUMONT Approved List Broker/Dealers Broker/Dealers: FHN Financial Capital Markets Oppenheimer & Co. RBC Capital Markets Wells Fargo Securities PNC Investments LLC Hilltop Securities Crews & Associates 15 L TO:City Council FROM:Christopher S. Boone, City Manager PREPARED BY:Bridgette Evick, CPA, Chief Financial Officer MEETING DATE:May 5, 2026 REQUESTED ACTION:Council will consider a resolution approving SCS Engineers as the design, permitting, and construction project firm for the City of Beaumont Landfill. BACKGROUND SCS Engineers has designed, permitted, and installed our cells along with our ground water monitoring wells, and maintained the leachate collection system for the City Landfill. SCS Engineers is currently designing, permitting, and installing a gas collection well field system which includes a well dewatering system at the Landfill to meet upcoming TCEQ Air Emissions Compliance standards. SCS Engineers will design, permit, and construct a leachate collection, storage, and disposal system which meets TCEQ’s requirements. Based on the confirmed volume of leachate held in the Landfill, this leachate collection, storage and disposal system will allow the City Landfill to manage the influx of leachate at a manageable rate to avoid causing negative environmental impact. This purchase is exempt from competitive bidding because of best value. SCS Engineers are currently performing and installing a gas/leachate collection system for the renewable energy program on site. They are our resident experts of the new gas and leachate collection system along with the technical knowledge of the preexisting design, permitting, installation, and maintenance of our current leachate system. This design, permitting, and construction agreement provides support for all phases of the project. The total value of the project is $477,490. FUNDING SOURCE Solid Waste Fund RECOMMENDATION Approval of the resolution ATTACHMENTS Sales Quote and Equipment Photos PROFESSIONALSERVICES AGREEMENT STATE OF TEXAS § COUNTY OF JEFFERSON § CITY OF BEAUMONT § AGREEMENTFOR Leachate Storage and Pumping System Installation CITY OF BEAUMONT SECTION 1 This Agreement made and entered into in Beaumont, Jefferson County, Texas between the City of Beaumont, a Municipal Corporation in the State of Texas, hereinafter termed "City" and SCS Engineers \[hereinafter “SCS”\], duly licensed, and practicing under the laws of the State of Texas, hereinafter termed "Engineer", said Agreement being executed by the City pursuant to the City Charter and Ordinances and Resolutions of the City Council, and by said Engineer for the Engineering Services hereinafter set forth in connection with the above designated Project for the City of Beaumont. I. General A. Detailed Project Description Supplemental Leachate Storage and Pumping System Installation including Construction Phase Engineering Services, as further described in Attachment “A”. B. The Engineer shall not commence work on this proposed Project until he has been notified in writing to proceed. The Engineer, in consideration for the compensation herein provided, shall render all professional services, including any associated subconsultants, necessary for the development of the Project to completion, as provided in this Agreement. II. Basic Services A.Complete the Basic Services, as described in Attachment A. Leachate Storage & Pumping System Installation 1 ______ City _____ Engineer III.Special Services A.Not Applicable IV. Additional Services All work that will be performed by the Engineer at the request of the City that is described in this paragraph and not included in the paragraphs above, shall constitute Additional Services. Additional Services shall include, but are not limited to the following: A. Services required by the City in any litigation or other controversy as an expert witness, including actual testimony time, stand-by waiting time, preparation of engineering data and reports or depositions and consulting with the City or its attorney. B. Preparation of any special reports, applications for permits or grants, and appearances before any regulatory agencies or public hearings not included in Attachment “A”. C. Any revisions of previously approved work. D. Any travel and subsistence to points other than Engineer's or City's Offices and Project site. E. Preparation of exhibits. F. Additional services due to significant changes in scope of Project or its design including but not limited to changes in size, complexity, or character of construction as agreed to by both parties. G. Providing services after issuance of Letter of Acceptance from the City. V. Coordination A. The Engineer shall hold monthly conferences with the Public Works Director, hereinafter termed “Director”, or his representatives to the end that the Project as developed shall have the full benefit of the City's experience and knowledge of existing needs and facilities, and be consistent with its current policies and standards. To assist the Engineer in this coordination, the City shall make available for the Engineer's use in planning and designing the project all existing plans, maps, field notes, statistics, computations, and other data in its possession relative to existing facilities and to this particular Project, at no cost to the Engineer. However, any and all such information shall remain the property of the City and shall be returned if instructed to do so by the Director. B. The Director will act on behalf of the City with respect to the work to be performed under this Agreement. He shall have complete authority to transmit instructions, Leachate Storage & Pumping System Installation 2 ______ City _____ Engineer receive information, interpret and define the City's policies and decisions with respect to materials, equipment, elements and systems pertinent to Engineer's services. C.The City will give prompt written notice to the Engineer whenever the City observes or otherwise becomes aware of any defect (error or omission) in the Engineer's services or any development that affects the scope or timing of Engineer's services. D. The City shall furnish approvals and permits from all governmental authorities having jurisdiction over the Project and such approvals and consents from others as may be determined to be necessary by the City for the completion of the Project. The Engineer will provide the City reasonable assistance in connection with such approvals and permits such as furnishing of data compiled by the Engineer pursuant to other provisions of the contract, but shall not be obligated to develop additional data, prepare extensive reports or appear at hearings or the like unless compensated therefore under other provisions on this contract. E. The Engineer shall promptly report, in writing, to the City of any development that would affect the scope or timing of the Project. VI. Fee Schedule A. General For and in consideration of the services to be rendered by the Engineer in this Agreement, the City shall pay and the Engineer shall receive the compensation hereinafter set forth for the Engineer's services described in Sections II, III, and IV. B.Basic and Special Services The basis of compensation for Basic and Special Services shall be provided in Attachment A. The Engineer agrees that the basis of compensation for Basic and Special Services for the lump sum fee of four hundred seventy-seven thousand, four hundred ninety dollars ($477,490.00). C.Additional Services Compensation for Additional Services that are authorized by the City shall be determined when needed and based on the standard hourly rates and expenses as shown in Attachment B. VII.City Payments A. The Engineer shall be required to use Projectmates software throughout the life of this agreement. The City will provide a license to be used at no cost to the Engineer. Projectmates by Systemates, Inc., is a construction management tool that allows users to manage the entire project life cycle from concept to closeout. All RFI’s, Schedules, Leachate Storage & Pumping System Installation 3 ______ City _____ Engineer Daily Reports, Change Orders, Pay Requests, and any procedures related to contract management will be processed through Projectmates. The City reserves the right to rescind an award from a consultant who refuses to use Projectmates during the life of the project. Such refusal will be noted and considered when awarding future projects. B.Payments shall be made to the Engineer based on the several phases as described above and in accordance with the following: 1.One-hundred percent (100%) of the amount due the Engineer for work performed in each phase shall be payable on a monthly basis. C.Payment shall be made within thirty (30) days after submittal of the request for payment for work performed. Payment shall be considered past due forty-five (45) days after submittal. D. The City reserves the right to make an audit of charges claimed for this contract for services. VIII. Revisions to Drawings and Specifications The Engineer shall make, without additional expense to the City over and above the basic fee, such revisions to the Design Phase as may be required to meet the needs of the City. After approval of the Design Phase by the City, any revisions, additions, or other modifications made at the City's request that involves extra services and expenses to the Engineer shall be subject to additional compensation to the Engineer for such extra services and expenses. IX. Ownership of Documents All documents including the original drawings, estimates, specifications, field notes and data, will remain the property of the Engineer as instruments of service. However, it is to be understood that the City shall have free access to all such information with the right to make and retain copies of drawings and all other documents including field notes and data. Any re-use without specific written verification or adaptation by Engineer will be at City's sole risk and without liability or legal exposure to Engineer. X. Termination Either party to this Agreement may terminate the Agreement by giving the other thirty (30) days notice in writing and in accordance with the following procedure: A. Upon delivery of such notice by either party to the party, and upon expiration of the thirty day period, the Engineer shall discontinue all services in connection with the performance of this Agreement and shall proceed to cancel promptly all existing orders and contracts insofar as such others or contracts are chargeable to this Agreement. As soon as practicable after receipt of notice of termination, the Engineer shall submit a Leachate Storage & Pumping System Installation 4 ______ City _____ Engineer statement, showing in detail the services performed under this Agreement to the date of termination. The Owner shall then pay the Engineer promptly that proportion of the prescribed charge to which the service actually performed under this Agreement is applicable and useable to this Project, less such payments on account of the charges as have been previously made. Copies of specifications prepared under this Agreement shall be delivered to the City when and if this Agreement is terminated, but subject to the restrictions, as to their use, as set forth in Section VIII. B.Failure by the Engineer to comply with the submittal of the statement, and documents as required above shall constitute a waiver by the Engineer of any and all rights or claims to collect any monies that the Engineer may rightfully be entitled to for services performed under this Agreement. XI. Engineer's Warranty The Engineer warrants that he has not employed or retained any company or person other than a bona fide employee working solely for the Engineer to solicit or secure this Contract, and that he has not for the purpose of soliciting or securing this Contract paid or agreed to pay any company or person, other than a bona fide employee working solely for the Engineer, any fee, commission, percentage, brokerage fee, gift, or any other consideration, contingent upon or resulting from the award or making of this contract. XII.Equal Employment Opportunity The Engineer agrees to follow the Minority Business Enterprise requirements and/or develop an Affirmative Action Plan as set forth by the City. XIII. Assignment or Transfer of Interest The Engineer shall not assign or transfer its interest in the Contract without the written consent of the City. XIV. Indemnification/Liability The Engineer shall save and hold harmless the City from all claims and liability due to activities of himself, his agents, or employees, performed under this Contract and which result from a negligent act, error or omission of the Engineer or of any person employed by the Engineer. The Engineer shall also save harmless the City from any and all expenses, including attorney fees which might be incurred by the City in litigation or otherwise resisting said claim or liabilities which might be imposed on the City as result of such activities by the Engineer, his agents, or employees and for which the Engineer is found to be legally liable. The Engineer shall, within one week after signing the contract and before any work shall start, furnish the city with certificates of insurance naming the City as additional insured satisfactory to the City indicating the existence of Statutory Workmen's Compensation Leachate Storage & Pumping System Installation 5 ______ City _____ Engineer Insurance, and comprehensive General Liability Insurance. Such insurance shall be at the Engineer's expense. The limits shall be as follows: Comprehensive General Liability and Auto Liability Insurance shall not be less than $500,000.00 per incident / $500,000.00 per occurrence. These certificates shall contain a provision that the City shall be notified thirty (30) days before cancellation of the insurance. The Engineer shall maintain such insurance in force during the life of the contract and no modification or change of insurance carriage and provision shall be made without thirty (30) days written advance notice to the City. XV. Estimates of Cost Since the Engineer has no control over the cost of labor, materials, or equipment or over the contractor's methods of determining prices, or over competitive bidding or market conditions, his opinions of probable Project Cost or Construction Cost provided for herein are to be made on the basis of his experience and qualifications and represent his best judgment as a design professional familiar with the construction industry but the Engineer cannot and does not guarantee that proposals, bids or the construction cost will not vary from opinions of probable cost prepared by him. XVI. Interest in City Contracts Prohibited No officer or employee of the City shall have a financial interest, direct or indirect, in any Contract with the City, or shall be financially interested, directly or indirectly, in the sale to the City of any land, materials, supplies or service, except on behalf of the City as an officer or employee. XVII. Entire Agreement This Agreement represents the entire and integrated Agreement between the City and Engineer and supersedes all prior negotiation, representatives, or agreements, either oral or written. This Agreement may be amended only by written instrument signed by both the City and Engineer. Leachate Storage & Pumping System Installation 6 ______ City _____ Engineer SECTION 2 IN WITNESS WHEREOF, the City of Beaumont has lawfully caused these presents to be executed by the hand of the City Manager of said City, and the corporate seal of said City to be hereunto affixed and this instrument to be attested by the City Clerk, and the said Engineer, acting by the hand of Ryan Kuntzthereunto authorized Vice President, does now sign, execute and deliver this document. Done at Beaumont, Texas, on this _____________ day of ________________, A.D. 2026. STEARNS, CONRAD, AND SCHMIDT CITY OF BEAUMONT CONSULTING ENGINEERS, INC. (dba SCS Engineers) By: ________________________ By: __________________________ Ryan Kuntz Kenneth R. Williams Vice President City Manager Attest: ______________________ Attest: ________________________ Tina Broussard City Clerk Leachate Storage & Pumping System Installation 7 ______ City _____ Engineer ATTACHMENT “A” SERVICES TO BE PROVIDED Environmental Consultants & Contractors ATTACHMENT A April 21, 2026 Mr. Fernando Cedillo Solid Waste Operations Manager City of Beaumont 4955 Lafin Road Beaumont, TX 77705 fernando.cedillo@beaumonttexas.gov (346) 321-8844 Subject:Proposal for the Leachate Storage and Pumping System Installation City of Beaumont Municipal Solid Waste Landfill, Beaumont, Texas Dear Mr. Cedillo: SCS Field Services’ (SCS-FS) and SCS Engineers’ proposal for the Leachate Storage and Pumping System at the Beaumont Municipal Landfill in Beaumont, Texas is attached. Our bid has been prepared in accordance with your Request for Proposal sent via SCS Engineers, the SCS Engineers Drawings dated April 2026, and the attached Assumptions and Conditions. We look forward to the opportunity to work for you on this project. If you have any questions regarding our bid, please contact Guy Lewis at (703) 517-5594 or Ryan Kuntz at (817) 676- 7720. Sincerely, Guy F. Lewis Ryan Kuntz, P.E. Vice President Vice President SCS Field Services SCS Engineers 1881 Campus Commons Dr. #450, Reston, VA 20191 | 1-800-669-7998 | Fax 703-709-8379 BEAUMONT MUNICIPAL LANDFILL LEACHATE STORAGE AND PUMPING SYSTEM April 21, 2026 SCOPE OF WORK & FEE SCHEDULE General Conditions/Sitework Mobilization and demobilization personnel, equipment, supplies, and incidentals to the Job Site. Earthwork for construction of the containment area including cut and fill to meet the grades shown on Drawing No. 4, including the construction of the stormwater diversion berm using excavated materials. The drainage aggregate and the 4” HDPE drain line and manual valve are also included. Furnish and install a twelve (12) inch thick aggregate base within the containment area with a woven geotextile separation layer. The proposal assumes that Owner will provide an off-road articulated dump truck for SCS-FS use for the duration of this project. Construct a cast-in-place concrete pad with an aggregate base for the frac tank discharge pump. $143,545.00 / Lump Sum Mechanical & Electrical Install two (2) frac tanks. Furnish and install the float valve and the level sensor in the frac tanks. Furnish and install the HDPE influent and effluent piping system including the tie-ins to the existing condensate forcemain, discharge manhole, frac tanks, and pump. The piping within the containment area and the limit of waste will be 4-inch SDR-11 HDPE and will be supported to prevent excessive movement. The piping outside of the containment area and the limit of waste will 4” SDR-11 x 8” SDR-17 dual contained HDPE. Furnish and install the frac tank discharge pump, controls, mechanical, and electrical. Furnish and install the mechanical modifications at the air compressor pad including the solenoid valve with telemetry control and the manual bypass valve. Start-up of the pumping system. $214,425.00 / Lump Sum Frac Tanks Furnish two (2) 21,000 gallon frac tanks, per the attached quotation and photographs. $98,620.00 / Lump Sum 1 Construction Phase Engineering Services Review and respond to all material and equipment submittals, requests-for-information and clarifications of construction plans and specifications. Attend virtual weekly construction progress meetings. Attend two (2) site visits, including one interim site inspection and final walkthrough. Survey equipment fees for completion of record surveys by onsite SCS-FS personnel. Development of a construction record (as-built) drawing, which includes record survey of piping, electrical, valves, and other infrastructure installed over the course of the project. $20,900.00 / Lump Sum Total Price$477,490.00 / Lump Sum ASSUMPTIONS AND CONDITIONS 1.This proposal is considered confidential and proprietary and may not be disclosed to third parties without prior written approval by SCS-FS. 2. This proposal (bid) and Assumptions and Conditions shall become a part of a mutually satisfactory agreement or purchase order. 3. This Proposal is valid for a period of 30 days from the date of this proposal. 4. The cost to furnish a payment and performance bond is not included in our proposal. A payment and performance bond can be provided for an additional 2% of the final contract value. 5. SCS-FS is a non-union contractor. This proposal is based on paying open-shop wages and using SCS-FS non-union personnel. If a contractor requires SCS-FS to execute a project specific agreement with unions, contribute to a union retirement fund, or satisfy other union requirements, SCS-FS will consider such an agreement. However, SCS-FS reserves the right to adjust its price to accommodate the agreement. 6. Our price does not include: reseeding, erosion/sediment controls, design, permit fees, testing fees, lab analysis fees, or fees required by other parties, such as Q.A./Q.C. 7. In the event work installed by SCS-FS is damaged by others before completion of the work, SCS-FS shall be compensated for any repairs required. 8. Conditions which differ materially from the contract documents or what is reasonably anticipated given the nature of the work are excluded from our bid. 9. At no time shall the title to any hazardous substances, solid wastes, petroleum contaminated or other regulated substances pass to SCS-FS, nor shall any provision of 2 an ensuing Agreement between SCS-FS and the Client be interpreted to permit SCS-FS to assume the status of "generator", "transporter", “arranger”, or "treatment, storage or disposal facility" under state or federal law. 10. SCS-FS will comply with laws and regulations applicable to the Work in effect as of the date of the contract. Changes in laws or regulation, including tariffs, embargoes or other matters which cause a delay or an increase in cost will entitle SCS-FS to an equitable adjustment in the contract time and price. 3 TBMF!RVPUF! FLUID SOLUTIONS CSBODI!J41 4496!X!DBSEJOBM!ES CFBVNPOU!UY!88816.5527$!3718:5254! 51:.951.6997 Dvtupnfs!$!!!!!;4148812 Rvpuf!Ebuf!!!!!;15017037 CFBVNPOU!DJUZ!MBOEGJMM VS!Kpc!Mpd!!!!!;69:6!MBGJO!ES-!CFBVN 69:6!MBGJO!ES VS!Kpc!$!!!!!!!;355 CFBVNPOU!UY!88816.5446 Dvtupnfs!Kpc!JE; Q/P/!$!!!!!!!!!;UCE Psefsfe!Cz!!!!!;MBSSZ!XBSSFO Kpc!Tjuf!Kpc!Tjuf!Kpc!Tjuf!Kpc!Tjuf!Kpc!Tjuf!Kpc!Tjuf!Kpc!Tjuf!Kpc!Tjuf! Pggjdf;!814.81:.1115 Kpc!Tjuf!Kpc!Tjuf!Kpc!Tjuf!Kpc!Tjuf!Kpc!Tjuf!Kpc!Tjuf!Kpc!Tjuf!Kpc!Tjuf! Xsjuufo!Cz!!!!!;KPTIVB!\[VOJHB!BSHVNF Tbmftqfstpo!!!!;KPTIVB!\[VOJHB!BSHVNF TDT!GJFME!TFSWJDFT!DPOTUSVDUJP 2992!DBNQVT!DPNNNPOT!ES This is not an invoice TUF!561 Please do not pay from this document SFTUPO!WB!312:2.2683 !!TBMFT!JUFNT; !!!!!Ruz!!Jufn!ovncfs!!!!!!!!!!!!!!!!!!!!!!!!!!Tupdl!dmbtt!!Voju!!!!!!!!!!!!!!!!!!!!!!!!!Qsjdf!!!!!Bnpvou !!!!!!!3!!NETF!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!NDJ!!!!!!!!!FB!!!!!!!!!!!!!!!!!!!!!!51826/11!!!!92541/11 !!!!!!!!!!NJTDFMMBOFPVT!NFSDIBOEJTF!TBMFT !!!!!!!!!!!!32L!UBOL !!!!!!!3!!NETF!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!NDJ!!!!!!!!!FB!!!!!!!!!!!!!!!!!!!!!!!!682/11!!!!!2253/11 !!!!!!!!!!NJTDFMMBOFPVT!NFSDIBOEJTF!TBMFT !!!!!!!!!!!!XFME!GMBOHF!5JO!261$!GMH !!!!!!!!!!EFMJWFSZ!DIBSHF!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!361/11 !!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!Tvc.upubm;!!!!!!!!93933/11 !!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!Uby;!!!!!!!!!7943/94 !!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!Upubm;!!!!!!!!9:765/94 !!!!!!!!!!!!!!!!!!!!!!!!!!!!POTJUF!DPOUBDU;!MBSSZ!XBSSFO !!!!!!!!!!!!!!!!!!!!!!!!!!!!DFMM$;!814.665.5:24 !!!!!!!!!!!!!!!!!!!!!!!!!!!!FTUJNBUFE!EFMJWFSZ!2360IS Note: This proposal may be withdrawn if not accepted within 30 days. WHERE PERMITTED BY LAW, UNITED RENTALS MAY IMPOSE A SURCHARGE OF 2.0% FOR CREDIT CARD PAYMENTS ON CHARGE ACCOUNTS. THIS SURCHARGE IS NOT GREATER THAN OUR MERCHANT DISCOUNT RATE FOR CREDIT CARD TRANSACTIONS AND IS SUBJECT TO SALES TAX . THIS IS NOT A SALE AGREEMENT/INVOICE. THE ITEMS LISTED ABOVE ARE SUBJECT TO AVAILABILITY AND ACCEPTANCE OF THE TERMS AND CONDITIONS OF UNITED'S SALE AGREEMENT/INVOICE WHICH ARE AMENDED FROM TIME TO TIME AND POSTED ONLINE AT https://www.unitedrentals.com/legal/sale-agreement AND INCORPORATED HEREIN BY REFERENCE. A PAPER COPY OF THE SALE AGREEMENT/INVOICE TERMS IS AVAILABLE UPON REQUEST. Qbhf;!!!2 ATTACHMENT “B” SCHEDULE OF HOURLY RATES AND EXPENSE Environmental Consultants & Contractors ATTACHMENT B CONSTRUCTION DIVISION FEE SCHEDULE (Effective April 1, 2026,through March 31, 2027) Technical Field PersonnelRate ($)/Hour Laborer .................................................................................................................................................. 65 Fusion Technician ................................................................................................................................. 85 Equipment Operator ............................................................................................................................. 98 Foreman .............................................................................................................................................. 125 Construction Superintendent ............................................................................................................. 230 Senior Construction Superintendent…………………………………………………………………………………….. 250 Management/Support Personnel Rate ($)/Hour Estimator ............................................................................................................................................. 250 Assistant Office Services Manager ...................................................................................................... 90 Senior Office Services Manager ......................................................................................................... 225 Project Manager .................................................................................................................................. 250 Senior Project Professional II ............................................................................................................. 250 Regional Manager/Project Director ................................................................................................... 295 General Terms 1. Labor rates are in effect until March 31, 2027. Any work performed after that date is subject to a new Standard Fee Schedule. 2. Other charges, such as subcontractors, construction equipment, materials, air travel, freight, auto rental, lodging, permits, fees, taxes, tolls, and other costs incurred for the project, will be billed at cost plus 15 percent. Automobile mileage cost is $0.725 per mile. Trucks will be charged at $155.00/day. (No administrative mark-up will be applied to charges for company owned vehicles.) 3. Invoices will be prepared monthly for work in progress, unless otherwise agreed. Invoices are due and payable upon receipt. Any invoices not paid within 30 days of receipt are subject to a service charge of 1.5 percent per month on the unpaid balance. 4. Payment of SCS Field Services invoices for services performed will not be contingent upon the client’s receipt of payment from other parties. The client agrees to pay legal costs, including attorney’s fees, incurred by SCS Field Services in collecting any amounts past due and owing on the client’s accounts. 5. Rates for Principals may be negotiated on a project-specific basis but will be no less than the Project Director rate. For special situations, such as expert testimony or international assignments, hourly rates will be on an individually negotiated basis. 6. On short-term or one-time assignments, services which require less than eight (8) hours, but more than four (4) hours, will be billed at eight (8) hours. A minimum of four (4) hours will be 1881 Campus Commons Drive, Suite 450, Reston, VA 20191| (703) 471-6150 | eFax (703) 709-8379 SCS Field Services Fee Schedule April 1, 2026 thru March 31, 2027 billed for any service requested which is not conducted in conjunction with an ongoing project (including call-outs after normal work hours), and will be charged portal-to-portal from SCS Field Services offices. 7. For work performed on weekends, company recognized holidays and/or nights, the above rates will be marked up 50 percent. 8. These rates are based on non-union, non-prevailing wage scales. 9. For long-term on-site project assignments, rates may be negotiated on an assignment specific basis. Long-term on-site personnel are permitted to return home every four (4) weeks. Travel expense is invoiced to the client at cost plus 15 percent. 10. Costs for equipment and analysis will be billed in accordance with the rates contained on SCS Field Services Standard Fee Schedule for Equipment and Analysis. Page 2 Environmental Consultants & Contractors FEE SCHEDULE FOR EQUIPMENT AND ANALYSIS (Effective April 1, 2026through March 31, 2027) Rate ($) Tool Truck ........................................................................................................................................ 155/day No. 14 P.E. Fusion Machine (1”-4”): Daily Rate ........................................................................................................................ 95/day Weekly Rate ............................................................................................................... 365/week Monthly Rate ........................................................................................................ 1,150/month No. 28 P.E. Fusion Machine (2”-8”) Daily Rate ..................................................................................................................... 185/day Weekly Rate ............................................................................................................... 800/week Monthly Rate ........................................................................................................ 2,400/month 412 P.E. Fusion Machine (4”-12”): Daily Rate ..................................................................................................................... 300/day Weekly Rate ........................................................................................................... 1,200/week Monthly Rate ........................................................................................................ 3,600/month 618 P.E. Fusion Machine Daily Rate ..................................................................................................................... 425/day Weekly Rate ........................................................................................................... 1,800/week Monthly Rate ........................................................................................................ 5,400/month Trackstar 500 Fusion Machine Daily Rate ..................................................................................................................... 450/day Weekly Rate ........................................................................................................... 2,000/week Monthly Rate ........................................................................................................ 6,000/month Sidewinder P.E. Fusion Machine .................................................................................................... 105/day Electrofusion Machine: Daily Rate ..................................................................................................................... 100/day Weekly Rate ............................................................................................................... 500/week Monthly Rate ........................................................................................................ 1,400/month Air Compressor ................................................................................................................................ 126/day 1881 Campus Commons Drive, Suite 450, Reston, VA 20191| (703) 471-6150 | eFax (703) 709-8379 SCS Field Services Fee Schedule April 1, 2026 thru March 31, 2027 Rate ($) Generator (5,000-6,000 Watt) Daily Rate ........................................................................................................................ 75/day Weekly Rate ............................................................................................................... 250/week Monthly Rate ........................................................................................................... 600/month Generator (8,000 Watt): Daily Rate ........................................................................................................................ 95/day Weekly Rate...............................................................................................................300/week Monthly Rate ........................................................................................................... 700/month Transit/Level: Daily Rate ........................................................................................................................ 21/day Weekly Rate ................................................................................................................. 79/week Monthly Rate ........................................................................................................... 263/month Pipe Laser: Daily Rate ........................................................................................................................ 60/day Weekly Rate ............................................................................................................... 225/week Monthly Rate ........................................................................................................... 650/month Leister Extrusion Welding Gun ....................................................................................................... 185/day Plate Compactor Daily Rate ........................................................................................................................ 90/day Weekly Rate ............................................................................................................... 275/week Monthly Rate ........................................................................................................... 750/month Chain Saw: Daily Rate ........................................................................................................................ 60/day Weekly Rate ............................................................................................................... 200/week Monthly Rate ........................................................................................................... 600/month 4 Gas Meter (MX4, etc.): Daily Rate ........................................................................................................................ 55/day Weekly Rate ............................................................................................................... 210/week Monthly Rate ........................................................................................................... 600/month Page 4 SCS Field Services Fee Schedule April 1, 2026 thru March 31, 2027 Rate ($) Fisher M95 Metal Detector ............................................................................................................... 50/day Dewatering Pump (Trash Pump) ....................................................................................................... 75/day Water Trailer Daily Rate ..................................................................................................................... 175/day Weekly Rate ............................................................................................................... 450/week Monthly Rate ......................................................................................................... 1100/month Arc Welder Daily Rate ..................................................................................................................... 100/day Weekly Rate ............................................................................................................... 275/week Monthly Rate ........................................................................................................... 550/month Submersible Pump: Daily Rate ..................................................................................................................... 200/day Weekly Rate ............................................................................................................... 500/week Monthly Rate ........................................................................................................ 1,400/month Hot Tap Kit……………………………………………..………………………………………………………………………...100/day Isolation Pinch-off Tools: Daily Rate ........................................................................................................................ 55/day Weekly Rate ............................................................................................................... 110/week Monthly Rate ........................................................................................................... 300/month 4-Wheeler (ATV): Daily Rate ..................................................................................................................... 325/day Weekly Rate ............................................................................................................... /week Monthly Rate ......................................................................................................... 1250/month Hydrogen Sulfide Meter: Daily Rate ..................................................................................................................... 105/day Weekly Rate ............................................................................................................... 315/week Monthly Rate ........................................................................................................... 945/month Page 5 SCS Field Services Fee Schedule April 1, 2026 thru March 31, 2027 Rate ($) Infrared Thermometer: Daily Rate ........................................................................................................................ 11/day Weekly Rate ................................................................................................................. 32/week Monthly Rate .............................................................................................................. 75/month Pressure Washer: Daily Rate ........................................................................................................................ 50/day Weekly Rate ............................................................................................................... 150/week Monthly Rate ............................................................................................................. 350month Weed Trimmer Daily Rate ........................................................................................................................ 25/day Weekly Rate ................................................................................................................. 75/week Monthly Rate ........................................................................................................... 150/month Safety Equipment: Tyvek Suit (each) ......................................................................................................... 20/each Polyethylene suit (each) .............................................................................................. 25/each Nitrile gloves (per pair) ................................................................................................ 20/each PVC Gloves (per pair) ................................................................................................... 20/each Rubber booties (per pair) ............................................................................................ 15/each Organic Vapor Cartridges (per pair) ............................................................................ 20/each Organic Vapor/Acid Cartridges (per pair) ................................................................... 25/each Cartridges pre-filters (per pair) ................................................................................... 20/each Half face respirator (each) ............................................................................................. 25/day Full face respirator (each) ............................................................................................. 30/day Ventilator/manhole blowers .......................................................................................... 30/day Parachute harness ......................................................................................................... 15/day Tripod: - Daily Rate ................................................................................................................. 35/day - Weekly Rate......................................................................................................... 110/week - Monthly Rate .................................................................................................... 325/month SCBA ................................................................................................................................ 65/day Page 6 SCS Field Services Fee Schedule April 1, 2026 thru March 31, 2027 General Terms 1. Rates are in effect until March 31, 2026. Any work performed after that date will be subject to a new Schedule of Fees. 2. Equipment usage rates are exclusive of freight charges to and from the project site. Freight is an additional expense chargeable to the client. 3. Shipping, supplies, equipment rental, materials, vehicle mileage, and other non-labor equipment costs or direct costs are billed at cost plus 15 percent. 4. Equipment rented will be charged portal-to-portal from SCS Field Services offices. Renter is responsible for return charges. 5. The cost of equipment owned by SCS Field Services will not be subject to administrative mark-up. Page 7 Environmental Consulting & Contracting SCSENGINEERSTEXASFEESCHEDULE (Effective April 1, 2026 through March 31, 2027) Labor CategoryRate/Hour ($) Business Unit Director................................................................................................290 Satellite Office Manager............................................................................................. 280 Senior Project Advisor ................................................................................................. 280 Project Advisor.............................................................................................................265 Project Director II........................................................................................................ 250 Project Director I ......................................................................................................... 235 Project Manager IV ...................................................................................................... 230 Project Manager III......................................................................................................220 Project Manager II ....................................................................................................... 210 Project Manager I ........................................................................................................ 200 CQA Manager............................................................................................................... 205 Senior Project Professional III .................................................................................... 195 Senior Project Professional II ..................................................................................... 190 Senior Project Professional I ...................................................................................... 185 Project Professional III................................................................................................ 180 Project Professional II ................................................................................................. 170 Project Professional I .................................................................................................. 160 Staff Professional III .................................................................................................... 150 Staff Professional II ..................................................................................................... 145 Staff Professional I...................................................................................................... 140 Associate Staff Professional II.................................................................................... 130 Associate Staff Professional I ..................................................................................... 125 CAD Designer............................................................................................................... 150 CAD Draftsperson ........................................................................................................ 115 Office Service Manager .............................................................................................. 140 Assistant Office Service Manager .............................................................................. 115 Administrative Assistant ............................................................................................. 95 Technical Associate ................................................................................................... 110 Sr. Technician.............................................................................................................. 120 Technician/CQA Technician.......................................................................................100 1. The hourly rates are effective through March 31, 2027. Work performed thereafter is subject to a new Fee Schedule issued for the period beginning April 1, 2027. Consistent with federal regulations, a factor of 150% will be applied to overtime hours for field personnel. 2. The above rates include salary, overhead, administration, and profit. Other direct expenses, such as analyses of air, water and soil samples, reproduction, travel, subsistence, subcontractors, long distance telephone, computers, etc., are billed at actual cost plus 15 percent. Vehicle mileage is billed at $0.90 per mile for autos and $1.00 per mile for company trucks. Daily rates apply on long-term projects. 3. Invoices will be prepared monthly for work in progress unless otherwise agreed. Invoices are due and payable upon receipt. 4. Payment of SCS Invoices for services performed will not be contingent upon the client's receipt of payment from other parties, unless otherwise agreed. Client agrees to pay legal costs, including attorney's fees, incurred by SCS in collecting any amount past due and owing on client's account. 5. For special situations, such as expert court testimony and limited consultation, hourly rates for principals of the firm will be on an individually negotiated basis. SCS Engr Office 16 Fee schedule 040126-033127 final 1 TO:City Council FROM:Christopher S. Boone, City Manager PREPARED BY:Amalia Villarreal, P.E., CFM, Director of Public Works MEETING DATE:May 5, 2026 REQUESTED ACTION:Council consider a resolution authorizing the City Manager to award a contract to Southern Trenchless Solutions, LLC, of La Feria, TX for the City Wide Manhole Rehabilitation – Phase I Project. BACKGROUND The City Wide Manhole Rehabilitation – Phase I Project includes the rehabilitation, replacement, and installation of sanitary sewer manholes at various locations throughout the city. The scope of work consists of replacing structurally deficient manholes, repairing damaged manholes and associated components (including tops), and installing new manholes where necessary to improve system performance and accessibility. On April 2, 2026, three (3) bids were received for furnishing all labor, materials, and required equipment for the project. The Engineer’s Estimate for the contract is $299,789.00. The bid totals are provided in the table below: ContractorLocationTotal Bid Amount Southern Trenchless Solutions, La Feria, TX$348,235.00 LLC Smith & Branson ConstructionHouston, TX$374,124.14 Legion Construction Services, LLCHouston, TX$395,926.27 Water Utilities Engineering staff recommends this project be awarded to the lowest bidder, Southern Trenchless Solutions LLC, in the amount of $348,235.00. A total of 180 calendar days is allocated for substantial completion of the project. FUNDING SOURCE Water Revenue Bonds. RECOMMENDATION Approval of the resolution. ATTACHMENTS Bid Tabulation City Wide MH Rehab - Phase I 2 TO:City Council FROM:Christopher S. Boone, City Manager PREPARED BY:Mike Harris, Director of Water Utilities MEETING DATE:May 5, 2026 REQUESTED ACTION:Council consider a resolution authorizing the purchase of one (1) 10 MGD Secondary Recirculation Pump at the Wastewater Treatment Plant. BACKGROUND There are currently three (3) Secondary Recirculation Pumps with capacities of 5 MGD, 10 MGD, and 15 MGD in operation at the Wastewater Treatment Plant. The 10 MGD pump is critical for daily operations but is currently operating inefficiently. The pump’s exact installation date is unknown, as it predates current record-keeping. However, maintenance documentation reveals a history of multiple rebuilds dating back to 2001. Due to its advanced age, the pump has reached the end of its reliable service life, and replacement is required. The total pricing for one (1) Fairbanks Morse pump and motor is $225,000.00 and was obtained from JDC Fluid Equipment, LLC, of Houston, the sole source provider of the Fairbanks Morse pumps used at the Wastewater Treatment Plant. The quote and sole source letter are attached for your reference. The delivery time is estimated to be between 22-24 weeks after the order is received. FUNDING SOURCE Water Revenue Bonds. RECOMMENDATION Approval of the resolution. ATTACHMENTS JDC Fluid Equipment Pump Quote 3 TO:City Council FROM:Christopher S. Boone, City Manager PREPARED BY:Amalia Villarreal, P.E., CFM, Director of Public Works MEETING DATE:May 5, 2026 REQUESTED ACTION:Council consider a resolution authorizing the City Manager to award a contract to Construction Managers of Southeast Texas, LLC, of Beaumont, Texas, for the Cattail Marsh Wetland 72-Inch Outfall Pipe Platform Project. BACKGROUND The Cattail Marsh Wetland 72-Inch Outfall Pipe Platform Project will provide a catwalk and platform to access the electrical box and pipeline hatch. On April 9, 2026, three (3) bids were received for furnishing all labor, materials, and equipment for the project. The Engineer’s Estimate for the contract is $71,950.00. The bid totals are indicated in the table below: ContractorLocationTotal Bid Amounts Construction Managers of Southeast Texas, LLCBeaumont, TX$80,248.00 BDS Constructors, LLC dba MK ConstructorsVidor, TX$104,725.00 ALLCO, LLCBeaumont, TX$198,458.31 Water Utilities staff recommend awarding the contract to the lowest bidder, Construction Managers of Southeast Texas LLC, in the amount of $80,248.00. The project is allocated 120 calendar days for substantial completion. FUNDING SOURCE Water Revenue Bonds. RECOMMENDATION Approval of the resolution. ATTACHMENTS Bid Tabulation - Cattail Marsh Wetland 72-Inch Outfall Pipe Platform 4 TO:City Council FROM:Christopher S. Boone, City Manager PREPARED BY:Amalia Villarreal, P.E., CFM, Director of Public Works MEETING DATE:May 5, 2026 REQUESTED ACTION:Council consider a resolution authorizing the City Manager to execute an Advance Funding Agreement (AFA) with the Texas Department of Transportation (TxDOT) for the Citywide School Zone Sign Improvements Project. BACKGROUND On October 7, 2025, by Resolution No. 25-123-A, City Council authorized the City Manager to apply and enter into an Advance Funding Agreement (AFA) with TxDOT for the 2025 Transportation Alternatives Set-Aside (TASA) Program Projects. The Advance Funding Agreement provides the general contract language for any project between the City and TxDOT that involves federal funding. The scope of work for this AFA consists of the installation of uniform, solar-powered flashing assemblies with a cloud-based monitoring and management system and upgrading existing reduced-speed school zone signs citywide. The total project estimate is $1,903,948.00, with Federal Funds providing $1,817,000.00 and the State providing $86,948.00. The City’s match of $363,400.00 will be covered by Transportation Development Credits (TDC), and the City will be responsible for 100% of any construction overruns. FUNDING SOURCE Capital Program. RECOMMENDATION Approval of the resolution. ATTACHMENTS TxDOT AFA 5 TO:City Council FROM:Christopher S. Boone, City Manager PREPARED BY:Amalia Villarreal, P.E., CFM, Director of Public Works MEETING DATE:May 5, 2026 REQUESTED ACTION:Council consider a resolution authorizing the City Manager to accept maintenance and authorize final payment to MK Constructors, of Vidor, for the Concrete Pavement Repair Citywide – Phase III Project. BACKGROUND On November 5, 2024, by Resolution No. 24-288, City Council awarded a contract to MK Constructors, of Vidor, in the amount of $4,130,000.00, for the Concrete Pavement Repair Citywide – Phase III Project. The project has been inspected by the Engineering Division and found to be complete in accordance with the provisions and terms set forth in the contract. Acceptance of maintenance and final payment in the amount of $220,938.48 is recommended. FUNDING SOURCE Certificates of Obligation. RECOMMENDATION Approval of the resolution. ATTACHMENTS Final Invoice 6 TO:City Council FROM:Christopher S. Boone, City Manager PREPARED BY:Freddie Willard, Director of Convention and Tourism MEETING DATE:May 5, 2026 REQUESTED ACTION:Council to approve resolution awarding Hotel Occupancy Tax Grant Funding for FY27. BACKGROUND In accordance with the new Hotel Occupancy Tax (HOT) Grant Application policies and procedures which were implemented in calendar year 2023, the grant applications for HOT funding have been submitted for review by the Beaumont Convention and Visitors Bureau’s HOT Grant Review and Selection Committee. Attached are the recommendations from the Committee. The City Council is being asked to review and approve the recommended funding for the HOT Grants, taking into consideration that the applications submitted were thoroughly reviewed, evaluated and followed the HOT Grant fund policies and statutory requirements as found in the Texas Tax Code, which resulted in these recommendations by the HOT Grant Review Committee for the upcoming funding cycle. FUNDING SOURCE Hotel Occupancy Tax RECOMMENDATION Approval of the Resolution ATTACHMENTS Recommendations from the Beaumont Convention and Visitors Bureau (CVB) HOT Grants Review Committee. HOT Grant Review and Selection Committee Recommendations 2026 Grant Cycle for FY2027 (for Tourism-related projects occurring between October 2026-September 2027) 2023 Cycle 2024 Cycle 2025 Cycle 2026 # Applicant FY24FY25 FY26 FY27 FY27 Review Council (Applications Received Amount Amount Amount Amount Committee Approved by Deadline) Requested Amounts for Awarded Awarded Awarded RECOMMENDS for FY27 FY27 409 Family n/a $2,000$1,000n/an/a 1 Aimed Dance$13,000 n/a$4,000 $6,000 $8,000 2 Art Museum of SETX $120,245 $70,000 $80,000 $80,000 $86,500 (AMSET) 3 Beaumont Children’s $60,000 $40,000 $50,000 $55,000 $60,000 Museum (BCM) 4 Beaumont Heritage $21,322 $20,000 $19,000 $18,000 $21,000 Society (BHS) 5 Boomtown Film & $11,000 $1,000 $6,000 $11,000 $11,000 Music Festival Downtown Beaumont n/a $28,000 $27,000 $30,000 n/a Cultural Arts District (DBCAD) Mardi Gras of SETXn/a $20,000 $0n/a n/a LU Foundation for n/a $9,000 $8,000 n/a n/a Spindletop Museum 6 Obana Three (Min Dai $60,000 $25,000 $30,000 $30,000 $35,000 for Mural Fest) 7 Texas Energy Museum $90,000 $85,000 $75,000 $70,000 $78,500 ~~~~~ ~ ~~~~~~~~~~~~~~~~ ~~~~~~ ~~~~~~ ~~~~~~~ ~~~~~~~~~ ~~~~~~~~~ $375,567.00 TOTALS$300,000$300,000$300,000$300,000$300,000 Page 1 of 6 HOT Grant Applicant Summary for FY27 1) Aimed Dance 5) Boomtown Film & Music Festival Event: Summer Dance Fest 2027 Event: Boomtown Film Fest 2027 Requested: $13,000.00 Requested: $11,000 Funding for a two-week Dance Festival which includes Funding for the annual 4-day dance concerts, classes, & training with guest downtown Beaumont which attracts attendees from choreographers from July 5-17, 2027. across the US and Internationally, scheduled for the weekend of Feb 18-21, 2027. 2) Art Museum of SETX (AMSET) 6) Obana Three (Min Dai for Mural Fest) Project: Annual Exhibitions plus Marketing Event: Mural Fest 2027 Requested: $120,245.00 Requested: $60,000 Funding to support the production and installation for four Funding for two-day Mural Festival 2027 to be held on the art exhibits plus marketing to draw overnight visitors to third weekend in March: March 20-21, 2027; which uses Beaumont. public art to beautify downtown areas and attracts travelers to visit Beaumont through permanent public art. 3) Beaumont Children’s Museum (BCM) Project: 2027 Fish-O-Rama Tournament & Programs Requested: $60,000.00 Funding for year-round programming and annual Fish-O- Rama Tournament plus marketing. 7) Texas Energy Museum (TEM) Program: Educational Programs, Outreach Events & Historic Preservation of Artifacts Requested: $90,000 Funding to support the Museum’s youth and 4) Beaumont Heritage Society (BHS) educational programs, its outreach group tour Project: Historical Preservation & Marketing , collaborative downtown events and Requested: $21,322.00 preservation of oil industry artifacts and historical Funding to support critical preventative preservation collections. TEM is the cultural anchor for industrial heritage tourism and measures for John J French Museum, ( ac maintenance, pest control and security monitoring) with marketing for energy. Funding will also be used to market and educational programs. promote the museum to drive more overnight visitors to Beaumont hotels. Page 2 of 6 HOT Grant Review & Selection Committee R ECOMMENDATION R EPORT FOR FY27 __________________________________________________________________________________________________________ A Hotel Occupancy Tax (HOT) is a tax charged to guests who stay in a hotel, motel, or overnight lodging. Under Texas law, local HOT revenue can onlybe used to directly promote tourism and the convention/hotel industry. This means the proceeds should be spent on projects or events that result in visitors or attendees staying overnight in the community, generating more hotel occupancy tax. The Beaumont Convention and Visitors Bureau (CVB), a department within the City of Beaumont, is funded exclusively through Hotel Occupancy Tax (HOT) dollars. The Beaumont CVB’s primary focus is to is to attract leisure tourists and business travelers, increase overnight stays and market Beaumont as a prime destination for conventions and meetings as well as its eco-tourism endeavors. In addition, the CVB has increased its promotional hin the City of Beaumont. Historically, besides funding the CVB, a portion of the Hotel Occupancy Tax (HOT) dollars has been designated towards the Civic and Art Funding which has supported local museums and art groups within the City of Beaumont. Initially this Civic & Arts funding was allocated for only three museums and an arts council to redistribute to other arts and humanities groups as a separate grant application process. Several years ago, funding was allocated for a fourth museum and arts council funding was shifted from the arts council to the designated arts district organization in downtown Beaumont when that entity was created. As more organizations and museums were coming to the City of Beaumont for HOT funding, in 2023, the CVB assumed the management and administration of the Civic & Arts HOT funding by creating a competitive HOT Grants Application process for which organizations could apply. In 2023, eleven grant applications were submitted and ten grants were awarded for a total of $300,000 for FY24. In 2024, twelve grant applications were submitted and ten grants were awarded for a total of $300,000 for FY25 In 2025, twelve grant applications were submitted and eight grants were awarded for a total of $300,000 for FY26 In 2026, seven grant applications were submitted. A total of $300,000 is the amount available to distribute for this Civic and Arts Funding HOT Grant cycle for FY27. The CVB Budget and HOT Grants Budget both have extremely limited funds available. While the HOT Grants Review and Selection Committee would love to support all the applicants with full funding, funding cuts are inevitable. The HOT Grants Selection Committee carefully reviewed each application request to be sure that the requests follow all the HOT Grant guidelines and comply with the stipulations set for HOT funds as set by the State Law, in safeguards in place to protect the public funds. Then, the HOT Grants Review Committee made allocation decisions, so that HOT Grant funds will be used properly and will bring in visitors that will stay in hotels and increase the return on investment by generating trackable hotel rooms, generating more HOT revenues. Therefore, the 2026 HOT Grants Review and Selection Committee makes these recommendations for distributing the HOT Funds for the Fiscal Year 2027 funding cycle as follows: Page 3 of 6 2026 HOT Grant Review & Selection Committee’s Allocation Recommendations for FY27: 1. Aimed Dance Amount Committee Recommended: $8,000 Amount Requested: $13,000 Committee Comments: The Aimed Dance Summer Festival has an established history of working with the Beaumont CVB Convention Sales Team to book and track hotel rooms. This event does bring in out-of-town choreographers for this two-week dance festival of classes and concerts. Since HOT funds must focus on bringing in out-of-town visitors to stay overnight, it is recommended that at least 25% of HOT funds awarded must be used for marketing 50+ miles outside of City limits with a host hotel, utilizing the CVB Convention Sales for guidance with hotel room blocks. 2. Art Museum of Southeast Texas Amount Committee Recommended: $86,500 Amount Requested: $120,245 Committee Comments: The Art Museum is an “anchor” museum on city property in downtown Beaumont and does place ads in art magazines and promote its exhibitions outside of area. AMSET tracks everyone who comes into the visitor statistics. In FY26, AMSET has generated more hotel room block for all its exhibitions/opening receptions, showing improved hotel pickup history. Since HOT funds must focus on bringing in out-of-town visitors to stay overnight, it is recommended that at least 25% of HOT funds awarded must be used for marketing 50+ miles outside of City limits with a host hotel, utilizing the CVB Convention Sales for guidance with hotel room blocks. 3. Beaumont Children’s Museum Amount Committee Recommended: $60,000 Amount Requested: $60,000 Committee Comments: Because BCM has a history of trackable hotel rooms, having previously worked with CVB Convention Sales Team to book hotel rooms for their annual Fishing Tournament. BCM has the highest visitor count of any museum in area and is using HOT funding for marketing their museum and activities by using billboard on IH- 10 and other media. Since HOT funds must focus on bringing in out-of-town visitors to stay overnight, it is recommended that at least 25% of HOT funds awarded must be used for marketing 50+ miles outside of City limits with a host hotel, utilizing the CVB Convention Sales for guidance with hotel room blocks. 4. Beaumont Heritage Society Amount Committee Recommended: $21,000 Amount Requested: $21,322 Committee Comments: The John Jay French Museum has expanded its promotional efforts and marketing their events, activities, and tours for out-of-town visitors, directing them to the BHS’s negotiated hotel room block in all its advertising. The historic preservation & prevention for the maintenance of this 181-year-old historic landmark does meet all the criteria for proper use of HOT funds. Furthermore, the BHS’s offering of new programs/events such as the “Fabric of Freedom” focused on veterans will be an additional draw for out-of-town visitors. Since HOT funds must focus on bringing in out-of-town visitors to stay overnight, it is recommended that at least 25% of HOT funds awarded must be used for marketing 50+ miles outside of City limits with a host hotel, utilizing the CVB Convention Sales for guidance with hotel room blocks. Page 4 of 6 2026 HOT Committee’s Allocation Recommendations for FY27 (continued): 5. Boomtown Film and Music Festival Amount Committee Recommended: $11,000 Amount Requested: $11,000 Committee Comments: Boomtown Film Festival has grown and continually improved its event with a history of trackable hotel rooms and continues to work with CVB Convention Sales Team to book hotel rooms. In addition, the festival has shown success int the expanded 4-day event continuing to increase overnight stays. Furthermore, supports the City’s downtown development as most of the venues for the music festival are in downtown Beaumont, which further assists Beaumont in its designation as a Film- Friendly City. Since HOT funds must focus on bringing in out-of-town visitors to stay overnight, it is recommended that at least 25% of HOT funds awarded must be used for marketing 50+ miles outside of City limits with a host hotel, utilizing the CVB Convention Sales for guidance with hotel room blocks. 6. Obana Three Amount Committee Recommended: $35,000 Amount Requested: $60,000 Committee Comments: Mural Fest continues to grow and showed improvement in attendance utilizing Riverfront Park in 2026. This two-day festival is scheduled to be held on the third weekend in March: March 20-21, 2027, again at Riverfront Park. While Mural Festival does bring in national and international mural artists for the weekend, it is noted that the host hotel sleeping rooms block for the mural artists is booked and paid for by the Beaumont CVB. It is recommended that Mural Fest use their HOT funds for their marketing and promotional -of-town visitors staying overnight in Beaumont. Since HOT funds must focus on bringing in out-of-town visitors to stay overnight, it is recommended that at least 25% of HOT funds awarded must be used for marketing 50+ miles outside of City limits with a host hotel, utilizing the CVB Convention Sales for guidance with hotel room blocks. 7. Texas Energy Museum Amount Committee Recommended: $78,500 Amount Requested: $90,000 Committee Comments:While the Texas Energy Museum is one of the key museums downtown, the committee would like to see more updates and changes in the exhibits, programs and growth in events as well as expanding its presence during other city/community downtown events. The committee wants this museum to seek more, alternative funding sources for its operational needs. While less than requested, this amount is still substantial and keeps it in line with the funding level as the other downtown museums, particularly on the same city property. Since HOT dollars must focus on bringing in out-of-town visitors to stay overnight, it is recommended these funds be used for marketing 50+ miles outside of City limits with a events. Page 5 of 6 2026 HOT Committee’s Allocation Recommendations for FY27 (continued): In Summary, the process of selecting organizations for funding of a grant is a complex and challenging endeavor that required careful consideration and evaluation with input by all the CVB HOT Grants Review & Selection Committee members. While many organizations submitted compelling proposals, not all can be selected due to various reasons. It is important to note that the decision not to award funding &/or not to award full funding does not necessarily But the focus on the importance of the HOT Grant Application process, policies and guidelines and proper use of funds, which is vital to following the Texas Tax Code and State Law as it pertains to the use of HOT dollars, was part of the HOT Grants Review Committee’s process. Due to budget constraints, there is a limited amount of funds available and with an increasing number of grant applications, not every grant request can be funded. Grant Allocations were prioritized to increase the number of visitors and overnight stays in Beaumont, thereby generating more Hotel Occupancy Tax funds in future. The 2026 HOT Grants Review Committee is recommending these above funding amounts for FY27 to the City Council and asks that they approve these recommendations. Page 6 of 6 7 TO:City Council FROM:Christopher S. Boone, City Manager PREPARED BY:Amalia Villarreal, P.E., CFM, Director of Public Works MEETING DATE:May 5, 2026 REQUESTED ACTION:Council to consider an ordinance amending Chapter 22, Division 4, Section 22.02.149, of the Utilities Ordinance. BACKGROUND Staff is recommending amending the Sanitary Sewer Lift Stations ordinance to include paragraph (e). Such requirements herein may be modified by City Council as part of an economic development incentive. “(a) If a boundary sanitary sewer lift station is required to provide sanitary sewer service to the development, the developer should be responsible for the design and construction costs of such sanitary sewer lift station and all related appurtenances. (b) The city may require the developer to increase the structure, motor, and pump sizes of the sanitary sewer lift station to accommodate future developments in the area. If funds are available, the city will participate in the construction cost for acreage outside the limits of the proposed development. The city’s participation value shall be determined by the number of acres outside the limits of the proposed development multiplied by the sanitary sewer lift station construction cost per acre at the time of installation. The city will not participate in any cost if the structure is sized for the proposed subdivision and additional wastewater flow to the sanitary sewer lift station will only require pump and motor changes and/or modifications. (c) The owners of future adjacent developments that have to discharge wastewater to an existing boundary sanitary sewer lift station, must reimburse the city or the developer of the sanitary sewer lift station. The pro-rata reimbursement will be determined based on the total acreage the sanitary sewer lift station was required to accommodate and the sanitary sewer lift station construction cost per acre. The reimbursement value shall be determined by number of acres added to the sanitary sewer lift station multiplied by the construction cost per acre at the time of installation. The owners of the new developments will also be responsible for any and all required changes and/or modifications to the existing pumps and motors. (d) The construction cost of a sanitary sewer lift station shall be obtained through a bidding process abiding by state procurement laws to guarantee compatible pricing to the city and the developers. The date when the sanitary sewer lift station was built will not affect the content of this section. (e) Notwithstanding the provisions of this section, the City Council may modify, waive, or participate in the costs associated with sanitary sewer lift stations and related appurtenances as part of a written economic development agreement approved by the City Council, including agreements authorized under Chapter 380 of the Texas Local Government Code. Any such modification or participation shall be expressly set forth in the approved agreement. ” FUNDING SOURCE None. RECOMMENDATION Approval of the Ordinance. ATTACHMENTS City of Beaumont, TX § 22.02.149§ 22.02.149 DIVISION 4 Water and Sewer Line Extensions § 22.02.149. Sanitary sewer lift stations. (a)If a boundary sanitary sewer lift station is required to provide sanitary sewer service to the development, the developer should be responsible for the design and construction costs of such sanitary sewer lift station and all related appurtenances. (b)The city may require the developer to increase the structure, motor, and pump sizes of the sanitary sewer lift station to accommodate future developments in the area. If funds are available, the city will participate in the construction cost for acreage outside the limits of the proposed development. The city’s participation value shall be determined by the number of acres outside the limits of the proposed development multiplied by the sanitary sewer lift station construction cost per acre at the time of installation. The city will not participate in any cost if the structure is sized for the proposed subdivision and additional wastewater flow to the sanitary sewer lift station will only require pump and motor changes and/or modifications. (c)The owners of future adjacent developments that have to discharge wastewater to an existing boundary sanitary sewer lift station, must reimburse the city or the developer of the sanitary sewer lift station. The pro-rata reimbursement will be determined based on the total acreage the sanitary sewer lift station was required to accommodate and the sanitary sewer lift station construction cost per acre. The reimbursement value shall be determined by number of acres added to the sanitary sewer lift station multiplied by the construction cost per acre at the time of installation. The owners of the new developments will also be responsible for any and all required changes and/or modifications to the existing pumps and motors. (d)The construction cost of a sanitary sewer lift station shall be obtained through a bidding process abiding by state procurement laws to guarantee compatible pricing to the city and the developers. The date when the sanitary sewer lift station was built will not affect the content of this section. (d)(e)Notwithstanding the provisions of this section, the City Council may modify, waive, or participate in the costs associated with sanitary sewer lift stations and related appurtenances as part of a written economic development agreement approved by the City Council, including agreements authorized under Chapter 380 of the Texas Local Government Code. Any such modification or participation shall be expressly set forth in the approved agreement. (Ordinance 09-065, sec. 4, adopted 11/17/09) Downloaded from https://ecode360.com/BE6239 on 2026-04-24 8 TO:City Council FROM:Christopher S. Boone, City Manager PREPARED BY:Demi Engman, Director of Planning and Community Development MEETING DATE:May 5, 2026 REQUESTED ACTION:Council consider a request to amend Section 28.02.008(d) of the City of Beaumont Code of Ordinances. BACKGROUND The 89th Texas Legislature enacted House Bill No.24 and took effect on September 1, 2025. This bill amends Chapter 211 of the Texas Local Government Code and modifies procedures related to protests against zoning changes (commonly referred to as “rezonings”). Previously, when at least 20% of property owners with land adjacent to and within 200’ from the proposed rezoning file opposition to a request, the City Council was required to secure a supermajority vote in order to approve the rezoning, rather than a simple majority. Under House Bill No. 24, new provisions apply to certain rezonings that increase residential development. In such cases, a protest must now be filed by 60% or more of property owners with land adjacent to and within 200’ from the proposed rezoning. Nevertheless, the City Council may approve these requests with a simple majority vote, provided the proposal is primarily residential and does not substantially expand commercial or industrial uses. Any new commercial or industrial space is restricted to the first floor and cannot comprise more than 35% of the overall project. To ensure compliance with the updated State requirements, staff recommend approval of the proposed amendments to Section 28.02.008(d) of the City of Beaumont’s Code of Ordinances. At a Joint Public Hearing held on April 20, 2026, the Planning Commission recommended 8:0 to approve the request to amend Section 28.02.008(d) of the City of Beaumont Code FUNDING SOURCE Not applicable. RECOMMENDATION Approval of the ordinance. ATTACHMENTS Ordinance Amendment 9 TO:City Council FROM:Christopher S. Boone, City Manager PREPARED BY:Bridgette Evick, CPA, Chief Financial Officer MEETING DATE:May 5, 2026 REQUESTED ACTION:Council consider an ordinance amending the FY 2026 Budget. BACKGROUND In accordance with Article VI of the City Charter, the City Manager shall strictly enforce the provisions of the budget as specified in the ordinance adopting the budget. He shall not authorize or approve any expenditure unless an appropriation has been made in the budget ordinance adopting the budget, and there is an available unencumbered balance of the appropriation sufficient to pay the liability to be incurred. Approving the proposed amendments will ensure that expenditures are within the approved budget and that interfund transfers are in accordance with financial policies as approved within the budget document. The details of the proposed amendment are as follows: The City of Beaumont maintains a landfill for all the residents and businesses for the city and county. The landfill must meet TCEQ standards and requirements. Recent data indicates that the normal yearly precipitation is approximately 62.13 inches or 5.18 feet for Beaumont TX. The landfill receives an average of 1,206 tons of non-hazardous solid waste a day or 373,860 tons a year which is about 150 customers a day or 56,940 customers a year. Leachate removed from our current disposal system is estimated to be 6 million gallons per year for the last 2 years. Leachate is water that has been contaminated by coming into contact with our solid waste. A total of 1/3 of the landfill has a leachate collection and disposal system while 2/3 of the landfill is pre-subtitle D which does not have a leachate and collection system which could potentially hold 24 million gallons or more of leachate. Previous landfill practice for removing any ponded water on the landfill was to dig a hole and let the water drain into the landfill. The new practice is to channel as much water as possible off the landfill to avoid creating additional leachate. Based on the amount of leachate trapped in the landfill, it is recommended expediting removal of leachate to maintain compliance with TCEQ requirements and reduce any potential environmental impact. A leachate collection and storage system should have been designed and installed many years prior. A leachate storage area and disposal system is recommended at a cost of $477,490. The Solid Waste Fund FY 2026 Revised Budget reflects an ending fund balance of $4,304,883, or 25%, which is 10% above the required fund balance of 15%. After the requested budget amendment of $477,490, the estimated FY 2026 ending fund balance is $3,827,393, or 22%, which remains 7% above the required fund balance. It is necessary to amend the FY 2026 Budget to appropriate sufficient funds for the purchase of a leachate storage and pumping system. FUNDING SOURCE Solid Waste Fund RECOMMENDATION Approval of the ordinance ATTACHMENTS SCS Engineers Agreement for the Leachate Storage and Pumping System Quote PROFESSIONALSERVICES AGREEMENT STATE OF TEXAS § COUNTY OF JEFFERSON § CITY OF BEAUMONT § AGREEMENTFOR Leachate Storage and Pumping System Installation CITY OF BEAUMONT SECTION 1 This Agreement made and entered into in Beaumont, Jefferson County, Texas between the City of Beaumont, a Municipal Corporation in the State of Texas, hereinafter termed "City" and SCS Engineers \[hereinafter “SCS”\], duly licensed, and practicing under the laws of the State of Texas, hereinafter termed "Engineer", said Agreement being executed by the City pursuant to the City Charter and Ordinances and Resolutions of the City Council, and by said Engineer for the Engineering Services hereinafter set forth in connection with the above designated Project for the City of Beaumont. I. General A. Detailed Project Description Supplemental Leachate Storage and Pumping System Installation including Construction Phase Engineering Services, as further described in Attachment “A”. B. The Engineer shall not commence work on this proposed Project until he has been notified in writing to proceed. The Engineer, in consideration for the compensation herein provided, shall render all professional services, including any associated subconsultants, necessary for the development of the Project to completion, as provided in this Agreement. II. Basic Services A.Complete the Basic Services, as described in Attachment A. Leachate Storage & Pumping System Installation 1 ______ City _____ Engineer III.Special Services A.Not Applicable IV. Additional Services All work that will be performed by the Engineer at the request of the City that is described in this paragraph and not included in the paragraphs above, shall constitute Additional Services. Additional Services shall include, but are not limited to the following: A. Services required by the City in any litigation or other controversy as an expert witness, including actual testimony time, stand-by waiting time, preparation of engineering data and reports or depositions and consulting with the City or its attorney. B. Preparation of any special reports, applications for permits or grants, and appearances before any regulatory agencies or public hearings not included in Attachment “A”. C. Any revisions of previously approved work. D. Any travel and subsistence to points other than Engineer's or City's Offices and Project site. E. Preparation of exhibits. F. Additional services due to significant changes in scope of Project or its design including but not limited to changes in size, complexity, or character of construction as agreed to by both parties. G. Providing services after issuance of Letter of Acceptance from the City. V. Coordination A. The Engineer shall hold monthly conferences with the Public Works Director, hereinafter termed “Director”, or his representatives to the end that the Project as developed shall have the full benefit of the City's experience and knowledge of existing needs and facilities, and be consistent with its current policies and standards. To assist the Engineer in this coordination, the City shall make available for the Engineer's use in planning and designing the project all existing plans, maps, field notes, statistics, computations, and other data in its possession relative to existing facilities and to this particular Project, at no cost to the Engineer. However, any and all such information shall remain the property of the City and shall be returned if instructed to do so by the Director. B. The Director will act on behalf of the City with respect to the work to be performed under this Agreement. He shall have complete authority to transmit instructions, Leachate Storage & Pumping System Installation 2 ______ City _____ Engineer receive information, interpret and define the City's policies and decisions with respect to materials, equipment, elements and systems pertinent to Engineer's services. C.The City will give prompt written notice to the Engineer whenever the City observes or otherwise becomes aware of any defect (error or omission) in the Engineer's services or any development that affects the scope or timing of Engineer's services. D. The City shall furnish approvals and permits from all governmental authorities having jurisdiction over the Project and such approvals and consents from others as may be determined to be necessary by the City for the completion of the Project. The Engineer will provide the City reasonable assistance in connection with such approvals and permits such as furnishing of data compiled by the Engineer pursuant to other provisions of the contract, but shall not be obligated to develop additional data, prepare extensive reports or appear at hearings or the like unless compensated therefore under other provisions on this contract. E. The Engineer shall promptly report, in writing, to the City of any development that would affect the scope or timing of the Project. VI. Fee Schedule A. General For and in consideration of the services to be rendered by the Engineer in this Agreement, the City shall pay and the Engineer shall receive the compensation hereinafter set forth for the Engineer's services described in Sections II, III, and IV. B.Basic and Special Services The basis of compensation for Basic and Special Services shall be provided in Attachment A. The Engineer agrees that the basis of compensation for Basic and Special Services for the lump sum fee of four hundred seventy-seven thousand, four hundred ninety dollars ($477,490.00). C.Additional Services Compensation for Additional Services that are authorized by the City shall be determined when needed and based on the standard hourly rates and expenses as shown in Attachment B. VII.City Payments A. The Engineer shall be required to use Projectmates software throughout the life of this agreement. The City will provide a license to be used at no cost to the Engineer. Projectmates by Systemates, Inc., is a construction management tool that allows users to manage the entire project life cycle from concept to closeout. All RFI’s, Schedules, Leachate Storage & Pumping System Installation 3 ______ City _____ Engineer Daily Reports, Change Orders, Pay Requests, and any procedures related to contract management will be processed through Projectmates. The City reserves the right to rescind an award from a consultant who refuses to use Projectmates during the life of the project. Such refusal will be noted and considered when awarding future projects. B.Payments shall be made to the Engineer based on the several phases as described above and in accordance with the following: 1.One-hundred percent (100%) of the amount due the Engineer for work performed in each phase shall be payable on a monthly basis. C.Payment shall be made within thirty (30) days after submittal of the request for payment for work performed. Payment shall be considered past due forty-five (45) days after submittal. D. The City reserves the right to make an audit of charges claimed for this contract for services. VIII. Revisions to Drawings and Specifications The Engineer shall make, without additional expense to the City over and above the basic fee, such revisions to the Design Phase as may be required to meet the needs of the City. After approval of the Design Phase by the City, any revisions, additions, or other modifications made at the City's request that involves extra services and expenses to the Engineer shall be subject to additional compensation to the Engineer for such extra services and expenses. IX. Ownership of Documents All documents including the original drawings, estimates, specifications, field notes and data, will remain the property of the Engineer as instruments of service. However, it is to be understood that the City shall have free access to all such information with the right to make and retain copies of drawings and all other documents including field notes and data. Any re-use without specific written verification or adaptation by Engineer will be at City's sole risk and without liability or legal exposure to Engineer. X. Termination Either party to this Agreement may terminate the Agreement by giving the other thirty (30) days notice in writing and in accordance with the following procedure: A. Upon delivery of such notice by either party to the party, and upon expiration of the thirty day period, the Engineer shall discontinue all services in connection with the performance of this Agreement and shall proceed to cancel promptly all existing orders and contracts insofar as such others or contracts are chargeable to this Agreement. As soon as practicable after receipt of notice of termination, the Engineer shall submit a Leachate Storage & Pumping System Installation 4 ______ City _____ Engineer statement, showing in detail the services performed under this Agreement to the date of termination. The Owner shall then pay the Engineer promptly that proportion of the prescribed charge to which the service actually performed under this Agreement is applicable and useable to this Project, less such payments on account of the charges as have been previously made. Copies of specifications prepared under this Agreement shall be delivered to the City when and if this Agreement is terminated, but subject to the restrictions, as to their use, as set forth in Section VIII. B.Failure by the Engineer to comply with the submittal of the statement, and documents as required above shall constitute a waiver by the Engineer of any and all rights or claims to collect any monies that the Engineer may rightfully be entitled to for services performed under this Agreement. XI. Engineer's Warranty The Engineer warrants that he has not employed or retained any company or person other than a bona fide employee working solely for the Engineer to solicit or secure this Contract, and that he has not for the purpose of soliciting or securing this Contract paid or agreed to pay any company or person, other than a bona fide employee working solely for the Engineer, any fee, commission, percentage, brokerage fee, gift, or any other consideration, contingent upon or resulting from the award or making of this contract. XII.Equal Employment Opportunity The Engineer agrees to follow the Minority Business Enterprise requirements and/or develop an Affirmative Action Plan as set forth by the City. XIII. Assignment or Transfer of Interest The Engineer shall not assign or transfer its interest in the Contract without the written consent of the City. XIV. Indemnification/Liability The Engineer shall save and hold harmless the City from all claims and liability due to activities of himself, his agents, or employees, performed under this Contract and which result from a negligent act, error or omission of the Engineer or of any person employed by the Engineer. The Engineer shall also save harmless the City from any and all expenses, including attorney fees which might be incurred by the City in litigation or otherwise resisting said claim or liabilities which might be imposed on the City as result of such activities by the Engineer, his agents, or employees and for which the Engineer is found to be legally liable. The Engineer shall, within one week after signing the contract and before any work shall start, furnish the city with certificates of insurance naming the City as additional insured satisfactory to the City indicating the existence of Statutory Workmen's Compensation Leachate Storage & Pumping System Installation 5 ______ City _____ Engineer Insurance, and comprehensive General Liability Insurance. Such insurance shall be at the Engineer's expense. The limits shall be as follows: Comprehensive General Liability and Auto Liability Insurance shall not be less than $500,000.00 per incident / $500,000.00 per occurrence. These certificates shall contain a provision that the City shall be notified thirty (30) days before cancellation of the insurance. The Engineer shall maintain such insurance in force during the life of the contract and no modification or change of insurance carriage and provision shall be made without thirty (30) days written advance notice to the City. XV. Estimates of Cost Since the Engineer has no control over the cost of labor, materials, or equipment or over the contractor's methods of determining prices, or over competitive bidding or market conditions, his opinions of probable Project Cost or Construction Cost provided for herein are to be made on the basis of his experience and qualifications and represent his best judgment as a design professional familiar with the construction industry but the Engineer cannot and does not guarantee that proposals, bids or the construction cost will not vary from opinions of probable cost prepared by him. XVI. Interest in City Contracts Prohibited No officer or employee of the City shall have a financial interest, direct or indirect, in any Contract with the City, or shall be financially interested, directly or indirectly, in the sale to the City of any land, materials, supplies or service, except on behalf of the City as an officer or employee. XVII. Entire Agreement This Agreement represents the entire and integrated Agreement between the City and Engineer and supersedes all prior negotiation, representatives, or agreements, either oral or written. This Agreement may be amended only by written instrument signed by both the City and Engineer. Leachate Storage & Pumping System Installation 6 ______ City _____ Engineer SECTION 2 IN WITNESS WHEREOF, the City of Beaumont has lawfully caused these presents to be executed by the hand of the City Manager of said City, and the corporate seal of said City to be hereunto affixed and this instrument to be attested by the City Clerk, and the said Engineer, acting by the hand of Ryan Kuntzthereunto authorized Vice President, does now sign, execute and deliver this document. Done at Beaumont, Texas, on this _____________ day of ________________, A.D. 2026. STEARNS, CONRAD, AND SCHMIDT CITY OF BEAUMONT CONSULTING ENGINEERS, INC. (dba SCS Engineers) By: ________________________ By: __________________________ Ryan Kuntz Kenneth R. Williams Vice President City Manager Attest: ______________________ Attest: ________________________ Tina Broussard City Clerk Leachate Storage & Pumping System Installation 7 ______ City _____ Engineer ATTACHMENT “A” SERVICES TO BE PROVIDED Environmental Consultants & Contractors ATTACHMENT A April 21, 2026 Mr. Fernando Cedillo Solid Waste Operations Manager City of Beaumont 4955 Lafin Road Beaumont, TX 77705 fernando.cedillo@beaumonttexas.gov (346) 321-8844 Subject:Proposal for the Leachate Storage and Pumping System Installation City of Beaumont Municipal Solid Waste Landfill, Beaumont, Texas Dear Mr. Cedillo: SCS Field Services’ (SCS-FS) and SCS Engineers’ proposal for the Leachate Storage and Pumping System at the Beaumont Municipal Landfill in Beaumont, Texas is attached. Our bid has been prepared in accordance with your Request for Proposal sent via SCS Engineers, the SCS Engineers Drawings dated April 2026, and the attached Assumptions and Conditions. We look forward to the opportunity to work for you on this project. If you have any questions regarding our bid, please contact Guy Lewis at (703) 517-5594 or Ryan Kuntz at (817) 676- 7720. Sincerely, Guy F. Lewis Ryan Kuntz, P.E. Vice President Vice President SCS Field Services SCS Engineers 1881 Campus Commons Dr. #450, Reston, VA 20191 | 1-800-669-7998 | Fax 703-709-8379 BEAUMONT MUNICIPAL LANDFILL LEACHATE STORAGE AND PUMPING SYSTEM April 21, 2026 SCOPE OF WORK & FEE SCHEDULE General Conditions/Sitework Mobilization and demobilization personnel, equipment, supplies, and incidentals to the Job Site. Earthwork for construction of the containment area including cut and fill to meet the grades shown on Drawing No. 4, including the construction of the stormwater diversion berm using excavated materials. The drainage aggregate and the 4” HDPE drain line and manual valve are also included. Furnish and install a twelve (12) inch thick aggregate base within the containment area with a woven geotextile separation layer. The proposal assumes that Owner will provide an off-road articulated dump truck for SCS-FS use for the duration of this project. Construct a cast-in-place concrete pad with an aggregate base for the frac tank discharge pump. $143,545.00 / Lump Sum Mechanical & Electrical Install two (2) frac tanks. Furnish and install the float valve and the level sensor in the frac tanks. Furnish and install the HDPE influent and effluent piping system including the tie-ins to the existing condensate forcemain, discharge manhole, frac tanks, and pump. The piping within the containment area and the limit of waste will be 4-inch SDR-11 HDPE and will be supported to prevent excessive movement. The piping outside of the containment area and the limit of waste will 4” SDR-11 x 8” SDR-17 dual contained HDPE. Furnish and install the frac tank discharge pump, controls, mechanical, and electrical. Furnish and install the mechanical modifications at the air compressor pad including the solenoid valve with telemetry control and the manual bypass valve. Start-up of the pumping system. $214,425.00 / Lump Sum Frac Tanks Furnish two (2) 21,000 gallon frac tanks, per the attached quotation and photographs. $98,620.00 / Lump Sum 1 Construction Phase Engineering Services Review and respond to all material and equipment submittals, requests-for-information and clarifications of construction plans and specifications. Attend virtual weekly construction progress meetings. Attend two (2) site visits, including one interim site inspection and final walkthrough. Survey equipment fees for completion of record surveys by onsite SCS-FS personnel. Development of a construction record (as-built) drawing, which includes record survey of piping, electrical, valves, and other infrastructure installed over the course of the project. $20,900.00 / Lump Sum Total Price$477,490.00 / Lump Sum ASSUMPTIONS AND CONDITIONS 1.This proposal is considered confidential and proprietary and may not be disclosed to third parties without prior written approval by SCS-FS. 2. This proposal (bid) and Assumptions and Conditions shall become a part of a mutually satisfactory agreement or purchase order. 3. This Proposal is valid for a period of 30 days from the date of this proposal. 4. The cost to furnish a payment and performance bond is not included in our proposal. A payment and performance bond can be provided for an additional 2% of the final contract value. 5. SCS-FS is a non-union contractor. This proposal is based on paying open-shop wages and using SCS-FS non-union personnel. If a contractor requires SCS-FS to execute a project specific agreement with unions, contribute to a union retirement fund, or satisfy other union requirements, SCS-FS will consider such an agreement. However, SCS-FS reserves the right to adjust its price to accommodate the agreement. 6. Our price does not include: reseeding, erosion/sediment controls, design, permit fees, testing fees, lab analysis fees, or fees required by other parties, such as Q.A./Q.C. 7. In the event work installed by SCS-FS is damaged by others before completion of the work, SCS-FS shall be compensated for any repairs required. 8. Conditions which differ materially from the contract documents or what is reasonably anticipated given the nature of the work are excluded from our bid. 9. At no time shall the title to any hazardous substances, solid wastes, petroleum contaminated or other regulated substances pass to SCS-FS, nor shall any provision of 2 an ensuing Agreement between SCS-FS and the Client be interpreted to permit SCS-FS to assume the status of "generator", "transporter", “arranger”, or "treatment, storage or disposal facility" under state or federal law. 10. SCS-FS will comply with laws and regulations applicable to the Work in effect as of the date of the contract. Changes in laws or regulation, including tariffs, embargoes or other matters which cause a delay or an increase in cost will entitle SCS-FS to an equitable adjustment in the contract time and price. 3 TBMF!RVPUF! FLUID SOLUTIONS CSBODI!J41 4496!X!DBSEJOBM!ES CFBVNPOU!UY!88816.5527$!3718:5254! 51:.951.6997 Dvtupnfs!$!!!!!;4148812 Rvpuf!Ebuf!!!!!;15017037 CFBVNPOU!DJUZ!MBOEGJMM VS!Kpc!Mpd!!!!!;69:6!MBGJO!ES-!CFBVN 69:6!MBGJO!ES VS!Kpc!$!!!!!!!;355 CFBVNPOU!UY!88816.5446 Dvtupnfs!Kpc!JE; Q/P/!$!!!!!!!!!;UCE Psefsfe!Cz!!!!!;MBSSZ!XBSSFO Kpc!Tjuf!Kpc!Tjuf!Kpc!Tjuf!Kpc!Tjuf!Kpc!Tjuf!Kpc!Tjuf!Kpc!Tjuf!Kpc!Tjuf! Pggjdf;!814.81:.1115 Kpc!Tjuf!Kpc!Tjuf!Kpc!Tjuf!Kpc!Tjuf!Kpc!Tjuf!Kpc!Tjuf!Kpc!Tjuf!Kpc!Tjuf! Xsjuufo!Cz!!!!!;KPTIVB!\[VOJHB!BSHVNF Tbmftqfstpo!!!!;KPTIVB!\[VOJHB!BSHVNF TDT!GJFME!TFSWJDFT!DPOTUSVDUJP 2992!DBNQVT!DPNNNPOT!ES This is not an invoice TUF!561 Please do not pay from this document SFTUPO!WB!312:2.2683 !!TBMFT!JUFNT; !!!!!Ruz!!Jufn!ovncfs!!!!!!!!!!!!!!!!!!!!!!!!!!Tupdl!dmbtt!!Voju!!!!!!!!!!!!!!!!!!!!!!!!!Qsjdf!!!!!Bnpvou !!!!!!!3!!NETF!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!NDJ!!!!!!!!!FB!!!!!!!!!!!!!!!!!!!!!!51826/11!!!!92541/11 !!!!!!!!!!NJTDFMMBOFPVT!NFSDIBOEJTF!TBMFT !!!!!!!!!!!!32L!UBOL !!!!!!!3!!NETF!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!NDJ!!!!!!!!!FB!!!!!!!!!!!!!!!!!!!!!!!!682/11!!!!!2253/11 !!!!!!!!!!NJTDFMMBOFPVT!NFSDIBOEJTF!TBMFT !!!!!!!!!!!!XFME!GMBOHF!5JO!261$!GMH !!!!!!!!!!EFMJWFSZ!DIBSHF!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!361/11 !!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!Tvc.upubm;!!!!!!!!93933/11 !!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!Uby;!!!!!!!!!7943/94 !!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!Upubm;!!!!!!!!9:765/94 !!!!!!!!!!!!!!!!!!!!!!!!!!!!POTJUF!DPOUBDU;!MBSSZ!XBSSFO !!!!!!!!!!!!!!!!!!!!!!!!!!!!DFMM$;!814.665.5:24 !!!!!!!!!!!!!!!!!!!!!!!!!!!!FTUJNBUFE!EFMJWFSZ!2360IS Note: This proposal may be withdrawn if not accepted within 30 days. WHERE PERMITTED BY LAW, UNITED RENTALS MAY IMPOSE A SURCHARGE OF 2.0% FOR CREDIT CARD PAYMENTS ON CHARGE ACCOUNTS. THIS SURCHARGE IS NOT GREATER THAN OUR MERCHANT DISCOUNT RATE FOR CREDIT CARD TRANSACTIONS AND IS SUBJECT TO SALES TAX . THIS IS NOT A SALE AGREEMENT/INVOICE. THE ITEMS LISTED ABOVE ARE SUBJECT TO AVAILABILITY AND ACCEPTANCE OF THE TERMS AND CONDITIONS OF UNITED'S SALE AGREEMENT/INVOICE WHICH ARE AMENDED FROM TIME TO TIME AND POSTED ONLINE AT https://www.unitedrentals.com/legal/sale-agreement AND INCORPORATED HEREIN BY REFERENCE. A PAPER COPY OF THE SALE AGREEMENT/INVOICE TERMS IS AVAILABLE UPON REQUEST. Qbhf;!!!2 ATTACHMENT “B” SCHEDULE OF HOURLY RATES AND EXPENSE Environmental Consultants & Contractors ATTACHMENT B CONSTRUCTION DIVISION FEE SCHEDULE (Effective April 1, 2026,through March 31, 2027) Technical Field PersonnelRate ($)/Hour Laborer .................................................................................................................................................. 65 Fusion Technician ................................................................................................................................. 85 Equipment Operator ............................................................................................................................. 98 Foreman .............................................................................................................................................. 125 Construction Superintendent ............................................................................................................. 230 Senior Construction Superintendent…………………………………………………………………………………….. 250 Management/Support Personnel Rate ($)/Hour Estimator ............................................................................................................................................. 250 Assistant Office Services Manager ...................................................................................................... 90 Senior Office Services Manager ......................................................................................................... 225 Project Manager .................................................................................................................................. 250 Senior Project Professional II ............................................................................................................. 250 Regional Manager/Project Director ................................................................................................... 295 General Terms 1. Labor rates are in effect until March 31, 2027. Any work performed after that date is subject to a new Standard Fee Schedule. 2. Other charges, such as subcontractors, construction equipment, materials, air travel, freight, auto rental, lodging, permits, fees, taxes, tolls, and other costs incurred for the project, will be billed at cost plus 15 percent. Automobile mileage cost is $0.725 per mile. Trucks will be charged at $155.00/day. (No administrative mark-up will be applied to charges for company owned vehicles.) 3. Invoices will be prepared monthly for work in progress, unless otherwise agreed. Invoices are due and payable upon receipt. Any invoices not paid within 30 days of receipt are subject to a service charge of 1.5 percent per month on the unpaid balance. 4. Payment of SCS Field Services invoices for services performed will not be contingent upon the client’s receipt of payment from other parties. The client agrees to pay legal costs, including attorney’s fees, incurred by SCS Field Services in collecting any amounts past due and owing on the client’s accounts. 5. Rates for Principals may be negotiated on a project-specific basis but will be no less than the Project Director rate. For special situations, such as expert testimony or international assignments, hourly rates will be on an individually negotiated basis. 6. On short-term or one-time assignments, services which require less than eight (8) hours, but more than four (4) hours, will be billed at eight (8) hours. A minimum of four (4) hours will be 1881 Campus Commons Drive, Suite 450, Reston, VA 20191| (703) 471-6150 | eFax (703) 709-8379 SCS Field Services Fee Schedule April 1, 2026 thru March 31, 2027 billed for any service requested which is not conducted in conjunction with an ongoing project (including call-outs after normal work hours), and will be charged portal-to-portal from SCS Field Services offices. 7. For work performed on weekends, company recognized holidays and/or nights, the above rates will be marked up 50 percent. 8. These rates are based on non-union, non-prevailing wage scales. 9. For long-term on-site project assignments, rates may be negotiated on an assignment specific basis. Long-term on-site personnel are permitted to return home every four (4) weeks. Travel expense is invoiced to the client at cost plus 15 percent. 10. Costs for equipment and analysis will be billed in accordance with the rates contained on SCS Field Services Standard Fee Schedule for Equipment and Analysis. Page 2 Environmental Consultants & Contractors FEE SCHEDULE FOR EQUIPMENT AND ANALYSIS (Effective April 1, 2026through March 31, 2027) Rate ($) Tool Truck ........................................................................................................................................ 155/day No. 14 P.E. Fusion Machine (1”-4”): Daily Rate ........................................................................................................................ 95/day Weekly Rate ............................................................................................................... 365/week Monthly Rate ........................................................................................................ 1,150/month No. 28 P.E. Fusion Machine (2”-8”) Daily Rate ..................................................................................................................... 185/day Weekly Rate ............................................................................................................... 800/week Monthly Rate ........................................................................................................ 2,400/month 412 P.E. Fusion Machine (4”-12”): Daily Rate ..................................................................................................................... 300/day Weekly Rate ........................................................................................................... 1,200/week Monthly Rate ........................................................................................................ 3,600/month 618 P.E. Fusion Machine Daily Rate ..................................................................................................................... 425/day Weekly Rate ........................................................................................................... 1,800/week Monthly Rate ........................................................................................................ 5,400/month Trackstar 500 Fusion Machine Daily Rate ..................................................................................................................... 450/day Weekly Rate ........................................................................................................... 2,000/week Monthly Rate ........................................................................................................ 6,000/month Sidewinder P.E. Fusion Machine .................................................................................................... 105/day Electrofusion Machine: Daily Rate ..................................................................................................................... 100/day Weekly Rate ............................................................................................................... 500/week Monthly Rate ........................................................................................................ 1,400/month Air Compressor ................................................................................................................................ 126/day 1881 Campus Commons Drive, Suite 450, Reston, VA 20191| (703) 471-6150 | eFax (703) 709-8379 SCS Field Services Fee Schedule April 1, 2026 thru March 31, 2027 Rate ($) Generator (5,000-6,000 Watt) Daily Rate ........................................................................................................................ 75/day Weekly Rate ............................................................................................................... 250/week Monthly Rate ........................................................................................................... 600/month Generator (8,000 Watt): Daily Rate ........................................................................................................................ 95/day Weekly Rate...............................................................................................................300/week Monthly Rate ........................................................................................................... 700/month Transit/Level: Daily Rate ........................................................................................................................ 21/day Weekly Rate ................................................................................................................. 79/week Monthly Rate ........................................................................................................... 263/month Pipe Laser: Daily Rate ........................................................................................................................ 60/day Weekly Rate ............................................................................................................... 225/week Monthly Rate ........................................................................................................... 650/month Leister Extrusion Welding Gun ....................................................................................................... 185/day Plate Compactor Daily Rate ........................................................................................................................ 90/day Weekly Rate ............................................................................................................... 275/week Monthly Rate ........................................................................................................... 750/month Chain Saw: Daily Rate ........................................................................................................................ 60/day Weekly Rate ............................................................................................................... 200/week Monthly Rate ........................................................................................................... 600/month 4 Gas Meter (MX4, etc.): Daily Rate ........................................................................................................................ 55/day Weekly Rate ............................................................................................................... 210/week Monthly Rate ........................................................................................................... 600/month Page 4 SCS Field Services Fee Schedule April 1, 2026 thru March 31, 2027 Rate ($) Fisher M95 Metal Detector ............................................................................................................... 50/day Dewatering Pump (Trash Pump) ....................................................................................................... 75/day Water Trailer Daily Rate ..................................................................................................................... 175/day Weekly Rate ............................................................................................................... 450/week Monthly Rate ......................................................................................................... 1100/month Arc Welder Daily Rate ..................................................................................................................... 100/day Weekly Rate ............................................................................................................... 275/week Monthly Rate ........................................................................................................... 550/month Submersible Pump: Daily Rate ..................................................................................................................... 200/day Weekly Rate ............................................................................................................... 500/week Monthly Rate ........................................................................................................ 1,400/month Hot Tap Kit……………………………………………..………………………………………………………………………...100/day Isolation Pinch-off Tools: Daily Rate ........................................................................................................................ 55/day Weekly Rate ............................................................................................................... 110/week Monthly Rate ........................................................................................................... 300/month 4-Wheeler (ATV): Daily Rate ..................................................................................................................... 325/day Weekly Rate ............................................................................................................... /week Monthly Rate ......................................................................................................... 1250/month Hydrogen Sulfide Meter: Daily Rate ..................................................................................................................... 105/day Weekly Rate ............................................................................................................... 315/week Monthly Rate ........................................................................................................... 945/month Page 5 SCS Field Services Fee Schedule April 1, 2026 thru March 31, 2027 Rate ($) Infrared Thermometer: Daily Rate ........................................................................................................................ 11/day Weekly Rate ................................................................................................................. 32/week Monthly Rate .............................................................................................................. 75/month Pressure Washer: Daily Rate ........................................................................................................................ 50/day Weekly Rate ............................................................................................................... 150/week Monthly Rate ............................................................................................................. 350month Weed Trimmer Daily Rate ........................................................................................................................ 25/day Weekly Rate ................................................................................................................. 75/week Monthly Rate ........................................................................................................... 150/month Safety Equipment: Tyvek Suit (each) ......................................................................................................... 20/each Polyethylene suit (each) .............................................................................................. 25/each Nitrile gloves (per pair) ................................................................................................ 20/each PVC Gloves (per pair) ................................................................................................... 20/each Rubber booties (per pair) ............................................................................................ 15/each Organic Vapor Cartridges (per pair) ............................................................................ 20/each Organic Vapor/Acid Cartridges (per pair) ................................................................... 25/each Cartridges pre-filters (per pair) ................................................................................... 20/each Half face respirator (each) ............................................................................................. 25/day Full face respirator (each) ............................................................................................. 30/day Ventilator/manhole blowers .......................................................................................... 30/day Parachute harness ......................................................................................................... 15/day Tripod: - Daily Rate ................................................................................................................. 35/day - Weekly Rate......................................................................................................... 110/week - Monthly Rate .................................................................................................... 325/month SCBA ................................................................................................................................ 65/day Page 6 SCS Field Services Fee Schedule April 1, 2026 thru March 31, 2027 General Terms 1. Rates are in effect until March 31, 2026. Any work performed after that date will be subject to a new Schedule of Fees. 2. Equipment usage rates are exclusive of freight charges to and from the project site. Freight is an additional expense chargeable to the client. 3. Shipping, supplies, equipment rental, materials, vehicle mileage, and other non-labor equipment costs or direct costs are billed at cost plus 15 percent. 4. Equipment rented will be charged portal-to-portal from SCS Field Services offices. Renter is responsible for return charges. 5. The cost of equipment owned by SCS Field Services will not be subject to administrative mark-up. Page 7 Environmental Consulting & Contracting SCSENGINEERSTEXASFEESCHEDULE (Effective April 1, 2026 through March 31, 2027) Labor CategoryRate/Hour ($) Business Unit Director................................................................................................290 Satellite Office Manager............................................................................................. 280 Senior Project Advisor ................................................................................................. 280 Project Advisor.............................................................................................................265 Project Director II........................................................................................................ 250 Project Director I ......................................................................................................... 235 Project Manager IV ...................................................................................................... 230 Project Manager III......................................................................................................220 Project Manager II ....................................................................................................... 210 Project Manager I ........................................................................................................ 200 CQA Manager............................................................................................................... 205 Senior Project Professional III .................................................................................... 195 Senior Project Professional II ..................................................................................... 190 Senior Project Professional I ...................................................................................... 185 Project Professional III................................................................................................ 180 Project Professional II ................................................................................................. 170 Project Professional I .................................................................................................. 160 Staff Professional III .................................................................................................... 150 Staff Professional II ..................................................................................................... 145 Staff Professional I...................................................................................................... 140 Associate Staff Professional II.................................................................................... 130 Associate Staff Professional I ..................................................................................... 125 CAD Designer............................................................................................................... 150 CAD Draftsperson ........................................................................................................ 115 Office Service Manager .............................................................................................. 140 Assistant Office Service Manager .............................................................................. 115 Administrative Assistant ............................................................................................. 95 Technical Associate ................................................................................................... 110 Sr. Technician.............................................................................................................. 120 Technician/CQA Technician.......................................................................................100 1. The hourly rates are effective through March 31, 2027. Work performed thereafter is subject to a new Fee Schedule issued for the period beginning April 1, 2027. Consistent with federal regulations, a factor of 150% will be applied to overtime hours for field personnel. 2. The above rates include salary, overhead, administration, and profit. Other direct expenses, such as analyses of air, water and soil samples, reproduction, travel, subsistence, subcontractors, long distance telephone, computers, etc., are billed at actual cost plus 15 percent. Vehicle mileage is billed at $0.90 per mile for autos and $1.00 per mile for company trucks. Daily rates apply on long-term projects. 3. Invoices will be prepared monthly for work in progress unless otherwise agreed. Invoices are due and payable upon receipt. 4. Payment of SCS Invoices for services performed will not be contingent upon the client's receipt of payment from other parties, unless otherwise agreed. Client agrees to pay legal costs, including attorney's fees, incurred by SCS in collecting any amount past due and owing on client's account. 5. For special situations, such as expert court testimony and limited consultation, hourly rates for principals of the firm will be on an individually negotiated basis. SCS Engr Office 16 Fee schedule 040126-033127 final 10 TO:City Council FROM:Christopher S. Boone, City Manager PREPARED BY:Demi Engman, Director of Planning and Community Development MEETING DATE:May 5, 2026 REQUESTED ACTION:Council consider an ordinance authorizing a Rezoning from R-S (Residential-Single Family Dwelling) District to RM-H (Residential Multiple Family Dwelling-Highest Density) District for property located at 7825 & 7835 Highway 105 and 7830 Tolivar Road. BACKGROUND Hani Tohme, on behalf of Mike Aref, is requesting approval to rezone the properties located at 7825 & 7835 Highway 105 and 7830 Tolivar Road from R-S (Residential Single- Family Dwelling) to RM-H (Residential Multiple Family Dwelling-Highest Density) to allow for a multi-family development. According to the Comprehensive Plan the property is located within a Contemporary neighborhood design concept “this model allows for a diversity of housing types and convenient access to parks, schools and shopping centers while still protecting single- family residential areas from intrusion of incompatible land uses and vehicular traffic.” Existing uses within 200’ of the site are single family homes and a church. A potential high density, residential development in this stretch of Highway 105 and Tolivar Road may be intrusive to the existing land uses. At a Joint Public Hearing held on April 20, 2026, the Planning Commission recommended 7:0 to deny the request for a Rezoning from R-S (Residential-Single Family Dwelling) District to RM-H (Residential Multiple Family Dwelling-Highest Density) District for property located at 7825 & 7835 Highway 105 and 7830 Tolivar Road. FUNDING SOURCE Not applicable. RECOMMENDATION Denial of the ordinance. ATTACHMENTS Legal Description Staff Report 11 TO:City Council FROM:Christopher S. Boone, City Manager PREPARED BY:Demi Engman, Director of Planning and Community Development MEETING DATE:May 5, 2026 REQUESTED ACTION:Council consider an ordinance authorizing a Specific Use Permit to allow a parking lot to serve a church within an R-S (Residential-Single Family Dwelling) District for property located West of 3595 Grand Street on Hale Lane. BACKGROUND Joe Cheatham, Pastor of the Greater True Vine Church, is requesting approval of a Specific Use Permit to allow the construction of a parking lot to serve a proposed church within an R-S (Residential Single-Family Dwelling) zoning district. The church will be constructed at 3650 Magnolia Avenue and the parking lot to serve the church will be constructed off Hale Street. According to the Comprehensive Plan the property is located within a “Conservation Revitalization Area” which are, “built up areas where a significant portion of the area is experiencing influences such as incompatible land uses, dilapidated and derelict structures, a deteriorating or poor public infrastructure, and a decline in population and in the number of housing units and businesses. Immediate actions are needed to prevent continued deterioration and to reverse and repair those conditions.” The construction of the parking lot appears to align with the Comprehensive Plan. At a Joint Public Hearing held on April 20, 2026, the Planning Commission recommended 8:0 to approve the request for a Specific Use Permit to allow a parking lot to serve a church within an R-S (Residential-Single Family Dwelling) District for property located West of 3595 Grand Street on Hale Lane, with the following conditions: 1. Construction plans must meet all requirements by Water Utilities for water and sanitary sewer services, including any requirements of the City’s backflow, pre-treatment, and/or F.O.G. program. 2. No structures or appurtenances may be placed on City property. 3. An increase in impervious cover by more than .25 acres, shall be compliant with detention requirements by Drainage District Number 6. 4. All lighting installed shall be directionally shielded from the residential properties to the north, east and south of the subject site. 5. Driveways shall be compliant with IFC2021, Chapter 5 Section 503, and Appendix D, with access, width and radius requirements for emergency access. FUNDING SOURCE Not applicable. RECOMMENDATION Approval of the ordinance, with the following conditions: 1. Construction plans must meet all requirements by Water Utilities for water and sanitary sewer services, including any requirements of the City’s backflow, pre-treatment, and/or F.O.G. program. 2. No structures or appurtenances may be placed on City property. 3. An increase in impervious cover by more than .25 acres, shall be compliant with detention requirements by Drainage District Number 6. 4. All lighting installed shall be directionally shielded from the residential properties to the north, east and south of the subject site. 5. Driveways shall be compliant with IFC2021, Chapter 5 Section 503, and Appendix D, with access, width and radius requirements for emergency access. ATTACHMENTS Legal Description Staff Report 12 TO:City Council FROM:Christopher S. Boone, City Manager PREPARED BY:Demi Engman, Director of Planning and Community Development MEETING DATE:May 5, 2026 REQUESTED ACTION:Council consider an ordinance authorizing a Specific Use Permit to allow a strip center to have restaurants, retail, professional services, and a washateria within a GC-MD-2 (General Commercial-Multiple Family Dwelling-2) District for property located at 2845 N. Major Drive. BACKGROUND Aaron Ward, of Faust Engineering and Surveying, Inc., is requesting a Specific Use Permit to allow a commercial strip center to include restaurants, retail, professional services, and a washateria at 2845 N. Major Drive. This property was annexed in 2016 and zoned to GC-MD-2 (General Commercial-Multiple Family Dwelling-2) in 2018. This proposed development is a continuation and final phase of development of the previous approvals north of this site. The site will include up to thirteen (13) lease spaces. All utilities are available along North Major Drive and the developer states that drainage will be provided by TXDOT (Texas Department of Transportation). A six (6) foot wide landscaped strip and a sidewalk will be required along Major Drive. At a Joint Public Hearing held on April 20, 2026, the Planning Commission recommended 6:0:1 to approve the request for a Specific Use Permit to allow a strip center to have restaurants, retail, professional services, and a washateria within a GC-MD-2 (General Commercial-Multiple Family Dwelling-2) District for property located at 2845 N. Major Drive, with the following conditions: 1. Construction plans must meet all requirements by Water Utilities for any water and sanitary sewer improvements, including any requirements of the City’s backflow, pre-treatment, and/or FOG program. 2. Construction shall comply with Drainage District No. 6’s drainage criteria. 3. All lighting installed shall be directionally shielded away from the residential properties to the east and south. FUNDING SOURCE Not applicable. RECOMMENDATION Approval of the ordinance, with the following conditions: 1. Construction plans must meet all requirements by Water Utilities for any and sanitary sewer improvements, including any requirements of the City’s backflow, pre-treatment, and/or FOG program. 2. Construction shall comply with Drainage District No. 6’s drainage criteria. 3. All lighting installed shall be directionally shielded away from the residential properties to the east and south. ATTACHMENTS Legal Description Staff Report 13 TO:City Council FROM:Christopher S. Boone, City Manager PREPARED BY:Demi Engman, Director of Planning and Community Development MEETING DATE:May 5, 2026 REQUESTED ACTION:Council consider an ordinance authorizing a Specific Use Permit to allow a duplex within an R-S (Residential-Single Family Dwelling) District for property located at 160 Sparrow Way. BACKGROUND Cornell Price is requesting approval of a Specific Use Permit to allow the new construction of a duplex within the R-S (Residential-Single Family Dwelling) zoning district located at 160 Sparrow Way. According to the Comprehensive Plan the property is located within a “Stable Area”, which is “characterized by good to excellent structural conditions and neighborhoods that are free from blighting influences, such as incompatible land uses, dilapidated buildings and a deteriorated or poor public infrastructure. Vacant parcels which may exist are good to excellent development sites.” The construction of a duplex appears to align with the comprehensive plan and would be a good opportunity for infill development. At a Joint Public Hearing held on April 20, 2026, the Planning Commission recommended 7:0 to approve the request for a Specific Use Permit to allow a duplex within an R-S (Residential-Single Family Dwelling) District for property located at 160 Sparrow Way, with the following condition: 1. Construction plans must meet all requirements by Water Utilities for water and sanitary sewer services, including any requirements of the City’s backflow, pre-treatment, and/or F.O.G. program. FUNDING SOURCE Not applicable. RECOMMENDATION Approval of the ordinance, with the following condition: 1. Construction plans must meet all requirements by Water Utilities for water and sanitary sewer services, including any requirements of the City’s backflow, pre- treatment, and/or F.O.G. program. ATTACHMENTS Legal Description Staff Report WORK SESSION Council to review and discuss the 2026 Annual Action Plan/Consolidated Budget 14 TO:City Council FROM:Christopher S. Boone, City Manager PREPARED BY:Demi Engman, Director of Planning and Community Development MEETING DATE:May 5, 2026 REQUESTED ACTION:Council consider a resolution adopting the 2026 Annual Action Plan. BACKGROUND As mandated by the U.S. Department of Housing and Urban Development (HUD), City Council has conducted public hearings and work sessions in previous years prior to adopting the City's Annual Action Plan. The proposed budget reflects allocations of $1,345,120 in Community Development Block Grant (CDBG) funding, an estimated $2,000 in Program Income and $478,666 in HOME funding, as published by the U.S. Department of Housing and Urban Development (HUD). Attached is the Consolidated Budget for the 2026 Program Year. It includes the Community Development Advisory Committee‘s (CDAC) recommendations for nonprofit organizations to receive funding through the Public Services Reimbursement Grant. FUNDING SOURCE U.S. Department of Housing and Urban Development RECOMMENDATION Approve the resolution. ATTACHMENTS 2026 Consolidated Budget 2026 CDAC Scoring Recommendations/Summaries for Public Services Reimbursement Grant 2026 CDBG Applicant Video Links 2026 Formula Allocation 4/3/26 CDBG Funds Clearance and Demolition$ 215,000.00 Special Project TBD$ 31,096.00 Owner Occupied Minor Repair Program$ 615,000.00 Minor Repair Project Delivery$ 15,000.00 Public Services (15%)$ 200,000.00 CDBG Admin (20%)$ 269,024.00 Total Entitlement$ 1,345,120.00 Program Income$ 2,000.00 Total CDBG $ 1,347,120.00 HOME Funds HOME Admin (10%)$47,866.60 CHDO Operating (5%)$ 23,933.30 CHDO Reserve (15%)$ 71,799.90 Entitlement (70%)$ 335,066.20 HOME Total$ 478,666.00 2026 CDBG Applicant Videos Education Playlist: https://www.youtube.com/playlist?list=PLV8ZcPi2dgKrxbBFVp01e2Bx3ki0UnpIg Food Insecurity Playlist: https://www.youtube.com/playlist?list=PLV8ZcPi2dgKpJh6LdjzDRQwsNuPLvorkq Healthcare Playlist: https://www.youtube.com/playlist?list=PLV8ZcPi2dgKoDfy6F8PU5juFAnJMaGNQ4 Homelessness Playlist: https://www.youtube.com/playlist?list=PLV8ZcPi2dgKpAJHfmVgiwfYQkSCcRCn4a Recovery Playlist: https://www.youtube.com/playlist?list=PLV8ZcPi2dgKp1Kvu0CCl7Femn84N5UPu9 Youth Programs: https://www.youtube.com/playlist?list=PLV8ZcPi2dgKrzD2zQ3SQgqg2wBenximsz Neighborhood Services playlist: https://www.youtube.com/playlist?list=PLV8ZcPi2dgKqqg-mdynVw7DaN3CeRoIdC Name of OrganizationCategoryRequestCDACStaffCouncil1st Time ApplicantProjected Total BenefitProject 1SE TX Family Resource CenterEducation$ 20,000.00$ 10,000.00 $ 10,000.00 ЌЉЉ{ǒƒƒĻƩ ƚǒƷŷ /ğƒƦ ŅƚƩ ĭƚƒƦǒƷĻƩ ƌźƷĻƩğĭǤ 2Pitzer Family Education FoundationEducation$ 20,000.00$ 10,000.00 $ 10,000.00 ΫЋЉƩğķĻ {ĭŷƚƚƌ ǒźƷźƚƓ 3Nutrition and Services for SeniorsFood Insecurity$ 20,000.00$ 15,000.00 $ 15,000.00 ЊЌЉЉaĻğƌƭ hƓ ŷĻĻƌƭ ğƓķ ĭƚƓŭƩĻŭğƷĻ ķźƓźƓŭ 4Surviving Parents of South East TexasFood Insecurity$ 20,000.00$ 15,000.00 $ 15,000.00 ΫЋЉВЏDƩźĻŅ ĭƚǒƓƭĻƌźƓŭ ğƓķ Cƚƚķ ƦğƓƷƩǤ 5The Giving Field / St. Anne's ChurchFood Insecurity$ 20,000.00$ 10,000.00 $ 10,000.00 ЋБЉЉЉŭğƩķĻƓ ŅƚƩ ŅƚƚķĬğƓƉ ķźƭƷƩźĬǒƷźƚƓ ĭƚƚƉźƓŭ ĭƌğƭƭĻƭ 6SETX Food Bank Food Insecurity$ 20,000.00$ 10,000.00 $ 10,000.00 ВАǞĻĻƉĻƓķ Ņƚƚķ ŅƚƩ ƭƷǒķĻƓƷƭ ĬğĭƉƦğĭƉ ƦƩƚŭƩğƒ 7Child Abuse/Forensic Svcs.Healthcare$ 20,000.00$ 15,000.00 $ 15,000.00 ЌЎЉhƓ /ğƌƌ ƦğǤ ŅƚƩ ƭĻǣǒğƌ ğƭƭğǒƌƷ ƓǒƩƭĻƭ 8Birthright of BeaumontHealthcare$ 20,000.00$ 13,193.50 $ 13,193.50 ΫАЉЉƭǒƦƦƚƩƷ ğƓķ ƷĻƭƷźƓŭ ŅƚƩ ƦƩĻŭƓğƓƷ ǞƚƒĻƓ 9Inspire, Encourage, Achieve (IEA)Healthcare$ 20,000.00$ 15,000.00 $ 15,000.00 ЋЉЉƒĻƓƷğƌ ŷĻğƌƷŷ ŅƚƩ ǤƚǒƷŷ 10Triangle Area NetworkHealthcare$ 20,000.00$ 15,000.00 $ 15,000.00 ΫБЉЉƒĻķźĭğƌ ƷƩğƓƭƦƚƩğƷźƚƓ ƩĻƌğƷĻķ ĻǣƦĻƓƭĻƭ 11Julie Rogers Gift of LifeHealthcare$ 18,150.00$ 18,150.00 $ 18,150.00 ЊЎЉЉ/ğƓĭĻƩ ƭĭƩĻĻƓźƓŭƭ ğƓķ ƚǒƷƩĻğĭŷ 12Some Other PlaceHomelessness$ 20,000.00$ 15,000.00 $ 15,000.00 АЉЉ{ƚǒƦ YźƷĭŷĻƓ Ņƚƚķ ƭǒƦƦƌźĻƭ 13Family Services of South East TexasHomelessness$ 20,000.00$ 15,000.00 $ 15,000.00 ЋЉЉЉ{ŷĻƌƷĻƩ ǒƷźƌźźƷźĻƭ 14The HOW CenterRecovery$ 13,656.50$ 13,656.50 $ 13,656.50 ААЉƩĻƦğźƩƭ Ʒƚ ķƚƩƒ ƩƚƚŅƭ ŅƚƩ ƷƩĻğƷƒĻƓƷ ĭĻƓƷĻƩ 15CASA of South East TexasYouth$ 10,000.00$ 10,000.00 $ 10,000.00 ЌЊЎ/ƚǒƩƷ ğķǝƚĭğƷĻƭ ŅƚƩ ĭŷźƌķƩĻƓ $ 281,806.50$ 200,000.00 PUBLIC HEARING Council to conduct a public hearing to consider an ordinance to declare the following 50 structures to be unsafe structures and order the owners to raze the said structures within 10 days. If the property owner fails to comply within 10 days, staff is requesting City Council authorization to demolish these structures without further notification to the property owner or City Council action. Additionally, if the property owner of a structure requests and is authorized by City Council to enroll in a work program, all delinquent taxes shall be paid in full, or a payment plan shall be established prior to enrollment in the work program. Enrollment in the work program shall occur within 10 days after the effective date of the ordinance. 15 TO:City Council FROM:Christopher S. Boone, City Manager PREPARED BY:Demi Engman, Director of Planning and Community Development MEETING DATE:May 5, 2026 REQUESTED ACTION:Council to consider an ordinance to declare the following 50 structures to be unsafe structures and order the owners to raze the said structures within 10 days. If the property owner fails to comply within 10 days, staff is requesting City Council authorization to demolish these structures without further notification to the property owner or City Council action. Additionally, if the property owner of a structure requests and is authorized by City Council to enroll in a work program, all delinquent taxes shall be paid in full, or a payment plan shall be established prior to enrollment in the work program. Enrollment in the work program shall occur within 10 days after the effective date of the ordinance. 1.4815 Abilene2. 588 Alabama – Includes Shed 3. 2394 Angelina – Rear Structure Only4. 4630 Avenue A – Includes Shed 5. 4940 Bigner – Garage Apartment Only6. 7885 Broussard 7. 1995 Calder – Commercial Structure8. 1255 Church 9. 11220 Church – Includes Carport10. 5330 Combs – Includes Shed 11. 4380 Congress12. 2355 Cousins 13. 845 Doucette14. 5725 Duff 15. 260 E Caldwood – Includes Pool16. 1212 Elgie – Commercial, Includes Three Main Structures & Shed 17. 3005 Elinor18. 1640 Euclid 19. 1644 Euclid – Includes Carport20. 2305 Euclid – Includes Shed 21.2525 Euclid 22. 1455 Fulton 23. 1635 Gill (On the lot of 1540 Gill)24. 3135 Grand 25. 2025 Ives26. 7030 Leblanc 27. 2131 Live Oak28. 2121 McFaddin – Commercial Structure 29. 8390 McLean – Commercial, Includes 30. 1990 Milam Two Accessory Structures 31. 40 Minor – Garage Apartment Only 32. 1310 MLK – Commercial Structure (On the lot of 2341 Angelina) rd 33. 548 N 2nd34. 855 N 3 – Garage Apartment Only (On the lot of 1912 Hazel 35. 1194 N 5th36. 3380 Ogden 37. 11275 Patricia – Includes Shed & 38. 4330 Pine Playhouse 39. 2180 Potts – Includes Garage40. 3535 Pradice 41. 5010 Raleigh – Rear Shed Only42. 2345 Rusk – Shed Only 43. 3920 S 4th – Commercial44. 7870 San Carlos 45. 1016 Sherman46. 5745 Surry 47. 7730 Tram – Includes Shed48. 5880 Tyrrell Park – Includes Shed 49. 1394 Victoria50.1312 Wall – Includes Shed BACKGROUND These structures have been inspected by the Building Codes Division and found to be unsafe structures as defined by the City of Beaumont’s Code of Ordinances, Chapter 24, Article 24.04 Unsafe Substandard Structures, Division 1, Sec. 24.04.001 of the 2021 International Property Maintenance Code. Additionally, these structures have deteriorated to a condition that they are no longer considered suitable for repair. FUNDING SOURCE Sources may include General Funds and the Community Development Block Grant (CDBG) RECOMMENDATION Approval of the ordinance. ATTACHMENTS PUBLIC HEARING Council to conduct a public hearing to receive comments to develop a landscaped greenway project along Phelan Boulevard at Dowlen Road to be named Allison’s Greenway. 16 TO:City Council FROM:Christopher S. Boone, City Manager PREPARED BY:June Ellis, Assistant City Manager, Operations MEETING DATE:May 5, 2026 REQUESTED ACTION:Council to consider a resolution approving a landscaped greenway and naming of greenway as Allison's Greenway BACKGROUND The City of Beaumont's Ordinance 23-082 adopted by City Council grants City Council the authority for the naming rights of city parks, facilities, structures, and other properties. A workshop was held during the April 21st City Council meeting to present a proposal to name a landscaped greenway, along Phelan Boulevard at Dowlen Road, Allison's Greenway. The purpose of this project is to beautify the medial along Phelan Boulevard and to honor the memory of Allison Nathan Getz with a sign and landscaping. During this presentation, Ms. Laurie Leister, the President of Beautify Beaumont, Inc., made a presentation to City Council and informed City Council that the funding for this project would be provided by donations and funds from the Beautify Beaumont, Inc. organization. City employees will prepare the beds for this project and install the plants. The signage that will be included with this project will be similar to an existing sign for Maree Calcote, on Phelan at Kennedy. A rendering of the sign is attached. This request seeks City Council's approval to name this project Allison's Greenway and to allow for the landscaping for this project. The funding for the sign, shrubs, flowers, and other materials needed for the landscaped beds will be provided from donated funds to Beautify Beaumont, Inc. FUNDING SOURCE N/A RECOMMENDATION Approval of the resolution ATTACHMENTS April 2, 2026 Mr. Kenneth Williams City Manager City of Beaumont, Texas Main Street Beaumont, Texas 77701 Dear Mr.Williams, On behalfofBeautifyBeaumont, Inc.,I am submitting a request to build a landscaped greenway along Phelan Boulevard at Dowlen Road to be installed by May, 2026. The purpose of this project is to beautify the median along the heavily traveled Phelan Boulevard and to honor the memory of Allison Nathan Getz with a sign and landscaping. We propose naming it the Allison Nathan Getz Greenway. Allison’s contributions to the community have positively and profoundly touched many lives. She was active in the American Cancer Society, the Symphony of Southeast Texas, the Boy Scouts of America, the Rotary Club and the Beaumont Children’s Museum, plus many other organizations. She also served for many years as the Jefferson County Tax Assessor-Collector and was honored as the Tax Assessor of the Year in 2021 by the State Tax Assessor-Collection Association of Texas. Her dedication and kindness have left a lasting legacy, inspiring all of us to continue her work in bettering our community. The plan includes: 1. A sign donated by Mike Getz. This sign will be similar to the existing MareeCalcote sign on Phelan at Kennedyandinclude a barcodelinked to Allison’s MemoryBook from her funeral. Signs International will make and install thesign. Arendering ofthe sign is attached. The wording will be: Allison Nathan Getz Greenway Outstanding Public Servant and Volunteer Beautify Beaumont, Inc. and Getz Family Charitable Trust (barcode will be here) 2. An additional landscaped bed of trees surrounded by shrubs and flowers is also proposed. Beautify Beaumont, Inc. will donate up to $2,000.00 for the plant materialfor this bed. 3. We request city employees prepare thebedsfor this project and install the plants. Beautify Beaumont, Inc. is a non-profit, organization founded in 1988by MareeCalcote andwas created as the non-profit arm of the Keep Beaumont Beautiful Committee. The organization’s goal is to enhanceBeaumont by promoting a cleanand beautifulappearance tothe city. Since1988, the organization has worked in partnership with the city to build several landscaped beds throughout the city. A list is attached with all of the projects, but the most prominent are: the Maree CalcoteGreenway on Phelan Boulevard at Kennedy and the Brown Plaza at Phelan and Calder. For the past 15 years, Beautify Beaumont, Inc. has conducted tree give aways with the goal of restoring the city’s diminishing tree canopy. For the past three years,Beautify Beaumont, Inc. has partnered with Trees for Houston and the City of Beaumont and given away approximately 1,200 trees which have been added to area homes and to city property. We look forward to hearing from you, Thank Laurie Leister President, Beautify Beaumont, Inc.