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HomeMy WebLinkAboutFEB 03 2026 PACKET REGULAR MEETING OF THE CITY COUNCIL COUNCIL CHAMBERS CITY HALL 801 MAIN STREET TUESDAY, FEBRUARY 03, 2026 1:30 PM AGENDA CALL TO ORDER INVOCATION PLEDGE OF ALLEGIANCE ROLL CALL PRESENTATIONS Communication Update RECOGNITIONS PUBLIC COMMENT ON AGENDA/CONSENT Citizens may speak on the Consent Agenda and Regular Agenda Items 1-6 or any other topic. Citizens wishing to speak on Item 7 will be given the opportunity to speak during the Public Hearing. CONSENT AGENDA (Items placed on the Consent Agenda are considered routine in nature and are considered non- controversial. The Consent Agenda can be acted upon in one motion. A consensus of the Council is required to remove any item for discussion and separate action.) A.Council to consider approving January 20, 2026, City Council meeting minutes. B.Council consider a resolution approving the renewal of an annual maintenance agreement from Azteca Systems, LLC of Sandy, UT, for use by several city departments. C. Council to consider a resolution approving the City of Beaumont’s request to seek $2,500.00 in grant funds from Entergy for the Library System Community Summer Enrichment Programs and the 100th year celebration. D. Council to consider a resolution approving the City of Beaumont’s request to seek $8,529.82 in grant funds from the HEB Community Investment Program for the Library System Community Summer Enrichment Program and the 100th year celebration. E. Council to consider a resolution approving the City of Beaumont’s request to seek $2,000.00 in grant funds from the Foundation of Southeast Texas for the Library System Community Summer Enrichment Programs and the 100th year celebration. F. Council to consider a resolution approving the City of Beaumont’s request to submit a $1.9 million grant application to Texas Parks and Wildlife by way of Legislative Rider sponsored by State Representative Christian Manuel for Alice Keith Park enhancements. G.Council to consider a resolution to authorize the City Manager or his designee to apply for and receive funding in an amount up to $115,000 through the U.S. Department of Justice, Project Safe Neighborhoods Block Grant Program (PSN). H.Council consider a resolution approving an annual contract for alarm monitoring, maintenance and repair. I.Council consider a resolution approving a contract with Marsh Waterproofing, Inc., of Vidor for maintenance and repair services for use by the Facilities Maintenance Department. J.Council consider a resolution authorizing the acceptance of four (4) Exclusive Water Line Easements with KCG Riva Ridge, LP. K.Council consider a resolution authorizing the acceptance of a Utility Easement with Entergy Texas, Inc. L.Council consider a resolution of a License to Encroach Agreement located at 425 23rd Street. M.Council consider a resolution authorizing the execution of a Pipeline Crossing Agreement with Golden Triangle Storage, LLC for a 16” carbon steel pipeline. N.Council consider a resolution approving a contract for Veterinary Services. O.Council consider a resolution accepting maintenance of the street, storm sewer, water, and sanitary sewer improvements in Kingswood Place Subdivision, Phases II- V. P.Council consider a resolution to authorize the City Manager or his designee to apply for and receive funding through the State and Local Cybersecurity Grant Program (SLCGP) - Mitigation FY 2027 for an Enterprise Identity and Access Management and Passwordless Authentication project. Q.Council consider a resolution to authorize the City Manager or his designee to apply for and receive funding through the State and Local Cybersecurity Grant Program (SLCGP) - Governance and Planning FY2027 for the Cybersecurity Data Governance and Identity-Based Access Control Framework. R. Council consider a resolution to authorize the City Manager or his designee to apply for and receive funding in an amount not to exceed $35,900 through the State and Local Cybersecurity Grant Program. REGULAR AGENDA 1.Council consider a resolution authorizing the City Manager to award a contract to Texas Materials Group, Inc., of Beaumont, for the Highland Avenue Roadway Rehabilitation Project. 2. Council to consider an ordinance authorizing the City to participate in the regulatory proceedings for Entergy Texas, Inc., in 2026. 3.Council consider a resolution authorizing the City Manager to execute Supplemental Agreement No. 1 to the Advanced Funding Agreement (AFA) with the Texas Department of Transportation (TxDOT). 4.Council consider a resolution authorizing the City Manager to execute a contract with Maguire Iron, Inc, of Sioux Falls, SD. 5. Council consider a resolution approving the demolition of the Red Brick Building at the Water Treatment Plant. 6.Council consider a resolution authorizing the City Manager to execute an Interlocal Agreement with ExxonMobil Corporation for the Todd Street and Josey Street Sanitary Sewer Improvements Project. PUBLIC HEARING Council to conduct a Public Hearing finding and ratifying the determination of the Public Health Director that public health nuisances exist on the property owned by Beaumont Timbers Edge LP The Itex Group - Christopher Akbari in care of Timber's Edge Apartments at 1075 Pinchback Rd, with a legal description of C WILLIAMS-ABS 59 PT TR 53 SP-7 9.3449 AC PARK SHADOWS APT, and order the owners to abate public health nuisances within 10 days. If property owner fails to comply within 10 days, staff is requesting City Council authorization to abate said property without further notification to the property owner of City Council action. REGULAR AGENDA 7.Council to consider an ordinance finding and ratifying the determination of the Public Health Director that public health nuisances exist on the property owned by Beaumont Timbers Edge LP The Itex Group - Christopher Akbari in care of Timber's Edge Apartments at 1075 Pinchback Rd, with a legal description of C WILLIAMS-ABS 59 PT TR 53 SP-7 9.3449 AC PARK SHADOWS APT, and order the owners to abate public health nuisances within 10 days. If property owner fails to comply within 10 days, staff is requesting City Council authorization to abate said property without further notification to the property owner of City Council action. WORK SESSION Council to review and discuss reforming the Beaumont Animal Control Advisory Board COUNCIL COMMENTS ADJOURNMENT Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact Jacqueline K. Gunner at (409) 880-3782. A TO:City Council FROM:Kenneth R. Williams, City Manager PREPARED BY:Tina Broussard, City Clerk MEETING DATE:February 3, 2026 REQUESTED ACTION:Council to consider approving January 20, 2026, City Council meeting minutes BACKGROUND None FUNDING SOURCE None RECOMMENDATION Approval of the minutes ATTACHMENTS Minutes – January 20, 2026 MINUTES OF THE CITY OF BEAUMONT COUNCIL MEETING Albert “A.J.” Turner, Mayor Pro Tem ROY WEST, MAYOR Mike Williams, At-Large Cory Crenshaw, Ward I CITY COUNCIL MEETING Joey Hilliard, Ward II LaDonna Sherwood, Ward IIIJANUARY 20, 2026 Chris Durio, Ward IV Tina Broussard, City Clerk Kenneth R. Williams, City Manager Sharae Reed, City Attorney The City Council of the City of Beaumont, Texas, met in a regular session in strict compliance with the Texas Open Meetings Act, Texas Government Code, Chapter 551 on January 20, 2026, at the City Hall Council Chambers, 801 Main Street, Beaumont, Texas, at 1:30 p.m. to consider the following: OPENING Invocation Pledge of Allegiance Roll Call Presentations - Mural Fest Promoters to present artists and content for city buildings for Mural Fest 2026 Public Comment: Persons may speak on the Consent Agenda and Regular Agenda item 1-4 or any other topic. Item 5 has already been heard in a Public Hearing; therefore, citizens cannot speak on that item. Mayor West called the council meeting to order at 1:30 p.m. Pastor Jeremy Wester with First United Methodist Church gave the invocation. Mayor West led the Pledge of Allegiance. Roll call was made by Tina Broussard, City Clerk. Present at the meeting were Mayor West, Mayor Pro Tem Turner, Councilmembers Hilliard, Williams, Sherwood (arrived at 1:33 p.m.) and Crenshaw. Absent: Councilmember Durio. Also, present were Kenneth R, Williams, City Manager; Sharae Reed, City Attorney; Tina Broussard, City Clerk. Mayor West read the announcement regarding Executive Session being held after the conclusion of Councilmember Comments. Public Comment: Persons may speak on the Consent Agenda and Regular Agenda item 1-4 or any other topic. Item 5 has already been heard in a Public Hearing; therefore, citizens cannot speak on that item. (Public comments can be heard or seen on the City of Beaumont’s website at beaumonttexas.gov) James Callas5375 Rosemary Dr.Beaumont TX Kesha DeVault3455 Redwood Dr.Beaumont TX Thefarro Richard5275 Parkview Dr.Beaumont TX Minutes – January 20, 2026 Addie Allen9695 GrossBeaumont TX Carlton Sharp5150 Plant RdBeaumont TX CONSENT AGENDA (Items placed on the Consent Agenda are considered routine in nature and are considered non- controversial. The Consent Agenda can be acted upon in one motion. A consensus of the Council is required to remove any item for discussion and separate action.) A.Council to consider approving January 6, 2026, City Council meeting minutes. B.Council to consider a resolution approving the purchase of ammunition for the Police Department – Resolution 26-010 C.Council to consider a resolution approving an annual maintenance agreement from Environmental Systems Research Institute, Inc., (ESRI) of Redlands, CA that is utilized by multiple departments – Resolution 26-011 Councilmember Sherwood moved to approve the Consent Agenda. Councilmember Hilliard seconded the motion. AYES:MAYOR WEST, MAYOR PRO TEM TURNER, COUNCILMEMBERS HILLIARD, WILLIAMS, SHERWOOD AND CRENSHAW NAYS:NONE MOTION PASSED REGULAR AGENDA 1.Council to consider authorizing the Beaumont Convention and Visitors Bureau to apply and accept funding from the Jefferson County Tourism Commission (JCTC) in the amount of $20,000 for two new pollinator gardens to be added to the Tyrrell Park Nature Trail and one new pollinator garden at Cattail Marsh. Adding two new pollinator gardens will help establish habitat for important plants, insects, and bird species that will enhance Tyrrell Park as a birding hot spot. In turn, it can also be used to further promote Beaumont as a premier birding destination near the Gulf Coast. Irrigation will also be added to support the sustained growth of the gardens on the nature trail. Funds will come from grant funding. Approval of the resolution. Councilmember Sherwood moved to APPROVE A RESOLUTION THAT THE CITY MANAGER BE AND HE IS HEREBY AUTHORIZED TO APPLY AND ACCEPT FUNDING FROM THE JEFFERSON COUNTY TOURISM COMMISSION (JCTC) IN THE AMOUNT OF $20,000.00, FOR TWO (2) NEW POLLINATOR GARDENS TO BE ADDED TO THE TYRRELL PARK NATURE TRAIL AND ONE (1) NEW POLLINATOR GARDEN AT CATTAIL MARSH. Councilmember Hilliard seconded the motion. Minutes – January 20, 2026 AYES:MAYOR WEST, MAYOR PRO TEM TURNER, COUNCILMEMBERS HILLIARD, WILLIAMS, SHERWOOD AND CRENSHAW NAYS:NONE MOTION PASSED RESOLUTION 26-012 Mayor Pro Tem Turner left the meeting at 2:16 p.m. and returned at 2:19 p.m. 2.Council to consider an ordinance amending the FY 2026 Budget. In accordance with Article VI of the City Charter, the City Manager shall strictly enforce the provisions of the budget as specified in the ordinance adopting the budget. He shall not authorize or approve any expenditure unless an appropriation has been made in the budget ordinance adopting the budget, and there is an available unencumbered balance of the appropriation sufficient to pay the liability to be incurred. Approving the proposed amendment will ensure expenditures are within the approved budget and are in accordance with financial policies as approved within the budget document. 1.The General Liability Fund’s Adopted Budget for FY 2026 is $4,525,000. This Fund pays expenses associated with the City’s insurance coverage including, but not limited to, general liability, law enforcement liability, automotive liability, cyber liability, and property/wind/hail/flood coverage. The City has now increased its TML Intergovernmental Risk Pool policy to include coverage for Mobile Equipment and Auto Physical Damage for fleet units 2023 and newer, fire engines, and ambulances. The contribution change is the prorated amount for each policy that will carry us until October 1, 2026. Moving forward, the City can expect the annual cost for the policies to be around $75,000 each per year. There were 178 fleet items added. The total fiscal impact for FY 2026 is $117,045. There is no fund balance requirement for the General Liability Fund. General Liability FundOriginal BudgetProposed AmendmentAmended Budget Total Expenditures$4,525,000$117,045$4,642,045 Funds will come from the General Liability fund. Approval of the ordinance. Councilmember Sherwood moved to ADOPT AN ORDINANCE ENTITLED AN ORDINANCE AMENDING THE FISCAL BUDGET OF THE CITY OF BEAUMONT FOR THE FISCAL YEAR 2026 TO APPROPRIATE ADDITIONAL EXPENDITURES IN THE GENERAL LIABILITY FUND; PROVIDING FOR SEVERABILITY; AND PROVIDING FOR REPEAL. Councilmember Hilliard seconded the motion. AYES:MAYOR WEST, MAYOR PRO TEM TURNER, COUNCILMEMBERS HILLIARD, WILLIAMS, SHERWOOD AND CRENSHAW NAYS:NONE Minutes – January 20, 2026 MOTION PASSED ORDINANCE 26-003 3.Council to consider a resolution authorizing payment for insurance coverage for various city-owned fleet. The proposed annual premium for Mobile Equipment coverage is based on a total insured value of $20,545,351.00. The cost of the policy is $59,063.00 with a renewal date of October 1, 2026. The proposed annual premium for Auto Physical Damage coverage is based on a total insured value of $19,484,044.00. The cost of the policy is $57,982.00 with a renewal date of October 1, 2026. The deductible for both policies is $10,000.00 per occurrence. The coverage is through the Texas Municipal Intergovernmental Risk Pool. Funds will come from the General Fund. Approval of the resolution. Councilmember Sherwood moved to APPROVE A RESOLUTION THAT THE CITY MANAGER BE AND HE IS HEREBY AUTHORIZED TO SUBMIT PAYMENT FOR MOBILE EQUIPMENT INSURANCE COVERAGE BASED ON A TOTAL INSURED VALUE OF $20,545,351.00, AN ANNUAL PREMIUM COST OF $59,063.00. A DEDUCTIBLE OF $10,000.00 PER OCCURRENCE AND A RENEWAL DATE OF OCTOBER 1, 2026, AS PROVIDED THROUGH THE TEXAS MUNICIPAL INTERGOVERNMENTAL RISK POOL; AND THAT THE CITY MANAGER BE AND HE IS HEREBY AUTHORIZE TO SUBMIT PAYMENT FOR AUTO PHYSICAL DAMAGE INSURANCE COVERAGE BASED ON A TOTAL INSURED VALUE OF $19,484,044.00, WITH AN ANNUAL PREMIUM COST OF $57,982.00, A DEDUCTIBLE OF $10,000.00 PER OCCURRENCE, AND A RENEWAL DATE OF OCTOBER 1, 2026, AS PROVIDED THROUGH THE TEXAS MUNICIPAL INTERGOVERNMENTAL RISK POOL. Councilmember Williams seconded the motion. AYES:MAYOR WEST, MAYOR PRO TEM TURNER, COUNCILMEMBERS HILLIARD, WILLIAMS, SHERWOOD AND CRENSHAW NAYS:NONE MOTION PASSED RESOLUTION 26-013 4.Council to consider a resolution authorizing the City Manager to execute Change Order No. 2, accept maintenance, and authorize final payment to TRP Construction Group, LLC, for the Citywide Pavement Markings - Phase IV Project. On April 10, 2025, by Resolution No. 25-145, City Council awarded a contract to TRP Construction Group, LLC, of Haltom City, Texas, in the amount of $475,497.00, for the Citywide Pavement Markings – Phase IV Project. There was a previous Change Order No. 1, in the amount of $54,688.00. Minutes – January 20, 2026 Proposed Change Order No. 2, in the amount of $42,692.00 is required to adjust the estimated quantities in the contract to reflect the actual quantities used in the completion of the project. If approved, the adjustment in quantities would result in a final contract amount of $572,877.00. The project has been inspected by the Engineering Division and found to be complete in accordance with the provisions and terms set forth in the contract. Acceptance of Change Order No. 2, maintenance, and final payment in the amount of $178,559.55 is recommended. Funds will come from Certificates of Obligation. Approval of the resolution. Councilmember Sherwood moved to APPROVE A RESOLUTION THAT THE CITY MANAGER BE AND HE IS HEREBY AUTHORIZED TO EXECUTE CHANGE ORDER NO. 2 IN THE AMOUNT OF $42,692.00, ACCEPT MAINTENANCE, AND MAKE FINAL PAYMENT TO TRP CONSTRUCTION GROUP, LLC, OF HALTOM CITY, TEXAS, IN THE AMOUNT OF $178,559.55 FOR THE CITYWIDE PAVEMENT MARKINGS – PHASE IV PROJECT. Councilmember Mayor Pro Tem Turner seconded the motion. AYES:MAYOR WEST, MAYOR PRO TEM TURNER, COUNCILMEMBERS HILLIARD, WILLIAMS, SHERWOOD AND CRENSHAW NAYS:NONE MOTION PASSED RESOLUTION 26-014 5.Council to consider a request for a Rezoning from R-S (Residential-Single Family Dwelling) District to GC-MD-2 (General Commercial-Multiple Family Dwelling-2) District for property located at 7085 Highway 105 and two lots to the East and the lot immediately West. Abdallah Atiyeh, is requesting approval of a Rezoning from an R-S (Residential-Single Family Dwelling) District to GC-MD (General Commercial-Multiple Family Dwelling) or a more restrictive zoning district, for the property located at 7085 Highway 105 and the lot immediately west, and the two lots to the east. According to the Comprehensive Plan of Beaumont the property is located within a Contemporary Neighborhood Design Concept area “allowing for a diversity of housing types and convenient access to parks, schools and shopping centers while still protecting single-family residential areas from intrusion of incompatible land uses and vehicular traffic.” The request aligns with the Comprehensive Plan for Beaumont. A shopping center development along this corridor is appropriate considering its proximity to Major Drive and Highway 105. Minutes – January 20, 2026 At a Joint Public Hearing held on December 15, 2025, the Planning Commission recommended 6:3 to approve the request for a Rezoning from R-S (Residential-Single Family Dwelling) District to GC-MD-2 (General Commercial-Multiple Family Dwelling-2) District for property located at 7085 Highway 105 and two lots to the East and the lot immediately West. The Commission expressed the need to obtain a grading permit during the meeting. The developer obtained their grading permit on December 19, 2025. Approval of the ordinance. Councilmember Sherwood moved to ADOPT AN ORDINANCE ENTITLED AN ORDINANCE AMENDING CHAPTER 28 OF THE CODE OF ORDINANCES OF BEAUMONT, TEXAS, AND IN PARTICULAR THE BOUNDARIES OF THE ZONING DISTRICTS, AS INDICATED UPON THE ZONING MAP OF BEAUMONT, TEXAS, BY CHANGING THE ZONING OF PROPERTY PRESENTLY ZONED R-S (RESIDENTIAL-SINGLE FAMILY DWELLING) DISTRICT TO GC-MD-2 (GENERAL COMMERCIAL- MULTIPLE FAMILY DWELLING-2) DISTRICT FOR PROPERTY LOCATED AT 7085 HIGHWAY 105 AND TWO LOTS TO THE EAST AND THE LOT IMMEDIATELY WEST, BEAUMONT, JEFFERSON COUNTY, TEXAS; PROVIDING FOR SEVERABILITY; PROVIDING FOR REPEAL AND PROVIDING FOR A PENALTY. AYES:MAYOR WEST, MAYOR PRO TEM TURNER, COUNCILMEMBERS HILLIARD, WILLIAMS, SHERWOOD AND CRENSHAW NAYS:NONE MOTION FAILED DUE TO A LACK OF A SECOND WORK SESSION Council to Review and Discuss Downtown Proactive Code Enforcement Update COUNCILMEMBER COMMENTS (Councilmember comments can be heard or seen on the City of Beaumont’s website at beaumonttexas.gov) EXECUTIVE SESSION Consider matters related to contemplated or pending litigation in accordance with Section 551.071 of the Government Code: Civil Action No. 1:24-cv-00085-MJT; In the United States District Court for the Eastern District of Texas, Beaumont Division; Linh N. Bass v. Joshua Jackson Open Session of the meeting adjourned at 3:34 p.m. Roy West, Mayor Tina Broussard, City Clerk Minutes – January 20, 2026 B TO:City Council FROM:Kenneth R. Williams, City Manager PREPARED BY:Angela Wright, Chief Technology Officer MEETING DATE:February 3, 2026 REQUESTED ACTION:Council consider a resolution approving the renewal of an annual maintenance agreement from Azteca Systems, LLC of Sandy, UT, for use by several city departments. BACKGROUND The City uses Cityworks software across multiple departments for work orders, permits, inventory, code enforcement, environmental health inspections, and requests related to water, streets, traffic, parks, and zoning. This purchase is exempt from competitive bidding because the software is exclusively available from a single source authorized to modify and maintain it. The maintenance agreement provides support for all applications from Monday to Friday, 8:00 AM to 5:00 PM, as well as yearly software upgrades. This one-year agreement begins March 1, 2025, and has a total value of $203,395.73. FUNDING SOURCE General Fund and Water Fund. RECOMMENDATION Approval of the resolution. C TO:City Council FROM:Kenneth R. Williams, City Manager PREPARED BY:Bridgette Evick, CPA, Chief Financial Officer MEETING DATE:February 3, 2026 REQUESTED ACTION:Council to consider a resolution approving the City of Beaumont’s request to seek $2,500.00 in grant funds from Entergy for the Library System Community Summer Enrichment Programs and the 100th year celebration. BACKGROUND The City of Beaumont Library System hosts a summer engagement series designed to keep children, teens, adults, and families connected through literacy, learning, and positive community experiences. The program combines hands-on educational activities, family-friendly events, and a structured summer reading challenge to reduce learning loss, strengthen family involvement, and make participation accessible for households that may not have the resources to attend paid th summer enrichment activities. This year, the 100 year celebration is included in the summer program. FUNDING SOURCE The Entergy grant funds will allow the purchase of $2,500.00 worth of new books for the City of Beaumont Library System. RECOMMENDATION Approval of the resolution. ATTACHMENTS Grant Overview D TO:City Council FROM:Kenneth R. Williams, City Manager PREPARED BY:Bridgette Evick, CPA, Chief Financial Officer MEETING DATE:February 3, 2026 REQUESTED ACTION:Council to consider a resolution approving the City of Beaumont’s request to seek $8,529.82 in grant funds from the HEB Community Investment Program for the Library System Community Summer Enrichment Program and the 100th year celebration. BACKGROUND The City of Beaumont Library System hosts a summer engagement series designed to keep children, teens, adults, and families connected through literacy, learning, and positive community experiences. The program combines hands-on educational activities, family-friendly events, and a structured summer reading challenge to reduce learning loss, strengthen family involvement, and make participation accessible for households that may not have the resources to attend paid summer enrichment activities. This year, the 100th year celebration is included in the summer program. FUNDING SOURCE The HEB Community Investment Program sponsors the programs’ activities along with the snacks for the program events such as Summer Movies and the cookie decorating. The total request is $8,529.82. RECOMMENDATION Approval of the resolution. ATTACHMENTS Grant Application and Request List E TO:City Council FROM:Kenneth R. Williams, City Manager PREPARED BY:Bridgette Evick, CPA, Chief Financial Officer MEETING DATE:February 3, 2026 REQUESTED ACTION:Council to consider a resolution approving the City of Beaumont’s request to seek $2,000.00 in grant funds from the Foundation of Southeast Texas for the Library System Community Summer Enrichment Programs and the 100th year celebration. BACKGROUND The City of Beaumont Library System hosts a summer engagement series designed to keep children, teens, adults, and families connected through literacy, learning, and positive community experiences. The program combines hands-on educational activities, family-friendly events, and a structured summer reading challenge to reduce learning loss, strengthen family involvement, and make participation accessible for households that may not have the resources to attend paid th summer enrichment activities. This year, the 100 year celebration is included in the summer program. FUNDING SOURCE The Foundation of Southeast Texas funds allow for the purchase of $2,000.00 of new books for the City of Beaumont Library System. RECOMMENDATION Approval of the resolution. ATTACHMENTS Grant Application F TO:City Council FROM:Kenneth R. Williams, City Manager PREPARED BY:Bridgette Evick, CPA, Chief Financial Officer MEETING DATE:February 3, 2026 REQUESTED ACTION:Council to consider a resolution approving the City of Beaumont’s request to submit a $1.9 million grant application to Texas Parks and Wildlife by way of Legislative Rider sponsored by State Representative Christian Manuel for Alice Keith Park enhancements. BACKGROUND City of Beaumont Alice Keith Park improvements include installing a water drinking fountain; constructing two pavilions with seating; upgrading playground equipment; converting two existing tennis courts: one into a basketball court and one into a pickleball court; creation of a designated soccer field and football field; and renovating existing stand-alone park restrooms. Additionally, adding a multipurpose room to the existing community center with a unisex restroom, computer lab sourced for 15–20 students, including a space for audio recording for music and podcasts. Improvements will maintain public access and be designed for ADA-compliant use where applicable. This coordinated package of improvements at Alice Keith Park is designed as a single, logical unit of work that can be implemented within the allotted timeframe and will measurably expand direct recreational opportunities for residents through upgraded play, court sports, field sports, and improved visitor amenities. FUNDING SOURCE Legislative Rider through Texas Parks and Wildlife RECOMMENDATION Approval of the resolution. ATTACHMENTS Grant application G TO:City Council FROM:Kenneth R. Williams, City Manager PREPARED BY:Tim Ocnaschek, Chief of Police MEETING DATE:February 3, 2026 REQUESTED ACTION:Council to consider a resolution to authorize the City Manager or his designee to apply for and receive funding in an amount up to $115,000 through the U.S. Department of Justice, Project Safe Neighborhoods Block Grant Program (PSN). BACKGROUND The Beaumont Police Department is currently sponsoring a coordinated effort to reduce violent crime with the U.S. Attorney's Office, Jefferson County District Attorney's Office, Department of Public Safety, and Federal partners. The Project Safe Neighborhoods Block Grant Program (PSN) was established by the U.S. Department of Justice, Bureau of Justice Assistance to benefit neighborhood safety, and support reduction of violent crime. This PSN grant application requests overtime costs in the amount not to exceed $115,000. Personnel costs will allow the dedication of time for personnel to gather evidence and analyze data on violent offenders, with emphasis on repeat offenders and identifying location with a propensity for violent crime. FUNDING SOURCE No local match is required. RECOMMENDATION Approval of the Resolution. ATTACHMENTS Project Safe Neighborhoods Grant Program, FY 2027 H TO:City Council FROM:Kenneth R. Williams, City Manager PREPARED BY:Kenneth Raggette, Director of Parks and Greenspaces MEETING DATE:February 3, 2026 REQUESTED ACTION:Council consider a resolution approving an annual contract for alarm monitoring, maintenance and repair. BACKGROUND Bids were requested for monthly monitoring, maintenance, and repair of alarm systems at sixty- nine (69) City owned facilities. This contract allows for the monitoring, annual inspections and maintenance of alarm equipment currently owned by the City and the addition of any new equipment as needed. Pricing is determined by a monthly charge per location for monitoring and an hourly charge for technicians with a percentage mark up on materials for maintenance. The contract allows for the addition or removal of facilities as needed. Bids were requested from 550 vendors and five responses were received. Electrical Specialties, Inc., of Beaumont, submitted the low qualified bid of $67,481.00 for the estimated annual usage by the City. This is a three percent (3.0%) decrease in cost over the current contract. Specifications allow for an annual contract with the option of two renewals of one-year terms at the same pricing as the awarded contract. Allied Electrical Systems & Solutions, Inc. has the current contract. Bid tabulation is attached. FUNDING SOURCE General Fund, Airport Fund, Fleet Fund, Clean Community, Water Utilities Fund, Hotel Occupancy Fund. RECOMMENDATION Approval of the resolution. ATTACHMENTS Bid tab is attached. I TO:City Council FROM:Kenneth R. Williams, City Manager PREPARED BY:Kenneth Raggette, Director of Parks and Greenspaces MEETING DATE:February 3, 2026 REQUESTED ACTION:Council consider a resolution approving a contract with Marsh Waterproofing, Inc., of Vidor for maintenance and repair services for use by the Facilities Maintenance Department. BACKGROUND Bids were requested for an annual contract to provide on-demand repair, maintenance, and light construction services as needed. The contract does not include demolition services or projects which are reasonably anticipated to approach or exceed $75,000. Specifications requested hourly labor rates for carpenters, helpers, concrete finishers, equipment operators, and general laborers together with percentage markup for materials and equipment rentals. Bids were evaluated on total annual cost based upon estimated labor hours for each skill category and condition. A total of 501 vendors were notified with seven vendors responding. The lowest qualified bid was received from Marsh Waterproofing. The total estimated bid for the annual contract is $92,940. There is no cost increase over previous contracts per estimated usage, as Marsh holds the current contract. Bid Tabulation attached. FUNDING SOURCE General Fund (31%), Capital Program (21%), Solid Waste Fund (15%), Water Utilities Fund (22%), Legal Fund (2%), Hotel Occupancy (7%), Transit Fund (2%). RECOMMENDATION Approval of the resolution. ATTACHMENTS Bid tab is attached. J TO:City Council FROM:Kenneth R. Williams, City Manager PREPARED BY:Amalia Villarreal, P.E., CFM, Director of Public Works MEETING DATE:February 3, 2026 REQUESTED ACTION:Council consider a resolution authorizing the acceptance of four (4) Exclusive Water Line Easements with KCG Riva Ridge, LP. BACKGROUND KCG Riva Ridge, LP. has agreed to convey four (4) Exclusive Water Line Easements to the City of Beaumont. The easements are described as being: (1)0.0006-acre (25 sq ft) tract situated in the Frederick Bigner Survey, Abstract No. 1, Jefferson County; (2)0.0023-acre (100 sq ft) tract situated in the Frederick Bigner Survey, Abstract No. 1, Jefferson County; (3)0.0054-acre (234 sq ft) tract situated in the Frederick Bigner Survey, Abstract No. 1, Jefferson County; (4)0.0023-acre (100 sq ft) tract situated in the Frederick Bigner Survey, Abstract No. 1, Jefferson County. These easements are for the installation of water meters associated with the construction of a new multifamily housing development located at 5645 and 5695 Concord Road. FUNDING SOURCE Not applicable. RECOMMENDATION Approval of the resolution. ATTACHMENTS Water Line Easement - KCG Riva Ridge LP K TO:City Council FROM:Kenneth R. Williams, City Manager PREPARED BY:Amalia Villarreal, P.E., CFM, Director of Public Works MEETING DATE:February 3, 2026 REQUESTED ACTION:Council consider a resolution authorizing the acceptance of a Utility Easement with Entergy Texas, Inc. BACKGROUND On November 25, 2024, the Planning Commission approved a Preliminary Plat for Woodland Park Subdivision, Section One, which includes the development of forty-three (43) single-family residential lots located near 5105 Gail Drive. To provide electrical service to the new homes within this subdivision, Entergy Texas, Inc. has requested the City grant a utility easement across City-owned park property. The utility easement consists of being a 0.1439-acre (6,268.3 sq ft) and is twenty-six feet (26’) in width, situated in the Thomas Spear Survey, Abstract No. 50, Jefferson County, Texas. The easement is required to allow Entergy Texas, Inc. to install and maintain electrical infrastructure to serve the future development of Woodland Park Subdivision, located across Lefler Park. FUNDING SOURCE Not applicable. RECOMMENDATION Approval of the resolution. ATTACHMENTS Utility Easement - Entergy Texas (Lefler Park) L TO:City Council FROM:Kenneth R. Williams, City Manager PREPARED BY:Amalia Villarreal, P.E., CFM, Director of Public Works MEETING DATE:February 3, 2026 REQUESTED ACTION:Council consider a resolution of a License to Encroach Agreement located at 425 23rd Street. BACKGROUND Encroachments into the City's rights of way have been identified at the property located at 425 23rd Street. This property is legally known as Lots 1, 2 and part 3, Block 1, Laurel Heights Subdivision, City of Beaumont, situated in the Noah Tevis Survey, Abstract No. 52. The encroachments include the following: (1)Concrete patio protrudes from 1.68' to 1.76'; (2)Parking canopy protrudes from 2.58' and 2.59'; (3)Parking canopy protrudes from 2.41' and 2.73'; (4)Concrete parking stall protrudes from 2.12' and 2,27'; and (5)Parking canopy protrudes from 1.83' and 2.12'. The request from Kinslow Beaumont Property, LLC, the owner, was submitted to all city departments and utility companies, and no objections were received. The City Utilities and Public Works Departments have approved the license to encroach, subject to the following conditions: 1.The City of Beaumont will not be responsible for any damage to the structures if the water or sewer mains should ever develop a cavity or if any repairs to the City mains by City crews or contractor crews hired by the City. 2.The City of Beaumont shall not be responsible for repairing or replacing structures or for any improvements within the Right-of-Way property. The License Agreement protects the City from liability and provides a thirty (30) day cancellation clause. The License Agreement will be filed with the Jefferson County Clerk Office as a permanent record. FUNDING SOURCE Not appliable. RECOMMENDATION Approval of the resolution. ATTACHMENTS License to Encroach - Kinslow Beaumont Property LLC M TO:City Council FROM:Kenneth R. Williams, City Manager PREPARED BY:Amalia Villarreal, P.E., CFM, Director of Public Works MEETING DATE:February 3, 2026 REQUESTED ACTION:Council consider a resolution authorizing the execution of a Pipeline Crossing Agreement with Golden Triangle Storage, LLC for a 16” carbon steel pipeline. BACKGROUND Golden Triangle Storage, LLC has requested permission to install a 16” carbon steel pipeline to transport natural gas. The 16” pipeline will cross a 8” and 10” water line on Jim Gilligan Way, and the street right-of-way of Sulphur Drive per the details and specifications within their permit application. The applicant will install a total of 170 linear feet of pipeline that will be constructed in accordance with City requirements. There is a one-time application fee of $1000 and an annual fee of $2.25 per linear foot of pipeline within City property. The applicant has been assessed $1,382.50 for the Pipeline Crossing Agreement. FUNDING SOURCE Not applicable. RECOMMENDATION Approval of the resolution. ATTACHMENTS Pipeline Crossing Agreement - Golden Triangle Storage LLC N TO:City Council FROM:Kenneth R. Williams, City Manager PREPARED BY:Chris Boone, Assistant City Manager, Community Services MEETING DATE:February 3, 2026 REQUESTED ACTION:Council consider a resolution approving a contract for Veterinary Services. BACKGROUND The City of Beaumont operates an Animal Care facility at 1884 Pine Street. In conjunction with the other operations of the facility, the City contracts with a local veterinary clinic to provide routine veterinary services on a weekly basis and other services as requested. This contract will be awarded to a Primary & Secondary Veterinarian Clinic. The term of the contract is for one (1) year. At the end of the initial contract period, the City may renew the contract for three (3) additional one (1) year periods at the agreed upon prices. The Primary Veterinarian will conduct annual facility inspections, advise and make recommendations for quarantines and regulations governing the health of animals, serve as a member of the Animal Care Advisory Committee and provide consultations on controlled substances and the ability to make available controlled substances that support shelter operations. Both the Primary & Secondary Veterinarians will provide services including but not limited to: examinations and treatments of animals; guidance and advice to staff on treatment and care of sick animals. Any additional services such as administering rabies vaccinations, spay or neuter surgeries and other emergency treatments as requested will be charged per the pricing provided in the submitted responses. One hundred eleven (111) vendors were notified via email as well as advertising on the City web page and in the local newspaper. Three (3) responses were submitted. City staff reviewed and evaluated the responses using the criteria provided in the Request for Proposals. See the attached Scoring Summary. Neighborhood Veterinary Centers in Groves, Nederland and Beaumont will serve as the City’s Primary Veterinarian, while Dowlen Road Veterinary Center of Beaumont and Veterinary Urgent Care of Beaumont will serve as the City’s Secondary Veterinarian. FUNDING SOURCE General Fund RECOMMENDATION Approval of the resolution ATTACHMENTS 02-03-2026 - Vet Services - Scoring Summary O TO:City Council FROM:Kenneth R. Williams, City Manager PREPARED BY:Amalia Villarreal, P.E., CFM, Director of Public Works MEETING DATE:February 3, 2026 REQUESTED ACTION:Council consider a resolution accepting maintenance of the street, storm sewer, water, and sanitary sewer improvements in Kingswood Place Subdivision, Phases II-V. BACKGROUND DRC Construction LLC completed roadway extensions and infrastructure improvements associated with Kingswood Place Subdivision, Phases II-V. The work includes: Extension of Kingswood Drive approximately 1,262 linear feet to the south; Extension of Minner Drive approximately 1,041 linear feet to the southeast; Construction of Barbara Way, approximately 746 linear feet, connecting Kingswood Drive to Minner Drive; Construction of Trevor Trace (approximately 172 linear feet), Jane Drive (approximately 150 linear feet), and Dahlia Lane (approximately 326 linear feet), each constructed east- west and terminating in cul-de-sacs. Recommended for acceptance are the right-of-way improvements only, including pavement, storm sewer, water, and sanitary sewer infrastructure. All improvements for Kingswood Place Subdivision, Phases II-V passed final inspection by all stakeholder entities on January 20, 2026. FUNDING SOURCE Not applicable. RECOMMENDATION Approval of the resolution. ATTACHMENTS Kingswood Place Subdivision, Phases II-V. P TO:City Council FROM:Kenneth R. Williams, City Manager PREPARED BY:Angela Wright, Chief Technology Officer MEETING DATE:February 3, 2026 REQUESTED ACTION:Council consider a resolution to authorize the City Manager or his designee to apply for and receive funding through the State and Local Cybersecurity Grant Program (SLCGP) - Mitigation FY 2027 for an Enterprise Identity and Access Management and Passwordless Authentication project. BACKGROUND The State and Local Cybersecurity Grant Program (SLCGP) funds are made available through a Congressional appropriation to the United States Department of Homeland Security (DHS). The program is intended to assist state and local governments in mitigating cybersecurity risks to information systems and critical infrastructure. The City of Beaumont currently utilizes multiple authentication technologies. This fragmented approach requires users to manage more than one authentication method and relies on physical MFA fobs that are frequently lost, damaged, or reach end-of-life, resulting in ongoing replacement costs, administrative burden, and inconsistent user experiences. This SLCGP application will request funding under Objective 3 – Mitigation to implement an Enterprise Identity and Access Management (EAM) solution using passwordless technology. The project will consolidate authentication into a single enterprise platform and enable passwordless domain logins using existing City-issued personnel badges. Grant funds will be used only for initial implementation and first-year licensing. If funded, the City will maintain the solution in subsequent years using budgeted City funds. The project directly addresses cybersecurity risks related to credential compromise, unauthorized access, and privilege escalation, and supports the City’s efforts to strengthen information security and continuity of operations. FUNDING SOURCE The SLCGP-Mitigation requires a 30% local match ($79,565.95), which will be provided using budgeted city funds. If awarded, all subsequent-year licensing, maintenance, and operational costs will be supported through local appropriations. The total contract value for the Imprivata solution is $426,488.63 over a three-year period. Grant funds will be requested only for Year 1, which includes implementation and first-year licensing. Subsequent years will be supported through budgeted City funds. Annual Contract Costs: Year 1: $265,219.85 (implementation and first-year licensing) Year 2: $80,634.39 Year 3: $80,634.39 Total 3-year contract value: $426,488.63 If awarded, the City will maintain the solution in Years 2 and 3using local budget appropriations and will not rely on future grant funding. RECOMMENDATION Approval of the Resolution. ATTACHMENTS Mitigation Projects, FY2027 Q TO:City Council FROM:Kenneth R. Williams, City Manager PREPARED BY:Angela Wright, Chief Technology Officer MEETING DATE:February 3, 2026 REQUESTED ACTION:Council consider a resolution to authorize the City Manager or his designee to apply for and receive funding through the State and Local Cybersecurity Grant Program (SLCGP) - Governance and Planning FY2027 for the Cybersecurity Data Governance and Identity-Based Access Control Framework. BACKGROUND The State and Local Cybersecurity Grant Program (SLCGP), administered by the Office of the Governor, provides funding to assist local governments in strengthening cybersecurity governance, planning, and risk reduction capabilities. Eligible projects focus on developing formal governance structures that improve preparedness, incident response, and continuity of operations related to cybersecurity threats. The City of Beaumont continues to modernize its cybersecurity environment, including the implementation of identity-driven and passwordless authentication technologies. As these technologies are deployed, it is essential to establish formal governance standards that define how sensitive City data is classified, accessed, protected, and managed across departments. The proposed Cybersecurity Data Governance and Identity-Based Access Control Framework will establish enterprise-wide policies and procedures governing data classification, identity-based access controls, privileged access, and data-related incident response. The framework will align with nationally recognized cybersecurity standards, including the NIST Cybersecurity Framework and Zero Trust principles, and will support consistent cybersecurity decision-making across the organization. This project is a one-time governance and planning initiative and does not include the purchase of equipment, software, or recurring services. The resulting policies and implementation roadmap will strengthen the City’s cybersecurity posture and support long-term sustainability without reliance on future grant funding. Approval of this item authorizes submission of the grant application only. Any award acceptance or budget adjustments, if required, will be brought back to City Council for consideration. FUNDING SOURCE The total project cost is not to exceed $95,000. If awarded, grant funds will provide $66,500 (70%) of the total cost. The required City cash match of $28,500 (30%) will be funded through budgeted City funds. There is no anticipated ongoing fiscal impact beyond the project period. Cost Breakdown: Contractual Services: $57,000 (Grant: $39,900 | City Match: $17,100) Professional Services: $38,000 (Grant: $26,600 | City Match: $11,400) RECOMMENDATION Approval of the Resolution ATTACHMENTS State and Local Cybersecurity Grant Program (SLCGP)-Governance and Planning Projects FY2027 R TO:City Council FROM:Kenneth R. Williams, City Manager PREPARED BY:Angela Wright, Chief Technology Officer MEETING DATE:February 3, 2026 REQUESTED ACTION:Council consider a resolution to authorize the City Manager or his designee to apply for and receive funding in an amount not to exceed $35,900 through the State and Local Cybersecurity Grant Program. BACKGROUND The State and Local Cybersecurity Grant Program (SLCGP) funds are made available through a Congressional appropriation to the United States Department of Homeland Security (DHS). This SLCGP application requests $35,900 for Penetration Testing under the Assessment and Evaluation objective. This project will uncover and address security weaknesses, minimize the risk of cyberattacks, meet cybersecurity best practices, test and validate the integrity of wireless networks, internal systems, and external-facing applications. This grant has a 30% match of $10,770. The federal portion will be $25,130. FUNDING SOURCE The SLCGP requires a 30% match ($10,770), which will be provided using budgeted City funds. RECOMMENDATION Approval of the Resolution. ATTACHMENTS SLCGP- Assessment and Evaluation Projects, FY2027 1 TO:City Council FROM:Kenneth R. Williams, City Manager PREPARED BY:Amalia Villarreal, P.E., CFM, Director of Public Works MEETING DATE:February 3, 2026 REQUESTED ACTION:Council consider a resolution authorizing the City Manager to award a contract to Texas Materials Group, Inc., of Beaumont, for the Highland Avenue Roadway Rehabilitation Project. BACKGROUND The Highland Avenue Roadway Rehabilitation Project consists of milling the existing asphalt pavement; performing concrete pavement, curb, and curb-and-gutter repairs; sealing cracks and joints in the existing pavement; and completing necessary drainage repairs. The project also provides for resurfacing the roadway with Hot Mix Asphalt Concrete and installing new pavement markings along Highland Avenue. In addition, the work includes the installation of a new waterline with associated service connections and the abandonment of the existing waterline. On December 11, 2025, five (5) bids were received for furnishing all labor, materials, and equipment for the project. A total of 523 vendors were notified through email, the City’s website bidding system, and publication in the local newspaper. The Engineer’s Estimate is $7,326,000.00. The bid totals are indicated in the table below: ContractorLocationBase BidAlternativeAlternative Base + Alt ABase + Alt B AB Texas Materials Beaumont, $4,996,763.10$3,837,847.503,046,860.00$8,834,610.60$8,043,623.10 Group, Inc.TX Allco, LLCBeaumont, $5,760,144.43$2,424,690.00$3,198,925.00$8,184,834.43$8,959,069.43 TX Brystar Beaumont, $5,581,039.75$3,482,100.00$2,811,800.00$9,063,139.75$8,392,839.75 Contracting, TX Inc. Eastex Utility Beaumont, $5,963,178.30$3,823,250.00$3,672,930.00$9,786,428.30$9,636,108.30 ConstructionTX Construction Beaumont, $6,396,828.11$3,938,488.00$3,783,747.50$10,335,316.11$10,180,575.61 Managers of TX Southeast Texas, LLC The Public Works Engineering staff recommends this project be awarded to the lowest bidder, Texas Materials Group, Inc., in the amount of $8,043,623.10. A total of 300 calendar days are allocated for completion of the project. FUNDING SOURCE Certificates of Obligation. RECOMMENDATION Approval of the resolution. ATTACHMENTS Bid Tabulation 2 TO:City Council FROM:Kenneth R. Williams, City Manager PREPARED BY:Sharae Reed, City Attorney MEETING DATE:February 3, 2026 REQUESTED ACTION:Council to consider an ordinance authorizing the City to participate in the regulatory proceedings for Entergy Texas, Inc., in 2026. BACKGROUND Approval of the proposed ordinance authorizes the City of Beaumont to continue participating in regulatory proceedings involving Entergy Texas, Inc. (ETI) before the Public Utility Commission of Texas during 2026. This authorization is necessary for the City to protect the interests of Beaumont residents and businesses in matters directly affecting electric rates, service reliability, and major utility infrastructure investments. ETI initiated multiple regulatory proceedings in 2025 involving generation, resiliency planning, fuel cost reconciliation, and transmission and distribution cost recovery. Municipal participation in these proceedings resulted in meaningful consumer protections, including cost caps on large power generation projects, oversight of resiliency investments, and prevention of unwarranted rate impacts. In 2026, ETI is expected to pursue additional proceedings that could significantly affect electric rates, including interim cost recovery for a new power station, fuel cost reconciliation, transmission and distribution cost recovery filings, and potential energy efficiency adjustments. Without Council authorization through this ordinance, the City would be unable to participate in these proceedings and advocate for reasonable rates and accountability. Adoption of the ordinance ensures Beaumont remains part of the regional coalition of cities actively engaged in utility regulation and preserves the City’s ability to influence decisions with long-term financial impacts on residents and the local economy. FUNDING SOURCE Reasonable expenses associated with rate cases are reimbursable by the company as provided for in the Public Utility Regulatory Act. RECOMMENDATION Approval of the ordinance. ATTACHMENTS 3 TO:City Council FROM:Kenneth R. Williams, City Manager PREPARED BY:Amalia Villarreal, P.E., CFM, Director of Public Works MEETING DATE:February 3, 2026 REQUESTED ACTION:Council consider a resolution authorizing the City Manager to execute Supplemental Agreement No. 1 to the Advanced Funding Agreement (AFA) with the Texas Department of Transportation (TxDOT). BACKGROUND On February 15, 2022, by Resolution No. 22-051, City Council approved the City Manager to execute an Advance Funding Agreement (AFA) with the Texas Department of Transportation (TxDOT) to designate the City’s and State’s roles and responsibilities with respect to the utility relocations that are taking place during the TxDOT IH 10 Cardinal Drive Interchange project. The original Advance Funding Agreement (AFA) is attached for your reference. Proposed Supplemental Agreement No. 1 provides for construction inspection services related to the utility relocation work. These services include daily construction inspection and oversight, coordination with TxDOT, verification of materials and workmanship, document control, and required reporting. The inspection services are eligible for reimbursement through TxDOT, with the exception of $5,384.22, which represents the City’s share based on the betterment ratio established in the original AFA. Water Utilities has reviewed the proposed agreement and recommends approval. FUNDING SOURCE Water Revenue Bonds. RECOMMENDATION Approval of the resolution. ATTACHMENTS Supplemental Agreement No. 1 Form ROW-U-COA (Rev. 08/25) Page 1 of 11 Standard Utility Agreement Supplemental Agreement No. 1 to U Number U00007773 Utility ID N/A District: Beaumont County: Jefferson ROW Project ID: R00005933 Highway: IH-10 ROW CSJ: 0739-02-0177 From: CR 131 (Walden Road) Construction CSJ: 0739-02-140 To: US 90 Proposed Highway Project Letting Date: March 2021 THIS SUPPLEMENTAL AGREEMENT by and between the State of Texas (”State”) and City of Beaumont (“Utility”) shall be effective upon the date of acceptance and execution by and on behalf of the State. WHEREAS, the State and Utility executed a Standard Utility Agreement on March 15, 2022 concerning the adjustment, relocation, or removal of certain of the Utility’s facilities; WHEREAS, said Standard Utility Agreement limits the required scope of work and/or the amount of eligible reimbursement; WHEREAS, due to newly discovered information by the Utility deemed sufficient by the State, the State and Utility agree that supplementation to the Standard Utility Agreement is necessary; and WHEREAS, the statement of work contained in the Standard Utility Agreement shall be supplemented to include the reason the supplemental is needed and the change in cost: Consultant Inspection Services for the current and remaining Utility Relocation Scope to include - 1. Daily construction oversight and documentation (Field) - Includes On-Call Inspection support 2. Coordination with TxDOT and contractors, with City involvement - Includes On-Call Inspection support 3. Verification of materials and workmanship in accordance with the Contract and City specifications (Field) - Includes On-Call Inspection support 4. Reporting and communication to City staff (Field) - Includes On-Call Inspection support 5. Document Control and Processing, with City involvement , which is more specifically shown in Utility’s plans, specifications, estimated costs, and schedule, which are attached to this supplemental agreement as Attachment “A.” NOW, THEREFORE, BE IT AGREED: The statement of work contained in the Standard Utility Agreement is supplemented to include the additional adjustment, relocation, or removal found in Attachment “A.” The estimated cost of the adjustment, relocation, or removal is increased or decreased to a total of no change to the Total Cost Estimate. The parties agree that the approval of estimated $5,839,876.19, or costs in no way indicates the eligibility of said costs for reimbursement. All conditions and agreements contained in the Standard Utility Agreement, except those specifically included in this document, remain in effect. The signatories to this agreement warrant that each has the authority to enter into this agreement on behalf of the party represented. ______ __________ ______ __________ Initial Date InitialDate TxDOTUtility Form ROW-U-COA (Rev. 08/25) Page 2 of 11 UTILITY EXECUTION RECOMMENDED: Utility: City of Beaumont Director of TP&D (or designee), Beaumont District By: _______________________________________ Title: THE STATE OF TEXAS Executed and approved for the Texas Transportation Date: Commission for the purpose and effect of activating and/or carrying out the orders, established policies or work programs heretofore approved and authorized by the Texas Transportation Commission. By: District Engineer (or designee) Date: ______ __________ ______ __________ Initial Date InitialDate TxDOTUtility Form ROW-U-COA (Rev. 08/25) Page 3 of 11 Attachment “A” Plans, Specifications, and Estimated Costs Not Applicable All material items within the cost estimate that must meet Buy America or Steel and Iron Preference Provision requirements must be indicated with an asterisk (*). Currently, this project does not plan to use iron and steel subject to Buy America requirements. In the event that Buy America regulated materials are used during the construction of this project, compliance documentation will be provided. There are non-domestic iron and steel materials in this project that fall under the De Minimis equation. Calculations showing the total cost does not exceed one-tenth of one percent (0.1 %) of the individual utility agreement amount or $2,500.00, whichever is greater is required. We understand the Buy America Compliance Requirements for iron and steel and will supply the required documentation to TxDOT indicating compliance with this provision. The following documents will be supplied prior to the installation of the materials: 1) Form 1818 -Material Statement 2) Material Test Reports or Certifications ________________ ______ __________ Initial Date InitialDate TxDOT Utility Form ROW-U-COA (Rev. 08/25) Page 4 of 11 Attachment “A” (Continued) Plans, Specifications, and Estimated Costs Not Applicable All construction material and manufactured items within the cost estimate that must meet Build America, Buy America (BABA) compliance must be indicated with a double asterisk ( ** ). This is to acknowledge that the material(s) listed/marked in the cost estimate will be in conformance with the governing specification(s) and that at least the final manufacturing processes and the immediately preceding manufacturing stage for the manufactured and construction material occurred in the United States of America. Alterations to this document by any agency other than the Utility Company/Supplier will void the certification. Per 2 CFR 184.3, manufactured products means: (1) Articles, materials, or supplies that have been: (i) Processed into a specific form and shape; or (ii) Combined with other articles, materials, or supplies to create a product with different properties than the individual articles, materials, or supplies. (2) If an item is classified as an iron or steel product, a construction material, or a section 70917(c) material under § 184.4(e) and the definitions set forth in this section, then it is not a manufactured product. However, an article, material, or supply classified as a manufactured product under § 184.4(e) and paragraph (1) of this definition may include components that are construction materials, iron or steel products, or section 70917(c) materials. Per 2 CFR 184.3 and 2 CFR 184.6, construction material includes: Non-ferrous metals Fiber optic cable (including drop cable) Glass (including optic glass) Plastic and polymer-based products Optical fiber (including polyvinylchloride, composite Lumber building materials, and polymers used Engineered wood in fiber optic cables) Drywall Authorized Utility Owner Representative: Signature Title ________________ ______ __________ Initial Date InitialDate TxDOT Utility TXDOT STANDARD Utility Adjustment for TxDOT Project Comparative Estimate ESTIMATE INCLUDING BETTERMENT City of Beaumont w/{Wʹ0739-02-0177 ACTUAL COST I-10 ƷźƌźƷǤ L5ϔʹN/A SUPPLEMENTAL ESTIMATE UNUMBER:U00007773 The cost estimate items must be sufficiently detailed to provide TxDOT with a reasonable basis for analysis. Items should include Percent of Difference341% appropriate units and unit price for each (See Utility Manual, Chapter 6 Section 2). Applies to All "EA" or "LS" items Materials to be purchased by TxDOT - JOINT BID Line Item / Item DescriptionUnitQuantity$/UnitTotalUnitQuantity$/UnitTotalDifference *Sample Steel item to show (*) indication-$ -$ -$ XSelect this row and Insert to add rows. Drag to fill formulas from top cell.-$ -$ -$ SUBTOTAL-$ SUBTOTAL-$ -$ Internally Supplied Materials - documented with Certified Ledger at Payment Line Item / Item DescriptionUnitQuantity$/UnitTotalUnitQuantity$/UnitTotal Difference *Sample Steel item to show (*) indication-$ -$ -$ XSelect this row and Insert to add rows. Drag to fill formulas from top cell.-$ -$ -$ OVERHEAD (%)Enter % if applicable0.00%-$ 0.00%-$ -$ SUBTOTAL-$ SUBTOTAL-$ -$ Externally Acquired Materials - documented with Invoices and/or Checks Line Item / Item DescriptionUnitQuantity$/UnitTotalUnitQuantity$/UnitTotal Difference $ --$ -$ Select this row and Insert to add rows. Drag to fill formulas from top cell.-$ -$ -$ SUBTOTAL-$ SUBTOTAL-$ -$ MATERIALS SUBTOTALMATERIALS SUBTOTAL-$ -$ -$ * Indicated items are being tracked for BUY AMERICA COMPLIANCE and will be documented using Form 1818 and all supporting documentation prior to installation. X Indicated items are IRON or STEEL, but will not be tracked for BUY AMERICA Sum of De COMPLIANCE due to falling under the DE MINIMUS of $2,500, or .1% of the project $0.00$0.00 Minimus Items total cost, whichever is greater. TxDOT contractor labor - JOINT BID Line Item / Item DescriptionUnitQuantity$/UnitTotalUnitQuantity$/UnitTotalDifference Sample Item$ --$ -$ Select this row and Insert to add rows. Drag to fill formulas from top cell.-$ -$ -$ SUBTOTAL-$ SUBTOTAL$0.00-$ Internal Labor Costs - documented with Certified Ledger at payment. Line Item / Item DescriptionUnitQuantity$/UnitTotalUnitQuantity$/UnitTotal Difference $ --$ -$ Select this row and Insert to add rows. Drag to fill formulas from top cell.-$ -$ -$ OVERHEAD (%)Enter % if applicable0.00%-$ 0.00%-$ -$ SUBTOTAL-$ SUBTOTAL-$ -$ External Labor Costs - documented with Invoices and / or checks Line Item / Item DescriptionUnitQuantity$/UnitTotalUnitQuantity$/UnitTotal Difference $ --$ -$ Select this row and Insert to add rows. Drag to fill formulas from top cell.-$ -$ -$ SUBTOTAL-$ SUBTOTAL-$ -$ LABOR SUBTOTAL$ -$ --$ Engineering Procured by TxDOT - 100% eligibiity required Line Item / Item DescriptionUnitQuantity$/UnitTotalUnitQuantity$/UnitTotalDifference $ --$ -$ Select this row and Insert to add rows. Drag to fill formulas from top cell.-$ -$ -$ SUBTOTAL-$ SUBTOTAL-$ -$ Internal Engineering - Costs Documented with Certified Ledger at payment. Line Item / Item DescriptionUnitQuantity$/UnitTotalUnitQuantity$/UnitTotalDifference $ --$ -$ Select this row and Insert to add rows. Drag to fill formulas from top cell.-$ -$ -$ SUBTOTAL-$ SUBTOTAL-$ -$ Internal Survey / Landman $ --$ -$ Select this row and Insert to add rows. Drag to fill formulas from top cell.-$ -$ -$ SUBTOTAL-$ SUBTOTAL-$ -$ Internal Inspection City of Beaumont (200 Day Estimate)-$ -$ -$ WU EITHR211.5$92.8619,639.89$ HR211.5$92.8619,639.89$ PW EITHR121.5$92.8611,282.49$ HR121.5$92.8611,282.49$ Professional EngineerHR584$124.5672,743.04$ HR584$124.5672,743.04$ PW DirectorHR584$164.5896,114.72$ HR584$164.5896,114.72$ Inspectors (3 each)HR600$61.3036,780.00$ HR600$61.3036,780.00$ Select this row and Insert to add rows. Drag to fill formulas from top cell.-$ -$ -$ SUBTOTAL236,560.14$ SUBTOTAL236,560.14$ -$ Internal Administration City of Beaumont (200 Day Estimate)-$ -$ -$ AccountingHR300$42.6212,786.00$ HR300$42.6212,786.00$ Select this row and Insert to add rows. Drag to fill formulas from top cell.-$ -$ -$ SUBTOTAL12,786.00$ SUBTOTAL12,786.00$ -$ Internal Engineering/ Survey/ Inspection/ Administration Overhead OVERHEAD (%)Enter % if applicable0.00%-$ 0.00%-$ -$ SUBTOTAL249,346.14$ 249,346.14$ -$ External Engineering - Cost documented with INVOICES and / or CHECKS Line Item / Item DescriptionUnitQuantity$/UnitTotalUnitQuantity$/UnitTotalDifference $ --$ -$ Select this row and Insert to add rows. Drag to fill formulas from top cell.-$ -$ -$ SUBTOTAL-$ SUBTOTAL-$ -$ External Survey/ Landman $ --$ -$ Select this row and Insert to add rows. Drag to fill formulas from top cell.-$ -$ -$ SUBTOTAL-$ SUBTOTAL-$ -$ External Inspection Water Field Inspection - Volkert$ --$ -$ Inspection PMHR165$294.0048,510.00$ Inspection Field EngineerHR112$262.5029,400.00$ Inspection EIT IIHR200$130.6826,136.00$ Inspector IIIHR720$119.5086,040.00$ Inspector IIHR1360$101.89138,570.40$ Admin/Clerical ProcessorHR16$70.731,131.68$ Wastewater Field Inspection - Volkert$ - Inspection PMHR165$294.0048,510.00$ Inspection Field EngineerHR112$262.5029,400.00$ Inspection EIT IIHR200$130.6826,136.00$ Inspector IIIHR720$119.5086,040.00$ Inspector IIHR1360$101.89138,570.40$ Admin/Clerical ProcessorHR16$70.731,131.68$ Inspection Processing and Reporting - Volkert$ - Inspection PMHR240$294.0070,560.00$ Inspection Field EngineerHR160$262.5042,000.00$ Inspection EIT IIHR160$130.6820,908.80$ Admin/Clerical ProcessorHR32$70.732,263.36$ Direct Inspection Expenses - Volkert (Inspector II, Inspector III)$ - Inspection Vehicle (2 for 731 days ea)DAY1462$35.5752,000.08$ Mobile PC Data Device/Service (2 for 731 days ea)DAY1462$1.482,166.72$ Select this row and Insert to add rows. Drag to fill formulas from top cell.-$ -$ -$ SUBTOTAL-$ SUBTOTAL849,475.12$ $ 849,475.12 Engineering / Administration / Inspection SUBTOTAL249,346.14$ 1,098,821.26$ $ 849,475.12 Existing Easement Compensation - following Quit Claim / Eligibility Ratio not applied. Will Line Item / Item DescriptionUnitQuantity$/UnitTotalUnitQuantity$/UnitTotalDifference $ --$ -$ Select this row and Insert to add rows. Drag to fill formulas from top cell.-$ -$ -$ SUBTOTAL-$ SUBTOTAL-$ -$ Replacement Easement Compensation - following Quit Claim / Eligibility Ratio is applied. ROW PM must concur with rate. Documentation of actual cost must be supplied at billing. $ --$ -$ Select this row and Insert to add rows. Drag to fill formulas from top cell.-$ -$ -$ SUBTOTAL-$ SUBTOTAL-$ -$ Easement Compensation SUBTOTAL$ --$ $ - SUMMARY:TOTAL PROJECT COST249,346.14$ 1,098,821.26$ $ 849,475.12 Amount Payable in TxDOT Contract (Joint Bid)-$ -$ -$ Utility Cost249,346.14$ 1,098,821.26$ $ 849,475.12 General & Administrative OH0.00%-$ G&A0.00%-$ -$ Gross Reimbursable to the Utility249,346.14$ 1,098,821.26$ $ 849,475.12 Amount Due to TxDOT Via an Advance Funding Agreement-$ -$ -$ SALVAGE and/or Depreciation CREDIT$ - BETTERMENT RATIO0.49%Ratio Deduction$ 1,221.80BR0.49%$ 5,384.22$ 4,162.43 Amount reimbursable after Betterment and Salvage Credit248,124.34$ 1,093,437.04$ $ 845,312.69 ELIGIBILITY RATIO100.00%ER100.00% NET REIMBURSEMENT TO UTILITY248,124.34$ 1,093,437.04$ $ 845,312.69 Percent of Difference=341% version 3.0 Form ROW-U-COA (Rev. 08/25) Page 5 of 11 Attachment “B” Accounting Method Not Applicable Actual Cost Method of Accounting The Utility accumulates cost under a work order accounting procedure prescribed by the Federal or State regulatory body and proposes to request reimbursement for actual direct and related indirect costs. Lump Sum Method of Accounting The Utility proposed to request reimbursement based on an agreed lump sum amount supported by a detailed cost analysis. ______ __________ ______ __________ Initial Date InitialDate TxDOTUtility Form ROW-U-COA (Rev. 08/25) Page 6 of 11 Attachment “C” Schedule of Work Not Applicable Estimated Start Date (mm/dd/yyyy): , subject to physical work restrictions prior to the issuance of environmental clearance as required by the provisions of this agreement. (If construction will be joint bid and included in the highway contract, enter the project let date.) Estimated Duration (number of days): Estimated Completion Date (mm/dd/yyyy): ______ __________ ______ __________ Initial Date InitialDate TxDOTUtility Form ROW-U-COA (Rev. 08/25) Page 7 of 11 Attachment “D” Statement Covering Contract Work Not Applicable Construction Contract: Complete form ROW-U-48 and ROW-U-48-1 if applicable. The Utility will use its own personnel(supporting documentation will be required at the time of billing, See ROW Utilities Manual, Chapter 11). The Utility will use third party contractors to perform the adjustment and complete the attached ROW-U-48 with ROW-U-48-1 (joint bid), if appropriate. (verification of continuing contract rate sheets or copy of bid tabulation will be required at the time of billing) Engineering Contract: The Utility will use its own personnel (supporting documentation will be required at the time of billing, See ROW Utilities Manual, Chapter 11). The Utility will use a consultant contract (verification of fee schedule is required). TxDOT will procure a utility engineering consultant. ______ __________ ______ __________ Initial Date InitialDate TxDOTUtility Form ROW-U-COA (Rev. 08/25) Page 8 of 11 Attachment “E” Utility Joint Use Agreement – (ROW-U-JUA) and/or RULIS Permit Not Applicable Utility Joint Use Agreement (ROW–U–JUA) Plans with joint use area highlighted are included. RULIS Permit Number: The utility should obtain an approved permit before the start of construction inside of the highway right of way. Quitclaim will be submitted at the Final Billing ______ __________ ______ __________ Initial Date InitialDate TxDOTUtility Form ROW-U-COA (Rev. 08/25) Page 9 of 11 Attachment “F” Eligibility Ratio Not Applicable Eligibility Ratio established: % Non-interstate Highway (Calculations attached) Interstate Highway Toll Road (Minimum of 50%) SP2125 Approved Application (100%) Minute Order #: Master Utility Agreement ______ __________ ______ __________ Initial Date InitialDate TxDOTUtility Form ROW-U-COA (Rev. 08/25) Page 10 of 11 Attachment “G” Betterment Calculation and Estimate Not Applicable Elective Betterment Ratio established: % Calculation is attached and the justification is included below A betterment and an in-kind estimate are included Forced Betterment To comply with regulated industry standards, laws, and regulations. (Supporting documentation required) To comply with published current design practice followed by the utility in its own work. (Supporting documentation required) Due to proposed roadway design. (Provide explanation below) Not Applicable A statement explaining Elective and/or Forced Betterment: ______ __________ ______ __________ Initial Date InitialDate TxDOTUtility Form ROW-U-COA (Rev. 08/25) Page 11 of 11 Attachment “H” Proof of Property Interest Not Applicable Supporting documentation of compensable property interest that establishes reimbursement eligibility as referenced in Texas Transportation Code §203.092. Property interest is documented through applicable affidavits and required attachments. ROW-U-Affidavit (See ROW Utilities Manual, Chapter 9, Section 3) The roadway improvement project is designated as an Interstate Highway project; therefore, no supporting documentation for compensable interest is required. Supporting documentation for existing easements is required for easement replacement. Toll Road (Supporting documentation of compensable property interest required if more than 50% eligibility ratio is applied) SP2125 Master Utility Agreement ______ __________ ______ __________ Initial Date InitialDate TxDOTUtility 4 TO:City Council FROM:Kenneth R. Williams, City Manager PREPARED BY:Amalia Villarreal, P.E., CFM, Director of Public Works MEETING DATE:February 3, 2026 REQUESTED ACTION:Council consider a resolution authorizing the City Manager to execute a contract with Maguire Iron, Inc, of Sioux Falls, SD. BACKGROUND The City owns and maintains six (6) elevated storage tanks and four (4) ground storage tanks. The tanks are drained and cleaned every 2-3 years to help maintain water quality. The scope of service includes power washing, chemical cleaning, inspections, and disinfection. The following four (4) elevated storage tanks and one (1) ground storage tank are requested to be drained, cleaned, and inspected: Prison Ground Storage Tank$16,650.00 Prison Elevated Storage Tank$9,150.00 Northwest Elevated Storage Tank$13,950.00 West Elevated Storage Tank$12,550.00 Dishman Elevated Storage Tank$16,650.00 $68,950.00 TOTAL Total pricing, in the amount of $68,950.00, was obtained from Maguire Iron, Inc., of Sioux Falls, SD, through the TIPS purchasing cooperative contract, which complies with the State of Texas’ procurement statutes. FUNDING SOURCE Water Fund. RECOMMENDATION Approval of the resolution. ATTACHMENTS TIPS Contract for Water Tanks Cleaning 5 TO:City Council FROM:Kenneth R. Williams, City Manager PREPARED BY:Amalia Villarreal, P.E., CFM, Director of Public Works MEETING DATE:February 3, 2026 REQUESTED ACTION:Council consider a resolution approving the demolition of the Red Brick Building at the Water Treatment Plant. BACKGROUND On October 4, 2024, Fittz and Shipman provided a Structural Observation Report for the Red Brick storage building. The evaluation concluded that the building has exceeded its useful life and that the extent of deterioration is such that the cost to repair and restore the structure would exceed the cost of demolition and replacement. Based on this professional assessment, demolition of the existing building, and subsequent construction of a new building at a later time, is recommended as the most cost-effective and prudent course of action. Marsh Waterproofing, Inc. provided a proposal to demolish the building and foundation to a depth of two (2) feet, remove and dispose of debris, backfill the site, and seed the disturbed area, for a total cost of $95,251.17. Pricing was obtained through BuyBoard Contract No. 783-25. FUNDING SOURCE Certificates of Obligation. RECOMMENDATION Approval of the resolution. ATTACHMENTS Demolition of Red Brick Building. 6 TO:City Council FROM:Kenneth R. Williams, City Manager PREPARED BY:Amalia Villarreal, P.E., CFM, Director of Public Works MEETING DATE:February 3, 2026 REQUESTED ACTION:Council consider a resolution authorizing the City Manager to execute an Interlocal Agreement with ExxonMobil Corporation for the Todd Street and Josey Street Sanitary Sewer Improvements Project. BACKGROUND The City of Beaumont and ExxonMobil Oil Corporation, Beaumont Polyethylene Plant (BPEP), are working together to implement sanitary sewer improvements along Todd Street and Josey Street to support additional sanitary sewer flows associated with ExxonMobil’s operations. The proposed Interlocal Agreement provides for improvements to approximately 2,200 linear feet of the sanitary sewer system, including related appurtenances. The estimated project cost is $300,000.00. Under the terms of the agreement, the City will advertise, bid, and construct the sanitary sewer improvements. ExxonMobil will reimburse the City for the cost of the improvements in an amount not to exceed $300,000.00. These sanitary sewer improvements will be constructed as part of the Todd Street and Josey Street Sanitary Sewer Improvements Project upon execution of the Interlocal Agreement. FUNDING SOURCE Water Revenue Bonds. RECOMMENDATION Approval of the resolution. ATTACHMENTS Interlocal Agreement with ExxonMobil Corporation PUBLIC HEARING Council to conduct a Public Hearing finding and ratifying the determination of the Public Health Director that public health nuisances exist on the property owned by Beaumont Timbers Edge LP The Itex Group - Christopher Akbari in care of Timber's Edge Apartments at 1075 Pinchback Rd, with a legal description of C WILLIAMS-ABS 59 PT TR 53 SP-7 9.3449 AC PARK SHADOWS APT, and order the owners to abate public health nuisances within 10 days. If property owner fails to comply within 10 days, staff is requesting City Council authorization to abate said property without further notification to the property owner of City Council action. 7 TO:City Council FROM:Kenneth R. Williams, City Manager PREPARED BY:Kenneth Coleman, Director of Public Health MEETING DATE:February 3, 2026 REQUESTED ACTION:Council to consider an ordinance finding and ratifying the determination of the Public Health Director that public health nuisances exist on the property owned by Beaumont Timbers Edge LP The Itex Group - Christopher Akbari in care of Timber's Edge Apartments at 1075 Pinchback Rd, with a legal description of C WILLIAMS-ABS 59 PT TR 53 SP-7 9.3449 AC PARK SHADOWS APT, and order the owners to abate public health nuisances within 10 days. If property owner fails to comply within 10 days, staff is requesting City Council authorization to abate said property without further notification to the property owner of City Council action. BACKGROUND According to Beaumont's Code of Ordinances Chapter 10 Health and Sanitation, Sec 10.01.001 a nuisance is defined as whatever is dangerous to human life or welfare or whatever renders the ground, the water, the air, or food a hazard or injury to human health is hereby declared to be a nuisance. The legal descriptions and violations of this property are: C WILLIAMS-ABS 59 PT TR 53 SP-7 9.3449 AC PARK SHADOWS APT Violations: Sewer Overflowing and Broken Standing and Stagnant Water Chapter 10 Health and Sanitation, Article 10.01.001 Nuisances; Section 10.01.003 Stagnant or Offensive Water on Private Premises. Section 10.01.005 Discharge from Septic tanks, etc. FUNDING SOURCE The General Fund RECOMMENDATION Approve the ordinance ATTACHMENTS WORK SESSION Council to review and discuss reforming the Beaumont Animal Control Advisory Board