HomeMy WebLinkAboutNOV 04 2025 - PACKET
REGULAR MEETING OF THE CITY COUNCIL
COUNCIL CHAMBERS CITY HALL 801 MAIN STREET
TUESDAY, NOVEMBER 04, 2025 1:30 PM
AGENDA
CALL TO ORDER
INVOCATION
PLEDGE OF ALLEGIANCE
ROLL CALL
PRESENTATIONS
Communication Update
The Comprehensive Plan: Process and Introduction by Able City
Presentation on the Municipal Tennis Center
PUBLIC COMMENT ON AGENDA/CONSENT
Citizens may speak on the Consent Agenda and Regular Agenda Items 1-12 or any
other topic. Items 13 & 14 have already been heard in a Public Hearing; therefore,
citizens cannot speak on those items.
CONSENT AGENDA
(Items placed on the Consent Agenda are considered routine in nature and are considered non-
controversial. The Consent Agenda can be acted upon in one motion. A consensus of the Council is
required to remove any item for discussion and separate action.)
A.Council to consider approving October 21, 2025, City Council meeting minutes.
B.Council to consider a resolution approving the purchase of protective bunker gear for
use in the Fire Department.
C.Council consider a resolution authorizing the annual renewal of the GoodSAM
Software-as-a-Service (SaaS) subscription from GoodSAM Instant.Help, based in
London, for use by public safety dispatchers.
D.Council consider a resolution approving award of a contract for construction of
Equipment shed at Beaumont Water Rec.
E.Council consider a resolution authorizing the purchase of two new motorcycles for use
in the Police Department.
F.Council consider a resolution approving the purchase of 19 vehicles for use in various
City departments.
G.Council consider a resolution approving the purchase of Five vehicles for use in
various City departments.
H.Council to consider appointments and correction to the Parks and Recreation
Advisory Committee.
I.Council consider a Resolution to create and appoint members to the Comprehensive
Plan of Beaumont steering committee.
J.Council consider a resolution approving an annual maintenance agreement from
SoftwareOne, Inc. of Milwaukee, WI for citywide email, productivity, and collaboration
software used by all departments.
K.Council consider approving the renewal of an annual maintenance agreement with
Tyler Technologies of Plano, TX.
L.Council to consider a resolution authorizing the City Manager to execute a contract
between Flock Safety and the Southeast Texas Auto Theft Task Force.
M.Council consider a resolution authorizing the lease of forty-six (46) vehicles with
Enterprise FM Trust.
N.Council to consider a resolution to authorize the City Manager or his designee to
apply for and receive funding in an amount not to exceed $100, 000 through the
South East Texas Regional Planning Commission in cooperation with the Texas
Commission on Environmental Quality.
REGULAR AGENDA
1.
Council consider a resolution authorizing the City Manager or their designee to enter
into a 10-year contract with Axon Enterprise, Inc. of Scottsdale, Arizona for the Officer
Safety Plan Plus (OSP+) bundle.
2.
Council consider a resolution authorizing the City Manager to execute Change Order
No. 1 to the contract with TRP Construction Group, LLC, for the Citywide Pavement
Marking – Phase IV Project.
3.
Council consider a resolution to authorize the installation of a State Historical Marker
highlighting Patillo v. State in Tyrrell Park.
4.Council consider a resolution authorizing the City Manager to award a contract to Elite
Contractors, of Kirbyville, for the Athletic Complex – Rehabilitation of Parking Lots and
Engelbrecht Drive Project.
5.Council to consider a resolution approving annual maintenance from a vendor for
network security hardware used by all city departments
6.Council consider a resolution authorizing the City Manager to award a contract to
Eastex Utility Construction, of Beaumont, for the Phelps Road Drainage
Improvements Project.
7.Council consider a resolution authorizing the City Manager to execute Change Order
No. 3 to the contract with SETEX Construction Corp., for the Fannett Road Sidewalk
Improvement Project.
8.Council consider a resolution authorizing the City Manager to execute an agreement
with CDM Smith, Inc., to continue management of the Municipal Separate Storm
Sewer System (MS4) Permit for the City of Beaumont for Fiscal Year 2026.
9.Council consider a resolution authorizing the City Manager to execute Change Order
No. 2 to the contract with SETEX Construction Corp, of Beaumont, Texas for the 23rd
Street Sanitary Sewer Trunkline Rehabilitation Phase I Project.
10.Council consider granting a new solid waste franchise agreement to Waste Pro USA.
11. Council consider a request to abandon the 30’ alleyway between Cartwright Division
G and the Southern Pacific Railroad right-of-way.
12.Council consider a request to extend the deadline to allow the expansion of a church
in a GC-MD-2 (General Commercial-Multiple Family Dwelling-2) District Located at
5250 Helbig Road as approved in January of 2023.
13.Council consider a request for a Rezoning from R-S (Residential-Single Family
Dwelling) and A-R (Agricultural-Residential) Districts to PUD (Planned Unit
Development) District, along with a Specific Use Permit to authorize the proposed
general land use and density plan for an approximately 84-acre tract of property at the
northwest intersection of Northwest Parkway and Pointe Parkway.
14.Council consider an ordinance for revocation or modification of an approved Amended
Specific Use Permit to allow a charter school within the GC-MD (General Commercial-
Multiple Family Dwelling) District for property located at 4055 Calder Avenue.
WORK SESSION
Council to Review and Discuss Junk Motor Vehicles and Yard Parking.
COUNCIL COMMENTS
EXECUTIVE SESSION
Discuss and or Deliberate Economic Development Negotiations in accordance with
Section 551.087 of the Government Code to wit; specifically:
“Project Greenfield”
“Project Titan”
On a matter in which the duty of the attorney to the governmental body under the
Texas Disciplinary Rules of Professional Conduct of the State Bar of Texas clearly
conflicts with this chapter in accordance with Section 551.071 of the Government
Code:
Opinion of the City Attorney regarding EMS staffing and potential
litigation
ADJOURNMENT
Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services
are requested to contact Jacqueline K. Gunner at (409) 880-3782.
A
TO:City Council
FROM:Kenneth R. Williams, City Manager
PREPARED BY:Tina Broussard, City Clerk
MEETING DATE:November 4, 2025
REQUESTED ACTION:Council to consider approving October 21, 2025, City Council
meeting minutes.
BACKGROUND
None
FUNDING SOURCE
None
RECOMMENDATION
Approval of the minutes
ATTACHMENTS
Minutes - October 21, 2025
MINUTES OF THE CITY OF BEAUMONT
COUNCIL MEETING
Albert “A.J.” Turner, Mayor Pro Tem ROY WEST, MAYOR Mike Williams, At-Large
Cory Crenshaw, Ward I CITY COUNCIL MEETING Joey Hilliard, Ward II
LaDonna Sherwood, Ward IIIOCTOBER 21, 2025 Chris Durio, Ward IV
Tina Broussard, City Clerk Kenneth R. Williams, City Manager Sharae Reed, City Attorney
The City Council of the City of Beaumont, Texas, met in a regular session in strict compliance
with the Texas Open Meetings Act, Texas Government Code, Chapter 551 on October 21,
2025, at the City Hall Council Chambers, 801 Main Street, Beaumont, Texas, at 1:30 p.m. to
consider the following:
OPENING
Invocation Pledge of Allegiance Roll Call
Proclamations, Presentation and Recognition – Beaumont Firemen’s Relief and
Retirement Fund 2025 Actuarial Audit
TxDOT Presentation on the Status of Construction Projects within the City of
Beaumont
Public Comment: Persons may speak on the Consent Agenda/Regular Agenda items 1-8
or any other topic. Citizens wishing to speak on Items 9 & 10 will be given the opportunity
to speak during the Public Hearing.
Mayor West called the council meeting to order at 1:30 p.m.
Pastor Donnie Flippo with the Gospel Center Church gave the invocation. Mayor West led the
Pledge of Allegiance. Roll call was made by Tina Broussard, City Clerk.
Present at the meeting were Mayor West, Mayor Pro Tem Turner, Councilmembers Durio,
Hiliard, Williams, Sherwood and Crenshaw. Also, present were Kenneth R, Williams, City
Manager; Sharae Reed, City Attorney; Tina Broussard, City Clerk.
Proclamations, Presentation and Recognition
“International Infection Prevention Week” – October 19 - 25, 2025 – Accepting; Karie
Singleton RN-CIC, Christus St. Elizabeth Infection Prevention Lead
“National Disability Awareness Month” – October 2025 – Accepting; Melanie Williams,
Executive Director of Workforce Solutions Southeast Texas, Mark Durand, Deputy
Director, Workforce Solutions SETX and Dr. Harold Whitfield, Manager, Texas Workforce
Commission Vocational Rehabilitation
Public Comment: Persons may speak on the Consent Agenda/Regular Agenda items 1-8 or
any other topic. Citizens wishing to speak on Items 9 & 10 will be given the opportunity to speak
Minutes – October 21, 2025
during the Public Hearing. (Public comments can be heard or seen on the City of
Beaumont’s website at beaumonttexas.gov)
Delilah Johnson2840 Glenwood Ave.Beaumont TX
Rose Reindel6550 Lexington Dr. Beaumont TX
Kevin Chance932 W. LucasBeaumont TX
Bill Robinson5295 Gail Dr.Beaumont TX
Abigail Morales1045 Church Dr.Beaumont TX
Carlton Sharp5150 Plant Rd.Beaumont TX
Albert Harrison1240 AshleyBeaumont TX
Larry Gouthia5926 Greenmore Ln.Beaumont TX
Billy Wolly7710 SabineBeaumont TX
Mayor West read the announcement regarding Executive Session being held after the
conclusion of Councilmember Comments.
CONSENT AGENDA
(Items placed on the Consent Agenda are considered routine in nature and are considered non-
controversial.
The Consent Agenda can be acted upon in one motion. A consensus of the Council is required to remove
any item for discussion and separate action.)
A.Council to consider approving October 7, 2025, and October 10, 2025, City Council
meeting minutes.
B.Council to consider a resolution amending Resolution 24-285, which adopted the City
Council's FY 2025 Meeting Calendar – Resolution 25-244
C.Council to consider a resolution to approve the renewal of the annual maintenance
agreement for the financial software package used across all departments – Resolution
25-245
D.Council to consider a resolution approving an annual maintenance agreement for a third-
party cybersecurity monitoring service – Resolution 25-246
E.Council to consider a Resolution to create and appoint members to the Steering
Committee for the Beaumont Comprehensive Plan – Item Pulled
F.Council to consider a resolution approving a contract with Gulf Coast Electric Company,
Inc. of Beaumont for electrical services – Resolution 25-247
G.Council to consider a resolution approving the purchase of six (6) golf carts for use at the
Henry Homberg Golf Course – Item Pulled
Minutes – October 21, 2025
H.Council to consider a resolution approving the purchase of line striping equipment for use
in the Traffic Management Division – Item Pulled
I.Council to consider a resolution authorizing the purchase of an excavator and bulldozer
for use in the Solid Waste and Sewer Maintenance – Resolution 25-248
J.Council to consider a resolution authorizing the purchase of a dump truck and two trash
trucks for use for use in the Water Distribution and Solid Waste Departments –
Resolution 25-249
K.Council to consider a resolution approving a six (6) month contract for the purchase of
aluminum sulfate for use by the Water Utilities Department – Resolution 25-250
L.Council to consider a resolution awarding funds for the administration and repairs for the
Owner-Occupied Minor Repair Program – Resolution 25-251
M.Council to consider a resolution authorizing the purchase three excavators for use in the
Water Distribution and Sewer Maintenance Departments – Resolution 25-252
N.Council to consider an appointment to the Bond Oversight Committee – Resolution 25-
253
O.Council to consider a resolution approving the write off of charity care accounts totaling
$801,258.00 for individual accounts equal to or exceeding $1,000.00 – Resolution 25-
254
P.Council consider a resolution authorizing the purchase of four trailers for use in the Water
Distribution and Water Reclamation Departments – Resolution 25-255
Q.Council consider a resolution authorizing the purchase of a Vactor 2100i Sewer Vacuum
Truck, for use in the Sewer Maintenance Department – Resolution 25-256
R.Council consider a resolution authorizing the purchase of an IBAK Sewer Camera System
for use in the Sewer Maintenance Department – Resolution 25-257
S.Council to consider a resolution authorizing the City Manager or his designee to apply for
and receive funding in an amount up to $10,000 through the 2025 Motiva First
Responders Grant Program – Resolution 25-258
U.Council to consider a resolution authorizing the City Manager or his designee to apply for
and receive funding in an amount up to $33,100.00 through the Firehouse Subs Public
Safety Foundation – Resolution 25-260
V.Council consider a resolution approving the contract for the purchase of Janitorial
Supplies – Resolution 25-261
Councilmember Hilliard moved to approve the Consent Agenda with Items E, G and H
being pulled and Item T to be voted upon separately. Councilmember Durio seconded
the motion.
AYES:MAYOR WEST, MAYOR PRO TEM TURNER, COUNCILMEMBERS DURIO,
HILLIARD, WILLIAMS, SHERWOOD AND CRENSHAW
Minutes – October 21, 2025
NAYS:NONE
MOTION PASSED
T.Council consider authorizing the acceptance of a Sidewalk Easement.
Mayor Pro Tem Turner moved to approve Item T on the Consent Agenda.
Councilmember Durio seconded the motion.
AYES:MAYOR WEST, MAYOR PRO TEM TURNER, COUNCILMEMBERS DURIO,
HILLIARD, WILLIAMS, AND CRENSHAW
NAYS:NONE
ABSTAIN:COUNCILMEMBER SHERWOOD
MOTION PASSED
REGULAR AGENDA
1.Council to consider a resolution authorizing the City Manager to award a contract to Gulf
Coast Electric Co., Inc., of Beaumont, for the Electrical Control Improvements for
Mulberry Street, Piney Point Lane, and Wall Street Lift Stations (REBID) Project.
The Electrical Control Improvements for Mulberry Street, Piney Point Lane, and Wall
Street Lift Stations (REBID) Project will update the wet well level sensors from an
outdated bubbler system to modern pressure-sensor transducers with backup float
switches.
On September 4, 2025, one (1) bid was received for furnishing all labor, materials, and
equipment for the project. A total of 674 vendors were notified through email, the City’s
website bidding system, and publication in the local newspaper. The Engineer’s Estimate
for the contract is $413,325.00. The bid total is indicated in the table below:
ContractorLocationTotal Bid Amount
Gulf Coast Electric Co., Beaumont, TX$395,000.00
Inc.
Based on a review of the bid and required documents received, Water Utilities staff
recommend awarding the project to Gulf Coast Electric Co., Inc., in the amount of
$395,000.00. The project is allocated one hundred eighty (180) calendar days for
substantial completion.
Funds will come from Water Revenue Bonds.
Approval of the resolution.
Councilmember Sherwood moved to APPROVE A RESOLUTION THAT THE CITY MANAGER BE
AND HE IS HEREBY AUTHORIZED TO EXECUTE A CONTRACT WITH GULF COAST ELECTRIC CO., INC.,
OF BEAUMONT, TEXAS, IN THE AMOUNT OF $395,000.00, FOR THE ELECTRICAL CONTROL
Minutes – October 21, 2025
IMPROVEMENTS FOR MULBERRY STREET, PINEY POINT LANE, AND WALL STREET LIFT STATIONS
(REBID) PROJECT; AND, THAT A TOTAL OF ONE HUNDRED AND EIGHTY (180) CALENDAR DAYS ARE
ALLOCATED TO COMPLETE THE WORK. Councilmember Hilliard seconded the motion.
AYES:MAYOR WEST, MAYOR PRO TEM TURNER, COUNCILMEMBERS DURIO,
HILLIARD, WILLIAMS, SHERWOOD AND CRENSHAW
NAYS:NONE
MOTION PASSED
RESOLUTION 25-262
2.Council to consider a resolution authorizing the City Manager to award a contract to
Greenscapes Six, of Liberty, for the Howell St and Sue Lane Pavement Restoration
Project.
The City of Beaumont and Drainage District No. 6 (DD6) are partnering to improve the
drainage infrastructure along Sue Lane, between Howell Street and Wade Street, in the
Mary Howell Subdivision. The overall project includes the installation of new storm sewer
lines and upgraded curb inlets to reduce localized flooding.
This phase of the project encompasses the pavement restoration work to be completed
following DD6’s storm sewer installation. The project will consist of reworking and
compacting base material as necessary, restoring concrete pavement surfaces, and
replacing curb and gutter. Disturbed areas will be graded, top-soiled, and sodded to
reestablish proper drainage and restore the overall appearance of the project area.
The city obtained a proposal from Greenscapes Six, in the amount of $113,700.00, to
provide all material, labor and equipment necessary for the concrete pavement
restoration. Greenscapes Six has successfully performed similar concrete pavement work
for the city.
The proposal was obtained through the TIPS BuyBoard. A total of thirty (30) calendar
days is allocated for the completion of this project.
Certificates of Obligation.
Approval of the resolution.
Councilmember Hilliard moved to APPROVE A RESOLUTION THAT THE CITY MANAGER BE AND
HE IS HEREBY AUTHORIZED TO EXECUTE A CONTRACT WITH GREENSCAPES SIX, OF LIBERTY,
TEXAS, IN THE AMOUNT OF $113,700.00, FOR THE HOWELL STREET AND SUE LANE PAVEMENT
RESTORATION PROJECT; AND, THAT A TOTAL OF THIRTY (30) CALENDAR DAYS ARE ALLOCATED
TO COMPLETE THE WORK. Councilmember Durio seconded the motion.
AYES:MAYOR WEST, MAYOR PRO TEM TURNER, COUNCILMEMBERS DURIO,
HILLIARD, WILLIAMS, SHERWOOD AND CRENSHAW
NAYS:NONE
MOTION PASSED
Minutes – October 21, 2025
RESOLUTION 25-263
3.Council to consider a resolution authorizing the City Manager to award a contract to
Pardalis Industrial Enterprise Inc., of Houston, for the Cattail Marsh Wetland 72-Inch
Outfall Pipe Coating Project.
The Cattail Marsh Wetland 72-Inch Outfall Pipe Coating Project will provide sand blasting
and painting for the wetland’s outfall pipe.
On October 2, 2025, four (4) bids were received for furnishing all labor, materials, and
equipment for the project. A total of 704 vendors were notified through email, the City’s
website bidding system, and publication in the local newspaper. The Engineer’s Estimate
for the contract is $300,000. The bid totals are indicated in the table below:
ContractorLocationTotal Bid Amounts
Spector ServicesBeaumont, TX$215,563.26
Pardalis Industrial EnterpriseHouston, TX$258,356.00
Blastco Texas IncChannelview, TX$473,512.00
TMI Coatings, Inc.St. Paul, MN$584,464.00
A review of the required documents submitted by the apparent low bidder, Spector
Services,
identified deficiencies, including failure to acknowledge all three project addenda, and a
lack of responsive references. Based on this review, the bid is considered non-
responsive.
Water Utilities staff recommend rejecting the lowest bid and awarding the contract to the
second lowest bidder, Pardalis Industrial Enterprise Inc. in the amount of $258,356.00.
The project is allocated forty-five (45) calendar days for substantial completion.
Funds will come from Water Revenue Bonds.
Approval of the resolution.
Councilmember Sherwood moved to APPROVE A RESOLUTION THAT THE CITY MANAGER BE
AND HE IS HEREBY AUTHORIZED TO EXECUTE A CONTRACT WITH PARDALIS INDUSTRIAL
ENTERPRISE INC., OF HOUSTON, TEXAS, IN THE AMOUNT OF $258,356.00, FOR THE CATTAIL
MARSH WETLAND 72-INCH OUTFALL PIPE COATING PROJECT; AND, THAT A TOTAL OF FORTY-FIVE
(45) CALENDAR DAYS ARE ALLOCATED TO COMPLETE THE WORK. Councilmember Williams
seconded the motion.
AYES:MAYOR WEST, MAYOR PRO TEM TURNER, COUNCILMEMBERS DURIO,
HILLIARD, WILLIAMS, SHERWOOD AND CRENSHAW
NAYS:NONE
MOTION PASSED
RESOLUTION 25-264
Minutes – October 21, 2025
4.Council to consider a resolution authorizing the City Manager to award a contract to
Capital Underground Utilities, LLC, of Houston, for the Water Line Replacement for Street
Rehabilitation Phase VI (Odom Rd, Shamrock Ave, & Harriot St).
The Water Line Replacement for Street Rehabilitation Phase VI will provide for the
replacement of the existing 6” and 8” cast iron water lines to a new 8” C900 and 6” HDPE
water line along Odom Rd, Shamrock Ave, & Harriot St.
On September 25, 2025, three (3) bids were received for furnishing all labor, materials,
and
equipment for the project. A total of 621 vendors were notified through email, the City’s
website bidding system, and publication in the local newspaper. The Engineer’s Estimate
for the contract is $635,000.00. The bid totals are indicated on the table below:
ContractorLocationTotal Bid Amount
Experts Underground Solutions LLC Channelview, TX$399,926.00
Capital Underground Utilities, LLC Houston, TX$469,100.00
Eastex Utility Construction Beaumont, TX$831,990.72
A review of the required documents submitted by the apparent low bidder and reference
background checks revealed deficiencies, including the failure to submit the required
bidder
information as specified in the bid. Based on this review, the bid is considered non-
responsive.
Water Utilities staff recommend rejecting the lowest bid and awarding the contract to the
second lowest bidder, Capital Underground Utilities, LLC, of Houston, in the amount of
$469,100.00. The project is allocated ninety (90) calendar days for substantial
completion.
Funds will come from Water Revenue Bonds.
Approval of the resolution.
Councilmember Durio moved to APPROVE A RESOLUTION THAT THE CITY MANAGER BE AND HE
IS HEREBY AUTHORIZED TO EXECUTE A CONTRACT WITH CAPITAL UNDERGROUND UTILITIES, LLC,
OF HOUSTON, TEXAS, IN THE AMOUNT OF $469,100.00, FOR THE WATER LINE REPLACEMENT FOR
STREET REHABILITATION PHASE VI (ODOM ROAD, SHAMROCK AVENUE, & HARRIOT STREET); AND,
THAT A TOTAL OF NINETY (90) CALENDAR DAYS ARE ALLOCATED TO COMPLETE THE WORK.
Councilmember Hilliard seconded the motion.
AYES:MAYOR WEST, MAYOR PRO TEM TURNER, COUNCILMEMBERS DURIO,
HILLIARD, WILLIAMS, SHERWOOD AND CRENSHAW
NAYS:NONE
MOTION PASSED
RESOLUTION 25-265
Minutes – October 21, 2025
5.Council to consider a resolution authorizing the City Manager to award a contract to
SETEX Construction Corp., of Beaumont, for the Quiet Zone Median Reconstruction
Project.
The Quiet Zone Median Reconstruction Project will reconstruct the concrete medians at
eight (8) railroad crossings within the City’s West End Quiet Zone. The Federal Railroad
Administration (FRA) has determined that the existing medians no longer meet current
non-traversable standards. Reconstructing these medians is necessary to maintain the
City’s quiet zone designation and ensure continued compliance with federal requirements.
The project includes improvements at the railroad crossings located at Keith Road (North
and
South), Todd Street (North and South), Wooten Road, Major Drive (North and South), and
Langham Road.
On October 2, 2025, two (2) bids were received for furnishing all labor, materials, and
equipment for the project. A total of 486 vendors were notified through email, the City’s
website bidding system, and publication in the local newspaper. The Engineer’s Estimate
for the contract is $437,439.00. The bid totals are indicated in the table below:
ContractorLocation BaseBid Amount
SETEX Construction Corp. Beaumont, TX$422,488.66
Norman Highway Constructors, Inc.Orange, TX$684,196.17
Based on a review of the bid and required documents received, Public Works Engineering
staff recommend awarding the project to the apparent low bidder, SETEX Construction
Corp., in the amount of $422,488.66. The project is allocated sixty (60) calendar days for
substantial
completion.
Funds will come from Certificates of Obligation.
Approval of the resolution.
Councilmember Hilliard moved to APPROVE A RESOLUTION THAT THE CITY MANAGER BE AND
HE IS HEREBY AUTHORIZED TO EXECUTE A CONTRACT WITH SETEX CONSTRUCTION CORP., OF
BEAUMONT, TEXAS, IN THE AMOUNT OF $422,488.66, FOR THE QUIET ZONE MEDIAN
RECONSTRUCTION PROJECT; AND, THAT A TOTAL OF SIXTY (60) CALENDAR DAYS ARE
ALLOCATED TO COMPLETE THE WORK. Mayor Pro Tem Turner seconded the motion.
AYES:MAYOR WEST, MAYOR PRO TEM TURNER, COUNCILMEMBERS DURIO,
HILLIARD, WILLIAMS, SHERWOOD AND CRENSHAW
NAYS:NONE
MOTION PASSED
RESOLUTION 25-266
6.Council to consider a resolution authorizing the City Manager to execute Change Order
No. 3 to the contract with King Solution Services, LLC, of Houston, for the Grand Avenue
& Magnolia Avenue Pipe Bursting Contract – Phase I.
Minutes – October 21, 2025
On November 19, 2024, by Resolution No. 24-304, City Council awarded a contract to
King
Solution Services, LLC, of Houston, TX in the amount of $2,954,370.00 for Grand Avenue
& Magnolia Avenue Pipe Bursting Contract – Phase I.
There were previous Change Orders Nos. 1 – 2, in the amount of $213,700.00.
Proposed Change Order No. 3, in the amount of $183,317.00, is necessary to add two (2)
additional bid items to relocate a sanitary sewer line and adjust quantities to reflect actual
field conditions. The change incorporates the replacement of originally specified
fiberglass manholes with pre-cast concrete manholes due to material availability and field
depth variations. Additional quantities are included for obstruction removals, asphalt
pavement repairs on Magnolia Avenue, and adjustments to pipe bursting length based on
as-built measurements. The change also includes the relocation and abandonment of an
8-inch sewer line discovered beneath a private structure outside of a known easement.
An additional fifteen (15) calendar days are requested to complete this work. If approved,
the new contract amount will be $3,351,387.00.
Funds will come from the American Rescue Fund and Water Revenue Bonds.
Approval of the resolution.
Councilmember Sherwood moved to APPROVE A RESOLUTION THAT THE CITY MANAGER BE
AND HE IS HEREBY AUTHORIZED TO ACCEPT CHANGE ORDER MO. 3, IN THE AMOUNT OF
$183,317.00, RESULTING IN A NEW CONTRACT AMOUNT OF $3,351,387.00 FOR THE GRAND
AVENUE & MAGNOLIA AVENUE PIPE BURSTING CONTRACT – PHASE I; AND, THAT FIFTEEN (15)
ADDITIONAL CALENDAR DAYS ARE ADDED TO THE CONTRACT. Councilmember Durio seconded
the motion.
AYES:MAYOR WEST, MAYOR PRO TEM TURNER, COUNCILMEMBERS DURIO,
HILLIARD, WILLIAMS, SHERWOOD AND CRENSHAW
NAYS:NONE
MOTION PASSED
RESOLUTION 25-267
7.Council to consider amending the ordinance containing the Master Fee Schedule for
Water/Sewer and Environmental Health rates.
On September 16, 2025, City Council approved a budget ordinance that included a
Master Fee Schedule. After budget discussions, City Council approved an increase to the
demand charges for non-residential customers. In the analysis performed by HDR,
demand charges were updated for Inside-City rates. However, the Outside-City rate table
was not updated to reflect increased demand charges for non-residential customers. This
amendment increases the Outside-City rate table to properly reflect the Outside-City rates
for the new fiscal year. The update to these rates does not change the 0% water and 8%
sewer rate increases that were approved by the City Council on September 16th, nor
does it change the Senior Citizen approved water and sewer rate freeze.
Minutes – October 21, 2025
Additionally, Environmental Health rates must be updated to comply with SB 1008 as
presented to the City Council on October 7, 2025, by the Public Health Director.
Approval of the ordinance.
Councilmember Durio moved to ADOPT AN ORDINANCE ENTITLED AN ORDINANCE APPROVING
AND ADOPTING A BUDGET FOR OPERATING THE MUNICIPAL GOVERNMENT OF THE CITY OF
BEAUMONT FOR THE FISCAL YEAR BEGINNING OCTOBER 1, 2025, AND ENDING ON SEPTEMBER
30, 2026; ADOPTING AN AMENDED MASTER FEE SCHEDULE; APPROPRIATING MONEY FOR THE
VARIOUS FUNDS AND PURPOSES OF SUCH BUDGET INCLUDING APPROPRIATIONS OF MONEY TO
PAY INTEREST AND PRINCIPAL SINKING FUND REQUIREMENTS ON ALL INDEBTEDNESS; REPEALING
ALL ORDINANCES AND APPROPRIATIONS IN CONFLICT WITH THE PROVISIONS OF THIS ORDINANCE;
AND ESTABLISHING AN EFFECTIVE DATE. Councilmember Sherwood seconded the motion.
AYES:MAYOR WEST, MAYOR PRO TEM TURNER, COUNCILMEMBERS DURIO,
HILLIARD, WILLIAMS, SHERWOOD AND CRENSHAW
NAYS:NONE
MOTION PASSED
ORDINANCE 25-058
8.Council to consider amendments to Chapter 22 of the City Code of Ordinances.
During the September 30, 2025, City Council meeting Councilmember Crenshaw
requested that the City allow for a twenty-one (21) day grace period before adding or
assessing a late fee on City water bills. Councilmember Williams seconded the request.
Councilmember Sherwood moved to ADOPT AN ORDINANCE ENTITLED AN ORDINANCE
AMENDING CHAPTER 22, SECTION 22.02.003 (A) OF THE CITY CODE OF ORDINANCES TO INCLUDE
NEW LANGUAGE REGARDING LATE FEES ON CITY WATER BILLS AND PROVIDING FOR
SEVERABILITY AND AN EFFECTIVE DATE. Councilmember Hilliard seconded the motion.
Councilmember Sherwood amended her motion to state that citizens would have a ten
(10) day grace period with an effective date of today (October 21, 2025). Councilmember
Hilliard seconded the amended motion.
AYES:MAYOR WEST, MAYOR PRO TEM TURNER, COUNCILMEMBERS DURIO,
HILLIARD, WILLIAMS, SHERWOOD AND CRENSHAW
NAYS:NONE
MOTION PASSED
ORDINANCE 25-059
PUBLIC HEARING
Council to conduct a Public Hearing to declare the following 50 structures to be unsafe
and order the owners to raze the said structures within 10 days. If the property owner
fails to comply within 10 days, staff is requesting City Council authorization to demolish
these structures without further notification to the property owner or City Council action.
Minutes – October 21, 2025
Additionally, if the property owner of a structure requests and is authorized by City
Council to enroll in a work program, all delinquent taxes shall be paid in full, or a payment
plan shall be established prior to enrollment in the work program. Enrollment in the work
program shall occur within 10 days after the effective date of the ordinance.
Public Hearing Open: 3:51 p.m.
Travis McCall/Jan McCall12398 McCall Rd.Hampshire TX
Item #106085 Concord
Mark Bounds4365 El PasoBeaumont TX
Item #124365 El Paso
Edmond Richards2020 Bun St.Beaumont TX
Item #171165 Goliad – Includes garage
Wilma Spikes1605 VictoriaBeaumont TX
Item #27 1950 Joachimi – Includes two sheds
Kristi Delacerda4590 Kenneth Ave.Beaumont TX
Item #294590 Kenneth – Includes three accessory buildings
J.T. HayesP.O. Box 963Beaumont TX
Item #31920 Lockwood
Mark Frasher801 LaurelBeaumont TX
Item #471056 Vermont
Steve Lyle975 LockwoodBeaumont TX
Item #31920 Lockwood
Public Hearing Close: 4:14 p.m.
9.Council to consider an ordinance to declare the following 50 structures to be unsafe
structures and order the owners to raze the said structures within 10 days. If the property
owner fails to comply within 10 days, staff is requesting City Council authorization to
demolish these structures without further notification to the property owner or City Council
action. Additionally, if the property owner of a structure requests and is authorized by City
Council to enroll in a work program, all delinquent taxes shall be paid in full, or a payment
plan shall be established prior to enrollment in the work program. Enrollment in the work
program shall occur within 10 days after the effective date of this ordinance.
1.993 Alma2.3235 Bender – Includes Shed
3.2355 Brickyard4.2385 Broadway – Includes Garage Apt.
Minutes – October 21, 2025
5.2409 Brooklyn – Includes Shed6.1435 Burt
7.4250 Cadillac – Two Rear Sheds Only8.2485 Colombia – Includes Carport
9.4250 Concord10.6085 Concord
11.9230 Cumberland12.4365 El Paso
13.4410 & 4418 El Paso (Duplex) – 14.4785 El Paso
Includes Shed
15.1458 Elgie16.3370 Glenwood
17.1165 Goliad – Includes Garage18.2585 Goliad
19.1447 Grand20.6955 Guess – Includes Shed
21.2588 Hebert – Includes Shet22.3297 Highland
23.4645 Highland – Duplex Only (135 24.3960 Howard
Clark)
25.2420 Hybrook26.3950 Ironton
27.1950 Joachimi – Includes Two Sheds28.2115 Joachimi – Includes Shed
29.4590 Kenneth – Includes Three 30.2254 Liberty – Main Structure Only
Accessory Buildings
31.920 Lockwood32.2110 Magnolia
33.1882 Nora34.2098 North – Includes Garage
35.3990 Octavia36.1230 Oregon
37.1250 Oregan 38.1266 Oregon
39.545 Palm40.2695 Park
41.765 Pollard – Includes Shed42.2430 Roberts
43.2305 Sarah44.5735 Stanford
45.2080 Toledo46.2235 Tyler – Includes Shed
47.1056 Vermont48.1767 Wall
49.2270 Washington50.2975 Willard – Includes Shed
These structures have been inspected by the Building Codes Division and found to be
unsafe structures as defined by the City of Beaumont’s Code of Ordinances, Chapter 24,
Article 24.04 Unsafe Substandard Structures, Division 1, Section 24.04.001 of the 2021
International Property Maintenance Code. Additionally, these structures have
deteriorated to a condition that they are no longer suitable for repair.
Funds will come from the General Fund and Community Development Block Grant
(CDBG) Fund.
Approval of the ordinance.
Councilmember Crenshaw moved to ADOPT AN ORDINANCE ENTITLED AN ORDINANCE FINDING
CERTAIN STRUCTURES TO BE PUBLIC NUISANCES AND ORDERING THEIR DEMOLITION AND
REMOVAL OR REPAIR, AS WELL AS TO ALLOW PROPERTY OWNERS OF ITEMS #10, 12, 17 AND 47,
TO ENTER INTO A 150 DAY WORK PROGRAM, PROVIDING FOR SEVERABILITY AND PROVIDING FOR
A PENALTY. Councilmember Hilliard seconded the motion.
Councilmember Sherwood made a motion to amend Councilmember Crenshaws motion
to ADOPT AN ORDINANCE ENTITLED AN ORDINANCE FINDING CERTAIN STRUCTURES TO BE PUBLIC
NUISANCES AND ORDERING THEIR DEMOLITION AND REMOVAL OR REPAIR, AS WELL AS TO ALLOW
PROPERTY OWNERS OF ITEMS #10, 12, 17, 27, 29, 31 AND 47, TO ENTER INTO A 150 DAY WORK
PROGRAM, PROVIDING FOR SEVERABILITY AND PROVIDING FOR A PENALTY. Councilmembers
Crenshaw and Hilliard seconded the amended motion.
AYES:MAYOR WEST, MAYOR PRO TEM TURNER, COUNCILMEMBERS DURIO,
HILLIARD, WILLIAMS, SHERWOOD AND CRENSHAW
Minutes – October 21, 2025
NAYS:NONE
MOTION PASSED
ORDINANCE 25-060
PUBLIC HEARING
Council to conduct a Public Hearing finding and ratifying the determination of the Public
Health Director that public health nuisances exist on the property owned by Gwendolyn
Walder at 1792 Broadway St., with a legal description of MC FADDIN L 4-6 W 4’ OF 3 B
11 and order the owner to abate public health nuisances within 10 days. If the property
owner fails to comply within 10 days, staff is requesting City Council authorization to
abate said property without further notification to the property owner of City Council
action.
Public Hearing Open: 4:30 p.m.
None
Public Hearing Close: 4:33 p.m.
10.Council to consider an ordinance finding and ratifying the determination of the Public
Health Director that public health nuisances exist on the property owned by Gwendolyn
Walden at 1792 Broadway St. with a legal description of MC FADDIN L 4 – 6 W 4’ OF 3 B
11 and order the owner to abate public health nuisances within 10 days. If the property
owner fails to comply within 10 days, staff is requesting City Council authorization to
abate said property without further notification to the property owner of City Council
action.
According to Beaumont's Code of Ordinances Chapter 10 Health and Sanitation, Section
10.01.001 a nuisance is defined as whatever is dangerous to human life or welfare or
whatever renders the ground, the water, the air, or food a hazard or injury to human
health, is hereby declared to be a nuisance. The legal description and violations of this
property are MC FADDIN L 4 – 6 W 4’ OF 3 B 11 Violations: Mosquito-harboring
conditions, Chapter 10 Health and Sanitation, Article 10.05; Section 10.05.005, and Pool
enclosure violations, Chapter 28 Zoning, Section 28.04.008 (3) (B).
Funds will come from the General Fund.
Approval of the ordinance.
Councilmember Durio moved to ADOPT AN ORDINANCE ENTITLED AN ORDINANCE DECLARING
THE STRUCTURE AT 1792 BROADWAY STREET WITH A LEGAL DESCRIPTION OF MC FADDIN L 4-6 W
4’ OF 3 B 11, BEAUMONT, TEXAS, TO BE A PUBLIC NUISANCE AND ORDERING THAT THE PROPERTY
OWNER HAS TEN (10) DAYS TO COMPLY. Councilmember Sherwood seconded the motion.
AYES:MAYOR WEST, MAYOR PRO TEM TURNER, COUNCILMEMBERS DURIO,
HILLIARD, WILLIAMS, SHERWOOD AND CRENSHAW
NAYS:NONE
Minutes – October 21, 2025
MOTION PASSED
ORDINANCE 25-061
COUNCILMEMBER COMMENTS (Councilmember comments can be heard or seen on the
City of Beaumont’s website at beaumonttexas.gov)
EXECUTIVE SESSION
Discuss and Deliberate Economic Development in accordance with Section 551.087 of
the Government Code to wit; specifically:
“Project Sport”
Open session of the meeting adjourned at 4:59 p.m.
Roy West, Mayor
Tina Broussard, City Clerk
Minutes – October 21, 2025
B
TO:City Council
FROM:Kenneth R. Williams, City Manager
PREPARED BY:Earl White, Fire Chief
MEETING DATE:November 4, 2025
REQUESTED ACTION:Council to consider a resolution approving the purchase of
protective bunker gear for use in the Fire Department.
BACKGROUND
The Fire Department requires the replacement of protective bunker gear to ensure the continued
safety of personnel during emergency response operations. Bunker gear is manufactured using
fire-retardant materials that provide critical protection against thermal hazards, exposure to
hazardous chemicals, and blood-borne pathogens.
A total of sixty (60) sets of replacement gear have been quoted at a cost of $213,300.00, with
pricing secured through Casco Industries, Inc., of LaPorte, Texas, under the BuyBoard
cooperative purchasing agreement, which is compliant with the procurement statutes of the State
of Texas. In accordance with the established City policy, the outdated gear will be properly
disposed of.
FUNDING SOURCE
General Fund
RECOMMENDATION
Approval of the resolution.
ATTACHMENTS
Quote
Casco Industries, Inc. Quotation
TH
705 8 STREET 281-443-0999
LA PORTE, TEXAS 77571
To: Beaumont Fire Department Ship to: Same
Attn: Noah Lytle
Fax:
E-Mail: Noah.lytle@beaumonttexas.gov
Date Quoted By Date Expected Ship Via F.O.B. Terms
10/2/25 ROBBIE Best Way Shipping Point NET 30 Days
YANCY
Qty Description Unit PriceTotal
BUY BOARD #698-23
60 GLOBE-1K245H, G-Xtreme 3.0 Coat, Flex-7 Outer $2,010.00 $120,600.00
Shell, Titanium SL2 Thermal Liner, Stedair 4000
Moisture Barrier
PER BEAUMONT SPECS
GLOBE-FK245H, GPS PANTS, Flex-7 Outer Shell,
60 $1,545.00 $92,700.00
Titanium SL2 Thermal Liner, Stedair 4000 Moisture Barrier
PER BEAUMONT SPECS
ANY GLOBE- N/C N/C
GLOBE WILL WARRANTY ALL THE STITCHING
FOR THE SERVICABLE LIFE OF THE GEAR
(10YRS) & ALL THE VELCRO FOR 5YRS.
TPP: 42.2 THL: 296.10
Sub Total $213,300.00
NONE
Shipping
$213,300.00
TOTAL
-----------------------------------------
ROBBIE YANCY / Sales Representative
C
TO:City Council
FROM:Kenneth R. Williams, City Manager
PREPARED BY:Angela Wright, Chief Technology Officer
MEETING DATE:November 4, 2025
REQUESTED ACTION:Council consider a resolution authorizing the annual renewal of the
GoodSAM Software-as-a-Service (SaaS) subscription from
GoodSAM Instant.Help, based in London, for use by public safety
dispatchers.
BACKGROUND
GoodSAM provides a real-time video and communication platform that enables dispatchers to
access a caller’s mobile camera without requiring an app download. This capability allows for
immediate visual assessment, caller location tracking, and enhanced coordination among police,
fire, and emergency medical services. The system also supports live document signing, video
forwarding for situational awareness, and integration with drones, bodycams, and CCTV
systems—improving emergency response efficiency and multi-agency collaboration.
This renewal continues the City’s subscription to the GoodSAM Instant On Scene Basic
Package, providing up to ten concurrent video streams and 1TB of video storage for the period
August 1, 2025 through July 31, 2026. Renewal ensures uninterrupted service for dispatch and
emergency operations.
GoodSAM Instant.Help is the sole source provider of the GoodSAM platform, as no other
vendor offers equivalent functionality or system integration. The annual subscription cost is
$60,000.00 for the term August 1, 2025 – July 31, 2026.
FUNDING SOURCE
General Fund – This renewal will be paid from Fiscal Year 2025 funds carried over due to vendor
delays in invoicing.
RECOMMENDATION
Approval of Resolution.
Note: This document was drafted with the assistance of artificial intelligence to support clarity and formatting
consistency.
D
TO:City Council
FROM:Kenneth R. Williams, City Manager
PREPARED BY:Mike Harris, Director of Water Utilities
MEETING DATE:November 4, 2025
REQUESTED ACTION:Council consider a resolution approving award of a contract for
construction of Equipment shed at Beaumont Water Rec.
BACKGROUND
Water Reclamation is in need of an equipment bay at the belt press station. This bay will be used
to store both dump trucks as well as a spare tote of polymer. The bay will protect the trucks and
polymer from the elements.
Formal bids were requested from five hundred seventeen (517) vendors to perform the work,
and four (4) responses were received.
Construction Managers of Southeast Texas, of Beaumont, responded with a low qualified bid of
$99,965.00 and (159) calendar days to complete the work.
Staff recommends award of the contract.
FUNDING SOURCE
Water Utilities Fund.
RECOMMENDATION
Approval of the resolution.
ATTACHMENTS
Bid tab attached.
E
TO:City Council
FROM:Kenneth R. Williams, City Manager
PREPARED BY:Amalia Villarreal, P.E., CFM, Director of Public Works
MEETING DATE:November 4, 2025
REQUESTED ACTION:Council consider a resolution authorizing the purchase of two new
motorcycles for use in the Police Department.
BACKGROUND
Staff recommends the purchase of the following equipment from Longhorn Harley-Davidson of
Grand Prairie.
Two Harley-Davidson Police FLTRXP Road Glides will be purchased for $38,505.70
each. The new units will replace Units 9128 and 9125.
Both units have surpassed their useful life expectancy and will be disposed of in accordance with
the City surplus property policies.
The total purchase cost is $77,011.40. Pricing was obtained from Longhorn Harley-Davidson of
Grand Prairie, through the Buyboard purchasing cooperative contract, which complies with the
State of Texas’ procurement statutes. The purchases come with a Manufacturer’s Warranty for 3
Years/60K Miles.
FUNDING SOURCE
Debt Service Fund - $77,011.40
RECOMMENDATION
Approval of the resolution.
ATTACHMENTS
Quote attached.
City of Beaumont
4955 Lafin Rd.
Beaumont, Texas 77705
BuyBoard Quote #10032025-2 10/03/2025
2026 Harley-Davidson Police FLTRXP Road Glide Line Item
BUYBOARD STATE CONTRACT #724-23 Quote Valid till 12/03/2025
Motorcycle:
$31,995 2026 Harley-Davidson Police FLTRXP Road Glide Vivid Black w factory emergency equipment
INCLUDES FACTORY THREE YEAR 60K MILES WARRANTY
Motorcycle Total $31,995.00
Emergency Equipment:
$404.95 1 Harley-Davidson 41001141 Screamin' Eagle Pro Street Tuner $449.95
$719.95 1 1801-1075 S&S Performance Muffler Thruster CHROME W/ BLACK END CAP $799.95
$179.95 1 SoftBrake Rear Brake Chrome SB-014-P+1 $199.95
$233.10 1 PDSKID Derby Cover Protection Plate $259.00
$38.40 2 TIONWEDG Whelen TIONWEDG Wedge Kit for ION T-Series $24.00 (rear saddle bag)
$726.40 4 rear and side bag mounted
$1,495.00 PVP Communications PV-HRWW/XF MOTOR KIT, GEN3 PORTABLE ONLY, HARLEY MOTOR,
REAR MOUNT, WS320 SIREN
$1,800.00 Labor 15hrs @ $120hr Emergency Vehicle Equipment Installation $4,350.00 @ $145hr
$295.95 Shop Supplies/Custom Emergency Harness
$125.00 Parts Shipping
Emergency Equipment Total $6,018.70
Page 1 of 2
$38,013.70 Per Unit Cost
$584.00 Delivery to Beaumont - 292mi x $2.00m
$400.00 BuyBoard State Contract Vehicle Fee
$77,011.40 Grand Total for Two (2) Units Payment Though BuyBoard
Harley-Davidson Parts & Accessories 10% off MSRP per BuyBoard State Contract
Whelen Emergency Equipment 20% off MSRP per BuyBoard State Contract
Current Delivery Est Feb/March 2026
David Magers Police & Fleet Account Manager
Longhorn & Maverick Harley-Davidson
Harley-Davidson Police Advisory Board Member
Texas Master Peace Officer & Motor Officer Est 2004
972-935-6904 motorofficer@longhornhd.com
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Page 2 of 2
F
TO:City Council
FROM:Kenneth R. Williams, City Manager
PREPARED BY:Amalia Villarreal, P.E., CFM, Director of Public Works
MEETING DATE:November 4, 2025
REQUESTED ACTION:Council consider a resolution approving the purchase of 19 vehicles
for use in various City departments.
BACKGROUND
Staff recommends the purchase of nineteen (19) replacement vehicles from Silsbee Ford of
Silsbee, Texas. Vehicle replacement requests are submitted through the City’s annual budget
process and evaluated by the Fleet Manager to determine cost effectiveness and operational
condition. Based on this evaluation, the recommended replacements address worn or obsolete
vehicles that are no longer cost effective to operate or maintain. The vehicles being replaced
range in model year from 2011 to 2023 and will be disposed of in accordance with the City’s
surplus equipment policy.
The total purchase cost is $1,152,225.43. Pricing was obtained from Silsbee Ford of Silsbee,
through the Goodbuy purchasing cooperative contract, which provides cities and political
subdivisions the means to purchase specialized equipment at volume pricing. Goodbuy
complies with State of Texas’ procurement statutes. The purchases come with warranties for
each new vehicle of 36,000 miles or three (3) years. Warranty service is provided by local
authorized dealerships.
FUNDING SOURCE
Debt Service Fund - $740,453.40
Water Utilities Fund - $411,772.03
RECOMMENDATION
Approval of the resolution.
ATTACHMENTS
Quotes are attached.
G
TO:City Council
FROM:Kenneth R. Williams, City Manager
PREPARED BY:Amalia Villarreal, P.E., CFM, Director of Public Works
MEETING DATE:November 4, 2025
REQUESTED ACTION:Council consider a resolution approving the purchase of Five
vehicles for use in various City departments.
BACKGROUND
Staff recommends the purchase of five replacement vehicles from Lake Country Chevrolet of
Jasper, Texas. Vehicle replacement requests are submitted through the City’s annual budget
process and evaluated by the Fleet Manager to determine cost effectiveness and operational
condition. Based on this evaluation, the recommended replacements address worn or obsolete
vehicles that are no longer cost effective to operate or maintain. The vehicles being replaced
range in model year from 2009 to 2017 and will be disposed of in accordance with the City’s
surplus equipment policy.
The total purchase cost is $287,109.20. Pricing was obtained from Lake Country Chevrolet of
Jasper, through the TIPS purchasing cooperative contract, which provides cities and political
subdivisions the means to purchase specialized equipment at volume pricing. TIPS complies
with State of Texas’ procurement statutes. The purchases come with warranties for each new
vehicle of 36,000 miles or three (3) years. Warranty service is provided by local authorized
dealerships.
FUNDING SOURCE
Debt Service Fund - $287,109.20.
RECOMMENDATION
Approval of the resolution
ATTACHMENTS
Quotes are attached.
H
TO:City Council
FROM:Kenneth R. Williams, City Manager
PREPARED BY:Sharae Reed, City Attorney
MEETING DATE:November 4, 2025
REQUESTED ACTION:Council to consider appointments and correction to the Parks and
Recreation Advisory Committee.
BACKGROUND
Councilmember Durio appoints Norris Roberts to replace Janet Polar on the Parks and
Recreation Advisory Committee.
On September 30, 2025, by Resolution 25-221, Mayor Pro Tem Turner appointed Karl Lambert
to the Parks and Recreation Advisory Committee. However, the resolution incorrectly identified
his appointee as Carl Lambeth Jr. The resolution serves to correct that error.
FUNDING SOURCE
RECOMMENDATION
None.
ATTACHMENTS
I
TO:City Council
FROM:Kenneth R. Williams, City Manager
PREPARED BY:Demi Engman, Director of Planning and Community Development
MEETING DATE:November 4, 2025
REQUESTED ACTION:Council consider a Resolution to create and appoint members to the
Comprehensive Plan of Beaumont steering committee.
BACKGROUND
In accordance with the Texas Local Government, Chapter 213, the City is beginning the process
to develop a new Comprehensive Plan for Beaumont. To ensure that Beaumont continues to
grow in a thoughtful and strategic manner, staff respectfully requests the Council to consider
forming a Beaumont Comprehensive Plan Steering Committee. This committee would serve as a
representative body of community stakeholders, residents, and City staff to guide the process of
developing the long-term vision for our city. The Planning Commission and City Council will be
asked to actively participate in the development of the plan and ultimately asked to formally
adopt the Plan, setting forth a vision of Beaumont for years to come.
The Comprehensive Plan update is fully funded by the Resilient Communities Grant
administered by the Texas General Land Office (GLO) as approved by the City Council on April
16, 2024, by Resolution No. 24-097.
This item was heard at the October 20, 2025, Planning Commission meeting. The Planning
Commission recommended the following members to the steering committee:
Cornell PriceKaran KorpalTania CastellanMaryclaire Strassburger
Sam Parigi Quin GregoryTyler WhartonNga Tea Do
Sade ChickShukia Relford Stacey Jackson Mark Sonnier
Rob Clark
The term for each shall begin on November 4, 2025, and expire on September 30, 2027.
FUNDING SOURCE
Not applicable.
RECOMMENDATION
Approve the resolution.
ATTACHMENTS
J
TO:City Council
FROM:Kenneth R. Williams, City Manager
PREPARED BY:Angela Wright, Chief Technology Officer
MEETING DATE:November 4, 2025
REQUESTED ACTION:Council consider a resolution approving an annual maintenance
agreement from SoftwareOne, Inc. of Milwaukee, WI for citywide
email, productivity, and collaboration software used by all
departments.
BACKGROUND
The software suite provided through SoftwareOne supports essential city operations, including
email, file sharing, productivity applications, and other collaboration tools. The maintenance
agreement ensures continued access to all licensed features, updates, and technical support.
This agreement, totaling $87,190.88, covers the annual period starting November 1, 2025.
Pricing was secured through the State of Texas Department of Information Resources (DIR),
which provides cities and political subdivisions access to IT solutions at competitively negotiated
rates under State of Texas procurement statutes.
FUNDING SOURCE
General, Municipal Court Technology, Water, Fleet, Solid Waste, Hotel Occupancy Tax (HOT),
Airport, and Transit Funds.
RECOMMENDATION
Approval of Resolution.
K
TO:City Council
FROM:Kenneth R. Williams, City Manager
PREPARED BY:Angela Wright, Chief Technology Officer
MEETING DATE:November 4, 2025
REQUESTED ACTION:Council consider approving the renewal of an annual maintenance
agreement with Tyler Technologies of Plano, TX.
BACKGROUND
Tyler Technologies’ Incode court software is utilized by the Municipal Court for case
management and processing all court transactions, including citations, arraignments, warrants,
jury management, and payments.
This purchase is exempt from competitive bidding as it is available exclusively from a single
source authorized to modify and maintain the software.
This agreement, totaling $74,266.43, covers an annual period starting November 1, 2025.
FUNDING SOURCE
General Fund.
RECOMMENDATION
Approval of the resolution.
L
TO:City Council
FROM:Kenneth R. Williams, City Manager
PREPARED BY:Tim Ocnaschek, Chief of Police
MEETING DATE:November 4, 2025
REQUESTED ACTION:Council to consider a resolution authorizing the City Manager to
execute a contract between Flock Safety and the Southeast Texas
Auto Theft Task Force.
BACKGROUND
The Southeast Texas Auto Theft Task Force was awarded a grant through the SB224 Catalytic
Converter Grant program. A resolution granting the City Manager to receive funding was
approved by Council on May 20, 2025. The grant provided for the acquisition of two Flock
Mobile Security Trailers. Each trailer includes Audio Talk Down, two PTZ Video Cameras, one
360 Degree Multisensor Camera and one Blue Deterrence Light. These trailers will provide an
easily deployable surveillance and deterrence option that will greatly improve the Task Force's
ability to respond to problem areas as they are mobile and easily moved. The Trailers will also
tie into the Real Time Crime Center (RTCC) adding to the potential for gathering evidence and
developing suspects.
FUNDING SOURCE
The total for the two trailers is $50,000. Grant funds cover $41,667. The City's cash match
requirement is $8,333.
RECOMMENDATION
Approval of the resolution.
ATTACHMENTS
Flock Safety Order Form
Flock Safety + TX - Beaumont PD
______________
Flock Group Inc.
1170 Howell Mill Rd, Suite 210
Atlanta, GA 30318
______________
MAIN CONTACT:
Houston Whatley
houston.whatley@flocksafety.com
+18062067672
ORDER FORM
Order FormTerms
set forth the general legal terms governing the relationship (collectively, the "Agreement" ). The Terms contain, among other things, warranty
disclaimers, liability limitations and use limitations.
Effective Date
Customer: TX - Beaumont PD Initial Term: 12 Months
Legal Entity Name: TX - Beaumont PD Renewal Term: 24 Months
Accounts Payable Email: invoices@beaumonttexas.gov Payment Terms: Net 30
Address: 255 College Street Beaumont, Texas 77701 Billing Frequency: Annual Plan - First Year Invoiced at Signing.
Retention Period: 30 Days
Hardware and Software Products
Annual recurring amounts over subscription term
Item Cost Quantity Total
$50,000.00
Flock Safety Platform
Flock Safety Video Products
Flock Mobile Security Trailer - Subscription Included 2 Included
Professional Services and One Time Purchases
Item Cost Quantity Total
One Time Fees
Subtotal Year 1: $50,000.00
Annual Recurring Subtotal: $50,000.00
Estimated Tax: $0.00
Contract Total: $50,000.00
Taxes shown above are provided as an estimate. Actual taxes are the responsibility of the Customer. This Agreement will automatically renew for successive
Renewal Term
notice of non-renewal at least thirty (30) days prior to the end of the then-current term.
The Term for Flock Hardware shall commence upon first installation and validation, except that the Term for any Flock Hardware that requires self-
installation shall commence upon execution of the Agreement. In the event a Customer purchases more than one type of Flock Hardware, the earliest Term
start date shall control. In the event a Customer purchases software only, the Term shall commence upon execution of the Agreement.
Billing Schedule
Billing Schedule Amount (USD)
Year 1
At Contract Signing $50,000.00
Annual Recurring after Year 1 $50,000.00
Contract Total $50,000.00
*Tax not included
Discounts
Discounts Applied Amount (USD)
Flock Safety Platform $0.00
Flock Safety Add-ons $0.00
Flock Safety Professional Services $0.00
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Flock Safety Platform Items Product Description
Flock Mobile Security Trailer - Mobile Security Trailer package provides the Flock technology to deter crime and capture evidence through: - Blue Deterrence Light - 2 x PTZ Video
Subscription Camera - 1 360 Degree Multisensor Camera - Audio Talk Down
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FlockOS Features Description
L AW E NFORCEMENT - P RODUCT A DDENDUM - S UBSCRIPTION O PTION
TRAILER AS A SERVICE PROGRAM FOR
FLOCK SAFETY MOBILE SECURITY TRAILERS
WHEREAS, Customer has an interest in employing a public safety device to assist with deterring criminal
activity and to assist with certain public safety investigations, to the extent permitted by law;
WHEREAS, Flock Safety offers a mobile security deterrence package to be considered part Flock
Services;
NOW, THEREFORE, for good and valuable consideration, the receipt and sufficiency of which are hereby
acknowledged, Customer and Flock agree as follows:
Њ͵ GENERAL TERMS OF DELIVERY AND SERVICE.
Њ͵Њ Mobile Security Trailer Deterrence Package. By executing this document, the Customer
hereby agrees to utilize a mobile security trailer deterrence package, an infrastructure-free public safety solution
designed to provide a public safety presence to deter crime while capturing evidence for potential criminal investigation
. The Flock Safety Mobile Security Trailer shall include certain agreed-
Trailer Hardware integrated Flock Hardware, and other key features as listed and agreed
upon in the Order Form including access to the FlockOS® software.
Њ͵Ћ Delivery. The delivery of the Flock Safety Mobile Security Trailer shall be made at the
location as specified in the relevant sales order or as otherwise agreed upon in writing by the Parties.
. Delivery of the Flock Safety Mobile Security Trailer to the agreed-upon Delivery Point shall be entirely at
Flock's (as defined below) risk and expense. The sales order shall include the shipping terms, all required business
information of the Customer, the shipping address, and if applicable, the shipment address of the certificate of origin
related to an order . If for any reason the Customer fails to accept delivery of the Flock Safety Mobile
Security Trailer in accordance with the terms provided in the Sales Order, or if delivery of the Flock Safety Mobile
Security Trailer cannot be completed at the Delivery Point within a reasonable time after the delivery date owing to
any act or omission of Customer or its representatives, including without limitation the failure to provide appropriate
instructions, documents, or authorizations: (i) Customer shall bear the risk of loss to the Flock Safety Mobile Security
Trailer; and (ii) the Flock Safety Mobile Security Trailer shall be deemed to have been delivered. Once the Flock Safety
Mobile Security Trailer is made available at the Delivery Point, Customer is responsible for any resulting use of the
Flock Safety Mobile Security Trailer by all Authorized Users and all third parties who may gain access to the same. In
the event that Customer disassembles the Flock Safety Mobile Security Trailer for any reason, Flock shall bear no
responsibility for reassembly.
Њ͵Ќ Trailer Hardware. The Parties hereby acknowledge and agree that: A) Flock Safety
expressly disclaims any implied warranty as to the fitness for a particular purpose and any other warranties, implied or
otherwise, related to the Trailer Hardware; B) Flock Safety shall maintain full ownership of the Trailer Hardware and
the Trailer Hardware shall be subject to the terms and conditions set forth in the Agreement; and C) The Customer shall
be responsible for providing Flock Safety with prompt written notice requesting warranty claim support within a
commercially reasonable amount of time from when the Customer has actual or constructive knowledge of the need
for support and/or maintenance; D) Customer agrees to immediately notify Flock Safety of any accident or event of
loss or damage involving the Trailer Hardware; and E) any such notification shall include any information as may be
pertinent to Flock's investigation of such accident, loss, or damage, or information which Flock may reasonably require.
Њ͵Ѝ Flock Hardware. The Parties hereby agree and acknowledge that: A) Flock Safety Hardware
as listed and agreed upon under the Order Form shall be subject to the terms and conditions set forth in the Agreement;
B) Flock Safety maintains ownership of all the Flock Hardware; C) Flock Safety shall be fully responsible for
supporting the hardware and software components related to the Flock Hardware including but not limited to
troubleshooting, warranty claim support, and other related or corresponding activities as set forth in the Agreement; D)
Customer agrees to immediately notify Flock Safety of any accident or event of loss or damage involving the Flock
Hardware; and E)any such notification shall include any information as may be pertinent to Flock's investigation of
such accident, loss, or damage, or information which Flock may reasonably require.
Њ͵Ў Risk of Loss. Customer assumes and shall bear the entire risk of loss, damage to, theft or
destruction of, all Flock Hardware. LOSS OR DAMAGE TO THE FLOCK HARDWARE, OR ANY PART OF IT,
obligations with respect to this Section shall commence upon delivery of the Flock Safety Mobile Security Trailer.
Ћ͵ FLOCK SAFETY FEES. The Customer shall pay the fees set forth in the applicable Order Form
based on the billing structure and payment terms as indicated in the Order Form.
Ќ͵ TERM. Unless otherwise indicated on the Order Form, the term of this Addendum shall be deemed
to have commenced as of the Effective Date of the Agreement and shall continue until terminated as provided under
the Agreement (the .
By executing this Order Form, Customer represents and warrants that it has read and agrees to all of the
terms and conditions contained in the previously executed agreement.
The Parties have executed this Agreement as of the dates set forth below.
FLOCK GROUP, INC. Customer: TX - Beaumont PD
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By: By:
\\FSFullname2\\ \\FSFullname1\\
Name: Name:
\\FSTitle2\\ \\FSTitle1\\
Title: Title:
\\FSDateSigned2\\ \\FSDateSigned1\\
Date: Date:
PO Number:
M
TO:City Council
FROM:Kenneth R. Williams, City Manager
PREPARED BY:Amalia Villarreal, P.E., CFM, Director of Public Works
MEETING DATE:November 4, 2025
REQUESTED ACTION:Council consider a resolution authorizing the lease of forty-six (46)
vehicles with Enterprise FM Trust.
BACKGROUND
In September of 2016, City Council approved an equity lease agreement with Enterprise FM
Trust (EFM) through Resolution No. 16-187. The contract was awarded by the City to EFM by
utilizing the TIPS USA cooperative contract #2072816.
The City of Beaumont's fleet includes over 445 vehicles that are light weight or medium-sized
vehicles. These vehicles range in age from new to more than 26 years old. Each year during the
budget process, all fleet vehicles are looked at for age, mileage, maintenance and repair cost, and
priority in providing city services to determine if they need to be replaced. This year we have 31
units for General Fund, 14 units for Water and 1 unit for Solid Waste.
EFM's fleet management program provides a solution to this problem of aging vehicles through
equity leases and resale. The equity lease is typically for a term of five years. At the end of the
lease term, the City can either purchase the vehicle for the residual value or can have EFM sell
the vehicle through auction, whereby the City receives the net proceeds. At that time, the City
can either keep the proceeds or use them to put another new vehicle under lease. The advantages
to this program include the creation of a replacement cycle for City vehicles that tend to be left
behind, improved fuel efficiency, reduced maintenance costs, higher resale return through a
broad and well-established resale network, and more properly matched vehicles to the needs of
the operation. There are no wear and tear penalties, or mileage restrictions built into the lease.
The Texas Local Government Code Chapter 791 allows a governmental agency to enter into a
joint purchasing agreement. The City entered this lease agreement with EFM through Region
VIII Education Services Center, The Interlocal Purchasing System, or TIPS, which awarded a
competitively bid contract.
FUNDING SOURCE
General Fund - $234,106.56; Water Utilities Fund - $114,816.36; Solid Waste Fund - $8,315.76
RECOMMENDATION
Approval of the resolution.
ATTACHMENTS
2025 Enterprise Leases_Addendum_Table
N
TO:City Council
FROM:Kenneth R. Williams, City Manager
PREPARED BY:Bridgette Evick, CPA, Chief Financial Officer
MEETING DATE:November 4, 2025
REQUESTED ACTION:Council to consider a resolution to authorize the City Manager or
his designee to apply for and receive funding in an amount not to
exceed $100, 000 through the South East Texas Regional Planning
Commission in cooperation with the Texas Commission on
Environmental Quality.
BACKGROUND
This application is a response to the Request for Grant Applications (RFGA) issued by the South
East Texas Regional Planning Commission (SETRPC) in cooperation with the Texas Commission
on Environmental Quality (TCEQ). Submission of this application is an offer to contract with
SETRPC based on the terms, conditions, and specifications contained in the RFGA and
corresponding contract documents. The City of Beaumont Solid Waste Department seeks
$100,000 in funding through the Southeast Texas Regional Planning Commission’s Solid Waste
Grant Program to implement the Clean, Recycle & Prevent Initiative—a comprehensive effort
to improve city-wide recycling access for the proper and efficient removal of ‘white goods’ from
communities, to reduce illegal dumping of ‘white goods’, and advance regional solid waste
management goals through education activities for communities and community partners.
FUNDING SOURCE
South East Texas Regional Planning Commission in cooperation with the TCEQ
RECOMMENDATION
Approval of the resolution.
ATTACHMENTS
Grant Application and Forms (Resolution template provided within document: page 20)
Resolution Template
RESOLUTION
Resolution of the City of Beaumont authorizing the filing of a grant application with the South
East Texas Regional Planning Commission for a regional solid waste grants program grant;
authorizing Duncan Brown/Assistant Chief Financial Officer to act on behalf of the City of
Beaumont in all matters related to the application; and pledging that if a grant is received the City
of Beaumont will comply with the grant requirements of the South East Texas Regional Planning
Commission, the Texas Commission On Environmental Quality and the State of Texas.
Whereas, the South East Texas Regional Planning Commission is directed by the Texas
Commission on Environmental Quality to administer solid waste grant funds for implementation
of the COG’s adopted regional solid waste management plan; and
Whereas, the City of Beaumont in the State of Texas is qualified to apply for grant funds under
the Request for Grant Applications.
Now, therefore, be it resolved by the City of Beaumont IN Beaumont, Texas;
1.That Duncan Brown/Assistant Chief Financial Officer is authorized to request grant
funding under the South East Texas Regional Planning Commission Request for Grant
Applications of the Regional Solid Waste Grants Program and act on behalf of City of
Beaumont in all matters related to the grant application and any subsequent grant contract
and grant project that may result.
2.That if the project is funded, City of Beaumont will comply with the grant requirements of
the South East Texas Regional Planning Commission, Texas Commission on
Environmental Quality and the State of Texas.
3.The grant funds and any grant-funded equipment or facilities will be used only for the
purposes for which they are intended under the grant.
4.Activities will comply with and support the adopted regional and local solid waste
management plans adopted for the geographical area in which the activities are
performed.
st
Passed and approved by (council official) in Beaumont, Texas, on this the 31 day of
October, 2025.
___________________ ___________________
(Signature of Authorized Official) (Notary Signature)
___________________ ___________________
(Typed or Printed Name) (Type or Printed Name)
II-C: Implementation and COG-Managed
Projects Grant Application Instructions and
Forms
Return to Table of Contents
80 | Page
In Cooperation With
The TECQ
FY
Regional Solid Waste Grants Program
Implementation Project
Grant Application Instructions and Forms
Submit completed application by:
Mail cop of application to:
PDF or electronic to
Via Regular Mail:
Via Special Delivery:
Instructions for Application Forms
This application is a response to the Request for Grant Applications (RFGA) issued by
the Council of Governments (COG). Submission of this application is an offer to
contract with the COG based on the terms, conditions, and specifications contained in
the RFGA and corresponding contract documents. Please review this application
carefully, sign it where signatures are required, fill in the requested information, and
attach all required documents.
Form 1. Application Information and Signature Page
This page contains general information about the Applicant, including name, contact
person, address of Applicant, telephone and fax numbers, date application was
submitted to the COG, amount of grant funding requested and the project category the
proposal falls under. Fill out the information completely.
This form also requires the signature of the Applicant. By signing this document, the
Applicant is certifying that the certifications, assurances, and deliverables included in
this application have been reviewed, that to the best of the Applicant’s knowledge and
81| Page
ability all certifications are true and correct, and that all required deliverables are
included in the application. Please be certain you have reviewed and fully completed any
applicable certifications and deliverables before signing this document. Note, the
bottom of the page is reserved for the COG’s use.
Form 2. Authorized Representatives
This form allows the Applicant to designate the project and financial representatives
who will be authorized to receive direction from the COG, manage the work being
performed, and to act on behalf of the Applicant.
Form 3. Certifications and Assurances
This section contains certifications and assurances the Applicant must review prior to
submitting the application materials. Certifications are required to assist the COG in
ensuring that the Applicant and the project are eligible for funding. Assurances are
summaries of pertinent contract provisions and ensure that the Applicant understands
that there are certain obligations associated with accepting the grant funds. If awarded,
Applicants will be asked to enter into a contract with the COG which will contain the
entire provisions required for the grant-funded project.
Form 4. Resolution
A Resolution must be approved by the governing body of the entity presenting this
Application.
Form 5. Explanation of Private Industry Notification
Form 5a and 5b must be completed for funding under the following grant categories:
Source Reduction and Recycling
Citizens’ Collection Stations and “Small” Registered Transfer Stations
A demonstration project under the Educational and Training Projects category
According to state law (Section 361.014 (b) TX Health & Safety Code), a project or
service funded under this program must promote cooperation between public and
private entities, and the grant-funded project or service may not be otherwise readily
available or create a competitive advantage over a private industry that provides
recycling or solid waste services. In accordance with grant requirements established by
the TCEQ, an Applicant for funding under one of the above listed project categories
must adhere to the requirements listed below.
1.Contact in person or in writing the known private service providers of similar
services which, at the time of the application development, are providing services
within the geographic service area that the project intends to serve, prior to making
the application. A list of private service providers within the region is available from
the COG.
82 | Page
2.Inform the private service providers of the basic details of the proposed project and
consider any input and concerns from the private service providers about the project
when completing the project proposal.
3.Consider, where appropriate, meeting directly with private service providers that
may have a concern about the proposed project to attempt to resolve any concerns
before an application is submitted.
4.Complete applicable information on Forms 5a and 5b to provide documentation that
private service providerwas notified of the project prior to submission of the
application.
Form 5a. List of Private Service Providers Notified
List the names and telephone numbers of private service providers notified of the
proposed project. Include the date of notification.
Form 5b. Summaries of Discussions with Private Industry
Provide summaries of any input and concerns raised by the private service providers;
summaries of any meetings or discussions held between the Applicant and the private
service providers; an explanation of any changes made to the proposed project to
address private service provider concerns; and an explanation of any remaining
concerns that were not addressed and why the Applicant determined that the concerns
are not valid under the statutory requirements. Attach to the application any written
comments or concerns provided by a private service provider concerning the project.
Form 6. Project Summary
The project summary, consisting of Forms 6a-6d below, should be completed to the best
of your ability. Note that the project summary is based on the scoring criteria stated in
the Request for Application. Please refer to the specific questions listed in the scoring
criteria when completing the project summary. Add additional pages as necessary to
adequately describe the project.
Form 6a. Project Description
Provide a detailed description of the proposed project that describes who, what, when,
how, where, and why. As concisely as possible, include information as to why the
proposed project is needed; clearly state the goal of the proposed project, and reference
the goals, objectives, and recommendations from the regional solid waste management
plan for which the project is intended to implement; estimate the number of people who
would be served or benefited; define the geographic area affected; target the specific
waste stream of the project; and, identify all recycling and/or waste diversion efforts
projected for the project. Reference the specific goals, objectives, and/or
recommendations from the regional solid waste management plan that apply to the
83 | Page
project, and how the project will assist in implementing the plan. Identify the levels of
customer incentives, public education, or input, as appropriate to the project. Describe
the project in sufficient detail to demonstrate its overall feasibility or workability. If the
project includes equipment, explain how the specified equipment is appropriate for the
work to be performed, provide the physical address for where the equipment will be
maintained, and state the percentage of solid waste program use anticipated. If the
proposed grant-funded project will be a part of an overall program, provide a
description of the program. Adequately describe the expected benefits of the proposed
project. Provide physical address and applicable TCEQ Municipal Solid Waste
Notification, Registration, or Permit numbers when funding is for such facilities.
Form 6b. Project Cost Evaluation
Provide an evaluation of the costs associated with the proposed project. Explain how the
total related costs of the proposed project were adequately considered; compare project
costs to established averages or to normal costs for similar projects. Present the costs in
unit terms, such as cost per ton, cost per customer, or cost per capita, as applicable.
Describe any measurable costs savings, or reasonably justified costs of the project.
Form 6c. Level of Commitment of the Applicant
Provide information related to the Applicant’s level of commitment to preferred solid
waste management practices. If the proposed project is an ongoing service, demonstrate
the ability to sustain the program beyond the term of the grant. Explain the extent to
which the appropriate governing bodies support the proposed project.
List previously demonstrated commitment to preferred solid waste management
practice, such as implementing other solid waste management projects, involvement in
a local or sub-regional solid waste management plan or study, membership in the Keep
Texas Beautiful Organization.
If the proposed project has received previous grant funding under this program, explain
to what extent the proposal involves expansion of current services or operations; present
quantifiable documentation of the success of the project in order to warrant further
funding. Demonstrate a good record of past grant contractual performance.
Form 6d. Scope of Work
Provide a work program with a schedule of deliverables for the proposed project or
program. The work program with the schedule of deliverables will be considered the
Scope of Work to be performed under the contract agreement, if funded. Once the
details of the work program have been negotiated with the Applicant and approved by
the COG, the work program will be entered into the grant contract.
84 | Page
As concisely as possible, for each task of the proposed project, describe the major steps
or activities involved, identify the responsible entities and establish a specific timeframe
to accomplish each task. The scope of work for the project or program must include:
Detailed purpose and goal of the project (should be consistent with implementing the
goals, objectives, and recommendations from the regional solid waste management
plan, as stated in the project description on Form 6a).
Specific task statements with responsible entity identified
List of deliverables/products/activities under each task
Schedule of deliverables
Suggested format for scope of work:
Task 1:
Activity and/or Deliverable
-Schedule of Activity and/or Deliverable
ETC.
Form 7. Grant Budget Summary
Provide a breakdown of the total amount of grant funding being requested for the
proposed project using this form. The expenses must be consistent with the category
expense standards provided with the Request for Application. Complete any of the
detailed budget forms which are applicable. Ensure each budget item identified is line
itemized to provide the number requested and per unit costs.
Form 7a. Detailed Matching Funds/In-Kind Expenses
Matching funds or contribution of in-kind services are not required under this grant
program and are therefore, not included in the Grant Budget Summary. However, to
fully evaluate the proposed project, any match of funds or in-kind services should be
disclosed in this application. This budget form should be completed if any matching
funds or in-kind services are directly related to the proposed project.
Form 7b. Detailed Personnel/Salaries Expenses
This budget form should be completed if any expenses are entered for
personnel/salaries on Line 1 of your Grant Budget Summary. Appropriate salaries for
employees working directly on the funded project may be authorized under most of the
grant categories. If the project or program proposes personnel to be funded wholly or in
part by this grant, complete this budget form listing each employee. Any changes to the
personnel funded under the grant must be approved by the COG. If changes to the
personnel assigned to the project are necessary, you may submit a revised Form 7b to
the COG with a letter requesting changes. The revised documents and the COG response
will be included in your contract file.
85 | Page
Please refer to the following definitions in completing this form:
FTE(portion of a full-time employee equivalent dedicated to the described
function; e.g., 100% = 1.0 FTE, 50% = 0.5 FTE)
Status(full-time or part-time, permanent or temporary)
Function (describe only those responsibilities directly related to the solid waste
grants program)
Salary(monthly salary)
Form 7c. Detailed Travel Expenses
This budget form should be completed if any expenses are entered for travel on Line 3 of
your Grant Budget Summary. Travel expenses directly related to the conduct of the
funded program may be authorized. Only the employees of the fund’s recipient assigned
to the project should receive reimbursement for travel expenses.
In accordance with the Texas Grants Management Standards (TxGMS), in those
instances where grantees do not have an established organization-wide written travel
policy approved by the governing board of the local jurisdiction, all employee-related
travel expenses must be claimed at no higher than the same rates allowed by the State of
Texas for its employees. Out-of-state travel for pass-through grant recipients will not
normally be authorized.
On the detailed budget form for grant-funded travel, describe the types of travel
expenses expected, whether the travel is routine in-region travel expense or the travel is
not routine, and the purpose for the travel.
Non-routine travel, including out-of-state travel or travel to special conferences or
events must be approved by the COG in advance of the travel event. If changes to the
non-routine travel expenses detailed in this application are necessary, you may submit a
revised Form 7c to the COG with a letter requesting changes. The revised documents
and the COG response will be included in your contract file.
Form 7d. Detailed Supply Expenses
This budget form should be completed if any expenses are entered for supplies on Line 4
of your Grant Budget Summary.
Supplies are non-construction related goods and materials having a unit acquisition cost
(including freight) of less than $10,000. Such expenditures shall generally relate to the
routine purchase of office supplies or other goods that are consumed by the grant
recipient in a relatively short period of time, in the regular performance of the funded
project. (Expenses for food and beverages are not allowable. Further, any items not
routinely used in conducting normal business over the year should be listed under the
“other” budget category).
86 | Page
"General office/desk supplies" typically include such items as notepads, folders and
three-ring binders, pens and pencils, paper clips and binder clips, staplers and staples,
tape and dispensers, calendars, computer diskettes, and other similar items.
"Other supplies" may include such items as film and film processing, audio and video
tapes, copier and printer toner and paper, etc.
On the detailed budget sheet for grant-funded supplies, list the general types of supplies
you intend to purchase with grant funding.
Form 7e. Detailed Equipment Expenses
This budget form should be completed if any expenses are entered for equipment on
Line 5 of your Grant Budget Summary.
Expenses included under the Equipment expense category should be for non-
construction related, tangible, personal property having a unit acquisition cost of
$10,000 or more (including freight and set up costs) with an estimated useful life of
over one year. Any equipment that will be used for other projects or activities, in
addition to the funded project, may only be funded at an amount reflecting the
appropriate percentage of time that the equipment will be directly used for the funded
project.
All equipment purchases must be approved in advance of purchase by the COG,
following established procedures. If changes to the equipment expenses detailed in this
application are necessary, or when specific details to the equipment must be added after
the grant is awarded, you may submit a revised Form 7e to the COG with a letter
requesting changes. The revised documents and the COG response will be included in
your contract file.
Please note that your contract will include specific language on title to and management
of property and equipment. By entering into the grant contract, the Applicant must
agree to continue to use the grant-funded equipment only for the purposes intended
under the grant.
Form 7f. Detailed Construction Expenses
This budget form should be completed if any expenses are entered for construction on
Line 6 of your Grant Budget Summary.
Expenses budgeted under this category should be for costs related to the enhancement
or building of permanent facilities. Appropriate costs that may be included are:
A.The cost of planning the project;
B.The cost of materials and labor connected to the construction project;
C.The cost of equipment attached to the permanent structure; and
87 | Page
D.Any subcontracts, including contracts for services, performed as part of the
construction.
On the detailed budget form for grant-funded construction, list the construction
expenses you expect to incur with grant funding, and if the work or part of the work will
be subcontracted.
No construction costs shall be incurred by a pass-through grant recipient unless the
construction details are approved in advance by the COG, following established
procedures.
For construction activities to be conducted through a subcontract, the pass-through
grant recipient must also submit evidence that the contract price is reasonable and
necessary. As applicable under state law and regulations for the activity or service being
contracted for, this evidence may take the form of bid tab sheets or other form of
evaluation of competitive price offers or competitive proposals, and/or a cost analysis of
price analysis under the TxGMS. If changes to the construction expenses detailed in this
application are necessary, you may submit a revised Form 7f to the COG with a letter
requesting changes. The revised documents and the COG response will be included in
your contract file.
Form 7g. Detailed Contractual Expenses
This budget form should be completed if any expenses are entered for contractual
services on Line 7 of your Grant Budget Summary.
Expenses included under this category should be for costs for professional services or
tasks provided by a firm or individual who is not employed by the grant recipient. Note
that the contractual costs for construction-related services should be included under the
Construction category.
Applicable laws and regulations concerning bidding and contracting for services must be
followed.
Note that any expenses (including legal fees, staff time, travel, and communications)
related in any way to drafting legislation, lobbying for legislation, or other political
activities are not allowable under this program.
On the detailed budget form for grant-funded contractual expenses, describe the
contractual expenses associated with the proposed project.
No contractual costs may be incurred by a pass-through grant recipient unless the
subcontract is approved in advance by the COG, following established procedures. The
pass-through grant recipient must also submit evidence that the contract price is
reasonable and necessary.
As applicable under state law and regulations for the activity or service being contracted
for, this evidence may take the form of bid tab sheets or other form of evaluation of
88 | Page
competitive price offers or competitive proposals, and/or a cost analysis of price analysis
under the TxGMS. If changes to the contractual expenses detailed in this application are
necessary, you may submit a revised Form 7g to the COG with a letter requesting
changes. The revised documents and the COG response will be included in your contract
file.
Form 7h. Detailed Other Expenses
This budget form should be completed if any expenses are entered under "Other" on
Line 8 of your Grant Budget Summary.
Other expenses, not falling under the main expense categories, may be included, if
appropriate for the proposed project. If you will have additional “Other” expenses, not
already listed, please itemize those expenses on the second table. The restrictions set
forth in the grant contract apply. If any of the expenses listed are included in the
calculation of indirect charges, do not itemize them on this sheet.
On the detailed budget form for grant-funded other expenses, list the other expenses
associated with the proposed project.
Computer hardware not listed in the equipment budget form (computer equipment with
a unit cost of less than $10,000), computer software, and additional other expenses
must be authorized in advance of purchase by the COG, following established
procedures. If changes to the other expenses detailed in this application are necessary,
you may submit a revised Form 7h tothe COG with a letter requesting changes. The
revised documents and the COG response will be included in your contract file.
89 | Page
Regional Solid Waste Grants Program Application Form
FY Regional Solid Waste Grants
Program
Please detach the instruction pages prior to submitting the following application forms.
Please remember to make a copy of your application for your records. An electronic copy
of the completed application should also be submitted.
90 | Page
Form 1. Application Information and Signature Page
___________________
___________________
Applicant:
Funding Amount Proposed:
___________________
___________________
Phone
___________________
Address
___________________
Fax
___________________
Contact Person
___________________
Date Submitted:
Project Category
Local Enforcement
Litter and Illegal Dumping Cleanup and Community Collection Events
Source Reduction and Recycling
Local Solid Waste Management Plans
Citizens’ Collection Stations and “Small” Registered Transfer Stations
Household Hazardous Waste (HHW) Management
Technical Studies
Educational and Training Projects
Signature
By the following signature, the Applicant certifies that it has reviewed the certifications,
assurances, and deliverables included in this application, that all certifications are true
and correct, that assurances have been reviewed and understood, and that all required
deliverables are included with this application.
___________________ ___________________
Signature
Title
___________________
___________________
Typed/Printed Name Date
For Use By
Date application was received: ________________________________
Does the application meet allof the required screening criteria: _____ Yes ______No
Is the application administratively complete: ______ Yes ______No
Project Application – Form 1
91 | Page
Form 2. Authorized Representatives
The Applicant hereby designates the individual(s) named below as the person or persons
authorized to receive direction from the COG, to manage the work being performed, and
to act on behalf of the Applicant for the purposes shown:
1.Authorized Project Representative
The following person is authorized to receive direction, manage work performed, sign
required reports, and otherwise act on behalf of the Applicant.
___________________
itle
Signature T
___________________
___________________
Typed/Printed Name Date
___________________
2.Authorized Financial Representative
In addition to the authorized project representative, the following person is authorized
to act on behalf of the Applicant in all financial and fiscal matters, including signing
financial reports and requests for reimbursement.
___________________
Signature
___________________
Typed/Printed Name
___________________
Title
___________________
Date
Project Application
Form 2
90 | Page
Form 3. Certifications and Assurances
Certifications
In order to receive grant funds under this program, the proposed project must conform
to the provisions set forth in the RFGA. The following certifications are intended to help
the COG to ensure that these provisions are met. By signing this Application, the person
acting on behalf of the Applicant makes the certifications listed below.
1.Authority to Sign Application
The person signing this Application hereby certifies that he/she is the official contact
regarding this Application and has authority from the Applicant to sign the Application
and that such authority will bind the Applicant in subsequent agreements.
2.Application Contains No False Statements
Applicant certifies that this Application has no false statements and that the Applicant
understands that signing this Application with a false statement is a material breach of
contract and shall void the submitted Application and any resulting contracts. The
Applicant understands that the COG will not accept any amendment, revision, addition
or alteration to this Application after the final date and time for submission.
3.Governmental Status
Applicant certifies that it is located in the State of Texas and fits within one of the
governmental classifications listed below, as determined under state law:
A.City
M.County
N.Public school or school district (not including Universities or post-secondary
educational institutions)
O.Other general and special law district with the authority and responsibility for water
quality protection or municipal solid waste management, including river authorities
P.Council of Governments
4.Solid Waste Fee Payments
Applicant certifies that it is not delinquent in payment of solid waste disposal fees owed
the State of Texas.
91 | Page
5.Debarment from State Contracts
Applicant certifies that it is not barred from participating in state contracts by the State
of Texas Comptroller of Public Accounts under the provisions of §2155.077, Government
Code.
6.Conformance to Standards
The Applicant certifies to the best of their knowledge and ability that the proposed
project, including all activities in the proposed Scope of Work and the proposed
expenditures, conforms to the eligible category standards and allowable expense and
funding standards as set forth in the RFGA.
7.Consideration of Private Industry
The following certification only applies if the project is under one of the following grant
categories:
A.Source Reduction and Recycling
B.Citizens’ Collection Stations and “Small” Registered Transfer Stations
C.A demonstration project under the Educational and Training Projects category
Applicant certifies that it has notified private service providers in accordance with the
requirements set forth in the RFGA and the instructions provided with this application
form. Applicant further certifies to the best of their knowledge and ability (after
completing Form 5) that the proposed project will promote cooperation between public
and private entities, is not otherwise readily available, and will not create a competitive
advantage over a private industry that provides recycling or solid waste services.
8.Consistency with Regional Solid Waste Management Plan
Applicant certifies to the best of their knowledge and ability that the proposed project is
consistent with applicable goals, objectives, and recommendations of the RSWMP of the
COG.
9.Technical Feasibility
Applicant certifies that is has carefully reviewed its Scope of Work and that to the best of
their knowledge and ability all activities are technically feasible and can be satisfactorily
completed within the grant period as set forth in the RFGA.
10.Costs Reasonable and Necessary
Applicant certifies to the best of their knowledge and ability that the proposed project
activities in the Scope of Work and the expenses outline in the Budget are reasonable
92 | Page
and necessary to accomplish the project objectives, and that the proposed expenses are
consistent with the costs of comparable goods and services.
11.Certification by Law Enforcement Programs
If the Applicant is a law enforcement entity regulated by Chapter 1701 of the Texas
Occupations Code, the Applicant certifies that it is in compliance with all rules
developed by the Commission on Law Enforcement Officer Standards and Education
(TCLEOSE) pursuant to Chapter 1701, Texas Occupations Code; or that it is in the
process of achieving compliance with such rules. If compliance is pending, a
certification from TCLEOSE must be attached to indicate that the Applicant is in the
process of achieving compliance with the rules.
93 | Page
Assurances
If the application is approved for funding, the grant funds will be awarded through a
contract between the Applicant and the COG. The grant contract will contain a number
of standards, requirements, and processes that must be complied with as a condition of
receiving the grant funds. In order to ensure an understanding by the Applicant of some
of the main conditions that will be included in the contract, the Applicant is asked to
review the following assurances. By signing this Application, the person acting on behalf
of the Applicant indicates their understanding of these conditions and provides
assurances that these and other conditions set forth in the grant contract will be adhered
to if funding is awarded.
1.Compliance with Standard Pertaining to Property and Equipment
Applicant provides assurances that, if funded, the Applicant will comply with the
TxGMS and the contract provisions pertaining to title to and management of property
and equipment. The contract will contain obligations and conditions regarding the use
of the equipment and/or facilities (the “property”) acquired under the agreement.
Included in the provisions are obligations to provide adequate maintenance and conduct
physical property inventories; restrictions and conditions on the use, replacement, sale,
or transfer of the property; and obligations to continue to adhere to the provisions that
grant funds not be used to create a competitive advantage over private industry, in the
use or transfer of the property.
2.Participation in TCEQ Recycling Surveys and Reporting
Applicant provides assurances that, if funded, the Applicant will respond to annual
recycling program surveys and/or other requests from the COG or the TCEQ for
information on municipal solid waste management activities.
3.Compliance with Progress and Results Reporting Requirements
Applicant provides assurances that, if funded, the Applicant will comply with
requirements for: reporting on the progress of the project tasks and deliverables;
documenting the results of the project and providing those results to the COG on a
schedule established by the COG, and additionally, to continue to document the results
of the project activities for the life of the project; and to provide the COG with a follow-
up results report approximately one year after the end of the grant term.
4.Financial Management
Applicant provides assurances that, if funded, the Applicant will comply with contract
provisions and requirements necessary to ensure that expenses are reasonable and
94 | Page
necessary, and to adhere to financial administration and reimbursement procedures and
provide financial reports on a schedule established by the COG.
5.Compliance with Americans with Disabilities Act
Applicant provides assurances that, if funded, the Applicant will comply with all the
applicable requirements of the Americans with Disabilities Act of 2013.
6.Compliance with the Single Audit Act
Applicant provides assurances that, if funded, the Applicant will comply with the Single
Audit Provisions of the Texas Grants Management Standards (TxGMS) prepared by the
Texas Comptrollers of Public Accounts.
Provisions of the Single Audit Circular under the Standard Financial Management
Conditions Section; Audit starting on page 40 of the TxGMS that applies to all recipients
of funding under this grant.
7.Compliance with Program and Fiscal Monitoring
Applicant provides assurances that, if funded, the Applicant will comply with program
and fiscal monitoring provisions of the contract, including: providing additional reports
or information as may be requested to adequately track the progress of the project; and
allowing site visits to evaluate the progress of the project and to view any grant-funded
equipment or facility.
Project Application
Form 3
95| Page
Form 4. Resolution
A resolution authorizing the application must be approved by the governing body of the
Applicant. Following this page is an example Resolution Form that may be used to
prepare the required resolution.
To complete your application, please remove this page and replace it with a signed
resolution of your entity’s governing body.
Project Application
Form 4
96 | Page
Resolution
{Example}
Resolution of (name of entity) authorizing the filing of a grant application with the
for a regional solid waste grants program grant;
authorizing ( person and/or title) to act on behalf of (name of entity) in all matters related to
the application; and pledging that if a grant is received (name of entity) will comply with the
grant requirements of the , the Texas
Commission On Environmental Quality and the State of Texas.
Whereas, the is directed by the Texas
Commission on Environmental Quality to administer solid waste grant funds for
implementation of the COG’s adopted regional solid waste management plan; and
Whereas, (Name of entity) in the State of Texas is qualified to apply for grant funds under the
Request for Grant Applications.
Now, therefore, be it resolved by (Name of entity) IN (Location of office) Texas;
That (Name/title of individual) is authorized to request grant funding under the
Request for Grant Applications of the Regional Solid
Waste Grants Program andact on behalf of (Name of entity) in all matters related to the grant
application and anysubsequent grant contract and grant project that may result.
That if the project is funded, (Name of entity) will comply with the grant requirementsof the
, Texas Commission on Environmental
Quality and the State ofTexas.
The grant funds and any grant-funded equipment or facilities will be used only for the
purposes for which they are intended under the grant.
Activities will comply with and support the adopted regional and local solid waste
management plans adopted for the geographical area in which the activities are
performed.
P
assed and approved by (board or chief official as applicable) in (city), (state), on this
the(number/day) day of (month), (year).
___________________
___________________
(Notary Signature)
(Signature of Authorized Official)
___________________
___________________
(Typed or Printed Name)
(Type or Printed Name)
___________________
97 | Page
(Commission Expires)
___________________
Form 5: Explanation Regarding Private Industry Notification
Applicable to Applicants under the following grant categories:
1.Source Reduction and Recycling
2.Citizens’ Collection Stations and “Small” Registered Transfer Stations
3.A demonstration project under the Educational and Training Projects category
Form 5a. List of Private Service Providers Notified
Name and Telephone Date
Private Service Providers Contacted
PositionNumber Notified
Project Application
Form 5a
98 | Page
Form 5b. Summaries of Discussions with Private Industry
(Refer to instructions concerning information to include on this form. Attach any
written comments or input provided)
Project Application
Form 5b
99 | Page
Form 6: Project Summary
Please provide a complete project summary. Reference the goals, objectives, and/or
recommendations from the regional solid waste management plan that apply to the
project, and how the project will assist in implementing the plan. Refer to the application
instructions when completing these forms. If necessary, attach additional pages for each
form.
Form 6a. Project Description
(add additional pages as necessary)
Project Application
Form 6a
The $100,000 project grant will provide for the development of a metal recycling component to the
existing solid waste services provided by the City of Beaumont for the entire community. The metal
recycling program includes the purchase of two attachments for the departments' existing excavators.
This project includes community education activities/events on recycling of no more than 4 per year.
100 | Page
Form 6b. Project Cost Evaluation
(add additional pages as necessary)
Provide an evaluation of the costs associated with the proposed project. Explain how the
total related costs of the proposed project were adequately considered; compare project
costs to established averages or to normal costs for similar projects. Present the costs in
unit terms, such as cost per ton, cost per customer, or cost per capita, as applicable.
Describe any measurable costs savings, or reasonably justified costs of the project.
Project Application
Form 6b
101| Page
Form 6c. Level of Commitment of the Applicant
(add additional pages as necessary)
Provide information related to the Applicant’s level of commitment to preferred solid
waste management practices. If the proposed project is an ongoing service, demonstrate
the ability to sustain the program beyond the term of the grant. Explain the extent to
which the appropriate governing bodies support the proposed project.
List any previously demonstrated commitment to preferred solid waste management
practice, such as: implementing other solid waste management projects; involvement in
a local or sub-regional solid waste management plan or study; membership in an
environmental activity.
If the proposed project has received previous grant funding under this program, explain
to what extent the proposal involves expansion of current services or operations, and
present quantifiable documentation of the success of the project in order to warrant
further funding. Demonstrate a good record of past grant contractual performance.
Project Application
Form 6c
102 | Page
Form 6d. Scope of Work
(See application instructions. Add additional pages as necessary)
Provide a work program with a schedule of deliverables for the proposed project or
program. The work program with the schedule of deliverables will be considered the
Scope of Work to be performed under the contract agreement, if funded. Once the details
of the work program have been negotiated with the Applicant and approved by the COG,
the work program will be entered into the grant contract.
As concisely as possible, for each task of the proposed project, describe the major steps or
activities involved, identify the responsible entities and establish a specific timeframe to
accomplish each task. The scope of work for the project or program must include:
Detailed purpose and goal of the project (should be consistent with
implementing the goals, objectives, and recommendations from the regional
solid waste management plan, as stated in the project description on Form 6a).
Specific task statements with responsible entity identified.
List of deliverables/products/activities under each task.
Schedule of deliverables.
Project Application
Form 6d
103 | Page
Form 7. Grant Budget Summary
Please provide the following breakdown of the total amount of grant funding being
requested:
Budget Category Funding Amount
1.Personnel/Salaries$
2.Fringe Benefits$
3.Travel$
4.Supplies$
5.Equipment$
6.Construction$
7.Contractual$
8.Other$
9.Total Direct Charges (sum of 1-8)$
*
10.Indirect Charges$
11.Total (sum of 9 - 10)$
12.Fringe Benefit %
Rate:%
13.Indirect Cost %
Rate:%
Identify, in detail, each budget category to which your indirect cost rate applies and
explain any special conditions under which the rate will be applied:
In accordance with the TxGMS, indirect charges may be authorized if the Applicant has
an indirect cost rate properly filed within the past 24 months by a federal cognizant
agency or state single audit coordinating agency. Alternatively, the Applicant may be
authorized to recover up to 10% of direct salary and wage costs (excluding overtime,
shift premiums, and fringe benefits) as indirect costs, subject to adequate
documentation. If you have an approved cost allocation plan, please enclose
documentation of your approved indirect rate.
Please complete any of the following detailed budget forms that are applicable.
Project Application
Form 7
104 | Page
Form 7a: Detailed Matching Funds/In-Kind Services
This budget form should be completed if the Applicant is providing any level of matching
funds or in-kind services directly related to the proposed project.
Matching Funds: $
In the space below, please explain in detail the application of any matching funds to
be provided by the Applicant, as directly related to the proposed project:
In-Kind Services: $(monetary equivalent)
In the space below, please explain in detail the application of any in-kind services to
be provided by the Applicant, as directly related to the proposed project:
What is the TOTAL COST of the proposed project, considering the total grant
funding requested, any matching funds being provided by the Applicant, and the
monetary equivalent of any in-kind services being provided by the Applicant:
$
Project Application
Form 7a
105 | Page
Form 7b: Detailed Personnel/Salaries Expenses
For each employee to be funded wholly or in part by this grant, complete one of the lines
in the table below. Please refer to the definitions provided in the instructions in
completing this sheet. If funds are awarded, changes to grant-funded positions must be
approved in advance by the COG.
Position Title Function FTE StatusMonthly
Salary
$
$
$
$
$
$
$
$
$
Total $
(Must equal Line 1 of the Overall Budget
Summary)
Project Application
Form 7b
106 | Page
Form 7c: Detailed Travel Expenses
This budget form provides a more detailed breakdown of the total expenses for travel
indicated on Line 3 of the Overall Budget Summary.
Please describe the types of routine in-region travel expenses expected and purpose for
the travel.
Routine In-Region Purpose of Travel Estimated
TravelCost
$
$
$
$
$
All out-of-state travel expenses and other non-routine travel, such as out-of-region travel
to special training or events must be pre-approved by the COG. Complete the following
information for all requested non-routine travel, including any out-of-state travel. If those
details are not presently known, the COG will need to approve those travel costs before
the travel occurs.
Non-Routine Travel Expenses
Date(s) Purpose & DestinationPerson(s) Estimated
Cost
$
$
$
Total Travel Expenses
(Must equal Line 3 of the Overall Budget $
Summary)
Project Application
Form 7c
107| Page
Form 7d: Detailed Supply Expenses
This budget form provides a more detailed breakdown of the total expenses for supplies
indicated on Line 4 of the Overall Budget Summary.
Please list the general types of supplies you expect to purchase with grant funding.
General Types of SuppliesEstimated Cost
General office/desk supplies$
Other supplies (explain below): $
TOTAL
(Must equal Line 4 of the Overall Budget $
Summary)
Project Application
Form 7d
108 | Page
Form 7e: Detailed Equipment Expenses
All equipment purchases must be pre-approved by the COG. If the specific details of an
equipment purchase are known, show that equipment on the list below. If the specific details of
the equipment costs are not known at this time, list the general details on this form. The specific
details of the equipment will then need to be provided to and approved by the COG before the
costs are incurred.
Equipment ($10,000 or more per unit) No. of
(Show description, type, model, etc.) Unit Cost Units Total Cost
$ $
$ $
$ $
$ $
Total $
(Must equal Line 5 of the Overall Budget Summary)
Project Application
Form 7e
109 | Page
Form 7f: Detailed Construction Expenses
All construction projects must be pre-approved by the COG. If the specific details of the
construction costs are not known at this time, list the general details on this form. The specific
details of the construction will then need to be provided to and approved by the COG before the
costs are incurred. For any subcontracted activities, the request for approval will need to include
evidence that the contract price is reasonable and necessary (see instructions).
Types of Construction Subcontracted Estimated Cost
Yes/No
$
$
$
$
$
Total
(Must equal Line 6 of the Overall Budget $
Summary)
Project Application
Form 7f
110 | Page
Form 7g: Detailed Contractual Expenses
All contractual expenses must be pre-approved by the COG. If the specific details of the
contractual costs are not known at this time, list the general details on this form. The more
specific details of the contractual costs will then need to be provided to and approved by the
COG before the costs are incurred. The request for approval will need to include evidence that
the contract price is reasonable and necessary (see instructions). In addition, the subcontract
scope of work must be approved by the COG before work begins.
Purpose Contractor(s) Contract
Amount
$
$
$
$
Total $
(Must equal Line 7 of the Overall Budget Summary)
Project Application
Form 7g
111 | Page
Form 7h: Detailed Other Expenses
This budget form provides a more detailed breakdown of the total other expenses
indicated on Line 8 of the Overall Budget Summary. Please note that the final totals are
at the bottom of the next page.
Basic Other Expenses
Please identify the basic “Other” category expenses you expect to incur appropriate to
the project.
Basic Other Expenses Estimated Cost
Books and reference materials $
Postage, telephone, FAX, utilities $
Printing/reproduction $
Advertising/public notices $
Registration fees for training (if approved) $
Repair and maintenance $
Basic office furnishings$
Space and equipment rentals $
Signage$
roject Application
P
Form 7h
112 | Page
Additional Other Expenses
The specific details of additional “Other” category expenses, not included on the list of basic
Other expenses, must be pre-approved by the COG. If the specific details of the additional Other
expenses are not known at this time, list the general details on this form. The more specific
details will then need to be provided to and approved by the COG before the costs are incurred.
Additional Other Expenses Unit CostNo. of Total
Units Cost
Computer hardware not listed under the $ $
Equipment category (itemize each expense
below including description, type, model,
etc.):
Computer software (itemize each expense $ $
below including description, type, model,
etc.):
Additional Other expenses (itemize each $ $
expense below including description, type,
model, etc.):
Total Other Expenses$
(Must equal Line 8 of the Overall Budget Summary)
Project Application
Additional Other Expenses
113 | Page
Required Attachments to the Application
1.If indirect costs are included in the project budget, attach the Applicant’s latest indirect
cost allocation plan, including documentation of approval of the plan and the indirect
cost rate by the Applicant’s Federal Cognizant Agency or State Coordinating Agency.
2.If applicable, attach any written comments submitted by private industry (see
instructions for Form 5).
3.If the Applicant is a law enforcement entity, and if compliance with TCLEOSE rules is
still pending, attach a certification from TCLEOSE to indicate that the Applicant is in
the process of achieving compliance with the rules (see Form 3, Certification No. 11).
114 | Page
1
TO:City Council
FROM:Kenneth R. Williams, City Manager
PREPARED BY:Angela Wright, Chief Technology Officer
MEETING DATE:November 4, 2025
REQUESTED ACTION:Council consider a resolution authorizing the City Manager or their
designee to enter into a 10-year contract with Axon Enterprise, Inc.
of Scottsdale, Arizona for the Officer Safety Plan Plus (OSP+)
bundle.
BACKGROUND
The Beaumont Police Department has modernized its operations through incremental Axon
technology purchases. However, the current à la carte approach has resulted in higher long-term
costs, fragmented integrations, and missed opportunities for efficiency.
The proposed rewrite transitions the City to Axon’s Officer Safety Plan Plus (OSP+) bundle,
consolidating technologies for Police into a single, cost-effective package. This includes body
cameras, Fleet 3 in-car systems, TASER 10, Axon Records (RMS), Axon Standards, My90
community feedback, TASER VR training, Drone as First Responder (DFR), and Dedrone.
By entering into the OSP+ contract:
The City will receive comprehensive police records management system (RMS) with
$2,009,000 in implementation and licensing fees covered by Axon.
Departmental will realize an additional $14,260,444.38 in avoided unbundled costs over
the contract term.
The package provides predictable long-term budgeting with a defined 10-year cost
structure totaling $22,040,000.
Comprehensive Coverage: Hardware, software, storage, training, and support included.
AI-Powered Workflows: Automation and intelligent tools to improve decision-making
and reduce administrative burdens.
Futureproofing: Guaranteed access to Axon’s latest technologies throughout the
agreement.
Operational Readiness: Real-time situational awareness, streamlined evidence
management, and integrated field-to-station data flow.
BUDGET IMPACT
Funding for this proposal was included in the FY26 adopted budget.
Annual Contract Payments (Option 2):
FY26: $1,365,000 (due Jan 2026)
FY27: $2,050,000 (due Jan 2027)
FY28: $2,051,000 (due Jan 2028)
FY29: $2,250,000 (due Jan 2029)
FY30: $2,250,000 (due Jan 2030)
FY31: $2,400,000 (due Jan 2031)
FY32: $2,400,000 (due Jan 2032)
FY33: $2,400,000 (due Jan 2033)
FY34: $2,424,000 (due Jan 2034)
FY35: $2,450,000 (due Jan 2035)
Total 10-Year Value: $22,040,000
FUNDING SOURCE
Capital Reserves Fund.
RECOMMENDATION
Approval of the resolution.
ATTACHMENTS
Beaumont Rewrite Option 2.pdf
White
N30
$0.00
880-3747
110311
CONTACT
UPS-GND
09/18/202510/31/202502/01/2026
409-626-2037
Terms:
Zachary
/
(409)
Amount:
Number:
Date:
Fax:
Issued:
Delivery:
Q-667642-45918MA
Payment
of
PRIMARY
Expiration:
Start
Account
Credit/Debit
409-730-4420
Mode
Quote
Contract
zachary.white@beaumonttexas.gov
Phone:
Email:
$1,426,044.44
Q-667642-45918MA
$14,260,444.38
Estimated
Fax:
Phone:
Appelbaum
Matt
REPRESENTATIVE
mappelbaum@axon.com
Year
Per
Email:
SALES
Summary
Savings
SAVINGS
Discount Average TOTAL
TX
-Months
Dept.120
$22,040,000.00$22,040,000.00
Police
3827
TO
85255
Box
Inc.
BILL BeaumontPOBeaumontTX77704-3827USA Email:
978-2737
St
+1.800.978.2737
Arizona
85th
States
N
Enterprise,
86-0741227
Axon17800Scottsdale,UnitedVAT:Domestic:(800)International:
Estimate
Dept
TAX
W/
1
Technology
Budgetary
TOTAL
Page
Length
COST
Information
Summary
St
TO
330
Main
Non-Binding
SHIP Beaumont801SuiteBeaumont,TX77701USA
Quote Program TOTALESTIMATED
Total
$1,365,000.00$2,050,000.00$2,051,000.00$2,250,000.00$2,250,000.00$2,400,000.00$2,400,000.00$2,400,000.00$2,424,000.00$2,450,000.00
$22,040,000.00
Q-667642-45918MA
Tax
$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00
$0.00
Subtotal
$1,365,000.00$2,050,000.00$2,051,000.00$2,250,000.00$2,250,000.00$2,400,000.00$2,400,000.00$2,400,000.00$2,424,000.00$2,450,000.00
$22,040,000.00
Estimate
2
Budgetary
Page
Summary
2026202720282029203020312032203320342035
Non-Binding Payment Date JanJanJanJanJanJanJanJanJanJan Total
$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00
Total
$128.00$220.00$418.00$712.00$418.00
$1,400.00$1,970.00$5,064.00$5,868.00$3,000.00$3,385.20$3,385.20$3,500.00$3,957.60
$28,814.40$57,096.00
$929,113.41$406,850.40
($164,487.64)
$5,992,113.60$1,262,536.20$1,077,454.80
$10,538,866.80
$28,244,185.92$21,706,468.32$22,040,000.00
Tax
$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00
Q-667642-45918MA
$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00
$128.00$220.00$418.00$712.00$418.00
$1,400.00$1,970.00$5,064.00$5,868.00$3,000.00$3,385.20$3,385.20$3,500.00$3,957.60
Subtotal
$28,814.40$57,096.00
$929,113.41$406,850.40
($164,487.64)
$5,992,113.60$1,262,536.20$1,077,454.80
$10,538,866.80
$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00
Price
$47.58$64.00$28.02$28.21$28.21$32.98
$238.92$120.06$189.57$161.78$420.21$110.00$209.00$356.00$700.00$209.00$985.00
$2,532.00$2,934.00$1,500.00$1,750.00
Price:Price:
Net
$929,113.41
($164,487.64)
Subtotal:
List
Quote
Quote
$1.00$1.00
Unbundled Price
$64.00$14.83$31.50$47.25$12.12$28.21$28.21$32.98
$238.92$120.06$248.53$189.57$189.57$420.21$287.87$243.59$209.00$985.00$110.00$209.00$356.00$700.00$209.00$985.00$899.00
$2,695.00$2,532.00$2,934.00$1,638.90$3,363.00$1,500.00$1,500.00$1,750.00
List
Quote
$302.93$292.12$275.14$230.93$204.65$598.08$323.85$281.41
Unbundled
6060466060606060
120120120120120120120120120120120
Term
11223112222222221122222
1027
Qty 209111111209114209121115115
4500
proposal
in
-
PERPERPER
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-----
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-----
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CameraMulti
Estimate
Description TRANSFERTRANSFERAXONBUNDLEFleetFleetFleetBUNDLEBUNDLEBUNDLEAXONAXONAXONAXONAXONAXONAXONAXONAXONAXONAXONAXONAB4AB4CRADLEPOINTAXONAXONPANEL-PCAXONTOUCHAXONAXONAXONPANEL-PCAXONTOUCHAXONTOUCH
AXONPERAXON
detailed
3
are
Budgetary
Page
HardwareSoftware
CarteCarte
deliverables
lala
Pricing All Item Program 100553100552S00016C00023Fleet3A10YrFleet3AReFleet3AReM00036B00065B00060 A 720365011850298740567411650118501145021850118502985032250294H00001H00002R1900Kit A
101711500375003973681736385003750039500395004150043
Non-Binding
$0.00$0.00$0.00$0.00$0.00$0.00
$928.00$928.00
$3,957.60
$26,820.00$26,820.00$10,000.00
Date
$1,808,762.43
$22,040,000.00
Delivery
01/01/202601/01/202601/01/202601/01/202601/01/202601/01/202601/01/202601/01/202601/01/202601/01/202601/01/202601/01/202601/01/202601/01/202601/01/202601/01/202601/01/202601/01/2026
$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00
Estimated
Q-667642-45918MA
Location
111111111111221111
$0.00$0.00$0.00$0.00$0.00$0.00
$928.00$928.00
$3,957.60
$26,820.00$26,820.00$10,000.00
$1,808,762.43
Shipping
$22,040,000.00
6222968
27272716
209230230230209
$0.00$0.00$0.00$0.00$0.00$0.00
41802090
QTY
$32.98
$111.75$111.75$464.00$464.00
$5,000.00
$24,442.74
BLKBLK
$32.98$15.56
$111.75$111.75$899.00$300.00$464.00$464.00
(CORE/AI)
$2,500.00$5,000.00
BLUE
$17,333.70$30,000.00$35,000.00
3R3R
AMERICAHARDWARE
CABLE
ASSY
RESPONDERRESPONDER
CLASSCLASSRED
TRAINING
NORTHCAPABILITY
-
USB-CRAPIDLOCK
FIRSTFIRST
MOUNTING
LIVEHALT
TO
--
HALTINERT
USUS
BRACKET
CLIP
--
-
YELLOWYELLOW
DISCONNECT
--
NANA
--
USB-C
EMBEDDED
WING
-
CAMERACAMERA
-DOCK
BAG
POWERCORD
MOUNT
3P3P
--
HANDLEHANDLEMAGAZINEMAGAZINECARTRIDGECARTRIDGE
AXON
6060607412BAY
------
CAMERACAMERACABLEMAGNETIC8
-----
WALL
MOUNTDOCK
101010101010
4444-4-
WITH
TACTICAL
-
2.0
DOCK
BODYBODYBODYBODYBODYBODY-BODYLIGHTPOSTLIGHTPOSTVRTASERTASERTASERTASERTASERTASER
24431111222
10
4275
Description AXONRAPIDLOCKAXONRAPIDLOCKAXONAXONAXONAXONAXONAXONAXONUBIHUBAXONAXONAXONAXONAXONAXONAXONAXON
(PER
SERVICE
STREAMS
ROOMROOM
Item 100147100147100466100775740281002067003371019102131102132102164100126100390100390100394100396100399100400
SERVICE
YEARSYEARS
CCTV
ACCOUNT
55
--
STANDARD
REGISTRATION
SERVICES
-
SERVER
INTERVIEWINTERVIEW
INSTALLATION
--
TECHNICAL
ADDITIONAL
DATA
-
WARRANTYWARRANTY
-
SERVERSERVER
IMPLEMENTATION
CONFERENCESWS
STREAMING-INSTALLATIONEXTEXT
STORAGESTORAGEPSO
PROFESSIONAL
----
ADVANCED
---
PERPER
-
-
10YR10YR10YR10YR10YR10YR10YR
--
LICENSE
-
PAYMENT
MULTI-YEAR
INTERVIEWEVIDENCEEVIDENCEFUSUSOUTPOSTACCELERATE-STANDARDSEVIDENCERECORDSINTERVIEWINTERVIEWINTERVIEW
PREMIUMPREMIUMPREMIUMPREMIUMPREMIUMPREMIUMPREMIUM
10101010101010
Estimate
MAINTENANCEAXONMAINTENANCEAXONUNLIMITEDAXONUNLIMITEDAXONAXONAXONAXONMANAGERAXONAXONCONVERSION/MIGRATIONAXONMILESTONEAXONROOM)AXONAXON
PLANPLANPLANPLANPLANPLANPLAN
4
SAFETYSAFETYSAFETYSAFETYSAFETYSAFETYSAFETY
BundleBundleBundle
Budgetary
Page
DockDockDock
Schedule
ServicesWarranties
BundleBundleBundleBundleBundle
LIGHTPOSTLIGHTPOSTLIGHTPOSTOFFICEROFFICEROFFICEROFFICEROFFICEROFFICEROFFICER
BayBayBay
----------
CarteCarte
CameraCameraCameraCameraCameraMultiMultiMulti
lala
Hardware Bundle AB4AB4AB4AB4AB4AB4AB4AB4BUNDLEBUNDLEBUNDLEBUNDLEBUNDLEBUNDLEBUNDLEBUNDLEBUNDLEBUNDLE
Delivery
500435004550045101711 A 10214799901100946738961005608515785170 A 101648101648 Total
Non-Binding
Date
Delivery
01/01/202601/01/202601/01/202601/01/202601/01/202601/01/202601/01/202601/01/202601/01/202601/01/202601/01/202601/01/202601/01/202601/01/202601/01/202601/01/202601/01/202601/01/202601/01/202601/01/202
601/01/202601/01/202601/01/202601/01/202601/01/202601/01/202601/01/202601/01/202601/01/202601/01/202601/01/202601/01/202601/01/202601/01/202601/01/202601/01/202601/01/202601/01/202601/01/202601/01/20
2601/01/202601/01/202601/01/202601/01/202601/01/202601/01/202601/01/202601/01/2026
Estimated
Q-667642-45918MA
Location
111111111111111111111111111121111111111111111111
Shipping
449999944162223333333124112111111111211
3042402010
209209209418
QTY
75
-
X
IN
(V2)(V2)
KIT
27.5
HW
BUCKETBUCKET
RHRH
SUITSUIT
BLUE
--
INTERPOSERINTERPOSER
3R
AMERICAAMERICA
ENCLOSURE
-OSP-
PACK
RHRH
--
(HALT)(HALT)
GRAYGRAY
KITKIT
ASSY ASSY
PROFESSIONAL
FOR
VR19HVR19H
CORE
CLASSRED
TRAINING
NORTHNORTH
SINGLE
ONLY--
10 10
DFR
TOOLINTERPOSERTOOLINTERPOSER
CHARGER
PROFESSIONAL
TACTICALTACTICALTACTICAL TACTICALTACTICAL
INERTLIVEHALTINERT
-
HOLSTERPLUSHOLSTER
--- --
----
HALTINERT
TRAININGTRAINING
BRACKETBRACKET
--
--
AND
YELLOW
MOUNT
CR2430
TASERHANDGUN TASERHANDGUN
-
SAFARILANDBAYSAFARILAND
KIT KIT
-
SENSOR--PANEL--
CONDUCTIVE
PACKPACKPACK PACKPACK
-FRAME
SIX
T10T10
-BAG
--
POWERCORDPOWERCORD
MOUNTMOUNT
DOCK-BASED
CASE CASE
CAMERABATTERYSOLARPOLECAMERA
CARTRIDGESAFARILANDREPLACEMENTREPLACEMENTHANDLEMAGAZINEMAGAZINECARTRIDGECARTRIDGECARTRIDGESAFARILANDREPLACEMENTREPLACEMENT
-----
-------------
SIDEARMBATTERY
CLEANINGBATTERYBATTERYBATTERYDOCKTARGETTARGETCLEANINGBATTERYBATTERY
--
WALLWALL
DOCKDOCK
10-101010------101010101010-101010--
--
HOOK-AND-LOOPHOOK-AND-LOOP
SKYDIO
CONTROLLERCONTROLLERHOLSTERTABLETTABLET TACTICALCONTROLLERCONTROLLERHOLSTERTABLETTABLET
-
----- ------
DOCKDOCK
TASERTASERTASERSIGNALVRVRVRVRVRTASERTASERAIRTASERTASERTASER-BODYSIGNALTASERTASERTASEROUTPOSTOUTPOSTOUTPOSTOUTPOSTOUTPOSTVRTASERTASERTASERTASERTASERTASERTASERTASERVRVRVRVRVRTASERTASERTASERTASER-BODY
Description AXONAXONAXONENHANCEDAXONAXONAXONAXONAXONAXONAXONBUCKETAXONAXONAXONAXONAXONAXONAXONAXONAXONAXONRUGGEDIZEDAXONINAXONAXONSTANDARDAXONAXONAXONAXONAXONAXONAXONAXONAXONAXONAXONAXONENHANCEDAXONA
XONAXONAXONAXONAXONBUCKETAXONAXONAXONAXONAXON
Item 10040110059110061110062310068110074810083210112210129410130010145510145610174720018200182001870033710197104474200800878009010203210212610212710212810216510012610039010039410039610039910040010040
110059110061110062310074810083210112210129410130010145510145620018200187003371019
10YR10YR10YR10YR10YR10YR10YR10YR10YR10YR10YR10YR10YR10YR10YR10YR10YR10YR10YR10YR10YR10YR
10YR10YR10YR10YR10YR10YR10YR10YR10YR10YR10YR10YR10YR10YR10YR10YR10YR10YR10YR10YR10YR
PREMIUMPREMIUMPREMIUMPREMIUMPREMIUMPREMIUMPREMIUMPREMIUMPREMIUMPREMIUMPREMIUMPREMIUMPREMIUMPREMIUMPREMIUMPREMIUMPREMIUMPREMIUMPREMIUMPREMIUMPREMIUMPREMIUM
PROPROPROPROPROPROPROPROPROPROPROPROPROPROPROPROPROPROPROPROPRO
10101010101010101010101010101010101010101010
Estimate
PLANPLANPLANPLANPLANPLANPLANPLANPLANPLANPLANPLANPLANPLANPLANPLANPLANPLANPLANPLANPLANPLAN
5
CERTIFICATIONCERTIFICATIONCERTIFICATIONCERTIFICATIONCERTIFICATIONCERTIFICATIONCERTIFICATIONCERTIFICATIONCERTIFICATIONCERTIFICATIONCERTIFICATIONCERTIFICATIONCERTIFICATIONCERTIFICATIONCERTIFICATIONCERT
IFICATIONCERTIFICATIONCERTIFICATIONCERTIFICATIONCERTIFICATIONCERTIFICATION
SAFETYSAFETYSAFETYSAFETYSAFETYSAFETYSAFETYSAFETYSAFETYSAFETYSAFETYSAFETYSAFETYSAFETYSAFETYSAFETYSAFETYSAFETYSAFETYSAFETYSAFETYSAFETY
101010101010101010101010101010101010101010
Budgetary
Page
OFFICEROFFICEROFFICEROFFICEROFFICEROFFICEROFFICEROFFICEROFFICEROFFICEROFFICEROFFICEROFFICEROFFICEROFFICEROFFICEROFFICEROFFICEROFFICEROFFICEROFFICEROFFICEROUTPOSTOUTPOSTOUTPOSTOUTPOSTOUTPOSTTASERTASER
TASERTASERTASERTASERTASERTASERTASERTASERTASERTASERTASERTASERTASERTASERTASERTASERTASERTASERTASER
------------------------------------------------
Hardware Bundle BUNDLEBUNDLEBUNDLEBUNDLEBUNDLEBUNDLEBUNDLEBUNDLEBUNDLEBUNDLEBUNDLEBUNDLEBUNDLEBUNDLEBUNDLEBUNDLEBUNDLEBUNDLEBUNDLEBUNDLEBUNDLEBUNDLEBUNDLEBUNDLEBUNDLEBUNDLEBUNDLEBUNDLEBUNDLEBUNDLEBUN
DLEBUNDLEBUNDLEBUNDLEBUNDLEBUNDLEBUNDLEBUNDLEBUNDLEBUNDLEBUNDLEBUNDLEBUNDLEBUNDLEBUNDLEBUNDLEBUNDLEBUNDLE
Non-Binding
Date
Delivery
01/01/202601/01/202601/01/202601/01/202601/01/202601/01/202601/01/202601/01/202601/01/202601/01/202601/01/202701/01/202701/01/202701/01/202701/01/202801/01/202801/01/202801/01/202803/01/202807/01/202
807/01/202807/01/202807/01/202807/01/202807/01/202807/01/202807/01/202807/01/202807/01/202807/01/202801/01/202901/01/202901/01/202901/01/203001/01/203001/01/203001/01/203001/01/203101/01/203101/01/20
3101/01/203101/01/203101/01/203101/01/203101/01/203101/01/203101/01/203101/01/203101/01/2031
Estimated
Q-667642-45918MA
Location
1111111111111111111111111111111111111111111111111
Shipping
1111199993111199991111
101010201020271010202710
121121121630630114215630620215111
1680167016701670
QTY
75
X
IN
1GNS
27.5
MIC)BAYBAY
2WIFI
KITKIT
PROFESSIONALBATTERY
KITKIT
CONTROLLERCONTROLLERCONTROLLERCONTROLLER
FIRSTNET
MULTIMULTI
-
DOME
CORE
4LTE/5G
CAMERACAMERA
ATT
ONE
PROFESSIONAL
(STANDARD
22
-
CAMERADOCKCAMERADOCK
LIVEHALTLIVEHALTLIVEHALTLIVEHALTLIVEHALTHALTLIVEHALTLIVEHALT
-
PLUS
--
----
---------------
OVERT
CAMERACAMERA
R1900-5GB-GA+5YR
7-IN-111
-TABLETSIDEARMCONTROLLERHEADSET11TABLETSIDEARMCONTROLLERHEADSETTABLETSIDEARMCONTROLLERHEADSET22TABLETSIDEARMCONTROLLERHEADSET
-
22
----------------
BAY
1111111122222222
CONDUCTIVEWIRED
-FRAME-
ANT
SIX
REFRESH
-
INSERTION
MICCAMERA
REFRESHREFRESH
REFRESHREFRESHREFRESHREFRESH
--
TAP
CARTRIDGECARTRIDGECARTRIDGECARTRIDGECARTRIDGECARTRIDGECARTRIDGECARTRIDGECARTRIDGECARTRIDGECARTRIDGECARTRIDGECARTRIDGECARTRIDGECARTRIDGE
-
---------------
SIMSTANDARDSTANDARD
VEHICLE
REFRESHREFRESHREFRESHREFRESHREFRESHREFRESHREFRESHREFRESHREFRESHREFRESHREFRESHREFRESHREFRESHREFRESHREFRESHREFRESH
DOCKTARGETTARGET---
CRADLEPOINTAIRGAINTAPTAP
-
TAPTAPTAPTAP
---101010101010101010101010101010
-3-33--
----
TAPTAPTAPTAPTAPTAPTAPTAPTAPTAPTAPTAPTAPTAPTAPTAP
----------------
TASERTASERTASERFLEETFLEETFLEETSIGNALFLEETINTERVIEWINTERVIEWTASERTASERTASERTASERTASERTASERTASERTASERFLEETVRVRVRVRBODYBODYOUTPOSTVRVRVRVRTASERTASERTASERTASERTASERTASERTASERVRVRVRVRBODYBODYVRVRVRVRFLEET
FLEET
BL
Description AXONAXONRUGGEDIZEDAXONINAXONNETCLOUDAXONAXONFLATAXONAXONAXONAXONAXONAXONAXONAXONAXONAXONAXONAXONAXONAXONAXONAXONAXONAXONAXONAXONAXONAXONAXONAXONAXONAXONAXONAXONAXONAXONAXONAXONAXONAXONAXO
NAXONAXONAXONAXONAXONAXONAXONAXON
Item 74200800878009010014610046910101870112720365011850298100399100400100399100400100399100400100399100400720361002101010091010122037373309736891021341002101010091010122037310039910040010040010039910
0400100399100400100211101010101013203747331073688100211101010101013203747204072040
10YR10YR10YR10YR10YR10YR10YR10YR10YR10YR10YR10YR10YR10YR10YR10YR10YR10YR10YR10YR
10YR10YR10YR10YR10YR10YR10YR10YR10YR10YR10YR10YR10YR10YR10YR10YR10YR10YR
KITKITKIT
PREMIUMPREMIUMPREMIUMPREMIUMPREMIUMPREMIUMPREMIUMPREMIUMPREMIUMPREMIUMPREMIUMPREMIUMPREMIUMPREMIUMPREMIUMPREMIUMPREMIUMPREMIUMPREMIUMPREMIUM
PROPROPROPROPROPROPROPROPROPROPROPROPROPROPROPROPROPRO
1010101010101010101010101010101010101010
Estimate
MODEMMODEMMODEM
PLANPLANPLANPLANPLANPLANPLANPLANPLANPLANPLANPLANPLANPLANPLANPLANPLANPLANPLANPLAN
SINGLESINGLESINGLE
6
CERTIFICATIONCERTIFICATIONCERTIFICATIONCERTIFICATIONCERTIFICATIONCERTIFICATIONCERTIFICATIONCERTIFICATIONCERTIFICATIONCERTIFICATIONCERTIFICATIONCERTIFICATIONCERTIFICATIONCERTIFICATIONCERTIFICATIONCERT
IFICATIONCERTIFICATIONCERTIFICATION
SAFETYSAFETYSAFETYSAFETYSAFETYSAFETYSAFETYSAFETYSAFETYSAFETYSAFETYSAFETYSAFETYSAFETYSAFETYSAFETYSAFETYSAFETYSAFETYSAFETY
YearYearYear
101010101010101010101010101010101010
Budgetary
101010Renewal
R1900R1900R1900
Page
TASERTASERTASEROFFICEROFFICERTASERTASEROFFICEROFFICERTASERTASEROFFICEROFFICEROFFICEROFFICEROFFICEROFFICEROUTPOSTTASERTASERTASERTASEROFFICEROFFICERTASEROFFICEROFFICERTASERTASEROFFICEROFFICEROFFICEROFF
ICEROFFICEROFFICERTASERTASERTASERTASER
---------------------------------------
AdvancedAdvancedAdvancedAdvanced
3333
CarteCarteCarte
lalala
Hardware Bundle BUNDLEBUNDLEBUNDLECRADLEPOINTCRADLEPOINTCRADLEPOINTFleetFleetAABUNDLEBUNDLEBUNDLEBUNDLEBUNDLEBUNDLEBUNDLEBUNDLEABUNDLEBUNDLEBUNDLEBUNDLEBUNDLEBUNDLEBUNDLEBUNDLEBUNDLEBUNDLEBUNDLEBUNDL
EBUNDLEBUNDLEBUNDLEBUNDLEBUNDLEBUNDLEBUNDLEBUNDLEBUNDLEBUNDLEBUNDLEBUNDLEBUNDLEBUNDLEBUNDLEBUNDLEFleetFleet
Non-Binding
Date
Date
End
Delivery
01/31/203601/31/203601/31/203601/31/203601/31/203601/31/203601/31/203601/31/203601/31/203601/31/203601/31/203601/31/203601/31/203601/31/203601/31/203601/31/2036
01/01/203101/01/203101/01/203101/01/203101/01/203101/01/203101/01/203101/01/203101/01/203101/01/203107/01/203107/01/203107/01/203307/01/203307/01/203307/01/203307/01/203307/01/203307/01/203307/01/203
307/01/203307/01/203301/01/203601/01/203601/01/203601/01/203601/01/2036
Estimated
Estimated
Date
Q-667642-45918MA
Start
Location
111111111111111111111111111
02/01/202602/01/202602/01/202602/01/202602/01/202602/01/202602/01/202602/01/202602/01/202602/01/202602/01/202602/01/202602/01/202602/01/202602/01/202602/01/2026
Estimated
Shipping
3222222222299991111323241132
272710
209215215111209209209209209225209209
QTYQTY
OSP
HOSTED
FOR
SOFTWARE
6-106-10
RADAR
MIC)MIC)BAYBAYDATA
UNIT
UNLIMITEDSTREAMS
KITKITKITKIT
YEARYEAR
RADAR
REPAIR
OSP
MOUNT
&
SENSORMAIN
CONTROLLERCONTROLLER
PILOTCCTV
MULTIMULTI
LICENSE
SOFTWARE RANGE
DOME
-PARTY
AND
FOR
PROWALLCAMRF
CAMERA CAMERACAMERACAMERA
VR
(STANDARD(STANDARD
2222
ALPR
USER
CAMERADOCKCAMERADOCK
LONG
LICENSELICENSE
PROGRAMPROGRAM
----
-
PROGRAM
----
THIRD
COVERTCOVERTOVERT
LITE
1211
-
---TABLETSIDEARMCONTROLLERHEADSET33TABLETSIDEARMCONTROLLERHEADSET44
ENCLOSURE
-
LICENSE
--------
FULL
PANELPANEL
-
33333333
PRO+ADDITIONAL
WIREDWIRED
COMMAND
--
--
BEYOND
LICENSE
MAINTENANCE
SCIENCE
-DFR
CAMERAMICMICCAMERASERVERCAMERATOUCHTOUCHCOVERT
REFRESHREFRESHREFRESHREFRESH
STORAGE
REFRESHREFRESHREFRESHREFRESH
---------
-
ACCESS
INTELLIGENCE
REFRESHREFRESHREFRESHREFRESHREFRESHREFRESHREFRESHREFRESH
LICENSELICENSE
CERTIFICATIONCERTIFICATION DATAEVIDENCE.COMEVIDENCE.COM
TAPTAPTAPTAP
TAPTAPTAPTAP
--
---
--
LICENSE
----
----
-
EVIDENCE.COMDEDRONETRACKER.AIDEDRONETRACKER.AISKYDIOSKYDIODEDRONE
TAPTAPTAPTAPTAPTAPTAPTAP USER
------
SOFTWARE
-------- -
AI
FLEETINTERVIEWINTERVIEWINTERVIEWINTERVIEWINTERVIEWINTERVIEWINTERVIEWINTERVIEWINTERVIEWTASERTASERVRVRVRVRBODYBODYVRVRVRVRBODYBODYFLEETFLEETFLEET-VEHICLEAIREVIDENCEMY90TASERAIRAIRFUSUSFUSUSAIRAIRAIRTAS
ERTASERVR
DOCK
Description AXONAXONAXONAXONAXONAXONAXONAXONAXONAXONAXONHARDWAREAXONHARDWAREAXONAXONAXONAXONAXONAXONAXONAXONAXONAXONAXONAXONAXONAXONAXON Description AXONAXONAXONAXONAXONAXONAXONHOSTEDAXONAXONAXONAXON
X10AXONAXONSOFTWAREAXONAXONAXON
Item 7204050114501185011850218502945029850322740567411620242202421002121010111010142037573345733471002121010111010142037573346733481000927204072040 Item 1017401021421001121001651005901011801016641016
97101706101711101878101879101883202482024820370
10YR10YR10YR10YR10YR10YR10YR10YR10YR10YR10YR10YR10YR10YR10YR10YR10YR10YR10YR10YR10YR10YR10YR
10YR10YR10YR10YR10YR
PREMIUMPREMIUMPREMIUMPREMIUMPREMIUMPREMIUMPREMIUMPREMIUMPREMIUMPREMIUMPREMIUMPREMIUMPREMIUMPREMIUMPREMIUMPREMIUMPREMIUMPREMIUMPREMIUMPREMIUMPREMIUMPREMIUMPREMIUM
PROPROPROPROPRO
1010101010101010101010101010101010101010101010
Estimate
PLANPLANPLANPLANPLANPLANPLANPLANPLANPLANPLANPLANPLANPLANPLANPLANPLANPLANPLANPLANPLANPLANPLAN
7
CERTIFICATIONCERTIFICATIONCERTIFICATIONCERTIFICATIONCERTIFICATION
SAFETYSAFETYSAFETYSAFETYSAFETYSAFETYSAFETYSAFETYSAFETYSAFETYSAFETYSAFETYSAFETYSAFETYSAFETYSAFETYSAFETYSAFETYSAFETYSAFETYSAFETYSAFETYSAFETY
Year
1010101010
Budgetary
Renewal10RenewalRenewal
Page
ERA
OFFICERTASEROFFICEROFFICEROFFICEROFFICEROFFICEROFFICERTASERTASERTASERTASEROFFICEROFFICERAILIGHTPOSTOFFICEROFFICEROFFICEROFFICEROFFICEROFFICEROFFICEROFFICEROFFICEROFFICEROFFICEROFFICEROFFICEROFFICER
------------------------------
AdvancedAdvancedAdvancedAdvanced
AI
3333
CarteCarteCarteCarteCarteCarteCarteCarteCarte
lalalalalalalalala
Hardware Bundle FleetAAAAAAAAABUNDLEBUNDLEBUNDLEBUNDLEBUNDLEBUNDLEBUNDLEBUNDLEBUNDLEBUNDLEBUNDLEBUNDLEBUNDLEBUNDLEFleetFleetFleet Software Bundle AXONBUNDLEBUNDLEBUNDLEBUNDLEBUNDLEBUNDLEBUNDLEBUNDLEB
UNDLEBUNDLEBUNDLEBUNDLEBUNDLEBUNDLEBUNDLE
Non-Binding
Date
End
01/31/203601/31/203601/31/203601/31/203601/31/203601/31/203601/31/203601/31/203601/31/203601/31/203601/31/203601/31/203601/31/203601/31/203601/31/203601/31/203601/31/203601/31/203601/31/203601/31/203
101/31/203101/31/203101/31/203112/14/202901/31/203601/31/203601/31/203101/31/203101/31/203101/31/203601/31/203601/31/203601/31/203601/31/203601/31/203601/31/203601/31/203601/31/203601/31/203601/31/20
3601/31/2036
Estimated
Date
Q-667642-45918MA
Start
02/01/202602/01/202602/01/202602/01/202602/01/202602/01/202602/01/202602/01/202602/01/202602/01/202602/01/202602/01/202602/01/202602/01/202602/01/202602/01/202602/01/202602/01/202602/01/202602/01/202
602/01/202602/01/202602/01/202602/01/202602/01/202602/01/202602/01/202602/01/202602/01/202602/01/202602/01/202612/15/202902/01/203102/01/203102/01/203102/01/203102/01/203102/01/203102/01/203102/01/20
3102/01/2031
Estimated
2322121122422224
10101020
209209209209209209209209209111111111222115115111111111222
45004275
QTY
&&-&-
PANEL-PANEL-
TOUCHTOUCHTOUCH
PER
-
LICENSE
UNLIMITEDUNLIMITED
DEVICE)
UNLIMITEDUNLIMITEDUNLIMITED
PERPERPER
ALERTS,ALERTS,ALERTS,
TOUCHTOUCH
STREAMSSTREAMS
USER
ROOMROOM
(AXON
MAINTENANCELICENSEMAINTENANCE
PERMAINT.MAINT.PERMAINT.
-----
CAMERACAMERACAMERA
CCTVCCTV
LICENSE
111
LOCATION,LOCATION,LOCATION,
PROPRO
LICENSELICENSELICENSELICENSE
--
CAMERACAMERACAMERA
VR
CONNECTIVITY111
ALPRSERVERSERVERSERVER
---
LICENSELICENSE
ASSISTANT
-
PROGRAM
UNLIMITED FLEETFLEETINTERVIEWFLEETINTERVIEW
------
FULL
SOFTWARESOFTWARESOFTWARESOFTWARESOFTWARE
-
ADDITIONALADDITIONAL
VEHICLEVEHICLEVEHICLE
LICENSELICENSE
REAL-TIMEREAL-TIMEREAL-TIME
TAGGING
DEVICE
--
LICENSE
-- -
-
-
LICENSELICENSELICENSE
SCIENCE
LICENSELICENSE
REQUEST-CLIENTCLIENTCLIENTSTREAMING-CLIENTCLIENTSTREAMINGSTREAMING
REDACTIONAUTOSTORAGEECOMECOMFLEETSTORAGEFLEETSTORAGESTORAGEFLEETSTORAGESTORAGE
--------
-------------
ACCESS
ALPRALPRALPR
INTELLIGENCE
LICENSELICENSE
DATAEVIDENCE.COMEVIDENCE.COM---
LICENSELICENSE LICENSE
LICENSE
--
---
3-3-3-
-
USER
-
BODYEVIDENCECOMMUNITYSTANDARDSRECORDSEVIDENCEEVIDENCEPERFORMANCEEVIDENCEEVIDENCEVEHICLETASERTASERTASERVREVIDENCEFLEETFLEETEVIDENCEEVIDENCEFLEETFLEETEVIDENCEFUSUSINTERVIEWINTERVIEWINTERVIEWINTERVIEWEV
IDENCESTANDARDSRECORDSFUSUSEVIDENCEFLEETFLEETEVIDENCEINTERVIEWINTERVIEWINTERVIEWINTERVIEWEVIDENCE
SERVERSERVER
Description AXONAXONAXONAXONAXONAXONAXONAXONAXONAXONAXONAXONAXONAXONAXONAXONAXONAXONLIVESTREAMAXONAXONAXONAXONLIVESTREAMAXONAXONAXONPCAXONPANELAXONPANELAXONPERAXONAXONAXONAXONAXONAXONAXONLIVESTREAMAX
ONAXONPCAXONPANELAXONSERVERAXONPERAXON
Item 73449734787361873638736817368273686737397374673746102142101180202482024820370804008040180402804108040080401804028041010171150037500395003950043500457363873681101711804008040180402804105003750039
500415004350045
10YR10YR10YR10YR10YR10YR10YR10YR10YR10YR
10YR10YR10YR10YR
PREMIUMPREMIUMPREMIUMPREMIUMPREMIUMPREMIUMPREMIUMPREMIUMPREMIUMPREMIUM
PROPROPROPRO
10101010101010101010
Estimate
PLANPLANPLANPLANPLANPLANPLANPLANPLANPLAN
8
CERTIFICATIONCERTIFICATIONCERTIFICATIONCERTIFICATION
SAFETYSAFETYSAFETYSAFETYSAFETYSAFETYSAFETYSAFETYSAFETYSAFETY
YearYearYearYear
10101010
Budgetary
10101010RenewalRenewalRenewalRenewalRenewalRenewalRenewalRenewal
Page
OFFICEROFFICEROFFICEROFFICEROFFICEROFFICEROFFICEROFFICEROFFICEROFFICEROUTPOSTTASERTASERTASERTASER
---------------
AdvancedAdvancedAdvancedAdvancedAdvancedAdvancedAdvancedAdvancedAdvancedAdvancedAdvancedAdvanced
333333333333
CarteCarteCarteCarteCarteCarteCarteCarteCarteCarteCarteCarteCarteCarte
lalalalalalalalalalalalalala
Software Bundle BUNDLEBUNDLEBUNDLEBUNDLEBUNDLEBUNDLEBUNDLEBUNDLEBUNDLEBUNDLEBUNDLEBUNDLEBUNDLEBUNDLEBUNDLEFleetFleetFleetFleetFleetFleetFleetFleetAAAAAAAAAFleetFleetFleetFleetAAAAA
Non-Binding
Date
End
22211113322113112
13101010
209209209209111
QTY
01/31/203601/31/203601/31/203601/31/203601/31/203601/31/203601/31/203601/31/203601/31/203601/31/203601/31/203601/31/203601/31/203601/31/203601/31/203601/31/203601/31/203601/31/2036
Estimated
Date
Q-667642-45918MA
Start
02/01/202601/01/202701/01/202701/01/202701/01/202701/01/202701/01/202701/01/202701/01/202701/01/202701/01/202701/01/202701/01/202701/01/202701/01/202701/01/202701/01/202701/01/2027
Estimated
3322969962633121
4227
209209209
QTY
CARTRIDGECARTRIDGE
SERVICE
PAYMENT
DUTYDUTY
WTY
--
ROOM)
OSP
OVERSIZED
EXT
EXAMINER
T7/T10T7/T10T7/T10
VEHICLE)VEHICLE)
MANAGER
T7/T10
(PER
BATTERY
AXONNOT
MILESTONE1YR
AND
PRO+SERVICE
--
-
BAYDOCK
(PER(PER
PACKPACKPACK
SUPPORT
PROGRAMPROGRAM
MONITORING,
CONTROLLER
SERVICESIX
YEARSYEARS
BAY
ACCOUNTRANGE
55
--
EXTERNALCAMERA
HANDLEHANDLEHANDLE
VIDEOSTANDARD
VEHICLE
REGISTRATION
SERVICES--
----
SUPPORT
ACCESSACCESS
OPERATOR
BATTERYBATTERYBATTERYDOCK
UPGRADEUPGRADE
- CAMERACAMERAMULTI
----
LONG
--
PER
CONVERSION/MIGRATION---
ACCESS
INSTALLATION
INSTALLATION
TABLETCONTROLLERHANDGUNTABLETCONTROLLER
ACCESS
SERVICE
PARTY
CERTIFICATIONIMPLEMENTATIONCERTIFICATION
-----
SERVICES
TECHNICAL
IMPLEMENTATION
DATA
MAINTENANCE,
WARRANTYWARRANTY
-
WARRANTYWARRANTY
BEYONDWARRANTYWARRANTYWARRANTY
TRAININGTHIRD
SW
IMPLEMENTATION
SWSCONFERENCE
--
-
REGULATORY
INSTALLINTERNET5YR
SETUP
-INSTALLATIONEXTEXTWARRANTYWARRANTYWARRANTYWARRANTY
DEMANDDEMANDPSO
---WARRANTYWARRANTYWARRANTY
-PROFESSIONAL
---
STANDARDINTERNET ADVANCEDEXTEXTMAINTENANCE
REPLACEMENTREPLACEMENT EXTEXTEXT
-
-
---
-- -
---
--
DEPLOYMENTINSTALLATIONINSTALLATION
WARRANTYWARRANTYWARRANTYWARRANTYWARRANTY
PSO
ONON--- EXTEXTEXTEXT
TAPTAPTAP
-
1010----10
10-10-
PSO
333
---
-
DEDRONE
SKYDIOPROFESSIONAL
EXTEXTEXTEXTEXT
---
PROFESSIONAL
-----
AIMULTI-YEAR
-LIGHTPOSTLIGHTPOSTLIGHTPOSTMY90TASERINVESTIGATETASERAIRFUSUSINVESTIGATEAIROUTPOSTOUTPOSTTASERTASERFLEETFLEETFLEETEVIDENCE-OUTPOSTSTANDARDSRECORDSINTERVIEWACCELERATEAIROUTPOSTINTERVIEWINTERVIEWVRTASE
RTASERVRVRTASERTASERTASERTASERBODYBODYBODYOUTPOSTOUTPOSTVRTASERVR
Description AXONAXONAXONAXONAXONAXONAXONAXONAXONAXONAXONAXONAXONAXONAXONAXONAXONAXONAXONAXONAXONAXONAXONAXONAXONAXON Description AXONWARRANTYAXONAXONAXONAXONAXONAXONAXONAXONAXONAXONAXONAXONAXONAXONAX
ONAXONAXONAXONAXONAXON
Item 101741102153102156102394100105100751101184101193101743101781116421202110213610213910075110119373391733927339210056010094610214773896851578517099901 Item 10188010216110164810164810021310070410070
410100710100880374803748037480396804648046480465102135102137100213100704101007
10YR10YR10YR10YR10YR10YR10YR10YR10YR10YR10YR10YR10YR10YR10YR10YR10YR10YR10YR10YR10YR
10YR10YR
10YR10YR10YR
PREMIUMPREMIUMPREMIUMPREMIUMPREMIUMPREMIUMPREMIUMPREMIUM
PREMIUMPREMIUMPREMIUMPREMIUMPREMIUMPREMIUMPREMIUMPREMIUMPREMIUMPREMIUMPREMIUMPREMIUMPREMIUM
PROPRO
PROPROPRO
1010101010101010
10101010101010101010101010
Estimate
PLANPLANPLANPLANPLANPLANPLANPLAN
PLANPLANPLANPLANPLANPLANPLANPLANPLANPLANPLANPLANPLAN
9
CERTIFICATIONCERTIFICATION
CERTIFICATIONCERTIFICATIONCERTIFICATION
SAFETYSAFETYSAFETYSAFETYSAFETYSAFETYSAFETYSAFETY
SAFETYSAFETYSAFETYSAFETYSAFETYSAFETYSAFETYSAFETYSAFETYSAFETYSAFETYSAFETYSAFETY
YearYear
1010
101010
Budgetary
1010Renewal
Page
ERA
AILIGHTPOSTLIGHTPOSTLIGHTPOSTOFFICEROFFICEROFFICEROFFICEROFFICEROFFICEROFFICEROFFICEROUTPOSTOUTPOSTTASERTASEROFFICEROUTPOSTOFFICEROFFICEROFFICEROFFICEROFFICEROFFICEROFFICEROFFICEROFFICEROFFICEROFFICE
ROFFICEROUTPOSTOUTPOSTTASERTASERTASER
-----------------------------------
AdvancedAdvancedAdvanced
AI
333
CarteCarteCarteCarteCarteCarteCarte
CarteCarte
lalalalalalala
lala
Services Bundle AXONBUNDLEBUNDLEBUNDLEBUNDLEBUNDLEBUNDLEBUNDLEBUNDLEBUNDLEBUNDLEBUNDLEBUNDLEBUNDLEBUNDLEBUNDLEFleetFleetFleetAAAAAAA
Warranties Bundle BUNDLEBUNDLEAABUNDLEBUNDLEBUNDLEBUNDLEBUNDLEBUNDLEBUNDLEBUNDLEBUNDLEBUNDLEBUNDLEBUNDLEBUNDLEBUNDLEBUNDLEBUNDLEBUNDLE
Non-Binding
Date
End
01/31/203601/31/203601/31/203601/31/203601/31/203601/31/203601/31/203101/31/203101/31/203601/31/2036
Estimated
Date
Q-667642-45918MA
Start
01/01/202701/01/202701/01/202701/01/202701/01/202701/01/202701/01/202701/01/202702/01/203102/01/2031
Estimated
112133
1010
111111
QTY
T7/T10T7/T10
T7/T10
KITKITKITKITKIT
BAY
PACKPACK
UNIT
CONTROLLER
SIX
CAMERACAMERACAMERACAMERACAMERA
22222
SIGNAL
BATTERYBATTERYDOCK-----
-
---
HANDGUN
-
WARRANTYWARRANTYWARRANTYWARRANTYWARRANTY
WARRANTY
WARRANTYWARRANTYWARRANTY
EXTEXTEXTEXTEXT
EXT
WARRANTY
EXTEXTEXT-----
-
---
33333
EXT
-
VRTASERTASERTASERSIGNALFLEETFLEETFLEETFLEETFLEET
Description AXONAXONAXONAXONAXONAXONAXONAXONAXONAXON
Item 101008803748037480396803798049580495804958049580495
10YR10YR10YR10YR
PROPROPROPRO
Estimate
10
CERTIFICATIONCERTIFICATIONCERTIFICATIONCERTIFICATION
YearYear
10101010
Budgetary
1010RenewalRenewalRenewalRenewal
Page
TASERTASERTASERTASER
----
AdvancedAdvancedAdvancedAdvancedAdvancedAdvanced
333333
Warranties Bundle BUNDLEBUNDLEBUNDLEBUNDLEFleetFleetFleetFleetFleetFleet
Non-Binding
$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$3.95$6.79$0.00$0.00$0.00$0.00
Total
$28.62$28.62$92.52$21.96$12.89$12.89$43.18$60.76
$104.40$104.40$107.94$122.06$122.06$827.16$827.16$180.98$156.18$308.41$888.63
$929,113.41
($164,487.64)
USAUSAUSA
Country
Tax
$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00
Q-667642-45918MA
Zip
777017770177701
$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$3.95$6.79$0.00$0.00$0.00$0.00
$28.62$28.62$92.52$21.96$12.89$12.89$43.18$60.76
$104.40$104.40$107.94$122.06$122.06$827.16$827.16$180.98$156.18$308.41$888.63
Subtotal
$929,113.41
($164,487.64)
TXTXTX
State
111122212212224422122212212212322
10
114115115
Qty
SERVERSERVER
PANELPANELPANEL
PERPER
PAYMENT
--
SERVER
PANEL-PCPANEL-PC
ROOM)
TOUCHTOUCHTOUCH
PER
-
UNLIMITEDUNLIMITED
MANAGER
PERPERPER
(PER
MILESTONE
TOUCHTOUCH
MIC)MIC)MIC)
UNIT
ROOMROOM
10YR
LICENSEMAINTENANCEMAINTENANCE
PERPERMAINT.MAINT.MAINT.MOUNT
SERVICES
-----SERVICE
YEARSYEARS
SENSORMAIN
KIT
ACCOUNT
DOMEDOME
55
PRO
--
STANDARD
REGISTRATION
AND
SERVICES
PROWALL-
(STANDARD(STANDARD(STANDARD
SERVERSERVERSERVER
CONVERSION/MIGRATION
INTERVIEWINTERVIEW
COVERTCOVERTOVERTOVERT
CAMERA
LITE
--
City BeaumontBeaumontBeaumont----
ENCLOSURE
-
2
SOFTWARESOFTWARESOFTWARESOFTWARESOFTWAREPANELPANEL
TECHNICAL
WIREDWIREDWIRED
DATA
WARRANTYWARRANTY
---
-
GOODSSOFTWARE
--
LICENSEIMPLEMENTATION
CONFERENCE
SWS
CERTIFICATION
EXTEXTCLIENTCLIENTCLIENTCLIENTCLIENTSTREAMINGSTREAMINGSTREAMINGCAMERAMICMICMICCAMERASERVERCAMERACAMERATOUCH--TOUCHCOVERTINSTALLATION
PSOSTORAGESTORAGE
PROFESSIONAL
----------------------
10
---
-
STANDARD
-
3
BALANCEBALANCE
OUTPOSTLIGHTPOSTTASER
---
MULTI-YEAR
EVIDENCE-INTERVIEWINTERVIEWINTERVIEWINTERVIEWINTERVIEWINTERVIEWINTERVIEWINTERVIEWINTERVIEWINTERVIEWEVIDENCEEVIDENCEINTERVIEWINTERVIEWINTERVIEWINTERVIEWINTERVIEWINTERVIEWINTERVIEWINTERVIEWINTERVIEWFLE
ETSTANDARDSRECORDSSTANDARDSINTERVIEWINTERVIEWRECORDSINTERVIEWACCELERATE
Description
TRANSFERTRANSFERAXONAXONAXONAXONAXONAXONAXONAXONAXONAXONAXONAXONAXONAXONAXONAXONAXONAXONAXONAXONAXONAXONAXONAXONAXONAXONAXONAXONAXONAXONAXONAXONBUNDLEBUNDLEBUNDLE
StStSt
330330330
MainMainMain
Street 801Suite801Suite801Suite
Estimate
Item 10055210055310056010094610164810164850037500375003950039500395004150043500435004550045501145011850118501185021850294502985029850322720367363873681738967405674116851578517099901B00060B00065C00023
11
Budgetary
Page
Locations
Details
Number
Plan
2026
11111111111111111111111111111111111
Location 122
ShippingPayment Jan Invoice aDXRl000000kDiEaDXRl000000kDiEYearYearYearYearYearYearYearYearYearYearYearYearYearYearYearYearYearYearYearYearYearYearYearYearYearYearYearYearYearYearYearYearYearYearYear
Non-Binding
$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00
TotalTotalTotal
$0.00
$97.73$97.73$74.98$44.02$44.02$13.48$23.17
$315.93$356.49$356.49$368.58$416.77$416.77$147.43$617.95$207.46$533.28
$1,760.91$2,824.37$2,824.37$1,053.09
$38,938.16$33,230.03$12,547.76
$325,031.55$184,804.26
$1,365,000.00
TaxTaxTax
$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.0
0$0.00$0.00$0.00
$0.00$0.00
Q-667642-45918MA
$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00
$0.00
$97.73$97.73$74.98$44.02$44.02$13.48$23.17
$315.93$356.49$356.49$368.58$416.77$416.77$147.43$617.95$207.46$533.28
$1,760.91$2,824.37$2,824.37$1,053.09
SubtotalSubtotalSubtotal
$38,938.16$33,230.03$12,547.76
$325,031.55$184,804.26
$1,365,000.00
3321122121222224422212221212212
1027
111111209209121209209114115115
QtyQtyQty
SERVERSERVER
PANELPANELPANEL
PERPER
PAYMENT
--
SERVER
PANEL-PCPANEL-PC
ROOM)
TOUCHTOUCHTOUCH
PER
-
UNLIMITEDUNLIMITED
MANAGER
PERPERPER
(PER
10YR10YR
MILESTONE
TOUCHTOUCH
SERVICE
MIC)MIC)MIC)
UNIT
ROOMROOM
LICENSEMAINTENANCEMAINTENANCE
PERPERMAINT.MAINT.MAINT.MOUNT
-----SERVICE
YEARSYEARS
SENSORMAIN
KIT
KIT
ACCOUNT
DOMEDOME
55
PREMIUMPREMIUM
--
STANDARD
SERVICES
PROWALL-
1010
(STANDARD(STANDARD(STANDARD
SERVERSERVERSERVER
CONVERSION/MIGRATION
INTERVIEWINTERVIEW
COVERTCOVERTOVERTOVERT
INSTALLATION
MODEMCAMERA
LITE
--
----
ENCLOSURE
-
PLANPLAN
2
SOFTWARESOFTWARESOFTWARESOFTWARESOFTWAREPANELPANEL
TECHNICAL
WIREDWIREDWIRED
DATA
WARRANTYWARRANTY
---
-
SINGLE
LICENSEIMPLEMENTATION
SWS
SAFETYSAFETY
EXTEXTCLIENTCLIENTCLIENTCLIENTCLIENTSTREAMINGSTREAMINGSTREAMINGCAMERAMICMICMICCAMERASERVERCAMERACAMERATOUCH--TOUCHCOVERTINSTALLATION
Year
BundlePSOSTORAGESTORAGE
PROFESSIONAL
----------------------
ADVANCED
---
-
-
10RenewalRenewal
STANDARD
R1900
-
Dock
3
ERA
Bundle
OFFICERAIOUTPOSTLIGHTPOSTOFFICER
Bay
-----
MULTI-YEAR
AdvancedAdvancedAdvanced
AIOUTPOSTEVIDENCE-INTERVIEWINTERVIEWINTERVIEWINTERVIEWINTERVIEWINTERVIEWINTERVIEWINTERVIEWINTERVIEWINTERVIEWEVIDENCEEVIDENCEINTERVIEWINTERVIEWINTERVIEWINTERVIEWINTERVIEWINTERVIEWINTERVIEWINTERVIEWINT
ERVIEWFLEETSTANDARDSRECORDSSTANDARDSINTERVIEWINTERVIEWRECORDSINTERVIEW
333
CameraMulti
DescriptionDescriptionDescription
FleetFleetFleetAB4AB4BUNDLECRADLEPOINTAXONAXONBUNDLEBUNDLEBUNDLEAXONAXONAXONAXONAXONAXONAXONAXONAXONAXONAXONAXONAXONAXONAXONAXONAXONAXONAXONAXONAXONAXONAXONAXONAXONAXONAXONAXONAXONAXONAXON
Estimate
Item Fleet3A10YrFleet3AReFleet3AReH00001H00002M00036R1900KitS00016 Item 102147B00060B00065M00036 Item 1005601009461016481016485003750037500395003950039500415004350043500455004550114501185011850118502
18502945029850298503227203673638736817389674056741168515785170
12
Budgetary
Page
FulfillmentFulfillmentFulfillmentFulfillment
PlanPlanPlan
UponUponUponUpon
2026
20262027
11111111 2222222222222222222222222222222
Jan Invoice YearYearYearYearYearYearYearYear Total Feb Invoice InvoiceInvoiceInvoiceInvoice Total Jan Invoice YearYearYearYearYearYearYearYearYearYearYearYearYearYearYearYearYearYearYearYearYearYearY
earYearYearYearYearYearYearYearYear
Non-Binding
$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00
TotalTotal
$97.77$97.77$75.02$44.04$44.04$13.49$23.18
$316.08$356.66$356.66$368.76$416.97$416.97$147.50$618.25$207.56$533.54
$3,034.39$6,012.70$2,825.75$2,825.75$1,053.60$3,035.88$6,015.63
$42,844.80
$113,465.16$132,955.82$631,020.56
$1,109,832.46
$2,050,000.00
TaxTax
$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.0
0$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00
$0.00
Q-667642-45918MA
$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00
$97.77$97.77$75.02$44.04$44.04$13.49$23.18
$316.08$356.66$356.66$368.76$416.97$416.97$147.50$618.25$207.56$533.54
$3,034.39$6,012.70$2,825.75$2,825.75$1,053.60$3,035.88$6,015.63
SubtotalSubtotal
$42,844.80
$113,465.16$132,955.82$631,020.56
$1,109,832.46
$2,050,000.00
3221122122122224422212212212212322
1010271010
111111209209121209114115115
QtyQty
SERVERSERVER
PANELPANELPANEL
PERPER
PAYMENT
--
SERVER
PANEL-PCPANEL-PC
ROOM)
TOUCHTOUCHTOUCH
PER
-
UNLIMITEDUNLIMITED
MANAGER
PERPERPER
(PER
10YR
MILESTONE
TOUCHTOUCH
MIC)MIC)MIC)
UNIT
ROOMROOM
10YR10YR
LICENSEMAINTENANCEMAINTENANCE
PERPERMAINT.MAINT.MAINT.MOUNT
-----SERVICE
YEARSYEARS
SENSORMAIN
KIT
KIT
ACCOUNT
DOMEDOME
55
PREMIUM
PROPRO
--
STANDARD
REGISTRATIONREGISTRATION
SERVICES
PROWALL-
10
(STANDARD(STANDARD(STANDARD
SERVERSERVERSERVER
CONVERSION/MIGRATION
INTERVIEWINTERVIEW
COVERTCOVERTOVERTOVERT
MODEMCAMERA
LITE
--
----
ENCLOSURE
-
PLAN
2
SOFTWARESOFTWARESOFTWARESOFTWARESOFTWAREPANELPANEL
TECHNICAL
WIREDWIREDWIRED
DATA
WARRANTYWARRANTY
---
-
SINGLE
LICENSEIMPLEMENTATION
CONFERENCECONFERENCE
SWS
CERTIFICATIONCERTIFICATION
SAFETY
EXTEXTCLIENTCLIENTCLIENTCLIENTCLIENTSTREAMINGSTREAMINGSTREAMINGCAMERAMICMICMICCAMERASERVERCAMERACAMERATOUCH--TOUCHCOVERTINSTALLATION
YearYear
BundlePSOSTORAGESTORAGE
PROFESSIONAL
----------------------
1010
---
-
10RenewalRenewal10
STANDARD
R1900
-
Dock
3
ERA
Bundle
OUTPOSTLIGHTPOSTTASEROFFICERAIOUTPOSTLIGHTPOSTTASER
Bay
--------
MULTI-YEAR
AdvancedAdvancedAdvancedAdvanced
ACCELERATEAIEVIDENCE-INTERVIEWINTERVIEWINTERVIEWINTERVIEWINTERVIEWINTERVIEWINTERVIEWINTERVIEWINTERVIEWINTERVIEWEVIDENCEEVIDENCEINTERVIEWINTERVIEWINTERVIEWINTERVIEWINTERVIEWINTERVIEWINTERVIEWINTERVIEW
INTERVIEWFLEETSTANDARDSRECORDSSTANDARDSINTERVIEWINTERVIEWRECORDSINTERVIEWACCELERATE
3333
CameraMulti
DescriptionDescription
AXONBUNDLEBUNDLEBUNDLEFleetFleetFleetAB4AB4BUNDLECRADLEPOINTAXONAXONAXONAXONAXONAXONAXONAXONAXONAXONAXONAXONAXONAXONAXONAXONAXONAXONAXONAXONAXONAXONAXONAXONAXONAXONAXONAXONAXONAXONAXONAXONAXONBUNDLEB
UNDLEBUNDLEFleet
Estimate
Item 99901B00060B00065C00023Fleet3A10YrFleet3AReFleet3AReH00001H00002M00036R1900KitS00016 Item 10056010094610164810164850037500375003950039500395004150043500435004550045501145011850118501185021850294
502985029850322720367363873681738967405674116851578517099901B00060B00065C00023Fleet3A10Yr
13
Budgetary
Page
PlanPlan
20272028
222222222222 333333333333333333333333333333333333
Jan Invoice YearYearYearYearYearYearYearYearYearYearYearYear Total Jan Invoice YearYearYearYearYearYearYearYearYearYearYearYearYearYearYearYearYearYearYearYearYearYearYearYearYearYearYearYearYearYear
YearYearYearYearYearYear
Non-Binding
$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00
TotalTotal
$82.29$48.31$48.31$14.79$25.43
$107.26$107.26$346.75$391.27$391.27$404.54$457.43$457.43$161.82$678.24$227.70$585.31
$3,099.92$3,099.92$1,155.83$3,330.46$6,599.30
$42,865.71
$133,020.68$113,520.51$631,328.44$124,534.93$145,927.11
$1,110,373.79$1,218,108.73
$2,051,000.00
TaxTax
$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.0
0$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00
$0.00
Q-667642-45918MA
$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00
$82.29$48.31$48.31$14.79$25.43
$107.26$107.26$346.75$391.27$391.27$404.54$457.43$457.43$161.82$678.24$227.70$585.31
$3,099.92$3,099.92$1,155.83$3,330.46$6,599.30
SubtotalSubtotal
$42,865.71
$133,020.68$113,520.51$631,328.44$124,534.93$145,927.11
$1,110,373.79$1,218,108.73
$2,051,000.00
1122212212224421222212212212322
27101027
111111209209121209114115115111111209209
QtyQty
SERVERSERVER
PANELPANELPANEL
PERPER
PAYMENT
--
SERVER
PANEL-PCPANEL-PC
ROOM)
TOUCHTOUCHTOUCH
PER
-
UNLIMITEDUNLIMITED
MANAGER
PERPERPER
(PER
10YR 10YR
MILESTONE
TOUCHTOUCH
MIC)MIC)MIC)
UNIT
ROOMROOM
10YR
LICENSEMAINTENANCEMAINTENANCE
PERPERMAINT.MAINT.MAINT.MOUNT
-----SERVICE
YEARSYEARS
SENSORMAIN
KIT
KIT
ACCOUNT
DOMEDOME
55
PREMIUMPREMIUM
PRO
--
STANDARD
REGISTRATION
SERVICES
PROWALL-
10 10
(STANDARD(STANDARD(STANDARD
SERVERSERVERSERVER
CONVERSION/MIGRATION
INTERVIEWINTERVIEW
COVERTCOVERTOVERTOVERT
MODEMCAMERA
LITE
--
----
ENCLOSURE
-
PLANPLAN
2
SOFTWARESOFTWARESOFTWARESOFTWARESOFTWAREPANELPANEL
TECHNICAL
WIREDWIREDWIRED
DATA
WARRANTYWARRANTY
---
-
SINGLE
LICENSEIMPLEMENTATION
CONFERENCE
SWS
CERTIFICATION
SAFETYSAFETY
EXTEXTCLIENTCLIENTCLIENTCLIENTCLIENTSTREAMINGSTREAMINGSTREAMINGCAMERAMICMICMICCAMERASERVERCAMERACAMERATOUCH--TOUCHCOVERTINSTALLATION
Year
BundlePSOSTORAGESTORAGEBundle
PROFESSIONAL
----------------------
10
---
-
RenewalRenewal10RenewalRenewal
STANDARD
R1900
-
DockDock
3
ERA
BundleBundle
OFFICERAIOUTPOSTLIGHTPOSTTASEROFFICER
BayBay
------
MULTI-YEAR
AdvancedAdvancedAdvancedAdvancedAdvanced
AIEVIDENCE-INTERVIEWINTERVIEWINTERVIEWINTERVIEWINTERVIEWINTERVIEWINTERVIEWINTERVIEWINTERVIEWINTERVIEWEVIDENCEEVIDENCEINTERVIEWINTERVIEWINTERVIEWINTERVIEWINTERVIEWINTERVIEWINTERVIEWINTERVIEWINTERVIEWF
LEETSTANDARDSRECORDSSTANDARDSINTERVIEWINTERVIEWRECORDSINTERVIEWACCELERATE
33333
CameraMultiCameraMulti
DescriptionDescription
FleetFleetAB4AB4BUNDLECRADLEPOINTAXONAXONAXONAXONAXONAXONAXONAXONAXONAXONAXONAXONAXONAXONAXONAXONAXONAXONAXONAXONAXONAXONAXONAXONAXONAXONAXONAXONAXONAXONAXONAXONAXONBUNDLEBUNDLEBUNDLEFleetFleetFleetA
B4AB4BUNDLE
Estimate
Item Fleet3AReFleet3AReH00001H00002M00036R1900KitS00016 Item 100560100946101648101648500375003750039500395003950041500435004350045500455011450118501185011850218502945029850298503227203673638736817389
67405674116851578517099901B00060B00065C00023Fleet3A10YrFleet3AReFleet3AReH00001H00002M00036
14
Budgetary
Page
PlanPlan
20282029
3333333 44444444444444444444444444444444444444444
Jan Invoice YearYearYearYearYearYearYear Total Jan Invoice YearYearYearYearYearYearYearYearYearYearYearYearYearYearYearYearYearYearYearYearYearYearYearYearYearYearYearYearYearYearYearYearYearYearYear
YearYearYearYearYearYear
Non-Binding
$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00
TotalTotal
$92.89$92.89$71.27$41.84$41.84$12.81$22.02
$300.29$338.85$338.85$350.34$396.14$396.14$140.14$587.37$197.19$506.89
$2,684.59$2,684.59$1,000.96$2,884.22$5,715.10
$47,024.79$40,724.30
$692,583.60$301,460.38$126,375.45$107,849.44$599,789.57
$1,054,903.64
$2,250,000.00
TaxTax
$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.0
0$0.00$0.00$0.00$0.00$0.00$0.00$0.00
$0.00
Q-667642-45918MA
$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00
$92.89$92.89$71.27$41.84$41.84$12.81$22.02
$300.29$338.85$338.85$350.34$396.14$396.14$140.14$587.37$197.19$506.89
$2,684.59$2,684.59$1,000.96$2,884.22$5,715.10
SubtotalSubtotal
$47,024.79$40,724.30
$692,583.60$301,460.38$126,375.45$107,849.44$599,789.57
$1,054,903.64
$2,250,000.00
1122121222224422212212212212322
101027
121209114115115111111209209121209
QtyQty
42754500
SERVERSERVER
PANELPANELPANEL
PERPER
PAYMENT
--
SERVER
PANEL-PCPANEL-PC
ROOM)
TOUCHTOUCHTOUCH
PER
-
UNLIMITEDUNLIMITED
MANAGER
PERPERPER
(PER
10YR
MILESTONE
TOUCHTOUCH
MIC)MIC)MIC)
UNIT
STREAMSSTREAMS
ROOMROOM
10YR
LICENSEMAINTENANCEMAINTENANCE
PERPERMAINT.MAINT.MAINT.MOUNT
-----SERVICE
YEARSYEARS
SENSORMAIN
KIT
CCTVCCTV
KITKIT
ACCOUNT
DOMEDOME
55
PREMIUM
PRO
--
STANDARD
REGISTRATION
SERVICES
PROWALL-
10
(STANDARD(STANDARD(STANDARD
SERVERSERVERSERVER
CONVERSION/MIGRATION
INTERVIEWINTERVIEW
COVERTCOVERTOVERTOVERT
MODEMCAMERAMODEM
LITE
--
----
ENCLOSURE
-
PLAN
2
SOFTWARESOFTWARESOFTWARESOFTWARESOFTWAREPANELPANEL
TECHNICAL
ADDITIONALADDITIONAL
WIREDWIREDWIRED
DATA
--
WARRANTYWARRANTY
---
-
SINGLESINGLE
LICENSEIMPLEMENTATION
CONFERENCE
SWS
CERTIFICATION
SAFETY
EXTEXTCLIENTCLIENTCLIENTCLIENTCLIENTSTREAMINGSTREAMINGSTREAMINGCAMERAMICMICMICCAMERASERVERCAMERACAMERATOUCH--TOUCHCOVERTINSTALLATION
Year
PSOSTORAGESTORAGEBundle
PROFESSIONAL
----------------------
10
---
-
10RenewalRenewal
STANDARD
R1900LICENSELICENSER1900
-
--
Dock
3
ERAERA
Bundle
AIOUTPOSTLIGHTPOSTTASEROFFICERAI
Bay
------
MULTI-YEAR
AdvancedAdvancedAdvanced
AIEVIDENCE-INTERVIEWINTERVIEWFUSUSFUSUSINTERVIEWINTERVIEWINTERVIEWINTERVIEWINTERVIEWINTERVIEWINTERVIEWINTERVIEWEVIDENCEEVIDENCEINTERVIEWINTERVIEWINTERVIEWINTERVIEWINTERVIEWINTERVIEWINTERVIEWINTERVIEW
INTERVIEWFLEETSTANDARDSRECORDSSTANDARDSINTERVIEWINTERVIEWRECORDSINTERVIEWACCELERATEAI
333
CameraMulti
DescriptionDescription
CRADLEPOINTAXONAXONAXONAXONAXONAXONAXONAXONAXONAXONAXONAXONAXONAXONAXONAXONAXONAXONAXONAXONAXONAXONAXONAXONAXONAXONAXONAXONAXONAXONAXONAXONAXONAXONAXONBUNDLEBUNDLEBUNDLEFleetFleetFleetAB4AB4BUNDLECRA
DLEPOINTAXON
Estimate
Item R1900KitS00016 Item 100560100946101648101648101711101711500375003750039500395003950041500435004350045500455011450118501185011850218502945029850298503227203673638736817389674056741168515785170999
01B00060B00065C00023Fleet3A10YrFleet3AReFleet3AReH00001H00002M00036R1900KitS00016
15
Budgetary
Page
PlanPlan
20292030
44 555555555555555555555555555555555555555555555
Jan Invoice YearYear Total Jan Invoice YearYearYearYearYearYearYearYearYearYearYearYearYearYearYearYearYearYearYearYearYearYearYearYearYearYearYearYearYearYearYearYearYearYearYearYearYearYearYearYear
YearYearYearYearYear
Non-Binding
$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00
TotalTotal
$76.76$45.06$45.06$13.80$23.72
$100.04$100.04$323.41$364.93$364.93$377.31$426.64$426.64$150.92$632.58$212.37$545.91
$2,891.25$2,891.25$1,078.02$3,106.26$6,155.05
$43,859.28
$301,460.41$116,151.78$136,103.91$645,961.85
$1,136,110.82
$2,250,000.00$2,400,000.00
TaxTax
$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.0
0$0.00$0.00$0.00$0.00$0.00
$0.00$0.00
Q-667642-45918MA
$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00
$76.76$45.06$45.06$13.80$23.72
$100.04$100.04$323.41$364.93$364.93$377.31$426.64$426.64$150.92$632.58$212.37$545.91
$2,891.25$2,891.25$1,078.02$3,106.26$6,155.05
SubtotalSubtotal
$43,859.28
$301,460.41$116,151.78$136,103.91$645,961.85
$1,136,110.82
$2,250,000.00$2,400,000.00
1122122212224422212212212212322
101027
114115115111111209209121209
QtyQty
42754500
SERVERSERVER
PANELPANELPANEL
PERPER
PAYMENT
--
SERVER
PANEL-PCPANEL-PC
ROOM)
TOUCHTOUCHTOUCH
PER
-
UNLIMITEDUNLIMITED
MANAGER
PERPERPER
(PER
10YR
MILESTONE
TOUCHTOUCH
MIC)MIC)MIC)
UNIT
STREAMSSTREAMS
ROOMROOM
10YR
LICENSEMAINTENANCEMAINTENANCE
PERPERMAINT.MAINT.MAINT.MOUNT
-----SERVICE
YEARSYEARS
SENSORMAIN
KIT
CCTVCCTV
KIT
ACCOUNT
DOMEDOME
55
PREMIUM
PRO
--
STANDARD
REGISTRATION
SERVICES
PROWALL-
10
(STANDARD(STANDARD(STANDARD
SERVERSERVERSERVER
CONVERSION/MIGRATION
INTERVIEWINTERVIEW
COVERTCOVERTOVERTOVERT
CAMERAMODEM
LITE
--
----
ENCLOSURE
-
PLAN
2
SOFTWARESOFTWARESOFTWARESOFTWARESOFTWAREPANELPANEL
TECHNICAL
ADDITIONALADDITIONAL
WIREDWIREDWIRED
DATA
--
WARRANTYWARRANTY
---
-
SINGLE
LICENSEIMPLEMENTATION
CONFERENCE
SWS
CERTIFICATION
SAFETY
EXTEXTCLIENTCLIENTCLIENTCLIENTCLIENTSTREAMINGSTREAMINGSTREAMINGCAMERAMICMICMICCAMERASERVERCAMERACAMERATOUCH--TOUCHCOVERTINSTALLATION
Year
PSOSTORAGESTORAGEBundle
PROFESSIONAL
----------------------
10
---
-
10RenewalRenewal
STANDARD
LICENSELICENSER1900
-
--
Dock
3
ERA
Bundle
OUTPOSTLIGHTPOSTTASEROFFICERAI
Bay
-----
MULTI-YEAR
AdvancedAdvancedAdvanced
EVIDENCE-INTERVIEWINTERVIEWFUSUSFUSUSINTERVIEWINTERVIEWINTERVIEWINTERVIEWINTERVIEWINTERVIEWINTERVIEWINTERVIEWEVIDENCEEVIDENCEINTERVIEWINTERVIEWINTERVIEWINTERVIEWINTERVIEWINTERVIEWINTERVIEWINTERVIEWIN
TERVIEWFLEETSTANDARDSRECORDSSTANDARDSINTERVIEWINTERVIEWRECORDSINTERVIEWACCELERATEAI
333
CameraMulti
DescriptionDescription
AXONAXONAXONAXONAXONAXONAXONAXONAXONAXONAXONAXONAXONAXONAXONAXONAXONAXONAXONAXONAXONAXONAXONAXONAXONAXONAXONAXONAXONAXONAXONAXONAXONAXONBUNDLEBUNDLEBUNDLEFleetFleetFleetAB4AB4BUNDLECRADLEPOINTAXON
Estimate
ItemItem 10056010094610164810164810171110171150037500375003950039500395004150043500435004550045501145011850118501185021850294502985029850322720367363873681738967405674116851578517099901B00060B00065C0
0023Fleet3A10YrFleet3AReFleet3AReH00001H00002M00036R1900KitS00016
16
Budgetary
Page
PlanPlan
20302031
666666666666666666666666666666666666666666666
Jan InvoiceTotal Jan Invoice YearYearYearYearYearYearYearYearYearYearYearYearYearYearYearYearYearYearYearYearYearYearYearYearYearYearYearYearYearYearYearYearYearYearYearYearYearYearYearYearYearYearYe
arYearYear Total
Non-Binding
$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00
TotalTotal
$76.76$45.06$45.06$13.80$23.72
$100.04$100.04$323.41$364.93$364.93$377.31$426.64$426.64$150.92$632.58$212.37$545.91$100.04
$2,891.25$2,891.25$1,078.02$3,106.26$6,155.05
$43,859.28
$301,460.41$136,103.91$116,151.78$645,961.85
$1,136,110.82
$2,400,000.00
TaxTax
$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.0
0$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00
$0.00
Q-667642-45918MA
$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00
$76.76$45.06$45.06$13.80$23.72
$100.04$100.04$323.41$364.93$364.93$377.31$426.64$426.64$150.92$632.58$212.37$545.91$100.04
$2,891.25$2,891.25$1,078.02$3,106.26$6,155.05
SubtotalSubtotal
$43,859.28
$301,460.41$136,103.91$116,151.78$645,961.85
$1,136,110.82
$2,400,000.00
1122212212224421222212212212322112
101027
114115115111111209209121209
QtyQty
42754500
SERVERSERVER
PANELPANELPANEL
PERPER
PAYMENT
--
SERVER
PANEL-PCPANEL-PC
ROOM)
TOUCHTOUCHTOUCH
PER
-
UNLIMITEDUNLIMITED
MANAGERMANAGER
PERPERPER
(PER
10YR
MILESTONE
TOUCHTOUCH
MIC)MIC)MIC)
UNIT
STREAMSSTREAMS
ROOMROOM
10YR
LICENSEMAINTENANCEMAINTENANCE
PERPERMAINT.MAINT.MAINT.MOUNT
-----SERVICE
YEARSYEARSYEARS
SENSORMAIN
KIT
CCTVCCTV
KIT
ACCOUNT ACCOUNT
DOMEDOME
55 5
PREMIUM
PRO
-- -
STANDARD
REGISTRATION
SERVICES
PROWALL-
10
(STANDARD(STANDARD(STANDARD
SERVERSERVERSERVER
CONVERSION/MIGRATIONCONVERSION/MIGRATION
INTERVIEWINTERVIEW
COVERTCOVERTOVERTOVERT
CAMERAMODEM
LITE
--
----
ENCLOSURE
-
PLAN
2
SOFTWARESOFTWARESOFTWARESOFTWARESOFTWAREPANELPANEL
TECHNICALTECHNICAL
ADDITIONALADDITIONAL
WIREDWIREDWIRED
DATADATA
--
WARRANTYWARRANTYWARRANTY
---
- -
SINGLE
LICENSEIMPLEMENTATION
CONFERENCE
SWSSWS
CERTIFICATION
SAFETY
EXTEXTCLIENTCLIENTCLIENTCLIENTCLIENTSTREAMINGSTREAMINGSTREAMINGCAMERAMICMICMICCAMERASERVERCAMERACAMERATOUCH--TOUCHCOVERTINSTALLATIONEXT
Year
PSOSTORAGESTORAGEBundlePSO
PROFESSIONAL
-----------------------
10
----
-
10RenewalRenewal
STANDARD
LICENSELICENSER1900
-
--
Dock
3
ERA
Bundle
OUTPOSTLIGHTPOSTTASEROFFICERAI
Bay
-----
MULTI-YEARMULTI-YEAR
AdvancedAdvancedAdvanced
EVIDENCE-INTERVIEWINTERVIEWFUSUSFUSUSINTERVIEWINTERVIEWINTERVIEWINTERVIEWINTERVIEWINTERVIEWINTERVIEWINTERVIEWEVIDENCEEVIDENCEINTERVIEWINTERVIEWINTERVIEWINTERVIEWINTERVIEWINTERVIEWINTERVIEWINTERVIEWIN
TERVIEWFLEETSTANDARDSRECORDSSTANDARDSINTERVIEWINTERVIEWRECORDSINTERVIEWACCELERATEAIEVIDENCE-INTERVIEW
333
CameraMulti
DescriptionDescription
AXONAXONAXONAXONAXONAXONAXONAXONAXONAXONAXONAXONAXONAXONAXONAXONAXONAXONAXONAXONAXONAXONAXONAXONAXONAXONAXONAXONAXONAXONAXONAXONAXONAXONBUNDLEBUNDLEBUNDLEFleetFleetFleetAB4AB4BUNDLECRADLEPOINTAXONAXO
NAXONAXON
Estimate
Item 10056010094610164810164810171110171150037500375003950039500395004150043500435004550045501145011850118501185021850294502985029850322720367363873681738967405674116851578517099901B00060B00065C00023
Fleet3A10YrFleet3AReFleet3AReH00001H00002M00036R1900KitS00016 Item 100560100946101648
17
Budgetary
Page
PlanPlan
20322033
777777777777777777777777777777777777777777777 888
Jan Invoice YearYearYearYearYearYearYearYearYearYearYearYearYearYearYearYearYearYearYearYearYearYearYearYearYearYearYearYearYearYearYearYearYearYearYearYearYearYearYearYearYearYearYearYearYear
Total Jan Invoice YearYearYear
Non-Binding
$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00
TotalTotal
$76.76$45.06$45.06$13.80$23.72
$100.04$323.41$364.93$364.93$377.31$426.64$426.64$150.92$632.58$212.37$545.91$101.18$101.18
$2,891.25$2,891.25$1,078.02$3,106.26$6,155.05
$43,859.28
$301,460.41$116,151.78$136,103.91$645,961.85$301,460.41
$1,136,110.82
$2,400,000.00
TaxTax
$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.0
0$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00
$0.00
Q-667642-45918MA
$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00
$76.76$45.06$45.06$13.80$23.72
$100.04$323.41$364.93$364.93$377.31$426.64$426.64$150.92$632.58$212.37$545.91$101.18$101.18
$2,891.25$2,891.25$1,078.02$3,106.26$6,155.05
SubtotalSubtotal
$43,859.28
$301,460.41$116,151.78$136,103.91$645,961.85$301,460.41
$1,136,110.82
$2,400,000.00
22112222244221222122122123221122
101027
114115115111111209209121209
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--
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SOFTWARESOFTWARESOFTWARESOFTWARESOFTWAREPANELPANEL
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WIREDWIREDWIRED
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-
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-----------------------
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---
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LICENSELICENSER1900LICENSELICENSE
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----
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AdvancedAdvancedAdvanced
INTERVIEWFUSUSFUSUSINTERVIEWINTERVIEWINTERVIEWINTERVIEWINTERVIEWINTERVIEWINTERVIEWINTERVIEWEVIDENCEEVIDENCEINTERVIEWINTERVIEWINTERVIEWINTERVIEWINTERVIEWINTERVIEWINTERVIEWINTERVIEWINTERVIEWFLEETSTANDA
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CameraMulti
DescriptionDescription
AXONAXONAXONAXONAXONAXONAXONAXONAXONAXONAXONAXONAXONAXONAXONAXONAXONAXONAXONAXONAXONAXONAXONAXONAXONAXONAXONAXONAXONAXONAXONBUNDLEBUNDLEBUNDLEFleetFleetFleetAB4AB4BUNDLECRADLEPOINTAXONAXONAXONAXONAXO
NAXONAXON
Estimate
Item 10164810171110171150037500375003950039500395004150043500435004550045501145011850118501185021850294502985029850322720367363873681738967405674116851578517099901B00060B00065C00023Fleet3A10YrFleet3A
ReFleet3AReH00001H00002M00036R1900KitS00016 Item 100560100946101648101648101711101711
18
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20332034
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Jan Invoice YearYearYearYearYearYear
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$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00
TotalTotal
$77.63$45.58$45.58$13.96$23.99
$327.10$369.10$369.10$381.62$431.52$431.52$152.65$639.82$214.80$552.15$102.42$102.42$331.11$373.63
$2,924.32$2,924.32$1,090.35$3,141.75$6,225.47
$44,360.88
$117,480.16$137,660.48$653,349.33$301,460.41
$1,149,104.05
$2,424,000.00
TaxTax
$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.0
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$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00
$77.63$45.58$45.58$13.96$23.99
$327.10$369.10$369.10$381.62$431.52$431.52$152.65$639.82$214.80$552.15$102.42$102.42$331.11$373.63
$2,924.32$2,924.32$1,090.35$3,141.75$6,225.47
SubtotalSubtotal
$44,360.88
$117,480.16$137,660.48$653,349.33$301,460.41
$1,149,104.05
$2,424,000.00
1222122244222122122122123221122122
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$373.63$386.30$436.80$436.80$154.52$647.65$217.43$558.92
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$373.63$386.30$436.80$436.80$154.52$647.65$217.43$558.92
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Subtotal
$44,904.29
$118,919.23$139,346.75$661,352.59
$1,163,179.89
$2,450,000.00
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2
TO:City Council
FROM:Kenneth R. Williams, City Manager
PREPARED BY:Amalia Villarreal, P.E., CFM, Director of Public Works
MEETING DATE:November 4, 2025
REQUESTED ACTION:Council consider a resolution authorizing the City Manager to
execute Change Order No. 1 to the contract with TRP Construction
Group, LLC, for the Citywide Pavement Marking – Phase IV
Project.
BACKGROUND
On April 10, 2025, by Resolution No. 25-145, City Council awarded a contract to TRP
Construction Group, LLC, of Haltom City, Texas, in the amount of $475,497.00, for the
Citywide Pavement Markings – Phase IV Project.
Proposed Change Order No. 1, in the amount of $54,688.00, is necessary to reconcile quantity
adjustments identified during project review and construction. These revisions reflect the actual
materials and work performed in the field to complete the project in accordance with design
intent. No additional calendar days are requested for the additional work. If approved, Change
Order No. 1 will result in a new contract amount of $530,185.00.
FUNDING SOURCE
Certificates of Obligation.
RECOMMENDATION
Approval of the resolution.
ATTACHMENTS
Citywide Pavement Marking – Phase IV CO1
3
TO:City Council
FROM:Kenneth R. Williams, City Manager
PREPARED BY:Demi Engman, Director of Planning and Community Development
MEETING DATE:November 4, 2025
REQUESTED ACTION:Council consider a resolution to authorize the installation of a State
Historical Marker highlighting Patillo v. State in Tyrrell Park.
BACKGROUND
The Jefferson County Historical Commission (JCHC) requests permission to install a State
Historical Marker on city-owned property. The marker was approved by the Texas Historical
Commission’s Undertold Marker Program highlighting the 1930s case: Patillo v. State. The
Patillo family has requested the marker be placed near the Civilian Conservations Corps building
in Tyrrell Park.
On December 17, 1930, Beaumont native, Sadie Patillo sat in the white section of a city bus and
refused to move to the “Negro” section when asked and was ultimately fined the maximum
penalty of ten ($10.00) dollars under the 1891 Separate Coach Law. Patillo appealed the decision
in the Court of Criminal Appeals of Texas. Patillo’s attorney, William Russel Blain, argued that
the Separate Coach Law was codified prior to the invention of the municipal bus services and
that the statue applied to railways, street cars and interurban railways. The court sided with Blain
and Patillo, with Associate Justice Frank Lee Hawkins explaining that “since the law did not
expressly mention buses or other public conveyances the legislature might not wish to include
them in to the statute.”
On October 13, 2025, the Historic Landmark Commission voted 10:0:1 to approve the request.
FUNDING SOURCE
Not applicable.
RECOMMENDATION
Approval of the resolution.
ATTACHMENTS
Staff Report
4
TO:City Council
FROM:Kenneth R. Williams, City Manager
PREPARED BY:Amalia Villarreal, P.E., CFM, Director of Public Works
MEETING DATE:November 4, 2025
REQUESTED ACTION:Council consider a resolution authorizing the City Manager to award
a contract to Elite Contractors, of Kirbyville, for the Athletic
Complex – Rehabilitation of Parking Lots and Engelbrecht Drive
Project.
BACKGROUND
The Athletic Complex – Rehabilitation of Parking Lots and Engelbrecht Drive Project consist of
the rehabilitation of Engelbrecht Drive and the parking lots at the Beaumont Athletic Complex in
accordance with the construction plans.
On October 16, 2025, five (5) bids were received for furnishing all labor, materials, and
equipment for the project. A total of 499 vendors were notified through email, the City’s website
bidding system, and publication in the local newspaper. The Engineer’s Estimate is
$1,900,000.00. The bid totals are indicated in the table below:
ContractorLocationBase Bid Amount
Elite ContractorsKirbyville, TX$1,588,922.00
Construction Managers of Southeast Texas, Beaumont, TX$1,708,189.00
LLC (CMST, LLC)
Texas Materials Group, Inc., dba Gulf CoastBeaumont, TX$1,764,765.00
Allco, LLCBeaumont, TX$1,798,329.00
Mason Construction, LLC Beaumont, TX$1,803,325.75
The Public Works Engineering staff recommends this project be awarded to the lowest bidder,
Elite Contractors, in the amount of $1,588,922.00. The project is allocated 150 calendar days for
substantial completion.
FUNDING SOURCE
Certificates of Obligation.
RECOMMENDATION
Approval of the resolution.
ATTACHMENTS
Athletic Complex Bid Tabulation
5
TO:City Council
FROM:Kenneth R. Williams, City Manager
PREPARED BY:Angela Wright, Chief Technology Officer
MEETING DATE:November 4, 2025
REQUESTED ACTION:Council to consider a resolution approving annual maintenance from
a vendor for network security hardware used by all city departments
BACKGROUND
Network security hardware is deployed across all City departments, providing essential
protection and multi-factor authentication for employee systems. The $92,146.83 purchase
includes one year of maintenance beginning November 23, 2025. Pricing was obtained through
the TIPS purchasing contract, which allows local governments to procure IT products and
services at competitively negotiated rates in compliance with state procurement laws.
FUNDING SOURCE
General, Municipal Court Technology, and Water Funds
RECOMMENDATION
Approval of the resolution.
6
TO:City Council
FROM:Kenneth R. Williams, City Manager
PREPARED BY:Amalia Villarreal, P.E., CFM, Director of Public Works
MEETING DATE:November 4, 2025
REQUESTED ACTION:Council consider a resolution authorizing the City Manager to award
a contract to Eastex Utility Construction, of Beaumont, for the
Phelps Road Drainage Improvements Project.
BACKGROUND
The Phelps Road Drainage Improvements Project consists of reconstructing and reshaping the
roadside ditches in accordance with the construction plans. This project also includes removing
and replacing driveway culverts and associated driveway aprons, and removing and replacing
surface inlets and other drainage structures within the City’s right of way.
On October 16, 2025, four (4) bids were received for furnishing all labor, materials, and
equipment for the project. A total of 499 vendors were notified through email, the City’s website
bidding system, and publication in the local newspaper. The Engineer’s Estimate is
$1,400,000.00. The bid totals are indicated in the table below:
ContractorLocationBase Bid Amount
Eastex Utility ConstructionBeaumont, TX$1,080,289.00
BDS Constructors LLC dba MK ConstructorsVidor, TX$1,180,941.00
T Construction, LLCHouston, TX$1,189,885.00
Norman Highway Constructors, IncOrange, TX$1,769,831.00
The Public Works Engineering staff recommends this project be awarded to the lowest bidder,
Eastex Utility Construction, in the amount of $1,080.289.00. The project is allocated 150
calendar days for substantial completion.
FUNDING SOURCE
Certificates of Obligation in the amount of $175,289.00 and Community Development Block
Grant (CDBG) under the 2019 Hazard Mitigation Competition in the amount of $905,000.00.
RECOMMENDATION
Approval of the resolution.
ATTACHMENTS
Phelps Road Drainage Improvements.
7
TO:City Council
FROM:Kenneth R. Williams, City Manager
PREPARED BY:Amalia Villarreal, P.E., CFM, Director of Public Works
MEETING DATE:November 4, 2025
REQUESTED ACTION:Council consider a resolution authorizing the City Manager to
execute Change Order No. 3 to the contract with SETEX
Construction Corp., for the Fannett Road Sidewalk Improvement
Project.
BACKGROUND
On January 2, 2025, by Resolution No. 25-025, City Council awarded a contract to SETEX
Construction Corp., of Beaumont, in the amount of $783,958.00, for the Fannett Road Sidewalk
Improvements Project.
Previous Change Order Nos. 1-2, in the amount of $60,485.35, are attached for your review.
Proposed Change Order No. 3, in the amount of $43,217.00, is needed to incorporate a design
th
change for the crosswalks located near 6 Street and St. James Blvd. These changes will add or
adjust crosswalks to reduce adverse impacts from construction activities to a local business and
improve pedestrian access across Fannett Road. An additional thirty-seven (37) calendar days
will be added to the contract for the additional work. If approved, Change Order No. 3 will result
in a new contract amount of $887,660.35.
FUNDING SOURCE
Certificates of Obligation.
RECOMMENDATION
Approval of the resolution.
ATTACHMENTS
Fannett Road Sidewalk Improvements CO3
8
TO:City Council
FROM:Kenneth R. Williams, City Manager
PREPARED BY:Amalia Villarreal, P.E., CFM, Director of Public Works
MEETING DATE:November 4, 2025
REQUESTED ACTION:Council consider a resolution authorizing the City Manager to
execute an agreement with CDM Smith, Inc., to continue
management of the Municipal Separate Storm Sewer System (MS4)
Permit for the City of Beaumont for Fiscal Year 2026.
BACKGROUND
On October 16, 2012, by Resolution No. 12-249, City Council awarded CDM Smith, Inc., of
Houston, an agreement for Professional Engineering Services to manage the City’s MS4 Permit.
The manager of the permit conducts dry and wet weather screenings of our major drainage
outfalls in the City. Under the permit, the City is required to submit an annual report
summarizing compliance activities, results of the screenings, and other inspections conducted
throughout the year which CDM Smith, Inc., has successfully completed on the City’s behalf
since 2012. The agreement includes implementation of the stormwater management plan that
details how the City and Jefferson County Drainage District No. 6 will comply with the MS4
permit. If approved, the total services and expenses shall not exceed $264,800.00 without the
City’s prior written authorization.
FUNDING SOURCE
General Fund – Public Works Department.
RECOMMENDATION
Approval of the resolution.
ATTACHMENTS
FY26 CDM Smith MS4 Engineering Services Agreement
ENGINEERING SERVICES AGREEMENT
STATE OF TEXAS §
COUNTY OF JEFFERSON §
CITY OF BEAUMONT §
AGREEMENTFOR
Engineering and Related Services
for
Municipal Separate Storm Sewer System Permit (Permit Year 2026)
CITY OF BEAUMONT
SECTION 1
This Agreement made and entered into in Beaumont, Jefferson County, Texas between the
City of Beaumont, a Municipal Corporation in the State of Texas, hereinafter termed "City" and
CDM Smith Inc., duly licensed, and practicing under the laws of the State of Texas, hereinafter
termed "Engineer", said Agreement being executed by the City pursuant to the City Charter and
Ordinances and Resolutions of the City Council, and by said Engineer for the Engineering Services
hereinafter set forth in connection with the above designated Project for the City of Beaumont.
I.General
A.Detailed Project Description
The Engineer shall manage the Municipal Separate Storm Sewer System (MS4) Permit for
the City of Beaumont. The Engineer shall conduct all representative monitoring, calibrate
flow meters, conduct required dry and wet weather screenings, and Industrial monitoring.
The Engineer shall prepare and submit an Annual Report to the TCEQ and EPA. The
Engineer shall conduct employee training at City departments and provide SWMP
implementation activities for Best Management Practices (BMPs). The Engineer shall
assist the City on industrial facility inspections and construction site audits when needed.
The Engineer shall perform SWMP implementation activities for BMPs and review
implementation priorities as requested by the City. Engineer shall perform other duties as
specifically included in the MS4 Permit.
B.Time of performance for this contract coincides with Fiscal Year 2026 (October 1, 2025,
through September 30, 2026). The Engineer shall not commence work on this proposed
Project until he has been notified in writing to proceed.
FY 2026 MS4 Permit Support Services 1 ______ City _____ Engineer
The Engineer, in consideration for the compensation herein provided, shall render all
professional services, including any associated subconsultants, necessary for the development of
the Project to completion, as provided in this Agreement.
II.Basic Services
A.Meet with the City to determine SWMP implementation priorities and the schedule for
project.
B.Conduct all required monitoring:
1.Representative monitoring.
a.Prepare for sampling events, including procurement and maintenance of sampling
equipment as required by the City.
b.Collect composite samples during three seasonal events at five locations.
c.Submit samples to appropriate laboratories including sample preservation, chain of
custody, and sample volume calculations based on flow estimates developed using
DD6 stage measurements.
d.Analyze laboratory data and compile DMR forms for data submission to the
TCEQ/EPA via the MS4 Annual Report.
e.Inform the City of any problems with associated collections and methods to resolve
problems.
f.Representative monitoring shall be conducted at the five locations three times per
year as required by the Permit.
2.Dry weather screening.
a.Meet with the City to define priorities for outfall locations for screening. It is
estimated that 120 dry weather screenings will be conducted as part of the dry
weather monitoring task throughout the permit year.
b.Conduct onsite test kit analysis of dry weather flows as per project standard
operating procedures.
c.Report potential illicit discharges and track elimination efforts as per project
standard operating procedures, including the creation of a potential illicit discharge
memorandum.
d.Review and confirm previously identified outfalls.
e.Develop drainage area delineations for outfalls as requested by the City.
f.Inform the City of any problems with associated screenings or discharges and
methods to resolve problems.
3.Wet weather screening.
a.Identify and field investigate wet weather screening locations.
b.Field sample collections and test kit analysis.
c.Inform the City of any problems with associated screenings or discharges and
FY 2026 MS4 Permit Support Services 2 ______ City _____ Engineer
methods to resolve problems.
d.It is estimated that no more than 20 wet weather screenings will be conducted as
part of the wetweather monitoring task throughout the permit year.
4.Landfill Multi-SectorGeneral Permit (MSGP) monitoring (conducted during wet
weather screenings as required by MSGP).
a.Laboratory sample collection and preservation.
b.Laboratory submission and chain of custody documentation.
c.Inform the City of results and any problems with associated industrial screenings
or discharges.
d.During one of the three representative monitoring sampling activities Engineer will
perform landfill sample collection.
e.Assist in investigation of any problems with associated industrial screenings or
discharges to the requirements of the MSGP.
5.Maintain database and GIS maps for tracking major outfalls inventory.
a.Update database with results from this permit year’s outfall inventory (100
outfalls).
b.Identify any duplicates related to the estimated 100 outfalls inventoried during the
permit year and update the database accordingly.
c.Provide an updated database and status report to the City on a quarterly basis.
C.MSGP Annual Comprehensive Inspections and Renewal
1.Perform annual comprehensive inspections for the following City facilities:
a.Beaumont Municipal Landfill
b.Beaumont Municipal Wastewater Treatment Plant
c.Beaumont Municipal Airport
d.Beaumont Municipal Transit
2.Complete site review and updates to Stormwater Pollution Prevention Plans (SWPPPs)
for all 4 sites based on annual comprehensive inspection.
3.Update Site maps as necessary based on annual comprehensive inspection.
4.Certification of No non-stormwater discharges and review of site outfalls.
D.Development and submission of Annual Report.
1.Conduct DD6 and City of Beaumont departmental meetings and quarterly data requests
to assess compliance.
2.Gather required data for the annual report using tracking spreadsheets and submit
methods of improvement. Data and report to include metrics from the previous year as
well as new metrics for the approved SWMP.
FY 2026 MS4 Permit Support Services 3 ______ City _____ Engineer
3.Provide Draft of annual report to City staff by January 15, 2026.
4.Submit MS4 Annual Report to TCEQ on or before February 1, 2026.
E.Storm Water Management Program Implementation.
1.Provide materials for MS4 trainingfor the Citydepartments.
2.Conduct employee training for the City departments. The training shall be conducted
in conjunction with the SWMP requirements workshops.
3.Maintain quarterly tracking spreadsheets for annual reporting.
4.Assist the City in development of new SWMP programs, procedures and educational
materials as required by the permit and TCEQ approved SWMP within the contract
upper limit.
5.Provide on call support as requested by the City within the contract upper limit which
may include the following activities (assumed up to 48 hours):
a.Update guidance documents, inspection forms and outreach materials.
b.Total Maximum Daily Load (TMDL) Program support in developing an action plan
and procedures.
c.Support the City in updating the industrial facility inspection tracking system.
d.Municipal construction site audits to access compliance with TCEQ construction
general permit.
e.Other relevant SWMP implementation technical guidance.
F.Inspection Services.
1.Industrial Facility Inspections. As requested by City, one engineer will attend industrial
inspections with the City inspector as requested and assist in:
a.Preparation and initial facility research.
b.Facility compliance records review.
c.Review facility benchmark monitoring records and record information into
centralized tracking spreadsheet.
d.Facility walk-through and inspection report completion.
e.Review correspondence with industrial facility.
f.Implementation of associated enforcement actions and related correspondence.
g.Engineer shall assist the City in inspection of up to 10 industrial facilities.
2.Provide on-call industrial facility documentation review and correspondence including
assistance in review of SWPPP materials and analytical results from industrial sites
(assumed up to 12 hours).
3.Industrial Facility Inspection Training as requested by City.
a.Provide industrial inspection training materials.
FY 2026 MS4 Permit Support Services 4 ______ City _____ Engineer
b.Support the city in the updating ofthe industrial facility inspection tracking system
as requested by the City.
III.Special Services
A.Not Applicable to this agreement
IV.Additional Services
All work that shall be performed by the Engineer at the request of the City that is described in
this paragraph and not included in the paragraphs above, shall constitute Additional Services.
Additional Services shall include, but are not limited to the following:
A.Services required by the City in any litigation or other controversy as an expert witness,
including actual testimony time, stand-by waiting time, preparation of engineering data and
reports or depositions and consulting with the City or its attorney.
B.Preparation of any special reports, applications for permits or grants, and appearances
before any regulatory agencies or public hearings not included in Attachment “A”.
C.Any revisions of previously approved work.
D.Any travel and subsistence to points other than Engineer's or City's Offices and Project site.
E.Preparation of exhibits.
F.Additional services due to significant changes in scope of Project or its design including
but not limited to changes in size, complexity, or character of construction as agreed to by
both parties.
G.Providing services after issuance of Letter of Acceptance from the City.
V.Coordination
A.The Engineer shall hold monthly conferences with the City Director of Public Works,
hereinafter termed “Director of Public Works”, or his representatives to the end that the
Project as developed shall have the full benefit of the City's experience and knowledge of
existing needs and facilities and be consistent with its current policies and standards. To
assist the Engineer in this coordination, the City shall make available for the Engineer's use
in planning and designing the project all existing plans, maps, field notes, statistics,
computations, and other data in its possession relative to existing facilities and to this
particular Project, at no cost to the Engineer. However, any and all such information shall
remain the property of the City and shall be returned if instructed to do so by the Director
of Public Works.
FY 2026 MS4 Permit Support Services 5 ______ City _____ Engineer
B.The Director of Public Works will act on behalf of the City with respect to the work to be
performed under this Agreement. He shall have complete authority to transmit instructions,
receive information, interpret and define the City's policies and decisions with respect to
materials, equipment, elements and systems pertinent to Engineer's services.
C.The City will give prompt written notice to the Engineer whenever the City observes or
otherwise becomes aware of any defect (error or omission) in the Engineer's services or
any development that affects the scope or timing of Engineer's services.
D.The City will furnish approvals and permits from all governmental authorities having
jurisdiction over the Project and such approvals and consents from others as may be
determined to be necessary by the City for the completion of the Project. The Engineer will
provide the City reasonable assistance in connection with such approvals and permits such
as furnishing of data compiled by the Engineer pursuant to other provisions of the contract,
but shall not be obligated to develop additional data, prepare extensive reports or appear at
hearings or the like unless compensated therefore under other provisions on this contract.
E.The Engineer shall promptly report, in writing, to the City of any development that would
affect the scope or timing of the Project.
VI.Fee Schedule
A.General
For and in consideration of the services to be rendered by the Engineer in this Agreement,
the City shall pay, and the Engineer shall receive the compensation hereinafter set forth for
the Engineer's services described in Sections II, III, and IV.
B.Basic and Special Services
The basis of compensation for Basic and Special Services will be at the standard hourly
rates and expenses as provided in the Schedule of Hourly Rates and Expenses shown on
Attachment “B”. The Engineer agrees that the basis of compensation for Basic and Special
Services shall not exceed Two Hundred Sixty-Four Thousand Eight Hundred Dollars
($264,800.00) without the City’s prior written authorization. The level of effort for Basic
Services described in Section II is based on the estimated hours and fee for each task
documented in Attachment “A”. The expected LOE of effort for subcontractor activities
including monitoring field work support, laboratory services, and supplemental support are
up to $82,200, $15,000, and $7,500 respectively as noted in Attachment “A”.
C.Additional Services
Compensation for Additional Services that are authorized by the City will be determined
when needed.
VII.City Payments
FY 2026 MS4 Permit Support Services 6 ______ City _____ Engineer
A.The Engineer shall be required to use Projectmates software throughout the life of this
agreement.The City will provide a license to be used at no cost to the Engineer.
Projectmates by Systemates, Inc., is a construction management tool that allows users to
manage the entire project life cycle from concept to closeout. All RFI’s, Schedules, Daily
Reports, Change Orders, Pay Requests, and any procedures related to contract management
will be processed through Projectmates. The City reserves the right to rescind an award
from a consultant who refuses to use Projectmates during the life of the project. Such
refusal will be noted and considered when awarding future projects.
B.Payments shall be made to the Engineer based on the several phases described above and
in accordance with the following:
C.One hundred percent (100%) of the amount due the Engineer for work performed in each
phase shall be payable on a monthly basis.
D.Payment will be made within thirty (30) days after submittal of the request for payment for
work performed. Payment will be considered past due forty-five (45) days after submittal.
E.The City reserves the right to make an audit of charges claimed for this contract for
services.
VIII.Revisions to Drawings and Specifications
The Engineer shall make, without additional expense to the City over and above the basic fee,
such revisions to the Design Phase as may be required to meet the needs of the City. After
approval of the Design Phase by the City, any revisions, additions, or other modifications made
at the City's request that involve extra services and expenses to the Engineer shall be subject
to additional compensation to the Engineer for such extra services and expenses.
IX.Ownership of Documents
All documents including the original drawings, estimates, specifications, field notes and data,
will remain the property of the Engineer as instruments of service. However, it is to be
understood that the City shall have free access to all such information with the right to make
and retain copies of drawings and all other documents including field notes and data. Any re-
use without specific written verification or adaptation by Engineer will be at City's sole risk
and without liability or legal exposure to Engineer.
X.Termination
Either party to this Agreement may terminate the Agreement by giving the other thirty (30)
days’ notice in writing and in accordance with the following procedure:
A.Upon delivery of such notice by either party to the party, and upon expiration of the thirty-
day period, the Engineer shall discontinue all services in connection with the performance
FY 2026 MS4 Permit Support Services 7 ______ City _____ Engineer
of this Agreement and shall proceed to cancel promptly all existing orders and contracts
insofar as such others or contracts are chargeable to this Agreement. As soon as practicable
after receipt of notice of termination, the Engineer shall submit a statement, showing in
detail the services performed under this Agreement to the date of termination. The Owner
shall then pay the Engineer promptly that proportion of the prescribed charge to which the
service actually performed under this Agreement is applicable and useable to this Project,
less such payments on account of the charges as have been previously made. Copies of
specifications prepared under this Agreement shall be delivered to the City when and if
this Agreement is terminated, but subject to the restrictions, as to their use, as set forth in
Section VIII.
B.Failure by the Engineer to comply with the submittal of the statement, and documents as
required above shall constitute a waiver by the Engineer of any and all rights or claims to
collect any monies that the Engineer may rightfully be entitled to for services performed
under this Agreement.
XI.Engineer's Warranty
The Engineer warrants that he has not employed or retained any company or person other than
a bona fide employee working solely for the Engineer to solicit or secure this Contract, and
that he has not for the purpose of soliciting or securing this Contract paid or agreed to pay any
company or person, other than a bona fide employee working solely for the Engineer, any fee,
commission, percentage, brokerage fee, gift, or any other consideration, contingent upon or
resulting from the award or making of this contract.
XII.Equal Employment Opportunity
The Engineer agrees to follow the Minority Business Enterprise requirements and/or develop
an Affirmative Action Plan as set forth by the City.
XIII.Assignment or Transfer of Interest
The Engineer shall not assign or transfer its interest in the Contract without the written consent
of the City.
XIV.Indemnification/Liability
The Engineer shall save and hold harmless the City from all claims and liability due to activities
of himself, his agents, or employees, performed under this Contract and which result from a
negligent act, error or omission of the Engineer or of any person employed by the Engineer.
The Engineer shall also save harmless the City from any and all expenses, including attorney
fees which might be incurred by the City in litigation or otherwise resisting said claim or
liabilities which might be imposed on the City as result of such activities by the Engineer, his
agents, or employees and for which the Engineer is found to be legally liable.
FY 2026 MS4 Permit Support Services 8 ______ City _____ Engineer
The Engineer shall, within one week after signing the contract and before any work shall start,
furnish the city with certificates of insurance naming the City as additional insured satisfactory
to the City indicating the existence of Statutory Workmen's Compensation Insurance, and
comprehensive General Liability Insurance. Such insurance shall be at the Engineer's expense.
The limits shall be as follows:
Comprehensive General Liability and Auto Liability Insurance shall not be less than
$1,000,000.00 per incident / $1,000,000.00 per occurrence.
These certificates shall contain a provision that the City shall be notified thirty (30) days before
cancellation of the insurance. The Engineer shall maintain such insurance in force during the
life of the contract and no modification or change of insurance carriage and provision shall be
made without thirty (30) days written advance notice to the City.
XV.Estimates of Cost
Since the Engineer has no control over the cost of labor, materials, or equipment or over the
contractor's methods of determining prices, or over competitive bidding or market conditions,
his opinions of probable Project Cost or Construction Cost provided for herein are to be made
on the basis of his experience and qualifications and represent his best judgment as a design
professional familiar with the construction industry but the Engineer cannot and does not
guarantee that proposals, bids or the construction cost will not vary from opinions of probable
cost prepared by him.
XVI.Interest in City Contracts Prohibited
No officer or employee of the City shall have a financial interest, direct or indirect, in any
Contract with the City, or shall be financially interested, directly or indirectly, in the sale to
the City of any land, materials, supplies or service, except on behalf of the City as an officer
or employee.
XVII.Entire Agreement
This Agreement represents the entire and integrated Agreement between the City and Engineer
and supersedes all prior negotiations, representatives, or agreements, either oral or written.
This Agreement may be amended only by written instrument signed by both the City and
Engineer.
FY 2026 MS4 Permit Support Services 9 ______ City _____ Engineer
SECTION 2
IN WITNESS WHEREOF, the City of Beaumont has lawfully caused these presents to be
executed by the hand of the City Manager of said City, and the corporate seal of said City to be
hereunto affixed and this instrument to be attested by the City Clerk, and the said Engineer, acting
by the hand of Jason Maldonado thereunto authorized Client Service Leader, does now sign,
execute and deliver this document.
Done at Beaumont, Texas, on this ___________ day of ______________, A.D. 2025.
CDM SMITH INC. CITY OF BEAUMONT
By: __________________________ By: __________________________
Client Service LeaderDirector of Public Works
Attest: _____________________ Attest: ________________________
FY 2026 MS4 Permit Support Services 10 ______ City _____ Engineer
ATTACHMENT “A”
SERVICES TO BE PROVIDED
Attachment A
Services to be Provided
Task Hours Fee
75 $11,545.00
Project Management and Quality Control
128 $23,610.00
Project Planning and Coordination Meetings
1
MonitoringTasks 734 $123,887.00
50 $8,768.00
MSGP Annual Compliance Inspections and Renewal
178 $30,978.00
Annual Report
2
388 $67,712.00
Storm Water Management Program Implementation
Inspection Services 12 $2,300.00
1,565 $268,800.00
Total
1
Include $82,200 for Chica for field work assistance and $15,000 for Earth Analytical Sciences for lab
services
2
Include up to $7,500 for Seagull
FY 2026 MS4 Permit Support Services A-1______ City ______ Engineer
ATTACHMENT “B”
SCHEDULE OF HOURLY RATES
AND EXPENSE
Attachment B
Schedule of Hourly Billing Rates and Expenses
CDM Smith Schedule of Hourly Billing Rates
October 1, 2025, through September 30, 2026
Hourly Rates
Clerical $105.00
Staff Support Services $125.00
Senior Support Services$157.00
Technical / Professional Services:
Technician I $125.00
Technician II $150.00
Professional I $140.00
Professional II $150.00
Professional III $175.00
Professional IV $185.00
Professional V $200.00
Senior Professional
$225.00
Principal/Associate/Senior Technical
$25.00
Specialist/Senior Project Manager
Vice President/ Senior Vice President / Officer/
$340.00
Senior Technical Consultant
Monthly invoices will be generated using the above billing rates and field investigation unit rates. All
subconsultant expenses are subject to handling / administrative charge of 10%. Other project related
expenses (ODCs) are also subject to a 10% administrative surcharge.
FY 2026 MS4 Permit Support Services B-1______ City ______ Engineer
9
TO:City Council
FROM:Kenneth R. Williams, City Manager
PREPARED BY:Amalia Villarreal, P.E., CFM, Director of Public Works
MEETING DATE:November 4, 2025
REQUESTED ACTION:Council consider a resolution authorizing the City Manager to
execute Change Order No. 2 to the contract with SETEX
Construction Corp, of Beaumont, Texas for the 23rd Street Sanitary
Sewer Trunkline Rehabilitation Phase I Project.
BACKGROUND
On April 15, 2025, by Resolution No. 25-088, City Council awarded a contract to SETEX
Construction Corp., of Beaumont in the amount of $215,908.46 for the 23rd Street Sanitary
Sewer Trunkline Rehabilitation Phase I Project.
Previous Change Order No. 1 is attached for your reference.
Proposed Change Order No. 2, in the amount of $70,481.61, is needed to incorporate the revised
plan set drawings to the contract and to add three (3) new bid items addressing unforeseen site
conditions. During construction, an existing 15-inch storm sewer line was discovered to be in
conflict with the proposed 48-inch sanitary sewer line and 6-inch water main, necessitating
adjustments to these lines. An additional 77 calendar days are requested to allow time for
developing a plan of action, completing the redesign, obtaining approvals, and performing the
associated work. If approved, the new contract amount would be $306,952.52.
FUNDING SOURCE
Water Revenue Bonds.
RECOMMENDATION
Approval of the resolution.
ATTACHMENTS
23rd Street Sanitary Sewer Trunkline Rehab Phase I - Proposed Change Order 2
10
TO:City Council
FROM:Kenneth R. Williams, City Manager
PREPARED BY:Bridgette Evick, CPA, Chief Financial Officer
MEETING DATE:November 4, 2025
REQUESTED ACTION:Council consider granting a new solid waste franchise agreement to
Waste Pro USA.
BACKGROUND
According to City Ordinance 22.05.101, no person shall engage in the business of collecting,
hauling or transporting, in the city, any garbage, waste or refuse, without first having obtained a
franchise from the City. Eleven (11) entities currently have nonexclusive franchise agreements
with the City and are doing business in this area. Waste Pro USA has requested that the City
Council grant the company such franchise agreement. Waste Pro USA is a privately owned,
family-operated business, providing curbside trash and recycling collections, dumpster rentals
and commercial collections, construction debris removal, recycling processing and marketing,
and waste transfer and disposal. The services will be provided out of its Lake Charles,
Louisiana office initially. The requested franchise is generally the same as those previously
approved by City Council. It provides for a term of one year from its effective date and a
franchise fee of seven percent (7%) of gross revenues received for service. It also requires the
entity to indemnify the City of Beaumont and provide insurance which names the City of
Beaumont as a named insured. According to City Charter, the franchise ordinance requires a
reading at one (1) Council meeting. The ordinance does not take effect until thirty (30) days
after its adoption and approval by City Council. After the passage of a franchise ordinance, the
full text of such ordinance shall be published on the City’s website. Attached is a copy of the
franchise ordinance for your review.
FUNDING SOURCE
A franchise fee of seven percent (7%) of gross receipts will be paid to the City.
RECOMMENDATION
Approval of the ordinance.
ATTACHMENTS
11
TO:City Council
FROM:Kenneth R. Williams, City Manager
PREPARED BY:Demi Engman, Director of Planning and Community Development
MEETING DATE:November 4, 2025
REQUESTED ACTION:Council consider a request to abandon the 30’ alleyway between
Cartwright Division G and the Southern Pacific Railroad right-of-
way.
BACKGROUND
Anastasia N Cormier of Christ Fellowship Church of Beaumont is requesting the abandonment
of the 30’ un-named alley to the west of the property located at 2930 Avenue F, North of
Washington, South of Terrell. The church is hoping to obtain the property from the City of
Beaumont in order to expand their building to better serve the community.
At a joint public hearing held on July 21, 2025, the Planning Commission recommended 6:0 to
approve the request to abandon the un-named alley to the west of the property located at 2930
Avenue F, North of Washington, South of Terrell, with the following condition:
1. If approved, the applicant shall obtain an appraisal and Title Search Report
for the property to be abandoned at their expense. Appraisal and Title
Search Report must be submitted to the Planning office along with proof
that payment has been arranged prior to the item being placed on City
Council.
FUNDING SOURCE
Not applicable.
RECOMMENDATION
Approval of the ordinance, with the following condition:
1. If approved, the applicant shall obtain an appraisal and Title Search Report
for the property to be abandoned at their expense. Appraisal and Title
Search Report must be submitted to the Planning office along with proof
that payment has been arranged prior to the item being placed on City
Council.
ATTACHMENTS
Legal Description
Staff Report
Title Search
12
TO:City Council
FROM:Kenneth R. Williams, City Manager
PREPARED BY:Demi Engman, Director of Planning and Community Development
MEETING DATE:November 4, 2025
REQUESTED ACTION:Council consider a request to extend the deadline to allow the
expansion of a church in a GC-MD-2 (General Commercial-
Multiple Family Dwelling-2) District Located at 5250 Helbig Road
as approved in January of 2023.
BACKGROUND
Derek Leger, on behalf of New Faith Holiness Church, Inc., is requesting an extension for the
Specific Use Permit issued in January of 2023, to allow the expansion of a church in a GC-MD-2
(General Commercial-Multiple Family Dwelling-2) District Located at 5250 Helbig Road. The
City of Beaumont Zoning Ordinance, Section 28.04.001(g) Specific Use Permits states,
“extensions of time for good cause may be approved by the city council.”
The church has completed its fundraising needs for the expansion, and Mr. Leger and New Faith
Holiness Church, Inc., are both ready to move forward with the project at this time.
City Council originally approved Ordinance No. 23-008 for a Specific Use Permit to allow the
expansion with the following conditions:
1. Construction Plans must meet all requirements by Water Utilities for any water
and sanitary sewer improvement, including any requirements of the City’s
backflow, pre-treatment, and/or F.O.G. program.
2. Construction plans shall be in compliance with Section 28.04.006 Landscaping
and screening requirements.
3. Construction plans must meet all Building Code requirements.
FUNDING SOURCE
Not applicable.
RECOMMENDATION
Planning recommends a new deadline of November 4, 2026, with the following conditions:
1. Construction Plans must meet all requirements by Water Utilities for any water
and sanitary sewer improvement, including any requirements of the City’s
backflow, pre-treatment, and/or F.O.G. program.
2. Construction plans shall be in compliance with Section 28.04.006 Landscaping
and screening requirements.
3. Construction plans must meet all Building Code requirements.
ATTACHMENTS
Legal Description
Staff Report
13
TO:City Council
FROM:Kenneth R. Williams, City Manager
PREPARED BY:Demi Engman, Director of Planning and Community Development
MEETING DATE:November 4, 2025
REQUESTED ACTION:Council consider a request for a Rezoning from R-S (Residential-
Single Family Dwelling) and A-R (Agricultural-Residential)
Districts to PUD (Planned Unit Development) District, along with a
Specific Use Permit to authorize the proposed general land use and
density plan for an approximately 84-acre tract of property at the
northwest intersection of Northwest Parkway and Pointe Parkway.
BACKGROUND
META Planning + Design, on behalf of Northwest Beaumont Development, LTD is requesting a
Rezoning for approximately 84 acres more or less located at approximately the northwest
intersection of Northwest Parkway and Pointe Parkway from R-S (Residential –Single Family
Dwelling) and A-R (Agricultural-Residential) Districts to PUD (Planned Unit Development)
District, along with a Specific Use Permit to authorize the proposed general land use and density
plan.
The PUD district promotes the coordinated design of mix uses—residential, commercial, office,
retail and institutional—under a comprehensive development plan. It offers greater design
flexibility compared to traditional zoning district, including options for cluster housing,
appealing to residents seeking larger homes with smaller private yards, shared open spaces, and
public amenities.
The general land use and density plan proposes the development of approximately four hundred
and four (404) new single-family lots, with two neighborhood parks and 1.8 acres reserved for
commercial space to accommodate professional offices or retail. The proposed residential lots
will vary in size from 60’ X 120’ – 40’ X 120’ varying in price points with extensive landscaping
and common open spaces throughout the development.
Any significant changes to the proposed general land use and density plan must receive City
Council approval prior to development.
At a Joint Public Hearing held on October 20, 2025 the Planning Commission recommended 8:0
to approve the request for a Rezoning from R-S (Residential-Single Family Dwelling) and A-R
(Agricultural-Residential) Districts to PUD (Planned Unit Development) District, along with a
Specific Use Permit to authorize the proposed general land use and density plan for an
approximately 84-acre tract of property at the northwest intersection of Northwest Parkway
FUNDING SOURCE
Not applicable.
RECOMMENDATION
Approve the ordinance.
ATTACHMENTS
Legal Description
Staff Report
14
TO:City Council
FROM:Kenneth R. Williams, City Manager
PREPARED BY:Demi Engman, Director of Planning and Community Development
MEETING DATE:November 4, 2025
REQUESTED ACTION:Council consider an ordinance for revocation or modification of an
approved Amended Specific Use Permit to allow a charter school
within the GC-MD (General Commercial-Multiple Family
Dwelling) District for property located at 4055 Calder Avenue.
BACKGROUND
In April 2007, the City Council approved a Specific Use Permit (SUP) allowing a charter school
to operate within a GC-MD (General Commercial-Multiple Family Dwelling) zoning district. In
June 2009, the SUP was amended and approved to expand the school to occupy the building to
the west within the parking lot.
In 2009, the applicant proposed a total of 350 students with 35 teachers on site. Over time, the
school’s enrollment significantly increased without the benefit of an approved amendment to
their SUP. According to the National Center for Education Statistics, it is reported that a total of
657 students attended Harmony Science Academy at the 4055 Calder Avenue location for the
2023-2024 school year.
At present, the campus no longer complies with key conditions of the Specific Use Permit. The
increase in student enrollment has resulted in the site’s inability to adequately manage vehicular
traffic without adversely affecting public safety, pedestrian access, and neighboring properties.
During school hours, traffic congestion at peak times significantly impedes access to adjacent
businesses, residential streets, and hinders the movement of emergency response vehicles in the
area.
Section 28.04.001(h) of the City’s Code of Ordinances states, “a specific use permit may be
revoked or modified, after notice and hearing, for either of the following reasons:
1. It was obtained or extended by fraud or deception; or
2. One or more conditions of the permit have not been met or have been violated.”
On July 21, 2025, the Planning Commission voted to table this item for three (3) months to allow
Harmony Administration and City Staff time to develop and implement a comprehensive Traffic
Mitigation and Public Safety Response Plan. The school has acquired an adjacent property,
providing additional space for vehicle queuing during student pick-up and drop-off within a
private parking lot rather than on public roadways. In addition, Harmony has implemented a
carpool program and continued directed student bussing, further reducing congestion. These
combined efforts have substantially alleviated traffic impacts related to student transportation
and have improved the overall flow of traffic during peak periods. Harmony currently has 700
students enrolled in this academic year.
At a Joint Public Hearing held on October 20, 2025 the Planning Commission
recommended 8:0 to approve the request to modify the Amended Specific Use Permit to
allow a charter school within the GC-MD (General Commercial – Multiple Family
Dwelling) District for property located at 4055 Calder Avenue, to add the following
conditions:
1. Vehicle queuing and parking shall not occur within any right-of-way.
2. The school shall not exceed 700 enrolled students at this campus. Any increase in
student enrollment will require an amendment to the Specific Use Permit, which
must be approved prior to implementing the increase.
3. Any modifications to the Traffic Management Plan shall be submitted to the
City’s Traffic Engineer for review and approval prior to implementation.
4. Yearly enrollment shall be reported to Planning staff at a minimum of one month
prior to the start of school and submit modifications to enrollment submitted as
needed.
FUNDING SOURCE
Not applicable.
RECOMMENDATION
Approval of the ordinance, with the following conditions:
1. Vehicle queuing and parking shall not occur within any right-of-way.
2. The school shall not exceed 700 enrolled students at this campus. Any increase in
student enrollment will require an amendment to the Specific Use Permit, which
must be approved prior to implementing the increase.
3. Any modifications to the Traffic Management Plan shall be submitted to the
City’s Traffic Engineer for review and approval prior to implementation.
4. Yearly enrollment shall be reported to Planning staff at a minimum of one month
prior to the start of school and submit modifications to enrollment submitted as
needed.
ATTACHMENTS
Legal Description
Staff Report
WORK
SESSION
Council to Review and Discuss Junk Motor
Vehicles and Yard Parking