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HomeMy WebLinkAboutSEP 02 2025 - PACKET REGULAR MEETING OF THE CITY COUNCIL COUNCIL CHAMBERS CITY HALL 801 MAIN STREET TUESDAY, SEPTEMBER 02, 2025 1:30 PM AGENDA CALL TO ORDER INVOCATION PLEDGE OF ALLEGIANCE ROLL CALL PROCLAMATIONS PRESENTATIONS Communication Update Request for the Collection and Preservation of Memorial Ribbons Honoring the Local Victims of the Hill Country Flooding RECOGNITIONS PUBLIC COMMENT ON AGENDA/CONSENT Citizens may speak on the Consent Agenda/Regular Agenda items 1–6 or any other topic. Item 7 has already been heard in a Public Hearing; therefore, citizens cannot speak on that item. Citizens wishing to speak on item 8 will be given the opportunity to speak during the Public Hearing. CONSENT AGENDA (Items placed on the Consent Agenda are considered routine in nature and are considered non- controversial. The Consent Agenda can be acted upon in one motion. A consensus of the Council is required to remove any item for discussion and separate action.) A.Council to consider approving the August 19, 2025, City Council meeting minutes. B.Council consider a resolution approving the award of contract to Lark Group, Inc. of Warren, Texas for the demolition and debris removal of 2360 Calder Avenue. C. Council to consider a resolution authorizing the City Manager to renew a contract with Motorola Solutions Inc. D.Council consider a resolution authorizing the City Manager to execute all documents necessary to accept the project titled “Step Comprehensive Fiscal Year 2026.” REGULAR AGENDA 1. Council consider a resolution authorizing the City Manager to award a contract to Tanksco, Inc., of Fort Worth, TX for the South Elevated Storage Tank Rehabilitation Project. 2. Council consider a resolution authorizing the City Manager to accept maintenance and authorize final payment to ALLCO, LLC, for the Street Rehabilitation Citywide – Phase V (REBID) Project. 3. Council consider a resolution authorizing the City Manager to accept maintenance, and authorize final payment to Brystar Contracting Inc., of Beaumont, for the E. Virginia Pump Station Trash Collector Reconstruction Project. 4. Council consider a resolution authorizing the City Manager to execute Change Order No. 2 to the contract with Pro-Pipe Inc., of Irvine, CA for the Sanitary Sewer Evaluation Work Order Contract – Phase V. 5. Council consider authorizing the City Manager to enter into an agreement with Gilbert Building Partnership, LTD. for economic development incentives under the Neighborhood Empowerment Zone Program for the development of a commercial and retail space at 330 Bowie Street. 6.Council consider a resolution allowing the City Manager to enter into an agreement with Gap Strategies for Bond Election Services 7. Council consider a request for a Specific Use Permit to allow a retail liquor store within a GC-MD-2 (General Commercial-Multiple Family Dwelling-2) District for property located at 4515 N. Major Drive, Suite A. PUBLIC HEARING Council to conduct a Public Hearing to receive comments regarding a grant application to the Federal Transit Administration (FTA) and Texas Department of Transportation (TxDOT) to receive Operating Assistance funds for the BMT Zip REGULAR AGENDA 8.Council consider a Resolution authorizing the City Manager to submit a grant application and execute a contract with the Federal Transit Administration (FTA) and the Texas Department of Transportation (TXDOT) to receive Operating Assistance funds for the BMT Zip. COUNCIL COMMENTS EXECUTIVE SESSION To discuss and or deliberate Economic Development negotiations in accordance with Section 551.087 of the Government Code to wit; specifically: Project Riverfront and the Downtown Hotel Project Consider matters related to contemplated or pending litigation in accordance with Section 551.071 of the Government Code: Cause No. 25DCCV1445; Robert Clayton Bennett vs. City of Beaumont ADJOURNMENT Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact Jacqueline K. Gunner at (409) 880-3782. A TO:City Council FROM:Kenneth R. Williams, City Manager PREPARED BY:Tina Broussard, City Clerk MEETING DATE:September 2, 2025 REQUESTED ACTION:Council to consider approving the August 19, 2025, City Council meeting minutes. BACKGROUND None FUNDING SOURCE None RECOMMENDATION Approval of the minutes. ATTACHMENTS Minutes - August 19, 2025 MINUTES OF THE CITY OF BEAUMONT COUNCIL MEETING Albert “A.J.” Turner, Mayor Pro Tem ROY WEST, MAYOR Mike Williams, At-Large Cory Crenshaw, Ward I CITY COUNCIL MEETING Joey Hilliard, Ward II LaDonna Sherwood, Ward IIIAUGUST 19, 2025 Chris Durio, Ward IV Tina Broussard, City Clerk Kenneth R. Williams, City Manager Sharae Reed, City Attorney The City Council of the City of Beaumont, Texas, met in a regular session in strict compliance with the Texas Open Meetings Act, Texas Government Code, Chapter 551 on August 19, 2025, at the City Hall Council Chambers, 801 Main Street, Beaumont, Texas, at 1:30 p.m. to consider the following: OPENING Invocation Pledge of Allegiance Roll Call Proclamations, Presentation and Recognition Public Comment: Persons may speak on the Consent Agenda/Regular Agenda items 1- 10 & 12 or any other topic. Item 11 has already been heard in a Public Hearing; therefore, citizens cannot speak on that item. Mayor West called the council meeting to order at 1:30 p.m. Tracie Middleton, Chaplain for All Saints Episcopal School gave the invocation. Mayor West led the Pledge of Allegiance. Roll call was made by Tina Broussard, City Clerk. Present at the meeting were Mayor West, Mayor Pro Tem Turner, Councilmembers Durio, Hiliard, Williams, Sherwood and Crenshaw. Also, present were Kenneth R, Williams, City Manager; Sharae Reed, City Attorney; Tina Broussard, City Clerk. Proclamations, Presentation and Recognition None Public Comment: Persons may speak on the Consent Agenda/Regular Agenda items 1-10 & 11 or any other topic. Item 11 has already been heard in a Public Hearing; therefore, citizens cannot speak on that item. (Public comments can be heard or seen on the City of Beaumont’s website at beaumonttexas.gov) Seth Wells6890 Glen Willow Dr.Beaumont TX Drew Davidson4695 ChadwickBeaumont TX Addie Allen9695 GrossBeaumont TX Minutes – August 19, 2025 CONSENT AGENDA (Items placed on the Consent Agenda are considered routine in nature and are considered non- controversial. The Consent Agenda can be acted upon in one motion. A consensus of the Council is required to remove any item for discussion and separate action.) A.Council to consider approving August 5, 2025, and August 12, 2025, City Council meeting minutes. B.Council to consider appointments to the Board of Adjustment – Resolution 25-184 C.Council to consider a resolution to authorize TXPHV, LP, to exercise powers granted to Housing Finance Corporations under Texas Local Government Code Chapter 394, as amended by the 89th Legislature – Resolution 25-185 D.Council to consider a resolution approving the award of annual contracts for temporary personnel services for various departments – Resolution 25-186 E.Council to consider a resolution approving the renewal of licensing and support services for the City’s virtual server environment, to be purchased through CDW-G of Vernon Hills, IL – Resolution 25-187 F.Council to consider a resolution approving the renewal of a hardware maintenance contract for Cisco network equipment used by IT for all departments from CDW-G of Vernon Hills, IL – Resolution 25-188 G.Council to consider a resolution approving a six-month contract for the purchase of sodium hydroxide (caustic soda) for use by the Water Utilities Department – Resolution25-189 H.Council to consider a resolution authorizing the City Manager to enter a contract with Transdev Services, Inc., to provide management services for the Beaumont Municipal Transit System – Resolution 25-190 I.Council to consider a resolution renewing the lease agreements with Bar C Ranch for the Southeast Texas Auto Theft Task Force office (Suite C) and warehouse space (Suites D & E), located at 2430 West Cardinal Drive – Resolution 25-191 J.Council to consider authorizing the acceptance of a ten-foot wide (10') Exclusive Sanitary Sewer Easement – Resolution 25-192 K.Council to consider the acceptance of the grant for International City/County Management Association (ICMA) Economic Mobility and Opportunity (EMO) Grant Program – Resolution 25-193 L.Council to consider authorizing the acceptance of a Sidewalk Easement – Resolution 25- 194 M.Council to consider a resolution ratifying the City Manager's execution of an agreement with the Beaumont Firemens Relief Fund (BFRF) – Resolution 25-195 Councilmember Hilliard moved to approve the Consent Agenda. Councilmember Durio seconded the motion. Minutes – August 19, 2025 AYES:MAYOR WEST, MAYOR PRO TEM TURNER, COUNCILMEMBERS DURIO, HILLIARD, WILLIAMS, SHERWOOD AND CRENSHAW NAYS:NONE MOTION PASSED REGULAR AGENDA Mayor Pro Tem Turner left the meeting at 3:27 p.m. 1.Council to consider a resolution receiving the proposed FY 2026 Budget and scheduling a public hearing. Pursuant to the Texas Local Government Code, the City shall file a proposed budget with the municipal clerk before the governing body of the municipality makes its tax levy for the fiscal year, and pursuant to the Texas Local Government Code, the governing body of a municipality shall hold a public hearing on the budget. The Administration recommends that a public hearing be held on September 16, 2025, at 1:30 p.m. in Council Chambers, located at 801 Main Street. The City Clerk will publish the notice of the public hearing. Councilmember Sherwood moved to APPROVE A RESOLUTION THAT THE PROPOSED FY 2026 BUDGET HAS BEEN RECEIVED AND A PUBLIC HEARING IS HEREBY SCHEDULED FOR SEPTEMBER 16, 2025, AT 1:30 P.M., IN THE CITY COUNCIL CHAMBERS, CITY HALL, 801 MAIN STREET, BEAUMONT, TEXAS; AND THAT THE CITY CLERK IS TO PUBLISH NOTICE OF SAID PUBLIC HEARING PURSUANT TO THE CHARTER OF THE CITY OF BEAUMONT. Councilmember Hilliard seconded the motion. AYES:MAYOR WEST, COUNCILMEMBERS DURIO, HILLIARD, WILLIAMS, SHERWOOD AND CRENSHAW NAYS:NONE MOTION PASSED RESOLUTION 25-196 Mayor Pro Tem Turner returned to the meeting at 3:29 p.m. 2.Council to consider establishing and taking a record vote on the “Proposed” 2025 tax rate and schedule a public hearing. Chapter 26 of the Property Tax Code requires taxing units to comply with truth-in-taxation laws in adopting their tax rate and requires the governing body to hold a public hearing when the proposed tax rate exceeds the lower of the no-new revenue or voter-approval tax rate. Minutes – August 19, 2025 Administration recommends Council establish a proposed tax rate required to support the City Manager’s proposed budget equal to the tax rate of $0.659663/$100 of valuation. In accordance with Chapter 26 of the Property Tax Code, if the proposed rate exceeds the no-new revenue rate of $0.629236/$100 or the voter-approval tax rate of $0.691065/$100, the City Council must take a record vote to place the proposal to adopt a rate not higher than the proposed rate on the agenda of a future meeting. The no-new revenue tax rate is the rate that would produce the same amount of taxes in FY 2026 as was produced in FY 2025 if it was applied to the same properties taxed in both years. The proposed tax rate of $0.659663/$100 exceeds the no-new revenue tax rate of $0.629236/$100 by $0.030427/$100 or 4.84%. If the motion passes, a public hearing must be scheduled. The Administration recommends that a public hearing be held on September 16, 2025, at 1:30 p.m. in Council Chambers, located at 801 Main Street. The City Clerk will publish the notice of the public hearing. Councilmember Crenshaw moved to APPROVE A RESOLUTION THAT A RECORD VOTE BE TAKEN ON THE PROPOSED CHAPTER 26 OF THE PROPERTY TAX CODE 2025 TAX RATE AND A PUBLIC HEARING IS HEREBY SCHEDULED FOR SEPTEMBER 16, 2025, AT 1:30 P.M., IN THE CITY COUNCIL CHAMBERS, CITY HALL, 801 MAIN STREET, BEAUMONT, TEXAS; AND THAT THE CITY CLERK IS TO PUBLISH NOTICE OF SAID PUBLIC HEARING PURSUANT TO THE CHARTER OF THE CITY OF BEAUMONT. Mayor Pro Tem Turner seconded the motion. AYES:MAYOR WEST, MAYOR PRO TEM TURNER, COUNCILMEMBERS DURIO, HILLIARD, WILLIAMS, SHERWOOD AND CRENSHAW NAYS:NONE MOTION PASSED RESOLUTION 25-197 R ECORD V OTE – P ROPOSED 2025 T AX R ATE M AYOR W EST – Y ES M AYOR P RO T EM T URNER – Y ES C OUNCILMEMBER D URIO – Y ES C OUNCILMEMBER H ILLIARD – Y ES C OUNCILMEMBER W ILLIAMS – Y ES C OUNCILMEMBER S HERWOOD – Y ES C OUNCILMEMBER C RENSHAW - Y ES 3.Council to consider a resolution receiving the proposed 2026 Capital Program and scheduling a public hearing. The proposed 2026 Capital Program was prepared and presented to Council during the budget work session on May 22nd. An update to the proposed 2026 Capital Program was provided to City Council during the third budget work session on July 30th. The City Charter, in Article VI, Section 19, requires the City Manager to submit to the City Council a five-year capital program and hold a public hearing on the five-year capital program. The Administration recommends that a public hearing be held on September 16, 2025, at 1:30 p.m. in Council Chambers, located at 801 Main Street. The City Clerk will publish the notice of the public hearing. Minutes – August 19, 2025 Councilmember Sherwood moved to APPROVE A RESOLUTION THAT THE PROPOSED FY 2026 CAPITAL PROGRAM HAS BEEN RECEIVED AND A PUBLIC HEARING IS HEREBY SCHEDULED FOR SEPTEMBER 16, 2025, AT 1:30 P.M., IN THE CITY COUNCIL CHAMBERS, CITY HALL, 801 MAIN STREET, BEAUMONT, TEXAS; AND THAT THE CITY CLERK IS TO PUBLISH NOTICE OF SAID PUBLIC HEARING PURSUANT TO THE CHARTER OF THE CITY OF BEAUMONT. Councilmember Hilliard seconded the motion. AYES:MAYOR WEST, MAYOR PRO TEM TURNER, COUNCILMEMBERS DURIO, HILLIARD, WILLIAMS, SHERWOOD AND CRENSHAW NAYS:NONE MOTION PASSED RESOLUTION 25-198 4.Consider authorizing the Tyrrell Park Nature & Visitors Center, part of the Beaumont Convention and Visitors Bureau, to apply and accept funding from the Jefferson County Tourism Commission (JCTC) for $4,000 for partial payment of wayfinding, interpretative signage for the Rotary Pollinator Gardens located at the Tyrrell Park Nature & Visitors Center. The Tyrrell Park Nature & Visitors Center, part of the Beaumont Convention and Visitors Bureau, to apply and accept funding from the Jefferson County Tourism Commission (JCTC) for half of the costs for nature themed, wayfinding educational signs developed for park visitors of all ages. The outdoor durable sign panels are engaging, informative and particularly fun for kids. These signs would enhance the visitor experience and interaction with the Rotary Pollinator Gardens along the front side walks, where the Rotary Pollinator Garden Raised Beds are located. The signs are colorful, educational, and designed specifically to engage youth and families. Content of the signs would teach the importance of pollinators, butterflies, bees and pollinator plants with interesting information and fun facts supported with splendid imagery and delightful illustrations by Minnesota naturalist and illustrator, Emily A. Meyer. The Rotary Club of Beaumont and Spindletop Rotary Club of Beaumont have raised 50% of the cost for signage and this grant would cover the balance of the interpretative signs. Note that the Rotary Club of Beaumont and Spindletop Rotary Club of Beaumont have already raised funds, got in-kind donations and provided volunteer manpower to build and install the pollinator garden beds. Having wayfinding, interpretive signs produced and installed is the final step in this Rotary Pollinator Garden Project. Administration recommends approval for the Tyrrell Park Nature & Visitor Center in care of the Beaumont Convention and Visitors Bureau to apply and accept monies from the Jefferson County Tourism Commission through the Jefferson County Hotel Occupancy Tax Grant Process. Mayor Pro Tem Turner moved to APPROVE A RESOLUTION THAT THE CITY MANAGER BE, AND HE IS HEREBY AUTHORIZED TO APPLY FOR AND ACCEPT FUNDING IN THE AMOUNT OF $4,000.00 Minutes – August 19, 2025 FROM THE JEFFERSON COUNTY TOURISM COMMISSION (JCTC), FOR THE PARTIAL PAYMENT OF WAYFINDING, INTERPRETATIVE SIGNAGE FOR THE ROTARY POLLINATOR GARDENS LOCATED AT THE TYRRELL PARK NATURE AND VISITORS CENTER. Councilmember Hilliard seconded the motion. AYES:MAYOR WEST, MAYOR PRO TEM TURNER, COUNCILMEMBERS DURIO, HILLIARD, WILLIAMS, SHERWOOD AND CRENSHAW NAYS:NONE MOTION PASSED RESOLUTION 25-199 5.Consider authorizing the Beaumont Convention and Visitors Bureau to apply for grant monies from the Jefferson County Tourism Commission (JCTC), in the amount of $13,210 for a split advertisement billboard in Mont Belvieu, TX with the Beaumont CVB. The Beaumont Convention Visitors Bureau would like to apply for grant monies from the Jefferson County Tourism Commission for part of the cost of the outdoor billboard in Mont Belvieu, Texas on IH-10 East, promoting visitors to Beaumont and highlighting the Ben J. Rogers visitor information center at exit 846 by using inviting imagery and messaging. The Beaumont Convention and Visitors Bureau will be funding the remainder of the payment for the billboard. Administration recommends approval for the Beaumont Convention and Visitors Bureau (CVB) to apply and accept monies from the Jefferson County Tourism Commission through the Jefferson County Hotel Occupancy Tax Grant Process. Mayor Pro Tem Turner moved to APPROVE A RESOLUTION THAT THE CITY MANAGER BE ANDHE IS HEREBY AUTHORIZED TO APPLY FOR GRANT MONIES IN THE AMOUNT OF $13,210.00, FROM THE JEFFERSON COUNTY TOURISM COMMISSION (JCTC), FOR A SPLIT ADVERTISEMENT BILLBOARD IN MOUNT BELVIEU, TX WITH THE BEAUMONT CVB. Councilmember Durio seconded the motion. AYES:MAYOR WEST, MAYOR PRO TEM TURNER, COUNCILMEMBERS DURIO, HILLIARD, WILLIAMS, SHERWOOD AND CRENSHAW NAYS:NONE MOTION PASSED RESOLUTION 25-200 6.Council to consider authorizing the Beaumont Convention and Visitors Bureau to apply and accept funding from the Jefferson County Tourism Commission (JCTC) for $12,522.50 to host the awards luncheon for TXDOT/Texas Travel Alliance Annual 2026 Conference and promote Beaumont as the host city for the year 2027. The Beaumont Convention and Visitors Bureau received and responded to a request for proposal to host the 2027 TXDOT/Travel Alliance Annual Conference. The City of Minutes – August 19, 2025 Beaumont was awarded the conference for 2027. As part of the agreement to host the annual conference, the Beaumont CVB is responsible for the planning and costs associated with hosting the 2026 awards luncheon for this group. Administration recommends approval for the Beaumont Convention and Visitors Bureau to apply and accept monies from the Jefferson County Tourism Commission through the Jefferson County Hotel Occupancy Tax Grant Process. Councilmember Durio moved to APPROVE A RESOLUTION THAT THE CITY MANAGER BE AND HE IS HEREBY AUTHORIZED TO APPLY FOR AND ACCEPT FUNDING IN THE AMOUNT OF $12,522.50, FROM THE JEFFERSON COUNTY TOURISM COMMISSION (JCTC), TO HOST THE 2026 AWARDS LUNCHEON FOR TXDOT/TEXAS TRAVEL ALLIANCE ANNUAL 2026 AWARDS LUNCHEON AND PROMOTE BEAUMONT AS THE HOST CITY FOR THE YEAR 2027. Councilmember Sherwood seconded the motion. AYES:MAYOR WEST, MAYOR PRO TEM TURNER, COUNCILMEMBERS DURIO, HILLIARD, WILLIAMS, SHERWOOD AND CRENSHAW NAYS:NONE MOTION PASSED RESOLUTION 25-201 7.Council to consider a resolution authorizing the City Manager to execute an Interlocal Agreement with Jefferson County Drainage District No. 6 (DD6) for the Howell Street and Sue Lane Drainage Improvements Project. The City and DD6 are partnering to improve the drainage infrastructure on Sue Lane, between Howell Street and Wade Street, in the Mary Howell Subdivision. The project includes installing new storm sewer lines and upgrading curb inlets to help reduce localized flooding. The city agrees to reimburse DD6 for 100% of their costs, in an amount not to exceed $100,000.00, for the purchase of storm sewer materials, backfill materials, and road base materials. DD6 will provide the labor and equipment to install the storm sewer on Sue Lane, from the intersection of Howell Street westward and connect it to the existing storm sewer system near 610 Sue Lane. Following installation, the city will provide the materials, labor, and equipment needed to restore the concrete pavement on Sue Lane and Howell Street. The city will solicit bids from Contractors for the pavement restoration work. Funds will come from Certificates of Obligation. Approval of the resolution. Councilmember Hilliard moved to APPROVE A RESOLUTION THAT THE CITY MANAGER BE AND HE IS HEREBY AUTHORIZED TO EXECUTE AN INTERLOCAL AGREEMENT WITH JEFFERSON COUNTY Minutes – August 19, 2025 DRAINAGE DISTRICT NO. 6 (DD 6) FOR THE HOWELL STREET AND SUE LANE DRAINAGE IMPROVEMENTS PROJECT. Councilmember Crenshaw seconded the motion. AYES:MAYOR WEST, MAYOR PRO TEM TURNER, COUNCILMEMBERS DURIO, HILLIARD, WILLIAMS, SHERWOOD AND CRENSHAW NAYS:NONE MOTION PASSED RESOLUTION 25-202 8.Council to consider a resolution authorizing the City Manager to execute Change Order No. 1, accept maintenance, and authorize final payment to CZ Construction, LLC, of Houston, for the Seale Road Sanitary Sewer Pipe Bursting Project. On February 4, 2025, by Resolution No. 25-027, City Council awarded a contract to CZ Construction LLC, of Houston, for the Seale Road Sanitary Sewer Pipe Bursting Project in the amount of $167,400.00. Proposed Change Order No. 1, in the amount of $25,719.20, is required to adjust the estimated quantities in the contract to reflect the actual quantities used to complete the project. The project has been inspected by Water Utilities Staff and found to be complete in accordance with the provisions and terms set out in the contract. Acceptance of Change Order No. 1, maintenance, and final payment in the amount of $52,776.46 is recommended. Funds will come from Water Revenue Bonds. Approval of the resolution. Councilmember Durio moved to APPROVE A RESOLUTION THAT THE CITY MANAGER BE AND HE IS HEREBY AUTHORIZED TO EXECUTE CHANGE ORDER NO. 1, IN THE AMOUNT OF $25,719.20, ACCEPT MAINTENANCE AND MAKE FINAL PAYMENT TO CZ CONSTRUCTION LLC., OF HOUSTON, TEXAS, IN THE AMOUNT OF $52,776.46, FOR THE SEALE ROAD SANITARY SEWER PIPE BURSTING PROJECT. Councilmember Williams seconded the motion. AYES:MAYOR WEST, MAYOR PRO TEM TURNER, COUNCILMEMBERS DURIO, HILLIARD, WILLIAMS, SHERWOOD AND CRENSHAW NAYS:NONE MOTION PASSED RESOLUTION 25-203 9.Council to consider a resolution authorizing the City Manager to execute Change Order No. 1 to the contract with MK Constructors, for the Concrete Pavement Repair Citywide - Phase III Project. Minutes – August 19, 2025 On November 5, 2024, by Resolution No. 24-288, City Council awarded a contract to MK Constructors, of Vidor, in the amount of $4,130,000.00, for the Concrete Pavement Repair Citywide - Phase III Project. Proposed Change Order No. 1 is requested in the amount of $95,236.55. This change is necessary to adjust contract quantities for streets in Ward 1. This change order will address additional pavement repairs on Viking Drive and Hamilton Drive caused by water leaks and unforeseen soil conditions and include full concrete panel replacement and concrete curb and gutter improvements on Kipling Drive, from Milton Drive to the south end. If approved, Change Order No. 1 will result in a new contract amount of $4,225,236.55 with an additional sixty (60) calendar days to be added to the contract time. Funds will come from Certificates of Obligation. Approval of the resolution. Councilmember Sherwood moved to APPROVE A RESOLUTION THAT THE CITY MANAGER BE AND HE IS HEREBY AUTHORIZED TO EXECUTE CHANGE ORDER NO. 1, IN THE AMOUNT OF $95,236.55, FOR ADDITIONAL WORK THEREBY INCREASING THE TOTAL CONTRACT AMOUNT TO $4,225,236.55 FOR THE CONCRETE PAVEMENT REPAIR CITYWIDE-PHASE III PROJECT; AND THAT AN ADDITIONAL SIXTY (60) CALENDAR DAYS ARE ADDED TO COMPLETE THE WORK. Councilmember Williams seconded the motion. AYES:MAYOR WEST, MAYOR PRO TEM TURNER, COUNCILMEMBERS DURIO, HILLIARD, WILLIAMS, SHERWOOD AND CRENSHAW NAYS:NONE MOTION PASSED RESOLUTION 25-204 10.Council to consider a resolution authorizing the City Manager to execute Change Order No. 1 to the contract with SETEX Construction Corp, of Beaumont, Texas for Highway 124 12-Inch Water Main Replacement (From Phelps Rd to Downs Rd). On March 18, 2025, by Resolution No. 25-045, City Council awarded a contract to SETEX Construction Corp, of Beaumont, for Highway 124 12- Inch Water Main Replacement (From Phelps Rd to Downs Rd) in the amount of $283,521.76. Proposed Change Order No. 1 is requested in the amount of $25,072.65. This change is needed to adjust the water line to maintain the separation between water and sewer lines as required by the Texas Commission on Environmental Quality (TCEQ). During construction, it was discovered that the existing water and sewer lines were in very close proximity at the proposed reconnection point, resulting in a non-compliant separation. To address this, the contract must be revised to include an additional 75 feet of pipe, and four (4) 45-degree bends to achieve proper alignment and compliance. Minutes – August 19, 2025 If approved, Change Order No. 1 will result in a new contract amount of $308,594.41. Funds will come from Water Revenue Bonds. Approval of the resolution. Mayor Pro Tem Turner moved to APPROVE A RESOLUTION THAT THE CITY MANAGER BE AND HE IS HEREBY AUTHORIZED TO EXECUTE CHANGE ORDER NO. 1, IN THE AMOUNT OF $25,072.65, FOR ADDITIONAL WORK, THEREBY INCREASING THE TOTAL CONTRACT AMOUNT TO $308,594.41 FOR HIGHWAY 124 12-INCH WATER MAIN REPLACEMENT (FROM PHELPS ROAD TO DOWLEN ROAD). Councilmember Durio seconded the motion. AYES:MAYOR WEST, MAYOR PRO TEM TURNER, COUNCILMEMBERS DURIO, HILLIARD, WILLIAMS, SHERWOOD AND CRENSHAW NAYS:NONE MOTION PASSED RESOLUTION 25-205 11.Consider a Rezoning of a property from R-S (Residential-Single Family Dwelling) and A-R (Agricultural-Residential) Districts to a PUD (Planned Unit Development) District for 112 acres more or less located north and east of 7220 Helbig Road. Carlton Sharp is requesting a Rezoning for approximately 112 acres more or less located north and east of 7220 Helbig Road from R-S (Residential-Single Family Dwelling) and A- R (Agricultural-Residential) Districts to a PUD (Planned Unit Development) District to support a high quality, mixed-use development. The PUD district promotes the coordinated design of mixed uses - residential, commercial, office, retail and institutional - under a comprehensive development plan. It offers greater design flexibility compared to traditional zoning districts, including options for cluster housing, appealing to residents seeking larger homes with smaller private yards, shared open spaces, and public amenities. Drainage District #6 has noted that there are several significant drainage features, Ditches 905, 905-A and 905-B that all traverse the site and serve as critical outfall routes for the area. A detailed exhibit titled “DD6 EXHIBIT” has been provided by the Drainage District. The attachment includes LiDAR imagery and maps identifying the drainage ditches and their outfall locations across the property. This matter will be taken into account during pre-development and design phase to ensure adequate drainage of the site. Before any development of this site occurs, a Specific Use Permit must be approved by the Planning Commission and City Council to establish the land use and density plans. Minutes – August 19, 2025 This request received protest from the property owners comprising 70% of the surrounding land area. Section 28.02.008(d) of the City's Code of Ordinances states, "The city council shall not amend, supplement, change, modify or repeal any regulation, restriction or boundary or approve a specific use permit where a protest against such change (has been filed), signed by the owners of twenty (20) percent or more either of the area of the lots included in such proposed change or of the lots or land immediately adjoining the same and extending two hundred (200) feet therefrom, except by favorable vote of three-fourths (3/4) of all the members of the city council." At a Joint Public Hearing held on July 21, 2025, the Planning Commission recommended 6:0 to approve the request for a Rezoning from R-S (Residential Single-Family Dwelling) and A-R (Agricultural-Residential) Districts to a PUD (Planned Unit Development) District for 112 acres more or less located north and east of 7220 Helbig Road. This item was tabled at the August 5, 2025, City Council meeting due to the absence of a quorum required for a supermajority vote. Approval of the ordinance. Mayor Pro Tem Turner moved to ADOPT AN ORDINANCE ENTITLE AN ORDINANCE AMENDING CHAPTER 28 OF THE CODE OF ORDINANCES OF BEAUMONT, TEXAS, AND IN PARTICULAR THE BOUNDARIES OF THE ZONING DISTRICTS, AS INDICATED UPON THE ZONING MAP OF BEAUMONT, TEXAS, BY CHANGING THE ZONING OF PROPERTY PRESENTLY ZONED R-S (RESIDENTIAL-SINGLE FAMILY DWELLING) AND A-R (AGRICULTURAL-RESIDENTIAL) DISTRICTS TO A PUD (PLANNED UNIT DEVELOPMENT) DISTRICT FOR APPROXIMATELY 112 ACRES MORE OR LESS LOCATED NORTH AND EAST OF 7220 HELBIG ROAD, BEAUMONT, JEFFERSON COUNTY, TEXAS; PROVIDING FOR SEVERABILITY; PROVIDING FOR REPEAL; AND PROVIDING A PENALTY. Councilmember Crenshaw seconded the motion. AYES:MAYOR WEST, MAYOR PRO TEM TURNER, COUNCILMEMBERS DURIO, HILLIARD, WILLIAMS, SHERWOOD AND CRENSHAW NAYS:NONE MOTION PASSED ORDINANCE 25-047 WORK SESSION Council to review and discuss the Proposed Ordinance – Chapter 14, Article 3, Division 5, Obstruction of Roadways, Alleys, or Rights-of-Way 12.Council to consider adopting a new ordinance, Obstruction of Roadways, Alleys, or Rights-of-Way, to Sec. 14.03.218 through Sec. 14.03.223 of the Public Ways and Public Places Ordinance. Staff is recommending a new ordinance to address the growing issue of obstructions within the public right-of-way. This includes the placement of objects or materials that block or restrict the full use of roadways, alleys, or rights-of-way. Such obstructions can Minutes – August 19, 2025 create hazardous conditions by limiting visibility, hindering movement, and posing risks to pedestrians, cyclists, and motorists. The proposed ordinance is designed to improve public safety by keeping public rights-of- way clear, accessible, and free from unnecessary obstructions. By establishing clearer guidelines and enforcement measures, the City will be better equipped to maintain safe and functional public infrastructure for everyone. Approval of the ordinance. Councilmember Sherwood moved to ADOPT AN ORDINANCE ENTITLED AN ORDINANCE TO ADOPT CHAPTER 14, ARTICLE 3, DIVISION 5, OBSTRUCTION OF ROADWAYS, ALLEYS OR RIGHTS- OF-WAY INTO THE CITY OF BEAUMONT’S CODE OF ORDINANCES, TO MAKE CHANGES; PROVIDING FOR SEVERABILITY; PROVIDING FOR REPEAL; AND PROVIDING A PENALTY. Councilmember Hilliard seconded the motion. AYES:MAYOR WEST, MAYOR PRO TEM TURNER, COUNCILMEMBERS DURIO, HILLIARD, WILLIAMS, SHERWOOD AND CRENSHAW NAYS:NONE MOTION PASSED ORDINANCE 25-048 COUNCILMEMBER COMMENTS (Councilmember comments can be heard or seen on the City of Beaumont’s website at beaumonttexas.gov) With there being no Executive Session the meeting adjourned at 4:40 p.m. Roy West, Mayor Tina Broussard, City Clerk Minutes – August 19, 2025 B TO:City Council FROM:Kenneth R. Williams, City Manager PREPARED BY:Demi Engman, Director of Planning and Community Development MEETING DATE:September 2, 2025 REQUESTED ACTION:Council consider a resolution approving the award of contract to Lark Group, Inc. of Warren, Texas for the demolition and debris removal of 2360 Calder Avenue. BACKGROUND The City of Beaumont requested formal bids from 938 vendors for the demolition of the commercial structure and removal of debris located at 2360 Calder Avenue, Beaumont, Jefferson County, Texas. A total of six (6) bids were received in response. While Inland Environments, LTD submitted the lowest bid, it did not meet the required bid specifications. The next lowest and qualified bidder is Lark Group, Inc. of Warren, Texas, with a total bid amount of $67,000. The contractor will be allotted ten (10) working days to complete the project. The demolition will be conducted in accordance with the National Emission Standards for Hazardous Air Pollutants (NESHAP) and all other applicable laws and regulations. Funds are budgeted within the Building Codes demolition contract services account. FUNDING SOURCE The General Fund. RECOMMENDATION Approve the resolution. ATTACHMENTS Bid Tabulation JF0725-52 Addendum 1 - Page 1 $196,200.00 10 Days $196,200.00 Total Price American Abatement LLC $98,500.00 10 Days $98,500.00 Total Price Coastal Demolition, inc. $97,500.00 10 Days $97,500.00 AAR Incorporated Total Price $95,492.00 7 Days $95,492.00 Total Price Grant Mackay Company, Inc. $67,000.00 10 Days $67,000.00 Lark Group, Inc Total Price $63,727.00 15 Days $63,727.00 Total Price Inland Environments, Ltd.* City of Beaumont, Texas eBidsPurchasingJune Jordanjune.jordan@beaumonttexas.gov(409) 880-3757 OrganizationWorkgroupEvent OwnerEmailPhoneUOM EA 1 QTY JF0725-52 Addendum 1NESHAP Demolition and Debris Removal of One (1) Commercial Structure Located at 2360 Calder Ave., Beaumont, The City of Beaumont solicits bids for the NESHAP Demolition and Debris Bid7/24/2025 12:32:27 PM (CT)8/14/2025 02:00:00 PM (CT)Description Cost for Commercial NESHAP Demolition and Debris Removalof Structure Located at 2360 Calder Ave.,Beaumont, Texas 77702(as per specifications) 1 Event NumberEvent TitleEvent DescriptionEvent TypeIssue DateClose DateLine # *Unresponsed - Does not meet bid specifications C TO:City Council FROM:Kenneth R. Williams, City Manager PREPARED BY:Angela Wright, Chief Technology Officer MEETING DATE:September 2, 2025 REQUESTED ACTION:Council to consider a resolution authorizing the City Manager to renew a contract with Motorola Solutions Inc. BACKGROUND The Southeast Texas Regional Radio System (SETRRS) is used by Police, Fire, EMS, Public Works, and other departments throughout the City for daily communications. The radio system is shared with the following entities: City of Beaumont Jefferson County City of Port Neches City of Groves City of Nederland City of Port Arthur Hardin County Orange County Beaumont Independent School District (BISD) Lamar University Police Department (Beaumont) Port of Beaumont Acadian Ambulance Water District No. 10 Emergency Services District (ESD) 3 Emergency Services District (ESD) 4 Emergency Services District (ESD) 1 Port Arthur Independent School District (PAISD) Jefferson County Emergency Services District 5 (JCESD5) Bob Hope School The agreement is exempt from competitive bidding since it is available from only one source having exclusive rights to maintain the radio infrastructure. The maintenance agreement provides for constant monitoring of the radio system, including all 911 dispatch centers, as well as dispatching repair personnel with replacement parts when required. Staff recommends renewing the annual Motorola maintenance contract in the amount of $1,285,416.23. The City of Beaumont pays the full invoice for the maintenance agreement and bills the participating entities for reimbursement of their respective portions. For this year, the City of Beaumont’s share of the SETRRS costs is $274,501.27. FUNDING SOURCE General Fund, Water, Solid Waste and Fleet Funds. RECOMMENDATION Approval of the resolution. ATTACHMENTS Motorola Maintenance Agreement € € € CFBVNPOU-!DJUZ!PG€ € € € 12.Tfq.3136 € € 42.Bvh.3137 € € € %218-229/13%2-396-527/34 %1/11%1/11 %2-396-527/34 €TQFDJBM!JOTUSVDUJPOT; !GZ3137!Boovbm!Sfofxbm!xjui!FES€ J!ibwf!sfdfjwfe!Bqqmjdbcmf!Tubufnfout!pg!Xpsl!xijdi!eftdsjcf!uif!Tfswjdft!boe!dzcfstfdvsjuz!tfswjdft!qspwjefe!po uijt!Bhsffnfou/!Npupspmbt!Ufsnt!boe!Dpoejujpot-!jodmvejoh!uif!Dzcfstfdvsjuz!Pomjof!Ufsnt!Bdlopxmfehfnfou-!bsf buubdife!ifsfup!boe!jodpsqpsbuf!uif!Dzcfs!Beefoevn!)bwbjmbcmf!bu!iuuqt;00xxx/npupspmbtpmvujpot/dpn0fo`vt0 nbobhfe.tvqqpsu.tfswjdft0dzcfstfdvsjuz/iunm*!cz!sfgfsfodf/!Cz!tjhojoh!cfmpx!Dvtupnfs!bdlopxmfehft!uiftf!ufsnt boe!dpoejujpot!hpwfso!bmm!Tfswjdft!voefs!uijt!Tfswjdf!Bhsffnfou/ BVUIPSJ\[FE!DVTUPNFS!TJHOBUVSFUJUMFEBUF CUSTOMER (PRINT NAME) € € € Director, Services NPUPSPMB!SFQSFTFOUBUJWF)TJHOBUVSF*UJUMFEBUF Jessica Pourciau 214.498.9537 NPUPSPMB!SFQSFTFOUBUJWF)QSJOU!OBNF*QIPOF €€ € € 12.Tfq.3136 42.Bvh.3137 € € € € € € € € 3/2€€€€ € 3/3€€€€ € € € 5/2€€€€ € € € 5/5€€€€ € 5/6€€€ € 5/7€€€€ / € 5/8€€€€ € 6/2€€€€ € € € € € € € € 6/4!!!!!Uijt!Bhsffnfou!qsjdjoh!qspwjefe!epft!opu!ublf!joup!bddpvou!qsfwbjmjoh!xbhf!sfrvjsfnfou/!Tipvme!qsfwbjmjoh!xbhf!sfhvmbujpot!cf!bqqmjdbcmf!up!uijt qspkfdu-!uif!qsjdjoh!tibmm!cf!tvckfdu!up!dibohf!up!sfgmfdu!dpnqmjbodf!xjui!uiptf!sfhvmbujpot/ € € € € € 9/2€€€€ € € € € € € 21/2€€€€ € € € € € € € € € € € € € € € € € € 28/2€!€!€ € € € € € € € € 28/4€!€€ € € € € € € € € € € € € € € € € Certificate Of Completion Envelope Id: CEBDF599-DAE1-452A-B6A6-B38EED6B602AStatus: Completed Subject: Complete with Docusign: USC000005054_Beaumont_SETTRS FY2026 SA+EDR Renewal FY2026_RSD_revised_A... Source Envelope: Document Pages: 7Signatures: 1Envelope Originator: Certificate Pages: 4Initials: 0Shalini Veeramallu AutoNav: Enabled500 West Monroe EnvelopeId Stamping: EnabledChicago, IL 60661 Time Zone: (UTC-06:00) Central Time (US & Canada)Shalini.Veeramallu@motorolasolutions.com IP Address: 2600:1700:1041: Record Tracking Status: OriginalHolder: Shalini VeeramalluLocation: DocuSign 8/20/2025 10:14:08 PM Shalini.Veeramallu@motorolasolutions.com Signer EventsSignatureTimestamp Jessica PourciauSent: 8/20/2025 10:15:13 PM jessicapourciau@motorolasolutions.comViewed: 8/21/2025 7:05:45 AM Director, ServicesSigned: 8/21/2025 7:05:56 AM Security Level: Email, Account Authentication Signature Adoption: Pre-selected Style (None) Using IP Address: 2603:8081:f940:2a:91a8:f76f:8af1:cc82 Signed using mobile Electronic Record and Signature Disclosure: Accepted: 11/7/2023 11:43:09 AM ID: 8bd415f7-463a-456a-b717-7e8e27464cc0 In Person Signer EventsSignatureTimestamp Editor Delivery EventsStatusTimestamp Agent Delivery EventsStatusTimestamp Intermediary Delivery EventsStatusTimestamp Certified Delivery EventsStatusTimestamp Carbon Copy EventsStatusTimestamp Witness EventsSignatureTimestamp Notary EventsSignatureTimestamp Envelope Summary EventsStatusTimestamps Envelope SentHashed/Encrypted8/20/2025 10:15:14 PM Certified DeliveredSecurity Checked8/21/2025 7:05:45 AM Signing CompleteSecurity Checked8/21/2025 7:05:56 AM CompletedSecurity Checked8/21/2025 7:05:56 AM Payment EventsStatusTimestamps Electronic Record and Signature Disclosure ELECTRONIC RECORD AND SIGNATURE DISCLOSURE From time to time, Motorola Solutions, Inc. (we, us or Company) may be required by law to provide to you certain written notices or disclosures. Described below are the terms and conditions for providing to you such notices and disclosures electronically through the DocuSign system. Please read the information below carefully and thoroughly, and if you can access this information electronically to your satisfaction and agree to this Electronic Record and Signature Disclosure (ERSD), please confirm your agreement by selecting the check- system. Getting paper copies At any time, you may request from us a paper copy of any record provided or made available electronically to you by us. You will have the ability to download and print documents we send to you through the DocuSign system during and immediately after the signing session and, if you elect to create a DocuSign account, you may access the documents for a limited period of time (usually 30 days) after such documents are first sent to you. 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Consequences of changing your mind If you elect to receive required notices and disclosures only in paper format, it will slow the speed at which we can complete certain steps in transactions with you and delivering services to you because we will need first to send the required notices or disclosures to you in paper format, and then wait until we receive back from you your acknowledgment of your receipt of such paper notices or disclosures. Further, you will no longer be able to use the DocuSign system to receive required notices and consents electronically from us or to sign electronically documents from us. All notices and disclosures will be sent to you electronically Unless you tell us otherwise in accordance with the procedures described herein, we will provide electronically to you through the DocuSign system all required notices, disclosures, authorizations, acknowledgements, and other documents that are required to be provided or made available to you during the course of our relationship with you. To reduce the chance of you inadvertently not receiving any notice or disclosure, we prefer to provide all of the required notices and disclosures to you by the same method and to the same address that you have given us. Thus, you can receive all the disclosures and notices electronically or in paper format through the paper mail delivery system. If you do not agree with this process, please let us know as described below. Please also see the paragraph immediately above that describes the consequences of your electing not to receive delivery of the notices and disclosures electronically from us. How to contact Motorola Solutions, Inc.: You may contact us to let us know of your changes as to how we may contact you electronically, to request paper copies of certain information from us, and to withdraw your prior consent to receive notices and disclosures electronically as follows: To contact us by email send messages to: bryan.kurzynski@motorolasolutions.com To advise Motorola Solutions, Inc. of your new email address To let us know of a change in your email address where we should send notices and disclosures electronically to you, you must send an email message to us at bryan.kurzynski@motorolasolutions.com and in the body of such request you must state: your previous email address, your new email address. We do not require any other information from you to change your email address. If you created a DocuSign account, you may update it with your new email address through your account preferences. To request paper copies from Motorola Solutions, Inc. To request delivery from us of paper copies of the notices and disclosures previously provided by us to you electronically, you must send us an email to bryan.kurzynski@motorolasolutions.com and in the body of such request you must state your email address, full name, mailing address, and telephone number. We will bill you for any fees at that time, if any. To withdraw your consent with Motorola Solutions, Inc. To inform us that you no longer wish to receive future notices and disclosures in electronic format you may: i. decline to sign a document from within your signing session, and on the subsequent page, select the check-box indicating you wish to withdraw your consent, or you may; ii. send us an email to bryan.kurzynski@motorolasolutions.com and in the body of such request you must state your email, full name, mailing address, and telephone number. We do not need any other information from you to withdraw consent.. The consequences of your withdrawing consent for online documents will be that transactions may take a longer time to process.. Required hardware and software The minimum system requirements for using the DocuSign system may change over time. The current system requirements are found here: https://support.docusign.com/guides/signer-guide- signing-system-requirements. Acknowledging your access and consent to receive and sign documents electronically To confirm to us that you can access this information electronically, which will be similar to other electronic notices and disclosures that we will provide to you, please confirm that you have read this ERSD, and (i) that you are able to print on paper or electronically save this ERSD for your future reference and access; or (ii) that you are able to email this ERSD to an email address where you will be able to print on paper or save it for your future reference and access. Further, if you consent to receiving notices and disclosures exclusively in electronic format as described herein, then select the check- By selecting the check- that: You can access and read this Electronic Record and Signature Disclosure; and You can print on paper this Electronic Record and Signature Disclosure, or save or send this Electronic Record and Disclosure to a location where you can print it, for future reference and access; and Until or unless you notify Motorola Solutions, Inc. as described above, you consent to receive exclusively through electronic means all notices, disclosures, authorizations, acknowledgements, and other documents that are required to be provided or made available to you by Motorola Solutions, Inc. during the course of your relationship with Motorola Solutions, Inc.. D TO:City Council FROM:Kenneth R. Williams, City Manager PREPARED BY:Tim Ocnaschek, Chief of Police MEETING DATE:September 2, 2025 REQUESTED ACTION:Council consider a resolution authorizing the City Manager to execute all documents necessary to accept the project titled “Step Comprehensive Fiscal Year 2026.” BACKGROUND In January 1999, the City Council passed a resolution authorizing the City to apply for matching funds for traffic safety “Safe and Sober S.T.E.P.” grant project. The Police Department has successfully applied for and the City Council approved several traffic safety grants since that time. This grant application will provide funding for a single step grant program which occurs between October 1, 2025 and September 30, 2026 and would assist in enhancing the safety of the motoring public and reducing motor vehicle crashes, which often result in loss of life or personal injury. The grant would be in an amount not to exceed $136,852 from the Texas Department of Transportation with a City “match” funding of $35,500 as our portion of the costs for the project titled “Step Comprehensive Fiscal Year 2026.” FUNDING SOURCE City would receive grant funding in an amount not to exceed $136,852 with a city contribution of $35,500. RECOMMENDATION Approval of resolution. ATTACHMENTS Texas Traffic Safety eGrants FY 2026 1 TO:City Council FROM:Kenneth R. Williams, City Manager PREPARED BY:Amalia Villarreal, P.E., CFM, Director of Public Works MEETING DATE:September 2, 2025 REQUESTED ACTION:Council consider a resolution authorizing the City Manager to award a contract to Tanksco, Inc., of Fort Worth, TX for the South Elevated Storage Tank Rehabilitation Project. BACKGROUND The South Elevated Storage Tank Rehabilitation project will coat and rehabilitate one (1) 1,000,000-gallon steel elevated storage tank located at 3228 Kenneth Avenue. On August 7, 2025, nine (9) bids were received for furnishing all labor, materials, and equipment for the project. On August 11, 2025, D&M Tank, LLC, submitted a letter rescinding their bid. The Engineer’s Estimate for the contract is $1,331,600.00. The bid totals are indicated in the table below: ContractorLocationTotal Bid Amount D&M Tank LLCKennedale, TX$892,645.00 Tanksco, Inc. Fort Worth, TX$914,912.00 M.K. Painting, Inc.Wyandotte, MI$978,750.00 BRZ Coatings, Inc.Watauga, TX$1,197,000.00 AMR Industrial CoatingsEuless, TX$1,329,599.50 O&J Coatings, Inc. Hurst, TX$1,397,250.00 Maguire Iron, Inc. Sioux Falls, SD$1,610,000.00 Viking Painting, LLCLa Vista, NE$1,710,474.00 TMI Coatings, Inc.St. Paul, MN$1,771,340.00 Water Utilities staff concur with the recommendation from Schaumburg & Polk, Inc., to award the contract to the apparent second lowest bidder, Tanksco, Inc., in the amount of $914,912.00. The project is allocated one hundred fifty (150) calendar days for substantial completion. FUNDING SOURCE Water Revenue Bonds. Page 2 September 2, 2025 South Elevated Storage Tank Rehabilitation Project RECOMMENDATION Approval of the resolution. ATTACHMENTS South EST Rehab Tanksco Award 2 TO:City Council FROM:Kenneth R. Williams, City Manager PREPARED BY:Amalia Villarreal, P.E., CFM, Director of Public Works MEETING DATE:September 2, 2025 REQUESTED ACTION:Council consider a resolution authorizing the City Manager to accept maintenance and authorize final payment to ALLCO, LLC, for the Street Rehabilitation Citywide – Phase V (REBID) Project. BACKGROUND On November 7, 2023, by Resolution No. 23-338, City Council awarded a contract to ALLCO, LLC, of Beaumont, in the amount of $6,847,514.00, for the Street Rehabilitation Citywide – Phase V (REBID) Project. Previous Change Orders No. 1-7, in the amount of $1,954,510.26, are attached for your review. Proposed Final Change Order No. 8, in the amount of ($369,960.92), is needed to adjust the estimated quantities in the contract to reflect the actual quantities used in the completion of the project. If approved, the adjustment in quantities would result in a final contract amount of $8,432,063.34. The project has been inspected by the Engineering Division and found to be complete in accordance with the provisions and terms set forth in the contract. Acceptance of Final Change Order No. 8, maintenance, and final payment in the amount of $448,390.59 is recommended. FUNDING SOURCE Certificates of Obligation. RECOMMENDATION Approval of the resolution. ATTACHMENTS Change Orders & Final Invoice 3 TO:City Council FROM:Kenneth R. Williams, City Manager PREPARED BY:Amalia Villarreal, P.E., CFM, Director of Public Works MEETING DATE:September 2, 2025 REQUESTED ACTION:Council consider a resolution authorizing the City Manager to accept maintenance, and authorize final payment to Brystar Contracting Inc., of Beaumont, for the E. Virginia Pump Station Trash Collector Reconstruction Project. BACKGROUND On April 1, 2025, by Resolution No. 25-061-A, City Council awarded a contract to Brystar Contracting Inc., of Beaumont, in the amount of $194,800.00, for the E. Virginia Pump Station Trash Collector Reconstruction Project. The project has been inspected by the Engineering Division and found to be complete in accordance with the provisions and terms set forth in the contract. Acceptance of maintenance, and final payment in the amount of $9,740.00 is recommended. FUNDING SOURCE Certificates of Obligation. RECOMMENDATION Approval of the resolution. ATTACHMENTS Final Payment 4 TO:City Council FROM:Kenneth R. Williams, City Manager PREPARED BY:Amalia Villarreal, P.E., CFM, Director of Public Works MEETING DATE:September 2, 2025 REQUESTED ACTION:Council consider a resolution authorizing the City Manager to execute Change Order No. 2 to the contract with Pro-Pipe Inc., of Irvine, CA for the Sanitary Sewer Evaluation Work Order Contract – Phase V. BACKGROUND On September 3, 2024, by Resolution No. 24-215, City Council awarded a contract to Pro-Pipe, Inc., of Irvine, California in the amount of $655,289.11 for the Sanitary Sewer Evaluation Work Order Contract – Phase V. Previous Change Order No. 1, in the amount of $9,955.00 is attached for your reference. Proposed Change Order No. 2, in the amount of $150,065.00 is needed to incorporate the scope of Work Order No. 3 into the existing contract. This modification includes adjustments to the quantities of seven (7) bid items to align with quantities used in the field and projected quantities associated with Work Order No. 3. To accommodate the necessary design development, City review, approvals, and implementation, an extension of ninety (90) calendar days is requested. If approved, the new contract amount would be $815,309.11. FUNDING SOURCE American Rescue Fund and Water Revenue Bonds. RECOMMENDATION Approval of the resolution. ATTACHMENTS Agenda Attachment - C_O2 SS Evaluation WO Phase V 5 TO:City Council FROM:Kenneth R. Williams, City Manager PREPARED BY:Chris Boone, Assistant City Manager, Community Services MEETING DATE:September 2, 2025 REQUESTED ACTION:Council consider authorizing the City Manager to enter into an agreement with Gilbert Building Partnership, LTD. for economic development incentives under the Neighborhood Empowerment Zone Program for the development of a commercial and retail space at 330 Bowie Street. BACKGROUND The City established the Empowerment Zone in order to encourage further development and revitalization within this particular area of Beaumont. The purpose of the zone is to offer economic incentives in this area to attract new businesses and residences as well as encourage the redevelopment or growth of existing businesses and residences. Gilbert Building Partnership, LTD. has requested to receive the following incentives: 1) A possible seven (7) year, 100% municipal tax abatement for all added value for investments greater than $50,000 for residential uses and $75,000 for all other uses. 2) Building fee waivers (not including tap and meter fees). 3) Expedited permit review. Gilbert Building Partnership, LTD. is seeking the benefit from Empowerment Zone incentives to aid the development of a commercial and retail space and includes an approximate $4,500,000 to $6,000,000 investment for the renovation of the Gilbert Building. Attached is the application outlining the requests for all eligible benefits. The Administration believes that this project would meet the goals of the Empowerment Zone Program, and the revitalized commercial and retail space would aid growth in this area. FUNDING SOURCE Not applicable. RECOMMENDATION Approve the resolution. ATTACHMENTS Manager Manager City of Beaumont Neighborhood Empowerment Zone Incentive Policy Program Goals: It is the City of Beaumont's goal to promote development within its Neighborhood Empowerment Zones in an effort to improve the local economy and enhance the quality of life for its citizens. Insofar as these goals are served by enhancing the value of the local tax base and increasing economic opportunities, the City of Beaumont will give consideration to providing the following incentives for development within Neighborhood Empowerment Zones. Definitions: A. Abatement: full or partial exemption for ad valorem taxes of eligible properties in a reinvestment zone designated as such for economic development purposes. B. Agreement: a contractual agreement between a property owner and a taxing jurisdiction for the purpose of a tax abatement. C. Base Year Value: the assessed value of either the applicant's real property and improvements located in a designated reinvestment zone on January 1 of the year prior to the execution of the agreement plus the agreed upon value of any property improvements made after January 1 of that year but before the execution of the agreement, and/or the assessed value of any tangible personal property located on the owner's real property on January 1 of the year prior to the abatement period covered by the agreement. D. Facility: property improvements completed or in the process of construction which together comprise an integral whole. E. Incremental Value: the amount of assessed value of the project that is in addition to the . F. Neighborhood Empowerment Zone: is an area designated as such for the purpose of providing economic incentives, including a tax abatement, as authorized by the City of Beaumont in accordance with Texas Local Government Code Annotated Section 378 as amended. G. Real Property: area of land defined by legal description as being owned by the person applying for a tax abatement, including any improvements thereto, which is to be 1 improved and valued for property tax purposes, and which is to be included in the Neighborhood Empowerment Zone. H. Substantial Investment: a project deemed as an eligible facility under this policy, that exceeds $5,000,000 in capital investment. Program Policy: It is the policy of the City of Beaumont that consideration will be provided in accordance with the guidelines, criteria and procedures outlined in this document. This policy applies to the owners of real property. Project consideration will include the potential impact of the reinvestment project on the immediate and surrounding area. A. Authorized Facility : Neighborhood Empowerment Zone Incentives may be granted within a Neighborhood Empowerment Zone for new construction or renovation of single- family uses for investments of $50,000 or greater and may be granted for all other uses for investment of $75,000 or greater. B. Eligible Property : Neighborhood Empowerment Zone Incentives may be granted for new construction or renovation of owner-occupied single-family homes, office, retail, hotel and meeting facilities, restaurant and multi-family residential facilities within a Neighborhood Empowerment Zone, designated by the City Council of the City of Beaumont, Texas. C. No incentives shall be granted for development resulting from the relocation of an eligible facility from one area of the city to within the Neighborhood Empowerment Zone, excepting projects s. Procedural Guidelines: Any person, partnership, organization, corporation or other entity desiring that the City of Beaumont consider providing Neighborhood Empowerment Zone incentives shall be required to comply with the following procedural guidelines. No representations made herein considered binding unless and until approved by the City of Beaumont City Council. Preliminary Application: Applicants shall submit Application for Neighborhood Empowerment Zone Development Incentivesves to the Community Development Department of the City of Beaumont, 801 Main Street, Beaumont, Texas 77701. 2 Consideration of the Application: A. The City Manager will consider requests for incentives in accordance with these policies, pursuant to Chapter 378 of the Texas Local Government Code. Additional information may be requested as needed. B. The City Council may enter into an agreement that outlines the terms and conditions between the City and the applicant, and governs the provision of the incentives. Inspection of the Project: During the term of such agreement, the City of Beaumont will have the right to inspect the project facility during regular business hours to ensure compliance with the agreement and accuracy of the owner certification. Recapture: If a project is not completed as specified, or if the terms of the incentive agreement are not met, the City has the right to cancel or amend the incentive agreement and all previously waived fees and abated taxes shall become due to the City and liens may be reattached. Effect of Sale, assignment or lease of property: No incentive rights may be sold or assigned without the approval of the City Council. Any sale, assignment or lease of the property may result in execution of the recapture provision, as outlined above. Types of Incentives Available: Building Fee Waivers The Building Construction Fee Waiver Program affords property owners an exemption from planning and building fees associated with new construction or renovation and occupancy of eligible facilities within the target area. Expedited Permit Reviews: In order to facilitate redevelopment within the Neighborhood Empowerment Zones, the Community Development Department is committed to assisting applicants through the planning and permit review process as quickly as possible. 3 Lien Waivers In order to render properties with Neighborhood Empowerment Zones more marketable, the Lien Waiver Program affords property owners a release of liens attached to properties as the result of demolitions or expenditures associated with cutting high grass. Release of such liens would only be allowed in conjunction with new construction or renovation of eligible facilities within the target area. Construction Tax Abatement The Construction Tax Abatement Program is an economic development tool designed to provide incentives for the new construction or renovation of single-family homes, office, retail, restaurant and multi-family residential facilities within a Neighborhood Empowerment Zone. The Construction Tax Abatement Program is intended to contribute to area development by attracting additional capital and human investment to the area as well as additional residents to support economic development activities within the area. Value of Abatements: authorized facilities may be granted a municipal tax abatement on all or a portion of the increased taxable value of eligible property over the base year value for a period not to exceed three (3) years, except as outlined below. Tax Abatement Program Guidelines: The eligibility requirements are as follows: Investment Municipal Tax Abatement Schedule $50,000 & up for residential uses and 100%; or 100% of the incremental value for Substantial st 1 Year $75,000 & up for all other uses Investments relocating within the City. $50,000 & up for residential uses and 100%; or 100% of the incremental value for Substantial nd 2 Year $75,000 & up for all other uses Investments relocating within the City. $50,000 & up for residential uses and 100%; or 100% of the incremental value for Substantial rd 3 Year $75,000 & up for all other uses Investments relocating within the City. $5,000,000 or more for any eligible 100% for new investments and the incremental value for th 4 Year use Substantial Investments relocating within the City. $5,000,000 or more for any eligible 100% for new investments and the incremental value for th 5 Year use Substantial Investments relocating within the City. $5,000,000 or more for any eligible 100% for new investments and the incremental value for th 6 Year use Substantial Investments relocating within the City. $5,000,000 or more for any eligible 100% for new investments and the incremental value for th 7 Year use Substantial Investments relocating within the City. 4 Abatement Program Considerations: A. The final valuation determined by the Jefferson County Appraisal District will be used to determine the actual yearly tax abatement exemption. B. The tax abatement shall be granted only to the owner of the property. C. No tax abatement exemption shall be effective until the applicant has met all of the eligibility requirements contained in the guidelines and policies, state law, and City of Beaumont codes. D. There shall be no retroactive tax abatement exemptions all tax abatement exemptions become effective only on or after the date the City Council approves the tax abatement agreement. E. The applicant shall agree to hold the City of Beaumont, its agents, employees and public officials harmless and pay all attorneys' fees that are generated by any dispute regarding the tax abatement agreement. F. Personal and or real property identified before the period covered by the abatement agreement will not be eligible for abatement. 5 Beaumont Beaumont Empowerment Zones Empowerment Zones East Lucas Drive 4 Interstate 10 Downtown Zone 1 t e re t S e g le l o C 3 2 Lamar Zone Prepared by City of Beaumont Community Development Department µ OF\[!\[POF!$6! OF\[!\[POF!$5! OF\[!\[POF!$4! OF\[!\[POF!$2! OF\[!\[POF!$3! OF\[!\[POF!$7! 6 TO:City Council FROM:Kenneth R. Williams, City Manager PREPARED BY:June Ellis, Assistant City Manager, Operations MEETING DATE:September 2, 2025 REQUESTED ACTION:Council consider a resolution allowing the City Manager to enter into an agreement with Gap Strategies for Bond Election Services BACKGROUND Gap Strategies previously provided bond facilitation services to the City of Beaumont for the upcoming November 4th bond election. Their services primarily included providing certain professional consulting services related to facilitation of the City's Bond Advisory Committee and crafting a potential package for a general obligation bond proposition. These services led to a recommendation by the Beaumont Bond Advisory Committee of potential project for a potential November bond election. The City Council, at its August 12th special meeting, voted to call a general obligation bond election for November 4th and identified five propositions to be placed on the ballot for that election. To continue building on their work for the City related to facilitating a package for a bond election, the City seeks services related to leading, coordinating, and assisting the City's efforts to provide a public information campaign that includes providing accurate, informational, and non-persuasive educational information to citizens and voters about the upcoming bond election. This will include, but not be limited to, a bond messaging and branding campaign, direct mail to registered voters households, open house events and promotion, and rapid response and media relations. These are some of the same services that Gap Strategies has done before in other cities and counties. They will also work with our City Communications Department on these efforts and will meet weekly with City staff. In addition to these services related to the bond election, they will also provide public information and engagement services for the venue tax initiative. Staff recommends entering into an agreement with Gap Strategies in the amount of $98,372. The costs for these professional services are eligible to be reimbursed to the City from the bond proceeds, once the bonds are issued. FUNDING SOURCE General Fund RECOMMENDATION Approval of the resolution ATTACHMENTS 7 TO:City Council FROM:Kenneth R. Williams, City Manager PREPARED BY:Demi Engman, Director of Planning and Community Development MEETING DATE:September 2, 2025 REQUESTED ACTION:Council consider a request for a Specific Use Permit to allow a retail liquor store within a GC-MD-2 (General Commercial-Multiple Family Dwelling-2) District for property located at 4515 N. Major Drive, Suite A. BACKGROUND Nadia Figueroa Morfin requests a Specific Use Permit to open a retail Liquor store to be located at 4515 N Major Drive, Suite A. The GC-MD-2 (General Commercial- Multiple Family Dwelling-2) zoning district requires a Specific Use Permit for all new proposed land uses. The store will sell a variety of ales and spirits, mixers and other retail products. This request received protest from the property owners comprising 70% of the surrounding land area. Section 28.02.008(d) of the City's Code of Ordinances states, "The city council shall not amend, supplement, change, modify or repeal any regulation, restriction or boundary or approve a specific use permit where a protest against such change (has been filed), signed by the owners of twenty (20) percent or more either of the area of the lots included in such proposed change or of the lots or land immediately adjoining the same and extending two hundred (200) feet therefrom, except by favorable vote of three-fourths (3/4) of all the members of the city council." At a Joint Public Hearing held on August 18, 2025, the Planning Commission reached a 4:4 tie vote on the request for a Specific Use Permit to allow a retail liquor store within a GC-MD-2 (General Commercial-Multiple Family Dwelling-2) District for property located at 4515 N. Major Drive, Suite A, with the following condition: 1. Shall comply with all applicable Building Codes and Fire Codes. FUNDING SOURCE Not applicable. RECOMMENDATION Approval of the ordinance, with the following condition: 1. Shall comply with all applicable Building Codes and Fire Codes. ATTACHMENTS Legal Description Staff Report PUBLIC HEARING Council to conduct a Public Hearing to receive comments regarding a grant application to the Federal Transit Administration (FTA) and Texas Department of Transportation (TxDOT) to receive Operating Assistance funds for the BMT Zip 8 TO:City Council FROM:Kenneth R. Williams, City Manager PREPARED BY:Demi Engman, Director of Planning and Community Development MEETING DATE:September 2, 2025 REQUESTED ACTION:Council consider a Resolution authorizing the City Manager to submit a grant application and execute a contract with the Federal Transit Administration (FTA) and the Texas Department of Transportation (TXDOT) to receive Operating Assistance funds for the BMT Zip. BACKGROUND The City of Beaumont, through its transit operator, BMT Zip, has prepared a grant application for FY 2025 5307 and 5339 grant funds from the FTA and the FY 2026 State Urban Grant from TXDOT. These grants will help fund labor, fringe benefits, a paratransit vehicle, parts as well as cleaning and shop supplies, purchased services, utilities, insurance, licenses, and all other miscellaneous expenses needed for the operation and maintenance of the BMT Zip incurred in FY2025. In addition, funds will be budgeted for operations and maintenance, facility improvements, shop equipment, as well as other bus facility improvements including bus stop improvements such as shelters, signage, lighting, benches and other amenities. The grant period begins October 1, 2025, and ends September 30, 2026. FUNDING SOURCE Federal Transit Administration, Texas Department of Transportation, and the General Fund. SourceAmount FTA 5307 Grant (FTA)$2,941,900 State Urban Grant (TXDOT)$486,138 Required City Share$2,455,762 FTA 5339 Grant (FTA)$316,399 Required City Share$47,459.85 Total: $6,247,658.85 RECOMMENDATION Approve the Resolution. ATTACHMENTS Program of Projects PUBLIC NOTICE The City of Beaumont/Zip is considering applying for a grant from the Federal Transit Administration (FTA) and the Texas Department of Transportation (TXDOT) for some of the operating expenses incurred in FY2025 and for operations and maintenance, facility improvements, including a paratransit van, bus facility improvements, bus stop improvements, such as shelters purchase, signage, lighting, benches and other amenities. The grant will be for operating assistance (5307 funding at 50%) and capital purchases (5339 funding at 85%) for the BMT Zip. Operating assistance will cover all expenses related to the operation and maintenance of the transit system to include labor, fringe benefits, fuel, tires, bus parts, lubricants, other materials and supplies, insurance, utilities, a paratransit van, purchased services, taxes and licenses, and any other miscellaneous expenses for the period of October 1, 2025, through September 30, 2026. A breakdown of the proposed program of projects is outlined below: Line Item Federal State Local Total Operating Assistance $2,941,900 $486,138 $2,455,762 $5,883,800 Operations & Facility $316,399 N/A $47,459.85 $363,858.85 improvements, shop equipment, paratransit van & bus stop improvements Grand Total: $6,247,658.85 A Public Hearing will be held on Tuesday, September 2, 2025, at 1:30pm at the City Council Chambers at City Hall, 801 Main Street, Beaumont, Texas 77701. The Public Hearing will offer an opportunity for interested persons, agencies, and private transportation providers to comment on the proposal. The hearing will also afford the opportunity for interested persons to be heard on the social, economic, and environmental aspects of the proposal. Prior to the hearing, additional information may be requested and/or written comments may be submitted to: Claudia San Miguel, General Manager of BMT Zip 550 Milam Street Beaumont, Texas 77701 409-835-7895 In addition, the proposed grant application data may be viewed prior to the Public Hearing by the public at the Zip Office at 550 Milam Street, Beaumont, Texas 77701, during normal business hours of 8:00am to 4:30pm on weekdays, or a copy may be requested by mail/email at claudia.sanmiguel@beaumonttransit.com, or by calling 409-835-7895. The above Program of Projects will become final unless amended by the City Council. The final approved grant application data for this grant will be available for the public review at the BMT Zip Office at 550 Milam Street, Beaumont, Texas 77701, or a copy may be requested by the above means. The Public Notice of public participation activities and time established for public review of and comments on the TIP will satisfy the POP requirements of t Ch. V, Sec. 6(d).