The URL can be used to link to this page

Home My WebLink AboutAUG 05 2025 - PACKET REGULAR MEETING OF THE CITY COUNCIL COUNCIL CHAMBERS CITY HALL 801 MAIN STREET TUESDAY, AUGUST 05, 2025 1:30 PM AGENDA CALL TO ORDER INVOCATION PLEDGE OF ALLEGIANCE ROLL CALL PROCLAMATIONS PRESENTATIONS Communication Update RECOGNITIONS PUBLIC COMMENT ON AGENDA/CONSENT Citizens may speak on the Consent Agenda/Regular Agenda items 1-8 or any other topic. Items 9-17 have already been heard in in a Public Hearing; therefore, citizens can’t speak on those items. Citizens wishing to speak on items 18 & 19 will be given the opportunity to speak during the Public Hearing CONSENT AGENDA (Items placed on the Consent Agenda are considered routine in nature and are considered non- controversial. The Consent Agenda can be acted upon in one motion. A consensus of the Council is required to remove any item for discussion and separate action.) A. Council to consider approving July 29, 2025, City Council meeting minutes. B. Council consider a resolution to enter into a contract for grant application and administrative services. C.Council to consider resolution approving the award of the comprehensive feasibility study for the Main Downtown Library and Beaumont Children's Museum Komatsu Architecture. D.Council consider a resolution authorizing the City Manager to enter a contract with Able City, LLC to update the Comprehensive Plan of the City of Beaumont. E.Council consider a resolution of a License to Encroach Agreement located at 7706 Water Edge. F.Council consider a resolution authorizing the execution of a License to Encroach Agreement with Weston Solutions, Inc. REGULAR AGENDA 1.Council to consider authorizing the City Manager to execute an agreement with Beaumont Firefighters' Local 399. 2.Council to consider a resolution to approve a Venue Project pursuant to Chapter 334 of the Texas Local Government Code. 3.Council consider a resolution authorizing the City Manager to execute Change Order No. 3 to the contract with Underground Construction Solutions, LLC, of Houston, Texas for the LaBelle Park Waterline Extension (IH-10-LNVA Canal to Walden Road) Project. 4.Council consider a resolution authorizing the City Manager to execute Change Order No. 8 to the contract with ALLCO LLC, of Beaumont, for the 48-Inch Pine Street Raw Water Line Project. 5.Council consider a resolution authorizing the City Manager to execute Change Order No. 14 to the contract with ALLCO LLC, of Beaumont, for the Collier’s Ferry Pump Station Project. 6.Council consider a resolution authorizing the City Manager to execute a Standard Utility Agreement (SUA) with the Texas Department of Transportation (TxDOT) for the Eastex Water and Wastewater Relocation projects of the IH-10/Hwy 69 Interchanges Project. 7.Council consider a resolution authorizing the City Manager to award a contract to Vortex Services, LLC, of Houston, Texas for the Eastex Water and Wastewater Relocation projects of the TxDOT IH-10/Hwy 69 Eastex Interchanges Project. 8.Council to consider an ordinance to impose civil penalties for interference with child custody orders. 9.Council consider a request for an Amended Specific Use Permit to allow a mini storage facility within a GC-MD-2 (General Commercial-Multiple Family Dwelling-2) District for property located at 6030-6040 Concord Road. 10.Council consider a request for a Specific Use Permit to allow truck parking and storage within a GC-MD (General Commercial-Multiple Family Dwelling) District for property located at 4010 Fannett Road. 11.Council consider a request for a Specific Use Permit to allow a duplex within an R-S (Residential-Single Family Dwelling) District for property located at 3890 Harding Drive. 12.Council consider a request for a Specific Use Permit to allow a drinking place within the CBD (Central Business District) for property located at 304 Orleans Street. 13.Council consider a request for a Specific Use Permit to allow an eating place within an RCR-H (Residential Conservation Revitalization-Historic) District for property located at 2090 Broadway Street. 14.Council consider a request for a Rezoning from R-S (Residential-Single Family Dwelling) and A-R (Agricultural-Residential) Districts to a PUD (Planned Unit Development) District for 112 acres more or less located north and east of 7220 Helbig Road. 15.Council consider a request for a Rezoning from R-S (Residential-Single Family Dwelling), RM-H (Residential Multiple-Family Dwelling-Highest Density) and A-R (Agricultural-Residential Districts to a PUD (Planned Unit Development) District for approximately 366 acres more or less located at the southwest corner of Dowlen Road and Delaware Street. 16.Council consider a request for a Rezoning from R-S (Residential Single-Family Dwelling) District to GC-MD (General Commercial Multiple-Family Dwelling) or a more restrictive district for property located at 3709 Concord Road. 17.Council consider a request for a Rezoning of a property from RM-H (Residential Multiple Family-Highest Density) District to LI (Light Industrial) District for property located at 5775 Erie Street. PUBLIC HEARING Council to conduct a Public Hearing to receive comments concerning the proposed amendments of Article 6, Gaming Sites and Gaming Machines, from the City of Beaumont’s Code of Ordinances REGULAR AGENDA 18. Council consider an ordinance amending Article 6 of the City of Beaumont‘s Code of Ordinances to prohibit gaming sites and gaming machines within the city limits. 19.Council to consider an ordinance to amend section 28.03.023(e) of the City of Beaumont’s Code of Ordinances to prohibit gaming sites and gaming machines from operating within the city limits. COUNCIL COMMENTS ADJOURNMENT EXECUTIVE SESSION To discuss and or deliberate Economic Development negotiations in accordance with Section 551.087 of the Government Code to wit; specifically: “Project Cement” Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact Jacqueline K. Gunner at (409) 880-3782. A TO:City Council FROM:Kenneth R. Williams, City Manager PREPARED BY:Tina Broussard, City Clerk MEETING DATE:August 5, 2025 REQUESTED ACTION:Council to consider approving July 29, 2025, City Council meeting minutes. BACKGROUND None FUNDING SOURCE None RECOMMENDATION Approval of the minutes ATTACHMENTS Minutes - July 29, 2025 MINUTES OF THE CITY OF BEAUMONT COUNCIL MEETING Albert “A.J.” Turner, Mayor Pro Tem ROY WEST, MAYOR Michael Williams, At-Large Cory Crenshaw, Ward I CITY COUNCIL MEETING Joseph Hilliard, Ward II La Donna Sherwood, Ward IIIJuly 29, 2025 Chris Durio, Ward IV Tina Broussard, City Clerk Kenneth R. Williams, City Manager Sharae Reed, City Attorney The City Council of the City of Beaumont, Texas, met in a regular session in strict compliance with the Texas Open Meetings Act, Texas Government Code, Chapter 551 on July 29, 2025, at the City Hall Council Chambers, 801 Main Street, Beaumont, Texas, at 5:30 p.m. to consider the following: OPENING Invocation Pledge of Allegiance Roll Call Proclamations, Presentation and Recognition – 2025 Bond Facilitation Update and Recommendations TxDOT Status Update of Construction Projects within the City of Beaumont Public Comment: Persons may speak on the Consent Agenda/Regular Agenda items 1-7 or any other topic. Citizens wishing to speak on Item 8 will be given the opportunity to speak during the Public Hearing. Mayor West called the council meeting to order at 5:30 p.m. Pastor Oscar Evans, Emmanuel Baptist Church of Jesus Christ gave the invocation. Mayor West led the Pledge of Allegiance. Roll call was made by Tina Broussard, City Clerk. Present at the meeting were Mayor West, Mayor Pro Tem Turner, Councilmembers Durio, Hilliard, Williams, Crenshaw and Sherwood . Also, present were Kenneth R, Williams, City Manager; Sharae Reed, City Attorney; Tina Broussard, City Clerk. Proclamations, Presentation and Recognition “World Day Against Trafficking In Persons” – June 30th – Accepting; Lisa Boler, Founder of Embracing Freedom Mayor West read the announcement regarding Executive Session being held after the conclusion of Councilmember Comments. Public Comment: Persons may speak on the Consent Agenda/Regular Agenda Items 1-7 or any other topic. Citizens wishing to speak on Item 8 will be given the opportunity to speak during the Public Hearing. (Public comments can be heard or seen at the City of Beaumont website at beaumonttexas.gov) Thefarro Richard 5275 Parkview Dr. Beaumont, Texas Minutes – July 29, 2025 Andy Jirrels 275 Enfield Lane Beaumont, Texas David Pete 6355 Chinn Lane Beaumont, Texas Albert Harrison 1240 Ashley Beaumont, Texas Addie Allen 9695 Gross Beaumont, Texas CONSENT AGENDA (Items placed on the Consent Agenda are considered routine in nature and are considered non- controversial. The Consent Agenda can be acted upon in one motion. A consensus of the Council is required to remove any item for discussion and separate action.) A. Council to consider approving July 15, 2025, City Council meeting minutes. B.Council to consider a resolution authorizing the City of Beaumont to receive compensation for and to grant an exclusive sanitary sewer easement and a temporary construction easement to ExxonMobil Oil Corporation - Resolution 25-159 C.Council to consider a resolution authorizing the City Attorney to accept the settlement negotiated by the Texas Attorney General in the Opioid litigation against pharmaceutical manufacturer Purdue/Sackler - Resolution 25-160 D.Council to consider a resolution authorizing the City Attorney to accept the settlement negotiated by the Texas Attorney General in the Opioid litigation against eight pharmaceutical manufacturers Alvogen, Amneal, Apotex, Hikma, Indivior, Mylan, Sun, and Zydus - Resolution 25-161 E.Council to consider a resolution approving a six-month contract for the purchase of phosphate for use by the Water Utilities Department - Resolution 25-162 F.Council to consider a resolution approving the purchase of one LP35 defibrillator with accessories for use in the EMS Department - Resolution 25-163 Councilmember Williams moved to approve the Consent Agenda excluding Item G. Councilmember Hilliard seconded the motion. AYES:MAYOR WEST, MAYOR PRO TEM TURNER, COUNCILMEMBERS DURIO, HILLIARD, WILLIAMS, SHERWOOD AND CRENSHAW NAYS:NONE MOTION PASSED G.Council to consider a resolution authorizing membership in the TEX-21. Mayor Pro Tem Turner moved to approve Consent Agenda Item G appointing the Mayor as the City of Beaumont’s representative. Councilmember Sherwood seconded the motion. Minutes – July 29, 2025 AYES:MAYOR WEST, MAYOR PRO TEM TURNER, COUNCILMEMBERS DURIO, HILLIARD, WILLIAMS, SHERWOOD AND CRENSHAW NAYS:NONE MOTION PASSED Resolution 25-164 REGULAR AGENDA 1.Council to consider a resolution authorizing the City Manager to award a contract to StructureGuard, LLC, of Austin, TX, for the Cattail Marsh Wetlands Outfall Piling Rehabilitation Project. The Cattail Marsh Wetlands Outfall Piling Project consists of the rehabilitation of the Cattail Marsh Wetlands 72” diameter outfall pipe support piling. Work will include installing a concrete collar around the existing timber piles from a depth of two (2) feet below ground to the bottom of the concrete caps and wrapping the concrete collars with carbon fiber. In addition, this project provides for the removal and disposal of the existing concrete cap and timber piles bents in Willow Marsh bayou that were previously abandoned after their replacement but not removed. On July 3, 2025, five (5) bids were received for furnishing all labor, materials, and equipment for the project. The Engineer’s Estimate is $475,000.00. The bid items are totaled in the table below: ContractorLocationBase Bid TotalAdditive Bid Total StructureGuard, LLCAustin, TX$281,027.91$31,475.64 Southern Road & Bridge, LLCPalm Harbor, FL$435,000.00$60,000.00 Brystar Contracting, Inc.Beaumont, TX$483,000.00$51,000.00 ALLCO, LLCBeaumont, TX$443,892.32$109,740.00 Norman Highway Constructors, Orange, TX$570,790.00$34,500.00 Inc. The Public Works Engineering staff concurs with the recommendation from Schaumburg & Polk, Inc., to award the contract to the lowest responsive bidder, StructureGuard, LLC., in the amount of $312,503.55, with a total of ninety (90) calendar days allocated for completion of the project. Funds will come from Water Revenue Bonds. Approval of the resolution. Councilmember Sherwood moved to APPROVE A RESOLUTION THAT THE CITY MANAGER BE AND HE IS HEREBY AUTHORIZED TO EXECUTE A CONTRACT WITH STRUCTUREGUARD, LLC, OF AUSTIN, TEXAS IN THE AMOUNT OF $312,503.55, FOR THE CATTAIL MARSH WETLANDS OUTFALL PILING REHABILITATION PROJECT WITH A TOTAL OF NINETY (90) CALENDAR DAYS TO COMPLETE THE PROJECT. Councilmember Williams seconded the motion. Minutes – July 29, 2025 AYES:MAYOR WEST, MAYOR PRO TEM TURNER, COUNCILMEMBERS DURIO, HILLIARD, WILLIAMS, SHERWOOD AND CRENSHAW NAYS:NONE MOTION PASSED RESOLUTION 25-165 PUBLIC HEARING Council to conduct a Public Hearing to receive comments concerning the proposed amendments of Article 6, Gaming Sites and Gaming Machines, from the City of Beaumont’s Code of Ordinances. Public Hearing Open: 8:07 p.m. Adeel Sumar3501 Magnolia St.Beaumont, Texas Muhammad Naeem 2640 Rigby Dr.Beaumont, Texas Public Hearing Close: 8:11 p.m. REGULAR AGENDA 8.Council to consider an ordinance amending Article 6 of the City of Beaumont’s Code of Ordinances to prohibit gaming sites and gaming machines within the city limits. In City of Fort Worth v. Rylie, the Texas Court of Appeals ruled that Fort Worth’s city ordinances regulating gaming were not preempted by state law. The court concluded that eight liner gaming machines operated in game rooms are unconstitutional lotteries under the Texas Constitution because they involve the elements of chance, consideration (payment), and prize. However, the Texas Comptroller (State) continues to issue decals and collect occupational tax for gaming machines. The amendment of Article 6 of the City of Beaumont’s Code of Ordinances is necessary to fully effectuate a prohibition on gaming operations within the city limits of Beaumont. All game room owners have been notified of this item by mail, using the addresses provided on their current gaming permits. This item will be heard twice by the City Council. If affirmed twice, properties containing gaming machines will have ninety (90) days thereafter to cease gaming operations within the city limits of Beaumont. Approval of the ordinance. Councilmember Williams moved to ADOPT AN ORDINANCE ENTITLED AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF BEAUMONT, TEXAS AMENDING THE BEAUMONT CODE OF ORDINANCES, CHAPTER 6 “BUSINESS REGULATIONS” ARTICLE 6.10 “GAMING SITES AND GAMING MACHINES” IN ITS ENTIRETY BY PROHIBITING AMUSEMENT REDEMPTION MACHINES AND GAME ROOMS WITHIN THE CITY LIMITS OF BEAUMONT; AMENDING ALL ORDINANCES IN CONFLICT WITH Minutes – July 29, 2025 THIS ORDINANCE; PROVIDING A SEVERABILITY CLAUSE; PROVIDING A PENALTY CLAUSE; PROVIDING AN EFFECTIVE DATE; AND OTHER MATTERS. Councilmember Crenshaw seconded the motion. AYES:MAYOR WEST, MAYOR PRO TEM TURNER, COUNCILMEMBERS DURIO, HILLIARD, WILLIAMS, SHERWOOD AND CRENSHAW NAYS:NONE MOTION PASSED ORDINANCE 25-035 Council recessed into Executive Session at 8:11 p.m. EXECUTIVE SESSION Consider matters related to contemplated or pending litigation in accordance with Section 551.071 of the Government Code: • Caleb Fenter and Beaumont Professional Firefighters Local #399 (Intervenors) v. City of Beaumont, Christopher S. Boone, Kenneth Williams, Roy West, Taylor Neild, Mike Getz, Audwin Samuel, Charles Durio, Albert Turner, and Randy Feldschau; Cause No. B-210244 Council reconvened out of Executive Session at 8:41 p.m. Roll Call – All Councilmembers were Present REGULAR AGENDA 2.Council to consider a resolution authorizing the settlement of the lawsuit styled Caleb Fenter and Beaumont Professional Firefighters Local #399 (Intervenors) v. City of Beaumont, Christopher S. Boone, Kenneth Williams, Roy West, Earl White, Taylor Neild, Mike Getz, Audwin Samuel, Charles Durio, Albert Turner, and Randy Feldschau. The lawsuit styled Caleb Fenter and Beaumont Professional Firefighters Local #399 (Intervenors) v. City of Beaumont, Christopher S. Boone, Kenneth Williams, Roy West, Earl White, Taylor Neild, Mike Getz, Audwin Samuel, Charles Durio, Albert Turner, and Randy Feldschau; Cause No. B210244, was presented and discussed in Executive Session held on July 15, 2025. The City Attorney is requesting authority to settle this suit in accordance with the settlement agreement. Funds will come from the General Liability Fund. Councilmember Hilliard moved to APPROVE A RESOLUTION THAT THE CITY ATTORNEY BE, AND IS HEREBY, AUTHORIZED TO SETTLE THE LAWSUIT OF CALEB FENTER AND BEAUMONT PROFESSIONAL FIREFIGHTERS LOCAL #399 (INTERVENORS) V. CITY OF BEAUMONT, CHRISTOPHER S BOONE, KENNETH WILLIAMS, ROY WEST, EARL WHITE, TAYLOR NEILD, MIKE GETZ, AUDWIN SAMUEL, CHARLES DURIO, ALBERT TURNER, AND RANDY FELDSCHAU; CAUSE NO. B-210244, IN ACCORDANCE WITH THE SETTLEMENT AGREEMENT, AND THAT THE CITY MANAGER BE AND HE IS Minutes – July 29, 2025 HEREBY AUTHORIZED TO EXECUTE ALL DOCUMENTS RELATED TO THE SETTLEMENT OF THE LAWSUIT. Councilmember Williams seconded the motion. AYES:MAYOR WEST, MAYOR PRO TEM TURNER, COUNCILMEMBERS DURIO, HILLIARD, WILLIAMS, SHERWOOD AND CRENSHAW NAYS:NONE MOTION PASSED RESOLUTION 25-166 3.Council to consider approving a resolution for a three-year agreement with BCBS Prime for pharmacy benefit manager services for city employees and retirees. In July of this year HR benefits and purchasing attended presentations from three pharmacy benefit managers that responded to RFP TF0425-02. Bid proposals were received and evaluated by Holmes Murphy and benefits staff, based on the following weighted qualitative criteria: account management, adherence to requests for proposals, customer service, implementation, management reports, performance guarantees, price and value-added services. After evaluating the bid proposals, city staff and Holmes Murphy consulting concluded that BCBS Prime pricing generated the largest annual plan savings and scored the highest on the weighted qualitative criteria. As prescription drug costs continue to rise, the city faces a challenge in providing the same level of drug benefits as in previous years. The current pharmacy benefits manager contract with Liviniti will end on 12/31/2025. The drug design plan for city employees will remain the same. A consultant for the City of Beaumont will be present at the city council meeting to answer detailed questions related to the request for proposal. Estimated annual plan cost of $7,000,000.00. Funds will come from the Employee Benefits funds. Approval of the resolution. Councilmember Sherwood moved to APPROVE A RESOLUTION THAT THE CITY MANAGER BE AND HE IS HEREBY AUTHORIZED TO APPROVE A THREE (3) YEAR AGREEMENT WITH BLUE CROSS BLUE SHIELD (BCBS), FOR PHARMACY BENEFITS MANAGER SERVICES FOR CITY EMPLOYEES AND RETIREES. Councilmember Williams seconded the motion. AYES:MAYOR WEST, MAYOR PRO TEM TURNER, COUNCILMEMBERS DURIO, HILLIARD, WILLIAMS, SHERWOOD AND CRENSHAW NAYS:NONE MOTION PASSED RESOLUTION 25-167 Minutes – July 29, 2025 4.Council to consider a resolution authorizing a three-year contract with Blue Cross Blue Shield of Texas with an option for two additional years effective January 1, 2026, for third party administration of the city's self-funded Preferred Provider Organization (PPO) medical and dental plans. The FY2026 estimated cost of providing a PPO plan and dental benefits is $21,950,000. As medical costs continue to rise, the city faces a challenge in providing the same level of medical benefits as in previous years. A Request for Proposal (RFP) TF0425-02 was solicited and publicly opened on June 12, 2025. Holmes Murphy is the city's benefits consultant and has assisted the city in the evaluation of the responses. Three medical and dental proposals were received and city staff along with Holmes Murphy reviewed the responses from BCBS, Aetna and United Healthcare. After analyzing and negotiating with the finalists, city staff and Holmes Murphy concluded that BCBS, the incumbent carrier, offered the most cost-effective plan with an extensive provider network and deep provider discounts. The final negotiated rates for the PPO medical plan consist of the following benefits: The PPO Medical Plan: Plan Design deductible $1,000, Primary Care Copay $25, Specialty Copay $50. Staff recommended the implementation of the following rates to be paid by the city for medical and dental administration effective January 1, 2026. BCBS ASO medical fees Year 1 $52.98; Year 2 $56.93; Year 3 $59.49. BCBS ASO dental fees Year 1 $3.25; Year 2 $3.25. A consultant from Holmes Murphy will be present at the city council meeting to answer detailed questions related to the request for proposal. Funds will come from the Employee Benefits fund. Approval of the resolution. Councilmember Sherwood moved to APPROVE A RESOLUTION THAT THE CITY MANAGER BE AND HE IS HEREBY AUTHORIZED TO ENTER INTO A THREE (3) YEAR CONTRACT WITH BLUE CROSS BLUE SHIELD OF TEXAS (BCBSTX), WITH AN OPTION FOR TWO (2) ADDITIONAL YEARS, FOR THIRD PARTY ADMINISTRATION OF THE CITY’S SELF-FUNDED PREFERRED PROVIDER ORGANIZATION (PPO) MEDICAL PLAN AND SELF-FUNDED DENTAL PLAN EFFECTIVE JANUARY 1, 2026. Councilmember Hilliard seconded the motion. AYES:MAYOR WEST, MAYOR PRO TEM TURNER, COUNCILMEMBERS HILLIARD, WILLIAMS, SHERWOOD AND CRENSHAW NAYS:NONE ABSTAIN: COUNCILMEMBER DURIO MOTION PASSED RESOLUTION 25-168 5.Council to consider a resolution approving a contract with Woolpert, Inc., of Dayton, Ohio, for Professional Engineering Services – Traffic Study Highway 105 and Major Drive. ( The city is seeking professional engineering services to conduct a comprehensive traffic study in the vicinity of the intersection of Texas Department of Transportation’s (TxDOT) State Highway 105 (SH 105) and Farm to Market Road 364 (FM 364), also known as Major Drive. Minutes – July 29, 2025 This study will evaluate options for enhancing traffic safety near RFD Road at SH 105. The engineering consultant will assess all feasible improvements, including geometric modifications, new traffic signals, raised medians, and operational changes. They will provide phased recommendations on the order of implementation for these improvements. The final deliverables will provide the City with a clear plan and a strong foundation for coordination with TxDOT and other stakeholders. Three hundred three (303) vendors were notified via email as well as advertising on the City web page and in the local newspaper. Four (4) responses were received and evaluated by City Staff. Funds will come from Certificates of Obligation. Approval of the resolution. Councilmember Crenshaw moved to APPROVE A RESOLUTION THAT THE CITY MANAGER BE AND HE IS HEREBY AUTHORIZED TO AWARD A CONTRACT TO WOOLPERT INC., OF DAYTON, OHIO, FOR PROFESSIONAL ENGINEERING SERVICES – TRAFFIC STUDY HIGHWAY 105 AND MAJOR DRIVE. Councilmember Durio seconded the motion. AYES:MAYOR WEST, MAYOR PRO TEM TURNER, COUNCILMEMBERS DURIO, HILLIARD, WILLIAMS, SHERWOOD AND CRENSHAW NAYS:NONE MOTION PASSED RESOLUTION 25-169 6.Council to consider a resolution authorizing the City Manager to execute Change Order No. 1 to the contract with SETEX Construction Corp, of Beaumont, for the Pine St. SWTP South Basin Sludge Drain Rehabilitation Project. On December 3, 2024, by Resolution No. 24-321, the City Council awarded a contract to SETEX Construction Corp, of Beaumont, TX, in the amount of $333,562.38 for the Pine St. SWTP South Basin Sludge Drain Rehabilitation Project. There was a previous Change Order No. 1, in the amount of $39,373.83, that is required for the following modifications to the contract: During excavation, the Contractor discovered that the existing concrete footings for the Water Treatment Plant were larger than indicated in the record drawings. This discrepancy necessitated adjustments to the layout of the manholes and drainpipes for the first two basin drains. As a result, the new drain manholes must now be located within the Pine St. roadway, requiring additional excavation, traffic management, and materials. This change will incur an additional cost of $39,373.83 and extend the project timeline by seventy (70) calendar days. An additional ninety (90) calendar days are also required due to unforeseen delays in the delivery of specialized valves. While alternative valve options were considered, the originally specified valves provide the best value to the city, and this change will not increase costs. Minutes – July 29, 2025 If approved, Change Order No. 1 would result in a new contract amount of $372,936.21, and one hundred sixty (160) calendar days will be added to the contract for the delays and additional work. Funds will come from Water Revenue Bonds. Approval of the resolution. Councilmember Durio moved to APPROVE A RESOLUTION THAT THE CITY MANAGER BE AND HE IS HEREBY AUTHORIZED TO ACCEPT CHANGE ORDER NO. 1, IN THE AMOUNT OF $39,373.83, FOR THE PINE ST., SWTP SOUTH BASIN SLUDGE DRAIN REHABILITATION PROJECT; AND THAT ONE HUNDRED SIXTY (160) ADDITIONAL CALENDAR DAYS BE ADDED TO THE CONTRACT FOR THE DELAYS AND ADDITIONAL WORK; THEREBY MAKING THE NEW CONTRACT AMOUNT $372,936.21. Councilmember Sherwood seconded the motion. AYES:MAYOR WEST, MAYOR PRO TEM TURNER, COUNCILMEMBERS DURIO, HILLIARD, WILLIAMS, SHERWOOD AND CRENSHAW NAYS:NONE MOTION PASSED RESOLUTION 25-170 7.Council to consider an ordinance denying Texas Gas Service Company proposed rates. Texas Gas Service Company (TGS) recently filed an application with your city for an increase in gas service rates. The total rate increase requested is $41.1 million annually, representing a 9.83% increase in non-gas revenues. If approved, the average increase for customers in the Small Residential Class would be $3.94 for usage of 17 Ccf per month. Customers in the Large Residential Class using 46 Ccf per month would see an average decrease of $2.99 per month. TGS has proposed that the gas service rate increase become effective on August 19, 2025. TGS is authorized to make annual GRIP rate change requests pursuant to the Gas Utility Regulatory Act, Tex. Util. Code §104.301 (GRIP Statue). The GRIP Statue authorizes gas utility companies to request rate increases associated with year-to-year changes in incremental investment. The GRIP Statue also provides that the proposed GRIP rate surcharge will become effective sixty (60) days from the date of the company’s filing, unless suspended by the City. Funding will come from the reasonable expenses associated with rate cases are reimbursable by the company as provided for in the Public Utility Regulatory Act. Approval of the ordinance. Mayor Pro Tem Turner moved to ADOPT AN ORDINANCE ENTITLED AN ORDINANCE OF THE CITY OF BEAUMONT, TEXAS AUTHORIZING THE SUSPENSION OF THE EFFECTIVE DATE FOR AN ADDITIONAL NINETY (90) DAYS BEYOND THE EFFECTIVE DATE PROPOSED BY TEXAS GAS SERVICE COMPANY, A DIVISION OF ONE GAS, INC. IN CONNECTION WITH ITS STATEMENT OF INTENT TO INCREASE GAS RATES, FILED ON JUNE 30, 2025; AUTHORIZING THE HIRING OF LAWYERS AND Minutes – July 29, 2025 RATE EXPERTS; AUTHORIZING THE CITY’S PARTICIPATION TO THE FULL EXTENT PERMITTED BY LAW AT THE RAILROAD COMMISSION OF TEXAS; REQUIRING REIMBURSEMENT OF MUNICIPAL RATE CASE EXPENSES; FINDING THAT THE MEETING COMPLIES WITH THE OPEN MEETINGS ACT; MAKING OTHER FINDINGS AND PROVISIONS RELATED TO THE SUBJECT; AND DECLARING AN EFFECTIVE DATE. Councilmember Hilliard seconded the motion. AYES:MAYOR WEST, MAYOR PRO TEM TURNER, COUNCILMEMBERS DURIO, HILLIARD, WILLIAMS, SHERWOOD AND CRENSHAW NAYS:NONE MOTION PASSED ORDINANCE 25-034 COUNCILMEMBER COMMENTS (Councilmember comments can be heard or seen at the City of Beaumont website at beaumonttexas.gov) With there being no other business to come before Council, the meeting adjourned at 9:03 p.m. Roy West, Mayor Tina Broussard, City Clerk Minutes – July 29, 2025 B TO:City Council FROM:Kenneth R. Williams, City Manager PREPARED BY:Amalia Villarreal, P.E., CFM, Director of Public Works MEETING DATE:August 5, 2025 REQUESTED ACTION:Council consider a resolution to enter into a contract for grant application and administrative services. BACKGROUND The City solicited proposals from professional firms for grant application and administrative services seeking funding from the Texas Water Development Board (TWDB). Awarded funds will support various projects such as, but not limited to, drainage improvement, flood mitigation projects, flood planning and studies, water/wastewater treatment, water/wastewater distribution and collection. The firm is to assist the City in preparing application(s) and, if funded, implement and administrate the receipts of said funds. Two hundred ninety-nine (299) vendors were notified via email as well as advertising on the City web page and in the local newspaper. Four (4) proposals were submitted. A committee of three (3) was selected to review the responses. GrantWorks of Austin, TX received the highest ranking. Scoring summary is attached. FUNDING SOURCE General Fund. RECOMMENDATION Approval of the resolution. ATTACHMENTS Bid Tabulation - TWDB Grant Services Ʒ ƭ ƚ / ķ Ļ ƭ ƚ Ʀ ƚ Ʃ t ƒ Ʃ ƚ Ņ Б͵ЌЌЏ͵ЏА Ʃ ЋЉ͵ЉЉЊЌ͵ЌЌЊЏ͵ЉЉ Ļ t ƚ Ʒ Ǥ Ʒ ź ĭ ğ Ʀ Ļ ĭğ Ɠ/ ğ ƒ Ʃ ƚ Ņ ƩЌ͵ЌЌ ЊА͵ЌЌЊЌ͵ЉЉ Ļ ЋЉ͵ЉЉЊБ͵ЏА t Ɖ Ʃ ƚ Ļ ĭ Ќ͵ЌЌ ЋЎ͵ЏАЋЉ͵ЉЉ Ɠ ЌЉ͵ЉЉЋЏ͵ЏА Ļ ź Ʃ a Ļ i Ʀ r ǣ e t 9 i r C n o i Ќ͵ЌЌ t ЋЍ͵ЉЉЊЏ͵ЏА ЌЉ͵ЉЉЋЎ͵ЉЉ a u l a v E e r o c S 100 БЌ͵ЏАБЌ͵ЉЉЎБ͵ЉЉЊЏ͵ЏА k n a R ЊЋЌЍ Administrative Services for Texas Water Development Board (TWDB) DF0525-20 - Request for Proposal (RFP) for Grant Application and r e i l p p u S Scoring Summary GrantWorksJeffrey S. Ward & Associates,GTC 360° AdvisorsEmpowering Business Solutions C TO:City Council FROM:Kenneth R. Williams, City Manager PREPARED BY:Kenny Smith, Director of Facilities Maintenance MEETING DATE:August 5, 2025 REQUESTED ACTION:Council to consider resolution approving the award of the comprehensive feasibility study for the Main Downtown Library and Beaumont Children's Museum Komatsu Architecture. BACKGROUND The City of Beaumont, in partnership with the Beaumont Children’s Museum, issued a Request for Proposal seeking a qualified consultant to undertake a comprehensive feasibility study for a potential co-location of the Main Downtown Library and the Beaumont Children’s Museum at 801 Pearl Street. The goal of this study is to explore the viability of creating a shared space that would enhance public services, encourage interactive learning, and optimize the use of City resources. The scope of work for the selected consultant includes: Conducting a detailed Facility Conditions Assessment Facilitating community focus groups Evaluating operational standards and space requirements Developing conceptual plans and cost estimates Delivering a final report and recommendations within a 90 to 120-day timeline. Proposals were received from multiple firms, each evaluated on criteria such as: Quality of Response Experience and Expertise Proposed Approach Cost The evaluation scores were as follows: SupplierRankScoreProposed Cost Steinberg Hart193.50$236,440.00 Cambridge Seven286.00$120,880.00 Komatsu Architecture382.00$75,000.00 While the proposal submitted by Steinberg Hart achieved the highest evaluation score based on the established criteria, their proposed fee of $236,440.00 significantly exceeds the City’s current financial capacity for this project. In alignment with the City’s commitment to fiscal responsibility and careful stewardship of public funds, the recommendation is to proceed with Komatsu Architecture, the lowest-cost responsive firm, whose proposal: Demonstrates the professional competence necessary to complete the scope of work. Offers a cost-effective solution that ensures the City can move forward with this important study without exceeding available budgetary resources. Reflects the City’s goal of balancing quality services with budget-conscious decision- making. FUNDING SOURCE Capital Funds (50%) Beaumont Children's Museum (50%) RECOMMENDATION Approval of the resolution ATTACHMENTS Scoring tab e s i t r e p x E / e c n e i r e p x E d n u 25.0024.2522.5021.0020.7520.5018.2514.00 o 20.18 r g k c a B r e h t O h 20.7518.5020.5017.5018.50 c 25.0023.0013.75 18.93 a o r d p n p Scoring Round u A o r g k e c s a n B19.5021.2518.2519.5020.50 o /25.0021.7513.50 19.18 p y r s eo t R s li l H a r e v 9.25 O f 9.75 13.5012.5013.2514.00 o 15.0014.50 12.39 y t i l a i a r u e t Q i r C n 9.758.757.757.758.75 o i 7.25 t 8.57 10.0010.00 a u l a v E e r o c S 100 93.5086.0082.0080.5079.2575.2558.25 79.25 JF0225-26 Addendum 3 - Request for Proposal (RFP) for Main Library and k n a R 1234567 r e i l p p u S Supplier Scoring Summary Steinberg HartCambridgeSevenKomatsu ArchitectureKraemer Design + ProductionJackson & Ryan ArchitectsThe LaBiche Architectural GrouSigma Engineers Inc. RFP: JF0225-26 MAIN LIBRARY AND BEAUMONT CHILDREN’S MUSEUM DEVELOPMENT & FEASIBILITY STUDYTUDY OWNER REPRESENTATIVEKARL KOMATSU JUNE JORDAN, BUYER IIKOMATSU ARCHITECTURE PURCHASING DIVISION/FINANCE DEPARTMENT3880 HULEN, STE. 300 CITY OF BEAUMONTFORT WORTH, TX 76107 801 MAIN STREET, SUITE 315 KKOMATSU@KOMATSU-INC.COM 817.710.1344 BEAUMONT, TX 77701 MAY 8, 2025 SUBMITTAL LETTER Nbz!9-!3136 Kvof!Kpsebo-!Cvzfs!JJ Qvsdibtjoh!Ejwjtjpo0Gjobodf!Efqbsunfou Djuz!pg!Cfbvnpou 912!Nbjo!Tusffu-!Tvjuf!426!!!!!!!!!!!!!!!!!! Cfbvnpou-!UY!!88812 SF;!SGQ;!KG1336.37 Nbjo!Mjcsbsz!boe!Cfbvnpou!Dijmesfot!Nvtfvn!Efwfmpqnfou!boe!Gfbtjcjmjuz!Tuvez Nt/!Kpsebo!boe!Tfmfdujpo!Dpnnjuuff;!! Bttpdjbuf!Bsdijufdu!Bsdijufduvsbm!Bmmjbodf-!Jod/!pg!Cfbvnpou<!Nvtfvn!Qmboojoh!Dpotvmubou!E}H!Tuvejpt!pg!Ipvtupo<!boe!Dpnnvojuz! Fohbhfnfou!Gbdjmjubups!K/!Tibof!Ipxbse!pg!fOHBHF!Tpmvujpot!Hspvq-!MMD/!Uphfuifs-!xf!xjmm!qspwjef!uif!Djuz!pg!Cfbvnpou!boe!jut! uxp!jotujuvujpot!xjui!b!dpnqsfifotjwf!bttfttnfou-!gfbtjcjmjuz!tuvez-!boe!wjtjpo!gps!uif!bebqujwf!sf.vtf!pg!zpvs!Nbjo!Mjcsbsz!bu!912!Nbjo! Tusffu/!Xf!bsf!bxbsf!pg!uif!dpnnjunfou!pg!zpvs!Djuz!boe!dpnnvojuz!mfbefstijq!upxbse!foibodjoh!uijt!nje.dfouvsz!bsdijufduvsbm!eftjho! boe!fmfwbujoh!ju!up!b!qsfnjfs!eftujobujpo!bt!qbsu!pg!uif!Djuzt!pwfsbmm!Sjwfs!Xbml!nbtufs!qmbo/!Xf!tff!uif!Mjcsbsz-!xjui!jut!pohpjoh!spmf! bt!b!dfousbm!ivc!gps!zpvs!mjcsbsz!tztufn-!boe!uif!ofx!ipnf!gps!uif!Dijmesfot!Nvtfvn!bt!b!dpnqbujcmf!sfmbujpotijq!boe!bo!pvutuboejoh! pqqpsuvojuz!gps!bmm!tublfipmefst"!Uif!Lpnbutv!Ufbn!csjoht!up!uijt!qspkfdu; Recognized for design excellence in libraries and exhibit facilities. Teamed with, D|G Studios of Houston, a nationally-recognized museum consultant, currently collaborating with us on other museum work. Specialized in interior design for libraries, civic, and museum/exhibit cultural facilities. Experienced in young children’s environments, including childcare facilities and library settings. Established existing and prior working relationships with library and museum project types. Demonstrated successful fundraising capabilities. Successful history of similar opportunities and goals with existing buildings and functions. Recognized for expertise in existing building forensics, restoration, and adaptation, particularly in Mid-century Modern architecture. Established reputation for providing accurate budget estimates and cost options for owner control. Maintained long-term relationships and repeat work with municipal and county owners. Collaboration with a strong Beaumont-based architectural firm. Pvs!ufbn!dbo!qfsgpsn!uif!sfrvftufe!tfswjdft!jo!uif!ujnf!gsbnf!joejdbufe!jo!uif!SGQ<!ipxfwfs-!xf!xpvme!mjlf!up!ejtdvtt!b!tmjhiumz!mpohfs! qfsgpsnbodf!qfsjpe!jo!uif!cftu!joufsftu!pg!zpvs!hpbmt!boe!pckfdujwft-!bt!tpnf!bsf!dvnvmbujwf!tfrvfodft!pg!uif!qspdftt-!boe!dfsubjo! ubtlt!dbo!cf!tjnvmubofpvt/!Xf!mppl!gpsxbse!up!nffujoh!xjui!zpvs!djuz!mfbefstijq!boe!jotujuvujpot!tubgg/ Sftqfdugvmmz- Lbsm!B/!Lpnbutv-!BJB!Spc!Dmbsl-!Dpotvmubou! Qsftjefou-!Qsjodjqbm.jo.DibshfBsdijufduvsbm!Bmmjbodf-!Jod/ !4991!IVMFO!TUSFFU!TVJUF!411!!GPSU!XPSUI-!UY!87218.8385!!928/443/2:25!WPJDF!!928/988/5865!GBY KG1336.37 MAIN LIBRARY & CHILDREN’S MUSEUM DEV. & FEASIBILITY STUDY 22 TABLE OF CONTENTS 2 SUBMITTAL LETTER 5 7.1 PROJECT UNDERSTANDING 7-30 7.2 PROPOSED PROJECT TEAM MEMBERS Personnel or sub consultants’ background, qualifications, demonstrated creativity and experience in the economic development industry. 32-38 7.3 PROJECT EXPERIENCE Experience and demonstrated expertise in developing a similar Plan for similarly sized communities. Knowledge and demonstrated success. 40-41 7.4 REFERENCES Municipal references and samples provided for work of similar scope. 43-53 7.5 PROJECT APPROACH Experience and demonstrated expertise in developing a similar Plan for similarly sized communities. Municipal references and samples provided for work of similar scope. Knowledge and demonstrated success in integrating the concerns of local residents and business community. 55-57 7.6 SCHEDULE Approach to providing services, proposed methodology and timelines. Project Management Services. Commitment to meeting projects agendas, time frames and budgets. Cost of providing this study. RESPONSE ATTACHMENTS - NARRATIVES AND FORMS 59-63 5.3.1 HISTORY / BACKGROUND 64 5.3.2 PROJECT APPROACH, IMPLEMENTATION PLAN AND COST 65-71 5.3.3 OTHER BACKGROUND 7-83 5.3.4 EXPERIENCE AND DEMONSTRATED EXPERTISE 84 5.3.5 FINALIZATION OF REPORT AND COST ESTIMATE 85-86 5.3.6 HOUSE BILL 1295 (HB1295) SIGNATURE FORM 87 CONFLICT OF INTEREST FORM 88 5.3.7 HOUSE BILL 89 (HB89) 89 5.3.8 BID SHEET CONTINUED 90 5.3.9 STATEMENT OF CITY CHARTER 91 5.3.10 INSURANCE AFFIDAVIT TEXAS WILD! - FORT WORTH, TX 92-97 5.3.10A KOMATSU’S PROOF OF INSURANCE KG1336.37 MAIN LIBRARY & CHILDREN’S MUSEUM DEV. & FEASIBILITY STUDY PROJECT UNDERSTANDING FORT WORTH ZOO - WILD TEXAS! - FORT WORTH, TX KG1336.37 MAIN LIBRARY & CHILDREN’S MUSEUM DEV. & FEASIBILITY STUDY 7.1 PROJECT UNDERSTANDING 8/2!QSPKFDU!VOEFSTUBOEJOH With the insight of our team members, AAI and Engage, we understand that the Main Library is a treasured Miesian design with its expansive exterior windows. The building is situated to be a major contributor to Beaumont’s vision for its River Walk development. There are adjacent opportunities to connect or make some of the site a better-defined sense of place and possibly defined as a part of the library and museum activities. As an underutilized library, the opportunity of placing the Children’s Museum within a redefined library is an opportunity to make it more of a “community commons” destination that many central libraries have embraced to increase patronage and to enliven the day and even nighttime use of civic buildings and spaces. The idea of a children’s museum component with the increasing focus on library accommodation of children and young adults/teens, as well as adults, is a very ideal combination. This will also expand the patronage of not only parents, but grandparents and other family members. This often also increases volunteerism and senior citizen participation. Recognized design excellence in libraries and exhibit facilities, with existing and prior working relationships in library and museum project types. The Children’s and Young Adult features can add to the versatility that the community seeks, and the library system wants to engage. The children’s features of both functions can be interrelated and mutually beneficial to the appeal and visitation use of each. HOUSTON MUSEUM OF NATURAL SCIENCE - HOUSTON, TX KG1336.37 MAIN LIBRARY & CHILDREN’S MUSEUM DEV. & FEASIBILITY STUDY 5 PROPOSED TEAM KATY VISITOR’S CENTER - KATY, TX KG1336.37 MAIN LIBRARY & CHILDREN’S MUSEUM DEV. & FEASIBILITY STUDY 7.2 PROPOSED PROJECT TEAM 8/3!QSPQPTFE!QSPKFDU!UFBN!NFNCFST The Komatsu Architecture Team has made a focus of its practice for public libraries and exhibits, museum, and educational institution learning settings. Our best creative work has been in library design and public engagement spaces such as museums, zoos, and other venues that are designed for children as well as adults– the challenges that bring our inspiration, creativity, and excitement for these most unique public amenities and a necessary asset for thriving communities. We are known for our “architecture and interior design,” where the heart and soul of a library and a museum are its interiors where patrons and staff encounter 90% of their experience. As current members of the Texas Library Association and Public Library Association, and past member of the American Association of Museums (AAM); the American Association for State and Local History Museums (AASLH); and the American Institute for Conservation (AIC), Komatsu has maintained its knowledge of library, archive, and museum collection challenges. D|G Studios of Houston, as our Museum Planner, will develop the museum master plan including Exhibits Interpretive Development and Concepts for this project. Both Komatsu and D|G Studios will develop a compatible and supportive if not interdependent program and plan for both institutions. We have previously worked with D|G Studios and are currently involved in a similar relationship with a $30M Veterans Museum. Architectural Alliance Inc. is designated as our Associate Architect. Their previous work with the Beaumont Library System and other civic facilities, and their hometown commitment to the organizations and initiatives such as the River Walk vision, will provide a known resource for the City and community. Engage principal Shane Howard who Komatsu worked with at Brazoria County, brought Komatsu and AAI together. Shane will be our facilitator for City Council and community workshops. An important big picture and site potential team member is Carbo Landscape Architect, recommended by both AAI and Engage as the logical Landscape Architecture firm for Beaumont’s “bayou” ecological characteristics. Our technical engineering team is also a planned capabilities match for Beaumont. DBR of Houston has an extensive resume of institutional and higher education facilities in the Texas Coast region. Our reason for selecting DBR as our Mechanical Electrical Plumbing (MEP) Engineer is their expertise in systems design that can compensate for the region’s high humidity. It is crucial for libraries and museums to maintain a relative humidity range of 55-65% to prevent mold growth in their collections. FORT WORTH ZOO - TEXAS WILD! - FORT WORTH, TX KG1336.37 MAIN LIBRARY & CHILDREN’S MUSEUM DEV. & FEASIBILITY STUDY 7 7.2 PROPOSED PROJECT TEAM ORGANIZATIONAL CHART NEIL BLETSCH, RA AMY R. SIBLEY, RID KARL KOMATSU, AIA LEED AP, BD+C ASSOCIATE AIA PRESIDENT PROJECT ARCHITECT VICE PRESIDENT Principal-In-Charge Library Consultant & Quality Assurance Project Manager ANNE MCBURNETT MICHAEL SNEED,NICOLE BARATZ RID, NCIDQ INTERIOR DESIGNER RA, RAS INTERIOR DESIGNER PROJECT ARCHITECT Library Interior Designer Library Interior Designer EXHIBIT DESIGN CONSULTING ARCHITECT D|G STUDIOS, INC. AAI ARCHITECT MFF!KPOFT-!TFHE-!JETB! RONALD “RONNIE” M. JONES, AIA, RID PRESIDENT & MANAGING PRINCIPAL PRESIDENT 3040 Post Oak Blvd., Suite 1800-146 350 Pine St #720, Houston, Texas 77056 Beaumont, TX 77701 P: 713.961.3311 P: 409.86.7196 www.dg-studios.com architectall.com LANDSCAPE ARCHITECTURE CARBO LANDSCAPE ARCHITECTURE ZACHARY BROUSSARD, PLA, ASLA BUILDING ENVELOPE MBOETDBQF!BSDIJUFDU SGH 6633 Government St, NICHOLAS T. FLOYD, P.E. Baton Rouge, LA 70806 2050 W Sam Houston Pkwy S #1625 P: 806.773.1508 Houston, TX 77042 www.carbo-la.com P: 713.265.6400 www.sgh.com ENGAGEMENT FACILITATOR eNGAGE eNGAGE SOLUTIONS GROUP, LLC. SOLUTIONS J SHANE HOWARD GROUP, LLC. 4850 Lafin Dr CIVIL & STRUCTURAL ENGINEER Beaumont, TX 77705 FITTZ & SHIPMAN P: 409.656.0370 BERNADINO TRISTAN, PE PRINCIPAL IN CHARGE MEP 1405 Cornerstone Ct, DBR Beaumont, TX 77706 WILL MEISTER, PE P: 409.832.7238 PARTNER IN CHARGE www.fittzshipman.com 5000 Quorum Drive, Ste 400 Dallas, TX 75254 P:214.217.9500 www.jonesdbr.com All firms and assigned key professional staff are properly registered/licensed. KG1336.37 MAIN LIBRARY & CHILDREN’S MUSEUM DEV. & FEASIBILITY STUDY 8 7.2 PROPOSED PROJECT TEAM AMY R. SIBLEY, RID, ASSOCIATE AIA Prime - Komatsu Architecture - Vice President & Director of Interior Design PROJECT ROLE Project Manager, Library Consultant, Programming & Interior Design Lead BACKGROUND Amy, the Vice President at Komatsu Architecture and seasoned library Project Manager, will lead this project. Her experience in managing complex projects, including museums and library facilities, will ensure efficient project delivery and seamless communication with personnel. Amy’s focus on clear communication, proactive problem-solving, and adherence to project timelines will make the project experience smooth and successful. Her studio’s expertise in new facility development, renovations, space planning, and EDUCATION furniture fit-up will contribute to the successful completion of the project. Bachelor of Science, Architecture, RELEVANT PROJECT EXPERIENCE University of Texas at Arlington, 1982 City of Irving Irving Professional Services for Museum Feasibility Study PROFESSIONAL REGISTRATION Irving Museum and Heritage Center Registered Interior Designer in Texas City of Grand Prairie, TX Betty Warmack Branch Library, Grand Prairie, TX No. 05731 Grand Prairie Municipal Master Plan, Grand Prairie, TX City Council Chamber & Support Space Renovation, Grand Prairie, TX YWCA YWCA/University of Texas at Arlington Child Care Center, Arlington, TX YWCA/Texas Woman’s University Child Care Center, Denton, TX Rosie K Mauk CDC-YWCA, Fort Worth, Texas Fort Worth Polytechnic Child Care Center, Fort Worth, TX City of Fort Worth East Regional Library, Fort Worth, TX Fort Worth Zoo Texas Wild! (Exhibit), Fort Worth, TX Northeast Branch Library, Fort Worth, TX Shannon Gracey Law Library, Fort Worth, TX WITH KOMATSU ARCHITECTURE Kimbell Art Museum, Fort Worth, TX Touche Ross Research Library, Fort SINCE 1982 Worth, TX Tarrant County College District (TCCD) Northeast Campus Library, Fort TECHNICALLY TRAINED IN BOTH Worth, TX ARCHITECTURE AND INTERIOR Highland Park Public Library Renovation, Highland Park, TX DESIGN City of New Braunfels Westside Community Center Library, New Braunfels, TX New Braunfels Public Library Master Plan, New Braunfels, TX Brenham Public Library, Brenham, TX City of Mansfield, TX Mansfield Library Renovation, Mansfield, TX Mansfield Library Addition and Renovation, Mansfield, TX Bedford Public Library, Bedford, TX Lewisville Public Library Master Plan, Lewisville, TX Flower Mound Library Expansion, Flower Mound, TX City of Plano, TX KOMATSU ARCHITECTURE Plano Davis Public Library, Plano, TX 3880 Hulen Street, Suite 300 Plano Davis Library Renovation, Plano, TX Fort Worth, TX 76107 City of Arlington, TX P 817.332.1914 North Branch Library, Arlington, TX F 817.877.4754 Engineering School Library, University of Texas at Arlington, Arlington, TX asibley@komatsu-inc.com University of North Texas UTA Library First Floor Remodel, Arlington, TX KG1336.37 MAIN LIBRARY & CHILDREN’S MUSEUM DEV. & FEASIBILITY STUDY 9 7.2 PROPOSED PROJECT TEAM NEIL BLETSCH, RA, LEED AP, BD+C Prime - Komatsu Architecture - Architect PROJECT ROLE Project Architect BACKGROUND Neil, with over 49 years of experience managing the design and construction process, will bring his expertise in project management and innovative solutions to the Beaumont project. His ability to leverage technology and develop cost-effective strategies will be invaluable in achieving project goals. RELEVANT PROJECT EXPERIENCE City of New Braunfels Westside Community Center Library, New Braunfels, TX EDUCATION New Braunfels Public Library Master Plan, New Braunfels, TX Bachelor of Science, New York Institute City of Grand Prairie, TX of Technology, 1976 Betty Warmack Branch Library, Grand Prairie, TX Grand Prairie Municipal Master Plan, Grand Prairie, TX PROFESSIONAL REGISTRATION City Council Chamber & Support Space Renovation, Grand Prairie, TX Registered Architect - 16859, NY City of Mansfield, TX Mansfield Library Remodel, Mansfield, TX City of Fort Worth Far North East Regional Library, Fort Worth, TX Northeast Branch Library, Fort Worth, TX Tarrant County College District (TCCD) Northeast Campus Library, Fort Worth, TX City of Irving Irving Arts Center Renovation, Irving, TX Irving Municipal Complex Planning, Irving, TX Irving Fire Station and Grand Prairie Fire Training Center, Irving, TX Irving Fire Station No. 4, Irving, TX City of Plano, TX WITH KOMATSU ARCHITECTURE Plano Davis Library Renovation, Plano, TX SINCE 2014 Plano Harrington Library Expansion, Plano, TX Howard County Library, Big Spring, TX 49 YEARS OF EXPERIENCE Reeves County Veterans Museum, Pecos, TX Tarleton State University, Gordan Museum Event Space, Stephenville, TX SHSC Building Dean’s Suite Smith County Facilities Assesssment Johnson County Precinct Tarrant County College District TCCD NE Campus NBSA TCCD OWTL 3rd Floor MEP Renovation TCCD OWTL Alliance TCCD S Wood Shop and Machine Shop KOMATSU ARCHITECTURE 3880 Hulen Street, Suite 300 Fort Worth, TX 76107 P 817.332.1914 F 817.877.4754 nbletsch@komatsu-inc.com KG1336.37 MAIN LIBRARY & CHILDREN’S MUSEUM DEV. & FEASIBILITY STUDY 10 7.2 PROPOSED PROJECT TEAM MICHAEL SNEED, RA, RAS Prime - Komatsu Architecture PROJECT ROLE Project Architect BACKGROUND Michael is an experienced project architect, a highly skilled professional, and Komatsu Architecture’s on-staff Registered Accessibility Specialist. His acuity in this area ensures compliance with the Texas Accessibility Standards (TAS) to avoid lawsuits and costly potential remodels. His expertise spans a diverse range of projects, including municipal, public safety, restaurants, warehouses, high-rise buildings, and educational campuses. Michael’s strong critical thinking skills enable him to identify and resolve issues proactively, to find effective resolutions in design scenarios. EDUCATION Bachelor of Arts in Architecture, His proficiency in various programs such as AutoCAD, Revit, Bluebeam Revu, University of Houston, 2006 Microsoft Office, Corel Pro, and GIMP for image editing further enhances his ability to deliver high-quality results. Michael’s 20 years of experience has PROFESSIONAL REGISTRATION built a comprehensive skill set make him an invaluable asset to Beaumont’s Registered Architect in Texas No. project. 26953 PROJECT EXPERIENCE Registered Accessibility Specialist in Fire Station No. 4, Lancaster, TX Texas No. 1601 * PREVIOUS PROJECT EXPERIENCE Museum Tower – Unit designs, Dallas, TX Legacy Texas Bank renovation, Plano, TX Denver Merchandise Mart renovation, Denver, CO Dallas Bible Church renovation, Dallas, TX First National Bank of Bells, Savoy, Bells, TX Winkler County Credit Union, Alpine, TX The Shoppes at Crown Point renovation, North Richland Hills, TX 1 YEAR WITH KOMATSU Big Spring Education Employees FCU renovation, Colorado City, TX ARCHITECTURE Community Service Credit Union addition and renovation, Huntsville, TX Oak Cliff Bible Fellowship Youth Center Gymnasium, Dallas, TX Pantex FCU renovation, Borger, TX 20 YEARS OF EXPERIENCE Lubbock First Bank & Trust (Centre Banking location), Lubbock, TX Birdville ISD – HVAC Reno & Replace, Phase 2, Haltom City & North Richland Hills, TX New Cheer Facility – Lake Country Christian School, Fort Worth, TX Friendship Lane – Mixed-use Multifamily, Fredericksburg, TX 465 S. Main St. – Mixed-use office andmultifamily, Fort Worth, TX Nursery Lane Mixed Use (office and retail), Fort Worth, TX Camp Surgery Center (New MOB) – Fort Worth, TX Creel Industrial Complex – Fort Worth, TX Cornerstone Housing renovation – Fort Worth, TX Tre Mogli Italian Restaurant (interior finish-out) – Fort Worth, TX Forney Retail shell building, Forney, TX KOMATSU ARCHITECTURE Deco 969, Fort Worth, TX 3880 Hulen Street, Suite 300 Avenir, Austin, TX Fort Worth, TX 76107 The Drake, Dallas, TX P 817.332.1914 Nove at Knox, Dallas, TX F 817.877.4754 msneed@komatsu-inc.com *Project experience with previous firm KG1336.37 MAIN LIBRARY & CHILDREN’S MUSEUM DEV. & FEASIBILITY STUDY 11 7.2 PROPOSED PROJECT TEAM ANNE MCBURNETT, RID, NCIDQ Prime - Komatsu Architecture PROJECT ROLE Interior Design, FF&E Selection BACKGROUND Anne is an interior designer with extensive experience working with furniture dealers and architectural firms specifying furnishings for child-centric facilities. Her strengths lie in the selection of aesthetic pieces that are equally durable, engaging, and playful with keen attention to detail. She has been affiliated with Komatsu Architecture for 24 years. EDUCATIONSELECTED PROJECT EXPERIENCE Bachelor of Science, Interior Design Bowie, Texas Minor Art, Texas Christian University, Auditorium Feasibility and Existing Conditions Study 1980 Bowie Auditorium Grant Application Bowie Auditorium Water Abatement Fort Worth Texas PROFESSIONAL REGISTRATION Guinn School Interiors Registered Interior Designer in Texas East Regional Library No. 10796 Westside Water Treatment Plant-Stucco Memorial Library Renovation, Grand Prairie Davis Library, Plano, Texas Irving Valley Ranch Library Interior Renovation, City of Irving Mansfield Library Renovation, Mansfield, Texas Flower Mound Library Expansion, Town of Flower Mound Betty Warmack Branch Library Expansion and Renovation, Grand Prairie Larry J. Ringer Library Expansion and Renovation, College Station Nancy Carol Roberts Memorial Library, Brenham Northwest Branch Library, Fort Worth Highland Park Library, Highland Park WITH KOMATSU ARCHITECTURE Grand Prairie Library - Phase II Remodel, Grand Prairie SINCE 2007 Memorial Library Renovation, Grand Prairie Davis Library, Plano, Texas 30 YEARS OF INTERIOR DESIGN Callahan County Annex EXPERIENCE Wise County Court Annex, Decator, Texas American National Bank, Fort Worth, Texas Westside Community Center, New Braunfels, Texas DB Bob Bolen Public Safety Training Complex, Fort Worth Grand Prairie, Texas Council Chambers, Grand Prairie, Texas Fire Station No. 10, Grand Prairie, Texas Lake Parks Operation, Grand Prairie, Texas Charles V. England Public Safety Training Facility Master Plan and Design KOMATSU ARCHITECTURE City Manager’s Office Suite Remodel 3880 Hulen Street Hurst Senior Activities Center, Hurst, Texas Suite 300 Council Chambers Renovation, DeSoto, Texas Fort Worth, TX 76180 Lampasas County Annex, Lampasas County P 817-332-1914 Lampasas County Annex II, Lampasas County F 817-877-4754 Main Fire Station (formerly Substation No. 4), Keller, Texas AMcBurnett@komatsu-inc.com KG1336.37 MAIN LIBRARY & CHILDREN’S MUSEUM DEV. & FEASIBILITY STUDY 12 7.2 PROPOSED PROJECT TEAM NICOLE BARATZ Prime - Komatsu Architecture - Interior Designer PROJECT ROLE Interior Design, Programming BACKGROUND Nicole Baratz is a talented, detailed member of the Komatsu’s Interior Design Studio. For this contract, Nicole will assist the team with FF&E selections, technologically-advanced BIM modeling, and CADD. Nicole is conscientious of space and its planning and layout, determining the relevant selection of lighting, acoustics, materials, and finishes that are sturdy, fun, and low-maintenance —especially in high-traffic areas. RELEVANT PROJECT EXPERIENCE EDUCATION Flower Mound Library Expansion, Flower Mound, TX Bachelor of Fine Arts, Interior Design, Grand Prairie Betty Warmack Branch Library Expansion, Grand Prairie, TX University of North Texas, 2017 Howard County Library, Howard County, TX Irving Museum and Heritage Center, Irving, TX Mansfield Library Remodel, Mansfield, TX New Braunfels Westside Library, New Braunfels, TX Plano Davis Library Addition & Renovation, Plano, TX Reeves Veterans Museum, Reeves County, TX Tarleton State University - Gordon Museum Event Space, Stephenville, TX City of Burleson Johnson County Sub-Courthouse City of College Station Larry J. Ringer Library City of Fort Worth American National Bank & Trust City of Corinth Public Safety Facility and Fire House City of Irving WITH KOMATSU ARCHITECTURE Irving Museum & Heritage Center SINCE 2016 City of DeSoto City Hall Renovations 8 YEARS OF EXPERIENCE City of Decatur Wise County Courts Annex, Decatur Town of Marlin Falls County Courthouse City of Leander Fire Station No. 1 Fire Station No. 5 Tarrant County College District South Campus SHSC Building, Dean’s Suite Tarrant County College District Furniture Condition Assessment for all campuses KOMATSU ARCHITECTURE 3880 Hulen Street, Suite 300 Fort Worth, TX 76107 P 817.332.1914 F 817.877.4754 nbaratz@komatsu-inc.com KG1336.37 MAIN LIBRARY & CHILDREN’S MUSEUM DEV. & FEASIBILITY STUDY 13 7.2 PROPOSED PROJECT TEAM KARL A. KOMATSU, AIA Prime - Komatsu Architecture President & Principal-in-Charge PROJECT ROLE Principal-in-Charge, Quality Control BACKGROUND Karl Komatsu, Principal of Komatsu Architecture, has a special interest and involvement in municipal programs. His expertise spans architecture, interior design, space planning, and master planning. Karl’s imaginative focus and extensive experience in libraries and municipal facilities result in refined user experiences, such as the highly tactile and interactive designs seen in the eight-acre immersive Fort Worth Zoo Texas Wild! Exhibit in Fort Worth, TX, which combines exhibits with hands-on displays. EDUCATION Karl skillfully creates engaging and interactive environments demonstrated in Bachelor of Architecture, University of projects like the Children’s Sections at the Highland Park Library, Plano Davis Virginia, Charlottesville, 1974 Library, and the Flower Mound Library. These projects continue to showcase his talent for designing spaces that captivate visitor imaginations and foster International Center for Palladian learning through experiential and tactile elements. Studies, Vicenza, Italy RELEVANT PROJECT EXPERIENCE PROFESSIONAL REGISTRATION Chicago History Galleries, Chicago Historical Society, Chicago, IL Licensed Architect in Texas Harpers Ferry National Historic Park Visitors Center (Phase 1), Harpers No. 6843 Ferry, WV Huerich Mansion Columbia Historical Society, Washington, DC Licensed Interior Designer in Texas Strathmore Mansion Community and Performing Arts Center, North No. 1598 Bethesda, MD Oxon Hill Manor Museum and Conference Center, Prince Georges Co, MD Black Rock Mill Historic Site, Montgomery County, MD Smithsonian Institution Air & Space Museum Omni Theater Renovation, Washington, DC 45 YEARS WITH KOMATSU Central Area Exhibit Buildings (Reptile House; Crocodile Pavilion; at the ARCHITECTURE National Zoo under Wilkes & Faulkner Architects, Washington, DC City of Fort Worth Fort Worth Children’s Museum Exhibit Halls (now Museum of History and 48 YEARS OF EXPERIENCE Technology; Associate Architect for the Omni Theater), Fort Worth, TX Amon G. Carter Museum of American Art (Original Omni Theater), Fort Worth, TX Fort Worth Zoo Texas Wild! (Exhibit), Fort Worth, TX Kimbell Art Museum, Fort Worth, TX East Regional Library, Fort Worth, TX Northeast Branch Library, Fort Worth, TX YWCA YWCA/University of Texas at Arlington Child Care Center, Arlington, TX YWCA/Texas Woman’s University Child Care Center, Denton, TX Rosie K Mauk CDC-YWCA, Fort Worth, Texas Fort Worth Polytechnic Child Care Center, Fort Worth, TX KOMATSU ARCHITECTURE Highland Park Library, Highland Park, TX 3880 Hulen Street, Suite 300 Plano Davis Library, Plano, TX Fort Worth, TX 76107 Flower Mound Library Expansion, Flower Mound, TX P 817.332.1914 Brenham Public Library, Brenham, TX F 817.877.4754 City of New Braunfels kkomatsu@komatsu-inc.com Westside Community Center Library, New Braunfels, TX New Braunfels Public Library Master Plan, New Braunfels, TX KG1336.37 MAIN LIBRARY & CHILDREN’S MUSEUM DEV. & FEASIBILITY STUDY 14 7.2 PROPOSED PROJECT TEAM ROB CLARK, AIA Subconsultant - Architectural Alliance, Inc. - Consulting Architect PROJECT ROLE Project Manager BACKGROUND Rob recently retired from full-time practice of architecture, having served as one of the principal partners of the Architectural Alliance, Inc., since 1980. The scope of projects include education, museums, public work projects, industrial, public housing, urban planning-development, commercial-retail, community centers, public pools, fire stations, medical, parks and recreation, and various feasibility studies. Rob continues to assist the Architectural Alliance, Inc. in project development, feasibility studies and consulting while EDUCATION completing prior committed project commissions. Rob continues to serve on Louisiana State University, Bachelor the boards of the Lutcher Stark Foundation, Orange, Texas; Art Museum of Arts in Architecture Southeast Texas, Beaumont, TX; and the Beaumont Art League. PROFESSIONAL REGISTRATIONS RELEVANT PROJECT EXPERIENCE Texas Architect License #8212 Theodore R. John Library, New Library and Interior Furnishings, Beaumont, TX PROFESSIONAL AFFILIATIONS Elmo Miller Library, Major Renovation and Interior Design, Beaumont, TX American Institute of Architects United High School, Beaumont ISD, New Library-Resource Center and Texas Society Architects Furnishings, Beaumont, TX Member and past board president Art West Brook High School, Beaumont ISD, Library Renovation and Interior Museum of Southeast Texas Furnishings, Beaumont, TX Past Chairman Beaumont Planning Fletcher Elementary School, Beaumont ISD, New Library and Interior Commision Furnishings, Beaumont, TX Past Chairman Beaumont Landmark Guess Elementary School, Beaumont ISD, New Library and Interior Commision Furnishings, Beaumont, TX Currently on the executive board, Stark Museum of Art, Gallery Renovations and Relighting, Orange, TX, Lutcher Stark Foundation Orange Stark Museum of Art, New Education and Archives Building and (Stark Museum of Art, Lutcher-Stark Furnishings, Orange, TX Theater and Shangri La Botonical Historic Terrell Park Community Building/Museum Reconstruction Post Center Hurricane, Beaumont, TX Art Museum of Southeast Texas, Beaumont, Education Building 45 YEARS WITH ARCHITECTURAL Expansion, Beaumont, TX ALLIANCE INC. 45 YEARS OF EXPERIENCE ARCHITECTURAL ALLIANCE, INC. 350 Pine St #720, Beaumont, TX 77701 P: 409.86.7196 architectall.com KG1336.37 MAIN LIBRARY & CHILDREN’S MUSEUM DEV. & FEASIBILITY STUDY 15 7.2 PROPOSED PROJECT TEAM RONALD “RONNIE” M. JONES, AIA, RID Subconsultant - Architectural Alliance, Inc. - Consulting Architect President PROJECT ROLE Principal-in-Charge BACKGROUND As President of Architectural Alliance Incorporated, Ronnie is responsible for the day-to-day operations of the Firm. Ronnie is involved with a full range of comprehensive architectural services ranging from Health Care Facility Programming and Design, Master Planning, Building Code Analysis, Interior Design, Construction Document Quality Control, and Construction Administration. He manages both the Healthcare Division and the K-12 EDUCATION Educational Division of the Firm. Texas A&M University 1986 RELEVANT PROJECT EXPERIENCE City of Beaumont City Hall Renovations PROFESSIONAL REGISTRATIONS City of Beaumont New Fire Station 1 Texas Architect License # 13662 City of Beaumont New Fire Station 2 Texas Interior Designer License # City of Beaumont New Lakeside Center 4456 City of Beaumont R.C. Miller Library Renovations City of Beaumont Theodore R. Johns new Library City of Beaumont Reconstruction Tyrell Park Community Building PROFESSIONAL AFFILIATIONS Stark Museum of Art Orange Archives and Education Building Addition Member American Institute of Architects Member Texas Society of Architects Past President & Director Southeast Texas Chapter AIA Past Board President & Current Member - Goodwill Industries of SE Texas and SW Louisiana 25 YEARS WITH ARCHITECTURAL ALLIANCE INC. 38 YEARS OF EXPERIENCE ARCHITECTURAL ALLIANCE, INC. 350 Pine St #720, Beaumont, TX 77701 P: 409.86.7196 architectall.com KG1336.37 MAIN LIBRARY & CHILDREN’S MUSEUM DEV. & FEASIBILITY STUDY 16 7.2 PROPOSED PROJECT TEAM Subconsultant - Architectural Alliance Incorporated has been providing quality architectural design services since our founding in 1979. Our mission is to deliver the highest degree of professional skills and affordable solutions without sacrificing quality. We foster collegiality and the sharing of ideas among our staff, consultants, and clients. With enthusiasm, Architectural Alliance Incorporated has served our clients and contributed positively to our community and environment. We maintain the highest level of honesty and integrity with our clients, vendors, and employees (as showcased below). JULIE CORMIERMICHAEL M. MAGTAAN Architectural Alliance, Inc. - Architectural Alliance, Inc. - Consulting Architect Consulting Architect PROJECT ROLE Designer PROJECT ROLE Office Administrator EDUCATION Bachelor Science in EDUCATION Architecture from Technological University Lamar State College - of the Philippines Beaumont Julie manages all contracts, applications for payment Michael has a broad base of experience in the multi- and invoices for services for multiple on-going projects faceted aspects of architecture from the conceptual in the office and provides continuity between Owner-stage of a project through design development, Architect Agreements, Owner-Contractor Agreements, construction document and construction stage. He has Architect-Consultant Agreements, processing of legal been working closely with Rob Clark and has been documents and contractor application for payment.involved in various municipal projects for the City of Beaumont and the City of Orange in Texas. He holds Philippines Architectural License No. 13153. WENDY STANLEYLEO PAOLO TAN Architectural Alliance, Inc. - Architectural Alliance, Inc. - Consulting Architect Consulting Architect PROJECT ROLE PROJECT ROLE Designer Interior Designer EDUCATION EDUCATION Bachelor Science in Lamar College - Beaumont Architecture from Santo Bachelor Science in Interiors Tomas College Stephen F. Austin University of Architecture Wendy became a registered interior designer in 2009. Leo has a deep involvement with timely production, problem solving and project facilitation. Leo has been She has extensive experience in working with clients part of the successful executions of a myriad of through all the phases of architectural and interiors projects from residential, commercial, municipal, projects, including procurement of furnishings for healthcare, educational, religious and light Industrial medical offices, government, and education buildings. fields. Leo’s conceptualization, photorealistic 3D Wendy works with clients to select materials, lighting, presentations, collaborative schematic solutions, furniture and other design elements for functional and construction document preparation and project aesthetically pleasing spaces.She holds Texas Interior management will prove him an asset in any Design License No. 10930. project endeavors. KG1336.37 MAIN LIBRARY & CHILDREN’S MUSEUM DEV. & FEASIBILITY STUDY 17 7.2 PROPOSED PROJECT TEAM J. SHANE HOWARD, MBA, CIC, CRM Subconsultant - eNGAGE Solutions Group, LLC PROJECT ROLE Engagement Facilitator BACKGROUND Shane is an experienced project manager with a proven record in a variety of organizations from small entrepreneurial firms to political and non-profit entities to large corporate companies. He excels with practical application of multiple knowledge areas across industry segments and communities. Shane’s primary expertise lies in public policy, operations, stakeholder engagement, risk management, strategic planning, process innovation, and organizational financial management. He has developed a widely respected brand as a EDUCATION problem solver focused on mediated consensus building grounded in data and policy. Auburn University Bachelor of Industrial Design Shane serves several projects in a strategic and operational management role. His work with clients is centered in planning, community and stakeholder engagement, economic development, and project management for a variety PROFESSIONAL AFFILIATIONS of projects across the range of disciplines offered by the firm. Society of Experiential Graphic Designers RELEVANT PROJECT EXPERIENCE American Airlines Corporate Headquarters Campus/Fort Worth, Texas Industrial Design Society of America Bridgeland Master Plan Community/Cypress, Texas Boy Scouts of America/Camp Strake/Conroe, Texas Bush Intercontinental Airport/Continental Airlines Terminals/Houston, Texas Cameron Visitor Center/Houston, Texas Chevron Corporate Branding/Houston, Texas City of Rochester/Downtown District Wayfinding Master Plan/Rochester, Minnesota City of Allen Heritage Center/Exhibit Master Plan/Allen, Texas East River Mixed-Use Development/Signage Guidelines/Houston, Texas ExxonMobil Corporate Headquarters Campus/Spring, Texas 16 YEARS WITH EGAGE, INC. Fallcreek Master Planned Community/Kingwood, Texas Federal Reserve Bank of Dallas/Houston Branch Visitor Center/Houston, Texas 23 YEARS OF EXPERIENCE Ft. Worth Water Garden Interpretative Elements/Ft. Worth, Texas Frontier Texas! Visitor Center & Museum/Abilene, Texas General Motors/“The GM Experience” Master Plan/Renaissance Center/ Detroit, Michigan General Motors Global Headquarters/Detroit, Michigan Greater East End Management District/Visitor Attraction Planning/ eNGAGE SOLUTIONS Houston, Texas GROUP, LLC. Gregory House/African-American Museum/Houston, Texas Greenway Plaza Mixed-Use Development/Signage Master Plan/Houston, Texas Harris County Precinct Two/David Burnet County Park/Houston, Texas Hermann Park Signage and Branding Master Plan/Houston, Texas e NGAGE SOLUTIONS GROUP, LLC. Houston Downtown Library Renovation/Houston, Texas 4850 Lafin Dr Houston Fire Museum/Exhibit Master Plan/Houston, Texas Beaumont, TX 77705 Hobby Airport Expansion Program/Houston, Texas 713.961.3311 Lone Star Flight Museum/Ellington Field, Texas KG1336.37 MAIN LIBRARY & CHILDREN’S MUSEUM DEV. & FEASIBILITY STUDY 18 7.2 PROPOSED PROJECT TEAM LEE JONES, IDSA, SEGD Subconsultant - D|G Studios, Inc. President/CEO/Managing Principal PROJECT ROLE Principal-in-Charge BACKGROUND Lee assists the project team to help insure that the project stays on schedule and within budget. He provides leadership and direction for the Design Team. Lee also is responsible for internal coordination of the various D|G team members and for keeping the lines of communication opened between all of the D|G team members. RELEVANT PROJECT EXPERIENCE EDUCATION The African American Library at the Gregory School/Houston Auburn University Houston Public Library/Downtown Library Renovation/Houston Case Library/Colgate University/Hamilton, New York Bachelor of Industrial Design Columbus Public Library/Exterior & Interior Signage Program/Columbus, Georgia Oklahoma University/Football “Legends Lobby”/Norman, Oklahoma PROFESSIONAL AFFILIATIONS Philippine National Centennial Celebration/Master Plan and Feasibility Society of Experiential Graphic Study/Manila, Philippines Designers Prairie View A&M University/Prairie View, Texas Industrial Design Society of America Texas State Capitol Grounds/Austin, Texas Texas Christian University/Sports Hall of Fame/Fort Worth, Texas University of Houston/Alumni-Athletic Center/Sports Hall of Fame/ Houston, Texas University of Iowa/Sports Hall of Fame/Iowa City, Iowa University of Tulsa/Sports Hall of Fame/Tulsa, Oklahoma 32 YEARS WITH D|G STUDIOS, INC. 38 YEARS OF EXPERIENCE D|G STUDIOS, INC. 3040 Post Oak Blvd., Suite 1800-146 Houston, Texas 77056 713.961.3311 www.dg-studios.com KG1336.37 MAIN LIBRARY & CHILDREN’S MUSEUM DEV. & FEASIBILITY STUDY 19 7.2 PROPOSED PROJECT TEAM CHRISTOPHER FRISON, SEGD Subconsultant - D|G Studios, Inc. - Associate Vice President/Creative Director PROJECT ROLE Creative Director - Exhibits BACKGROUND Chris’s represents our team to maintain the highest levels of client relationships. Chris is responsible for the coordination of all Programming, Design, Technical and Implementation needs including monitoring of project progress, timeliness, overall budget control and directing the communication within the team. Chris attends all meetings and coordinates with both the D|G and client teams to meet the project’s milestone dates. He brings his expertise to the project’s fabrication and installation process by overseeing EDUCATION the project to its successful completion. University of Kansas/Lawrence, Kansas, Bachelor of Arts/Industrial Chris participated in the Society of Experiential Graphic Designers Design 1995 Conference in April 2025, serving as a discussion panelist on best practices and designing exhibits for children. PROFESSIONAL AFFILIATIONS RELEVANT PROJECT EXPERIENCE Society of Experiential Graphic National Museum of the Pacific War/Children’s Gallery, Fredericksburg, Designers Texas Houston Museum of Natural Science, Houston, Texas Lone Star Flight Museum, Ellington Field, Texas Pioneer Museum, Fredericksburg, Texas National WASP WWII Museum, Sweetwater, Texas National Museum of the Pacific War, Nimitz Gallery/Fredericksburg, Texas National Museum of the Pacific War, Fredericksburg, Texas Chickasaw Heritage Center, Tupelo, Mississippi Caddo Mounds Visitor Center, Alto, Texas City of Brenham Visitor Center/Simon Theate, Brenham, Texas City of Katy Visitor Center, Katy, Texas City of Beaumont Event Center Exterior Signage, Beaumont, Texas 29 YEARS WITH D|G STUDIOS, City of Colleyville Veteran’s Memorial, Colleyville, Texas Harris County Precinct Two/David G. Burnet & Juan Seguin Parks, INC. Houston, Texas American Cemetery Visitor Center, Manila, Philippines 24 YEARS OF EXPERIENCE Utah Beach Museum Expansion Master Plan, Sainte Marie du Mont, France University of Texas/Health Science Center/UT School of Dentistry, Houston, Texas D|G STUDIOS, INC. 3040 Post Oak Blvd., Suite 1800-146 Houston, Texas 77056 713.961.3311 www.dg-studios.com KG1336.37 MAIN LIBRARY & CHILDREN’S MUSEUM DEV. & FEASIBILITY STUDY 20 7.2 PROPOSED PROJECT TEAM ZACHARY BROUSSARD, PLA, ASLA Subconsultant - CARBO Partner PROJECT ROLE Commercial Studio Principal/Project Designer BACKGROUND Zach Broussard is a Partner at CARBO and is the Institutional | Commercial Studio Principal. He has developed a wide range of technical and practical skills over his fifteen years of professional experience, and his completed works include mixed-use development master plans, higher education campus spaces, K-12 campuses, municipal parks, athletic facilities, and botanical gardens. He joined the firm in 2010 and has previous experience with landscape architecture firms in Texas, Louisiana, and Florida where he EDUCATION was involved with a variety of domestic and international projects. Bachelor of Landscape Architecture, RELEVANT PROJECT EXPERIENCE Louisiana State University, 2008 Atlanta Botanical Garden Storza Woods Master Plan, Atlanta, LA Awty International School, Houston, TX REGISTRATIONS Baton Rouge Lakes Master Plan, Baton Rouge, LA Registered Landscape Architect: Burden Master Plan and Welcome Center, Baton Rouge, LA Louisiana #B-409 Cape Fear Botanical Garden Master Plan, Fayetteville, NC Greater New Orleans Foundation Headquarters, New Orleans, LA Indian Springs School Master Plan and Campus Core, Indian Springs, AL Indian Springs School Dining Hall, Indian Springs, AL Longleaf Botanical Garden Master Plan, Anniston, AL LSU Highland Hall, Baton Rouge, LA LSU Huey P. Long Fieldhouse Renovation, Baton Rouge, LA LSU Library, Baton Rouge, LA LSU Mobility Implementation, Baton Rouge, LA LSU Nicholson Gateway, Baton Rouge, LA Memorial Park, Siloam Springs, AR Mickey Markey Park Renovation, New Orleans, LA New Orleans Botanical Garden Master Plan and Arrival Garden, New Orleans, LA Oak Alley Plantation Master Plan, Vacherie, LA 15 YEARS WITH CARBO Orange Riverfront Boardwalk and Pavilion, Orange, TX Project Peloton, Bentonville, AR LANDSCAPE ARCHITECT, INC. Red Butte Conservation Garden, Salt Lake City, UT Rivertree Academy Master Plan, Fort Worth, TX 18 YEARS OF EXPERIENCE Rue Beauport Riverfront, Natchitoches, LA San Antonio Botanical Garden Master Plan, San Antonio, TX ULM Natatorium Renovation, Monroe, LA CARBO LANDSCAPE ARCHITECT 6633 Government St, Baton Rouge, LA 70806 P 806.773.1508 www.carbo-la.com KG1336.37 MAIN LIBRARY & CHILDREN’S MUSEUM DEV. & FEASIBILITY STUDY 21 7.2 PROPOSED PROJECT TEAM HAYDEN HAMMONS, PLA, ASLA Subconsultant - CARBO Landscape Architecture PROJECT ROLE Project Manager BACKGROUND Hayden was born and raised in the small town of Ruston, Louisiana. His explorations of the piney hills and swampy bottoms of north Louisiana are where he cultivated an interest in observing and understanding the systems and mechanics of these endemic landscapes. Over time, the hours spent within these spaces forged a deep appreciation for “nature” and continue to inspire and inform his approach to art and design. Hayden’s career in landscape design offers an opportunity to marry his creative instinct with his EDUCATION deep-seated interest in people and place. Bachelor of Arts in History, Louisiana State University RELEVANT PROJECT EXPERIENCE 2012 Burden Museum & Gardens Welcome Center, Baton Rouge, LA Cane River National Heritage Area Discovery Center, Natchitoches, LA Masters of Landscape Architecture, *CONNECT South Pittsburgh Framework Plan, South Pittsburgh, TN Louisiana State University 2020 *Hello Park, Tuskegee, AL *Hunter Museum of American Art, Chattanooga, TN REGISTRATIONS *Lone Oaks Farm 4H Cabins, Middleton, TN Registered Landscape Architect: LSU Honors College, Baton Rouge, LA Louisiana #H-342 LSU Library, Baton Rouge, LA *Market Street + Georgia Avenue Public Space, Chattanooga, TN *Ochsner Therapeutic Garden, New Orleans, LA *Research Fellow, Garden Club of Virginia, Richmond, VA *Rocky Face Ridge Park, Dalton, GA *Spring Park Master Plan, Denham Springs, LA *Sterchi Farm, Chattanooga, TN *Teche Woods Master Plan, Acadiana Native Plant Project, Arnaudville, LA *University of the South Bookstore, Sewanee, TN *University of the South Wellness Center, Sewanee, TN 1 YEAR WITH CARBO LANDSCAPE *UNUM Group Headquarters, Chattanooga, TN ARCHITECT, INC. *Virginia Avenue Pollinator Garden, Chattanooga, TN 5 YEARS OF EXPERIENCE *Work completed with a previous landscape architecture firm. CARBO LANDSCAPE ARCHITECT 6633 Government St, Baton Rouge, LA 70806 P 806.773.1508 www.carbo-la.com KG1336.37 MAIN LIBRARY & CHILDREN’S MUSEUM DEV. & FEASIBILITY STUDY 22 7.2 PROPOSED PROJECT TEAM BERNARDINO TRISTAN, P.E Subconsultant - Fittz & Shipman, Inc. | Principal-in-Charge PROJECT ROLE Civil Engineer/Project Designer BACKGROUND As Fittz & Shipman, Inc.’s Chief Operating Officer and Director of Civil Engineering Services, Ben provides policy and oversees daily operation of the firm as well as each civil project’s development, leading project teams in the design and design development phases, through construction documents & construction. He ensures that both project quality and standards remain consistent from initial client meetings through to final close-out. EDUCATION RELEVANT PROJECT EXPERIENCE Master of Business Administration Lamar University John Gray Library Renovations Lamar University Beaumont Children’s Museum City of Beaumont Fire Station No. 1 Bachelor of Science City of Beaumont Fire Station No. 2 Lamar University City of Beaumont Fire Station No.11 City of Nederland Public Safety Complex City of Silsbee New Fire Station REGISTRATIONS Nassau Bay Fire Station TX PE No. 117017 Beaumont ISD Bingham Head Start Orange County Emergency Shelter Jefferson County Water District No. 10 Fire Station City of Beaumont Emergency Communications Center Port of Beaumont Orange Security Terminal Trinity Grove Apartments 17 YEARS WITH FITTZ & SHIPMAN, INC. FITTZ & SHIPMAN 1405 Cornerstone Ct, Beaumont, TX 77706 P: 409.832.7238 www.fittzshipman.com KG1336.37 MAIN LIBRARY & CHILDREN’S MUSEUM DEV. & FEASIBILITY STUDY 23 7.2 PROPOSED PROJECT TEAM DANIEL DOTSON, P.E. Subconsultant - Fittz & Shipman, Inc. | Principal-in-Charge PROJECT ROLE Structural Engineer/Project Associate BACKGROUND As Fittz & Shipman, Inc.’s ’s President and Director of Structural Engineering, Daniel provides policy and direction for the firm as well as oversees each structural project’s development, leading project teams in the design and design development phases, through construction documents & construction. He remains involved with projects from initial client meetings through close-out to ensure that both quality and standards are met. EDUCATION RELEVANT PROJECT EXPERIENCE Bachelor of Science City of Beaumont Fire Station No. 1 City of Beaumont Fire Station No. 2 Lamar University City of Beaumont Fire Station No.11 Beaumont ISD Multi-Campus Security Entrance Upgrades REGISTRATIONS Beaumont ISD Athletic Complex and Storm Detention TX PE No. 109833 Jefferson County Water District Fire Station No. 10 LA PE No. 0043670 Nassau Bay Fire Station Orange County Emergency Shelter Hardin County Safe Room Facility City of Beaumont Emergency Communications Center United States Army 842nd Transportation Battalion Office Building Point North Apartments 15 YEARS WITH FITTZ & SHIPMAN, INC. FITTZ & SHIPMAN 1405 Cornerstone Ct, Beaumont, TX 77706 P: 409.832.7238 www.fittzshipman.com KG1336.37 MAIN LIBRARY & CHILDREN’S MUSEUM DEV. & FEASIBILITY STUDY 24 7.2 PROPOSED PROJECT TEAM WILL MEISTER, PE Subconsultant - DBR PROJECT ROLE MEP Partner-in-Charge BACKGROUND Will is responsible for the coordination of MEP systems for projects. He has engineered educational facilities, office buildings, industrial facilities, and municipal facilities. Will is well-versed in load calculations, equipment sizing and selection, and field site surveys of existing buildings. Will will lead the MEP team and work closely with the team throughout the project. EDUCATION RELEVANT PROJECT EXPERIENCE BS Architectural Engineering - Pennsylvania State University 2001 CITY OF PEARLAND | PEARLAND, TX Shadow Creek Library, New Building | 40,000 sf PROFESSIONAL REGISTRATION Texas PE License No. 101184 CITY OF WEST UNIVERSITY PLACE | HOUSTON, TX Library, Renovation | 5,464 sf CITY OF LIBERTY | LIBERTY, TX Liberty Municipal Library, Systems Upgrades FORT BEND COUNTY | MISSOURI CITY, TX Missouri City Library, Addition/Renovation | 15,900 sf MONTGOMERY COUNTY | THE WOODLANDS, TX Grogan’s Mill Library & Community Center, Renovation | 34,000 sf THE HOLOCAUST MUSEUM | HOUSTON, TX Addition/Renovation | 53,000 sf WITH DBR SINCE 2001 BUTLER LONGHORN MUSEUM | LEAGUE CITY, TX 24 YEARS OF EXPERIENCE Addition/Renovation | 9,273 sf CITY OF CLEVELAND | CLEVELAND, TX Community & Civic Center, New Building | 20,000 sf CITY OF BELLAIRE | BELLAIRE, TX Civic Center, City Hall, & Court/Municipal Bldg., New Building | 49,000 sf CITY OF MANVEL | MANVEL, TX Manvel City Hall - West Wing, Addition/Renovation | 9,680 sf CITY OF CONROE | CONROE, TX Fire Station No. 7, New Building DBR 5000 Quorum Drive Suite 400 Dallas, Texas 75254 P 214.217.9500 www.dbrinc.com KG1336.37 MAIN LIBRARY & CHILDREN’S MUSEUM DEV. & FEASIBILITY STUDY 25 7.2 PROPOSED PROJECT TEAM ERIC KLEY, EIT Subconsultant - DBR PROJECT ROLE MEP Project Manager BACKGROUND Eric manages our MEP Engineering services for projects across Texas. Eric’s experience includes mechanical engineering and project management for a variety of projects including new construction, additions, renovations, and system upgrades. Eric’s technical knowledge and ability to meet project requirements in a timely manner ensure a better built environment for our clients. EDUCATION RELEVANT PROJECT EXPERIENCE BS Architectural Engineering Kansas State University 2019 - CITY OF BENBROOK | BENBROOK, TX PROFESSIONAL REGISTRATION City Hall & Police, New Building | 36,000 sf Texas EIT: 69982 CITY OF HUMBLE | HUMBLE, TX PROFESSIONAL AFFILIATIONS Uptown Park, Renovation American Society of Heating, Refrigeration and Air Conditioning CITY OF IOWA COLONY | IOWA COLONY, TX Engineers (ASHRAE) Public Safety Building, New Building | 26,000 sf CITY OF MANVEL | MANVEL, TX City Hall West Wing, New Addition | 9,682 sf CITY OF MISSOURI CITY | MISSOURI CITY, TX Parks & Maintenance Facility, New Building |14,880 sf CITY OF NEDERLAND | NEDARLAND, TX WITH DBR SINCE 2020 Emergency Response Center (EOC), Renovation | 15,900 sf 6 YEARS OF EXPERIENCE FORT BEND COUNTY | ROSENBERG, TX Child Advocates of Fort Bend, Addition/Renovation | 18,100 sf GALVESTON COUNTY | GALVESTON, TX League City Annex, Addition/Renovation | 27,350 sf POST HTX | HOUSTON, TX New Addition | 75,000 sf DBR 5000 Quorum Drive Suite 400 Dallas, Texas 75254 P 214.217.9500 www.dbrinc.com KG1336.37 MAIN LIBRARY & CHILDREN’S MUSEUM DEV. & FEASIBILITY STUDY 26 7.2 PROPOSED PROJECT TEAM JAMES KUBALA PE, LEED AP Subconsultant - DBR PROJECT ROLE MEP Senior Associate | Mechanical Practice Area Leader BACKGROUND James is responsible for the mechanical design of your project. He will collaborate with others on his team, including the Project Manager, to design and strategically align your mechanical component with the other pieces of your project. James will work hard to ensure his designs are well thought and on time. RELEVANT PROJECT EXPERIENCE - EDUCATION CITY OF HOUSTON | HOUSTON, TX BS Mechanical Engineering Montrose Collective Library, Renovation | 9,750 sf Texas Tech University Midland College, 2007 CITY OF PEARLAND | PEARLAND, TX Shadow Creek Library, New Building | 40,000 sf PROFESSIONAL REGISTRATION Texas PE License: 110046 MONTGOMERY COUNTY | THE WOODLANDS, TX Grogan’s Mill Library & Community Center, Renovation | 34,000 sf EAST TRAVIS GATEWAY CENTRAL LIBRARY | DEL VALLE, TX New Building| 15,000 sf THE HOLOCAUST MUSEUM | HOUSTON, TX Addition/Renovation | 53,000 sf CITY OF MISSOURI CITY | MISSOURI CITY, TX Recreation Center, New Building | 24,000 sf WITH DBR SINCE 2007 CITY OF BELLAIRE | BELLAIRE, TX Civic Center & Municipal Buildings, New Building | 49,000 sf 18 YEARS OF EXPERIENCE CITY OF CELINA | CELINA, TX Government Center, New Building | 266,520 sf CITY OF IOWA COLONY | IOWA COLONY, TX Public Safety Building, New Building | 26,000 sf ARANSAS COUNTY | ROCKPORT, TX Community Center, New Building | 4,700 sf DBR 5000 Quorum Drive Suite 400 Dallas, Texas 75254 P 214.217.9500 www.dbrinc.com KG1336.37 MAIN LIBRARY & CHILDREN’S MUSEUM DEV. & FEASIBILITY STUDY 27 7.2 PROPOSED PROJECT TEAM C. BUTCH GILBERT PE Subconsultant - DBR PROJECT ROLE MEP Associate Partner | Electrical Practice Area Leader BACKGROUND Butch is responsible for your project’s electrical design. As a registered professional engineer and journeyman electrician, he understands both the design and functional requirements of an electrical system. His work includes lighting, power distribution, emergency generating systems, medium voltage systems, fire alarm, and uninterruptible power supply systems. Butch’s extensive experience and understanding will guarantee that he is continually looking out for you best interest as he designs. EDUCATION BS Industrial Engineering RELEVANT PROJECT EXPERIENCE Texas A&M University 1980 - CITY OF CLEVELAND | CLEVELAND, TX PROFESSIONAL REGISTRATION Library, Addition/Renovation | 13,500 sf Texas PE License: 110046 CITY OF HOUSTON | HOUSTON, TX Montrose Collective Library, Renovation | 9,750 sf CITY OF PEARLAND | PEARLAND, TX Shadow Creek Library, New Building | 40,000 sf FORT BEND COUNTY | MISSOURI CITY, TX Missouri City Library, Addition/Renovation | 15,900 sf MONTGOMERY COUNTY | THE WOODLANDS, TX Grogan’s Mill Library & Community Center, Renovation | 34,000 sf THE HOLOCAUST MUSEUM | HOUSTON, TX WITH DBR SINCE 1990 Addition/Renovation | 53,000 sf 46 YEARS OF EXPERIENCE BUTLER LONGHORN MUSEUM | LEAGUE CITY, TX Addition/Renovation | 9,273 sf CITY OF CLEVELAND | CLEVELAND, TX Community & Civic Center, New Building | 20,000 sf CITY OF KILLEEN | KILLEEN, TX Killeen Community & Senior Center, Addition/Renovation | 21,385 sf DBR 5000 Quorum Drive Suite 400 Dallas, Texas 75254 P 214.217.9500 www.dbrinc.com KG1336.37 MAIN LIBRARY & CHILDREN’S MUSEUM DEV. & FEASIBILITY STUDY 28 7.2 PROPOSED PROJECT TEAM GERALD HARPER CPD Subconsultant - DBR PROJECT ROLE MEP Plumbing Designer II BACKGROUND Gerald is a Plumbing Designer with extensive expertise in plumbing design for a diverse array of projects, including Manufacturing, Industrial, and Commercial spaces. Gerald successfully coordinates and designs plumbing projects for his team and is adept at creating and managing project specifi- cations. He ensures that every detail aligns seamlessly with project requirements. RELEVANT PROJECT EXPERIENCE EDUCATION - Associate Computer-Aided Drafting CITY OF MANVEL | MANVEL, TX ITT Technical Institute 1999 City Hall West Wing, New Addition | 9,682 sf Associate Electrical Engineering CITY OF BENBROOK | BENBROOK, TX Technology City Hall & Police Facility, New Building | 36,000 sf ITT Technical Institute 1993 CITY OF IOWA COLONY | IOWA COLONY, TX PROFESSIONAL REGISTRATION Public Safety Building, New Building | 26,000 sf Certified Plumbing Designer (CPD): 34353 BRAZOS COUNTY | BRYAN, TX Road/Bridge Office & Heavy Fleet Building, Renovation | 29,500 sf PROFESSIONAL AFFILIATIONS American Society of Plumbing GALVESTON COUNTY | GALVESTON, TX Engineers (ASPE) League City Annex, Addition/Renovation | 27,350 sf SUGAR LAND TOWN SQUARE | SUGAR LAND, TX Building B. Lobby & Community Clubhouse, Renovation WITH DBR SINCE 2022 CITY OF MISSOURI CITY | MISSOURI CITY, TX 25 YEARS OF EXPERIENCE Parks & Maintenance Facility, New Building |14,880 sf CITY OF CONROE | CONROE, TX Fire Station No. 8, New Building | 10,200 sf CITY OF HUMBLE | HUMBLE, TX Crime Lab, New Addition | 2,268 sf DBR 5000 Quorum Drive Suite 400 Dallas, Texas 75254 P 214.217.9500 www.dbrinc.com KG1336.37 MAIN LIBRARY & CHILDREN’S MUSEUM DEV. & FEASIBILITY STUDY 29 7.2 PROPOSED PROJECT TEAM NICHOLAS T. FLOYD, P.E. Subconsultant - SGH - Building Assessment & Enclosure Designer PROJECT ROLE Associate Principal - Project Consultant BACKGROUND Nick Floyd specializes in the investigation and remedial design of building enclosures. His past projects include rehabilitation design and construction administration of several historic and large public structures, including the New York State Capitol Building and the Massachusetts State House. Since 2015, Mr. Floyd has worked in Houston performing enclosure design, investigation, and rehabilitation work on various properties in Texas and the southeast. EDUCATION RELEVANT PROJECT EXPERIENCE University of Texas, Austin, TX Albany City Hall (c. 1883) Condition assessment and leakage B.S. in Architectural Engineering with investigation of the historic masonry tower structure. Albany, NY Honors, 2003 Beinecke Rare Book and Manuscript Library, Yale University, Design and PROFESSIONAL REGISTRATION construction supervision of rehabilitation of granite-wall panels, granite IA, MA, NM, NY, and TX PE paving, and PVC plaza waterproofing on a landmark 1961 – 1963 Registration PE No.119877 building designed by Skidmore Owings and Merrill. New Haven, CT Other NCEES New York State Capitol Roofs (c. 1899), Design and construction supervision of roof reconstruction for a historic landmark. Albany, NY PROFESSIONAL AFFILIATIONS Salem Probate and Family Courthouse, Salem, MA. Building enclosure American Society of Plumbing commissioning and consulting on masonry courthouse rehabilitation and Engineers (ASPE) addition. Lovett Hall, Rice University, Condition assessment of historic masonry administration building. Houston, TX WITH SGH SINCE 2022 Newton Gresham Library, Sam Houston State University, Condition assessment of c. 1960s library enclosure. Huntsville, TX 25 YEARS OF EXPERIENCE Springfield Technical Community College, Building 19 (c. 1846 – 1850), Evaluation of masonry facade and peer review of masonry repairs. Springfield, MA Warren Hall, Cornell University (c. 1932), Investigation of brick and limestone facade, design for window replacement, and modeling of effects of insulating exterior walls to improve energy performance. Ithaca, NY 1400 Hermann Condominium, Leakage investigation, brick masonry condition assessment, and repair design. Houston, TX 2125 Yale Apartments, Window leakage and framing reconstruction. Houston, TX SIMPSON GUMPERTZ & HEGER Menil Collection, Skylight and gutter investigation. Houston, TX 2050 W Sam Houston Pkwy S #1625, Houston, TX 77042 P 713.265.6400 712 Main, Building enclosure condition assessment of roofing, windows, www.sgh.com and masonry at a historic tower in downtown Houston. Houston, TX. KG1336.37 MAIN LIBRARY & CHILDREN’S MUSEUM DEV. & FEASIBILITY STUDY 30 PROJECT EXPERIENCE NATIONAL MUSEUM OF THE PACIFIC WAR - FREDERICKSBURG, TX KG1336.37 MAIN LIBRARY & CHILDREN’S MUSEUM DEV. & FEASIBILITY STUDY 7.3 PROJECT EXPERIENCE 8/4!QSPKFDU!FYQFSJFODF The Komatsu Architecture Team has made a focus of its practice for public libraries and exhibits, museum, and educational institution learning settings. Our best creative work has been in library design and public engagement spaces such as museums, zoos, and other venues includes the following: Flower Mound Public Library; 40,000sf Betty Warmack Public Library; Grand Prairie; 30,000sf Larry J Ringer Public Library; College Station; 35,000sf; urban park setting Brenham Nancy Roberts Public Library, 20,000sf; urban setting Texas Tech Southwest Collections & University Special Collections Library; Lubbock; 80,000sf; urban campus setting James & Eunice West Library; Austin College; 60,000sf; urban campus settingTarrant County College Northeast Campus Library; 40,000sf; urban campus setting Weatherford College Library; 40,000sf; rural campus setting Irving History Museum Amon G Carter Museum of American Art (Philip Johnson’s Miesian Façade Restoration; Conservation Lab; and new HVAC Kimbell Art Museum – Central Plant and HVAC modifications; Japanese No Robes Exhibit in collaboration with the National Gallery of Art/Gil Ravenel Exhibit Designer Texas Tech Southwest Collections Library Exhibit Galleries Fort Worth Zoo Texas Wild! Exhibit – 11 acres; Weather Theatre and Orientation Theater; indoor and outdoor exhibits for children Fort Worth Botanical Gardens’ Japanese Garden Fort Worth Children’s Museum Exhibit Halls(now Museum of History and Technology; Associate Architect for the Omni Theater Chicago History Galleries, Chicago Historical Society Harpers Ferry National Historic Park Visitors Center (Phase 1) Huerich Mansion Columbia Historical Society, Washington, DC Strathmore Mansion Community and Performing Arts Center, Maryland Oxon Hill Manor Museum and Conference Center, Prince Georges Co, Maryland Black Rock Mill Historic Site, Montgomery County Maryland Smithsonian Institution Air & Space Museum Omni Theater Renovation Central Area Exhibit Buildings (Reptile House; Crocodile Pavilion; at the National Zoo under Wilkes & Faulkner Architects, Washington DC 7.3.2 D|G Studios Bush Presidential Library and Museum, SMU Campus, Dallas, TX The African American Library, Gregory School, Houston, TX Nashville Public Library, Nashville, TN Houston Public Library Central, Houston, TX Columbus Public Library, Columbus, GA Holocaust Garden of Hope, Kingwood, TX Houston Museum of Natural Science Immersive Science Experience, Houston, TX National Museum of the Pacific War, Bush Gallery, Children’s Exhibit Area, Fredericksburg, TX Washington County Visitor’s Center Orange Train Depot Museum, Orange, TX Katy Visitor’s Center, Katy, TX Lone Star Flight Museum, Ellington Field, Houston, TX Nature Discovery Center, Bellaire, TX KG1336.37 MAIN LIBRARY & CHILDREN’S MUSEUM DEV. & FEASIBILITY STUDY 32 7.3 PROJECT EXPERIENCE 7.3.3 Architectural Alliance Inc. City of Beaumont City Hall Renovations City of Beaumont New Fire Station 1 City of Beaumont New Fire Station 2 City of Beaumont New Lakeside Center City of Beaumont R.C. Miller Library Renovations City of Beaumont Theodore R. Johns new Library City of Beaumont Reconstruction Tyrell Park Community Building Stark Museum of Art Orange Archives and Education Building Addition KG1336.37 MAIN LIBRARY & CHILDREN’S MUSEUM DEV. & FEASIBILITY STUDY 33 7.3 PROJECT EXPERIENCE CHILDREN’S GALLERY - “GROWING UP WITH WAR” Project Type: Exibit Design Location: Fredericksburg, Texas PROJECT DESCRIPTION Since its opening in 2009, D|G has worked with the National Museum of the Pacific War on all of their exhibits and is currently working with them to develop a Children’s area within the main building. Working with the NMPW staff, D|G recently completed the design of a highly interactive space within the Bush Gallery dedicated to children. The idea behind this new space is to attract families with children to the Museum campus and give children a hands-on space of their own. This new gallery takes a unique approach and focuses on the children’s point of view in America during WWII. To give visitors a wide range of perspectives, the new exhibit provides points of view from a farm, from the city and from an internment camp. This project has been recognized by the Texas Association of Museums with their highest honor, a Gold Award for In- Museum Experiences, for Media Innovation and Excellence. PROJECT SIZE 35,000sf COMPLETION DATE 2021-2023 CONSTRUCTION COST $735,000 Project completed within budget WITH CURRENT PROJECT TEAM Chris Frison - Creative Director Chris Baareman - Project Designer Lee Jones- Principal-in-Charge OWNER CONTACT David Shields Director of Education National Museum of the Pacific War 311 E Austin St Fredericksburg, TX 78624 830.997.8600 dshields@pacificwarmuseum.org KG1336.37 MAIN LIBRARY & CHILDREN’S MUSEUM DEV. & FEASIBILITY STUDY 34 7.3 PROJECT EXPERIENCE FLOWER MOUND PUBLIC LIBRARY Project Type: Renovation Location: Flower Mound, Texas PROJECT DESCRIPTION Komatsu originally built the Town of Flower Mound’s library in 1999. In 2020, our firm was tasked with expanding and renovating the facility, adding 16,000 square feet. The new design increased the size of the children’s area, added adult programming space, study and quiet room space, and created a designated teen area. Komatsu integrated three different structural systems and wrapped the additions around the existing building to keep it operational throughout the construction period. The remodel included finish upgrades and utilities relocation. Some of the original materials were incorporated into the new design to complement the existing portions of the building. Komatsu worked in conjunction with the Landscape Architects designing the adjacent park for a more cohesive finished master plan. We retained as much of the existing landscaping as possible and preserved many mature trees for an eco-friendly design. This solution resulted in the library appearing to have existed in its upgraded form for many years. Additional parking was placed on the more open parts of the site to avoid disturbing the existing mature trees. WITH CURRENT PROJECT TEAM In addition to achieving the goal of Amy Sibley, , RID, Associate AIA, ID - this library as art and architecture, the Project Manager building was constructed and furnished Neil Bletsch - Project Architect under the client’s budget. Anne McBurnett - Interior Designer Karl Komatsu - Principal-in-Charge PROJECT SIZE 41,000sf OWNER CONTACT Rachel Hadidi, PhD COMPLETION DATE Director of Library Services January 2018 - July 2020 Town of Flower Mound 3030 Broadmoor Ln. PROJECT COST Flower Mound, TX 75028 $9,300,000 (972) 874-6000 Project completed within budget rachel.hadidi@flower-mound.com KG1336.37 MAIN LIBRARY & CHILDREN’S MUSEUM DEV. & FEASIBILITY STUDY 35 7.3 PROJECT EXPERIENCE CITY OF KATY VISITOR CENTER Project Type: Exhibit Design & Experiential Graphics Location: Katy, Texas PROJECT DESCRIPTION The Katy Visitors Center is a one-of- a-kind destination in downtown Katy. Slated as a regional destination center, visitors and residents can come and explore all the different opportunities Katy has to offer. The Center is uniquely branded to pull from historic references of what Katy once was while also showcasing what it is now. Every surface of the space has some kind of graphic element, from the floors indicating the topography of the Katy landscape to the modern interpretation of a rice stalk on the walls as a graphic pattern covering roughly 2000 square feet in this historic fire station. A key element is the kid’s space. This colorful, fun, interactive space allows children to learn about Katy’s history and what brought people to this city in a vibrant, interactive room. There are things for kids to lift, spin, touch, and pull. The key story points in the room are the Railroad, Rice Harvesting, and the Oil Boom. One of the other notable features in this space is the floor, which is custom printed and a colorful graphic interpretation of the City of Katy streets. PROJECT SIZE 35,000sf COMPLETION DATE 2023-2025 PROJECT COST $952,000 WITH CURRENT PROJECT TEAM Chris Frison - Creative Director Chris Baareman - Project Designer Lee Jones- Principal-in-Charge OWNER CONTACT Byron Hebert City Administrator Katy Civic Center & Visitor’s Center 910 Avenue C Katy, TX 77493 832.392.6931 bhebert@cityofkaty.com KG1336.37 MAIN LIBRARY & CHILDREN’S MUSEUM DEV. & FEASIBILITY STUDY 36 7.3 PROJECT EXPERIENCE NEW BRAUNFELS WESTSIDE COMMUNITY CENTER LIBRARY Project Type: New Design Location: New Braunfels, Texas PROJECT DESCRIPTION The City of New Braunfels retained Komatsu to provide a needs study for the expansion and renovation of the Westside Community Center. The project included conceptual and schematic designs and drawings, as well as cost estimates for the 2019 Bond Program. The City’s objective was to increase the Center’s library and space to include program space, study rooms, public computers, and collection areas by audience. Komatsu provided Architecture, Master Planning, Conceptual Design, Programming, Space Planning, and Interior Design. The exterior was shaped by local historical Texas references, the ‘shotgun home,’ prevailing winds, and a desire to mitigate the I-35 adjacency, but exploit the location for its highway corridor visibility. PROJECT INNOVATIONS This project illustrates how form follows both site constraints and building function programming, including meeting space for the local community, study spaces for small group collaboration, including a by-design teaching garden to educate the public via water conservation and native garden programs. PROJECT SIZE 8,800sf Neil Bletsch - Project Architect Nicole Baratz - Interior Design PROJECT COST COMPLETION DATES - Karl Komatsu - Principal-in-Charge Initial Contract Amount: $4,546,040 DESIGN SCHEDULE Final Contract Amount: $4,370,769 November 2019 - August 2020 OWNER CONTACT Joshua Niles Reason for Difference: Construction CONSTRUCTION SCHEDULE Capital Projects Manager phase was completed under budget. Scheduled Completion Date: 550 Landa Street The final contract amount is less due April 2022 New Braunfels, TX 78130 to the general contractor returning the Actual Completion Date: 830.221.4638 unused portion of the contingency. September 2023 jniles@newbraunfels.gov Past schedule due to COVID delays WITH CURRENT PROJECT TEAM and resulting supply chain issues. Amy Sibley - Project Manager KG1336.37 MAIN LIBRARY & CHILDREN’S MUSEUM DEV. & FEASIBILITY STUDY 37 7.3 PROJECT EXPERIENCE LOWER LEVEL EDUCATIONAL CENTER: DESIGN & EXPERIENTIAL GRAPHICS Project Type: Exibit Design Location: Houston, Texas PROJECT DESCRIPTION HMNS contacted D|G with a desire to improve the overall environment of the lower lever educational classrooms space. The Museum was concerned that the classroom and connecting hallways currently look like a cross between a hospital and an office building. Not the most inviting to their typical client base of families with younger children. Wayfinding and Experiential Graphics, as well as a Donor Recognition program, are integrated into the overall package to create a seamless and cohesive look. This includes the floors which are all separately themed, which the staff uses to direct visitors to classrooms. This is all done in a fun, playful, graphically immersive treatment. The concept developed by D|G is considered a cross between walking into a science textbook and walking into Alice in Wonderland with over 22,000 square feet of wall supergraphics. PROJECT SIZE 22,000sf COMPLETION DATE 2022-2024 CONSTRUCTION COST $950,000 Project completed within budget WITH CURRENT PROJECT TEAM Chris Frison - Creative Director Chris Baareman - Project Designer Lee Jones- Principal-in-Charge OWNER CONTACT Ivan Perez Houston Museum of Natural Science (HMNS) 5555 Hermann Park Dr Houston, TX 77030 713.639.4629 info@hmns.org KG1336.37 MAIN LIBRARY & CHILDREN’S MUSEUM DEV. & FEASIBILITY STUDY 38 FIVE REFERENCES YWCA CENTER FOR TRANSFORMING LIVES - FORT WORTH, TX KG1336.37 MAIN LIBRARY & CHILDREN’S MUSEUM DEV. & FEASIBILITY STUDY 7.4 FIVE REFERENCES MUSEUM/COLLECTION AND VETERAN PROJECT REFERENCES Fort Worth Zoo, National Museum of Manila American Texas Tech Southwest Irving Museum & Texas Wild!the Pacific WarCemetery & Memorial CollectionsHeritage Center FW Museum of Science YWCA - Center for NWPW - Combat 1904 Terrell Texas Tech University and History - Omni Theater Transforming Lives ZoneHeritage MuseumSW Collection IRVING MUSEUM & HERITAGE CENTER NATIONAL MUSEUM OF THE PACIFIC WAR 311 E Austin St 3333 N. MacArthur Blvd Fredericksburg, TX 78624 Irving, Texas 75062 830.997.8600 972.252.7558 David Shields Jennifer Landry - Director of Education Director of Museums dshields@pacificwarmuseum.org jlandry@cityofirving.org 2021-2023 City of Irving February 2019 - July 2020 HOUSTON MUSEUM OF NATURAL SCIENCE (HMNS) 5555 Hermann Park Dr FLOWER MOUND PUBLIC LIBRARY Houston, TX 77030 Town of Flower Mound 713.639.4629 3030 Broadmoor Ln. Ivan Perez Flower Mound, TX 75028 Marketing director Rachel Hadidi, PhD info@hmns.org 2022-2024 Director of Library Services (972) 874-6000 rachel.hadidi@flower-mound.com January 2018 - July 2020 JOSHUA NILES - CAPITAL PROJECTS MANAGER NEW BRAUNFELS WESTSIDE COMMUNITY CENTER LIBRARY 550 Landa Street New Braunfels, TX 78130 830.221.4638 Joshua Niles Capital Projects Manager jniles@newbraunfels.gov November 2019 - September 2023 KG1336.37 MAIN LIBRARY & CHILDREN’S MUSEUM DEV. & FEASIBILITY STUDY 40 7.4 FIVE REFERENCES April 30, 2025 To Whom It May Concern, I am writing to provide a recommendation for Komatsu Architecture based on our experience working with them on the Irving Archives and Museum. This project required a thoughtful and adaptive approach to repurposing a former library into a modern museum facility, and Komatsu Architecture played a key role in that transformation. Komatsu provided a full range of architectural services for the museum, including: Development of contract drawings and the project manual Integration of museum-specific design elements and exhibit considerations Modifications to the museum’s main entry to better align with visitor center components Reconfiguration of layout, finishes, lighting, electrical, and mechanical systems to support exhibit needs Upgrades to public restrooms to ensure TAS compliance Design packages and specifications for the lobby, former library-to-foyer transition space, and multi-level public areas The team demonstrated a solid understanding of the project’s goals and delivered a design that supports both functional needs and the visitor experience. Their work created a more accessible, flexible, and welcoming environment for our guests. While no project of this scale is without its challenges, Komatsu Architecture was responsive and collaborative throughout the process. Their efforts contributed meaningfully to the successful opening of the Irving Archives and Museum. Based on this experience, I can recommend Komatsu Architecture for projects requiring adaptive reuse, museum planning, and the design of public-facing spaces. Respectfully, Jennifer S. Landry Director of Museums 972.721.3726 jlandry@cityofirving.org City of Irving Department of Arts & Culture KG1336.37 MAIN LIBRARY & CHILDREN’S MUSEUM DEV. & FEASIBILITY STUDY 41 PROJECT APPROACH TTU SW COLLECTIONS LIBRARY - LUBBOCK, TX KG1336.37 MAIN LIBRARY & CHILDREN’S MUSEUM DEV. & FEASIBILITY STUDY 7.5 PROJECT APPROACH PROJECT APPROACH: ARCHITECTURAL/ENGINEERING DESIGN OF PUBLIC/MUNICIPAL LIBRARIES FACILITIES CONDITION ASSESSMENT Komatsu has three studios, including one that focuses on existing and historic buildings. Our techniques and methodologies have been applied to a range of clients and building owners, including multi-facility assessments at DFW Airport, Fort Sam Houston, higher education campuses, and over fifty historic courthouses. This includes Mid-Century modern structures, such as the Beaumont Main Library, which is categorized as non-historic. Our Condition Facility Assessments follow the recognized General Services Administration format, as well as our own, for most municipalities, counties, and museums. PUBLIC ENGAGEMENT Inclusive and collaborative Work Sessions are a hallmark of the Komatsu Team project development process. Our clients have found our “style” to be informative and even fun. Presentations to Community Leaders and Organizations are one of our strengths; combined with the local presence of AAI and Engage, we believe we can create a working relationship and trust with your range of stakeholders. PUBLIC LIBRARY SPACE PROGRAMMING Amy Sibley has led our library’s programming efforts on over 50 projects. We have collaborated with staff on preliminary programs during the pre-design and preliminary concept phases. The programming phase includes internal interviews with staff and work sessions with the Director of Libraries/Head Librarian and their team. For collections management, the Komatsu Interiors Group can provide linear feet of stacks, storage, and other quanti- fications to help library staff consider their collections management needs. We work collaboratively and inclusively with the library’s staff. We have provided online and hard copy surveys to both patrons and the community at large for input on collections content and lending/resource needs. Additionally, we have conducted third-party telephone or cell phone surveys of non-library card holders in Spanish and English to better understand the diverse community needs. Public information sessions are often part of our process to help library staff build consensus with user and non-user constituents. Amy’s staff is fully capable of providing furnishings budgets, specifications, and Move-In coordination. We also offer consultation on early public artwork and private art/artist contribution coordination. Should the Beaumont Library system wish to have a Library Technology consultant, we can recommend several and work with the library staff to select an appropriate consultant. If the library already has a working relationship with a Library Technology consultant or intends to use the City’s IT capabilities, we will coordinate with that source. Otherwise, Komatsu typically works with the library staff to provide vendor presentations for specific equipment or operational function requirements. We can envision several ways to increase space efficiency, including some unorthodox approaches that would increase the library space without changing the building footprint. Additionally, we can propose alternative designs for the Library and Children’s Museum representatives to consider that would enhance the building entrance experience. PUBLIC OUTREACH As under Programming, Komatsu is known for its public outreach capabilities and has successfully addressed local controversies while building on pre-project activities that have already set a positive direction for community input. Pre- planning with City and Library staff helps to understand the dynamics of the library (and Children’s Museum) constituency and more effectively identify which groups need to be reached. Together with AAI and Engage principals, we will lead an effective community engagement effort. A common list of community issues might include: !With the evolution of libraries as extended Community Commons for entertainment and educational resources, how does the broader Beaumont community see the potential and opportunities of the library? !Experiences that your constituents expect or want, or do not want, in a new library. !Service and policies for residents outside city address limits. !Cooperative arrangements with adjacent towns within a county or multi-county service cooperation. !Dominant cultural and language needs, often Spanish, but in some communities, there are larger population KG1336.37 MAIN LIBRARY & CHILDREN’S MUSEUM DEV. & FEASIBILITY STUDY 43 7.5 PROJECT APPROACH demographics that may include Eastern European and Asian communities. Each city, library, and museum are asked to articulate its outreach goals and any cultural aspects to address. !Local and corporate business leader perceptions of needs for their employees and families. !Local higher education leaders and their curriculum emphasis or openness for partnership and collaboration, avoiding redundancy of resources. FUNDRAISING & GRANT APPLICATIONS Komatsu has led and/or supported fundraising for its public and private clients with successful collateral material development, participation in campaigns, local group presentations, and foundation sessions with or on behalf of our Owners/Clients. We support grant applications by providing pro bono services for the application itself. We have successfully petitioned several major Texas foundations in the past, including the Meadows, Houston, Brown, Fondren, and Summerlee Foundations. For our courthouse counties we have won over $100M in THC THCPP grants. Our team uses building information and design communication and other current technologies used to efficiently plan, coordinate, design, construct, and manage buildings. Here’s how: !The primary objectives are to communicate to all interested parties the experience of the library and its spatial qualities; as well as the necessary technical proficiency of the design documents to guide the construction and for facility management once operational. Komatsu uses non-proprietary BIM and other software so that the City, its Maintenance Staff, and follow-on “keepers” will have long-term access to the building process information. !If there are supplemental needs such as fundraising or other presentation requirements, the 3D models, renderings, virtual walk-throughs, and other tools are part of the value-added capabilities that Komatsu brings for initial or ongoing support efforts. COMPONENTS OF A BUILDING PROJECT Our team focuses on all aspects throughout a project: architectural, interior, furniture, mechanical, electrical, plumbing, and technology design, including: !A library’s architectural envelope provides the outdoor setting to be a backdrop for the library’s interiors with different functions correlated to the building orientation. North light for commons reading areas and seating, private study rooms, and other functions more sensitive to direct light from other orientations. West exposure may have interior-oriented functions; South and East orientations provide controlled capture of exterior extensions of the library, from entrances to courtyards and pocket park inclusions. Spatial volume can be manipulated as an organizer and accommodator of commons functions and relief to adjacent special program spaces that are either more intimate or enclosed. The building envelope can provide a dialogue of forms, materials, and style with the library’s context, whether as an urban emphasis in façade or a sculpted focal point punctuating the setting on a street or within an open space gesture. !The library interior and accompanying furnishings can simultaneously reflect or reinforce the architecture while setting its own sequence of function progressions or interior elements such as materials, finishes, and furnishings can define spaces and highlight components within those spaces. !The building infrastructure or systems are key to the library prime functions and collections management as well as patron comfort in varying micro-environments in part created by the building’s orientation and organization of spaces. Mechanical design affects how a library feels and sounds; lighting and power flexibility affect the various ambiance opportunities matching spatial function areas. Technology for the user means flexibility and convenient access; for the library staff it means enhance service opportunities, various programs and activities accommodation, and leveraged administrative and processing task enhancements for collections management, security, information services, as well as facilitating an easy and information-rich patron service activities capability. !Acoustics can be purposeful in the perception of ranges between quiet and intense activity sound. Lighting and sound combine with spatial design to give a space (or spaces) character appropriate to the functions programmed for that environment. LONG-TERM ENVIRONMENTAL AND MAINTENANCE CONSIDERATIONS !Sustainable design isn’t solely defined by LEED or formal certification standards, which public building owners KG1336.37 MAIN LIBRARY & CHILDREN’S MUSEUM DEV. & FEASIBILITY STUDY 44 7.5 PROJECT APPROACH sometimes don’t pursue. Throughout the conceptual design phase and into the construction documents, Komatsu undertakes a comprehensive evaluation of early considerations that shape the library’s program and its implications for building orientation; preliminary façade design (transparency, solid and void energy impacts, potential materials, and initial thermal profiles). Additionally, timeline horizons for exterior building material performance are considered, as public buildings are typically envisioned to have useful lifespans of thirty to fifty years or more, along with projected major replacement strategies for interior systems and furnishings. This process allows the Owner to understand and become aware of the long-term performance and maintenance commitments being designed into the building. !The existing building is a wonderfully light-filled and airy space. We will want to better understand the building’s thermal and environmental performance in relation to the existing library’s collection and patron experience. The 1978 perimeter wall characteristics in Beaumont’s climate may or may not have had past issues with condensation on the large, tall window sections. !The current gross square footage of the Main Library is on two split levels, totaling 33,000 square feet. The existing library’s upper level is a very serene space, while the Children’s Museum is wonderfully noisy chaos! 7.5.2 CHILDREN’S MUSEUM MASTER PLANNING – D|G STUDIOS !The existing Children’s Museum has created a wonder-experience within the space allocated in the Civic Center. With many of the interactive experiences custom-made by staff, volunteers, and Lamar University students, it offers a truly exciting immersion for children – toddlers to pre-adolescent 12-year-olds. Experiencing a recent “Toddler Take- over” Day, the parents and children were fully engaged, and attendance was strong on a weekday morning—a sign of the success of the creative teams that have made it a wonderful community asset that others would wish to have in their cities. !If the Museum wishes to carry over some of the popular and personally contributed feature components, there would be the possibility of planning some integration of existing items, and even some of the apparently lovingly created wall murals (whether painted or vinyl transfer media), to retain the spirit of the community. This would be coordinated with the new overall planning and vision for the museum’s new location. !The project proceeds as outlined below in the Scope of Service section and includes Exhibit Design Master Planning services. To enhance the visitor experience of the project, D|G develops an Exhibit Master Plan that includes extensive Information To build consensus among the team regarding the Museum’s goals, fact-finding and information gathering are employed for learning opportunities and storyline. !The Exhibit Master Plan focuses on the Content Development and Schematic Design phases addressing the critical issues of the definition of the Visitor Experience and the Schematic Design of the spaces, as well as Budgeting for implementation. Upon completion of the Master Plan, it is to be used by the Client for presentation to their leadership for funding approval; therefore, an Implementation Budget and Schedule are also developed in the Master Plan. !The Master Plan, service includes such items as a written overview of the project, placement diagrams showing for where the story points are to be presented, and conceptual illustrations visualizing the possibilities for the spaces. In addition, the Master Plan outlines Implementation Budget and Schedule Information for the fabrication and installation of the experience. D|G’s fees for Implementation services are also provided at the conclusion of this phase of work. The master plan addresses, at this stage in the project, pertinent issues with respect to both “hardware” (content/story to be communicated, the overall palette or menu of exhibitry components, including A/V and hands-on experiences, needed to tell the story from a Schematic Design standpoint), and “software” (overall implementation budgets and schedules). This positions our Master Plan approach as a proven methodology to answer and mutually resolve a number of important questions up front. Such topics include: !Who is our Audience? What is our Mission Statement and how do we communicate that to our audience? !What is our Message? What do we want the visitor to learn, and how do we want them to feel when they leave? Do we want to make sure there is sufficiently flexible and changeable exhibit areas that they will want to come KG1336.37 MAIN LIBRARY & CHILDREN’S MUSEUM DEV. & FEASIBILITY STUDY 45 7.5 PROJECT APPROACH back? How can we use a “pre-show” experience at the beginning of their visit for a brief overview, or introduction, into the overall story?” !What is our Operational Approach? !What is the Preferred Visitor Experience? What kinds of things do we anticipate the visitor doing, in what sequence, and how can we facilitate that experience? What kind of “experience” do we want the visitor to have? If interactive exhibits are included, how much of the visitor’s visit is dedicated to such activities? !How can we maximize that Experience Inside and Outside? !Are there any special artifact conservation needs? How do we plan for moving the exhibitry elements? !How will we maintain and refresh the Museum? !What are our Priorities for Implementation? !What special accommodations, if any, do we need for Special Events? Do partnerships or sponsorship opportunities exist that can also serve as revenue generators? !How much is this all going to cost? When completed, the Exhibit Master Plan typically includes: !A Written Overview of the Project and a Storyline Outline matrix that addresses the messages to be delivered within the exhibit. During the development of the Storyline matrix, focus is on STEM educational goals. !Floor plans bubble diagrams based on the proposed Visitor Experience that illustrate the Story Distribution and Allocation of Space for Exhibitry components including the location of exhibit elements, audio visual experiences and multi-purpose, storage or changing exhibit areas. !Exhibit Design Schematic Design Illustrations - Schematic Design illustrations are produced. Illustrations includes casework, text and graphic panels, A/V stations, and freestanding exhibit components, as appropriate. !Additionally delivered are the preliminary graphic standards for the design of exhibit graphics. !Representations of the recommended audio/visual storytelling media, including methodologies that address interactive, static, and hands-on exhibit techniques, sound control, and curatorial standards for any sensitive artifacts. !Preliminary Budget and Implementation Schedules for the exhibit fabrication and installation are also developed based on priorities established by the Project Team. SCOPE OF SERVICES D|G has listed below the activities for each phase in the sequence to be undertaken. D|G’s fees are based on a concurrent project delivery approach. If Client desires an incremental approach causing a duplication of efforts, Additional Services may be required. PHASE I/INFORMATION GATHERING 1. To prepare for a working meeting with the Project Team, D|G requests any additional information that can be provided by the Project Team such as architectural elevations of proposed building, written data and any previously developed in-house plans or studies for this opportunity that is useful as background research material. 2. Next, a two-part, on-site, Workshop is held to focus on the Storyline and the Visitor Experience, as well as the goals of the program. The first part focuses on the overall Storyline, its major themes, sub-themes and significant messages and builds consensus as to the hierarchical relationships of all story areas. Along with determining the required space allocation for any objects/artifacts to be installed (including aircrafts), this exercise also leads to the allocation of space for each exhibitry component (case work, graphic panels, hands-on areas) of the Museum. (Project Team In-Person Workshop – Meeting #1) D|G also discusses the development of a Layered Story addressing the learning opportunities for all visitors and the sequencing of those learning experiences based on Hub & Spoke or Yellow-Brick Road, or a combination of both approaches to the placement of the Layered Story. KG1336.37 MAIN LIBRARY & CHILDREN’S MUSEUM DEV. & FEASIBILITY STUDY 46 7.5 PROJECT APPROACH The second part of the Workshop focuses on the narrative definition of the Visitor Experience, or the anticipated “journey” of the visitor through the Museum starting from any outside orientation plaza into Museum. As such, it also enlivens and enhances the visitor sequence of discovery by promoting interaction with the exhibits. The definition of the Visitor Experience can be illustrated by: Visitor Experience - A.D.R.O.I.T - is an acronym for the Visitor Experience process that D|G uses to both develop and test all proposed design solutions. It represents the sequence of events necessary to provide the visitor a memorable experience and one to which they will wish to return. Specifically, those elements are: ArrivalA sense of entrance, and the necessary functions and amenities such as ticketing, restrooms and telephones, as well as the awareness of the site. DecompressionPutting the visitor in an environment that prepares them for the experience that follows; changing their mind-set to focus on the story they are about to experience. ReceptionMaking the visitor welcome and providing information on the layout of the facility. OrientationElements of the exhibit that serve to orient the visitor providing background on the subject matter. InterpretationExhibitry elements that communicate the message based on the Mission Statement of the Museum. Messages can be layered providing both a quick overview, such as text headers, timelines, or other components that offer the quick information gathering and more detailed information in the form of text panels, audio/visual presentations, labels for artifacts, etc. Take AwayEnding the visit with a positive experience that usually includes retail opportunities to buy souvenirs from the product line, to pick up an inexpensive TEXAS WILD! - FORT WORTH, TX take-away or to allow them to leave with valuable additional information. KG1336.37 MAIN LIBRARY & CHILDREN’S MUSEUM DEV. & FEASIBILITY STUDY 47 7.5 PROJECT APPROACH 3. Following the meeting, D|G develops a presentation recommending the placement of educational story point opportunities for the Museum to further illustrate adjacencies, define the educational path of the visitor’s experience, and to determine the preliminary appropriate size and environmental needs of the Exhibit components. 4. As a follow-up to the workshop and to further serve as a working session, D|G participates in an additional Virtual meeting with the Project Team to review operational and functional issues, to present the results of the Workshop and to build further consensus on the Visitor Experience and its impact on the design of the exhibits. This meeting also serves to begin to build an understanding of any outstanding content and to address the inclusion of pieces from the collection. (Project Team Meeting - Meeting #2) 5. Based on the results of the meeting, the preliminary Exhibit Master Plan is developed and D|G participates in additional Virtual meetings with the A/E team to further resolve and coordinate the Project’s documents. (A/E team Virtual Meetings – Meeting #3, Meeting #4, and Meeting #5) PHASE II/SCHEMATIC DESIGN 1. A Schematic Design presentation is developed for the exhibitry elements (casework, graphic panels, hands-on stations, etc.), as appropriate, including message content, exhibit technology (A/V, computer interactives, special effects, etc.) and preliminary Audio/Visual concepts. The overall look and feel of the exhibit environment is designed and options developed. 2. As part of the Schematic Design phase, the D|G Design team addresses the development of an appropriate Graphics Standards Package with recommendations for type fonts, type sizes and color families that enhance and qualify the presentation of the written materials. 3. To illustrate the Graphic possibilities using an overall theme as developed during the Information Gathering phase as the organizing premise of the educational opportunities, D|G researches and sources stock illustrations for use as placeholders in the Schematic Design package. If the Client has images to be used, the images are to be provided to D|G as native high-resolution electronic files. CADDO MOUNDS SITE - ALTO, TX 4. A budget is also developed based on the preliminary Schematic Design presentation and a general understanding of materials, KG1336.37 MAIN LIBRARY & CHILDREN’S MUSEUM DEV. & FEASIBILITY STUDY 48 7.5 PROJECT APPROACH Exhibitry components and Experiential Graphic elements as well as D|G’s professional experience. 5. D|G participates in an In-Person Concept Design meeting to review the Conceptual Design presentation, as well as preliminary budget, with the Project Team. (Project Team In- Person Schematic Design Meeting – Meeting #6) 6. Based on the Schematic Design meeting, the presentation is updated to reflect the ongoing decision-making process. These updates are incorporated into the project’s plans, elevations and details, as well as additional information on the availability of images. 7. The special considerations of prevailing building, life safety, fire, handicapped and other applicable building codes are given particular emphasis in this phase. Provisions of The Americans with Disabilities Act of 2010 affecting exhibitry are incorporated according to D|G’s best professional judgment. D|G understands that parts of the Act are subject to interpretation and assumes no liability for future interpretations. 8. D|G releases the preliminary Exhibit Master Plan, as a low- resolution Adobe pdf file to the Project Team, electronically, for review, comments and redlines. D|G participates in review meeting to review continue to exchange information and refine deliverables with the Project Team. (Project Team Virtual Meeting – Meeting #7) 9. As the Master Plan’s concepts are refined, the project’s Implementation Budget and Schedule are also updated and included in the Master Plan. 10. D|G updates the Exhibit Master Plan and electronically releases it to the Project Team for final approval. D|G participates in a Virtual review meeting to receive final comments. Can be conducted either In-Person or Virtual. (Project Team Final Review Virtual Meeting – Meeting #8) PHASE III/FINAL DOCUMENTATION OF THE MASTER PLAN 1. D|G revises and updates the Exhibit Graphics Master Plan, including the Implementation Budget and Schedule, and releases a low-resolution draft to the Project Team or review, electronically as a pdf file. D|G receives and incorporates redlines to produce a final Exhibit Master Plan. TEXAS WILD! - FORT WORTH, TX 2. Based on comments, D|G makes minor modifications and KG1336.37 MAIN LIBRARY & CHILDREN’S MUSEUM DEV. & FEASIBILITY STUDY 49 7.5 PROJECT APPROACH finalizes the Plan. The Plan is re-released to the Project Team as a high-resolution pdf file, for their use. The following phases/tasks are necessary to Implement the Master Plan. A final outline of Services and Fees is provided to the Client, based on the Implementation Schedule and Budget, at the appropriate time. This information is provided for reference. PHASE IV/DESIGN DEVELOPMENT 1. Following the completion of the Schematic Design phase, the project continues to progress into the Design Development phase with further refinement including elevations to illustrate the exhibit’s components. These documents include plans, elevations, and details as well as A/V hardware/software specifications and preliminary fabrication material callouts. 2. Provisions of 2012 Texas Accessibility Standards/2010 ADA Standards for Accessible Design affecting graphics will be incorporated per D|G’s best professional judgment, and per clarifications from (Texas Department of Licensing and Regulation (TDLR). Parts of the Act are subject to interpretation and D|G assumes no liability. Services necessary to bring the project into compliance with any subsequent regulations or their re-interpretation or application, shall be performed as an additional service. 3. Design Development activities to complete the Experiential Graphics Standards Package are undertaken by D|G in this phase. Acquisition of any required images, photography, video, and animated components are determined during this time and are coordinated with the Client’s staff and archives. If additional images are required, the Client is responsible for researching and acquiring those images; however, D|G can offer some assistance in the sizing, resolution and file format information. 4. D|G releases the Design Development package to the Client and participates in an In- Person Design Development review meeting to receive comments and feedback. 5. Information concerning the infrastructure requirements are coordinated with the Client in order to provide the necessary information regarding the Client’s operational requirement during installation. Client requested design or construction changes to the Project’s Work Product, after Client approval, HOUSTON MUSEUM OF NAT. SCIENCE may be considered Additional Services. KG1336.37 MAIN LIBRARY & CHILDREN’S MUSEUM DEV. & FEASIBILITY STUDY 50 7.5 PROJECT APPROACH 6. The Project’s Design Development presentation is updated to reflect the on-going decision-making process. At this time, the Design Development package is detailed sufficiently for D|G to coordinate the Exhibit Fabrication firms to secure updating pricing information. Using this information, D|G updates the Implementation Schedule and Budget to then be discussed with the Client. 7. D|G participates in an In-Person Design Development review meeting with the Client to review the Design Development Package and the Implementation Budget/Schedule. 8. Additional revisions are made to the Design Development Package and D|G releases electronic review packages to the Client for review and comments. Information and comments are received using email transmissions. 9. D|G also participates in two additional Design Development Web-based meetings with the Client to resolve outstanding issues and generate the final Design Development package. 10. At this time, the content should be gathered for the final development of all text, images and reproductions to be used in the exhibit. D|G’s fees do NOT include final procurement, selection or creation of content. The purchase, or creation, of original or stock photography, renderings or illustrations, or fonts is not included in D|G’s services. 11. D|G finalizes the Design Development package and releases a 100% package to the Client for their use and as a record set. PHASE V/CONTRACT DOCUMENTS 1. Following the Client’s review and approval of the Design Development activity, D|G develops Contract Documents for exhibitry and graphics containing plan and specifications, requirements for any A/V, hands-on or computer-based interactives and artwork specifications for graphics. 2. D|G finalizes the Experiential Graphic Standards Package including all specifications and details for the creation of production-ready artwork by the Exhibit Fabricator. D|G is responsible for the development of the necessary artwork packages to be used by the Exhibit Fabrication. Artwork package also includes signage required for the exhibit, text panels, and map artwork; modifications or additional signage HOUSTON MUSEUM OF NAT. SCIENCE is not assumed. All multi-media production, if needed, is part of the fabrication budget and the responsibility of the Exhibit KG1336.37 MAIN LIBRARY & CHILDREN’S MUSEUM DEV. & FEASIBILITY STUDY 51 7.5 PROJECT APPROACH Fabrication firm. All photography used in the Project is to be owned by the Client and the Client is responsible for purchasing the usage rights, as these rights are not transferrable. 3. D|G also prepares and provides an Exhibit Project Bid Manual that details quantities, the required minimum material performance specifications and industry standard terms and conditions of work delivery. D|G coordinates with the Client to develop the Bid Proposal and Contract Documentation Package for the selection of the Exhibit Fabricator. 4. During this phase, D|G participates in a 65% and 95% web- based review meeting with the Client. Client approval of the Contract Documentation package, including the budget, is required prior to releasing for bidding purposes. 5. A full set of Construction Documents is furnished to the Client as a record set. PHASE VI/BID NEGOTIATION 1. Once the Contract Documentation package is approved, D|G develops and releases a Bid Package to D|G pre-qualified Exhibit Fabrication Contractors for competitive bidding. D|G releases the Bid Package to up to four (4) vendors. If the Client has other resources outside of the D|G pre-qualified firms, D|G releases the Bid Package to those resources but cannot make recommendations as to quality or timeliness of work. 2. During the bidding process, D|G responds to questions and issues clarifications, as well as receives the bids. 3. In order for D|G to assist the Client in the evaluation and assessment of the bids, D|G prepares a written analysis of the bid submittals for the Client and makes recommendations as appropriate. 4. D|G participates in a Web-based meeting to review the bids with the Client and makes recommendations. Fee proposal assumes the selection of a single Exhibit Fabrication firm. D|G assists the Client in the agreement negotiations with the selected Exhibit Contractor consistent with D|G’s experience. PHASE VII/CONTRACT ADMINISTRATION 1. This phase can begin with a Pre-Construction on-site walk-thru meeting facilitated by D|G, at which documents, schedules and IRVING MUSEUM AND HERITAGE CENTER budgets are reviewed with the Exhibit Fabricator. KG1336.37 MAIN LIBRARY & CHILDREN’S MUSEUM DEV. & FEASIBILITY STUDY 52 7.5 PROJECT APPROACH 2. During this phase, D|G works closely with the Client in the implementation of all exhibitry, A/V Production and A/V hardware acquisition, including review of shop drawings, product data and material samples, as well as observation of the on-site installation as appropriate. 3. D|G prepares status reports during the installation informing the Client of changes and D|G reviews the work of the Exhibit Contractor for quality control issues. D|G also issues clarifications and responds to RFIs, as required. 4. D|G participates in three (3) on-site observation visits during installation, issue status reports containing any corrective actions required and follow ups to confirm they have been corrected. (Punch List Site Observations #1, #2 and #3) 5. Operations and Equipment Manuals are provided to the Client by the Exhibit Contractor at time of turnover. LONE STAR FLIGHT MUSEUM - HOUSTON, TX KG1336.37 MAIN LIBRARY & CHILDREN’S MUSEUM DEV. & FEASIBILITY STUDY 53 SCHEDULE AMMON CARTER MUSEUM OF AMERICAN ART - FORT WORTH, TX KG1336.37 MAIN LIBRARY & CHILDREN’S MUSEUM DEV. & FEASIBILITY STUDY 7.6 SCHEDULE EVENT SCHEDULE PLANNER 2025 PROJECT/EVENT BEAUMONT LIBRARY & CHILDREN’S MUSEUM ORGANIZER KOMATSU ARCHITECTURE PROJECT PHASE STARTING ENDING PROJECT PHASE STARTING ENDING 6.2.2025 6.2.2025 7.31.2025 8.29.2025 NOTICE TO PROCEED DEVELOP CONCEPT PLANS 6.3.2025 6.27.2025 8.18.2025 8.29.2025 FACILITY CONDITIONS ASSESS DVLP CONCEPTUAL BUDGET 6.9.2025 6.27.2025 9.1.2025 9.5.2025 DEVELOP BUILDING BACKGRDS PRESENT FINDINGS/PLANS 6.30.2025 7.3.2025 9.8.2025 9.25.2025 FOCUS GROUP & GATHER INFO DOCUMENT & PREP REPORT 7.7.2025 7.29.2025 9.26.2025 9.26.2025 ASSESS EXISTING OPERATIONS SUBMIT FINAL REPORT 7.7.2025 7.29.2025 \[Select Date\] \[Select Date\] EVALUATE PROGRAM INFO 7.30.2025 7.30.2025 \[Select Date\] \[Select Date\] INITIAL FINDING STATEMENT MAY JUNE JULY AUGUST SEPTEMBER OCTOBER S M T W T F S S M T W T F S S M T W T F S S M T W T F S S M T W T F S S M T W T F S 1 2 3 1 2 3 4 5 6 7 1 2 3 4 5 1 2 1 2 3 4 5 6 1 2 3 4 4 5 6 7 8 9 10 8 9 10 11 12 13 14 6 7 8 9 10 11 12 3 4 5 6 7 8 9 7 8 9 10 11 12 13 5 6 7 8 9 10 11 11 12 13 14 15 16 17 15 16 17 18 19 20 21 13 14 15 16 17 18 19 10 11 12 13 14 15 16 14 15 16 17 18 19 20 12 13 14 15 16 17 18 18 19 20 21 22 23 24 22 23 24 25 26 27 28 20 21 22 23 24 25 26 17 18 19 20 21 22 23 21 22 23 24 25 26 27 19 20 21 22 23 24 25 25 26 27 28 29 30 31 29 30 27 28 29 30 31 24 25 26 27 28 29 30 28 29 30 26 27 28 29 30 31 31 YWCA CENTER FOR TRANSFORMING LIVES - FORT WORTH, TX KG1336.37 MAIN LIBRARY & CHILDREN’S MUSEUM DEV. & FEASIBILITY STUDY 55 7.6 SCHEDULE The Komatsu team is prepared to perform the requested services in the RFP’s stipulated time frame. However, it is our professional opinion that more time would allow for a higher quality, more accurate assessment, and enhanced vision development that, in the end, will best serve the interests of the City and its two institutional groups. We recommend a least time of 120-day to a recommended time of 150 to 180 day schedule. It has been our experience that several factors come into play that even in the best scenarios take more time: Existing documents for team review – often takes two weeks, i.e., for the Owner to complete. Existing building plans, including subsequent renovations; Site survey including accurate location of utilities, easements, etc. Prior Hazmat and Accessibility Reports City utility and infrastructure civil surveys of surrounding adjacent streets Organization or staffing charts of current staff Specifications or technical installation records of Library systems IT existing/future requirements Circulation volume and future operational plans Planned accession/deaccession of collections Status and type/manufacturer of automated collection processing, if any Security system of building Fire protection system documents, if any Once the team is provided with this information, we then need time to review and assimilate the information as part of the Facility Conditions assessment, typically two to four weeks. So, two to six weeks of coming up to speed with technical knowledge of the building – half the RFP allotted time of 90 days/12 weeks – for a typical master plan this start-up phase is usually 10 to 15% of the allotted performance period. Concurrent activities that could start during Facility Conditions Assessment (the team will still need to conclude its assessment to know/assume what it must work with in terms of the physical asset(s) are: The initial Kick-off Session with the City and Stakeholder/Users (normally takes one to two weeks to fit everyone’s schedule). Establishing Community or City Leadership Information session LONE STAR FLIGHT MUSEUM - HOUSTON, TX as the beginning of the Community Engagement process usually requires at least two weeks’ notice, sometimes more. Often KG1336.37 MAIN LIBRARY & CHILDREN’S MUSEUM DEV. & FEASIBILITY STUDY 56 7.6 SCHEDULE announcing a Community Visioning input session requires four weeks (30 days) notice for public meetings if designated as such and must account for the public notification process (one to two weeks – public announcements in local paper on consecutive Tuesday-Thursdays and some municipalities require two weeks of published notifications. So, four to six weeks before the team has confirmed physical information and similarly for first stakeholder and maybe two weeks later public engagement sessions – eight weeks out; the team is then just able to start its evaluation and program development, and the interim progress work sessions have not been conducted; nor the final draft recommendations or master plan presented back to the stakeholders and a final Public Information session to report out the findings and present a City approved Plan/Master Plan in the following, two to six weeks at the earliest. Once a concept or concepts are approved by the stakeholders, our cost estimator typically requires 2 and preferable 4 weeks to prepare even an early parametric or conceptual level cost estimate. We believe a more realistic time frame to ensure a quality process with stakeholder and community engagement, including the City’s review and pending approval of the total scope and budget, requires six months as a realistic Feasibility and Master Plan effort. 7.6.2 STAFFING CAPACITY Komatsu Architecture and AAI both have staffing depth and capacity for this initial Feasibility and Master Plan effort. Komatsu has three studios with cross-over capability should this or another project require additional staffing to maintain the project schedule. This program’s initial stage is more about availability of information and stakeholders. Should our team be selected to execute an approved program and scope of work, Komatsu and AAI can strategically collaborate during the project phases and efficient task assignments and responsibilities. Komatsu will have one primary principal, Amy Sibley, and a second principal, Karl Komatsu addressing both institutions’ scopes of work, with Amy engaged in the library and Karl engaged with D|G Studios on the museum, with overall oversight by Amy as our principal in charge. For the Facility Conditions Assessment Komatsu will also have a project architect and architect, and the programming effort will include Amy Sibley and Interior Designer Crystal Bazaldua; Preliminary library furnishings budget will be developed by Anne McBurnett and Nicole Baratz from our in-house Interiors Group, part of Amy’s studio. CAPACITY Komatsu has had an average of design commissions ranging from $120M to $180M in any given year, at various project stages of development and construction. By June 2025, Komatsu will push four projects from production into construction phase totaling $53M. We currently have the capacity to take on this very unique project in its definition, feasibility, and master planning stage. KG1336.37 MAIN LIBRARY & CHILDREN’S MUSEUM DEV. & FEASIBILITY STUDY 57 5.3 RESPONSE ATTACHMENTS AMMON CARTER MUSEUM OF AMERICAN ART - FORT WORTH, TX KG1336.37 MAIN LIBRARY & CHILDREN’S MUSEUM DEV. & FEASIBILITY STUDY 5.3.1 HISTORY AND BACKGROUND BCPVU!LPNBUTV!BSDIJUFDUVSF Xip!Xf!Bsf!boe Komatsu Architecture was founded in 1959 and has been in business for 66 years. Xibu!Xf!Dbo!Ep!gps!Zpv Komatsu/Rangel, Inc. dba Komatsu Architecture, an S-Corporation, was formed in 1991 when Karl Komatsu DPSF!DPNQFUFODJFT became the firm’s President. Karl is currently the 100% stock Feasibility Studies owner. The firm qualifies as a 100% minority-owned business Existing Conditions and Needs Assessments (MBE) and are certified as a State of Texas HUB firm. Architectural Design Master Planning CONTACT INFORMATION Renovations and Expansions Our officers are Karl A. Komatsu, President; and Amy R. Sibley, Facility Programming Vice President; and both have full authority to contractually Detailed Space Analysis obligate the firm in all architectural and interior design Interior Design business matters. Furniture, Fixtures and Equipment Selection and Procurement OFFICE LOCATION Project Management Our sole office location is 3880 Hulen Street, Suite 300, Fort Sustainable Design Worth, Texas 76107. Contact Karl at 817.710.1344 or Amy Construction Administration at 817.710.1377. Our fax is 817.877.4757. We are online Historic Preservation at komatsu@komatsu-inc.com. Site Evaluation and Selection Urban Design FIRM ORGANIZATION Sustainable Design and LEED Registered The firm is organized under three (3) Senior Project Manager Project Certification Teams, each team can and has serviced up to 12 projects Alternative Project Delivery Coordination at various stages of completion. Komatsu has a significant accumulation of experience and knowledge by retention of its IN-HOUSE INTERIOR DESIGN, FACILITY key personnel. PLANNING, AND PROGRAMMING STUDIOS Komatsu Architecture has maintained both NUMBER OF EMPLOYEES BY SKILL GROUP Architectural and Interior Design services for 54 of Komatsu Staff - 24 Professionals our 66 years. Our Interiors group provides more Architects - 11 than the stereo-typed design selection of finishes Architectural Technicians - 7 and furnishings. The ability to provide specialized Interior Designers - 3 pre-design, as well as design services, is an Administration - 3 advantage to our clients and owners through this dynamic studio. Komatsu Architecture has provided design services to municipal and county facility owners throughout Texas. A significant difference achieved in our Interiors We have service specialties ranging from existing facility Group is their knowledge and experience with assessments, new facility feasibility studies and master plans, Facility Programming and Planning. We have to new facility design, historic preservation, and adaptive developed survey, interview, and assessment use or repurposing existing buildings. We also conduct city techniques, as well as a methodology for not or county-wide inventories and assessments of facilities and only understanding the functions and operations properties that allow elected officials and staff to strategically of public safety services, but to also gauge the plan for growth, consolidation, or whatever actions that help levels and capacities of work and flow to provide create staff, operational, or physical facility efficiencies. recommendations based on patterns of activity. We can diagram and model out spaces and their Komatsu outsources all engineering services, selecting the adjacencies and connectivity in both a horizontal, most qualified firms for each project’s specific needs. We as well as vertical design (stacked – two or more also partner with specialized professionals to “right size” our stories), to achieve the most efficient flow. response to our client’s specific needs while keeping costs low. KG1336.37 MAIN LIBRARY & CHILDREN’S MUSEUM DEV. & FEASIBILITY STUDY 59 5.3.1 HISTORY AND BACKGROUND BIDDER'S INFORMATION SHEET _____________________________________________________________________________ NOTE: THIS FORM TO BE COMPLETED ONLINE UNDER THE ATTRIBUTES TAB. 1. Kind of Company (check one): Corporation Partnership Sole Proprietor If corporation, please list names and addresses of three (3) top corporation officers. If partnership, please list names and addresses of partners. 75-2366148 Include Federal Tax I.D. Number: __________________________________________________ Name / Position KarlA.Komatsu,PresidentandPrincipal-in-Charge 3880HulenSt,Ste.300 Address FortWorth,TX76107 Name / Position AmyR.Sibley,VicePresidentandDirectorofInteriorDesign 3880HulenSt,Ste.300 Address FortWorth,TX76107 Name / Position Address 66 2. Number of years in operation. (Bidding company must have been in verifiable business under current company name for a minimum of eighteen (18) months.) 2024$6.7m;2023$4.3m 3. Gross revenue for the past two (2) years. $ 24 4. Number of employees currently employed. $2,800,000RefugioCounty 5. Largest dollar amount of contract currently in effect with a business. $ x 6. Has your organization ever failed to complete any work that it was awarded? Yes ___ No ___ N/A If Yes, please provide explanation. _________________________________________________ Page 19 – Main Library & BCM Develop. & Feasibility Study – JF0225-26 KG1336.37 MAIN LIBRARY & CHILDREN’S MUSEUM DEV. & FEASIBILITY STUDY 60 5.3.1 HISTORY AND BACKGROUND 7. Provide information concerning any judgments, claims arbitration proceedings or suits filed as a result of projects performed. ______________________________________________________________________________ N/A ______________________________________________________________________________ ______________________________________________________________________________ ______________________________________________________________________________ 8. Has your organization (including owners, partners, and or officers) ever been put on probation or disbarred from doing business with ANY governmental agency? If so, please list organization, time, and length of disbarment or probation. (Failure to provide this information may result in the City not awarding the contract to your company). x Yes No If marked Yes, please list required information below: ______________________________________________________________________________ N/A ______________________________________________________________________________ ______________________________________________________________________________ ______________________________________________________________________________ 9. REFERENCES List five (5) businesses or governmental entities for whom your company has provided similar services with. List a contact name, address and phone number for each project. REFERENCE #1 Company Name: CityofIrving JenniferLandry,DirectorofMuseums Contact Person: DirectorofArtsandCulture 972.721.3726 Phone Number: December8,2016-July2020 Dates of Service: 75,320.43 Value of Service: Page 20 – Main Library & BCM Develop. & Feasibility Study – JF0225-26 KG1336.37 MAIN LIBRARY & CHILDREN’S MUSEUM DEV. & FEASIBILITY STUDY 61 5.3.1 HISTORY AND BACKGROUND 1. REFERENCE #2 Company Name: TownofFlowerMound-Library RachelHadidi,PhD Contact Person: 972.874.6000 Phone Number: January2018-July2020 Dates of Service: $3M Value of Service: REFERENCE #3 Company Name: CityofNewBraunfels,TX-WestsideCommunityCenterLibrary JoshuaNiles-CapitalProjectsManager Contact Person: 830-221.4638 Phone Number: April2022-September2023 Dates of Service: $4,370,769 Value of Service: REFERENCE #4 NationalMuseumofthePacificWar Company Name: DavidShields-DirectorofEducation Contact Person: 830.997.8600 Phone Number: 2021-2023 Dates of Service: $7M Value of Service: REFERENCE #5 Company Name: HoustonMuseumofNaturalResources IvanPerez,DirectorofMarketing Contact Person: 713.639.4629 Phone Number: 2022-2024 Dates of Service: $950,000 Value of Service: Page 21 – Main Library & BCM Develop. & Feasibility Study – JF0225-26 KG1336.37 MAIN LIBRARY & CHILDREN’S MUSEUM DEV. & FEASIBILITY STUDY 62 5.3.1 HISTORY AND BACKGROUND 10. Business telephone number answered Monday – Friday, 8:00 AM – 5:00 PM: ______________________________________________________________ 817.332.1914 ______________________________________________________________ 11. IN CASE OF EMERGENCY: Contact Name(s) and Phone Numbers: ________________________________________________________________ KarlKomatsu,PresidentandPrincipalinCharge P:817.710.1344 ________________________________________________________________ KKomatsu@komatsu-inc.com ________________________________________________________________ Page 22 – Main Library & BCM Develop. & Feasibility Study – JF0225-26 KG1336.37 MAIN LIBRARY & CHILDREN’S MUSEUM DEV. & FEASIBILITY STUDY 63 5.3.2 PROJECT APPROACH, IMPLEMENTATION PLAN AND COST 5.3.2. PROJECT APPROACH, IMPLEMENTATION PLAN AND COST We have addressed our team’s Approach in Section 7. The Cost is best addressed in the interest of your intent and study budget by first having a Scoping Session (still no cost obligation to the project study if the selected team) with your board and stakeholders to define and select what options may be available for consideration. We typically hold this type of workshop to better calibrate our services to meet your needs. If those service and fee definitions in our proposal are not acceptable, you can proceed to the next-ranked firm to discuss fees and costs. If the Museum Consultant services are deemed to be outside the state’s procurement of professional services, their portion of the work is anticipated to be $24-26,000 plus expenses (travel from Houston, other expenses as the City may determine in its best interest – overnight per diem for multi-day workshops; presentations to User and other organizations as well as City Council and staff workshops or presentations, to be determined). Architectural and Engineering fees dependent on concept options to be authorized by the Users and the City. An example is whether the intent is to limit the feasibility of a combined library and children’s museum in the existing split-level footprint as is; or whether you wish to explore the possibility of increasing the useable square footage for both programs (they affect each other) without going outside the existing building perimeter; and possibly increasing the upper level footprint by adding like-glass exterior bays within the existing overhang of the building. These options we believe should be at least considered or rejected even in an initial workshop – A guidance question from the Users and the City would be: the lower level library staff area if consolidated and moved to the upper level to allow more area on the lower level to match or increase the current size of the children’s museum; or whether both will be required to downsize if the existing 1974 building remains as with only internal reallocation of space? To adequately study the options, more engineering analysis is required than just fitting in what fits into the existing. This effort is typically addressed in a stepped sequence of fee levels depending on whether more or less engineering and some library and museum consulting is required (basic as- is option; internal space capture options (maybe up to two), requiring more effort. Projected project cost is dependent on the above directions authorized by the City and Users. The reliability of a “projected” project cost at a consultant selection stage should be taken with the advisement that the completed feasibility study costs may vary significantly that would have a much more defined basis to estimate. Also while the Museum Consulting Services are not specifically restricted from fee proposals before selection procurement, architectural and engineering services are not allowed for the Architect or the Public Entity under two state statutes that specifically address these types of fees – what constitutes “professional services” has historically had broad interpretation with licensure being one determining factor (i.e. all businesses are required to hold a state conduct of business license) one in the architectural registration practice statutes and the other in the Texas Government Code statutes for procurement of professional services. KG1336.37 MAIN LIBRARY & CHILDREN’S MUSEUM DEV. & FEASIBILITY STUDY 64 5.3.3 OTHER BACKGROUND IRVING MUSEUM AND HERITAGE CENTER Project Type: InterIor Design Location: Irving, Texas PROJECT DESCRIPTION The Museum and Heritage Center for the City of Irving, Texas accommodates permanent and special exhibits which includes special “Spark Lab” space Smithsonian exhibits. The museum also includes an open area for gatherings and events. The museum is about 21,000 sf and accommodates the museum, archival storage, and staff offices. The Irving Museum and Heritage Center was remodeled from an existing library space. SERVICES PROVIDED Architecture, Interior Design, FF&E, Construction Administration COMPLETION DATE February 2019 - July 2020 PROJECT COST $1,500,000 COMPLETED WITH CURRENT PROJECT TEAM Amy Sibley, RID, Associate AIA, ID Nicole Baratz - Interior Design Karl Komatsu - Principal-in-Charge CLIENT REFERENCE Jennifer Landry Director of Museums City of Irving 801 W. Irving Blvd Irving, TX 75060 972-721.3700 RFQ #201-01 PROFESSIONAL A&E DESIGN AND RELATED SERVICES65 5.3.3 OTHER BACKGROUND PLANO DAVIS LIBRARY EXPANSION / RENOVATION Project Type: Expansion/Renovation Location: Plano, Texas PROJECT DESCRIPTION Komatsu Architecture provided an expansion and renovation for the original Plano Davis Library (final JUF 15,000sf, Library 30,000sf). Komatsu Architecture kept the facility re-opening on time, worked within budget, and solved some pre-existing structural issues. Komatsu created quiet work and study areas using existing available space at an adjacent facility. The firm also worked with the Owner to remodel, including furnishings to control ambient noise in the children’s area while maintaining visual access to high-traffic areas, adding much-needed Programming space that has a separate entrance to welcome community visitors. Komatsu resolved existing slab and foundational issues. Using strategic design, we maximized the original budget to include full remodel/redesign of existing library interior and partial remodel of the Joint Use Facility-an additional 5,033sf. PROJECT SIZE 45,000sf COMPLETION DATE Start Date: June, 2019 Completion Date: May 2022 PROJECT COST $5,885,771 Project completed within budget PROJECT TEAM Amy Sibley - Project Manager Neil Bletsch - Project Architect Anne McBurnett - FF&E Karl Komatsu - Principal-in-Charge OWNER CONTACT Libby Holtman Director of Libraries City of Plano 2501 Coit Road Plano, TX 75075-371 972.769.4208 libbyh@plano.gov KG1336.37 MAIN LIBRARY & CHILDREN’S MUSEUM DEV. & FEASIBILITY STUDY 66 5.3.3 OTHER BACKGROUND GRAND PRAIRIE MEMORIAL LIBRARY Project Type: Renovation Location: Grand Prairie, Texas PROJECT DESCRIPTION Komatsu Architecture has assisted the City of Grand Prairie with the phased interior remodel and space planning for their existing main library through multiple renovation projects. Komatsu began each process by meeting with library staff to create a needs assessment and feasibility study to assisted the City with the planning of these renovations and meet their growing community needs. The initial project goal was to modernize the space, followed by renovations and reorganization of the entry, children’s space, staff areas, finishes and fixtures to address any programming space concerns. To help modernize the space, Komatsu upgraded the aesthetic while adding major graphic elements and identifying features throughout each phase. Reorganization solutions included equipping meeting and activity spaces with custom furniture pieces that have multiple uses to increase flexibility allowing for more program space. Komatsu delivered on time and in budget with minimal interruptions in library services despite change orders due to found conditions and site issues. PROJECT SIZE 41,000sf COMPLETION DATE Start Date: October 2016 Completion Date: January 2019 CONSTRUCTION COST $3,000,000 PROJECT TEAM Amy Sibley - Project Manager Neil Bletsch - Project Architect Anne McBurnett - Furniture Selections Karl Komatsu - Principal-in-Charge OWNER CONTACT Peter Sime Library Director 901 Conover Dr. Grand Prairie, TX 75051 972.237.5705 psime@gptx.org KG1336.37 MAIN LIBRARY & CHILDREN’S MUSEUM DEV. & FEASIBILITY STUDY 67 5.3.3 OTHER BACKGROUND LARRY J. RINGER PUBLIC LIBRARY Project Type: Renovation, Expansion, Interior Design Location: College Station, Texas PROJECT DESCRIPTION Komatsu was retained by College Station to renovate the 16,483sf Larry J. Ringer Library and add 11,723sf to the existing building. Komatsu conducted work sessions with library staff, City staff, the technology consultant and other stakeholders to build consensus and determine the direction of the project. The project included organization of space, increasing study rooms, meeting rooms with puppet theater, specialty lighting, computers, acoustic treatment of existing high ceiling areas, designated print area, more seating and play area for children, and an enclosed but visible children’s area. Phased construction allowed the library to remain open as long as possible. The project was under budget and completed September 2019. PROJECT SIZE 2,500sf COMPLETION DATE Start Date: April 2018 Completion Date: Sept 2019 CONSTRUCTION COST $6,222,189 Project completed within budget PROJECT TEAM Amy Sibley, , RID, Associate AIA, ID - Project Manager Neil Bletsch - Project Architect Anne McBurnett - Interior Designer Nicole Baratz - Interior Designer Karl Komatsu - Principal-in-Charge REFERENCE CONTACT Bea Saba Library System Director 979.209.5600 bsaba@bryantx.gov KG1336.37 MAIN LIBRARY & CHILDREN’S MUSEUM DEV. & FEASIBILITY STUDY 68 5.3.3 OTHER BACKGROUND TEXAS TECH SOUTHWEST COLLECTIONS LIBRARY Project Type: Conceptual Design Location: Lubbock, Texas PROJECT DESCRIPTION Komatsu designed this unique 80,000 sf archival research and library facility for one of the state’s major university systems. The primary functions of this center are research, archival storage, and collections processing. Special environmental condition parameters, as well as other special building systems characteristic of this use, are key elements that impact the overall design in the plan layout beginning with Conceptual Design, Architecture, Programming and Space Planning. The four special collections share a reading room, conservation laboratory, receiving and processing area, and material storage. Air filtration, UV light filtration, multi-level humidity and temperature control ranges, and acid-free surface environments are crucial to the conservation needs of rare manuscripts, historic film mediums, and other archival materials. The compact storage system for 40% of the facility required a 300lb/sf structural floor design. PROJECT SIZE 80,000sf COMPLETION DATE Start Date: August 1994 Completion Date: August 1996 Project completed on time PROJECT COST $6,500,000 Project completed within budget PROJECT TEAM Amy Sibley - Project Manager Anne McBurnett - Interior Designer Karl Komatsu - Principal-in-Charge OWNER CONTACT Tai Kreidler Librarian SWC, University Archive Texas Tech University 2805 15th Street Lubbock, TX 79409 806.834.5753 tai.kreidler@ttu.edu KG1336.37 MAIN LIBRARY & CHILDREN’S MUSEUM DEV. & FEASIBILITY STUDY 69 5.3.3 OTHER BACKGROUND 1924 LANCASTER DEPOT VISITOR’S CENTER Project Type: Renovation, Adaptive Use, Interior Design, Exhibit Design Lancaster, Texas PROJECT DESCRIPTION In 2019, Komatsu Architecture transformed the former Interurban Trolley Depot in Lancaster into a showcase Visitor’s and Corporate Welcome Center for the Chamber of Commerce. Originally the Texas Power and Light office, the building was adapted to serve multiple purposes, including as part of the State Museum Extension facilities. Today, it is home to the Lancaster Visitor Center and Museum, the Lancaster Economic Development Corporation, and the Lancaster Chamber of Commerce. The project involved extensive collaboration with the Texas Historical Commission, TXDOT, and the City’s Chamber of Commerce, to preserve its historical integrity while meeting budgetary goals. A key element of Komatsu’s effort to restoration and conservation was the recreation of the vintage metal canopy along Dallas Avenue, reproduced using historic photographs to guide the fabrication. Inside, the building was updated to include a central visitor center, a break room for employees, and a large conference room designed to host community meetings. The Visitor Center features an array of engaging historic exhibits, including an introductory film, city artifacts, scale models, a life-sized camel replica, period dress-up stations, and original paintings. Visitors may also enjoy a breakfast- coffee bar adjoining the exhibits area. PROJECT SIZE 4,583 sf CONSTRUCTION COST $1.1M PROJECT TEAM Amy Sibley - Project Manager Anne McBurnett - Interior Designer Karl Komatsu - Principal-in-Charge CLIENT REFERENCE Laura Garcia Torres Visitors Center & Museum Specialist City of Lancaster 103 North Dallas, Avenue, Lancaster, TX 75146 KG1336.37 MAIN LIBRARY & CHILDREN’S MUSEUM DEV. & FEASIBILITY STUDY 70 5.3.3 OTHER BACKGROUND FORT WORTH ZOO TEXAS WILD! FORT WORTH ZOOLOGICAL SOCIETY Project Type: Programming, Addition, Renovation to Historic Structure, Construction Administration Location: Fort Worth, Texas PROJECT DESCRIPTION Komatsu Architecture worked with a variety of specialty consultants to design an interactive animal exhibit for the Fort Worth Zoo. Komatsu excelled in working with and coordinating the efforts of the specialized consultants including the interpretive designers, pool and purification engineers, fencing specialists and an animation studio. The project is broken down into the six geographic regions: West Texas is portrayed in the Brush Country, Birds of Prey exhibits. Highlights are a stone mission, a dry gulch, an abandoned mine shaft, and a Spanish hacienda. North Texas includes a Texas Town and the High Plains. A town street scape and a twister-ravaged Victorian house are featured in this zone. East Texas or Piney Woods includes a trapper’s hut, a sawmill camp and an abandoned fur trader’s lodge. In the South Texas area, the Brush Country and Birds of Prey exhibits are depicted. A stone mission, a dry gulch, and a Spanish hacienda are included. The Texas Coast area includes marsh area, with a bait shack and wooden jetty. The Texas Hill Country is portrayed mainly with landscape features with a traditional train depot. PROJECT DATES 1997-1999 CLIENT REFERENCE Ramona Bass Chair, Zoo Board 817.732.4855 KG1336.37 MAIN LIBRARY & CHILDREN’S MUSEUM DEV. & FEASIBILITY STUDY 71 5.3.4 EXPERIENCE AND DEMONSTRATED EXPERTISE PROJECT EXPERIENCE: KG1336.37 MAIN LIBRARY & CHILDREN’S MUSEUM DEV. & FEASIBILITY STUDY 72 5.3.4 EXPERIENCE AND DEMONSTRATED EXPERTISE Working with THC, the architects and writer, D|G developed location. appreciate the site and what precious history still remains. understand and appreciate. KG1336.37 MAIN LIBRARY & CHILDREN’S MUSEUM DEV. & FEASIBILITY STUDY 73 5.3.4 EXPERIENCE AND DEMONSTRATED EXPERTISE Client Reference: ST. LANDRY PARISH VISITOR CENTER Mr. Doug Ashe, FAIA Founding Director Ashe Broussard Weinzettle Architects 301 Jackson Street, Suite 205 Alexandria, LA 71301 318.473.0252 Completion: 2011 Staff Involvement: Zach Broussard Awards: 2013 LCASLA Merit Award 2016 National ASLA Honnor Award HARDWOOD FOREST RECYCLED MATERIALS: BRICKS GULF OYSTER SHELLS METAL POSTS NATIVE AGGREGATES WIND LIMESTONE RIP-RAP GABIONS CYPRESS CLADDING TURBINE PINE FLOORING POWERS SITE LIGHTING NATIVE AGGREGATE PATHS 1,650-SQUARE FEET 1,700-GALLON STORMWATER PHOTOVOLTAIC COLLECTION CISTERN CELLS BIORETENTION SWALE ECOLOGICAL EDUCATION KIOSKS (x4) NATIVE WILDFLOWER MEADOW CYPRESS-IRIS WETLAND CAJUN PRAIRIE RECLAIMED ASPHALT FROM NEARBY CAJUN PRAIRIE INTERSTATE PROJECT 14 KG1336.37 MAIN LIBRARY & CHILDREN’S MUSEUM DEV. & FEASIBILITY STUDY 74 5.3.4 EXPERIENCE AND DEMONSTRATED EXPERTISE KG1336.37 MAIN LIBRARY & CHILDREN’S MUSEUM DEV. & FEASIBILITY STUDY 75 5.3.4 EXPERIENCE AND DEMONSTRATED EXPERTISE Client Reference: MEMORIAL PARK Mr. Don Clark Community Development Director City of Siloam Springs 400 N. Broadway Siloam Springs, AR 72761 479.238.0930 Completion: May 2019 Staff Involvement: Zach Broussard Awards: 2018 LCASLA Merrit Award for Master Planning 2022 LCASLA Honor Award for Built Works Arkansas Recreation and Parks Association award for Facility of the Year over $500,000 4 KG1336.37 MAIN LIBRARY & CHILDREN’S MUSEUM DEV. & FEASIBILITY STUDY 76 5.3.4 EXPERIENCE AND DEMONSTRATED EXPERTISE KG1336.37 MAIN LIBRARY & CHILDREN’S MUSEUM DEV. & FEASIBILITY STUDY 77 5.3.4 EXPERIENCE AND DEMONSTRATED EXPERTISE JAPANESE GARDENS - FORT WORTH, TX FW ZOO, TEXAS WILD - FORT WORTH, TX CADDO MOUNDS - ALTO, TX UTA CHILD CARE CENTER, ARLINGTON, TX RAMONA BASS, CHAIR, ZOO BOARDLIBBY HOLTMAN FORT WORTH ZOODIRECTOR OF LIBRARIES CITY OF PLANO 1989 Colonial Pkwy, 2501 Coit Road Fort Worth, TX 76110 Plano, TX 75075-371 817.732.4855 972.769.4208 education@fortworthzoo.org libbyh@plano.gov TAI KRIEDLER - SOUTHWEST PETER SIME COLLECTION/SPECIAL LIBRARIAN LIBRARY DIRECTOR TEXAS TECH UNIVERSITY CITY OF GRAND PRAIRIE 2802 18th Street 901 Conover Dr. Room Number: 110 A SWC/SCL Grand Prairie, TX 75051 Lubbock, TX 79409 972.237.5705 806.834.5753 psime@gptx.org tai.kreidler@ttu.edu LAURA GARCIA TORRES VISITORS CENTER & MUSEUM SPECIALIST CITY OF LANCASTER 103 North Dallas, Avenue, Lancaster, TX 75146 972.218.1324 museum@lancaster-tx.com KG1336.37 MAIN LIBRARY & CHILDREN’S MUSEUM DEV. & FEASIBILITY STUDY 78 5.3.4 EXPERIENCE AND DEMONSTRATED EXPERTISE October 2021 Reference Komatsu Architecture The city of Grand Prairie has enjoyed a productive relationship with Komatsu Architecture for several decades. The talented team has designed fire stations and libraries, as well as designed many remodels, renovations, and expansions of city buildings. From small to big jobs, engineering to construction documents, color to furniture selection, finishings to exteriors, Komatsu delivers on time and in budget. I’ve worked most closely with Amy Sibley, and trust her good taste, recommendations on color, attention to detail and creativity. Her color and fabric selections stand the test of time. Other team members with whom we’ve worked closely are founder Karl Komatsu, Les Edmonds, Neil Bletsch, and Anne McBurnett, all of whom work tirelessly to achieve our goals. Best Regards, Amy Sprinkles Director of Marketing, Communications and Libraries City of Grand Prairie 972-237-8140 asprinkles@gptx.org CITY OF GRAND PRAIRIE TEXAS 300 W MAIN GRAND PRAIRIE TEXAS KG1336.37 MAIN LIBRARY & CHILDREN’S MUSEUM DEV. & FEASIBILITY STUDY 79 5.3.4 EXPERIENCE AND DEMONSTRATED EXPERTISE To whom it might concern: Komatsu Architecture designed a total renovation of the Highland Park Library, originally built in 1930 and renovated in 1974, with preliminary discussions beginning in late 2006 and completion in spring 2008. The Library was vacated; everything was moved out down to bare walls and floors. All ceilings and windows were replaced, as was all wiring and plumbing. Although there were the usual surprises to be expected in a renovation, the project proceeded smoothly and professionally. The Komatsu team listened carefully to input from the staff and made changes accordingly, when necessary offering their advice as to why the change might not work as well as the staff thought. They were careful, thorough and had solutions to every problem that arose, anticipating most. Their experience helped us avoid pitfalls, and their advice was always valuable. In practical matters they were thorough; in design matters they were inspired. Their direction was to respect the Spanish Colonial Revival architectural style of the building, and create a warm, inviting atmosphere. They succeeded beyond expectation. The CM was so impressed by the team he said he hoped he could work with them again in the future. You know you have had a successful project when the CM and the architect both want to work together again, and we had that project. Bonnie N. Case Bonnie N. Case, Town Librarian Highland Park Library 4700 Drexel Drive Highland Park, TX 75205-3198 www.hplibrary.info 214-559-9400 214-559-9335 fax KG1336.37 MAIN LIBRARY & CHILDREN’S MUSEUM DEV. & FEASIBILITY STUDY 80 5.3.4 EXPERIENCE AND DEMONSTRATED EXPERTISE Taylor Public Library Quote New visitors to the Taylor Public Library enter and are unexpectedly wowed by the design. The clearstory with the structural beams make the library look huge, almost church-like. The layout and design is interesting, user friendly and beautiful. Karen Ellis Library Director Taylor Public Library City of Taylor, Texas C: 512-269-6257 | O: 512-352-3434 karen.ellis@taylortx.gov KG1336.37 MAIN LIBRARY & CHILDREN’S MUSEUM DEV. & FEASIBILITY STUDY 81 5.3.4 EXPERIENCE AND DEMONSTRATED EXPERTISE KG1336.37 MAIN LIBRARY & CHILDREN’S MUSEUM DEV. & FEASIBILITY STUDY 82 5.3.4 EXPERIENCE AND DEMONSTRATED EXPERTISE February 14, 2022 Komatsu Architecture 3880 Hulen Street, Suite 300 Fort Worth, TX 76107 Komatsu Architecture has been a valuable partner to Tarrant County College (TCC) for years. I have personally worked with a few of their team members on several projects and in each case have received high quality service and project results. Two projects that stand out are the TCC Furniture Condition Assessment and the South Campus Deans Suite. The outcome of the work they performed on the classroom furniture condition assessment has proven invaluable as we systematically move through the upgrade and renovation of roughly 500 campus classrooms. Our most recent project, The South Campus Dean’s Suite, is one of the first examples of how we are implementing our Workspace Environments Educational Space Guidelines. The design and project oversight provided by Komatsu resulted in a beautiful, exciting, and well received workspace and a prime example of our new collaborative workspace environments. I highly recommend Komatsu Architecture as a design professional partner and would be happy to respond to any questions you might have. Please feel free to follow up in an e-mail or reach out via phone (214) 794-4778. Sincerely, Patti Bass Tarrant County College Senior Manager of Interior Design KG1336.37 MAIN LIBRARY & CHILDREN’S MUSEUM DEV. & FEASIBILITY STUDY 83 5.3.5 & 19.5.2 REGARDING PROJECT APPROACH AND COST 5.3.5 FINALIZATION OF REPORT AND COST ESTIMATE To provide this, the services must first be conducted, after which a cost estimate for the designated concept (or options) will be provided. To address this as part of a post-project definition work session would be the most reliable timing in the best interest of the project. 19.5.2 THE APPROACH AND COST OF THE PROVIDER’S SERVICES We have provided our approach. After preliminary selection of a project team, a no-obligation to the City work session to define the project and services scope that the stakeholders desire or need, should be conducted to provide the corresponding fee proposal for final acceptance or rejection by the City and the project’s stakeholders. YWCA IRVING VALLEY RANCH LIBRARY - IRVING, TX - FORT WORTH, TX TEXAS WILD! - FORT WORTH, TXTEXAS WILD! - FORT WORTH, TX KG1336.37 MAIN LIBRARY & CHILDREN’S MUSEUM DEV. & FEASIBILITY STUDY 84 5.3.6 HOUSE BILL 1295 (HB1295) SIGNATURE FORM KG1336.37 MAIN LIBRARY & CHILDREN’S MUSEUM DEV. & FEASIBILITY STUDY 85 HB1295 PLACEHOLDER KG1336.37 MAIN LIBRARY & CHILDREN’S MUSEUM DEV. & FEASIBILITY STUDY 86 CONFLICT OF INTEREST - SIGNED KG1336.37 MAIN LIBRARY & CHILDREN’S MUSEUM DEV. & FEASIBILITY STUDY 87 5.3.7 HOUSE BILL 89 (HB89) KG1336.37 MAIN LIBRARY & CHILDREN’S MUSEUM DEV. & FEASIBILITY STUDY 88 5.3.8 BID SHEET CONTINUED KG1336.37 MAIN LIBRARY & CHILDREN’S MUSEUM DEV. & FEASIBILITY STUDY 89 5.3.9 STATEMENT OF CITY CHARTER KG1336.37 MAIN LIBRARY & CHILDREN’S MUSEUM DEV. & FEASIBILITY STUDY 90 5.3.10 INSURANCE AFFIDAVIT KG1336.37 MAIN LIBRARY & CHILDREN’S MUSEUM DEV. & FEASIBILITY STUDY 91 5.3.10A KOMATSU’S PROOF OF INSURANCE KOMARAN-01SPAT DATE (MM/DD/YYYY) CERTIFICATE OF LIABILITY INSURANCE 4/14/2025 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must have ADDITIONAL INSURED provisions or be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). CONTACT License # 4682 PRODUCER NAME: PHONEFAX Fort Worth, TX-Hub International Insurance Services (817) 820-8100(817) 870-0310 (A/C, No, Ext):(A/C, No): 3221 Collinsworth E-MAIL ftw.service@hubinternational.com Fort Worth, TX 76107 ADDRESS: INSURER(S) AFFORDING COVERAGENAIC # Massachusetts Bay Insurance Company22306 INSURER A : INSURED Allmerica Financial Benefit Insurance Company 41840 INSURER B : Hanover Insurance Company22292 INSURER C : Komatsu Rangel, Inc. DBA Komatsu Architecture 3880 Hulen St, Suite #300 Arch Insurance Company11150 INSURER D : Fort Worth, TX 76107 Federal Insurance Company20281 INSURER E : INSURER F : COVERAGESCERTIFICATE NUMBER:REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INSRADDLSUBRPOLICY EFFPOLICY EXP TYPE OF INSURANCEPOLICY NUMBERLIMITS LTRINSDWVD(MM/DD/YYYY)(MM/DD/YYYY) 1,000,000 A COMMERCIAL GENERAL LIABILITY X EACH OCCURRENCE$ DAMAGE TO RENTED 1,000,000 CLAIMS-MADEOCCUR X ODKA5895544/1/20254/1/2026 $ PREMISES (Ea occurrence) 10,000 MED EXP (Any one person)$ 1,000,000 PERSONAL & ADV INJURY$ 2,000,000 GEN'L AGGREGATE LIMIT APPLIES PER:GENERAL AGGREGATE$ PRO- 2,000,000 X POLICYLOC PRODUCTS - COMP/OP AGG$ JECT OTHER:$ COMBINED SINGLE LIMIT 1,000,000 B AUTOMOBILE LIABILITY $ (Ea accident) X ANY AUTO AWKA5895314/1/20254/1/2026 BODILY INJURY (Per person)$ OWNEDSCHEDULED AUTOS ONLYAUTOSBODILY INJURY (Per accident)$ PROPERTY DAMAGE HIREDNON-OWNED (Per accident)$ AUTOS ONLYAUTOS ONLY $ 5,000,000 A XX UMBRELLA LIAB OCCUR EACH OCCURRENCE$ ODKA5895544/1/20254/1/2026 5,000,000 EXCESS LIAB CLAIMS-MADE AGGREGATE$ 0 X DEDRETENTION$ $ PEROTH- WORKERS COMPENSATION C X STATUTEER AND EMPLOYERS' LIABILITY Y / N WHKA5895384/1/20254/1/2026 1,000,000 ANY PROPRIETOR/PARTNER/EXECUTIVE E.L. EACH ACCIDENT$ N / A N OFFICER/MEMBER EXCLUDED? 1,000,000 (Mandatory in NH) E.L. DISEASE - EA EMPLOYEE$ If yes, describe under 1,000,000 DESCRIPTION OF OPERATIONS belowE.L. DISEASE - POLICY LIMIT$ Errors & OmissionsPAAEP01440039/6/20249/6/2025 Per Claim2,000,000 D D&O/EPLI/FID/CrimeJ0672096110/24/20249/6/2025 Max Agg Per Cov.1,000,000 E DESCRIPTION OF OPERATIONS / LOCATIONS / VEHICLES (ACORD 101, Additional Remarks Schedule, may be attached if more space is required) General Liability: Form #391-1448 08 16 - Avenues Businessowners Deluxe Platinum Architects and Engineers Program Broadening Endorsement: Additional Insured by Contract, Agreement or Permit - Primary and Non-Contributory Form #391-1771 09 14 Earlier Notice of Cancellation Provided by Us - 30 Days Auto Liability: Form #461-0478 12 12 - Blanket Additional Insured - Primary and Non-Contributory SEE ATTACHED ACORD 101 CERTIFICATE HOLDERCANCELLATION SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN City of Beaumont - Purchasing Division ACCORDANCE WITH THE POLICY PROVISIONS. PO Box 3827 Beaumont, TX 77704 AUTHORIZED REPRESENTATIVE ACORD 25 (2016/03)© 1988-2015 ACORD CORPORATION. All rights reserved. The ACORD name and logo are registered marks of ACORD KG1336.37 MAIN LIBRARY & CHILDREN’S MUSEUM DEV. & FEASIBILITY STUDY 92 5.3.10A KOMATSU’S PROOF OF INSURANCE KG1336.37 MAIN LIBRARY & CHILDREN’S MUSEUM DEV. & FEASIBILITY STUDY 93 5.3.10A KOMATSU’S PROOF OF INSURANCE KG1336.37 MAIN LIBRARY & CHILDREN’S MUSEUM DEV. & FEASIBILITY STUDY 94 5.3.10A KOMATSU’S PROOF OF INSURANCE KG1336.37 MAIN LIBRARY & CHILDREN’S MUSEUM DEV. & FEASIBILITY STUDY 95 5.3.10A KOMATSU’S PROOF OF INSURANCE KG1336.37 MAIN LIBRARY & CHILDREN’S MUSEUM DEV. & FEASIBILITY STUDY 96 5.3.10A KOMATSU’S PROOF OF INSURANCE Page 4 of 4 is blank (insurance proof) KG1336.37 MAIN LIBRARY & CHILDREN’S MUSEUM DEV. & FEASIBILITY STUDY 97 D TO:City Council FROM:Kenneth R. Williams, City Manager PREPARED BY:Demi Engman, Director of Planning and Community Development MEETING DATE:August 5, 2025 REQUESTED ACTION:Council consider a resolution authorizing the City Manager to enter a contract with Able City, LLC to update the Comprehensive Plan of the City of Beaumont. BACKGROUND The City requested proposals from qualified consultants and firms to develop a comprehensive plan. In compliance with Chapter 213 of the Texas Local Government Code, the City aims to update the Comprehensive Plan of the City of Beaumont. Two hundred eighty (280) vendors were notified via email as well as advertising on the City web page and in the local newspaper. Five (5) proposals were submitted. A committee of five (5) was selected to review the responses. Able City, LLC, of San Antonio, Texas received the highest ranking. Scoring tabulation is attached. The proposed fee of $259,823 includes: assessment of existing plans, extensive stakeholder engagement, the drafting of a revised plan and an ordinance adopting the revised plan. The City’s Director of Planning and Community Development, Assistant City Manager- Community Services, Community Services Manager and Planning staff will serve on the internal staff committee. Key staff and departments will be included throughout the process. The Comprehensive Plan project is scheduled for completion approximately eighteen (18) months after approval of the contract. The public, City Council, Planning Commission and City staff will be integral to formulating this new vision for the future of Beaumont, with the final plan being submitted for adoption to the Planning Commission and City Council. FUNDING SOURCE General Land Office (GLO) Resilient Communities Program; no local match required. RECOMMENDATION Approval of the resolution. ATTACHMENTS Scoring Tabulation - Comprehensive Plan t n e m e g a n g o i n t E c ye j t i o nr uP t m s o m C o C n i 5.609.208.20 n o 14.2012.60 i 15.00 t a e v c o n n e i n I r e p x 9.408.807.407.005.20 E l e 10.00 n n o s r e h P c a o r p p 23.8021.0020.0019.4020.40 A 25.00 e t c c n e j e i o r r e P p x E t c e j 24.4021.0018.2018.4015.40 25.00 o r n P a l t s P a e P v i s n e h e 22.2020.6020.8020.0016.20 r 25.00 p m o C e r o c S 100 94.0077.0075.6073.0069.80 k n a R 12345 r e i l p p u S Supplier Scoring SummaryDF0525-18 - RFQ for Providing Consulting Services to Update the City's Comprehensive Plan Able City, LLCHalff Associates Inc.Freese and Nichols, Inc.VERDUNITYArdurra Group, Inc E TO:City Council FROM:Kenneth R. Williams, City Manager PREPARED BY:Amalia Villarreal, P.E., CFM, Director of Public Works MEETING DATE:August 5, 2025 REQUESTED ACTION:Council consider a resolution of a License to Encroach Agreement located at 7706 Water Edge. BACKGROUND Encroachments into the City's rights-of-way have been identified at the property located at 7706 Water Edge, legally known as Lot 10A of the Replat of Section VI River Run of the Crescent on Walden Phase I, situated in the Charles Williams Survey, Abstract No. 59. The encroachments include: • Two (2) AC units encroaching 0.78” to 0.81” into a 10’ Storm and Utility Easement • One (1) AC unit encroaching 0.95” into a 10’ Storm and Utility Easement • Concrete encroaching 6.05’ into a 15’ Exclusive Water Utility Easement • A portion of the home encroaching 8.95’onto a 15’ Exclusive Water Utility Easement A request from property owners, Minesh and Nirali Patel, was submitted to all relevant city departments and utility companies, with no objections received. The City Utilities Department, Entergy, and AT&T approved the license to encroach with the following conditions: • The City shall not be responsible for the repair, replacement or any damages to the structures located within the easement. • The City shall not be responsible for restoring any surface features affected by water line repairs or work performed by City crews or contractors hired by the City. • The water line within the Exclusive Utility Easement is located approximately seven feet (7’) from the property line. The main structure encroaches over the water line, posing a structural risk that may impede future maintenance and repairs. The property owners agree not to construct any additional permanent structures or appurtenances within the easement. A permit will be required for any driveway work or repairs. The property owners shall be responsible for contacting 811 in addition to visually locating all existing utilities prior to any drilling or excavation. Underground high-voltage electrical conductors may be present within easement, and extreme caution must be exercised during work in this area, as contact may result in serious injury or death. The License Agreement protects the City from liability and provides a thirty (30) day cancellation clause. The License Agreement will be filed as a permanent record with the Jefferson County Clerk’s Office. FUNDING SOURCE There is a one-time, non-refundable fee of $500 for the License to Encroach. RECOMMENDATION Approval of the resolution. ATTACHMENTS License to Encroach - 7706 Water Edge F TO:City Council FROM:Kenneth R. Williams, City Manager PREPARED BY:Amalia Villarreal, P.E., CFM, Director of Public Works MEETING DATE:August 5, 2025 REQUESTED ACTION:Council consider a resolution authorizing the execution of a License to Encroach Agreement with Weston Solutions, Inc. BACKGROUND Weston Solutions, Inc. will install two (2) ground water monitoring wells to delineate groundwater contamination associated with the former Stadium Cleaners site located at 3220 Avenue A. • The first monitoring well will be located on Euclid Street, approximately 305’ from 3220 Avenue A. • The second monitoring well will be located on Harriot Street, approximately 210’ from 3220 Avenue A. The request from Weston Solutions, Inc. was submitted to all City departments and utility companies with no objections. The License Agreement protects the City from liability and provides a thirty (30) day cancellation clause. The License Agreement will be filed as a permanent record with the Jefferson County Clerk’s Office. FUNDING SOURCE There is a one-time, non-refundable fee of $500 for each License to Encroach. RECOMMENDATION Approval of resolution. ATTACHMENTS License to Encroach - Weston Solutions - MW09 License to Encroach - Weston Solutions - MW10 1 TO:City Council FROM:Kenneth R. Williams, City Manager PREPARED BY:Sharae Reed, City Attorney MEETING DATE:August 5, 2025 REQUESTED ACTION:Council to consider authorizing the City Manager to execute an agreement with Beaumont Firefighters' Local 399. BACKGROUND The proposed agreement is for a three-year period ending September 30, 2027. The agreement provides for wage increases of 7% effective upon signing, 4% effective October 1, 2025, and 3% effective October 1, 2026; and certification pay for credentialing in the EMS medical program. Pension contributions were removed from the agreement and will be negotiated directly with the Beaumont Firemen's Relief and Retirement Fund. FUNDING SOURCE General Fund. RECOMMENDATION Approval of the resolution. ATTACHMENTS 2 TO:City Council FROM:Kenneth R. Williams, City Manager PREPARED BY:Sharae Reed, City Attorney MEETING DATE:August 5, 2025 REQUESTED ACTION:Council to consider a resolution to approve a Venue Project pursuant to Chapter 334 of the Texas Local Government Code. BACKGROUND The City is proposing a Venue Tax as a possible funding option for the proposed hotel and convention center projects. Before this matter can be added to the ballot for voter approval, a resolution must be submitted to the Comptroller to receive an analysis of its financial impact. FUNDING SOURCE Not applicable RECOMMENDATION Approval of resolution. ATTACHMENTS 3 TO:City Council FROM:Kenneth R. Williams, City Manager PREPARED BY:Amalia Villarreal, P.E., CFM, Director of Public Works MEETING DATE:August 5, 2025 REQUESTED ACTION:Council consider a resolution authorizing the City Manager to execute Change Order No. 3 to the contract with Underground Construction Solutions, LLC, of Houston, Texas for the LaBelle Park Waterline Extension (IH-10-LNVA Canal to Walden Road) Project. BACKGROUND On June 18, 2024, by Resolution No. 24-150, City Council awarded a contract to Underground Construction Solutions, LLC, of Houston, Texas in the amount of $569,750.00 for the LaBelle Park Waterline Extension (IH-10-LNVA Canal to Walden Road) Project. Previous Change Order Nos. 1-2, in the amount of $9,400.00, are attached for your reference. Proposed Change Order No. 3 is requested in the amount of $16,150.00. This change is necessary to add 20 linear feet of casing pipe and to replace 255 linear feet of open-cut installation with 283 linear feet of boring. These modifications are due to unexpected site conditions encountered during construction. A section of the water line installation was located near existing utility conflicts, which required the use of boring techniques to install. 30 calendar days are requested to be added to the contract for this additional work. If approved, the new contract amount would be $595,300.00. FUNDING SOURCE American Rescue Fund. RECOMMENDATION Approval of the resolution. ATTACHMENTS Proposed Change Order No. 3 4 TO:City Council FROM:Kenneth R. Williams, City Manager PREPARED BY:Amalia Villarreal, P.E., CFM, Director of Public Works MEETING DATE:August 5, 2025 REQUESTED ACTION:Council consider a resolution authorizing the City Manager to execute Change Order No. 8 to the contract with ALLCO LLC, of Beaumont, for the 48-Inch Pine Street Raw Water Line Project. BACKGROUND On July 18, 2023, by Resolution No. 23-193, City Council awarded a contract to ALLCO, LLC, of Beaumont, in the amount of $29,191,513.63. Previous Change Order Nos. 1 - 7 in the amount of ($8,604,010.16) are attached for your review. Proposed Change Order No. 8 is requested in the amount of $367,339.23. This change is necessary to address the following aging or failed infrastructure issues uncovered during construction. The combined storm sewer, sanitary sewer, and watermain works will result in a cost of $367,339.23, with an additional 65 calendar days to be added to the project. Stormwater Items: Remaining funds from a prior change order related to the removal of an unknown concrete bridge will be applied toward critical stormwater upgrades. Work includes reconfiguring the storm sewer system at Lethia Street by transitioning from a box culvert to dual 42-inch pipes, replacing deteriorated storm laterals and surface inlets, and resolving leaking 24-inch storm pipes at Wiess Street that were contributing to inflow into the sanitary sewer system. Sanitary Sewer Items: Two manholes at the intersection of Wiess and Pine Streets will be replaced due to excessive inflow of stormwater and groundwater, which is placing strain on the sanitary sewer system. Water System Items: A 340-foot segment of 6-inch water line between Lethia and Wiess Streets will be replaced due to failure caused by its age and proximity to the new 48-inch raw water transmission line. Page 2 August 5, 2025 48-Inch Raw Water Line Project – Change Order No. 8 If approved, Change Order No. 8 would result in a new contract amount of $20,954,842.70 with an additional 65 calendar days to be added to the contract time. FUNDING SOURCE Certificates of Obligation and CDBG/GLO. RECOMMENDATION Approval of the resolution. ATTACHMENTS Proposed Change Order No. 8 2.1/4288924 5 TO:City Council FROM:Kenneth R. Williams, City Manager PREPARED BY:Amalia Villarreal, P.E., CFM, Director of Public Works MEETING DATE:August 5, 2025 REQUESTED ACTION:Council consider a resolution authorizing the City Manager to execute Change Order No. 14 to the contract with ALLCO LLC, of Beaumont, for the Collier’s Ferry Pump Station Project. BACKGROUND On April 12, 2022, by Resolution No. 22-108, City Council awarded a contract to Allco, LLC, of Beaumont, TX, in the amount of $25,088,259.00 for the Collier’s Ferry Pump Station Project. Previous Change Order Nos. 1 - 13 in the amount of $1,587,534.44 are attached for your review. Proposed Change Order No. 14 is requested in the amount of $20,399.60. This change is necessary for the following modifications to the contract: • Traffic Attenuation Device and Gate: These will serve as a barrier between Pine Street and the access road to improve vehicle safety and enhance site security. • Camera Pole at the Pump Station: Following an assessment of the site by City staff, they determined that having the pole to set cameras will enhance the security of the area. • Credit for Pipe Support Material Change: Acceptance of an alternate material for pipe supports resulting in a cost savings. • Credit for Tapping Sleeve: A previously approved change order that included a tapping sleeve has been deemed not required to complete the work and can be deleted, resulting in a cost savings. If approved, Change Order No. 14 would result in a new contract amount of $26,696,193.04, and no additional calendar days added to the contract for this additional work. FUNDING SOURCE Certificates of Obligation and FEMA. RECOMMENDATION Approval of the resolution. ATTACHMENTS Collier’s Ferry Pump Station CO14 6 TO:City Council FROM:Kenneth R. Williams, City Manager PREPARED BY:Amalia Villarreal, P.E., CFM, Director of Public Works MEETING DATE:August 5, 2025 REQUESTED ACTION:Council consider a resolution authorizing the City Manager to execute a Standard Utility Agreement (SUA) with the Texas Department of Transportation (TxDOT) for the Eastex Water and Wastewater Relocation projects of the IH-10/Hwy 69 Interchanges Project. BACKGROUND The Standard Utility Agreement (SUA) establishes the roles, responsibilities, and cost obligations of both the City of Beaumont (City) and the Texas Department of Transportation (TxDOT) related to utility work associated with the IH-10/Highway 69 Eastex Interchanges Project. This agreement defines the scope of utility adjustments required to accommodate the planned TxDOT highway improvements and ensures compliance with state and federal regulations governing such relocations. The SUA also outlines the process for project coordination, documentation, and reimbursement, including provisions that make the City eligible for 100% reimbursement of all eligible costs incurred for the relocation of water and wastewater infrastructure located within the TxDOT right of way. The Eastex Water and Wastewater Relocation projects are part of the City of Beaumont’s coordinated efforts with the Texas Department of Transportation (TxDOT’s) IH-10/Highway 69 Eastex Interchanges Project. These projects involve replacing and relocating existing water and wastewater infrastructure within the TxDOT right of way. Each phase includes the installation of various sizes and lengths of water and sanitary sewer lines, associated appurtenances, and the abandonment or removal of existing lines as necessary to accommodate the highway improvements. The estimated total cost for the utility relocation work is $24,142,138.91. The City will manage the project, with Volkert, Inc., selected as the engineering firm to manage the utility relocation on behalf of the City. This project will be 100% reimbursable through TxDOT. Water Utilities has reviewed and recommends approval. FUNDING SOURCE Water Revenue Bonds. RECOMMENDATION Approval of the resolution. ATTACHMENTS TxDOT - SUA Eastex Interchange Form ROW-U-35 Standard Utility Agreement (Rev. 06/25) Page 1 of 15 U Number: N/A Utility ID: U00020066 District: BeaumontCounty: Jefferson ROW Project ID (TxC): R00005340Highway: IH-10 Eastex ROW CSJ: 0028-13-138From: Hollywood Overpass, East Construction CSJ: 0028-13-135 th Highway Project Letting Date: 05/02/2024To: 7 street This Agreement by and between the State of Texas, acting by and through the Texas Transportation Commission (“State”), and City of Beaumont, (“Utility”), acting by and through its duly authorized representative, shall be effective on the date of approval and execution by and on behalf of the State. WHEREAS, the State has deemed it necessary to make specific highway improvements as designated by the State and approved by the Federal Highway Administration within the limits of the highway as indicated above (the “Highway Project”); WHEREAS, the proposed Highway Project will necessitate the adjustment, removal, and/or relocation of certain facilities of the Utility as indicated in the following statement of work: The City of Beaumont has water (WL) and wastewater (WW) facilities, crossing and running longitudinal to IH-10 and associated connector roads, which conflict with various aspects of the roadway project design (drainage, proposed pavement, and bridges). Utilities will be adjusted (relocated, removed and/or abandoned) as part of the highway construction project, via purchasing co-op. Below is a summary of the WL and WW utility conflicts by roadway location, project stationing and the proposed mitigation of the utility conflicts. Phase I WL 1 - NORTH ST, Sta. 10+37.90 to Sta. 13+83.36, remove 419 linear feet of 8-inch AC water main which is in conflict with proposed storm sewer and replacing with 351 linear feet of 8-inch C-900 PVC water main which will tie in to existing 8-inch water main at Sta. 10+37.9 and end with tie-in to existing 8-inch water main at Sta. 13 +83.36. 113 linear feet of 20-inch steel restrained joint encasement will be installed. WL 2 - HARRISON ST, Sta. 10+49.49 to Sta. 13+35.10, removing 286 linear feet of existing 8-inch AC water main which is in conflict with proposed storm sewer and replacing with 329 linear feet of 8-inch C-900 PVC water main which will tie-in to existing 8-inch water main at Sta. 10+49.42 and end with tie-in to existing water main at Sta. 13+35.10. 100 linear feet of 20-inch steel restrained joint encasement will be installed. WL 7 – 11TH ST, Sta. 12+49.53 to Sta. 17+21.30, removing 579 linear feet of existing 8-inch AC water main which is in conflict with proposed water line and replacing with 520 linear feet of 8-inch C-900 PVC water main which will tie-in to existing 8-inch water main at Sta. 12+49.53 and in with tie-in to existing water main at Sta. 17+21.30. 167 linear feet of 20-inch steel restrained joint encasement will be installed. WL 10 – FRWB, Sta. 2178+63.67 to LAUREL ST, Sta. 9+41.18, removing 1502 liner feet of existing 6-inch AC water main which is in conflict with proposed storm sewer and replacing with 1431 linear feet of 6-inch C-900 PVC water main which will tie-in to existing 6-inch water main at Sta. FRWB, Sta. 2178+64.84 and end with tie-in to existing 6-inch water main at LAUREL ST., Sta. 11+00.00. 38 linear feet of 20-inch steel restrained joint encasement will be installed. Water Meters – Remove / Replace / Install miscellaneous water meters throughout the full project limits. Phase II ________________ ______ __________ Initial Date InitialDate TxDOT Utility Form ROW-U-35(Rev. 06/25) Page 2 of 15 WL 3- FREB_EASTEX STA. 14+77.14 to STA. 29+79.66 - cut/cap/remove 1590 linear feet of existing 6-inch AC water main and related appurtenances conflicting with proposed pavement. Install 1590 linear feet of 6-inch C-900 PVC water main and related appurtenances beginning with tie to existing at STA. 14+77.14 and end with tie to existing at STA. 29+79.66. WL 4- FRWB_EASTEX STA. 2246+55.917 to STA.2257+70.42 – cut/cap/remove 1110 linear feet of existing 12- inch AC water main and related appurtenances conflicting with proposed pavement and storm sewer. Install 1050 linear feet 12-inch C-900 PVC and related appurtenances beginning with tie to existing at STA. 2246+55.917 and ending with tie to existing at STA. 2257+70.42. WL 5- FREB_EASTEX STA. 3253+20.19 to STA. 3272+58.00 - cut/cap/remove 1850 linear feet of existing 6-inch AC water main and related appurtenances conflicting with proposed pavement. Install 1901 linear feet of 6-inch C- 900 PVC water main and appurtenances with steel encasement beginning with tie to existing at STA. 3253 +20.19 and ending with tie to existing at STA. 3272+58.00. WL 9- XS_LIBERTY STA. 25+82.75 to STA.29+50.00 – cut/cap/remove 472 linear feet of existing 8-inch AC water main and related appurtenances conflicting with proposed pavement and bridge columns. Install 64 linear feet of 6- inch C900 PVC Water Main and 319 linear feet of 8-inch C-900 PVC Water Main and 39 linear feet of 2- inch SDR 9 HDPE water line beginning with tie to existing at STA 25+82.75 and ending with tie to existing WL at STA 29+50.00. WL 11- FRWB_EASTEX STA. 2198+07.63 to STA. 2200+88.13 – cut/cap/remove 276 linear feet of existing 6- inch water main and related appurtenances conflicting with proposed pavement. Install 277 linear feet of 6-inch C-900 PVC water main and related appurtenances beginning with tie to existing at STA. 2198+07.63 and end with tie to existing at STA. 2200+88.13. WL 12- FREB_EASTEX STA. 3200+97.77 to STA. 3203+17.17 – cut/cap/remove 220 linear feet of 2-inch AC water main and related appurtenances conflicting with proposed pavement. Install 220 linear feet of 2-inch SDR26 HDPE water main and related appurtenances beginning with tie to existing at STA. 3200+97.77 and ending with tie to existing at STA. 3203+17.17. Phase III WW 1 – LAUREL STA 9+93.09 to STA 15+89.93 cut/cap/remove 173 linear feet of existing 8-inch wastewater main, 428 linear feet of 12-inch existing wastewater main which conflicts with proposed pavement. Install 428 linear feet of 8-inch SDR 26 PVC wastewater main and related appurtenances with steel encasement beginning with tie to existing at LAUREL STA 7+33.70 and ending with tie to existing at LAUREL STA 11+67.22. WW 2- CL FRWB_EASTEX STA 17+82.38 to STA 3261+89.66 – cut/cap/remove 1404 linear feet of 8-inch existing wastewater main and related appurtenances, STA 17+79.98 to STA 2246+55.74 cut/ cap/ abandon (TO BE REMOVED BY OTHERS) 580 linear feet of 36-inch wastewater main and related appurtenances which is conflicting with proposed pavement. Install 2930 linear feet of 36-inch SDR26 PVC Wastewater Main and related appurtenances with steel encasement beginning with tie to existing at FRWB_EASTEX STA 17+84.16 and ending with tie to existing at STA 2246+56.80. WW 3- CL FRWB_EASTEX STA 2246+57.61 to STA 2264+93.41– cut/cap/remove 443 linear feet of 18-inch existing wastewater main and related appurtenances, STA. 2250+92.32 to STA 2269+46.89, cut/cap/remove 1402 linear feet of 10-inch existing wastewater main which conflicts with proposed pavement. Install 577 linear feet of 10-inch SDR26 PVC Wastewater Main and related appurtenances beginning with tie to existing at STA 2259+17.34 and ending with tie to proposed 48-inch manhole at STA 2264+87.14. Phase IV ________________ ______ __________ Initial Date InitialDate TxDOT Utility Form ROW-U-35(Rev. 06/25) Page 3 of 15 WW 7- FRWB, Sta.35+06.33 to Sta. 47+70.71, remove 62 linear feet of 8-inch, 1088 linear feet of 10- inch, 357 linear feet of 15-inch concrete and 1559 linear feet of 12-inch existing Wastewater Main and related appurtenances. Install 1277 linear feet of 12-inch SDR 26 PVC Wastewater Main and related appurtenances. *Includes removal of WW 8. WW 8- N. 10TH ST, Sta.10+28.78 to Sta.65+09.23, Install 2255 linear feet of 12-inch SDR26 Wastewater Main and related appurtenances. WL 6 - FREB, Sta.46+78.48 to Sta.49+08.58, remove 278 linear feet of 6-inch existing Water Main and related appurtenances. Install 235 linear feet of 6-inch C-900 PVC Water Main and related appurtenances. WL 8- FREB, Sta. 36+79.57 to Sta. 65+07.71, remove 2,872 linear feet of existing 8-inch water main and related appurtenances. Install 2,674 linear feet of 8-inch C-900 PVC Water Main and related appurtenances.; and more specifically, as shown in the Utility’s plans, specifications, and estimated costs, which are attached hereto as Attachment “A”. WHEREAS, the State will participate in the costs of the adjustment, removal, and relocation of certain facilities to the extent as may be eligible for State and/or Federal participation. WHEREAS, the State, upon receipt of evidence it deems sufficient, acknowledges the Utility’s interest in certain lands and facilities that entitle it to reimbursement for the adjustment, removal, and relocation of certain of its facilities located upon the lands as indicated in the statement of work above. NOW, THEREFORE, BE IT AGREED: The State will pay to the Utility the costs incurred in adjustment, removal, and relocation of the Utility’s facilities up to the amount said costs may be eligible for State participation. All conduct under this Agreement, including but not limited to the adjustment, removal, and relocation of the facility, the development and reimbursement of costs, any environmental requirements, and retention of records will be in accordance with all applicable federal and state laws, rules and regulations, including, without limitation, the Federal Uniform Relocation Assistance and Real Property Acquisition Policies Act, 42 U.S.C. §§ 4601, et seq., the National Environmental Policy Act, 42 U.S.C. §§ 4321, et seq., the Buy America provisions of 23 U.S.C. § 313 and 23 CFR 635.410, as amended, Texas Transportation Code § 223.045, the Utility Relocations, Adjustments, and Reimbursements provisions of 23 CFR 645, Subpart A, and the Utility Accommodation provisions of 23 CFR 645, Subpart B. The Utility shall supply, upon request by the State, proof of compliance with the aforementioned laws, rules, regulations, and guidelines prior to the commencement of the adjustment, removal, and relocation of the facility. The Utility shall not commence any physical work, including without limitation site preparation, on the State’s right of way or future right of way, until TxDOT provides the Utility with written authorization to proceed with the physical work upon TxDOT’s completion and clearance of its environmental review of the Highway Project. Any such work by the Utility prior to TxDOT’s written authorization to proceed will not be eligible for reimbursement and the Utility is responsible for entering any property within the proposed limits of the Highway Project that has not yet been acquired by TxDOT. This written authorization to proceed with the physical work is in addition to the authorization to commence work outlined below. Notwithstanding the foregoing, the provisions of this paragraph are required only when TxDOT has not obtained completion and clearance of its environmental review of the Highway Project prior to the execution of this Agreement by the State and the Utility. ________________ ______ __________ Initial Date InitialDate TxDOT Utility Form ROW-U-35(Rev. 06/25) Page 4 of 15 The Utility shall comply with the Buy America provisions of 23 U.S.C. § 313, 23 CFR 635.410, as amended, and the Steel and Iron Preference provisions of Texas Transportation Code § 223.045 and, when products that are composed predominately of steel and/or iron are incorporated into the permanent installation of the utility facility, use domestically manufactured products. TxDOT Form 1818 (Material Statement), along with all required attachments, must be submitted, prior to the commencement of the adjustment, removal, and relocation of the facility, as evidence of compliance with the aforementioned provisions. The Utility shall also comply with the Build America, Buy America Act (BABA Act), and 23 CFR Part 645, Subpart A. An acknowledgment of compliance is included in Attachment “A” of this Agreement that shall be signed and submitted before the commencement of the facility's adjustment, removal, and relocation, as evidence of compliance with the aforementioned provisions. Failure to submit the required documentation or to comply with the Buy America, and Steel and Iron Preference and Build America, Buy America requirements shall result in: (1) the Utility becoming ineligible to receive any contract or subcontract made with funds authorized under the Intermodal Surface Transportation Efficiency Act of 1991; (2) the State withholding reimbursement for the costs incurred by the Utility in the adjustment, removal, and relocation of the Utility’s facilities; and (3) removal and replacement of the non-compliant products. The Utility agrees to develop relocation or adjustment costs by accumulating actual direct and related indirect costs in accordance with a work order accounting procedure prescribed by the State, or may, with the State’s approval, accumulate actual direct and related indirect costs in accordance with an established accounting procedure developed by the Utility. Bills for work hereunder are to be submitted to the State not later than one (1) year after completion of the work. Failure to submit the request for final payment, in addition to all supporting documentation and certifications, within one (1) year after completion of the work may result in forfeiture of payment for said work. When requested, the State will make intermediate payments at not less than monthly intervals to the Utility when properly billed. Such payments will not exceed 90 percent (90%) of the eligible cost as shown in each such billing. Intermediate payments shall not be construed as final payment for any items included in the intermediate payment. The State will, upon satisfactory completion of the adjustment, removal, and/or relocation and upon receipt of final billing prepared in an approved form and manner and accounting for any intermediate payments, make payment in the amount of 90 percent (90%) of the eligible costs as shown in the final billing prior to audit and after such audit shall make an additional final payment totaling the reimbursement amount found eligible for State reimbursement. Alternatively, if the approved accounting method is a lump sum, the State agrees to pay the Utility an agreed lump sum of $N/A as supported by the attached estimated costs. The State will, upon satisfactory completion of the adjustments, removals, and relocations and upon receipt of a final billing, make payment to the Utility in the agreed amount. Upon execution of this Agreement by both parties hereto, the State will, by written notice, authorize the Utility to perform such work diligently and to conclude said adjustment, removal, and relocation by the stated completion date which is attached hereto in Attachment “C”. The completion date shall be extended for delays caused by events outside the Utility’s control, including an event of Force Majeure, which shall include a strike, war or act of war (whether an actual declaration of war is made or not), insurrection, riot, act of public enemy, accident, fire, flood or other act of God, sabotage, or other events, interference by the State or any other party with the Utility’s ability to proceed with the work, or any other event in which the Utility has exercised all due care in the prevention thereof so that the causes of other events are beyond the control and without the fault or negligence of the Utility. This Agreement in its entirety consists of the following elements: Standard Utility Agreement – ROW-U-35; • Plans, Specifications, and Estimated Costs (Attachment “A”); • Accounting Method (Attachment “B”); • Schedule of Work (Attachment “C”); • Statement Covering Contract Work – ROW-U-48 (Attachment “D”); ________________ ______ __________ Initial Date InitialDate TxDOT Utility Form ROW-U-35(Rev. 06/25) Page 5 of 15 • Utility Joint Use Agreement – ROW-U-JUA and/or Utility Installation Request – Form 1082 (Attachment “E”); • Eligibility Ratio (Attachment “F”); • Betterment Calculation and Estimate (Attachment “G”); and • Proof of Property Interest – ROW-U-Affidavit (Attachment “H”). All attachments are included herein as if fully set forth. In the event it is determined that a substantial change from the statement of work contained in this Agreement is required, reimbursement therefore shall be limited to costs covered by a modification or amendment of this Agreement or a written change or extra work order approved by the State and the Utility. This Agreement is subject to cancellation by the State at any time up to the date that work under this Agreement has been authorized, and such cancellation will not create any liability on the part of the State. However, the State will review and reimburse the Utility for eligible costs incurred by the Utility in preparation of this Agreement. The State Auditor may conduct an audit or investigation of any entity receiving funds from the State directly under this contract or indirectly through a subcontract under this contract. Acceptance of funds directly under this contract or indirectly through a subcontract under this contract acts as acceptance of the authority of the State Auditor, under the direction of the Legislative Audit Committee, to conduct an audit or investigation in connection with those funds. An entity that is the subject of an audit or investigation must provide the state auditor with access to any information the state auditor considers relevant to the investigation or audit. The Utility by execution of this Agreement does not waive any of the rights that the Utility may have within the limits of the law. It is expressly understood that the Utility conducts the adjustment, removal, and relocation at its own risk, and that the State makes no warranties or representations regarding the existence or location of utilities currently within its right of way. ________________ ______ __________ Initial Date InitialDate TxDOT Utility Form ROW-U-35(Rev. 06/25) Page 6 of 15 The signatories to this Agreement warrant that each has the authority to enter into this Agreement on behalf of the party represented. UTILITY EXECUTION RECOMMENDED: Utility:City of Beaumont Name of Utility Director of TP&D (or designee), Beaumont District By: Authorized Signature THE STATE OF TEXAS Kenneth R. Williams Executed and approved for the Texas Print or Type Name Transportation Commission for the purpose and effect of activating and/or carrying out the orders, established policies or work programs Title:City Manager heretofore approved and authorized by the Texas Transportation Commission. Date: By: District Engineer (or designee) Date: ________________ ______ __________ Initial Date InitialDate TxDOT Utility Gpsn!SPX.V.59 TUBUFNFOU!DPWFSJOH!VUJMJUZ!!DPOTUSVDUJPO!DPOUSBDU!XPSL! )Sfw/!21031* )BT!BQQFBSJOH!JO!FTUJNBUF*Qbhf!2!pg!2 V.Ovncfs;! Vujmjuz!JE;V11131177 SPX!DTK!Ovncfs;1139.24.249Ejtusjdu;Cfbvnpou!Fbtufy Dpvouz;!KfggfstpoIjhixbz!Op/;!JI.21 Gfefsbm!Qspkfdu!Op/;OI!3C31)443* -!b!evmz!bvuipsj{fe!boe!rvbmjgjfe!sfqsftfoubujwf!pg J-Lfoofui!S/!Xjmmjbnt Djuz!Nbobhfs-!ifsfjobgufs!sfgfssfe!up!bt!Pxofs-!bn!gvmmz!dphoj{bou!pg!uif gbdut!boe!nblf!uif!gpmmpxjoh!tubufnfout!jo!sftqfdu!up!xpsl!xijdi!xjmm!ps!nbz!cf!epof!po!b!dpousbdu!cbtjt!bt!ju!bqqfbst!jo!uif! ftujnbuf!up!xijdi!uijt!tubufnfou!jt!buubdife/! Ju!jt!npsf!fdpopnjdbm!boe0ps!fyqfejfou!gps!Pxofs!up!dpousbdu!uijt!bekvtunfou-!ps!Pxofs!jt!opu!befrvbufmz!tubggfe!ps!frvjqqfe! up!qfsgpsn!uif!ofdfttbsz!xpsl!po!uijt!qspkfdu!xjui!jut!pxo!gpsdft!up!uif!fyufou!bt!joejdbufe!po!uif!ftujnbuf/ Qspdfevsf!up!cf!Vtfe!jo!Dpousbdujoh!Xpsl B/ Tpmjdjubujpo!gps!cjet!jt!up!cf!bddpnqmjtife!uispvhi!pqfo!bewfsujtjoh!boe!dpousbdu!jt!up!cf!bxbsefe!up!uif!mpxftu! rvbmjgjfe!cjeefs!xip!tvcnjut!b!qspqptbm!jo!dpogpsnjuz!xjui!uif!sfrvjsfnfout!boe!tqfdjgjdbujpot!gps!uif!xpsl!up!cf! qfsgpsnfe/!Bttpdjbufe!cje!ubcvmbujpot!xjmm!cf!qspwjefe!up!uif!Tubuf/! C/ Tpmjdjubujpo!gps!cjet!jt!up!cf!bddpnqmjtife!cz!djsdvmbujoh!up!b!mjtu!pg!qsf.rvbmjgjfe!dpousbdupst!ps!lopxo!rvbmjgjfe! dpousbdupst!boe!tvdi!dpousbdu!jt!up!cf!bxbsefe!up!uif!mpxftu!rvbmjgjfe!cjeefs!xip!tvcnjut!b!qspqptbm!jo!dpogpsnjuz! xjui!uif!sfrvjsfnfout!boe!tqfdjgjdbujpot!gps!uif!xpsl!up!cf!qfsgpsnfe/!Bttpdjbufe!cje!ubcvmbujpot!xjmm!cf!qspwjefe!up! uif!Tubuf/!Tvdi!qsftfoumz!lopxo!dpousbdupst!bsf!mjtufe!cfmpx; 2/ 3/ 4/ 5/ 6/ D/ Uif!xpsl!jt!up!cf!qfsgpsnfe!voefs!bo!fyjtujoh!dpoujovjoh!dpousbdu!voefs!xijdi!dfsubjo!xpsl!jt!sfhvmbsmz!qfsgpsnfe! gps!Pxofs!boe!voefs!xijdi!uif!mpxftu!bwbjmbcmf!dptut!bsf!efwfmpqfe/!Uif!fyjtujoh!dpoujovjoh!dpousbdu!xjmm!cf!nbef! bwbjmbcmf!up!uif!Tubuf!gps!sfwjfx!bu!b!mpdbujpo!nvuvbmmz!bddfqubcmf!up!uif!Pxofs!boe!uif!Tubuf/!Jg!pomz!qbsu!pg!uif! dpousbdu!xpsl!jt!up!cf!epof!voefs!bo!fyjtujoh!dpousbdu-!hjwf!efubjmfe!jogpsnbujpo!cz!buubdinfou!ifsfup/ E/ Uif!vujmjuz!qspqptft!up!dpousbdu!pvutjef!uif!gpsfhpjoh!sfrvjsfnfout!boe!uifsfgpsf!fwjefodf!jo!tvqqpsu!pg!jut!qspqptbm! jt!buubdife!up!uif!ftujnbuf!jo!psefs!up!pcubjo!uif!dpodvssfodf!pg!uif!Tubuf-!boe!uif!Gfefsbm!Ijhixbz!Benjojtusbujpo! Ejwjtjpo!Fohjoffs!xifsf!bqqmjdbcmf-!qsjps!up!ubljoh!bdujpo!uifsfpo!)bqqspwbm!pg!uif!bhsffnfou!tibmm!cf!dpotjefsfe!bt! bqqspwbm!pg!tvdi!qspqptbm*/ F/ Uif!vujmjuz!qmbot!boe!tqfdjgjdbujpot-!xjui!uif!dpotfou!pg!uif!Tubuf-!xjmm!cf!jodmvefe!jo!uif!dpotusvdujpo!dpousbdu! bxbsefe!cz!uif!Tubuf/!Jo!uif!cftu!joufsftu!pg!cpui!uif!Tubuf!boe!uif!Pxofs-!uif!Pxofs!sfrvftut!uif!Tubuf!up!jodmvef! uif!qmbot!boe!tqfdjgjdbujpot!gps!uijt!xpsl!jo!uif!hfofsbm!dpousbdu!gps!dpotusvdujpo!pg!Ijhixbz!!!!!!!!!!!!!!!!JI.21!)Dbsejobm!Tfdujpo* jo!uijt!bsfb-!tp!uibu!uif!xpsl!dbo!cf!dppsejobufe!xjui!uif!puifs!dpotusvdujpo!pqfsbujpot<!boe!uif!dpotusvdujpo! dpousbdu!jt!up!cf!bxbsefe!cz!uif!Tubuf!up!uif!mpxftu!rvbmjgjfe!cjeefs!xip!tvcnjut!b!qspqptbm!jo!dpogpsnjuz!xjui!uif! sfrvjsfnfout!boe!tqfdjgjdbujpot!gps!uif!xpsl!up!cf!qfsgpsnfe/!Jg!uijt!pqujpo!jt!diptfo-!buubdi!gpsn!SPX.V.59.2-!uif! ufsnt!pg!xijdi!bsf!jodpsqpsbufe!ifsfjo!cz!sfgfsfodf/ TjhobuvsfEbuf Djuz!Nbobhfs Ujumf Gpsn!SPX.V.DGVB )Sfw/!21031* Qbhf!2!pg!3 CERTIFICATION FOR UTILITY ACCOMMODATION V11131177Vujmjuz!Bddpnnpebujpo!Svmf Utility ID:Exception To: O0B11113031351429046::908:96:0VQ U No.: Permit No.: Djuz!pg!Cfbvnpou3:,57/19!'!47,76/73!JI21!NM Utility Name: Utility Accommodation Limits: Kfggfstpo County: Ejtusjdu; Beaumont - BMT - 20 1139.24.2491139.24.246 ROW CSJ:Construction CSJ: OI!3C31)443*JI.21!Fbtufy Federal Proj. No.:Highway: 32/51d Exception: Section:Subsection:Chapter:Section: Nature of Exception: 32/51!)d*!Xbufs!Mjoft!)3*!Efqui!pg!dpwfs/! Uif!njojnvn!efqui!pg!dpwfs!jt!47!jodift!gspn!uif!mpxftu!qpjou!pg!hsbef!gps!mpohjuvejobm!vujmjuz!gbdjmjujft-!boe!71!jodift!gspn!uif! mpxftu!qpjou!pg!hsbef!gps!bmm!dspttjoht/ 32/51d Exception: Section:Subsection:Chapter:Section: Nature of Exception: 32/51!)d*!Xbufs!Mjoft!)4*!Fodbtfnfou/! Xbufs!mjoft!dspttjoh!voefs!qbwfe!ijhixbzt!tibmm!cf!qmbdfe!jo!bo!fodbtfnfou!qjqf!xjuijo!uif!efqbsunfou(t!sjhiu!pg!xbz/! Fyjtujoh!xbufs!mjoft!uibu!bsf!35!jodift!ps!hsfbufs!jo!ejbnfufs!nbz!cf!bmmpxfe!up!sfnbjo!vofodbtfe!voefs!uif!qbwfnfou!pg!ofx! mpx!wpmvnf!ijhixbzt-!qspwjefe!uibu!uif!efqui!boe!bmm!puifs!sfrvjsfnfout!pg!41!UBD!¨3:1/55!bsf!nfu/ 32/51b Exception: Section:Subsection:Chapter:Section: Nature of Exception: 32/51!)b*!Hfofsbm!)8*!Dmfbsbodft/! Fydfqu!bt!tqfdjgjfe!jo!uijt!tvcdibqufs-!uifsf!tibmm!cf!b!njojnvn!pg!23!jodift!wfsujdbm!boe!ipsj{poubm!dmfbsbodf!cfuxffo!b!ofx! vujmjuz!gbdjmjuz!boe!bo!fyjtujoh!vujmjuz!gbdjmjuz-!vomftt!b!hsfbufs!dmfbsbodf!jt!sfrvjsfe!cz!uif!ejtusjdu/!Ipxfwfs-!jg!bo!jotubmmbujpo!pg! bopuifs!vujmjuz!gbdjmjuz!ps!ijhixbz!gfbuvsf!dboopu!ublf!qmbdf!xjuipvu!ejtuvscjoh!bo!fyjtujoh!vujmjuz!gbdjmjuz-!uif!ejtusjdu!nbz!sfrvjsf! b!njojnvn!dmfbsbodf!pg!35!jodift/ Pursuant to authorities vested in 43TAC, Chapter 21, Section 21.35, the undersigned hereby certifies the following: The proposed utility accommodation accompanying this certification has been found to not fully comply with provisions of the Utility Accommodation Rules as codified and judicially noticed. After investigation and analysis of all pertinent information, it is determined the proposed accommodation is compatible with, and does not jeopardize, the public's safety, convenience, or investment in the highway facility and/or offers no impediment to the design, construction, operation or maintenance of the highway facility. Gpsn!SPX.V.DGVB )Sfw/!21031* Qbhf!3!pg!3 CERTIFICATION FOR UTILITY ACCOMMODATION Certified and Recommended for Approval by: District EngineerDate Cfbvnpou District Authorized by: Director, Right of Way DivisionDate July 16, 2025 Martin Gonzalez, P.E. Beaumont District Engineer Texas Department of Transportation 8350 Eastex Freeway Beaumont, Tx 77708-1701 Subject: Exception Request for Utility Accommodation for IH10/US69 Interchange Eastex Portion NH 2B20(332), ROW CSJ 0028-13-138, U00020066, Construction CSJ 0028-13-135 Adjustment of existing City of Beaumont Water Lines across IH-10 at TxDOT Sta 326+49.97 to Sta 326+71.91 at North Street and TxDOT Sta 2215+32.63 to 3217+61.29 at Harrison Street Water Line 1 – 351 Linear Feet 8” C-900, 113 Linear Feet Steel Casing Water Line 2 – 329 Linear Feet 8” C-900, 100 Linear Feet Steel Casing Mr. Gonzalez, The City of Beaumont would like to request an exception to replace existing water lines running across IH-10 Eastex at locations on North Street and Harrison Street in Beaumont, TX. The exception requests are to the Texas Administrative Codes (TAC), Title 43 Transportation, Part 1 Texas Department of Transportation, Chapter 21 Right of Way, Subchapter C Utility Accommodation Rules (UAR). Underground Utilities §21.40 (c) Water Lines (2) Depth of Cover. The minimum depth of cover is 36 inches from the lowest point of grade for longitudinal utility facilities and 60 inches from the lowest point of grade for all crossings. Underground Utilities §21.40 (c) Water Lines (3) Encasement. Water lines crossing under paved highways shall be placed in an encasement pipe within the department's right of way. Existing water lines that are 24 inches or greater in diameter may be allowed to remain unencased under the pavement of new low volume highways, provided that the depth and all other requirements of 30 TAC §290.44 are met. Underground Utilities §21.40 (a) General (7) Clearances. Except as in this subchapter, there shall be a minimum of 12 inches vertical and horizontal clearance between a new utility facility and an existing utility facility, unless a greater clearance is required by the district. However, if an installation of another utility facility or highway feature cannot take place without disturbing an existing utility facility, the district may require a minimum clearance of 24 inches. The evaluation results and overview are included below for TxDOT's review and consideration. This request is being prepared and submitted in accordance with the provisions listed in the UAR 21.35 Exceptions. Proposed Design The City of Beaumont is providing a design (see attached exhibit) to adjust existing water line replacements to remain compliant with the Texas UAR. It will adhere to all necessary underground clearances. The water lines will cross IH-10 along North Street and Harrison Street. Waterline 1- North Street, replacing existing 419 linear feet of 8-inch water main, which , with 351 linear feet of 8-inch C-900 PVC water main. Tie in to the existing 8-inch water main will begin at Sta. 326+49.97 and end with tie in at Sta. 326+71.9. 113 linear feet of 20" Steel restrained joint encasement will be installed from Sta. 12+66.46 to Sta. 13+26.37. Waterline 2 - Harrison Street, replacing existing 286 linear feet of 8- inch water main, , with 329 linear feet of 8-inch C- 900 PVC water main. Tie in to existing 8-inch water main will begin at Sta. 2215+32.63 and end with tie in at Sta. 3217+61.29. 100 linear feet of 20" Steel restrained joint encasement will be installed from Sta. 12+26.46 to Sta. 12+83.30. Exception Request One Following the UAR and adjusting the water lines in accordance with standard design parameters would result in negative impacts for City of Beaumont's project design, utility and TxDOT project schedules, cost, operations and maintenance. The City of Beaumont is Governing Standard: Underground Utilities §21.40 (c) Water Lines (2) Depth of Cover. The minimum depth of cover is 36 inches from the lowest point of grade for longitudinal utility facilities and 60 inches from the lowest point of grade for all crossings. Exception Request: Proper operation and maintenance per City of Beaumont and TCEQ will be attained by the proposed relocation designs of all three utilities that placed through the culvert boxes, and it has been determined that there will be no adverse hydraulic impacts in doing so. Proposed prefabricated casings in the box reductions. The depth of cover will be less than 60 inches due to project design constraints. Exception Request Two Following the UAR and adjusting the water lines in accordance with standard design parameters would result in negative impacts for City of Beaumont's project design, utility and TxDOT project schedules, cost, asking for an exception to the following rule: Governing Standard: Underground Utilities §21.40 (c) Water Lines (3) Encasement. Water lines crossing under paved highways shall be placed in an encasement pipe within the department's right of way. Existing water lines that are 24 inches or greater in diameter may be allowed to remain unencased under the pavement of new low volume highways, provided that the depth and all other requirements of 30 TAC §290.44 are met. Exception Request: Proper operation and maintenance per City of Beaumont and TCEQ will be attained by the proposed relocation designs of all three utilities that placed through the culvert boxes, and it has been determined that there will be no adverse hydraulic impacts in doing so. Proposed prefabricated casings in the box reductions. Encasement is proposed where the water line passes through proposed drainage boxes only. Pipe casing will not be continuous throughout the Right of Way due to carrier pipe vertical bends to get from box to box creating geometry. Exception Request Three Following the UAR and adjusting the water lines in accordance with standard design parameters would result in negative impacts for City of Beaumont's project design, utility and TxDOT project schedules, cost, operations and maintenance. City of Beaumont is asking for an exception to the following rule: Governing Standard: Underground Utilities §21.40 (a) General (7) Clearances. Except as in this subchapter, there shall be a minimum of 12 inches vertical and horizontal clearance between a new utility facility and an existing utility facility, unless a greater clearance is required by the district. However, if an installation of another utility facility or highway feature cannot take place without disturbing an existing utility facility, the district may require a minimum clearance of 24 inches. Exception Request: Proper operation and maintenance per City of Beaumont and TCEQ will be attained by the proposed relocation designs of all three utilities that placed through the culvert boxes, and it has been determined that there will be no adverse hydraulic impacts in doing so. Proposed prefabricated casings in the box reductions. Clearance requirements will not be able to be met because the proposed prevent capacity constraints. As a result, the utility is unable to achieve 12 or 24 inches of vertical and horizontal separation. Evaluation with respect to UAR 21.35 Exceptions (b) Requests for exception will be considered only where the utility shows that extreme prescribed in keeping with the intent of the subchapter. All requests for exceptions must be fully documented with design data and pertinent information. box culverts that will not allow proper operation and maintenance of the waterlines if they must be relocated 16' deeper to go under the proposed boxes. This elevation would be at and near below sea level elevation creating unnecessary challenges and constraints during construction and operation of the Waterlines. (c) For any exception request, the utility must clearly demonstrate that: operation, maintenance, or stability of the highway; To be able to construct this interchange project on time and budget we need to be able to place the waterlines through the top of the box culverts to allow for operation and maintenance. We ted, and we have TxDOT concurrence as shown in the attached correspondence. The topography of the surrounding area creates subsurface limitations on drainage and waterline elevation adjustments that require the proposed resolution. (2.) the accommodation will not be constructed or serviced by direct access from the mainlines of a freeway or connecting ramps; The service and access for the proposed City of Beaumont replacement water lines will be accomplished from the proposed ROW limits. (3.) the accommodation will not interfere with or impair the present use or future expansion of the highway; and Lines installed inside the box culverts allow for no interference for present or future expansion. (4.) any alternative location would be contrary to the public interest, demonstrated by an result from the disapproval of the proposed use of the right of way. As mentioned, Harrison and North Streets currently have multiple utilities running adjacent th bridge foundations, proposed box culverts and signal and illumination foundations. Due to restricted relocation areas, this is the best solution for all. Conclusion: IH-10. The City of Beaumont appreciates your timely consideration of the UAR exception request. If there are any questions, please feel free to contact me at (409) 866-0026. Sincerely, Kenneth R. Williams City Manager 7 TO:City Council FROM:Kenneth R. Williams, City Manager PREPARED BY:Amalia Villarreal, P.E., CFM, Director of Public Works MEETING DATE:August 5, 2025 REQUESTED ACTION:Council consider a resolution authorizing the City Manager to award a contract to Vortex Services, LLC, of Houston, Texas for the Eastex Water and Wastewater Relocation projects of the TxDOT IH- 10/Hwy 69 Eastex Interchanges Project. BACKGROUND The Eastex Water and Wastewater Relocation projects are part of the City of Beaumont’s coordinated efforts with the Texas Department of Transportation (TxDOT’s) IH-10/Highway 69 Eastex Interchanges Project. These projects involve replacing and relocating existing water and wastewater infrastructure within the TxDOT right of way. Each phase includes the installation of various sizes and lengths of water and sanitary sewer lines, associated appurtenances, and the abandonment or removal of existing lines as necessary to accommodate the highway improvements. The City received quotes for all four (4) phases of the project from Vortex Services, LLC, through The Interlocal Purchasing System (TIPS) purchasing cooperative program. Based on a thorough review of the quotes, Water Utilities staff recommend awarding the projects to Vortex Services, LLC, of Houston, TX for a total amount of $22,021,822.00. The breakdown of costs and scope for each phase is provided on the table below: PhaseDescriptionCost 1Approximately 2,600 LF of water line relocations$2,866,396.00 2Approximately 5,400 LF of water line relocations$4,318,943.00 3Approximately 3,900 LF of sanitary sewer line relocations$9,811,411.00 Approximately 3,500 LF of sanitary sewer line relocations 4and 2,900 LF of water line relocations$5,025,072.00 TOTAL$22,021,822.00 Page 2 August 5, 2025 Vortex Services, LLC, Eastex Water and Wastewater Relocation Award Through this resolution, the City is expressing its willingness to enter into agreements with Vortex Services, LLC. The award is contingent upon the full execution of the TxDOT Standard Utility Agreement (SUA) for the project. Upon execution, the project will be eligible for 100% reimbursement through TxDOT. FUNDING SOURCE Water Revenue Bonds. RECOMMENDATION Approval of the resolution. ATTACHMENTS Vortex Services, LLC - TIPS Quotes 1-4 Uif!Dvtupnfs!tibmm!cf!sftqpotjcmf!gps!qspwjejoh;!.!Bddftt!up!kpctjuf!boe!izesbout!ps!gsff!xbufs!tpvsdf!bt!ofdfttbsz!)jodmvejoh!nfufst*!.!Bmm!Ifbwz!Usbggjd!Dpouspm!jodmvejoh!UYEPU!SPX!.!Bmm!Qfsnjut!bo e!Qfsnjttjpot!xijdi!nbz!cf!ofdfttbsz!)Gfefsbm-!Tubuf-!Mpdbm-!fud/*!.!Boz!Vujmjuz!Sfmpdbujpo!Ofdfttbsz!up!Qspwjef!Befrvbuf!Xpsljoh!Tqbdf!.!Tuboe!cz!Sbuf!pg!%2360is!qfs!Joejwjevbm!)21!ipvst0ebz* !jodmvefe!jo!rvpuf!vomftt!fyqsfttmz!opufe; OPU Jufnt! +Nboipmf!Sfnpwbm0Sfqmbdfnfou!ps!Dpbujoht+Qpjou!Sfqbjst!ps!Tubujd!Cvstu!)jodmvejoh!evdujmf!ps!dbtu!jspo!qjqf*+Tipsjoh!ps!Fydbwbujpot!pwfs!21!gffu!effq+Efxbufsjoh+Usbggjd!Dpouspm!pvutjef!pg!Uzqjdbm!Dpo ft!ps!Dpmmbqtjcmf!Tjhot+Ifbwz!Czqbtt!Qvnqjoh!cfzpoe!5#!Qvnq!boe!Mbzgmbu!+Tvsgbdf!Sftupsbujpo!0!Qbwjoh+Tfmfdu!Cbdlgjmm!)Gmpxbcmf-!Dfnfou!Tubcjmj{fe-!fud/*+Qsf!ps!Qptu!Ufmfwjtjpo!Jotqfdujpo!boe!Dmfbojo h+Nfdibojdbm!Qjqf!Dmfbojoh!ps!Ef.Cfbejoh+Wjcsbujpo!Npojupsjoh!ps!Uftujoh!)Bjs-!Tnplf-!Dpnqbdujpo-!fud/*+Tvswfzjoh!ps!Tjuf!Dmfbsjoh+Tqpjm!Ibvm!Pgg-!Votvjubcmf!Cbdlgjmm!ps!Btcftupt!Bcbufnfou+Vujmjuz!Sf mpdbuft!ps!Vujmjuz!Qpmf!Csbdjoh+TXQQQ-!Ufnqpsbsz!Tfejnfou!ps!Fsptjpo!Dpouspm+Cpoet-!Qfsnjut-!Tbmft!Uby-!PDQ-!Beejujpobm!Jotvsbodf!Sfrvjsfnfout Dmbsjgjdbujpot Uif!Dvtupnfs!tibmm!cf!sftqpotjcmf!gps!qspwjejoh;!.!Bddftt!up!kpctjuf!boe!izesbout!ps!gsff!xbufs!tpvsdf!bt!ofdfttbsz!)jodmvejoh!nfufst*!.!Bmm!Ifbwz!Usbggjd!Dpouspm!jodmvejoh!UYEPU!SPX!.!Bmm!Qfsnjut!bo e!Qfsnjttjpot!xijdi!nbz!cf!ofdfttbsz!)Gfefsbm-!Tubuf-!Mpdbm-!fud/*!.!Boz!Vujmjuz!Sfmpdbujpo!Ofdfttbsz!up!Qspwjef!Befrvbuf!Xpsljoh!Tqbdf!.!Tuboe!cz!Sbuf!pg!%2360is!qfs!Joejwjevbm!)21!ipvst0ebz* !jodmvefe!jo!rvpuf!vomftt!fyqsfttmz!opufe; OPU Jufnt! +Nboipmf!Sfnpwbm0Sfqmbdfnfou!ps!Dpbujoht+Qpjou!Sfqbjst!ps!Tubujd!Cvstu!)jodmvejoh!evdujmf!ps!dbtu!jspo!qjqf*+Tipsjoh!ps!Fydbwbujpot!pwfs!21!gffu!effq+Efxbufsjoh+Usbggjd!Dpouspm!pvutjef!pg!Uzqjdbm!Dpo ft!ps!Dpmmbqtjcmf!Tjhot+Ifbwz!Czqbtt!Qvnqjoh!cfzpoe!5#!Qvnq!boe!Mbzgmbu!+Tvsgbdf!Sftupsbujpo!0!Qbwjoh+Tfmfdu!Cbdlgjmm!)Gmpxbcmf-!Dfnfou!Tubcjmj{fe-!fud/*+Qsf!ps!Qptu!Ufmfwjtjpo!Jotqfdujpo!boe!Dmfbojo h+Nfdibojdbm!Qjqf!Dmfbojoh!ps!Ef.Cfbejoh+Wjcsbujpo!Npojupsjoh!ps!Uftujoh!)Bjs-!Tnplf-!Dpnqbdujpo-!fud/*+Tvswfzjoh!ps!Tjuf!Dmfbsjoh+Tqpjm!Ibvm!Pgg-!Votvjubcmf!Cbdlgjmm!ps!Btcftupt!Bcbufnfou+Vujmjuz!Sf mpdbuft!ps!Vujmjuz!Qpmf!Csbdjoh+TXQQQ-!Ufnqpsbsz!Tfejnfou!ps!Fsptjpo!Dpouspm+Cpoet-!Qfsnjut-!Tbmft!Uby-!PDQ-!Beejujpobm!Jotvsbodf!Sfrvjsfnfout Dmbsjgjdbujpot Uif!Dvtupnfs!tibmm!cf!sftqpotjcmf!gps!qspwjejoh;!.!Bddftt!up!kpctjuf!boe!izesbout!ps!gsff!xbufs!tpvsdf!bt!ofdfttbsz!)jodmvejoh!nfufst*!.!Bmm!Ifbwz!Usbggjd!Dpouspm!jodmvejoh!UYEPU!SPX!.!Bmm!Qfsnjut!bo e!Qfsnjttjpot!xijdi!nbz!cf!ofdfttbsz!)Gfefsbm-!Tubuf-!Mpdbm-!fud/*!.!Boz!Vujmjuz!Sfmpdbujpo!Ofdfttbsz!up!Qspwjef!Befrvbuf!Xpsljoh!Tqbdf!.!Tuboe!cz!Sbuf!pg!%2360is!qfs!Joejwjevbm!)21!ipvst0ebz* !jodmvefe!jo!rvpuf!vomftt!fyqsfttmz!opufe; OPU Jufnt! +Nboipmf!Sfnpwbm0Sfqmbdfnfou!ps!Dpbujoht+Qpjou!Sfqbjst!ps!Tubujd!Cvstu!)jodmvejoh!evdujmf!ps!dbtu!jspo!qjqf*+Tipsjoh!ps!Fydbwbujpot!pwfs!21!gffu!effq+Efxbufsjoh+Usbggjd!Dpouspm!pvutjef!pg!Uzqjdbm!Dpo ft!ps!Dpmmbqtjcmf!Tjhot+Ifbwz!Czqbtt!Qvnqjoh!cfzpoe!5#!Qvnq!boe!Mbzgmbu!+Tvsgbdf!Sftupsbujpo!0!Qbwjoh+Tfmfdu!Cbdlgjmm!)Gmpxbcmf-!Dfnfou!Tubcjmj{fe-!fud/*+Qsf!ps!Qptu!Ufmfwjtjpo!Jotqfdujpo!boe!Dmfbojo h+Nfdibojdbm!Qjqf!Dmfbojoh!ps!Ef.Cfbejoh+Wjcsbujpo!Npojupsjoh!ps!Uftujoh!)Bjs-!Tnplf-!Dpnqbdujpo-!fud/*+Tvswfzjoh!ps!Tjuf!Dmfbsjoh+Tqpjm!Ibvm!Pgg-!Votvjubcmf!Cbdlgjmm!ps!Btcftupt!Bcbufnfou+Vujmjuz!Sf mpdbuft!ps!Vujmjuz!Qpmf!Csbdjoh+TXQQQ-!Ufnqpsbsz!Tfejnfou!ps!Fsptjpo!Dpouspm+Cpoet-!Qfsnjut-!Tbmft!Uby-!PDQ-!Beejujpobm!Jotvsbodf!Sfrvjsfnfout Dmbsjgjdbujpot Uif!Dvtupnfs!tibmm!cf!sftqpotjcmf!gps!qspwjejoh;!.!Bddftt!up!kpctjuf!boe!izesbout!ps!gsff!xbufs!tpvsdf!bt!ofdfttbsz!)jodmvejoh!nfufst*!.!Bmm!Ifbwz!Usbggjd!Dpouspm!jodmvejoh!UYEPU!SPX!.!Bmm!Qfsnjut!bo e!Qfsnjttjpot!xijdi!nbz!cf!ofdfttbsz!)Gfefsbm-!Tubuf-!Mpdbm-!fud/*!.!Boz!Vujmjuz!Sfmpdbujpo!Ofdfttbsz!up!Qspwjef!Befrvbuf!Xpsljoh!Tqbdf!.!Tuboe!cz!Sbuf!pg!%2360is!qfs!Joejwjevbm!)21!ipvst0ebz* !jodmvefe!jo!rvpuf!vomftt!fyqsfttmz!opufe; OPU Jufnt! +Nboipmf!Sfnpwbm0Sfqmbdfnfou!ps!Dpbujoht+Qpjou!Sfqbjst!ps!Tubujd!Cvstu!)jodmvejoh!evdujmf!ps!dbtu!jspo!qjqf*+Tipsjoh!ps!Fydbwbujpot!pwfs!21!gffu!effq+Efxbufsjoh+Usbggjd!Dpouspm!pvutjef!pg!Uzqjdbm!Dpo ft!ps!Dpmmbqtjcmf!Tjhot+Ifbwz!Czqbtt!Qvnqjoh!cfzpoe!5#!Qvnq!boe!Mbzgmbu!+Tvsgbdf!Sftupsbujpo!0!Qbwjoh+Tfmfdu!Cbdlgjmm!)Gmpxbcmf-!Dfnfou!Tubcjmj{fe-!fud/*+Qsf!ps!Qptu!Ufmfwjtjpo!Jotqfdujpo!boe!Dmfbojo h+Nfdibojdbm!Qjqf!Dmfbojoh!ps!Ef.Cfbejoh+Wjcsbujpo!Npojupsjoh!ps!Uftujoh!)Bjs-!Tnplf-!Dpnqbdujpo-!fud/*+Tvswfzjoh!ps!Tjuf!Dmfbsjoh+Tqpjm!Ibvm!Pgg-!Votvjubcmf!Cbdlgjmm!ps!Btcftupt!Bcbufnfou+Vujmjuz!Sf mpdbuft!ps!Vujmjuz!Qpmf!Csbdjoh+TXQQQ-!Ufnqpsbsz!Tfejnfou!ps!Fsptjpo!Dpouspm+Cpoet-!Qfsnjut-!Tbmft!Uby-!PDQ-!Beejujpobm!Jotvsbodf!Sfrvjsfnfout Dmbsjgjdbujpot 8 TO:City Council FROM:Kenneth R. Williams, City Manager PREPARED BY:Sharae Reed, City Attorney MEETING DATE:August 5, 2025 REQUESTED ACTION:Council to consider an ordinance to impose civil penalties for interference with child custody orders. BACKGROUND House 969 was passed by the Texas Legislature to address the criminal enforcement for interference with child custody orders and gives a municipality the authority to impose a civil penalty up to $500.00. FUNDING SOURCE Not applicable. RECOMMENDATION None. ATTACHMENTS 9 TO:City Council FROM:Kenneth R. Williams, City Manager PREPARED BY:Demi Engman, Director of Planning and Community Development MEETING DATE:August 5, 2025 REQUESTED ACTION:Council consider a request for an Amended Specific Use Permit to allow a mini storage facility within a GC-MD-2 (General Commercial-Multiple Family Dwelling-2) District for property located at 6030-6040 Concord Road. BACKGROUND Concord Mini Storage, L.L.C. received an approved Rezoning and Specific Use Permit in March of 2022 to allow the construction of 190 self-serve personal storage units. The property is under construction and when completed will be accessible twenty-four (24) hours a day, seven (7) days a week, with an office onsite and gated keypad entry. Meshell Heartfield, on behalf of the owner, is seeking an amendment to the existing Specific Use Permit to reduce the landscaping requirements along the North and East property lines as originally conditioned in the approval. The landscaping requirements apply where a commercial property abuts a residential property. In this case, the landscaping would be situated between an 8’ tall wood privacy fence and metal exterior wall of the storage facility. This placement presents significant challenges for ongoing maintenance of the landscaping, fencing and building. Potentially creating hazards for both the commercial property owner and tenants of the storage facility and the adjacent residential property owner should the trees be planted in this constrained area and become overgrown or unhealthy due to lack of access. At a Joint Public Hearing held on July 21, 2025, the Planning Commission recommended 5:0 to approve the request for an Amended Specific Use Permit to allow a mini storage facility within a GC-MD-2 (General Commercial-Multiple Family Dwelling-2) District for property located at 6030-6040 Concord Road, with the following conditions: 1. Submit a revised landscaping plan to the Planning Office. 2. Install and maintain the required 8’ tall wood or masonry fence and eliminate the requirement to install trees and shrubs along the northern and eastern property lines. 3. Install landscaping along the front property line to screen the parking lot from the right-of-way. 4. Construction plans must meet all requirements by Water Utilities for water and sanitary sewer services, including any requirements of the City’s backflow, pre- treatment, and/or F.O.G program. 5. Maintain or replace (as needed) the sidewalk along Concord Road. FUNDING SOURCE Not applicable. RECOMMENDATION Approval of the ordinance, with the following conditions: 1. Submit a revised landscaping plan to the Planning Office. 2. Install and maintain the required 8’ tall wood or masonry fence and eliminate the requirement to install trees and shrubs along the northern and eastern property lines. 3. Install landscaping along the front property line to screen the parking lot from the right-of-way. 4. Construction plans must meet all requirements by Water Utilities for water and sanitary sewer services, including any requirements of the City’s backflow, pre- treatment, and/or F.O.G program. 5. Maintain or replace (as needed) the sidewalk along Concord Road. ATTACHMENTS Legal Description Staff Report 10 TO:City Council FROM:Kenneth R. Williams, City Manager PREPARED BY:Demi Engman, Director of Planning and Community Development MEETING DATE:August 5, 2025 REQUESTED ACTION:Council consider a request for a Specific Use Permit to allow truck parking and storage within a GC-MD (General Commercial- Multiple Family Dwelling) District for property located at 4010 Fannett Road. BACKGROUND Dustin Byerly is requesting a Specific Use Permit to allow truck parking and storage at 4010 Fannett Road. This property was recently subdivided and previously operated as a Vehicle Storage Facility for towed cars. According to the Comprehensive Plan of Beaumont this property is located within the “Conservation Revitalization” area. Such areas are “Built up areas where a significant portion of the area is experiencing influences such as incompatible land uses, dilapidated and derelict structures, a deteriorating or poor public infrastructure, and a decline in population and in the number of housing units and businesses. Immediate actions are needed to precent continued deterioration and to reverse and repair those conditions.” The development of the site would be consistent with the existing development to the west. At a Joint Public Hearing held on July 21, 2025, the Planning Commission recommended 5:0 to approve the request for a Specific Use Permit to allow truck parking and storage within a GC- MD (General Commercial-Multiple Family Dwelling) District for property located at 4010 Fannett Road, with the following conditions: 1. Any construction plans must meet all requirements by Water Utilities for water and sanitary sewer services, including any requirements of the City’s back-flow pre-treatment and/or FOG program. 2. Any construction plans shall comply with all applicable Fire and Building Codes. 3. Any installed lighting shall be diverted from residential uses to the north and east. 4. The development be in strict compliance with the City of Beaumont Landscaping and Screening Requirements. FUNDING SOURCE Not applicable. RECOMMENDATION Approval of the ordinance, with the following conditions: 1. Any construction plans must meet all requirements by Water Utilities for water and sanitary sewer services, including any requirements of the City’s back-flow pre-treatment and/or FOG program. 2. Any construction plans shall comply with all applicable Fire and Building Codes. 3. Any installed lighting shall be diverted from residential uses to the north and east. 4. The development be in strict compliance with the City of Beaumont Landscaping and Screening Requirements. ATTACHMENTS Legal Description Staff Report 11 TO:City Council FROM:Kenneth R. Williams, City Manager PREPARED BY:Demi Engman, Director of Planning and Community Development MEETING DATE:August 5, 2025 REQUESTED ACTION:Council consider a request for a Specific Use Permit to allow a duplex within an R-S (Residential-Single Family Dwelling) District for property located at 3890 Harding Drive. BACKGROUND Ahmed Salem of ARA Buyers, is requesting approval of a Specific Use Permit to allow a duplex at 3890 Harding Drive. The purpose of the request is to bring the existing duplex into compliance with our adopted ordinances. According to the Comprehensive Plan of Beaumont the property is located within a “Stable Area”, which is “characterized by good to excellent structural conditions and neighborhoods that are free from blighting influences, such as incompatible land uses, dilapidated buildings and a deteriorated or poor public infrastructure. Vacant parcels which may exist are good to excellent development sites.” The existing residential use of the property appears to align with the Comprehensive Plan of Beaumont. At a Joint Public Hearing held on July 21, 2025, the Planning Commission recommended 5:0 to approve the request for a Specific Use Permit to allow a duplex within an R-S (Residential- Single Family Dwelling) District for property located at 3890 Harding Drive, with the following condition: 1. Construction plans must meet all requirements by Water Utilities for water and sanitary sewer services, including any requirements of the City’s backflow, pre- treatment, and/or F.O.G. program. FUNDING SOURCE Not applicable. RECOMMENDATION Approval of the ordinance, with the following condition: 1. Construction plans must meet all requirements by Water Utilities for water and sanitary sewer services, including any requirements of the City’s backflow, pre- treatment, and/or F.O.G. program. ATTACHMENTS Legal Description Staff Report 12 TO:City Council FROM:Kenneth R. Williams, City Manager PREPARED BY:Demi Engman, Director of Planning and Community Development MEETING DATE:August 5, 2025 REQUESTED ACTION:Council consider a request for a Specific Use Permit to allow a drinking place within the CBD (Central Business District) for property located at 304 Orleans Street. BACKGROUND Shanna and Jeremey Hawa, are seeking approval for a Specific Use Permit to allow a drinking place to be located at 304 Orleans. The proposed “speakeasy” is a concept designed to deliver an intimate and immersive nightlife experience, inspired by the elegance of the 1920’s. The establishment will feature high-end craft cocktails, live jazz performances, in a hidden setting. At a Joint Public Hearing held on July 21, 2025, the Planning Commission recommended 5:0 to approve the request for a Specific Use Permit to allow a drinking place within the CBD (Central Business District) for property located at 304 Orleans Street, with the following conditions: 1. Construction plans must meet all requirements by Water Utilities for water and sanitary sewer services, including any requirements of the City’s back-flow, pre- treatment and/or FOG program. 2. Shall install a security camera system or employ security patrols during peak operational hours. 3. The establishment and property premises shall remain in compliance with the building code, fire code, zoning code, offenses and nuisance code, health and sanitation code and all other applicable codes of the city. FUNDING SOURCE Not applicable. RECOMMENDATION Approval of the ordinance, with the following conditions: 1. Construction plans must meet all requirements by Water Utilities for water and sanitary sewer services, including any requirements of the City’s back-flow, pre- treatment and/or FOG program. 2. Shall install a security camera system or employ security patrols during peak operational hours. 3. The establishment and property premises shall remain in compliance with the building code, fire code, zoning code, offenses and nuisance code, health and sanitation code and all other applicable codes of the city. ATTACHMENTS Legal Description Staff Report 13 TO:City Council FROM:Kenneth R. Williams, City Manager PREPARED BY:Demi Engman, Director of Planning and Community Development MEETING DATE:August 5, 2025 REQUESTED ACTION:Council consider a request for a Specific Use Permit to allow an eating place within an RCR-H (Residential Conservation Revitalization-Historic) District for property located at 2090 Broadway Street. BACKGROUND Matthew and Kimberly Moyle, are seeking approval of a Specific Use Permit to allow an eating place to be located at 2090 Broadway. The proposed “Moyle Manor” is a concept designed around traditional southern afternoon tea. The proposed tea room, will boast traditional southern hospitality with baked goods, tea sandwiches, and carefully selected teas. In addition, the Moyles will maintain their residency on the upper floor of the historically preserved and restored home. Parking is provided directly across the street in an existing parking lot. This is a great example of adaptive reuse to a historic structure. At a Joint Public Hearing held on July 21, 2025, the Planning Commission recommended 5:0 to approve the request for a Specific Use Permit to allow an eating place within an RCR-H (Residential Conservation Revitalization-Historic) District for property located at 2090 Broadway Street, with the following conditions: 1. Construction plans must meet all requirements by Water Utilities for water and sanitary sewer services, including any requirements of the City’s back-flow, pre- treatment and/or FOG program. 2. The establishment and property premises shall be in compliance with the building code, fire code, zoning code, offenses and nuisance code, health and sanitation code and all other applicable codes of the city. FUNDING SOURCE Not applicable. RECOMMENDATION Approval of the ordinance, with the following conditions: 1. Construction plans must meet all requirements by Water Utilities for water and sanitary sewer services, including any requirements of the City’s back-flow, pre-treatment and/or FOG program. 2. The establishment and property premises shall be in compliance with the building code, fire code, zoning code, offenses and nuisance code, health and sanitation code and all other applicable codes of the city. ATTACHMENTS Legal Description Staff Report 14 TO:City Council FROM:Kenneth R. Williams, City Manager PREPARED BY:Demi Engman, Director of Planning and Community Development MEETING DATE:August 5, 2025 REQUESTED ACTION:Council consider a request for a Rezoning from R-S (Residential- Single Family Dwelling) and A-R (Agricultural-Residential) Districts to a PUD (Planned Unit Development) District for 112 acres more or less located north and east of 7220 Helbig Road. BACKGROUND Carlton Sharp is requesting a Rezoning for approximately 112 acres more or less located north and east of 7220 Helbig Road from R-S (Residential-Single Family Dwelling) and A-R (Agricultural-Residential) Districts to a PUD (Planned Unit Development) District to support a high quality development. The PUD district promotes the coordinated design of mix uses - residential, commercial, office, retail and institutional - under a comprehensive development plan. It offers greater design flexibility compared to traditional zoning district, including options for cluster housing, appealing to residents seeking larger homes with smaller private yards, shared open spaces, and public amenities. Drainage District #6 has noted that there are several significant drainage features, Ditches 905, 905-A and 905-B all traverse the site and serve as critical outfall routes for the area. A detailed exhibit titled “DD6 EXHIBIT” has been provided by the Drainage District. This attachment includes LiDAR imagery and maps identifying the drainage ditches and their outfall locations across the property. Before any development of this site occurs, a Specific Use Permit must be approved by the Planning Commission and City Council to establish the land use and density plans. This request received protest from the property owners comprising 70% of the surrounding land area. Section 28.02.008(d) of the City's Code of Ordinances states, "The city council shall not amend, supplement, change, modify or repeal any regulation, restriction or boundary or approve a specific use permit where a protest against such change (has been filed), signed by the owners of twenty (20) percent or more either of the area of the lots included in such proposed change or of the lots or land immediately adjoining the same and extending two hundred (200) feet therefrom, except by favorable vote of three-fourths (3/4) of all the members of the city council." At a Joint Public Hearing held on July 21, 2025, the Planning Commission recommended 6:0 to approve the request for a Rezoning from R-S (Residential Single-Family Dwelling) and A-R (Agricultural-Residential) Districts to a PUD (Planned Unit Development) District for 112 acres more or less located north and east of 7220 Helbig Road. FUNDING SOURCE Not applicable. RECOMMENDATION Approval of the ordinance. ATTACHMENTS Legal Description Staff Report 15 TO:City Council FROM:Kenneth R. Williams, City Manager PREPARED BY:Demi Engman, Director of Planning and Community Development MEETING DATE:August 5, 2025 REQUESTED ACTION:Council consider a request for a Rezoning from R-S (Residential- Single Family Dwelling), RM-H (Residential Multiple-Family Dwelling-Highest Density) and A-R (Agricultural-Residential Districts to a PUD (Planned Unit Development) District for approximately 366 acres more or less located at the southwest corner of Dowlen Road and Delaware Street. BACKGROUND Sam Yager III, of Acadia Dowlen, LLC., Inc., is requesting a Rezoning for approximately 366 acres more or less located at the southwest corner of Dowlen Road and Delaware Street from R- S (Residential-Single Family Dwelling), RM-H (Residential Multiple Family Dwelling-Highest Density) and A-R (Agricultural-Residential) Districts to a PUD (Planned Unit Development) District to support a high-quality development. The PUD district promotes the coordinated design of mix uses – residential, commercial, office, retail and institutional- under a comprehensive development plan. It offers greater design flexibility compared to traditional zoning district, including options for cluster housing, appealing to residents seeking larger homes with smaller private yards, shared open spaces, and public amenities. Before any development of this site occurs, a Specific Use Permit must be approved to establish the land use and density plans. At a Joint Public Hearing held on July 21, 2025, the Planning Commission recommended 6:0 to approve the request for a Rezoning from R-S (Residential-Single Family Dwelling), RM-H (Residential Multiple-Family Dwelling-Highest Density) and A-R (Agricultural-Residential Districts to a PUD (Planned Unit Development) District for approximately 366 acres more or less located at the southwest corner of Dowlen Road and Delaware Street. FUNDING SOURCE Not applicable. RECOMMENDATION Approval of the ordinance. ATTACHMENTS Legal Description Staff Report 16 TO:City Council FROM:Kenneth R. Williams, City Manager PREPARED BY:Demi Engman, Director of Planning and Community Development MEETING DATE:August 5, 2025 REQUESTED ACTION:Council consider a request for a Rezoning from R-S (Residential Single-Family Dwelling) District to GC-MD (General Commercial Multiple-Family Dwelling) or a more restrictive district for property located at 3709 Concord Road. BACKGROUND Ali Hamdan, on behalf of property owner Rolando Carbajal, is requesting a Rezoning for the .466- acre property at 3709 Concord Road. Mr. Hamdan is requesting a zone change from R-S (Residential-Single Family Dwelling) District to GC-MD (General Commercial Multiple-Family Dwelling) or a more restrictive zoning district. The applicant submitted for a Certificate of Occupancy (CO) for a tire shop at that location. Due to the current zoning district being designated as residential, the CO was denied as that use is not permitted within a residential zoning district. According to the Comprehensive Plan of Beaumont the property is located within a “Stable Area”, which states, “characterized by good to excellent structural conditions and neighborhoods that are free from blighting influences, such as incompatible land uses, dilapidated buildings and a deteriorated or poor public infrastructure. Vacant parcels which may exist are good to excellent development sites.” The existing residential zoning district and surrounding uses align with said plan. If approved, this Rezoning request could result in “spot zoning”, by introducing a higher density, commercial use into a predominantly single-family residential area of Concord Avenue. Approval of this request may violate Chapter 211 of the Texas Local Government Code. At a Joint Public Hearing held on July 21, 2025, the Planning Commission recommended 6:0 to deny the request for a Rezoning from R-S (Residential Single-Family Dwelling) District to GC- MD (General Commercial Multiple-Family Dwelling) or a more restrictive district for property located at 3709 Concord Road. FUNDING SOURCE Not applicable. RECOMMENDATION Denial of the ordinance. ATTACHMENTS Legal Description Staff Report 17 TO:City Council FROM:Kenneth R. Williams, City Manager PREPARED BY:Demi Engman, Director of Planning and Community Development MEETING DATE:August 5, 2025 REQUESTED ACTION:Council consider a request for a Rezoning of a property from RM- H (Residential Multiple Family-Highest Density) District to LI (Light Industrial) District for property located at 5775 Erie Street. BACKGROUND Ray Woodside is requesting approval of a Rezoning from RM-H (Residential Multiple Family- High Density) District to LI (Light Industrial) District, for the property located at 5775 Erie Street. The purpose of the Rezoning is to establish a truck parking and storage facility for a Motor Carrier Company, Ray + Rayne LLC, currently operating six (6) semi-trucks and trailers. The property was originally zoned LI when Cardinal Drive was constructed, however in 1999 in an attempt to sell the property initiated a rezoning to RM-H to allow for development of residential homes. That development has not taken place, and the industrial uses within this area has continued to expand. According to the Comprehensive Plan of Beaumont, the property is located within a “Light Industrial” area, and the Rezoning appears to align with the plan. It should be noted that a portion of the property is located within the Special Flood Hazard Area, and any development shall be in strict compliance with the City’s adopted Flood Damage and Prevention Ordinance. At a Joint Public Hearing held on July 21, 2025, the Planning Commission recommended 5:0 to approve the request for a Rezoning of property from RM-H (Residential Multiple Family— Highest Density) to LI (Light Industrial) District for property located at 5775 Erie Street. FUNDING SOURCE Not applicable. RECOMMENDATION Approval of the ordinance. ATTACHMENTS Legal Description Staff Report PUBLIC HEARING Council to conduct a Public Hearing to receive comments concerning the proposed amendments of Article 6, Gaming Sites and Gaming Machines, from the City of Beaumont’s Code of Ordinances 18 TO:City Council FROM:Kenneth R. Williams, City Manager PREPARED BY:Demi Engman, Director of Planning and Community Development MEETING DATE:August 5, 2025 REQUESTED ACTION:Council consider an ordinance amending Article 6 of the City of Beaumont‘s Code of Ordinances to prohibit gaming sites and gaming machines within the city limits. BACKGROUND In City of Fort Worth v. Rylie, the Texas Court of Appeals ruled that Fort Worth’s city ordinances regulating gaming were not preempted by state law. The court concluded that eight- liner gaming machines operated in game rooms are unconstitutional lotteries under the Texas Constitution because they involve the elements of chance, consideration (payment), and prize. However, the Texas Comptroller (State) continues to issue decals and collect occupational tax for gaming machines. The amendment of Article 6 of the City of Beaumont’s Code of Ordinances is necessary to fully effectuate a prohibition on gaming operations within the city limits of Beaumont (exhibit attached). All game room owners have been notified of this item by mail, using the addresses provided on their current gaming permits. This first reading of this item was heard by the City Council on July 29, 2025. If affirmed, properties containing gaming machines will have ninety (90) days thereafter the effective date of this ordinance to cease gaming operations within the city limits of Beaumont. FUNDING SOURCE Not applicable. RECOMMENDATION None. ATTACHMENTS Proposed text amendments. City of Beaumont, TX § 6.10.001 § 6.10.001 ARTICLE 6.10 GAMING SITES AND GAMING MACHINES DIVISION 1 Generally § 6.10.001. Definitions. For the purposes of this article, the following definitions shall apply unless the context clearly indicates or requires a different meaning: Accessory gaming. A building, facility or other place that contains five (5) or less amusement redemption machines and is considered accessory to a business with an existing certificate of occupancy on record with the building codes department. Accessory gaming shall be in strict compliance with the regulations of article 6.10 unless otherwise specified. Amusement redemption machines. Any electronic, electromechanical, or mechanical contrivance designed, made, and adopted for bonafide amusement purposes that rewards the player exclusively with noncash merchandise, prizes, toys, or novelties, or a representation of value redeemable for those items, that have a wholesale value available from a single play of the game or device of not more than ten (10) times the amount charged to play the game or device once, or $5.00, whichever amount is less. Applicant. The applicant is the intended owner of the game room. Chief building official. The chief building official for the City of Beaumont or the designated representative of the chief building official. Child care facility. An establishment that provides assessment, care, training, education, custody, treatment or supervision for a child who is not related by blood, marriage or adoption to the owner or operator of the facility for all or part of the twenty-four (24) hour day whether or not the establishment operates for profit or charges for its services. Church. A building, in possession of a certificate of occupancy, in which persons regularly assemble for purposes of religious worship, intended primarily for purposes connected with such worship or for propagating a particular form of religious belief. City manager. The city manager of the City of Beaumont or the designated representative of the city manager. Coin operated machine. Any kind of machine or device operated by or with a coin or other United State currency, metal slug, token, electronic card, or check including a skill or pleasure coin operated machine. Door attendant. An individual who acts to regulate entry of customers or other persons into a game room. Eight liner. See gaming machine. Fire chief. The chief of the City of Beaumont Fire Department or the designated representative of the chief of the fire department. Game room. A building, facility, or other place that contains six (6) or more amusement Downloaded from https://ecode360.com/BE6239 on 2025-07-16 City of Beaumont, TX § 6.10.001 § 6.10.001 redemption machines. Game room owner. An individual who: (1) Has ownership interest in or receives income from a game room or an amusement redemption machine located in a game room; (2) Is a partner, director or officer of a business, company, or corporation that has an ownership interest in a game room or in an amusement redemption machine located in a game room; (3) Is a shareholder that holds more than ten percent (10%) of the outstanding shares of a business, company, or corporation that has an ownership interest in a game room or in an amusement redemption machine located in a game room; (4) Has been issued by the county clerk an assumed name certificate for a business that owns a game room or an amusement redemption machine located in a game room; (5) Signs a lease for a game room; (6) Opens an account for utilities for a game room; or (7) Receives a certificate of occupancy for a game room. Game room permit administrator. The game room permit administrator or the designated representative of the game room permit administrator. Gaming machine. See amusement redemption machine. Hospital. A building, in possession of a certificate of occupancy, where the primary function is to provide medical and/or surgical treatment to sick or injured people and or otherwise defined by the Texas Occupations Code chapter 241. Operator. An individual who supervises, manages, or participates in the performance of activities that contribute to the functioning of a game room, including the following activities: (1) Operates a cash register, cash drawer, or other depository on the premises of a game room or of a business where the money earned or the records of credit card transactions or other credit transactions generated in any manner by the operation of a game room or activities conducted in a game room are kept; (2) Displays, delivers, or provides to a customer of a game room merchandise, goods, entertainment, or other services offered on the premises of a game room; (3) Takes orders from a customer of a game room for merchandise, goods, entertainment, or other services offered on the premises of a game room; or (4) A door attendant. Owner. See game room owner. Permit. A current, valid permit issued by the city manager pursuant to the terms of this article to an owner of a game room. Permit holder. An individual who has been issued a valid permit pursuant to this article. Downloaded from https://ecode360.com/BE6239 on 2025-07-16 City of Beaumont, TX § 6.10.003 § 6.10.001 Police chief. The chief of police of the City of Beaumont Police Department or the designated representative of the chief of police. Residential zoning district. A zoning district which allows the use of a single-family dwelling or two-family dwelling as listed in section 28.03.023 Permitted uses. School. A building, in possession of a certificate of occupancy, where persons regularly assemble for the purpose of instruction or education together with the playgrounds, stadia and other structures or grounds used in conjunction therewith. The term is limited to: (1) Public and private schools used for primary and/or secondary education, in which any regular kindergarten or grades one through twelve (12) classes are taught; (2) Colleges and universities; and (3) Special education facilities in which students who have physical or learning disabilities receive specialized education in lieu of attending regular classes in kindergarten or any grades one through twelve (12). Skill or pleasure coin operated machine. Any kind of coin operated machine that dispenses, or is used or is capable of being used to dispense or afford amusement, skill, or pleasure, or is operated for any purpose, other than for dispensing only merchandise, music or service. This includes: (1) A marble machine, marble table machine, marble shooting machine, miniature racetrack machine, miniature football machine, miniature golf machine, miniature bowling machine, billiard or pool game, or machine or device that dispenses merchandise or commodities or plays music in connection with or in addition to dispensing skill or pleasure; and (2) Does not include any amusement machine designated exclusively for a child. (Ordinance 23-073 adopted 9/26/2023) § 6.10.002. Declaration of findings Gaming Prohibited. Amusement redemption machines, accessory gaming, gaming machines and game rooms are hereby prohibited from being operated within the city limits of the City of Beaumont. The necessity of the public interest for the provisions and prohibitions hereinafter contained and enacted is declared as a matter of legislative determination and public policy, and it is further declared that the provisions and prohibitions contained in this article are in the furtherance of and for the purpose of securing and promoting the public health, comfort, convenience, safety, welfare and prosperity of the city and its inhabitants. (Ordinance 23-073 adopted 9/26/2023) § 6.10.003. through § 6.10.030. (Reserved) Downloaded from https://ecode360.com/BE6239 on 2025-07-16 City of Beaumont, TX § 6.10.031 § 6.10.031 DIVISION 2 Permits § 6.10.031. Permit required. (a) It shall be unlawful for any operator or owner of the game room to operate, use, or maintain a game room without first obtaining a permit from the city issued under the terms and conditions of this article. (b) It shall be unlawful for any operator, permit holder or owner of the game room to operate, use, or maintain a game room located within the city unless the permit issued for that site is posted at or near the principal public entrance to the game room in such a manner that it will be conspicuous to patrons who enter the game room. (c) In any prosecution under subsection (a) above, it shall be presumed that there was no permit at the time of the alleged offense, unless a permit was then and there posted as provided in subsection (b). (d) If there is a change in ownership or operation as delineated in subsection (a), a new application and permit will be required. Additionally, after the denial or revocation of a gaming permit, a new application will be required and is not considered to be a renewal. (e) A game room owner shall obtain a permit from the city, prior to operation, for each game room located in the city. (f) The application for a permit required by this section shall be in the form prescribed by the game room permit administrator and shall contain such information as they shall require. Any failure to provide the information required by this section or a determination is made that inaccurate, erroneous or incomplete information has been submitted shall be grounds for denial of the application. (g) The proposed game room must comply with all locally adopted ordinances and comply with all federal and state statutes and regulations at the time of the submission of the application for a permit. (h) Each application shall also be accompanied by: (1) A copy of a certificate of occupancy issued by the chief building official as appropriate for the proposed game room; (2) In the case of a game room to be operated under an assumed name, a true and correct copy of the registration of the assumed name filed in the office of the county clerk, bearing the file mark or stamp that evidences its filing in that office; and (3) In the case of a game room to be operated as a corporate entity, a true and correct copy of the Texas Secretary of State corporate filing documents, bearing the file mark or stamp that evidence filing with the Texas Secretary of State. (4) Nonrefundable fee(s) as listed in section 6.10.072, fee schedule. (i) Each application received under this section will be investigated to determine whether the Downloaded from https://ecode360.com/BE6239 on 2025-07-16 City of Beaumont, TX § 6.10.032 § 6.10.031 permit holder, applicant, owner and operators of a game room have been convicted of any of the following offenses: (1) Gambling, gambling promotion, keeping a gambling place, communicating gambling information, possession of gambling devices or equipment, or possession of gambling paraphernalia as described in Tex. Penal Code ch. 47; (2) Forgery, credit card abuse or commercial bribery as described in Tex. Penal Code ch. 32; (3) Money laundering as described in Tex. Penal Code ch. 34; (4) Criminal attempt, conspiracy or solicitation to commit any of the foregoing offenses; or any other offense to the laws of another state or the United States that, if committed in this state, would have been punishable as one or more of the aforementioned offenses; or (5) A criminal offense as described in Tex. Local Government Code ch. 352, subch. B; and (A) Less than two (2) years have elapsed since the date of conviction or the date of release from confinement for the conviction, whichever is the late date, if the conviction is of a misdemeanor offense; or (B) Less than five (5) years have elapsed since the date of conviction or the date of release from confinement for the conviction, whichever is the later date, if the conviction is of a felony offense. (j) A conviction, within the past ten (10) years, for an offense involving gambling and the possession of gambling paraphernalia, as defined above, shall be grounds for denial, revocation, or refusal to renew such licenses because these businesses offer special opportunities for gambling activities. (k) Any failure of a proposed game room to meet all requirements of this section shall be grounds for denial, revocation, or suspension of a game room license. (l) Each game room permit is valid for one year and shall expire on the anniversary date of the issuance of the permit. A permit may be renewed for the following calendar year beginning sixty (60) days before the expiration of the current permit by filing a completed application for each permit and paying the applicable fee set forth in section 6.10.072, fee schedule. (m) A machine that provides the possibility, probability and/or certainty of dispensing a noncash prize, toy or novelty with a value of not more than ten (10) times the amount charged to play the game or device once, or $5.00, whichever is less at the time of play, but does not allow the player to amass or accumulate points, tokens or any other method to accumulate credits towards larger or greater value noncash merchandise prizes, toys or novelties is exempt from the requirements of this article. (Ordinance 23-073 adopted 9/26/2023; Ordinance 25-008 adopted 2/18/2025) § 6.10.032. Machine registration requirements. Gaming machines, as defined in this article, shall be registered as follows: Downloaded from https://ecode360.com/BE6239 on 2025-07-16 City of Beaumont, TX § 6.10.033 § 6.10.032 (1) The permit holder, game room owner or operator is required to maintain in its game room a complete inventory list, along with serial numbers or equivalent identification, as set forth in subsections (4) and (5) below at all times. The initial application for permit shall include a certificate of the inventory, along with serial numbers or equivalent identification, as set forth in subsections (4) and (5) below, of the machines that the permit holder intends to put into operation when the game room begins its business activities. (2) Each renewal permit application shall contain a certificate of inspection of updated inventory list, along with serial numbers or equivalent identification, as set forth in subsections (4) and (5) below, of the gaming machines that the permit holder intends to put into operation when the game room begins its business activities under the renewal license. (3) Before a new gaming machine is put into operation at the game room, the permit holder shall update the inventory list and register the gaming machine with the city and pay all taxes and regulatory license fees as required. Changes or additions to the inventory list submitted separately from the initial application are subject to the regulatory enforcement license fee listed in section 6.10.072, fee schedule. (4) Upon review of the inventory of machines under subsections (1), (2) and (3) above, the city registration decal will be issued for each gaming machine. The registration decal will contain an inventory number. The registration decal for each machine shall be permanently affixed thereto and in plain view at all times and shall match the Texas Comptroller issued identification number displayed on the machine as indicated on the submitted inventory list as described under subsection (1). Registration decals are not transferable. The failure of any machine to display a current registration decal shall be a violation of this section and subject to enforcement action by the city. (5) The inventory of machines under subsections (1), (2) and (3) above shall provide the following information: the manufacturer(s); the serial number(s); common name, type or description of the game played on the machine. The registration decal shall contain the inventory number of the machine. (6) A penalty as listed in section 6.10.097 will be assessed against each unregistered machine found to be in operation at a game room. (Ordinance 23-073 adopted 9/26/2023) § 6.10.033. Site plan required. A site plan of the location must be provided upon initial application or a permit renewal if modifications to the site have been made or gaming machines have been added. The site plan must include the following details: (1) Overall view of the property; (2) Parking spaces for the location; (3) Floor plan of building(s); (4) Location of gaming machine(s); and Downloaded from https://ecode360.com/BE6239 on 2025-07-16 City of Beaumont, TX § 6.10.035 § 6.10.033 (5) Windows and doors. (Ordinance 23-073 adopted 9/26/2023) § 6.10.034. Certificate of occupancy required. (a) It shall be unlawful to operate any game room located within the city unless the certificate of occupancy issued for that site is posted at or near the principal public entrance to the game room in such a manner that it will be conspicuous to patrons who enter the game room. (b) All associated laws, ordinances and adopted codes shall apply to obtaining said certificate of occupancy. (Ordinance 23-073 adopted 9/26/2023) § 6.10.035. Initial application and renewal application requirements. (a) A permit issued under this article does not vest any property rights in the applicant or permit holder; except to display, exhibit or maintain for public patronage the use of any gaming machines in accordance with the terms and conditions of this article. (b) A permit is nontransferable and nonrefundable. (c) A permit shall be issued for a twelve (12) month term beginning on the date of issuance. (d) Any false statement made by an applicant on the application shall subject the permit to immediate suspension pending revocation and the application may be prosecuted as a violation of section 37.10 of the Texas Penal Code (tampering with governmental records), a third degree felony. (e) An application for permit shall be made by the intended game room owner of the game room. (f) Prior to application of a gaming permit, a gaming locate form shall be submitted to the city in a form prescribed by the game room permit administrator for each proposed location to ensure distancing requirements are met in accordance with section 6.10.068 and collect fees as listed in section 6.10.072, fee schedule. (g) The gaming permit application must be submitted with the following: (1) A copy of a certificate of occupancy issued by the chief building official of the city for the proposed game room; (2) A list of game room owner(s) and operators with fingerprint reports of the game room owners and operators of the proposed game room; (3) Name, address and telephone number of the game room owner(s) and operators, including the trade name by which owner(s) and operators does business and the street address of the proposed game room, and, if incorporated, the name registered with the Secretary of State; (4) In the case of corporate ownership, a copy of the certificate of incorporation; (5) In the case of a game room to be operated under an assumed name, a true and correct Downloaded from https://ecode360.com/BE6239 on 2025-07-16 City of Beaumont, TX § 6.10.035 § 6.10.035 copy of the registration of the assumed name filed in the office of the county clerk, bearing the file mark or stamp that evidences its filing in that office; (6) An inventory list, along with serial numbers or equivalent identification, as set forth in subsections 6.10.0032(4) and (5), of the machines that the permit holder intends to put into operation when the game room begins its business activities; (7) Game room permits shall not be issued to the applicant unless the application is signed by the applicant: (A) I am applying for a permit on behalf of the permittee and I have actual knowledge of the operation of a game room under this permit; I acknowledge that any person operating a game room under this permit will do so under my direction and control, and I further acknowledge that I may be held criminally liable for illegal activity associated with the game room under this permit, including gambling, gambling promotion, or keeping a gambling place under chapter 47 of the Penal Code; operating an unauthorized game room under chapter 6 of the city code; and other applicable penal statutes. (8) Game room permits shall not be issued to the applicant unless that application is signed by a natural person: (A) Who is: (i) The property owner; or (ii) If the property owner is a business organization, a natural person who attaches to the application documentary evidence demonstrating that they are authorized to sign the application on behalf of the property owner; and (B) Who signs the following acknowledgement: I have actual knowledge of the operation of a game room under this permit; I acknowledge that any person operating a game room under this permit will do so under my direction and control, and I further acknowledge that I may be held criminally liable for illegal activity associated with the game room under this permit, including gambling, gambling promotion, or keeping a gambling place under chapter 47 of the Penal Code; operating an unauthorized game room under chapter 6 of the city code; and other applicable penal statutes. (9) A site plan as set forth in section 6.10.033; (10) The application or renewal fee as listed in fee schedule in section 6.10.072; (11) The occupation tax fee per machine as listed in the fee schedule in section 6.10.072; (12) Whether a previous permit of the game room owner(s) and operators or, if applicable, a corporate officer of the game room owner(s) and operators has ever been revoked; (13) A statement that all the facts contained in the application is true and correct; and (14) Proof of having submitted to and passed any applicable annual inspections. Downloaded from https://ecode360.com/BE6239 on 2025-07-16 City of Beaumont, TX § 6.10.037 § 6.10.035 (h) Any false statement made by an applicant on the application shall subject the permit to immediate suspension pending revocation and the applicant may be prosecuted as a violation of V.T.C.A., Penal Code 37.10 (tampering with evidence), a third degree felony. (Ordinance 23-073 adopted 9/26/2023) § 6.10.036. Application process. (a) The application process shall commence upon the submission of a complete application, with all required attachments and the application fee, to the game room permit administrator. (b) Once a complete application has been received, the fire chief will conduct up to three (3) inspections of the applicant's proposed game room to ensure compliance with these regulations. The game room owner must be present in person during these inspections. (1) The fire chief shall conduct the initial inspection within twenty-one (21) days of receipt of the completed application and payment of the regulatory enforcement license fees as listed in section 6.10.072, fee schedule. It shall be the responsibility of the permit holder to schedule all required inspections. (2) After the initial inspection, the applicant will be informed of what corrections, if any, must be made to the proposed game in order to comply with these regulations. (3) If necessary, a second inspection will be performed not less than seven (7) days nor more than fourteen (14) days after the initial inspection. After this inspection, the applicant will again be informed of what corrections must be made to the proposed game room, if any, in order to comply with these regulations. (4) If necessary, a third and final inspection will be performed not less than seven (7) days nor more than fourteen (14) days after the second inspection. A reinspection fee as listed in section 6.10.072 shall be paid prior to conducting the third inspection. If, after the third and final inspection, the proposed game room fails to comply with these regulations, the game room permit administrator shall deny the application. (5) If the proposed game room passes inspection and meets all requirements of these regulations after any inspection, the game room permit administrator shall approve the application. (c) Failure to provide any information required by this section or a determination by the game room permit administrator that inaccurate, erroneous, or incomplete information has been submitted shall be grounds for denial of the application. (Ordinance 23-073 adopted 9/26/2023) § 6.10.037. Grounds for denial or revocation. (a) The game room permit administrator shall refuse to approve the issuance or renewal of a permit or shall revoke a permit for one or more of the following reasons: (1) A false statement as to a material matter made in an application for a permit; (2) Revocation of a permit, pursuant to this article, of the owner or operator; Downloaded from https://ecode360.com/BE6239 on 2025-07-16 City of Beaumont, TX § 6.10.041 § 6.10.037 (3) The owner or operator for such permit has, within the past ten (10) years, been convicted of a crime involving moral turpitude or gambling. (b) The game room permit administrator shall not issue or renew a permit under this article and shall suspend or revoke a permit if it is determined that the applicant or permit holder is indebted to the city for any fee, costs, penalties, or delinquent taxes at the time of application or renewal. (c) The game room permit administrator shall have the authority to deny or revoke all permits issued under this provision for any violation of this article by giving written notice, stating the reason for denial or revocation, and same shall be cancelled thirty (30) days from the date of receipt of such notice unless the applicant resolved all violations listed in the written notice. (d) No permit shall be issued to an owner or operator whose permit has been revoked, except through the appeals process as described in section 6.10.038. (Ordinance 23-073 adopted 9/26/2023) § 6.10.038. Appeal from denial or revocation. If the game room permit administrator denies, refuses to approve the issuance of a permit or the renewal of a permit to an applicant, or revokes a permit issued under this article, this action is final unless the applicant or permit holder, within ten (10) days after the receipt of written notice of the action, files a written appeal to the city council by delivering said notice to the city clerk setting forth specific grounds for the appeal. The city council shall hear the appeal or select a hearing officer to preside over the appeal hearing. The city council or hearing officer shall within fourteen (14) days of the notice of appeal, grant a hearing to consider the action. The city council and hearing officer have the authority to sustain, reverse, or modify the action appealed. The decision of either the city council or hearing officer is final. (Ordinance 23-073 adopted 9/26/2023) § 6.10.039. Transfer of permit. A permit issued under the provisions of this article shall be specific to the site and personal to the holder thereof and shall not be transferable or assignable. (Ordinance 23-073 adopted 9/26/2023) § 6.10.040. Replacement permits or decals. (a) A replacement permit shall be issued to the original applicant for one lost, destroyed, or mutilated after an application is submitted with the fee listed in section 6.10.072, fee schedule to the game room permit administrator on a form provided by the city for such purpose. (b) A replacement permit shall bear the same expiration date as the one it replaces. (Ordinance 23-073 adopted 9/26/2023) § 6.10.041. Occupation tax. (a) Every permit holder who controls, possesses, exhibits, or displays, or who permits to be Downloaded from https://ecode360.com/BE6239 on 2025-07-16 City of Beaumont, TX § 6.10.042 § 6.10.041 exhibited or displayed in the city for public patronage or operation by the public, any gaming machines shall pay, and is hereby levied on each such gaming machine, except those exempt under this article, an annual occupation tax in the amount equal to one-fourth (1/4) of the current state occupation tax. All occupation taxes for gaming machines are payable annually in advance. The fee for issuing a replacement occupation tax receipt for one lost, destroyed or mutilated shall be as outlined in the fee schedule of this code. (b) Since the tax is payable in advance on an annual calendar year basis, the following pro rata tax rate schedule will be applicable to a gaming machine which is first exhibited or displayed for a commercial use within the city during any quarter of the calendar year: (1) First quarter.January 1 to March 31 - an amount equal to the applicable local annual occupation tax; (2) Second quarter.April 1 to June 30 - an amount equal to three-quarters (3/4) of the applicable local annual occupation tax; (3) Third quarter.July 1 to September 30 - an amount equal to one-half (1/2) of the applicable local annual occupation tax; and (4) Fourth quarter.October 1 to December 31 - an amount equal to one-quarter (1/4) of the applicable local annual occupation tax. (c) In computing any tax payable under the aforesaid pro rata tax schedule, amounts calculated thereunder shall be rounded to the next higher full cent amount as required. (Ordinance 23-073 adopted 9/26/2023; Ordinance 25-008 adopted 2/18/2025) § 6.10.042. through § 6.10.060. (Reserved) Downloaded from https://ecode360.com/BE6239 on 2025-07-16 City of Beaumont, TX § 6.10.063 § 6.10.061 DIVISION 3 Inspections § 6.10.061. Inspections; compliance. (a) The game room shall conform to all locally adopted ordinances and comply with all federal, state, and local ordinances and regulations relevant to the operations of a game room or gaming machine. (b) The fire chief, the chief building official, all law enforcement, and all code enforcement officials shall have the right to immediately access to the area of the game room where such machines are located at any time during normal business hours or when the site is occupied for the purpose of inspecting said game room and enforcement of the terms of this article and state law. (c) A game room owner, operator, or any person who does not allow immediate access to the area of the game room where such machines are located to officials for the purpose of inspection or enforcement commits an offense. (Ordinance 23-073 adopted 9/26/2023) § 6.10.062. Fire and life safety. (a) A game room shall provide doors that are readily accessible without the use of a key, buzzer, or special knowledge or effort, during business hours or any other hours of operation. (b) A game room or commercial establishment shall comply with all construction and fire codes, and shall pay any court-approved fees associated with a fire and life safety inspection, plan review, occupancy load calculation, or complaint. (c) All construction and fire code regulations will be strictly enforced and game rooms shall provide any fire safety official with immediate access to the premises at all times. (Ordinance 23-073 adopted 9/26/2023) § 6.10.063. Operating hours of gaming machines. (a) It shall be the duty of the game room owner, permit holder and operators of a game room to ensure compliance with this section. The owner, permit holder and operators of a game room are liable for compliance with this section. (b) A game room shall operate only between the hours of 9:00 a.m. and 10:00 p.m. Monday through Sunday. Outside of operating hours, all gaming machines located at a game room must be made physically inaccessible to the public and unusable from 10:00 p.m. to 9:00 a.m. Each hour and/or portion of an hour that a gaming machine is accessible and operational during prohibited hours is a separate violation. (c) Accessory gaming shall operate only between the hours of 9:00 a.m. and 10:00 p.m. Monday through Sunday. Outside of operating hours, the machines must be made inoperable from 10:00 p.m. to 9:00 a.m. Each hour and/or portion of an hour that a gaming machine is operational during prohibited hours is a separate violation. Downloaded from https://ecode360.com/BE6239 on 2025-07-16 City of Beaumont, TX § 6.10.067 § 6.10.063 (d) The game room owner, permit holder and operators of a game room that operate a game room in violation of this section shall be assessed a penalty as listed in section 6.10.092. Each hour and/or portion of an hour that a game room is operational during prohibited hours is in violation of these regulations and is a separate violation. (e) A person commits a class C misdemeanor offense if they intentionally or knowingly operate a game room in violation of this section. (Ordinance 23-073 adopted 9/26/2023) § 6.10.064. Signage. (a) Notwithstanding section 28.04.003 of the Code of Ordinances or any other city ordinance, code or regulation to the contrary, it shall be unlawful for the operator or owner of a game room not to clearly identify the site with a sign as required by this article. (b) The sign displayed should be one provided by the city with a white background with black Arial font lettering of 1.5 inches. (c) The sign must clearly read "game room" for establishments with six (6) or more amusement redemption machines and may not include any advertisements. (d) The sign must clearly read "accessory gaming" for establishments with five (5) or less amusement redemption machines and may not include any advertisements. (Ordinance 23-073 adopted 9/26/2023) § 6.10.065. Transparent, uncovered windows required. (a) Every game room shall have transparent, unobstructed windows or open space on at least one side so that the area is open to view by the general public passing by on a street. The owner or operator of a game room shall not permit any obstruction of such public view by the use of drawn shades, blinds, partitions, tinting or other structure or obstructions. Violation of this section will result in the penalty listed in section 6.10.097. (b) The requirement of subsection (a) may be waived or modified by the game room permit administrator if the owner can demonstrate all of the site's gaming machines or eight-liners are visible upon entering the premises from the front door. (Ordinance 23-073 adopted 9/26/2023) § 6.10.066. Security camera system required. All game rooms must have Closed Caption Television (CCTV) camera systems and/or security monitoring system at the owner's expense. Those systems and any records or recordings made by those systems shall be stored such that they can be made available to law enforcement or city officials upon request. It shall be a violation of this section if any requested footage or other records have been deleted, recorded over, or otherwise made irretrievable by any person. The security monitoring system must be installed such that all amusement redemption machines within the building are being monitored at all times. (Ordinance 23-073 adopted 9/26/2023) Downloaded from https://ecode360.com/BE6239 on 2025-07-16 City of Beaumont, TX § 6.10.069 § 6.10.067 § 6.10.067. Game room memberships. (a) It shall be the duty of the game room owner, permit holder and operator to ensure compliance with this section. (b) Game room memberships are prohibited for any purpose. (c) A game room shall not restrict entry to a game room and/or prohibit the participation in any activity inside a game room by a patron through the requirement of a game room membership. (d) Game rooms shall not issue membership cards to any individual for any purpose. (e) A person who operates a game room in violation of this subsection shall be assessed a fine as listed in section 6.10.097. Each person denied entry based on any requirement of a game room membership is considered a separate violation. Each day a violation occurs or continues to occur is considered a separate violation. (f) Any violation of this section is grounds for denial, revocation, or suspension of a game room permit. (Ordinance 23-073 adopted 9/26/2023) § 6.10.068. Prohibited locations. (a) Game rooms must comply with the city's zoning regulations. (b) A game room in operation shall not be located: (1) Within 600 feet from any school, child care facility, church, hospital, or residential zoning district; or (2) Within a distance of 1,000 feet from an existing game room. Accessory gaming is exempt from this requirement. (c) The measurement of the distance between the place of business and an existing game room, residential zoning district, child care facility, church, hospital or school shall be determined by measurements made in a straight line, without regard to intervening structures or objects, from the nearest point on the applicant's property line to the nearest point of the residential zoning district, child care facility, church, hospital or school property line. (d) Game rooms are exempt from these distancing restrictions upon proof that the game room location held a valid permit for the year preceding reapplication. If the game room permit is suspended, revoked, denied renewal, allowed to lapse, or otherwise the game room does not have a valid permit for any period of time, then the game room will be considered a new game room and not exempt from the distancing requirements. (Ordinance 23-073 adopted 9/26/2023) § 6.10.069. Responsibility of permit holder. (a) A door attendant must be present at all times during the operating hours of the facility. Accessory gaming is exempt from this requirement. Downloaded from https://ecode360.com/BE6239 on 2025-07-16 City of Beaumont, TX § 6.10.073 § 6.10.069 (b) On-premises consumption of alcohol is prohibited at any location containing amusement redemption devices and/or skill pleasure coin operated machines. (Ordinance 23-073 adopted 9/26/2023) § 6.10.070. Regulatory enforcement license fee. (a) A game room owner shall be required to secure a regulatory enforcement license annually. A game room shall be required to secure a regulatory enforcement license by paying to the city an annual inspection and regulatory enforcement license fee as listed in section 6.10.072, fee schedule for each amusement redemption machine. The regulatory license fee is implemented to cover the costs to issue the permits, regulate the game rooms, and to determine whether the provisions of this article are complied with. The annual term for all gaming machines within a game room shall have an expiration date which coincides with the gaming room permit expiration/renewal date irrespective of the gaming machine initial licensing date. (b) Any back-up or replacement amusement redemption machines shall be secured in a locked storage area or closet to which the public is not allowed to enter and such machines shall not be connected to electricity or otherwise operational. The occupation tax on such back-up or replacement amusement redemption machines shall be paid annually regardless of whether such machines are used by the game rooms. Any back-up or replacement amusement redemption machine must comply with section 6.10.032 and pay the regulatory enforcement license fee listed in section 6.10.072, fee schedule. (Ordinance 23-073 adopted 9/26/2023) § 6.10.071. ID badgesgame room owners and operators. All game room owners and operators in a game room shall be required to secure an ID badge issued from the city annually following the completion of the required background checks as described in section 6.10.035(g)(2). ID badge fees and replacement fees are listed in section 6.10.072, fee schedule, game room owner and operator ID badges shall be worn and visible at all times while operating and working in a game room, and the failure to do so is a violation subject to a fine according to the penalty schedule in section 6.10.097. An ID badge issued under the provisions of this article shall be specific to the site and personal to the holder thereof and shall not be transferable or assignable. (Ordinance 23-073 adopted 9/26/2023) § 6.10.072. Fee schedule. The fees as outlined in the fee schedule of this code shall apply to this article. (Ordinance 23-073 adopted 9/26/2023; Ordinance 25-008 adopted 2/18/2025) § 6.10.073. through § 6.10.090. (Reserved) Downloaded from https://ecode360.com/BE6239 on 2025-07-16 City of Beaumont, TX § 6.10.092 § 6.10.091 DIVISION 4 Enforcement § 6.10.091. Violations of existing laws not authorized. Nothing herein shall be construed or have the effect to license, permit, authorize or legalize any machine, device, table, or gaming machine, the keeping, exhibition, operation, display or maintenance of which is illegal or in violation of any ordinance of the city, any section of the Penal Code of this state, or the Constitution of this state. (Ordinance 23-073 adopted 9/26/2023) § 6.10.09203. Penalties. (a) It shall be the duty of all owners or operators of a game room, or other person exercising control over a game room, a portion of a game room, to provide any law enforcement officer, fire life safety officer or code enforcement officer with immediate unrestricted access during business hours to all areas of a game room and to all amusement redemption machines. (b) The game room must comply with all locally adopted ordinances and comply with all federal, state, and local ordinances and regulations at the time of the submission of the application for a permit. (c) A game room owner, operator or any person who does not allow immediate access to the area of the game room where such machines were located to officials for the purpose of inspection or enforcement commits an offense. See penalty fees listed in section 6.10.097. (d) A game room shall provide doors that are readily accessible without the use of a special key, special knowledge or effort during business hours or any other hours of operation. (e) It shall be unlawful for a game room owner or operator to exhibit or display, or permit to be exhibited or displayed for commercial use, any gaming machine which: (1) Does not have properly attached decal evidencing payment of applicable occupation tax and machine registration; (2) Is located at any address or location other than the location listed for such machine as shown in the records of the city; or (3) Has affixed to it a decal other than the decal issued for such as shown in the records of the city. (a) Except other provided by this section, if it be shown that a person has violated this article, upon conviction, the defendant shall be punished by a fine of not less than two hundred dollars ($200.00). (b) Upon second conviction for a violation of this article, the defendant shall be punished by a fine of not less than five hundred dollars ($500.00). (f) Any violation charged pursuant to this section shall be independent of and may be in addition to any administrative penalties which may be imposed regarding the suspension, revocation or denial of any permit or license granted under this article. Downloaded from https://ecode360.com/BE6239 on 2025-07-16 City of Beaumont, TX § 6.10.096 § 6.10.092 (Ordinance 23-073 adopted 9/26/2023) § 6.10.093. Sealing machine for nonpayment; hearings. (a) The fire chief shall seal, in a manner that will prevent further operation, any gaming machine upon which the tax required by this article has not been paid or upon which the decal is not properly displayed. The game room owner or operator of any machine subject to this article shall be required to pay a fee equal to the maximum amount permitted under section 2153.453 of the Texas Occupations Code for the release of any machine sealed, as provided herein, for nonpayment of the tax or failure to properly display the decal evidencing the payment of the tax and proper registration of the machine. The current fee amount shall be as outlined in the fee schedule of this code for each sealed machine. Upon proof of payment of the occupation tax provided for in section 6.10.041 of this article, and the release fee, the fire chief will remove the seal. (b) Any game room owner desiring to contest the tax, fee, or penalty owed to the city to secure the release of a sealed machine may request a hearing by delivering written notice to the city clerk setting forth the specifics of the challenge. The city council shall either hear the challenge or select a hearing officer to preside over the hearing. The city council or hearing officer shall within fourteen (14) days of the notice of challenge grant a hearing to consider the action. The decision of either the city council or hearing officer is final. (Ordinance 23-073 adopted 9/26/2023; Ordinance 25-008 adopted 2/18/2025) § 6.10.094. Penalty for removal of sealed machines. It shall be unlawful to remove from the permitted site any machine that has been it shall be unlawful to remove from the permitted site any machine that has been sealed pursuant to section 6.10.093 of this article. Whoever removes or causes to be removed a machine that is sealed shall be guilty of a misdemeanor and, upon conviction, shall be punished by a fine of not less than $100.00. (Ordinance 23-073 adopted 9/26/2023) § 6.10.095. Injunctions. (a) In addition to the fines and penalties provided in this article, if it appears that a person has violated or is violating or is threatening to violate any provisions of this article, the city attorney may institute a civil suit in a court of competent jurisdiction for injunctive relief to restrain the person from continuing the violation or threat or violation. (b) On application for injunctive relief and a finding that a person is violating or threatening to violate any provision of this article, the court shall grant such injunctive relief as the facts may warrant. (Ordinance 23-073 adopted 9/26/2023) § 6.10.096. Strict enforcement; exemptions. (a) All law enforcement personnel, inspectors, and other designated personnel shall carry out the provisions of this article and may issue citations for violations of this article. All law enforcement officers and representatives shall strictly enforce and prosecute the provisions Downloaded from https://ecode360.com/BE6239 on 2025-07-16 City of Beaumont, TX § 6.10.097 § 6.10.096 of this article, and court officials shall see that this article receives strict interpretation and adjudication in a court of competent jurisdiction. (b) A person in possession or control of a gaming machine is exempt from this article if: (1) The gaming machine is maintained exclusively in a personal residence and solely for personal use; (2) The gaming machine has been altered in such a way that it no longer functions as a coin- operated machine and is not patronized for the purpose of winning cash or cash value prizes; (3) The gaming machines is owned by, leased or rented to organizations operated exclusively for charitable, educational, religious or benevolent purposes. An organization with social or fraternal activities does not qualify; or (4) The gaming machines designed for and utilized exclusively by children are expressly exempt from the tax levied in division 2 hereof. (Ordinance 23-073 adopted 9/26/2023) § 6.10.097. Penalty fees. (a) Proof of a culpable mental state is not required for a conviction of an offense under this article. (b) Any violation charged pursuant to this section shall be independent of and may be in addition to any administrative penalties which may be imposed regarding the suspension, revocation or denial of any permit or license granted under this article. (c) Each day a violation occurs shall be deemed a separate offense. Violation Description Article Reference Fine Range Violation of operating hours, per machine, per § 6.10.063 Not less than hour and/or portion of an hour $200.00 Signage § 6.10.064 Not less than $200.00 Transparent, uncovered windows required § 6.10.065 Not less than $200.00 Machine registration requirements § 6.10.097 Not less than $200.00 Game room memberships violation § 6.10.067 Not less than $200.00 Refusal of inspection § 6.10.092 Not less than $200.00 Downloaded from https://ecode360.com/BE6239 on 2025-07-16 City of Beaumont, TX § 6.10.097 § 6.10.097 Violation Description Article Reference Fine Range Removal of sealed machine § 6.10.094 Not less than $200.00 No visible ID badge § 6.10.071 Not less than $200.00 Second conviction of this article § 6.10.092(g) Not less than $500.00 (Ordinance 23-073 adopted 9/26/2023) Downloaded from https://ecode360.com/BE6239 on 2025-07-16 19 TO:City Council FROM:Kenneth R. Williams, City Manager PREPARED BY:Demi Engman, Director of Planning and Community Development MEETING DATE:August 5, 2025 REQUESTED ACTION:Council to consider an ordinance to amend section 28.03.023(e) of the City of Beaumont’s Code of Ordinances to prohibit gaming sites and gaming machines from operating within the city limits. BACKGROUND In City of Fort Worth v. Rylie, the Texas Court of Appeals ruled that Fort Worth’s city ordinances regulating gaming were not preempted by state law. The court concluded that eight- liner gaming machines operated in game rooms are unconstitutional lotteries under the Texas Constitution because they involve the elements of chance, consideration (payment), and prize. However, the Texas Comptroller (State) continues to issue decals and collect occupational tax for gaming machines. In Chapter 28 of the City of Beaumont’s Zoning Code, the permitted use table identifies the zoning districts where gaming sites and machines are currently allowed. To prohibit gaming operations within the city limits of Beaumont, the permitted use table within the Zoning Code should be amended to effectuate (exhibit attached). At a Joint Public Hearing, held on May 19, 2025, the Planning Commission recommended 7:0 to prohibit all gaming operations within the city limits of Beaumont. FUNDING SOURCE Not applicable. RECOMMENDATION None. ATTACHMENTS Exhibit of the amendment to the permitted use table. 2 Cond. Special 1414322514331212411341414141 Group Parking rec. and bands, and devices and Permitted facilities parks sports recreation schools courses listed) and centers classified sports as services, not and halls clubs instruction golf producers, amusementdevices fitness rooms Group instruction studios, operated - Bowling Amusement Yoga (except Amusement pictures (as noted) Commercial PublicGymnastics/tumble SIC elsewhere services, except motion recreation Physical Coin orchestras and entertainers Dance Membership AmusementTheatrical Gaming Judo/karate/MMA/instruction 79 791792793794 799179927993799679977999 SSSSSPSSSPP PUD PPPPPPPPPPPPPP HI PPPPPPPSPPPPPP LI PPPPPPPSPPPPPP CM PPPPPSPSPSPPP CBD - - SSSSSPSSSSSSSS GC MD2 MD - PPPSPPPSPPPPPP GC Use District PPPPPPPPPPPP NSC SSSPPSSPSSSS Zoning Primary NC H - RCR SSSSPSSSSSS RCR H - SPSSSSS RM M - PSSSSS RM S - PSSSSS R R - PSSSSS A