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HomeMy WebLinkAboutJUL 01 2025 - PACKET REGULAR MEETING OF THE CITY COUNCIL COUNCIL CHAMBERS CITY HALL 801 MAIN STREET TUESDAY, JULY 01, 2025 1:30 PM AGENDA CALL TO ORDER INVOCATION PLEDGE OF ALLEGIANCE ROLL CALL PROCLAMATIONS PRESENTATIONS Communication Update Notification System and Emergency Alert Overview RECOGNITIONS PUBLIC COMMENT ON AGENDA/CONSENT Citizens may speak on the Consent Agenda/Regular Agenda Items 1-8, & 10 or any other topic. Citizens wishing to speak on Item 9 will be given the opportunity to speak during the Public Hearing CONSENT AGENDA (Items placed on the Consent Agenda are considered routine in nature and are considered non- controversial. The Consent Agenda can be acted upon in one motion. A consensus of the Council is required to remove any item for discussion and separate action.) A.Council to consider approving the June 17, 2025, City Council meeting minutes. B.Council consider a resolution rejecting all Proposals submitted for the Transit Management Services RFP. C. Council to consider appointments to various boards and commissions. D. Council consider a resolution authorizing the City Manager to submit a grant application for the FY2025 Emergency Supplemental Historic Preservation Fund (ESHPF) Preservation Grant and execute a contract with the National Park Service to receive funds for damage repairs to the Temple to the Brave and the Jefferson Theatre. E.Council consider a resolution approving the purchase of network equipment from CDW-G of Vernon Hills, IL for use in multiple departments. F.Council consider a resolution approving the purchase of network equipment from CDW-G of Vernon Hills, IL for use in Public Works. G.Council consider a resolution authorizing the City Manager to apply for funding under the U.S. Environmental Protection Agency (EPA) Congressionally Mandated Projects (CMP) grant program. H.Council consider a resolution approving the purchase of a new ambulance. REGULAR AGENDA 1. Council consider a resolution authorizing the City Manager to award a contract to King Solution Services LLC, of Houston, TX, for the Street Rehab Phase VI Sewer Line Replacement Project 2. Council consider a resolution authorizing the City Manager to award a contract to BDS Constructors LLC dba MK Constructors, of Vidor, TX for the Citywide Ditching Program Phase 3. 3. Council consider a resolution rejecting the bids received for the Wall & Avenue C Lift Station Rehabilitation Project. 4.Council consider a resolution authorizing the City Manager to execute Change Order No. 2, accept maintenance, and authorize final payment to Texas Drainage, Inc., for the Citywide Ditching Program Phase 2B. 5.Council consider a resolution authorizing the City Manager to award a contract to Redzone Robotics, Inc., of Warrendale, PA for the Sanitary Sewer Trunk Main Multi- Sensor Inspection (MSI) Project. 6.Council consider a resolution authorizing the City Manager to award a contract to TRP Construction Group, LLC of Haltom City, TX for the Citywide Pavement Markings – Phase IV. 7.Council consider a resolution authorizing the City Manager to award a contract to ALLCO, LLC., of Beaumont, TX for the Street Rehabilitation Citywide – Phase VI. 8. Council consider a resolution authorizing the City Manager to award a contract to Legacy Commercial Contractors, LLC, of Dallas, TX, for the Orange Avenue 20” Water Line Replacement (From Fannin Street to Forsythe Street) Project. PUBLIC HEARING Council to conduct a Public Hearing to receive comments regarding a grant application to the FTA for the Fiscal Year 2025 Bus and Bus Facilities Competitive Program to receive funds for the Zip REGULAR AGENDA 9.Council consider a resolution authorizing the City Manager to submit a grant application to the Federal Transit Administration (FTA) to receive funds for the Zip. EXECUTIVE SESSION Discuss and or deliberate Economic Development negotiations in accordance with Section 551.087 of the Government Code to wit; specifically: “Project Riverfront” “Downtown Hotel Project” Consider matters related to contemplated or pending litigation in accordance with Section 551.071 of the Government Code: Caleb Fenter and Beaumont Professional Firefighters Local #399 (Intervenors) v. City of Beaumont, Christopher S. Boone, Kenneth Williams, Roy West, Earl White, Taylor Neild, Mike Getz, Audwin Samuel, Charles Durio, Albert Turner, and Randy Feldschau; Cause No. B- 210244 REGULAR AGENDA 10. Council to consider a resolution authorizing the settlement of the lawsuit styled Caleb Fenter and Beaumont Professional Firefighters Local #399 (Intervenors) v. City of Beaumont, Christopher S. Boone, Kenneth Williams, Roy West, Earl White, Taylor Neild, Mike Getz, Audwin Samuel, Charles Durio, Albert Turner, and Randy Feldschau. COUNCIL COMMENTS ADJOURNMENT Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact Jacqueline K. Gunner at (409) 880-3782. A TO:City Council FROM:Kenneth R. Williams, City Manager PREPARED BY:Tina Broussard, City Clerk MEETING DATE:July 1, 2025 REQUESTED ACTION:Council to consider approving the June 17, 2025, City Council meeting minutes. BACKGROUND None FUNDING SOURCE None RECOMMENDATION Approval of the minutes. ATTACHMENTS MINUTES OF THE CITY OF BEAUMONT COUNCIL MEETING Albert “A.J.” Turner, Mayor Pro Tem ROY WEST, MAYOR Mike Williams, At-Large Cory Crenshaw, Ward I CITY COUNCIL MEETING Joey Hilliard, Ward II LaDonna Sherwood, Ward IIIJUNE 17, 2025 Chris Durio, Ward IV Tina Broussard, City Clerk Kenneth R. Williams, City Manager Sharae Reed, City Attorney The City Council of the City of Beaumont, Texas, met in a regular session in strict compliance with the Texas Open Meetings Act, Texas Government Code, Chapter 551 on June 17, 2025, at the City Hall Council Chambers, 801 Main Street, Beaumont, Texas, at 1:30 p.m. to consider the following: OPENING Invocation Pledge of Allegiance Roll Call Proclamations, Presentation and Recognition Public Comment: Persons may speak on the Consent Agenda/Regular Agenda items 1 & 2 or any other topic. Mayor West called the council meeting to order at 1:30 p.m. Pastor Donnie Flippo with Gospel Center Church gave the invocation. Mayor West led the Pledge of Allegiance. Roll call was made by Tina Broussard, City Clerk. Present at the meeting were Mayor West, Mayor Pro Tem Turner, Councilmembers Durio, Hiliard, Williams, Sherwood and Crenshaw. Also, present were Kenneth R, Williams, City Manager; Sharae Reed, City Attorney; Tina Broussard, City Clerk. Proclamations, Presentation and Recognition “Men’s Health Month” – June 2025 – Accepting; Norma Sampson, Executive Director of the Gift of Life, Regina Rogers, Founder and CEO of the Gift of Life and Dora Nisby Board Member “Babe Zaharias Day” – June 26, 2025 – Accepting; the nephew of Babe Zaharias, Dr. George Grimes, President of the Babe Zaharias Board “Alpha Psi Sigma Alumnae Chapter of Sigma Gamma Rho Sorority, Inc., “Swim Water Safety Clinic Day” – June 21, 2025 - Accepting; Isha Wiltz th “30 Anniversary of the Sterling Pruitt Activity Center” – Accepting; City Employees, Stacy Lewis and Donald Faulk Mayor West read the announcement regarding Executive Session being held after the conclusion of Councilmember Comments Minutes – June 17, 2025 Public Comment: Persons may speak on the Consent Agenda/Regular Agenda items 1 & 2 or any other topic. (Public comments can be heard or seen on the City of Beaumont’s website at beaumonttexas.gov) Eddie Doiron5595 Gail Dr.Beaumont TX Charlie Crabbe928 East Dr.Beaumont TX Airon Reynolds, Jr.6945 Salida Ln.Beaumont TX Jimmy Pete2398 GoliadBeaumont TX Addie Allen9695 MapesBeaumont TX REGULAR AGENDA 1.Council to consider approval of an ordinance canvassing the results of the June 7, 2025, Runoff Election. The Election Code, Section 67.003, states that each local canvassing authority shall convene to conduct the local canvass at the time set by the canvassing authority's presiding officer not later than the eleventh day after election day and not earlier than the later of the third day after election day; the date on which the early voting ballot board has verified and counted all provisional ballots, if a provisional ballot has been cast in the election; or the date on which all timely received ballots cast from addresses outside the United States are counted, if a ballot to be voted by mail in the election was provided to a person outside of the United States. The City Council shall meet and canvass the returns and officially declare the results. Elected Officials will be sworn in and take office in their respective positions. The canvassing totals that are reflected in the draft ordinance are not the final canvassing numbers, they will be provided by the Jefferson County Clerk on or before June 17, 2025. Approval of the ordinance. Councilmember Hilliard moved to ADOPT AN ORDINANCE ENTITLED AN ORDINANCE CANVASSING THE RETURNS OF THE RUNOFF ELECTION OF THE CITY OF BEAUMONT HELD ON THE TH 7 DAY OF JUNE 2025, FOR THE PURPOSE OF ELECTING A MAYOR; PROVIDING FOR SEVERABILITY; AND PROVIDING FOR REPEAL. Councilmember Sherwood seconded the motion. AYES:MAYOR WEST, MAYOR PRO TEM TURNER, COUNCILMEMBERS DURIO, HILLIARD, WILLIAMS, SHERWOOD AND CRENSHAW NAYS:NONE MOTION PASSED ORDINANCE 25-031 SWEARING-IN CEREMONY Minutes – June 17, 2025 Administering the Oath of Office The Mayor recessed the meeting at 2:16 p.m. The Mayor reconvened the meeting at 2:30 p.m. Roll Call was done after reconvening. CONSENT AGENDA (Items placed on the Consent Agenda are considered routine in nature and are considered non- controversial. The Consent Agenda can be acted upon in one motion. A consensus of the Council is required to remove any item for discussion and separate action.) A.Council to consider approving the June 3, 2025, City Council meeting minutes. B.Council to consider an appointment to the Planning Commission – Resolution 25-129 C.Council to consider appointments to various Boards, Commissions, and Committees – Resolution 25-130 D.Council to consider a resolution authorizing the City Manager to apply for funding under the U.S. Department of Transportation’s Safe Streets and Roads for All (SS4A) discretionary grant program, and if awarded, to execute all necessary agreements to develop a Comprehensive Safety Action Plan – Resolution 25-131 Mayor Pro Tem Turner moved to approve the Consent Agenda. Councilmember Sherwood seconded the motion. AYES:MAYOR WEST, MAYOR PRO TEM TURNER, COUNCILMEMBERS DURIO, HILLIARD, WILLIAMS, SHERWOOD AND CRENSHAW NAYS:NONE MOTION PASSED REGULAR AGENDA 2.Council to consider a resolution appointing members to the Audit Committee. At the City Council meeting on October 15, 2024, and by Resolution No. 24-263, City Council created and appointed members to the Audit Committee. Since the appointment of the three Audit Committee members, two of the members no longer serve on the City Council - Taylor Neild and Mike Getz. The three Audit Committee members serve a term of two years, with no limit on reappointment. To ensure continuity within the audit committee, the appointment of members is staggered, expiring on 10/15/2025, 10/15/2026, and 10/15/2027. Minutes – June 17, 2025 The Audit Committee's duties include, but are not limited to, the following: (1) Responsible for appointment, compensation and oversight of the work of any independent auditor retained by the City for the purpose of preparing or issuing an independent audit report or performing other audit or review services. (2) Recommend the establishment of procedures for the engagement of the independent auditor to provide permitted audit services. The City's independent auditor shall be prohibited from providing non-audit services unless having received previous written approval from the Audit Committee. (2a) non-audit services include tasks that directly support the City's operations, such as bookkeeping or other services related to the accounting records or financial statements of the City, financial information systems design and implementation, appraisal or valuation services, actuarial services, investment banking services, and other tasks that may involve performing management functions or making management decisions. (3) Review and recommend approval of the City's audited financial statements, associated management letter, report on internal controls and all other auditor communications. (4) Review significant accounting and reporting issues, including complex or unusual transactions and management decisions, and recent professional and regulatory pronouncements, and understand their impact on the financial statements. Two new members of the City Council will need to be added to the committee for terms expiring on October 15, 2025, and October 15, 2026. Approval of the resolution. Mayor Pro Tem Turner moved to APPROVE A RESOLUTION THAT CORY CRENSHAW IS HEREBY APPOINTED TO SERVE ON THE AUDIT COMMITTEE WITH A TERM TO EXPIRE ON OCTOBER 15, 2025, AND ROY WEST IS HEREBY APPOINTED TO SERVE ON THE AUDIT COMMITTEE WITH A TERM TO EXPIRE ON OCTOBER 15, 2026. Councilmember Durio seconded the motion. AYES:MAYOR WEST, MAYOR PRO TEM TURNER, COUNCILMEMBERS DURIO, HILLIARD, WILLIAMS, SHERWOOD AND CRENSHAW NAYS:NONE MOTION PASSED RESOLUTION 25-132 COUNCILMEMBER COMMENTS (Councilmember comments can be heard or seen on the City of Beaumont’s website at beaumonttexas.gov) EXECUTIVE SESSION To discuss and or deliberate economic development negotiations in accordance with Section 551.087 of the Government Code to wit; specifically: Minutes – June 17, 2025 “Project Riverfront” “Downtown Hotel Project” Consider matters related to contemplated or pending litigation in accordance with Section 551.071 of the Government Code: Caleb Fenter and Beaumont Professional Firefighters Local #399 (Intervenors) v. City of Beaumont, Christopher S. Boone, Kenneth Williams, Roy West, Earl White, Taylor Neild, Mike Getz, Audwin Samuel, Charles Durio, Albert Turner, and Randy Feldschau; Cause No. B-210244 Open Session of the meeting adjourned at 2:46 p.m. Roy West, Mayor Tina Broussard, City Clerk Minutes – June 17, 2025 B TO:City Council FROM:Kenneth R. Williams, City Manager PREPARED BY:Demi Engman, Director of Planning and Community Development MEETING DATE:July 1, 2025 REQUESTED ACTION:Council consider a resolution rejecting all Proposals submitted for the Transit Management Services RFP. BACKGROUND The City is in the process of selecting a management company for the ongoing operation of its transit system. The term of the current agreement with the management company will expire in the coming months. A Request for Proposals (RFP) was recently issued, and four (4) responses were received. However, due to inconsistent responses from several of the responding vendors, staff recommends that all of the proposals be rejected, the specifications be amended to offer better clarification, and the RFP be reissued in the coming days. This should offer the clearest and fairest process of selecting a management company. Once the responses are received, reviewed and scored, the proposed winning vendor will be submitted to the City Council for consideration of an agreement. FUNDING SOURCE N/A RECOMMENDATION Approval of the resolution. ATTACHMENTS C TO:City Council FROM:Kenneth R. Williams, City Manager PREPARED BY:Sharae Reed, City Attorney MEETING DATE:July 1, 2025 REQUESTED ACTION:Council to consider appointments to various boards and commissions. BACKGROUND Mayor West appointments Kate Hambright to replace Theresa Goodness on the Historic Landmark Commission. The term shall begin on July 1, 2025, and expire on September 30, 2025. Mayor West appoints Jeromy Buberl to fill the unexpired term of Joey Hilliard. The term shall begin on July 1, 2025, and expire on August 7, 2025. FUNDING SOURCE Not applicable. RECOMMENDATION None. ATTACHMENTS D TO:City Council FROM:Kenneth R. Williams, City Manager PREPARED BY:Demi Engman, Director of Planning and Community Development MEETING DATE:July 1, 2025 REQUESTED ACTION:Council consider a resolution authorizing the City Manager to submit a grant application for the FY2025 Emergency Supplemental Historic Preservation Fund (ESHPF) Preservation Grant and execute a contract with the National Park Service to receive funds for damage repairs to the Temple to the Brave and the Jefferson Theatre. BACKGROUND The National Park Service (NPS) has announced the availability of $48 million in funding to support the repair and recovery of historic and cultural resources in areas that received a major disaster declaration in calendar years 2023 and/or 2024. Jefferson County qualifies under this program due to the major disaster declaration issued in response to Hurricane Beryl, which impacted the region in July 2024. The City of Beaumont is preparing a grant application to address damage sustained by two (2) historic properties listed on the National Register of Historic Places: 1.Temple to the Brave – Sustained water intrusion damage. The National Register was approved by the Texas Historical Commission’s State Board of Review on January 13, 2024, and in process to be submitted to the National Parks Service for entry into the National Register of Historic Places. 2.Jefferson Theatre – Sustained water intrusion damages due to the prolonged wind and rainfall exposed vulnerabilities in the exterior masonry joints. This structure was entered into the National Register of Historic Places on January 30, 1978, and is a contributing structure to our Historic Downtown Commercial District, which was also entered into the National Register of Historic Places on April 14, 1978. The city will request $507,000 in total grant funding from the National Park Service to make repairs to The Temple to the Brave and the Jefferson Theatre and will partner with the Jefferson County Historical Commission (JCHC) to write the application. No local match is required for this grant. If awarded, the city will adhere to all Federal and local procurement processes for the work performed. The repair and rehabilitation of the Temple to the Brave will adhere to the Secretary of the Interior’s Standards and Guidelines for Archaeology and Historic Preservation. FUNDING SOURCE The National Park Service. SourceAmount National Park Service$507,000 City Share$0 Total: $507,000 RECOMMENDATION Approve the resolution. ATTACHMENTS 16-Jun-25 Temple to the Brave $96,000Damage Repairs Cost 19,20020% Architectural and/or Engineering Services $ 115,200.00Total Project Cost Jefferson Theatre $242,000Damage Repairs Cost $48,40020% Architectural and/or Engineering Services $ 290,400.00Total Project Cost $405,600Total Cost for both projects $101,40025% Grant Administration $ 507,000.00Grand Total E TO:City Council FROM:Kenneth R. Williams, City Manager PREPARED BY:Angela Wright, Chief Technology Officer MEETING DATE:July 1, 2025 REQUESTED ACTION:Council consider a resolution approving the purchase of network equipment from CDW-G of Vernon Hills, IL for use in multiple departments. BACKGROUND Sixteen (16) network switches currently deployed in the City’s infrastructure have reached end- of-life and are no longer supported by the manufacturer. These devices are unable to receive firmware updates or security patches, exposing the City’s network to increased cybersecurity risks. Importantly, the continued use of unsupported network hardware compromises the City's ability to remain in compliance with critical regulatory frameworks, including the Criminal Justice Information Services (CJIS) Security Policy, Payment Card Industry Data Security Standards (PCI-DSS), and the Health Insurance Portability and Accountability Act (HIPAA). These standards mandate the use of secure, up-to-date technology to protect sensitive information and maintain audit readiness. Procurement Method: The equipment will be procured through the Texas Department of Information Resources (DIR) cooperative purchasing program. DIR provides state agencies and local governments with access to pre-negotiated contracts that comply with State of Texas procurement statutes and offer favorable pricing for information technology purchases. Project Cost: The cost to replace the sixteen end-of-life network switches is $90,024.94. This includes hardware and any associated implementation services needed to ensure continuity of operations and regulatory compliance. FUNDING SOURCE General, Water, Airport, and Police Funds RECOMMENDATION Approval of the Resolution. F TO:City Council FROM:Kenneth R. Williams, City Manager PREPARED BY:Angela Wright, Chief Technology Officer MEETING DATE:July 1, 2025 REQUESTED ACTION:Council consider a resolution approving the purchase of network equipment from CDW-G of Vernon Hills, IL for use in Public Works. BACKGROUND The City’s Traffic Management infrastructure relies on network switches housed in control boxes to support traffic signal operations and monitoring. Twenty-one (21) of these switches have reached end-of-life and are no longer supported by the manufacturer. As a result, they are no longer eligible for firmware or security updates, increasing the risk of communication failures and reduced reliability across the traffic control system. Procurement Method: The replacement equipment will be purchased through the Sourcewell cooperative purchasing program. Sourcewell provides government agencies with access to competitively solicited contracts that comply with procurement laws and offer advantageous pricing for technology and infrastructure needs. Project Cost: The total cost to replace the twenty-one end-of-life switches is $66,980.97, which includes the hardware and associated licensing to maintain dependable and secure traffic management operations. FUNDING SOURCE Capital Reserve. RECOMMENDATION Approval of the Resolution. G TO:City Council FROM:Kenneth R. Williams, City Manager PREPARED BY:Amalia Villarreal, P.E., CFM, Director of Public Works MEETING DATE:July 1, 2025 REQUESTED ACTION:Council consider a resolution authorizing the City Manager to apply for funding under the U.S. Environmental Protection Agency (EPA) Congressionally Mandated Projects (CMP) grant program. BACKGROUND The U.S. Environmental Protection Agency (EPA) established the Congressionally Mandated Projects (CMP) program to support surveys, studies and investigations; research and demonstrations; and special projects that are not requested in the EPA’s annual budget request to Congress. These projects are sometimes identified for specifically designated organizations through congressional direction. In this funding cycle, staff submitted an initial grant application on June 20, 2025, to support the Harriot Street Lift Station Rehabilitation project. The project will replace the existing Harriot Street Lift Station with a modern submersible pump station and related appurtenances. Originally constructed in the late 1950s, the existing station was last rehabilitated in the early 1980s and is well beyond its expected service life. The total estimated project cost is $2,440,000.00. The grant program provides $750,000 in federal funding and requires a 20% local match, totaling $40,000.00. The City’s anticipated share of the remaining cost is $1,690,000. Through this resolution, the City affirms its intent to apply for EPA funding and, if selected, to enter into any necessary agreements with US EPA or its designated administrators. The City also agrees to cover any non-reimbursable or ineligible costs. The remaining funds are available through Water Revenue Bonds, and this project is included in the City’s Community Investment Plan. FUNDING SOURCE $750,000 Federal Grant Funding, Estimated $1,690,000 Water Revenue Bonds RECOMMENDATION Approval of the resolution. ATTACHMENTS H TO:City Council FROM:Kenneth R. Williams, City Manager PREPARED BY:Amalia Villarreal, P.E., CFM, Director of Public Works MEETING DATE:July 1, 2025 REQUESTED ACTION:Council consider a resolution approving the purchase of a new ambulance. BACKGROUND The ambulance will be purchased from SERVS, of Comanche, Texas, in the amount of $317,978.85. Pricing was obtained through the Houston-Galveston Area Council (HGAC), a cooperative purchasing association providing cities and political subdivisions with the means to purchase specialized equipment at volume pricing. HGAC complies with State of Texas procurement statutes. This new unit will replace Unit 7196, which sustained significant damage in a motor vehicle accident on May 27, 2025. The damaged unit will be disposed of in accordance with the City’s established surplus equipment policy. FUNDING SOURCE Capital Reserve Fund. RECOMMENDATION Approval of the resolution. ATTACHMENTS TO:City Council FROM:Kenneth R. Williams, City Manager PREPARED BY:Amalia Villarreal, P.E., CFM, Director of Public Works MEETING DATE:July 1, 2025 REQUESTED ACTION:Council consider a resolution authorizing the City Manager to award a contract to King Solution Services LLC, of Houston, TX, for the Street Rehab Phase VI Sewer Line Replacement Project BACKGROUND The Street Rehab Phase VI Sewer Line Replacement Project will rehabilitate existing sanitary sewer lines via pipe bursting methods and replace or install new manholes along streets that will be rehabilitated after the sanitary sewer construction. On April 24, 2025, four (4) bids were received for furnishing all labor, materials, and equipment for the project. The Engineer’s Estimate for the contract is $1,933,050.00. The bid totals are indicated in the table below: Total Bid ContractorLocation Amount DL Glover Pipe Bursting, LLCSpring, TX$1,788,945.00 King Solution Services, LLCHouston, TX$1,812,155.00 To-Mex Construction, LLCHouston, TX $1,819,570.75 Bull-G Construction, LLCHouston, TX$1,903,435.00 After reviewing the bids and required documents, as well as considering the limited availability of reference background checks and the evaluation of experience in pipe bursting, Water Utilities staff recommend awarding the project to the second-lowest bidder, King Solution Services, LLC, for a total of $1,812,155.00. A total of 270 calendar days is allocated for substantial completion of the project. FUNDING SOURCE Water Revenue Bonds. RECOMMENDATION Approval of the resolution. ATTACHMENTS Agenda Attachment - Bid Tabulation St. Rehab Phase VI Sewer Line Replacement 2 TO:City Council FROM:Kenneth R. Williams, City Manager PREPARED BY:Amalia Villarreal, P.E., CFM, Director of Public Works MEETING DATE:July 1, 2025 REQUESTED ACTION:Council consider a resolution authorizing the City Manager to award a contract to BDS Constructors LLC dba MK Constructors, of Vidor, TX for the Citywide Ditching Program Phase 3. BACKGROUND The Citywide Ditching Program Phase 3 consists of the excavation and removal of excess material of approximately 355,964 linear feet of existing roadside ditches. Additionally, the program includes the replacement of 280 driveway culverts. This phase of work will take place in designated areas within Wards 1, 2, 3, and 4. On June 12, 2025, four (4) bids were received for the project, which includes furnishing all necessary labor, materials, and equipment. The Engineer’s Estimate for the project is $3,078,196.10. The bid totals are shown in the table below: ContractorLocationBase Bid Amount BDS Constructors LLC dba MK ConstructorsVidor, TX$2,523,621.50 Eastex Utility ConstructionBeaumont, TX$2,609,555.00 Texas Drainage Inc.Waller, TX$2,935,847.36 MB Western Construction CoHouston, TX$2,986,927.30 The Public Works Engineering staff recommends that this project be awarded to the lowest bidder, BDS Constructors LLC dba MK Constructors, in the amount of $2,523,621.50. A total of 365 calendar days are allocated for completion of the project. FUNDING SOURCE Certificates of Obligation. RECOMMENDATION Approval of the resolution. ATTACHMENTS Bid Tabulation 3 TO:City Council FROM:Kenneth R. Williams, City Manager PREPARED BY:Amalia Villarreal, P.E., CFM, Director of Public Works MEETING DATE:July 1, 2025 REQUESTED ACTION:Council consider a resolution rejecting the bids received for the Wall & Avenue C Lift Station Rehabilitation Project. BACKGROUND The project would rehabilitate the existing lift station located at the intersection of Wall & Avenue C. The goal of this rehabilitation is to prevent future flooding issues and improve the City’s ability to maintain and operate the lift station. Fifteen vendors attended the mandatory pre-bid meeting, and the City received two (2) bids. However, the submitted bids significantly exceeded the budget allocated for this project. Therefore, the scope of work will be revised, and the project will be re-bid at a future date. Until a bid is awarded, the bid tabulation will not be made public in order to preclude any unfair competitive advantage in future bids. The project will be re-bid at a later date. FUNDING SOURCE Not Applicable. RECOMMENDATION Approval of the resolution. ATTACHMENTS Bid Rejection Recommendation Letter - Schaumburg & Polk, Inc. 4 TO:City Council FROM:Kenneth R. Williams, City Manager PREPARED BY:Amalia Villarreal, P.E., CFM, Director of Public Works MEETING DATE:July 1, 2025 REQUESTED ACTION:Council consider a resolution authorizing the City Manager to execute Change Order No. 2, accept maintenance, and authorize final payment to Texas Drainage, Inc., for the Citywide Ditching Program Phase 2B. BACKGROUND On October 15, 2024, by Resolution No. 24-258, City Council awarded a contract to Texas Drainage, Inc., of Waller, Texas, in the amount of $1,275,513.21, for the Citywide Ditching Program Phase 2B. The work for this phase took place in designated areas of Wards 1 and 4. Previous Change Order No. 1, in the amount of $9,902.20, is attached for your review. Proposed Change Order No. 2, in the amount of ($59,656.96) is required to adjust the estimated quantities in the contract to reflect the actual quantities used in the completion of the project. If approved, the adjustment in quantities would result in a final contract amount of $1,225,758.45. The project has been inspected by the Engineering Division and found to be complete in accordance with the provisions and terms set forth in the contract. Acceptance of Change Order No. 2, maintenance, and final payment in the amount of $90,264.40 is recommended. FUNDING SOURCE Certificates of Obligation. RECOMMENDATION Approval of the resolution. ATTACHMENTS Change Order No. 2 & Final Payment TO:City Council FROM:Kenneth R. Williams, City Manager PREPARED BY:Amalia Villarreal, P.E., CFM, Director of Public Works MEETING DATE:July 1, 2025 REQUESTED ACTION:Council consider a resolution authorizing the City Manager to award a contract to Redzone Robotics, Inc., of Warrendale, PA for the Sanitary Sewer Trunk Main Multi-Sensor Inspection (MSI) Project. BACKGROUND The Sanitary Sewer Trunk Main Multi-Sensor Inspection (MSI) project will inspect approximately 40,000 linear feet of large-diameter sanitary sewers with LiDAR, sonar, and CCTV. On May 15, 2025, four (4) bids were received for furnishing all labor, materials, and equipment for the project. The Engineer’s Estimate for the contract is $350,000. The bid totals are indicated in the table below: ContractorLocationTotal Bid Amount Redzone Robotics, Inc.Warrendale, PA$294,784.00 Compliance EnviroSystems, LLCBaton Rouge, LA$321,434.00 Hydromax USA, LLCFlower Mound, TX$341,050.00 Specialized Maintenance Services, Inc.Pasadena, TX$344,750.00 Based on a review of the bids and required documents received, Water Utilities staff recommend awarding the project to the lowest bidder, Redzone Robotics, Inc., in the amount of $294,784.00. A total of 120 calendar days is allocated for substantial completion of the project. FUNDING SOURCE Water Revenue Bonds. RECOMMENDATION Approval of the resolution. 6 TO:City Council FROM:Kenneth R. Williams, City Manager PREPARED BY:Amalia Villarreal, P.E., CFM, Director of Public Works MEETING DATE:July 1, 2025 REQUESTED ACTION:Council consider a resolution authorizing the City Manager to award a contract to TRP Construction Group, LLC of Haltom City, TX for the Citywide Pavement Markings – Phase IV. BACKGROUND The Citywide Pavement Markings – Phase IV project consists of the removal/installation of pavement markings on the following streets: Dowlen Road, Lucas Drive, Northwest Parkway, Old Dowlen Road, Pennsylvania Avenue, and Pointe Parkway. On April 10, 2025, two (2) bids were received for furnishing all labor, materials, and equipment for the project. The Engineer’s Estimate is $498,757.80. The bid totals are indicated in the table below: ContractorLocationBase Bid Amount TRP Construction Group, LLCHaltom City, TX$475,497.00 MB Western Construction Co.Houston, TXNon-Responsive The Public Works Engineering staff recommends this project be awarded to TRP Construction Group, LLC, in the amount of $475,497.00. A total of 120 calendar days are allocated for the completion of the project. FUNDING SOURCE Certificates of Obligation. RECOMMENDATION Approval of the resolution. ATTACHMENTS Citywide Pavement Markings – Phase IV Bid Tab 7 TO:City Council FROM:Kenneth R. Williams, City Manager PREPARED BY:Amalia Villarreal, P.E., CFM, Director of Public Works MEETING DATE:July 1, 2025 REQUESTED ACTION:Council consider a resolution authorizing the City Manager to award a contract to ALLCO, LLC., of Beaumont, TX for the Street Rehabilitation Citywide – Phase VI. BACKGROUND The Street Rehabilitation Citywide – Phase VI is comprised of twenty-two (22) roadways scheduled for rehabilitation that consist of milling existing asphalt pavement, ASB repairs, curb and gutter repairs, crack and joint sealing existing pavement, base stabilization with cement or cem-lime slurry, roadway resurfacing pavement with Hot Mix Asphalt Concrete (HMAC) and new pavement markings, and five (5) roadways scheduled for pavement preservation that consist of profile milling existing asphalt, spot full depth repair of road base, and thin overlay resurfacing pavement with HMAC. On June 12, 2025, two (2) bids were received for the project, which includes furnishing all necessary labor, materials, and equipment. The Engineer’s Estimate for the project is $8,393,132.00. The bid totals are shown in the table below: ContractorLocationBase Bid Amount ALLCO, LLCBeaumont, TX$6,927,234.95 Texas Materials Group, Inc., dba Gulf CoastBeaumont, TX$7,067,734.50 The Public Works Engineering staff recommends that this project be awarded to the lowest bidder, ALLCO, LLC., in the amount of $6,927,234.95. A total of 365 calendar days are allocated for completion of the project. FUNDING SOURCE Certificates of Obligation. RECOMMENDATION Approval of the resolution. ATTACHMENTS Street Rehabilitation Citywide – Phase VI Bid Tab TO:City Council FROM:Kenneth R. Williams, City Manager PREPARED BY:Amalia Villarreal, P.E., CFM, Director of Public Works MEETING DATE:July 1, 2025 REQUESTED ACTION:Council consider a resolution authorizing the City Manager to award a contract to Legacy Commercial Contractors, LLC, of Dallas, TX, for the Orange Avenue 20” Water Line Replacement (From Fannin Street to Forsythe Street) Project. BACKGROUND The Orange Avenue – 20” Water Line Replacement (From Fannin Street to Forsythe Street) will replace the existing 20” cast iron water line with a new 20” Fusible PVC water line within a casing via directional drilling methods under the CPKC railroad. On June 5, 2025, five (5) bids were received for furnishing all labor, materials, and equipment for the project. The Engineer’s Estimate for the contract is $1,057,299.75. The bid totals are indicated in the table below: ContractorLocationTotal Bid Amount Legacy Commercial Contractors, LLCDallas, TX$606,027.69 Experts Underground SolutionsChannelview, TX$884,480.00 SETEX Construction Corp.Beaumont, TX $1,014,047.91 MK Constructors (BDS Constructors LLC dba MK Constructors) Vidor, TX$1,148,675.00 Global Drilling, Inc.Winnie, TX$1,565,165.00 Based on a review of the bids and required documents received, Water Utilities staff agrees with Leavins Engineering & Design LLC (LEAD) and recommends awarding the project to the lowest bidder, Legacy Commercial Contractors, LLC, in the amount of $606,027.69. A total of 42 calendar days is allocated for substantial completion of the project. FUNDING SOURCE Water Revenue Bonds. RECOMMENDATION Approval of the resolution. PUBLIC HEARING Council to conduct a Public Hearing to receive comments regarding a grant application to the FTA for the Fiscal Year 2025 Bus Facilities Competitive Program to receive funds for the ZIP 9 TO:City Council FROM:Kenneth R. Williams, City Manager PREPARED BY:Demi Engman, Director of Planning and Community Development MEETING DATE:July 1, 2025 REQUESTED ACTION:Council consider a resolution authorizing the City Manager to submit a grant application to the Federal Transit Administration (FTA) to receive funds for the Zip. BACKGROUND Administration seeks authorization to submit a grant application to the FY25 Bus and Bus Facilities Program. To improve our transit system, it is imperative to enhance our bus stops, real- time tracking technology, and transit facilities. The funding requested to the FTA will be a total of $2,352,000 (80%), which requires a local match of $588,000 (20%). Staff contacted TXDOT requesting a commitment of $588,000 in transportation development credits to partner with us in these needed projects by subsidizing our local match. This item will come back to the City Council prior to execution of a contract with the FTA. At that time, staff will know if TXDOT agreed to issue transportation development credits to subsidize the required local match. If awarded, grant funds will be used to replace the generator, procure real-time tracking hardware, and install sixty (60) bus shelters and benches. The total cost of said projects is $2,940,000. FUNDING SOURCE FTA. SourceAmount Federal Transit Administration$2,352,000 City Share$588,000 Total: $2,940,000 RECOMMENDATION Approve the resolution. ATTACHMENTS 10 TO:City Council FROM:Kenneth R. Williams, City Manager PREPARED BY:Sharae Reed, City Attorney MEETING DATE:July 1, 2025 REQUESTED ACTION:Council to consider a resolution authorizing the settlement of the lawsuit styled Caleb Fenter and Beaumont Professional Firefighters Local #399 (Intervenors) v. City of Beaumont, Christopher S. Boone, Kenneth Williams, Roy West, Earl White, Taylor Neild, Mike Getz, Audwin Samuel, Charles Durio, Albert Turner, and Randy Feldschau. BACKGROUND The lawsuit styled Caleb Fenter and Beaumont Professional Firefighters Local #399 (Intervenors) v. City of Beaumont, Christopher S. Boone, Kenneth Williams, Roy West, Earl White, Taylor Neild, Mike Getz, Audwin Samuel, Charles Durio, Albert Turner, and Randy Feldschau; Cause No. B-210244, was presented and discussed in Executive Session held on July 1, 2025. The City Attorney is requesting authority to settle this suit in accordance with the settlement agreement. FUNDING SOURCE General Liability and General Fund. RECOMMENDATION None. ATTACHMENTS