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HomeMy WebLinkAboutJUN 17 2025 - PACKET REGULAR MEETING OF THE CITY COUNCIL COUNCIL CHAMBERS CITY HALL 801 MAIN STREET TUESDAY, JUNE 17, 2025 1:30 PM AGENDA CALL TO ORDER INVOCATION PLEDGE OF ALLEGIANCE ROLL CALL PROCLAMATIONS PRESENTATIONS Communication Update RECOGNITIONS PUBLIC COMMENT ON AGENDA/CONSENT Citizens may speak on the Consent Agenda/Regular Agenda Items 1 & 2 or any other topic. REGULAR AGENDA 1. Council to consider approval of an ordinance canvassing the results of the June 7, 2025, Runoff Election SWEARING-IN CEREMONY Administering the Oath of Office CONSENT AGENDA (Items placed on the Consent Agenda are considered routine in nature and are considered non- controversial. The Consent Agenda can be acted upon in one motion. A consensus of the Council is required to remove any item for discussion and separate action.) A. Council to consider approving the June 3, 2025, City Council meeting minutes. B. Council to consider an appointment to the Planning Commission. C. Council to consider appointments to various Boards, Commissions, and Committees. D.Council consider a resolution authorizing the City Manager to apply for funding under the U.S. Department of Transportation’s Safe Streets and Roads for All (SS4A) discretionary grant program, and if awarded, to execute all necessary agreements to develop a Comprehensive Safety Action Plan. REGULAR AGENDA 2.Council consider a resolution appointing members to the Audit Committee COUNCIL COMMENTS EXECUTIVE SESSION To discuss and or deliberate economic development negotiations in accordance with Section 551.087 of the Government Code to wit; specifically: Project Riverfront” “Downtown Hotel Project” Consider matters related to contemplated or pending litigation in accordance with Section 551.071 of the Government Code: Caleb Fenter and Beaumont Professional Firefighters Local #399 (Intervenors) v. City of Beaumont, Christopher S. Boone, Kenneth Williams, Roy West, Earl White, Taylor Neild, Mike Getz, Audwin Samuel, Charles Durio, Albert Turner, and Randy Feldschau; Cause No. B-210244 ADJOURNMENT Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact Jacqueline K. Gunner at (409) 880-3782. 1 TO:City Council FROM:Kenneth R. Williams, City Manager PREPARED BY:Tina Broussard, City Clerk MEETING DATE:June 17, 2025 REQUESTED ACTION:Council to consider approval of an ordinance canvassing the results of the June 7, 2025, Runoff Election BACKGROUND The Election Code, Section 67.003, states that each local canvassing authority shall convene to conduct the local canvass at the time set by the canvassing authority's presiding officer not later than the eleventh day after election day and not earlier than the later of the third day after election day; the date on which the early voting ballot board has verified and counted all provisional ballots, if a provisional ballot has been cast in the election; or the date on which all timely received ballots cast from addresses outside the United States are counted, if a ballot to be voted by mail in the election was provided to a person outside of the United States. The City Council shall meet and canvass the returns and officially declare the results. Elected Officials will be sworn in and take office in their respective positions. The canvassing totals that are reflected in the attached draft ordinance are not the final canvassing numbers, they will be provided by the Jefferson County Clerk on or before June 17, 2025. FUNDING SOURCE None RECOMMENDATION Approval of the ordinance ATTACHMENTS A TO:City Council FROM:Kenneth R. Williams, City Manager PREPARED BY:Tina Broussard, City Clerk MEETING DATE:June 17, 2025 REQUESTED ACTION:Council to consider approving the June 3, 2025, City Council meeting minutes. BACKGROUND None FUNDING SOURCE None RECOMMENDATION Approval of the minutes. ATTACHMENTS MINUTES OF THE CITY OF BEAUMONT COUNCIL MEETING Albert “A.J.” Turner, Mayor Pro Tem ROY WEST, MAYOR Mike Williams, At-Large Cory Crenshaw, Ward I CITY COUNCIL MEETING Joey Hilliard, Ward II LaDonna Sherwood, Ward IIIJune 3, 2025 Chris Durio, Ward IV Tina Broussard, City Clerk Kenneth R. Williams, City Manager Sharae Reed, City Attorney The City Council of the City of Beaumont, Texas, met in a regular session in strict compliance with the Texas Open Meetings Act, Texas Government Code, Chapter 551 on June 3, 2025, at the City Hall Council Chambers, 801 Main Street, Beaumont, Texas, at 1:30 p.m. to consider the following: OPENING Invocation Pledge of Allegiance Roll Call Proclamations, Presentation and Recognition – Proposed BMT Zip Student Mobility Program Public Comment: Persons may speak on the Consent Agenda/Regular Agenda items 1-4 or any other topic. Item 5 has already been heard in a Public Hearing; therefore, citizens cannot speak on that item. Citizens wishing to speak on Items 6 & 7 will be given the opportunity to speak during the Public Hearing. Mayor West called the council meeting to order at 1:30 p.m. Pastor Jason Carr with the Apostolic Church of Beaumont gave the invocation. Mayor West led the Pledge of Allegiance. Roll call was made by Tina Broussard, City Clerk. Present at the meeting were Mayor West, Mayor Pro Tem Turner, Councilmembers Durio, Hiliard, Williams, Sherwood and Crenshaw. Also, present were Kenneth R, Williams, City Manager; Sharae Reed, City Attorney; Tina Broussard, City Clerk. Proclamations, Presentation and Recognition “National Family Reunification Month” - June 2025 - Accepting; Alisha Bean, Executive Director of the Loula Foundation “National Philippine Independence Day” - June 12, 2025 - Accepting; Vincent Jaspher Cauilan, President of the Philippine Association of Beaumont Texas (PABT) “World Food Safety Day” - June 7, 2025 - Accepting; Kenneth Coleman, City of Beaumont Public Health Director “Juneteenth” – June 14, 2025 Minutes – June 3, 2025 Presentation - City of Beaumont Service Awards Marilyn RoachLandfill Technician25 Years of Service Corey PinckneyCriminal Investigations25 Years of Service Nolan CallierInformation Technology25 Years of Service Lance TinerPolice Department30 Years of Service Jesus TamayoPolice Department30 Years of Service Rodney HudginsInformation Technology30 Years of Service Mayor West read the announcement regarding Executive Session being held after the conclusion of Councilmember Comments. Public Comment: Persons may speak on the Consent Agenda/Regular Agenda items 1-4 or any other topic. Item 5 has already been heard in a Public Hearing; therefore, citizens cannot speak on that item. Citizens wishing to speak on Items 6 & 7 will be given the opportunity to speak during the Public Hearing. (Public comments can be heard or seen on the City of Beaumont’s website at beaumonttexas.gov) Charlie Crabbe928 East Dr.Beaumont TX Mike Getz7950 PhelanBeaumont TX Dean Tucker2550 Long AveBeaumont TX Rose Frazier1635 Avenue GBeaumont TX Keith Smith1718 Threadneedle St.Beaumont TX Daniel Campise2095 Dowlen Rd.Beaumont TX Thefarro Richard5275 Parkview Dr.Beaumont TX Addie Allen9695 MapesBeaumont TX CONSENT AGENDA (Items placed on the Consent Agenda are considered routine in nature and are considered non- controversial. The Consent Agenda can be acted upon in one motion. A consensus of the Council is required to remove any item for discussion and separate action.) A.Council to consider approving the May 20, 2025, City Council meeting minutes. B.Council to consider a resolution approving the award of five one-year contracts with Core and Main, Coburn’s, AV Water Technology, Fergusion Waterworks and Rural Pipe for the purchase of inventory materials to be used in the Water Utilities Department – Resolution 25-119 C.Council to consider a resolution approving the purchase of Extrication Equipment for use in the Fire Department – Resolution 25-120 D. Council to consider a resolution approving a lease agreement with Ricoh USA, Inc. of Houston, Texas for copiers used by various city departments – Resolution 25-121 Minutes – June 3, 2025 E.Council to consider an appointment to the Library Commission and a correction to expiration of terms for existing members – Resolution 25-122 F.Council to consider a resolution authorizing the City Manager to apply, and if approved, enter into an Advanced Funding Agreement with the Texas Department of Transportation (TxDOT) for the Transportation Alternatives Set-Aside (TA) Program – Resolution 25- 123 G.Council to consider a resolution approving reuniting the George O’Brien Millard statue with its pedestal from Pipkin Park to the Art Museum – Resolution 25-124 Councilmember Durio moved to approve the Consent Agenda. Councilmember Sherwood seconded the motion. AYES:MAYOR WEST, MAYOR PRO TEM TURNER, COUNCILMEMBERS DURIO, HILLIARD, WILLIAMS, SHERWOOD AND CRENSHAW NAYS:NONE MOTION PASSED REGULAR AGENDA 1.Council to consider a resolution adopting the 2025 Consolidated Budget, 2025-2029 Consolidated Plan, which includes the 2025 Annual Action Plan. As mandated by the U. S. Department of Housing and Urban Development (HUD), City Council has conducted public hearings and work sessions in previous years prior to adopting the city' s Annual Action Plan and Consolidated five-year plans. Planning & Community Development staff, along with the Community Development Advisory Committee (CDAC), hosted Public Hearings to receive public comments on the process and activities related to the 2025 Annual Action Plan and 2025-2029 Consolidated Plan. The proposed budget reflects allocations of $1,352,666 in Community Development Block Grant (CDBG) funding, an estimated $2,000 in Program Income and $520,772.35 in HOME funding, as published by the U.S. Department of Housing and Urban Development. Attached is the Consolidated Budget for the 2025 Program Year. Funds will come from the U.S. Department of Housing and Urban Development. Approval of the resolution. Councilmember Durio moved to APPROVE A RESOLUTION THAT THE CITY COUNCIL HEREBY ADOPTS THE HUD CONSOLIDATED GRANT PROGRAM’S 2025 BUDGET, THE 2025-2029 CONSOLIDATED PLAN, AND THE 2025 ANNUAL ACTION PLAN IN THE AMOUNT OF $1,875,438.35. Mayor Pro Tem Turner seconded the motion. AYES:MAYOR WEST, MAYOR PRO TEM TURNER, COUNCILMEMBERS DURIO, HILLIARD, WILLIAMS, SHERWOOD AND CRENSHAW NAYS:NONE Minutes – June 3, 2025 MOTION PASSED RESOLUTION 25-125 2.Council to consider a resolution authorizing an emergency purchase for the autoclave sterilized used in the laboratory at the Wastewater Treatment Plant. The permit issued to the Wastewater Treatment Plant by the Texas Commission on Environmental Quality (TCEQ) requires lab staff to perform daily E. coli testing on water samples. The Standard Method of performing the E. coli testing requires that the laboratory staff sterilize the trays generated in the testing prior to disposal and this method is done with the use of an autoclave machine. The current machine is now obsolete and requires immediate replacement to remain compliant. On May 15, 2025, quotes for the emergency replacement and installation of the sterilizer were obtained with Consolidated Sterilizer Systems submitting the lowest bid. The total cost if approved would be $71,900.00. Funds will come from the water fund. Approval of the resolution. Mayor Pro Tem Turner moved to APPROVE A RESOLUTION THAT THE CITY MANAGER BE AND HE IS HEREBY AUTHORIZED TO APPROVE THE EMERGENCY PURCHASE OF ONE (1) AUTOCLAVE STERILIZER USED IN THE LABORATORY AT THE WASTEWATER TREATMENT PLANT; AND THAT THE CONSOLIDATED STERILIZER SYSTEMS, OF BILLERICA, MASSACHUSETTS, SUBMITTED THE LOWEST BID, IN THE AMOUNT OF $71,900.00. Councilmember Durio seconded the motion. AYES:MAYOR WEST, MAYOR PRO TEM TURNER, COUNCILMEMBERS DURIO, HILLIARD, WILLIAMS, SHERWOOD AND CRENSHAW NAYS:NONE MOTION PASSED RESOLUTION 25-126 3.Council to consider a resolution authorizing the City Manager to execute Changer Order No. 8, accept maintenance, and authorize final payment to ALLCO LLC, of Beaumont, for the Pine Street SWTP Polymer System and Chemical Storage Tank Improvements (REBID) Project. On June 14, 2022, by Resolution No. 22-152, City Council awarded a contract to ALLCO, LLC, of Beaumont, for the Pine Street SWTP Polymer System and Chemical Storage Tank Improvements (REBID) Project in the amount of $1,664,700.00. There were previous change orders Nos. 1-7 in the amount of $61,634.00. Minutes – June 3, 2025 Proposed Change Order No. 8, in the amount of ($163,986.26), is needed to extend the project time, remove the unused allowance item, and address the chemical loss incurred during the project due to spills at the chemical storage tanks. There were four (4) chemical spills, resulting in an estimated loss of 5,446 gallons. If approved, Change Order No. 8 will result in a final contract amount of $1,562,347.74 and add an additional 373 calendar days to the project schedule. The project has been inspected by Water Utilities Staff and found to be complete in accordance with the provisions and terms set out in the contract. Acceptance of Change Order No. 8, maintenance, and final payment in the amount of $72,039.04 is recommended. Funds will come from the American Rescue Fund. Approval of the resolution. Councilmember Sherwood moved to APPROVE A RESOLUTION THAT THE CITY MANAGER BE AND HE IS HEREBY AUTHORIZED TO ACCEPT CHANGE ORDER NO. 8, IN THE AMOUNT OF ($163,986.26) AND ADD AN ADDITIONAL 373 CALENDAR DAYS TO THE PROJECT SCHEDULE; AND THAT THE CITY MANAGER BE AND HE IS HEREBY AUTHORIZED TO ACCEPT MAINTENANCE AND MALE FINAL PAYMENT TO ALLCO, LLC, OF BEAUMONT, TEXAS, IN THE AMOUNT OF $72,039.04 FOR THE PINE STREET SWTP POLYMNER SYSTEM AND CHEMICAL STORAGE TANK IMPROVEMENTS (REBID) PROJECT. Councilmember Durio seconded the motion. AYES:MAYOR WEST, MAYOR PRO TEM TURNER, COUNCILMEMBERS DURIO, HILLIARD, WILLIAMS, SHERWOOD AND CRENSHAW NAYS:NONE MOTION PASSED RESOLUTION 25-127 4.Council to consider a resolution authorizing the City Manager to execute Change Order No. 1 to the contract with King Solutions Services, LLC, of Houston, TX for the Grand Avenue & Magnolia Avenue Pipe Bursting Contract – Phase I. On November 19, 2024, by Resolution No. 24-304, City Council awarded a contract to King Solution Services, LLC, of Houston, TX in the amount of $2,954,370.00 for the Grand Avenue & Magnolia Avenue Pipe Bursting Contract – Phase I. Proposed Change Order No. 1, in the amount of $57,700.00, is requested to incorporate three additional bid items into the contract due to previously unknown site conditions and obstructions encountered during construction, including unsuitable soil conditions and a conflict with a storm sewer line. These conditions required adjustments to the original scope to maintain progress and ensure proper installation. An additional 26 calendar days are also requested to accommodate the added work and associated delays. If approved, the revised contract amount would be $3,012,070.00. Funds will come from the American Rescue Fund and Water Revenue Bonds. Minutes – June 3, 2025 Approval of the resolution. Councilmember Durio moved to APPROVE A RESOLUTION THAT THE CITY MANAGER BE AND HE IS HEREBY AUTHORIZED TO ACCEPT CHANGE ORDER NO. 1, IN THE AMOUNT OF $57,700.00, FOR THE ADDITION OF THREE (3) BID ITEMS, THEREBY BRINGING THE NEW CONTRACT AMOUNT TO $3,012,070.00, FOR THE GRAND AVENUE & MAGNOLIA AVENUE PIPE BURSTING CONTRACT – PHASE I; AND THAT TWENTY-SIX (26) ADDITIONAL CALENDAR DAYS ARE ADDED TO THE CONTRACT. Councilmember Hilliard seconded the motion. AYES:MAYOR WEST, MAYOR PRO TEM TURNER, COUNCILMEMBERS DURIO, HILLIARD, WILLIAMS, SHERWOOD AND CRENSHAW NAYS:NONE MOTION PASSED RESOLUTION 25-128 5.Council to consider a request for a Specific Use Permit to allow a retail store in a GC-MD- 2 (General Commercial-Multiple Family Dwelling-2) District for property located at 3825 W. Lucas Drive. Brandy Tarver requests a Specific Use Permit to open a retail beauty supply store to be located at 3825 W. Lucas Drive, Suite D. The GC-MD-2 (General Commercial- Multiple Family Dwelling-2) zoning district requires a Specific Use Permit for all new proposed land uses. The store will sell a variety of hair and beauty products. At a Joint Public Hearing held on May 19, 2025, the Planning Commission recommended 7:0 to approve the request for a Specific Use Permit to allow a retail store in a GC-MD-2 (General Commercial-Multiple Family Dwelling-2) District for property located at 3825 W. Lucas Drive, with the following conditions: 1.Plans must meet all requirements by Water Utilities for any water and sanitary sewer improvements, including any requirements of the City’s backflow, pretreatment, and/or FOG program. 2.Compliance with all applicable Building and Fire Codes. Approval of the ordinance, with the following conditions: 1.Plans must meet all requirements by Water Utilities for any water and sanitary sewer improvements, including any requirements of the City’s backflow, pretreatment, and/or FOG program. 2.Compliance with all applicable Building and Fire Codes. Mayor Pro Tem Turner moved to ADOPT AN ORDINANCE ENTITLED AN ORDINANCE GRANTING A SPECIFIC USE PERMIT TO ALLOW A RETAIL STORE IN A GC-MD-2 (GENERAL COMMERCIAL- MULTIPLE FAMILY DWELLING-2) DISTRICT FOR PROPERTY LOCATED AT 3825 W. LUCAS DRIVE, Minutes – June 3, 2025 SUITE D, WITH THE CONDITIONS, IN THE CITY OF BEAUMONT, TEXAS. Councilmember Crenshaw seconded the motion. AYES:MAYOR WEST, MAYOR PRO TEM TURNER, COUNCILMEMBERS DURIO, HILLIARD, WILLIAMS, SHERWOOD AND CRENSHAW NAYS:NONE MOTION PASSED ORDINANCE 25-029 PUBLIC HEARING Council to conduct a Public Hearing to receive input regarding proposes to fixed and paratransit fares for the BMT Zip Student Mobility Program Public Hearing Open: 2:45 p.m. Shawn Gray4400 MLK Blvd. Beaumont TX Dr. Elizabeth DeLaRosa4400 MLK Blvd.Beaumont TX Public Hearing Close: 2:50 p.m. 6.Council to consider an ordinance approving new fixed and paratransit fares for the BMT ZIP Student Mobility Program. BMT Zip, the City’s municipal transit system, plans to implement new fares to support Zip’s Student Mobility Program. These new fares are designed to offer reduced fares for students pursuing higher education or trade certifications, making public transportation more affordable and accessible. By reducing fare costs, BMT Zip aims to enhance students' ability to connect to essential services and amenities throughout the city, including educational institutions. Notably, BMT Zip can accommodate this program without incurring additional costs to the city, highlighting a sustainable approach to expanding transit access for students city-wide. Fare Schedule for Fixed Route Services: Fall Student Zip Pass (115 Days): $148.00 Spring Student Zip Pass (115 Days): $148.00 Summer Student Zip Pass (35 Days): $45.00 per session Fare Schedule for Paratransit Services: Fall Student Zip Pass (115 Days): $285.00 Spring Student Zip Pass (115 Days): $285.00 Summer Student Zip Pass (35 Days): $85.00 per session Approval of the ordinance. Councilmember Sherwood moved to ADOPT AN ORDINANCE ENTITLED AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF BEAUMONT, TEXAS, APPROVING NEW FIXED AND PARATRANSIT Minutes – June 3, 2025 FARES FOR THE BMT ZIP STUDENT MOBILITY PROGRAM, PROVIDING FOR SEVERABILITY AND PROVIDING AN EFFECTIVE DATE. Mayor Pro Tem Turner seconded the motion. AYES:MAYOR WEST, MAYOR PRO TEM TURNER, COUNCILMEMBERS DURIO, HILLIARD, WILLIAMS, SHERWOOD AND CRENSHAW NAYS:NONE MOTION PASSED ORDINANCE 25-030 PUBLIC HEARING Council to conduct a Public Hearing to receive comments concerning the proposed repeal of Article 6, Gaming Sites and Gaming Machines, from the City of Beaumont’s Code Of Ordinances Public Hearing Open: 2:56 p.m. Shahzaib Nizamani870 S. Major Dr.Beaumont TX Danial Nizamani870 S. Major Dr.Beaumont TX Public Hearing Close: 3:00 p.m. 7.Council to consider an ordinance to repeal Article 6, Gaming Sites and Gaming Machines, from the City’s Code of Ordinances in order to comply with the Texas Constitution. Item Tabled Recently, the Second Court of Appeals in Fort Worth in City of Fort Worth v. Rylie found that electronic gaming machines such as “eight liners” were unconstitutional because they are illegal lotteries as they require consideration for a chance to win a prize. The Second Court of Appeals also ruled that city ordinances regulating such machines were not preempted by the Texas Occupations Code. The Texas Supreme Court declined to hear an appeal of the Second Court of Appeals decision so therefore the Second Court of Appeals decision stands. On September 26, 2023, the City Council adopted an ordinance providing for regulation and permitting game rooms and amusement redemption machines in the city. This ordinance was codified as Article 6, “Gaming Sites and Gaming Machines.” Because of the Second Court of Appeals decision in the Fort Worth case, it is necessary to amend Article 6 to prohibit game rooms and amusement redemption machines, including eight-liners. There is a proposed ordinance that amends Article 6 in its entirety by prohibiting game rooms and amusement redemption machines, including eight-liners, in the City of Orange. This prohibition applies to all establishments in the City of Beaumont including but not limited to private businesses and non-profit organizations. All Game Room Owners have been notified of this item by regular mail using the addresses on file. Minutes – June 3, 2025 This item will be heard twice by the Council. If affirmed twice, properties containing gaming machines will have ninety (90) days thereafter to remove all gaming machines from within the city limits of Beaumont. Approval of the ordinance. Councilmember Williams moved to table the item. Councilmember Hilliard second the motion. AYES:COUNCILMEMBERS DURIO, HILLIARD, WILLIAMS AND SHERWOOD NAYS:MAYOR WEST, MAYOR PRO TEM TURNER AND COUNCILMEMBER CRENSHAW MOTION PASSED COUNCILMEMBER COMMENTS (Councilmember comments can be heard or seen on the City of Beaumont’s website at beaumonttexas.gov) EXECUTIVE SESSION Consider matters related to contemplated or pending litigation in accordance with Section 551.071 of the Government Code: Caleb Fenter and Beaumont Professional Firefighters Local #399 (Intervenors) v. City of Beaumont, Christopher S. Boone, Kenneth Williams, Roy West, Earl White, Taylor Neild, Mike Getz, Audwin Samuel, Charles Durio, Albert Turner, and Randy Feldschau; Cause No. B-210244 Open Session of the meeting adjourned at 3:49 p.m. Roy West, Mayor Tina Broussard, City Clerk Minutes – June 3, 2025 B TO:City Council FROM:Kenneth R. Williams, City Manager PREPARED BY:Sharae Reed, City Attorney MEETING DATE:June 17, 2025 REQUESTED ACTION:Council to consider an appointment to the Planning Commission. BACKGROUND Councilmen Williams appoints Bill Little to fill the unexpired term of Tom Noyola. The shall term shall begin on June 17, 2025, and expire September 30, 2025. FUNDING SOURCE Not applicable. RECOMMENDATION None. ATTACHMENTS C TO:City Council FROM:Kenneth R. Williams, City Manager PREPARED BY:Sharae Reed, City Attorney MEETING DATE:June 17, 2025 REQUESTED ACTION:Council to consider appointments to various Boards, Commissions, and Committees. BACKGROUND Councilmember Hilliard appoints Chase Arceneaux and Josh Davis to replace Brian Nepveux and Isiah Tyson on the Community Development Advisory Committee. The terms shall begin on June 17, 2025, and expire on September 30, 2025. Councilmember Hilliard appoints Bel Morian to replace Janelle Templeton on the Historic Landmark Commission. The term shall begin on June 17, 2025, and expire on September 30, 2025. Councilmember Hilliard appoints Jenny Angelo to replace Kate Hambright on the Library Commission. The term shall begin on June 17, 2025, and expire on September 30, 2025. Councilmember Hilliard appoints Rolander Fontenot and Euric Fuselier to replace Emily Coxe and Clarke Barker on the Parks and Recreation Advisory Committee. The terms shall begin on June 17, 2025, and expire on September 30, 2025. Mayor West appoints Vivian Todd as the new Chair. Councilmember Hilliard appoints Drew Davidson to replace Brian Nepveux on the Police Department Community Advisory Committee. The terms shall begin on June 17, 2025, and expire on September 30, 2025. Councilmember Hilliard appoints Olivia Malick and Jeff Wheeler to replace Ryan Smith and Carl Lambeth on the Convention and Tourism Advisory Board. The terms shall begin on June 17, 2025, and expire on September 30, 2025. Councilmember Hilliard appoints Euric Fuselier to replace Clarke Barker on the Parks Steering Committee. The term shall begin on June 17, 2025, and expire on September 30, 2026. FUNDING SOURCE Not applicable. RECOMMENDATION None. ATTACHMENTS D TO:City Council FROM:Kenneth R. Williams, City Manager PREPARED BY:Amalia Villarreal, P.E., CFM, Director of Public Works MEETING DATE:June 17, 2025 REQUESTED ACTION:Council consider a resolution authorizing the City Manager to apply for funding under the U.S. Department of Transportation’s Safe Streets and Roads for All (SS4A) discretionary grant program, and if awarded, to execute all necessary agreements to develop a Comprehensive Safety Action Plan. BACKGROUND The U.S. Department of Transportation (USDOT) established the Safe Streets and Roads for All (SS4A) program to support local efforts to prevent roadway fatalities and serious injuries. Eligible entities may apply for either an Action Plan Grant or an Implementation Grant. Staff recommends pursuing an Action Plan Grant to fund the development of a Comprehensive Safety Action Plan for the City of Beaumont. Completion of an Action Plan is a prerequisite for future eligibility to apply for Implementation Grants under the SS4A program. The Comprehensive Safety Action Plan will identify strategies and projects to improve roadway safety for all users, including pedestrians, bicyclists, motorists, and transit riders. The total project cost is estimated to be $200,000.00. The program requires a local match of 20%, which will total $40,000.00. Through this resolution, the City affirms its intent to apply for SS4A funding and, if selected, to enter into any necessary agreements with USDOT or its designated administrators. The City also agrees to take full responsibility for the development, administration, and management of the Safety Action Plan, including covering any non-reimbursable or ineligible costs. The SS4A program is administered on a reimbursement basis, and the grant will require a minimum 20% local match. Staff will identify and allocate the local match through appropriate funding sources, such as capital planning or general fund contributions, if awarded. FUNDING SOURCE 80% Federal Funding 20% Local Match RECOMMENDATION Approval of the resolution. ATTACHMENTS 2 TO:City Council FROM:Kenneth R. Williams, City Manager PREPARED BY:June Ellis, Assistant City Manager, Operations MEETING DATE:June 17, 2025 REQUESTED ACTION:Council consider a resolution appointing members to the Audit Committee BACKGROUND At the City Council meeting on October 15, 2024, and by Resolution No. 24-263, City Council created and appointed members to the Audit Committee. Since the appointment of the three Audit Committee members, two of the members no longer serve on the City Council - Taylor Neild and Mike Getz. The three Audit Committee members serve a term of two years, with no limit on reappointment. To ensure continuity within the audit committee, the appointment of members is staggered, expiring on 10/15/2025, 10/15/2026, and 10/15/2027. The Audit Committee's duties include, but are not limited to, the following: (1) Responsible for appointment, compensation and oversight of the work of any independent auditor retained by the City for the purpose of preparing or issuing an independent audit report or performing other audit or review services. (2) Recommend the establishment of procedures for the engagement of the independent auditor to provide permitted audit services. The City's independent auditor shall be prohibited from providing non-audit services unless having received previous written approval from the Audit Committee. (2a) Non-audit services include tasks that directly support the City's operations, such as bookkeeping or other services related to the accounting records or financial statements of the City, financial information systems design and implementation, appraisal or valuation services, actuarial services, investment banking services, and other tasks that may involve performing management functions or making management decisions. (3) Review and recommend approval of the City's audited financial statements, associated management letter, report on internal controls and all other auditor communications. (4) Review significant accounting and reporting issues, including complex or unusual transactions and management decisions, and recent professional and regulatory pronouncements, and understand their impact on the financial statements. Two new members of the City Council will need to be added to the committee for terms expiring on October 15, 2025, and October 15, 2026. FUNDING SOURCE Not applicable RECOMMENDATION Approval of the resolution ATTACHMENTS