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HomeMy WebLinkAboutAPR 29 2025 - PACKET REGULAR MEETING OF THE CITY COUNCIL COUNCIL CHAMBERS CITY HALL 801 MAIN STREET TUESDAY, APRIL 29, 2025 5:30 PM AGENDA CALL TO ORDER INVOCATION PLEDGE OF ALLEGIANCE ROLL CALL PROCLAMATIONS PRESENTATIONS Communication Update TxDOT status update of Construction Projects within Beaumont RECOGNITIONS PUBLIC COMMENT ON AGENDA/CONSENT Citizens may speak on the Consent Agenda /Regular Agenda Items 1-5 or any other topic. Citizens wishing to speak on Item 6 will be given the opportunity to speak during the Public Hearing. CONSENT AGENDA (Items placed on the Consent Agenda are considered routine in nature and are considered non- controversial. The Consent Agenda can be acted upon in one motion. A consensus of the Council is required to remove any item for discussion and separate action.) A.Council to consider approving the April 15, 2025, City Council meeting minutes. B.Council to consider appointments to the Convention and Tourism Advisory Board and the Bond Advisory Committee. REGULAR AGENDA 1.Council consider a resolution authorizing the City Manager to execute an amendment to the Interim Services Agreement between the City and Stonehenge Holdings, LLC to extend the deadline for the delivery of Pre-Development Services, related to the development of a hotel, to November 30, 2025. 2.Council consider a resolution authorizing the City Manager to accept maintenance and authorize final payment to SETEX Construction Corp. for the N. Major Dr. & Westfield Ave. Exploratory Excavation and Sanitary Sewer Repair Contract. 3.Consider a resolution authorizing a payment for property insurance coverage for various city owned buildings and assets. 4.Council consider a resolution authorizing the City Manager to execute Change Order No. 5, accept maintenance, and authorize final payment to To-Mex Construction, LLC, of Houston, for the Florida Avenue Emergency Sewer Repair. 5.Amend the ordinance containing the Master Fee Schedule. PUBLIC HEARING Council to conduct a Public Hearing finding and ratifying the determination of the Public Health Director that public health nuisances exist on the property owned by James R Callas with the legal description of 5395 Rosemary, 5375 Rosemary, including the lot east of 5375 Rosemary being Lots 1, 2, and 3, Block 3, Mc Anelly Place Addition, Beaumont, Jefferson County, Texas and order the owners to abate public health nuisances within 10 days. If the property owner fails to comply within 10 days, staff is requesting City Council authorization to abate said property without further notification to the property owner of City Council action. REGULAR AGENDA 6.Council to consider an ordinance finding and ratifying the determination of the Public Health Director that public health nuisances exist on the property owned by James R Callas with the legal descriptions of 5395 Rosemary, 5375 Rosemary, including the lot east of 5375 Rosemary being Lots 1, 2 and 3, Block 3, Mc Anelly Place Addition, Beaumont, Jefferson County, Texas and order the owners to abate public health nuisances within 10 days. If the property owner fails to comply within 10 days, staff is requesting City Council authorization to abate said property without further notification to the property owner of City Council action. COUNCIL COMMENTS ADJOURNMENT Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact Kaltrina Minick at (409) 880-3777. A TO:City Council FROM:Kenneth R. Williams, City Manager PREPARED BY:Tina Broussard, City Clerk MEETING DATE:April 29, 2025 REQUESTED ACTION:Council to consider approving the April 15, 2025, City Council meeting minutes. BACKGROUND None FUNDING SOURCE None RECOMMENDATION Approval of the minutes. ATTACHMENTS Minutes- April 15, 2025 MINUTES OF THE CITY OF BEAUMONT COUNCIL MEETING Albert “A.J.” Turner, At-Large ROY WEST, MAYOR Randy Feldschau, At-Large Taylor Neild, Mayor Pro Tem CITY COUNCIL MEETING Michael Getz, Ward II Audwin Samuel, Ward IIIAPRIL 15, 2025 Chris Durio, Ward IV Tina Broussard, City Clerk Kenneth R. Williams, City Manager Sharae Reed, City Attorney The City Council of the City of Beaumont, Texas, met in a regular session in strict compliance with the Texas Open Meetings Act, Texas Government Code, Chapter 551 on April 15, 2025, at the City Hall Council Chambers, 801 Main Street, Beaumont, Texas, at 1:30 p.m. to consider the following: OPENING Invocation Pledge of Allegiance Roll Call Proclamations, Presentation and Recognition – Strategic Plan Update Public Comment: Persons may speak on the Consent Agenda/Regular Agenda items 1-9 or any other topic. Citizens wishing to speak on Item 10 will be given the opportunity to speak during the Public Hearing. Mayor West called the council meeting to order at 1:30 p.m. Reverend Donnie Flippo with Gospel Center Church gave the invocation. Mayor West led the Pledge of Allegiance. Roll call was made by Tina Broussard, City Clerk. Present at the meeting were Mayor West, Mayor Pro Tem Neild, Councilmembers Durio, Getz (arrived at 1:33 p.m.), Turner, Feldschau and Samuel. Also, present were Kenneth R, Williams, City Manager; Sharae Reed, City Attorney; Tina Broussard, City Clerk. Proclamations, Presentation and Recognition “National Sexual Assault Awareness Month” – April 2025 – Accepting; Ashley Hasson, Crisis Center of Southeast Texas Education Specialist “Fair Housing Month” – April 2025 – Accepting; Whitney Waters, City of Beaumont Community Housing Specialist “Older Americans Month” April 2025 – Accepting; Janci Kimball, Stacey Olsen, Natalie Thompson and Jamie Utley st Recognition – Ethan Wang a West Brook High School Student, 1 place winner in the st UIL number sense event, 1 place in the District UIL meet and at the TMSCA State meet in San Antonio, TX; accepting will be Ethan Wang, his parents and his teachers Minutes – April 15, 2025 Mayor West read the announcement regarding Executive Session being held after the conclusion of Councilmember Comments. Public Comment: Persons may speak on the Consent Agenda/Regular Agenda Items 1-9 or any other topic. Citizens wishing to speak on Item 10 will be given the opportunity to speak during the Public Hearing. (Public comments can be heard or seen at the City of Beaumont website at beaumonttexas.gov) Arthur Dorion5595 Gail Dr.Beaumont TX Dean Tucker2550 Long Ave.Beaumont TX Jerome Alexander1118 Evalon St.Beaumont TX Addie Allen9695 GrossBeaumont TX Deborah Hunter9150 MapesBeaumont TX William McCullaugh697 Caston Beaumont TX CONSENT AGENDA (Items placed on the Consent Agenda are considered routine in nature and are considered non- controversial. The Consent Agenda can be acted upon in one motion. A consensus of the Council is required to remove any item for discussion and separate action.) A.Council to consider approving the April 1, 2025, City Council meeting minutes. B.Council to consider approving a resolution for the purchase of two motorcycles for use in the Police Department – Resolution 25-073 C.Council to consider approving a resolution for the purchase of a two (2) Power Pro Series Ambulance Stretchers – Resolution 25-074 D.Council to consider an appointment to the Convention and Tourism Advisory Board – Resolution 25-075 E.Council to consider appointments to the Parks and Recreation Advisory Committee – Resolution 25-076 F.Council to consider an appointment to the Bond Advisory Committee – Resolution 25- 077 H.Council to consider a resolution amending resolution 23-294 authorizing the City Manager to execute related documents to purchase two (2) tracts of property from Mount Gilead Missionary Baptist Church located at 1715 Pine Street – Resolution 25-079 I.Council to consider a resolution approving the annual renewal for server hosting of the Cityworks and ArcGIS servers by NewEdge Services, LLC of Frisco, TX – Resolution 25- 080 Minutes – April 15, 2025 J.Council to approve an ordinance amending Title I Chapter 20 Section 20.03.003 of the Code of Ordinances that would change the speed limit on Eastex Freeway (US 69, 96, 287) – Ordinance 25-021 Councilmember Feldschau moved to approve the Consent Agenda excluding Item G. Mayor Pro Tem Neild seconded the motion. AYES:MAYOR WEST, MAYOR PRO TEM NEILD, COUNCILMEMBERS DURIO, GETZ, TURNER, FELDSCHAU AND SAMUEL NAYS:NONE MOTION PASSED G.Council to consider a resolution approving a three-year contract for grounds maintenance and litter removal in the Central Business District and the Beaumont Municipal Airport – Resolution 25-078 Councilmember Samuel moved to approve Item G on the Consent Agenda. Mayor Pro Tem Neild seconded the motion. AYES:MAYOR WEST, MAYOR PRO TEM NEILD, COUNCILMEMBERS DURIO, GETZ, TURNER AND SAMUEL NAYS:NONE ABSTAIN:COUNCILMEMBER FELDSCHAU MOTION PASSED REGULAR AGENDA 1.Council to consider a resolution authorizing the purchase of one (1) Vogelsang XRipper Muncher Pump for the Prison Lift Station. The Prison Lift Station located at 4864 Highway 69 South is solely responsible for pumping sewage from the two (2) area prisons. There are currently three (3) non clog pumps and two (2) muncher pumps at the Prison Lift Station. The muncher pumps chop sewage into smaller pieces so that it can pass through to the three (3) non clog pumps. The lift station is currently running on one (1) muncher pump due to the second one being down and is currently beyond repair and must be replaced to avoid failures in the three (3) non clog pumps. The muncher pump has reached its lifetime expectancy and must be replaced for the lift station to remain online. The total pricing for one (1) Vogelsang XRipper Muncher pump is $61,450.00 and was obtained from Automatic Pump and Equipment Company, of Beaumont, the sole source provider of the Vogelsang pumps used at the Prison Lift Station. The delivery time is estimated to be between 6-8 weeks after the order is received. Funds will come from Water Revenue Bonds. Approval of the resolution. Minutes – April 15, 2025 Councilmember Feldschau moved to APPROVE A RESOLUTION THAT THE CITY COUNCIL BE AND THEY ARE HEREBY AUTHORIZED TO APPROVE THE PURCHASE OF ONE (1) VOGELSANG XRIPPER MUNCHER PUMP FOR THE PRISON LIFT STATION, IN THE AMOUNT OF $61,450.00 FROM AUTOMATIC PUMP AND EQUIPMENT COMPANY, OF BEAUMONT, TEXAS, THE SOLE SOURCE PROVIDER OF THE VOLGELSANG PUMPS. Councilmember Getz seconded the motion. AYES:MAYOR WEST, MAYOR PRO TEM NEILD, COUNCILMEMBERS DURIO, GETZ, TURNER, FELDSCHAU AND SAMUEL NAYS:NONE MOTION PASSED RESOLUTION 25-081 2.Council to consider a resolution approving the purchase and installation of a 22.9 aspect radio Direct View (DVLED) video wall from Ford Audio-Video Systems, LLC of Houston, st TX for use in the City Council Chambers and City Hall 1 Floor Conference Room. As part of a technology upgrade to enhance City Council meeting presentation capabilities, staff recommends the installation of a Direct View LED (DVLED) video wall in the Council Chambers. This upgrade includes: Installing one (1) DVLED video wall at 1.5mm dot pitch, measuring approximately 13.78’ wide by 5.54’ tall. Configuring the LED wall to support three distinct display sections: o A 16:9 section for presentation content. o A section for the Electronic Agenda. o A section for displaying Zoom calls. This upgrade will replace the current projector and screen, which will be relocated and installed in the City Hall 1st Floor Conference Room to replace outdated equipment there. Total project cost: $115,900 Funding will come from the PEG Fund. Approval of the resolution. Councilmember Durio moved to APPROVE A RESOLUTION THAT THE CITY COUNCIL BE AND ARE HEREBY AUTHORIZED TO APPROVE THE PURCHASE AND INSTALLATION OF A 22:9 ASPECT RATIO DIRECT VIEW LED (DVLED) VIDEO WALL FROM FORD AUDIO-VIDEO SYSTEMS, LLC, OF HOUSTON, TEXAS FOR USE IN THE CITY COUNCIL CHAMBERS AND CITY HALL FIRST FLOOR CONFERENCE ROOM IN THE AMOUNT OF $115,900.00. Councilmember Samuel seconded the motion. AYES:MAYOR WEST, MAYOR PRO TEM NEILD, COUNCILMEMBERS DURIO, GETZ, TURNER, FELDSCHAU AND SAMUEL Minutes – April 15, 2025 NAYS:NONE MOTION PASSED RESOLUTION 25-082 3.Council to consider a resolution authorizing the City Manager to award a contract to Elite Contractors, of Kirbyville, for the Laura Addition Drainage Improvements Project. The Laura Addition Drainage Improvements Project consists of reconstructing and reshaping the roadside ditches in accordance with the construction plans. This project also includes removing and replacing driveway culverts and associated driveway aprons and removing and replacing surface inlets and other drainage structures within the City’s right of way. On April 3, 2025, six (6) bids were received for furnishing all labor, materials, and equipment for the project. The Engineer’s Estimate is $1,850,000.00. The bid totals are indicated in the table below: ContractorLocationBase Bid Amount Elite ContractorsKirbyville, TX$1,420,460.00 MK ConstructorsVidor, TX$1,598,000.00 Brystar Contractor, IncBeaumont, TX$1,686,824.50 Norman Highway Constructors, Inc.Orange, TX$1,957,884.00 Hackley Enterprises LLCSulphur, LA$2,075,862.00 MB Western Construction CoHouston, TX$3,073,880.00 The Public Works Engineering staff recommend this project be awarded to the lowest bidder, Elite Contractors, in the amount of $1,420,460.00. A total of 150 calendar days are allocated for completion of the project. Certificates of Obligation in the amount of $555,460.00 and Community Development Block Grant (CDBG) under the 2019 Hazard Mitigation Competition in the amount of $865,000.00. Approval of the resolution. Mayor Pro Tem Neild moved to APPROVE A RESOLUTION THAT THE CITY COUNCIL HEREBY APPROVES THE AWARD OF A CONTRACT TO ELITE CONTRACTORS, OF KIRBYVILLE, TEXAS, IN THE AMOUNT OF $1,420,460.00, TO COMPLETE THE WORK AND MATERIALS FOR THE LAURA ADDITION DRAINAGE IMPROVEMENTS PROJECT; AND THAT THE CITY MANAGER BE AND HE IS HEREBY AUTHORIZED TO EXECUTE A CONTRACT WITH ELITE CONTRACTORS, OF KIRBYVILLE, TEXAS, AND THAT A TOTAL OF ONE HUNDRED AND FIFTY (150) CALENDAR DAYS ARE ALLOCATED FOR THE COMPLETION OF THE PROJECT. Councilmember Durio seconded the motion. AYES:MAYOR WEST, MAYOR PRO TEM NEILD, COUNCILMEMBERS DURIO, GETZ, TURNER, FELDSCHAU AND SAMUEL NAYS:NONE Minutes – April 15, 2025 MOTION PASSED RESOLUTION 25-083 4.Council to consider authorizing the City Manager to enter into an agreement with Beaumont Independent School District for economic development incentives under the Neighborhood Empowerment Zone Program for the development of a new bus parking and maintenance building. The City established the Empowerment Zone in order to encourage further development and revitalization within this particular area of Beaumont. The purpose of the zone is to offer economic incentives in this area to attract new businesses and residences as well as encourage the redevelopment or growth of existing businesses and residences. BISD has requested to receive the following incentives: 1.Building fee waivers (not including tap and meter fees). 2.Expedited permit review. BISD is seeking the benefit from Empowerment Zone incentives to aid the development of a bus parking and maintenance building. Their plan includes an approximate $9,400,000 investment for construction costs of the building including water, sewer, gas, drainage, and electrical. The Administration believes that this project would not meet the goals of the Empowerment Zone Program as no new jobs are attributed to this project. Denial of the resolution. Councilmember Durio moved to DENY A RESOLUTION THAT THE CITY MANAGER BE AND HE IS HEREBY AUTHORIZED TO ENTER INTO AN AGREEMENT WITH BEAUMONT INDEPENDENT SCHOOL DISTRICT FOR ECONOMIC DEVELOPMENT INCENTIVES TO INCLUDE: BUILDING FEE WAIVERS (NOT INCLUDING TAP AND METER FEES) AND EXPEDITED PERMIT REVIEW; UNDER THE NEIGHBORHOOD EMPOWERMENT ZONE PROGRAM FOR THE DEVELOPMENT OF A NEW BUS PARKING AND MAINTENANCE BUILDING; AND THAT THE CITY COUNCIL IS OF THE OPINION THAT THIS PROJECT MEETS THE GOALS OF THE EMPOWERMENT ZONE PROGRAM. Mayor Pro Tem Neild seconded the motion. After further discussion Mayor Pro Tem Neild motioned to bring the item back to Council and to waive the permit fee. Councilmember Turner seconded the motion. AYES:MAYOR WEST, MAYOR PRO TEM NEILD, COUNCILMEMBERS DURIO, GETZ, TURNER, FELDSCHAU AND SAMUEL NAYS:NONE MOTION DENIED Minutes – April 15, 2025 5.Council to consider authorizing the City Manager to enter into an agreement with Bowie Office LLC for economic development incentives under the Neighborhood Empowerment Zone Program for the development of a carpentry and residential construction company. The City established the Empowerment Zone in order to encourage further development and revitalization within this particular area of Beaumont. The purpose of the zone is to offer economic incentives in this area to attract new businesses and residences as well as encourage the redevelopment or growth of existing businesses and residences. Bowie Office LLC has requested to receive the following incentives: 1) A possible three (3) year, 100% municipal tax abatement for all added value for investments greater than $50,000 for residential uses and $75,000 for all other uses. 2) Building fee waivers (not including tap and meter fees). 3) Expedited permit review. Bowie Office LLC is seeking the benefit from Empowerment Zone incentives to aid the development of a carpentry and residential construction company. Their plan includes approximately $500,000 investment for a remodel of the interior and an additional accessory building. The Administration believes that this project would meet the goals of the Empowerment Zone Program and the new residential construction company would aid growth in this area. Approval of the resolution. Mayor Pro Tem Neild moved to APPROVE A RESOLUTION THAT THE CITY MANAGER BE AND HE IS HEREBY AUTHORIZED TO ENTER INTO AN AGREEMENT WITH BOWIE OFFICE, LLC, FOR ECONOMIC DEVELOPMENT INCENTIVES TO INCLUDE: A POSSIBLE THREE (3) YEAR, 100% MUNICIPAL TAX ABATEMENT FOR ALL ADDED VALUE FOR INVESTMENTS GREATER THAN FIFTY THOUSAND DOLLARS ($50,000.00) FOR RESIDENTIAL USES AND SEVENTY FIVE THOUSAND DOLLARS ($75,000.00) FOR ALL OTHER USES, BUILDING FEE WAIVERS (NOT INCLUDING TAP AND METER FEES), AND EXPEDITED PERMIT REVIEW; UNDER THE NEIGHBORHOOD EMPOWERMENT ZONE PROGRAM FOR THE DEVELOPMENT OF A CARPENTRY AND RESIDENTIAL CONSTRUCTION COMPANY; AND THE CITY COUNCIL IS OF THE OPINION THAT THIS PROJECT WOULD MEET THE GOALS OF THE EMPOWERMENT ZONE PROGRAM FOR THE DEVELOPMENT OF A CARPENTRY AND RESIDENTIAL CONSTRUCTION COMPANY; AND THAT THE CITY COUNCIL IS OF THE OPINION THAT THIS PROJECT WOULD MEET THE GOALS OF THE EMPOWERMENT ZONE PROGRAM AND THE NEW RESIDENTIAL CONSTRUCTION COMPANY WOULD AID GROWTH IN THIS AREA. Councilmember Feldschau seconded the motion. AYES:MAYOR WEST, MAYOR PRO TEM NEILD, COUNCILMEMBERS DURIO, GETZ, TURNER, FELDSCHAU AND SAMUEL NAYS:NONE Minutes – April 15, 2025 MOTION PASSED RESOLUTION 25-084 Councilmember Turner left the meeting at 2:55 p.m. 6.Council to consider a resolution authorizing the purchase and installation of a PAX PWM250 mixer assembly for use at the South Elevated Storage Tank. The South Elevated Storage Tank currently does not have a tank mixer. A tank mixer can improve disinfectant residual control, reduce tank corrosion, eliminate stratification, reduce disinfection byproducts and reduce water age by thoroughly circulating water within the tank. The total cost for the mixer assembly and installation is $59,440.00. This quote was obtained from PAX Water Technologies Inc., of Milpitas, CA, which is the sole source provider of this patented equipment. The quote and sole source letter are attached for your reference. Funds will come from Water Revenue Bonds. Approval of the resolution. Mayor Pro Tem Neild moved to APPROVE A RESOLUTION THAT CITY COUNCIL BE AND ARE HEREBY AUTHORIZED TO APPROVE THE PURCHASE AND INSTALLATION OF ONE (1) PAX PWM 250 MIXER ASSEMBLY FOR USE AT THE SOUTH ELEVATED STORAGE TANK, IN THE AMOUNT OF $59,440.00 FROM PAX WATER TECHNOLOGIES INC., OF MILPITAS, CALIFORNIA. Councilmember Getz seconded the motion. AYES:MAYOR WEST, MAYOR PRO TEM NEILD, COUNCILMEMBERS DURIO, GETZ, FELDSCHAU AND SAMUEL NAYS:NONE MOTION PASSED RESOLUTION 25-085 7.Council to consider a resolution authorizing the City Manager to execute a Standard Utility Agreement (SUA) with the Texas Department of Transportation (TxDOT). The Standard Utility Agreement (SUA) outlines the roles and responsibilities of the city and State regarding the utility relocation that is expected to take place on Washington Boulevard, specifically, between the access roads of Interstate 10 (IH-10). During the construction of the Minutes – April 15, 2025 Texas Department of Transportation (TxDOT) IH-10 Cardinal Drive Interchange project, it was discovered that the 16-inch water line on Washington Boulevard conflicts with TxDOT’s drill shafts. The estimated total cost for the utility relocation work is $1,132,272. The city will manage the project, with Volkert, Inc., selected as the engineering firm to manage the utility relocation on behalf of the city. This project will be 100% reimbursable through TxDOT. Water Utilities has reviewed and recommends approval. Funds will come from Water Revenue Bonds. Approval of the resolution. Councilmember Samuel moved to APPROVE A RESOLUTION THAT THE CITY MANAGER BE AND HE IS HEREBY AUTHORIZED TO EXECUTE A STANDARD UTILITY AGREEMENT (SUA) WITH TEXAS DEPARTMENT OF TRANSPORTATION (TXDOT), THE UTILITY RELOCATION ON WASHINGTON BOULEVARD. Councilmember Durio seconded the motion. AYES:MAYOR WEST, MAYOR PRO TEM NEILD, COUNCILMEMBERS DURIO, GETZ, FELDSCHAU AND SAMUEL NAYS:NONE MOTION PASSED RESOLUTION 25-086 8.Council to consider a resolution authorizing the City Manager to award a contract to Vortex Services LLC, of Houston, Texas for the Washington Boulevard 16-inch Water Line Replacement project. The Washington Boulevard 16-inch Water Line Replacement project will replace approximately 350 linear feet of an existing 16-inch water line located between the access roads of Interstate 10 (IH-10). During the construction of the Texas Department of Transportation (TxDOT) IH-10 Cardinal Drive Interchange project, it was discovered that the 16-inch water line on Washington Boulevard conflicts with TxDOT’s drill shafts. The city has received a quote for the work from Vortex Services through The Interlocal Purchasing System (TIPS) purchasing cooperative. After reviewing the quote, Water Utilities staff recommends awarding the project to Vortex Services LLC, of Houston, TX, in the amount of $1,031,685.00. Execution of this contract is contingent upon the fully executed TxDOT Standard Utility Agreement for this project, which will allow the City to be reimbursed in full by TxDOT. Funds will come from Water Revenue Bonds. Approval of the resolution. Minutes – April 15, 2025 Councilmember Durio moved to APPROVE A RESOLUTION THAT THE CITY MANAGER BE AND HE IS HEREBY AUTHORIZED TO AWARD A CONTRACT TO VORTEX SERVICES, LLC, OF HOUSTON, TEXAS, FOR THE WASHINGTON BOULEVARD 16-INCH WATER LINE REPLACEMENT PROJECT, IN THE AMOUNT OF $1,031,685.00. Councilmember Samuel seconded the motion. AYES:MAYOR WEST, MAYOR PRO TEM NEILD, COUNCILMEMBERS DURIO, GETZ, FELDSCHAU AND SAMUEL NAYS:NONE MOTION PASSED RESOLUTION 25-087 9.Council to consider a resolution authorizing the City Manager to award a contract to SETEX Construction Corp, of Beaumont, Texas for the 23rd Street Sanitary Sewer Trunkline Rehabilitation Phase I Project. The 23rd Street Sanitary Sewer Trunkline Rehabilitation Phase I involves the replacement and relocation of approximately 100 linear feet of the existing 48” sanitary sewer line. The sewer line connects the discharge from the 23rd Street Lift Station to the trunkline running along 23rd Street. On March 20, 2025, four (4) bids were received for furnishing all labor, materials, and equipment for the project. The Engineer’s Estimate for the contract is $409,650.00. The bid totals are indicated in the table below: ContractorLocationTotal Bid Amount SETEX Construction Corp.Beaumont, TX$215,908.46 T Construction, LLC Houston, TX$393,451.50 BDS Construction, LLC dba Vidor, TX $485,140.00 MK Constructors ALLCO, LLC Beaumont, TX $592,253.00 Based on a review of the bids and required documents received, the Water Utilities staff recommends awarding the project to the lowest bidder, SETEX Construction Corp., of Beaumont, TX in the amount of $215,908.46. A total of 90 calendar days is allocated for substantial completion of the project. Funds will come from Water Revenue Bonds. Approval of the resolution. Councilmember Feldschau moved to APPROVE A RESOLUTION THAT THE CITY COUNCIL HEREBY APPROVES THE AWARD OF THE CONTRACT TO SETEX CONSTRUCTION CORP., OF BEAUMONT, TEXAS, IN THE AMOUNT OF $215,908,46 TO COMPLETE THE WORK AND MATERIALS RD FOR THE 23 STREET SANITARY SEWER TRUNKLINE REHABILITATION PHASE I PROJECT; AND THAT A TOTAL OF NINETY (90) CALENDAR DAYS ARE ALLOCATED FOR THE COMPLETION OF THE PROJECT; AND THAT THE CITY MANAGER BE AND HE IS HEREBY AUTHORIZED TO EXECUTE A Minutes – April 15, 2025 CONTRACT WITH SETEX CONSTRUCTION CORP., OF BEAUMONT, TEXAS. Councilmember Samuel seconded the motion. AYES:MAYOR WEST, MAYOR PRO TEM NEILD, COUNCILMEMBERS DURIO, GETZ, FELDSCHAU AND SAMUEL NAYS:NONE MOTION PASSED RESOLUTION 25-088 PUBLIC HEARING Council to conduct a Public Hearing to consider finding and ratifying the determination of the Public Health Director that public health nuisances exist on the property owned by Staci Marks Burrows at 170 Ferndale Lane with a legal description of S5’ L16 & ALL L17 B6 WESTFIELD TERRACE – 4 and order the owners to abate public nuisances within 10 days. If the property owner fails to comply within 10 days, staff is requesting City Council authorization to abate said property without further notification to the property owner of City Council action. Public Hearing Open: 3:01 p.m. None Public Hearing Close: 3:02 p.m. Councilmember Turner returned to the meeting at 3:03 p.m. 10.Council to consider an ordinance finding and ratifying the determination of the Public Health Director that public health nuisances exist on the property owned by Staci Marks Burrows at 170 Ferndale Lane with a legal description of S5' L16 & ALL L17 B6 WESTFIELD TERRACE-4 and order the owners to abate public health nuisances within 10 days. If the property owner fails to comply within 10 days, staff is requesting City Council authorization to abate said property without further notification to the property owner of City Council action. According to Beaumont's Code of Ordinances Chapter 10 Health and Sanitation, Sec 10.01.001 a nuisance is defined as whatever is dangerous to human life or welfare or whatever renders the ground, the water, the air, or food a hazard or injury to human health is hereby declared to be a nuisance. The legal description and violations of this property are: S5 L16 & ALL L17 B6 WESTFIELD TERRACE-4 Violations: Failure to retrieve litter, Chapter 12 Offenses and Nuisances, Article 12.07.002 and Rodent Harborage, Chapter 10 Health and Sanitation, Article 10.04; Section 10.04.001 and 10.04.006. Funds will come from the General Fund. Approval of the ordinance. Minutes – April 15, 2025 Councilmember Turner moved to ADOPT AN ORDINANCE ENTITLED AN ORDINANCE DECLARING THE STRUCTURE AT 170 FERNDALE LANE, WITH THE LEGAL DESCRIPTION OF S 5’, L 16, AND ALL L 17 B 6 WESTFIELD TERRACE-4, BEAUMONT, TEXAS, TO BE A PUBLIC NUISANCE AND ORDERING THAT THE PROPERTY OWNER(S) HAVE TEN (10) DAYS TO COMPLY. Councilmember Durio seconded the motion. AYES:MAYOR WEST, MAYOR PRO TEM NEILD, COUNCILMEMBERS DURIO, GETZ, TURNER, FELDSCHAU AND SAMUEL NAYS:NONE MOTION PASSED ORDINANCE 25-022 WORK SESSION Council to review and discuss Downtown Proactive Code Enforcement Update Council to review and discuss changes to the Parade Ordinance COUNCILMEMBER COMMENTS (Councilmember comments can be heard or seen at the City of Beaumont website at beaumonttexas.gov) EXECUTIVE SESSION Consider matters related to contemplated or pending litigation in accordance with Section 551.071 of the Government Code: The claim of Airon Reynolds, Jr. Open Session of the meeting adjourned at 4:05 p.m. Roy West, Mayor Tina Broussard, City Clerk Minutes – April 15, 2025 B TO:City Council FROM:Kenneth R. Williams, City Manager PREPARED BY:Sharae Reed, City Attorney MEETING DATE:April 29, 2025 REQUESTED ACTION:Council to consider appointments to the Convention and Tourism Advisory Board and the Bond Advisory Committee. BACKGROUND Councilmember Durio appoints Norris Roberts to fill the unexpired term of Alexia Morgan on the Convention and Tourism Advisory Board. Councilmember Durio appoints Alexia Morgan to the Bond Advisory Committee to replace Georgine Guillory. Councilmember Feldschau appoints Mike DeLuna to replace Roy Steinhagen, and John Wilson to replace Pat Anderson on the Bond Advisory Committee. FUNDING SOURCE Not applicable. RECOMMENDATION None. ATTACHMENTS 1 TO:City Council FROM:Kenneth R. Williams, City Manager PREPARED BY:Chris Boone, Assistant City Manager, Community Services MEETING DATE:April 29, 2025 REQUESTED ACTION:Council consider a resolution authorizing the City Manager to execute an amendment to the Interim Services Agreement between the City and Stonehenge Holdings, LLC to extend the deadline for the delivery of Pre-Development Services, related to the development of a hotel, to November 30, 2025. BACKGROUND City Council authorized the City Manager to execute an agreement with Stonehenge Holdings, LLC at their October 29, 2024 meeting. The agreement, executed November 13, 2024, outlined such work that included the initiation of a market study, planning and design services, the development of estimated costs for a hotel and related improvements as well as the development of a business and financing plan related to the development of a hotel on property owned by the City. The initial deliverables and decision as to whether to move forward with the project was set for July 2025. Stonehenge is requesting additional time to allow for the presentation of their findings and to allow adequate time for the City Council to consider these findings and whether to move forward with consideration of the project. FUNDING SOURCE General Fund. RECOMMENDATION Approval of the Resolution ATTACHMENTS Executed Agreement Proposed First Amendment to the Executed Agreement 2 TO:City Council FROM:Kenneth R. Williams, City Manager PREPARED BY:Amalia Villarreal, P.E., CFM, Director of Public Works MEETING DATE:April 29, 2025 REQUESTED ACTION:Council consider a resolution authorizing the City Manager to accept maintenance and authorize final payment to SETEX Construction Corp. for the N. Major Dr. & Westfield Ave. Exploratory Excavation and Sanitary Sewer Repair Contract. BACKGROUND On October 1, 2024, by Resolution No. 24-242, City Council awarded a contract to SETEX Construction Corp., of Beaumont, Texas in the amount of $68,279.79 for the N. Major Dr. & Westfield Ave. Exploratory Excavation and Sanitary Sewer Repair Contract. Previous Change Order No. 1, in the amount of $6,500.00, is attached for your review. The project has been inspected by Water Utilities Staff and found to be complete in accordance with the provisions and terms set out in the contract. Acceptance of maintenance and final payment in the amount of $3,738.99 is recommended. FUNDING SOURCE American Rescue Fund. RECOMMENDATION Approval of the resolution. ATTACHMENTS Final Payment FINAL 3 TO:City Council FROM:Kenneth R. Williams, City Manager PREPARED BY:Sharae Reed, City Attorney MEETING DATE:April 29, 2025 REQUESTED ACTION:Consider a resolution authorizing a payment for property insurance coverage for various city owned buildings and assets. BACKGROUND The proposed annual premium for Windstorm and Hail is based on a total insured value of $353,687,009. The cost of the policy for this year is $2,328,492, a $64,651.50 increase from last year’s premium of $2,263,840.50. The policy renewal will be in effect from May 1, 2025, to May 1, 2026. Companies providing our insurance are Texas Municipal League Intergovernmental Risk Pool, Texas Windstorm Insurance Association, and the remaining windstorm and hail policies are layered with exposure limited to the amount of damage incurred. Windstorm provided by Texas Windstorm Insurance Association will have a limit of $60,234,684. The remaining carriers, AmRisc, Arch, Axis, Beazley, Core Specialty/Starstone, Kinsale, Lexington, Markel, RSUI, Sompo, Velocity, Westchester, and Westfield will provide an additional $50,000,000 in windstorm and hail coverage. The deductibles per occurrence for the new policy are as follows: Deductibles Wind & Hail: 1% per item, minimum $1,000 per item with TWIA. 2% per item, subject to a $100,000 minimum with various carriers per occurrence. This is a reduction from last year’s deductible of a 3% per item, subject to a $250,000 minimum. FUNDING SOURCE General Fund RECOMMENDATION Approval of the resolution. ATTACHMENTS 4 TO:City Council FROM:Kenneth R. Williams, City Manager PREPARED BY:Amalia Villarreal, P.E., CFM, Director of Public Works MEETING DATE:April 29, 2025 REQUESTED ACTION:Council consider a resolution authorizing the City Manager to execute Change Order No. 5, accept maintenance, and authorize final payment to To-Mex Construction, LLC, of Houston, for the Florida Avenue Emergency Sewer Repair. BACKGROUND On January 10, 2023, by Resolution No. 23-018, City Council awarded a contract to To-Mex Construction, LLC, of Houston, for the Florida Avenue Emergency Sewer Repair in the amount of $316,989.88. Previous Change Order Nos. 1 - 4, in the amount of $245,486.05, are attached for your review. Proposed Change Order No. 5, in the amount of ($9,341.67), is required to adjust the estimated quantities in the contract to reflect the actual quantities used in the completion of the project. If approved, the final contract amount will be $553,134.26. The project has been inspected by Water Utilities Staff and found to be complete in accordance with the provisions and terms set out in the contract. Acceptance of Change Order No. 5, maintenance, and final payment in the amount of $27,656.71 is recommended. FUNDING SOURCE Water Revenue Bonds. RECOMMENDATION Approval of the resolution. ATTACHMENTS Change Order No. 5 & Final Payment 5 TO:City Council FROM:Kenneth R. Williams, City Manager PREPARED BY:Duncan Brown, Assistant Chief Financial Officer MEETING DATE:April 29, 2025 REQUESTED ACTION:Amend the ordinance containing the Master Fee Schedule. BACKGROUND On September 17, 2024, the City Council approved an ordinance that included a master fee schedule. On November 19, 2024, the City Council approved an ordinance amending the master fee schedule to properly reflect the outside and inside-city rates for Water & Sewer. An additional amendment is required to clarify certain fees: Code Enforcement Litter & Weeds, Planning & Zoning, and Specific Use Permit and Rezoning. Additionally, the amendment includes a Planning & Zoning fee for Special District Application, and it also includes moving the Vehicle Facility Storage Permit Fee to properly reflect it under the Police Department. The updated fee schedule is attached as “EXHIBIT A.” See the highlighted fees in the attachment that have been updated. FUNDING SOURCE None RECOMMENDATION Approval of the ordinance. ATTACHMENTS Exhibit A: Fiscal Year 2025 Master Fee Schedule PUBLIC HEARING Council to conduct a Public Hearing finding and ratifying the determination of the Public Health Director that public health nuisances exist on the property owned by James R. Callas with the legal descriptions of 5395 Rosemary, 5375 Rosemary, including the lot east of 5375 Rosemary being Lots 1, 2 and 3, Block 3, Mc Anelly Place Addition, Beaumont, Jefferson County, Texas and order the owners to abate public health nuisances within 10 days. If the property owner fails to comply within 10 days, staff is requesting City Council authorization to abate said property without further notification to the property owner of the City Council action. 6 TO:City Council FROM:Kenneth R. Williams, City Manager PREPARED BY:Kenneth Coleman, Director of Public Health MEETING DATE:April 29, 2025 REQUESTED ACTION:Council to consider an ordinance finding and ratifying the determination of the Public Health Director that public health nuisances exist on the property owned by James R Callas with the legal descriptions of 5395 Rosemary, 5375 Rosemary, including the lot east of 5375 Rosemary being Lots 1, 2 and 3, Block 3, Mc Anelly Place Addition, Beaumont, Jefferson County, Texas and order the owners to abate public health nuisances within 10 days. If the property owner fails to comply within 10 days, staff is requesting City Council authorization to abate said property without further notification to the property owner of City Council action. BACKGROUND According to Beaumont's Code of Ordinances Chapter 10 Health and Sanitation, Sec 10.01.001 a nuisance is defined as whatever is dangerous to human life or welfare or whatever renders the ground, the water, the air, or food a hazard or injury to human health is hereby declared to be a nuisance. The legal description and violations of this property are: 5395 Rosemary, 5375 Rosemary, including the lot east of 5375 Rosemary being Lots 1, 2, and 3, Block 3, Mc Anelly Place Addition, Beaumont, Jefferson County, Texas Violations: Failure to retrieve litter, Chapter 12 Offenses and Nuisances, Article 12.07.002 and Rodent Harborage, Chapter 10 Health and Sanitation, Article 10.04.001 and 10.04.006. FUNDING SOURCE The General Fund RECOMMENDATION Approve the Ordinance ATTACHMENTS