Loading...
HomeMy WebLinkAboutRES 25-030RESOLUTION NO. 25-030 BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF BEAUMONT: THAT the City Manager be and he is hereby authorized to apply for and receive grant funds in the amount of $3,28098, from the Foundation of Southeast Texas for additional furniture, educational supplies, and craft materials at the Tyrrell Park Nature and Visitor Center. The meeting at which this resolution was approved was in all things conducted in strict compliance with the Texas Open Meetings Act, Texas Government Code, Chapter 551. PASSED BY THE CITY COUNCIL of the City of Beaumont this the 18th day of February, 2025. STAFF: App rt Data Received 2025 FOUNDATION FOIL SOUTHEAST TEXAS GRANT APPLICATION only applications typed with g,roater than 10 point font will bo accopied ' Organlza(lon Name Tyrrell Park Nature and Visitor Center c/o City of Beaumont, Convention and Visitors Bureau (VB) Mission simerncnt [iperpted by, the Beaumont Convention and Visitors Bureau„ (CVB), the Tyrrell Park Nature and Visitor Center's issi n is to prL)yjde upderganding, appreciation, and con erva ion of a Ure with a focus on the Wetlands through educational and re reational autae ch to all ages and all ea le as well a share the uni ue his o of the park, Its historic structures, ind Its recreational components, ProjeoName., Aurghase.of.Cabinet, Foi�R CChairs &,Tables for I;dueatlonal Programs at the Tyrrell Park Nature and Visitor Canter Project/Program Area 4 ARTS and CULTURE PRESERVATION d EDUCATION and SCHOLARSHIPS HEALTH SOCIAL SBRVICES YOUTH and ELDERLY ECONOMIC DEVELOPMENT CIVIC AFFAIRS Pirst Time Appllcants 4 YE- 8 NO Ifyour orgmrization fins beer[ funded by the rioundadon In the past, ghat yenta? , ContactPerson'sName turd Tilio: Rebecca WoodlandNature Center Manager, Tyrrell P rk Nature and Visitor Center Mniling Address: ' Tyrre:it Park Mature and Vlsltor Center, do Beaumont CV B 5051f illaw Street, Beaumont, TX 7770 Strcot City Zip Cade ContaWsTelephoao: 409-880-3163 (direct) 409-782.6938 (Cell) r+mNumberNIA $mart robecoa,woodi iti(l((i]eRi1n7011ttegttS.M Address: Tyrrell Park Nat re and Visitor Center, 3930 Babe zah rlas Drive Bea mant TX 7770 Amount of Rtgtm( 3 2B .9 Pr6jeet Totoi 3 8 .9$ Aruount raised LQ Project's tinto fmtiio 5 2025 —12 3$ 2025 Tax[DU 74-6000278 Cotrntiesstrved Pr1mgr11yJqffgr$on, Orange, Hardfqcoujitles, hqt.Tyrre11.PgrKNatUre nd U sE ar enter serves tourists from throughou the state, out-of-state Plus international visitors Nt,n,beta(rttdlvlduals Served lbrough ails program 640 stud nts visitors In 2023 700 in 2024 .ex ect 000-x000 f 2025 Is your organization a rnombcr of ibo Southeast Texas Nortprofit Development Center? YES YNO Purpose of organization: The purpose of they ConVention and Visitors Bureau CVB Is to be the C1tV Of Be rnont's DestInation MarEeting orponization, and It Is through he CVB'S promplignol gffor s and orograms that tourls s and convert ion groups sty o vernight In Beaumont hotels and v1sit our res aurae s mus urns and attractions, ThelWrell Park Natgre & Visitors Cen er Is one Program oft e CVO that helps to draw o t of town guests gs well as locals out to Ty rrell Park lyrrgWrR Nature Visitors Center -creates and provides nature-ba -interactive educationgl programs throughout the year for all ages. Purltow of Renttost: EgLag ortly the so (lee below, please provide a brlef, concise descrlplfou of /Its pr ojeof, evlry 1f 1s needed, Ate speolflo use gJ'the fuads, means Rf forplententalion andtvlro 11 W11 wive,. The T r ell Pak Nature and Visitor Center.(TPNCI Is reguestIng monles to allow TPNC to purchase f r It re. I Cabinet 20 folding chaIrs and 4 foldIng tables,The ab n t Credenza will serve as baby chart in table lus storage. Having 20 more ven Ile ed I nor outdoor foldIng chairsto match the 40folding chairs we h v@ so that there is a totaltatal of 60 chairs in-house for our guests. When we do any gictly1tv,we ar need More chairs for the students ch eron s ac er & Dareots. Everyone needs to be able.19 sit dawn when doing our hands-on, activltu stations.,.glence experiments, and nature crafts.as part of acgr eduqa$ional programs and presentations here at TPNC.,, Raving a_total of 60 folding chairs would allow us to offer More presentations to school groups. in addition, senior bus groupV also like to come tour the Nature Center and we need to have more chairs to accommodate all our visitors, The funds will be used to purchase 20_Wding chairs,-4 folding 8ft tables us to ade all and e Viand enhance the visitor experlenco �,.t:rr�denza/cabinet, Havingthl& furniture will ow clttatelY provide se:atl presentations, dissection programs surnmer sessions, and rather nature programs when doing on -site lectures,,pres ns, tawl_pell.et_ throughout the.year. Currently, all TPNC programs are free of charge and there Is no_admEsslon fee to enter the Nature enter, Check list: Please allaclr Are falloil,mg to thlspage, Hudgct for Amount Rcgtiested _Current your organizalionat budget _Profit & Loss slatomont & boltutce shcce or audit For provtous year List ofboard of directors _ I3xcomive sinfi'and osltion IRS I?etcrrubttstlon letter rtriittig SUi{o)3 f6acplaualiou if sat b dge! Is groatar lira([ 50%of(lie yearly budget �12 collated ra t<pltokets r Signature ofboard president !�r UU (4-"-4 l Slgnature otgrant prepovert UMe 5 tl�S Fr�eddle Willar t xecutive D!rectov, CVB Rebecca Woodland, Natui a Center Nft►aragee°, TPNC Tyrroil Park Nature and Visitor Center: Grant Application Supplemental Documents Pudding Request for Furniture for Educational &Visitors Services at Tyrreil Park Nature & Visitors Center 1) PURPOSE OF ORGANIZATION The Tyrrell Paric Nature and Visitor Center's mission Is to provide understanding, appreciatlon and conservation of nature with a focus on the wetlands, birds and pollinators through eduoational and recreational outreach to QU ages and all people as well as share the unique history of the park, its historic structures, and its recreational components. The Tyrrell Park Nature and Visitor Center (TPNC) is part of the Beaumont Convention and Visitors (CVB) Department within the City of Beaumont, The Beaumont Convention and Visitors Bureau's purpose Is to boost tourism and the local economy by attracting leisure and business visitors to stay overnight In a local Beaumont hotel, While part of the City, the Beaumont CVB Is funded exclusively through Motel Oocupanoy Tax (HOT) dollars, One of the Beaumont CVB's functions is to assist In Destination Development which Is key to tourism success and the Tyrrell Park Nature and Visitor Center is a part of this objective by providing high -quality experiences, interactive programming, resouroes for out-of-town guests and Improving tha quality of life for locals. TYRRELL PARK BEM,*NTI NATURE &VISITOR CENTER Page 1 of 9 Tyrrell Park Nature and Visitor Center; ©rant Application Supplemental Documents 2) PURPOSE OF REQUEST: The Tyrrell Park Nature and Visitor Center is requesting funds to purchase the following furniture: 1) 1 Credenza Cabinet to serve as baby changing station In Women's Bathroom, as watt as providing extra storage for educational supplies and craft materials. 2) 20 folding ohairs to match the 40 ventilated, Indoor/outdoor folding chairs we ourrently have so that we have a total of 60 ohairs in-house for guost/studdents during programs. 8) 4fotdingtables (8-ft) for students to make their crafts and do nature -related experiments. Why these it s..are need%k s 1 CREDENZA/CABINET.- We need to add one piece of furniture to the Tyrrell Park Nature and Visitor Center to solve two Issues, more storage and to provide a oountertop to serve as a baby changing station In the women's bathroom. Wewant this storage cabinet/credenza to match our other desks/cabinets/furniture throughout the Tyrrell Park Nature and Visitor Center. Because of the historic nature of the building, we are not able to attach Items into the wall, so this credenza fits the space perfectly in the women's bathroom and is the solution for both needs; storage cabinet and countertop for baby changing station. 20 CHAIRS; When we offer any educational program, we are in need more chairs for students, chaperones, teachers, and parents; so, everyone would be able to sit down when we do our hands-on educational presentations with science experiments, and arts and crafts activities as part of our nature programs here at TPNC. The chairs we currently have are ventilated, indoor -outdoor folding chairs and we want all the chairs to match. Having a total of 60 folding chairs would allow us to offer more presentations to school groups and senior adult bus groups to come for tours, lectures and nature programs. Currently, all Tyrrell Park Nature and Visitor Center programs are free of charge. + 4 TABLES: When we do any activity, we are in need more 8-ft folding tables, so that when hands-on discovery stations are set up and/or when doing our workshops, presentations for homeschooters & families, we have enough tables for students to have a tabletop to do their nature crafts, experiments and worksheets for their interactive programs at the Tyrrell Park Nature and Visitor Center. Means of Implementation We will use the Foundation Grant fund to purchase these items, once funds are awarded, then the orders will be placed, Items purchased and paid for with the grant funds, using the City of Beaumont's standard accounting & payment procedures. Who Will it serve These items will serve anyone who visits the Nature and Visitor Center and participates In the hands-on programs, workshops and presentations offered atthe Tyrrell Park Nature and Visitor Center. Page 2 of 9 Tyrrott Paris Nature and Visitor Canter: 3) BUDGET FQFt AMOUNT REQUESTED Grant Application Supplementat Documents Tyrretl Park Nature and Visitor Center Furniture Budget 2025 Income Foundation Grant $8,280,98 Revenue TOTAL: $39280.98 Expenses To Purchase Furniture Credenza/Cabinet unit Folding Chairs (20) & Folding Sft tables (4) Pius Shipping LILINE OrderTotal Expense TOTAL; Subtotals $1,830.00 $1,830.00 $740.00 $600.00 $110.98 $1,460.98 $1,450.98 $30280.98 Page 3of9 lyrrelt Park Nature and Vieltor Center; 4) CURRENT YEAR ORGANIZATIONAL BUDGET AND 5) PREVIOUS YEAR ORGANIZATIONAL BUDGET Grant Applicatlon Supplemental Documents Tyyrrelt Park Nature and Visitor Center Budget FY2023 — FY2025 TYRAEltPKNATURE CENTER MOM 1 FY2024 PY204Yaai5ad 10-05•FULL TIMEWAC11:9 $70,217 ` a10,000 ; St0,401 12.05•LONOEV1iY 19I8 � S1A00 ; 51,000 12•f3•CEtI�+SOSiEA+t{Y1rANGE a842' i1000 SI'm +4•as•F1cA•nEatxrut : s4,Rso . s4,400 1t43s; 14.06•FICA•lSEO 1044 ; $1,200 $1,037 , 14.10-PENSICN•161119-CIVIt1AN $13. 07 ; S14A40 $14,713 e 16-05•Ei,(PLOYEEINS BENEFITS 3tS,800 S13t00 S13.vo 2).2$-OP♦:RSUPPLIESaEQUIPMENT 0,614 S"00 $3.000 00A5•EIECTWII IIY $1,803 11,500 , $1.6A' 30.16•WATERa9E+4E11 $2a7. S20p, $350• 32.05•hDVEFSTISINdPROI14ik011 Sf2,646; $10000 $9.000 02•SS • CONTTIAOT SE"CE0 15,691 $6.000 $f,000 ' 02.05•EQUIPMENT AOIRETtCAPITAt $164,III W.000 :� $10,000 • TY10W.L PH NAtURE CENTER TOTAL 1309,410 . S+3a,400 • 1131,701 "2015 WOO $9W $640 . aa,6ls . a+,os3 a1b,457 $+3.600 a3000 31.900 S1S4 ' 410,000 a+s,690 , $3.000 1i{3,77/ Note: The Tyrrell lark Nature and Visitor Center is part of the Convention and Visitors Bureau (CV13) Department, and the CVB is funded through the Hotel Occupancy Tax Fund (HOT) within the City of Beaumont, Therefore, the Tyrrell Park Nature and Visitor Center Is part: of the City of Beaumont's Budget, See the next pages for more details regarding the HOT Funds. Page 4 of 9 Tyrrell Parlt Nature and Visitor Center. Grant Appllcation Supplemental Doouments CVBICIty of Beaumont Operational Budget See the next attached pages for the City of Beaumont's Adopted Budget for FY2025 for Hotel Occupancy Tax Fund Revenues and Expenditures (CVB/TPNC) Special Revenue Funds are used to account forproceeds of specific revenue sources that are legally restricted to expenditure for specific purposes as specified by law. The City of Beaumont Special Revenue funds include the Hertel Occupancy Tax Fund, The Hotel Occupancy Tax Fund accounts for hotel occupancy tax (HO7) receipts and distributes those receipts as authorized in Chapter 351 of the Texas Tax Code and as directed by the City Council, primarily used to promote tourism. Page 5 of 9 Tyrrell Paris Nature and Visitor Center., 6) CVB BOARD of DiREcToRs Grant Appiloation Supplarnentat Documents CoNVENiION AND TDURISM ADVISORY BOARD 2025 1. Cheryl GuIttory Chair 2, Jim Broussard B. Memo Abarpa 4, Deondre Moore 5. Issacc Mouton 6. Jake Tortorice 7. Dayna Simmons 8. Bobby Beaver 9. Marc McDonald 10. Ryan Smith 11, Carl Lamberth 12. Shawn WbWI-ocke 13. Nicole Kyles Burton 14.Alexia Morgan 15. Glenda Segura 16. Brenda White FX-Offlcio 17. Ann Rothkamm EX -Off iclo 18. Dr, Richard LeBlanc EX -Off 1010 CVB Staff Liaison: Ms. Freddie Willard, CVB Executive Director Page 6 of 9 Tyrrell Paris Nature and Visitor Center: Grant Application 5upplemsntai Documents 7) TYRRELL PARK NATURE; & VISITOR CENTER STAFF 1. Nature Center Manager Rebecca Woodland The Nature Center Manager position takes on a leadership role and is responsible for the strategy, development, coordination and evaluation of all activities and operations of the Tyrrell Park Nature and Visitor Center. The primary duties of the Nature Center Manager are to manage, supervise, communicate, collaborate, and coordinate the programs, budgets, activities, and operations of the Tyrrell Park Nature & Visitor Center (TPNC) within the Convention and Visitors Bureau Department. The Nature Center Manager reports to the CVI:3 Executive Director. Page 7 of 9 Tyrrett park Nature and Visitor Center: Grant Applloation Supplemental Doouments 8) IFS DETERMINATION LETTER See the attached W-9 Form. The City of Beaumont Is a municipality, a city government, a tax-exempt entity. Tax ID# 744- 0Od278 The Tyrrell Park Nature and Visitors Center is part of the Convention and Visitors Bureau which is a department of the City of Beaumont. Page 8 of 9 Tyrrell Park Nature and Visitor Center: Grant Application Supplemental Documents 9) ExPLANATION IF SALARY I3UDGV IS GREATER THAN 50% OF THE YEARLY BUDGET The overall budget of the Tyrrell Park Nature and Visitor Center is $142,778 of which 60% is the salary for the one staff person -- the Nature Center Manager. Currently there is only one paid staff position at the Tyrrell Park Nature and Visitor Center. This one position -- Nature Center Manager- is to provide the vision, leadership, and strategic direction to fulfill Tyrrell Paris Nature and Visitor Center's mission bydirecting and overseeing the daily operations of the Nature & Visitor Center. In addition, the Nature Center Manager also develops creative educational and interactive programs to establish Tyrrell Park Nature and Visitor Center as a unique botanical and environmental education destination. Using HOT funds, the Beaumont CVB did a One Million Dollar renovation of the historic park building In 2020-2022 which not only preserved the significant Civilian Conservation Corps (CCC) - built structure from demolition but also expanded the CVB's eco-tourism outreach. The Tyrrell Park Nature and Visitor Center opened In June 2022 with only one paid staff position. Fortunately, the Nature Center has been able to operate with only one person because of the expertise, knowledge and professional museum experience that Rebecca Woodland has. Because Woodland, Nature Center Manager, is doingthe work of multiple museum staff positions such as Museum Director, Museum Operations Manager, Museum Educator, Development Officer, Curator, Exhibit Designer, Docent, Front Desk Receptionist and Gift Shop Sales Clerk, the salary makes up the largest expense of the annual budget. Due to City of Beaumont's FY2025 Budget Process, the CVB Departmental Budget was out almost 60%, which includes the Nature Center, so that Tyrrell Park Nature and Visitor Center operating funds were kept at a minimum with directives to find supplemental revenue such as grants to help fund programs, supplies and materials at the Tyrrell Park Nature and Visitor Center. Page 9 of 9