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HomeMy WebLinkAboutRES 24-30017=101*iy1[WaIa[ellm,Will] BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF BEAUMONT: WHEREAS, on January 10, 2023, by Resolution No. 23-018, City Council awarded a contract to To-Mex Construction LLC, of Houston, Texas in the amount of $316,989.88, for the Florida Avenue Emergency Sewer Repair; and, WHEREAS, previous Change Order Nos. 1 and 2, increased the contract amount to $539,235.93; and, WHEREAS, proposed Change Order No. 3, in the amount of $21,200.00, is required to remobilization, labor and equipment, traffic control, and steel plate through October 2024. This change is due to an unforeseen conflict with a water line in the path of the proposed storm sewer replacement, which required redesign and a request for an agreement amendment with Union Pacific Railroad. If approved, Change Order No. 3 will result in a new contract amount of $560,435.93; and, WHEREAS, a total of five (5) additional calendar days will be added to the contract; NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF BEAUMONT: THAT the statements and findings set out in the preamble to this resolution are hereby, in all things, approved and adopted; and, THAT the City Manager be and he is hereby authorized to execute Change Order No. 3, in the amount of $21,200.00 for additional work described above, thereby increasing the total contract amount to $560,435.93 for the Florida Avenue Emergency Sewer Repair; and, THAT an additional five (5) calendar days are added to complete the work. The meeting at which this resolution was approved was in all things conducted in strict compliance with the Texas Open Meetings Act, Texas Government Code, Chapter 551. PASSED BY THE CITY COUNCIL of the City of Beaumont this the 19th day of November, 2024. `k4N I co R. Mayor oy West - Proj ctmates CITYOFBEAUMONT. PROJ ECTMATES.COM Change Order #003 Florida 27" Railroad Sewer Replacement, 1350 Langham Rd., Beaumont, TX 77707 USA Friday, Nov 01, 2024 Change Order Details Grand Total: $21,200.00 I i Description Change Order No. 3 Division 33 - Utilities Scope of Work Crews remobilized in June to replace the storm sewer, but a previously covered water line was discovered i to be in conflict with the path of the proposed storm replacement. After redesign, an agreement amendment request has been sent to Union Pacific Rail Road. This change order accounts for the mobilization, labor and equipment, traffic control, and steel plate rental through October 2024. Awarded to Created By Create Date i Reason Code Days Changed I i i Additional Info f I Line Item Type Group Dates Created On Capital Planning Capital Planning Capital Project Fiscal Year Maribel Torres (To-Mex Construction LLC) i John Pippins (City of Beaumont) _ _ I Oct 10, 2024 08:30 AM CST ------------------- - — - --- Unforseen Site Conditions 5 I I I, I Unit price _ I 3.0 Construction -------------- -- — -- — ------ � , Oct 10, 2024 Construction - Florida Emergency Sewer Repair Contract 2025 Accounting i I Item Id 614 PO Number 451185 Summary Original Contract Sum Net Cost by Previous Approved Change Order Contract Sum Before This Change Order Contract Sum Changed By This Change Order New Contract Sum Substantial Completion Date Net Time Change By Previous Change Order Substantial Completion Before This Change Order Time Changed By This Change Order New Substantial Completion Date All Change Orders of the Original Contract Line Items 322,489.85 216,746.08 539,235.93 21,200.00 560,435.93 N/A 37 day(s) N/A 5 day(s) N/A 73.784052428316736170146130180% Item Account WBS/ Description Quantity UoM Unit I Total # Code Section Price Amount i Contract Items i 012 330000 Re -mobilization to site for the completion of the work. 1.00 EA 5,000.00 5,000.00 j 013 330000 Labor and Equipment 1.00 LS 6,320.00 6,320.00 ! 014 330000 Traffic Control 2.00 EA 2,300.00 4,600.00 015 330000 Single Steel Plate Rental (June 2023 through July 14.00 MOS 264.00 3,696.00 2024) 016 330000 Dual Steel Plate Rental (August 2024 through October 3.00 MOS 528.00 1,584.00 2024) Total 21,200.00 Approval (Pending) Due Date: Nov 08, 2024 User / Role Status Comments Maribel Torres (External -GC) Approved Oct 31, 2024 12:06 PM CST John Pippins (Project Manager) Approved Oct 31, 2024 01:06 PM CST Amalia "Molly" Villarreal (City Engineer) Approved Nov 01, 2024 09:16 AM CST Bart Bartkoviiak (Director) Approved Nov 01, 2024 10:23 AM CST Admin Pending Assistant City Manager City Clerk pm notifications@systemates.com 214.217.4100 https://support.projectmates.com © 2024 Projectmates / Systemates, Inc. 2435 N Central Expy Richardson, TX 75080 Contract - 001.004 13-Dec-2023 12:00 PM CST Florida 27" Railroad Sewer Replacement 1350 Langham Rd. Beaumont, TX 77707 001.004: Change Order No. 2 _ —__------------___--__.____-- ----------------------,_-I i Grand Total: $216,746.08 ` � For 001 Construction Contract Division 33 Line Item Unit price Type Group 3.0 Construction Scope of To install a replacement line for the 27-Inch sanitary sewer line under the railroad at Florida Avenue and Avenue A. This project will also Work abandon the existing line and provide additional manholes. Notes (PCO 1)The steel casing increased in wall thickness after further railroad review of the plans. Additionally, plans were revised to show the location of the 20-inch water line and for safety of the water line during construction, an exploratory excavation was warranted. Rail Pros required additional shoring techniques that weren't clear prior to construction. An additional excavation and point repair to the sanitary line was needed to bypass the 8-inch sewer line in conflict with the excavation pit. (PCO 2) Additional bypass pumping time was required and at a higher flow rate than anticipated in the contract documents. The length of time was extended for the bypass pumping due to unforeseen obstacles underground. There was excessive cement -stabilized material in the entry pit location and the nearby manhole base was previously installed incorrectly. Bypass pumping was needed for installation of two of the manhole replacements as well. Existing site conditions required additional asphalt repair outside of the scope of the emergency project. The increased cost of the overall project required additional bonding by the Contractor. (PCO 3) Due to a design omission, the original cavity and a secondary one that occurred during construction were required to be backfilled and repaired to meet Union Pacific Rail Road guidelines. (PCO 4) While excavating on the eastern side of the tracks, a storm sewer line was found to be in need of replacement. Originally, it was thought that the rail road inspection team would approve replacement under the same agreement for the sanitary sewer work. (PCO 5)The rail road inspection team requested a separate agreement for the work on the storm sewer line, which required the Contractor to demobilize and remobilize once Union Pacific Rail Road is in approval. Awarded To To-Mex Construction LLC Maribel Torres Reason Unforseen Site Conditions Code Days 37 Changed Attachments RES 23-378 Florida Ave Emerg C_02.pdf Change Order Summary Original Contract Sum 322,489.85 Substantial Completion Date Net Cost by Previous Approved Cos 0.00 Net Time Change By Previous Cos 0 days Contract Sum Before This CO 322,489.85 Substantial Completion before This CO Contract Sum Changed By This CO — — — 216,746.08 Time Changed By This CO 37 days New Contract Sum 539,235.93 New Substantial Completion Date All Change Orders make up 67.21 % of the Original Contract j Linked PCO PCO Type Owner Requested PCO Number 001.001 PCO Description PCO: Construction Contract Total Approved Cost 51,300.00 Total Approved Days 10 Owner Requested 001.002 PCO: Construction Contract 59,946.08 5 Owner Requested 001.003 PCO: Construction Contract 68,500.00 10 Owner Requested 001.004 PCO Construction Contract — 32,000_00 — 10 — _^ Contractor Requested — — 001.005 — PCO: Construction Contract --- — 5,000.00 — -- 2 i Accounting and Status Accounting Status -- --------------------- Item Id ---------------i_------------------- 466 ----- I PO Number 441223 FEMA Number Accounting Project Code —_.—__—..-----L__-----,— Custom Accounting Field 04 I ---__-------__.__—_-- Custom Accounting Field 05 —_ Custom Accounting 06 --- -- Custom Accounting Field 07 -Field -- — — — Custom Accounting Field 08 Line Items - —_------- - --- 1 Item # Account Code WBSI Section Description Quantity UoM Unit Price Total Amount ! Change Order 001 00000 PCO -001.001 0.00 51,300.00 51,300.00 002 00000 PCO - 001.002 0.00 59,946.08 59,946.08 I 003 00000 PCO - 001.003 0.00 68,500.00 � 68,500.00 004 00000 PCO - 001.004 32,000.00 32,000.00 — -- 005 --- 00000 ---- PCO - 001.005 — —0.00 -- 0.00 5,000.00 — 5,000.00 Total 216,746.08 Grand Total: 216,746.08 Approval Approved Due: 20-Dec-2023 Name or Role Status Actions 1 External -GC Approved Maribel Torres 05-Dec-2023 11:15 AM CST 2 Project Manager Approved John Pippins 05-Dec-2023 11:17 AM CST 3 City Engineer Approved Amalia "Molly" Villarreal 05-Dec-2023 11:38 AM CST 4 Director Approved Bart Bartkowiak 05-Dec-2023 12:46 PM CST 5 Admin Approved Dara Woodruff 13-Dec-2023 08:11 AM CST 6 Assistant City Manager Approved June Ellis 13-Dec-2023 09:08 AM CST 7 City Clerk Approved v Tina Broussard 13-Dec-2023 10:47 AM CST Created by: John Pippins on 04-Oct-2023 Last Modified by: Tina Broussard on 13-Dec-2023 Contract # 001.003 05-Dec-2023 10:19 AM CST Florida 27 Railroad Sewer Replacement 1350 Langham Rd. Beaumont, TX 77707 001.003: Change Order No. 1 - Supplemental Bid Item S-1 Grand Total: $0.00 For 001 Construction Contract Division 33 Line Item Unit price Type Group 3.0 Construction Scope of To install a replacement line for the 27-Inch sanitary sewer line under the railroad at Florida Avenue and Avenue A. This project will also Work abandon the existing line and provide additional manholes. Notes Change Order No. 1 is to add Supplemental Bid Item S-1 which was not added to the original Base Bid Items when awarded on January 10, 2023, but was added to the contract price when entered into ProjectMates. To correct, Change Order No. 1 was done as a paper change order to record the correct contract pricing. During construction, bypass pumping was needed at various times due to unforeseen obstacles. Awarded To To-Mex Construction LLC Maribel Torres Reason Errors and Omissions Code Days 0 Changed Attachments Executed C_01 Florida Ave Emerg Repairs.pdf Revised Res. 23-018 Florida Ave Emergency Sewer Repair.pdf Change Order Summary j i Original Contract Sum 322,489.85 Substantial Completion Date Net Cost by Previous Approved Cos 0.00 Net Time Change By Previous Cos 0 days Contract Sum Before This CO 322,489.85 Substantial Completion before This CO Contract Sum Changed By This CO 0.00 Time Changed By This CO 0 days j New Contract Sum 322,489.85 New Substantial Completion Date All Change Orders make up 0.00% of the Original Contract Accounting and Status Accounting Status Item Id 486 PO Number FEMA Number Accounting Project Code Custom Accounting Field 05 Custom Accounting Field 04 Custom Accounting Field 06 Custom Accounting Field 07 Custom Accounting Field 08 [_Line Items Item # Account Code WBS/ Section Description Quantity UoM Unit Price Total Amount Approval Approved Name or Role Status I Admin Approved Dara Woodruff 05-Dec-2023 10:19 AM CST Created by: Dara Woodruff on 05-Dec-2023 Last Modified by: Dara Woodruff on 05-Dec-2023 Due: 12-Dec-2023 Actions