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11/19/2024 PACKET
REGULAR MEETING OF THE CITY COUNCIL COUNCIL CHAMBERS CITY HALL 801 MAIN STREET TUESDAY, NOVEMBER 19, 2024 1:30 PM AGENDA CALL TO ORDER INVOCATION PLEDGE OF ALLEGIANCE ROLL CALL PROCLAMATIONS PRESENTATIONS Communication Update AI Policy Guidelines Overview of Parks Cameras RECOGNITIONS PUBLIC COMMENT ON AGENDA/CONSENT Citizens may speak on the Consent Agenda/Regular Agenda Items 1-14, or any other topic. CONSENT AGENDA (Items placed on the Consent Agenda are considered routine in nature and are considered non- controversial. The Consent Agenda can be acted upon in one motion. A consensus of the Council is required to remove any item for discussion and separate action.) A. Council to consider approving the November 5, 2024, City Council meeting minutes. B. Council to consider approval of annual purchase Fire Bunker Gear. C. Council consider a resolution authorizing the settlement of the claim of Deborah Mann. D. Council to consider a resolution authorizing the City Manager to submit an application for the Bloomberg Philanthropies Asphalt Art Grant. E. Council to consider approval of resolution authorizing the City Manager to submit a Grant Application for the Bloomberg Philanthropies 2025 Global Mayors Challenge. F. Council consider a resolution awarding funds to three (3) organizations for the administration and repairs for the Owner-Occupied Minor Repair Program. G. Council consider a resolution authorizing the acceptance of a ten feet (10’) wide Exclusive Water Line Easement. H. Council consider a resolution approving multiple contracts for the purchase of traffic marking materials. REGULAR AGENDA 1. Council consider amending the water utility service line inspection agreement with Republic Meter Inc. of Dallas, TX. 2. Council consider a resolution authorizing the City Manager to execute Change Order No. 2, accept maintenance, and authorize final payment to Gulf Coast Electric Co., of Beaumont, TX, for the Rue Street Lift Station Electrical and Controls Improvements Project. 3. Council consider a resolution authorizing the City Manager to execute Change Order No. 3 to the contract with To-Mex Construction, LLC, of Houston, for the Florida Avenue Emergency Sewer Repair. 4. Council consider a resolution authorizing the City Manager to execute an agreement with CDM Smith, Inc., to continue management of the Municipal Separate Storm Sewer System (MS4) Permit for the City of Beaumont for Fiscal Year 2025. 5. Council consider a resolution authorizing the City Manager to award a contract to Norman Highway Constructors, Inc., of Orange, for the Bridge Repair Project – Various Locations Citywide (REBID). 6. Council consider a resolution authorizing the City Manager to award a contract to Texas Materials Group, Inc., dba Gulf Coast, of Beaumont, for the Street Pavement Preservation Citywide – Phase II Project. 7. Council consider a resolution authorizing the City Manager to award a contract to King Solution Services, LLC, of Houston, TX for the Grand Ave. & Magnolia Ave. Pipe Bursting Contract – Phase I. 8. Council consider a resolution confirming the City Manager as the authorized representative and to apply for funding assistance with the Texas Water Development Board (TWDB). 9. Council consider a resolution authorizing the City Manager to execute Change Order No. 2, accept maintenance, and authorize final payment to Texas Drainage, Inc., for the Citywide Ditching Program Phase 2A. 10. Consider approving the City's Legislative Priorities for 2025-2026 11. Council consider a resolution authorizing the City Manager to award a contract to Emergency Power Service of Kountze, for the Pennsylvania Avenue Underpass Emergency Generator Repair Project. 12. Amend the ordinance containing the Master Fee Schedule for water/sewer rates. 13. Council consider adopting a new ordinance, the Right to Access, to Sec. 22.02.008 of the Water and Sewer Regulation Ordinance. PUBLIC HEARING Council to conduct a Public Hearing on Dangerous Structures REGULAR AGENDA 14. City Council, after conducting a public hearing, consider an ordinance to declare the following 6 structures to be unsafe structures and order the owners to raze the said structures within 10 days. If the property owner fails to comply within 10 days, staff is requesting City Council authorization to demolish these structures without further notification to the property owner or City Council action. Additionally, if the property owner of a structure requests and is authorized by City Council to enroll in a work program, all delinquent taxes shall be paid in full, or a payment plan shall be established prior to enrollment in the work program. Enrollment in the work program shall occur within 10 days after the effective date of the ordinance. WORK SESSION Council to review and discuss the Beaumont Convention and Visitors Bureau (CVB) to apply for the Tourism-Friendly Texas Program through the Tourism-Friendly designation for the City. Council to review and discuss the details of the Youth Sports Program for FY 2025. COUNCIL COMMENTS EXECUTIVE SESSION Consider matters to deliberate the employment, evaluation, duties of a public officer or employee in accordance with Section 551.074 of the Government Code, to wit specifically: • Craig Lively, Chief Magistrate • Tina Broussard, City Clerk • Sharae Reed, City Attorney • Kenneth R. Williams, City Manager ADJOURNMENT Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact Kaltrina Minick at (409) 880-3777. A TO:City Council FROM:Kenneth R. Williams, City Manager PREPARED BY:Tina Broussard, City Clerk MEETING DATE:November 19, 2024 REQUESTED ACTION:Council to consider approving the November 5, 2024, City Council meeting minutes. BACKGROUND None FUNDING SOURCE None RECOMMENDATION Approval of the minutes. ATTACHMENTS Minutes - November 5, 2024 Minutes – November 5, 2024 MINUTES OF THE CITY OF BEAUMONT COUNCIL MEETING Albert “A.J.” Turner, At-Large ROY WEST, MAYOR Randy Feldschau, At-Large Taylor Neild, Mayor Pro Tem CITY COUNCIL MEETING Michael Getz, Ward II Audwin Samuel, Ward III NOVEMBER 5, 2024 Chris Durio, Ward IV Tina Broussard, City Clerk Kenneth R. Williams, City Manager Sharae Reed, City Attorney The City Council of the City of Beaumont, Texas, met in a regular session in strict compliance with the Texas Open Meetings Act, Texas Government Code, Chapter 551 on November 5, 2024, at the City Hall Council Chambers, 801 Main Street, Beaumont, Texas, at 1:30 p.m., to consider the following: OPENING Invocation Pledge of Allegiance Roll Call Proclamations, Presentation and Recognition Public Comment: Persons may speak on the Consent Agenda/Regular Agenda items 1-4 & 8. (or any other topic). Items 5-7 have already been heard in a Public Hearing therefore, citizens can’t speak on those items. Mayor West called the council meeting to order at 1:30 p.m. Pastor Donnie Flippo with The Gospel Center Church gave the invocation. Mayor West led the Pledge of Allegiance. Roll call was made by Tina Broussard, City Clerk. Present at the meeting were Mayor West, Mayor Pro Tem Neild, Councilmembers Durio, Getz, Turner, Feldschau and Samuel. Also, present were Kenneth R, Williams, City Manager; Sharae Reed, City Attorney; Tina Broussard, City Clerk. Proclamations, Presentation and Recognition “Beaumont Firefighters Local #399 “MDA Fill the Boot Days” – November 8-10, 2024 – Accepting; David Carpenter and members of Local #399 along with members of the MDA “Veterans Day” – November 11, 2024; Cheryl Williams, 2nd District Commander for the Department of Texas. Recognition – Employee Service Award Last Name First Name Dept/Div Year of Service Flores Joe Traffic Management 40 Ridley Janice Grants 40 Hawkins Jr.Michael Fire Supp-C Shift 35 Jackson Jerry Criminal Investigations 35 Minutes – November 5, 2024 Lachance Gerald Police Administration 35 Lange Randall Building Services 35 Schuldt George Patrol 35 Spikes Alfred Criminal Investigations 30 Trahan III Howard Patrol 30 Beard Barbara Technology Service 25 Dischler Ronald Patrol 25 Donald Durlin Streets & Drainage 25 Downs Jeffery Water Customer Serv 25 Guillory Djuana W.I.C.25 Keen Jr. Leland Criminal Investigations 25 Council recessed at 2:00 p.m. Council reconvened at 2:05 p.m. Mayor West read the announcement regarding Executive Session being held after the conclusion of Councilmember Comments. Public Comment: Persons may speak on the Consent Agenda/Regular Agenda Items 1-4 & 8. (or any other topic). Items 5-7 have already been heard in a Public Hearing therefore, citizens can’t speak on those items. (Public comments can be heard or seen at the City of Beaumont website at beaumonttexas.gov) Amanda Yarbrough 701 Main St. Beaumont TX Taylor Blount 701 Main St. Beaumont TX Elizabeth Brown 6250 Ivanhoe Ln. #19 Beaumont TX Seth Wells 6890 Glenn Willow Dr. Beaumont TX Zach Stiles 1470 Thomas Rd. Beaumont TX Charlie Crabbe 928 East Dr. Beaumont TX CONSENT AGENDA (Items placed on the Consent Agenda are considered routine in nature and are considered non- controversial. The Consent Agenda can be acted upon in one motion. A consensus of the Council is required to remove any item for discussion and separate action.) A. Council to consider approving the October 29, 2024, City Council meeting minutes. B. Council to consider approving a calendar for the FY 2025 City Council meetings – Resolution 24-285 C. Council to consider a resolution authorizing the City Manager or his designee to enter into a service agreement with Lexipol for the Fire Department – Resolution 24-286 D. Council to consider a resolution approving a permit to Texas Commission on Environmental Quality – Resolution 24-287 Minutes – November 5, 2024 Mayor Pro Tem Neild moved to approve the Consent Agenda. Councilmember Samuel seconded the motion. AYES:MAYOR WEST, MAYOR PRO TEM NEILD, COUNCILMEMBERS DURIO, GETZ, TURNER, FELDSCHAU AND SAMUEL NAYS:NONE MOTION PASSED REGULAR AGENDA 1. Council to consider a resolution authorizing the City Manager to award a contract to MK Constructors, of Vidor, for the Concrete Pavement Repair Citywide – Phase III Project. The Concrete Pavement Repair Citywide – Phase III Project consists of removing and replacing concrete pavement, concrete curb, crack sealing concrete pavement, and all other work related to concrete pavement repair. On October 24, 2024, six (6) bids were received for furnishing all labor, materials, and equipment for the project. The Engineer’s Estimate is $4,200,000.00. The bid items are totaled in the table below: Contractor Location Bid Total MK Constructors Vidor TX $4,130,000.00 Eastex Utility Construction Beaumont, TX $4,193,127.50 ALLCO, LLC Beaumont, TX $4,350,919.00 Texas Materials Group Beaumont, TX $5,327,579.95 Brystar Contracting, Inc Beaumont, TX $5,426,331.75 Norman Highway Constructors, Inc Orange, TX $5,624,590.00 The Public Works Engineering staff recommends this project be awarded to the lowest bidder, MK Constructors, in the amount of $4,130,000.00. A total of three hundred and sixty-five (365) calendar days are allocated for completion of the project. Funds will come from Certificates of Obligation. Approval of the resolution. Councilmember Getz moved to APPROVE A RESOLUTION THAT THE CITY COUNCIL HEREBY APPROVES THE AWARD OF A CONTRACT TO MK CONSTRUCTORS, OF VIDOR, TEXAS, IN THE AMOUNT OF $4,130,000.00, FOR THE CONCRETE PAVEMENT REPAIR CITYWIDE-PHASE III PROJECT AND THAT THE CITY MANAGER BE AND HE IS HEREBY AUTHORIZED TO EXECUTE A CONTRACT WITH MK CONSTRUCTORS, OF VIDOR, TEXAS. Councilmember Durio seconded the motion. AYES:MAYOR WEST, MAYOR PRO TEM NEILD, COUNCILMEMBERS DURIO, GETZ, TURNER, FELDSCHAU AND SAMUEL NAYS:NONE MOTION PASSED Minutes – November 5, 2024 RESOLUTION 24-288 2. Council to consider a resolution authorizing the City Manager to enter into an Advanced Funding Agreement with TxDOT for the maintenance of new signs and pavement markings at the Milam Street railroad crossing. Union Pacific Railroad and TxDOT’s Rail Division will soon begin a project to upgrade the safety devices at the Milam Street crossing (DOT No. 762564M). The project includes the installation of new signs and pavement markings at no cost to the city. While the City already handles the maintenance of signs and markings on locally owned streets, this agreement with TxDOT is necessary to formalize the transfer of maintenance responsibilities for the newly installed signs and markings. Approval of the resolution. Councilmember Feldschau moved to APPROVE A RESOLUTION THAT THE CITY MANAGER BE AND HE IS HEREBY AUTHORIZED TO ENTER INTO AN ADVANCED FUNDING AGREEMENT BETWEEN THE CITY OF BEAUMONT AND THE TEXAS DEPARTMENT OF TRANSPORTATION (TXDOT) FOR THE MAINTENANCE OF NEW SIGNS AND PAVEMENT MARKINGS AT THE MILAM STREET RAILROAD CROSSING. Mayor Pro Tem Neild seconded the motion. AYES:MAYOR WEST, MAYOR PRO TEM NEILD, COUNCILMEMBERS DURIO, GETZ, TURNER, FELDSCHAU AND SAMUEL NAYS:NONE MOTION PASSED RESOLUTION 24-289 3. Council to consider a resolution authorizing the City Manager to accept maintenance and authorize final payment to SETEX Construction Corp., for the Forsythe Drainage Improvements Project. On May 21, 2024, by Resolution No. 24-130, the City Council awarded a contract to SETEX Construction Corp., of Beaumont, in the amount of $683,166.00, for the Forsythe Drainage Improvements Project. There was a previous Change Order No. 1, with no dollar amount. The project has been inspected by the Engineering Division and found to be complete in accordance with the provisions and terms set forth in the contract. Acceptance of maintenance, and final payment in the amount of $34,846.32 is recommended. Funds will come from Certificates of Obligation. Approval of the resolution. Councilmember Turner moved to APPROVE A RESOLUTION THAT THE CITY MANAGER BE AND HE IS HEREBY AUTHORIZED TO ACCEPT MAINTENANCE AND MAKE FINAL PAYMENT TO SETEX Minutes – November 5, 2024 CONSTRUCTION CORP., OF BEAUMONT, TEXAS, IN THE AMOUNT OF $34,846.32 FOR THE FORSYTHE DRAINAGE IMPROVEMENTS PROJECT. Councilmember Durio seconded the motion. AYES:MAYOR WEST, MAYOR PRO TEM NEILD, COUNCILMEMBERS DURIO, GETZ, TURNER, FELDSCHAU AND SAMUEL NAYS:NONE MOTION PASSED RESOLUTION 24-290 4. Council to consider a resolution authorizing the purchase of (1) Primary Recirculation Pump Replacement at the Wastewater Treatment Plant. The Wastewater Treatment Plant is a trickling filter plant and requires that the media on the filters stay wet during low flow times. The Recirculation Station started with three (3) pumps in its original design (5, 10, and 15 MGD). Two (2) working pumps are a must for the plant to function efficiently. As of today, two (2) of the three (3) pumps are out of service. The 15 MGD pump was ordered under Resolution 23-352 and is pending delivery and installation. We are requesting approval for the replacement of the five (5) MGD Primary Recirculation Pump which is budgeted for in fiscal year 2025. The total pricing for one (1) Fairbanks Morse pump and motor is $153,298.00 and was obtained from JDC Fluid Equipment, LLC, of Houston, the sole source provider of the Fairbanks Morse pumps used at the Wastewater Treatment Plant. The quote and sole source letter are attached for your reference. The delivery time is estimated to be between 22-24 weeks after the order is received. Funds will come from the Water Fund. Approval of the resolution. Councilmember Getz moved to APPROVE A RESOLUTION THAT THE CITY COUNCIL BE AND HEREBY AUTHORIZE TO APPROVE THE PURCHASE OF ONE (1) PRIMARY RECIRCULATION PUMP REPLACEMENT AT THE WASTEWATER TREATMENT PLANT, IN THE AMOUNT OF $153,298.00 FROM JDC FLUID EQUIPMENT, LLC., OF HOUSTON, TEXAS. Councilmember Turner seconded the motion. AYES:MAYOR WEST, MAYOR PRO TEM NEILD, COUNCILMEMBERS DURIO, GETZ, TURNER, FELDSCHAU AND SAMUEL NAYS:NONE MOTION PASSED RESOLUTION 24-291 5. Council to consider a request for a Specific Use Permit to allow a duplex in an R-S (Residential-Single Family Dwelling) District for property located at 3375 Avenue C. Minutes – November 5, 2024 Rodney Davis, of Destin Developments LLC, is requesting approval of a Specific Use Permit to allow a duplex at 3375 Avenue C. The duplex will be a new construction, and the developer intends to rent the units. Parking will be provided within the garages and driveways of each unit. The intent of the project is to expand housing options to the community and promote infill development of vacant properties. According to our City’s Comprehensive Plan the property is located within the “Conservation Revitalization Area,” such areas are “built up areas where a significant portion of the area is experiencing influences such as incompatible land uses, dilapidated and derelict structures, a decline in population and in the number of housing units and businesses. Immediate actions are needed to prevent continued deterioration and to reverse and repair those conditions.” This request appears to align with our City’s Comprehensive Plan for Beaumont. At a Joint Public Hearing held on October 21, 2024, the Planning Commission recommended 5:0 to approve the request for a Specific Use Permit to allow a duplex in an RS (Residential- Single-Family) District for property located at 3375 Avenue C, with the following conditions: 1. Construction plans must meet all requirements by Water Utilities for water and sanitary sewer services, including any requirements of the City’s backflow, pre-treatment and/or FOG program. 2. Construction plans shall comply with all applicable Fire and Building Code requirements. 3. A 4’ wide sidewalk shall be installed along the front property line abutting Avenue C in a manner approved by the City Public Works Department. Approval of the ordinance, with the following conditions: 1. Construction plans must meet all requirements by Water Utilities for water and sanitary sewer services, including any requirements of the City’s backflow, pre-treatment and/or FOG program. 2. Construction plans shall comply with all applicable Fire and Building Code requirements. 3. A 4’ wide sidewalk shall be installed along the front property line abutting Avenue C in a manner approved by the City Public Works Department. Councilmember Feldschau moved to ADOPT AN ORDINANCE ENTITLED AN ORDINANCE ISSUING A SPECIFIC USE PERMIT TO ALLOW A DUPLEX WITHIN AN R-S (RESIDENTIAL-SINGLE FAMILY DWELLING) DISTRICT FOR PROPERTY LOCATED AT 3375 AVENUE C, WITH THE CONDITIONS, IN THE CITY OF BEAUMONT, JEFFERSON COUNTY, TEXAS. Mayor Pro Tem Neild seconded the motion. AYES:MAYOR WEST, MAYOR PRO TEM NEILD, COUNCILMEMBERS DURIO, GETZ, TURNER, FELDSCHAU AND SAMUEL NAYS:NONE Minutes – November 5, 2024 MOTION PASSED ORDINANCE 24-068 6. Council to consider a request for a Specific Use Permit to allow a second dwelling unit in an R-S (Residential-Single Family Dwelling) District for property located at 8590 Humble Road. Christopher Vargas is requesting a Specific Use Permit to keep a second dwelling unit on the property located at 8590 Humble Road. This property is located within the R-S (Residential Single-Family Dwelling) District and as such a second dwelling unit requires a Specific Use Permit. The City issued a Stop Work Order as no permits were filed prior to retrofitting a storage building into a dwelling unit. Mr. Vargas is seeking approval of the second dwelling unit to begin the process to come into compliance with City Ordinances. At a Joint Public Hearing held on October 21, 2024, the Planning Commission recommended 5:0 to deny the request for a Specific Use Permit to allow a second dwelling unit in an R-S (Residential Single-Family Dwelling) District for property located at 8590 Humble Road. Denial of Ordinance. Councilmember Getz moved to ADOPT AN ORDINANCE ENTITLED AN ORDINANCE DENYING A SPECIFIC USE PERMIT TO ALLOW A SECOND DWELLING UNIT IN AN R-S (RESIDENTIAL-SINGLE FAMILY DWELLING) DISTRICT FOR PROPERTY LOCATED AT 8590 HUMBLE ROAD, IN THE CITY OF BEAUMONT, JEFFERSON COUNTY, TEXAS. Councilmember Feldschau seconded the motion. AYES:MAYOR WEST, MAYOR PRO TEM NEILD, COUNCILMEMBERS DURIO, GETZ, TURNER, FELDSCHAU AND SAMUEL NAYS:NONE MOTION DENIED 7. Council to consider a request for a rezoning from an RM-H (Residential Multiple Family- Highest Density) District to a GC-MD (General Commercial-Multiple Family Dwelling) District or a more restrictive district for property located just south of 3250 South 11th Street. Delores Dee Chevis, of Dee Richard Real Estate Investments LLC, is requesting approval of a Rezoning from an RM-H (Residential Multiple Family-High Density) District to a GC- MD (General Commercial-Multiple Family Dwelling) District or a more restrictive zoning district to four lots located just south of 3250 South 11th Street. The purpose of this request is to open commercial development opportunities to this property. According to the Comprehensive Plan the property is located within a “Conservation Revitalization Area,” such areas are ”built up areas where a significant portion of the area is experiencing influences such as incompatible land uses, dilapidated and derelict structures, a deteriorating or poor public infrastructure, and a decline in population and in Minutes – November 5, 2024 the number of housing units and businesses. Immediate actions are needed to prevent continued deterioration and to reverse and repair those conditions.” The proposed Rezoning appears to align with the Comprehensive plan as it would foster the continued growth of the commercial businesses fronting along South 11th street. Additionally, the property fronts a major arterial road, which typically encourages and supports high density uses. At a Joint Public Hearing held on October 21, 2024, the Planning Commission recommended 5:0 to approve the request for a Rezoning from an RM-H (Residential Multiple Family-Highest Density) District to a GC-MD (General Commercial-Multiple Family Dwelling) District or a more restrictive zoning district, for property located just south of 3250 South 11th Street. Approval of the ordinance. Councilmember Durio moved to ADOPT AN ORDINANCE ENTITLED AN ORDINANCE AMENDING CHAPTER 28 OF THE CODE OF ORDINANCES OF BEAUMONT, TEXAS, AND IN PARTICULAR THE BOUNDARIES OF THE ZONING DISTRICTS, AS INDICATED UPON THE ZONING MAP OF BEAUMONT, TEXAS, BY CHANGING THE ZONING OF PROPERTY PRESENTLY ZONED RM-H ( RESIDENTIAL MULTIPLE FAMILY-HIGHEST DENSITY) DISTRICT AND NC (NEIGHBORHOOD COMMERCIAL) DISTRICT TO GC-MD (GENERAL COMMERCIAL-MULTIPLE FAMILY DWELLING) DISTRICT FOR PROPERTIES LOCATED JUST SOUTH OF 3250 SOUTH 11TH STREET, BEAUMONT, JEFFERSON COUNTY, TEXAS; PROVIDING FOR SEVERABILITY; PROVIDING FOR REPEAL AND PROVIDING A PENALTY. Councilmember Turner seconded the motion. AYES:MAYOR WEST, MAYOR PRO TEM NEILD, COUNCILMEMBERS DURIO, GETZ, TURNER, FELDSCHAU AND SAMUEL NAYS:NONE MOTION PASSED ORDINANCE 24-069 PUBLIC HEARING Council to Receive Comments Regarding the City’s Emergency Management Program and Plan Public Hearing Open: 3:02 p.m. None Public Hearing Close: 3:02 p.m. WORK SESSION Council to Review and Discuss the Application and Scoring Process for Low Income Tax Credit Housing Developments Minutes – November 5, 2024 8. Council to consider a resolution adopting a scoring system for proposals submitted by developers in relation to the Texas Department of Housing and Community Affairs (TDHCA) Annual Competition for Tax Credits. The city annually receives requests from developers for support to their applications to the TDHCA tax credit competition. For the developer to submit the application to the State, the TDHCA requires that the City Council acknowledge and confirm that the City of Beaumont has more than twice the state average of units per capita supported by Housing Tax Credits or Private Activity Bonds. The City Council recently expressed some concern for the number of large, multi-family developments in areas already suffering from heavy traffic (like Major Drive). In addition, the Council addressed interest in encouraging less dense developments, such as townhomes or detached units. These could still offer subsidized rents but do so in a less congested way. Finally, HUD documents indicate that developments that offer both subsidized and market-rate units, a variety of income levels, offer better outcomes for residents. Therefore, the proposed scoring system awards more points for such developments. Currently, the city does not have a scoring system in place and would like to implement a plan so staff may recommend, and the City Council may make decisions based on data to proposed TDHCA tax credit developments in the future. Approval of the resolution. Mayor Pro Tem Neild moved to APPROVE A RESOLUTION THAT THE CITY COUNCIL HEREBY ADOPTS A SCORING SYSTEM FOR PROPOSALS SUBMITTED BY DEVELOPERS IN RELATION TO THE TEXAS DEPARTMENT OF HOUSING AND COMMUNITY AFFAIRS (TDHCA) ANNUAL COMPETITION FOR TAX CREDITS. Councilmember Getz seconded the motion. AYES:MAYOR WEST, MAYOR PRO TEM NEILD, COUNCILMEMBERS DURIO, GETZ, TURNER, FELDSCHAU AND SAMUEL NAYS:NONE MOTION PASSED RESOLUTION 24-292 COUNCILMEMBER COMMENTS (Councilmember comments can be heard or seen at the City of Beaumont website at beaumonttexas.gov) EXECUTIVE SESSION Consider matters related to contemplated or pending litigation in accordance with Section 551.071 of the Government Code: ▪The claim of Deborah Mann Consider matters related to the Deliberation Purchase, Lease Exchange or Value of Real Property with Section 551.072 of the Government Code, to wit: Minutes – November 5, 2024 ▪Being a Portion of the Right-of-Way along Lucas Drive and the Property Line of 622 W. Lucas Drive, being 0.03 acres more or less Consider matters to deliberate the employment, evaluation, duties of a public officer or employee in accordance with Section 551.074 of the Government Code, to wit specifically: ▪Criag Lively, Chief Magistrate ▪Tina Broussard, City Clerk ▪Sharae Reed, City Attorney ▪Kenneth R. Williams, City Manager Open Session of the meeting adjourned at 3:26 p.m. Roy West, Mayor Tina Broussard, City Clerk B TO:City Council FROM:Kenneth R. Williams, City Manager PREPARED BY:Earl White, Fire Chief MEETING DATE:November 19, 2024 REQUESTED ACTION:Council to consider approval of annual purchase Fire Bunker Gear. BACKGROUND Annual purchase of 50 sets of Globe Fire Bunker Gear from Casco Industries Inc. Globe will warranty all stitching for the serviceable life of the gear (10YRS) and all the Velcro for 5-yrs. The 3-layer Crosstech moisture barrier has a 7-yr warranty. Purchase price of $190,000,00 was obtained from Buy Board #698-23. FUNDING SOURCE General Fund RECOMMENDATION Approval of Resolution ATTACHMENTS RESOLUTION NO. BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF BEAUMONT: THAT the City Council hereby approves the purchase of fifty (50) sets of firefighter protective bunker gear for use by the Fire Department from Casco Industries, Inc., of La Porte, Texas, in the amount of $190,000.00, through the BuyBoard Cooperative Purchasing Program. The meeting at which this resolution was approved was in all things conducted in strict compliance with the Texas Open Meetings Act, Texas Government Code, Chapter 551. PASSED BY THE CITY COUNCIL of the City of Beaumont this the 19th day of November, 2024. - Mayor Roy West - C TO:City Council FROM:Kenneth R. Williams, City Manager PREPARED BY:Sharae Reed, City Attorney MEETING DATE:November 19, 2024 REQUESTED ACTION:Council consider a resolution authorizing the settlement of the claim of Deborah Mann. BACKGROUND The claim of Deborah Mann was presented and discussed in Executive Session held on November 05, 2024. The City Attorney is requesting authority to settle this suit in the amount of $75,000.00. FUNDING SOURCE General Liability Fund. RECOMMENDATION Approval of the resolution. ATTACHMENTS RESOLUTION NO. BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF BEAUMONT: WHEREAS, the claim of Deborah Mann was discussed in Executive Session properly called and held on Tuesday, November 5, 2024; and, WHEREAS, the City Attorney is requesting authority to settle this claim; NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF BEAUMONT: THAT the statements and findings set out in the preamble to this resolution are hereby, in all things, approved and adopted; and, THAT the City Attorney be, and is hereby, authorized to settle the claim of Deborah Mann for the sum of Seventy-Five Thousand and 0/100 Dollars ($75,000.00); and, BE IT FURTHER RESOLVED THAT the City Manager be and he is hereby authorized to execute all documents related to settlement of the claim. The meeting at which this resolution was approved was in all things conducted in strict compliance with the Texas Open Meetings Act, Texas Government Code, Chapter 551. PASSED BY THE CITY COUNCIL of the City of Beaumont this the 19th day of November, 2024. - Mayor Roy West - D TO:City Council FROM:Kenneth R. Williams, City Manager PREPARED BY:Demi Engman, Director of Planning and Community Development MEETING DATE:November 19, 2024 REQUESTED ACTION:Council to consider a resolution authorizing the City Manager to submit an application for the Bloomberg Philanthropies Asphalt Art Grant. BACKGROUND Bloomberg Philanthropies has posted a call for projects. The current round of the Asphalt Art Initiative grant application is open to cities in Canada, Mexico, and the United States with populations of 50,000 or more. The deadline to apply is January 31, 2025. The program will award 10 cities grants of up to $100,000 each. Winning cities are expected to be announced in spring 2025 for projects installing in 2025-26. Although the municipality is eligible to apply, we must have a nonprofit sponsor to receive the funds. The Downtown Cultural Arts District (DBCAD) has been identified as the appropriate sponsor. Their Executive Director, well versed in writing arts grants, will collaborate with staff to draft the application. Staff is proposing that the Riverfront Park existing pavilion concrete slabs, newly installed sidewalks and possible access points to City Hall & Civic Center Plaza as the proposed activity site. By the time the awards are announced, we anticipate the Riverfront Park construction to be completed, delivering a new public space. There is no local match required; however, the foundation strongly emphasized the demonstration of in-kind contributions from the City will increase the likelihood of award. The art installation must have a maintenance plan of two (2) years. Staff recommends that if awarded, the City of Beaumont address maintenance of the art through future Mural Fests. FUNDING SOURCE Bloomberg Philanthropies Asphalt Art Initiative RECOMMENDATION Approval. ATTACHMENTS Grant Overview RESOLUTION NO. BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF BEAUMONT: THAT the City Manager be and he is hereby authorized to execute an application for the Bloomberg Philanthropies Asphalt Art Grant in the amount of $100,000.00. The meeting at which this resolution was approved was in all things conducted in strict compliance with the Texas Open Meetings Act, Texas Government Code, Chapter 551. PASSED BY THE CITY COUNCIL of the City of Beaumont this the 19th day of November, 2024. - Mayor Roy West - Grant Guidelines & Eligibility Apply by January 31, 2025 Supporting arts-driven street redesigns with outsized impacts The current round of the Asphalt Art Initiative grant application is open to cities in Canada, Mexico, and the United States with populations of 50,000 or more. The deadline to apply is January 31, 2025. The program will award 10 cities grants of up to $100,000 each, as well as on-call technical assistance from the tactical urbanism firm Street Plans and impact evaluation support from Sam Schwartz Consulting. Winning cities are expected to be announced in spring 2025 for projects installing in 2025-26. Previous Asphalt Art Initiative grant rounds awarded $25,000 per project. Building on the success of the to date, this year’s grants will award up to $100,000 for90 funded projects 11/8/24, 9:14 AM Grants | Asphalt Art https://asphaltart.bloomberg.org/grants/1/9 large-scale projects that will make signature streets safer and more accessible, create dynamic new public spaces, or enact other similarly transformative roadway redesigns. A recording of a virtual information session and Q&A with the program managers is available .here The Asphalt Art Initiative grant program is designed to fund visual art on roadways, pedestrian spaces, and public infrastructure in cities with the following primary goals: Improving street and pedestrian safety Revitalizing and activating underutilized public space Promoting collaboration and civic engagement in local communities 11/8/24, 9:14 AM Grants | Asphalt Art https://asphaltart.bloomberg.org/grants/2/9 Please refer to the example projects listed below as well as the to gather inspiration from successful asphalt art projects in cities around the world. In addition, the Bloomberg Associates includes detailed guidance and best practices for implementing similar projects, with cost- and time-saving advice on every step of the project, from site selection to implementation and maintenance. Prospective applicants may access the application form through , and translated PDF versions of the application form and guidelines are available in or Asphalt Art Guide Submittable Español 11/8/24, 9:14 AM Grants | Asphalt Art https://asphaltart.bloomberg.org/grants/3/9 .Français Eligible Applicants This grant program is open to cities in Canada, Mexico, and the United States with populations of 50,000 or more. Each city may only submit one application; multiple applications from one city will not be considered. Please contact with questions about eligibility and visit for technical support. The Project Team must include a Lead City Agency which is the primary government agency with oversight of the project. This agency should be the one with jurisdiction over city streets. If that agency is not the project lead, they must still be a part of the project team. Applicant teams are encouraged to include collaborative partners, such as other city agencies, nonprofit community or arts organizations, and/or individual artists or consultants. If selected, the Lead City Agency is encouraged to select a Fiscal Sponsor to receive the funds directly. The Fiscal Sponsor should be a charitable organization that is a 501(c)3 Public Charity (or an equivalent entity in Canada or Mexico). In addition, each application must identify which entity or individual is responsible for project management (day-to-day coordination and implementation) and which is responsible for artistic direction (selection of artist/design, etc.). We understand that each Project Team is unique, so please do your best to represent the makeup of your team. arts@bloomberg.org Submittable Eligible Projects Reflecting the larger grant size in this latest round, proposed projects should be ambitious arts-driven street designs with the goal of catalytic improvements to a key location in the city. Improving road safety, especially for pedestrians and cyclists, must be a component of 11/8/24, 9:14 AM Grants | Asphalt Art https://asphaltart.bloomberg.org/grants/4/9 all proposals. Applicants may demonstrate the intended impact through a variety of approaches: Critical Intersections: Enhancing safety, mobility, and access in crossings with concentrated pedestrian, bicycle, and/or vehicular traffic Major Corridors: Transforming one or more important streets to enhance the walking or cycling network, including significant reallocation of space for non-motorized transportation Signature Destinations: Improving access to culturally, historically, or otherwise significant locations at the neighborhood or civic scale Large New Public Spaces: Creating or activating plazas or other pedestrian space with amenities such as seating, greenery or space for cultural programming Catalysts for Future Projects: Launching or expanding ongoing programs or policies (g., Vision Zero safety program, plaza program, etc.) in the city or the region Examples: – 36 painted curb extensions, new crosswalks, protected bike lanes, bus lanes and new pedestrians spaces along a 1.3 mile corridor Culver City, CA – Large new painted pedestrian plazas around the grand Zocalo central square with seating, shade and safer connections to surrounding streets Mexico City, Mexico – Large new painted pedestrian plazas, public space activations, and traffic safety improvements in world-famous Times Square New York, NY – Painting and activation of a block-long concrete cap over a railway bed to create a downtown hub for public events Reno, NV – Painting, activation, and creation of new public spaces along the Bentway under a downtown elevated freeway Toronto, Canada – New crosswalks, curb extensions, and a neighborhood plaza for community events and local businesses Mazatlán, Mexico 11/8/24, 9:14 AM Grants | Asphalt Art https://asphaltart.bloomberg.org/grants/5/9 Site Each application must have a site identified for the proposed asphalt art project (or sites, if multiple are feasible within the budget). Eligible sites should be on or adjacent to active roadways, have the potential for active pedestrian usage, and may include crosswalks, intersections, vehicle/parking lanes, pedestrian plazas, sidewalks, or highway underpasses. Sites may be located in and managed by one or multiple jurisdictions (city, state or county, public utility, regional transit authority, etc.) but must be largely or completely on public property and be fully open to the public. See page 71 in the for considerations when selecting a site. Applicants should define a significant challenge with the site that can be addressed by an asphalt art intervention (e.g., a major destination that is difficult to access, lack of useful public space, or a street with a high volume of pedestrians, cyclists, or drivers). Applicants are encouraged to include all available data about traffic and pedestrian volumes, crash and injury histories, speeds or other relevant metrics. Duration If selected, projects must be designed to last a minimum of two years after being installed, with plans for maintenance of the artwork itself as well as any additional materials (planters, protective bollards, seating, etc.) After at least two years required by the grant, all proposals must include a description of plans to further maintain, remove or replace the project (e.g. as part of a planned or proposed capital project.) Goals & Metrics A critical component of the Asphalt Art Initiative is to identify priority goals for each project and to make a plan for collecting metrics to determine how successful the project is at meeting those goals. Goals and metrics may differ from project to project, but proposals with clear safety-related goals will be prioritized. See our for reference. Budget Each application must include a proposed budget outlining the size of the grant requested (up to $100,000) and how the grant will be spent. Typical costs covered by the grant include artist fees, paint and other supplies, community engagement expenses, Asphalt Art Guide List of Common Metrics 11/8/24, 9:14 AM Grants | Asphalt Art https://asphaltart.bloomberg.org/grants/6/9 maintenance of artwork and other components, and programming and activation (where applicable). Competitive proposals will include in-kind support from the municipality, particularly from the engineering or transportation department, such as permitting, resurfacing, engineering drawings, installation of signs and markings, bollards or other traffic barriers, traffic control during installation, and/or maintenance. Proposals may also make use of additional funding or in-kind support from outside sources, if applicable. Content Funded projects cannot include obscenity, hate speech, political messages, religious content, commercial advertisements, or depict illegal activity or imagery that is prohibited by regulatory entities. 11/8/24, 9:14 AM Grants | Asphalt Art https://asphaltart.bloomberg.org/grants/7/9 11/8/24, 9:14 AM Grants | Asphalt Art https://asphaltart.bloomberg.org/grants/8/9 Projects Guide FAQ Gallery News © 2024 Bloomberg IP Holdings LLC. All rights reserved. Privacy Policy Cookie Preferences Terms of Use 11/8/24, 9:14 AM Grants | Asphalt Art https://asphaltart.bloomberg.org/grants/9/9 E TO:City Council FROM:Kenneth R. Williams, City Manager PREPARED BY:Demi Engman, Director of Planning and Community Development MEETING DATE:November 19, 2024 REQUESTED ACTION:Council to consider approval of resolution authorizing the City Manager to submit a Grant Application for the Bloomberg Philanthropies 2025 Global Mayors Challenge. BACKGROUND Bloomberg Philanthropies 2025 Global Mayors Challenge invites cities from around the world to reimagine a core city service they deliver to residents. Staff is considering a pilot project related to trying to help provide housing to BISD and Lamar students that are experiencing homelessness. If awarded, the City could offer a $25,000 incentive to forty (40) homeowners or $50,000 to twenty (20) homeowners to construct a “tiny home” accessory dwelling unit (ADU) or build out a garage in exchange for providing the unit rent-free for one year or at a subsidized amount for 2-3 years specifically for this clientele. All clients would be screened for appropriate eligibility. The City will collaborate with Lamar University and BISD, we can identify students for this program and address a housing problem in Beaumont. The project scale is up to $1,000,000 and no local match is required. FUNDING SOURCE Bloomberg Philanthropies RECOMMENDATION Approve the resolution. ATTACHMENTS 2025 Digital Pamphlet RESOLUTION NO. BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF BEAUMONT: THAT the City Manager be and he is hereby authorized to execute an application for the Bloomberg Philanthropies 2025 Global Mayors Challenge in the amount of $1,000,000.00. The meeting at which this resolution was approved was in all things conducted in strict compliance with the Texas Open Meetings Act, Texas Government Code, Chapter 551. PASSED BY THE CITY COUNCIL of the City of Beaumont this the 19th day of November, 2024. - Mayor Roy West - 2025 GLOBAL MAYORS CHALLENGE APPLICATIONS ARE NOW OPEN ABOUT THIS YEAR’S CHALLENGE PUBLIC EDUCATION HOUSING AND SHELTER PUBLIC SAFETY CLEAN WATER, AIR, AND INFRASTRUCTURE PUBLIC LIBRARIES, PARKS, AND RECREATION WASTE MANAGEMENT AND SANITATION SOCIAL SERVICES ENERGY USE PUBLIC TRANSPORTATION INTERNET CONNECTIVITY HEALTH CARE ECONOMIC AND WORKFORCE DEVELOPMENT CORE CITY SERVICES, REIMAGINED. The Bloomberg Philanthropies 2025 Global Mayors Challenge invites mayors from around the world to reimagine an essential city service that impacts residents’ lives. Cities from anywhere in the world with over 100,000 residents are encouraged to apply. Fifty finalists will receive $50,000 and participate in Bloomberg Philanthropies’ prestigious global Ideas Camp to test and refine their ideas. The 25 cities with the most inventive ideas will each be awarded $1 million and operational assistance to bring their ideas to life. Winners will receive bespoke support from innovation and data experts, implementation coaches, and peer innovators from cities around the globe. To learn more about the Challenge, please visit mayorschallenge.bloomberg.org Questions about participation? Send us an email: mayorschallenge@bloomberg.org In most cities, core city services include many of the following:Applications must focus on a “core city service,” which we define as citywide, resident- facing, and that falls under the municipality’s authority. Bloomberg Philanthropies and its advisory council will select 25 winners based on three key criteria: 1. NOVELTY 2. POTENTIAL FOR IMPACT 3. ABILITY TO DELIVER TIMELINE Competition launch Cities with populations of 100,000 or more are invited to join the 2025 Global Mayors Challenge. Visit our website to find more information and apply. Learn more and complete your application Cities will have access to support designed to guide them through the application process. This includes workshops, toolkits, and office hours. Submit your idea! 50 Finalists Announced The 50 most promising ideas will advance in the competition. Take your idea from good to great 50 finalists will receive piloting funds and expert coaching to improve their ideas, and will receive an invitation to the Bloomberg Philanthropies prestigious global Ideas Camp to launch the work. Resubmit your proposal Finalists resubmit their improved ideas. Winners announced 25 winners will receive $1M each in prize money, additional operational assistance and dedicated coaching support. OCTOBER 2024 OCTOBER–DECEMBER DECEMBER 20, 2024, 11:59PM EST FEBRUARY 2025 MARCH–JULY 2025 JULY 2025 OCTOBER 2025 FAQ Who is eligible to apply for the 2025 Global Mayors Challenge? WHY SHOULD MY CITY APPLY? APPLICATIONS ARE DUE BY DECEMBER 20, 2024 BEFORE MIDNIGHT EST To learn more about the Challenge, please visit mayorschallenge.bloomberg.org Questions about participation? Send us an email: mayorschallenge@bloomberg.org Municipalities with over 100,000 residents are eligible to apply with the support of their mayors (or officials of equivalent position, such as the city’s chief executive). The application is available on the website. We recommend reading through the entire application before starting! Absolutely! We encourage you to submit your application in your city’s preferred language. Challenge materials and live programming are offered in Arabic, English, French, Portuguese, and Spanish. When evaluating applications, we consider three criteria: • Novel: is it new, never-been-done before? • Doable: can it be implemented? • Impactful: does this meaningfully change the day-to-day experience/lives of your residents? A “core city service” must be citywide, resident-facing, and fall under the municipality’s authority. Examples may include, but are not limited to: public safety, power/energy, education, waste management, water & sanitation, public health, emergency response, economic development, public spaces, transit and social services. How do I apply? My primary language is not English. Can I submit my application in my preferred language? What ideas are “Mayors Challenge” innovative? Is a focus on core service delivery required? What city services would be considered “core services”? FUNDING GLOBAL RECOGNITION WORLD CLASS TECHNICAL SUPPORT GLOBAL PEER COMMUNITY F TO:City Council FROM:Kenneth R. Williams, City Manager PREPARED BY:Demi Engman, Director of Planning and Community Development MEETING DATE:November 19, 2024 REQUESTED ACTION:Council consider a resolution awarding funds to three (3) organizations for the administration and repairs for the Owner- Occupied Minor Repair Program. BACKGROUND On May 21, 2024, by Resolution No. 24-132, the Council approved the 2024 Consolidated Programs Budget for the Community Development Block Grant (CDBG) funds. This program year is from July 1, 2024 through June 30, 2025. The Owner-Occupied Minor Repair Program provides home repairs to eligible applicants and furthers the City’s goal of sustaining affordable housing inventory within the city limits. The program is administered in partnership with the City. Each eligible and approved applicant may receive up to $24,999 per home for repairs. Funding for approximately 30 homes has been allocated to this activity in the 2024 program year. One hundred sixty-five (165) vendors were notified via email as well as advertising on the City web page and in the local newspaper. Five (5) proposals were submitted. Three (3) staff members were selected to review the responses and rank the organizations accordingly. Staff recommends the top three (3) ranked organizations be awarded funding as follows: JW Turner receives $369,398. Habitat for Humanity receives $249,990 and Nehemiah’s Vision receives $124,995 for the administration and repairs for the Owner-Occupied Minor Repair Program. Scoring tabulation is attached. FUNDING SOURCE U.S. Department of Housing and Urban Development Community Development Block Grant (CDBG) funds. RECOMMENDATION Approval of the resolution. ATTACHMENTS RESOLUTION NO. BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF BEAUMONT: WHEREAS, on May 21, 2024, by Resolution 24-132, Council approved the 2024 Consolidated programs Budget for the Community Development Block Grant funds; and, WHEREAS, the Owner-Occupied Minor Repair Program provides home repairs to eligible applicants and furthers the City’s goal of sustaining affordable housing inventory within the city limits; and, WHEREAS, staff recommends the top three (3) ranked organizations be awarded funding as follows: 1. J.W. Turner Construction, of Beaumont, Texas, in the amount of $369,398.00; and, 2. Habitat for Humanity of Jefferson County, of Beaumont, Texas, in the amount of $249,990.00; and, 3. Nehemiah’s Vision Inc., of Beaumont, Texas, in the amount of $124,995.00; NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF BEAUMONT: THAT the statements and findings set out in the preamble to this resolution and hereby, in all things, approved and adopted; and, THAT the City Manager be and he is hereby authorized to award funds to the three (3) organizations for the administration and repairs for the Owner-Occupied Minor Repair Program. The meeting at which this resolution was approved was in all things conducted in strict compliance with the Texas Open Meetings Act, Texas Government Code, Chapter 551. PASSED BY THE CITY COUNCIL of the City of Beaumont this the 19th day of November, 2024. - Mayor Roy West - Supplier Scoring Summary DF1025-01 Addendum 2 - Annual Contract for Minor Home Repair Program - Scoring Round Supplier Rank ScoreMandatory RequirementsOrganizational DocumentationComparable Programs/ProjectsStatement of Financial ResourcesCapability & Expertise of the ProposerExperience, Past Performance and Record of IntegrityManagementReferencesProposed Methodology & ApproachSummary of ApproachProgram AdministrationInspectionsRepairsRegulatory ComplianceSafe Work PracticesQuality ControlEfficient Use of FundsDispute Management400 100.00 100.00 100.00 20.00 20.00 20.00 6.00 5.00 5.00 4.00 4.00 4.00 4.00 4.00 4.00 James W. Turner Construction, 1 398.67 100.00 100.00 100.00 19.33 20.00 20.00 6.00 5.00 5.00 4.00 4.00 4.00 4.00 3.33 4.00 Habitat for Humanity of Jeffer 2 393.67 100.00 100.00 100.00 18.67 19.00 19.33 5.67 5.00 4.67 4.00 3.67 3.67 3.33 3.33 3.33 Nehemiahs Vision Inc.3 379.33 100.00 100.00 100.00 17.00 16.00 16.67 4.67 3.67 4.33 3.33 2.33 3.33 2.67 2.67 2.67 Byrdson Services, LLC 4 363.33 100.00 100.00 100.00 16.33 14.00 16.00 3.00 2.67 2.33 2.00 1.33 2.67 2.33 0.67 0.00 Maylan Staffing LLC 5 195.67 83.33 50.00 46.67 5.00 2.00 2.00 1.67 0.67 1.33 1.00 0.33 0.33 0.33 0.67 0.33 346.13 96.67 90.00 89.33 15.27 14.20 14.80 4.20 3.40 3.53 2.87 2.33 2.80 2.53 2.13 2.07 G TO:City Council FROM:Kenneth R. Williams, City Manager PREPARED BY:Bart Bartkowiak, Director of Public Works MEETING DATE:November 19, 2024 REQUESTED ACTION:Council consider a resolution authorizing the acceptance of a ten feet (10’) wide Exclusive Water Line Easement. BACKGROUND R & P Brothers, LLC has agreed to convey a ten feet (10') wide Exclusive Water Line Easement to the City of Beaumont. The easement is described as being a 0.0708 acre of land situated in the S. Stivers League, Abstract No. 51. The easement will be for a new RV park located at 5497 Fannett Road. FUNDING SOURCE Not applicable. RECOMMENDATION Approval of resolution. ATTACHMENTS Water Line Easement - 5497 Fannett Road RESOLUTION NO. BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF BEAUMONT: WHEREAS, R & P Brothers, LLC, has agreed to convey a ten (10’) foot wide Water Line Easement to the City of Beaumont, said easement being a 0.0708-acre tract of land situated in the S. Stivers League, Abstract No. 51, as described in Exhibit “A,” and attached hereto, to the City of Beaumont for a new RV Park located at 5497 Fannett Road; and, WHEREAS, the City Council has considered the purpose of said conveyance and is of the opinion that the acceptance of said conveyance is necessary and desirable and that same should be accepted; NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF BEAUMONT: THAT the statements and findings set out in the preamble to this resolution are hereby, in all things, approved and adopted; and THAT said above-described easement conveyed from R & P Brothers, LLC, be and the same is hereby, in all things, accepted. PASSED BY THE CITY COUNCIL of the City of Beaumont this the 19th day of November, 2024. - Mayor Roy West - H TO:City Council FROM:Kenneth R. Williams, City Manager PREPARED BY:Bart Bartkowiak, Director of Public Works MEETING DATE:November 19, 2024 REQUESTED ACTION:Council consider a resolution approving multiple contracts for the purchase of traffic marking materials. BACKGROUND Bids were requested for annual contracts to supply signage, sign materials, hardware, specialty paints, traffic control materials and thermoplastic materials for use by various divisions within Public Works. Specifications were divided into eight sections and required that each section be awarded to the lowest qualified bidder who bids on the entire section and complied with the required specifications. The vendor and sections to be awarded are shown in the table below: SECTION VENDOR EST. TOTAL AMOUNT 1- Sign Blanks Vulcan Inc., dba Vulcan Aluminum; Vulcan Signs, Foley, AL $13,342.70 2- Sign Faces Osburn Associates, Inc. Logan, OH $1,053.75 3- Finished Signs Vulcan Inc., dba Vulcan Aluminum; Vulcan Signs, Foley, AL $26,351.45 4- Sheet Material Vulcan Inc., dba Vulcan Aluminum; Vulcan Signs, Foley, AL $32,777.75 5- Hardware Trantex Transportation Products of Texas, Inc. Houston, TX. $82,647.50 6- Marking Materials Trantex Transportation Products of Texas, Inc. Houston, TX. $10,010.00 7- Paint Alamo Traffic Supply, LLC., San Antonio, TX $82,152.85 8- Traffic Control Trantex Transportation Products of Texas, Inc. Houston, TX. $43,392.50 TOTAL $291,728.50 FUNDING SOURCE General Fund. RECOMMENDATION Approval of the resolution. ATTACHMENTS Bid Tabulation RESOLUTION NO. BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF BEAUMONT: WHEREAS, bids were requested for annual contracts to supply signage, sign materials, hardware, specialty paints, traffic control materials, and thermoplastic materials for use by various divisions with Public Works; and, WHEREAS, specifications were divided into eight (8) sections and required that each section be awarded to the lowest qualified bidder; and, WHEREAS, the vendors and sections to be awarded are shown in the table below: SECTION VENDOR EST. TOTAL AMOUNT 1- Sign Blanks Vulcan Inc., d|b|a Vulcan Aluminum; Vulcan Signs, Foley, AL $13,342.70 2- Sign Faces Osburn Associates, Inc., of Logan, OH $1,053.75 3- Finished Signs Vulcan Inc., d|b|a Vulcan Aluminum; Vulcan Signs, Foley, AL $26,351.45 4- Sheet Material Vulcan Inc., d|b|a Vulcan Aluminum; Vulcan Signs, Foley, AL $32,777.75 5- Hardware Trantex Transportation Products of Texas, Houston, TX. $82,647.50 6- Marking Materials Trantex Transportation Products of Texas, Houston, TX. $10,010.00 7- Paint Alamo traffic Supply, LLC., San Antonio, TX $82,152.85 8- Traffic Control Equip Trantex Transportation Products of Texas, Houston, TX. $43,392.50 TOTAL $291,728.50 ; and, WHEREAS, the City Council is of the opinion that the bids submitted by Vulcan Inc., d|b|a Vulcan Aluminum; Vulcan Signs, of Foley, Alabama, Osburn Associates, Inc., of Logan, Ohio, Trantex Transportation Products of Texas, of Houston, Texas, and Alamo Traffic Supply, LLC., of San Antonio, Texas are the lowest responsible bidders providing services at the best value to the City and should be accepted; NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF BEAUMONT: THAT the statements and findings set out in the preamble to this resolution are hereby, in all things, approved and adopted; and, THAT the City Council hereby approves the award of contracts to Vulcan Inc., d|b|a Vulcan Aluminum; Vulcan Signs, of Foley, Alabama, Osburn Associates, Inc., of Logan, Ohio, Trantex Transportation Products of Texas, of Houston, Texas, and Alamo Traffic Supply, LLC., of San Antonio, Texas, as shown in Exhibit “A,” attached hereto, for the purchase of traffic marketing materials; and, THAT the City Manager be and he is hereby authorized to execute contracts with Vulcan Inc., d|b|a Vulcan Aluminum; Vulcan Signs, of Foley, Alabama, Osburn Associates, Inc., of Logan, Ohio, Trantex Transportation Products of Texas, of Houston, Texas, and Alamo Traffic Supply, LLC., of San Antonio, Texas for the purposes described herein. The meeting at which this resolution was approved was in all things conducted in strict compliance with the Texas Open Meetings Act, Texas Government Code, Chapter 551. PASSED BY THE CITY COUNCIL of the City of Beaumont this the 19th day of November, 2024. - Mayor Roy West - Event Number JF0924-69 Addendum 1 Organization City of Beaumont, Texas eBids Event Title Annual Contract for Traffic Marking Materials Workgroup Purchasing Event Description Event Owner June Jordan Event Type Bid Email june.jordan@beaumonttexas.gov Issue Date 10/3/2024 12:15:25 PM (CT)Phone (409) 880-3757 Close Date 10/24/2024 02:00:00 PM (CT)Fax (409) 880-3747 Supplier OSBURN ASSOCIATES, INC (Osburn Associates, Inc) Alamo Traffic Supply LLC Vulcan Inc dba Vulcan Signs Lightle Enterprises of Ohio* Trantex Transportation Products of Texas, Inc. Supplier OSBURN ASSOCIATES, INC (Osburn Associates, Inc) Alamo Traffic Supply LLC Vulcan Inc dba Vulcan Signs Lightle Enterprises of Ohio* Trantex Transportation Products of Texas, Inc. Supplier OSBURN ASSOCIATES, INC (Osburn Associates, Inc) Alamo Traffic Supply LLC Vulcan Inc dba Vulcan Signs Lightle Enterprises of Ohio* Trantex Transportation Products of Texas, Inc. Supplier OSBURN ASSOCIATES, INC (Osburn Associates, Inc) Alamo Traffic Supply LLC Vulcan Inc dba Vulcan Signs Lightle Enterprises of Ohio* Trantex Transportation Products of Texas, Inc. NO BID $31,834.15* SECTION 1 - SIGN BLANKS Price SECTION 2 - SIGN FACES SECTION 3 - FINISHED SIGNS SECTION 4 - SHEET MATERIAL $29,704.25 NO BID $26,351.45 Price $1,053.75 NO BID $1,297.00 Price $31,715.20 $18,324.75 $13,803.50 NO BID $13,342.70 $36,142.50 NO BID $1,462.50 Price $32,777.75 NO BID NO BID NO BID JF0723-46 - Page 1 Supplier OSBURN ASSOCIATES, INC (Osburn Associates, Inc) Alamo Traffic Supply LLC Vulcan Inc dba Vulcan Signs Lightle Enterprises of Ohio* Trantex Transportation Products of Texas, Inc. Supplier OSBURN ASSOCIATES, INC (Osburn Associates, Inc) Alamo Traffic Supply LLC Vulcan Inc dba Vulcan Signs Lightle Enterprises of Ohio* Trantex Transportation Products of Texas, Inc. Supplier QTY OSBURN ASSOCIATES, INC (Osburn Associates, Inc) Alamo Traffic Supply LLC Vulcan Inc dba Vulcan Signs Lightle Enterprises of Ohio* Trantex Transportation Products of Texas, Inc. Supplier QTY OSBURN ASSOCIATES, INC (Osburn Associates, Inc)1 Alamo Traffic Supply LLC 1 Vulcan Inc dba Vulcan Signs 1 Lightle Enterprises of Ohio*1 Trantex Transportation Products of Texas, Inc.1 TOTAL *Non-Responsive Price $43,392.50 $111,635.00 $18,150.00 $85,622.50 NO BID NO BID NO BID $42,073.00* SECTION 8 - TRAFFIC CONTROL SECTION 7 - PAINT $82,152.85 NO BID Price NO BID Price $10,010.00 $291,728.50 SECTION 5 - HARDWARE SECTION 6 - MARKING MATERIALS NO BID NO BID NO BID NO BID $12,202.50 NO BID $91,160.70 Price $82,647.50 JF0723-46 - Page 2 1 TO:City Council FROM:Kenneth R. Williams, City Manager PREPARED BY:Bart Bartkowiak, Director of Public Works MEETING DATE:November 19, 2024 REQUESTED ACTION:Council consider amending the water utility service line inspection agreement with Republic Meter Inc. of Dallas, TX. BACKGROUND City Council approved the inspection of water utility service lines by Republic Meter Inc. of Dallas, TX by Resolution No. 24-191, on August 6, 2024. Republic Meter is currently engaged with the City of Beaumont to repair and replace approximately 14,000 antennas and transmitters within meter boxes. The intention was to enable Republic Meter to inspect the service lines while they were already at the meter box. Unfortunately, due to the small size of the meter boxes, most of the service line inspections could not be done. In order to continue to leverage the resources already in the field, staff proposes amending the scope of work to include removal of the meter box or excavation outside of the meter box at a rate of $35 per inspection. If the line is found to be metallic, and not plastic, then they will perform additional testing for the presence of lead. As a result of amending the scope of work with this agenda item, there will be no increase in the project cost as previously awarded at a not- to-exceed amount of $200,000. These inspections will assist the City in complying with the EPA’s Lead and Copper Rule Revisions (LCRR). FUNDING SOURCE Water Revenue Bonds RECOMMENDATION Approval of the resolution. ATTACHMENTS Republic Meter Inc., Quote RESOLUTION NO. BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF BEAUMONT: WHEREAS, on August 6, 2024, by Resolution No. 24-191, Council approved a Water Utility Service Line Inspection Agreement between the City of Beaumont, and Republic Meter Inc., of Dallas, Texas; and, WHEREAS, unfortunately, due to the small size of the meter boxes, most of the service line inspections could not be done; and, WHEREAS, in order to continue leverage of resources currently in the field, staff proposes amending the scope of work to include removal of the meter box or excavation outside of the meter box at a rate of $35.00 per inspection; and, WHEREAS, if the line is found to be metallic, and not plastic, additional testing will need to be performed for the presence of lead; NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF BEAUMONT: THAT the statements and findings set out in the preamble to this resolution are hereby, in all things, approved and adopted; and, THAT the Water Utility Service Line Inspection Agreement between the City of Beaumont and Republic Meter Inc., of Dallas, Texas is amended to include the work described above; and, THAT the City Manager be and he is hereby authorized to approve the amendment of the Water Utility Service Line Inspection Agreement between the City of Beaumont and Republic Meter Inc., of Dallas, Texas. The meeting at which this resolution was approved was in all things conducted in strict compliance with the Texas Open Meetings Act, Texas Government Code, Chapter 551. PASSED BY THE CITY COUNCIL of the City of Beaumont this the 19th day of November, 2024. - Mayor Roy West - October 28, 2024 John Pippins III, EIT Water Utilities Design Manager City of Beaumont (409) 785-4702 John, Pippins, Republic Meter Inc is providing you pricing for the line inspections in the City of Beaumont. Pricing Line inspection inside box is $13 with ERT mitigation being performed with the City. Refer to Quote 24-0318 for additional detail. Line inspection with ERT mitigation outside box or needs to have box pulled, $35. And stand-alone line inspection where box needs to be pulled or pot holing needed outside box, $45. When performing these inspections, ideally it makes the most sense to complete by route. We appreciate the opportunity to provide these services for the City of Beaumont. Thank you, Steve Gill Republic Meter, Inc 7324 Gaston Ave Ste 124-365 Dallas, Texas 75214 2 TO:City Council FROM:Kenneth R. Williams, City Manager PREPARED BY:Bart Bartkowiak, Director of Public Works MEETING DATE:November 19, 2024 REQUESTED ACTION:Council consider a resolution authorizing the City Manager to execute Change Order No. 2, accept maintenance, and authorize final payment to Gulf Coast Electric Co., of Beaumont, TX, for the Rue Street Lift Station Electrical and Controls Improvements Project. BACKGROUND On July 18, 2023, by Resolution No. 23-191, City Council awarded a contract to Gulf Coast Electric Co., of Beaumont, TX, in the amount of $249,000.00, for the Rue Street Lift Station Electrical and Controls Improvements Project. Previous Change Order No. 1 is attached for your review. Proposed Change Order No. 2 has no dollar amount but will add 153 calendar days to reflect the actual time used to complete the project. This time extension is to accommodate for the delay in receiving the pump control panel submittal from the vendor and for material shortages. If approved, the final contract amount will be $249,000.00. The project was inspected by Water Utilities Staff and found to be complete in accordance with the provisions and terms set out in the contract. Acceptance of Change Order No. 2, maintenance, and final payment in the amount of $12,450.00 is recommended. FUNDING SOURCE Water Revenue Bonds RECOMMENDATION Approval of the resolution. ATTACHMENTS Final Change Order No. 2 & Final Pay Estimate 5 RESOLUTION NO. BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF BEAUMONT: WHEREAS, on July 18, 2023, by Resolution 23-191, City Council awarded a contract to Gulf Coast Electric Co., of Beaumont, Texas, in the amount of $249,000.00, for the Rue Street Lift Station Electrical and Controls Improvements Project; and, WHEREAS, previous Change Order No. 1, resulted in no change to the contract amount; and, WHEREAS, proposed Change Order No. 2, has no dollar amount, but will add one hundred and fifty-three (153) calendar days to reflect the actual time used to complete the project; and, WHEREAS, the project has been inspected by the Water Utilities Staff and found to be complete in accordance with the provisions and terms set forth in the contract; NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF BEAUMONT: THAT the statements and findings set out in the preamble to this resolution are hereby, in all things, approved and adopted; and, THAT an additional one hundred and fifty-three (153) calendar days are added to complete the work; and, THAT the City Manager be and he is hereby authorized to execute Change Order No. 2, accept maintenance, and make final payment to Gulf Coast Electric Co., of Beaumont, Texas, in the amount of $12,450.00, for the Rue Street Lift Station Electrical and Controls Improvements Project; and, BE IT FURTHER RESOLVED THAT the Rue Street Lift Station Electrical and Controls Improvements Project be and the same is hereby accepted. The meeting at which this resolution was approved was in all things conducted in strict compliance with the Texas Open Meetings Act, Texas Government Code, Chapter 551. PASSED BY THE CITY COUNCIL of the City of Beaumont this the 19th day of November, 2024. - Mayor Roy West - CITYOFBEAUMONT.PROJECTMATES.COM Change Order #001.002 WU1023-02 - RUE LIFT STATION UPGRADES, 1350 Langham, Beaumont, TX 77701 USA Thursday, Oct 31, 2024 Change Order Details Grand Total: Description Division CO#001.002: Final 26 - Electrical Scope of Work Change Order No. 2 will be to add 153 days to the project and start the close out process. The days proposed are for an extensive wait time receiving the pump control panel submittal from the vendor and amaterial shortage. Notes Final change order to closeout this project. Wendy Mullins (Gulf Coast Electric), 92645 Makenzie Watts (City of Beaumont) Aug 01, 2024 02:10 PM CST Time Extension Awarded to Created By Create Date Reason Code Days Changed Attachments 153 extension request.pdf Close-out Letter - Gulf Coast.pdf Additional Info Line Item Type Group Lump sum 3.0 Construction Dates Created On Sep 03, 2024 Capital Planning Capital Planning Construction - Rue Street LS - Electrical and Controls Improvements - SEP 2024Capital Project Fiscal Year Accounting Item Id 582 PO Number 441216 Summary Original Contract Sum 277,000.00 Net Cost by Previous Approved Change Order Contract Sum Before This Change Order Contract Sum Changed By This Change Order New Contract Sum -28,000.00 249,000.00 0.00 249,000.00 Substantial Completion Date N/A Net Time Change By Previous Change Order Substantial Completion Before This Change Order Time Changed By This Change Order New Substantial Completion Date 0 day(s) N/A 153 day(s) N/A All Change Orders of the Original Contract -10.108303249097472924187725630% Approval (Approved) User / Role Status Comments Wendy Mullins (External-GC)Approved Oct 03, 2024 02:45 PM CST John Pippins (Project Manager) Bart Bartkowiak (Director) Crystal Valencia (Admin) Approved Oct 04, 2024 09:38 AM CST Approved Oct 04, 2024 10:16 AM CST Approved Oct 04, 2024 10:27 AM CST CITYOFBEAUMONT.PROJECTMATES.COM Invoice #001.005 for Invoices/Pay Apps WU1023-02 - RUE LIFT STATION UPGRADES, 1350 Langham, Beaumont, TX 77701 USA Thursday, Oct 31, 2024 Invoice Details Amount Due: 12,450.00 Contract Contract - 001 RUE LIFT STATION ELECTRICAL AND CONTROLS IMPROVEMENTS - SEP Invoice #001.005 Description Invoice Date Pay Period Final Invoice Grand Total Payment To Payment From Created By Create Date Invoice ID Gulf Coast Electric - RUE LIFT STATION ELECTRICAL AND CONTROLS IMPROVEMENTS - SEP Oct 18, 2024 May 01, 2024 to Jun 26, 2024 Yes $0.00 Wendy Mullins 92645 (Gulf Coast Electric) Wendy Mullins 92645 (Gulf Coast Electric) Makenzie Watts (City of Beaumont) Oct 18, 2024 11:31 AM CST 1295 Attachments Warranty & Release of Lien.pdf Retainage Work Completed % Materials Stored % 5.00 5.00 Line Items Item # Account Code WBS/Description Contract Total Previous Work Materials Total Section Payments Completed (WC) Stored (MS)Amount 3.0 Construction 001 GC Contract 01000 Furnish and Install (4) VFDs 125,000.00 125,000.00 0.00 0.00 125,000.00 Grand Total 249,000.00 Item # Account Code WBS/Description Contract Total Previous Work Materials Total Section Payments Completed (WC) Stored (MS)Amount 002 003 GC Contract GC Contract 01000 01000 Mobilization 5,000.00 5,000.00 0.00 0.00 0.00 5,000.00 Furnish and Install (4) New Backup Float Switches 9,500.00 1,500.00 9,500.00 1,500.00 0.00 0.00 9,500.00 1,500.00004GC Contract 01000 Relocation of the FleetZOOM Panel 0.00 005 006 GC Contract GC Contract 01000 01000 Bypass Pump 14,000.00 70,000.00 14,000.00 70,000.00 0.00 0.00 0.00 0.00 14,000.00 70,000.00Furnish and Install (1) Pump Control Panel 007 GC Contract 01000 Terminate Existing and Install New Conduit Conductors 39,500.00 39,500.00 0.00 0.00 39,500.00 008 009 GC Contract GC Contract 01000 01000 Furnish and Install (1) Transducer 5,000.00 5,000.00 5,000.00 5,000.00 0.00 0.00 0.00 0.00 5,000.00 5,000.00Remove and Dispose of Existing Electrical and Controls 010 GC Contract 01000 Testing/Start Up 2,500.00 2,500.00 0.00 0.00 2,500.00 Total 277,000.00 277,000.00 0.00 0.00 277,000.00 CO#001.001: VFD NEMA Rating Adjustment - 3.0 Const 001 GC Contract 01000 Furnish and Install (4) VFDs -28,000.00 -28,000.00 0.00 0.00 -28,000.00 Total -28,000.00 -28,000.00 0.00 0.00 -28,000.00 Grand Total 249,000.00 Summary 1. Contract Sum + Amendments 277,000.00 -28,000.00 249,000.00 249,000.00 2. New Change by Change Request 3. Contract Sum To Date (Line 1 + Line 2) 4. Total Completed & Stored To Date 5. Retainage 5a. 5.00% of Completed Work (Column I on Continuation Sheet) 5b. 5.00% of Stored Material (Column J on Continuation Sheet) Total Retainage (5a + 5b) 0.00 0.00 0.00 6. Total Earned Less Total Retainage 249,000.00 7. Less Previous Certificates for Payment 8. Current Amount Due 236,550.00 12,450.00 0.009. Balance to Finish, Including Retainage (Line 3 less Line 6) Additional Info Line Item Type Group Lump sum 3.0 Construction Accounting and Status Capital Funding Source Capital Project Fiscal Year PO Number Construction - Rue Street LS - Electrical and Controls Improvements - SEP 2024 441216 Approval (Approved) User / Role Status Comments Makenzie Watts (Project Manager)Approved Oct 21, 2024 10:11 AM CST Amalia "Molly" Villarreal (City Engineer) Bart Bartkowiak (Director) Approved Oct 21, 2024 10:19 AM CST Approved Oct 21, 2024 10:29 AM CST Dara Woodruff (Admin)Approved Oct 31, 2024 10:29 AM CST 3 TO:City Council FROM:Kenneth R. Williams, City Manager PREPARED BY:Bart Bartkowiak, Director of Public Works MEETING DATE:November 19, 2024 REQUESTED ACTION:Council consider a resolution authorizing the City Manager to execute Change Order No. 3 to the contract with To-Mex Construction, LLC, of Houston, for the Florida Avenue Emergency Sewer Repair. BACKGROUND On January 10, 2023, by Resolution No. 23-018, City Council awarded a contract to To-Mex Construction, LLC, of Houston, for the Florida Avenue Emergency Sewer Repair in the amount of $316,989.88. Previous Change Order Nos. 1 & 2, in the amount of $222,246.05, are attached for your review. Proposed Change Order No. 3, in the amount of $21,200.00, is necessary for remobilization, labor and equipment, traffic control, and steel plate rental through October 2024. This change is due to an unforeseen conflict with a water line in the path of the proposed storm sewer replacement, which required redesign and a request for an agreement amendment with Union Pacific Railroad. If approved, Change Order No. 3 would result in a new contract amount of $560,435.93 and additional five (5) calendar days to the project timeline. FUNDING SOURCE Water Revenue Bonds. RECOMMENDATION Approval of the resolution. ATTACHMENTS Florida Avenue Emergency Sewer Repair CO3 RESOLUTION NO. BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF BEAUMONT: WHEREAS, on January 10, 2023, by Resolution No. 23-018, City Council awarded a contract to To-Mex Construction LLC, of Houston, Texas in the amount of $316,989.88, for the Florida Avenue Emergency Sewer Repair; and, WHEREAS, previous Change Order Nos. 1 and 2, increased the contract amount to $539,235.93; and, WHEREAS, proposed Change Order No. 3, in the amount of $21,200.00, is required to remobilization, labor and equipment, traffic control, and steel plate through October 2024. This change is due to an unforeseen conflict with a water line in the path of the proposed storm sewer replacement, which required redesign and a request for an agreement amendment with Union Pacific Railroad. If approved, Change Order No. 3 will result in a new contract amount of $560,435.93; and, WHEREAS, a total of five (5) additional calendar days will be added to the contract; NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF BEAUMONT: THAT the statements and findings set out in the preamble to this resolution are hereby, in all things, approved and adopted; and, THAT the City Manager be and he is hereby authorized to execute Change Order No. 3, in the amount of $21,200.00 for additional work described above, thereby increasing the total contract amount to $560,435.93 for the Florida Avenue Emergency Sewer Repair; and, THAT an additional five (5) calendar days are added to complete the work. The meeting at which this resolution was approved was in all things conducted in strict compliance with the Texas Open Meetings Act, Texas Government Code, Chapter 551. PASSED BY THE CITY COUNCIL of the City of Beaumont this the 19th day of November, 2024. - Mayor Roy West - CITYOFBEAUMONT.PROJECTMATES.COM Change Order #003 Florida 27" Railroad Sewer Replacement, 1350 Langham Rd., Beaumont, TX 77707 USA Friday, Nov 01, 2024 Change Order Details Grand Total: $21,200.00 Description Change Order No. 3 Division 33 - Utilities Scope of Work Crews remobilized in June to replace the storm sewer, but a previously covered water line was discovered to be in conflict with the path of the proposed storm replacement. After redesign, an agreementamendment request has been sent to Union Pacific Rail Road. This change order accounts for the mobilization, labor and equipment, traffic control, and steel plate rental through October 2024. Awarded to Maribel Torres (To-Mex Construction LLC) Created By John Pippins (City of Beaumont) Create Date Oct 10, 2024 08:30 AM CST Reason Code Unforseen Site Conditions Days Changed 5 Additional Info Line Item Type Unit price Group 3.0 Construction Dates Created On Oct 10, 2024 Capital Planning Capital Planning Construction - Florida Emergency Sewer Repair Contract Capital Project Fiscal Year 2025 Accounting Item Id 614 PO Number 451185 Summary Original Contract Sum 322,489.85 Net Cost by Previous Approved Change Order 216,746.08 Contract Sum Before This Change Order 539,235.93 Contract Sum Changed By This Change Order 21,200.00 New Contract Sum 560,435.93 Substantial Completion Date N/A Net Time Change By Previous Change Order 37 day(s) Substantial Completion Before This Change Order N/A Time Changed By This Change Order 5 day(s) New Substantial Completion Date N/A All Change Orders of the Original Contract 73.784052428316736170146130180% Line Items Item # Account Code WBS/ Section Description Quantity UoM Unit Price Total Amount Contract Items 012 330000 Re-mobilization to site for the completion of the work.1.00 EA 5,000.00 5,000.00 013 330000 Labor and Equipment 1.00 LS 6,320.00 6,320.00 014 330000 Traffic Control 2.00 EA 2,300.00 4,600.00 015 330000 Single Steel Plate Rental (June 2023 through July 2024) 14.00 MOS 264.00 3,696.00 016 330000 Dual Steel Plate Rental (August 2024 through October 2024) 3.00 MOS 528.00 1,584.00 Total 21,200.00 Approval (Pending)Due Date: Nov 08, 2024 User / Role Status Comments Maribel Torres (External-GC)Approved Oct 31, 2024 12:06 PM CST John Pippins (Project Manager)Approved Oct 31, 2024 01:06 PM CST Amalia "Molly" Villarreal (City Engineer)Approved Nov 01, 2024 09:16 AM CST Bart Bartkowiak (Director)Approved Nov 01, 2024 10:23 AM CST Admin Pending Assistant City Manager City Clerk pmnotifications@systemates.com 214.217.4100 https://support.projectmates.com © 2024 Projectmates / Systemates, Inc.2435 N Central Expy Richardson, TX 75080 Contract - 001.004 13-Dec-2023 12:00 PM CST Florida 27" Railroad Sewer Replacement 1350 Langham Rd. Beaumont, TX 77707 001.004: Change Order No. 2 Grand Total: $216,746.08 For 001 Construction Contract Division 33 Line Item Type Unit price Group 3.0 Construction Scope of Work To install a replacement line for the 27-Inch sanitary sewer line under the railroad at Florida Avenue and Avenue A. This project will also abandon the existing line and provide additional manholes. Notes (PCO 1)The steel casing increased in wall thickness after further railroad review of the plans. Additionally, plans were revised to show the location of the 20-inch water line and for safety of the water line during construction, an exploratory excavation was warranted. Rail Pros required additional shoring techniques that weren’t clear prior to construction. An additional excavation and point repair to the sanitary line was needed to bypass the 8-inch sewer line in conflict with the excavation pit. (PCO 2) Additional bypass pumping time was required and at a higher flow rate than anticipated in the contract documents. The length of time was extended for the bypass pumping due to unforeseen obstacles underground. There was excessive cement-stabilized material in the entry pit location and the nearby manhole base was previously installed incorrectly. Bypass pumping was needed for installation of two of the manhole replacements as well. Existing site conditions required additional asphalt repair outside of the scope of the emergency project. The increased cost of the overall project required additional bonding by the Contractor. (PCO 3) Due to a design omission, the original cavity and a secondary one that occurred during construction were required to be backfilled and repaired to meet Union Pacific Rail Road guidelines. (PCO 4) While excavating on the eastern side of the tracks, a storm sewer line was found to be in need of replacement. Originally, it was thought that the rail road inspection team would approve replacement under the same agreement for the sanitary sewer work. (PCO 5)The rail road inspection team requested a separate agreement for the work on the storm sewer line, which required the Contractor to demobilize and remobilize once Union Pacific Rail Road is in approval. Awarded To Reason Code Unforseen Site Conditions Days Changed 37 Attachments RES 23-378 Florida Ave Emerg C_O2.pdf Change Order Summary Original Contract Sum 322,489.85 Substantial Completion Date Net Cost by Previous Approved COs 0.00 Net Time Change By Previous COs 0 days Contract Sum Before This CO 322,489.85 Substantial Completion before This CO Contract Sum Changed By This CO 216,746.08 Time Changed By This CO 37 days New Contract Sum 539,235.93 New Substantial Completion Date To-Mex Construction LLC Maribel Torres Grand Total: 216,746.08 All Change Orders make up 67.21% of the Original Contract Linked PCO PCO Type PCO Number PCO Description Total Approved Cost Total Approved Days Owner Requested 001.001 PCO: Construction Contract 51,300.00 10 Owner Requested 001.002 PCO: Construction Contract 59,946.08 5 Owner Requested 001.003 PCO: Construction Contract 68,500.00 10 Owner Requested 001.004 PCO: Construction Contract 32,000.00 10 Contractor Requested 001.005 PCO: Construction Contract 5,000.00 2 Accounting and Status Accounting Status Item Id 466 PO Number 441223 FEMA Number Accounting Project Code Custom Accounting Field 04 Custom Accounting Field 05 Custom Accounting Field 06 Custom Accounting Field 07 Custom Accounting Field 08 Line Items Item #Account Code WBS/ Section Description Quantity UoM Unit Price Total Amount Change Order 001 00000 PCO - 001.001 0.00 51,300.00 51,300.00 002 00000 PCO - 001.002 0.00 59,946.08 59,946.08 003 00000 PCO - 001.003 0.00 68,500.00 68,500.00 004 00000 PCO - 001.004 0.00 32,000.00 32,000.00 005 00000 PCO - 001.005 0.00 5,000.00 5,000.00 Total 216,746.08 Approval Approved 20-Dec-2023Due: Name or Role Status Actions 1 External-GC Approved Maribel Torres 05-Dec-2023 11:15 AM CST 2 Project Manager Approved John Pippins 05-Dec-2023 11:17 AM CST 3 City Engineer Approved Amalia "Molly" Villarreal 05-Dec-2023 11:38 AM CST 4 Director Approved Bart Bartkowiak 05-Dec-2023 12:46 PM CST 5 Admin Approved Dara Woodruff 13-Dec-2023 08:11 AM CST 6 Assistant City Manager Approved June Ellis 13-Dec-2023 09:08 AM CST 7 City Clerk Approved Tina Broussard 13-Dec-2023 10:47 AM CST Created by: John Pippins on 04-Oct-2023 Last Modified by: Tina Broussard on 13-Dec-2023 Contract # 001.003 05-Dec-2023 10:19 AM CST Florida 27" Railroad Sewer Replacement 1350 Langham Rd. Beaumont, TX 77707 001.003: Change Order No. 1 - Supplemental Bid Item S-1 Grand Total: $0.00 For 001 Construction Contract Division 33 Line Item Type Unit price Group 3.0 Construction Scope of Work To install a replacement line for the 27-Inch sanitary sewer line under the railroad at Florida Avenue and Avenue A. This project will also abandon the existing line and provide additional manholes. Notes Change Order No. 1 is to add Supplemental Bid Item S-1 which was not added to the original Base Bid Items when awarded on January 10, 2023, but was added to the contract price when entered into ProjectMates. To correct, Change Order No. 1 was done as a paper change order to record the correct contract pricing. During construction, bypass pumping was needed at various times due to unforeseen obstacles. Awarded To Reason Code Errors and Omissions Days Changed 0 Attachments Executed C_O1 Florida Ave Emerg Repairs.pdf Revised Res. 23-018 Florida Ave Emergency Sewer Repair.pdf Change Order Summary Original Contract Sum 322,489.85 Substantial Completion Date Net Cost by Previous Approved COs 0.00 Net Time Change By Previous COs 0 days Contract Sum Before This CO 322,489.85 Substantial Completion before This CO Contract Sum Changed By This CO 0.00 Time Changed By This CO 0 days New Contract Sum 322,489.85 New Substantial Completion Date All Change Orders make up 0.00% of the Original Contract Accounting and Status To-Mex Construction LLC Maribel Torres Accounting Status Item Id 486 PO Number FEMA Number Accounting Project Code Custom Accounting Field 04 Custom Accounting Field 05 Custom Accounting Field 06 Custom Accounting Field 07 Custom Accounting Field 08 Line Items Item #Account Code WBS/ Section Description Quantity UoM Unit Price Total Amount Name or Role Status Actions 1 Admin Approved Dara Woodruff 05-Dec-2023 10:19 AM CST Created by: Dara Woodruff on 05-Dec-2023 Last Modified by: Dara Woodruff on 05-Dec-2023 Approval Approved 12-Dec-2023Due: 4 TO:City Council FROM:Kenneth R. Williams, City Manager PREPARED BY:Bart Bartkowiak, Director of Public Works MEETING DATE:November 19, 2024 REQUESTED ACTION:Council consider a resolution authorizing the City Manager to execute an agreement with CDM Smith, Inc., to continue management of the Municipal Separate Storm Sewer System (MS4) Permit for the City of Beaumont for Fiscal Year 2025. BACKGROUND On October 16, 2012, by Resolution No. 12-249, City Council awarded CDM Smith, Inc., of Houston, an agreement for Professional Engineering Services to manage the City’s MS4 Permit. The manager of the permit conducts dry and wet weather screenings of our major drainage outfalls in the City. Under the permit, the City is required to submit an annual report summarizing compliance activities, results of the screenings, and other inspections conducted throughout the year which CDM Smith, Inc., has successfully completed on the City’s behalf since 2012. The agreement includes implementation of the stormwater management plan that details how the City and Jefferson County Drainage District No. 6 will comply with the MS4 permit. If approved, the total services and expenses shall not exceed $264,800.00 without the City’s prior written authorization. FUNDING SOURCE General Fund – Public Works Department. RECOMMENDATION Approval of the resolution. ATTACHMENTS MS4 Permit for the City of Beaumont for Fiscal Year 2025 RESOLUTION NO. BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF BEAUMONT: THAT the City Manager be and he is hereby authorized to execute an agreement with CDM Smith, Inc., of Houston, Texas to continue management of the Municipal Separate Storm Sewer System (MS4) Permit for the City of Beaumont for Fiscal Year 2025 in an amount to not exceed $264,800.00 without the City’s prior written authorization. The meeting at which this resolution was approved was in all things conducted in strict compliance with the Texas Open Meetings Act, Texas Government Code, Chapter 551. PASSED BY THE CITY COUNCIL of the City of Beaumont this the 19th day of November, 2024. - Mayor Roy West - FY 2025 MS4 Permit Support Services 1 ______ City _____ Engineer ENGINEERING SERVICES AGREEMENT STATE OF TEXAS § COUNTY OF JEFFERSON § CITY OF BEAUMONT § AGREEMENT FOR Engineering and Related Services for Municipal Separate Storm Sewer System Permit (Permit Year 2025) CITY OF BEAUMONT SECTION 1 This Agreement made and entered into in Beaumont, Jefferson County, Texas between the City of Beaumont, a Municipal Corporation in the State of Texas, hereinafter termed "City" and CDM Smith Inc., duly licensed, and practicing under the laws of the State of Texas, hereinafter termed "Engineer", said Agreement being executed by the City pursuant to the City Charter and Ordinances and Resolutions of the City Council, and by said Engineer for the Engineering Services hereinafter set forth in connection with the above designated Project for the City of Beaumont. I.General A.Detailed Project Description The Engineer shall manage the Municipal Separate Storm Sewer System (MS4) Permit for the City of Beaumont. The Engineer shall conduct all representative monitoring, calibrateflow meters, conduct required dry and wet weather screenings, and Industrial monitoring.The Engineer shall prepare and submit an Annual Report to the TCEQ and EPA. TheEngineer shall conduct employee training at City departments and provide SWMPimplementation activities for Best Management Practices (BMPs). The Engineer shall assist the City on industrial facility inspections and construction site audits when needed.The Engineer shall perform SWMP implementation activities for BMPs and reviewimplementation priorities as requested by the City. Engineer shall perform other duties asspecifically included in the MS4 Permit. B.Time of performance for this contract coincides with Fiscal Year 2025 (October 1, 2024, through September 30, 2025). The Engineer shall not commence work on this proposedProject until he has been notified in writing to proceed. FY 2025 MS4 Permit Support Services 2 ______ City _____ Engineer The Engineer, in consideration for the compensation herein provided, shall render all professional services, including any associated subconsultants, necessary for the development of the Project to completion, as provided in this Agreement. II.Basic Services A.Meet with the City to determine SWMP implementation priorities and the schedule forproject. B.Conduct all required monitoring: 1.Representative monitoring. a.Prepare for sampling events, including procurement and maintenance of sampling equipment as required by the City. b. Collect composite samples during three seasonal events at five locations. c.Submit samples to appropriate laboratory including sample preservation, chain of custody, and sample volume calculations based on flow estimates developed using DD6 stage measurements. d.Analyze laboratory data and compile DMR forms for data submission to the TCEQ/EPA via the MS4 Annual Report. e.Inform the City of any problems with associated collections and methods to resolve problems. f.Representative monitoring shall be conducted at the five locations three times per year as required by the Permit. 2.Dry weather screening. a.Meet with the City to define priorities for outfall locations for screening. It is estimated that 120 dry weather screenings will be conducted as part of the dry weather monitoring task throughout the permit year. b.Conduct onsite test kit analysis of dry weather flows as per project standard operating procedures. c.Report potential illicit discharges and track elimination efforts as per project standard operating procedures, including the creation of a potential illicit discharge memorandum. d. Review and confirm previously identified outfalls. e.Develop drainage area delineations for outfalls as requested by the City. f.Inform the City of any problems with associated screenings or discharges and methods to resolve problems. 3.Wet weather screening. a.Identify and field investigate wet weather screening locations. b.Field sample collections and test kit analysis. c.Inform the City of any problems with associated screenings or discharges and FY 2025 MS4 Permit Support Services 3 ______ City _____ Engineer methods to resolve problems. d.It is estimated that no more than 20 wet weather screenings will be conducted as part of the wet weather monitoring task throughout the permit year. 4.Landfill Multi-Sector General Permit (MSGP) monitoring (conducted during wet weather screenings as required by MSGP). a.Laboratory sample collection and preservation. b. Laboratory submission and chain of custody documentation. c.Inform the City of results and any problems with associated industrial screenings or discharges. d.During one of the three representative monitoring sampling activities Engineer will perform landfill sample collection. e.Assist in investigation of any problems with associated industrial screenings or discharges to the requirements of the MSGP. 5.Maintain database and GIS map for tracking major outfalls inventory. a.Update database with results from this permit year’s outfall inventory (100 outfalls). b.Identify any duplicates related to the estimated 100 outfalls inventoried during the permit year and update the database accordingly. c.Provide an updated database and status report to the City on a quarterly basis. C.MSGP Annual Comprehensive Inspections and Renewal 1.Perform annual comprehensive inspections for the following City facilities: a.Beaumont Municipal Landfill b.Beaumont Municipal Wastewater Treatment Plant c.Beaumont Municipal Airport d. Beaumont Municipal Transit 2.Complete site review and updates to Stormwater Pollution Prevention Plans (SWPPPs) for all 4 sites based on annual comprehensive inspection. 3.Update Site maps as necessary based on annual comprehensive inspection. 4.Certification of No non-stormwater discharges and review of site outfalls. D.Development and submission of Annual Report. 1.Conduct DD6 and City of Beaumont departmental meetings and quarterly data requests to assess compliance. 2.Gather required data for the annual report using tracking spreadsheets and submitmethods of improvement. Data and report to include metrics from the previous year aswell as new metrics for the approved SWMP. FY 2025 MS4 Permit Support Services 4 ______ City _____ Engineer 3.Provide Draft of annual report to City staff by January 15, 2025. 4.Submit MS4 Annual Report to TCEQ on or before February 1, 2025. E.Storm Water Management Program Implementation. 1.Provide materials for MS4 training for the City departments. 2.Conduct employee training for the City departments. The training shall be conductedin conjunction with the SWMP requirements workshops. 3.Maintain quarterly tracking spreadsheets for annual reporting. 4.Assist the City in development of new SWMP programs, procedures and educationalmaterials as required by the permit and TCEQ approved SWMP within the contract upper limit. 5.Provide on call support as requested by the City within the contract upper limit whichmay include the following activities (assumed up to 48 hours): a.Update guidance documents, inspection forms and outreach materials. b.Total Maximum Daily Load (TMDL) Program support in developing an action plan and procedures. c.Support the City in updating the industrial facility inspection tracking system. d.Municipal construction site audits to access compliance with TCEQ construction general permit. e. Other relevant SWMP implementation technical guidance. F.Inspection Services. 1.Industrial Facility Inspections. As requested by City, one engineer will attend industrialinspections with the City inspector and assist in: a.Preparation and initial facility research. b.Facility compliance records review. c.Review facility benchmark monitoring records and record information into centralized tracking spreadsheet. d.Facility walk-through and inspection report completion. e.Review correspondence with industrial facility. f.Implementation of associated enforcement actions and related correspondence. g. Engineer shall assist the City in inspection of up to 10 industrial facilities. 2.Provide on-call industrial facility documentation review and correspondence includingassistance in review of SWPPP materials and analytical results from industrial sites (assumed up to 12 hours). 3.Industrial Facility Inspection Training as requested by City. a.Provide industrial inspection training materials. FY 2025 MS4 Permit Support Services 5 ______ City _____ Engineer b.Support the city in the updating of the industrial facility inspection tracking system as requested by the City. III.Special Services A.Not Applicable to this agreement IV.Additional Services All work that shall be performed by the Engineer at the request of the City that is described inthis paragraph and not included in the paragraphs above, shall constitute Additional Services.Additional Services shall include, but are not limited to the following: A.Services required by the City in any litigation or other controversy as an expert witness,including actual testimony time, stand-by waiting time, preparation of engineering data andreports or depositions and consulting with the City or its attorney. B.Preparation of any special reports, applications for permits or grants, and appearancesbefore any regulatory agencies or public hearings not included in Attachment “A”. C.Any revisions of previously approved work. D.Any travel and subsistence to points other than Engineer's or City's Offices and Project site. E.Preparation of exhibits. F.Additional services due to significant changes in scope of Project or its design includingbut not limited to changes in size, complexity, or character of construction as agreed to by both parties. G.Providing services after issuance of Letter of Acceptance from the City. V.Coordination A.The Engineer shall hold monthly conferences with the City Engineer, hereinafter termed “City Engineer”, or his representatives to the end that the Project as developed shall have the full benefit of the City's experience and knowledge of existing needs and facilities andbe consistent with its current policies and standards. To assist the Engineer in thiscoordination, the City shall make available for the Engineer's use in planning and designingthe project all existing plans, maps, field notes, statistics, computations, and other data in its possession relative to existing facilities and to this particular Project, at no cost to the Engineer. However, any and all such information shall remain the property of the City andshall be returned if instructed to do so by the City Engineer. B.The City Engineer will act on behalf of the City with respect to the work to be performedunder this Agreement. He shall have complete authority to transmit instructions, receive FY 2025 MS4 Permit Support Services 6 ______ City _____ Engineer information, interpret and define the City's policies and decisions with respect to materials, equipment, elements and systems pertinent to Engineer's services. C.The City will give prompt written notice to the Engineer whenever the City observes orotherwise becomes aware of any defect (error or omission) in the Engineer's services or any development that affects the scope or timing of Engineer's services. D.The City will furnish approvals and permits from all governmental authorities havingjurisdiction over the Project and such approvals and consents from others as may bedetermined to be necessary by the City for the completion of the Project. The Engineer willprovide the City reasonable assistance in connection with such approvals and permits such as furnishing of data compiled by the Engineer pursuant to other provisions of the contract,but shall not be obligated to develop additional data, prepare extensive reports or appear athearings or the like unless compensated therefore under other provisions on this contract. E.The Engineer shall promptly report, in writing, to the City of any development that wouldaffect the scope or timing of the Project. VI.Fee Schedule A.General For and in consideration of the services to be rendered by the Engineer in this Agreement,the City shall pay, and the Engineer shall receive the compensation hereinafter set forth forthe Engineer's services described in Sections II, III, and IV. B.Basic and Special Services The basis of compensation for Basic and Special Services will be at the standard hourlyrates and expenses as provided in the Schedule of Hourly Rates and Expenses shown onAttachment “B”. The Engineer agrees that the basis of compensation for Basic and SpecialServices shall not exceed Two Hundred Sixty-Four Thousand Eight Hundred Dollars($264,800.00) without the City’s prior written authorization. The level of effort for BasicServices described in Section II is based on the estimated hours and fee for each taskdocumented in Attachment “A”. The expected LOE of effort for subcontractor activitiesincluding monitoring field work support, laboratory services, and supplemental support areup to $82,000, $11,200, and $7,500 respectively as noted in Attachment “A”. C.Additional Services Compensation for Additional Services that are authorized by the City will be determinedwhen needed. VII.City Payments A.The Engineer shall be required to use Projectmates software throughout the life of this agreement. The City will provide a license to be used at no cost to the Engineer. FY 2025 MS4 Permit Support Services 7 ______ City _____ Engineer Projectmates by Systemates, Inc., is a construction management tool that allows users to manage the entire project life cycle from concept to closeout. All RFI’s, Schedules, Daily Reports, Change Orders, Pay Requests, and any procedures related to contract management will be processed through Projectmates. The City reserves the right to rescind an award from a consultant who refuses to use Projectmates during the life of the project. Such refusal will be noted and considered when awarding future projects. B.Payments shall be made to the Engineer based on the several phases described above andin accordance with the following: C.One hundred percent (100%) of the amount due the Engineer for work performed in each phase shall be payable on a monthly basis. D.Payment will be made within thirty (30) days after submittal of the request for payment forwork performed. Payment will be considered past due forty-five (45) days after submittal. E.The City reserves the right to make an audit of charges claimed for this contract forservices. VIII.Revisions to Drawings and Specifications The Engineer shall make, without additional expense to the City over and above the basic fee, such revisions to the Design Phase as may be required to meet the needs of the City. After approval of the Design Phase by the City, any revisions, additions, or other modifications made at the City's request that involve extra services and expenses to the Engineer shall be subject to additional compensation to the Engineer for such extra services and expenses. IX.Ownership of Documents All documents including the original drawings, estimates, specifications, field notes and data,will remain the property of the Engineer as instruments of service. However, it is to beunderstood that the City shall have free access to all such information with the right to make and retain copies of drawings and all other documents including field notes and data. Any re- use without specific written verification or adaptation by Engineer will be at City's sole riskand without liability or legal exposure to Engineer. X.Termination Either party to this Agreement may terminate the Agreement by giving the other thirty (30) days’ notice in writing and in accordance with the following procedure: A.Upon delivery of such notice by either party to the party, and upon expiration of the thirty-day period, the Engineer shall discontinue all services in connection with the performanceof this Agreement and shall proceed to cancel promptly all existing orders and contractsinsofar as such others or contracts are chargeable to this Agreement. As soon as practicable FY 2025 MS4 Permit Support Services 8 ______ City _____ Engineer after receipt of notice of termination, the Engineer shall submit a statement, showing in detail the services performed under this Agreement to the date of termination. The Owner shall then pay the Engineer promptly that proportion of the prescribed charge to which the service actually performed under this Agreement is applicable and useable to this Project, less such payments on account of the charges as have been previously made. Copies of specifications prepared under this Agreement shall be delivered to the City when and if this Agreement is terminated, but subject to the restrictions, as to their use, as set forth in Section VIII. B.Failure by the Engineer to comply with the submittal of the statement, and documents as required above shall constitute a waiver by the Engineer of any and all rights or claims tocollect any monies that the Engineer may rightfully be entitled to for services performedunder this Agreement. XI.Engineer's Warranty The Engineer warrants that he has not employed or retained any company or person other than a bona fide employee working solely for the Engineer to solicit or secure this Contract, andthat he has not for the purpose of soliciting or securing this Contract paid or agreed to pay anycompany or person, other than a bona fide employee working solely for the Engineer, any fee,commission, percentage, brokerage fee, gift, or any other consideration, contingent upon orresulting from the award or making of this contract. XII.Equal Employment Opportunity The Engineer agrees to follow the Minority Business Enterprise requirements and/or develop an Affirmative Action Plan as set forth by the City. XIII.Assignment or Transfer of Interest The Engineer shall not assign or transfer its interest in the Contract without the written consent of the City. XIV.Indemnification/Liability The Engineer shall save and hold harmless the City from all claims and liability due to activities of himself, his agents, or employees, performed under this Contract and which result from a negligent act, error or omission of the Engineer or of any person employed by the Engineer. The Engineer shall also save harmless the City from any and all expenses, including attorney fees which might be incurred by the City in litigation or otherwise resisting said claim or liabilities which might be imposed on the City as result of such activities by the Engineer, his agents, or employees and for which the Engineer is found to be legally liable. The Engineer shall, within one week after signing the contract and before any work shall start, furnish the city with certificates of insurance naming the City as additional insured satisfactory FY 2025 MS4 Permit Support Services 9 ______ City _____ Engineer to the City indicating the existence of Statutory Workmen's Compensation Insurance, and comprehensive General Liability Insurance. Such insurance shall be at the Engineer's expense. The limits shall be as follows: Comprehensive General Liability and Auto Liability Insurance shall not be less than $1,000,000.00 per incident / $1,000,000.00 per occurrence. These certificates shall contain a provision that the City shall be notified thirty (30) days before cancellation of the insurance. The Engineer shall maintain such insurance in force during the life of the contract and no modification or change of insurance carriage and provision shall be made without thirty (30) days written advance notice to the City. XV.Estimates of Cost Since the Engineer has no control over the cost of labor, materials, or equipment or over the contractor's methods of determining prices, or over competitive bidding or market conditions, his opinions of probable Project Cost or Construction Cost provided for herein are to be made on the basis of his experience and qualifications and represent his best judgment as a design professional familiar with the construction industry but the Engineer cannot and does not guarantee that proposals, bids or the construction cost will not vary from opinions of probable cost prepared by him. XVI.Interest in City Contracts Prohibited No officer or employee of the City shall have a financial interest, direct or indirect, in any Contract with the City, or shall be financially interested, directly or indirectly, in the sale to the City of any land, materials, supplies or service, except on behalf of the City as an officer or employee. XVII.Entire Agreement This Agreement represents the entire and integrated Agreement between the City and Engineer and supersedes all prior negotiations, representatives, or agreements, either oral or written. This Agreement may be amended only by written instrument signed by both the City and Engineer. FY 2025 MS4 Permit Support Services 10 ______ City _____ Engineer SECTION 2 IN WITNESS WHEREOF, the City of Beaumont has lawfully caused these presents to be executed by the hand of the City Manager of said City, and the corporate seal of said City to be hereunto affixed and this instrument to be attested by the City Clerk, and the said Engineer, acting by the hand of Jason Maldonado thereunto authorized Client Service Leader, does now sign, execute and deliver this document. Done at Beaumont, Texas, on this ___________ day of ______________, A.D. 2024. CDM SMITH INC. By: __________________________ Client Service Leader Attest: _____________________ CITY OF BEAUMONT By: __________________________ City Manager Attest: ________________________ City Clerk ATTACHMENT “A” SERVICES TO BE PROVIDED FY 2024 MS4 Permit Support Services A-1 ______ City ______ Engineer Attachment A Services to be Provided Task Hours Fee Project Management and Quality Control 69 $9,810.00 Project Planning and Coordination Meetings 128 $21,540.00 Monitoring Tasks1 753 $129,430.00 MSGP Annual Compliance Inspections and Renewal 44 $7,030.00 Annual Report 216 $32,040.00 Storm Water Management Program Implementation2 397 $59,930.00 Inspection Services 24 $5,020.00 Total 1631 $264,800.00 1Include up to $82,000 for Chica for field work assistance and $11,200 for Envirodyne for lab services 2Include $7,500 for Seagull ATTACHMENT “B” SCHEDULE OF HOURLY RATES AND EXPENSE FY 2025 MS4 Permit Support Services B-1 ______ City ______ Engineer Attachment B Schedule of Hourly Billing Rates and Expenses CDM Smith Schedule of Hourly Billing Rates October 1, 2024 through September 30, 2025 Hourly Rates Clerical $95.00 Staff Support Services $115.00 Senior Support Services $145.00 Technical / Professional Services: Technician I $115.00 Technician II $140.00 Professional I $130.00 Professional II $140.00 Professional III $160.00 Professional IV $170.00 Professional V $185.00 Senior Professional $200.00 Principal/Associate/Senior Technical Specialist/Senior Project Manager $245.00 Vice President/ Senior Vice President / Officer/ Senior Technical Consultant $315.00 Monthly invoices will be generated using the above billing rates and field investigation unit rates. All subconsultant expenses are subject to handling / administrative charge of 10%. Other project related expenses (ODCs) are also subject to a 10% administrative surcharge. 5 TO:City Council FROM:Kenneth R. Williams, City Manager PREPARED BY:Bart Bartkowiak, Director of Public Works MEETING DATE:November 19, 2024 REQUESTED ACTION:Council consider a resolution authorizing the City Manager to award a contract to Norman Highway Constructors, Inc., of Orange, for the Bridge Repair Project – Various Locations Citywide (REBID). BACKGROUND The Bridge Repair Project – Various Locations Citywide (REBID) consists of repairs and retrofits of thirteen bridges in Beaumont, Texas to address safety and serviceability concerns identified in previous routine assessments. On October 24, 2024, one (1) bid was received for furnishing all labor, materials, and equipment for the project. The Engineer’s Estimate is $1,275,000.00. The bid items are totaled in the table below: Contractor Location Bid Total Norman Highway Constructors, Inc. Orange, TX $1,679,207.00 The Public Works Engineering staff recommends this project be awarded to the lowest bidder, Norman Highway Constructors, Inc., in the amount of $1,679,207.00. A total of one hundred and eighty (180) calendar days are allocated for completion of the project. FUNDING SOURCE Certificates of Obligation. RECOMMENDATION Approval of the resolution. ATTACHMENTS Bridge Repair Project – Various Locations Citywide (REBID) RESOLUTION NO. BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF BEAUMONT: WHEREAS, on October 24, 2024, the City solicited bids for the Bridge Repair Project – Various Locations Citywide (REBID); and, WHEREAS, one (1) bid was received for furnishing all labor, materials, and equipment for the project; and, WHEREAS, Norman Highway Constructors, Inc., of Orange, Texas, submitted a bid for an amount of $1,679,207.00 as shown in Exhibit “A,” attached hereto; and, WHEREAS, City Council is of the opinion that the bid submitted by Norman Highway Constructors, Inc., of Orange, Texas is the lowest bidder providing the best value to the City and should be accepted; NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF BEAUMONT: THAT the statements and findings set out in the preamble to this resolution are hereby, in all things, approved and adopted; and, THAT the bid submitted by Norman Highway Constructors, Inc., of Orange, Texas in the amount of $1,679,207.00 as shown in Exhibit “A,” be accepted by the City of Beaumont; and, BE IT FURTHER RESOLVED THAT the City Manager be and he is hereby authorized to execute a contract with Norman Highway Constructors, Inc., of Orange, Texas, for the purposes described herein. The meeting at which this resolution was approved was in all things conducted in strict compliance with the Texas Open Meetings Act, Texas Government Code, Chapter 551. PASSED BY THE CITY COUNCIL of the City of Beaumont this the 19th day of November, 2024. - Mayor Roy West - Total Price $1,679,207.00 Line #Description QTY UNIT Unit Total 1 FLOWABLE BACKFILL 45 CY $408.00 $18,360.00 2 CLASS A CONCRETE (MISC)3 CY $5,500.00 $16,500.00 3 CLASS C CONCRETE (PILE ENCASEMENT)62.5 CY $3,500.00 $218,750.00 4 REINFORCED CONCRETE SLAB (SLAB BEAM)750 SF $250.00 $187,500.00 5 CONCRETE STRUCTURAL REPAIR (DECK) (PARTIAL DEPTH)170 SF $250.00 $42,500.00 6 CONCRETE STRUCTURAL REPAIR (DECK) (FULL DEPTH)12 SF $1,800.00 $21,600.00 7 CONCRETE STRUCTURAL REPAIR (VERTICAL AND OVERHEAD)419 SF $840.00 $351,960.00 8 CLEAN AND SEAL JOINTS (CL 3)860 LF $13.00 $11,180.00 9 CLEAN AND SEAL JOINTS (CL 7)181 LF $5.00 $905.00 10 MULTILAYER POLYMER OVERLAY 165 SY $170.00 $28,050.00 11 STRUCTURAL STEEL (MISCELLANEOUS)3360 LB $7.00 $23,520.00 12 RETROFIT RAIL (TY T221)240 LF $300.00 $72,000.00 13 RETROFIT RAIL (TY T631)210 LF $360.00 $75,600.00 14 RETROFIT RAIL (TY C221)168 LF $300.00 $50,400.00 15 RETROFIT RAIL (CONC PARAPET EXT)200 LF $360.00 $72,000.00 16 TREATED TIMBER - Bid line is for quantity of 0.1 MBF of treated timber.MBF $10,000.00 $10,000.00 17 REMOVE STRUCTURE (BRIDGE SLAB)1 EA $20,000.00 $20,000.00 18 REMOVE STRUCTURE (PIPE SUPPORT STRUCTURE)1 EA $18,000.00 $18,000.00 19 MOBILIZATION 13 EA $14,030.00 $182,390.00 20 BARRICADES, SIGNS, TRAFFIC HANDLING 13 EA $2,400.00 $31,200.00 21 METAL W-BM GUARD FENCE (STEEL POST)488 LF $54.00 $26,352.00 22 METAL BEAM GUARD FENCE TRANSITION 8 EA $2,600.00 $20,800.00 23 SHORT RADIUS GUARD METAL BEAM GUARD FENCE 150 LF $63.00 $9,450.00 24 REMOVE METAL BEAM GUARD FENCE 655 LF $18.00 $11,790.00 25 GUARDRAIL END TREATMENT (INSTALL)22 EA $4,000.00 $88,000.00 26 INSTALL DAT 2 EA $3,700.00 $7,400.00 27 OBJECT MARKER L 2 EA $500.00 $1,000.00 28 OBJECT MARKER R 2 EA $500.00 $1,000.00 29 REMOVE/REPLACE STEEL POST WITH CONCRETE FOUNDATION 1 EA $5,000.00 $5,000.00 30 NEW WOOD WINGWALL 2 EA $28,000.00 $56,000.00 The Bid Proposals submitted have been reviewed and to the best of my knowledge this is an accurate tabulation of the bids received. By: BRIAN D. MERRILL, PE, ENGINEER OF RECORD DATE: NOVEMBER 4, 2024 Norman Highway Constructors, Inc BID TABULATION BRIDGE REPAIR PROJECT - VARIOUS LOCATIONS CITYWIDE (REBID) BID NUMBER: PW1025-04 BID OPENING DATE: THURSDAY, OCTOBER 24, 2024 6 TO:City Council FROM:Kenneth R. Williams, City Manager PREPARED BY:Bart Bartkowiak, Director of Public Works MEETING DATE:November 19, 2024 REQUESTED ACTION:Council consider a resolution authorizing the City Manager to award a contract to Texas Materials Group, Inc., dba Gulf Coast, of Beaumont, for the Street Pavement Preservation Citywide – Phase II Project. BACKGROUND The Street Pavement Preservation Citywide – Phase II Project consists of profile milling existing asphalt, spot full depth repair of existing asphalt and road base, and thin overlay resurfacing pavement with Hot Mix Asphalt Concrete. On October 24, 2024, two (2) bids were received for furnishing all labor, materials, and equipment for the project. The Engineer’s Estimate is $3,000,000.00. The bid items are totaled in the table below: Contractor Location Bid Total Texas Materials Group Inc., dba Gulf Coast Beaumont, TX $2,835,747.85 ALLCO, LLC Beaumont, TX $2,863,729.75 The Public Works Engineering staff recommends this project be awarded to the lowest bidder, Texas Materials Group, Inc., dba Gulf Coast, in the amount of $2,835,747.85. A total of two hundred and seventy-five (275) calendar days are allocated for completion of the project. FUNDING SOURCE Certificates of Obligation. RECOMMENDATION Approval of the resolution. ATTACHMENTS Street Pavement Preservation Citywide – Phase II Bid Tab RESOLUTION NO. BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF BEAUMONT: WHEREAS, on October 24, 2024, the City solicited bids for the Street Pavement Preservation City-Wide Phase II Project; and, WHEREAS, two (2) bids were received for furnishing all labor, materials, and equipment for the project; and, WHEREAS, Texas Materials Group Inc., d|b|a Gulf Coast, of Beaumont, Texas, submitted a bid for an amount of $2,835,747.85 as shown in Exhibit “A,” attached hereto; and, WHEREAS, a total of two hundred and seventy-five (275) calendar days are allocated for the completion of the project; and, WHEREAS, City Council is of the opinion that the bid submitted by Texas Materials Group Inc., d|b|a Gulf Coast, of Beaumont, Texas is the lowest bidder providing the best value to the City and should be accepted; NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF BEAUMONT: THAT the statements and findings set out in the preamble to this resolution are hereby, in all things, approved and adopted; and, THAT the bid submitted by Texas Materials Group Inc., d|b|a Gulf Coast, of Beaumont, Texas, submitted a bid for an amount of $2,835,747.85 as shown in Exhibit “A,” be accepted by the City of Beaumont; and, THAT a total of two hundred and seventy-five (275) calendar days are allocated for the completion of the project; and, BE IT FURTHER RESOLVED THAT the City Manager be and he is hereby authorized to execute a contract with Texas Materials Group Inc., d|b|a Gulf Coast, of Beaumont, Texas, for the purposes described herein. The meeting at which this resolution was approved was in all things conducted in strict compliance with the Texas Open Meetings Act, Texas Government Code, Chapter 551. PASSED BY THE CITY COUNCIL of the City of Beaumont this the 19th day of November, 2024. - Mayor Roy West - 7 TO:City Council FROM:Kenneth R. Williams, City Manager PREPARED BY:Bart Bartkowiak, Director of Public Works MEETING DATE:November 19, 2024 REQUESTED ACTION:Council consider a resolution authorizing the City Manager to award a contract to King Solution Services, LLC, of Houston, TX for the Grand Ave. & Magnolia Ave. Pipe Bursting Contract – Phase I. BACKGROUND The Grand Ave. & Magnolia Ave. Pipe Bursting Contract – Phase I will rehabilitate approximately 24,400 LF of aging existing sanitary sewer lines via pipe bursting methods and replace or install approximately 97 new manholes in vicinity of Grand Avenue and Magnolia Avenue between Pope St. and I-10. On November 7, 2024, one (1) bid was received for furnishing all labor, materials, and equipment for the project. The Engineer’s Estimate for the contract is $3,515,755.00. The bid total is indicated in the table below: Contractor Location Total Bid Amount King Solution Services, LLC Houston, TX $2,954,370.00 Based on review of the bid, required documents received, and previous projects the contractor has completed for the City, Water Utilities staff recommends awarding the project to King Solution Services, LLC, in the amount of $2,954,370.00. A total of 365 calendar days are allocated for substantial completion of the project. The invitation to bid was sent to 422 registered IonWave vendors of which nine (9) of them downloaded the contract specs and plans and three (3) were present at the pre-bid meeting. FUNDING SOURCE American Rescue Fund and Water Revenue Bonds. RECOMMENDATION Approval of the resolution. ATTACHMENTS Executed Bid Tabulation RESOLUTION NO. BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF BEAUMONT: WHEREAS, on November 7, 2024 the City solicited bids for the Grand Avenue and Magnolia Avenue Pipe Bursting Contract – Phase I; and, WHEREAS, one (1) bid was received for furnishing all labor, materials, and equipment for the project; and, WHEREAS, King Solution Services, LLC, of Houston, Texas, submitted a bid for an amount of $2,954,370.00 as shown in Exhibit “A,” attached hereto; and, WHEREAS, a total of three hundred and sixty-five (365) calendar days are allocated for the completion of the project; and, WHEREAS, City Council is of the opinion that the bid submitted by King Solution Services, LLC, of Houston, Texas is the lowest bidder providing the best value to the City and should be accepted; NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF BEAUMONT: THAT the statements and findings set out in the preamble to this resolution are hereby, in all things, approved and adopted; and, THAT the bid submitted by King Solution Services, LLC, of Houston, Texas, submitted a bid for an amount of $2,954,370.00 as shown in Exhibit “A,” be accepted by the City of Beaumont; and, THAT a total of three hundred and sixty-five (365) calendar days are allocated for the completion of the project; and, BE IT FURTHER RESOLVED THAT the City Manager be and he is hereby authorized to execute a contract with King Solution Services, LLC, of Houston, Texas for the purposes described herein. The meeting at which this resolution was approved was in all things conducted in strict compliance with the Texas Open Meetings Act, Texas Government Code, Chapter 551. PASSED BY THE CITY COUNCIL of the City of Beaumont this the 19th day of November, 2024. - Mayor Roy West - 8 TO:City Council FROM:Kenneth R. Williams, City Manager PREPARED BY:Bart Bartkowiak, Director of Public Works MEETING DATE:November 19, 2024 REQUESTED ACTION:Council consider a resolution confirming the City Manager as the authorized representative and to apply for funding assistance with the Texas Water Development Board (TWDB). BACKGROUND In December 2023, the Texas Water Development Board (TWDB) invited entities to submit projects for funding consideration through the Drinking Water State Revolving Fund (DWSRF) program Lead Service Line Replacement (LSLR) Intended Use Plan (IUP). The program is intended to support activities related to Lead Service Line Replacement projects and associated activities including inventorying, planning, design, and replacement. The City of Beaumont was invited on September 13, 2024, to apply for funding through the TWDB LSLR program. As part of the application process, Council approved a resolution on October 1, 2024, to submit the Intent to Apply form. The completed application is due to TWDB by November 22, 2024. The estimated project cost is $7,610,000 is based on current estimates and increased slightly to account for loan calculations. The project may require a local match of $3,728,900. Funding for the project consists of 51% principal forgiveness and 49% loan/bond. The loan for the inventory portion will be offered at 0% interest. Additionally, $3,908,000 for lead service line field inspection and replacement is included in the proposed CIP under debt. By approving this resolution, the City of Beaumont reaffirms its willingness to apply for the program with TWDB, and commits to the project’s development, implementation, construction, management, and financing of all non-reimbursable costs, and 100% of overruns should they occur. FUNDING SOURCE TWDB DWSRF and Water Revenue Bonds. RECOMMENDATION Approval of the resolution. ATTACHMENTS TWDB LSLR Application RESOLUTION NO. BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF BEAUMONT: WHEREAS, a resolution by the City Council of the City of Beaumont, Texas (the “City”) authorizing the City Manager, Kenneth R. Williams, the Designated Representative of the City, to execute an agreement with the Texas Water Development Board for funding in an amount not to exceed $7,610,000.00; and, WHEREAS, the Texas Water Development Board made a commitment to provide financial assistance in an amount not to exceed $7,610,000.00 to finance the Lead Service Line Inventory and Replacement Project; NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF BEAUMONT: Section 1. Approval of Agreement. The agreement setting out the terms and conditions of the financial assistance between the Texas Water Development Board and the City is approved and the City’s Designated Representative is authorized to execute the agreement on behalf of the City. Section 2. Effective Date. This Resolution shall become effective immediately after its adoption. Section 3. Engagement of Professionals. That the following firms and individuals are hereby authorized and directed to aid and assist in the preparation and submission of such application and appear on behalf of and represent the before any hearing held by the Texas Water Development Board on such application, to wit: Financial Advisor: RBC Capital Markets, R. Dustin Traylor, Managing Director Engineer: CDM Smith, Wendy M. Lundeen, PE, PMP Bond Counsel: Holland & Knight LLP, Derrick Mitchell, Partner PASSED BY THE CITY COUNCIL of the City of Beaumont this the 19th day of November, 2024. - Mayor Roy West - ATTEST: - City Clerk - TWDB-0201 Rev 2/23 Application Affidavit THE STATE OF TEXAS § COUNTY OF Jefferson § APPLICANT City of Beaumont § BEFORE ME, the undersigned, a Notary Public in and for the State of Texas, on this day personally appeared Kenneth R. Williams as the Authorized Representative of the City of Beaumont, Texas, who being by me duly sworn, upon oath says that: 1. The decision by the City (authority, city, county, corporation, district) to request financial assistance from the Texas Water Development Board (“TWDB”) was made in a public meeting held in accordance with the Open Meetings Act (Government Code, §551.001, et seq.) and after providing such notice as required by such Act as is applicable to the City (authority, city, county, corporation, district). 2. The information submitted in the application is true and correct according to my best knowledge and belief. 3. The City (authority, city, county, corporation, district) has no litigation or other proceedings pending or threatened against it that would materially adversely affect its financial condition or ability to issue debt. 4. The City (authority, city, county, corporation, district) has no pending, threatened, or outstanding judgments, orders, fines, penalties, taxes, assessment or other enforcement or compliance issue of any kind or nature by the Environmental Protection Agency, Texas Commission on Environmental Quality, Texas Comptroller, Texas Secretary of State, or any other federal, state or local government, except for the following (if no such outstanding compliance issues, write in “none”): 5. The City (authority, city, county, corporation, district) warrants compliance with the representations made in the application in the event that the TWDB provides the financial assistance. 6. The City (authority, city, county, corporation, district) is or will become in compliance with all of its materials contracts. 7. The City (authority, city, county, corporation, district) will comply with all applicable federal laws, rules, and regulations as well as the laws of this state and the rules and regulations of the TWDB. 2 #512277625_v1 Official Representative Title: SWORN TO AND SUBSCRIBED BEFORE ME, by _______________________________________, on this the ______ day of ____________________, 20____. (NOTARY’S SEAL) Notary Public, State of Texas TWDB-0201B Rev 11/16 Application Resolution – Certificate of City Clerk THE STATE OF TEXAS § COUNTY OF Jefferson § APPLICANT City of Beaumont § I, the undersigned, City Clerk of the City of Beaumont, Texas, DO HEREBY CERTIFY as follows: 1. That on the 19th day of November, 2024, a regular meeting of the City Council was held; the duly constituted members of the City of Beaumont, Texas being as follows: ____________________________________________________________________________________________ all of whom were present at the meeting, except the following: _____________________________________________________________________________________________ Among other business considered at the meting, the attached resolution entitled: “A RESOLUTION by the City Council of the City of Beaumont requesting financial participation form the Texas Water Development Board; authorizing the filing of an application for financial participation; and making certain findings in connection therewith.” was introduced and submitted to the City Council for passage and adoption. After presentation and consideration of the resolution, and upon a motion made by ____________________________ and seconded by _________________________________________, the resolution was passed and adopted by the ___________________________________ by the following vote: ________ voted “For” _______ voted “Against” ______ abstained all as shown in the official minutes of the ______________________ for this meeting. 2. That the attached resolution is a true and correct copy of the original on file in the official records of the City of Beaumont; the qualified and acting members of the City Council on the date of this meeting are those persons shown above and, according to the records of my office, advance notice of the time, place, and purpose of meeting was given to each member of the _____________________; and that the meeting, ang the deliberations of the public business described above, was open to the public and written notice of the meeting, including the subject of the resolution described above, was posted and given in advance of the meeting in compliance with the provisions of Chapter 551 of the Texas Government Code. 2 #512277378_v2 IN WITNESS WHEREOF, I have signed my name and affixed the seal of the _______________________________________, this the ______ day of ____________________, 20____. ___________________________ City Clerk (SEAL) 9 TO:City Council FROM:Kenneth R. Williams, City Manager PREPARED BY:Bart Bartkowiak, Director of Public Works MEETING DATE:November 19, 2024 REQUESTED ACTION:Council consider a resolution authorizing the City Manager to execute Change Order No. 2, accept maintenance, and authorize final payment to Texas Drainage, Inc., for the Citywide Ditching Program Phase 2A. BACKGROUND On March 5, 2024, by Resolution No. 24-063, City Council awarded a contract to Texas Drainage, Inc., of Waller, Texas, in the amount of $1,072,944.96, for the Citywide Ditching Program Phase 2A. The work for this phase took place in designated areas of Wards 2 and 3. Previous Change Order No. 1, in the amount of $82,923.68, is attached for your review. Proposed Change Order No. 2, in the amount of $49,558.23, is required to adjust the estimated quantities in the contract to reflect the actual quantities used in the completion of the project. If approved, the adjustment in quantities would result in a final contract amount of $1,205,426.87. The project has been inspected by the Engineering Division and found to be complete in accordance with the provisions and terms set forth in the contract. Acceptance of Change Order No. 2, maintenance, and final payment in the amount of $241,446.66 is recommended. FUNDING SOURCE Certificates of Obligation. RECOMMENDATION Approval of the resolution. ATTACHMENTS Citywide Ditching Program Phase 2A CO2 Final RESOLUTION NO. BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF BEAUMONT: WHEREAS, on March 5, 2024, by Resolution No. 24-063, City Council awarded a contract to Texas Drainage, Inc., of Waller, Texas in the amount of $1,072,944.96, for the Citywide Ditching Program Phase 2A; and, WHEREAS, previous Change Order No. 1, increased the contract amount to $1,155,868.64; and, WHEREAS, proposed Change Order No. 2, in the amount of $49,558.23, is required to adjust the estimated quantities in the contract to reflect the actual quantities used in the completion of the project. If approved, Change Order No. 2, will result in a new contract amount of $1,205,426.87; WHEREAS, the project has been inspected by the Engineering Division and found to be complete in accordance with the provisions and terms set forth in the contract; NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF BEAUMONT: THAT the statements and findings set out in the preamble to this resolution are hereby, in all things, approved and adopted; and, THAT the City Manager be and he is hereby authorized to execute Change Order No. 2 in the amount of $49,558.23, accept maintenance, and make final payment to Texas Drainage, Inc., of Waller, Texas in the amount of $241,446.66, for the Citywide Ditching Program Phase 2A; and, The meeting at which this resolution was approved was in all things conducted in strict compliance with the Texas Open Meetings Act, Texas Government Code, Chapter 551. PASSED BY THE CITY COUNCIL of the City of Beaumont this the 19th day of November, 2024. - Mayor Roy West - CITYOFBEAUMONT.PROJECTMATES.COM Change Order #002.002 PW1224-03 - FY23 Citywide Ditching Program Phase 2A, 801 Main Street, Beaumont, Texas 77701 United States Tuesday, Nov 12, 2024 Change Order Details Grand Total: $49,558.23 Description Change Order No 2 - Final Division 01 - General Requirements Scope of Work Final change order to reflect actual quantities of work completed in the project. Awarded to Rosemary Selvidge (Texas Drainage, Inc.), 28345 Created By Colby Anderson (City of Beaumont) Create Date Nov 07, 2024 08:37 AM CST Reason Code Quantity Adjustment Days Changed 0 Additional Info Line Item Type Unit price Group 3.0 Construction Dates Created On Nov 07, 2024 Org. Sub. Completion Oct 19, 2024 Capital Planning Capital Planning Construction - FY23 Citywide Ditching Program Phase II Capital Project Fiscal Year 2024 Accounting Item Id 623 PO Number 443276 Accounting Project Code STCW24 Summary Original Contract Sum 1,072,944.96 Net Cost by Previous Approved Change Order 82,923.68 Contract Sum Before This Change Order 1,155,868.64 Contract Sum Changed By This Change Order 49,558.23 New Contract Sum 1,205,426.87 Substantial Completion Date Oct 19, 2024 Net Time Change By Previous Change Order 14 day(s) Substantial Completion Before This Change Order Nov 02, 2024 Time Changed By This Change Order 0 day(s) New Substantial Completion Date Nov 02, 2024 All Change Orders of the Original Contract 12.347502895209088824090286980% Line Items Item # Account Code WBS/ Section Description Quantity UoM Unit Price Total Amount Contract Items 4122-1 010000 THERMOPLASTIC PIPE (ADS HP STORM) (12IN) 20.00 LF 104.00 2,080.00 4122-2 010000 THERMOPLASTIC PIPE (ADS HP STORM) (15IN) -41.00 LF 111.00 -4,551.00 4122-3 010000 THERMOPLASTIC PIPE (ADS HP STORM) (18IN) -55.00 LF 125.00 -6,875.00 466-1 010000 CONCERTE HEADWALLS -2.00 EA 4,000.00 -8,000.00 496-1 010000 REMOVE STR (PIPE) (RCP) (12IN) 8.00 LF 20.00 160.00 496-10 010000 REMOVE STR (PIPE) (CPP) (24IN) -19.00 LF 20.00 -380.00 496-2 010000 REMOVE STR (PIPE) (RCP) (15IN) -11.00 LF 20.00 -220.00 496-3 010000 REMOVE STR (PIPE) (RCP) (18IN) 2.00 LF 20.00 40.00 496-4 010000 REMOVE STR (PIPE) (RCP) (24IN) 17.00 LF 20.00 340.00 496-8 010000 REMOVE STR (PIPE) (CPP) (18IN) -35.00 LF 20.00 -700.00 496-9 010000 REMOVE STR (PIPE) (CPP) (21IN) -1.00 LF 20.00 -20.00 5000-1 010000 DITCH CLEANING AND RESHAPING (WARD 2) 2,136.00 LF 4.31 9,206.16 5000-2 010000 DITCH CLEANING AND RESHAPING (WARD 3) 11,521.00 LF 4.31 49,655.51 Total 49,558.23 Item # Account Code WBS/ Section Description Quantity UoM Unit Price Total Amount 6000-1 010000 REMOVE & REPLACE DRIVEWAY (CONCRETE) 42.56 SY 240.00 10,214.40 6000-2 010000 REMOVE & REPLACE DRIVEWAY (ASPHALT) -8.49 SY 116.00 -984.84 6000-3 010000 REMOVE & REPLACE DRIVEWAY ( GRAVEL) -4.07 SY 100.00 -407.00 Total 49,558.23 Approval (Approved) User / Role Status Comments Rosemary Selvidge (External-GC)Approved Nov 07, 2024 11:16 AM CST Colby Anderson (Project Manager)Approved Nov 07, 2024 11:28 AM CST Amalia "Molly" Villarreal (City Engineer)Approved Nov 08, 2024 04:05 PM CST Bart Bartkowiak (Director)Approved Nov 08, 2024 04:11 PM CST Crystal Valencia (Admin)Approved Nov 08, 2024 04:14 PM CST CITYOFBEAUMONT.PROJECTMATES.COM Change Order #002.001 PW1224-03 - FY23 Citywide Ditching Program Phase 2A, 801 Main Street, Beaumont, Texas 77701 United States Tuesday, Nov 12, 2024 Change Order Details Grand Total: $82,923.68 Description Change Order No 1 Division 01 - General Requirements Scope of Work Additional footage and driveways added on Wescalder. Awarded to Rosemary Selvidge (Texas Drainage, Inc.), 28345 Created By Colby Anderson (City of Beaumont) Create Date May 10, 2024 08:08 AM CST Reason Code Quantity Adjustment Days Changed 14 Attachments RES 24-202 Ditching Phase 2A CO1.pdf Additional Info Line Item Type Unit price Group 3.0 Construction Dates Created On May 10, 2024 Org. Sub. Completion Oct 19, 2024 Capital Planning Capital Planning Construction - FY23 Citywide Ditching Program Phase II Capital Project Fiscal Year 2024 Accounting Item Id 557 Accounting Project Code STCW24 Summary Original Contract Sum 1,072,944.96 Net Cost by Previous Approved Change Order 0.00 Contract Sum Before This Change Order 1,072,944.96 Contract Sum Changed By This Change Order 82,923.68 New Contract Sum 1,155,868.64 Substantial Completion Date Oct 19, 2024 Net Time Change By Previous Change Order 0 day(s) Substantial Completion Before This Change Order Oct 19, 2024 Time Changed By This Change Order 14 day(s) New Substantial Completion Date Nov 02, 2024 All Change Orders of the Original Contract 7.7286052026377942070765680300% Line Items Item # Account Code WBS/ Section Description Quantity UoM Unit Price Total Amount Contract Items 4122-1 010000 THERMOPLASTIC PIPE (ADS HP STORM) (12IN) 14.00 LF 104.00 1,456.00 4122-3 010000 THERMOPLASTIC PIPE (ADS HP STORM) (18IN) 19.00 LF 125.00 2,375.00 4122-4 010000 THERMOPLASTIC PIPE (ADS HP STORM) (24IN) 95.00 LF 135.00 12,825.00 4122-5 010000 THERMOPLASTIC PIPE (ADS HP STORM) (30IN) 83.00 LF 257.00 21,331.00 496-1 010000 REMOVE STR (PIPE) (RCP) (12IN) 14.00 LF 20.00 280.00 496-10 010000 REMOVE STR (PIPE) (CPP) (24IN) 38.00 LF 20.00 760.00 496-3 010000 REMOVE STR (PIPE) (RCP) (18IN) 81.00 LF 20.00 1,620.00 496-4 010000 REMOVE STR (PIPE) (RCP) (24IN) 40.00 LF 20.00 800.00 496-7 010000 REMOVE STR (PIPE) (CPP) (15IN) 19.00 LF 20.00 380.00 496-8 010000 REMOVE STR (PIPE) (CPP) (18IN) 19.00 LF 20.00 380.00 5000-1 010000 DITCH CLEANING AND RESHAPING (WARD 2) 6,857.00 LF 4.31 29,553.67 Total 82,923.68 Item # Account Code WBS/ Section Description Quantity UoM Unit Price Total Amount 6000-1 010000 REMOVE & REPLACE DRIVEWAY (CONCRETE) 30.69 SY 240.00 7,365.60 6000-2 010000 REMOVE & REPLACE DRIVEWAY (ASPHALT) 28.31 SY 116.00 3,283.96 6000-4 010000 REMOVE & REPLACE DRIVEWAY (GRASS) 14.67 SY 35.00 513.45 Total 82,923.68 Approval (Approved) User / Role Status Comments Rosemary Selvidge (External- GC) Approved Jul 30, 2024 05:04 PM CST Colby Anderson (Project Manager) Approved Jul 31, 2024 07:46 AM CST Amalia "Molly" Villarreal (City Engineer) Approved Aug 02, 2024 10:42 AM CST Bart Bartkowiak (Director)Approved Aug 09, 2024 10:07 AM CST Crystal Valencia (Admin)Approved Aug 21, 2024 02:04 PM CST Approved by City Council on August 20, 2024, by Resolution No. 24-202. User / Role Status Comments June Ellis (Assistant City Manager) Approved Aug 21, 2024 05:32 PM CST Tina Broussard (City Clerk)Approved Aug 22, 2024 08:49 AM CST CITYOFBEAUMONT.PROJECTMATES.COM Invoice #002.006 - Final for Invoices/Pay Apps PW1224-03 - FY23 Citywide Ditching Program Phase 2A, 801 Main Street, Beaumont, Texas 77701 United States Tuesday, Nov 12, 2024 Invoice Details Amount Due: 241,446.66 Contract Contract - 002 Citywide Ditching Program Phase 2A-Cons. Invoice #002.006 - Final Description Texas Drainage, Inc. - Citywide Ditching Program Phase 2A-Cons. Invoice Date Nov 08, 2024 Pay Period Sep 01, 2024 to Nov 08, 2024 Final Invoice Yes Grand Total $190,710.86 Payment To Rosemary Selvidge 28345 (Texas Drainage, Inc.) Created By Colby Anderson (City of Beaumont) Create Date Nov 08, 2024 04:17 PM CST Invoice ID 1324 Retainage Work Completed %5.00 Materials Stored %0.00 Line Items Item # Account Code WBS/ Section Description Contract Total Previous Payments Quantity UoM Unit Price Work Completed (WC) Materials Stored (MS) Total Amount Change Order No 1 - Contract Items 4122- 1 010000 THERMOPLASTIC PIPE (ADS HP STORM) (12IN) 14.00 @ 104.00 = 1,456.00 0.00 0.00 LF 104.00 1,456.00 0.00 1,456.00 Grand Total 1,205,426.87 Item # Account Code WBS/ Section Description Contract Total Previous Payments Quantity UoM Unit Price Work Completed (WC) Materials Stored (MS) Total Amount 4122- 3 010000 THERMOPLASTIC PIPE (ADS HP STORM) (18IN) 19.00 @ 125.00 = 2,375.00 0.00 0.00 LF 125.00 2,375.00 0.00 2,375.00 4122- 4 010000 THERMOPLASTIC PIPE (ADS HP STORM) (24IN) 95.00 @ 135.00 = 12,825.00 10,530.00 0.00 LF 135.00 2,295.00 0.00 12,825.00 4122- 5 010000 THERMOPLASTIC PIPE (ADS HP STORM) (30IN) 83.00 @ 257.00 = 21,331.00 0.00 0.00 LF 257.00 21,331.00 0.00 21,331.00 496-1 010000 REMOVE STR (PIPE) (RCP) (12IN) 14.00 @ 20.00 = 280.00 0.00 0.00 LF 20.00 280.00 0.00 280.00 496- 10 010000 REMOVE STR (PIPE) (CPP) (24IN) 38.00 @ 20.00 = 760.00 380.00 0.00 LF 20.00 380.00 0.00 760.00 496-3 010000 REMOVE STR (PIPE) (RCP) (18IN) 81.00 @ 20.00 = 1,620.00 0.00 0.00 LF 20.00 1,620.00 0.00 1,620.00 496-4 010000 REMOVE STR (PIPE) (RCP) (24IN) 40.00 @ 20.00 = 800.00 800.00 0.00 LF 20.00 0.00 0.00 800.00 496-7 010000 REMOVE STR (PIPE) (CPP) (15IN) 19.00 @ 20.00 = 380.00 60.00 0.00 LF 20.00 320.00 0.00 380.00 496-8 010000 REMOVE STR (PIPE) (CPP) (18IN) 19.00 @ 20.00 = 380.00 380.00 0.00 LF 20.00 0.00 0.00 380.00 5000- 1 010000 DITCH CLEANING AND RESHAPING (WARD 2) 6,857.00 @ 4.31 = 29,553.67 0.00 0.00 LF 4.31 29,553.67 0.00 29,553.67 6000- 1 010000 REMOVE & REPLACE DRIVEWAY (CONCRETE) 30.69 @ 240.00 = 7,365.60 0.00 0.00 SY 240.00 7,365.60 0.00 7,365.60 6000- 2 010000 REMOVE & REPLACE DRIVEWAY (ASPHALT) 28.31 @ 116.00 = 3,283.96 0.00 0.00 SY 116.00 3,283.96 0.00 3,283.96 6000- 4 010000 REMOVE & REPLACE 14.67 @ 35.00 = 513.45 513.45 0.00 SY 35.00 0.00 0.00 513.45 Grand Total 1,205,426.87 Item # Account Code WBS/ Section Description Contract Total Previous Payments Quantity UoM Unit Price Work Completed (WC) Materials Stored (MS) Total Amount DRIVEWAY (GRASS) Total 70,260.23 12,663.45 70,260.23 0.00 82,923.68 Change Order No 2 - Final - Contract Items 4122- 1 010000 THERMOPLASTIC PIPE (ADS HP STORM) (12IN) 20.00 @ 104.00 = 2,080.00 0.00 0.00 LF 104.00 2,080.00 0.00 2,080.00 4122- 2 010000 THERMOPLASTIC PIPE (ADS HP STORM) (15IN) -41.00 @ 111.00 = -4,551.00 0.00 0.00 LF 111.00 -4,551.00 0.00 -4,551.00 4122- 3 010000 THERMOPLASTIC PIPE (ADS HP STORM) (18IN) -55.00 @ 125.00 = -6,875.00 0.00 0.00 LF 125.00 -6,875.00 0.00 -6,875.00 466-1 010000 CONCERTE HEADWALLS -2.00 @ 4,000.00 = -8,000.00 0.00 0.00 EA 4,000.00 -8,000.00 0.00 -8,000.00 496-1 010000 REMOVE STR (PIPE) (RCP) (12IN) 8.00 @ 20.00 = 160.00 0.00 0.00 LF 20.00 160.00 0.00 160.00 496- 10 010000 REMOVE STR (PIPE) (CPP) (24IN) -19.00 @ 20.00 = -380.00 0.00 0.00 LF 20.00 -380.00 0.00 -380.00 496-2 010000 REMOVE STR (PIPE) (RCP) (15IN) -11.00 @ 20.00 = -220.00 0.00 0.00 LF 20.00 -220.00 0.00 -220.00 496-3 010000 REMOVE STR (PIPE) (RCP) (18IN) 2.00 @ 20.00 = 40.00 0.00 0.00 LF 20.00 40.00 0.00 40.00 496-4 010000 REMOVE STR (PIPE) (RCP) (24IN) 17.00 @ 20.00 = 340.00 0.00 0.00 LF 20.00 340.00 0.00 340.00 496-8 010000 REMOVE STR (PIPE) (CPP) (18IN) -35.00 @ 20.00 = -700.00 0.00 0.00 LF 20.00 -700.00 0.00 -700.00 496-9 010000 REMOVE STR (PIPE) (CPP) (21IN) -1.00 @ 20.00 = -20.00 0.00 0.00 LF 20.00 -20.00 0.00 -20.00 5000- 1 010000 DITCH CLEANING AND RESHAPING 2,136.00 @ 4.31 = 0.00 0.00 LF 4.31 9,206.16 0.00 9,206.16 Grand Total 1,205,426.87 Item # Account Code WBS/ Section Description Contract Total Previous Payments Quantity UoM Unit Price Work Completed (WC) Materials Stored (MS) Total Amount (WARD 2)9,206.16 5000- 2 010000 DITCH CLEANING AND RESHAPING (WARD 3) 11,521.00 @ 4.31 = 49,655.51 0.00 0.00 LF 4.31 49,655.51 0.00 49,655.51 6000- 1 010000 REMOVE & REPLACE DRIVEWAY (CONCRETE) 42.56 @ 240.00 = 10,214.40 0.00 0.00 SY 240.00 10,214.40 0.00 10,214.40 6000- 2 010000 REMOVE & REPLACE DRIVEWAY (ASPHALT) -8.49 @ 116.00 = -984.84 0.00 0.00 SY 116.00 -984.84 0.00 -984.84 6000- 3 010000 REMOVE & REPLACE DRIVEWAY ( GRAVEL) -4.07 @ 100.00 = -407.00 0.00 0.00 SY 100.00 -407.00 0.00 -407.00 Total 49,558.23 0.00 49,558.23 0.00 49,558.23 Contract Items 4122- 1 010000 THERMOPLASTIC PIPE (ADS HP STORM) (12IN) 523.00 @ 104.00 = 54,392.00 52,312.00 0.00 LF 104.00 2,080.00 0.00 54,392.00 4122- 2 010000 THERMOPLASTIC PIPE (ADS HP STORM) (15IN) 929.00 @ 111.00 = 103,119.00 96,903.00 0.00 LF 111.00 6,216.00 0.00 103,119.00 4122- 3 010000 THERMOPLASTIC PIPE (ADS HP STORM) (18IN) 533.00 @ 125.00 = 66,625.00 62,125.00 0.00 LF 125.00 4,500.00 0.00 66,625.00 4122- 4 010000 THERMOPLASTIC PIPE (ADS HP STORM) (24IN) 198.00 @ 135.00 = 26,730.00 26,730.00 0.00 LF 135.00 0.00 0.00 26,730.00 4122- 5 010000 THERMOPLASTIC PIPE (ADS HP STORM) (30IN) 21.00 @ 257.00 = 5,397.00 5,397.00 0.00 LF 257.00 0.00 0.00 5,397.00 466-1 010000 CONCERTE HEADWALLS 4.00 @ 4,000.00 = 16,000.00 8,000.00 0.00 EA 4,000.00 8,000.00 0.00 16,000.00 496-1 010000 REMOVE STR (PIPE) (RCP) (12IN) 508.00 @ 20.00 = 10,160.00 9,520.00 0.00 LF 20.00 640.00 0.00 10,160.00 Grand Total 1,205,426.87 Item # Account Code WBS/ Section Description Contract Total Previous Payments Quantity UoM Unit Price Work Completed (WC) Materials Stored (MS) Total Amount 496- 10 010000 REMOVE STR (PIPE) (CPP) (24IN) 50.00 @ 20.00 = 1,000.00 1,000.00 0.00 LF 20.00 0.00 0.00 1,000.00 496- 11 010000 REMOVE STR (PIPE) (STEEL) (20IN) 3.00 @ 20.00 = 60.00 60.00 0.00 LF 20.00 0.00 0.00 60.00 496-2 010000 REMOVE STR (PIPE) (RCP) (15IN) 387.00 @ 20.00 = 7,740.00 7,220.00 0.00 LF 20.00 520.00 0.00 7,740.00 496-3 010000 REMOVE STR (PIPE) (RCP) (18IN) 229.00 @ 20.00 = 4,580.00 4,580.00 0.00 LF 20.00 0.00 0.00 4,580.00 496-4 010000 REMOVE STR (PIPE) (RCP) (24IN) 126.00 @ 20.00 = 2,520.00 2,520.00 0.00 LF 20.00 0.00 0.00 2,520.00 496-5 010000 REMOVE STR (PIPE) (RCP) (30IN) 21.00 @ 20.00 = 420.00 420.00 0.00 LF 20.00 0.00 0.00 420.00 496-6 010000 REMOVE STR (PIPE) (CPP) (12IN) 15.00 @ 20.00 = 300.00 300.00 0.00 LF 20.00 0.00 0.00 300.00 496-7 010000 REMOVE STR (PIPE) (CPP) (15IN) 564.00 @ 20.00 = 11,280.00 11,280.00 0.00 LF 20.00 0.00 0.00 11,280.00 496-8 010000 REMOVE STR (PIPE) (CPP) (18IN) 259.00 @ 20.00 = 5,180.00 4,480.00 0.00 LF 20.00 700.00 0.00 5,180.00 496-9 010000 REMOVE STR (PIPE) (CPP) (21IN) 22.00 @ 20.00 = 440.00 420.00 0.00 LF 20.00 20.00 0.00 440.00 5000- 1 010000 DITCH CLEANING AND RESHAPING (WARD 2) 38,144.00 @ 4.31 = 164,400.64 135,092.64 0.00 LF 4.31 29,308.00 0.00 164,400.64 5000- 2 010000 DITCH CLEANING AND RESHAPING (WARD 3) 117,532.00 @ 4.31 = 506,562.92 506,562.92 0.00 LF 4.31 0.00 0.00 506,562.92 500-1 010000 MOBILIZATION 1.00 @ 14,000.00 = 14,000.00 12,600.00 0.00 LS 14,000.00 1,400.00 0.00 14,000.00 Grand Total 1,205,426.87 Item # Account Code WBS/ Section Description Contract Total Previous Payments Quantity UoM Unit Price Work Completed (WC) Materials Stored (MS) Total Amount 6000- 1 010000 REMOVE & REPLACE DRIVEWAY (CONCRETE) 119.90 @ 240.00 = 28,776.00 13,584.00 0.00 SY 240.00 15,192.00 0.00 28,776.00 6000- 2 010000 REMOVE & REPLACE DRIVEWAY (ASPHALT) 231.90 @ 116.00 = 26,900.40 25,491.00 0.00 SY 116.00 1,409.40 0.00 26,900.40 6000- 3 010000 REMOVE & REPLACE DRIVEWAY ( GRAVEL) 116.30 @ 100.00 = 11,630.00 10,723.00 0.00 SY 100.00 907.00 0.00 11,630.00 6000- 4 010000 REMOVE & REPLACE DRIVEWAY (GRASS) 135.20 @ 35.00 = 4,732.00 4,732.00 0.00 SY 35.00 0.00 0.00 4,732.00 Total 70,892.40 1,002,052.56 70,892.40 0.00 1,072,944.96 Grand Total 1,205,426.87 Summary 1. Contract Sum + Amendments 1,072,944.96 2. New Change by Change Request 132,481.91 3. Contract Sum To Date (Line 1 + Line 2)1,205,426.87 4. Total Completed & Stored To Date 1,205,426.87 5. Retainage 5a. 5.00% of Completed Work (Column I on Continuation Sheet)0.00 5b. 0.00% of Stored Material (Column J on Continuation Sheet)0.00 Total Retainage (5a + 5b)0.00 6. Total Earned Less Total Retainage 1,205,426.87 7. Less Previous Certificates for Payment 963,980.21 8. Current Amount Due 241,446.66 9. Balance to Finish, Including Retainage (Line 3 less Line 6)0.00 Additional Info Line Item Type Unit price Group 3.0 Construction Accounting and Status Capital Funding Source Design - FY23 Citywide Ditching Program Phase II Capital Project Fiscal Year 2024 PO Number 443276 Accounting Project Code STCW24 Approval (Approved) User / Role Status Comments Rosemary Selvidge (External-GC)Approved Nov 08, 2024 04:31 PM CST Colby Anderson (Project Manager)Approved Nov 12, 2024 07:38 AM CST Amalia "Molly" Villarreal (City Engineer)Approved Nov 12, 2024 08:39 AM CST Bart Bartkowiak (Director)Approved Nov 12, 2024 09:21 AM CST Crystal Valencia (Admin)Approved Nov 12, 2024 09:22 AM CST 10 TO:City Council FROM:Kenneth R. Williams, City Manager PREPARED BY:Miles Haynes, Special Assistant to the City Manager MEETING DATE:November 19, 2024 REQUESTED ACTION:Consider approving the City's Legislative Priorities for 2025-2026 BACKGROUND The City of Beaumont’s Legislative Priorities for 2025-2026 outline the key issues discussed during the presentation on November 5, 2024. This document provides an overview of critical priorities to be shared with legislators, their staff, the City’s legislative advisors, and stakeholders involved in the legislative process, with the goal of enhancing and protecting the City’s interests impacted by proposed legislation. FUNDING SOURCE Not applicable. RECOMMENDATION Approval of resolution. ATTACHMENTS RESOLUTION NO. BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF BEAUMONT: WHEREAS, with the 89th Texas Legislature now underway; and, WHEREAS, the Legislative Program outlines issues that the City believes to be priorities discussed during the presentation on November 5, 2024; and, WHEREAS, this Legislative Program provides a brief summary of important issues and concerns that can be readily shared with legislators, their staff, the City’s legislative advisory and all those involved in the legislative process this session. NOW, THEREFORE, BE IT FURTHER RESOLVED BY THE CITY COUNCIL OF THE CITY OF BEAUMONT: THAT the statements and findings set out in the preamble to this resolution are hereby, in all things, approved and adopted; and, THAT the City Manager be and he is hereby authorized to approve the City’s Legislative Priorities for 2025-2026. The meeting at which this resolution was approved was in all things conducted in strict compliance with the Texas Open Meetings Act, Texas Government Code, Chapter 551. PASSED BY THE CITY COUNCIL of the City of Beaumont this the 19th day of November, 2024. - Mayor Roy West - LEGISLATIVE AGENDA2025-2026 The City Council of Beaumont, Texas, is committed to advocating for legislative priorities that align with the growth, safety, and well-being of our community. Our legislative agenda supports policies that promote economic development, strengthen public health and safety, and enhance resiliency in the face of challenges. We are focused on improving transportation and mobility, ensuring sustainable revenue streams, and restoring local control to empower communities. Additionally, we prioritize investments in tourism, parks, natural resources, and the arts, as well as critical infrastructure improvements in water, wastewater, and IT modernization. Resiliency and mitigation and business continuity remain key concerns. Beaumont also seeks enhanced support for community mental health initiatives, reinforcing our commitment to a healthier, more resilient future for all residents . UR TEAM Roy West Mayor Randy Felschau Council Member, At-Large Albert “A.J.” Turner Council Member, At-Large Taylor Neild Mayor Pro Tempore, Council Member, Ward 1 Mike Getz Council Member, Ward 2 Audwin Samuel Council Member, Ward 3 Charles Durio Council Member, Ward 4 Mayor and Council Members Mayor and Council’s Legislative Support Statement pg. 2 Sharae Reed City Attorney Tina Broussard City Clerk Chris BooneAssistant City Manager June Ellis Assistant City Manager Kenneth Williams City Manager Miles Haynes Assistant to the City Manager/ Special Projects Legislative Partners Leadership Team pg. 2 As City Manager, I understand the critical role the legislature plays in Beaumont’s success. Our legislative agenda focuses on sustainable growth, public safety, and the well-being of our residents. We are dedicated to advancing policies that support economic development, improve transportation, and ensure stable revenue streams. Restoring local control empowers our community to make decisions that meet its needs. We also prioritize investments in tourism, parks, and infrastructure, along with disaster recovery, business continuity, and strengthening community mental health services. By working with the legislature, we aim to build a resilient, thriving Beaumont for future generations. City ManagerLegislative SupportStatement UR CITY Beaumont, situated on the Texas coast, is a city known for its strategic location as the seat of Jefferson County. It is part of the Beaumont–Port Arthur metropolitan statistical area in Southeast Texas, approximately 85 miles (137 km) east of downtown Houston. With a population of 115,282 as of the 2020 census, Beaumont is the largest incorporated municipality near the Louisiana border and ranked as the 10th largest metropolitan area in Texas and 132nd in the United States in 2019. As one of the nation's busiest seaports, the Port of Beaumont is a cornerstone of global commerce and a major player in international trade. Strategically located on the Gulf of Mexico, it serves as a critical hub for military logistics, further solidifying its role in both national defense and commercial enterprises. This port is pivotal in handling a diverse range of cargoes, including bulk commodities, heavy lift projects, and forest products, contributing significantly to the local and national economy. Port of Beaumont: Beaumont is a vital center for the petrochemical industry, hosting several major refineries and chemical plants. These facilities are instrumental in producing a significant portion of the nation’s fuel and chemical products. The city’s industrial landscape is marked by the presence of industry giants, driving advancements in energy and chemical manufacturing processes that resonate through global markets. Petrochemical Industry: Beaumont is endowed with rich natural beauty and a diverse ecological environment, making it a haven for nature enthusiasts and researchers. The city lies close to the Big Thicket National Preserve, an internationally recognized biosphere reserve that showcases a remarkable array of biodiversity. This natural wealth offers a peaceful retreat from the industrial vibrancy of the city, highlighting the area’s unique ecological significance. Nature and Wildlife: pg. 3 Our Community Partners The City of Beaumont actively collaborates with community partners, including Lamar University, Jefferson County, the Beaumont Chamber of Commerce, the Southeast Texas Regional Planning Commission, Baptist Hospital, Christus St. Elizabeth Hospital, and TXDOT, to advance key legislative priorities. These partnerships enable us to strengthen public health systems, enhance public safety, and build greater resiliency in disaster recovery and business continuity efforts. In addition, this united approach to expand critical community mental health services, ensuring a stronger and more connected future for all residents. SETX Regional Planning Commission pg. 4 Downtown Events pg. 5 50+ 30+ 10K+ 14 10 Annual Community Events Downtown Businesses Operate Downtown Annual Visitors to the Downtown Area Attractions Event Venues The downtown district of Beaumont, Texas, is a vibrant community hub that fosters connections through local events like street festivals, cultural celebrations, and farmers' markets. These gatherings highlight Beaumont's heritage, promote local businesses, and provide a welcoming space for families and friends to enjoy live music and activities. They also instill pride among residents, keeping Beaumont's downtown an essential part of the city's identity. HOUSE BILL 5012 We extend our sincere thanks to the 88th Texas Legislature for passing House Bill 5012, a vital piece of legislation that empowers cities like Beaumont to develop hotel and convention center projects using state tax revenue. This bill will help boost local economies by increasing tourism and business activity, allowing Beaumont to generate additional tax revenue and meet its financial obligations. We are grateful for this forward-thinking approach, which includes provisions to ensure fiscal responsibility by allowing the state to reclaim tax rebates if revenue benchmarks are not met. 88th Legislative Session Achievement pg. 6 UR Priorites CommunityDevelopment Fiscal and FinancialStrength Public Health and Social Services Resiliency Public Safety Legislative Agenda at a Glance Beaumont’s Community Development priorities aim to boost economic growth and quality of life by expanding incentives, supporting downtown revitalization, and increasing funding for parks, affordable housing, and trails. The agenda also seeks to preserve HOT revenue for arts and tourism and advocates for state support in education, workforce development, and parks and wildlife projects. Beaumont’s Public Safety priorities aim to secure resources for community-specific policing, de-escalation training, and funding for Fire, EMS, and Police services. The agenda advocates for a Public Service and Safety Center at Lamar Institute of Technology, juvenile curfew authority for municipalities, and autonomy for tailored policing strategies, along with enhanced local control over rail crossings. Beaumont’s Public Health and Social Services priorities focus on securing legislation and funding for mental health, unhoused support, and juvenile services. The agenda includes strengthening the mental health workforce, funding crisis intervention specialists in police departments, and enhancing local health measures. It also seeks resources for community- based mental health programs and improved youth services in Jefferson County. Beaumont’s Resiliency Infrastructure priorities aim to secure funding for disaster relief, flood control, and critical infrastructure improvements. The agenda advocates for equitable disaster relief thresholds, resilient storm infrastructure, and a stable electric grid, while also seeking support for IT modernization, cybersecurity, and long-term water and wastewater solutions in Jefferson County. Beaumont’s Fiscal and Public Financial Strength priorities focus on ensuring financial transparency, protecting the local tax base, and maintaining stable municipal revenue. The agenda advocates for expanded PEG funding, local control over ordinances and rights-of-way, and equity in windstorm insurance costs, while opposing unfunded mandates and supporting tax-exempt municipal bonds. pg. 7 Economic Development Incentives: Legislation that preserves and expands local economic development incentives. Advocate for new financing tools that leverage state funds to create jobs and stimulate economic growth in the City. Affordable Housing Resources: Legislation that increases state resources and funding to support affordable housing projects within the City. HOT Tax for Arts and Tourism: Legislation that preserves HOT tax uses to fund the arts and promote tourism, strengthening the City ‘s cultural and tourism sectors. Education and Workforce Development: Legislation promoting education and workforce development programs through partnerships with Lamar University, Lamar Institute of Technology, and local primary and secondary schools. Beaumont’s Community Development priorities aim to boost economic growth and quality of life by expanding incentives, supporting downtown revitalization, and increasing funding for parks, affordable housing, and trails. The agenda also seeks to preserve HOT revenue for arts and tourism and advocates for state support in education, workforce development, and parks and wildlife projects. Overview: Supported City Priorities: Community Development pg. 8 Parks Funding and HOT Tax: Legislation that increases funding for parks, including through amendments to the Hotel Occupancy Tax (HOT) (Chapter 351 of the Tax Code). Downtown Economic Development: Legislation that provides state and federal resources to support and advance the city’s downtown revitalization plan. Trails and Sidewalks Expansion: Legislation increases opportunities for more projects that enhance the City’s network of trails and sidewalks, promoting active and connected communities. Parks and Wildlife Funding: Legislation to continue and expand funding for parks and wildlife projects, supporting the improvement of public spaces, conservation efforts, and the development of recreational facilities, including community centers. Sabine-Neches Waterway Deepening: Legislation that provides full funding for the U.S. Army Corps of Engineers to complete the deepening of the Sabine-Neches Waterway from 40 to 48 feet. Community Policing and De-Escalation Training: Legislation that funds community policing initiatives and provides de-escalation training for officers. Fire, EMS, and Police Services Funding: Legislation to continue funding for essential public safety services, ensuring Fire, EMS, and Police departments have adequate resources. Policing Strategy Autonomy: Legislation that provides autonomy to cities for implementing community-specific policing strategies that serve their unique needs. Rail Crossing Management: Legislative changes that would give municipalities more authority and resources to work more effectively with railroads. Juvenile Curfew Authority: Legislation that grants municipalities the authority to establish and enforce juvenile curfews. Beaumont’s Public Safety priorities aim to secure resources for community-specific policing, de- escalation training, and funding for Fire, EMS, and Police services. The agenda advocates for a Public Service and Safety Center at Lamar Institute of Technology, juvenile curfew authority for municipalities, and autonomy for tailored policing strategies, along with enhanced local control over rail crossings. Overview: Public Safety pg. 9 Public Service and Safety Center at Lamar Institute of Technology: Legislation that allows Lamar Institute of Technology’s with state funding for a Public Service and Safety Center dedicated to training in Police, Fire, and EMS. Supported City Priorities: Unhoused Support and Health Services Funding: Legislation and funding for programs that address the unhoused population, emphasizing the importance of mental health and substance abuse support. Community Health Protection: Legislation that enables local freedom to implement health measures, including immunization requirements. Mental Health Workforce Support: Legislation that funds the recruitment and retention of mental health professionals. Jefferson County Adolescent Services Enhancement: Legislation to secure ongoing and increased funding for the Child Safety Fund, Juvenile Delinquency Prevention Fund, and youth diversion programs. This support will allow Jefferson County to upgrade juvenile facilities and strengthen outreach programs through community involvement. Community Mental Health Collaboration: Legislation that funds community-based mental health programs and partnerships through grants for local mental health authorities. Crisis Intervention Specialists in Police Departments: Legislation that funds mental health professionals in police departments and mental health advocacy programs. Beaumont’s Public Health and Social Services priorities focus on securing legislation and funding for mental health, unhoused support, and juvenile services. The agenda includes strengthening the mental health workforce, funding crisis intervention specialists in police departments, and enhancing local health measures. It also seeks resources for community-based mental health programs and improved youth services in Jefferson County. Overview: Public Health and Social Services pg. 10 Supported City Priorities: Disaster Relief Funding: State and federal legislation and appropriations assisting disaster relief and public assistance for declared local emergencies, even without a federal declaration. FEMA Threshold Adjustment: Legislation that allows jurisdiction-based calculations for disaster relief thresholds to ensure equitable assistance, and advocate to minimize any increases in the federal disaster relief threshold. Flood-Control Funding: Legislation that funds regional and municipal flood-control measures to mitigate the impacts of extreme weather events. Water and Wastewater Infrastructure: Legislation aimed at long-term funding solutions to maintain and improve water and wastewater infrastructure. Electric Grid Stability: Legislation that strengthens and maintains Texas’s electric grid for reliability and resilience. Infrastructure Funding: Legislation that maintains sustained funding levels for infrastructure projects to address the impacts of frequent severe storms. IT Modernization, Cybersecurity, and Disaster Recovery Funding: Legislation that establishes state and federal grants to support local governments in modernizing outdated IT systems, strengthening cybersecurity, and funding disaster recovery to ensure continuity of city services. Beaumont’s Resiliency Infrastructure priorities aim to secure funding for disaster relief, flood control, and critical infrastructure improvements. The agenda advocates for equitable disaster relief thresholds, resilient storm infrastructure, and a stable electric grid, while also seeking support for IT modernization, cybersecurity, and long-term water and wastewater solutions in Jefferson County. Overview: Resiliency Infrastructure pg. 11 Supported City Priorities: Tax Base Protection: Legislative measures that preserve the local tax base to ensure stable City revenue and protect essential community services. Municipal Ordinance Authority: Legislation that protects the right of elected officials to enact ordinances that serve their community’s needs. Windstorm Insurance Cost Equity (TWIA): Legislation that fairly distributes the cost of windstorm insurance across Texas, reducing the financial burden on coastal regions. Municipal Bonds: Legislation that maintains tax exempt status for municipal bonds. Rights-of-Way Control: Legislation that preserves local control over city rights-of-way. Opposition to Unfunded Mandates: Oppose any legislation that would place unfunded mandates on municipalities, ensuring local control over budget priorities. PEG Funding for Local Governments: Legislation that maintains and expands the use of Public, Educational, and Governmental (PEG) funds to benefit local governments. Transparency in Tax Policy: Legislation that ensures transparency in property values, tax rates, and income reporting. Beaumont’s Fiscal and Public Financial Strength priorities focus on ensuring financial transparency, protecting the local tax base, and maintaining stable municipal revenue. The agenda advocates for expanded PEG funding, local control over ordinances and rights- of-way, and equity in windstorm insurance costs, while opposing unfunded mandates and supporting tax- exempt municipal bonds. Overview: Fiscal and Public Financial Strength pg. 12 Supported City Priorities: Notes: City of Beaumont 801 Main Street Beaumont, Texas 77701 (409) 880-3716 Miles.Haynes@beaumonttexas.gov CONTACT US Provide Feedback! Scan to Scan to Visit Social Media! 11 TO:City Council FROM:Kenneth R. Williams, City Manager PREPARED BY:Bart Bartkowiak, Director of Public Works MEETING DATE:November 19, 2024 REQUESTED ACTION:Council consider a resolution authorizing the City Manager to award a contract to Emergency Power Service of Kountze, for the Pennsylvania Avenue Underpass Emergency Generator Repair Project. BACKGROUND On November 5, 2024, Facilities Maintenance staff discovered a radiator leak in the permanent 1-megawatt generator at the Pennsylvania Avenue Underpass pump station. The generator provides emergency power to the pump station in the event of a power failure, ensuring continued operation of the pumps. The station pumps out rainwater along MLK Parkway where it crosses Pennsylvania Avenue and Park Street. Due to the age of the radiator and the critical importance of maintaining reliable electric service to the pump station, Public Works/Engineering has determined that rebuilding the radiator must be performed on an emergency basis. Due to the age of the generator, parts are not available to replace the radiator. Therefore, the existing radiator must be rebuilt. On November 11, 2024, the City obtained a proposal not to exceed the amount of $59,400.00 from Emergency Power Service to perform the necessary repair work. Emergency Power Service will remove the radiator and refurbish it with new cores, gaskets, bolts, and replace all hoses on the engine. They will also replace the two excessively worn fan pillar block bearings. Once rebuilt, it will be reinstalled, topped off with new coolant, tested, and checked for leaks. FUNDING SOURCE Certificates of Obligation. RECOMMENDATION Approval of the resolution. ATTACHMENTS Pennsylvania Underpass Emergency Letter & Quote RESOLUTION NO. BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF BEAUMONT: THAT the City Manager be and he is hereby authorized to award a contract to Emergency Power Service of Kountze, Texas, for the Pennsylvania Avenue Underpass Emergency Generator Repair Project, in an amount not to exceed $59,400.00. The meeting at which this resolution was approved was in all things conducted in strict compliance with the Texas Open Meetings Act, Texas Government Code, Chapter 551. PASSED BY THE CITY COUNCIL of the City of Beaumont this the 19th day of November, 2024. - Mayor Roy West - Quote # 24-P113 November 11, 2024 P.O. Box 8 Silsbee, Texas 77656 3598 Highway 327 Kountze, Texas 77625 Fax: 409.385.5475 www.emergencypowerservice.net ___________________________________________________________________________________________ City of BeaumontBuilding Services 1838 Pine St. Beaumont Tx. 77701 Attn: Jimmy Bevilaqua 409-880-3792 Pennsylvania Avenue Cummins 1Megawatt Radiator Repairs (Budgetary Pricing, radiator cost is not known until we get it taken apart and identify the type of cores it has) Jimmy, per your request we are pleased to provide the following quotation. We propose to remove the leaking radiator from the unit and have it refurbished, with new cores, gaskets, bolts, and replace all the hoses on the engine. We will also replace the two fan pillar block bearings while we have it dismantled. They are excessively worn. Once the radiator is rebuilt, we will put it back in and top off with new 50/50 premix coolant. We will also inspect the thermostats while the unit is down. When allis complete, we will test run the unit to check for leaks. 15k Telehandler Rental 2 daysTelehandler Delivery and Pickup x 2 Labor 24 hours, 2 techs, 1 helperRebuilt Radiator (estimated cost) Supplies $2900.00$1200.00 $10,500.00$41,000.00 $500.00 Hoses $500.002 Fan Pillar Block Bearings Mileage Coolant 55 Gallons Total estimated cost for this repair *Quote valid for 30 days. $675.00 $337.50 $1787.50 $59,400.00 Accepted by __________________________________________________ Date ______________________________________ Thank you for the opportunity to bid on your project. Please call if you have any questions. John Baker 409-658-0765jb17@wt.net 1 | P a g e 12 TO:City Council FROM:Kenneth R. Williams, City Manager PREPARED BY:Cheryl Ray, Chief Financial Officer MEETING DATE:November 19, 2024 REQUESTED ACTION:Amend the ordinance containing the Master Fee Schedule for water/sewer rates. BACKGROUND On September 17, 2024, the City Council approved an ordinance that included a master fee schedule. As staff was inputting the new water/sewer rates into our accounting system, it came to our attention that some of the rates that were given to us by our consultant needed to be updated. The Outside-City rate tables need to be updated to reflect consistent rates. The updated fee schedule is attached. The updates to these rates do not change the 4% water and 8% sewer rate increases that were approved by City Council on September 17th. See the highlighted fees in the attachment that have been updated. FUNDING SOURCE None RECOMMENDATION Approval of the amended ordinance. ATTACHMENTS COB Master Fee Schedule ORDINANCE NO. ENTITLED AN AMENDED ORDINANCE APPROVING AND ADOPTING A BUDGET FOR OPERATING THE MUNICIPAL GOVERNMENT OF THE CITY OF BEAUMONT FOR THE FISCAL YEAR BEGINNING OCTOBER 1, 2024, AND ENDING ON SEPTEMBER 30, 2025; ADOPTING AN AMENDED MASTER FEE SCHEDULE; APPROPRIATING MONEY FOR THE VARIOUS FUNDS AND PURPOSES OF SUCH BUDGET INCLUDING APPROPRIATIONS OF MONEY TO PAY INTEREST AND PRINCIPAL SINKING FUND REQUIREMENTS ON ALL INDEBTEDNESS; REPEALING ALL ORDINANCES AND APPROPRIATIONS IN CONFLICT WITH THE PROVISIONS OF THIS ORDINANCE; AND ESTABLISHING AN EFFECTIVE DATE. WHEREAS, on September 17, 2024, by Ordinance 24-054, City Council approved and adopted the budget for the fiscal year of October 1, 2024, to September 30, 2025, and the Master Fee Schedule for Fiscal Year 2025; and, WHEREAS, the Master Fee Schedule for Fiscal Year 2025 needs to be amended due to incorrect sewer rates; NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF BEAUMONT: Section 1. That the City Council of the City of Beaumont ratifies, approves, and adopts the budget as finally considered for the fiscal year of October 1, 2024, to September 30, 2025, a copy of which shall be filed with the office of the City Clerk and with the Jefferson County Clerk, and which is incorporated herein for all intents and purposes. Section 2. That the amended Master Fee Schedule for Fiscal Year 2025 of the City of Beaumont, Texas be determined for said fiscal year is attached hereto as Exhibit “A,” and impose the fees and charges set forth therein upon the services, activities, events, materials, and supplies that are described therein. These rates shall be collected by the City in accordance with the various City Ordinances that more particularly describe each of these fees. Section 3. That should any part, portion, or section of this ordinance be declared invalid or inoperative or void for any reason by a court of competent jurisdiction, such decision, opinion or judgment shall in no way affect the remaining portions, parts, or sections or parts of section of this ordinance, which provisions shall be, remain and continue to be in full force and effect. Section 4. That all ordinances and appropriations for which provision has heretofore been made are hereby expressly repealed if in conflict with the provisions of this ordinance. Section 5. That all ordinances or parts of ordinances in conflict herewith are repealed to the extent of the conflict only. The meeting at which this ordinance was approved was in all things conducted in strict compliance with the Texas Open Meetings Act, Texas Government Code, Chapter 551. PASSED BY THE CITY COUNCIL of the City of Beaumont this the 19th day of November, 2024. - Mayor Roy West - ATTEST: __________________________ Tina Broussard, City Clerk "EXHIBIT A" FISCAL YEAR 2025 MASTER FEE SCHEDULE Description Rate City ClerkOpen Records Copies $0.10 Per PageLabor$15.00 Per hour Overhead Total labor X $.20 CD $1.00 eachPostageAdded at costNotaries$10.00 Alchohol Beverage License Type and Fee Schedule (2 Year Licenses) as of 3/27/24 ** Fees are renewed beginning of the 4th year when the current year is counted as 1 BB - General Distributor $300.00BC - Branch Distributor $75.00BE - Beer Retail on Premises $150.00BF - Beer Retail Off Premises $60.00BG - Wine and Beer Retail $175.00BP - Brewpub $500.00BQ - Beer and Wine off Premises $60.00BW - Brewer's License $1,500.00BX - General Class B Wholesale $300.00G - Winery Permit $75.00LP - Local Distributor $100.00MB** Mixed Beverage1st Renewal (1 year)$1,125.002nd Renewal $1,500.003rd and subsequent renewals $750.00P - Package Store $500.00Q - Wine Only Package Store $75.00W - Wholesaler $1,875.00 Police Parade permit $250.00Taxi vehicle permit $75.00 Taxi company permit $100.00Transportation Network Company operating permit $100.00Chauffer’s License Permit / Renewal Fee $15.00Tow company permit $100.00 Tow company non consent rotation list fee $50.00 Tow company rate study fee $2,500.00SOB employee $25.00SOB business $800.00Burglar alarm permit residential $35.00 Burglar alarm permit residential renewal $25.00Burglar alarm permit commercial new and renewal $50.00Burglar alarm permit residential nonresponse reinstate $50.00Burglar alarm permit commercial nonresponse reinstate $75.00 Burglar alarm permit 4th and 5th false alarm penalty $30.00 Burglar alarm permit 6th and 7th false alarm penalty $50.00Burglar alarm permit subsequent false alarm penalty $75.00Used Jewelry and Precious Metals permit $50.00Fingerprint fee per card $5.00 Open records request fees Same as City ClerkGaming Sites and Gaming MachinesGaming locate form fee $60.00Application fee $3,000.00 Renewal fee $3,000.00 Occupation tax per machine $15.00Replacement decals $50.00Regulatory enforcement license fee per machine $700.00Reinspection fee $150.00 Initial ID badge fee per person $120.00Replacement for lost ID badge fee $100.00 Animal Care Adoption Fee (Dogs)(Includes microchip, spay or neuter, and vaccinations)$70.00 Adoption Fee (Dogs)(Underage or already altered)$30.00 Adoption Fee (Cats)(Includes spay or neuter, microchip and vaccinations)$70.00 (Underage or already altered)$30.00 Reclaim / Impoundment Fee - per occurrence $40.00Rabies Vaccination $10.00Health Vaccination $15.00FIV / feline leukemia virus test $15.00 Heartworm Test $15.00Owner Surrender fee (Dogs) (Beaumont residents only)$50.00Owner Surrender fee (Cats) (Beaumont residents only)$50.00Boarding Fee (Quarantine Animals) Dead Animal Removal Fee (Veterinary Clinics)$25.00 $40 for first animal, $10 per animal in excess of one.$40.00Kennel Permit Fee - per year $75.00Microchipping Fee $15.00Trap Rental Usage Deposit - refundable $90.00 Trap Rental Administrative Fee $10.00Animal Exhibition Permit Fee $75.00Dangerous Animal Registration Fee $125.00All other Animals Adoption Fee $20.00 Dog and Cat Fanciers Permit Fee - New $200.00 Dog and Cat Fanciers Permit Fee - Renewal $50.00 Building CodesAdministrative FeesUsage fee $10.00Minimum permit fee $55.00Code compliance repair permit fee $350.00 Certificate of occupancy $125.00 Temporary certificate of occupancy $125.00 Stop work order fee $500.00 Reinspection fee $75.00 Overtime inspections (minimum 4 hrs at $35.00 per hour)New address or address changes $160.00 Single address $40.00Two or more per address $10.00Building permit fee - CommercialFirst $1,000.00 $100.00Each additional $1,000.00 up to $50,000.00 $7.25First $50,000.00 $410.00 Each additional $1,000.00 up to $100,000.00 $6.20 First $100,000.00 $700.00 Each additional $1,000.00 up to $500,000.00 $5.15 First $500,000.00 $2,800.00 Each additional $1,000.00 $4.10 Building permit fee - ResidentialBuilding permit fee - Residential new construction $0.50 per sq ft Building permit fee - Residential additions and remodeling construction $0.25 per sq Building permit fee - Residential - doors and windows $2.00 eachBuilding permit fee - Sheetrock $2.00/sheet (32 sq. ft.)Building permit fee - Residential - siding $0.50 per lineal footBuilding permit fee - Residential - roofing $0.10 per sq. ft.Accessory structure 120 sq ft or less $60.00Fence Permit Fee $40.00Moving permit fee $600.00DemolitionDemolition permit fee - Residential demolition $150.00Demolition permit Fee - Commercial demolition $300.00Plan Review FeesCommercial plan review fees for permits $25,000.00 and over 65% of permit fee Revision - Commercial plans $400.00 Residential plan review fee for new construction, additions, repairs and alterations $150.00 Swimming pool, sign and parking lot plan review fee $50.00 Approved site plan revision 65% of permit fee Parking Lots/Paving First 1,000 sq. ft.$50.00 Each additional sq. ft.$3.00 Electrical Permits Minimum electrical permit fee, $70 minimum $3.00 per deviceSwimming pool Above ground, residential $25.00In-ground, residential $225.00Plumbing FeesMiminum plumbing permit fee, $70.00 minimum $15 per fixtureGas PermitsMinimum gas permit fee,$70 minimum $10 per fixtureYearly gas inspection - Commercial $100.00Mechanical Permit FeesMinimum mechanical permit fee, $70 $20.00 per tonPlanning & ZoningWithdrawal or postponement of a case $25.00 Annexation Petition (add publication and record fee $1,000.00Specific Use Permit and Rezoning Equal to or less than 1/2 acre $350.00More than 1/2 but less than 5 acres $550.00More than 5 acres $750.00Abandonment$500.00Street Renaming Policy $300.00Variance or Special ExceptionResidential Variance or Special Exception $300.00Commercial Vairiance or Special Exception $500.00Ordinance Appeal $500.00Final plat, Replat and Vacating plats $600.00Preliminary plat $500.00per lot $25.00Minor and or Amending plat $450.00Subdivision Variance or Waiver $150/per waiverSubdivision Infrastructure Plan Review Fee $1,500.00Third Revision and beyond - subdivision infrastructure plan $500.00Planning applications requiring advertisement and public notification per State law $225.00Planning applications requiring property owner notices per State law $25.00Certificate of Appropriateness $25.00Zoning Verification Letter $50.00Other Business $400.00Sidewalk waiver $350.00 Resubmission of any site plan, façade plan, plat or landscaping plan that requires Planning and Zoning Commission approval submitted within 10 days of the scheduled meeting shallpay the same base fee that was paid with initial application 50% of the initial application fee Usage Fee $10.00 New address assignment or Change Single Address $40.00 Each additional address after single $10.00Vehicle Facility Storage Permit $10.00 Code Enforcement LitterLitter Removalbilled to owner or occupant $150 + actual removal cost Litter Lien accrued annually on the unpaid balance $150 + 10% interest Litter Violation Conviction (First Offense)Fine not > $50.00, not < $1,000.00 Litter Violation Conviction (Second Offense)Fine not > $100.00, not < $1,000.00 Weeds Mowing per square foot $150 + $.01/sqfr Weed Lien-accrued annually on the unpaid balance $150 + 10% interest Weed Violation Conviction (First Offense)>$100.00, not <$500.00 Weed Violation Conviction (Second Offense)not >$200.00, not <$500.00 Public HealthImmunizations:Record Replacement $10.00 Vaccines adult no insurance $15.00 Vaccines children no insurance $10.00 TB: Chest X-Ray $40.00 STI:STI exam $20.00 STD Fees $25.00Childhood TVFC $13.003 or more $30.002 or moreAdult ASN $25.00 Vital Statistics: Birth Certificate $23.00 Death Certificate $21.00 Additional Death Certificate (ordered w/ copy)$4.00 Environmental Health:Food Permit: 0-10 chairs $150.00Food Permit: 11-10 chairs $225.00Food Permit: 21-30 chairs $250.00Food Permit: 31-50 chairs $275.00Food Permit: 51-75 chairs $300.00Food Permit: 76-100 chairs $325.00Food Permit: 100+ chairs $350.00Special Food Service Establishment $220.00 Per DayTemporary Food Service Permit $30.00Temporary Food Service Permit additional day $15.00 Per DayTemporary Food Service Permit Late filing $15.00Establishment vending machine license $55.00 Establishment seafood/wholesale license $44.00 Establishment seafood/retail license $22.00School cafeterias, public or parochial $55.00 Seasonal Food Service Establishment $82.50Retail food stores w/ 0-2 checkout counters $192.50 Retail food stores w/ 3-5 checkout counters $247.50 Retal food stores w/ 6-9 checkout counters $302.50 Retal food stores w/ 10+ checkout counters $357.50 Low Risk mobile unit $100.00 per year High Risk mobile unit $250.00 per year Late Fee $15.00 Late Fee Special Events $100.00 Recreation Recreation Activities/Facilities A. Softball Field Rental* a. 2- hour weekday rental $40.00 b. 4- hour weekday rental $60.00 c. Full day weekend rental $150.00 B. Sand Volleyball Court Rental* a. Per court rental $15.00 b. Full facility rental (4 courts)$50.00 C. Multi-purpose Field Rental* a. Weekday rental $25.00 b. Weekend rental $35.00 D. Sterling Pruitt Activity Center * a. Full gym weekend rental (5 hour minimum)$50.00b. Additional hours $50.00c. Half-court weekday rental (2-hour minimum)$35.00d. Full multi-purpose room rental (2-hour minimum)$50.00e. 1/2 multi-purpose room rental (2-hour minimum)$25.00E. Tyrrell Park Special Event Rental * a. Full -day rental (5k, or similar, includes both shelters)$150.00 F. Collier’s Ferry Park Special Event Rental * a. Full-day rental (includes both shelters)$150.00 G. Gulf Terrace Hike & Bike Trail Special Event Rental * a. Full-day rental (5k, or similar)$150.00 *Facility rentals include a $150 refundable trash deposit H. Adult Softball League-Team registration $450.00 I. Youth Basketball League - per player $85.00 J. Youth Flag Football League - per player $85.00 K. Summer Camp - per child/per session $150.00 L. Beaumont Track Club - per Child $150.00 Beaumont Municipal Tennis Center A. Weekday resident court rental rate a. Adults - 90 minutes $4.00 b. Juniors/Seniors - 90 minutes $2.00 B. Weekday non-resident court rental rate a. Adults - 90 minutes $5.00 b. Juniors/Seniors - 90 minutes $4.00 C. Weekend resident court rental rate a. Adults - 90 minutes $4.00 b. Juniors/Seniors - 90 minutes $2.00 D. Weekend non-resident court rental rate a. Adults - 90 minutes $5.00 b. Juniors/Seniors - 90 minutes $3.00 E. Covered court rentals - Additional - per 90 minutes $2.00 F. Tournament rental rate a. Fee $100.00 b. Per court/per hour $5.00 Henry Homberg Golf Course A. Weekday greens fees a. 9 - holes $12.00 b. 18 - holes $20.00 B. Weekend greens fees a. 9 - holes $15.00 b. 18 - holes $25.00 C. Juniors/Seniors greens fees a. Weekday $10.00 b. Weekend $15.00 D. Cart Rentals a. 9 - holes per rider $10.00 b. 18 - holes per rider $15.00 E. Annual Membership a. Junior/Senior rate - tax included $350.00 b. Adult rate - tax included $575.00 18 Holes with Cart Regular- Weekday $35.00 Senior - Weekday $30.00 Regular- Weekend $40.00 Senior - Weekend $30.00 Community Centers/ShowmobileA. Event rental rates a. Per hour - 2 hour minimum $100.00 b. Mandatory setup fee $25.00c. Refundable trash deposit $150.00B. Showmobile a. Full-day rental $400.00b. Full-day rental, if 10+day rental $200.00• Rental destination for showmobile must be within Beaumont City Limits LibraryLATE FEES BOOKS (ALL MATERIALS EXCEPT FOR DVDS - Loan 2 weeks/one renewal - Daily charge $0.15 DVDS - 1 week/nonrenewable - Daily charge $1.00 MAXIMUM LATE CHARGE Replacement cost for books and DVDs LOST OR DAMAGED ITEMS PROCESSING FEE - Non RefundableHARDBACK BOOKS, DVDS, MEDIA $5.00Paperback Books $2.00 MEETING/CONFERENCE ROOM RENTALROOM RENTAL PER HOUR $25-$50FOOD DEPOSIT (REFUNDABLE)$75.00PRINTING FEES BLACK & WHITE - Per page $0.15 COLOR - Per page $0.50 NON RESIDENT CARD FEES INDIVIDUAL - Per Year $25.00 FAMILY - Per Year $40.00 MISC. FEES FAXING SERVICE (PER PAGE)$2.00 TEST PROCTORING - Per test $40.00 LOST CARD FEE $5.00 PHOTOGRAPHING IN LIBRARY a. Per hour $50.00 b. 2 hours $75.00 Convention Visitors Bureau (CVB) Bike Rental - 3 hour $5.00 ea additional hour $1.00 Event Services Venue Rental RatesAll venues - after Hours Fee (between 12:00am-8:00am) - per hour $300.00 Civic Center - Auxiliary Rental Spaces Hourly Rate (minimum 2-hour rental) - per hour $130.00 Civic Center - Commercial All Day (8:00am - 12:00am)$2,600.00Civic Center - Commercial Move-In/Move-Out Day (8:00am - 5:00pm)$1,300.00Civic Center - Noncommercial All Day (8:00am - 12:00am)$1,950.00Civic Center - Noncommercial Move-In/Move-Out Day (8:00am - 5:00pm)$975.00 Civic Center Revenue Total Event Centre - Commercial All Day (8:00am - 12:00am)$2,340.00 Event Centre - Commercial Move-In/Move-Out Day (8:00am - 5:00pm)$1,170.00 Event Centre - Meeting Hourly Rate - per hour(Min. 2 hour rental, between 8:00am - 5:00pm, Sunday through Wednesday)$130.00 Event Centre - Noncommercial All Day (8:00am - 12:00am)$1,950.00Event Centre - Noncommercial Evening (6:00pm - 12:00am)$1,170.00Event Centre - Noncommercial Matinee (8:00am - 3:00pm)$650.00Event Centre - Noncommercial Move-In/Move-Out Day (8:00am - 5:00pm)$975.00Event Centre Revenue TotalGreat Lawn - Commercial All Day (8:00am - 12:00am)$1,300.00Great Lawn - Noncommercial All Day (8:00am - 12:00am)$650.00Great Lawn Revenue Total Jefferson Theatre - Auxiliary Meeting Spaces Hourly Rate (minimum 2-hour rental) - per hour $130.00 Jefferson Theatre - Commercial All Day (8:00am - 12:00am)$1,560.00 Jefferson Theatre - Commercial Move-In/Move-Out Day (8:00am - 5:00pm)$780.00 Jefferson Theatre - Noncommercial All Day (8:00am - 12:00am)$1,300.00 Jefferson Theatre - Noncommercial Move-In/Move-Out Day (8:00am - 5:00pm)$650.00 Jefferson Theatre - Portrait Building Access Fee (minimum 2-hour rental) - per hour $130.00 Jefferson Theatre Revenue Total Julie Rogers Theatre - Auxiliary Meeting Spaces Hourly Rate (minimum 2-hour rental) - per hour$130.00 Julie Rogers Theatre - Commercial All Day (8:00am - 12:00am)$1,950.00 Julie Rogers Theatre - Commercial Move-In/Move-Out Day (8:00am - 5:00pm)$975.00 Julie Rogers Theatre - Noncommercial All Day (8:00am - 12:00am)$1,560.00 Julie Rogers Theatre - Noncommercial Move-In/Move-Out Day (8:00am - 5:00pm)$780.00Julie Rogers Theatre - Portrait Building Access Fee (Min. 2 hour rental) - per hour $130.00Julie Rogers Theatre Revenue TotalLakeside Center - Meeting Room (minimum 2 hour rental, between 8:00am -12:00am) - perhour $130.00 Lakeside Center - Tevis Room (minimum 2 hour rental, between 8:00am - 12:00am) - perhour $130.00 Lakeside Center Revenue TotalBox Office Fee $150.00 Civic Center Kitchen Cleaning Fee $250.00 Civic Center Kitchen Fee $500.00 Cleaning Fee - Civic Center $500.00Cleaning Fee Per Event Day - Jefferson Theatre $250.00Cleaning Fee Per Event Day - Julie Rogers Theatre $250.00Confetti Clean-up Fee - Jefferson Theatre $150.00Confetti Clean-up Fee - Julie Rogers Theatre $150.00 Credit Card Fees Applicable fees associated with In-HouseCredit Card Sales American Express 3.45%MC/Visa/Discover 3.25%Event Centre Risers Set-up Fee $250.00Facility Fee for Set Change - Civic Center $500.00Film Friendly - Partial closure or obstruction of public street or right-of-way, including parkinglots and on-street parking $25.00 Film Friendly - Partial, non-disruptive use of a public building, park, right-of-way, or public area $250.00 Film Friendly - Total closure or obstruction of public street or right-of-way, including parkinglots and on-street parking $50.00 Film Friendly - Total or disruptive use (regular operating hours) of a public building, park, right- of-way, or public area $500.00 Film Friendly - Use of City parking lots, parking areas, and City streets (for the purpose ofparking film trailers, buses, catering trucks, and other large vehicles)$50.00 Film Friendly Application Fee $25.00Fire Watch - per hour $45.00Fog Machine Rental Fee $150.00Food and Beverage Access Fee - Civic Center $800.00Food and Beverage Access Fee - Event Centre $400.00Food and Beverage Access Fee - Jefferson Theatre $400.00Food and Beverage Access Fee - Julie Rogers Theatre $400.00Food and Beverage Access Fee - Lakeside Center $150.00Piano Tuning Fee $200.00Press Conference Set-up Fee $250.00Security - Armed Guard - per hour $35.00Security - Police Officer - per hour $76.00Security - Supervisor - per hour $30.00Security - Unarmed Guard - per hour $25.00Ticket Seller Fee $150.00 Engineering Online Fee for all permits $2.00Residential Driveway Permits $50.00Commercial Driveway Permits $100.00Driveways not in the City Limits $100.00Grading Permit $50.00a. Fee for each full or partial acre of site in excess of 1 acre $60.00 Street Cut and Barricading Permits Fee $25.00a. Per day $10.00Oversized Load PermitsSingle Move $50.00 1 Month $150.00 3 Months $250.00 6 Months $350.00 1 Year $500.00 License to Encroach $500.00 Pipeline License Agreement a. Application Fee per pipeline $1,000.00 b. Annual fee per linear foot crossing fee $2.25 Small Cell Permit – This fee shall not exceed and is capped by statutory limits. Small cell network node (1-5)$500.00 Small cell network node – additional per permit $250.00 Small cell network node pole - per permit $1,000.00 Transport Facility up to 5 network nodes - per permit $500.00 Transport Facility for additional network nodes - per permit $250.00 ROW Usage Fee – This fee shall not exceed and is capped by statutory limits. Annual fee of Network Node each $250.00 Annual fee of Network Node Pole each $20.00 Monthly fee for transport facilities for each Network Node $28.00 Municipal AirportOvernight Parking Fee - per night (waived if fuel is purchased)$20.00 After Hours Fueling Fee - per event $100.00 Hangar Rental Fees T-Hangars - per month $295.00 North Hangar - per month $3,800.00 South Hangar - per sq ft per aircraft $9.00 Private hangars - C/SqFt per year,$0.25 increasing $0.05 C/SqFt per year every 5 years until the 40-year term terminates and thestructure reverts to the city $0.05 Solid Waste & Landfill RES-INSIDE 1 CONTAINER $25.00 RES-INSIDE 2 CONTAINERS $30.00 RES-INSIDE 3 CONTAINERS $35.00 RES-INSIDE 4 CONTAINERS $40.00 RES-INSIDE 5 CONTAINERS $45.00 RES-OUTSIDE 1 CONTAINER $34.88 RES-OUTSIDE 2 CONTAINERS $40.51 RES-OUTSIDE 3 CONTAINERS $46.14 RES-OUTSIDE 4 CONTAINERS $51.77 RES-OUTSIDE 5 CONTAINERS $57.40 RES-SR CITZ 1 CONTAINER $20.92 RES-SR CITZ 2 CONTAINERS $24.67 RES-SR CITZ 3 CONTAINERS $28.42 RES-SR CITZ 4 CONTAINERS $32.17 RES-SR CITZ 5 CONTAINERS $35.92 COM-OUTSIDE 1 CONTAINER $34.88 COM-OUTSIDE 2 CONTAINERS $40.51 COM-OUTSIDE 3 CONTAINERS $46.14 COM-OUTSIDE 4 CONTAINERS $51.77 COM-OUTSIDE 5 CONTAINERS $57.40 COMMERCIAL 1 CONTAINER $25.00 COMMERCIAL 2 CONTAINERS $30.00COMMERCIAL 3 CONTAINERS $35.00COMMERICAL 4 CONTAINERS $40.00COMMERCIAL 5 CONTAINERS $45.00 LANDFILL DISPOSAL FEESCOMPACTED REFUSE: $7.10/CY.$0.30 State TaxNONCOMPACTED REFUSE: $6.31/CY.$0.19 State Tax Water Customer Service Deposit $125.00 Field collection:$25.00Disconnection:$30.00Unauthorized use:$40.00Meter removed:$60.00 Meter Locked $50.00Service killed at the main line:$300.00Second trip for service turn-on:$20.00Turn-on fee:$20.00 Returned check:$35.00 Late fee:$10.00Tampering fee:$125.00Equipment replacement:$145.00Meter accuracy test $35.00 Water Utilities 1" Water Tap and Meter $1,570.00 1.5" Water Tap and Meter $1,890.00 2" Water Tap and Meter $2,790.00 3" or Larger Water Tap and Meter (Call for Estimate) Meter Relocation (5' or more)$300.00 4" Sewer Tap $1,820.00 Construction Cage Meter Security Deposit (Refundable)$4,500.00 Construction Cage Meter Application Fee (Non-Refundable)$500.00 Water Demand Charge Inside-City 5/8" Meter $16.79 1' meter $18.60 1-1/2" Meter $20.41 2" Meter $25.47 3" Meter $51.74 4" Meter $62.74 6" Meter $113.10 8" Meter $155.53 10" Meter $214.04 12" Meter $266.83 Senior Citizen 5/8" Meter $11.11 1' meter $12.92 1-1/2" Meter $14.73 2" Meter $19.79 3" Meter $46.06 4" Meter $57.06 6" Meter $107.42 8" Meter $149.85 10" Meter $208.36 12" Meter $261.15 Outside-City 5/8" Meter $25.18 1' meter $27.90 1-1/2" Meter $30.62 2" Meter $38.21 3" Meter $77.63 4" Meter $94.10 6" Meter $169.64 8" Meter $233.31 10" Meter $321.05 12" Meter $400.24 Water Volume Charge per 1,000/gallons per Billing Period Inside-City Residential 0-1000 $- 1001-99999999 $5.68 Commercial 0-1000 $- 1001-99999999 $5.68 Multi-Family 0-1000 $- 1001-99999999 $5.68 Industrial 0-1000 $- 1001-99999999 $5.68 Senior Citizen 0-1000 $-1001-99999999 $5.68 Fire Hydrant 0-999999999 $5.68 Contractor 0-999999999 $5.68 City Use 0-999999999 $- Outside-City Residential 0-1000 $-1001-99999999 $8.51 Commercial 0-1000 $-1001-99999999 $8.51 Multi-Family 0-1000 $-1001-99999999 $8.51 Industrial 0-1000 $- 1001-99999999 $8.51 Wastewater Demand Charge per Customer per Billing Period Inside-City 5/8" Meter $11.81 1' meter $12.00 1-1/2" Meter $12.19 2" Meter $13.25 3" Meter $14.98 4" Meter $21.94 6" Meter $35.98 8" Meter $43.96 10" Meter $59.97 12" Meter $75.91 Senior Citizen 5/8" Meter $5.91 1' meter $6.10 1-1/2" Meter $6.29 2" Meter $7.35 3" Meter $9.08 4" Meter $16.05 6" Meter $30.09 8" Meter $38.06 10" Meter $54.07 12" Meter $70.02 Outside-City 5/8" Meter $17.70 1' meter $17.98 1-1/2" Meter $18.28 2" Meter $19.86 3" Meter $22.46 4" Meter $32.92 6" Meter $53.98 8" Meter $65.93 10" Meter $89.94 12" Meter $113.88 Wastewater Volume Charge per 1,000/gallons per Billing Period $0.08 Residential$0.08 Commercial$0.08 Multi-Family$0.08 Industrial$0.08 Senior Citizen$0.08 City Use Inside-City Residential (metered use)$5.61 Commerical (metered use)$5.61 Multi-Family (metered use)'$5.61 Industrial (metered use)$5.61 Senior Citizen (metered use)$5.61 City Use $- Outside-City Residential (metered use)$8.40 Commerical (metered use)$8.40 Multi-Family (metered use)'$8.40 Industrial (metered use)$8.40 Central CollectionsPart A: EMS Ambulance fee by type of treatment, per trip EMS/Fire team determines whetheror not the trip is billableASL1 $1,424.00 Advanced Life Support – based on number of medications provided Patient transported to hospital ALS2 $1,595.00 Advanced Life Support – based on number of medications provided Patient transported to hospitalBLS $1,193.00 Basic Life Support – no medication provided Patient transported to hospitalNo Transport $240.00 Patient assessed at scene/residence Patient refused treatment at scene/residence Patient refused transport to hospitalMileage -per mile (regulated by Medicare)$21.00 Exact mileage is billable/payable by commercial insurance and Medicaid Mileage rounded up to the next whole number is billable/payable by Medicare Part B: Miscellaneous Receivables - rates are not determined by Central Collections but is billed on behalf of outlying departments Airport Hangar Receivables Standard hangar lease monthly $295.00Late fee if payment is not received on or before the 10th of each month $29.50DOT/FAA rent monthly $250.00 Other lease rates monthly $3,800.00 $455.00 $230.00 $112.00 Annual Lease rates $2,500.00 $1,800.00 $1,200.00 Miscellaneous Monthly Receivables Bulk Water Outside City Rate - per 1000 gallons $8.18 Inside City Rate - per 1000 gallons $5.46 Industrial Rescue Instruction Systems $9,586.16 Base Rate - plus annual CPI increase $8,250.00 Landfill Non-compacted material per cubic yard $6.50 Landfill Compacted material per cubic yard $7.40 Liquid Waste Hauler Usage Accounts - per gallon $0.03 Retiree Insurance - 2024 Rates Retiree or spouse only $582.15 Retiree and (1) dependent $1,211.25 Retiree and family (3+ individuals)$1,481.18 The Beaumont Children’s Museum - lease $500.00 Tyrell Park Stables - lease (electric usage is reimbursed to the City monthly)$350.00 Tyrell Park Ranger House - lease (electric usage is reimbursed to the City monthly)$500.00 SETRPC – 311 Registrant Service - per non - COB resident $1.60 Solid Waste Franchise Accounts - monthly by each 7% of gross receipts Water Waste Sewer Discharge Accounts Inside City Rate > 1000 gallons $5.19Plus 8" minimum no less than $40.70Miscellaneous Quarterly ReceivablesFederal Bureau of Prisons (fire services provided as needed)$1,500.00TxDOTLitter collection - based on acreage fees provided by customerMow fee - based on acreage fees provided by customerTyrell Park Historical LibraryCity is reimbursed gross wages for one full time clerk and one part-time clerkMiscellaneous Annual Receivables Beaumont Art League Lease $1.00 Fiber Optic Right-of-Way Accounts - per linear foot $1.75Pipeline Right-of-Way Accounts - per linear foot $2.25Some Other Place - lease $500.00Taxi Cab Services - Permit fee per company $100.00per taxi fee $50.00 Water Waste Discharge Permits - Range per company $100.00-$200.00 Wrecker/Tow Services Permit fee per company $100.00 Rotation Fee $50.00 *no per vehicle fee Miscellaneous Five-Year Receivable Water Pre-Treatment Permits and Fines Permit Fee per facility $600.00 Biennial permits -assessed if customer exceeds treshold $240.00 Miscellaneous Variable Receivables Charitable Bingo Operations - Fees are calculated based on each occasion Prizes awarded rate - total amount is split 50/50 between the County and the City $0.05 Police Accounts Apartment Complexes-City provides police/vehicle presence Construction Sites - City provides safety services as requested Events - City provides barracades, escorts, personnel, vehicles, etc. (ambulance services are provided upon request)Small Cell Technology Extenet - Annual Pole Fee per pole $250.00Annual CPI increase less 1/2 of increase from prior yearMonthly Transport fee $252.00Monthly Node fee - per Node $28.00AT&T - Annual Node Fee base rate per pole $250.00*plus annual CPI increase less 1/2 of increase from prior yearGaming Occupational Tax - per Machine Annual Fee $15.00 Fee for 3/4 of a year $11.25 Fee for 1/2 of a year $7.50Fee for 1/4 of a year $3.75 Beaumont ZIPTransit Fares: Regular Fares Adults $1.50 Senior Citizens (65 years and older)$0.75 Youth (6 to 18 years)$0.75Children (under 6, with adult fare, limit 3 childrenper fare-paying adult)FreeTransfers$0.25Monthly Fares Adults $40.00Seniors$30.00Disabled$30.00Youth (6 to 18 years)$30.00 Special Transit Monthly Pass $80.00Single Ride $2.501- Day Unlimited Rides Adults $3.00 Senior, Disabled & Youth $2.257-day Unlimited Rides Adults $12.00Senior, Disabled & Youth $9.00 Fire Assisted Living Facility $100.00 Carnival or Circus (valid for 14 days)$75.00 Start Quantity End Quantity Increment Rate Base Tents or Canopies $50.00 $1.00 $1,000.00 $1.00 0.00 $35.00 plus each additional structure $25.00 $1,000.00 $50,000.00 $1,000.00 6.25 $293.00$50,000.00 $100,000.00 $1,000.00 5.20 $500.00$100,000.00 $500,000.00 $1,000.00 4.15 $500.00$500,000.00 $999,999.00 $1,000.00 3.10 $2,000.00Certificate of Occupancy $15.00 Daycare, Foster and/or Group Home $75.00Electronic Access Control System $100.00 Fire Alarm System End Quantity Base$1,000.00 $35.00$50,000.00 $35.00$100,000.00 $293.00 $500,000.00 $500.00 $999,999.00 $2,000.00Fire Pump $100.00 Fire Sprinkler System End Quantity Base $1,000.00 $35.00 $50,000.00 $35.00$100,000.00 $293.00$500,000.00 $500.00$999,999.00 $2,000.00 Fire Standpipe System $100.00 StartQuantity EndQuantity Increment Rate Base$1.00 $1,000.00 $1.00 0.00 $35.00$1,000.00 $50,000.00 $1,000.00 6.25 $35.00$50,000.00 $100,000.00 $1,000.00 5.20 $293.00 $100,000.00 $500,000.00 $1,000.00 4.15 $500.00 $500,000.00 $999,999.00 $1,000.00 3.10 $2,000.00Fire Watch (Stand by for Special Events) 2- hour minimum/per hour $65.00Holiday Rate $75.00**Less than 24 hour notice fee can vary Fixed System $100.00 Start Quantity End Quantity Increment Rate BaseIncludes Paint and/or Spray Booth $1.00 $1,000.00 $1.00 0.00 $35.00$1,000.00 $50,000.00 $1,000.00 6.25 $35.00$50,000.00 $100,000.00 $1,000.00 5.20 $293.00 $100,000.00 $500,000.00 $1,000.00 4.15 $500.00 $500,000.00 $999,999.00 $1,000.00 3.10 $2,000.00Fireworks and/or Pyrotechnics $75.00Hospital & Nursing Home Facility - Quarterly Inspections required $300.00Mobile Food Truck $100.00 Notification Fee $50.00 Open and/or Trench Burning $500.00 Other Fire Detection System $100.00 Storage Tank - Each dispensing unit $300.00 StartQuantity EndQuantity Increment Rate Baseea additional tank $100.00 $1.00 $999,999.00 $1.00 $75.00 $200.00For each pump $55.00Working without a permit Triple Fee 13 TO:City Council FROM:Kenneth R. Williams, City Manager PREPARED BY:Bart Bartkowiak, Director of Public Works MEETING DATE:November 19, 2024 REQUESTED ACTION:Council consider adopting a new ordinance, the Right to Access, to Sec. 22.02.008 of the Water and Sewer Regulation Ordinance. BACKGROUND Staff is recommending a new ordinance to comply with the Environmental Protection Agency’s (EPA) Lead and Copper Rule Revisions. The City is creating an inventory of water service lines and will need access to private property to comply with current and upcoming state and federal regulations. Staff recommends adopting the following language: “An authorized representative, whether a City employee or a contractor for the City, shall, upon presentation of proper identification, have free access to private premises during reasonable hours for the purpose of reading or inspecting a water meter, performing material inspections of the water service line, or for other service-related activities. Service line inspections may require excavation of the line. This right of access extends to easements and private property within which any portion of the public or private potable water system servicing such premises may be located.” FUNDING SOURCE None. RECOMMENDATION Approval of the ordinance. ATTACHMENTS ORDINANCE NO. ENTITILED AN ORDINANCE TO COMPLY WITH THE ENVIRONMENTAL PROTECTION AGENCY’S (EPA) LEAD AND COPPER RULE REVISIONS AND ADOPTING THE RIGHT TO ACCESS, TO SECTION 22.02.008 OF THE WATER AND SEWER REGULATION: BE IT ORDAINED BY THE CITY OF BEAUMONT: That Section 22.02.008 of the Water and Sewer Regulation Ordinance be and the same is hereby adopted to read as follows: Section 1. An authorized representative, whether a City employee or a contractor for the City, shall, upon presentation of proper identification, have free access to private premises during reasonable hours for the purpose of reading or inspecting a water meter, performing material inspections of the water service line, or for other service-related activities. Service line inspections may require excavation of the line. This right of access extends to easements and private property within which any portion of the public or private potable water system servicing such premises may be located. The meeting at which this ordinance was approved was in all things conducted in strict compliance with the Texas Open Meetings Act, Texas Government Code, Chapter 551. PASSED BY THE CITY COUNCIL of the City of Beaumont this the 19th day of November, 2024. - Mayor Roy West - PUBLIC HEARING Council to Conduct a Public Hearing on Dangerous Structures 14 TO:City Council FROM:Kenneth R. Williams, City Manager PREPARED BY:Demi Engman, Director of Planning and Community Development MEETING DATE:November 19, 2024 REQUESTED ACTION:City Council, after conducting a public hearing, consider an ordinance to declare the following 6 structures to be unsafe structures and order the owners to raze the said structures within 10 days. If the property owner fails to comply within 10 days, staff is requesting City Council authorization to demolish these structures without further notification to the property owner or City Council action. Additionally, if the property owner of a structure requests and is authorized by City Council to enroll in a work program, all delinquent taxes shall be paid in full, or a payment plan shall be established prior to enrollment in the work program. Enrollment in the work program shall occur within 10 days after the effective date of the ordinance. 1. 5070 Bigner RD – includes 2 structures and a shed 2. 5710 Bigner Rd – structure 3. 1145 Goliad St – includes structure and trailer 4. 3820 Grand St – includes structure and shed 5. 3160 Sabine Pass Ave – includes 3 structures and garage 6. 590 E Simmons St - structure BACKGROUND These structures have been inspected by the Building Codes Division and found to be unsafe structures as defined by the City of Beaumont’s Code of Ordinances, Chapter 24, Article 24.04 Unsafe Substandard Structures, Division 1, Sec. 24.04.001 of the 2021 International Property Maintenance Code. Additionally, these structures have deteriorated to a condition that they are no longer considered suitable for repair. FUNDING SOURCE Sources may include General Funds and the Community Development Block Grant (CDBG) RECOMMENDATION Approval of the ordinance. ATTACHMENTS SBIR Uploaded on 10/23/24. Includes each Inspection Report and associated photos on all 6 properties. ORDINANCE NO. ENTITLED AN ORDINANCE FINDING CERTAIN STRUCTURES TO BE PUBLIC NUISANCES AND ORDERING THEIR DEMOLITION AND REMOVAL OR REPAIR; PROVIDING FOR SEVERABILITY AND PROVIDING FOR A PENALTY. BE IT ORDAINED BY THE CITY OF BEAUMONT: Section 1. That the City Council of the City of Beaumont hereby finds and declares the buildings located at: 1. 5070 Bigner Road – includes 2 structures and a shed 2. 5710 Bigner Road – structure 3. 1145 Goliad Street – includes structure and trailer 4. 3820 Grand Street – includes structure and shed 5. 3160 Sabine Pass Avenue – includes 3 structures and garage 6. 590 E Simmons Street – structure to be public nuisances in that said structures violate Chapter 24, Article 24.04, Section 24.04.001 of the Code of Ordinances of the City of Beaumont and are for want of repairs, or by reason of age or dilapidated, decayed, unsafe or unsanitary condition, or otherwise unfit for human habitation, or otherwise likely to endanger the health, safety or general welfare of the citizens of the City. Section 2. In accordance with Chapter 24, Article 24.04 of the Code of Ordinances of Beaumont, Texas, it is hereby ordered that the owner or owners of the following described structures demolish and remove said structures within ten (10) days of the effective date of this ordinance. If the property owner(s) fail(s) to comply within ten (10) days, Council orders that the property be demolished without further notification to the property owner(s) or City Council action. Section 3. In accordance with Chapter 24, Article 24.04 of the Code of Ordinances of Beaumont, Texas, it is hereby ordered that the property owner(s) of the following described structures execute a work program with the City within ten (10) days of the effective date of this ordinance and either demolish or complete all repairs and receive a Certificate of Occupancy within one-hundred fifty (150) days. Should the owner(s) fail to enroll in a work program within the prescribed ten (10) days or obtain substantial completion as defined in the work program, within ninety (90) days from the initiating date of the work program, Council hereby orders that the property be demolished without further notification to the property owner(s) or City Council action. Section 4. If a property owner requests and is authorized by City Council to enroll in a work program, all properties are to be secured from unauthorized entry, and all delinquent taxes shall be paid in full or a payment plan executed prior to the enrollment of the property in the work program. Section 5. That if any section, subsection, sentence, clause or phrase of this ordinance, or the application of same to a particular set of persons or circumstances should for any reason be held to be invalid, such invalidity shall not affect the remaining portions of this ordinance, and to such end the various portions and provisions of this ordinance are declared to be severable. Section 6. That any person who violates any provision of this ordinance shall, upon conviction, be punished as provided in Section 1.01.009 of the Code of Ordinances of Beaumont, Texas. The meeting at which this ordinance was approved was in all things conducted in strict compliance with the Texas Open Meetings Act, Texas Government Code, Chapter 551. PASSED BY THE CITY COUNCIL of the City of Beaumont this the 19th day of November, 2024. - Mayor Roy West - PUBLIC HEARING: November 19, 2024 Unsafe Substandard Structures Consider approval of an ordinance declaring certain structures to be unsafe substandard structures and ordering their removal within 10 days or authorizing the property owner to enroll the unsafe structure in a work program. 1. 5070- Bigner Rd - includes 2 structures and a shed 2. 5710 Bigner Rd - structure 3. 1145 Goliad St - includes structure and trailer 4. 3820 Grand St - includes structure and shed 5. 3160 Sabine Pass Ave - includes 3 structures and garage 6. 590 E. Simmons St - structure WORK SESSION 1.Council to review and discuss the Beaumont Convention and Visitors Bureau (CVB) to apply for the Tourism-Friendly Texas Program through the Tourism-Friendly designation for the City 2.Council to review and discuss the details of the Youth Sports Program for FY 2025