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HomeMy WebLinkAboutSEPT 17 2024 MINA4�11K,11111 T E X A S MINUTES OF THE CITY OF BEAUMONT COUNCIL MEETING Albert "A.J." Turner, At -Large ROY WEST, MAYOR Randy Feldschau, At -large Taylor Neild, Mayor Pro Tem CITY COUNCIL MEETING Michael Getz, Ward 11 Audwin Samuel, Ward III SEPTEMBER 17, 2024 Chris Durio, Ward IV Tina Broussard, City Clerk Kenneth R. Williams, City Manager Sharae Reed, City Attorney The City Council of the City of Beaumont, Texas, met in a regular session in strict compliance with the Texas Open Meetings Act, Texas Government Code, Chapter 551 on September 17, 2024, at the City Hall Council Chambers, 801 Main Street, Beaumont, Texas, at 1:30 p.m. to consider the following: C�I,�1►11►[�] * Invocation Pledge of Allegiance Roll Call * Proclamations, Presentation and Recognition * Public Comment: Persons may speak on the Consent Agenda/Regular Agenda items 1-10. (or any other topic). Mayor West called the council meeting to order at 1:30 p.m. Reverend James Pevehouse with St. Mark's Episcopal Church gave the invocation. Mayor West led the Pledge of Allegiance. Roll call was made by Tina Broussard, City Clerk. Present at the meeting were Mayor West, Mayor Pro Tern Neild, Councilmembers Durio, Getz, Turner, Feldschau and Samuel. Also, present were Kenneth R, Williams, City Manager; Sharae Reed, City Attorney; Tina Broussard, City Clerk. Proclamations, Presentation and Recognition "National Sepsis Awareness Month" — September 2024 — Accepting; Jamie Wright, RN Christus Heath, Southeast Texas along with other staff members "Breast and Ovarian Cancer Awareness Month" — September and October 2024 — Accepting; Norma Sampson, Executive Director and Regina Rogers Founder of Julie Rogers Gift of Life "National Neonatal Nurses Week" — September 14-20, 2024—Accepting; Lacey Goodman, Christus Health Southeast Texas "SETX Veteran Stand Down Day" — September 20, 2024 —Accepting; Bonnie Spotts with SETX Veterans and others Minutes —September 17, 2024 * Public Comment: Persons may speak on the Consent Agenda/Regular Agenda Items 1- 10. (or any other topic). (Public comments can be heard or seen at the City of Beaumont website at beaumonttexas.gov) Brenda Beadle 11135 Cole Dr. Beaumont TX Tootsie Crutchfield 5965 Honeysuckle Beaumont TX Daniel Campise 2095 Dowlen Rd. Beaumont TX Jeff Nesom 1307 Wall Beaumont TX Albert Harrison 1240 Ashley Beaumont TX Charlie Crabbe 928 East Dr. Beaumont TX Lexie Williams 9645 Mapes St. Beaumont TX Frances Bowman 5415 Concord Rd. Beaumont TX William Johnson 1045 Madison Ave. Beaumont TX Addie Allen 9695 Gross Beaumont TX Don Dodd 795 Willow Beaumont TX Mayor West read the announcement regarding Executive Session being held after the conclusion of Councilmember Comments. CONSENT AGENDA (Items placed on the Consent Agenda are considered routine in nature and are considered non -controversial. The Consent Agenda can be acted upon in one motion. A consensus of the Council is required to remove any item for discussion and separate action.) A. Council to consider approving the September 3, 2024, City Council meeting minutes. Mayor Pro Tern Neild moved to approve the Consent Agenda, Councilmember Turner seconded the motion. AYES: MAYOR WEST, MAYOR PRO TEM NEILD, COUNCILMEMBERS DURIO, GETZ, TURNER, FELDSCHAU AND SAMUEL NAYS: NONE MOTION PASSED PUBLIC HEARING Council to conduct a Joint Public Hearing on the Proposed FY 2025 Budget and the Proposed FY 2025 Capital Program. Minutes -- September 17, 2024 Public Hearing Open: 2:29 p.m. None Public Hearing Close: 2:29 p.m. PUBLIC HEARING Council to conduct a Public Hearing on the 2024 (FY 2025) Proposed Tax Rate, Public Hearing Open: 2:30 p.m. ►1=17 Public Hearing Close: 2:30 p.m. REGULAR AGENDA Deliberation and possible action to consider an Ordinance adopting a budget for operating the municipal government of the City of Beaumont for the Fiscal Year beginning October 1, 2024 and ending September 30, 2025; adopting a Master Fee Schedule; appropriating money for the various funds and purposes of such budget including appropriations of money to pay interest and principal sinking fund requirement on all indebtedness; repealing all ordinances and appropriations in conflict with the provisions of the ordinance; and establishing an effective date. In accordance with the Texas Local Government Code and the City Charter, the City Council shall adopt an annual budget. At the conclusion of the public hearing on the budget, the governing body of the municipality shall take action on the proposed budget. A vote to adopt the budget must be a record vote. Adoption of a budget that will require raising more revenue from property taxes than in the previous year requires a separate vote of the governing body to ratify the property tax increase reflected in the budget. A vote under this subsection is in addition to and separate from the vote to adopt the budget or a vote to set the tax rate required by Chapter 26, Tax Code, or other law, The City of Beaumont's proposed budget for Fiscal Year 2025 was filed with the City Clerk and submitted to Council on August 16, 2024. The City Manager presented the proposed budget to the City Council on August 20, 2024. A revised copy of the proposed budget was submitted to the City Council on September 11, 2024. The City Council is required to hold a public hearing on the budget, that will be held today, September 17, 2024. In accordance with the City's Fiscal Year 2025 budget calendar for the adoption of the City's budget, and to comply with the Texas Local Government Code requirements, the adoption of the budget is scheduled for September 17, 2024. Staff has prepared the proposed budget that has been submitted to the City Council. This proposed budget will fund the municipal operations of the City for the 2025 Fiscal Year. The proposed budget includes the Master Fee Schedule for the 2025 Fiscal Year and the City's Personnel Pay Plan. Approval of the ordinance. Minutes — September 17, 2024 Councilmember Samuel moved to ADOPT AN ORDINANCE ENTITLED AN ORDINANCE ENTITLED AN ORDINANCE APPROVING AND ADOPTING A BUDGET FOR OPERATING THE MUNICIPAL GOVERNMENT OF THE CITY OF BEAUMONT FOR THE FISCAL YEAR BEGINNING OCTOBER 1, 2024, AND ENDING ON SEPTEMBER 1, 2025; ADOPTING THE CAPITAL IMPROVEMENT PROGRAM; ADOPTING AND AMENDING APPENDIX A OF THE CODE OF ORDINANCES ENTITLED FEE SCHEDULE; ADOPTING THE EMPLOYEE COMPENSATION PLANS, APPROPRIATING MONEY FOR THE VARIOUS FUNDS AND PURPOSES OF SUCH BUDGET INCLUDING APPROPRIATIONS OF MONEY TO PAY INTEREST AND PRINCIPAL SINKING FUND REQUIREMENTS ON ALL INDEBTEDNESS; PROVIDING A SAVINGS AND SEVERABILITY CLAUSE; REPEALING ALL ORDINANCES OF THIS ORDINANCE; AND ESTABLISHING AN EFFECTIVE DATE. Councilmember Durio seconded the motion. After discussion Counciimember Getz made a motion to approve the budget excluding the 2% COL for all employees as well as any new positions being filed until after the Fire Labor Agreement negotiations are completed. Mayor Pro Tern Neild seconded the motion. After additional discussion Councilmember Samuel asked that the Mayor call for the vote. After further discussion Councilmember Getz amended his motion that the budget be approved excluding all employees that receive a salary Over $100,000,00 per year. Mayor Pro Tem Neild seconded the motion. AYES: MAYOR PRO TEM NEILD AND COUNCILMEMBER GETZ NAYS: MAYOR WEST, COUNCILMEMBERS DURIO, TURNER, FELDSCHAU AND SAMUEL MOTION FAILED Councilmember Samuel moved to ADOPTNN ORDINANCE ENTITLED AN ORDINANCE ENTITLED AN ORDINANCE APPROVING AND ADOPTING A BUDGET FOR OPERATING THE MUNICIPAL GOVERNMENT OF THE CITY OF BEAUMONT FOR THE FISCAL YEAR BEGINNING OCTOBER 1, 2024, AND ENDING ON SEPTEMBER 1, 2025; ADOPTING THE CAPITAL IMPROVEMENT PROGRAM; ADOPTING AND AMENDING APPENDIX A OF THE CODE OF ORDINANCES ENTITLED FEE SCHEDULE; ADOPTING THE EMPLOYEE COMPENSATION PLANS, APPROPRIATING MONEY FOR THE VARIOUS FUNDS AND PURPOSES OF SUCH BUDGET INCLUDING APPROPRIATIONS OF MONEY TO PAY INTEREST AND PRINCIPAL SINKING FUND REQUIREMENTS ON ALL INDEBTEDNESS; PROVIDING A SAVINGS AND SEVERABILITY CLAUSE; REPEALING ALL ORDINANCES OF THIS ORDINANCE; AND ESTABLISHING AN EFFECTIVE DATE. Councilmember Durio seconded the motion. AYES: MAYOR WEST, COUNCILMEMBERS DURIO, GETZ, TURNER AND SAMUEL NAYS: MAYOR PRO TEM NEILD, COUNCILMEMBER FELDSCHAU RECORD VOTE: ADOPTION OF THE FY 2025 BUDGET MAYOR WEST — YES MAYOR PRO TEM NEILD — NO COUNCILMEMBER DURIO — YES COUNCILMEMBER GETZ — YES MOTION PASSED COUNCILMEMBER TURNER - YES COUNCILMEMBER FELDSCHAU - NO COUNCILMEMBER SAMUEL - YES Minutes - September 17, 2024 ORDINANCE 24-054 2. Council to consider a resolution adopting the FY 2025 Capital Program. Article VI, Section 20 of the City Charter states that "the Council shall, by resolution, adopt the Capital Program with or without amendment after the public hearing in accordance with the Texas Local Government Code." The capital program was originally submitted to the City Council on May 23, 2024. A revised copy of the Capital Program was submitted to the City Council on September 11, 2024. Approval of the resolution. Councilmember Samuel moved to APPROVE A RESOLUTION THATTHE CITY COUNCIL BB AND THEY ARE HEREBY AUTHORIZED TO ADOPT THE 2025 CAPITAL PROGRAM. Councilmember Durio seconded the motion. AYES; MAYOR WEST, COUNCILMEMBERS DURIO, GETZ, TURNER, FELDSCHAU AND SAMUEL NAYS: MAYOR PRO TEM NEILD MOTION PASSED RESOLUTION 24-224 3. Council to consider an ordinance accepting the appraised roll and approving the property tax rate for the tax year 2024 (FY 2025). The Jefferson County Appraisal District submitted the Certified Appraisal Roll on July 22, 2024, in the amount of $10,987,681,470, Based on this taxable value, a property tax rate Of $0.659663/$100 valuation for the tax year 2024 (FY2025) is proposed, which is $2.18 cents less than the current tax rate. The tax rate would be apportioned $0.487643/$100 valuation to the General Fund and $0.1720201$100 valuation to the Debt Service Fund. As required by Section 26.05 of the Tax Code: The tax rate consists of two components, each of which must be approved separately by a record vote and at least 60 percent of the governing body must vote in favor of the ordinance. That ordinance must include the following statement: "THIS TAX RATE WILL RAISE MORE TAXES FOR MAINTENANCE AND OPERATIONS THAN LAST YEAR'S TAX RATE. THE TAX RATE WILL EFFECTIVELY BE RAISED BY 2.4%AND WILL RAISE TAXES FOR MAINTENANCE AND OPERATIONS ON A $100,000 HOME BY APPROXIMATELY $8." Approval of the ordinance. Mayor Pro Tern Neild moved to ADOPT AN ORDINANCE ENTITLED AN ORDINANCE ACCEPTING THE CERTIFIED APPRAISAL ROLL FOR THE CITY OF BEAUMONT; ESTABLISHING A TAX RATE; PROVIDING FOR LEVYING, ASSESSING, AND COLLECTING OF AD VALOREM TAXES FOR THE TAX YEAR 2024 (FY 2025); PROVIDING FOR SEVERABILITY AND PROVIDING FOR REPEAL. Councilmember Getz seconded the motion. Minutesµ September 17, 2024 AYES: MAYOR WEST, MAYOR PRO TEM NEILD, COUNCILMEMBERS DURIO, GETZ, TURNER, FELDSCHAU AND SAMUEL NAYS: NONE RECORD VOTE: $0.659663 CENTS PER $100 VALUATION OF PROPERTY TAX RATE MAYOR WEST --YES MAYOR PRO TEM NEILD - YES COUNCILMEMBER DURIO --YES COUNCILMEMBER GETZ - YES COUNCILMEMBER TURNER - YES COUNCILMEMBER FELDSCHAU -YES COUNCILMEMBER SAMUEL - YES RECORD VOTE: $0.487643 CENTS PER $100 VALUATION OF MAINTENANCE AND OPERATIONS MAYOR WEST - YES MAYOR PRO TEM NEILD -- YES COUNCILMEMBER DURIO -YES COUNCILMEMBER GETZ - YES COUNCILMEMBER TURNER - YES COUNCILMEMBER FELDSCHAU - YES COUNCILMEMBER SAMUEL - YES RECORD VOTE: $0.721020 CENTS PER $100 VALUATION OF DEBT SERVICE FUND MAYOR WEST - YES MAYOR PRO TEM NEILD - NO COUNCILMEMBER DURIO -YES COUNCILMEMBER GETZ -- YES MOTION PASSED ORDINANCE 24-055 COUNCILMEMBER TURNER - YES COUNCILMEMBER FELDSCHAU - YES COUNCILMEMBER SAMUEL - YES 4. Council to consider an ordinance ratifying the budgeted property tax increase reflected in the FY 2025 Budget. Section 102.007 of the Local Government Code includes the following: "Adoption of a budget that will require raising more revenue from property taxes than in the previous year requires a separate vote of the governing body to ratify the property tax increase reflected in the budget. A vote under this subsection is in addition to and separate from the vote to adopt the budget Or a vote to set the tax rate required by Chapter 26, Tax Code, or other law." The current tax rate of $.681485 per $100 assessed valuation will decrease by $2.18 cents for a new tax rate of $.659663 per $100 of assessed valuation. The budgeted revenue from property taxes is expected to be $1,709,080 more than 1=Y2024. Of this amount, $533,647 is attributable to new property added to the tax roll this year. Approval of the ordinance. Minutes — September 17, 2024 Mayor Pro Tern Neild moved to ADOPT AN ORDINANCE ENTITLED AN ORDINANCE RATIFYING THE BUDGETED PROPERTY TAX INCREASE REFLECTED IN THE, FY 2025 BUDGET. Councilmember Getz seconded the motion. AYES; MAYOR WEST, MAYOR PRO TEM NEILD, COUNCILMEMBERS DURIO, GETZ, TURNER, FELDSCHAU AND SAMUEL NAYS; NONE RECORD VOTE,: NEW PROPERTY TAX RATE OF $0.659663 PER $100 OF ASSESSED VALUATION MAYOR WEST -- YES MAYOR PRO TEM NEILD — YES COU NCI LMEMBER DURIO —YES COUNCILMEMBER GETZ — YES MOTION PASSED ORDINANCE 24-056 COUNCILMEMBER TURNER - YES COUNCILMEMBER FELDSCHAU - YES COUNCILMEMBER SAMUEL - YES 5. Council to consider an ordinance amending the FY 2024 budget. In accordance with Article Vl of the City Charter, the City Manager shall strictly enforce the provisions of the budget as specified in the ordinance adopting the budget. He shall not authorize or approve any expenditure unless an appropriation has been made in the budget ordinance adopting the budget, and there is an available unencumbered balance of the appropriation sufficient to pay the liability to be incurred. Approving the proposed amendments will ensure that expenditures are within the approved budget and that interfund transfers are in accordance with financial policies as approved within the budget document. The details of the proposed amendments are as follows: 1. The Employee Benefits Fund has a proposed budget amendment fortransfers into the fund in the amount of $5,760,000 ($4,860,000 million from the General Fund, $300,000 from the Solid Waste Fund, and $600,000 from the Water & Sewer Fund) to offset increased expenses. Also, the Employee Benefits Fund is projected to exceed budgeted expenditures by $1,610,000 due to high health claims. A budget amendment in the amount $2,000,000 is being proposed to cover the projected costs and to appropriate an extra contingency for any other unforeseen expenditures that may occur. Employee Benefits Fund Ori final Bud et Proposed Amendment Amended Bud et Total Revenues $28,645,000 $850,000 $29,495,000 Total Expenditures $30,244,700 $2,000,000 $32,244,700 2. The General liability Fund does not charge user fees but relies solely on transfers to fund its operations. A transfer of $345,000 from the General Fund is being proposed to cover additional legal costs for FY 2024. The General liability Fund was budgeted to exceed budgeted expenditures by $207,000. A budget amendment in the amount $345,000 is being proposed to cover the projected costs and to appropriate an extra contingency for any other unforeseen expenditures that may occur. Minutes - September 17, 2024 General Liability Fund Original Budget I Proposed Amendment Amended Bud et Total Revenues $1,530,000 1 $345,000 $1,875,000 3. Transfers in the amount of $1,195,000 are being proposed in the General Fund. As mentioned in item 2, a $345,000 transfer to the General Liability Fund is being recommended and $850,000 to the Employee Benefits Fund as mentioned in item 1 to help fund costs and build a greater fund balance for the FY25 Budget. General Fund Original Budget Proposed Amendment Amended Budget Total Expenditures $163,599,054 $1,195,000 $164,794,054 Approval of the ordinance. Councilmember Samuel moved to ADOPT AN ORDINANCE ENTITLED AN ORDINANCE ENTITLED AN ORDINANCE AMENDING THE FISCAL BUDGET OF THE CITY OF BEAUMONT FOR THE FISCAL YEAR 2024 TO APPROPRIATE ADDITIONAL EXPENDITURES IN THE EMPLOYEE BENEFITS FUND, GENERAL LIABILITY FUND AND GENERAL FUND; PROVIDING FOR SEVERABILITY; AND PROVIDING A REPEAL. Councilmember Durio seconded the motion. AYES: MAYOR WEST, MAYOR PRO TEM NEILD, COUNCILMEMBERS DURIO, GETZ, TURNER, FELDSCHAU AND SAMUEL NAYS: NONE MOTION PASSED ORDINANCE 24-057 6. Council to consider a resolution approving the write off of uncollectible delinquent accounts. This request is in accordance with the write-off policy approved by the City Council on December 21, 1999. The policy gives Council the final authority to write-off an individual account receivable identified as uncollectible when the balance due exceeds $1,000.00. Accounts included are for transactions before November 2022 which were sent to the collection agency and efforts have been unsuccessful for over one year. A summary by receivable type is shown below. EMS Ambulance Charges -- $242,302.84. These charges for ambulance transport include uninsured claims or co -pay and deductibles that the customer is responsible for. The original charge dates range from 2018 to 2022. Litter $1,045.00 The original charge date is from 2021. Weed Abatement Charges - $83,710.74 The original charge dates range from 2020 to 2022. Total to be written off - $327,058,58, If an account becomes collectible after being written off, the receivable shall be adjusted accordingly. The balance of the account shall be reinstated, and payments shall be applied to that balance. Minules — September 17, 2024 Approval of the resolution. Councilmember Durio moved to APPROVE A RESOLUTION THAT THE CITY COUNCIL HEREBY APPROVES, AS AN INTERNAL ACCOUNTING PROCEDURE, THE WRITE-OFF OF THE FOLLOWING DELINQUENT ACCOUNTS TOTALING $327,058.68 FOR WHICH EACH INDIVIDUAL ACCOUNT EXCEEDS $1,000.00 AND THAT THESE DEBTS ARE NOT BEING EXTINGUISHED OR FORGIVEN AND IF, AT ANY TIME, AN ACCOUNT BECOMES COLLECTIBLE, AFTER HAVING BEEN WRITTEN OFF, THE RECEIVABLE SHALL BE ADJUSTED ACCORDINGLYAND THE BALANCE OF THE ACCOUNT SHALL BE REINSTATED AND PAYMENTS SHALL BE APPLIES TO THAT BALANCE. Councilmember Samuel seconded the motion. AYES: MAYOR WEST, MAYOR PRO TEM NEILD, COUNCILMEMBERS DURIO, GETZ, TURNER, FELDSCHAU AND SAMUEL NAYS: NONE MOTION PASSED RESOLUTION 24-225 COUNCILMEMBER SAMUEL LEFT THE MEETING AT 3:37 P.M. AND RETURNED AT 3:40 P.M. 7. Council to consider a resolution approving the write-off of uncollectible water accounts totaling $91,829.01 for which each individual account exceeds $1,000. This request is in accordance with the City's current write-off policy approved by the City Council on December 21, 1999. The policy gives the Council the final authority to write off an individual account receivable identified as uncollectible with a balance due that exceeds $1,000. All accounts have been terminated for at least one year and collection efforts have been unsuccessful. The termination dates for these accounts range from April 2022 through March 2023. A customer with a written -off account will not be able to obtain new water service with the city until the delinquent balance has been paid. If at any time it is determined such a customer is associated with a new or an existing account, the written off amount will be reinstated and transferred to that account for payment. Approval of the resolution. Councilmember Feldschau moved to APPROVE A RESOLUTION THAT THE CITY COUNCIL HEREBY APPROVES, THE WRITE-OFF OF THE FOLLOWING UNCOLLECTIBLE WATER ACCOUNTS TOTALING $69,635.13 FOR WHICH EACH INDIVIDUAL ACCOUNT EXCEEDS $11000.00 AND IF AT ANY TIME, AN ACCOUNT BECOMES COLLECTIBLE AFTER HAVING BEEN WRITTEN OFF, THE RECEIVABLE SHALL BE ADJUSTED ACCORDINGLY AND THE BALANCE OF THE ACCOUNT SHALL BE REINSTATED AND PAYMENTS SHALL BE APPLIED TO THAT BALANCE. Councilmember Getz seconded the motion. After further discussion Councilmember Getz made a motion to approve the resolution excluding four (4) business entities, Beaumont Housing Authority, Knife River, Lucite International and Best Western Hotel and allow the City's Legal Department to pursue collections on the outstanding balances. Councilmember Feldschau seconded the motion. Minutes — September 17, 2024 AYES: MAYOR WEST, MAYOR PRO TEM NEILD, COUNCILMEMBERS DURIO, GETZ, TURNER, FELDSCHAU AND SAMUEL NAYS: NONE MOTION PASSED RESOLUTION 24-226 COUNCILMEMBER TURNER LEFT THE MEETING AT 3:51 P.M. 8. Council to consider granting a new solid waste transportation service agreement. According to City Ordinance 22.05.101, no person shall engage in the business of collecting, hauling or transporting, in the city, any garbage, waste or refuse, without first having obtained a franchise from the City. Eight (8) entities currently have nonexclusive franchise agreements with the City and are doing business in this area. Live Oak Environmental has requested that the City Council grant the company such a franchise agreement. Live Oak Environmental serves Southeast Texas, Northeast Texas, and Northwest Louisiana with its corporate office located at 4804 Hazel Jones Road, Bossier City, LA 71111, The requested franchise is generally the same as those previously approved by the City Council. It provides for a term of one year from its effective date and a franchise fee of seven percent (7%) of gross revenues received for service. It also requires the entity to indemnify the City of Beaumont and provide insurance which names the City of Beaumont as a named insured. According to the City Charter, the franchise ordinance requires a reading at one (1) Council meeting, The ordinance does not take effect until thirty (30) days after its adoption and approval by City Council. After the passage of a franchise ordinance, the full text of such ordinance shall be published on the City's website. A franchise fee of seven percent (7%) of gross receipts will be paid to the City. Approval of the ordinance. Mayor Pro Tern Neild moved to ADOPT AN ORDINANCE ENTITLED AN ORDINANCE ENTITLED AN ORDINANCE GRANTING A FRANCHISE FOR SOLID WASTE COLLECTION AND TRANSPORTATION SERVICES TO LIVE OAK ENVIRONMENTAL, Councilmember Getz seconded the motion. AYES: MAYOR WEST, MAYOR PRO TEM NEILD, COUNCILMEMBERS DURIO, GETZ, FELDSCHAU AND SAMUEL NAYS: NONE MOTION PASSED ORDINANCE 24-058 Minutes -- September 17, 2024 9. Council to consider a resolution authorizing the City Manager to execute Change Order No, 8, to accept maintenance, and authorize final payment to King Solutions Services, LLC, TX, for the Pipe Bursting Work Order Contract — Phase Ill. On June 2, 2020, by Resolution 20-113, the City Council awarded the Pipe Bursting Work Order Contract--- Phase Ill to King Solutions Services, LLC, of Houston, Texas, in the amount of $1,833,508.00. There were previous Change Orders Nos. 1-7, in the amount of $278,187.52. Proposed Change Order No. 8, in the amount of ($114,592.22), is required to add a bid item for removal and repair of a metal fence (including concrete base) due to the field location of a manhole, to adjust the estimated quantities in the contract to reflect the actual quantities used, and to add 202 calendar days to reflect the actual time used in the completion of the project. If approved, the final contract amount will be $1,997,103.30. The project has been inspected by Water Utilities Staff and found to be complete in accordance with the provisions and terms set out in the contract. Acceptance of Change Order No. 8, maintenance, and final payment in the amount of $118,100.86 is recommended. Funds will come from the Water Revenue Bonds, Approval of the resolution, Councilmember Neild moved to APPROVE. A RESOLUTION THAT THE CITY MANAGER BE AND HE IS HEREBY AUTHORIZED TO EXECUTE CHANGE ORDER NO. 8 IN THE AMOUNT OF ($114,592.22), THEREBY MAKING THE FINAL CONTRACT AMOUNT TO BE $1,997,103.30, FOR THE PIPE BURSTING WORK ORDER CONTRACT -PHASE 111, AND THAT TWO HUNDRED (200) CALENDAR DAYS ARE ADDED TO THE CONTRACT. Councilmember Feldschau seconded the motion. AYES: MAYOR WEST, MAYOR PRO TEM NEILD, COUNCILMEMBERS DURIO, GETZ, FELDSCHAU AND SAMUEL NAYS. NONE MOTION PASSED RESOLUTION 24-227 COUNCILMEMBER TURNER RETURNED TO THE MEETING AT 3:54 P.M. 10. Council to consider a resolution authorizing the City Manager to submit an application for the PRO Housing (Pathways to Removing Obstacles) Grant through the United States Department of Housing and Urban Development (HUD). HUD issued a second PRO Housing notice of funding opportunity under the authority of the Consolidated Appropriations Act, 2024 (Public Law 118-12242, approved March 9, 2024) (Appropriations Act), which appropriates nationally $100 million dollars of competitive grant funding for the identification and removal of barriers to affordable housing production and preservation, Congress has directed HUD to undertake a competition using the Community Development Block Grant (CDBG) statutory and regulatory framework, Minutes — September 17, 2024 Under this funding opportunity, HUD will provide PRO Housing grants to identify and remove barriers to affordable housing production and preservation. Grantees may use awards for sustainable actions to further develop, evaluate, and implement housing policy plans, improve housing strategies, and facilitate affordable housing production and preservation. Eligible applicants are State and local governments, metropolitan planning organizations (MPOs), and multijurisdictional entities. Applications are due HUD by October 15, 2024. The application must be available for public comment for fifteen (15) days prior to submittal. If awarded, this will be administered by the Community Services Manager in the CDBG Division within the Planning & Community Development Department. We anticipate applying for the maximum award amount of $7,000,000. No local match is required. Funds will come from the United Stated Department of Housing and Urban Development. Approval of the resolution. Councilmember Durio moved to APPROVE A RESOLUTION THAT THE CITY MANAGER BE AND HE IS HEREBY AUTHORIZED TO SUBMIT A GRANT APPLICATION FOR THE PRO HOUSING (PATHWAYS TO REMOVING OBSTACLES) GRANT THROUGH THE UNITED STATES DEPARTMENT OF HOUSING AND URBAN DEVELOPMENT (HUD) IN AN AMOUNT NOT THE EXCEED $7,000,000.00. Councilmember Feldschau seconded the motion. AYES: MAYOR WEST, MAYOR PRO TEM NEILD, COUNCILMEMBERS DURIO, GETZ, TURNER, FELDSCHAU AND SAMUEL NAYS: NONE MOTION PASSED RESOLUTION 24-228 PUBLIC HEARING Council to conduct a Public Hearing to receive comments on the 2023 Consolidated Annual Performance and Evaluation Report (CAPER). Public Hearing Open: 3:56 p.m. None Public Hearing Close: 3:56 p.m. WORK SESSION Downtown Proactive Code Enforcement Update. COUNCILMEMBER COMMENTS (Councilmember comments can be heard orseen atthe City of Beaumont websiite at beaumonttexas.gov) EXECUTIVE SESSION Minutes — September 17, 2024 Consider matters related to contemplated or pending litigation in accordance with Section 551,071 of the Government Code to wit; specifically: ■ Claim of Wesley Coleman and Night Strike Ministries, Inc. ■ Beaumont Professional Firefighters Local 399 Negotiation Grievance Open Sessi of the eeti g adjourned at 4:26 Ro West, layor Tina Broussard, City Clerk W Minutes — September 17, 2024