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HomeMy WebLinkAboutRES 24-231RESOLUTION NO, 24-231 BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF BEAUMONT: THAT the City Manager or his designee be and are hereby authorized to enter into a service agreement with Lexipol, LLC, of Frisco, Texas, in the amount of $111,663.00, for resource services for use in the Police Department. The meeting at which this resolution was approved was in all things conducted in strict compliance with the Texas Open Meetings Act, Texas Government Code, Chapter 551. PASSED BY THE CITY COUNCIL of the City of Beaumont this the 1st day of October, 2024. - mayor troy west - DocuSign Envelope ID: 9D46E057-5AB64B37-A9E0-09DC6CEB2E2E 011822-LXP Solicitation Number: RFP #011822 CONTRACT This Contract is between Sourcewell, 202 12th Street Northeast, P.O. Box 219, Staples, MN 56479 (Sourcewell) and Lexipol, LLC, 2611 Internet Blvd., Suite 100, Frisco, TX 75034 (Supplier). Sourcewell is a State of Minnesota local government unit and service cooperative created under the laws of the State of Minnesota (Minnesota Statutes Section 123A.21) that offers cooperative procurement solutions to government entities. Participation is open to eligible federal, state/province, and municipal governmental entities, higher education, K-12 education, nonprofit, tribal government, and other public entities located in the United States and Canada. Sourcewell Issued a public solicitation for Public Safety Training and Simulation Equipment and Technology from which Supplier was awarded a contract. Supplier desires to contract with Sourcewell to provide equipment, products, or services to Sourcewell and the entitles that access Sourceweli's cooperative purchasing contracts (Participating Entities). 1. TERM OF CONTRACT A, EFFECTIVE DATE, This Contract is effective upon the date of the final signature below. B. EXPIRATION DATE AND EXTENSION, This Contract expires March 23, 2026, unless it is cancelled sooner pursuant to Article 22. This Contract may be extended one additional year upon the request of Sourcewell and written agreement by Supplier. C. SURVIVAL OF TERMS, Notwithstanding any expiration or termination of this Contract, all payment obligations incurred prior to expiration or termination will survive, as will the following: Articles 11. through 14 survive the expiration or cancellation of this Contract. All other rights will cease upon expiration or termination of this Contract, 2. EQUIPMENT, PRODUCTS, OR SERVICES A. EQUIPMENT, PRODUCTS, OR SERVICES. Supplier will provide the Equipment, Products, or Services as stated in its Proposal submitted under the Solicitation Number listed above. Supplier's Equipment, Products, or Services Proposal (Proposal) is attached and incorporated into this Contract. Rev. 3/2021 DocuSign Envelope ID; 9D46F057-5AB6AB37-A9E0-09DC60EB2E2E 011822-LXP All Equipment and Products provided under this Contract must be new and the current model. Supplier may offer close-out or refurbished Equipment or Products If they are clearly indicated in Supplier's product and pricing list. Unless agreed to by the Participating Entities in advance, Equipment or Products must be delivered as operational to the Participating Entity's site. This Contract offers an indefinite quantity of sales, and while substantial volume is anticipated, sales and sales volume are not guaranteed. B. WARRANTY. Supplier warrants that all Equipment, Products, and Services furnished are free from liens and encumbrances, and are free from defects in design, materials, and workmanship. In addition, Supplier warrants the Equipment, Products, and Services are suitable for and will perform in accordance with the ordinary use for which they are Intended. Supplier's dealers and distributors must agree to assist the Participating Entity in reaching a resolution in any dispute over warranty terms with the manufacturer. Any manufacturer's warranty that extends beyond the expiration of the Supplier's warranty will be passed on to the Participating Entity. C. DEALERS, DISTRIBUTORS, AND/OR RESELLERS, Upon Contract execution and throughout the Contract term, Supplier must provide to Sourcewell a current means to validate or authenticate Supplier's authorized dealers, distributors, or resellers relative to the Equipment, Products, and Services offered under this Contract, which will be incorporated into this Contract by reference. It Is the Supplier's responsibility to ensure Sourcewell receives the most current information. 3. PRICING All Equipment, Products, or Services under this Contract will be priced at or below the price stated in Supplier's Proposal. When providing pricing quotes to Participating Entities, all pricing quoted must reflect a Participating Entity's total cost of acquisition. This means that the quoted cost is for delivered Equipment, Products, and Services that are operational for their intended purpose, and includes all costs to the Participating Entity's requested delivery location. Regardless of the payment method chosen by the Participating Entity, the total cost associated with any purchase option of the Equipment, Products, or Services must always be disclosed in the pricing quote to the applicable Participating Entity at the time of purchase. A. SHIPPING AND SHIPPING COSTS. All delivered Equipment and Products must be properly packaged. Damaged Equipment and Products may be rejected. If the damage is not readily apparent at the time of delivery, Supplier must permit the Equipment and Products to be returned within a reasonable time at no cost to Sourcewell or its Participating Entities. Participating Entities reserve the right to inspect the Equipment and Products at a reasonable Rev. 3/2021 DocuSign Envelope ID: 9D46E057-5AB6AB37-A9E0-09DCOCE82E2E 011822-LXP time after delivery where circumstances or conditions prevent effective Inspection of the Equipment and Products at the time of delivery. In the event of the delivery of nonconforming Equipment and Products, the Participating Entity will notify the Supplier as soon as possible and the Supplier will replace nonconforming Equipment and Products with conforming Equipment and Products that are acceptable to the Participating Entity. Supplier must arrange for and pay for the return shipment on Equipment and Products that arrive in a defective or inoperable condition. Sourcewell may declare the Supplier in breach of this Contract if the Supplier intentionally delivers substandard or inferior Equipment or Products. B. SALES TAX, Each Participating Entity is responsible for supplying the Supplier with valid tax - exemption certification(s). When ordering, a Participating Entity must indicate if it is a tax- exempt entity. C. HOT LIST PRICING. At anytime during this Contract, Supplier may offer a specific selection of Equipment, Products, or Services at discounts greater than those listed in the Contract. When Supplier determines It will offer Hot List Pricing, it must be submitted electronically to Sourcewell In a line -item format. Equipment, Products, or Services may be added or removed from the Hot List at any time through a Sourcewell Price and Product Change Form as defined In Article 4 below. Hot List program and pricing may also be used to discount and liquidate close-out and discontinued Equipment and Products as long as those close-out and discontinued items are clearly identified as such, Current ordering process and administrative fees apply. Hot List Pricing must be published and made available to all Participating Entities. 4. PRODUCT AND PRICING CHANGE REQUESTS Supplier may request Equipment, Product, or Service changes, additions, or deletions at any time. All requests must be made In writing by submitting a signed Sourcewell Price and Product Change Request Form to the assigned Sourcewell Supplier Development Administrator. This approved form is available from the assigned Sourcewell Supplier Development Administrator. At a minimum, the request must: • Identify the applicable Sourcewell contract number; • Clearly specify the requested change; • Provide sufficient detail to justify the requested change; • Individually list all Equipment, Products, or Services affected by the requested change, along with the requested change (e.g., addition, deletion, price change); and Rev. 3/2021 DocuSign Envelope ID: 9D46F057-5AB6-31337-A9Eo-09DC6CEB2E2E 011822-LXP • Include a complete restatement of pricing documentation in Microsoft Excel with the effective date of the modified pricing, or product addition or deletion. The new pricing restatement must include all Equipment, Products, and Services offered, even for those items where pricing remains unchanged. A fully executed Sourcewell Price and Product Change Request Form will become an amendment to this Contract and will be Incorporated by reference. 5. PARTICIPATION, CONTRACT ACCESS, AND PARTICIPATING ENTITY REQUIREMENTS A. PARTICIPATION. Sourcewell's cooperative contracts are available and open to public and nonprofit entities across the United States and Canada; such as federal, state/province, municipal, K-12 and higher education, tribal government, and other public entities. The benefits of this Contract should be available to all Participating Entities that can legally access the Equipment, Products, or Services under this Contract. A Participating Entity's authority to access this Contract is determined through Its cooperative purchasing, Interlocal, or joint powers laws. Any entity accessing benefits of this Contract will be considered a Service Member of Sourcewell during such time of access. Supplier understands that a Participating Entity's use of this Contract is at the Participating Entity's sole convenience and Participating Entities reserve the right to obtain like Equipment, Products, or Services from any other source. Supplier is responsible for familiarizing its sales and service forces with Sourcewell contract use eligibility requirements and documentation and will encourage potential participating entities to join Sourcewell. Sourcewell reserves the right to add and remove Participating Entities to its roster during the term of this Contract. B. PUBLIC FACILITIES. Supplier's employees maybe required to perform work at government - owned facilities, including schools. Supplier's employees and agents must conduct themselves in a professional manner while on the premises, and in accordance with Participating Entity policies and procedures, and all applicable laws. &. PARTICIPATING ENTITY USE AND PURCHASING A. ORDERS AND PAYMENT. To access the contracted Equipment, Products, or Services under this Contract, a Participating Entity must clearly indicate to Supplier that it intends to access this Contract; however, order flow and procedure will be developed jointly between Sourcewell and Supplier. Typically, a Participating Entity will issue an order directly to Supplier or its authorized subsidiary, distributor, dealer, or reseller. If a Participating Entity Issues a purchase order, it may use its own forms, but the purchase order should clearly note the applicable Sourcewell contract number. All Participating Entity orders under this Contract must be issued prior to expiration or cancellation of this Contract; however, Supplier performance, Participating Entity Rev. 3/2021. DocuSign Envelope ID: 9D46F057-5A86-0837-A9E;0-09DC6CEB2E2E 011822-LXP payment obligations, and any applicable warranty periods or other Supplier or Participating Entity obligations may extend beyond the term of this Contract. Supplier's acceptable forms of payment are included in its attached Proposal. Participating Entities will be solely responsible for payment and Sourcewell will have no liability for any unpaid invoice of any Participating Entity. B, ADDITIONAL TERMS AND CONDITIONS/PARTICIPATING ADDENDUM. Additional terms and conditions to a purchase order, or other required transaction documentation, may be negotiated between a Participating Entity and Supplier, such as job or Industry -specific requirements, legal requirements (e.g., affirmative action or immigration status requirements), or specific local policy requirements. Some Participating Entities may require the use of a Participating Addendum; the terms of which will be negotiated directly between the Participating Entity and the Supplier. Any negotiated additional terms and conditions must never be less favorable to the Participating Entity than what is contained In this Contract. C. SPECIALIZED SERVICE REQUIREMENTS. In the event that the Participating Entity requires service or specialized performance requirements not addressed in this Contract (such as e- commerce specifications, specialized delivery requirements, or other specifications and requirements), the Participating Entity and the Supplier may enter into a separate, standalone agreement, apart from this Contract. Sourcewell, including Its agents and employees, will not be made a party to a claim for breach of such agreement. D. TERMINATION OF ORDERS, Participating Entities may terminate an order, in whole or in part, immediately upon notice to Supplier in the event of any of the following: 1. The Participating Entity fails to receive funding or appropriation from its governing body at levels sufficient to pay for the equipment, products, or services to be purchased; or 2. Federal, state, or provincial laws or regulations prohibit the purchase or change the Participating Entity's requirements. E. GOVERNING LAW AND VENUE. The governing law and venue for any action related to a Participating Entity's order will be determined by the Participating Entity making the purchase. 7. CUSTOMER SERVICE A. PRIMARY ACCOUNT REPRESENTATIVE. Supplier will assign an Account Representative to Sourcewell for this Contract and must provide prompt notice to Sourcewell if that person Is changed. The Account Representative will be responsible for: • Maintenance and management of this Contract; • Timely response to all Sourcewell and Participating Entity inquiries; and Rev. 3/2021. DowSign Envelope ID: 9D46F057-5AB6-4B37-A9E0-09DCECEB2E2E 011822-LXP • Business reviews to Sourcewell and Participating Entities, if applicable. B. BUSINESS REVIEWS. Supplier must perform a minimum of one business review with Sourcewell per contract year. The business review will cover sales to Participating Entities, pricing and contract terms, administrative fees, sales data reports, supply issues, customer issues, and any other necessary information. 8. REPORT ON CONTRACT SALES ACTIVITY AND ADMINISTRATIVE FEE PAYMENT A. CONTRACT SALES ACTIVITY REPORT. Each calendar quarter, Supplier must provide a contract sales activity report (Report) to the Sourcewell Supplier Development Administrator assigned to this Contract. Reports are due no later than 45 days after the end of each calendar quarter. A Report must be provided regardless of the number or amount of sales during that quarter (i.e., if there are no sales, Supplier must submit a report indicating no sales were made). The Report must contain the following fields: • Participating Entity Name (e,g., City of Staples Highway Department); • Participating Entity Physical Street Address; • Participating Entity City; • Participating Entity State/Province; • Participating Entity Zip/Postal Code; • Participating Entity Contact Name; • Participating Entity Contact Email Address; • Participating Entity Contact Telephone Number; • Sourcewell Assigned Entity/Participating Entity Number; • Item Purchased Description; • Item Purchased Price; + Sourcewell Administrative Fee Applied; and • Date Purchase was invoiced/sale was recognized as revenue by Supplier. B. ADMINISTRATIVE FEE. In consideration for the support and services provided by Sourcewell, the Supplier will pay an administrative fee to Sourcewell on all Equipment, Products, and Services provided to Participating Entities, The Administrative Fee must be included in, and not added to, the pricing. Supplier may not charge Participating Entities more than the contracted price to offset the Administrative Fee. The Supplier will submit payment to Sourcewell for the percentage of administrative fee stated In the Proposal multiplied by the total sales of all Equipment, Products, and Services purchased by Participating Entities under this Contract during each calendar quarter. Payments should note the Supplier's name and Sourcewell-assigned contract number in the memo; and must be Rev. 3/2021 Docu&gn Envelope ID: 9D46FO57-5AB6AB37-A9EO-09DC6CEB2E2E 011822-LXP mailed to the address above "Attn: Accounts Receivable" or remitted electronically to Sourcewell's banking institution per Sourcewell's Finance department instructions. Payments must be received no later than 45 calendar days after the end of each calendar quarter. Supplier agrees to cooperate with Sourcewell in auditing transactions under this Contract to ensure that the administrative fee is paid on all items purchased under this Contract. In the event the Supplier is delinquent in any undisputed administrative fees, Sourcewell reserves the right to cancel this Contract and reject any proposal submitted by the Supplier in any subsequent solicitation. In the event this Contract is cancelled by either party prior to the Contract's expiration date, the administrative fee payment will be due no more than 30 days from the cancellation date. 9. AUTHORIZED REPRESENTATIVE Sourcewell's Authorized Representative is Its Chief Procurement Officer. Supplier's Authorized Representative is the person named in the Supplier's Proposal. If Supplier's Authorized Representative changes at any time during this Contract, Supplier must promptly notify Sourcewell in writing. 10. AUDIT, ASSIGNMENT, AMENDMENTS, WAIVER, AND CONTRACT COMPLETE A. AUDIT. Pursuant to Minnesota Statutes Section 16C,05, subdivision 5, the books, records, documents, and accounting procedures and practices relevant to this Agreement are subject to examination by Sourcewell or the Minnesota State Auditor for a minimum of six years from the end of this Contract. This clause extends to Participating Entities as it relates to business conducted by that Participating Entity under this Contract. B, ASSIGNMENT. Neither party may assignor otherwise transfer its rights or obligations under this Contract without the prior written consent of the other party and a fully executed assignment agreement. Such consent will not be unreasonably withheld. Any prohibited assignment will be invalid. C. AMENDMENTS. Any amendment to this Contract must be In writing and will not be effective until it has been duly executed by the parties. D. WAIVER. Failure by either party to take action or assert any right under this Contract will not be deemed a waiver of such right in the event of the continuation or repetition of the circumstances giving rise to such right. Any such waiver must be in writing and signed by the parties. Rev. 3/2021 DocuSign Envelope ID: 9D46F057-5A064B37-A9E0-09DC6CEB2E2E 011822-LXP E. CONTRACT COMPLETE. This Contract represents the complete agreement between the parties. No other understanding regarding this Contract, whether written or oral, may be used to bind either party.For any conflict between the attached Proposal and the terms set out in Articles 1-22 of this Contract, the terms of Articles 1-22 will govern. F. RELATIONSHIP OF THE PARTIES. The relationship of the parties is one of independent contractors, each free to exercise judgment and discretion with regard to the conduct of their respective businesses. This Contract does not create a partnership, joint venture, or any other relationship such as master -servant, or principal -agent. 11. INDEMNITY AND HOLD HARMLESS Supplier must indemnify, defend, save, and hold Sourcewell and its Participating Entities, including their agents and employees, harmless from any claims or causes of action, including attorneys' fees incurred by Sourcewell or its Participating Entities, arising out of any act or omission In the performance of this Contract by the Supplier or its agents or employees; this indemnification includes injury or death to person(s) or property alleged to have been caused by some defect In the Equipment, Products, or Services under this Contract to the extent the Equipment, Product, or Service has been used according to Its specifications, Sourcewell's responsibility will be governed by the State of Minnesota's Tort Liability Act (Minnesota Statutes Chapter 466) and other applicable law. 12. GOVERNMENT DATA PRACTICES Supplier and Sourcewell must comply with the Minnesota Government data Practices Act, Minnesota Statutes Chapter 13, as It applies to all data provided by or provided to Sourcewell under this Contract and as it applies to all data created, collected, received, stored, used, maintained, or disseminated by the Supplier under this Contract. 13, INTELLECTUAL PROPERTY, PUBLICITY, MARKETING, AND ENDORSEMENT A. INTELLECTUAL PROPERTY 1. Grant of License, during the term of this Contract: a. Sourcewell grants to Supplier a royalty -free, worldwide, non-exclusive right and license to use thetrademark(s) provided to Supplier by Sourcewell in advertising and promotional materials for the purpose of marketing Sourcewell's relationship with Supplier. b. Supplier grants to Sourcewell a royalty -free, worldwide, non-exclusive right and license to use Supplier's trademarks in advertising and promotional materials for the purpose of marketing Supplier's relationship with Sourcewell. 2, Limited Right of Sublicense. The right and license granted herein includes a limited right of each party to grant sublicenses to their respective subsidiaries, distributors, dealers, resellers, marketing representatives, and agents (collectively "Permitted Sublicensees") in Rev. 3/2021 DocuSign Envelope ID: 9D46F057-5AB6-4B37-A9E0.09DC6CEB2E2E 011822-LXP advertising and promotional materials for the purpose of marketing the Parties' relationship to Participating Entities. Any sublicense granted will be subject to the terms and conditions of this Article. Each party will be responsible for any breach of this Article by any of their respective sublicensees. 3. Use; Quality Control. a. Neither party may alter the other party's trademarks from the form provided and must comply with removal requests as to specific uses of its trademarks or logos. b. Each party agrees to use, and to cause its Permitted Sublicensees to use, the other party's trademarks only In good faith and in a dignified manner consistent with such party's use of the trademarks. Upon written notice to the breaching party, the breaching party has 30 days of the date of the written notice to cure the breach or the license will be terminated. 4. As applicable, Supplier agrees to indemnify and hold harmless Sourcewell and Its Participating Entities against any and all suits, claims, judgments, and costs instituted or recovered against Sourcewell or Participating Entities by any person on account of the use of any Equipment or Products by Sourcewell or its Participating Entities supplied by Supplier in violation of applicable patent or copyright laws. 5. Termination. Upon the termination of this Contract for any reason, each party, including Permitted Sublicensees, will have 30 days to remove all Trademarks from signage, websites, and the like bearing the other party's name or logo (excepting Sourcewell's pre-printed cataiog of suppliers which may be used until the next printing). Supplier must return all marketing and promotional materials, including signage, provided by Sourcewell, or dispose of it according to Sourcewell's written directions. B. PUBLICITY. Any publicity regarding the subject matter of this Contract must not be released without prior written approval from the Authorized Representatives. Publicity includes notices, Informational pamphlets, press releases, research, reports, signs, and similar public notices prepared by or for the Supplier individually or jointly with others, or any subcontractors, with respect to the program, publications, or services provided resulting from this Contract. C, MARKETING. Any direct advertising, marketing, or offers with Participating Entities must be approved by Sourcewell. Send all approval requests to the Sourcewell Supplier Development Administrator assigned to this Contract. D. ENDORSEMENT. The Supplier must not claim that Sourcewell endorses its Equipment, Products, or Services. Rev. 3/2021 DocuSlgn Envelope ID: 9D46F057-5AB6AS37-A9E0-090CGCEB2E2E 01 1822-LXP 14. GOVERNING LAW, JURISDICTION, AND VENUE The substantive and procedural laws of the State of Minnesota will govern this Contract. Venue for all legal proceedings arising out of this Contract, or its breach, must be in the appropriate state court in Todd County, Minnesota or federal court In Fergus Falls, Minnesota. 15. FORCE MAJEURE Neither party to this Contract will be held responsible for delay or default caused by acts of God or other conditions that are beyond that party's reasonable control. A party defaulting under this provision must provide the other party prompt written notice of the default. 16. SEVERABILITY If any provision of this Contract is found by a court of competent jurisdiction to be illegal, unenforceable, or void then both parties will be relieved from all obligations arising from that provision. If the remainder of this Contract is capable of being performed, it will not be affected by such determination or finding and must be fully performed. 17. PERFORMANCE, DEFAULT, AND REMEDIES A. PERFORMANCE. During the term of this Contract, the parties will monitor performance and address unresolved contract issues as follows: 1. !Notification. The parties must promptly notify each other of any known dispute and work In good faith to resolve such dispute within a reasonable period of time. If necessary, Sourcewell and the Supplier will jointly develop a short briefing document that describes the issue(s), relevant impact, and positions of both parties. 2. Escalation. If parties are unable to resolve the issue in a timely manner, as specified above, either Sourcewell or Supplier may escalate the resolution of the issue to a higher level of management. The Supplier will have 30 calendar days to cure an outstanding issue. 3. Performance while Dispute is Pending. Notwithstanding the existence of a dispute, the Supplier must continue without delay to carry out all of its responsibilities under the Contract that are not affected by the dispute. If the Supplier falls to continue without delay to perform its responsibilities under the Contract, in the accomplishment of all undisputed work, the Supplier will bear any additional costs incurred by Sourcewell and/or its Participating Entities as a result of such failure to proceed. B. DEFAULT AND REMEDIES. Either of the following constitutes cause to declare this Contract, or any Participating Entity order under this Contract, In default: 1.. Nonperformance of contractual requirements, or 2. A material breach of any term or condition of this Contract. Rev. 3/2021 10 DocuSign Envelope ID; 9D46F057-5AB6-4B37-A9E0-09DC6CEB2E2E 011922-LXP The party claiming default must provide written notice of the default, with 30 calendar days to cure the default. Time allowed for cure will not diminish or eliminate any liability for liquidated or other damages. If the default remains after the opportunity for cure, the non -defaulting party may: • Exercise any remedy provided by law or equity, or • Terminate the Contract or any portion thereof, including any orders issued against the Contract. 18. INSURANCE A, REQUIREMENTS. At Its own expense, Supplier must maintain insurance policy(ies) in effect at all times during the performance of this Contract with insurance company(les) licensed or authorized to do business in the State of Minnesota having an "AM BEST" rating of A- or better, with coverage and limits of insurance not less than the following: 1, Workers' Compensation and .Employer's Liability. Workers' Compensation: As required by any applicable law or regulation. Employer's Liability Insurance: must be provided in amounts not less than listed below: Minimum limits: $500,000 each accident for bodily Injury by accident $500,000 policy limit for bodily injury by disease $500,000 each employee for bodily injury by disease 2. Commercial General Liability Insurance. Supplier will maintain insurance covering its operations, with coverage on an occurrence basis, and must be subject to terms no less broad than the Insurance Services Office ("ISO") Commercial General Liability Form CG0001 (2001 or newer edition), or equivalent. At a minimum, coverage must include liability arising from premises, operations, bodily injury and property damage, Independent contractors, products -completed operations Including construction defect, contractual liability, blanket contractual liability, and personal Injury and advertising Injury. All required limits, terms and conditions of coverage must be maintained during the term of this Contract, Minimum Limits: $1,000,000 each occurrence Bodily Injury and Property Damage $1,000,000 Personal and Advertising Injury $2,000,000 aggregate for Products -Completed operations $2,000,000 general aggregate 3. Commercial Automobile Liability Insurance, During the term of this Contract, Supplier will maintain insurance covering all owned, hired, and non -owned automobiles in limits of liability not less than indicated below. The coverage must be subject to terms Rev, 3/2021 11 DocuSign Envelope ID; 9D46FQ57-5AB6-4B37-A9EO-09DG60EB2E2E 011822-LXP no less broad than ISO Business Auto Coverage Form CA 0001(2010 edition or newer), or equivalent. Minimum Limits: $1,000,000 each accident, combined single limit 4, llmbrella Insurance. During the term of this Contract, Supplier will maintain umbrella coverage over Employer's Liability, Commercial General Liability, and Commercial Automobile. Minimum Limits; $2,000,000 5. Professional/Technical, Errors and Omissions, and/or Miscellaneous Professional Liability. During the term of this Contract, Supplier will maintain coverage for all claims the Supplier may become legally obligated to pay resulting from any actual or alleged negligent act, error, or omission related to Supplier's professional services required under this Contract. Minimum Limits: $2,000,000 per claim or event $2,000,000 — annual aggregate 6. Network Security and Privacy Liability Insurance. During the term of this Contract, Supplier will maintain coverage for network security and privacy liability. The coverage may be endorsed on another form of liability coverage or written on a standalone policy. The insurance must cover claims which may arise from failure of Supplier's security resulting in, but not limited to, computer attacks, unauthorized access, disclosure of not public data — including but not limited to, confidential or private information, transmission of a computer virus, or denial of service. $2,000,000 per occurrence $2,000,000 annual aggregate Failure of Supplier to maintain the required Insurance will constitute a material breach entitling Sourcewell to immediately terminate this Contract for default. B. CERTIFICATES OF INSURANCE. Prior to commencing under this Contract, Supplier must furnish to Sourcewell a certificate of insurance, as evidence of the insurance required under this Contract. Prior to expiration of the policy(ies), renewal certificates must be mailed to Sourcewell, 202 12th Street Northeast, P.O. Box 219, Staples, MN 56479 or sent to the Sourcewell Supplier Development Administrator assigned to this Contract. The certificates must be signed by a person authorized by the insurer(s) to bind coverage on their behalf. Rev. 9/2021 12 DocuSign Envelope ID: 9D46F057-5AB6-4B37-A9E0-09DC6CE62E2E 011822-LXP Failure to request certificates of insurance by Sourcewell, or failure of Supplier to provide certificates of insurance, in no way limits or relieves Supplier of Its duties and responsibilities in this Contract. C. ADDITIONAL INSURED ENDORSEMENT AND PRIMARY AND NON-CONTRIBUTORY INSURANCE CLAUSE. Supplier agrees to list Sourcewell and its Participating Entities, including their officers, agents, and employees, as an additional insured under the Supplier's commercial general liability insurance policy with respect to liability arising out of activities, "operations," or "work" performed by or on behalf of Supplier, and products and completed operations of Supplier, The policy provision(s) or endorsements) must further provide that coverage is primary and not excess over or contributory with any other valid, applicable, and collectible insurance or self-insurance in force for the additional insureds. D. WAIVER OF SUBROGATION. Supplier waives and must require (by endorsement or otherwise) all its insurers to waive subrogation rights against Sourcewell and other additional insureds for losses paid under the insurance policies required by this Contract or other insurance applicable to the Supplier or its subcontractors. The waiver must apply to all deductibles and/or self -insured retentions applicable to the required or any other insurance maintained by the Supplier or its subcontractors. Where permitted by law, Supplier must require similar written express waivers of subrogation and insurance clauses from each of its subcontractors. E. UMBRELLA/EXCESS LIABILITY/SELF-INSURED RETENTION. The limits required by this Contract can be met by either providing a primary policy or in combination with umbrella/excess liability policy(les), or self -insured retention. 19. COMPLIANCE A. LAWS AND REGULATIONS. All Equipment, Products, or Services provided under this Contract must comply fully with applicable federal laws and regulations, and with the laws In the states and provinces in which the Equipment, Products, or Services are sold. B. LICENSES. Supplier must maintain a valid and current status on all required federal, state/provincial, and local licenses, bonds, and permits required for the operation of the business that the Supplier conducts with Sourcewell and Participating Entities. 20. BANKRUPTCY, DEBARMENT, OR SUSPENSION CERTIFICATION Supplier certifies and warrants that it is not In bankruptcy or that it has previously disclosed In writing certain Information to Sourcewell related to bankruptcy actions. If at any time during this Contract Supplier declares bankruptcy, Supplier must immediately notify Sourcewell In writing. Rev. 3/2021 13 DocuSign Envelope ID: 9D46F057-5AB6-4B37-A9E0-09DC6CEB2E2E 011822-LXP Supplier certifies and warrants that neither it nor its principals are presently debarred, suspended, proposed for debarment, declared Ineligible, or voluntarily excluded from programs operated by the State of Minnesota; the United States federal government or the Canadian government, as applicable; or any Participating Entity. Supplier certifies and warrants that neither it nor its principals have been convicted of a criminal offense related to the subject matter of this Contract. Supplier further warrants that It will provide immediate written notice to Sourcewell if this certification changes at any time. 21. PROVISIONS FOR NON -UNITED STATES FEDERAL ENTITY PROCUREMENTS UNDER UNITED STATES FEDERAL AWARDS OR OTHER AWARDS Participating Entities that use United States federal grant or FEMA funds to purchase goods or services from this Contract may be subject to additional requirements Including the procurement standards of the Uniform Administrative Requirements, Cost Principles and Audit Requirements for Federal Awards, 2 C.F.R. § 200. Participating Entities may have additional requirements based on specific funding source terms or conditions. Within this Article, all references to "federal' should be interpreted to mean the United States federal government. The following list only applies when a Participating Entity accesses Supplier's Equipment, Products, or Services with United States federal funds. A. EQUAL EMPLOYMENT OPPORTUNITY. Except as otherwise provided under 41 C.F.R. § 60, all contracts that meet the definition of "federally assisted construction contract" in 41 C.F.R. § 60- 1.3 must include the equal opportunity clause provided under 41 C.F.R. §60-1.4(b), in accordance with Executive Order 11246, "Equal Employment Opportunity" (30 FR 12319, 12935, 3 C.F.R. §, 1964-1965 Comp., p, 339), as amended by Executive Order 11375, "Amending Executive Order 11246 Relating to Equal Employment Opportunity," and implementing regulations at 41 C.F.R. § 60, "Office of Federal Contract Compliance Programs, Equal Employment Opportunity, Department of Labor." The equal opportunity clause is incorporated herein by reference. B. DAVIS-BACON ACT, AS AMENDED (40 U.S.C. § 3141-3148). When required by federal program legislation, all prime construction contracts in excess of $2,000 awarded by non- federal entities must include a provision for compliance with the Davis -Bacon Act (40 U.S.C. § 3141-3144, and 3146-3148) as supplemented by Department of Labor regulations (29 C.F.R. § 5, "Labor Standards Provisions Applicable to Contracts Covering Federally Financed and Assisted Construction"). In accordance with the statute, contractors must be required to pay wages to laborers and mechanics at a rate not less than the prevailing wages specified in a wage determination made by the Secretary of Labor. In addition, contractors must be required to pay wages not less than once a week. The non-federal entity must place a copy of the current prevailing wage determination Issued by the Department of Labor In each solicitation. The decision to award a contract or subcontract must be conditioned upon the acceptance of the wage determination. The non-federal entity must report all suspected or reported violations to the federal awarding agency. The contracts must also Include a provision for compliance with Rev. 3/2021 14 DocuSign Envelope ID; 9D46F057-5AB6-4B37-A9E0-09DC6CEB2E2E 011822-LXP the Copeland "Anti -Kickback" Act (40 U.S.C. § 3145), as supplemented by Department of Labor regulations (29 C.F.R. § 3, "Contractors and Subcontractors on Public Building or Public Work Financed in Whole or in Part by Loans or Grants from the United States"). The Act provides that each contractor or subrecipient must be prohibited from inducing, by any means, any person employed in the construction, completion, or repair of public work, to give up any part of the compensation to which he or she is otherwise entitled. The non-federal entity must report all suspected or reported violations to the federal awarding agency. Supplier must be in compliance with all applicable Davis -Bacon Act provisions. C. CONTRACT WORK HOURS AND SAFETY STANDARDS ACT (40 U.S.C. § 3701-3708). Where applicable, all contracts awarded by the non-federal entity In excess of $100,000 that involve the employment of mechanics or laborers must include a provision for compliance with 40 U.S.C. §§ 3702 and 3704, as supplemented by Department of Labor regulations (29 C.F.R. § 5). Under 40 U.S.C. § 3702 of the Act, each contractor must be required to compute the wages of every mechanic and laborer on the basis of a standard work week of 40 hours. Work in excess of the standard work week is permissible provided that the worker is compensated at a rate of not less than one and a half times the basic rate of pay for all hours worked in excess of 40 hours in the work week. The requirements of 40 U.S.C. § 3704 are applicable to construction work and provide that no laborer or mechanic must be required to work in surroundings or under working conditions which are unsanitary, hazardous or dangerous. These requirements do not apply to the purchases of supplies or materials or articles ordinarily available on the open market, or contracts for transportation or transmission of intelligence. This provision is hereby incorporated by reference into this Contract. Supplier certifies that during the term of an award for all contracts by Sourcewell resulting from this procurement process, Supplier must comply with applicable requirements as referenced above. D. RIGHTS TO INVENTIONS MADE UNDER A CONTRACTOR AGREEMENT. If the federal award meets the definition of "funding agreement" under 37 C.F.R. § 401.2(a) and the recipient or subrecipient wishes to enter into a contract with a small business firm or nonprofit organization regarding the substitution of parties, assignment or performance of experimental, developmental, or research work under that "funding agreement," the recipient or subrecipient must comply with the requirements of 37 C.F.R. § 401, "Rights to Inventions Made by Nonprofit Organizations and Small Business Firms Under Government Grants, Contracts and Cooperative Agreements," and any implementing regulations issued by the awarding agency. Supplier certifies that during the term of an award for all contracts by Sourcewell resulting from this procurement process, Supplier must comply with applicable requirements as referenced above. E. CLEAN AIR ACT (42 U.S.C. § 7401-7671Q.) AND THE FEDERAL WATER POLLUTION CONTROL ACT (33 US.C. § 1251-1387). Contracts and subgrants of amounts in excess of $150,000 require the non-federal award to agree to comply with all applicable standards, orders or regulations Issued pursuant to the Clean Air Act (42 U.S.C. § 7401- 7671q) and the Federal Water Pollution Control Act as amended (33 U.S.C, § 1251- 1387). Violations must be reported to the Federal awarding agency and the Regional Office of the Environmental Protection Agency (EPA). Rev. 3/2021 15 Docuftn Envelope ID: 9a46F057-5AB6.4B37-A9E0-09bC6CEB2E2E 011822-LXP Supplier certifies that during the term of this Contract will comply with applicable requirements as referenced above. F. DEBARMENT AND SUSPENSION (EXECUTIVE ORDERS 12549 AND 12689). A contract award (see 2 C.F.R. § 180.220) must not be made to parties listed on the government wide exclusions in the System for Award Management (SAM), in accordance with the OMB guidelines at 2 C.F.R. §180 that Implement Executive Orders 12549 (3 C.F.R. § 1986 Comp., p. 189) and 12689 (3 C.F.R. § 1989 Comp., p. 235), "Debarment and Suspension." SAM Exclusions contains the names of parties debarred, suspended, or otherwise excluded by agencies, as well as parties declared ineligible under statutory or regulatory authority other than Executive Order 12549. Supplier certifies that neither It nor its principals are presently debarred, suspended, proposed for debarment, declared Ineligible, or voluntarily excluded from participation by any federal department or agency. G. BYRD ANTI -LOBBYING AMENDMENT, AS AMENDED (31 U.S.C. § 1352). Suppliers must file any required certifications. Suppliers must not have used federal appropriated funds to pay any person or organization for influencing or attempting to influence an officer or employee of any agency, a member of Congress, officer or employee of Congress, or an employee of a member of Congress In connection with obtaining any federal contract, grant, or any other award covered by 31 U.S.C. § 1352. Suppliers must disclose any lobbying with non-federal funds that takes place In connection with obtaining any federal award. Such disclosures are forwarded from tier to tier up to the non-federal award. Suppliers must file all certifications and disclosures required by, and otherwise comply with, the Byrd Anti -Lobbying Amendment (31 U.S.C. § 1352). N. RECORD RETENTION REQUIREMENTS. To the extent applicable, Supplier must comply with the record retention requirements detailed in 2 C.F.R. § 200.333. The Supplier further certifies that it will retain all records as required by 2 C.F.R. § 200.333 for a period of 3 years after grantees or subgrantees submit final expenditure reports or quarterly or annual financial reports, as applicable, and all other pending matters are closed. I. ENERGY POLICY AND CONSERVATION ACT COMPLIANCE. To the extent applicable, Supplier must comply with the mandatory standards and policies relating to energy efficiency which are contained in the state energy conservation plan issued in compliance with the Energy Policy and Conservation Act. J. BUY AMERICAN PROVISIONS COMPLIANCE. To the extent applicable, Supplier must comply with all applicable provisions of the Buy American Act. Purchases made in accordance with the Buy American Act must follow the applicable procurement rules calling for free and open competition. K. ACCESS TO RECORDS (2 C.F.R. § 200.336). Supplier agrees that duly authorized representatives of a federal agency must have access to any books, documents, papers and Rev. 3/2021 16 DocuSign Envelope ID: 9D46FO57-5AB6-9B37-A9E0-09DC6CEB2E2E 011922-LXP records of Supplier that are directly pertinent to Supplier's discharge of its obligations under this Contract for the purpose of making audits, examinations, excerpts, and transcriptions. The right also includes timely and reasonable access to Supplier's personnel for the purpose of interview and discussion relating to such documents. L. PROCUREMENT OF RECOVERED MATERIALS (2 C.F.R. § 200.322). A non-federal entity that is a state agency or agency of a political subdivision of a state and Its contractors must comply with Section 6002 of the Solid Waste Disposal Act, as amended by the Resource Conservation and Recovery Act. The requirements of Section 6002 include procuring only items designated in guidelines of the Environmental Protection Agency (EPA) at 40 C.F.R. § 247 that contain the highest percentage of recovered materials practicable, consistent with maintaining a satisfactory level of competition, where the purchase price of the item exceeds $10,000 or the value of the quantity acquired during the preceding fiscal year exceeded $10,000; procuring solid waste management services in a manner that maximizes energy and resource recovery; and establishing an affirmative procurement program for procurement of recovered materials identified In the EPA guidelines. M. FEDERAL SEAL(S), LOGOS, AND FLAGS, The Supplier not use the seal(s), logos, crests, or reproductions of flags or likenesses of Federal agency officials without specific pre -approval. N. NO OBLIGATION BY FEDERAL GOVERNMENT. The U.S. federal government is not a party to this Contract or any purchase by an Participating Entity and is not subject to any obligations or liabilities to the Participating Entity, Supplier, or any other party pertaining to any matter resulting from the Contract or any purchase by an authorized user. 0. PROGRAM FRAUD AND FALSE OR FRAUDULENT STATEMENTS OR RELATED ACTS. The Contractor acknowledges that 31 U.S.C. 38 (Administrative Remedies for False Claims and Statements) applies to the Supplier's actions pertaining to this Contract or any purchase by a Participating Entity. P. FEDERAL DEBT. The Supplier certifies that it is non -delinquent in its repayment of any federal debt. Examples of relevant debt include delinquent payroll and other taxes, audit disallowance, and benefit overpayments. Q. CONFLICTS OF INTEREST. The Supplier must notify the U.S. Office of General Services, Sourcewell, and Participating Entity as soon as possible if this Contract or any aspect related to the anticipated work under this Contract raises an actual or potential conflict of interest (as described in 2 C.F.R. Part 200). The Supplier must explain the actual or potential conflict in writing In sufficient detail so that the U.S. Office of General Services, Sourcewell, and Participating Entity are able to assess the actual or potential conflict; and provide any additional Information as necessary or requested. Rev. 3/2021 17 Docu%n Envelope ID: 9D46F057-5AB6AB37-A9E0-09DC6CEB2E2E 011822-LXP R. U.S. EXECUTIVE ORDER 13224. The Supplier, and its subcontractors, must comply with U.S. Executive Order 13224 and U.S. Laws that prohibit transactions with and provision of resources and support to individuals and organizations associated with terrorism. S. PROHIBITION ON CERTAIN TELECOMMUNICATIONS AND VIDEO SURVEILLANCE SERVICES OR EQUIPMENT. To the extent applicable, Supplier certifies that during the term of this Contract it will comply with applicable requirements of 2 C.F.R. § 200.216. T. DOMESTIC PREFERENCES FOR PROCUREMENTS. To the extent applicable, Supplier certifies that during the term of this Contract will comply with applicable requirements of 2 C.F.R. § 200,322. 22. CANCELLATION Sourcewell or Supplier may cancel this Contract at any time, with or without cause, upon 60 days' written notice to the other party. However, Sourcewell may cancel this Contract Immediately upon discovery of a material defect in any certification made in Supplier's Proposal. Cancellation of this Contract does not relieve either party of financial, product, or service obligations incurred or accrued prior to cancellation. Sourcewell EDocuSigned by: � st6��, By: COFD2A13OD06489... Jeremy Schwartz Title: Chief Procurement Officer Date: 3/18/2022 1 4:07 PM CDT Approved: EDocuslgned by; (hAtt& By: 7E42B$F$17A6400... Chad Coauette Title: Executive Director/CEO 3/28/2022 1 5:23 PM CDT Date: Lexipoi, LLC Docu9igned by: �Valn, �ib�Gl AJ By. E730CBi0CB894D6... Van Holland Title: Chief Financial officer Date: 3/28/2022 1 2:52 PM PDT Rev.3/2021 18 DocuSign Envetope ID: 9D46F057-5AB6-4B37-A9E0-09©C6CEB2E2E RFP 011822 - Public Safety Training and Simulation Equipment and Technology Vendor Details Company Name: Lexlpol, LLC 2611 Internet Blvd Suite 100 Address: Frisco, Texas 75034 Contact: Linda Ortiz Email: lortiz@lexipol.com Phone: 954-629-6957 Fax: 404-886-5652 HSTM EIN 71-0934113 Submission Details Created On: Submitted On: Submitted By: Email: Transaction M Submltter's IP Address: Friday January 14, 202212:26:40 Tuesday January 18, 2022 14:17:10 Jeff Oalhout joathout@lexipol.com 21 ad5a82-2382-429a-b8fd-07c0459b07d5 107.3.202.156 Bid Number: RFP 011822 Vendor Name: Lexlpol, LLC DocuSign Envelope ID: 9046F057-5AB6-4837-A9E0-09DC6CEB2E2E Specifications Table 1: Proposer identity & Authorized Representatives General Instructions (applies to all Tables) Sourcewell prefers a brief but thorough response to each question. Do not merely attach additional documents to your response without also providing a substantive response. Do not leave answers blank; respond "NIA" if the question does not apply to you (preferably with an explanation), Line Item Question Response*. 1 Proposer Legal Name (one legal entity only): Lexlpol, LLC (In the event of award, will execute the resulting contract as "Supplier") 2 Identify all subsidiary entities of the Proposer Lexipol, LLC whose equipment, products, or services are Included in the Proposal, 3 Identify all applicable assumed names or DBA Lexlpol, LLC names of the Proposer or Proposer's ' subsidiaries in Line 1 or Line 2 above. 4 Provide your CAGE; code or DUNS number: CAGE Code 4J5F4 DUNS Number 146103077 5 Proposer Physical Address: 2611 Internet Blvd Suite 100 Frisco, TX 75034 6 Proposer webslte address (or addresses): https:/Mnvw,lexipol.com/ 7 Proposer's Authorized Representative (name, Van Holland title, address, small address & phone) (The Chief Financial Officer representative must have authority to sign 2611 Internet Blvd Suite 100 the 'Proposer's Assurance of Compliance" on Frisco, TX 75034 behalf of the Proposer and, in the event of vholland@lexipol.com award, will be expected to execute the 9493608040 resulting contract): 8 Proposer's primary contact for this proposal Linda Ortiz (name, title, address, emall address & phone): Director of Sales - Fire/EMS Learning 2611 Intemet Blvd Suite 100 Frisco, TX 75034 lortiz@lexlpol,cam 4159924246 9 Proposees other contacts for this proposal, if Jeff Oathout any (name, title, address, emall address & Director of Sales - Fire Policy phone): 2611 Internet Blvd Suite 100 Frisco, TX 75034 4048865652 Table 2: Company Information and Financial Strength Line ` item Question. Response* 10 Provide a brief history of your company, Lexlpol is the Industry leading provider of policy, procedure, online training, wellness, Including your company's core values, and grant services for public safety. Lexlpol was founded In 2003 by Gordon business philosophy, and Industry longevity Graham and Bruce Praet, both former law enforcement officers and attorneys with related to the requested equipment, products extensive experience In risk management. Mr. Graham and Mr. Praet identified that or services, many public safety agencies lack sound, up-to-date, constitutionally sound policies. To address this need, they developed comprehensive, state-speclfic public safety policy manuals backed by daily training to reinforce policy understanding and use. Today, Lexipol serves more than 8,000 public safety and local government organizations In 50 states, Canada and five Industries: fire and rescue, law enforcement, corrections, emergency medical services (EMS) and local government. The company serves more than 2 million public safety and government professionals with a range of Informational and technological solutions to meet the challenges facing these dynamic Industries. 11 What are your company's expectations In the To have an opportunity to increase exposure and provide a streamlined procurement event of an award? process for public safety and local government agencies evaluating and selecting an online learning and policy training solution. Bid Number: RFP 011822 Vendor Name: Lexipol, LLC DocuSign Envelope ID; 9046F057-5AB6-4837-A9E0-09DC6CEB2E2E 12 Demonstrate your financial strength and Lexipol has been In business for over 19 years, Is profitable and are backed by stability with meaningful data. This could GTCR, a global private equity firm with over $16.6 billion in assets under Include such Items as financial statements, management. SEC filings, credit and bond ratings, letters of credit, and detailed reference fetters. Upload supporting documents (as applicable) In the document upload section of your response, 13 What Is your US market share for the 13% x solutions that you are proposing? 14 What Is your Canadian market share for the >5% solutions that you are proposing? 15 Has your business ever petitioned for No bankruptcy protection? If so, explain in datall. 16 How is your organization best described: Is Service Provider It a manufacturer, a distributorldealer/reseller, or a service provider? Answer whichever b) SALES TEAM question (either a) or b) Just below) best We know what it means to serve. Lexlpol currently employs a team of dedicated applies to your organization. Individuals who represent a combined 2,075 years of experience In public safety. a) if your company Is best described as With principal offices in Dallas and California and remote team members a distrlbutorldealerlreseller (or similar entity), nationwide. Lexipol offers a vibrant culture and growth -oriented environment where provide your written authorization to act as a talented employees develop hands-0n experience in technology, marketing, editorial, dlstdbutorldealerlreseller for the manufacturer production, product development, operations, and business management —while also of the products proposed In this RFP. If watching firsthand how their efforts enable our customers to save lives and protect applicable, Is your dealer network our communities. Independent or company owned? b) If your company Is best described as PROJECT TEAM a manufacturer or service provider, describe your relationship with your sales and service Professional Services Implementation force and with your dealer network In Every department and agency will participate in an onboarding process conducted delivering the products and services by our Professional Service Implementation team. This group of passionate proposed In this RFP. Are these individuals professionals focuses on product implementation, Initial training on the platform your employees, or the employees of a third features, technical support, and reporting, party? This team is led by Bill McAuliffe, Director Professional Service, BMcAuliffe@Lexipol.com Customer Success Manager (CSM) Every agency will be assigned a dedicated CSM. The CSM is the primary point of contact for all organization personnel. The CSM provides ongoing training and support In terms of web -based demonstrations of new features, training plan and daily training bulletin guidance, assistance In course and content development, uploading documents and all matters related to the end users. • This team Is led by Brandon Almendarez, Director Customer Success, BAlemdarez@Lexipol.com Lexipol Policy Content Review Team Lexipol assists Its customers by leveraging a team of dedicated Individuals with experience in constitutional law, civil rights, ADA and discrimination, mental health, psychology, labor negotiations, Internal affairs, hazmat and more. This team reviewed more than 15,000 pieces of legislation and regulatory changes last year. 17 if applicabie, provide a detailed explanation None outlining the licenses and certifications that are both required to be held, and actually held, by your organization (including third parties and subcontractors that you use) In pursuit of the business contemplated by this RFP. 18 Provide all "Suspension or Debarment" To the organization's knowledge, there Is no suspension or debarment Information Information that has applied to your which applies to the organization. organization during the past ten years, Bid Number: RFP 011822 Vendor Name: Lexipol, LLC DocuSlgn Envelope ID: 9D46F057-5AB64B37-A9E0-09DC6CEB2E2E Table 3: Industry Recognition & Marketplace Success Iine tem .: Item Question Response - 19 Describe any relevant Industry awards or "Since 2017, Lexipol has received more than 20 awards for our policy recognition that your company has received management and wellness solutions, corporate actions in response to COVID, and In the past five years analysis and commentary on our media sites. Some highlights inlcude: COVID Response In March 2020 Lexipot Introduced the Coronavirus Leaming & Policy Center, which provides public safety agencies free access to a Learning Management System with online courses, policies, and grant assistance related to the pandemic. The Center has won multiple awards, Including: -Gold for Corporate Social Responsibility, 2021 MUSE Creative Awards -Sliver Award for Company Response of the Year to COVID-19 In the G[obee@ Awards 13th Annual 2021 Golden Bridge Business and Innovation Awards -Sliver Stevie® Award In the 17th Annual International Business Awards® (2020) -Social Impact Award In the ParDreamles award program hosted by Sercante, a Salesforce partner (2021) General -Winner, 2021 Business Intelligence Group Innovation Awards. Lexipol was recognized for Its vision, creativity and persistence through continued innovation in public safety and its active, effective response to the rapidly changing events of 2020. Wellness App (Cordico) -2021 Sacramento Region Innovation Award in the Government, Civic and Mobility category -Named a vatted and approved product by the Fraternal Order of Police (FOP) Division of Wellness Services, making It among the very first wellness products approved by the FOP Media Sites Lexipol's media sites, Including FlreRescuel, EMS1 and Police1, have been recognized for editorial excellence for nine consecutive years with 18 awards, including: -Best News Feature in the 2021 International Association of Fire Fighters (IAFF) Media Awards -2021 Eddie Award for Best Overall 13213 Column In the 2021 FOLIO: Eddie & Ozzie Awards -2020 Eddie Award for Best Newsletter (13213) for the Leadership Briefing - Policel -2020 Eddie Award for Best Column/Bldg (13213) for its "From the Editorial Director" column by Greg Friese, an educator, author and national registry paramedic - EMS1 Policy Management -Fina[lst In the 2021 Software as a Services (SaaS) Awards program in the Best SaaS Product for Health & Safety or Risk Management category" 20 What percentage of your sales are to the 98% governmental sector in the past three years 21 What percentage of your sales are to the 2% education sector In the past three years 22 List any slate, proAnc€al, or cooperative While the organization participates in certain cooperative purchasing agreements, purchasing contracts that you hold. What Is the specific nature of each (and particularly including sales volume and/or revenue the annual sales volume for each of these figures) are confidential and may not be disclosed through a proposal process, contracts over the past three years? 23 List any GSA contracts or Standing Offers None and Supply Arrangements (SOSA) that you hold. What Is the annual sales volume for each of these contracts over the past three years? Bid Number: RFP 011822 Vendor Name: Lexipol, LLC DocuSlgn Envelope ID: 9D46F057-5AB64B37-A9E0-09DC6CEB2E2E Table 4: References/Testimonials Line item 24, Supply reference Information from three customers who are eligible to be Sourcewell participating entities. Entity Name*. Contact Name * - Phone Number" - Clayton County Emergency Services (GA) Chief of Staff Laura Richardson 770-473-7833 Lubbock Fire Rescue (TX) Captain Randy Lammons 806-775-3447 Sedona Fire District (AZ) Captain Michael Duran 928-600-9042 Table 5: Top Five Government or Education Customers Line Item 25. Provide a list of your top five government, education, or non-profit customers (entity name Is optional), Including entity type, the state or province the entity Is located In, scope of the project(s), size of transaction(s), and dollar volumes from the past three years, Entity Name Entity Type " State !Dollar Province �. Scope of Work..'. Size of Transactions ` volume Past Three.' Years Hillsborough Government Florida - FL Policy & Training 1,000 users NIR County Fire Rescue Suffolk County Government Now York -NY Policy & Training 2,700 users NIR Police Department Univers(ty Education Ohio - OH Leaming Management System 6,590 users N/R Hospital Systems Cleveland Austin Fire Government Texas - TX Leaming Management System 1,700 users NIR Department Dallas Police Govemment Texas -TX Leaming Management System 3,275 users NIR Department Table 6: Ability to Sell and Deliver Service Describe your company's capability to meet the needs of Sourcewell participating entities across the US and Canada, as applicable. Your response should address In detail at least the following areas: locations of your network of sales and service providers, the number of workers (full-time equivalents) Involved In each sector, whether these workers are your direct employees (or employees of a third party), and any overlap between the sales and service functions, Line. Item question Response' 26 Sales force. We know what it means to serve. Lexlpol currently employs a team of dedicated Individuals who represent a combined 2,076 years of experience In public safety. With principal offices In Dallas and California and remote team members nationwide, Lexlpol offers a vibrant culture and growth -oriented environment where talented employees develop hands-on experience in technology, marketing, editorial, production, product development, operations, and business management while also watching firsthand how their efforts enable our customers to save lives and protect our communities. 27 Dealer network or other distribution ESO Channel Partner Agreement, Since 2004 ESO created Innovative software to methods. meet the changing needs of EMS agencies, fire departments, hospitals, and state EMS offices. Bid Number: RFP 011822 Vendor Name: Lexlpol, LLC DocuSign Envelope ID: 9D46FO57-5AB6.4B37-A9EO-09DC6CEB2E2E 28 Service force. Professional Services Implementation Every department and agency will participate in an onboarding process conducted by our Professional Service Implementation team. This group of passionate professionals focuses on product implementation, Initial training on the platform features, technical support, and reporting. This team is led by Bill McAuliffe, Director Professional Service, BMcAuliffe@Lexlpol,com Customer Success Manager (CSM) Every agency will be assigned a dedicated CSM. The CSM Is the primary point of contact for all organization personnel. The CSM provides ongoing training and support In terms of web -based demonstrations of new features, training plan and daily training bulletin guidance, assistance In course and content development, uploading documents and all matters related to the end users. This team is led by Brandon Almendarez, Director Customer Success, BAlemdarez@Lexipol.00m Lexipol Policy Content Review Team Lexipol assists Its customers by leveraging a team of dedicated Individuals with experience In constitutional law, civil rights, ADA and discrimination, mental health, psychology, labor negotiations, Internal affairs, hazmat and more. This team reviewed more than 15,000 places of legislation and regulatory changes last year. LOCAL SERVICE SUPPORT Client Support Resources and Hours }lours 7 am -- 7 pm CT Online help video library 2417 Email messaging direct to support team 29 Describe the ordering process. If orders ESO may initiate purchases under this agreement only by submitting purchase orders will be handled by distributors, dealers or to Lexipol with each purchase order to specify the buying organization name, product others, explain the respective roles of the type and pricing. Proposer and others. 30 Describe In detail the process and 360 Implementation procedure of your customer service 1. Welcome program, if applicable. Include your Welcome email ("Welcome -- Next Steps") response -time capabilities and Account setup - Return completed agency roster commitments, as well as any Incentives Onboarding - Schedule through emali link a time convenient for you that help your providers meet your stated 2.1mplernentatlon service goals or promises, Attend 1:1 Implementation meeting with Lexipol speclallst introduction to learning platform Define and complete Implementation goals and feature setup Review user management processes Review library of courses and videos 3. Ongoing Customer Support Meet your designated Customer Success Manager • Make account changes (e,g., new users) • Answer account and services -related questions • Learn about content and platform enhancements 4. Professional Services Support (Annual) Review annual plans Review recertiflc0on requirements Discuss department changes and needs Implement new features 31 Describe your ability and willingness to Lexlpol's online learning solution Is available in all 50 states. Our policy and policy provide your products and services to training solution is available In 35 states (LE) 1 28 states (Fire) 1 31 slates Sourcewell participating entitles in the (Corrections) 1 national (GOV) due to maintaining state legislative content compliance, United States. Lexipol will leverage Its marketing, sales development and sales team resources to support Sourcewell partletpating entities. 32 Describe your ability and willingness to Lexipol Is able to offer our online learning solution and course content throughout provide your products and services to Canada. We will leverage our marketing, sales development and sales team Sourcewell participating entities In Canada, resources to support Sourcewell participating entities. 33 Identify any geographic areas of the United Lexipol's online Ieaming solution Is available in all 50 states. Our policy and policy States or Canada that you will NOT be training solution Is available In 35 states (LE) 128 states (Fire) 1 31 states fully serving through the proposed contract, (Corrections) 1 national (GOV) due to maintaining state legislative content compliance. 34 Identify any Sourcewell participating entity None sectors (i.e., government, education, not -for - profit) that you will NOT be fully serving through the proposed contract. Explain In detail. For example, does your company have only a regional presence, or do other cooperative purchasing contracts limit your ability to promote another contract? Bid Number: RFP 011822 Vendor Name: Lexipol, LLC DocuSlgn Envelope ID; 9D46F057-5AS64837-A9E0-09DC6CEB2E2E 35 Define any specific contract requirements or restrictions that would apply to our participating entities In Hawaii and Alaska and In US Territories. Table 7: Marketing Plan Line . Item Question _ .. Response 36 Describe your marketing strategy for Lexlpo€ uses multiple channels to drive leads and product awareness, Including thought promoting this contract opportunity. leadership content, email campaigns and exhibition at more than 100 national, regional, Upload representative samples of your and state trade shows in the public safety and local government sector. Leads are moved marketing materials (if applicable) In through a scoring process that considers the level of engagement and the contact's the document upload section of your decision -making authority. Once leads are qualified, our Sales Development response. Representatives use one-on-one engagement to schedule product demos. Sales Account Executives present the product demos and follow up to answer any remaining questions and provide additional collateral to support the sales process. Lexipors marketing plan will be multifaceted and widespread. Lexlpol will start with a website announcement of the partnership which allows organizations to leverage Sourcewell's Cooperative Purchasing program for the acquisition of Lexlpol products and services. This announcement will be published on all media resources to Include FireRescuel, EMS1, Policell, and several others to provide for available media saturation. Lexlpol will then initiate a marketing campaign announcing to current and potential agencies that Lexlpol Is doing business with Sourcewell and that we now have an additional purchasing option to help them not only acquire Lexlpol products and services but streamline and accelerate the purchasing by avoiding RFP process. There will also be virtual and tangible collateral that will be made available to Lexipol's robust Sales Teams to share at conferences and trade shows demonstrating the relationship with Sourcewell. The Sales Team will also participate in Initial and ongoing training to encourage organizations to leverage the Sourcewell program during the sales process. Along with the Sales Team, the Lexlpol Grants Team will offer Sourcewell as an option when assisting agencies applying for grants to purchase Lexlpol products. 37 Describe your use of technology and Lexlpol employs a comprehensive technology and digital marketing strategy to enhance digital data (e.g., social media, brand awareness and guide leads through the marketing funnel to sales closure. Through metadata usage) to enhance our marketing automation system, Pardot, we monitor and track campaign effectiveness marketing effectiveness. and employ strategies such as optimizing send time for marketing ema€ls based on the user's engagement history. All emails, advertisements, and thought leadership offerings are assigned campaigns in Salesforce, which are then tracked to show campaign Influence in creating sales opportunities. Marketing efforts are analyzed monthly and f€netuned based on prior campaign effectiveness. At the heart of Lex€pol's marketing efforts Is our commitment to producing high -quality thought leadership - webinars, white papers, explainers, ebooks, blog articles and more - that build mist In the Lexlpol brand and provide ways for future customers to engage with Lexlpol. These "top of the funnel" leads are then scored and nurtured through the sales journey. Lexipoi also uses digital advertising - both on our own media sites as well as In external industry media - to build awareness, remain top of mind and drive leads. All digital content, such as blogs and webinars, Is optimized for online search with keywords, Image tags and title lags. Lexlpol also maintains an active social media presence, reachig audiences several times dally with thought leadership, product promotions and customer testimonials as well as boosting our partners' messages. 38 In your view, what Is Sourcewell's role Sourcewell's role upon contract award will be helping Lexipol streamline procurement in promoting contracts arising out of processes, reduce the need for RFP response and provide a portal for agencies to this RFP? How will you integrate a search our products and connect to purchase. Lexlpol utilizes an agency centered Sourcewell-awarded contract Into your consultative process that helps agencies determine the most appropriate process to sales process? secure our services which will Include leveraging the Sourcewell contract 39 Are your products or services Lexlpol provides an e-procurement solution for Individuals (not agencies) In need of available through an e-procurement continuing education to maintain EMS certification. ordering process? If so, describe your e-procurement system and how governmental and educational customers have used it. Bid Number: RFP 011822 Vendor Name: Lexlpol, LLC DocuSign Envelope ID: 9D46F057-5AB64B37-A9E0-09DC6CE62E2E Table 8: Value -Added Attributes Line Item Question Response k 40 Describe any product, equipment, Training for use of the products is conducted virtually by Lexlpol's Professional Services maintenance, or operator training Team. Customers receive training to ensure that they have a thorough knowledge of the programs that you offer to platforms and how to operate within them. Product training is Included in the prices Sourcewell participating entities. provided, Include details, such as whether training is standard or optional, who provides training, and any costs that apply. 41 Describe any technological Both the Learning Management Systems and The Knowledge Management System is advances that your proposed compatible across almost all devices. The KMS is available In Android and IOS apps for products or services offer. smartphones and tablets. The technology will read the content to the users as well as have the availability to voice search content. 42 Describe any "green" lnit€atives NIA that relate to your company or to your products or services, and Include a list of the certifying agency for each. 43 Identify any third -party Issued eco- NIA labels, ratings or certifications that your company has received for the equipment or products Included In your Proposal related to energy efficiency or conservation, life -cycle design (cradle -to -cradle), or other green/sustainability factors. 44 Describe any Women or Mlnodty N/A Business Entity (WMBE), Small Business Entity (SSE), or veteran owned business certifications that your company or hub partners have obtained. Upload documentation of certification (as applicable) in the document upload section of your response. 45 What unique attributes does your Lexlpol Is unique In Its ability to offer public safety and local government a comprehensive company, your products, or your way to manage risk and develop safer, more effective personnel. Our online training, policy services offer to Sourcewell management and wellness solutions work together to prepare employees for the high -risk, participating entities? What makes low -frequency events that lead to the greatest harm and costs. We also bring your proposed solutions unique in unprecedented experience to our products, with a staff representing thousands of years of your Industry as it applies to collective public safety, goverment and legal experience. These employees provide expertise Sourcewell participattng entities? In constitutional law, civil rights, ADA and dtscriminatlon, mental health, psychology, labor negotiatlons, Internal Affairs, use of force, hazmat and more. Lexlpol's online training Is unique in Its scope - more than 3,300 accredited training courses. Our policy management platform Is the only solution available to public safety agencies that provides continuous monitoring for new state and federal legislation and electronic policy updates; our legal and content teams reviewed more than 15,430 new laws and regulations in 2021, resulting In more than 660 policy updates. And our award -winning wellness app provides an Industry - leading confidentiality promise while connecting personnel to life-saving assessments, wellness guldes and 2417 crisis services. Finally, Lexlpol's Grant Services division helps public safety agencies and local government Identify and apply for grants, with more than $300 million in grant funding secured for a wide array of products - many of which can be sourced through Sourcewell. This means Sourcewell participating entities will not only be able to access LeApol's products and services, but will also have the opportunity to obtain grant funding that can be used to purchase other products as well. With Lexipol, Sourcewell participating entities will have access to a range of resources and subject matter expertise far beyond what Is found in the typical public safety or government agency. Bid Number: RFP 011822 Vendor Name: LeApol, LLC DocuSign Envelope ID: 9D46F057-5AB64B37-A9E0-09DC6CEB2E2E Table 9A: Warranty Describe In detail your manufacturer warranty program, including conditions and requirements to qualify, claims procedure, and overall structure, You may upload representative samples of your warranty materials (if applicable) in the document upload section of your response in addition to responding to the questions below. Item Question Response 46 Do your warranties cover all products, parts, and Yes labor? 47 Do your warranties Impose usage restrictions or No other limitations that adversely affect coverage? 48 Do your warranties cover the expense of NIA technicians' travel time and mlteage to perform warranty repairs? 49 Are there any geographic regions of the United No States or Canada (as applicable) for which you cannot provide a certified technician to perform warranty repalm? How will Sourcewell participating entitles In these regions be provided service for warranty repair? 50 Will you cover warranty service for items made by NIA other manufacturers that are part of your proposal, or are these warranties issues typically passed on to the original equipment manufacturer? 51 What are your proposed exchange and return NIA programs and policies? 52 Describe any service contract options for the NIA Items included in your proposal. Bid Number: RFP 011822 Vendor Nate: LeApol, LLC DocuSlgn Envelope ID: 9046F057-5AB6-4B37-A9E0-09DC6CEB2E2E Table 9B: Performance Standards or Guarantees Describe In detail your performance standards or guarantees, including conditions and requirements to qualify, claims procedure, and overall structure. You may upload representative samples of your performance materials (if applicable) in the document upload section of your response In addition to responding to the questions below. Line Item Question Response' 53 Describe any performance standards or Uptime Commitment guarantees that apply to your services The Uptime Percentage for the Service will be ninety-nlne and five -tenths percent (99.5%) (the "Uptime Commitment"). Subject to the exclusions described In below "Uptlme Percentage", the percentage Is calculated by subtracting from 100% the percentage of 1-minute periods during any annual billing cycle In which Agency's selected Servlee(s) are unavailable out of the total number of minutes in that billing cycle, "Unavailable" and "Unavallability" mean that, In any 1-minute period, all connection requests received by Agency failed to process (each a "Failed Connection"); provided, however, that no Failed Connection will be counted as a part of more than one such 1-minute period (I.e. a Failed Connection will not be counted for the period 12:00:00-12:00:69 and the period 12:00:30-12:01:29), The Yearly Uptime Percentage will be measure based on the Industry standard monitoring tools. Exclusions from Uptime Performance All Service Unavailability resulting from the following will be excluded from calculation of Uptime Percentage: (a) Regularly -scheduled maintenance of the Service that does not exceed six (6) hours per 3-month period and Is communicated by Lexlpol at least twenty-four (24) hours in advance via Lexlpol's support channels (Lexlpol typically schedules such regularly scheduled maintenance once per month); (b) Any failures of the Lexlpol Standard and Custom Reporting Services that does not exceed six (6) hours per 3-month period and Is communicated by Lexlpol at least twenty-four (24) hours In advance via Lexlpol's Normal Support Channels; (c) Any issues with a thlyd-parry service to which Agency subscribes but does not control; (d) Any problems not caused by Lexlpol that result from, computing or networking hardware, other equipment or software under Agency's control, the Internet, or other Issues with electronic communications; (e) Lexipol's suspension or termination of the Service In accordance with the Terms; (f) Exceeding Lexipol's published Concurrent Request Limits; (g) Software that has been subject to unauthorized modification by Agency; (h) Negligent or Intentional misuse of the Service by Agency. 54 Describe any service standards or For Issues relating to Lexipoi's onilne, cloud -based Services (e.g. LMS, LMS, guarantees that apply to your services Wellness), Lexlpol will make an Industry standard and commercially reasonable effort (policies, metrics, KPIs, etc,) to respond promptly (via Lexlpol's Normal Support Channels) within two (2) Business Days after receipt, Table 10., Payment Terms and Financing Options Line. Item Question Response 55 Describe your payment terms and accepted payment Lexlpol will Invoice Agency at the commencement of the contract methods. term and thirty (30) days prior to the date for each renewal period, as applicable. Agency will pay to Lexlpol the fee(s) specified on each Invoice within thirty (30) days following receipt of the invoice. All invoices will be sent to Agency at the address designated by Agency In writing, All payments will be made by electronic transfer or immediately available funds or by mailing a check to Lexlpol at 2611 Internet Blvd, Ste 100, Frisco, TX 76034 (Attn: Accounts Receivable). 56 Describe any leasing or financing options available for use None k by educational or governmental entities. 57 Describe any standard transaction documents that you Lexlpol will include the following documents In an executable propose to use In connection with an awarded contract contract (see examples In upload section): Master Service (order forms, terms and conditions, service level Agreement Including product form, terms and conditions, and cloud agreements, etc.). Upload a sample of each (as based service level agreement applicable) In the document upload section of your response. 58 Do you accept the P-card procurement and payment No, Lexlpol accepts ACN and check payments, process? If so, is there any additional cost to Sourcewell " participating entities for using this process? Sid Number: RFP 011822 Vendor Name, Lexlpol, LLC DocuSign Envelope ID: 9D46F057-5AB6-4B37-A9E0-09DC6CEB2E2E Table 11: Pricing and Delivery Provide detailed pricing Information in the questions that follow below. Keep In mind that reasonable price and product adjustments can be made during the term of an awarded Contract as described In the RFP, the template Contract, and the Sourcewell Price and Product Change Request Form. Line Item Question Response 59 Describe your pricing model (e.g., line -item discounts or Contracts awarded under this agreement will be given a 5% product -category discounts). Provide detailed pricing data discount on each line Item of the contract. Contracts contain (including standard or list pricing and the Sourcewell annual subscriptions, proration, and/or Implementation depending on discounted price) on all of the Items that you want the terms agreed to during the sale process. The discount Sourcewell to consider as part of your RFP response. If awarded through this agreement will not be added to other applicable, provide a SKU for each Item in your proposal, discounts provided but will be the minimum discount given when Upload your pricing materials (if applicable) in the utilizing the agreement. Detail pricing uploaded In documents document upload section of your response. section of proposal. 60 Quantify the pricing discount represented by the pricing Contracts awarded under this agreement will be given a 5% proposal In this response. For example, if the pricing in discount on each line Item of the contract. Contracts contain your response represents a percentage discount from annual subscriptions, proration, and/or implementation depending on MSRP or list, state the percentage or percentage range, the terms agreed to during the sale process. The discount " awarded through this agreement will not be added to other discounts provided but will be the minimum discount given when utilizing the agreement. 61 Describe any quantity or volume discounts or rebate NIA programs that you offer. 62 Propose a method of facilitating "sourced" producls or NIA related services, which may be referred to as "open market" items or "nonstandard options". For example, you may supply such items "at cost" or `at cost plus a percentage," or you may supply a quote for each such request. 63 identify any element of the total cost of acquisition that is Implementation NOT Included In the pricing submitted with your response. Policy Implementation Is based on a flexible pricing model that This Includes all additional charges associated with a reflects the projeofs potential timeline and scope, which can range purchase that are not directly Identified as freight or from a basic policy cross-reference to full Implementation shipping charges. For example, list costs for Items like pre- assistance. Several factors are used to determine pricing, Including delivery inspection, installation, set up, mandatory training, level of assistance requested by the organization, page count of or Initial Inspection. Identify any parties that Impose such current organizational content, number of employees and costs and their relationship to the Proposer. oManizatlon's legal Involvement. This Information is obtained during the sales process and the Implementation pricing Is disclosed to the organization prior to contract execution, Implementation services are a one-time Incurred cost (not a recurring subscription). 64 if freight, delivery, or shipping Is an additional cost to the NIA Sourcewell participating entity, describe In detall the complete freight, shipping, and delivery program. 65 Specifically describe freight, shipping, and delivery terms or NIA programs available for Alaska, Hawaii, Canada, or any offshore delivery. 66 Describe any unique distribution and/or delivery methods or NIA options offered In your proposal. Table 12: Pricing Offered Line Item The Pricing Offered in this Proposal Is: * Comments 67 d. other than what the Proposer typically offers (please describe), Purchases acquired as a result of this contract will not only receive a 5% discount on annual subscription (which Is typical), they will receive a 5% discount on all professionalrmplementatlon services which deviates from traditional agreements. Bid Number: RFP 011822 Vendor Name: LeApol, LLC DocuSign Envelope ID: 9D46FO57-5AB6-4B37-A9EO-09DC6CEB2E2E Table 13: Audit and Administrative Fee Line Item Question Response". 68 Specifically describe any self -audit process or program that you Lexipol will create a Sourcewell designation and coinciding plan to employ to verify compliance with your proposed Contract pricing in our client records management system to ensure with Sourcewell. This process includes ensuring that Sourcewell all Sourcewell contract opportunities are appropriately priced participating entities obtain the proper pricing, that the Vendor and tracked. A Sourcewell contract report will be generated reports all sales under the Contract each quarter, and that the each quarter to ensure accuracy of pricing and administrative Vendor remits the proper administrative fee to Sourcewell. Provide fees paid, sufficient detail to support your ability to report quarterly sales to Sourcewell as described In the Contract template. 69 If you are awarded a contract, provide a few examples of Internal Sales cycle durations, number of RFP responses, sales goal metrics that will be tracked to measure whether you are having attainment by state and product offering. success with the contract. 70 Identify a proposed administrative fee that you will pay to Lexipol agrees to award Sourcewell a 2% administrative fee Sourcewell for facilitating, managing, and promoting the Sourcewell in exchange for Sourcewell facilitating the resulting contracts. Contract In the event that you are awarded a Contract. This fee Is typically calculated as a percentage of Vendor's sales under the Contract or as a per -unit tee; it Is not a line -Item addition to the Member's cost of goods. (See the RFP and template Contract for additional details.) Table 14A: Depth and Breadth of Offered Equipment Products and Services Line Item ` QuestionResponse 71 Provide a detailed description of the equipment, products, and services that you are offering In your proposal. and Services Lexipol Learning Management System (LMS) Lexipol's Online Learning academies, RreRescuel Academy, PollceOne Academy, EMS1 Academy, CorrectionsOne Academy and LocalGovU, optimize the training experience for organizations of any size. The solution combines online learning content, training workflow, tracking, and reporting features. The full spectrum of training needs Is covered In one platform. Each academy Includes the world's largest library for public service professionals. ANNUAL SUBSCRIPTION SERVICE The following products are offered on an annual basis and are included In an annual subscription. • Complete Pre -built Learning Plans — Auto Assignments • Custom Course Building Tool • External Training Tracker • Credent€aI tracking • ISO Tracking • Notification Manager • Training Calendar • Report Builder • Content Library Complete Pre -Built Looming Plans — Auto Assignments Our platform offers the capability to schedule online training and align it with internal training calendars and control access to online courses and material. Whether It's a simple assignment with one course or a learning plan of dozens of courses — administrators and Instructors can easily track progress and activity. Both the assignment dashboard and reports features provide various filters to manage assignments, Including assignment name, progress percentage, progress status, or training start or end dates. Member admins can schedule assignment release dates and due dates based on specific dates or in alignment with credential renewal timelines, Custom Course Building Tool Upload and build your own agency -specific content, including tests, to assign to personnel. Six templates are available to assist in organization of course assets and creation Including single video course, external training course, SCORM course (using third -party authoring tools), full length course (standard one -hour courses) or training blocks. Your department can upload an unlimited quantity of custom videos or content, Including lesson plans, PowerPolnts, Policies, PDF fifes, Word.doc files, and other documents, Options to create pre -assessment and post- assessment knowledge -based quizzes and exams are available and easy -to -use drag and drop functionality allows users to quickly edit content modules as needed. External Training Tracker Track every activity completed at the organization using the Record External training Bid Number: RFP 011822 Vendor Name: LeApoi, LLC DocuSign Envelope ID: 9D46F057-5AB6-4B37-A9Eo-09DC6CEB2E2E module. Organizations can create a blended teaming program which reflects all training per personnel In a comprehensive transcript by documenting drill -yard events, hands-on training, and more. Credential tracking Manage and track credential renewal by level, state, and category (EMT, paramedic, NREMT, etc.), Add category level requirements for credentials where applicable. ISO Tracking All FlreRescuoi Academy courses have been categorized for ISO to display in the available reports and pre-bulld templates for Driver, Officer and Firefighter are available In the platform. Departments can also use the Custom Course builder to track hands-on activities for company, driver, officer, hazardous materials, and facilities training completed offiine. Various levels of reporting are available based on the level of Information an Administrator would like to review and are structured In a way to make ISO audits simple. Notification Manager The Academy features a robust notification manager that allows for action -based notifications, pre -scheduled notifications, recurring notifications, and other notifications that can be targeted to specific groups, organizations, and job titles. Notifications can be configured for assignments, credentials, and reports as needed. Training Calendar A centralized training calendar exists In both the student and administrator view to visually manage several features by date, Including assignments, credentials, training events and more, Report Builder The platform features a robust reporting tool for creation of recurring or on- demand reports for tracking compliance of personnel assignments and credentials. Administrators can pull reports for members, groups, courses, can export training records based on rank, division, shift, course, policy, assignment, or credential. Content Library Each of the learning sites hosts a library of hundreds of full-length courses written to laws, guides, and standards that apply to the perspective profession. Some of the standards are NFPA, CAPCE, National Registry, POST, and many more. The courses cover many topics such as basic skills, special operations, officer training, safety, HR compliance, etc. Where applicable Lexipol seeks to get continuing education approvals for content to assist with certification renewals. Customization Individual organizational branding and workflow is Important to the success of a training program. At contract execution, LeApol will work with the organization to customize the site to their needs. These customizations include: • Department Home Page • Members, Roles, Groups • Customizable Settings Department Home Page Within the platform, your department will have a custom homepage with preferred logo or patch, custom bulletin messaging environment with a rich text editor to share Important information and display of featured courses. Members, Roles, Groups Each user will have a unique profile In the LMS, notating their email, usemame, department or POST ID, position, and groups In the system. Within their dashboard, members can easily see which courses are assigned to them, manage their credentials, and download certificates of completion. Administrators can adjust each member's access by assigning roles as needed. The Academy platform comes pre -built with five different roles with various levels of administrative functionality. These roles allow your agency to manage your personnel's access on the platform seamlessly, tatting them see and access only what they need to. Custom roles are available upon request. Easily build and manage custom groups for your personnel, dividing them by certification level, rank, shift or other tailored options. Customizable Settings From the Admin control panel, organizations can control which content personnel can view, if they are shown correct answers to knowledge checkpoint quizzes, as well as designate the number of attempts and minimum score for quizzes and tests. LEXIPOL ORGANIZATIONAL POLICIES & TRAINING An integral part of establishing a clear training and career success plan that will meet an organization's strategic/operational goals and expectations Is a constantly updated policy manual that becomes the playbook for success. Having a playbook based on Federal/State laws and regulations, Industry standards, nationwide best Bid Number: RFP 011822 Vendor Name: Lexlpol, LLC DocuSign Envelope ID: 9D46F057-5AB6-4B37-A9i=0-09DC6CEB2E2E practices, and court decisions which Is constantly updated by attorneys that specialize In government Industries (fire, law enforcement, EMS, dispatch, corrections, probation, and human resources) and supported by daily training is a challenge for all organizations small and large. Lexlpol comes In to work with the organization to tackle these challenges and reduce risk for the organization and Its members by Increasing knowledge and retention. Lexlpol provides this through an annual subscription and recommended implementation. Lexlpol starts with a policy and procedure solution that provides a legally defensible, constantly updated manual that outlines the expectations upon which career training will be based. This Is available anytime to members through web and app-based platforms compatible with most electronic devices. Once the policy and procedure manuals are reflective of up -to -dale requirements and organizational goals, those expectations are then applied in scenario -based training, that is developed and provided, on the organizations policies and procedures resulting In Increased operational consistency and confidence in the discharge of the duties and tasks outlined. ANNUAL SUBSCRIPTION SERVICE The following products are offered on an annual basis. The appropriate components for the organization are Identified through the sales process and full pricing Is disclosed prior to contract execution, • PoiicylProcedure Manuals & Updates • Daily Training Bulletins • Web Based and Mobile App Delivery Platform • Reports • Supplemental Publication Service • Platform as a Service • Accreditation Workbench Pollcy)Procedure Manuals & Updates Constitutionally based, constantly updated policies are the foundation for consistent organizational operations and are key to lowering liability and risk. Lexlpol's comprehensive policy manual covers all aspects of an organization's operations to Include outlining the areas In which training should be focused, The provided policies were researched and written by attorneys, specializing in public safety and local government, and subject matter experts, They are based on Federal/State laws and regulations as well as nationwide best practices with the ability for the organization to customize the content to reflect existing terminology, structure, and r and accessible procedures are imperative to ensure safe, effective, and Istent personnel interactions and emergency response. Lextpol's procedures, d on national best practices, give the organization critical operational and nistrative procedures as well as a template to build on, They address the 3tions most often cited as contributing to Injury or death as well as the most non call types, In addition to operations, there are administrative procedures address the areas of highest legal liability as well as best practices for rtizational success. Lexipol's procedures are designed to support safe and live operations in fire and law enforcement, Having up-to-date manuals in place creates a need for constant update, Lexipol's legal and content development teams continuously review Federal/State laws and regulations, industry standards, court decislons, and evolving nationwide best practices. When needed, we create new or update current policies and provide these to the organization making It simple and efficient to keep their policy content up to date. The updates are delivered through Lexipol's web -based content delivery platform. Daily Training Bulletins (DTBs) Lexipol's Dally Training Bulletins are designed to help personnel learn and apply the organization's policy and procedure, If applicable, content through multiple 2-minute, scenario -based training exercises. The scenarios written by people actively employed In the various local government Industries to ensure that relevance and appropriate guidance Is provided. The exercise provides guidance through an analysis and conclusion, that are Included, which walks the with the members hand -in - hand on how to practically apply policy and procedure thereby allowing for increased operational consistency as well as confidence in all levels of responsibility In the organization. The Daily Training Bulletins also ensure understanding and retention of policy and procedure content by a singular focus on one aspect of the policy or procedure at a time with the potential for repetition under different scenarios. Each bulletin also concludes with a question that the user understood the training objective and application discussed. Bid Number: RFP 011822 Vendor Name: Lexlpol, LLC DocuSign Envelope ID; 9D46Ff157-5AB64B37-A9Eo-09DC6CEB2E2E The organization may assign or customize and assign the bulletins provided or create their own. The bulletins are complete and ready for assignment once Issued to the organization which saves time and money on policylprocedure training development. The ability to customize gives the organization the ability to alter the scenario to reflect a recent occurrence to make It more relevant. The organization can also create their own bulletins to supplement training on local specific content or to enhance what Is being provided to focus on a local occurrence that may not be covered In the provided training. Web -Based Delivery Platform and Mobile App (Knowledge Management System) Lexipol's online content delivery platform, called the Knowledge Management System (KMS), provides secure storage and easy access to all the policy/procedure content, and facilitates staff access to policies and training completion. The KMS Is accessible via apps for Android and IOS and Is compatible on Windows and Mac. The compatibility allows for 2417 access over almost any electronic device the organization or Individual possesses. (Smartphones, tablets, desktop computers, MDT's, etc.) The system allows for In -the -field access to the Information not only operations but reference and continued training by always having the most current version of policleslprocedures available. KMS tracks acknowledgements of new policies read, as well as any revisions to existing policies, and completions of the daily training bulletins. This creates a database to assist the organization In creating more goal focused training to help increase operational effectiveness. system also archives the Lexipol Information, as well as the organization's �m content, that is changed or revised thereby allowing for the training and entiation of the old version versus the new, The archive also allows the iization to be able to access the Information anytime In the future as the need Reports Lexlpol's KMS provides Intuitive reporting capabilities and easy -to -read reports that enhance staff meetings as well as strategic planning for organizational training and goals, The database can be accessed to create and sort reports by multiple parameters to Include employee, acknowledgements, policy, procedure, other subgroups (e.g., shift, assignment, etc.), and completion of Daily Training Bulletins by agency member andlor topic. These parameters can also be combined to create fewer more efficient reports. This reduces time supervisors spend verifying policy acknowledgement and training completion white Increasing accountability by showing who has not completed assignments. The reports also assist the organization by easily capturing the data In formats that can be stand-alone or compatible with other platforms to merge into other reports. Supplemental Publication Service Lexipol's Supplemental Publication Service (SPS) organizes the storage of the organization's specific content giving one place to access protocols, procedures, guidelines, general orders, training guldes, career path training plans or secondary policy manuals, SPS also electronically links department-specitic procedural or supplemental content to the Lexipol state master policy manual. If the organization Is fire or law enforcement, the Lexlpol provided procedures are stored In a SPS to clearly delineate what is policy and what Is procedure, Organizations can purchase more than one SPS depending on their needs, and it is included In the annual subscription. Accreditation Workbench Managing the organizations accreditation process Is a complex task that requires Intimate knowledge of policy, training, and extreme attention to detail. Lexlpol's Accreditation Workbench provides an organization's Accreditation Manager access to content and tools that significantly reduce the time and effort required to successfully prepare for and execute an accreditation assessment. The workbench has current standards for supported accreditation programs preloaded and viewable. Lexipol policies are pre -tagged to many appilcable standards and the Accreditation Manager can easily add or modify tagging to meet specific program needs. Compliance checklists are preloaded for each standard, clearly detailing required written directives and proofs of compliance (Accreditation Manager can also customize the checklists). The organization can upload, store, and organize proofs of compliance (e.g., documents, videos) In a preformatted electronic folder system that is based on how the accrediting body organizes standards and Its accreditation review cycle. It also allows for complete self -assessments by using analysis tools to identify gaps in required proofs of compliance. The workbench streamlines the assessment process by generating printed reports or showing the assessor compliance Items stored In the online system. IMPLEMENTATION SERVICE Bid Number: RFP 011822 Vendor Name: Lexipol, LLC DocuSign Envelope ID: 9D46F057-5AB6-4B37-A9E0-09DC6CE62E2E A recommended one-time cost that is a service to assist policy manual creation and it accompanies the annual subscription, We work hand in hand with the organization to meet their unique needs, philosophy, and project timeline providing start to finish comprehensive policy adoption assistance. Implementation can also be customized to meet organizational needs. The following are included in the Implementation services: Organizational Policy Content Extraction Collaborative Tiered o Cross Reference Full Implementation Policy Cross Reference Making the transition to Lexlpol starts with understanding how an organization's current policy content compares with Lexlpol's master policy content. Our policy cross reference service provides a logical method to distinguishing between the two. The service includes an analysis of existing policies and procedures to Identify content similar to Lexlpol's master content, as well as content unique to the organizations jurisdiction and not covered within the Lexlpol manual. Existing submitted policies are returned with annotations and tips on how to Integrate Into the Lexlpol master content, There Is also a one-on-one review with the organization to discuss the cross-reference report. There are three cross references available depending on organizational needs. They are as follows: • Standard Cross Reference • Comprehensive Cross Reference • Accreditation Cross Reference Agency -Specific Content Extraction This service is perfect for organizations that wish to populate one or more Supplemental Publication Service (SPS) manuals with their existing content. Lexlpol will do the heavy lifting of Incorporating their supplemental content (procedures, guidelines, general orders, training guide or a secondary policy manual) Into the SPS. Access to an electronic copy of the existing content and a subscription to the Supplemental Publication Service (SPS) is required. Included in content extraction is data entry of organizational procedures or supplemental content Into Lexlpol's Knowledge Management System (KMS). Note: Lexlpol reserves the right to limit the amount of content being Imported Into the SPS, Professional Services will assist In deconflicting the information in the SPS with the policy manual and create hyperlinks to Information within the platform to ease user access. This ensures consistent, professional formatting for organization's policy -related content and provides the ability to hyperlink related content for enhanced end -user experience. Tiered Implementation Benefit from our proven, systematic approach to implementing policies. The organization will receive one-on-one collaborative assistance to help review, customize and adopt the policies efficiently and effectively. • Tier 1: High -Risk Policies Tler 9 represents about 20% of the manual, Including foundational policies necessary to provide structure and authority to your policy manual, as well as policies addressing hlgh-risk, low -frequency and high -risk, high -frequency Incidents. • Tier 2: High-Llability Policies Tier 2 represents about 20% of the manual, including policies that relate to common day -today calls for service that have a higher level of potential [lability. • Tier 3: Daily Operations Policies Tier 3 represents about 20% of the manual, Including policies needed for orderly dally operations of your organization, • Tier 4: Defensibility Policies Tier 4 represents about 20% of the manual, Including policies essential to agency and agency member defensibility, including civil liability -related topics, • Tier 5: Operational Consistency Policies Tier 5 represents about 20% of the manual, Including policies needed to ensure operational consistency across your organization. Full Implementation Lexlpol's Full Implementatlon Service Is Individually tailored for agencies who want to start -to -finish, comprehensive policy adoption assistance. Lexpol's experienced Professional Services staff will streamline the process of policy adoption by assisting the organization in developing a policy manual that meets their unique needs, philosophy, and project limellne, They will Integrate pre-existing agency content Into appropriate sections within the poiicy manual using a proven structure of policy editing and content merging to create the organizations new policy manual thereby saving the organization countless hours and dollars. This will provide a framework to expedite subsequent policy updates and Daily Tralning Bulletin Bid Number: RFP 011822 Vendor Name: Lexipol, LLC DocuSign Envelope ID; 9D46F057-5AB6AB37-A9E0-09DC6CEB2E2E Within this RFP category there may be subcategories of solutions. List subcategory titles that best describe your products and services. Full implementation Includes start -to -finish comprehensive policy adoption assistance, Policy Cross Reference, and Content Extraction. DELIVERED AND OPERATIONAL Lex€poi Policy SaaS applications are muilitenant and userlagency data is separated logically via RBAC, Database Infrastructure Is encrypted at rest via AES-256 and application traffic is encrypted with TLS1.1 or above. Lexipol Policy SaaS applications are backed by a dedicated, off -site, cross -region Disaster Recovery Datacenter. Backups of all SaaS systems are continuously synchronized to the Disaster Recovery Datacenter and tested via automated means; manual testing Is performed regularly. Disaster Recovery and System Restoration policies/procedures are documented, communicated, and tested regularly. Access to the system Is granted upon execution of the sales agreement. Public Safety, Administrative Services, Office & Technology Table 14B: Depth and Breadth of Offered Equipment Products and Services Indicate below If the listed types or classes of equipment, products, and services are offered within your proposal. Provide additional comments In the text box provided, as necessary. Line Item . Category or Type Offered " Comments . 73 Facilities, structures (fixed or mobile), equipment, r" Yes props, supplies, and oonsumables. r: No 74 Augmented or virtual reality, Interactive, and dlgital r: Yes Lexlpol provides Interactive training simulation technology and related software, r No courses through a proprietary web hardware, or equipment, based platform avallable 2417 on computer and mobile devices where connectivity is available. 75 Instructional, educational, and training programs or r: Yes We provide a full -service LMS with systems Wth related materials and supplies, r" No electronlc reporting, tracking and training management, including the ability to upload and assign agency- speciFlc trafning content, more than 3,300 high -quality accredited training courses and microleaming videos, and 2417 accessibility from any Internet - enabled device. Lexipol adheres to Industry standards and state and federal law when creating online learning and policy training content. 76 Services related to the offering of the solutions a Yes Each agency begins their journey with described in RFP Sections 1, a. — c., Including r No platform training and organizational design, Installation, maintenance, repair, training, customizatlon conducted by Lexipol's Integration, support, and customlzation. Professional Service Implementation team. Ongoing training, support and customization is handled by our customer success team. Bid Number: RFP 011822 Vendor Name: Lexipol, LLC DocuSign Envelope ID: 9D46F057-5AB6-4B37-A9E0.09DC6CEB2E2E Table 15: Industry Specific Questions Line . Item Question Response 77 Describe your products/services Our online learning platform Integrates with human resources information system Interoperability with other public safety (HRIS), records management platform, and scheduling software to streamline training equipment, software and systems, if management. We offer Single Sign -on to control LMS access permissions with the applicable. agency's Identity management system and sync HR Information litre employee rank, job title, education and professional experience. Laxipol's online leaming and policy training solution generate reports In formats accepted by most major software systems. Policy training content can be exported to PDF format or Excel spreadsheet then uploaded for distribution and accreditation reporting purposes. 78 Describe your strategy related to Every department and agency will participate In an onboarding process conducted by Implementation, use of installation partners Lexlpol's Professional Service Implementation team. This group of passionate and Integration with other training products professionals focuses on product implementation, initial training on the platform and systems If applicable. features, technical support and reporting. 79 Explain your Ilcenslng process and service Services agreements are renewed on an annual basis unless otherwise noted In the agreements with end users. agreement. The start of the subscription Is based on the date the agreement is executed unless otherwise noted. 80 Describe compliance to applicable national All content is constitutionally sound and based on Federal/State laws and regulations, standards such as: National Fire Protection NFPA, OSHA, NIOSH, court decisions, and current Industry best practices. Association (NFPA), Occupational Safety and Health Administration (OSHA), and American National Standards Institute (ANSI). 81 Explain and provide Information about any NIA design services you provide if applicable. Table 16: Exceptions to Terms, Conditions, or Specifications Form Line Item 82. NOTICE: To identify any exception, or to request any modification, to the Sourcewell template Contract terms, conditions, or specifications, a Proposer must submit the exception or requested modification on the Exceptions to Terms, Conditions, or Specifications Form immediately below. The contract section, the specific text addressed by the exception or requested modification, and the proposed modification must be Identified In detail. Proposer's exceptions and proposed modifications are subject to review and approval of Sourcewell and will not automatically be included in the contract, Contract Section ITerm, Condition, or Specification Exe-eption or Proposed Modification Documents Ensure your submission document(s) conforms to the following: 1. Documents In PDF format are preferred. Documents in Word, Excel, or compatible formats may also be provided. 2. Documents should NOT have a security password, as Sourcewell may not be able to open the file. It Is your sole responsibility to ensure that the uploaded document(s) are not either defective, corrupted or blank and that the documents can be opened and viewed by Sourcewell. 3. Sourcewell may reject any response where any document(s) cannot be opened and viewed by Sourcewell. 4. If you need to upload more than one (1) document for a single Item, you should combine the documents Into one zipped file. If the zipped file contains more than one (1) document, ensure each document is named, in relation to the submission format Item responding to. For example, If responding to the Marketing Plan category save the document as "Marketing Plan." Bid Number: RFP 011822 Vendor Name: Lexipoi, LLC DocuSlgn Envelope ID: 9D46F057-5AB6-4B37-A9E0-09DC6CE82E2E • Pricit)g - 2022 Pricing for Sourcewell.xtsx - Saturday January 15, 2022 15:24:27 • —Financial Strength and Stability -Financial Strength & Stability.pdf -Tuesday January 18, 2022 08:18:53 • Marketing PlanL$amples - Marketing Pian.pdf - Tuesday January 18, 2022 04:43:09 • WMBEIMBE/SBE or Related Certificates (optional) • Warranty Information - Warranty.pdf - Tuesday January 18, 2022 04:54:28 • Standard Transaction Document Samples -Sample Sales Agreement.pdf -Tuesday January 18, 2022 12:36:19 • Upload Additional Document (optional) Bid Number: RFP 011822 Vendor Name: Lexlpol, LLC DocuSign Envelope ID: 9D46Fo57-5AB64B37-A9EO-09DC6CEB2E2E Addenda, Terms and Conditions PROPOSER AFFIDAVIT AND ASSURANCE OF COMPLIANCE, I certify that I am the authorized representative of the Proposer submitting the foregoing Proposal with the legal authority to bind the Proposer to this Affidavit and Assurance of Compliance: 1. The Proposer Is submitting this Proposal under its full and complete legal name, and the Proposer legally exists In good standing in the jurisdiction of its residence, 2, The Proposer warrants that the Information provided In this Proposal Is true, correct, and reliable for purposes of evaluation for contract award. 3. The Proposer, including any person assisting with the creation of this Proposal, has arrived at this Proposal Independently and the Proposal has been created without colluding with any other person, company, or parties that have or will submit a proposal under this solicitation; and the Proposal has In all respects been created fairly without any fraud or dishonesty. The Proposer has not directly or indirectly entered into any agreement or arrangement with any person or business In an effort to influence any part of this solicitation or operations of a resulting contract; and the Proposer has not taken any action In restraint of free trade or competitiveness in connection with this solicitation. Additionally, if Proposer has worked with a consultant on the Proposal, the consultant (an individual or a company) has not assisted any other entity that has submitted or will submit a proposal for this solicitation. 4. To the best of its knowledge and belief, and except as otherwise disclosed In the Proposal, there are no relevant facts or circumstances which could give rise to an organizational conflict of interest. An organizational conflict of Interest exists when a vendor has an unfair competitive advantage or the vendor's objectivity In performing the contract is, or might be, Impaired. 5. The contents of the Proposal have not been communicated by the Proposer or its employees or agents to any person not an employee or legally authorized agent of the Proposer and will not be communicated to any such persons prior to Due Date of this solicitation. 6. If awarded a contract, the Proposer will provide to Sourcewell Participating Entities the equipment, products, and services In accordance with the terms, conditions, and scope of a resulting contract. 7. The Proposer possesses, or will possess before delivering any equipment, products, or services, all applicable licenses or certifications necessary to deliver such equipment, products, or services under any resulting contract. 8. The Proposer agrees to deliver equipment, products, and services through valid contracts, purchase orders, or means that are acceptable to Sourcewell Members. Unless otherwise agreed to, the Proposer must provide only new and first -quality products and related services to Sourcewell Members under an awarded Contract. 9. The Proposer will comply with all applicable provisions of federal, state, and local laws, regulations, rules, and orders. 10. The Proposer understands that Sourcewell will reject RFP proposals that are marked "confidential" (or "nonpublic," etc.), either substantially or In their entirety, Under Minnesota Statutes Section 13.691, subdivision 4, all proposals are considered nonpublic data until the evaluation Is complete and a Contract is awarded. At that point, proposals become public data, Minnesota Statutes Section 13.37 permits only certain narrowly defined data to be considered a "trade secret," and thus nonpublic data under Minnesota's Data Practices Act. 11. Proposer Its employees, agents, and subcontractors are not: 1. Included on the "Specially Designated Nationals and Blocked Persons" list maintained by the Office of Foreign Assets Control of the United Stales Department of the Treasury found at: https ilwww treasury aovlofacldownloadslsdnlist.pdf, 2. Included on the government -wide exclusions lists in the United States System for Award Management found at: https:!lsani.gov/SAM/; or 3. Presently debarred, suspended, proposed for debarment, declared Ineligible, or voluntarily excluded from programs operated Bid Number: RFP 011822 Vendor Name: Lex€pol, LLC DocuSign Envelope ID: 9D46F057-5AB6-4B37-A9E0-09DC6CES2E2E by the State of Minnesota; the United States federal government or the Canadian government, as applicable; or any Participating Entity. Vendor certifies and warrants that neither it nor Its principals have been convicted of a criminal offense related to the subject matter of this solicitation. W By checking this box I acknowledge that I am bound by the terms of the Proposer's Affidavit, have the legal authority to submit this Proposal on behalf of the Proposer, and that this electronic acknowledgment has the same legal effect, validity, and enforceability as If I had hand signed the Proposal. This signature will not be denied such legal effect, validity, or enforceability solely because an electronic signature or electronic record was used In its formation. - Jeff Oathout, Director of Sales, Lexipol, LLC The Proposer declares that there is an actual or potential Conflict of Interest relating to the preparation of its submission, and/or the Proposer foresees an actual or potential Conflict of Interest in performing the contractual obligations contemplated in the bid. r Yes r: No The Bidder acknowledges and agrees that the addendum/addenda below form part of the Sid Document, Check the box in the column "I have reviewed this addendum" below to acknowledge each of the addenda. I have reviewed the File Name below addendum and Pages attachments (if applicable) Addendum _4_PS Train Ing_Simulatto n—Eqpt Tech_RFP_011822 2 i Tue December 14 2021 07:23 AM Bid Number: RFP 011822 Vendor Name: LeApol, LLC Agency's Name: Agency's Address: Agency's Sourcewell Member ID: Attention: Sales Rep: Lexlpol's Address: Effective Date: MASTER SERVICE AGREEMENT Beaumont Police Department 801 Main St POB 3827 Beaumont, Texas 77704 30931 Assistant Chief Jason Plunkett Jean Farmer 2611 Internet Boulevard, Suite 100 Frisco, Texas 75034 to be completed by Lexipol upon receipt of signed Agreement) This Master Service Agreement (the "Agreement") is entered into by and between Lexipol, LLC, a Delaware limited liability company ("Lexipol"), and the department, entity, or organization referenced above ("Agency"). This Agreement consists of: (a) this Cover Sheet (b) Exhibit A - Selected Services and Associated Fees (c) Exhibit B -Terms and Conditions of Service This Agreement is entered into subject to the terms and conditions contained in Sourcewell Contract Number 011822-LXP (the Sourcewell Contract). In the event of any conflict between the terms and conditions of this Agreement and the terms and conditions set forth in the Sourcewell Contract, the terms and conditions of the Sourcewell Contract shall control with the exception of paragraph 14 of the Sourcewell Contract to be replaced with jurisdiction, venue and applicable law in Jefferson County, Texas for any conflict pertaining to Agency, Each individual signing below represents and warrants that they have full and complete authority to bind the party on whose behalf they are signing to all terms and conditions contained in this Agreement. Beaumont Police Department Signature: Print Name: Title: Date Signed: Lexipol, LLC. Signature: Print Name: Title: Date Signed: Exhibit A SELECTED SERVICES AND ASSOCIATED FEES Agency is purchasing the following: Lexipol LE Policy Subscription 601AINNIMIM E 1 Iwo 1 1 Annual Law Enforcement Policy Manual USD 48,597.00 10% USD 4,859.70 USD 43,737.30 &Daily Training Bulletins w/Supplemental Publication Service (12 Months) 1 Law Enforcement Accreditation USD 2,714.00 10% USD 271.40 USD 2,442.60 Workbench Premium (12 Months) ✓J J r, .: ' Y,✓-vC " .' !'".-'Ny_. ,(,� / ^'uf 15 /, .--' +hr^. r' / _...0 "�..0 rTj/" .!".,,..>/-'(w�'ryy"'"�". ,y �. J!f _ l _ 1y"."✓ yr �. ,,,.,;,,,zr" ...... - �r_.., _.,,. _.,>.'. . ,..,_,a;. ✓; __, �.,_ WTw-. ., ...:..:�Y .,:-.:. rv., ., .� _�%„ .ram, ...im Lexipol LE Policy Subscription Sourcewell Discount: USD 5,131,10 Lexipol LE Policy Subscription TOTAL: USD 46,179.90 Implementation Project Implementation Project Sourcewell Discount: Implementation Project TOTAL: Police0ne and DispatchOne Academy Subscription ILI 1 248 Police0ne Academy Annual Rate With OLL USD 60.00 10% USD 1,488.00 USD 13,392.00 Services (12 Months) 21 Dispatchl Academy Annual Subscription USD 34.00 10% USD 71.40 USD 642.60 (12 Months) :N ,.t : ...-w �'-i-?�.�.�✓l_,",�TR.'.r.✓?..,,.G"` cr.°v.,�..%ia vn.. "�y����., Ww� Zrf :� rvn. i"a?r"i �ya�wr-:'^' �.,-irv?`."�.i^T-✓�i„^"^^ �^Y;v "' �v,��.,,,,v..r�sf,J G' (' �r� 4�".✓.'�"��+✓ �✓' �i'r..-,' r✓'"'"f�\ w/i"Y.,'r �'"/' � �y✓"'� � -J"'" .'''" < ry''.'a l✓,/ '; 'y,�_ yam./✓ a� � '� ��. S �� . .,-��� � a-,,.,,,r.''..,,%.�>.��� . -w-y y �� .,.ay-,ice.-.�;�"�r= �_, > �„' �%�.r,:'> ^'^.,-�'"i � r- "'.."'. rh ., .-vr„ ✓ .' M'Y�3+. �,u,�-it» ",.'� ' . .)r,',, �� ��"s��,�.-.:::.y!-sera: Poiiceone. and Dispatchone Academy Subscription Sourcewell Discount: USD 1,559.40 PoliceOne and DispatchOne Academy Subscription TOTAL: USD 14,034.60 Discount Notes Sourcewell Cooperative Purchasing Contract Exhibit B Terms and Conditions of Service These Terms and Conditions of Service (the "Terms") govern the rights and obligations of Lexipol and Agency under this Agreement. Lexipol and Agency may each be referred to herein as a "Party" and collectively as the "Parties." 1, Definitions. Each of the following capitalized terms will have the meaning included in this Section. Other capitalized terms are defined within their respective sections, below. 1.1 "Agency" means the department, agency, office, organization, company, or other entity purchasing and/or subscribing to Lexipol Services, as may be further denoted on the cover sheet to which these Terms are attached, 1.2 "Agency Data" means all data, Information, and content owned by Agency prior to the Effective Date, or which Agency provides during the Term of this Agreement for purposes of identifying authorized users, confirming departmental information, or which are ancillary to receipt of Lexipol Services. 1.3 "Agreement" means the combination of the cover sheet (signature page); Exhibit A ("Selected Services and Associated Fees"); this Exhibit B; and any other documents attached hereto and expressly incorporated herein by reference. 1.4 "Effective Date" means the date specified on the cover sheet (signature page), or as otherwise expressly set forth and agreed upon by Lexipol and Agency in writing and defined as the "Effective Date." 1.5 "Initial Term" means the period commencing on the Effective Date and continuing for the length of time indicated on Exhibit A. If not so indicated, the default Initial Term is one (1) year from the Effective Date. 1.6 "Lexipol Content" means all content in any format including but not limited to written content, images, videos, data, information, and software multimedia provided by Lexipol and/or its licensors via the Services, 1.7 "Services" means all products and services, including but not limited to all software subscriptions, content licensing, professional services, and ancillary support services as may be offered by Lexipol and/or its affiliates from time to time. 2. Term; Renewal. This Agreement becomes enforceable upon signature by Agency's authorized representative, with an Effective Date as indicated on the cover page. This Agreement shall renew in successive one-year periods (each, a "Renewal Term") on the anniversary of the Effective Date unless terminated as set forth herein. The Initial Term and all Renewal Terms collectively comprise the "Term" of this Agreement. 3. Termination. 3.1 For Convenience; Non-Approprlatlon. This Agreement may be terminated by Agency at any time for convenience (including due to lack of appropriation of funds) by providing written notice to Lexipol.' 3.2 For Cause. This Agreement may be terminated by either party, effective immediately, (a) in the event the other party fails to discharge any obligation, including payment obligations, or remedy any default hereunder for a period of more than thirty (30) calendar days after it has been provided written notice of such failure or default; or (b) in the event that the other party makes an assignment for the benefit of creditors or commences or has commenced against it any proceeding in bankruptcy, insolvency or reorganization pursuant to the bankruptcy laws of any applicable jurisdiction. 3.3 Effect of Expiration or Termination. Upon the expiration or termination of this Agreement for any reason, Agency's access to the Services ordered pursuant to Exhibit A herein shall cease unless Lexipol has, in its sole discretion, provided for their limited continuation. Termination or expiration of this Agreement shall not, however, relieve either party from any obligation or liability that has accrued under this Agreement prior to the date of such termination or expiration, including payment obligations. 1 Note, fees paid for Online Services (as defined herein) are not eligible for refund, proration, or offset in the event of Agency's termination for convenience as Online Services are delivered in full as of the Effective Date. Fees pre -paid for Professional Services may be eligible for offset to the extent such Services have not been delivered by Lexipol to Agency. Copyright OO Lexipol, LLC 1995-2024 Rev. 3.1.2024 4. Fees; Invoicing. Lexipol will invoice Agency at the commencement of the Initial Term and thirty (30) days prior to the commencement of each Renewal Term, if applicable. Agency agrees to remit payment within thirty (30) calendar days of receipt of Lexipol's invoice. Payments may be made electronically through Lexipol's online customer portal or by mailing a check to Lexipol at 2611 Internet Blvd, Ste, 100, Frisco, TX 75034 (Attn: Accounts Receivable). Agency is responsible for all third -party fees (e.g., wire fees, bank fees, credit card processing fees) incurred when paying electronically, and such fees are in addition to those listed on Exhibit A. Lexipol reserves the right to increase fees for Renewal Terms following notice to Agency. All fee amounts stated in Exhibit A are exclusive of taxes. Unless otherwise exempt, Agency is responsible for and will pay in full all taxes related to receipt of Lexlpol's Services. If Agency is exempt, it must send its exemption certificate(s) to taxes@lexipol.com. S. Terms of Service. The following provisions govern access to and use of specific Lexipol's Services: 5.1 Online Services. Lexipol's Online Services include all online services offered by Lexipol and its partners, affiliates, and licensors, Online Services include, without limitation, Lexipol's Policy Knowledge Management System ("KMS"), Learning Management System ("LMS")z, Cordico wellness application(s), GrantFinder, and Virtual Instructor -Led Training (collectively, the "Online Services"). 5.2 Professional Services. Lexipol's Professional Services include certain paid Services that are not part of Lexipol's Online Services and which require the professional expertise of Lexipol personnel and/or contractors, including implementation support for policy manuals, technical support for online learning, accreditation consulting, grant writing', and projects requiring regular input from Lexipol's subject matter experts (collectively, "Professional Services"). Professional Services may also be referred to as "One -Time" Services on Exhibit A. 5.3 Intellectual Property. Lexipol's Services, and the Lexipol Content underlying such Services, are proprietary and, where applicable, protected under U.S. copyright, trademark, patent, and/or other applicable laws. By subscribing to Lexipol's Online Services, Agency and its personnel receive a personal, limited, non-sublicensable and non -assignable license to access and use such Services in conformity with these Terms. Nothing contained in this Agreement, and no course of dealing, shall be construed as conferring any right of ownership to Lexipol's Services or Lexipol Content. Lexipol's policy Content may be incorporated into Agency's final policies', including beyond the expiration or termination of this Agreement, but Agency may not create other Derivative Works, share Lexipol Content with third parties, or commercialize Lexipol Content in any way. As used herein, other "Derivative Works" include any work product based on or which incorporates Lexipol Content, including any revision, modification, abridgement, condensation, expansion, compilation, or any other form in which Lexlpol Content, or any portion thereof, is recast, transformed, or adapted. Agency acknowledges and agrees that Lexipol shall have no responsibility to update the Lexipol Content used by Agency beyond the Term of this Agreement and that Lexipol shall have no liability for Agency's creation or use of Derivative Works. 5.4 Account Security, Access to Lexipol's Services is personal and unique to Agency. Agency shall not assign, transfer, or provide access to Lexipol Services to any third party without Lexipol's prior written consent. Agency is responsible for maintaining the security and confidentiality of Agency's usernames and passwords and the security of Agency's accounts. Agency will immediately notify Lexlpoi if Agency becomes aware that any person or entity other than authorized Agency personnel has used Agency's account or Agency's usernames and/or passwords. 5.5 Agency Data. Lexipol's use of Agency Data is limited to providing the Services, retaining records in the regular course of business, and complying with valid legal obligations. Lexipol will use commercially reasonable efforts to ensure the security of all Agency Data. Lexipol's Services use the Secure Socket Layer (SSL) protocol, which encrypts information as it travels between Lexipol and Agency. However, data transmission on the internet is not always 100% secure and Lexipol cannot and does not warrant that information Agency transmits to or through Lexipol or the Services is 100% secure. z LMS Services include, but are not limited to: PoliceOne Academy, fireRescuel Academy, FMSI Academy, Correctionsl Academy, and LocalGovU. Agency is responsible for submitting all Information reasonably required by Lexipol's grant writing team in a timely nianner and always at least five (5) days prior to each grant application submission date. Agency is responsible submissions of final grant applications by grant deadlines. Failure to timely submit required materials to Lexipol's grant writing team will result in rollover of project fees to next grant application cycle, not a refund of fees, Requests for cancellation of grant writing services which have already begun will result in a 50% fee of the total value of the service. 4 NOTE: AGENCY ACKNOWLEDGES AND AGREES THAT, PRIOR TO USE OR FINAL PUBLICATION BY AGENCY, ALL AGENCY POLICIES AND DAILY TRAINING BULLETINS (Digs) HAVE BEEN INDIVIDUALLY REVIEWED AND ADOPTED BY AGENCY. AGENCY ACKNOWLEDGES THAT IT, AND NOT LEXIPOt, WILL BE CONSIDERED THE "POLICY MAKER" WITH REGARD TO EACH AND EVERY SUCH POLICY AND DTB. Copyright Q Lexipol, LLC 1995-2024 Rev. 3.1.2024 6. Confidential€ty. Each Party may disclose information to the other Party that would be reasonably considered confidential, including Agency Data (collectively, "Confidential information"), The receiving Party will; (a) limit disclosure of any such Confidential Information to authorized representatives; (b) advise its personnel and agents of the confidential nature of the Confidential Information and of the obligations set forth in this Agreement; and (c) not disclose any Confidential Information to any third party unless expressly authorized by the disclosing Party or as required by law including the Texas Public Information Act (hereinafter "PIA"). Each Party may disclose Confidential Information pursuant to a valid governmental, judicial, or administrative order, subpoena, regulatory request, or equivalent, including requests for an Attorney General (hereinafter "AG") letter ruling, provided that the dlscios€ng Party promptly notifies, to the extent practicable, the other Party prior to such disclosure and/or prior to a request for an AG letter ruling, so that the other party may assert exceptions to release, or objections to disclosure, or may seek to make such disclosure subject to a protective order or other appropriate remedy (including sending comment to the AG regarding the exceptions applicable to withhold the information prior to AG letter ruling), in order to to preserve the confidentiality of the Confidential Info rmation. Notwithstanding the foregoing, under no circumstance will Lex€pol require Agency to divulge statutory confidential information about Agency's employees (€e. officer's TCOLE number, social security number, home address, home phone, etc.) in order to access the services under this Agreement or to comply with this Agreement. Further, Lex€pol acknowledges Agency's responsibilities to comply with the PIA, and to the extent of any direct conflict with an AG letter ruling requiring the City to release information, Lexipol will not enforce this provision against the Agency. 7. Warranty. LEXIPOL WARRANTS THAT ITS SERVICES SHALL NOT INFRINGE THE RIGHTS OR INTELLECTUAL. PROPERTY OF OTHERS, ARE PROVIDED IN A PROFESSIONAL AND WORKMANLIKE MANNER IN ACCORDANCE WITH PREVAILING INDUSTRY STANDARDS, AND THATTHEY SHALL BE FIT FOR THE SPECIFIC PURPOSES SET FORTH HEREIN. NOTWITHSTANDING THE FOREGOING, LEXIPOL'S SERVICES ARE PROVIDED "AS -IS" AND LEXIPOL DISCLAIMS ALL OTHER WARRANTIES, EXPRESS, IMPLIED, OR OTHERWISE, 8. Indemnification; Limitation of Liability. Lexipol will indemnify, defend, and hold harmless Agency from and against any and all loss, liability, damage, claim, cost, charge, demand, fine, penalty, or expense arising directly and solely out of Lexipol's acts or omissions in providing the Services. Each Party's cumulative liability resulting from any claims, demands, or actions arising out of or relating to this Agreement shall not exceed the aggregate amount of fees paid by Agency to Lexipol during the twelve-month period immediately prior to the assertion of such claim, demand, or action. In no event shall either Party be liable for indirect, incidental, consequential, special, exemplary damages, or lost profits. 9. General Terns. 9.1 Entire Agreement. This Agreement embodies the entire agreement between the Parties and supersedes all prior agreements with respect to the subject matter hereof. No representation, promise, or statement of intention has been made by either party that is not embodied herein. Terms and conditions set forth in any purchase order or other document that are inconsistent with or In addition to the terms and conditions set forth in this Agreement are rejected In their entirety and void, regardless of when received, without further action. No amendment, modification, or supplement to this Agreement shall be binding unless it is made in writing and signed by both parties. 9.2 General Interpretation. The terms of this Agreement have been chosen by the parties hereto to express their mutual intent. This Agreement shall be construed equally against each party without regard to any presumption or rule requiring construction against the party who drafted this Agreement or any portion thereof. 9.3 lnvaild€ty of Provisions. Each provision contained in this Agreement is distinct and severable. A declaration of invalidity or unenforceability of any provision or portion thereof shall not affect the validity or enforceability of any other provision. Should any provision or portion thereof be held to be invalid or unenforceable, the parties agree that the reviewing authority should endeavor to give effect to the parties' intention as reflected in such provision to the maximum extent possible. 9.4 Governing Law. Each party shall maintain compliance with all applicable laws, rules, regulations, and orders relating to its obligations pursuant to this Agreement. This Agreement shall be construed in accordance with, and governed by, the laws of the state in which Agency is located, without giving effect to any choice of law doctrine that would cause the law of any other jurisdiction to apply. 9.5 Assignment. This Agreement may not be assigned by either party without the prior written consent of the other. Notwithstanding the foregoing, this Agreement may be assumed by a party's successor in interest through merger, acquisition, or consolidation without additional notice or consent. 9.6 Waiver. Either party's failure to exercise, or delay in exercising, any right or remedy under any provision of this Agreement shall not constitute a waiver of such right or remedy. 9.7 Notices. Any notice required hereunder shall be in writing and shall be made by certified mail (postage prepaid) to known, authorized recipients at such address as each party may indicate from time to time. In addition, electronic mail (email) to established and authorized recipients is acceptable when acknowledged by the receiving party. Copyright O Lexipol, LLC 1995-2024 Rev. 3.1.2024