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HomeMy WebLinkAbout05/07/2024 PACKETREGULAR MEETING OF THE CITY COUNCIL COUNCIL CHAMBERS CITY HALL 801 MAIN STREET TUESDAY, MAY 07, 2024 1:30 PM AGENDA CALL TO ORDER INVOCATION PLEDGE OF ALLEGIANCE ROLL CALL PROCLAMATIONS PRESENTATIONS Communications Update RECOGNITIONS PUBLIC COMMENT ON AGENDA/CONSENT Citizens may speak on the Consent Agenda or Agenda Items 1-4 ( or any other topic). CONSENT AGENDA (Items placed on the Consent Agenda are considered routine in nature and are considered non- controversial. The Consent Agenda can be acted upon in one motion. A consensus of the Council is required to remove any item for discussion and separate action.) A. Council to consider approving the April 30, 2024, City Council meeting minutes. B. Council consider a resolution approving the appointment of Patricia Chamblin to the Civil Service Commission. C. Council consider a resolution approving the annual contract for automotive preventive maintenance on City vehicles. D. Council authorize the City Manager to enter in to a contract with Grow America to develop the City‘s Consolidated Plan and analysis of impediments for fair housing choices. REGULAR AGENDA 1. Council consider a resolution authorizing the City Manager to award a contract to ALLCO, LLC, of Beaumont, TX for the Pine Street SWTP Chlorine Dioxide System Project. 2. Council consider a resolution authorizing the City Manager to execute Change Order No. 2 to the contract with ALLCO, LLC, for the Street Rehabilitation Citywide - Phase V (REBID) Project. 3. Council consider a resolution approving the casting of new impellors for the Royal Street Underpass Pump Station pumps. 4. Council to consider an ordinance adopting CenterPoint Entergy Texas Gas 2023 Base Rate Case status and settlement agreement. PUBLIC HEARING Council conduct a public hearing to hear applicant requests for funding from the 2024 Hotel Occupancy Tax Grant Program for FY25. COUNCIL COMMENTS ADJOURNMENT Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact Kaltrina Minick at (409) 880-3777. A TO: City Council FROM: Kenneth R. Williams, City Manager PREPARED BY: Tina Broussard, City Clerk MEETING DATE: May 7, 2024 REQUESTED ACTION: Council to consider approving the April 30, 2024, City Council meeting minutes. BACKGROUND None FUNDING SOURCE None RECOMMENDATION Approval of the minutes. ATTACHMENTS Minutes - April 30, 2024 Minutes – April 30, 2024 MINUTES OF THE CITY OF BEAUMONT COUNCIL MEETING Albert “A.J.” Turner, Mayor Pro Tem ROY WEST, MAYOR Randy Feldschau, At-Large Taylor Neild, Ward I CITY COUNCIL MEETING Michael Getz, Ward II Audwin Samuel, Ward III APRIL 30, 2024 Chris Durio, Ward IV Tina Broussard, City Clerk Kenneth R. Williams, City Manager Sharae Reed, City Attorney The City Council of the City of Beaumont, Texas, met in a regular session in strict compliance with the Texas Open Meetings Act, Texas Government Code, Chapter 551 on April 30, 2024, at the City Hall Council Chambers, 801 Main Street, Beaumont, Texas, at 5:30 p.m. to consider the following: OPENING  Invocation Pledge of Allegiance Roll Call  Proclamations, Presentation and Recognition  Public Comment: Persons may speak on the Consent Agenda/Regular Agenda items 1-9. (or any other topic). Items 10 & 11 have already been heard in a Public Hearing therefore, citizens can’t speak on those items. Mayor West called the council meeting to order at 5:30 p.m. Pastor Roderick Bluiett of New Horizons Church gave the invocation. Mayor West led the Pledge of Allegiance. Roll call was made by Tina Broussard, City Clerk. Present at the meeting were Mayor West, Mayor Pro Tem Turner (arrived at 5:39 p.m.), Councilmembers Durio, Getz, Feldschau, Samuel and Neild. Also, present were Kenneth R, Williams, City Manager; Sharae Reed, City Attorney; Tina Broussard, City Clerk. Proclamations, Presentation and Recognition “Pear Orchard Cemetery” – Accepting was Jessie Davis and Kate Hambright “National Motorcycle and Safety Awareness Month” – April 2024 – Accepting was Robin Troy and others “Older Americans Month” – May 2024 – Accepting was Janci Kimball, Stacy Olson and Colin Moore  Public Comment: Persons may speak on the Consent Agenda/Regular Agenda Items 1-9. (or any other topic). Items 10 & 11 have already been heard in a Public Hearing therefore, citizens can’t speak on those items. Minutes – April 30, 2024 (Public comments can be heard or seen at the City of Beaumont website at beaumonttexas.gov) Raymond Ford 4890 Brace St. Beaumont TX Albert Harrison 1240 Ashley Beaumont TX Jerome Alexander 1118 Evalon Beaumont TX Ben Johnson 1060 Pipkin St. Beaumont TX William Johnson 1045 Madison Ave. Beaumont TX Addie Allen 9695 Gross Beaumont TX CONSENT AGENDA (Items placed on the Consent Agenda are considered routine in nature and are considered non- controversial. The Consent Agenda can be acted upon in one motion. A consensus of the Council is required to remove any item for discussion and separate action.) A. Council to consider approving the April 16, 2024, City Council meeting minutes. B. Council to consider a resolution approving the six (6) month contract for the purchase of Liquid Chlorine for use by the Water Utilities Department – Resolution 24-099 C. Council to consider a resolution approving the six (6) month contract to provide bulk automotive lubricants for use in City vehicles and equipment – Resolution 24-100 D. Council to consider a resolution approving the replacement of the Police interview room equipment with Axon interview room equipment from Axon Enterprise, Inc. of Scottsdale, AZ in the amount of $67,107.21 paid over five years – Resolution 24-101 E. Council to consider a resolution approving a contract for towing and impounding services of uninsured vehicles for use by the Police Department – Resolution 24-102 F. Council to consider a resolution changing authorized signatories for the City of Beaumont’s Transit System Clearing Account held at Stellar Bank – Resolution 24-103 G. Council to consider a resolution approving an annual contract to provide and service refuse containers at various City facilities – Resolution 24-104 H. Council to consider a resolution approving a contract for the publication of legal notices to be used by various City Departments – Resolution 24-105 I. Council to consider a resolution authorizing the settlement of the claim of Manely Cordero – Resolution 24-106 J. Approve a temporary waiver of Chapter 14.04.009 to allow alcohol to be served at Beaumont Municipal Tennis Center during a fundraising event on May 3, 2024, through May 5, 2024 – Resolution 24-107 Minutes – April 30, 2024 Councilmember Neild moved to approve the Consent Agenda. Councilmember Durio seconded the motion. AYES: MAYOR WEST, MAYOR PRO TEM TURNER, COUNCILMEMBERS DURIO, GETZ, FELDSCHAU, SAMUEL AND NEILD NAYS: NONE MOTION PASSED REGULAR AGENDA 1. Council to consider a resolution authorizing the City Manager to execute Final Change Order No. 2 to the contract with Gulf Coast, a CRH Company, for the Street Preservation City Wide – Phase 1 Project. On June 28, 2022, by Resolution No. 22-161, the City Council awarded a contract to LD Construction, of Beaumont, in the amount of $1,334,033.60, for the Street Preservation City Wide – Phase I Project. On August 26, 2022, Change Order No. 1, in the amount of ($92.00), resulted in a decrease to the original contract making the new contract amount $1,333,941.60. Effective December 2, 2022, LD Construction and PTSS Investments officially became part of the Texas Materials Group, a family of four companies which operate as part of CRH. All products and services have operated under the Gulf Coast brand. Gulf Coast submitted all paperwork and documentation required for them to contractually take on the responsibility of the remaining work for this project. Proposed Final Change Order No. 2, in the amount of $203,051.88, is needed to adjust the estimated quantities in the contract to reflect the actual quantities used in the completion of the project. If approved, the adjustment in quantities would result in a final contract amount of $1,536,993.48. The project has been inspected by the Engineering Division and found to be complete in accordance with the provisions and terms set forth in the contract. Acceptance of Final Change Order No. 2, maintenance, and final payment in the amount of $289,494.71 is recommended. Funds will come from the Certificates of Obligation. Approval of the resolution. Councilmember Feldschau moved to APPROVE A RESOLUTION THAT THE CITY MANAGER BE AND HE IS HEREBY AUTHORIZED TO EXECUTE CHANGE ORDER NO. 2, IN THE AMOUNT OF $203,051.88 FOR ADDITIONAL WORK, THEREBY INCREASING THE TOTAL CONTRACT AMOUNT TO $1,536,993.48 FOR THE STREET PRESERVATION CITYWIDE-PHASE 1 PROJECT AND THAT THE CITY MANAGER IS HEREBY AUTHORIZED TO MAKE FINAL PAYMENT IN THE AMOUNT OF $289,494.71 TO GULF COAST, A CRH COMPANY, OF BEAUMONT, TEXAS. Councilmember Neild seconded the motion. Minutes – April 30, 2024 AYES: MAYOR WEST, MAYOR PRO TEM TURNER, COUNCILMEMBERS DURIO, GETZ, FELDSCHAU, SAMUEL AND NEILD NAYS: NONE MOTION PASSED RESOLUTION 24-108 2. Council to consider a resolution authorizing the City Manager to approve Change Order No. 2 for the second phase of the 2020 HSIP Interconnect Signals Project – Calder Avenue, E. Lucas Drive, and Washington Blvd. On March 7, 2023, by Resolution No. 23-0069, City Council authorized the City Manager to enter into an Advanced Funding Agreement in the amount of $917,230.00, for the second phase of the 2020 Highway Safety Improvements Program (HSIP) Interconnect Signals Project - Calder Avenue, E. Lucas Drive, and Washington Boulevard. Per the funding agreement, the city is responsible for paying 10% of that amount prior to beginning construction, along with any unexpected overruns. Previous Change Order No. 1 was processed internally by the Texas Department of Transportation (TxDOT) to update a special specification that resulted in no financial effects to the City. Proposed Change Order No. 2, in the amount of $17,574.00, is to replace 24 previously purchased antennas with new antennas that the supplier has recommended for this project. The new signalized intersections along each project corridor will communicate wirelessly with each other via cellular modems. Each modem requires a particular antenna to enable this wireless communication. The city will take ownership of the previously purchased antennas and use them for future maintenance of existing infrastructure. If approved, Change Order No. 2 would result in a new project cost of $934,804.00. Per the funding agreement, the city will pay for the entirety of Change Order No. 2, in the amount of $17,574.00. Approval of the resolution. Councilmember Neild moved to APPROVE A RESOLUTION THAT THE CITY MANAGER BE AND HE IS HEREBY AUTHORIZED TO EXECUTE CHANGE ORDER NO. 2, IN THE AMOUNT OF $17,574.00, THEREBY INCREASING THE TOTAL CONTRACT AMOUNT TO $934,804.00 FOR THE SECOND PHASE OF THE 2020 HIGHWAY SAFETY IMPROVEMENTS PROGRAM (HSIP) INTERCONNECT SIGNALS PROJECT-CALDER AVENUE, E. LUCAS DRIVE, AND WASHINGTON BOULEVARD. Councilmember Durio seconded the motion. AYES: MAYOR WEST, MAYOR PRO TEM TURNER, COUNCILMEMBERS DURIO, GETZ, FELDSCHAU, SAMUEL AND NEILD NAYS: NONE MOTION PASSED Minutes – April 30, 2024 RESOLUTION 24-109 3. Consider a resolution authorizing a contract for property insurance coverage for various city owned buildings and assets. The proposed annual premium for Property, Equipment Breakdown, and Terrorism is based on a total insured value of $334,615,034. The cost of the policy for this year is $2,698,180.50, a $641,292.74 decrease from last year’s premium of $3,330,473.24. The policy renewal will be in effect from May 1, 2024, to May 1, 2025. Companies providing our insurance are Texas Municipal League Intergovernmental Risk Pool, Texas Windstorm Insurance Association, and the remaining windstorm and hail policies are layered with exposure limited to the amount of damage incurred. All risk coverage, including Flood up to $5,000,000, Boiler and Machinery up to $50,000,000, and Terrorism Coverage up to $25,000,000, is provided by Texas Municipal League Intergovernmental Risk Pool. Windstorm provided by Texas Windstorm Insurance Association will have a limit of $60,507,684. The remaining carriers, Velocity, Core Specialty/Starstone, Lexington, Axis, Sompo, Westchester, AmRisc, Westfield, RSUI, Spectrum, Arch, Markel, and Kinsale will provide an additional $50,000,000 in windstorm and hail coverage. The deductibles per occurrence for the new policy are as follows: Deductibles $50,000 Per Occurrence as respects to All Other Perils, except as noted below: Earth Movement: The lesser of 1% of the value of each building damaged or 1% of the total building value for all buildings scheduled. Wind & Hail: 1% per item, minimum $1,000 per item with TWIA. 3% per item, subject to a $250,000 minimum with various carriers. Flood: The lesser of 1% of the value of each building damaged or 1% of the total building value for all buildings scheduled. 2% in a Named Storm. Funds will come from the General Fund. Approval of the resolution. Councilmember Samuel moved to APPROVE A RESOLUTION THAT THE CITY MANAGER BE AND HE IS HEREBY AUTHORIZED TO EXECUTE A CONTRACT FOR PROPERTY, EQUIPMENT BREAKDOWN, AND TERRORISM INSURANCE FOR AN ANNUAL PREMIUM AMOUNT OF $2,698,180.50 PROVIDED BY THE TEXAS MUNICIPAL LEAGUE INTERGOVERNMENTAL RISK POOL, TEXAS WINDSTORM INSURANCE ASSOCIATION, AND AMRISE, VELOCITY RISK UNDERWRITERS (LLOYDS), STARSTONE SPECIALTY, AXIS SURPLUS LINES INSURANCE COMPANY, ARCH SPECIALTY, MARKEL, KINSALE, SPECTRUM, WESTFIELD, SOMPO, LEXINGTON, WESTCHESTER, AND RSUI INDEMNITY INSURANCE COMPANY EFFECTIVE MAY 1, 2024; BOILER AND MACHINERY COVERAGE, AND TERRORISM INSURANCE COVERAGE PROVIDED BY TEXAS MUNICIPAL LEAGUE INTERGOVERNMENTAL RISK POOL EFFECTIVE MAY 1, 2024. Mayor Pro Tem Turner seconded the motion. Minutes – April 30, 2024 AYES: MAYOR WEST, MAYOR PRO TEM TURNER, COUNCILMEMBERS DURIO, GETZ, FELDSCHAU, SAMUEL AND NEILD NAYS: NONE MOTION PASSED RESOLUTION 24-110 4. Council to consider a resolution approving the repair of a pump for Lawson’s Pump Station. Lawson’s Pump Station pumps raw water from Bunn’s Canal to the Pine Street Surface Water Treatment Plant. The station operates three (3) vertical shaft high service pumps with variable frequency drives. In August 2023 the first Lawson’s raw water pump failed and was brought to council for emergency repair. The second pump failed and was brought to the council for emergency repair in February 2024. All three raw water pumps in Lawson’s Pump Station were installed at the same time and have the same hours of operation since installation. With the failure of the first two pumps, the final pump is being pulled for rebuilding prior to failure. Triangle Rotating Equipment Specialists (TRES) of Nederland, TX, was hired to extract the pump, transport it to their repair shop, disassemble and inspect the pump, and determine what repairs, if any, are required. With TRES performing the tear down and inspection of the pump, the award to them of the repair is considered Best Value to the City. The repair scope of work is to: • Repair all bowl bushings, enclosing tube bushings, tension tube nut and tail bowl bearing. • Check all shafts to ensure they are straight, polish and re-use if no wear in bearing areas. (The first two pumps had to have the shaft replaced) • Put rotating end in and check for run out on impeller ring and clearance. If ring clearance is bad there will be additional costs. (The last pump repaired was OK) • Sand blast pump. Put 6 mills of primer and 3 mills of finish coat. Paint to be compatible with drinking water. • TRES to furnish freight and customer to furnish crane and miscellaneous bolting. • TRES to furnish two technicians in the field to assist in removing motor and pump to reinstall both. Set lift and run. The work is expected to be completed before the end of August. All work not to exceed $68,900. Funds will come from the Water Fund. Approval of the resolution. Councilmember Feldschau moved to APPROVE A RESOLUTION THAT THE CITY MANAGER BE AND HE IS HEREBY AUTHORIZED TO APPROVE THE REPAIR OF A PUMP FOR THE LAWSON’S PUMP Minutes – April 30, 2024 STATION IN AN AMOUNT NOT TO EXCEED $68,900.00 FROM THE TRIANGLE ROTATING EQUIPMENT SPECIALISTS (TRES) OF NEDERLAND, TEXAS. Councilmember Neild seconded the motion. AYES: MAYOR WEST, MAYOR PRO TEM TURNER, COUNCILMEMBERS DURIO, GETZ, FELDSCHAU, SAMUEL AND NEILD NAYS: NONE MOTION PASSED RESOLUTION 24-111 5. Council to consider a resolution authorizing the City Manager to accept maintenance and authorize final payment to MK Constructors for the Jefferson Street Infrastructure Repair Project. On August 15, 2023, by Resolution No. 23-226, the City Council awarded a contract to MK Constructors, of Vidor, in the amount of $327,285.00, for the Jefferson Street Infrastructure Repair Project. Previous Change Order No. 1, in the amount of $22,768.00. The project has been inspected by the Engineering Division and found to be complete in accordance with the provisions and terms set forth in the contract. Acceptance of maintenance and final payment in the amount of $57,890.00 is recommended. Funds will come from the Certificates of Obligation. Approval of the resolution. Councilmember Samuel moved to APPROVE A RESOLUTION THAT THE CITY MANAGER BE AND HE IS HEREBY AUTHORIZED TO ACCEPT MAINTENANCE AND MAKE FINAL PAYMENT TO MK CONSTRUCTORS OF VIDOR, TEXAS I THE AMOUNT OF $57,890.00 FOR THE JEFFERSON STREET INFRASTRUCTURE REPAIR PROJECT. Councilmember Feldschau seconded the motion. AYES: MAYOR WEST, MAYOR PRO TEM TURNER, COUNCILMEMBERS DURIO, GETZ, FELDSCHAU, SAMUEL AND NEILD NAYS: NONE MOTION PASSED RESOLUTION 24-112 MAYOR PRO TEM TURNER LEFT THE MEETING AT 6:24 P.M. 6. Council to consider a resolution authorizing the City Manager to award a contract to TRP Construction Group, LLC, of Haltom City, Texas, for the Citywide Pavement Markings – Phase III Project. Minutes – April 30, 2024 The Citywide Pavement Markings – Phase III project consists of the removal/installation of pavement markings on the following streets: 23rd Street, Kelly Drive, Wendelin Drive, Langham Road, and Washington Boulevard. On April 18, 2024, one (1) bid was received for furnishing all labor, materials, and equipment for the project. The Engineer’s Estimate is $314,000.00. The bid total is indicated in the table below: Contractor Location Base Bid Amount TRP Construction Group, LLC Haltom City, TX $321,608.72 The Public Works Engineering staff recommends this project be awarded to the bidder, TRP Construction Group, LLC in the amount of $321,608.72. A total of 120 calendar days are allocated for completion of the project. Funds will come from the Certificates of Obligation. Approval of the resolution. Councilmember Neild moved to APPROVE A RESOLUTION THAT THE CITY MANAGER BE AND HE IS HEREBY AUTHORIZED TO EXECUTE A CONTRACT WITH TRP CONSTRUCTION GROUP, LLC, OF HALTOM CITY, TEXAS, IN THE AMOUNT OF $321,608.72 FOR THE CITYWIDE PAVEMENT MARKINGS- PHASE III PROJECT. Councilmember Samuel seconded the motion. AYES: MAYOR WEST, COUNCILMEMBERS DURIO, GETZ, FELDSCHAU, SAMUEL AND NEILD NAYS: NONE MOTION PASSED RESOLUTION 24-113 MAYOR PRO TEM TURNED RETURNED TO THE MEETING AT 6:26 P.M. 7. Council to consider a resolution authorizing the City Manager to execute Change Order No. 1, to the contract with Grant Mackay for the Demolition of two (2) structures at the AT&T Building. On November 21, 2023, by Res. No. 23-356, City Council awarded a contract to Grant Mackay Company Inc., of Houston, TX, in the amount of $756,786.15 for the demolition of the two (2) structures at the AT&T Building. Proposed Change Order No. 1, in the amount of $17,732.23 is requested due to the need of asbestos removal. During the process of performing the demolition on the AT&T building a suspicious black mastic material was discovered on the outside perimeter of the slab. The material was not seen in the initial inspection and during removal of the building abatement due to materials buried below building grade on the outside perimeter of the building slab. Grant Mackay is a licensed asbestos removal company. If approved, Minutes – April 30, 2024 Change Order No. 1 would result in a new contract amount of $774,518.38, with an additional three (3) calendar days to complete the work. Funds will come from the Capital Reserve Fund. Approval of the resolution. Councilmember Feldschau moved to APPROVE A RESOLUTION THAT THE CITY MANAGER BE AND HE IS HEREBY AUTHORIZED TO EXECUTE CHANGE ORDER NO. 1, DUE TO THE NEED OF ASBESTOS REMOVAL, THEREBY INCREASING THE TOTAL CONTRACT AMOUNT TO $774,518.38 FOR THE DEMOLITION OF THE TWO (2) STRUCTURES AT THE AT&T BUILDING; AND THAT AN ADDITIONAL THREE (3) CALENDAR DAYS BE ADDED TO COMPLETE THE WORK. Councilmember Samuel seconded the motion. AYES: MAYOR WEST, MAYOR PRO TEM TURNER, COUNCILMEMBERS DURIO, GETZ, FELDSCHAU, SAMUEL AND NEILD NAYS: NONE MOTION PASSED RESOLUTION 24-114 8. Council to consider a resolution authorizing the City Manager to award a contract to Eastex Utility Construction, LLC, of Beaumont, for the Union Pacific Railroad Ditch Maintenance (Washington Blvd to Virginia St) Project. The Union Pacific Railroad Ditch Maintenance (Washington Blvd to Virginia St) Project will clean and reshape the existing ditches, remove, and replace the existing surface inlets, and install new storm sewer within the project limits. The existing ditches that run alongside the Union Pacific Railroad are in need of this maintenance in order to restore their functionality and drain stormwater runoff from the adjacent areas. On April 18, 2024, two (2) bids were received for furnishing all labor, materials, and equipment for the project. The Engineer’s Estimate is $100,000.00. The base bid items are totaled in the table below: Contractor Location Base Bid Eastex Utility Construction Beaumont, TX $177,333.00 Southern Style Services Sulphur, TX $946,156.00 The Public Works Engineering staff recommends this project be awarded to the lowest bidder, Eastex Utility Construction, LLC, in the amount of $177,333.00. A total of sixty (60) calendar days are allocated for project completion. Certificates of Obligation. Approval of the resolution. Councilmember Feldschau moved to APPROVE A RESOLUTION THAT THE CITY MANAGER BE AND HE IS HEREBY AUTHORIZED TO EXECUTE A CONTRACT WITH EASTEX UTILITY CONSTRUCTION, Minutes – April 30, 2024 LLC, OF BEAUMONT, TEXAS IN THE AMOUNT OF $177,333.00 FOR THE UNION PACIFIC RAILROAD DITCH MAINTENANCE (WASHINGTON BLVD. TO VIRGINIA ST.) PROJECT. Councilmember Getz seconded the motion. AYES: MAYOR WEST, MAYOR PRO TEM TURNER, COUNCILMEMBERS DURIO, GETZ, FELDSCHAU, SAMUEL AND NEILD NAYS: NONE MOTION PASSED RESOLUTION 24-115 9. Council to consider a resolution authorizing the publication of a notice of intention to issue Certificates of Obligation in an amount not to exceed $12 Million. There are many street, drainage, facility, and parks projects listed in the CIP that require additional funding to be completed during FY2024. The proposed issue in an amount not to exceed $12 Million would be used to fund those projects. Issuance of the Certificates is tentatively scheduled for June 18, 2024, with the delivery and receipt of the proceeds by the City on July 23, 2024. Additionally, the City plans to issue revenue bonds in the amount of $60 Million that will fund water and sewer projects listed in the CIP for FY2024 and FY2025. These will come back to Council on June 18, 2024, for approval of issuance. All debt and other expenses related to the Certificates of Obligation shall be incurred by the Debt Service Fund. Approval of the resolution. Councilmember Neild moved to APPROVE A RESOLUTION AUTHORIZING PUBLICATION OF NOTICE OF INTENTION TO ISSUE CERTIFICATES OF OBLIGATION. Councilmember Feldschau seconded the motion. AYES: MAYOR WEST, MAYOR PRO TEM TURNER, COUNCILMEMBERS DURIO, GETZ, FELDSCHAU, SAMUEL AND NEILD NAYS: NONE MOTION PASSED RESOLUTION 24-116 10. Council to consider a request for a Rezoning from RM-H (Residential Multiple Family- Highest Density) District to PD (Port Development) District for blocks surrounded by Buford, Port, Lamar, Herring, Stewart, and Leiper Streets, including lots approximately 160’ south of Lamar Street southern right-of-way boundary line. The Port of Beaumont requests the blocks surrounded by Buford, Port, Lamar, Herring, Stewart, and Leiper Streets, including lots approximately 160’ south of Lamar Street to be Minutes – April 30, 2024 rezoned from RM-H (Residential Multiple Family- Highest Density) to PD (Port Development) District. They intend to develop the site to accommodate truck queuing, cargo storage and workforce development to increase efficiency of operations and adjust to the growing infrastructure needs associated with moving goods and services to and from the Port. This request aligns with the interlocal agreement between the Port of Beaumont and the City of Beaumont executed by Resolution No. 23-015 in January of 2023. At a Joint Public Hearing held on April 15, 2024, the Planning Commission recommended 5:0 to approve the request for a Rezoning from RM-H (Residential Multiple Family- Highest Density) District to PD (Port Development) District for blocks surrounded by Buford, Port, Lamar, Herring, Stewart, and Leiper Streets, including lots approximately 160’ south of Lamar Street southern right-of-way boundary line. Approval of the ordinance. Mayor Pro Tem Turner moved to ADOPT AN ORDINANCE ENTITLED AN ORDINANCE AMENDING CHAPTER 28 OF THE CODE OF ORDINANCES OF BEAUMONT, TEXAS, AND IN PARTICULAR THE BOUNDARIES OF THE ZONING DISTRICTS, AS INDICATED UPON THE ZONING MAP OF BEAUMONT, TEXAS, BY CHANGING THE ZONING OF PROPERTY PRESENTLY ZONED RM-H (RESIDENTIAL MULTIPLE FAMILY-HIGHEST DENSITY) DISTRICT TO PD (PORT DEVELOPMENT) DISTRICT FOR BLOCKS SURROUNDED BY BUFORD, PORT, LAMAR, HERRING, STEWART AND LEIPER STREETS, INCLUDING LOTS APPROXIMATELY 160’ SOUTH OF LAMAR STREET, SOUTHERN RIGHT-OF-WAY BOUNDARY LINE, BEAUMOT, JEFFERSON COUNTY, TEXAS; PROVIDING FOR SEVERABILITY; PROVIDING FOR REPEAL AND PROVIDING A PENALTY. Councilmember Samuel seconded the motion. AYES: MAYOR WEST, MAYOR PRO TEM TURNER, COUNCILMEMBERS DURIO, GETZ, FELDSCHAU, SAMUEL AND NEILD NAYS: NONE MOTION PASSED RESOLUTION 24-019 11. Council to consider a request for a Specific Use Permit to allow two (2) duplexes within the RCR-H (Residential Conservation Revitalization-Historic) District for property located at 2490 Liberty Avenue. Cornell Price is requesting a Specific Use Permit to allow two (2) duplexes within the RCR-H (Residential Conservation Revitalization-Historic) District located at 2490 Liberty Avenue. This property is located within the Oaks Historic District and received design approval from the Historic Landmark Commission in November of 2023. Due to the proposed orientation of the duplexes, Mr. Price sought a Variance to the rear yard setback to be reduced from 25’ to 18’ and the Board of Adjustment approved said request in January of 2024. This proposal is in compliance with the lot area requirements of Section 28.03.024(b)(1) District area and height regulations of the City’s Code of Ordinances. Minutes – April 30, 2024 According to our City’s Comprehensive Plan the property is located within the “Stable Area.” Such areas are “built up areas which are generally characterized by good to excellent structural conditions and neighborhoods that are free from blighting influences such as incompatible land uses, dilapidated and delict buildings and deteriorated or poor public infrastructure. Vacant parcels which may exist are good to excellent development sites.” This request appears to align with our City’s Comprehensive Plan of Beaumont. At a Joint Public Hearing held on April 15, 2024, the Planning Commission recommended 5:0 to approve the request for a Specific Use Permit to allow two (2) duplexes within the RCR-H (Residential Conservation Revitalization-Historic) District for property located at 2490 Liberty Avenue, with the following conditions: 1. Construction plans must meet all requirements by Water Utilities for water and sanitary sewer services, including any requirements of the City’s backflow, pre-treatment and/or FOG program. 2. Construction plans shall comply with all applicable Fire and Building Code requirements. Approval of the ordinance, with the following conditions: 1. Construction plans must meet all requirements by Water Utilities for water and sanitary sewer services, including any requirements of the City’s backflow, pre-treatment and/or FOG program. 2. Construction plans shall comply with all applicable Fire and Building Code requirements. Mayor Pro Tem Turner moved to ADOPT AN ORDINANCE ENTITLED AN ORDINANCE ISSUING A SPECIFIC USE PERMIT TO ALLOW TWO (2) DUPLEXES WITHIN THE RCR-H (RESIDENTIAL CONSERVATION REVITALIZATION-HISTORIC) DISTRICT FOR PROPERTY LOCATED AT 2490 LIBERTY AVENUE, WITH THE CONDITIONS, IN THE CITY OF BEAUMONT, JEFFERSON COUNTY, TEXAS. Councilmember Durio seconded the motion. AYES: MAYOR WEST, MAYOR PRO TEM TURNER, COUNCILMEMBERS DURIO, GETZ, FELDSCHAU, SAMUEL AND NEILD NAYS: NONE MOTION PASSED ORDINANCE 24-020 WORK SESSION Work Session to discuss Traffic Calming and a Proposed Residential Traffic Calming Program. COUNCILMEMBER COMMENTS (Councilmember comments can be heard or seen at the City of Beaumont website at beaumonttexas.gov) Minutes – April 30, 2024 With there being no Executive Session, the meeting adjourned at 7:59 p.m. Roy West, Mayor Tina Broussard, City Clerk B TO: City Council FROM: Kenneth R. Williams, City Manager PREPARED BY: Sharae Reed, City Attorney MEETING DATE: May 7, 2024 REQUESTED ACTION: Council consider a resolution approving the appointment of Patricia Chamblin to the Civil Service Commission. BACKGROUND In accordance to Local Government Code §143.006, The Civil Service Commission consists of three members appointed by the City Manager and confirmed by the City Council. Members serve staggered three-year terms with the term of one member expiring each year. The new Commissioner’s term would expire on May 7, 2027. FUNDING SOURCE Not applicable. RECOMMENDATION Approval of the resolution. ATTACHMENTS RESOLUTION NO. BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF BEAUMONT: THAT Patricia Chamblin is appointed to the Civil Service Commission by the City Manager and confirmed by the City Council. The term shall begin on May 7, 2024, and expire on May 7, 2027. The meeting at which this resolution was approved was in all things conducted in strict compliance with the Texas Open Meetings Act, Texas Government Code, Chapter 551. PASSED BY THE CITY COUNCIL of the City of Beaumont this the 7th day of May, 2024. - Mayor Roy West - BEAULITIGATION: 2057368-1 Patricia D. Chamblin patriciachamblin@mehaffyweber.com EDUCATION: University of Texas Law School (J.D., with honors, 1978) Order of the Coif Texas Law Review Phi Delta Phi Abilene Christian College (B.B.A., Magna cum laude, 1975) Alpha Chi Debater Pi Beta Sigma Business Fraternity EMPLOYMENT: MEHAFFYWEBER Associate: 1978 – 1982 Shareholder: 1982 to present Management Committee: 1989 – 1994, 1996 – 1999, 2005 – 2009 Compensation Committee: 1983, 1989 – 1993; 1996 – 1999, 2003 – 2005 Risk Management: 1990 – 2022 LICENSES: State Bar of Texas 1978 United States Supreme Court 1988 United States Court of Appeals for the Fifth Circuit 1980 United States District Courts: Eastern District of Texas 1979 Southern District of Texas 1993 Western District of Texas 1997 Northern District of Texas 2021 Patricia Chamblin practices in fields of alternative dispute resolution, healthcare law and civil litigation. Throughout her career, Ms. Chamblin has also worked in the area of legal ethics on behalf of the firm, the Bar and other organizations, and as a resource to lawyers with ethics questions. One Allen Center 500 Dallas, Suite 1200 Houston, Texas 77002 Telephone (713) 655-1200 Fax (713) 655-0222 2615 Calder Avenue, Suite 800 Beaumont, Texas 77702 Telephone (409) 835-5011 Fax (409) 835-5177 BEAULITIGATION: 2057368-1 CERTIFICATIONS/TRAINING: Mediation Certificate, A. A. White Dispute Resolution Center (2003) Certificate in Advanced Arbitration Skills (Commercial Litigation), A.A. White Dispute Resolution Center (2012) American Health Lawyers Health Care Arbitration Seminar (2008, 2015) American Arbitration Association Arbitration Fundamentals and Best Practices for New AAA Arbitrators (2016) RECOGNITIONS: American Board of Trial Advocates, Associate Texas Bar Foundation, Sustaining Life Fellow American Bar Foundation, Sustaining Life Fellow Presidential Citation, State Bar of Texas, 2011 John Hannah, Jr. Award for Public Service, 2010 Presented by the Bar Association of the Eastern District of Texas Texas Center Professionalism Award, 2010 Presented by the Texas Center for Legal Ethics and the Jefferson County Bar Association Michelle F. Mehaffy Pro Bono Award, Jefferson County Bar Association, 2004 Jefferson County Bar Association’s Outstanding Young Lawyer, 1990 The Best Lawyers in America®: Health Care Law 4th – 30 th editions (1991 – 2024) Litigation—Health Care 30th edition (2024) Medical Malpractice Law (Defendants) 27th –30th editions (2021-2024) Personal Injury Litigation 7th – 20th editions (1997-2010) Personal Injury Litigation (Defendants) 21st – 30th editions (2011 – 2024) BEAULITIGATION: 2057368-1 Texas Monthly® Texas Super Lawyers® (2003 – 2023 Editions) Top 50 Woman Super Lawyers (2007 – 2013, 2015) Top 100 Super Lawyers-Houston Region (2007 – 2013, 2015, 2017) Top 100 Lawyers in Texas (2008) Martindale-Hubbell, AV® Preeminent ™ 5.0 out of 5.0- Peer Review Rated BAR ACTIVITIES: Professional Ethics Committee (Texas Supreme Court appointment); 2013 – 2022 Chair (2018-2021) Member (2013-2022) District 3A Grievance Committee (State Bar of Texas) Chair (2006 – 2008) Member (1989 – 1995, 2002 – 2006) Texas Disciplinary Rules of Professional Conduct Committee (State Bar of Texas) Chair (2010 – 2013) Vice-Chair (2008 – 2010; 2013 –2014) Member (2005 – 2014) Texas Access for Justice Commission Commissioner (2012-13) Texas Board of Legal Specialization Personal Injury Trial Advisory Committee (State Bar of Texas) Chair (2005 – 2006) Vice-Chair (2003 – 2004) Member (2000 – 2003) State Bar Litigation Council (1994 – 1996) Jefferson County Bar Association Past President (2008 – 2009) President (2007 – 2008) President Elect (2006 – 2007) Vice-President (2005 – 2006) Board of Directors (1980 – 1982, 1992 – 1994, 1998 – 2000, 2005 – 2006) Chair, Judicial Bar Poll (1999) Lawyer-Client Reconciliation Committee (1998 – 1999) Jefferson County Bar Association Foundation President (2007 – 2009) BEAULITIGATION: 2057368-1 Director (2004 – 2007) Michelle F. Mehaffy Inn of Court Past President (2006 – 2007) President (2004 – 2006) Vice President (2003 – 2004) Member Texas Association of Defense Counsel (through 2008) Director at Large (1992 – 1995) Nominating Committee (1993, 1997 – 2002) Legislative Committee (1993, 1994) Medical Malpractice Newsletter Committee (1989 – 1999) U.S. District Court Eastern District of Texas Civil Justice Reform Act Committee (1995 – 1999) Local Rules Advisory Committee (2012 – 2015) OTHER ACTIVITIES: Texas Lawyers’ Insurance Exchange Board of Directors (2008 – present) Texas Bar Foundation Board of Trustees (2010 – 2013) Chair, Nominating Committee, District 3 (1999) Co-Chair, District 3 Nominating Committee (2014 - 2015) CHRISTUS Hospital Chair, Board of Advisory Trustees (2008 – 2013) Member, Board of Advisory Trustees (2005 – 2008, 2013 to present) City of Beaumont Police Chief Interview Committee (2011) Mediation Center of Southeast Texas Vice President (1993 – 1994) Board of Directors (1991 – 1993) MEMBER: American Arbitration Association Roster of Neutrals American Health Lawyers Association Michelle F. Mehaffy Inns of Court, Advocate Texas Law Review Association, Life Member Texas Attorneys-Mediators Coalition BEAULITIGATION: 2057368-1 Jefferson County Bar Association Houston Bar Association American Bar Association Supporter, Texas Center for Legal Ethics C TO: City Council FROM: Kenneth R. Williams, City Manager PREPARED BY: Bart Bartkowiak, Director of Public Works MEETING DATE: May 7, 2024 REQUESTED ACTION: Council consider a resolution approving the annual contract for automotive preventive maintenance on City vehicles. BACKGROUND This contract provides preventive maintenance services such as oil & filter changes, tire checks, fluid checks and grease checks on the approximately five hundred seventy-five (575) City vehicles. The initial term of the contract is for one (1) year. At the end of the initial term, the City may renew the contract for two (2) additional one (1) year terms at the prices quoted, not to exceed a total of three (3) years. Eighty-four (84) vendors were notified via email as well as advertising on the City web page and in local newspapers. Three (3) bids were submitted. Roberts Havoline Xpress Lube, who holds the current contract, responded with the lowest qualified bid of $127,051.75. This is approximately a twelve percent (12%) decrease in price from the previous bid submission. Bid tabulation is attached. FUNDING SOURCE Fleet Fund. RECOMMENDATION Approval of the resolution. ATTACHMENTS Bid tabulation. RESOLUTION NO. BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF BEAUMONT: WHEREAS, bids were solicited for an annual contract with the option of two (2) renewals of twelve (12) month terms at the same pricing as the awarded contract to provide maintenance for City vehicles; and, WHEREAS, Roberts Havoline Xpress, of Beaumont, Texas submitted a bid in the amount of $127,051.75; and, WHEREAS, City Council is of the opinion that the bid submitted by Roberts Havoline Xpress, of Beaumont, Texas, in the amount of $127,051.75 should be accepted; NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF BEAUMONT: THAT the statements and findings set out in the preamble to this resolution are hereby, in all things, approved and adopted; and, THAT the bid submitted by Roberts Havoline Xpress, of Beaumont, Texas, in the amount of $127,051.75 for an annual contract with the option of two (2) renewals of twelve (12) month terms at the same pricing as the awarded contract to provide preventive maintenance for City vehicles be accepted by the City of Beaumont; and, BE IT FURTHER RESOLVED THAT the City Manager be and he is hereby authorized to execute a contract with Roberts Havoline Xpress, of Beaumont, Texas, for the purposes described herein. The meeting at which this resolution was approved was in all things conducted in strict compliance with the Texas Open Meetings Act, Texas Government Code, Chapter 551. PASSED BY THE CITY COUNCIL of the City of Beaumont this the 7th day of May, 2024. - Mayor Roy West - Bid Number DF0424-17 City of Beaumont, Texas eBids Title Annual Contract for Automotive Preventive Maintenance Brenda Dean, Procurement Coodinator brenda.dean@beaumonttexas.gov Description The City of Beaumont requests bids for a contract to provide preventive (409) 880-3720 maintenance services to City vehicles and equipment. (409) 880-3747 Issue Date 4/4/2024 09:24:40 AM (CT) Close Date 4/25/2024 02:00:00 PM (CT) Responding Supplier City State Response Submitted Response Total Roberts Havoline Xpress Lube Beaumont TX 4/25/2024 11:35:11 AM (CT) $127,051.75 Magic Express Wash and Lube Beaumont TX 4/24/2024 09:15:39 AM (CT) $143,714.75 Valvoline Express Care @ Beaumont (LAWE Industries, LLC) TX 4/23/2024 03:50:17 PM (CT) $157,335.69 Please note: Lines Responded and Response Total only includes responses to specification. No alternate response data is included. DF0424-17 - Page 1 D TO: City Council FROM: Kenneth R. Williams, City Manager PREPARED BY: Demi Engman, Director of Planning and Community Development MEETING DATE: May 7, 2024 REQUESTED ACTION: Council authorize the City Manager to enter in to a contract with Grow America to develop the City‘s Consolidated Plan and analysis of impediments for fair housing choices. BACKGROUND The United States Department of Housing and Urban Development (HUD) requires local jurisdictions to prepare a Consolidated Plan and Strategy (Con Plan) in order to receive federal funds through the Community Development Block Grant (CDBG) and Home Investment Partnerships (HOME) Programs. The City of Beaumont prepares a plan every five years. The Comprehensive plan serves as a strategy in carrying out HUD programs for the next five years and provides a basis for HUD to assess our performance. This plan will cover the years 2025 through 2029. A Request for Proposal to write the HUD five (5) year consolidated plan was sent out via email to one hundred seventy-eight (178) organizations as well as advertising on the City’s website and in local newspapers. Two (2) proposals were submitted. A committee of three (3) was selected to review the responses. Grow America, National Council for Community Development Inc., of New York, NY received the highest ranking. The Planning Department has money budgeted in the Contract Services account for the proposed fee of $78,900 which includes: housing market analysis and needs assessment for the homeless, non-homeless special needs, community development; a five (5) year consolidated plan, analysis of impediments and an annual action plan. The scoring tabulation is attached. FUNDING SOURCE General Fund. RECOMMENDATION Approval of the resolution. ATTACHMENTS RESOLUTION NO. BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF BEAUMONT: THAT the City Council be and they are hereby authorized to approve a contract to write the United States Department of Housing and Urban Development five (5) year consolidated plan and analysis of impediments for fair housing choices. The meeting at which this resolution was approved was in all things conducted in strict compliance with the Texas Open Meetings Act, Texas Government Code, Chapter 551. PASSED BY THE CITY COUNCIL of the City of Beaumont this the 7th day of May, 2024. - Mayor Roy West - Supplier Scoring Summary DF0324-15 - Request for Proposal (RFP) for HUD Five (5) Year Consolidated Plan 2025-2029 and the Analysis of Impediments for Fair Housing Choices. Supplier Rank Score HUD 5 Year Consolidated Plan Knowledge, Skills and Experience Experience of the Team Previous Contracts Deadlines and Budgets Cost of Services 100 25.00 20.00 25.00 20.00 10.00 Grow America 1 94.33 24.33 20.00 23.67 19.67 6.67 JQUAD Planning Group, LLC 2 77.00 19.00 13.67 18.67 17.33 8.33 1 TO: City Council FROM: Kenneth R. Williams, City Manager PREPARED BY: Bart Bartkowiak, Director of Public Works MEETING DATE: May 7, 2024 REQUESTED ACTION: Council consider a resolution authorizing the City Manager to award a contract to ALLCO, LLC, of Beaumont, TX for the Pine Street SWTP Chlorine Dioxide System Project. BACKGROUND The Pine Street Surface Water Treatment Plant (SWTP) Chlorine Dioxide Project will construct a new chlorine dioxide system at the plant. This project was recommended to enhance the removal of the naturally occurring iron and manganese present in the Neches River water. It is these minerals that cause discolored water in the water distribution system. The project consists of modifications to the Bulk Chemical Storage Facility in the Pine Street SWTP including the demolition and replacement of a sodium chlorite tank, installation of two (2) chlorine dioxide generators, associated piping and appurtenances, and installation of associated yard piping, electrical and instrumentation work. On April 18, 2024, two (2) bids were received for furnishing all labor, materials, and equipment for the project. The Engineer’s Estimate for the contract is $1,480,300.00. The bid totals are indicated in the table below: Contractor Location Total Bid Amount ALLCO, LLC Beaumont, TX $1,510,841.17 Trew Contracting Solutions, LLC Lubbock, TX $1,920,247.00 Based on a review of the bids and required documents received, Water Utilities staff agree with Freese & Nichols, Inc., (FNI) recommendation of awarding the project to the lowest bidder, ALLCO, LLC, in the amount of $1,510,841.17. 330 calendar days are allocated for substantial completion of the project. FUNDING SOURCE Water Revenue Bonds. RECOMMENDATION Approval of the resolution. ATTACHMENTS Pine SWTP Chlorine Dioxide System Letter of Recommendation & Bid Tabulation. RESOLUTION NO. BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF BEAUMONT: WHEREAS, on April 18, 2024, bids were solicited for a contract for the Pine Street SWTP Chlorine Dioxide System Project; and WHEREAS, ALLCO, LLC, of Beaumont, Texas, submitted a bid in the amount of $1,510,841.17; and, WHEREAS, the City Council is of the opinion that the proposal submitted by ALLCO, LLC, of Beaumont, Texas, should be accepted; NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF BEAUMONT: THAT the statements and findings set out in the preamble to this resolution are hereby, in all things, approved and adopted; and, THAT the bid submitted by ALLCO, LLC, of Beaumont, Texas, in the amount of $1,510,841.17 for the Pine Street SWTP Chlorine Dioxide System Project be accepted by the City of Beaumont; and, THAT the City Manager be and he is hereby authorized to execute a contract with ALLCO, LLC, of Beaumont, Texas in the amount of $1,510,841.17 for the Pine Street SWTP Chlorine Dioxide System Project. The meeting at which this resolution was approved was in all things conducted in strict compliance with the Texas Open Meetings Act, Texas Government Code, Chapter 551. PASSED BY THE CITY COUNCIL of the City of Beaumont this the 7th day of May, 2024. - Mayor Roy West - Recommendation for Award of Contract Recommendation for Award of Contract Page 1 of 1 Project Pine St. SWTP Chlorine Dioxide System – Bid No. WU1224-07 Project Number Owner City of Beaumont BMT22817 Project Description The Work for this project consists of a modifications to the Bulk Chemical Storage Facility including the demolition and replacement of a sodium chlorite tank, installation of two chlorine dioxide generators and associated piping and appurtenances, and installation of associated yard piping, electrical, and instrumentation work. Date Bids Received 4/18/2024 Bid Tabulation Attached? ☒ Yes ☐ No Recommended Offeror Allco, LLC Recommended Amount of Contract Award $ $1,510,841.17 Contract Price within Available Funds? ☒ Yes ☐ No Funding Source City of Beaumont Proposed Project Completion Date 390 days Contract Times meet Owner’s Schedule? ☒ Yes ☐ No Comments Two (2) bids were received. Allco, LLC Trew Contracting Solutions, LLC Engineer’s Estimate Mobilization $77,560.00 $190,000.00 $50,000.00 Storm Water Pollution Prevention Plan $811.88 $5,000.00 $5,000.00 Sodium Chlorite Improvements at Bulk Chemical Storage Facility $266,379.00 $1,125,247.00 $82,500.00 Chlorine Dioxide System Installation at Chemical Feed Building $984,133.38 $375,000.00 $1,188,200.00 Yard Piping Modifications in Existing Pipe Trenches $181,956.91 $225,000.00 $154,600.00 Recommended Total $1,510,841.17 $1,920,247.00 $1,480,300.00 The apparent lowest bid was provided by Allco, LLC. FNI has had positive experience working with Allco, LLC on multiple ongoing projects. FNI recommends award of the contract to Allco, LLC. Review of the Bids received indicates that the offer of the Recommended Contractor provides the best value to the Owner. A review of the Recommended Contractor’s Statement of Qualifications indicates that the Recommended Contractor meets the qualification requirements specified in the Contract Documents and that Recommended Contractor’s previous experience on similar projects has been acceptable. It is recommended that the Project be awarded to the Recommended Contractor in the amount of the Recommended Amount of Contract Award. Recommended by Sheldon Buck, P.E. Date 4-24-2024 Title Sr. Project Manager Representing Freese and Nichols, Inc. Project: Project No.: Owner: BMT22817 Design Professional: Bid No. WU1224-07 Base Bid Item No. Item Description Unit Estimated Quantity Unit Price Extended Amount Unit Price Extended Amount Unit Price Extended Amount 77,560.00 190,000.00 190,000.00 50,000.00 50,000.00 811.88 5,000.00 5,000.00 5,000.00 5,000.00 A-03 Sodium Chlorite Improvements at Bulk Chemical Storage Facility including demolition of existing sodium chlorite tank and piping, new chemical storage tank, electrical and instrumentation, chemical piping, valves, and appurtenances in accordance with the Contract Documents and complete in place. 266,379.1 LS 00 266,379.00 1,125,247.00 1,125,247.00 82,500.00 82,500.00 A-04 Chlorine Dioxide System Installation at Chemical Feed Building including the addition of chlorine dioxide generators, chemical piping, valves, and appurtenances, and instrumentation in accordance with the Contract Documents and complete in place. 984,133.1 LS 38 984,133.38 375,000.00 375,000.00 1,188,200.00 1,188,200.00 A-05 Yard Piping Modifications in Existing Pipe Trenches including demolition of existing sodium chlorite and chlorine dioxide lines and installation of new sodium chlorite and chlorine dioxide lines in the trenches with appropriate appurtenances and supports in accordance with the Contract Documents and complete in place. 181,956.1 LS 91 181,956.91 225,000.00 225,000.00 154,600.00 154,600.00 A $ 1,510,841.17 $ 1,920,247.00 $ 1,480,300.00 B Add (+) or Deduct (-) (See Note 1) C Total Adjusted Base Bid Amount (A plus B) $ 1,510,841.17 $ 1,920,247.00 $ 1,480,300.00 * Bidder disqualified on the basis of incomplete submission. Engineer's Estimate Items in Base Bid (excluding Allowances) per Section 01 29 01 "Measurement and Basis for Payment" Allco, LLC Trew Contracting Solutions, LLC 00 41 16 Bid Form Exhibit A - Bid Tabulation Bid Opening: 4/18/2024 Pine Street SWTP Chlorine Dioxide System City of Beaumont Freese and Nichols, Inc. Total Base Bid Items Amount (Sum of Extended Amounts for each Base Bid Line Item) Bid Form Exhibit A BMT20512 - Loeb Groundwater Facility Chemical Improvements 00 41 16-1 2 TO: City Council FROM: Kenneth R. Williams, City Manager PREPARED BY: Bart Bartkowiak, Director of Public Works MEETING DATE: May 7, 2024 REQUESTED ACTION: Council consider a resolution authorizing the City Manager to execute Change Order No. 2 to the contract with ALLCO, LLC, for the Street Rehabilitation Citywide - Phase V (REBID) Project. BACKGROUND On November 7, 2023, by Resolution No. 23-338, City Council awarded a contract to ALLCO, LLC, of Beaumont, in the amount of $6,847,514.00, for the Street Rehabilitation Citywide – Phase V (REBID) Project. Previous Change Order No. 1, in the amount of $150,836.75, is attached for your review. Proposed Change Order No. 2, in the amount of $473,489.00, is needed to: • Add items to remove and replace damaged or collapsed storm sewer infrastructure at the intersection of Angelina Street and Minor Street that was discovered after the asphalt was milled off of the road. Concrete pavement and curb repairs are required where the storm sewer repairs will be made. Total cost is $158,268.00. • Add items to remove and replace damaged or collapsed storm sewer infrastructure at the intersection of Angelina Street and 5th Street that was discovered after the asphalt was milled off of the road. Concrete pavement and curb repairs are required where the storm sewer repairs will be made. Total cost is $154,262.00. • Add items to remove and replace damaged or collapsed storm sewer infrastructure at the intersection of Angelina Street and 7th Street that was discovered after the asphalt was milled off of the road. Concrete pavement and curb repairs are required where the storm sewer repairs will be made. Total cost is $121,691.00. • Add items for concrete curb removal and replacement on Zavalla Drive. Total cost is $8,300.00. • Add items for concrete curb and gutter removal and replacement on Angelina Street. Total cost is $23,316.00. • Add items to adjust pavement repair quantity used on Rusk Street. Total cost is $7,652.00. A total of ninety (90) additional days will be added to the contract for the additional work on Angelina Street and Zavalla Drive. No additional days will be added to the contract for the change in work for Rusk Street. If approved, Change Order No. 2 will result in a new contract amount of $7,471,839.75. FUNDING SOURCE Certificates of Obligation. RECOMMENDATION Approval of the resolution. ATTACHMENTS Street Rehabilitation Citywide - Phase V (REBID) CO2 RESOLUTION NO. BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF BEAUMONT: WHEREAS, on November 07, 2023, by Resolution 23-338, City Council awarded a contract to ALLCO, LLC, of Beaumont, Texas, in the amount of $6,847,514.00, for the Street Rehabilitation Citywide- Phase V (REBID) Project; and, WHEREAS, Change Order No. 1, in the amount of $150,836.75, increased the contract amount to $6,998,350.75; and WHEREAS, proposed Change Order No. 2, in the amount of $473,489.00, is requested for additional storm sewer work, concrete work, and road work, if approved, the adjustment in quantities would result in a new contract amount of $7,471,839.75; and, WHEREAS, an additional ninety (90) calendar days are needed to complete the work; NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF BEAUMONT: THAT the statements and findings set out in the preamble to this resolution are hereby, in all things, approved and adopted; and, THAT the City Manager be and he is hereby authorized to execute Change Order No. 2, in the amount of $473,489.00 for additional work described above, thereby increasing the total contract amount to $7,471,839.75 for the Street Rehabilitation Citywide- Phase V (REBID) Project; and, THAT an additional ninety (90) calendar days to be added to complete the work. The meeting at which this resolution was approved was in all things conducted in strict compliance with the Texas Open Meetings Act, Texas Government Code, Chapter 551. PASSED BY THE CITY COUNCIL of the City of Beaumont this the 7th day of May, 2024. - Mayor Roy West - CITYOFBEAUMONT.PROJECTMATES.COM Change Order #001.002 PW0823-12 - Street Rehabilitation Citywide Phase V (REBID), 801 Main Street, Beaumont, TX 77701 United States Monday, Apr 29, 2024 Change Order Details Grand Total: $473,489.00 Description Change Order No. 2 Division 01 - General Requirements Scope of Work Angelina Street: Items to remove and replace damaged and collapsed storm sewer infrastructure discovered at three different intersections after construction commenced. CC&G point repairs to realign gutterlines on Angelina Street for conveyance of stormwater runoff. Zavalla Drive: Items for point repairs to remove and replace broken pin-on curb on Zavalla Drive. Rusk Street: A change in curb inlet type from a standard curb inlet to a Type R curb inlet is needed after an existing grate inlet was removed and roots were discovered from a nearby oak tree that presented difficulties in relocating the inlet to the back of the curb. Also, an additional 33-sy for Item 361- Repair Concrete Pavement (6") is needed for the repairs at the intersection of Rusk & 6th (scoped out in C.O.#1) as the paving area was adjusted 4-ft to the east due to a crack in the existing concrete pavement and also due to actual field measurements. The contractor is requesting an additional 90 calendar days for the additional work to be performed on Angelina Street and Zavalla Drive. No additional calendar days will be required for the change in inlet type and additional concrete repair for Rusk Street. Notes See attachments. '2024.03.05_RDT102-106 repair details' attachment for reference. Awarded to Brandon Harrison (Allco, LLC), 6854 Created By Julie Hammond (City of Beaumont) Create Date Apr 18, 2024 09:09 AM CST Reason Code Unforseen Site Conditions Days Changed 90 Attachments 2024.04.23_Angelina CC&G, Pavement & Drainage Repairs.pdf 2024.03.05_RDT102-106 repair details.pdf Additional Info Line Item Type Unit price Group 3.0 Construction Dates Created On Apr 18, 2024 Org. Sub. Completion Jan 06, 2025 Accounting Item Id 547 Summary Original Contract Sum 6,847,514.00 Net Cost by Previous Approved Change Order 150,836.75 Contract Sum Before This Change Order 6,998,350.75 Contract Sum Changed By This Change Order 473,489.00 New Contract Sum 7,471,839.75 Substantial Completion Date Jan 06, 2025 Net Time Change By Previous Change Order 60 day(s) Substantial Completion Before This Change Order Mar 07, 2025 Time Changed By This Change Order 90 day(s) New Substantial Completion Date Jun 05, 2025 All Change Orders of the Original Contract 9.117553465389044841675387590% Line Items Item # Account Code WBS/ Section Description Quantity UoM Unit Price Total Amount Contract Items 104 6021 100 REMOVING CONCRETE (CURB) 394.00 LF 8.00 3,152.00 104 6022 100 REMOVING CONCRETE (CURB & GUTTER) 174.00 LF 19.00 3,306.00 247 6001 200 FLEX BASE (CMP IN PLACE) (TY A GR 2) (8") 1,057.00 SY 40.00 42,280.00 361 6001 300 REPAIR CONCRETE PAVEMENT (6") 1,038.00 SY 180.00 186,840.00 400 6002 400 CEMENT STABILIZED BACKFILL (2SK/CY SAND) 126.00 CY 114.00 14,364.00 4122 9999 4000 HP STORM PIPE (15") (INCLUDES REMOVAL OF EXISTING PIPE) 239.00 LF 189.00 45,171.00 Total 473,489.00 Item # Account Code WBS/ Section Description Quantity UoM Unit Price Total Amount 465 6001 400 CURB INLET (COMPL) 5.00 EA 7,778.00 38,890.00 465 6003 400 CURB INLET (TYPE R) (COMPL) 5.00 EA 8,170.00 40,850.00 465 6002 400 MANHOLE (COMPL) 3.00 EA 10,736.00 32,208.00 496 6002 400 REMOVE STR (INLET) 10.00 EA 1,494.00 14,940.00 496 6003 400 REMOVE STR (MANHOLE) 3.00 EA 2,626.00 7,878.00 502 6001 500 BARRICADES, SIGNS & TRAFFIC HANDLING (NOT TO EXCEED $5,000 PER MONTH) 3.00 MON 5,000.00 15,000.00 529 6002 500 CONC CURB (TY II) 344.00 LF 25.00 8,600.00 529 6008 500 CONC CURB & GUTTER (TY II) (INCLUDES 6" FLEX BASE) 174.00 LF 115.00 20,010.00 Total 473,489.00 Approval (Pending) Due Date: May 02, 2024 User / Role Status Comments Brandon Harrison (External-GC) Approved Apr 24, 2024 01:19 PM CST User / Role Status Comments David Tingle (Project Manager) Approved Apr 24, 2024 02:02 PM CST Amalia "Molly" Villarreal (City Engineer) Approved Apr 25, 2024 05:30 PM CST Director Pending Admin Assistant City Manager City Clerk pmnotifications@systemates.com 214.217.4100 https://support.projectmates.com © 2024 Projectmates / Systemates, Inc. 2435 N Central Expy Richardson, TX 75080 CITYOFBEAUMONT.PROJECTMATES.COM Change Order #001.001 PW0823-12 - Street Rehabilitation Citywide Phase V (REBID), 801 Main Street, Beaumont, TX 77701 United States Monday, Apr 29, 2024 Change Order Details Grand Total: $150,836.75 Description CO#001.001: 001 Division 01 - General Requirements Scope of Work Rusk Street: Items to remove and replace damaged or collapsed parts of storm sewer infrastructure discovered after construction commenced. CC&G point repairs to realign gutterlines on Rusk Street for conveyance of stormwater runoff. The contractor is requesting an additional 60 calendar days for delays and the additional work to be performed on Rusk Street. Masterson Drive & Potter Drive: Change in scope of work for Masterson and Potter from mill & ASB repairs to mixing the existing base with cement slurry. No additional calendar days will be required for the change in scope of work to be performed on Masterson Drive and Potter Drive. Awarded to Brandon Harrison (Allco, LLC), 6854 Created By Julie Hammond (City of Beaumont) Create Date Mar 08, 2024 03:36 PM CST Reason Code Unforseen Site Conditions Days Changed 60 Attachments 2024.03.12_Rusk CC&G Repairs.pdf RES 24-094 Street Rehab Phase V.pdf 2024.03.11_Rusk Pavement & Drainage Repairs.pdf Additional Info Line Item Type Unit price Group 3.0 Construction Dates Created On Mar 08, 2024 Org. Sub. Completion Jan 06, 2025 Capital Planning Capital Planning Construction - Street Rehabilitation Phase V (REBID) Capital Project Fiscal Year 2024 Accounting Item Id 524 PO Number 442398 Summary Original Contract Sum 6,847,514.00 Net Cost by Previous Approved Change Order 0.00 Contract Sum Before This Change Order 6,847,514.00 Contract Sum Changed By This Change Order 150,836.75 New Contract Sum 6,998,350.75 Substantial Completion Date Jan 06, 2025 Net Time Change By Previous Change Order 0 day(s) Substantial Completion Before This Change Order Jan 06, 2025 Time Changed By This Change Order 60 day(s) New Substantial Completion Date Mar 07, 2025 All Change Orders of the Original Contract 2.2027957883693264446045674400% Line Items Item # Account Code WBS/ Section Description Quantity UoM Unit Price Total Amount Contract Items 104 6021 100 REMOVING CONCRETE (CURB) 98.00 LF 8.00 784.00 104 6015 100 REMOVING CONCRETE (SIDEWALKS) 20.00 SY 80.00 1,600.00 104 6022 100 REMOVING CONCRETE (CURB & GUTTER) 481.00 LF 19.00 9,139.00 247 6001 200 FLEX BASE (CMP IN PLACE) (TY A GR 2) (8") 316.00 SY 40.00 12,640.00 275 6012 200 CEMENT TRT (MIX EXISTING MATERIAL) 5,531.00 SY 15.50 85,730.50 Total 150,836.75 Item # Account Code WBS/ Section Description Quantity UoM Unit Price Total Amount (8" TO 10") 351 6001 300 REPAIR OF FLEXIBLE PAVEMENT (8" ASB) -1,235.00 SY 90.00 -111,150.00 354 6096 300 PLANE ASPH CONC PAV (1" TO 3") -4,939.00 SY 5.25 -25,929.75 361 6001 300 REPAIR CONCRETE PAVEMENT (6") 316.00 SY 180.00 56,880.00 401 6001 400 FLOWABLE BACKFILL 23.00 CY 408.00 9,384.00 4122 9999 4000 HP STORM PIPE (15") (INCLUDES REMOVAL OF EXISTING PIPE) 48.00 LF 189.00 9,072.00 465 6001 400 CURB INLET (COMPL) 5.00 EA 7,778.00 38,890.00 465 6002 400 MANHOLE (COMPL) 1.00 EA 10,736.00 10,736.00 496 6002 400 REMOVE STR (INLET) 5.00 EA 1,494.00 7,470.00 496 6003 400 REMOVE STR (MANHOLE) 1.00 EA 2,626.00 2,626.00 502 6001 500 BARRICADES, SIGNS & TRAFFIC HANDLING (NOT TO EXCEED $5,000 PER MONTH) 2.00 MON 5,000.00 10,000.00 529 6002 500 CONC CURB (TY II) 98.00 LF 25.00 2,450.00 529 6008 500 CONC CURB & GUTTER (TY II) 481.00 LF 115.00 55,315.00 Total 150,836.75 Item # Account Code WBS/ Section Description Quantity UoM Unit Price Total Amount (INCLUDES 6" FLEX BASE) 531 6001 500 CONC SIDEWALKS (4") 20.00 SY 230.00 4,600.00 713 6005 700 CLEANING AND SEALING JOINTS AND CRACKS -6,000.00 LF 4.90 -29,400.00 Total 150,836.75 Approval (Approved) User / Role Status Comments Brandon Harrison (External- GC) Approved Mar 12, 2024 03:44 PM CST David Tingle (Project Manager) Approved Mar 12, 2024 03:56 PM CST Amalia "Molly" Villarreal (City Engineer) Approved Mar 12, 2024 04:01 PM CST Bart Bartkowiak (Director) Approved Mar 12, 2024 05:03 PM CST User / Role Status Comments Crystal Valencia (Admin) Approved Apr 17, 2024 08:53 AM CST Approved by City Council on April 16, 2024, by Resolution No. 24-094. June Ellis (Assistant City Manager) Approved Apr 17, 2024 04:11 PM CST Tina Broussard (City Clerk) Approved Apr 17, 2024 04:25 PM CST pmnotifications@systemates.com 214.217.4100 https://support.projectmates.com © 2024 Projectmates / Systemates, Inc. 2435 N Central Expy Richardson, TX 75080 3 TO: City Council FROM: Kenneth R. Williams, City Manager PREPARED BY: Bart Bartkowiak, Director of Public Works MEETING DATE: May 7, 2024 REQUESTED ACTION: Council consider a resolution approving the casting of new impellors for the Royal Street Underpass Pump Station pumps. BACKGROUND Royal Underpass Pump Station pumps storm water from Dr. Martin Luther King, Jr. (MLK) Parkway in the section between Franklin St and College St. The station operates four (4) submersible pumps. Due to the age of the pumps and the abrasive nature of the storm water, the pumps began to fail and need significant repairs and new impellers to continue to function until new pumps can be acquired. The station is currently operating with one, recently rebuilt pump, supplemented by three (3) temporary pumps. Triangle Rotating Equipment Specialists (TRES) of Nederland, Texas, is able to cast new impellers for each of the four (4) existing pumps at a cost of $20,242.24 each for a total of $80,968.96. The additional costs associated with the machining and balancing of the impellers will be determined once the first one is cast and the special fixtures needed to perform this work are built. With TRES performing the tear down and inspection of the pump, the award to them of the repair is considered Best Value to the City. FUNDING SOURCE Certificates of Obligation. RECOMMENDATION Approval of the resolution. ATTACHMENTS Quote RESOLUTION NO. BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF BEAUMONT: THAT the City Manager be and he is hereby authorized to approve the casting of four (4) new impellors for the Royal Street Underpass Pump Station Pumps from Triangle Rotating Equipment Specialists (TRES) of Nederland, Texas in the amount of $86,030.00. The meeting at which this resolution was approved was in all things conducted in strict compliance with the Texas Open Meetings Act, Texas Government Code, Chapter 551. PASSED BY THE CITY COUNCIL of the City of Beaumont this the 7th day of May, 2024. - Mayor Roy West - Triangle Rotating Equipment Specialists DATE May 2, 2024 P. O. Box 222 Quotation # 4695-2 Nederland, TX 77627 Customer ID BMT-City Phone: 409-729-1180 Fax: 409-729-1190 Bill To: Quotation valid until: June 2, 2024 Troy Pierce Prepared by: Susan Toney Superintendent City of Beaumont, Water Production 1550 Pine St., Beaumont, TX 77703 SUBJECT: Rough cast impellers for Flygt underpass pumps Description AMOUNT Cost to do rough unfinished casting impellers Qty 4 $ 21,507.50 ea Freight - Delivery will be 6 weeks, and a sample impeller is needed. TBD TBD TOTAL $86,030.00 THANK YOU FOR ALLOWING T.R.E.S. TO QUOTE ON YOUR PUMP REPAIR NEEDS. Quotation 4 TO: City Council FROM: Kenneth R. Williams, City Manager PREPARED BY: Sharae Reed, City Attorney MEETING DATE: May 7, 2024 REQUESTED ACTION: Council to consider an ordinance adopting CenterPoint Entergy Texas Gas 2023 Base Rate Case status and settlement agreement. BACKGROUND In November 2023, Council voted to suspend CenterPoint Entergy Texas Gas ("CenterPoint") consolidation proposal. Under CenterPoint's original consolidation proposal, its Houston and Texas Coast Divisions would have received a substantial rate increase while the Beaumont/East Texas and South Texas Divisions would have received a rate decrease. The parties in the Railroad Commission proceedings have reached a settlement agreement that greatly reduces CenterPoint's requested revenue increase and is expected to result in a more equitable bill impact for customers statewide. The CenterPoint agreed to a revenue requirement increase of $5 million rather than the original requested revenue requirement increase of $38.8 million. Other key components of proposed settlement include: no rate increase for customers in the Beaumont/East Texas Service Area; no formal consolidation of service; divisions; 9.8% rate of return on equity, as opposed to CenterPoint's requested 10.5%; and new rates go into effect in December 2024 rather than the current effective date of June 25, 2024. FUNDING SOURCE Reasonable expenses associated with rate cases are reimbursable by the company as proved for in the Public Utility Regulatory Act. RECOMMENDATION Approval of the ordinance. ATTACHMENTS ORDINANCE NO. AN ORDINANCE BY THE CITY OF BEAUMONT, TEXAS AUTHORIZING THE SETTLEMENT OF CENTERPOINT ENERGY RESOURCES CORP., D/B/A CENTERPOINT ENERGY ENTEX AND CENTERPOINT ENERGY TEXAS GAS’S STATEMENT OF INTENT TO INCREASE RATES IN THE HOUSTON, TEXAS COAST, SOUTH TEXAS, AND BEAUMONT/EAST TEXAS DIVISIONS, FILED OCTOBER 30, 2023; FINDING THAT THE MEETING COMPLIES WITH THE OPEN MEETINGS ACT; MAKING OTHER FINDINGS AND PROVISIONS RELATED TO THE SUBJECT; AND DECLARING AN EFFECTIVE DATE WHEREAS, on or about October 30, 2023, CenterPoint Energy Resources Corp. d/b/a CenterPoint Energy Entex and CenterPoint Energy Texas Gas (“CenterPoint” or “Company”) filed a Statement of Intent with the City of Beaumont (“City”) and concurrently with the Railroad Commission of Texas (“Railroad Commission”) to increase gas rates in the Houston, Texas Coast, South Texas and Beaumont/East Texas Divisions by $37.4 million per year; and, WHEREAS, the Company revised its Statement of Intent on December 19, 2023, and increased its requested revenue increase to $38.8 million; and, WHEREAS, the City of Beaumont joined the Steering Committee of Cities to intervene and participate in the Railroad Commission proceedings; and, WHEREAS, CenterPoint, Railroad Commission Staff, and other intervening parties including the Steering Committee of Cities participated in settlement discussions to resolve all contested rate case issues without litigation; and, WHEREAS, CenterPoint agreed to settle the rate request at an overall rate increase level of $5 million per year for the Houston, Texas Coast, South Texas and Beaumont/East Texas Divisions combined; and, WHEREAS, the agreed rate increase is expected to have no bill impact on customers in the Beaumont/East Texas Division; and, WHEREAS, the Railroad Commission Staff, the Lawton Law Firm, and counsel for other city groups participating in these proceedings have recommended approval of the Settlement terms as a reasonable alternative to resolve all contested rate case issues without the need for prolonged litigation; NOW THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF BEAUMONT: Section 1. The statement and findings set out in the preamble to this Ordinance are hereby in all things approved and adopted. Section 2. The City of Beaumont hereby authorizes the settlement of the CenterPoint rate case proceedings at an overall rate increase level of $5 million per year. Section 3. The meeting at which this Ordinance was approved was in all things conducted in strict compliance with the Texas Open Meetings Act, Texas Government Code, Chapter 551. Section 4. This ordinance shall become effective from and after its passage. PASSED BY THE CITY COUNCIL of the City of Beaumont this the 7th day of May, 2024. - Mayor Roy West - ATTEST: _______________________________ PUBLIC HEARING Council to Conduct a Public Hearing to Hear Applicants Request for Funding from the FY2024 Hotel Occupancy Tax Grant Program for FY2025 TO: City Council FROM: Kenneth R. Williams, City Manager PREPARED BY: Dean Conwell, Director of Convention and Tourism MEETING DATE: May 7, 2024 REQUESTED ACTION: Council conduct a public hearing to hear applicant requests for funding from the 2024 Hotel Occupancy Tax Grant Program for FY25. BACKGROUND In accordance with the new Hotel Occupancy Tax Grant process, applicants will have the opportunity at this public hearing to present details of their applications and answer questions from City Council. Council will then consider the funding recommendations from the CVB Grants Review Selection Committee at the May 21, 2024, meeting. FUNDING SOURCE Hotel Occupancy Tax RECOMMENDATION Conduct public hearing. ATTACHMENTS 2024 HOT Grant Application Summary List with grant guidelines. 2024 HOT Grant Applications Packet