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Home My WebLink AboutRES 24-085 RESOLUTION NO. 24-085 BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF BEAUMONT: WHEREAS, eight (8) bids were solicited for the installation of a PrivacyLink fence around the Fleet Management Facility; and, WHEREAS, A&A Fence & Iron of Freeport, Texas, submitted a bid in the amount of $128,875.00 to complete the work and materials for the installation of a PrivacyLink fence around the Fleet Management Facility, as shown in Exhibit"A," attached hereto; and, WHEREAS, the City Council is of the opinion that the bid submitted by A&A Fence & Iron of Freeport, Texas is the lowest responsible bidder providing services at the best value to the City and should be accepted; NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF BEAUMONT: THAT the statements and findings set out in the preamble to this resolution are hereby, in all things, approved and adopted; and, THAT the City Council hereby approves the award of a contract to for the installation of a PrivacyLink fence around the Fleet Management Facility in the amount $128,875.00 as shown in Exhibit "A," attached hereto, for the installation of a PrivacyLink fence around the Fleet Management Facility; and, THAT the City Manager be and he is hereby authorized to execute a contract with for the installation of a PrivacyLink fence around the Fleet Management Facility, for all purposes stated herein. The meeting at which this resolution was approved was in all things conducted in strict compliance with the Texas Open Meetings Act, Texas Government Code, Chapter 551. PASSED BY THE CITY COUNCIL of the City of Beaumont this the 2nd day of April, 2024. TTi0 If 4- - ayor Roy est- gIMP •1.11JMONT.Tf%As I Bid Number DF0224-13 Addendum 5 City of Beaumont,Texas eBids Title Contract for the Installation of PrivacyLink® Perimeter Fencing Brenda Dean, Procurement Coodinator at Beaumont Fleet Management, Beaumont, Texas brenda.dean@beaumonttexas.gov Description The City of Beaumont is requesting bids for furnishing all labor, (409) 880-3720 supervision, and equipment to install approximately (409) 880-3747 1,762'+/-of 8'tall PrivacyLink® chain link fence around the north, east, west and south property boundary of the Beaumont Fleet Management Facility. Issue Date 2/22/2024 12:05:24 PM (CT) Close Date 3/21/2024 02:00:00 PM (CT) Responding Supplier City State Response Submitted Response Total A&A Fence & Iron Freeport TX 3/21/2024 01:49:42 PM (CT) $128,875.00 Al Maida Fence Beaumont TX 3/20/2024 02:34:09 PM (CT) $144,997.00 Southern Style Services Sulphur LA 3/21/2024 10:29:48 AM (CT) $148,680.00 Fencing Unlimited, LLC West Monroe LA 3/19/2024 01:14:51 PM (CT) $148,749.50 Orion Builders Houston TX 3/21/2024 01:55:54 PM (CT) $165,000.00 Delk Construction, Inc. Nederland TX 3/20/2024 06:17:25 PM (CT) $166,000.00 BeauTex Fence Beaumont TX 3/19/2024 10:41:22 AM (CT) $167,567.00 Southern Sites Services LLC Monroe LA 3/21/2024 12:27:08 PM (CT) $218,907.00 Please note: Lines Responded and Response Total only includes responses to specification. No alternate response data is included. DF0224-13 Addendum 5 - Page 1 April 3, 2024 ATTN: Jim North EMAIL: jim@anafence.com A&A Fence & Iron 4722 County Rd., 459D Freeport, TX 77541 RE: Contract for the Installation of PrivacyLink® Perimeter Fencing at Fleet Management, Beaumont, Texas Bid No. DF0224-13 Dear Vendor: Please be advised that your company has been awarded the referenced contractfor the City of Beaumont. The provisions of the agreement are stated in Bid No. DF0224-13. The pricing details of the contract are shown on the following pages. DATE BID AWARDED: April 3, 2024 (Resolution No. 24-085) CONTRACT BEGINS: To Be Determined by Facilities Maintenance Director Contact: Jimmy Bevilacqua, 409-880-3792 CONTRACT ENDS: To Be Determined -- Twenty-Four (24) Days after project begins NOTE: * As per bid specifications, page 3, item 2.1 and 2.2: 2.1 This Contract shall start as soon as possible once awarded the project. 2.2 Prices stated in the bid submitted are to be firm for the period of the contract. Price shall be firm for not less than twelve (12) months from date of order. PURCHASING T 409.880.3720 F 409.880.3747 PO Box 3827 | Beaumont, TX 77704 801 Main St. | Suite 315 | Beaumont, TX 77701 beaumonttexas.gov A&A Fence & Iron Award Letter Contract for the Installation of PrivacyLink® Perimeter Fencing at Fleet Management, Beaumont, Texas Bid No. DF0224-13 April 3, 2024 Page 3 . BID PRICING A&A Fence & Iron Award Letter Contract for the Installation of PrivacyLink® Perimeter Fencing at Fleet Management, Beaumont, Texas Bid No. DF0224-13 April 3, 2024 Page 4 . COMPANY CONTACT INFORMATION A&A Fence & Iron Award Letter Contract for the Installation of PrivacyLink® Perimeter Fencing at Fleet Management, Beaumont, Texas Bid No. DF0224-13 April 3, 2024 Page 5 . A&A Fence & Iron Award Letter Contract for the Installation of PrivacyLink® Perimeter Fencing at Fleet Management, Beaumont, Texas Bid No. DF0224-13 April 3, 2024 Page 6 . A&A Fence & Iron Award Letter Contract for the Installation of PrivacyLink® Perimeter Fencing at Fleet Management, Beaumont, Texas Bid No. DF0224-13 April 3, 2024 Page 7 . NOTE: THE FOLLOWING TWO PAGES PROVIDE DIRECTION ON SUBMITTING THE REQUIRED HB1295 FORM. THE CITY MUST RECEIVE THIS FORM FOR THIS CONTRACT TO BE CONSIDERED VALID. ------------------------------------------------------------------------------------------------------------------------------------------------------------- REQUIREMENTS FOR FINAL EXECUTION OF CONTRACT: Some of the REQUIRED documents for this contract have been submitted, but the following item(s) still has/have not been received. You may NOT commence work on this contact until these item(s) are received and acknowledged by the City of Beaumont: 1)Form 1295 (See additional information below.) House Bill 1295 Compliance In 2015, the Texas Legislature adopted House Bill 1295, which added Section 2252.908 to the Texas Government Code. The law states that a government entity may not enter into certain contracts with a vendor unless the vendor submits a disclosure of interested parties to the government entity. The law applies to contracts that either (1) require action or vote by the governing body of the entity before the contract may be executed, or (2) has a value of at least $1 million. To obtain the form, go to the Ethics Committee website, www.ethics.state.tx.us. From the menu on the left side of the website home page, choose “File Reports Electronically”. From the resulting menu, choose “Form 1295 Certificate of Interested Parties Filing”. Follow instructions to log in and create the certificate. As instructed, print the resulting certificate, have it notarized, and submit to the City. Certificate must be mailed to: Purchasing Division City of Beaumont P.O. Box 3827 Beaumont, TX 77804-3827 Certificate may also be delivered in person to: Purchasing Division/City Hall City of Beaumont 801 Main Street, Suite 315 Beaumont, TX 77701 A&A Fence & Iron Award Letter Contract for the Installation of PrivacyLink® Perimeter Fencing at Fleet Management, Beaumont, Texas Bid No. DF0224-13 April 3, 2024 Page 8 . NOTE: THE IMAGE OF THE PAGE BELOW IS WHAT YOU SUBMITTED WITH YOUR BID PROPOSAL. FOLLOW THE INSTRUCTIONS IN PARAGRAPH 2 AND 3 TO COMPLETE THE AWARD PROCESS. THE CITY MUST RECEIVE THIS FORM FOR THIS CONTRACT TO BE CONSIDERED VALID. A&A Fence & Iron Award Letter Contract for the Installation of PrivacyLink® Perimeter Fencing at Fleet Management, Beaumont, Texas Bid No. DF0224-13 April 3, 2024 Page 9 . NOTE: 1) REQUIRED COB1 FORMS FOLLOW. FORMS MUST BE COMPLETED AND SUBMITTED TO THE CITY OF BEAUMONT BEFORE ANY WORK MAY BEGIN ON THIS CONTRACT. 2) REQUIRED BOND FORMS FOLLOW. FORMS MUST BE COMPLETED AND SUBMITTED TO THE CITY OF BEAUMONT BEFORE ANY WORK MAY BEGIN ON THIS CONTRACT. NOTE: THIS COB1 FORM TO BE COMPLETED AND SUBMITTED TO THE CITY OF BEAUMONT UPON AWARD OF CONTRACT. Form No. COB1 CERTIFICATE OF INSURANCE Edition Date: 12/12/2018 Page 1 of 4 This form is for informational purposes only and certifies that policies of insurance listed below have been issued to insured named below and are in force at this time. Notwithstanding any requirements, term or condition of any contract or other document with respect to which this certificate may be issued or may pertain, insurance afforded by policies described herein is subject to all terms, exclusions and conditions of such policies. Prior to the beginning of work, the vendor shall obtain the minimum insurance and endorsements specified. Agents must complete the form providing all requested information and submit by fax, U.S. mail or e-mail as requested by the City of Beaumont (“COB”). The endorsements listed below are required as attachments to this certificate; copies of the endorsements are also acceptable. PLEASE ATTACH ALL ENDORSEMENTS TO THIS FORM AND INCLUDE THE MATCHING POLICY NUMBER ON THE ENDORSEMENT. Only City of Beaumont certificates of insurance are acceptable; commercial carriers’ certificates are not. This certificate shall be completed by a licensed insurance agent: Name and Address of Agency: City of Beaumont Reference: _________________________________________ Project Name: ______________________________ _________________________________________ Project Location: ____________________________ _________________________________________ __________________________________________ Managing Dept.: ____________________________ Phone: /___________________________ Project Mgr.: _______________________________ Name and Address of Insured: Insurers Affording Coverages: _________________________________________ __________________________________________ _________________________________________ Insurer A ___________________________________________________________________________________ Insurer B Phone: /___________________________ __________________________________________ Prime or Sub-Contractor: ____________________Insurer C Name of Prime Contractor, if different from Insured: __________________________________________ Insurer D _________________________________________ Form No. COB1 CERTIFICATE OF INSURANCE Edition Date: 12/12/2018 Page 2 of 4 INSR POLICY POLICY EFF. POLICY EXP. TYPE OF INSURANCELIMITS OF LIABILITY LTRNO.DATE DATE (MM/DD/YYYY)(MM/DD/YYYY) Commercial General Each Occurrence $ Liability Policy As defined in the General Aggregate $ Policy, does the Policy provide: Completed G Yes G No – Completed Operations/Products Operations/ $ Products Aggregate Personal & G Yes G No – Contractual Liability $ Advertising Injury Deductible or Self G Yes G No – Explosion $ Insured Retention G Yes G No – Collapse G Yes G No – Underground G Yes G No – Contractors / Subcontractors Work G Yes G No – Aggregate Limits per Project Form - CG 2503 0509 or Equivalent G Yes G Yes G No – Additional Insured Form (not construction) - CG 2010 1001 or Equivalent G Yes G Yes G No – Completed Operations Additional Insured Form (construction only) - CG 2037 1001 or Equivalent G Yes G Yes G No – 30 Day Notice of Cancellation Form - CG 2804 1093 or Equivalent G Yes G Yes G No – Waiver of Subrogation Form - CG 2404 0509 or Equivalent G Yes INSR POLICY POLICY EFF. DATE POLICY EXP. TYPE OF INSURANCELIMITS OF LIABILITY LTRNO.(MM/DD/YYYY)DATE (MM/DD/YYYY) Pollution / Occurrence $ Environmental Impairment Policy $ Aggregate INSR TYPE OF INSURANCEPOLICY POLICY EFF. DATE POLICY EXP. LIMITS OF LIABILITY DATE LTRNO.(MM/DD/YYYY) (MM/DD/YYYY) Commercial Auto CSL $ Liability Policy Bodily Injury $ As defined in the Policy, (Per Incident) does the Policy provide: G Yes G No – Any Auto Bodily Injury $ (Per Person) Property $ G Yes G No – All Owned Autos Damage (Per Accident) Form No. COB1 CERTIFICATE OF INSURANCE Edition Date: 12/12/2018 Page 3 of 4 G Yes G No – Non-Owned Autos G Yes G No – Hired Autos G Yes G No – Waiver of Subrogation - CA0444 0410 or Equivalent G Yes G Yes G No – 30 Day Notice of Cancellation - CA0244 or Equivalent G Yes G Yes G No – Additional Insured - CA2048 or Equivalent G Yes G Yes G No INSR POLICY POLICY EFF. POLICY EXP. TYPE OF INSURANCE LIMITS OF LIABILITY LTRNO.DATE DATE (MM/DD/YYYY)(MM/DD/YYYY) Excess Liability Occurrence $ G Umbrella Form G Excess Liability Aggregate $ Follow Form Workers G Statutory Compensation & Employers Liability Each Accident $ As defined in the Policy, does the Policy provide Disease - G Yes G No – Waiver of Subrogation - WC420304 $ Policy Limit Disease - G Yes G No – 30 Day Notice of Cancellation - WC420601 $ Each Employee Is a Builders Risk or $ Installation Insurance Policy provided? G Yes G No G Yes G No – Is the City shown as loss payee/mortgagee? Professional Liability Each Claim $ As defined in the Policy, does the Policy provide: G Yes G No – 30 Day Notice of Cancellation Deductible or $ Self Insured Retroactive Date: Retention Form No. COB1 CERTIFICATE OF INSURANCE Edition Date: 12/12/2018 Page 4 of 4 AGENT CERTIFICATION: THIS IS TO CERTIFY TO THE CITY OF BEAUMONT that the insurance policies above are in full force and effect. Name of Insurance Company: Name of Authorized Agent: Company Address: Agent’s Address: City: State: Zip: City: State: Zip: Authorized Agent’s Phone Number (including Area Code): Original signature of Authorized Agent: X ___________________________________________ Date: CERTIFICATE HOLDER: DATE ISSUED: City of Beaumont _______________________________________ P. O. Box 3827 AUTHORIZED REPRESENTATIVE SIGNATURE Beaumont, Texas 77704-3827 Licensed Insurance Agent Printed Name: ___________________________ PERFORMANCE BOND STATE OF TEXAS § COUNTY OF ___________________________________________ BOND NO. ___________________________________________ KNOW ALL BY THESE PRESENTS: That as Contractor, and ___________________________________________________________________________________as Surety, are held firmly bound unto the City of Beaumont, Texas, hereinafter called Owner, in the penal sum of $ Dollars, for the payment of which sum well and truly to be made, we bind ourselves, our heirs, executors, administrators, successors, and assigns, jointly and severally, firmly by these presents. WHEREAS said Contractor has been awarded and is about to enter into the Agreement with said Owner to perform the Work as specified or indicated in the Contract Documents entitled: Contract for the Installation of Privacy Link Perimeter Fencing for Fleet Management, Beaumont, Texas Bid No. DF0224-13 NOW THEREFORE, if said Contractor shall perform all the requirements of said Contract Documents required to be performed on its part, at the times and in the manner specified herein, then this obligation shall be null and void, otherwise it shall remain in full force and effect. If said Contractor fails in any contract requirement, Surety will, upon demand of Owner, proceed to complete the Contractor’s obligations, at Surety’s expense. PROVIDED, that any alterations in the Work to be done or the materials to be furnished, or changes in the time of completion, which may be made pursuant to the terms of said Contract Documents, shall not in any way release said Contractor or said Surety thereunder, nor shall any extensions of time granted under the provisions of said Contract Documents, release either said Contractor or said Surety, and notice of such alterations or extensions of the Agreement is hereby waived by said Surety. PROVIDED, HOWEVER, that this bond is executed pursuant to the provisions of Article 5160 of the Revised Civil Statutes of Texas as amended and all liabilities on this bond shall be determined in accordance with the provisions of said article to the same extent as if it were copied at length herein. SIGNED AND SEALED, this day of _________ , 20 . _________________________________________ (Contractor) (Surety) _________________________________________ (Signature) (Signature) _________________________________________ (Title) (Title) _________________________________________ (Address) (Address) _________________________________________ (Witness) (Witness) (Seal) (Seal) PAYMENT BOND STATE OF TEXAS § COUNTY OF: ________________________________ BOND NO.: __________________________________ KNOW ALL BY THESE PRESENTS: That __________________________________________________________________________________ as Contractor, and ____________________________________________________________________________________as Surety, are held firmly bound unto the City of Beaumont, Texas, hereinafter called Owner, in the penal sum of $___________________________________________________________________________________ Dollars, for the payment of which sum well and truly to be made, we bind ourselves, our heirs, executors, administrators, successors, and assigns, jointly and severally, firmly by these presents. WHEREAS, said Contractor has been awarded and is about to enter into the Agreement with said Owner to perform the Work as specified or indicated in the Contract Documents entitled: Contract for the Installation of Privacy Link Perimeter Fencing for Fleet Management, Beaumont, Texas Bid No. DF0224-13 NOW THEREFORE, if said Contractor, or subcontractor, fails to pay for any materials, equipment, or other supplies, or for rental of same, used in connection with the performance of the work contracted to be done, or for amounts due under applicable State law for any work or labor thereon, said Surety will pay the same in an amount not exceeding the sum specified above, and, in the event suit is brought upon this Bond, a reasonable attorney’s fee to be fixed by the Court. This Bond shall inure to the benefit of any and all persons, companies, or corporations entitled to file claims under applicable State law. PROVIDED, that any alterations in the work to be done or the materials to be furnished, or changes in the time of completion, which may be made pursuant to the terms of said Contract Documents, shall not in any way release said Contractor or said Surety thereunder, nor shall any extensions of time granted under the provisions of said Contract Documents, release either said Contractor or said Surety, and notice of said alterations or extensions of the Agreement is hereby waived by said Surety. PROVIDED, HOWEVER, that this bond is executed pursuant to the provisions of Article 5160 of the Revised Civil Statutes of Texas as amended and all liabilities on this bond shall be determined in accordance with the provisions of said article to the same extent as if it were copied at length herein. SIGNED AND SEALED, this _______ day of ____________________________________, 20____ . _________________________________________ (Contractor) (Surety) _________________________________________ (Signature) (Signature) _________________________________________ (Title) (Title) _________________________________________ (Address) (Address) _________________________________________ (Witness) (Witness) (Seal) (Seal)