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Home My WebLink AboutMAR 05 2024 MINI �t77�[�7 T E X A S MINUTES OF THE CITY OF BEAUMONT COUNCIL MEETING Albert "A.J." Turner, Mayor Pro Tom ROY WEST, MAYOR Randy Feldschau, At -Large Taylor Neild, Ward I CITY COUNCIL MEETING Michael Getz, Ward 11 Audwin Samuel, Ward [[I MARCH 5, 2024 Chris Durio, Ward IV Tina Broussard, City Clerk Kenneth R. Williams, City Manager Sharae Reed, City Attorney The City Council of the City of Beaumont, Texas, met in a regular session in strict compliance with the Texas Open Meetings Act, Texas Government Code, Chapter 551 on March 5, 2024, at the City Hall Council Chambers, 801 Main Street, Beaumont, Texas, at 1:30 p.m. to consider the following: OPENING * Invocation Pledge of Allegiance Roll Call Proclamations, Presentation and Recognition * Public Comment: Persons may speak on the Consent Agenda/Regular Agenda items 1-5. (or any other topic). Mayor West called the council meeting to order at 1:30 p.m. Pastor Julie Stephenson with First Christina Church gave the invocation. Mayor West led the Pledge of Allegiance, Roll call was made by Tina Broussard, City Clerk. Present at the meeting were Mayor West, Mayor Pro Tern Turner, Councilmembers Durio, Getz, Feldschau, Samuel and Neild. Absent: Kenneth Williams, City Manager. Also present were Sharae Reed, City Attorney and Tina Broussard, City Clerk. Proclamations, Presentation and Recognition "Women's History Month" — March 2024 — Proclamation read by Tina Broussard, City Clerk, accepting Michelle Turner, President, Beaumont Alumnae Chapter of Delta Sigma Theta Sorority, Inc. "105th Celebration of the American Legion" -- March 15, 2024 — Proclamation read by Councilmember Chris Durio, accepting Cheryl Williams, State Chaplain of the American Legion Post 817 Public Comment: Persons may speak on the Consent Agenda/Regular Agenda Items 1--5. (or any other topic). (Public comments can be heard or seen at the City of Beaumont website at beaumonttexas.gov) David Pete 6355 Chinn Ln. Beaumont TX Minutes — March 5, 2024 Jason Marshburn 1070 Monterrey Dr. Beaumont TX Thefarro Richard 5275 Parkview Dr. Beaumont TX Addie Allen 9695 Gross Dr. Beaumont TX CONSENT AGENDA (Items placed on the Consent Agenda are considered routine in nature and are considered non -controversial. The Consent Agenda can be acted upon in one motion, A consensus of the Council is required to remove any item for discussion and separate action.) A. Council to consider approving the February 20, 2024, City Council meeting minutes. B. Council to consider an Ordinance amending Ordinance 24-009 — Ordinance 24-009-A C. Council to consider a resolution authorizing the City Manager to apply for and receive grant funds from the Foundation for Southeast Texas, HEB, and Entergy, for the Annual Summer Reading Program — Resolution 24-057 D. Council to consider a resolution approving the contract for the purchase of janitorial supplies — Resolution 24-058 E. Council to consider approving a resolution to apply for a grant from the Outdoor Recreation Legacy Partnership (ORLP) Program to establish a Food Truck Park — Item Removed F. Council to consider authorizing the Beaumont Convention and Visitors Bureau to apply for grant monies from the Jefferson County Tourism Commission (JCTC), for $3,000.00 — Resolution 24-059 G. Council to Consider authorizing the Beaumont Convention and Visitors Bureau to apply for grant monies from the Jefferson County Tourism Commission (JCTC), for $11,000 for partial payment of outdoor activities of Cattail Marsh Education Center at Tyrell Park — Resolution 24-060 Councilmember Neild moved -to approve the Consent Agenda. Councilmember Samuel seconded the motion. AYES: MAYOR WEST, MAYOR PRO TEM TURNER, COUNCILMEMBERS DURIO, GETZ, FELDSCHAU, SAMUEL AND NEILD NAYS: NONE MOTION PASSED REGULAR AGENDA 1. Council to consider a resolution approving the repair of a Caterpillar D8T Bulldozer for use on the landfill. Unit 5190 is a 2014 Caterpillar D8T bulldozer that is one of two heavy bulldozers used by the landfill for the primary movement of trash. This unit has 20,615 frame hours on it and was Minutes — March 5, 2024 rebuilt in 2020 @13,300 hours. The expectation of a full rebuild is that the engine will last somewhere from 13,000 — 15,000 hours which is a typical industry standard. On November 3, 2023, the unit began to experience low oil pressure. Fleet personnel went through troubleshooting and attempted initial repairs which were unsuccessful. Mustang CAT was contacted on the issue and attempted to address the low-pressure issues by first replacing the oil pump and associated parts and then replacing the oil filter housing and associated parts. These steps were part of the CAT troubleshooting process to attempt to resolve the issue without having to replace the engine. Unfortunately, all other options have been tried and the unit needs a full engine replacement. The engine replacement would be completed by Mustang CAT of Houston in the amount of $110,990.42. Mustang CAT is the sole source vendor. The work includes failure analysis in an attempt to determine the cause of the premature engine failure and also includes a 3 year15,000-hour warranty on the new engine. This unit is one of two D8T bulldozers used in operations at the landfill. A new bulldozer, of this size and make, would cost an estimated $1,300,000. Funds will come from the Fleet Fund. Approval of the resolution. Councilmember Feldschau moved to APPROVE A RESOLUTION THAT THE CITY MANAGER BE AND HE IS HEREBY AUTHORIZED TO APPROVE THE ENGINE REPLACEMENT REPAIR ON UNIT 5190, A 2014 CATERPILLAR D8T BULLDOZER FOR USE IN THE LANDFILL IN THE AMOUNT OF $110,990.42, FROM MUSTANG CAT, OF HOUSTON, TEXAS, THE REPAIR WILL INCLUDE A THREE (3) YEARI5,000-HOUR WARRANTY, Councilmember Getz seconded the motion. AYES: MAYOR WEST, MAYOR PRO TEM TURNER, COUNCILMEMBERS DURIO, GETZ, FELDSCHAU, SAMUEL AND NEILD NAYS: NONE MOTION PASSED RESOLUTION 24-061 2. Council to consider a resolution authorizing the purchase of one (1) Primary Recirculation Pump Replacement at the Wastewater Treatment Plant. The Wastewater Treatment Plant is a trickling filter plant and requires that the media on the filters stay wet during low flow times. The Recirculation Station started with three (3) pumps in its original design (5, 10, and 15 MGD). Two (2) working pumps are a must for the plant to function efficiently, As of today, two (2) of the three (3) pumps are out of service therefore, we are requesting one (1) pump and motor be approved for immediate replacement. The total pricing for one (1) Fairbanks Morse pump and motor is $215,032.00 and was obtained from JDC Fluid Equipment, LLC, of Houston, the sole source provider of the Fairbanks Morse pumps used at the Wastewater Treatment Plant. The delivery time is estimated to be between 22-24 weeks after the order is received. Minutesµ March 5, 2024 Funds will come from the Water Fund. Approval of the resolution, Councilmember Getz moved to APPROVE A RESOLUTION THAT THE CITY MANAGER BE AND HE IS HEREBY AUTHORIZED TO APPROVE THE PURCHASE OF ONE (1) PRIMARY RECIRCULATION PUMP REPLACEMENT AT THE WASTEWATER TREATMENT PLANT FROM JDC FLUID EQUIPMENT, LLC, OF HOUSTON, TEXAS, IN THE AMOUNT OF $215,032.00. Mayor Pro Tern Turner seconded the motion. AYES: MAYOR WEST, MAYOR PRO TEM TURNER, COUNCILMEMBERS DURIO, GETZ, FELDSCHAU, SAMUEL AND NEILD NAYS: NONE MOTION PASSED RESOLUTION 24-062 3. Council to consider a resolution authorizing the City Manager to award a contract to Texas Drainage, Inc., of Waller, TX for the Citywide Ditching Program Phase 2A. The Citywide Ditching Program Phase 2A consists of the excavation and removal of excess material of approximately 155,676 linear feet of existing roadside ditches. The program also provides for the replacement of 109 driveway culverts. The work for this phase is to take place in the designated areas of Wards 2 and 3. On February 22, 2024, four (4) bids were received for furnishing all labor, materials, and equipment for the project. The Engineer's Estimate is $1,456,546,00, The bid totals are indicated in the table below: Contractor Location Base Bid Amount Texas Drainage, Inc. Waller, TX $1,072,944.96 BIDS Constructors LLC dba MK Constructors Vidor, TX $1,459,133.00 Eastex Utility Construction LLC Beaumont, TX $1,459,614.20 ALLCO, LLC Beaumont, TX $3,961,109.27 The Public Works Engineering staff recommends this project be awarded to the lowest bidder, Texas Drainage, Inc., in the base bid amount of $1,072,944.96. A total of 200 calendar days are allocated for completion of the project. Funds will come from Certificates of Obligation. Approval of the resolution. Councilmember Getz moved to APPROVE A RESOLUTION THE CITY COUNCIL HEREBY APPROVED THE AWARD OF A CONTRACT TO TEXAS DRAINAGE, INC., OF WALLER, TEXAS, IN THE, AMOUNT OF $1,072,944.96 FOR THE CITYWIDE DITCHING PROGRAM PHASE 2A PROJECT AND THAT THE CITY MANAGER BE AND HE IS HEREBY AUTHORIZED TO EXECUTE A CONTRACT WITH TEXAS DRAINAGE, INC., OF WALLER, TEXAS. Councilmember Durio seconded the motion. Minutes — March 5, 2024 AYES: MAYOR WEST, MAYOR PRO TEM TURNER, COUNCILMEMBERS DURIO, GETZ, FELDSCHAU, SAMUEL AND NEILD NAYS: NONE MOTION PASSED RESOLUTION 24-063 4. Council to consider a resolution authorizing the purchase of furniture for the Real Time Crime Center (RTCC). Dispatch Consoles, Workstations and a conference table are needed for the Police Department's New Real Time Crime center and will be purchased from Russ Bassett Corporation in the total amount of $120,871.59. Pricing was obtained utilizing H-GAC contract. H-GAC is a cooperative purchasing association that complies with Texas procurement statutes. Funds will come from the FY22 Edward Byrne Memorial Justice Assistance Grant, $51,231; FY23 Edward Byrne Memorial Assistance Grant, $30,511.33; Capital Reserve Fund, $9,679.26 and Confiscated Goods Account, $29,450. Approval of the resolution. Councilmember Samuel moved to APPROVE A RESOLUTION THAT THE CITY MANAGER BE AND HE IS HEREBY AUTHORIZED TO APPROVE THE PURCHASE OF FURNITURE FOR THE REAL TIME CRIME CENTER, FROM RUSS BASSETT CORPORATION OF WHITTIER, CALIFORNIA, UTILIZING THE BUYBOARD CONTRACT IN THE AMOUNT OF $120,871.59. Mayor Pro Tern Turner seconded the motion. AYES: MAYOR WEST, MAYOR PRO TEM TURNER, COUNCILMEMBERS DURIO, GETZ, FELDSCHAU, SAMUEL AND NEILD NAYS: NONE MOTION PASSED RESOLUTION 24-064 5. Council to consider a resolution to authorize the City Manager or his designee to apply for and receive funding in an amount not to exceed $89,548 through the State and Local Cybersecurity Grant Program. BACKGROUND The State and Local Cybersecurity Grant Program (SLCGP) funds are made available through a Congressional appropriation to the United State Department of Homeland Security (DHS). This SLCGP application requests $74,009 for Privileged Access Management, $6,200 for Falcon Data Protection under the Mitigation objective and $19,287 for KnowBe4 Security Coach Subscription under the Workforce Development objective. These programs will allow our Technology Services staff to mitigate technology issues, protect data, and assist in developing our Technology Services workforce through Security Coaching. The federal portion will be $89,548. A 10% local match of $9,948 is required. Minutes — March 5, 2024 Funds will come from the Capital Reserves. Approval of the resolution. Mayor Pro Tem Turner moved to APPROVE A RESOLUTION THAT THE CITY MANAGER BE AND HE IS HEREBY AUTHORIZED TO APPLY FOR AND RECEIVE FUNDING IN AN AMOUNT NOT TO EXCEED $89,548.00, THROUGH THE STATE AND LOCAL CYBERSECURITY GRANT PROGRAM FOR USE BY THE INFORMATION TECHNOLOGY DEPARTMENT. Councllmember Durlo seconded the motion. AYES: MAYOR WEST, MAYOR PRO TEM TURNER, COUNCILMEMBERS DURIO, GETZ, FELDSCHAU, SAMUEL AND NEILD NAYS: NONE MOTION PASSED RESOLUTION 24-065 WORK SESSION To Discuss and Review Amendments and' Changes to Chapter 24 of the City Code of Ordinances. COUNCILMEMBER COMMENTS (Councilmembercomments can be heard orseen atthe City of Beaumont website at beaumonttexas.gov) COUNCILMEMBER TEM DURIO - COUNCILMEMBER GETZ - MAYOR PRO TEM TURNER - COUNCILMEMBER FELDSCHAU - COUNCILMEMBER SAMUEL - COUNCILMEMBER NEILD - CITY ATTORNEY REED — PW DIRECTOR BARTKOWIAK -- ACM BOONE -- ACM ELLIS - CITY CLERK BROUSSARD - CITY MANAGER WILLIAMS - ABSENT MAYOR WEST — Minutes — March 5, 2024 With there being A Executivp Ses 'on, the meeting adjourned at 2:56 p.m. IOU Z/J/� --A. lz Tina Broussard, Jerk A ■ N��Z�tt Minutes — March 5, 2024