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HomeMy WebLinkAbout03/05/2024 PACKETREGULAR MEETING OF THE CITY COUNCIL COUNCIL CHAMBERS CITY HALL 801 MAIN STREET TUESDAY, MARCH 05, 2024 1:30 PM AGENDA CALL TO ORDER INVOCATION PLEDGE OF ALLEGIANCE ROLL CALL PROCLAMATIONS PRESENTATIONS Communication Update RECOGNITIONS PUBLIC COMMENT ON AGENDA/CONSENT Citizens may speak on the Consent Agenda/Regular Agenda Items 1-5 (or any other topic). CONSENT AGENDA (Items placed on the Consent Agenda are considered routine in nature and are considered non- controversial. The Consent Agenda can be acted upon in one motion. A consensus of the Council is required to remove any item for discussion and separate action.) A. Council to consider approving the February 20, 2024, City Council meeting minutes. B. Council to consider an ordinance amending Ordinance 24-009. C. Council consider a resolution authorizing the City Manager to apply for and receive grant funds from the Foundation for Southeast Texas, HEB, and Entergy, for the Annual Summer Reading Program. D. Council consider a resolution approving the contract for the purchase of janitorial supplies. E. Council consider approving a resolution to apply for a grant from the Outdoor Recreation Legacy Partnership (ORLP) Program to establish a Food Truck Park F. Consider authorizing the Beaumont Convention and Visitors Bureau to apply for grant monies from the Jefferson County Tourism Commission (JCTC), for $3,000 for wayfinding signage for the Tyrrell Park Nature and Visitors Center. G. Consider authorizing the Beaumont Convention and Visitors Bureau to apply for grant monies from the Jefferson County Tourism Commission (JCTC), for $11,000 for partial payment of outdoor activities outside of Cattail Marsh Wetlands Education Center at Tyrrell Park. REGULAR AGENDA 1. Council consider a resolution approving the repair of a Caterpillar D8T Bulldozer for use on the landfill. 2. Council consider a resolution authorizing the purchase of one (1) Primary Recirculation Pump Replacement at the Wastewater Treatment Plant. 3. Council consider a resolution authorizing the City Manager to award a contract to Texas Drainage, Inc., of Waller, TX for the Citywide Ditching Program Phase 2A. 4. Council consider a resolution authorizing the purchase of furniture for the Real Time Crime Center (RTCC). 5. Council consider a resolution to authorize the City Manager or his designee to apply for and receive funding in an amount not to exceed $89,548 through the State and Local Cybersecurity Grant Program. WORK SESSION To Discuss and Review Amendments and Changes to Chapter 24 of the City Code of Ordinances. COUNCIL COMMENTS ADJOURNMENT Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact Kaltrina Minick at (409) 880-3777. A TO: City Council FROM: Kenneth R. Williams, City Manager PREPARED BY: Tina Broussard, City Clerk MEETING DATE: March 5, 2024 REQUESTED ACTION: Council to consider approving the February 20, 2024, City Council meeting minutes. BACKGROUND None FUNDING SOURCE None RECOMMENDATION Approval of the minutes ATTACHMENTS Minutes - February 20, 2024 Minutes – February 20, 2024 MINUTES OF THE CITY OF BEAUMONT COUNCIL MEETING Albert “A.J.” Turner, Mayor Pro Tem ROY WEST, MAYOR Randy Feldschau, At-Large Taylor Neild, Ward I CITY COUNCIL MEETING Michael Getz, Ward II Audwin Samuel, Ward III FEBRUARY 20, 2024 Chris Durio, Ward IV Tina Broussard, City Clerk Kenneth R. Williams, City Manager Sharae Reed, City Attorney The City Council of the City of Beaumont, Texas, met in a regular session in strict compliance with the Texas Open Meetings Act, Texas Government Code, Chapter 551 on February 20, 2024, at the City Hall Council Chambers, 801 Main Street, Beaumont, Texas, at 1:30 p.m. to consider the following: OPENING  Invocation Pledge of Allegiance Roll Call  Proclamations, Presentation and Recognition – Communication Update  Public Comment: Persons may speak on the Consent Agenda/Regular Agenda items 1- 10 and Items 12 & 13. (or any other topic). Item 11 has already been heard in a Public Hearing therefore, citizens can’t speak on the item. Mayor West called the council meeting to order at 1:30 p.m. Reverend Torey Doucette with New Birth Community Church gave the invocation. Mayor West led the Pledge of Allegiance. Roll call was made by Tina Broussard, City Clerk. Present at the meeting were Mayor West, Mayor Pro Tem Turner, Councilmembers Durio, Getz (arrived at 1:41 p.m.), Feldschau and Samuel. Absent: Councilmember Neild. Also, present were Kenneth R, Williams, City Manager; Sharae Reed, City Attorney; Tina Broussard, City Clerk. Proclamations, Presentation and Recognition “National Leadership Day” – February 20, 2024 – Proclamation read by Tina Broussard, City Clerk; accepted by Angeliqueca Avery, Coordinator of SETX Trust Based Relational Intervention (TBRI) “Mural Fest” – March 2-3, 2024 – Proclamation read by Tina Broussard, City Clerk; accepted by Min Dai and Christina Lokey Public Comment: Persons may speak on the Consent Agenda/Regular Agenda Items 1-10 and Items 12&13. (or any other topic). Item 11 has already been heard in a Public Hearing therefore, citizens can’t speak on the item. (Public comments can be heard or seen at the City of Beaumont website at beaumonttexas.gov) William Johnson 1045 Madison Beaumont TX Minutes – February 20, 2024 CONSENT AGENDA (Items placed on the Consent Agenda are considered routine in nature and are considered non- controversial. The Consent Agenda can be acted upon in one motion. A consensus of the Council is required to remove any item for discussion and separate action.) A. Council to consider approving the February 6, 2024, City Council minutes. B. Council to consider a resolution authorizing the settlement of the claim of Jose Sandoval – Resolution 24-045 C. Council to consider a resolution authorizing the limited and temporary use of golf carts on city streets from March 2, 2024, through March 3, 2024, in conjunction with the Beaumont Mural Festival – Resolution 24-046 D. Consider a resolution authorizing the City Manager to execute all documents necessary, specifically including a contract, in order for the Southeast Texas Auto Theft Task Force (City of Beaumont) to transfer a vehicle title to the City of Port Arthur Police Department – Resolution 24-047 E. Council to consider an amendment to Resolution 24-033 appointing Dr. Danny Hurych to the Animal Care Advisory Committee – Resolution 24-033-A Councilmember Getz moved to approve the Consent Agenda. Councilmember Samuel seconded the motion. AYES: MAYOR WEST, MAYOR PRO TEM TURNER, COUNCILMEMBERS DURIO, GETZ, FELDSCHAU AND SAMUEL NAYS: NONE MOTION PASSED REGULAR AGENDA 1. Council to consider approving an agreement with Halff Associates, Inc. of Richardson, TX to develop a Master Plan for the City’s Parks, Recreation and Open Spaces. The city requested proposals from qualified Consultants / Firms to create a master plan for the City’s parks, recreational areas, and open spaces. The plan will serve as a guide for redevelopment of existing parks, programs, and park amenities within the City’s Parks System, as well as being a guide for the future development of City Parks. One of the City’s strategic Plan’s Five-Year Goals for 2023 – 2028 is to be “a great place to live,” and having a Parks, Recreation, and Open Space Master Plan for Beaumont, and one that is implementable, will allow the city to be able to solidify the City’s and community’s aspiration of truly being a great place to live. This will be Beaumont’s first- ever Parks, Recreation, and Open Space Master Plan. Two hundred seventy (270) invitations were sent out as well as advertising on the City’s website and in local newspapers. Seven (7) proposals were submitted. A committee of Minutes – February 20, 2024 four (4) was selected to review the responses. Halff Associates, Inc. of Richardson, TX received the highest ranking. The proposed fee of $175,000 includes: public outreach and engagement of the community through focus group listening sessions, open house events, a community-wide survey, meetings with the Parks & Recreation Advisory Committee, and social media/website outreach to generate community engagement interest. Part of the scope of services included in the RFP for the creation of the Parks, Recreation, and Open Space Master Plan, the selected firm will also provide to the City a proposed city ordinance establishing parkland dedication and development requirements and establishing fees in lieu of land. This will be the City’s first ordinance of this kind, and developing such an ordinance related to parkland dedication is a follow-up to last year’s discussion during one of the budget work sessions with the Council on other revenue options for the city. The City’s two Assistant City Managers, the Parks & Greenspace Director, and the Recreation Director will serve on the internal staff committee. This comprehensive master plan project is scheduled for completion in approximately 12 months. Upon completion a presentation will be given to the City Council. Funding for the cost of this Parks, Recreation, and Open Space Master Plan was approved, and is available, in this fiscal year’s budget. Evaluation results are attached. Funds will come from the General Fund. Approval of the resolution. Mayor Pro Tem Turner moved to APPROVE A RESOLUTION THAT THE CITY MANAGER BE AND HE IS HEREBY AUTHORIZED TO EXECUTE AN AGREEMENT WITH HALFF ASSOCIATES, INC., OF RICHARDSON, TEXAS, IN A PROPOSED FEE AMOUNT OF $175,000.00 TO DEVELOP A MASTER PLAN FOR THE CITY’S PARKS, RECREATION AND OPEN SPACES. Councilmember Feldschau seconded the motion. AYES: MAYOR WEST, MAYOR PRO TEM TURNER, COUNCILMEMBERS DURIO, GETZ, FELDSCHAU AND SAMUEL NAYS: NONE MOTION PASSED RESOLUTION 24-048 2. Council to consider a resolution approving an annual contract for Machine Shop and Repair Services with Pemsco Pumps of Rose City for use by the Water Utilities Department. The Water Utilities Department utilizes contractors to perform machining and repair work to pumps and motors within the City’s water and sewer system. Formal bids were requested from five (5) vendors; one responded. Pemsco Pumps responded with a total estimated annual bid of $90,625, this represents a $36,812.50 or 68.41% increase over the last contract. Specifications allow for an annual contract with the option of two (2) renewals of one (1) year terms at the same pricing as the awarded contract. Pemsco Pumps has a current contract. Minutes – February 20, 2024 Funds will come from the Water Utilities Fund. Approval of the resolution. Councilmember Samuel moved to APPROVE A RESOLUTION THAT THE PROPOSAL SUBMITTED BY PEMSCO PUMPS, OF ROSE CITY, TEXAS IN THE ESTIMATED AMOUNT OF 90,625.00 FOR THE REPAIR WORK OF PUMPS AND MOTORS WITHIN THE CITY’S WATER AND SEWER SYSTEM BE ACCEPTED BY THE CITY OF BEAUMONT. Councilmember Durio seconded the motion. AYES: MAYOR WEST, MAYOR PRO TEM TURNER, COUNCILMEMBERS DURIO, GETZ, FELDSCHAU AND SAMUEL NAYS: NONE MOTION PASSED RESOLUTION 24-049 3. Council to consider a resolution authorizing the City Manager to enter into an agreement with Kraftsman Commercial Playgrounds & Water Parks to Install One New Picnic Pavilion at Rogers Park. Pricing was obtained from Kraftsman Commercial Playgrounds & Water Parks, utilizing Buy Board Texas Contract #679-22 procurement process. Buy Board Texas Contract provides municipalities with the means to purchase construction services at competitive prices contracted under the procurement statues of the State of Texas. The proposed scope of work shall consist of the furnishing and installation of one new 44’ x 30’ hip style picnic pavilion constructed of galvanized steel framing with colored metal roof panels, associated concrete support piers, a 5” thick concrete pad under the entire structure, and the furnishing of the performance and payment bonds. The cost to furnish and install the proposed pavilion is $153,854.48. Funds are available in the Capital Reserve Fund. The installation of a new picnic pavilion within Rogers Park is part of the Strategic Plan recommended by the City Administration and approved by City Council. Funds will come from the Capital Reserve Fund, Approval of the resolution. Councilmember Getz moved to APPROVE A RESOLUTION THAT THE CITY MANAGER BE AND HE IS HEREBY AUTHORIZED TO EXECUTE AN AGREEMENT WITH KRAFTSMAN COMMERCIAL PLAYGROUNDS AND WATER PARKS OF SPRING, TEXAS, THROUGH THE BUYBOARD TEXAS CONTRACT #679-22 IN THE AMOUNT OF $153,854.48 TO INSTALL ONE (1) NEW PICNIC PAVILION AT ROGERS PARK. Councilmember Feldschau seconded the motion. AYES: MAYOR WEST, MAYOR PRO TEM TURNER, COUNCILMEMBERS DURIO, GETZ, FELDSCHAU AND SAMUEL NAYS: NONE MOTION PASSED Minutes – February 20, 2024 RESOLUTION 24-050 4. Council to consider a resolution approving the addition of an Axon module from Axon Enterprise, Inc. of Scottsdale, AZ for use by the Police department. Respond+ is a module of the Axon system that police use for in-car video and body cameras, among other things. Respond+ will improve officer safety measures by providing real-time, live streaming and GPS tracking of body cameras for Police command and the Real Time Crime Center. The in-car systems already utilize this technology. This purchase will add the same technology to the body cameras. The total cost will be $53,944.46 for the first year and will add $53,944.47 for each year of the following three years of the current Axon contract. Pricing was obtained through Buy Board. Buy Board is a buying contract that allows government entities to make purchases that have already been contracted under the procurement statutes of the State of Texas. Funds will come from the Capital Reserve. Approval of the resolution. Councilmember Feldschau moved to APPROVE A RESOLUTION THAT THE CITY MANAGER BE AND HE IS HEREBY AUTHORIZED TO APPROVE THE PURCHASE OF AXON MODULE FROM AXON ENTERPRISE, INC., OF SCOTTSDALE, ARIZONA, FOR USE BY THE POLICE DEPARTMENT IN THE AMOUNT OF $53,944.46 FOR THE FIRST YEAR AND AN ADDITIONAL $53,944.46 FOR EACH YEAR OF THE REMAINING THREE (3) YEAR AXON CONTRACT. Mayor Pro Turner seconded the motion. AYES: MAYOR WEST, MAYOR PRO TEM TURNER, COUNCILMEMBERS DURIO, GETZ, FELDSCHAU AND SAMUEL NAYS: NONE MOTION PASSED RESOLUTION 24-051 5. Council to consider a Resolution supporting KCG Development, a proposed Housing Tax Credit (HTC) project located at 415 S. 11th Street, acknowledging that Beaumont has more than twice the state average of units per capita supported by Tax Credits, affirming that the proposed project affirmatively furthers fair housing, and offering expressed support for the project and a commitment of funding in the form of a fee waiver not to exceed $500. KCG Development of Indianapolis, IN is proposing to apply to the Texas Department of Housing and Community Affairs (TDHCA) for funding to develop Prado Place, a proposed sixty-nine (69) unit housing development, located at 415 S. 11th Street in Beaumont. Currently, Beaumont has more than twice the state average of housing units supported by Tax Credits or private activity bonds per capita. As such, additional subsidized units Minutes – February 20, 2024 cannot be considered for this development by TDHCA unless the City acknowledges that Beaumont has more than twice the state average of subsidized housing units per capita and offers support for the project. In addition, for the project to be considered, the City would also need to acknowledge that the project is located in a census tract that has more than twenty (20) percent Housing Tax Credit units per total household. In addition, applications that receive a Commitment of Development Funding in the amount of at least $500 in the form of a fee waiver will receive additional consideration by TDHCA. Approval of the resolution. Councilmember Samuel moved to APPROVE A RESOLUTION THAT THE CITY OF BEAUMONT, ACTING THROUGH ITS GOVERNING BODY, HEREBY CONFIRM THAT IT SUPPORTS THE PROPOSED DEVELOPMENT OF PRADO PLACE, LOCATED AT 415 S. 11TH STREET, BEAUMONT, TEXAS. Councilmember Feldschau seconded the motion. Councilmember Durio amended the motion to table the item until after the reading of Item #6. Councilmember Samuel seconded the motion. After the reading of Item #6 Councilmember Durio motion to APPROVE A RESOLUTION THAT THE CITY OF BEAUMONT, ACTING THROUGH ITS GOVERNING BODY, HEREBY CONFIRM THAT IT SUPPORTS THE PROPOSED DEVELOPMENT OF PRADO PLACE, LOCATED AT 415 S. 11TH STREET, BEAUMONT, TEXAS, REMOVING THE $500.00 FEE WAIVER. Councilmember Samuel seconded the motion. AYES: MAYOR WEST, MAYOR PRO TEM TURNER, COUNCILMEMBERS DURIO, GETZ, FELDSCHAU AND SAMUEL NAYS: NONE MOTION PASSED RESOLUTION 24-052 6. Council consider a Resolution supporting Beaumont PWB, LP, a proposed Housing Tax Credit (HTC) project located West of Wendelin Drive, south of 6005 College Street, acknowledging that Beaumont has more than twice the state average of units per capita supported by Tax Credits, affirming that the proposed project affirmatively furthers fair housing, and offering expressed support for the project and a commitment of funding in the form of a fee waiver not to exceed $500.00. Beaumont PWB, LP of Houston, TX is proposing to apply to the Texas Department of Housing and Community Affairs (TDHCA) for funding to develop Providence West, a proposed eighty (80) unit Senior housing development, located west of Wendelin Drive south of 6005 College Street. Currently, Beaumont has more than twice the state average of housing units supported by Tax Credits or private activity bonds per capita. As such, additional subsidized units cannot be considered for this development by TDHCA unless the City acknowledges that Beaumont has more than twice the state average of subsidized housing units per capita and offers support for the project. In addition, for the project to be considered, the City would also need to acknowledge that the project is located in a census tract that has more than twenty (20) percent Housing Tax Credit units per total household. In addition, applications that receive a Commitment of Development Minutes – February 20, 2024 Funding in the amount of at least $500.00 in the form of a fee waiver will receive additional consideration by TDHCA. Approval of the resolution. Councilmember Feldschau moved to APPROVE A RESOLUTION SUPPORTING THE SUBMISSION OF AN APPLICATION BY BEAUMONT PWB, LP FOR COMPETITIVE 9% HOUSING TAX CREDITS LOCATED WEST OF WENDELIN DRIVE AND SOUTH OF 6005 COLLEGE STREET, BEAUMONT, TEXAS, 77707, AUTHORIZING AN ALLOCATION OF HOUSING TAX CREDITS FOR THE APPROVAL OF THE NEW CONSTRUCTION DEVELOPMENT FOR MULTIFAMILY. Mayor Pro Tem Turner seconded the motion. Councilmember Samuel made a motion to amend the resolution to waive the $500.00 fee. Mayor Pro Tem Turner seconded the motion. It was made clear to Councilmember Samuel that the item was presented to Council to waive the $500.00 fee. Councilmembers Samuel and Turner both withdrew their motions. AYES: MAYOR WEST, MAYOR PRO TEM TURNER, COUNCILMEMBERS DURIO, GETZ, FELDSCHAU AND SAMUEL NAYS: NONE MOTION PASSED RESOLUTION 24-053 7. Council to consider a resolution authorizing the City Manager to award a contract to Brystar Contracting, Inc., of Beaumont, for the West Lucas Drive and Gladys Avenue Emergency Storm Sewer Point Repair and Cavity Repair Project. On January 9, 2024, by Resolution No. 24-014, the City Council awarded a contract to Brystar Contracting, Inc., of Beaumont, in the amount of $538,770.00 for the West Lucas Drive and Gladys Avenue Emergency Storm Sewer Point Repair and Cavity Repair Project. The authorized work included removing about 24 linear feet of the existing aluminized steel arch pipe that failed and replacing it with a reinforced concrete box culvert of comparable size. All excavation, traffic control, road restoration, and water line adjustments needed to complete the work were also included. On January 30, 2024, Brystar submitted an updated time and materials proposal estimated at $101,970.00 to complete a 12” water line tie in to the 18” water line on East Lucas and run a section of 12” line to the back of curb. This work will connect to the upcoming Replacement of 12” Waterline Along Gladys Avenue Project that is about to begin construction. The urgent nature of completing all work necessary to open the intersection of Gladys and Lucas requires expediting this work rather than waiting for the Gladys water line project to kick off. On February 12, 2024, Brystar submitted an updated time and materials proposal estimated at $96,021.00 for additional storm sewer work that was discovered after the Minutes – February 20, 2024 intersection was excavated. The additional work will account for repairs outside of the original scope of work to storm lines on Gladys Avenue that connect to the storm sewer point repair on West Lucas Drive. If approved, the new contract amount would be $736,761.00. Funds will come from Certificates of Obligation. Approval of the resolution. Councilmember Feldschau moved to APPROVE A RESOLUTION THAT THE CITY MANAGER BE AND HE IS HEREBY AUTHORIZED TO AWARD A CONTRACT TO BRYSTAR CONTRACTING, INC., OF BEAUMONT, TEXAS, FOR THE WEST LUCAS DRIVE AND GLADYS AVENUE EMERGENCY STORM SEWER POINT REPAIR AND CAVITY REPAIR PROJECT IN THE AMOUNT OF $763,761.00. Councilmember Getz seconded the motion. AYES: MAYOR WEST, MAYOR PRO TEM TURNER, COUNCILMEMBERS DURIO, GETZ, FELDSCHAU AND SAMUEL NAYS: NONE MOTION PASSED RESOLUTION 24-054 8. Council to consider a resolution approving the emergency repair of a pump for Lawson’s Pump Station. Lawson’s Pump Station pumps raw water from Bunn’s Canal to the Pine Street Surface Water Treatment Plant. The station operates three (3) vertical shaft high service pumps with variable frequency drives. In December 2024, City of Beaumont Water Production personnel identified that one pump had failed and was not pumping water. The remaining pumps are operating without issues, however having a pump out of service eliminates any redundancy in pumping capacity. Triangle Rotating Equipment Specialists of Nederland, TX, was hired to extract the pump, transport it to their repair shop, disassemble and inspect the pump, and determine what repairs, if any, were required. The repair scope of work, not to exceed $77,856.00, is to check all shafts for straightness, remove and replace bushings, blast and repaint with paint compatible with drinking water standards, replace O-ring gaskets, field install pump, set motor, and test run start up. The work is expected to be completed before the end of March. Funds will come from the Water Fund. Approval of the resolution. Councilmember Feldschau moved to APPROVE A RESOLUTION THAT THE CITY MANAGER BE AND HE IS HEREBY AUTHORIZED TO AWARD A CONTRACT TO TRIANGLE ROTATING EQUIPMENT SPECIALISTS, OF NEDERLAND, TEXAS, FOR THE EMERGENCY REPAIR OF A PUMP FOR THE Minutes – February 20, 2024 LAWSON’S PUMP STATION IN THE AMOUNT NOT TO EXCEED $77,856.00. Councilmember Samuel seconded the motion. AYES: MAYOR WEST, MAYOR PRO TEM TURNER, COUNCILMEMBERS DURIO, GETZ, FELDSCHAU AND SAMUEL NAYS: NONE MOTION PASSED RESOLUTION 24-055 9. Council to consider a resolution authorizing the City Manager to execute Change Order No. 3, accept maintenance, and authorize final payment to Texas Drainage, Inc., for the FY23 Citywide Ditching Program Phase 1B. On April 18, 2023, by Resolution No. 23-103, the City Council awarded a contract to Texas Drainage, Inc., of Waller, Texas, in the amount of $1,389,945.66, for the FY23 Citywide Ditching Program Phase 1B. The work for this phase took place in designated areas of Wards 1 and 4. Previous Change Order Nos. 1-2, in the amount of $8,776.32, are attached for your review. Proposed Change Order No. 3, in the amount of ($39,782.56), is required to adjust the estimated quantities in the contract to reflect the actual quantities used in the completion of the project. If approved, the adjustment in quantities would result in a final contract amount of $1,358,939.42. The project has been inspected by the Engineering Division and found to be complete in accordance with the provisions and terms set forth in the contract. Acceptance of Change Order No. 3, maintenance, and final payment in the amount of $241,972.15 is recommended. Funds will come from the Certificates of Obligation. Approval of the resolution. Councilmember Durio moved to APPROVE A RESOLUTION THAT THE CITY MANAGER BE AND HE IS HEREBY AUTHORIZED TO EXECUTE CHANGE ORDER NO. 3, IN THE AMOUNT OF ($39,782.32), THEREBY DECREASING THE TOTAL CONTRACT AMOUNT TO $1,358,949.42 FOR THE FY2023 CITYWIDE DITCHING PROGRAM PHASE 1B AND THAT THE CITY MANAGER IS ALSO HEREBY AUTHORIZED TO MAKE FINAL PAYMENT IN THE AMOUNT OF $241,972.15 TO TEXAS DRAINAGE, INC., OF WALLER, TEXAS. Councilmember Feldschau seconded the motion. AYES: MAYOR WEST, MAYOR PRO TEM TURNER, COUNCILMEMBERS DURIO, GETZ, FELDSCHAU, SAMUEL AND NEILD NAYS: NONE MOTION PASSED RESOLUTION 24-056 Minutes – February 20, 2024 10. Council to consider a request for a Specific Use Permit to allow a duplex within the R￿S (Residential Single-Family Dwelling) District for property located at 788 and 798 Shell Road Fulton Johnson requests approval of a Specific Use Permit to allow a duplex to be constructed at 788 and 798 Shell Road. This property is located within the R-S (Residential Single-Family Dwelling) district and as such a two-family dwelling requires a Specific Use Permit. The structure will be two-stories with two units for a combined total of 2,390 square feet each, containing three (3) bedrooms and two and half (2.5) bathrooms. According to our City’s Comprehensive Plan the property is located within a “Conservation and Revitalization” Area. Such areas are, “built up areas where a significant portion of the area is experiencing influences such as incompatible land uses, dilapidated structures…vacant parcels which may exist are good to excellent development sites.” This request appears to align with our City’s Comprehensive Plan of Beaumont. At a Joint Public Hearing held on January 22, 2024, the Planning Commission recommended 7:0 to approve the request for a Specific Use Permit to allow a duplex within the R-S (Residential Single-Family Dwelling) District for property located at 788 and 798 Shell Road, with the following conditions: 1. Install a 4’ wide sidewalk along the property lines abutting Shell Road and Kenneth Avenue. 2. The proposed driveways be redesigned or relocated to meet City standards. 3. Construction plans must meet all requirements by Water Utilities for water and Sanitary sewer services, including any requirements of City backflow, pre-treatment and or FOG program. 4. Construction plans must meet all Fire and Building Code requirements. Approval of the ordinance, with the following conditions: 1. Install a 4’ wide sidewalk along the property lines abutting Shell Road and Kenneth Avenue. 2. The proposed driveways be redesigned or relocated to meet City standards. 3. Construction plans must meet all requirements by Water Utilities for water and Sanitary sewer services, including any requirements of City backflow, pre-treatment and or FOG program. 4. Construction plans must meet all Fire and Building Code requirements. Councilmember Durio moved to ADOPT AN ORDINANCE ENTITLED AN ORDINANCE ISSUING A SPECIFIC USE PERMIT TO ALLOW A DUPLEX WITHIN A R-S (RESIDENTIAL SINGLE-FAMILY DWELLING) DISTRICT FOR PROPERTY LOCATED AT 788 AND 798 SHELL ROAD, WITH THE Minutes – February 20, 2024 CONDITIONS, IN THE CITY OF BEAUMONT, JEFFERSON COUNTY, TEXAS. Councilmember Getz seconded the motion. AYES: MAYOR WEST, MAYOR PRO TEM TURNER, COUNCILMEMBERS DURIO, GETZ, FELDSCHAU AND SAMUEL NAYS: NONE MOTION PASSED ORDINANCE 24-007 PUBLIC HEARING Council to Conduct a Public Hearing to consider finding and ratifying the determination of the Public Health Director that public health nuisances exist on the property owned by Gregory Melancon at 385 Armstrong Public Hearing Open: 2:49 p.m. Greg Melancon 385 Armstrong Dr. Beaumont TX Public Hearing Close: 3:06 p.m. REGULAR AGENDA 11. Request a public hearing and for the council to consider finding and ratifying the determination of the Public Health Director that public health nuisances exist on the property owned by Gregory Melancon at 385 Armstrong. According to Beaumont's Code of Ordinances, Chapter 10 Health and Sanitation, Sec 10.01.001 a nuisance is defined as whatever is dangerous to human life or welfare or whatever renders the ground, the water, the air, or food a hazard or injury to human health is hereby declared to be a nuisance. The City's Code of Ordinances further states in Chapter 12 Offenses & Nuisances Section 12.07.033 that a person who owns or occupies property commits an offense if that person allows litter to accumulate on that person's property. Legal Description & Violations are: 385 Armstrong Drive, FOREST PARK L9 B3 Stacking and Elevating Materials Chapter 10 Health and Sanitation, Article 10.04.003 Excessive Litter Chapter 12 & Nuisances, Article 12.07, 12.07.002, 12.07.003, & 12.07.004. Funds will come from local funding. Approval of the ordinance. Councilmember Neild moved to ADOPT AN ORDINANCE ENTITLED AN ORDINANCE DECLARING THE STRUCTURE AT 385 ARMSTRONG, BEAUMONT, TEXAS, TO BE A PUBLIC NUISANCE AND ORDERING THAT THE PROPERTY OWNER(S) HAVE TEN (10) DAYS TO COMPLY. Councilmember Samuel seconded the motion. Minutes – February 20, 2024 AYES: MAYOR WEST, MAYOR PRO TEM TURNER, COUNCILMEMBERS DURIO, GETZ, FELDSCHAU AND SAMUEL NAYS: NONE MOTION PASSED RESOLUTION 24-008 PUBLIC HEARING Council to Conduct a Public Hearing on Dangerous Structures Public Hearing Open: 3:08 p.m. Nancy Maxwell 9270 Glynn Lane Beaumont TX Item #1 1094 Amarillo Joshua Bryce 5740 Bigner Beaumont TX Item #4 5740 Bigner Alvinee Johnson 580 Brockman Beaumont TX Item #5 580 Brockman Connie Swenson Ruiz 304 W. Ave. C Milano TX Item #7 2510 College Corey McGriff 2306 Linson Beaumont TX Item #24 2306 Linson Shannon Mires 1865 Ollie St. Beaumont TX Item #28 1865 Ollie St. Ryan Tollette 9026 Talcott Ln. Houston TX Item #29 2272 Pierce James Godfrey 3680 Scranton Beaumont TX Item #37 3695 Scranton Victor Sanders 3425 Texas St. Beaumont TX Item #43 3425 Texas St. Minutes – February 20, 2024 Jesus Cruz 1125 Roberts St. Beaumont TX Item #49 2296 Victoria Public Hearing Close: 3:56 p.m. REGULAR AGENDA 12. The City Council, after conducting a public hearing, considered an ordinance to declare the following 51 structures to be unsafe structures and order the owners to raze the said structures within 10 days. If the property owner fails to comply within 10 days, staff will request City Council authorization to demolish these structures without further notification to the property owner or City Council action. Additionally, if the property owner of a structure requests and is authorized by the City Council to enroll in a work program, all delinquent taxes shall be paid in full, or a payment plan shall be established prior to enrollment in the work program. Enrollment in the work program shall occur within 10 days after the effective date of this ordinance. These structures have been inspected by the Building Codes Division and found to be unsafe structures as defined by the City of Beaumont’s Code of Ordinances, Chapter 24, Article 24.04 Unsafe Substandard Structures, Division 1, Sec. 14.04.001 of the 2015 International Property Maintenance Code. Additionally, these structures have deteriorated to a condition that they are no longer considered suitable for repair. Funding sources may include General Funds and Community Development Block Grant (CDBG). Approval of the ordinance. Councilmember Feldschau moved to ADOPT AN ORDINANCE ENTITLED AN ORDINANCE FINDING CERTAIN STRUCTURES TO BE PUBLIC NUISANCES AND ORDERING THEIR DEMOLITION AND REMOVAL OR REPAIR, AS WELL AS TO ALLOW PROPERTY OWNERS OF ITEMS # 1, 4, 6, 8, 25 (WITH CONDITIONS), 29, 30, 37, 43 AND 49, PROVIDING FOR SEVERABILITY AND PROVIDING A PENALTY. Councilmember Getz seconded the motion. AYES: MAYOR WEST, MAYOR PRO TEM TURNER, COUNCILMEMBERS DURIO, GETZ, FELDSCHAU AND SAMUEL NAYS: NONE MOTION PASSED ORDINANCE 24-009 WORKSESSION Update Regarding the City’s Sewer System COUNCILMEMBER COMMENTS (Councilmember comments can be heard or seen at the City of Beaumont website at beaumonttexas.gov) Minutes – February 20, 2024 COUNCILMEMBER TEM DURIO - COUNCILMEMBER GETZ - MAYOR PRO TEM TURNER - COUNCILMEMBER FELDSCHAU - COUNCILMEMBER SAMUEL - COUNCILMEMBER NEILD - ABSENT CITY ATTORNEY REED – PW DIRECTOR BARTKOWIAK – ACM BOONE – ACM ELLIS - CITY CLERK BROUSSARD - CITY MANAGER WILLIAMS - MAYOR WEST – With there being no Executive Session, the meeting adjourned at 5:08 p.m. Roy West, Mayor Tina Broussard, City Clerk B TO: City Council FROM: Kenneth R. Williams, City Manager PREPARED BY: Sharae Reed, City Attorney MEETING DATE: March 5, 2024 REQUESTED ACTION: Council to consider an ordinance amending Ordinance 24-009. BACKGROUND On February 20, 2024, the City held a Public Hearing to have properties declared Unsafe Structures by Building Codes. The agenda memo did not include property 1094 Amarillo, but at the recommendation of the City Attorney, a motion was made to remove property 2980 Westmoreland as not being properly posted. However, both properties were included in the Legal Notice that was posted in the Examiner on February 8, 2024, and February 15, 2024; thus both properties were properly posted. The adoption of this ordinance will amend Ordinance 24-009 to include the structure at 2980 Westmoreland (garage included) in the list of Unsafe Structures and will certify that the property was properly noticed for the Public Hearing held on February 20, 2024. FUNDING SOURCE RECOMMENDATION Approval of the ordinance ATTACHMENTS Legal Notice for Public Hearing First Publication February 8, 2024 Second Publication February 15, 2024 LEGAL NOTICE The following properties have been declared to be Unsafe Structures by the Building Codes Division of the City of Beaumont under the guidelines of Article 24.04, Sections 24.04.001 and 24.04.002 of the Code of Ordinances. This is to serve as notice that as provided in the Code of Ordinances; the properties will be brought before the Beaumont City Council at a Public Hearing on February 20, 2024. 1. 1094 AMARILLO - STRUCTURE CARTWRIGHT TERR L10 S1/2 L11 B15 2. 2595 AMARILLO - STRUCTURE CARTWRIGHT L6 B46 3. 2377 ASHLEY – STRUCTURE AVERILL L 12 @ W1/2 L 11 B 16 4. 5740 BIGNER - STRUCTURE PL D-27 T43 OUT OF T 3 H WILLIAMS JR .33AC 5. 10755 BLACK – INCLUDES GARAGE PL RS5 N PT TR 157 ABST 20 D EASLEY 6. 580 BROCKMAN – STRUCTURE JEF CHAISON 2ND L1 B50 & ADJ ½ ALLEY *580 BROCKMAN/3895 IRVING 7. 4310 CHAISON – INCLUDES GARAGE W W CHAISON L1 B31 8. 2510 COLLEGE - COMMERCIAL CARTWRIGHT TERR L9 10 11 B24 2510-2520 COLLEGE 9. 3987 COLLEGE - COMMERCIAL COLLEGE ACRES L25 & L26 TR 2 10. 1895-1897 CORLEY – COMMERCIAL CARTWRIGHT L4 TO 6 B40 1895-1897 CORLEY 11. 1965 DELAWARE - STRUCTURE GOLD HILL L4 B3 12. 3340 DICKINSON - STRUCTURE DICKINSON L6 B1 13. 695 DIXIE – INCLUDES SHED SUNNYSIDE L29-32 B7 14. 1007 EVALON – INCLUDES GARAGE PL A6 J MCFADDIN TR 2 ABST 165 104’X64’ 1005-07-09 EVALON 15. 2145 FORREST - STRUCTURE NORTH L9 B59 16. 1340 FULTON - STRUCTURE OAKWOOD L3 B22 17. 1745 GLASSHOUSE – INCLUDES SHED GOLD HILL L11 B7 18. 3666 GLENWOOD – STRUCTURE WEST OAKLAND L22 B15 19. 4170 IRONTON – STRUCTURE GLENWOOD L6 B124 20. 1268 E. LA SALLE - STRUCTURE PL D19 T 47 A WILLIAMS .25 AC 1268-70 LA SALLE E 21. 682 E. LAVACA – STRUCTURE UNIVERSITY PLACE 2ND L3 B1 22. 645 LEE – GARAGE ONLY ARLINGTON L 24 B 40 23. 2025 LEIPER – STRUCTURE J D ADAMS LOT 8 BLK 1 24. 1376 LIBERTY – STRUCTURE CALDER ADD LT 8 BK 14 25. 2306 LINSON – STRUCTURE NORTH L1 L2 B52 26. 3645 MAGNOLIA – STRUCTURE SWONGER E1/2 L7 27. 5650 MEL SHA – STRUCTURE L13 & 14 35’ L15 B11-B TYRRELL PARK .6847AC 28. 8040 MITCHELL – INCLUDES SHED PL RS5 TR 211 ABST 20 D EASLEY 29. 1865 OLLIE - STRUCTURE SILVER CITY L10 B4 30. 2272 PIERCE – STRUCTURE PINECREST L10 B89 31. 4415 PRADICE - STRUCTURE J W BULLOCK ABST 7 TR 20-E PLAT B-11 .15 AC 32. 1408 PRAIRIE – STRUCTURE CARTWRIGHT L12 B81 33. 2495 PRIMROSE – STRUCTURE PIN OAK PLOTS L-25 & 26 B1 34. 630 PRINCE – STRUCTURE JOHNSTONE L7 B3 35. 3980 ROTHWELL (LOT OF 4015 REED) – SHED ONLY FLORENCE S35’ L7 B2 N17.5’ L8 B2 36. 1710 SARAH – STRUCTURE PEAR ORCHARD EST L38 B5 37. 3695 SCRANTON – STRUCTURE PINECREST L1 L2 B198 38. 5150 SHELLEY – SHED ONLY S STIVERS-ABS 51 PT TR 42 B-19 SE 150X150’ .517 AC 39. 380 E. SIMMONS – STRUCTURE NORTH 1ST L2 B10 40. 530 E. SIMMONS – STRUCTURE NORTH 1ST L8 L9 41. 3555 ST JAMES – SHED ONLY WEST OAKLAND L6 B14 42. 2740 TANNIS – STRUCTURE PL D30 T47 J DRAKE .12 AC * 43. 3425 TEXAS – STRUCTURE FORREST L10 B7 44. 3450 THREADNEEDLE ALY - STRUCTURE ANNIE G WEST L6 45. 1625 TULANE – INCLUDES SHED GOLD HILL L5 B2 46. 1755 TULANE – STRUCTURE GOLD HILL L10 B1 47. 2275 TYLER – STRUCTURE PINECREST L5 L6 B 48 2255-57-75 TYLER 48. 1266 VAN BUREN – STRUCTURE OAKWOOD E1/2 L6 ALL OF L7 B18 49. 2296 VICTORIA – STRUCTURE OGDEN S1/2 L14 & ALL OF L15 & 16 B 8 50. 807 W. VIRGINIA – INCLUDES GARAGE NELSON L8 B1 & ½ ADJ ALLEY 51. 2890 WESTMORELAND – INCLUDES GARAGE DIXIE GARDENS 3RD L6 B1 __________________________________________________ Boyd Meier Building Official City of Beaumont 801 Main Street Beaumont, Texas 77701 (409) 880-3762 ORDINANCE NO. ENTITLED AN ORDINANCE AMENDING ORDINANACE 24-009 FINDING CERTAIN STRUCTURES TO BE PUBLIC NUISANCES AND ORDERING THEIR DEMOLITION AND REMOVAL OR REPAIR; PROVIDING FOR SEVERABILITY AND PROVIDING FOR A PENALTY. BE IT ORDAINED BY THE CITY OF BEAUMONT: Section 1. That the City Council of the City of Beaumont hereby finds and declares the buildings located at: 1. 1094 Amarillo – structure 2. 2595 Amarillo – structure 3. 2377 Ashley - structure 4. 5740 Bigner – structure 5. 10755 Black – includes garage 6. 580 Brockman – structure 7. 4310 Chaison – includes garage 8. 2510 College – commercial 9. 3987 College – commercial 10. 1895-1897 Corley – commercial 11. 1965 Delaware – structure 12. 3340 Dickinson – structure 13. 695 Dixie – includes shed 14. 1007 Evalon – includes garage 15. 2145 Forrest – structure 16. 1340 Fulton – structure 17. 1745 Glasshouse – includes shed 18. 3666 Glenwood – structure 19. 4170 Ironton – structure 20. 1268 E La Salle – structure 21. 682 E Lavaca – structure 22. 645 Lee – garage only 23. 2025 Leiper – structure 24. 1376 Liberty – structure 25. 2306 Linson – structure 26. 3645 Magnolia – structure 27. 5650 Mel Sha – structure 28. 8040 Mitchell – includes shed 29. 1865 Ollie – structure 30. 2272 Pierce – structure 31. 4415 Pradice – structure 32. 1408 Prairie – structure 33. 2495 Primrose – structure 34. 630 Prince – structure 35. 3980 Rothwell/4015 Reed – structure 36. 1710 Sarah – structure 37. 3695 Scranton – structure 38. 5150 Shelley – shed only 39. 380 E. Simmons – structure 40. 530 E. Simmons – structure 41. 3555 St James – shed only 42. 2740 Tannis - structure 43. 3425 Texas – structure 44. 3450 Threadneedle Aly – structure 45. 1625 Tulane – includes shed 46. 1755 Tulane – structure 47. 2275 Tyler – structure 48. 1266 Van Buren – structure 49. 2296 Victoria – structure 50. 807 W. Virginia – includes garage 51. 2890 Westmoreland – includes garage to be public nuisances in that said structures violate Chapter 24, Article 24.04, Section 24.04.001 of the Code of Ordinances of the City of Beaumont and are for want of repairs, or by reason of age or dilapidated, decayed, unsafe or unsanitary condition, or otherwise unfit for human habitation, or otherwise likely to endanger the health, safety or general welfare of the citizens of the City. Section 2. In accordance with Chapter 24, Article 24.04 of the Code of Ordinances of Beaumont, Texas, it is hereby ordered that the owner or owners of the following described structures demolish and remove said structures within ten (10) days of the effective date of this ordinance. If the property owner(s) fail(s) to comply within ten (10) days, Council orders that the property be demolished without further notification to the property owner(s) or City Council action. 1. 1094 Amarillo – structure 4. 5740 Bigner - structure 6. 580 Brockman – structure 8.. 2510 College – commercial 25. 2306 Linson – structure 29. 1865 Ollie – structure 30. 2272 Pierce – structure 37. 3695 Scranton – structure 43. 3425 Texas – structure 49. 2296 Victoria – structure Section 3. In accordance with Chapter 24, Article 24.04 of the Code of Ordinances of Beaumont, Texas, it is hereby ordered that the property owner(s) of the following described structures execute a work program with the City within ten (10) days of the effective date of this ordinance and either demolish or complete all repairs and receive a Certificate of Occupancy within one-hundred fifty (150) days. Should the owner(s) fail to enroll in a work program within the prescribed ten (10) days or obtain substantial completion as defined in the work program, within ninety (90) days from the initiating date of the work program, Council hereby orders that the property be demolished without further notification to the property owner(s) or City Council action. 2. 2595 Amarillo – structure 3. 2377 Ashley - structure 5. 10755 Black – includes garage 7. 4310 Chaison – includes garage 9. 3987 College – commercial 10. 1895-1897 Corley – commercial 11. 1965 Delaware – structure 12. 3340 Dickinson – structure 13. 695 Dixie – includes shed 14. 1007 Evalon – includes garage 15. 2145 Forrest – structure 16. 1340 Fulton – structure 17. 1745 Glasshouse – includes shed 18. 3666 Glenwood – structure 19. 4170 Ironton – structure 20. 1268 E La Salle – structure 21. 682 E Lavaca – structure 22. 645 Lee – garage only 23. 2025 Leiper – structure 24. 1376 Liberty – structure 26. 3645 Magnolia – structure 27. 5650 Mel Sha – structure 28. 8040 Mitchell – includes shed 31. 4415 Pradice – structure 32. 1408 Prairie – structure 33. 2495 Primrose – structure 34. 630 Prince – structure 35. 3980 Rothwell/4015 Reed – structure 36. 1710 Sarah – structure 38. 5150 Shelley – shed only 39. 380 E. Simmons – structure 40. 530 E. Simmons – structure 41. 3555 St James – shed only 42. 2740 Tannis - structure 44. 3450 Threadneedle Aly – structure 45. 1625 Tulane – includes shed 46. 1755 Tulane – structure 47. 2275 Tyler – structure 48. 1266 Van Buren – structure 50. 807 W. Virginia – includes garage 51. 2890 Westmoreland – includes garage Section 4. If a property owner requests and is authorized by City Council to enroll in a work program, all properties are to be secured from unauthorized entry, and all delinquent taxes shall be paid in full or a payment plan executed prior to the enrollment of the property in the work program. Section 5. That if any section, subsection, sentence, clause or phrase of this ordinance, or the application of same to a particular set of persons or circumstances should for any reason be held to be invalid, such invalidity shall not affect the remaining portions of this ordinance, and to such end the various portions and provisions of this ordinance are declared to be severable. Section 6. That any person who violates any provision of this ordinance shall, upon conviction, be punished as provided in Section 1.01.009 of the Code of Ordinances of Beaumont, Texas. The meeting at which this ordinance was approved was in all things conducted in strict compliance with the Texas Open Meetings Act, Texas Government Code, Chapter 551. PASSED BY THE CITY COUNCIL of the City of Beaumont this the 5th day of March, 2024. _______________________________ - Mayor Roy West – C TO: City Council FROM: Kenneth R. Williams, City Manager PREPARED BY: Chris Boone, Assistant City Manager, Community Services MEETING DATE: March 5, 2024 REQUESTED ACTION: Council consider a resolution authorizing the City Manager to apply for and receive grant funds from the Foundation for Southeast Texas, HEB, and Entergy, for the Annual Summer Reading Program. BACKGROUND The Summer Reading Program is an annual event that the Beaumont Public Libraries has presented to the community for many years. The goal of this service is to provide opportunities for children and teens to continue to learn and to read throughout the summer. Each year, Library Administration requests funding from local stake holders to enhance the scope of this program. This year we are requesting funds from Entergy, HEB, and The Foundation for Southeast Texas for a total of $7,500.00. FUNDING SOURCE Not applicable. RECOMMENDATION Approval of the resolution. ATTACHMENTS RESOLUTION NO. BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF BEAUMONT: THAT the City Manager be and he is hereby authorized to apply for and receive grant funds in the amount of $7,500.00, from the Foundation of Southeast Texas, HEB, and Entergy, for the Annual Summer Reading Program. The meeting at which this resolution was approved was in all things conducted in strict compliance with the Texas Open Meetings Act, Texas Government Code, Chapter 551. PASSED BY THE CITY COUNCIL of the City of Beaumont this the 5th day of March, 2024. _______________________________ - Mayor Roy West - D TO: City Council FROM: Kenneth R. Williams, City Manager PREPARED BY: Cheryl Ray, Chief Financial Officer, Interim MEETING DATE: March 5, 2024 REQUESTED ACTION: Council consider a resolution approving the contract for the purchase of janitorial supplies. BACKGROUND Bids were solicited for a six-month contract to supply various janitorial supplies, paper products and trash liners for use by multiple City departments. Specifications allow for two additional six- month extensions at the same pricing as the original term. Bid invitations were sent to 129 vendors and six (6) responses were received. Specifications stated that the City could award the contract to one vendor or multiple vendors, as deemed in the best interest of the City. The specifications are divided into three sections. Vendors were required to complete pricing for all items in a section. Sanitary Supply Company, of Beaumont, submitted the most qualified bid for all three sections for $72,191.75. This is a 3% decrease from the current contract. The other vendors did not meet bid specifications and/or were higher in a section. FUNDING SOURCE General Fund, Water Fund, Fleet Fund, Solid Waste Fund and HOT Fund. RECOMMENDATION Approval of the resolution. ATTACHMENTS Bid Tabulation RESOLUTION NO. BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF BEAUMONT: WHEREAS, bids were solicited for a six (6) month contract to supply various janitorial supplies for use by multiple City Departments; and, WHEREAS, Sanitary Supply of Beaumont, Texas, submitted a bid in the amount of $72,191.75 to supply janitorial supplies as shown in Exhibit “A,” attached hereto; and, WHEREAS, the City Council is of the opinion that the bid submitted by Sanitary Supply of Beaumont, Texas, is the lowest responsible bidder providing services at the best value to the City and should be accepted; NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF BEAUMONT: THAT the statements and findings set out in the preamble to this resolution are hereby, in all things, approved and adopted; and, THAT the City Manager be and he is hereby authorized to execute a contract with Sanitary Supply of Beaumont, Texas, for all purposes herein. The meeting at which this resolution was approved was in all things conducted in strict compliance with the Texas Open Meetings Act, Texas Government Code, Chapter 551. PASSED BY THE CITY COUNCIL of the City of Beaumont this the 5th day of March, 2024. _______________________________ - Mayor Roy West - JF1224-14 June Jordan Buyer II june.jordan@beaumonttexas.gov Phone: 409-880-3757 Item No. 1 2 3 NO **Does not meet Bid Specifications. MISC. JANITORIAL SUPPLIES PAPER PRODUCTS 20% Does company have a surcharge for using credit cards? NO Minimum order size on credit card orders % Discount for non contracted items NO TOTAL BID $9,343.40 $12,428.20 $25,058.80 $48,197.50 NO BID $40,837.67 $95,532.67 NONE NO PACIFIC STAR CORPORATION** HOUSTON, TEXAS 713-527-0889 TOTAL BID PER SECTION $54,695.00 FERGUSON (MATERA PAPER CO.)* BEAUMONT, TEXAS 409-866-2305 * Non Responsive : Did not bid all itmes of section, as required for award. . STRETCH FIT TRASH LINERS NON-RESPONSIVE $9,343.40 NON-RESPONSIVE DESCRIPTION TOTAL BID PER SECTION MALOR COMPANY, INC.** NEW YORK, NEW YORK Phone Number 212-498-9732 NO CITY OF BEAUMONT, BEAUMONT, TEXAS PURCHASING DIVISION BID TABULATION Six (6) Month Contract for Janitorial Supplies, Paper Products & Trash Liners Vendor City / State Bid Name: Bid Number: Bid Opening: Contact Person: Thursday, February 8, 2024 @ 2:00 P.M. Yes 3% E TO: City Council FROM: Kenneth R. Williams, City Manager PREPARED BY: Miles Haynes, Special Assistant to the City Manager MEETING DATE: March 5, 2024 REQUESTED ACTION: Council consider approving a resolution to apply for a grant from the Outdoor Recreation Legacy Partnership (ORLP) Program to establish a Food Truck Park BACKGROUND The City of Beaumont is currently looking into funding options for a food truck park. We are exploring the possibility of obtaining a grant from the Outdoor Recreation Legacy Partnership (ORLP) Program, which is a part of the Land and Water Conservation Fund (LWCF). The ORLP provides grants for obtaining and developing public lands that are intended for outdoor recreational purposes, if they align with the goals of the LWCF. However, the ORLP program has specific requirements that must be met for grant approval. The project must be located within a town or city (incorporated or unincorporated) that has a minimum population of 30,000 according to the 2020 Census. Also, the project must be situated within a community (Census tract) identified as disadvantaged based on the Climate and Environmental Justice Screening Tool. Furthermore, the competition prioritizes projects that enhance air quality, reduce pollution, and have a positive impact on physical and mental health. Our application is for a $2,000,000 grant from the Outdoor Recreation Legacy Partnership (ORLP) Program. No matching dollars are required for this grant. FUNDING SOURCE Land and Water Conservation Fund's (LWCF) Outdoor Recreation Legacy Partnership (ORLP) Program RECOMMENDATION Approval of the resolution ATTACHMENTS SANITARY SUPPLY CO. BEAUMONT, TEXAS 409-866-2305 TOTAL BID PER SECTION $38,274.00 $8,858.95 $72,191.75 $1,000.00 NO 2% 20% TOTAL BID PER SECTION $24,614.30 $11,155.00 10% SOUTHERN STYLE SERVICES** SULPHUR, LOUISIANA 337-287-8180 EXT 2400 TOTAL BID PER SECTION $70,340.00 Yes $3.50 POLLOCK INVESTMENTS GRAND PRAIRIE, TEXAS 855-239-5158 TOTAL BID PER SECTION NO BID $11,497.15 NO BID $11,497.15 NO 10% NO $31,605.00 $46,107.00 $148,052.00 NO RESOLUTION NO. BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF BEAUMONT: THAT the City Manager be and he is hereby authorized to apply for a grant from the Outdoor Recreation Legacy Partnership Program, in the amount of $2,000,000.00 to establish a food truck park. The meeting at which this resolution was approved was in all things conducted in strict compliance with the Texas Open Meetings Act, Texas Government Code, Chapter 551. PASSED BY THE CITY COUNCIL of the City of Beaumont this the 5th day of March, 2024. _______________________________ - Mayor Roy West - Neches Food Truck Park Why a Food Truck Park at the River? A food truck park in Beaumont can be incredibly important for economic development and the quality of place. Here are five key reasons: 1. Culinary Diversity. A food truck park brings together a variety of vendors, each offering unique cuisines and flavors. This diversity of culinary options allows residents and visitors of Beaumont to explore and experience different types of cuisines without having to travel to multiple locations. It adds vibrancy to the local food scene and caters to a wide variety of tastes and preferences. Add the location being next to the river, the food truck park brings a whole next level of experience and draw to Beaumont Food Truck Park. 2. Economic Boost. A food truck park can provide a significant economic boost to the city of Beaumont and to the downtown area. By attracting locals and tourists alike, it can generate traffic downtown and stimulate other economic activity. Food truck owners benefit from increased exposure and business new business opportunities such as catering and special events. The park can create jobs, foster entrepreneurship, and contribute to the growth of the local economy. 3. Gathering Place. Food truck parks serve as community gathering spaces where people can come together to enjoy food and socialize. Food truck parks provide a casual, relaxed atmosphere, allowing residents to connect and build relationships with others in the community. By fostering a sense of belonging and promoting social interaction, food truck parks contribute to the overall well-being and cohesion of a community. About the Chamber The Greater Beaumont Chamber of Commerce is a 501 c (6) organization with the purpose of driving economic growth, helping businesses be successful, and making a positive impact in Beaumont. 4. Small Business Development. Food trucks are small business owners who may not have the resources to establish a brick-and-mortar restaurant. A food truck park offers these entrepreneurs an opportunity to showcase their culinary skills and establish a presence in the local food scene at a lower cost. It provides a platform for aspiring chefs and food enthusiasts to launch their businesses, fostering innovation and creativity in the food industry. 5. Revitalize Underutilized Spaces. Food truck parks can be established in neglected or underutilized areas, breathing new life into spaces. By transforming these areas into vibrant and lively destinations, a food truck park contributes to the revitalization of an area. This revitalization can attract new investment and businesses, encouraging renewal and enhancing the overall aesthetics and appeal of an area. Overall, a food truck park in Beaumont offers culinary diversity, an economic boost, a community gathering space, support for small businesses, and the revitalization support of downtown. It can serve as a catalyst for growth, cultural exchange, and community engagement. SOG-8131-JAY-NECHES FOOD TRUCK PARK-3D-R1_StoryBoard_01_001 (2).mp4 F TO: City Council FROM: Kenneth R. Williams, City Manager PREPARED BY: Dean Conwell, Director of Convention and Tourism MEETING DATE: March 5, 2024 REQUESTED ACTION: Consider authorizing the Beaumont Convention and Visitors Bureau to apply for grant monies from the Jefferson County Tourism Commission (JCTC), for $3,000 for wayfinding signage for the Tyrrell Park Nature and Visitors Center. BACKGROUND The Beaumont Convention and Visitors Bureau would like to apply for grant monies from the Jefferson County Tourism Commission for the cost of wayfinding signage to help guide out-of- town visitors and locals to the Tyrrell Park Nature and Visitors Center, which is the recently restored Civilian Conservation Corps (CCC) building in the middle of the park. By replacing the temporary directional yard signs with more professional outdoor signs steering guests to the Nature Center, the Beaumont CVB would enhance the visitor experience and help everyone find the Nature Center more successfully. FUNDING SOURCE None RECOMMENDATION Approval of the Resolution. ATTACHMENTS RESOLUTION NO. BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF BEAUMONT: THAT the City Manager be and he is hereby authorized to apply for grant funds from the Jefferson County Tourism Commission, in the amount of $3,000.00, for wayfinding signage for the Tyrell Park Nature and Visitors Center. The meeting at which this resolution was approved was in all things conducted in strict compliance with the Texas Open Meetings Act, Texas Government Code, Chapter 551. PASSED BY THE CITY COUNCIL of the City of Beaumont this the 5th day of March, 2024. _______________________________ - Mayor Roy West - G TO: City Council FROM: Kenneth R. Williams, City Manager PREPARED BY: Dean Conwell, Director of Convention and Tourism MEETING DATE: March 5, 2024 REQUESTED ACTION: Consider authorizing the Beaumont Convention and Visitors Bureau to apply for grant monies from the Jefferson County Tourism Commission (JCTC), for $11,000 for partial payment of outdoor activities outside of Cattail Marsh Wetlands Education Center at Tyrrell Park. BACKGROUND The Beaumont Convention and Visitors Bureau would like to apply for grant monies from the Jefferson County Tourism Commission for half the cost of outdoor natural activity equipment at Cattail Marsh Wetlands Education Center. The grant funding will go towards adding an outdoor STEM learning and interactive play area to the Cattail Marsh Education Center. With this new area, children of all ages will be able to engage in and experience a fun way of learning about the natural world. FUNDING SOURCE None. RECOMMENDATION Approval of the Resolution. ATTACHMENTS RESOLUTION NO. BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF BEAUMONT: THAT the City Manager be and he is hereby authorized to apply for grant funds from the Jefferson County Tourism Commission, in the amount of $11,000.00, for the partial payment of outdoor activities outside of Cattail Marsh Wetlands Education Center at Tyrrell Park. The meeting at which this resolution was approved was in all things conducted in strict compliance with the Texas Open Meetings Act, Texas Government Code, Chapter 551. PASSED BY THE CITY COUNCIL of the City of Beaumont this the 5th day of March, 2024. _______________________________ - Mayor Roy West - Revised 1 -132022 5HYLVHG1-132022 1 APPLICATION FOR USE OF JEFFERSON COUNTY HOTEL OCCUPANCY TAX FUNDS FOR BEACH/PARK ON WATERWAY FUNDING Thank you for your interest in promoting tourism and the hotel industry in Jefferson County through the utilization of county Hotel Occupancy Tax (HOT) funds. The use of HOT funds is regulated by law (Tax Code 352.1033), which limits the use of those funds for the direct enhancement and promotion of tourism AND the convention and hotel industry. In addition, the project must fit into one of the categories listed under section I, subsection B. The following information will be used to determine eligibility I. CRITERIA A. General Information 1. Name of Organization ___________________________________________________________ 2. Total Amount of Funds Requested by this Grant ___________________ 3. Year and months in which funds will be used: ___________________________________________________________ 4. Completion date of project______________________________________ B. Categories: (Choose one that best describes project) _____ 1. Clean public beaches _____ 2. Acquire, furnish or maintain facilities, including parks, which enhance public access to beaches. _____ 3. Provide and maintain public restrooms on or adjacent to beach and beach access facilities. _____ 4. Create, renovate, promote, and maintain parks adjacent to bays, rivers, and other navigable waterways if the county does not operate a public beach on the Gulf of Mexico Beaumont CVB - Cattail Marsh $11,000 Spring 2025 Summer 2025 x 5HYLVHG1132022 5HYLVHG1132022 2 II. FUNDING RECAP 1. 2. Other sources being applied to for funding this beach/park on a water- way including amounts: 3. Provide a specific line item description and amount of exact use of funds being requested. Total should match amount being requested. Back up documentation such as bids must be attached. (If more space is needed, please use attachments.) Amount Line Item _____ _____ _ ___________ ___________ ___________ ___________ ___________ _______ ___________ ______________________ ________________ ___________________________ _____________ ________________________________________ ________________________________________ ________________________________________ ________________________________________ ________________________________________ $____ _______ _ TO TAL _(_Must _____match _____amount ________re _quested _______on ___front _____page) ____ Total current operating budget for beach/park on a waterway meeting the above criteria: $250,000 (Cattail Marsh FY24 Budget) 50% will come from Beaumont CVB budget and 50% of the budget will be funded through the grant. $7,500 Natural Play and Science Activity Equipment $2,000 Concrete and Installation $1,500 Paint and Supplies 11,000 5HYLVHG1132022 Revised 1-13-2022 3 III. MARKETING PLANS A. What type of events/activities is held at the beach/park on a waterway in question which attracts visitors from outside 75 miles of Jefferson County? B. Are there current or planned marketing efforts in place to promote the beach/park on the waterway in question to visitors from outside 75 miles of Jefferson County? Please explain in detail. By signing this application, I, individually and on behalf of my organization, represent and agree that: 1. I have full authority to execute this application on behalf of myself, group, and organization; 2. Any funds allocated out of Hotel Occupancy Tax monies will be used solely in the manner set forth in the award letter; 3. I as a representative and my organization will, within 60 days following the date of my/our project/event, provide a complete and detailed accounting to the Jefferson County Tourism Commission, c/o Kathi Hughes, in such form as may be provided/requested; 4. Failure to provide the report within 60 days and/or to use the allocated monies solely for the purposes for which such funds were awarded shall render me and my group/organization liable for reimbursement to Jefferson County of all such funds, plus reasonable court costs and attorney fees. 5. Please submit a W-9 form with application. Educational workshops, Saturday explorer days, yoga, free binocular rentals kids/adults, free disk golf rentals, weekly free wetland tours and pollinator planting days. Monthly free wellness, photography, and family friendly programming. Billboard to Cattail Marsh off the Interstate, over $60,000 a year in Beaumont CVB budget spent on advertising for Cattail Marsh Wetlands Education Center Tyrrell Park in print and digital ads. 5HYLVHG113-2022 5HYLVHG1132022 4 Date _________________________________________ Name of Organization Representative Completing Form __________________________________________ Signature __________________________________________ Title __________________________________________ Phone Number __________________________________________ Federal Tax ID __________________________________________ Address ____________________________________________________________ ____________________________________________________________ E-mail __________________________________________ W-9 Attached __________________________________________ Return Form to: Ben J. Rogers Regional Visitors Center Attn: Kathi Weathington Hughes 5055 IH-10 South Beaumont, Texas 77705 Should you have any application questions or problems with the online forms, please contact Kathi Hughes for assistance at 409-842-0500 or 1-866-432-8951. SPECIAL NOTE: Grants of hotel occupancy tax revenues may statutorily be used only for the promotion of tourism. Expenditure of funds for unauthorized purposes may result in recapture and/or enter into funding decisions in future funding cycles. 2/26/2024 Dean Conwell Executive Director 409-880-3749 74-6000278 City of Beaumont Convention & Visitors Bureau 505 Willow Street Dean.Conwell@beaumonttexas.gov 2/28/24, 9:52 AM Natural Playgrounds Store https://naturalplaygroundsstore.com/cart.php 1/2 I t e m I D D e s c r i p t i o n Q u a n t i t y P r i c e A d d O n s / O p t i o n s T o t a l P e b b l e H a r 1 TO: City Council FROM: Kenneth R. Williams, City Manager PREPARED BY: Bart Bartkowiak, Director of Public Works MEETING DATE: March 5, 2024 REQUESTED ACTION: Council consider a resolution approving the repair of a Caterpillar D8T Bulldozer for use on the landfill. BACKGROUND Unit 5190 is a 2014 Caterpillar D8T bulldozer that is one of two heavy bulldozers used by the landfill for the primary movement of trash. This unit has 20,615 frame hours on it and was rebuilt in 2020 @13,300 hours. The expectation of a full rebuild is that the engine will last somewhere from 13,000 – 15,000 hours which is a typical industry standard. On November 3, 2023, the unit began to experience low oil pressure. Fleet personnel went through troubleshooting and attempted initial repairs which were unsuccessful. Mustang CAT was contacted on the issue and attempted to address the low-pressure issues by first replacing the oil pump and associated parts and then replacing the oil filter housing and associated parts. These steps were part of the CAT troubleshooting process to attempt to resolve the issue without having to replace the engine. Unfortunately, all other options have been tried and the unit needs a full engine replacement. The engine replacement would be completed by Mustang CAT of Houston in the amount of $110,990.42. Mustang CAT is a sole source vendor. The work includes failure analysis in an attempt to determine the cause of the premature engine failure and also includes a 3 year/5,000 hour warranty on the new engine. This unit is one of two D8T bulldozers used in operations at the landfill. A new bulldozer, of this size and make, would cost an estimated $1,300,000. FUNDING SOURCE Fleet Fund. RECOMMENDATION Approval of the resolution. ATTACHMENTS Caterpillar D8T Bulldozer RESOLUTION NO. BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF BEAUMONT: THAT the City Manager be and he is hereby authorized to approve the engine replacement repair on unit 5190, a 2014 Caterpillar D8T bulldozer for use in the landfill in the amount of $110,730.42, from Mustang CAT of Houston, Texas. The repair will include a three (3) year/5,000-hour warranty. The meeting at which this resolution was approved was in all things conducted in strict compliance with the Texas Open Meetings Act, Texas Government Code, Chapter 551. PASSED BY THE CITY COUNCIL of the City of Beaumont this the 5th day of March, 2024. _______________________________ - Mayor Roy West - p s 1 $ 1 , 3 7 9 . 9 5 P e b b l e H a r p w i t h R o o f a n d t r a y - $ 1 , 3 7 9 . 9 5 M u s i c a l F e n c e s 2 TO: City Council FROM: Kenneth R. Williams, City Manager PREPARED BY: Mike Harris, Director of Water Utilities MEETING DATE: March 5, 2024 REQUESTED ACTION: Council consider a resolution authorizing the purchase of one (1) Primary Recirculation Pump Replacement at the Wastewater Treatment Plant. BACKGROUND The Wastewater Treatment Plant is a trickling filter plant and requires that the media on the filters stay wet during low flow times. The Recirculation Station started with three (3) pumps in its original design (5, 10, and 15 MGD). Two (2) working pumps are a must for the plant to function efficiently. As of today, two (2) of the three (3) pumps are out of service therefore, we are requesting one (1) pump and motor be approved for immediate replacement. The total pricing for one (1) Fairbanks Morse pump and motor is $215,032.00 and was obtained from JDC Fluid Equipment, LLC, of Houston, the sole source provider of the Fairbanks Morse pumps used at the Wastewater Treatment Plant. The quote and sole source letter are attached for your reference. The delivery time is estimated to be between 22-24 weeks after the order is received. FUNDING SOURCE Water Fund. RECOMMENDATION Approval of the resolution. ATTACHMENTS RESOLUTION NO. BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF BEAUMONT: THAT the City Manager be and he is hereby authorized to approve the purchase of one (1) primary recirculation pump replacement at the Wastewater Treatment Plant from JDC Fluid Equipment, LLC, of Houston, Texas, in the amount of $215,032.00. The meeting at which this resolution was approved was in all things conducted in strict compliance with the Texas Open Meetings Act, Texas Government Code, Chapter 551. PASSED BY THE CITY COUNCIL of the City of Beaumont this the 5th day of March, 2024. _______________________________ - Mayor Roy West - 1 $ 1 , 3 7 4 . 9 5 M u s i c a l F e n c e 4 ’ w / f e e t - $ 1 , 3 7 4 . 9 5 T e e P e e s ( T i p i ) 1 $ 5 , 4 9 9 . 9 5 T e e p e e 1 2 f t t a l l - $ 5 , 4 9 9 . 9 5 M a g n i f y i n g S t a t i o n 1 $ 2 7 9 . 9 5 M a g n i f y i 3 TO: City Council FROM: Kenneth R. Williams, City Manager PREPARED BY: Bart Bartkowiak, Director of Public Works MEETING DATE: March 5, 2024 REQUESTED ACTION: Council consider a resolution authorizing the City Manager to award a contract to Texas Drainage, Inc., of Waller, TX for the Citywide Ditching Program Phase 2A. BACKGROUND The Citywide Ditching Program Phase 2A consists of the excavation and removal of excess material of approximately 155,676 linear feet of existing roadside ditches. The program also provides for the replacement of 109 driveway culverts. The work for this phase is to take place in the designated areas of Wards 2 and 3. On February 22, 2024, four (4) bids were received for furnishing all labor, materials, and equipment for the project. The Engineer’s Estimate is $1,456,546.00. The bid totals are indicated in the table below: Contractor Location Base Bid Amount Texas Drainage, Inc Waller, TX $1,072,944.96 BDS Constructors LLC dba MK Constructors Vidor, TX $1,459,133.00 Eastex Utility Construction LLC Beaumont, TX $1,459,614.20 ALLCO, LLC Beaumont, TX $3,961,109.27 The Public Works Engineering staff recommends this project be awarded to the lowest bidder, Texas Drainage, Inc., in the base bid amount of $1,072,944.96. A total of 200 calendar days are allocated for completion of the project. FUNDING SOURCE Certificates of Obligation. RECOMMENDATION Approval of the resolution. ATTACHMENTS Citywide Ditching Program Phase 2A Bid Tab RESOLUTION NO. BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF BEAUMONT: WHEREAS, on February 22, 2024, four (4) bids were received for the Citywide Ditching Program Phase 2A Project; and, WHEREAS, Texas Drainage, Inc., of Waller, Texas, submitted a bid in the amount of $1,072,944.96 to complete the work and materials for the Citywide Ditching Program Phase 2A Project as shown in Exhibit “A,” attached hereto; and, WHEREAS, the City Council is of the opinion that the bid submitted by Texas Drainage, Inc., of Waller, Texas, is the lowest responsible bidder providing services at the best value to the City and should be accepted; NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF BEAUMONT: THAT the statements and findings set out in the preamble to this resolution are hereby, in all things, approved and adopted; and, THAT the City Council hereby approves the award of a contract to Texas Drainage, Inc., of Waller, Texas, in the amount of $1,072,944.96 as shown in Exhibit “A,” attached hereto, for the Citywide Ditching Program Phase 2A Project; and, THAT the City Manager be and he is hereby authorized to execute a contract with Texas Drainage, Inc., of Waller, Texas, for all purposes stated herein. The meeting at which this resolution was approved was in all things conducted in strict compliance with the Texas Open Meetings Act, Texas Government Code, Chapter 551. PASSED BY THE CITY COUNCIL of the City of Beaumont this the 5th day of March, 2024. _______________________________ - Mayor Roy West - n g S t a t i o n , w p o s t - $ 2 7 9 . 9 5 T o d d l e r C l i m b e r 1 $ 3 , 2 9 4 . 9 5 T o d d l e r C l i m b e 4 TO: City Council FROM: Kenneth R. Williams, City Manager PREPARED BY: Cheryl Ray, Chief Financial Officer, Interim MEETING DATE: March 5, 2024 REQUESTED ACTION: Council consider a resolution authorizing the purchase of furniture for the Real Time Crime Center (RTCC). BACKGROUND Dispatch Consoles, Workstations and a conference table are needed for the Police Department's New Real Time Crime center and will be purchased from Russ Bassett Corporation in the total amount of $120,871.59. Pricing was obtained utilizing H-GAC contract. H-GAC is a cooperative purchasing association that complies with Texas procurement statutes. FUNDING SOURCE Fy22 Edward Byrne Memorial Justice Assistance Grant, $51,231; FY23 Edward Byrne Memorial Assistance Grant, $30,511.33; Capital Reserve Fund, $9,679.26 and Confiscated Goods Account, $29,450. RECOMMENDATION Approval of the Resolution. ATTACHMENTS Quote RESOLUTION NO. BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF BEAUMONT: THAT the City Manager be and he is hereby authorized to approve the purchase of furniture for the Real Time Crime Center, from Russ Bassett Corporation of Whittier, California, utilizing Buyboard Contract in the amount of $120,871.59. The meeting at which this resolution was approved was in all things conducted in strict compliance with the Texas Open Meetings Act, Texas Government Code, Chapter 551. PASSED BY THE CITY COUNCIL of the City of Beaumont this the 5th day of March, 2024. _______________________________ - Mayor Roy West - Quotation PROJECT #: PN-10152-01 Option: 1 REVISION: B PROJECT NAME: Beaumont RTCC QUOTE DATE: 2/27/2024 SALES EXECUTIVE: Justin Kirkwood EXPIRATION DATE: 5/27/2024 ADDRESS: 8189 Byron Rd Whittier, CA 90606 CUSTOMER: Beaumont Police Department PHONE: (254) 295-6936 CONTACT: Tim Ocnaschek EMAIL: jkirkwood@russbassett.com ADDRESS: 700 Orleans Street Beaumont, TX 77701 PHONE: FAX: 10425 EMAIL: tim.ocnaschek@beaumonttexas.gov QTY PART NUMBER DESCRIPTION HGACBuy PRICE EXTENDED AREA: 1 DISPATCH CONSOLE AREA 1 TOTAL: $ 17,411.68 1 1 FSA-CS-72 Flex Sit-Stand, 90º Corner, 72W, Single Lift, Adj. Array $ 9,274.00 $ 5,332.55 $ 5,332.55 1 1 FCF-42-T-SSP Flex Sit-Stand Corner Filler, 42H, Tech Storage, Powder $ 1,080.00 $ 621.00 $ 621.00 1 1 FSW-07-1842-EMT-SWN Flex Wall, 07D, 18L x 42H, Empty Side A, Slatwall Side B $ 739.00 $ 424.93 $ 424.93 2 1 FSW-07-3042-EMT-EMT Flex Wall, 07D, 30L x 42H, Empty Side A, Empty Side B $ 487.00 $ 280.03 $ 560.06 2 1 FSW-07-4242-EMT-SSP Flex Wall, 07D, 42L x 42H, Empty Side A, Sit-Stand Powder Side B $ 752.00 $ 432.40 $ 864.80 1 1 FTC-0718-S-S Flex Top Cap, 7D x 18W, Solid, Square $ 229.00 $ 131.68 $ 131.68 2 1 FTC-0772-S-S Flex Top Cap, 7D x 72W, Solid, Square $ 338.00 $ 194.35 $ 388.70 1 1 FWS-FRE-3618-W Work Surface, Rectangle, 36D x 18L $ 789.00 $ 453.68 $ 453.68 1 1 FWS-SCA-3672-N-W Work Surface, 90º Corner Sit-Stand, Single Lift Array, 36D x 72L $ 1,893.00 $ 1,088.48 $ 1,088.48 1 1 FEC-AAN-0742-L-L Flex Left End Cap, Array Sit-Stand, 7" Wall, 42"H, Lam $ 751.00 $ 431.83 $ 431.83 1 1 FEC-FH-0742-L Flex End Cap, Fixed Height, 7" Wall, 42"H, Lam $ 480.00 $ 276.00 $ 276.00 1 1 FPD-3618-BBF-L-N Flex Drawer Pedestal, 36D x 18W, Box/Box/File, Laminate Faces, No Lock $ 770.00 $ 442.75 $ 442.75 1 1 FBP-1842-SPS Flex Back Panel, 18W x 42H, Solid, Powder, Square $ 378.00 $ 217.35 $ 217.35 2 1 FBP-3042-SPS Flex Back Panel, 30W x 42H, Solid, Powder, Square $ 402.00 $ 231.15 $ 462.30 2 1 FBP-4242-SPS Flex Back Panel, 42W x 42H, Solid, Powder, Square $ 426.00 $ 244.95 $ 489.90 1 1 FCC-07L-9042-EPS Flex Corner Connector, 7D, 90º L-Type, 42H, Exterior, Powder, Square $ 553.00 $ 317.98 $ 317.98 1 1 WAC-DTB-14 14 Port Data Termination Bracket, Universal $ 145.00 $ 83.38 $ 83.38 1 1 WAC-PAN-0718 7" PC Pan for 7" Wall, 18" Long $ 97.00 $ 55.78 $ 55.78 1 1 WAC-PSTRIP-V-15 Power Strip, 15 Amp, 7 Outlet, With Vertical Wall Mounting Bracket $ 121.00 $ 69.58 $ 69.58 1 1 DAC-AMB-PWR Ambient Light Power Supply W/ Splitter $ 97.00 $ 55.78 $ 55.78 1 1 DAC-AMB-SW-12 Ambient Light, Slatwall, 12”, Blue $ 181.00 $ 104.08 $ 104.08 1 1 DAC-AMB-SW-72 Ambient Light, Slatwall, 72”, Blue $ 480.00 $ 276.00 $ 276.00 3 1 DAC-DASH-BLANK Dash Plate, Blank $ 55.00 $ 31.63 $ 94.89 1 1 DAC-DASH-CHRG-AC Dash Plate, Device Charging, USB A-C $ 285.00 $ 163.88 $ 163.88 1 1 DAC-DASH-DIMMER Dash Plate, Ambient Dimmer $ 165.00 $ 94.88 $ 94.88 1 1 DAC-DASH-LIGHT Dash Plate, Gooseneck Light $ 356.00 $ 204.70 $ 204.70 1 1 DAC-DASH-USB-X2 Dash Plate, 2 USB Keystones W/ Cables $ 203.00 $ 116.73 $ 116.73 1 1 DAC-DTC-ADA Desktop Controller, ADA $ 109.00 $ 62.68 $ 62.68 1 1 DAC-LED-DA-SW Dimmable LED Task Light - Double Arm, Slatwall Mount $ 552.00 $ 317.40 $ 317.40 4 1 DAC-MM-01-SW-PM Monitor Mount, Slatwall, Pole Mount $ 630.00 $ 362.25 $ 1,449.00 Russ Bassett Corporation 8189 Byron Road Whittier, CA 90606 Tel: 800.350.2445 Fax: 562.698.8972 www.russbassett.com Quotation PROJECT #: PN-10152-01 Option: 1 REVISION: B PROJECT NAME: Beaumont RTCC Russ Bassett Corporation 8189 Byron Road Whittier, CA 90606 Tel: 800.350.2445 Fax: 562.698.8972 www.russbassett.com QTY 1 PART NUMBER DESCRIPTION HGACBuy PRICE EXTENDED 1 1 DAC-PCS-FLX-A Flex Personal Comfort System, Heat & Air, Array Console $ 2,609.00 $ 1,500.18 $ 1,500.18 1 1 DAC-PWR-USB-EDGE Power / USB Charger, Edge Mount $ 450.00 $ 258.75 $ 258.75 AREA: 2 WORKSTATIONS AREA 2 TOTAL: $ 60,910.26 6 2 FSS-LS-60 Flex Sit-Stand, Linear, 60W, Single Lift $ 6,649.00 $ 3,823.18 $ 22,939.08 12 2 FSW-07-3042-EMT-SSP Flex Wall, 07D, 30L x 42H, Empty Side A, Sit-Stand Powder Side B $ 703.00 $ 404.23 $ 4,850.76 6 2 FTC-0760-S-S Flex Top Cap, 7D x 60W, Solid, Square $ 314.00 $ 180.55 $ 1,083.30 6 2 FWS-SLS-3660-N-W Work Surface, Linear Sit-Stand, Inset, Single Lift, 36D x 60L $ 1,191.00 $ 684.83 $ 4,108.98 12 2 FBP-3042-SPS Flex Back Panel, 30W x 42H, Solid, Powder, Square $ 402.00 $ 231.15 $ 2,773.80 2 2 FEC-ASL-0742-L-L Flex Left End Cap, Linear, Single Lift Sit-Stand, 7" Wall, 42"H, Lam $ 630.00 $ 362.25 $ 724.50 2 2 FEC-ASL-0742-R-L Flex Right End Cap, Linear, Single Lift Sit-Stand, 7" Wall, 42"H, Lam $ 630.00 $ 362.25 $ 724.50 6 2 WAC-AMB-SW-L-60-B Ambient Light, Slatwall, Linear, 60”, Blue $ 361.00 $ 207.58 $ 1,245.48 6 2 WAC-CO-6D Convenience Outlet Plate, 6 Data Ports $ 151.00 $ 86.83 $ 520.98 6 2 WAC-DTB-14 14 Port Data Termination Bracket, Universal $ 145.00 $ 83.38 $ 500.28 6 2 WAC-JBOX-BRKT Quad J-Box Mounting Bracket $ 91.00 $ 52.33 $ 313.98 6 2 WAC-PAN-0718 7" PC Pan for 7" Wall, 18" Long $ 97.00 $ 55.78 $ 334.68 6 2 WAC-PSTRIP-V-15 Power Strip, 15 Amp, 7 Outlet, With Vertical Wall Mounting Bracket $ 121.00 $ 69.58 $ 417.48 6 2 DAC-AMB-DMR-S Ambient Light Dimmer Switch, Slatwall $ 361.00 $ 207.58 $ 1,245.48 6 2 DAC-AMB-PWR Ambient Light Power Supply W/ Splitter $ 97.00 $ 55.78 $ 334.68 6 2 DAC-AMB-SW-12 Ambient Light, Slatwall, 12”, Blue $ 181.00 $ 104.08 $ 624.48 6 2 DAC-CO-CHRG-A-C Charging Station Keystone, USB A - C $ 230.00 $ 132.25 $ 793.50 12 2 DAC-CO-USB USB-A 3.0 Keystone - Coupler (Includes 15' Extension) $ 73.00 $ 41.98 $ 503.76 6 2 DAC-DTC-ADA Desktop Controller, ADA $ 109.00 $ 62.68 $ 376.08 6 2 DAC-LED-DA-SW Dimmable LED Task Light - Double Arm, Slatwall Mount $ 552.00 $ 317.40 $ 1,904.40 18 2 DAC-MA-01-SW-S Fully Articulating Monitor Arm - Weight Range 5-16 lbs $ 540.00 $ 310.50 $ 5,589.00 6 2 DAC-PCS-FLX Flex Personal Comfort System, Heat & Air $ 2,609.00 $ 1,500.18 $ 9,001.08 AREA: 3 SMALLER CONFERENCE TABLE AREA 3 TOTAL: $ 13,099.65 1 3 TBL-TECH-60X156-E Tech Table, 60"W x 156"L, Power/Data Trough, Endure $ 22,782.00 $ 13,099.65 $ 13,099.65 Quotation PROJECT #: PN-10152-01 Option: 1 REVISION: B PROJECT NAME: Beaumont RTCC Russ Bassett Corporation 8189 Byron Road Whittier, CA 90606 Tel: 800.350.2445 Fax: 562.698.8972 www.russbassett.com QTY 3 PART NUMBER DESCRIPTION HGACBuy PRICE EXTENDED $ - $ - HGACBuy Contract #: EC07-23 (911 Equipment & Emergency Notification Software and Services). Product Total: $ 91,421.59 Prices shown herein are Net (discount applied) unless otherwise noted. Effective Dates 8/1/2023 - 6/30/25. Price does not include applicable sales tax Delivery Services: $ 11,150.00 Russ Bassett Installation Services: $ 18,300.00 Total Due $ 120,871.59 5 TO: City Council FROM: Kenneth R. Williams, City Manager PREPARED BY: Angela Wright, Chief Technology Officer MEETING DATE: March 5, 2024 REQUESTED ACTION: Council consider a resolution to authorize the City Manager or his designee to apply for and receive funding in an amount not to exceed $89,548 through the State and Local Cybersecurity Grant Program. BACKGROUND The State and Local Cybersecurity Grant Program (SLCGP) funds are made available through a Congressional appropriation to the United State Department of Homeland Security (DHS). This SLCGP application requests $74,009 for Privileged Access Management, $6,200 for Falcon Data Protection under the Mitigation objective and $19,287 for Know Be4 Security Coach Subscription under the Workforce Development objective. These programs will allow our Technology Services staff to mitigate technology issues, protect data, and assist in developing our Technology Services workforce through Security Coaching. The federal portion will be $89,548. A 10% local match of $9,948 is required. FUNDING SOURCE Capital Reserves RECOMMENDATION Approval of the Resolution ATTACHMENTS RESOLUTION NO. BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF BEAUMONT: THAT the City Manager be and he is hereby authorized to apply for and receive funding in an amount not to exceed $89,548.00, through the State and Local Cybersecurity Grant Program for use by the Information Technology Department. The meeting at which this resolution was approved was in all things conducted in strict compliance with the Texas Open Meetings Act, Texas Government Code, Chapter 551. PASSED BY THE CITY COUNCIL of the City of Beaumont this the 5th day of March, 2024. _______________________________ - Mayor Roy West - WORK SESSION To Discuss and Review Amendments and Changes to Chapter 24 of the City Code of Ordinances r - $ 3 , 2 9 4 . 9 5 R o o t G a r d e n o r W o r m F a r m 1 $ 4 7 4 . 9 5 R o o t G a r d e n o r w o r m g a r d e n r a i s e d - $ 4 7 4 . 9 5 L i s t e n i n g T u b e s 1 $ 5 3 2 . 9 5 L i s t e n i n g T u b e s - $ 5 3 2 . 9 5 S l a b B e n c h 3 $ 3 3 4 . 9 5 S l a b B e n c h - $ 1 , 0 0 4 . 8 5 U p d a t e Q u a n t i t e s T o t a l P r i c e $ 1 3 , 8 4 2 . 5 0 P r o d u c t s I n Y o u r C a r t K e e p S h o p p i n g C h e c k O u t A T Y O U R S E R V I C E A B O U T U S O U R P O L I C I E S © 2 0 2 0 N a t u r a l P l a y g r o u n d s S h o p , L L C . © 2 0 2 0 N a t u r a l P l a y g r o u n d s S h o p , L L C