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Home My WebLink AboutRES 24-016RESOLUTION NO. 24-016 BE TT RESOLVED BYTHE CITY COUNCIL OFTH13 CITY OF BEAUMONT: THAT the City Manager be and he is hereby authorized to execute an annual Maintenance Agreement with Environmental Systems Research Institute, Inc., of Redlands, California, the sole source having exclusive rights to modify and maintain the software, in the amount of $85,000.00, annually expiring in 2025, for software maintenance for use by various City departments for the creation, editing, and distribution of maps, geographic data, and other datasets that are currently used by other programs. This agreement represents the second year of the three (3) year contract that was approved on January 31, 2023 by Resolution No. 23-0�39. The meeting at which this resolution was approved was in all things conducted in strict compliance with the Texas Open Meetings Act, Texas Government Code, Chapter 551. PASSED BY THE CITY COUNCIL of the City of Beaumont this the 23rd day of January, 2024. OR - Mayor Roy West -" Esri' Inc 3 8 0 Now York St esn Redlands CA '92373-8118 Subject: Renewal Quotation Date: 11/16/2023 To: Michael Martinez Organization: City of Beaumont Information Technology Fax #: Phone #: 409-880-3177 Frorn: Barbara Walker Fax #: 909-307-3083 Phone M + 1,9093693936 Ext. 3936 Email: bwdker@esri.com Number of pages transmitted Quotation #26181574 (including this cover sheet): 5 Document Date: 11/1612023 Please find the attached quotation for your forthcoming term. Keeping your term current may entitle you to exclusive benefits, and if you choose to discontinue your coverage, you will become ineligible for these valuable benefits and services. If your quote is regarding software maintenance renewal, visit the following website for details regarding the maintenance program benefits at your licensing level http://www.esri.com/apps/products/maintenance/qualifying.cfm All maintenance fees from the date of discontinuation will be due and payable if you decide to reactivate your coverage at a later date. Please note: Certain programs and license types may have varying benefits. Complimentary User Conference registrations, software support, and software and data updates are not included in all programs. Customers who have multiple copies of certain Esri licenses may have the option of supporting some of their licenses with secondary maintenance. For information about the terms of use for Esri products as well as purchase order terms and conditions, please visit http://www.esri.com/legal/licensing/software-license.htm:i If you have any questions or need additional information, please contact Customer Service at 888-377-4575 option 5. esri380 New York St Redlands, CA 92373-8118 Phone: + 190936939363936 Fax #: 909-307-3083 Date: 11/16/2023 Quotation Number: 26181574 City of Beaumont Information Technology 801 Main St Ste 330 Beaumont TX 777 01-3548 Attn: Michael Martinez Customer Number 100137 For questions regarding this docurnent, please contact Customer Service at 888-377.4575,, ]tern Qty Materia Contract Number: SMALL GOUT ELA US Send Purch a -so Orders To: Environmental Systems Research Institute, Inc. 38,0 New York Street Redlands, CA 92373-81 0O Attn: Barbara Walker Please include the following remittance address on your Purchase Order: Environmental Systems Research Institute, Inc. P.O. Box 741076 Los Angeles, CA 9:0074-1076 nit Price Extended Price Per the terms and conditions in your Esri Enterprise License Agreement, your organization is required to provide an annual usage report. This report should detail all deployments made under this agreement for your previous term, and should be provided to Esd as, an Excel spreadsheet. The annual usage report must include actual license counts by product, licensee, and location. Please return your report via email to ea--Psage�_reports@esri.com. Thank you in advance for your prompt attention to this matter, 10, 1 168180, 85,000,00 85,000.00 Populations of I 010,0,01 to 125,000 Small Government Enterprise Agreement Annual Subscription Start Date: 012121/2024 End Date: 02/20/2025 Subscription ID: 4551491147 Please note Esd has introduced a price change and this quote reflects current pricing for your organization. It is important to us that we are able to continue to deliver value through enhancements to products, solutions, and capabilities. Your renewal provides access to all the benefits you are familiar with, which you can review at https://go.esri.com/maintenance For questions related to tile price change, please reach out to your assigned Esri Account Manager. Quotation is valid for 90 days from document date. Any estimated sales and/or use tax has been calculated as of the date of this quotation and is merely provided as a convenience for your organization's budgetary purposes, Esri reserves the right to adjust and collect sales and/or use tax at the actual date of invoicing. If your organization is tax exempt or pays state taxes directly, then prior to invoicing, Your organization must provide Esri with a copy of a current tax exemption certificate issued by your state's taxing authority for the given jurisdiction. Esri may charge a fee to cover expenses related to any customer requirement to use a proprietary vendor management, procurement, or invoice program. To expedite your order, please reference your customer number and this quotation number on your purchase order. 0 380 New York St Redlands, CA 92373-8118 MIMMM Phone: 4. 190936939363936 Fax It: 909-307-3083 Date: 11/16/2023 Quotation Number: 26181574 Item sty fwiaterial�" DUNS/CEC: 06-313-4175 CAGE: OAMS3 Quotation Page 2 Contract Number: SMALL GOVT ELA US Unit Price Extended Price Item Subtotal 85,000.00 Estimated Tax 0.00 Total USD 85,000.00 380 New York St esnQ0 1 Redlands, C.A. 92373-818 Phone: 4- 190936939363936 Fax#: 909-307-3083 Date: 11/16/2023 Quotation Number: 26181574 Item Qty Material# Renewal Options: Online: Renew through My Esri site at https://my.esri.com e Credit Card o Purchase Order e Email Authorization e Email or Fax: Email Authorization, Purchase Order or signed quote to: • Fax: 909-307-3083 • Email: service@esri.com Contract Number: SMALL GOUT ELA US Unit Price Extended Price Requests via email or signed quote indicate that you are authorized to obligate funds for your organization and your organization does not require a purchase order. If there are any changes required to your quotation please respond to this email and indicate any changes in your invoice authorization. If you choose to discontinue your support, you will become ineligible for support benefits and services. All maintenance fees from the date of discontinuation will be due and payable if you decide to reactivate your support coverage at a later date. The items on this quotation are subject to and governed by the terms of this quotation, the most current product specific scope of use document found at http://assets.esri.com/content/dam/esrisites/media/legal/product-specific-terms-of-us,e/e300.pdf , and your applicable signed agreement with Esri. If no such agreement covers any item quoted, then Esri's standard terms and conditions found at http://assets.esri.com/content/dam/esr!site:s/modia/legal/ma-fuIllma-fuI1.pdf apply to your purchase of that item. Federal government entities and government prime contractors authorized under FAIL 51.1 may purchase under the terms of Esri's GSA Federal Supply Schedule. Supplemental terms and conditions found at http://www.esri,com/en-us/legal/tei,ms/state-supplemental apply to some state and local government purchases. All terms of this quotation will be incorporated into and become part of any additional agreement regarding Esri's, offerings. Acceptance of this quotation is limited to the terms of this quotation. Esri objects to and expressly rejects any different or additional terms contained in any purchase order, offer, or confirmation sent to or to be sent by buyer. Unless prohibited by law, the quotation information is confidential and may not be copied or released other than for the express purpose of system selection and purchase/license. The information may not be given to outside parties or used for any other purpose without consent from Esri. Delivery is FOB Origin. In order to expedite processing, please reference the quotation number and any/all applicable Esri contract number(s) (e.g. M PA, ELA, Smart Buy GSA, BPA) on your ordering document. 380 New York St esnRedlands, CA 92373-8118 Phone: + 190936939363936 Fax #: 909-307-3083 Date: 11/16/2023 Quotation No: 26181574 Customer No: 100137 Item Qty Mater ff, I "s' MI-14 ii Contract No: SMALL GOVT ELA US Unit Price Extended Price US FEDERAL CUSTOMERS: If you are a federal customer or a contractor purchasing on behalf of a federal customer a purchase order is required to receive an invoice. Please email the purchase order to service@esri.com By signing below, you are authorizing Esri to issue a software support invoice in the amount of USD plus sales tax, if applicable. Please check one of the following: I agree to pay any applicable sales tax. I am tax exempt. Please contact rre if Esri does not have my current exempt information on file. Signature of Authorized Representative Name (Please Print) EM Title