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Home My WebLink About12/19/2023 MINT E X A S MINUTES OF THE CITY OF BEAUMONT COUNCIL MEETING Albert "A.J." Turner, Mayor Pro Tern ROY WEST, MAYOR Randy Feldschau, At -Large Taylor Neild, Ward I CITY COUNCIL MEETING Michael Getz, Ward II Audwin Samuel, Ward Ill DECEMBER 19, 2023 Chris Durio, Ward IV Tina Broussard, City Clerk Kenneth R. Williams, City Manager Sharae Reed, City Attorney The City Council of the City of Beaumont, Texas, met in a regular session in strict compliance with the Texas Open Meetings Act, Texas Government Code, Chapter 551 on December 19, 2023, at the City Hall Council Chambers, 801 Main Street, Beaumont, Texas, at 1:30 p.m. to consider the following: OPENING Invocation Pledge of Allegiance Roll Cali Proclamations, Presentation and Recognition Public Comment: Persons may speak on the Consent Agenda/Regular Agenda items 1-4. (or any other topic). Mayor West called the council meeting to order at 1:30 p.m. Pastor Rick Ivey with Wesley Methodist Church gave the invocation. Mayor West led the Pledge of Allegiance. Roll call was made by Tina Broussard, City Clerk. Present at the meeting were Mayor West, Mayor Pro Tern Turner, Councilmembers Durio, Getz, Feldschau, Samuel and Neild. Also, present were Kenneth R, Williams, City Manager; Sharae Reed, City Attorney; Tina Broussard, City Clerk. Proclamations, Presentation and Recognition None Public Comment: Persons may speak on the Consent Agenda/RegularAgenda Items 1-4. (or any other topic). (Public comments can be heard or seen at the City of Beaumont website at beaumonttexas.gov) Cheryl Paige 1410 W. Florida St. Beaumont TX Keri Leavell 2509 Calder Ave. Beaumont TX Charlie Crabbe 928 East Dr. Beaumont TX Ricky Jason 1075 Magnolia Beaumont TX James Callas 5375 Rosemary Dr. Beaumont TX Minules — December 5, 2023 Tonene Ligon Carrier 4240 Inez St. Beaumont TX CONSENT AGENDA (Items placed on the Consent Agenda are considered routine in nature and are considered non -controversial. The Consent Agenda can be acted upon in one motion. A consensus of the Council is required to remove any item for discussion and separate action.) A. Council to consider approving the December 12, 2023, City Council meeting minutes. B. Council to consider a Resolution authorizing the City Manager to enter into a Grant Agreement with Legacy Community Development Corporation, LLC for the 2023 HOME Investment Partnership Funds from the Department of Housing and Urban Development — Resolution 23-383 C. Council to consider a resolution authorizing the settlement of the lawsuit styled Dodd v. The City of Beaumont; Cause No. 23CCCV0556 — Resolution 23-384 D. Council to consider an appointment to the Parks and Recreation Advisory Committee — Resolution 23-385 E. Council to consider a resolution authorizing the acceptance of two (2) sidewalk easements from the Port of Beaumont Navigation District — Resolution 23-386 F. Council to consider a resolution authorizing the City Manager to enter into a Grant Agreement forthe administration of Tenant Based Rental Assistance with Legacy Community Development Corporation, LLC — Resolution 23-387 G. Council to consider a resolution changing authorized signatories for any institution the City Council has already designated or may designate as a depository for the City of Beaumont for banking — Resolution 23-388 Councilmember Neild moved to approve the Consent Agenda. Councilmember Getz seconded the motion, AYES: MAYOR WEST, MAYOR PRO TEM TURNER, COUNCILMEMBERS DURIO, GETZ, FELDSCHAU, SAMUEL AND NEILD NAYS: NONE MOTION PASSED REGULAR AGENDA Council to consider a resolution approving the proposal submitted by Entergy for the removal of electrical transformers located at 555 Main Street. Regarding the demolition of the 555 Main Street building, there are currently two Entergy below grade electrical transformers located under the front porch area. To terminate the electrical power to this facility and clear the building pad of all utilities, the transformers must be removed. As part of the removal process Entergy must pull the electrical feed lines back to a new termination vault to be placed near the edge of the road, Entergy representatives stated that the high cost of the project results from traffic control, crane rental, and multiple Minutes — December 5, 2023 manhours to move the transformers within the current vault to a location where they can lift the transformers out with a crane. In addition, the termination of the existing lines that are underground including the addition of the new pull box vault nearthe edge of the road results in multiple manhours and materials. The proposed cost of the transformer removal project is $98,791.87. This project is necessary to allow the demolition Of the 555 Main Street building to move forward. The funds are available in the Capital Reserve account that was budgeted for the demolition of the 555 Main Street facility. Funds will come from the Capital Reserve fund. Approval of the resolution. Cauncilmember Samuel moved to APPROVE A RESOLUTION THAT THE CITY COUNCIL BE AND THEY ARE HEREBY AUTHORIZED TO APPROVE THE PROPOSAL SUBMITTED BY ENTERGY FORTHE REMOVAL OF ELECTRICAL TRANSFORMERS LOCATED AT 555 MAIN STREET IN THE AMOUNT OF $98,791.87. Councilmember Durio seconded the motion. AYES: MAYOR WEST, MAYOR PRO TEM TURNER, COUNCILMEMBERS DURIO, GETZ, FELDSCHAU, SAMUEL AND NEIL❑ NAYS: NONE MOTION PASSED RESOLUTION 23-389 2. Council to consider a resolution authorizing the lease of sixty --six (66) vehicles with Enterprise FM Trust, In September of 2016, the City Council approved an equity lease agreement with Enterprise FM Trust (EFM) through Resolution No. 16-187. The contract was awarded by the City to EFM by utilizing the TIPS USA cooperative contract #2072816. The City of Beaumont's fleet includes over400 vehicles that are lightweight or medium sized vehicles. These vehicles range in age from new to more than 20 years old with the average age of eleven (11) years. Each year during the budget process, all fleet vehicles are looked at for age, mileage, maintenance and repair cost, and priority in providing city services to determine if they need to be replaced. EFM's fleet management program provides a solution to this problem of aging vehicles through equity leases and resale. The equity lease is typically for a term of five years. At the end of the lease term the city can either purchase the vehicle for the residual value or can have EFM sell the vehicle through auction whereby the city receives the net proceeds. At that time the city can either keep the proceeds or use them to put another new vehicle under lease. The advantages to this program include the creation of a replacement cycle for city vehicles that tend to be left behind, improved fuel efficiency, reduced maintenance costs, higher resale return through a broad and well -established resale network and more properly matched vehicles to the needs of the operation. There are no wear and tear penalties, or mileage restrictions built into the lease, Minutes — December 5, 2023 The Texas Local Government Code Chapter 791 allows a governmental agency to enter into a joint purchasing agreement. The city entered this lease agreement with EFM through Region VIII Education Services Center, The Interlocal Purchasing System or TIPS which awarded a competitively bid contract. Funds will come from the Capital Reserve Fund-$394,778.40, Water Utilities Fund- $160,225.32 and the Solid Waste Fund-$47,950.20. Approval of the resolution. Councilmember Neild moved to APPROVE A RESOLUTION THAT THE CITY MANAGER BE AND HE IS HEREBY AUTHORIZED TO LEASE SIXTY-SIX (66) VEHICLES FOR USE BY VARIOUS CITY DEPARTMENTS PURSUANT TO THE EXISTING MASTER EQUITY LEASE AGREEMENT AS AMENDED BETWEEN THE CITY OF BEAUMONT AND ENTERPRISE FM TRUST. Councilmember Samuel seconded the motion. AYES: MAYOR WEST, MAYOR PRO TEM TURNER, COUNCILMEMBERS DURIO, GETZ, FELDSCHAU, SAMUEL AND NEILD NAYS; NONE MOTION PASSED RESOLUTION 23-390 3. Council to consider a resolution authorizing the City Manager to award a contract to Aranda Industries, LLC, of Houston, for the Caldwood Area Storm Sewer Point Repairs (REBID) Project. The Caldwood Area Storm Sewer Point Repairs (REBID) Project shall consist of repairing areas where other utilities conflict with the storm sewer system. These repairs consist of building two conflict junction boxes to open up storm drainage lines that currently are impeded by conflicting utilities. On December 7, 2023, four (4) bids were received for furnishing all labor, materials, and equipmentforthe project The Engineer's Estimate is $100,000.00, The bid items are totaled in the table below: Contractor Location Base Bid Amount Aranda Industries, LLC Houston, TX $ 93,000.00 B star Contracting, Inc. Beaumont, TX $106,650.00 Bull-G Construction Houston, TX $109,475.00 SETEX Construction Corp. Beaumont, TX $188,800.00 The Public Works Engineering staff recommends this project be awarded to the lowest bidder, Aranda Industries, LLC, in the base bid amount of $93,000.00. A total of 45 calendar days are allocated for completion of the project. Funds will come from Certificates of Obligation. Approval of the resolution. Minutes — December 5, 2023 Q Councilmember Feldschau moved to APPROVE A RESOLUTION THAT THE CITY COUNCIL HEREBY APPROVES THE AWARD OF A CONTRACT TO ARANDA INDUSTRIES, LLC OF HOUSTON, TEXAS, IN THE AMOUNT OF $93,000.00 TO COMPLETE THE WORK AND MATERIALS FOR THE CALDWOOD AREA STORM SEWER POINT REPAIRS (REBID) PROJECT, AND THAT THE CITY MANAGER BE AND HE IS HEREBY AUTHORIZED TO EXECUTE A CONTRACT WITH ARANDA INDUSTRIES, LLC OF HOUSTON, TEXAS. Mayor Pro Tem Turner seconded the motion. AYES: MAYOR WEST, MAYOR PRO TEM TURNER, COUNCILMEMBERS DURIO, GETZ, FELDSCHAU, SAMUEL AND NEILD NAYS: NONE MOTION PASSED RESOLUTION 23„391 Council to consider a resolution authorizing eminent domain proceeding to acquire property to improve traffic safety at North Major Drive and Northwest Parkway. In order to improve the traffic safety at the intersection of North Major Drive and Northwest Parkway, the City must acquire the property located at 4495 North Major Drive. The owner of this property has not accepted the offer to sell his property to the City for the appraised market value. The subject property was appraised by Cook & Associates, Inc. as described: Parcel #: 128650 Legal Description: PL RS5, TR 16 situated in the D. Easley Abstract No. 20 Owner: Nick G. Rankin Value: $17,500.00 Since the owner has refused to sell the property to the City for the appraised market value, it is necessary to initiate proceedings in eminent domain to acquire the property. In order to authorize the exercise of eminent domain to acquire property, a specific motion and record vote is necessary. Funds will come from Certificates of Obligations. Approval of the resolution. Councilmember Neild moved to APPROVE A RESOLUTION THAT THE CITY COUNCIL BE AND THEY ARE HEREBY AUTHORIZED TO INITIATE AN EMINENT DOMAIN PROCEEDING TO ACQUIRE PROPERTY TO IMPROVE TRAFFIC SAFETY AT NORTH MAJOR DRIVE AND NORTHEAST PARKWAY BEING PLAT RS5, TRACT 16, SITUATED IN THE D. EASLEY SURVEY, ABSTRACT [ O. 20, CITY OF BEAUMONT, JEFFERSON COUNTY, TEXAS. Councilmember Samuel seconded the motion. AYES: MAYOR WEST, MAYOR PRO TEM TURNER, COUNCILMEMBERS DURIO, GETZ, FELDSCHAU, SAMUEL AND NEILD NAYS: NONE Minutes — December 5, 2023 RECORD VOTE; MAYOR WEST -- YES MAYOR PRO TEM TURNER — YES COUNCILMEMBER DURIO —YES COUNCILMEMBER GETZ - YES MOTION PASSED RESOLUTION 23-392 COUNCILMEMBER FELDSCHAU — YES COUNCILMEMBER SAMUEL -- YES COUNCILMEMBER NEILD — YES DISCUSSION ITEM 4,, Council to Discuss Future Dates for City Council Meetings COUNCILMEMBER COMMENTS (Councilmember comments can be heard or seen at the City of Beaumont website at beaumonttexas.gov) COUNCILMEMBER TEM DURIO - COUNCILMEMBER GETZ - MAYOR PRO TEM TURNER - COUNCILMEMBER FELDSCHAU - COUNCILMEMBER SAMUEL - COUNCILMEMBER NEILD - CITY ATTORNEY REED -- PW DIRECTOR BARTKOWIAK — ACM BOONE -- ACM ELLIS - CITY CLERK BROUSSARD - CITY MANAGER WILLIAMS - MAYOR WEST — With there beind no Executive r Tina Broussard, City Clerk sion, the meeting adjourned at 2:18 p.m. — December 5, 2023