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HomeMy WebLinkAboutRES 23-355RESOLUTION NO. 23-355 BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF BEAUMONT: WHEREAS, on April 12, 2022, the City Council of the City of Beaumont, Texas passed Resolution No. 22-108 awarding a contract in the amount of $25,088,259.00 to ALLCO, LLC, of Beaumont, Texas for the Collier's Ferry Pump Station Project; and, WHEREAS, Change Order Nos. 1-3, in the amount of $184,053.71 are attached; and, WHEREAS, Change Order No. 4, in the amount of $1,319,944.00 is requested to add a 750-foot segment of the 48-inch caw water line to this project to mitigate any potential delays during construction, thereby increasing the total contract amount to $26,592,256,71; NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF BEAUMONT: THAT the statements and findings set out in the preamble to this resolution are hereby, in all things, approved and adopted; and, THAT the City Manager be and he is hereby authorized to execute Change Order No. 4, in the amount of $1,319,944,00, for work described above, thereby decreasing the total contract amount to $26,592,256.71 for the Collier's Ferry Pump Station Project. The meeting at which this resolution was approved was in all things conducted in strict compliance with the Texas Open Meetings Act, Texas Government Code, Chapter 551. PASSED BY THE CITY COUNCIL of the City of Beaumont this the 21st day of November, 2023. ,r��1►�3L - Mayor Roy West — 11200 Broadway St., Suite 2320 + Pearland, Texas 77584 + 832-455-4700 + FAX 817-735-7491 www.freese.com November 13, 2023 Amalia "Molly" Villarreal, P.E., CFM City Engineer City of Beaumont 1350 Langham Road Beaumont, TX 77707 Re: Project WU0222-14 Collier's Ferry Pump Station: Change Order No. 004 Dear Mrs. Villarreal, included with this letter is Change Order No. 004 for the Collier's Ferry Pump Station project. This letter is to serve as a narrative for the item(s) included in this Change Order with supporting documentation attached. Item No. 1: Addition of Pine Street 48" Raw Water line The segment of the 48" Raw Water Line included in the Collier's Ferry Pump Station project only goes up to the Pine Street ROW. The upcoming Pine Street 48-Inch Raw Water Line project (City of Beaumont Bid No. WU1023-01) connects to it and includes the remainder of the 48" Raw Water tine along the Pine Street ROW to the Beaumont Water Treatment Plant. The Collier's Ferry Pump Station Project also includes an Elevated Access Road and road improvements to Pine Street. In order to not cause any delays, it was decided that the segment of the 48" Raw Water line that goes under the Elevated Access Road and the improvements to Pine Street be transferred to this project. Having that segment, which is an estimated 750 LF, of the 48" Raw Water Line moved to this project will mitigate any potential delays by not having to wait for the other project to complete the 48" Raw Water Line. Also included in this change order is an addition of an 18" RCP along the drainage ditch between Pine Street and the Beaumont Country Club. This will alleviate any drainage issues that might arise after completion of the road improvements. A Safety End Treatment, a manhole, and two inlets will also be included with the 18" RCP along with rip rap at the discharge end to mitigate any erosion that may be caused. Due to long lead times of the required materials, mainly the Ductile Iron pipe & fittings, at this time Allco cannot accurately predict what time extension will be required to complete this work. Allco reserves the right to submit a subsequent request for additional calendar days once all materials have been received and are ready to commence with the work associated with this Change Order. Freese & Nichols, Inc. conducted an AACE Class 1 Cost Estimate (-10% to +15% accuracy) of the proposed changes included and Allco's proposal came in at 7.35% of Freese & Nichols, Inc.'s estimate. Total Cost: $1,319,844.00 Additional Days: TBD I hope the above narrative, along with the included supporting documentation, provides adequate information to be able to process this Change Order in a timely fashion. Please don't hesitate to reach out to me if you need any further explanation or backup documentation. Sincerely, ami Abusheikh, P.E. Construction Manager cc: Brent Schmitt, John Pippins, Sheldon Buck, Lindsey Reid BMT22198 T:\4.0 CONSTRUCTION\4.40 Contract Mod\4.43 Chg Orders\CO-004-48in flaw Water Line Addition Change Order No. 4 Project Collier's FerrV Pump Station Project Number Owner City of Beaumont WU0222-14 Contractor Allco, LLC TX 881 Construction Manager Freese & Nichols, Inc. BMT22198 Design Professional Freese & Nichols, Inc. BMT22198 Change Order No. 004 Date 11/10/2023 Item Description Additional Days Change Amount 1 Addition of Pine Street 48" Raw Water Line 0 $ 1,319,944.00 2 $ - 3 $ - 4 $ - 5 $ - Net Change in Contract Price this Change Order $ 1,319,944.00 Net Change in Contract Time this Change Order 0 Days The compensation in this Change Order is the full, complete, and final compensation for all costs Contractor may incur because of or relating to this change whether said costs are known, unknown, foreseen, or unforeseen at this time, including without limitation, any cost for delay, extended overhead, ripple or impact cost, or any other effect on changed or unchanged Work because of this Change Order. The changes in Contract Times are the complete and final adjustments for impacts to the ability of Contractor to complete the Work within the Contract Times and are the only adjustments to which Contractor is entitled. All terms and provisions of the Contract Documents remain in effect except as specifically modified by this Change Order. Original Contract Amount: $ 25,088,259.00 Net from Previous Change Orders; $ 184,053.71 Total Amount of This Change Order: $ 1,319,944.00 Percent Change in Contract Amount of this Change Order: 5.26% Total Percent Change in Contract Amount to Date: 5.99% New Contract Amount: $ 26,592,256.71 Originl Contract Duration: 900 Calendar Days Additional Contract Days per Previous Change Orders: 0 Calendar Days Additional Contract Times per Previous Change Orders: 0 Calendar Days Revised Contract Time: 900 Calendar Days Original Final Completion Date: 12/13/2024 Previous Final Completion Date: 12/13/2024 Revised Final Completion Date: 12/13/2024 Change order No. 4 Page I of 2 Prepared by Construction Manager: 11/10/2023 lea usheikh, P.F., Date Construction Manager Freese and Nichols, Inc. Reviewed by Design Professional: /J�� Sheldon Ruck, P.P. Project Manager Freese and Nlchois, Inc, Accepted by Co tra or: Revle� ed by: [J3 h?, 3 Brandon Harrison V Date JOY Pippins 111, FIT Vlce•Presldent Water Utilities Design Manager A11co, LLC City of Beaumont Urder No, 4 11/13/2023 Date 11 /3/2.,5 Date Reviewed by: Revi a y: AmaliaVillarreal, P.E. Date B i artkowlak Date City Englneer Director of Public Works City of Beaumont City of Beaumont Approved By: Attested By: Kenneth R. Williams Date Tina Broussord, TRMC city Manager city Clerk City of Beaumont City of Beaumont Da to Change Order No, 4 Page 2 of 2 DESIGN BUILD ONS.TRUCTION MANAGEMENT GENERAL CONTRACTOR P. O. Box 3684, Beaumont, Texas 77704 Phone: 409-860-4459 Fax: 409-860-3857 Emall: allco@allco.com November 8, 2023 Attu: Molly Villarreal City of Beaumont 801 Maid Street Beaumont, Texas 77701 Re: Collier's ferry Pump Station City of Beaumont Dear Molly, As requested, please see below for pricing on adding an additional 750 LF to the 48" discharge pipe. This pipe is 48" HP LOK CL.52 cement lined ductile iron pipe, as specified for the pump station to Station 2+50 (250 LF) and 48" Hobas 150 PSI fiberglass pipe to Station 7+50 (500 LF). We have bedded and backfilled this pipe with 1.5 sack/ton cement stabilized sand to the surface. Pricing also includes a blow -off valve station, additional storm sewer pet• drawings, and clearing of tress adjacent to country club. Storm sewer includes 314 LF of 18" RCP, two catch basins, one manhole, one safety end treatment and stone rip rap. A breakdown is as follows: Pipe materials - ductile iron $ 510,558.00 Pipe materials --- fiberglass 184,702.00 Pipe materials -- storm Sewell 33,630.00 Stabilized sand 150,250.00 Trucking of waste soil 43,315.00 Labor 112,110.00 Tree clearing 9,500.00 Equipment 103,625.00 $ 1,147,690.00 Overhead & Profit 172,154,00 $1,31_9,844.00 Please call, in cage of the undersigned, if you have arty questions. to 0 a � � a co ri ri o � o ri vi fAl w w . - vi v3 � rn vi rn u3 � rn v3 cn rn ca vi En - cn �n vi vi � ur U is 0 N 0 3-+ u m U U C4 � F .a a - ra sv cs ce �n rn cn v� va cv �n rg v cs 6ai -- va v yr vs vi yr v u x � . r�w e L ae .. O P � 3 L ri a aP+ � y •Aqw+ �. 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Item No, ll Tree Removal @ Flow Meter Run Siab The 48" Raw Water Ductile Iron Pipe Flow Meter Run slab Is located along the tree line separating the Collier's Ferry Pump Station and the Forest Lawn Funeral Home & Memorial Park cemetery [Figure 1), Per Nate 1 on Sheet C-5 of the contract documents, the contractor Is to "clear brush.., as required to Install the piping, flow meter slab, and fence." 1Flgure 21 After the contractor cleared the brush In the area and staked out the extents of the FloW Meter Run slab, it was evident that several trees would abut the slab. Since the Geotedmlcal Report has Identified the subsurface soll on site to he expansive, the contractor is to "over - excavate and remove existing fill and native fat clay soils to a minimum depth of 5'-0" below the existing ground surface (EL 15,00'1. Backfiil with compacted select fill." [Figure 31 The removal and replacement of the existing expansive fat clay sons will reduce the potential expansive soil movement (PSM) which Is what causes structures to settle. Furthermore, the over -excavation Is to extend laterally 5'-0" out from the edges of the structure. Freese & Nichols, Inc. engineers have decided that the lateral over -excavation can he reduced to 2'-0" for the Flow Meter Run slab which would require the trees Identified In Figure 4 to he removed, versus all the trees between the Flow Meter Run slab and the property line. Freese & Nichols, Inc. explored shifting the Flow Meter Run slab away from the tree ilne but doing so would not only require an entire realignment of the 48" Raw Water Line from the Pump Station to Plne Street, but It would also reduce the area In front of the Pump Station which would limit the size of equipment that can access the Pumps & Piping if they ever need to be serviced. Total Cost: $12,218.71 Additional Days: 0 Calendar Days To summarize, this Change Order has an overall cost increase of 512,218.71 and 0 additional calendar days to the contract time. I hope the above narrative, along with the Included supporting documentation, provides adequate Information to be able to process this Change Order In a timely fashion. Please don't hesitate to reach out to me If you need any further explanation or backup documentation- Sincerely, Ram] Abushelkh, P.E. Construction Manager cc: Molly Villareal, John Pippins, Sheldon Buck, Lindsey Reid BMT22108 T:\4,0 CONSTRUCTION\4.40 Contract Mod\4.43 Chi; Orders) CO-003 — Tree Removal Chance Order No. 3 Project Collier's Ferry Pump Station Project Number Owner City of Beaumont TX WU0222.14 Contractor Allco, LLC TX 881 Construction Manager itaml Abushelkh, P.E. BMT22198 Design Professional Sheldon Buck, P.E. BMT22198 Change Order No, 003 Date 10/23/2023 Make the following modifications to the Contract Documents: Item Descrlptlon Change Amount 1 Tree Removal @ Flow Meter Run Slab $12,218.71 2---------------------•----------------------------------------------------------------------------------- ------------ ----------------- -------------------------------------------------------------------------------- -------------------------- ---------- ---------------- 4-------------------------------------- ------- ------------------------------------------ ---- —----------------------- ----- ------------------------------------------------------------------------------------------------ ----------------------------- Net Change In Contract Price this Change Order $12,218.71 Net Change In Contract Times this Change Order 0 Days The compensation In this Change Order is the full, complete, and final compensation for all costs Contractor may Incur because of or relating to this change whether said costs are known, unknown, foreseen, or unforeseen at this time, lacluding without limitation, any cost for delay, extended overhead, ripple or Impact cost, at any other effect on changed or unchanged Work because of this Change Order. The changes In Contract Times are the complete and final adjustments for impacts to the ability of Contractor to complete the Work within the Contract Times and are the only adjustments to which Contractor is entitled. All terms and provisions of the Contract Documents remain In effect except as specifically modified by this Change Order. a. Original Contract Price $25,088,259.00 b. Previously Approved Change Order/contract Amendment Amounts $171,835.00 c. Adjusted Contract Price ( a + b j $25,260,094,00 d, Contract Amendment Amount $12,218.71 e. Revised Contract Price (c + d ) $25,272,312.71 f. Percent Change In Contract Price to Date 0.73 % Original Previous Current Substantlal Completion Date 10/14/2024 10/14/2024 10/14/2024 Final Completion Date 12/13/2024 12/13/2024 12/13/2024 Change Order No.3 Page 1 of 2 Order No. 9 Propared by Canstructlon Manager! Reviewed by Design Pralesslonal. 10/2312023 Rat ns €e irl," E, uate ShefdaA Buck, P.E. note Constractlon Manager Project Manager Freese and Nichols, hte. Freese and Nichols, Inc. Accepted by Conti start Reviewed by; Brandanllarrfsan ate Brent Scinnitt,P,f. Date Vice-president Water Utilities Engineer ANco, II C City of Beaumont evlewed Amaffa Villarreal, A& to n rt artkowlak pate City Engineer Director of Pablfc Works City of Bealunont city of Beaamont TApraeF B ` 1J——z Kenneth R. WINvIns We City Manager city of Bealtlnont At ted By., Mk &w4j '.c3 Tina Brovssard, TRMC Date city Cleric City of Beaumont Change Order Na, 3 page 2 of 2 11200 Broadway St., Suite 2320 4 Peariand, Texas 77584 + 832.456-4700 + FAX $17-735-7491 wwsv,treese.com June 1, 2023 Evangeline Burkart, EIT Roadway Designer City of Beaumont 1350 Langham Road Beaumont, TX 77707 Re: Project WU0222-14 Collier's Ferry Pump Statlon: Change Order No. 002 Dear Ms. Burkart; Included with this letter is Change Order No. 002 for the Collier's Ferry Pump Station project, This letter Is to serve as a narrative for the Item(s) included in this Change Order with supporting documentation attached, Item No.1: Electrical Work at Pine St. Uft Station Shortly after Allco mobilized to site a power pole, along with an overhead electrical line crossing over Pine St, was Installed to energize the Pine St, LI€t Station. This project Includes Improvements to Pine St. along with Installing an access road to the Collier's Ferry PS that has a proposed road surface elevation of 18.90 FT MSL which is -14 FT higher than the existing surface elevation of Pine St, This means that the overhead electrical line must be removed. Entergy has agreed to remove the overhead line and power pole and bore an underground electrical line to power the Pine St, Lift Station, Thls change order covers the work required by Allco's electrical subcontractor ESl to connect that underground electrical lime to the existing Pine St. Lift Station, Allco submitted the attached CP-002 with a total cost of $18,900.00 and 14 additional calendar days, Freese & Nichols, Inc. has reviewed their proposal and agrees with their cost but at this time can't recommend the additional calendar days as this will be concurrent work and not hnpade the project's critical path. Alice still has the right to submit a subsequent claim for additional days if this Change Order causes any substantiated delays. Total Cast: $18,900.00 Additional Bays: 0 Calendar Days To summarize, this Change Order has an overall cost Increase of S18,900.00 and 0 addittonal calendar days to the contract time, I hope the above narrative, along with the Included supporting documentation, provides adequate Information to be able to process this Change Order In a timely fashion. Please don't hesitate to reach out to me If you need any further explanation or backup documentation, Sincerely, Rami Abushelkh, P.E. Construction Manager cc: Molly Villareal, arenl Schmllt, Sheldon Duck, Lindsey Reid BMT22198 T;\4.0 CONSTRBCRON�4.40 Contract Mod0,4.43 Che OrdersNCO.002 - Pine 5t LS Electrical work Ch Rnea order Wa. 7 Project Collier's Ferry Pump Statlon mm — Project Number Owner City ofB-aumontTX WU0227,-14 Contractor Allto, LLC TX 881 Construction Manager Raml Abusheikh, P.E. BMT22198 Design professional Sheldon Buck, P.E. BMT22198 Change Order No. 002 Date SJiG/2023 Make the following modifications to the Contract Documents; Item Description Change Amount 1 Electrical Work at Existing Pine St. Lift Station per CP-002 $1B,900.00 2-------------- -- ---------- ------- --------------- —----- ------------------- — 3-------- -------­-----•---- --------- ------------------------ ------------------------------------------ 4--- -------- ----------------------------------- —--------- ------------------------ ---------------- -- -. s--------------------------------- -------- -------- ..---_.,-.---------- --- --------- ---------------- - - --- 6 -------- --------------------------- —--- -------------------- ---------------------------------- - ------- y 7 ------------- —---------------------------- --------------------------------- -------- ------------ 8---- -------- ---•-------- --,------- ....--------------- ---------------------------- -------------- 9 ------------ —--- —-------------------------- ------------- —---- —------------------------------------ -------------- Net Change In Contract Ptice this Change Order $18,90p,p0 Net Change In Contract Times this Change Order 0 bays The compensation In this Change Order is fbe full, complete, and final opmpensation far all casts Contractor may Incur because of orrelating to this change whether said costs are known, unknown, foreseen, or unforeseen at this time, including without limitation, any cost for delay, extended overhead, ripple or impact cast, or any other effect on changed or unchanged Work because of this Change Order. The changes in Contract Times are the complete and final adjustmentsfor impacts to the ability of contractor to complete the Work within the Contract Imes and are the only adjustments to which Contractor Is entitled. All terms and provisions of the Contract Documents remain In effect except as specifically modified by this Change Order. A. Original Contract Price $ 25,088,259.00 b. Previously Approved Change Order/Contract Amendment Amounts $ 152,935m c. Adjusted Contract Price ( a +b) $25,241,194X0 d, Contract Amendment Amount $18,900,00 e. Revised Contract Price ( c+d ) $ 25,260,094X0 f. Percent Change In Contract Price to Date 0.68 % Original Previous Current Substantial Completion Oate 10/14/2024 10/14/2024 10/14/2024 Final Completion Date 12/13/2024 12/13/2024 12/13/2024 Change order No. 2 Page 1 of 2 uraer ivo. r Prepared by Construction Manager; 6/6/2023 l�omlAbushelkh, P.F. Pate Construction Manager Freese and Nichols, Inc. Reviewed by Design Professional: 6/6/2023 Sheldon truck, P.E, Date Project Manager Freese and Nithofs, Inc. Accepted by . ntracton Reviewed by: c `- RAJ+� Brandon Nar lson Date Evdng line Burkort, FIT Date Vice-Pres)dent Roadway Designer Allco,ltC City of Beatanon t Reviewed by: �� y Revi Bred y: U ', — %" - 3 Amalla VPllarreal. P.F. bard Date City Engineer Director of Public Works City of Beaumont City of Beaumont AP r vedny: Atte f dBy 17 ennefh R. SV11ilanrs Date Tina Broussard, TRMC note City Manager City Clerk City of Beaumont Clty of Beaumont Change Order No, 2 Page 2 of 2 CITY OF I{LAUMONT Date: Sepleinhcr 14,2022 11rojrch IVUD222-14 Colt€cr's Ferry Pornp Mallon Owner: city ofDeflumont C0ntr0dor: Allco, LLC Chnngo order No.: 1 TICK FOLLOIYRNO CRANOFS IN TIIE PIANS ANDIOR SPECIFICATIONS ARE HEREBY MADE: Rcuoula an caining ckcidcal duct bank tbal—flko with the (.-cling shall. Change Order Cleat Na. Dneal :fen Wit O'r Inal urnd Nex —11( U."PJar Amount ADD A,2.I RE-13011ffa MUTRWALDOCT RANK€AIVSON RIVPS Is I,nn f152,933Ao f157,9)5.00 SOUTOTAL SISI.O5AO TOTAL AMOUNT OFTDISMANGE ORnM I S152,935,00 0 • CAI,ENUAR RAYS %Vll,l. Di: ADOT,U TO TCIB CONTRACT TIME DY TINS CRIANGE ORLDER OlUMNAL CONTRAM AMOONTr 5 2 259_0D NET FROSTPREVIOUS CHANGE ORDER& S TOTAL AMOUNT OF TI Its CRANGEOIihER: S 152,913.60 PERCENT OFT111S COANGF.ORDERt 0.61% TOTAL PERCENT CHANGE OROER TO DATE: "M NEW CONTRACT Ah1OUNI, t 25,241,194,00 O W GINA1, CONTRACT TIME; 900 Cnkndar Day$ ADDITIONAL CONTRACT TIME PER PREVIOUS MANGE ORDF.IM 0Cnicodar Daya ADDITIONAL CONTRACT TIME PER THIS 0"OE ORDER; 0Cak dar hays REVISED CONTRACT TIME: 500.¢tench; Vaya CONDIT10N OELIJANOE: "Canlractor acknoo-;kdgc¢ and agrees that the adjastmeni¢ in ennhAo prlce and contact lime a 1pulated in this Change Order mpreg-la lull comp —dun f r all Inercases and 4etmases in ibe—t of. and the lime reyuircd to petfwni the entice nark under the cool —I arising directly or Indhecliy from Ihis Change Order and all prealaus Clangeorders, Amplance aflhis ava;yer eannituluanagreernot behaicn Uxna and Conlrxtar rich Ow Cbsnge Orderrepicseals an all iarlushx, nmlually egrud upon adjwimcnt [o the CnntraeV anJ 0is[ Conhacloe will miv¢ oil righla la EfFa ¢claim on this Change Order ether h €s propertycucorcd" . 1 ACCEPTEhrl3 •s '1i`f 2"L ALLCO, LT.0 I MATE CONTRACTOR. RVY0:5VEh hYt AbIALiA VILLARREAL, P.r. ATIDATI'' CITY ENCINEER MWPARCO DY: RVANGRIANY €IURKART, KET DATE ROADWAY DESIGNER RRV EiYI? DYr ryry RA DARTICOIVIA C Z` —Gz— DIRECTOR OF PUBLIC WORKS ANn TCCRNGLOOV SKRVICFS Page is too large to OCR. Page is too large to OCR. Page is too large to OCR. Page is too large to OCR. Page is too large to OCR. Page is too large to OCR.