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Home My WebLink About08/22/2023 PACKETREGULAR MEETING OF THE CITY COUNCIL COUNCIL CHAMBERS CITY HALL 801 MAIN STREET TUESDAY, AUGUST 22, 2023 1:30 PM AGENDA CALL TO ORDER INVOCATION PLEDGE OF ALLEGIANCE ROLL CALL PROCLAMATIONS PRESENTATIONS Presentation – Eddie Solis with Hillco Partners will give an update on the 88th Legislature. RECOGNITIONS PUBLIC COMMENT ON AGENDA/CONSENT Persons may speak on the Consent Agenda and Agenda Items 1-3 (or any other topic) CONSENT AGENDA (Items placed on the Consent Agenda are considered routine in nature and are considered non- controversial. The Consent Agenda can be acted upon in one motion. A consensus of the Council is required to remove any item for discussion and separate action.) A. Council to consider approving the August 15, 2023, City Council Meeting Minutes B. Council consider a resolution approving the return and replacement of the Police video storage system from Sirius Computer Solutions, LLC of San Antonio, TX. C. Council consider a resolution authorizing the City Manager to apply for and receive funding through the FY 2023 Edward Byrne Memorial Justice Assistance Grant Program and to execute all documents necessary, including an inter-local agreement with the City of Port Arthur and Jefferson County in order to request the funds. D. Council consider a resolution approving the renewal of an annual maintenance agreement with SirsiDynix of Lehi, UT for use in the libraries. E. Council consider a resolution approving the renewal of an annual support agreement with Creative Switching Designs, Inc. for the City’s phone system. F. Council consider a resolution authorizing the City Manager to execute an Interlocal Agreement with Jefferson County Drainage District No. 6 (DD6) for the proposed 102” Storm Sewer Outfall Line Inspection, Cleaning, and Survey. G. Council consider a resolution authorizing the City Manager to execute an Interlocal Agreement with Jefferson County Drainage District No. 6 (DD6) for the proposed Evalon Street 8’X8’ Box Culvert and Cavity Emergency Repair Project. H. Council consider a resolution authorizing the settlement of the claim of Vincent Fertitta. REGULAR AGENDA 1. Council consider an ordinance providing for the reimbursement of capital expenditures incurred prior to the closing of financing. 2. Council to consider a resolution authorizing the City Manager to execute a new interlocal agreement (ILA) with Beaumont Independent School District (BISD) for the School Crossing Guard Program. 3. Council approve a resolution adopting the Strategic Plan 2023-2028-2038 for the City of Beaumont. WORK SESSION PUBLIC HEARING Council Conduct a Public Hearing to hear applicant requests for funding from the 2023 Hotel Occupancy Tax Grant Program. PUBLIC COMMENT - MISC COUNCIL COMMENTS EXECUTIVE SESSION Section 551.087 Deliberation Regarding Economic Development Negotiations, to wit: • TIRZ Consultant Presentation of the Proposed Downtown Beaumont Tax Increment Reinvestment Zone (TIRZ) for Economic Development Consider matters related to the contemplated or pending litigation in accordance with Section 551.071 of the Government Code: • Caleb Fenter v. City of Beaumont and Christopher S. Boone; Cause No. B- 210244 • International Association of Firefighters Local 399 v. City of Beaumont, Kenneth R. Williams, in his official Capacity as City Manager, and Earl White, in his official Capacity as Fire Chief; Cause No. D-210950 ADJOURNMENT Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact Kaltrina Minick at (409) 880-3777. A TO: City Council FROM: Kenneth R. Williams, City Manager PREPARED BY: Tina Broussard, City Clerk MEETING DATE: August 22, 2023 REQUESTED ACTION: Council to consider approving the August 15, 2023, City Council Meeting Minutes BACKGROUND None FUNDING SOURCE None RECOMMENDATION None ATTACHMENTS August 8, 2023, City Council Minutes Minutes - August 15, 2023 MINUTES OF THE CITY OF BEAUMONT COUNCIL MEETING Albert “A.J.” Turner, Mayor Pro Tem ROY WEST, MAYOR Randy Feldschau, At-Large Taylor Neild, Ward I CITY COUNCIL MEETING Michael Getz, Ward II Audwin Samuel, Ward III AUGUST 15, 2023 Chris Durio, Ward IV Tina Broussard, City Clerk Kenneth R. Williams, City Manager Sharae Reed, City Attorney The City Council of the City of Beaumont, Texas, met in a regular session in strict compliance with the Texas Open Meetings Act, Texas Government Code, Chapter 551 on August 15, 2023, at the City Hall Council Chambers, 801 Main Street, Beaumont, Texas, at 1:30 p.m. to consider the following: OPENING  Invocation Pledge of Allegiance Roll Call  Proclamations, Presentation and Recognition  Public Comment: Persons may speak on the Consent Agenda/Regular Agenda items 1-5 (or any other topic) Mayor West called the council meeting to order at 1:30 p.m. Father Michael of St. Michael Orthodox Christian Church gave the invocation. Mayor West led the Pledge of Allegiance. Roll call was made by Tina Broussard, City Clerk. Present at the meeting were Mayor West, Mayor Pro Tem Turner, Councilmembers Durio, Getz, Feldschau, Samuel and Neild. Also, present were Kenneth R, Williams, City Manager; Sharae Reed, City Attorney; Tina Broussard, City Clerk. Proclamations, Presentation and Recognition “Lamar University Collegiate 100 Members” - Winners of the 2023 C100 Leadership and Career Institute Conference” – Proclamation read by Tina Broussard, City Clerk; accepted by Mr. John Eugene, President of the 100 Black Men of Greater Beaumont Public Comment: Persons may speak on the Consent Agenda/Regular Agenda Items 1-5 (or any other topic) (Public comments can be heard or seen at the City of Beaumont website at beaumonttexas.gov Thefarro Richard 5275 Parkview Dr. Beaumont TX Ricky Jason 1075 Magnolia St. Beaumont TX Mark Faggard 3715 Long Ave. Beaumont TX Tonene Carrierre 4240 Inez Beaumont TX Minutes - August 15, 2023 CONSENT AGENDA (Items placed on the Consent Agenda are considered routine in nature and are considered non- controversial. The Consent Agenda can be acted upon in one motion. A consensus of the Council is required to remove any item for discussion and separate action.) A. Council to consider approving the August 8, 2023, City Council Meeting Minutes. B. Council to consider a resolution authorizing the City Manager to accept maintenance and authorize final payment to Greenscapes Six, LLC, for the Cattail Marsh Sidewalk Trail Project – Resolution 23-217 C. Council to consider a resolution authorizing the City Manager to approve Change Order No. 1 for the 2020 HSIP Interconnect Signals Project – Fourth Street and Gladys Avenue – Resolution 23-218 D. Council to consider a resolution approving the purchase of a 2023 Ford F350 for use in the Transit Division – Resolution 23-219 E. Council to consider a resolution approving an annual contract for Mowing Developed and Vacant, City-Owned and Abandoned Property – Resolution 23-220 F. Council to consider a resolution authorizing the City Manager to execute Change Order No. 6, to the contract with King Solution Services, Inc., of Houston, for the City-Wide Pipe Bursting Contract-Phase I Project – Resolution 23-221 G. Council to consider a resolution authorizing the City Manager to enter into a Subgrant Reimbursement Contract with the Texas Commission on Environmental Quality (TCEQ) under the RESTORE Program to receive financial assistance for portions of the Riverfront Park Restoration Project – Resolution 23-222 Councilmember Neild moved to approve the Consent Agenda. Councilmember Durio seconded the motion. AYES: MAYOR WEST, MAYOR PRO TEM TURNER, COUNCILMEMBERS DURIO, GETZ, FELDSCHAU, SAMUEL AND NEILD NAYS: NONE MOTION PASSED REGULAR AGENDA 1. Council to consider a resolution receiving the proposed FY 2024 Budget and scheduling an public hearing. Article VI, Section 2 of the City Charter requires that the proposed budget be submitted to the Council at least 45 days prior to the beginning of the new fiscal year. In addition, Section 4 requires the Council to schedule a public hearing on the proposed budget. Minutes - August 15, 2023 The Administration recommends that a public hearing be held on August 29, 2023, at 1:30 p.m. in Council Chambers, located at 801 Main Street. The City Clerk will publish the notice of the public hearing. Councilmember Getz moved to APPROVE A RESOLUTION THAT THE PROPOSED FY 2024 BUDGET HAS BEEN RECEIVED AND A PUBLIC HEARING IS HEREBY SCHEDULED FOR AUGUST 29, 2023, AT 1:30 P.M. IN THE CITY COUNCIL CHAMBERS, CITY HALL, 801 MAIN STREET, BEAUMONT, TEXAS, AND THAT THE CITY CLERK IS TO PUBLISH NOTICE OF SAID PUBLIC HEARING PURSUANT TO THE CHARTER OF THE CITY OF BEAUMONT. Councilmember Neild seconded the motion. AYES: MAYOR WEST, MAYOR PRO TEM TURNER, COUNCILMEMBERS DURIO, GETZ, FELDSCHAU, SAMUEL AND NEILD NAYS: NONE MOTION PASSED RESOLUTION 23-223 2. Council to consider a resolution receiving the proposed 2024 Capital Program and scheduling a public hearing. The proposed 2024 Capital Program was originally submitted to the Council on May 15, 2023. Article VI, Section 20 of the City Charter requires the Council to schedule a public hearing on the proposed Capital Program. The Administration recommends that a public hearing be held on August 29, 2023, at 1:30 p.m. in Council Chambers, located at 801 Main Street. The City Clerk will publish the notice of the public hearing. Councilmember Samuel moved to APPROVE A RESOLUTION THAT THE PROPOSED FY 2024 CAPITAL PROGRAM HAS BEEN RECEIVED AND A PUBLIC HEARING IS HEREBY SCHEDULED FOR AUGUST 29, 2023, AT 1:30 P.M., IN THE CITY COUNCIL CHAMBERS, CITY HALL, 801 MAIN STREET, BEAUMONT, TEXAS; AND THAT THE CITY CLERK IS TO PUBLISH NOTICE OF SAID PUBLIC HEARING PURSUANT TO THE CHARTER OF THE CITY OF BEAUMONT. Mayor Pro Turner seconded the motion. AYES: MAYOR WEST, MAYOR PRO TEM TURNER, COUNCILMEMBERS DURIO, GETZ, FELDSCHAU, SAMUEL AND NEILD NAYS: NONE MOTION PASSED RESOLUTION 23-224 Councilmember Samuel left the meeting at 3:35 p.m. 3. Council to consider establishing and taking a record vote on the “proposed” 2023 tax rate and schedule a public hearing. Minutes - August 15, 2023 Chapter 26 of the Property Tax Code requires taxing units to comply with truth-in-taxation laws in adopting their tax rate and requires the governing body to hold a public hearing when the proposed tax rate exceeds the lower of the no-new revenue or voter-approval tax rate. Administration recommends Council establish a proposed tax rate required to support the City Manager’s proposed budget equal to the tax rate of $0.681485/$100 of valuation. In accordance with Chapter 26 of the Property Tax Code, if the proposed rate exceeds the no-new revenue rate of $0.594407/$100 or the voter-approval tax rate of $0.681485/$100, the City Council must take a record vote to place the proposal to adopt a rate not higher than the proposed rate on the agenda of a future meeting. The no-new revenue tax rate is the rate that would produce the same amount of taxes in FY 2024 as was produced in FY 2023 if it was applied to the same properties taxed in both years. The proposed tax rate of $0.681485/$100 exceeds the no-new revenue tax rate of $0.594407/$100 by $0.087078/$100 or 14.6%. If the motion passes, a public hearing must be scheduled. It is recommended that the public hearing be held on September 12, 2023, at 1:30 p.m. in the Council Chambers. The Administration recommends that a public hearing be held on September 12, 2023, at 1:30 p.m. in Council Chambers, located at 801 Main Street. The City Clerk will publish the notice of the public hearing. Councilmember Durio moved to APPROVE A RESOLUTION THAT A RECORD VOTE BE TAKEN ON THE PROPOSED CHAPTER 26 OF THE PROPERTY TAX CODE 2023 TAX RATE AND A PUBLIC HEARING IS HEREBY SCHEDULED FOR SEPTEMBER 12, 2023, AT 1:30 P.M. IN THE CITY COUNCIL CHAMBERS, CITY HALL, 801 MAIN STREET, BEAUMONT, TEXAS; AND THAT THE CITY CLERK IS TO PUBLISH NOTICE OF SAID PUBLIC HEARING PURSUANT TO THE CHARTER OF THE CITY OF BEAUMONT. Councilmember Neild seconded the motion. Record Vote: Mayor West Yes Councilmember Getz Yes Mayor Pro Tem Turner Yes Councilmember Feldschau Yes Councilmember Durio Yes Councilmember Samuel Councilmember Neild Yes Councilmember Samuel returned to the meeting at 3:39 p.m. MOTION PASSED RESOLUTION 23-225 4. Council to consider approving an ordinance calling a Special Election for November 7, 2023, for the purpose of submitting to the qualified voters of the City of Beaumont certain proposed amendments to the existing Charter of the City of Beaumont, Texas. Council has met in a public session to discuss Charter changes and amendments for presentation to the voters of the City of Beaumont for their consideration, and to call a Special Election on November 8, 2023, for the purpose of submitting to the qualified voters certain proposed amendments to the existing charter of the City of Beaumont, Texas. Minutes - August 15, 2023 The cost of said election is to be shared with Jefferson County, Texas who is expected to hold an election on the same date. Approval of the Ordinance. Councilmember Durio moved to ADOPT AN ORDINANCE ENTITLED AN ORDINANCE OF THE CITY OF BEAUMONT, TEXAS, PROVIDING FOR A SPECIAL ELECTION TO BE HELD ON THE 7TH OF NOVEMBER, 2023 FOR THE PURPOSE OF SUBMITTING TO THE QUALIFIED VOTERS OF THE CITY CERTAIN PROPOSED AMENDMENTS TO THE EXISTING CHARTER OF THE CITY; STATING THE SUBJECT MATTER OF THE PROPOSED AMENDMENTS TO THE CITY CHARTER TO BE VOTED UPON AT SAID ELECTION; PROVIDING FOR A JOINT ELECTION WITH JEFFERSON COUNTY; AND CONTAINING OTHER PROVISIONS RELATING TO THE SUBJECT. Councilmember Samuel seconded the motion. After discussion Councilmember Feldschau motion to amend the Ordinance eliminating Proposition C. Councilmember Samuel seconded the motion. After further discussion a vote was taken. AYES: MAYOR PRO TEM TURNER, COUNCILMEMBERS GETZ, FELDSCHAU AND NEILD NAYS: MAYOR WEST, COUNCILMEMBERS DURIO AND SAMUEL MOTION PASSED ORDINANCE 23-061 5. Council to consider a resolution authorizing the City Manager to award a contract to MK Constructors, of Vidor, for the Jefferson Street Infrastructure Repair Project. The Jefferson Street Infrastructure Repair Project consists of removing and replacing concrete pavement, concrete curb and gutter, concrete sidewalk and ADA ramps, storm sewer lines, storm sewer and sanitary sewer manholes and storm sewer inlets. The project limits are from Wall Street to Forsythe Street. The storm sewer line has deteriorated causing several cavities and damage to the road and sidewalks. On August 3, 2023, four (4) bids were received for furnishing all labor, materials, and equipment for the project. The Engineer’s Estimate is $392,000.00. The base bid items are totaled in the table below: Contractor Location Base Bid Total MK Constructors Vidor, TX $327,285.00 Brystar Contracting, Inc. Beaumont, TX $365,034.00 Elite Contractors Kirbyville, TX $368,513.00 ALLCO, LLC Beaumont, TX $419,779.00 The Public Works Engineering staff recommends this project be awarded to the lowest bidder, MK Constructors, in the amount of $327,285.00. A total of ninety (90) calendar days are allocated for completion of the project. Minutes - August 15, 2023 Funds will come from the Capital Program. Approval of the Resolution. Councilmember Feldschau moved to APPROVE A RESOLUTION THAT THE BID SUBMITTED BY MK CONSTRUCTORS, OF VIDOR, TEXAS IN THE AMOUNT OF $327,285.00 BE ACCEPTED BY THE CITY OF BEAUMONT AND THAT THE CITY MANAGER BE AND IS HEREBY AUTHORIZED TO EXECUTE A CONTRACT WITH MK CONSTRUCTORS, OF VIDOR, TEXAS. Councilmember Neild seconded the motion. AYES: MAYOR WEST, MAYOR PRO TEM TURNER, COUNCILMEMBERS DURIO, GETZ, FELDSCHAU, SAMUEL AND NEILD NAYS: NONE MOTION PASSED RESOLUTION 23-226 COMMENTS  Public Comments (Persons are limited to three minutes) Christopher Jones 1045 Doucette Ave. Beaumont TX Irmalyn Thomas 2235 Lela St. Beaumont TX Addie Allen 9695 Gross Beaumont TX Vernon Durden 16436 Westbury Rd. Beaumont TX  Councilmembers/City Manager/City Attorney comments on various matters (Comments can be heard or seen on the City of Beaumont website at beaumonttexas.gov) COUNCILMEMBER COMMENTS COUNCILMEMBER TEM DURIO - COUNCILMEMBER GETZ - MAYOR PRO TEM TURNER - COUNCILMEMBER FELDSCHAU - COUNCILMEMBER SAMUEL - COUNCILMEMBER NEILD - CITY ATTORNEY REED - Minutes - August 15, 2023 CITY MANAGER WILLIAMS - MAYOR WEST – With there being no Executive Session, Council adjourned at 5:21 p.m. Roy West, Mayor Tina Broussard, City Clerk B TO: City Council FROM: Kenneth R. Williams, City Manager PREPARED BY: Angela Wright, Chief Technology Officer MEETING DATE: August 22, 2023 REQUESTED ACTION: Council consider a resolution approving the return and replacement of the Police video storage system from Sirius Computer Solutions, LLC of San Antonio, TX. BACKGROUND On April 25, 2023, Council approved the purchase of replacement storage for the video stored locally from the Watchguard video system for $146,232.56. This hardware was received, and it was determined that it will not meet the needs of the City for the type of files that will be stored on the equipment. The previously purchased equipment will be returned and a new system will be ordered as a replacement. Total equipment cost for the new system will be $134,903.09. There will be a refund of the previous equipment totaling $108,466.33. The additional cost for the new equipment will be $26,436.76. The remaining $37,766.23 from the original approval will be used for services and deliverables according to the scope of work. Pricing was obtained through the State of Texas Department of Information Resources (DIR). DIR provides cities and political subdivisions with the means to purchase information technology at volume prices contracted under the procurement statutes of the State of Texas. FUNDING SOURCE Capital Reserve. RECOMMENDATION Approval of Resolution. ATTACHMENTS Quote Q-00365568 April 25 Council Memo RESOLUTION NO. BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF BEAUMONT: WHEREAS, on April 25, 2023, City Council approved the purchase of replacement storage for videos stored locally with the Watchguard video system for $146,232.56; and, WHEREAS, the hardware was received, and it was determined that the hardware will not meet the needs of the City; and, WHEREAS, the IT Department is seeking to cancel the previous purchase and receive a refund for the returned equipment in the amount of $108,466.33, and apply it to the purchase of new equipment; and, WHEREAS, the new cost for the new equipment will be $26,436.76, after the refund is applied and the remaining $37,766.23 from the original approval will be used for services and deliverables according to the scope of work; NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF BEAUMONT: THAT, the City Manager be and he is hereby authorized to accept the refund in the amount of $108,466.33 and approve the replacement of the Police video storage system in the amount of $26,346.76 from Sirius Computer Solutions, LLC of San Antonio, Texas. The meeting at which this resolution was approved was in all things conducted in strict compliance with the Texas Open Meetings Act, Texas Government Code, Chapter 551. PASSED BY THE CITY COUNCIL of the City of Beaumont this the 22nd day of August, 2023. _____________________________ - Mayor Roy West - Prepared for: CITY OF BEAUMONT, STATE OF TEXAS 801 MAIN ST BEAUMONT, TEXAS 77701 UNITED STATES Client Executive: Michelle Leben +1 (713) 557-4741 michelle.leben@cdw.com Proposal Number: Q-00365568 Proposal Date: 08/04/2023 Expires: 09/03/2023 Description: Dell Powerscale A300 Currency: USD SOLUTION PROPOSAL Client Executive: Michelle Leben +1 (713) 557-4741 michelle.leben@cdw.com Proposal Number: Q-00365568 Proposal Date: 08/04/2023 Expires: 09/03/2023 Description: Dell Powerscale A300 Attn: CITY OF BEAUMONT, STATE OF TEXAS 801 MAIN ST BEAUMONT, TEXAS 77701 UNITED STATES Proposal #: Q-00365568 1 Sirius Confidential Sirius Computer Solutions, LLC Headquarters: 10100 Reunion Place, Suite 500 San Antonio, Texas 78216 www.siriuscom.com Sirius Tax ID # 74-2836721 Part # Description Qty Unit Price Ext. Price 210-AZWT A300 - L3 - 240TB (15x16TB)/800GB SSD 4 $29,769.47 $119,077.88 210-BBFS Base Chassis - Normal A-Series 1 $2,413.33 $2,413.33 210-AWOS S4112F Dell Networking Switch 2 $6,396.33 $12,792.66 210-AXGY Accessories Label BASE 1 $411.38 $411.38 A7293158 C2G 35ft Cat6 Snagless Shielded (STP) Ethernet Network Patch Cable - Gray - patch cable - 35 ft - gray 4 $19.76 $79.04 470-AAUO Dell Networking LC - LC Fiber Optic Cable - 10meter 8 $16.10 $128.80 Extended Subtotal: $134,903.09 Total Client Price: $134,903.09 Proposal Comments: Terms and Conditions: Unless otherwise noted, price does not include shipping, handling or applicable tax which may be added at the time of invoice. All quoted shipping and handling charges or tax amounts are estimates only, and are subject to change upon invoicing. In the event CITY OF BEAUMONT, STATE OF TEXAS (“Customer”) requests expedited shipping, whether such request is made before or after acceptance of this Solution Proposal ("Proposal") by Customer, the price stated above for shipping and handling is subject to change. This Proposal is subject to the Terms and Conditions below and/or any referenced agreements. Acceptance of this Proposal by an authorized representative of Customer will be deemed the equivalent of a Customer Purchase Order, which will authorize Sirius Computer Solutions, LLC. (“Sirius”) to order the products listed in this Proposal. Until Sirius receives and accepts a Purchase Order or a signed copy of this Proposal for the solution proposed, pricing provided in this Proposal is subject to change based on manufacturer's pricing schedule. The products contained on this Proposal may be delivered to the Customer through multiple shipments based upon supplier availability, and Customer agrees to pay one or more partial payments of the total purchase price stated above for any such partial shipment of products. For purposes of clarity, services being sold under this Proposal, whether Sirius’ or a manufacturer’s/vendor’s, shall not be subject to shipping and handling and the terms related thereof. Notwithstanding anything to the contrary in the Terms and Conditions below and/or any referenced agreements, Customer hereby agrees that the products listed on this Proposal are noncancelable, nonreturnable, and nonrefundable except with the express written permission of Sirius. This Proposal shall be governed by the following agreement: DIR-TSO-3763. Proposal #: Q-00365568 2 Sirius Confidential CITY OF BEAUMONT, STATE OF TEXAS Accepted by: Approved by: CITY OF BEAUMONT, STATE OF TEXAS Sirius Computer Solutions, LLC Signature of Authorized Representative Signature of Authorized Representative Printed Name Printed Name Title of Authorized Representative Title of Authorized Representative Date Signed Date Signed Ship to Contact (Name, Phone, & Email) Bill to Contact (Name, Phone, & Email) Ship to Address Bill to Address PowerScale A300 Promo Description Sku Quantity A300 - L3 - 240TB (15x16TB)/800GB SSD 210-AZWT 4 2x25GbE (SFP28) Back-end W/O OPTICS 590-TFHE 4 2x25GbE (SFP28) W/O OPTICS 590-TFBK 4 OneFS Base License A3 12TB+ Tier 3 L3=ID 149-BBGL 4 SmartConnect Base License A3 Tier 3 L3 =ID 151-BBJQ 4 SmartQuotas Base License A3 Tier 3 L3 =ID 151-BBIX 4 HDFS for OneFS ($0.00) 151-BBEH 4 Dell Hardware Limited Warranty 876-9295 4 Prosupport Plus Mission Critical 4-Hour 7x24 Onsite Service with Emergency Dispatch 3 Years 876-9779 4 Prosupport Plus Mission Critical 7x24 Technical Support and Assistance 3 Years 876-9857 4 Thank you for choosing Dell ProSupport Plus. For tech support, visit //www.dell.com/contactdell 951-2015 4 3 Years ProSupport Plus Mission Critical OneFS Base 12TB Plus Software Support-Maint 854-7450 4 3 Years ProSupport Plus Mission Critical SmartConnect Base Software Support-Maint 854-7499 4 3 Years ProSupport Plus Mission Critical SmartQuotas Base Software Support-Maint 854-6288 4 3 Years ProSupport Plus Mission Critical HDFS for OneFS Software Support-Maint 849-4971 4 None 825-6815 4 None 825-6815 4 None 825-6815 4 On-Site Installation Declined 900-9997 4 Promo 800-BBUH 4 Transceivers/Optic/SFP+/SR/10GbE/2 GEN6 407-BCIU 4 OneFS Capacity A3 Tier 3 L3=CB 149-BBGI 960 SmartConnect Capacity License A3 Tier 3 L3=CB 151-BBJJ 960 SmartQuotas Capacity License A3 Tier 3 L3=CB 151-BBJU 960 3 Years ProSupport Plus Mission Critical OneFS Capacity Software Support-Maint 854-7178 960 3 Years ProSupport Plus Mission Critical SmartConnect Capacity Software Support-Maint 854-5899 960 3 Years ProSupport Plus Mission Critical SmartQuotas Capacity Software Support-Maint 854-7251 960 ProSupport Plus Mission Critical 4-Hour 7x24 Onsite Capacity Addon 3 Years 854-3447 960 None 825-6815 4 None 825-6815 4 PowerScale Chassis Description Sku Quantity Base Chassis - Normal A-Series 210-BBFS 1 Dell Hardware Limited Warranty 876-8976 1 Prosupport Plus Mission Critical 4-Hour 7x24 Onsite Service with Emergency Dispatch 3 Years 876-8992 1 Prosupport Plus Mission Critical 7x24 Technical Support and Assistance 3 Years 876-8995 1 Thank you for choosing Dell ProSupport Plus. For tech support, visit //www.dell.com/contactdell 951-2015 1 Backend Network Switches Description Sku Quantity S4112F Dell Networking Switch 210-AWOS 2 S4112 Series User Guide 343-BBQL 2 S4112F Install Kit 750-ACVX 2 DELL Switch, Dual Tray Kit for S4112F, 1U 750-ACVY 2 EMC GEN3 Switch Rail 22-31in Offset Kit, S4112F 750-ACWB 2 OS10 Enterprise Software, S4112F 528-CKSS 2 ProSupport Plus Mission Critical 4-Hour 7x24 On-Site Service with Emergency Dispatch 3 Years 877-7469 2 ProSupport Plus Mission Critical 7x24 HW-SW Tech Support and Assistance 3 Years 877-7472 2 Dell Hardware Limited Warranty 877-7690 2 Thank you for choosing Dell ProSupport Plus. For tech support, visit //www.dell.com/contactdell 951-2015 2 PowerScale Accessories Description Sku Quantity Accessories Label BASE 210-AXGY 1 PWCRD KIT for Normal Chassis 450-AJHP 2 100G to 25G Breakout (4)SFP28 to (1)Q28 DAC 3M 470-AFFZ 2 TO: City Council FROM: Kenneth R. Williams, City Manager PREPARED BY: Angela Wright, Chief Technology Officer MEETING DATE: April 25, 2023 REQUESTED ACTION: Council consider a resolution approving the replacement of the Police video storage system from Sirius Computer Solutions, LLC of San Antonio, TX. BACKGROUND The current storage system that is used to store Police video evidence has reached its end of life and needs to be replaced. Total project cost for the new system will be $146,232.56. This project was budgeted for the current fiscal year. This project will include replacing all the current storage hardware as well as the services for configuring the new equipment and migrating the data. Pricing was obtained through the State of Texas Department of Information Resources (DIR). DIR provides cities and political subdivisions with the means to purchase information technology at volume prices contracted under the procurement statutes of the State of Texas. FUNDING SOURCE General Fund. RECOMMENDATION Approval of resolution. C TO: City Council FROM: Kenneth R. Williams, City Manager PREPARED BY: James Singletary, Chief of Police MEETING DATE: August 22, 2023 REQUESTED ACTION: Council consider a resolution authorizing the City Manager to apply for and receive funding through the FY 2023 Edward Byrne Memorial Justice Assistance Grant Program and to execute all documents necessary, including an inter-local agreement with the City of Port Arthur and Jefferson County in order to request the funds. BACKGROUND The City of Beaumont has been awarded funding through the Edward Byrne Memorial Justice Assistance Grant Program for the past seventeen years. The funding has been used to upgrade technology through the purchase of computer hardware and software and to purchase equipment for police personnel to support officer safety, productivity, and efficiency. Due to Jefferson County being designated a disparate jurisdiction by the Department of Justice, an inter-local agreement must be filed with the joint application, and the agencies must agree to funding allocations prior to application for funding. The total allocation for 2023 is $140,698 of which, $86,496 will be allocated to Beaumont, $33,097 to Port Arthur, and $21,105 to Jefferson County. Funds awarded to Beaumont will be used to purchase technology and furniture, in support of the police department’s Real Time Crime Center project. See attached budget. FUNDING SOURCE No matching funds are required. RECOMMENDATION Approval of the resolution. ATTACHMENTS JAG MOU 2023 FY23 JAG Budget RESOLUTION NO. BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF BEAUMONT: THAT the City Manager be and he is hereby authorized to apply for and receive funding through the FY2023 Edward Bryne Memorial Justice Assistance Grant Program and to execute all documents necessary, including an inter-local agreement with the City of Port Arthur and Jefferson County in order to request the funds in the amount of $86,496.00 for the City of Beaumont. The meeting at which this resolution was approved was in all things conducted in strict compliance with the Texas Open Meetings Act, Texas Government Code, Chapter 551. PASSED BY THE CITY COUNCIL of the City of Beaumont this the 22nd day of August, 2023. _____________________________ - Mayor Roy West - 1 Resolution No. The State of Texas )( County of Jefferson )( City of Beaumont, Texas )( Know All by These Present City of Port Arthur, Texas )( Inter-Local Agreement Between the County of Jefferson, Texas; City of Beaumont, Texas; and City of Port Arthur, Texas 2023 Edward Byrne Justice Assistance Grant (JAG) Program Award This Agreement is made and entered into this ______ day of __________________ 2023, by and between The County of Jefferson, Texas acting by and through its governing body, the Commissioners Court; the City of Beaumont, Texas acting by and through its governing body, the City Council; and the City of Port Arthur, Texas acting by and through its governing body, the City Council, witnesseth: WHEREAS, each governing body, in performing governmental functions or in paying for the performance of governmental functions hereunder, shall make that performance or those payments from current revenues legally available to that party: and WHEREAS, each governing body finds that the performance of this Agreement is in the best interests of all parties, that the undertaking will benefit the public, and that the division of costs fairly compensates the performing party for the services or functions under this agreement: and WHEREAS, the total funding allocation is $140,698; and the City of Beaumont, Texas, and the City of Port Arthur, Texas, agree to provide Jefferson County, Texas $21,105 from the JAG award and the City of Beaumont, Texas, and the City of Port Arthur, Texas agree to allocate the remaining funds as follows: $86,496 to the City of Beaumont, Texas, and $33,097 to the City of Port Arthur, Texas. WHEREAS, Jefferson County, Texas, the City of Beaumont, Texas, and the City of Port Arthur, Texas, believe it to be in their best interests to reallocate the JAG funds. NOW THEREFORE, Jefferson County, Texas, the City of Beaumont, Texas, and the City of Port Arthur, Texas agree as follows: Section 1. The City of Beaumont, Texas and the City of Port Arthur, Texas agree to provide Jefferson County, Texas $21,105 from the JAG award; and the City of Beaumont, Texas and the City of Port Arthur, Texas agree to allocate the remaining funds as follows: $86,496 to the City of Beaumont, Texas; and $33,097 to the City of Port Arthur, Texas. Section 2. Jefferson County, Texas agrees to use the funding for equipment purchases and/or Technology Enhancement until 2026. The City of Beaumont, Texas agrees to use the funding for equipment purchases and/or Technology Enhancement until 2026. The City of Port Arthur, Texas agrees to use the funding for equipment purchases and/or Technology Enhancement until 2026. 2 Section 3. Each party to this agreement will be responsible for its own actions in providing services under this Agreement and shall not be liable for any civil liability that may arise from the furnishing of the services by the other party. Section 4. The parties to this Agreement do not intend for any third party to obtain a right by virtue of this Agreement. Section 5. By entering into this Agreement, the parties do not intend to create any obligations express or implied other than those set out herein; further, this Agreement shall not create any rights in any party not a signatory hereto. Section 6. The City of Beaumont agrees to act as the fiscal agent in applying for, dispersing, monitoring, and reporting for this JAG funding. City of Beaumont, Texas _________________________________________ CITY MANAGER City of Port Arthur, Texas _________________________________________ CITY MANAGER Jefferson County, Texas _________________________________________ COUNTY JUDGE *By law, the District Attorney’s Office may only advise or approve contracts or legal documents on behalf of its clients. It may not advise or approve a contract or legal document on behalf of other parties. Our view of this document was conducted solely from the legal perspective of our client. Our approval of this document was offered solely for the benefit of our client. Other parties should not rely on this approval and should seek review and approval by their own respective attorney(s). FY 2023 Edward Byrne Justice Assistance Grant Proposed Budget Quantity Item Each 1 Dispatch console including freight $ 10,696.00 $ 10,696.00 4 Computers $ 1,001.00 $ 4,004.00 1 Dispatch computer $ 1,750.00 $ 1,750.00 8 Laptops with docking stations $ 2,375.00 $ 19,000.00 8 Computer software (including Office, CAD, RMS) $ 3,194.00 $ 25,552.00 24 Computer monitors $ 232.00 $ 5,568.00 9 Data encoders $ 2,214.00 $ 19,926.00 Total $ 86,496.00 D TO: City Council FROM: Kenneth R. Williams, City Manager PREPARED BY: Angela Wright, Chief Technology Officer MEETING DATE: August 22, 2023 REQUESTED ACTION: Council consider a resolution approving the renewal of an annual maintenance agreement with SirsiDynix of Lehi, UT for use in the libraries. BACKGROUND SirsiDynix is used in the Library System for maintaining records for circulation, cataloging, patron portal access, and other internal processing. This purchase is exempt from competitive bidding since it is available from only one source having exclusive rights to modify and maintain the software. The software agreement provides twenty-four hours a day, seven days a week, unlimited telephone support and offsite hosting. This agreement, in the amount of $86,187.82, is for an annual period beginning September 2023. FUNDING SOURCE General Fund. RECOMMENDATION Approval of resolution. ATTACHMENTS INV14556 RESOLUTION NO. BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF BEAUMONT: THAT the City Manager be and he is hereby authorized to approve the renewal of an annual maintenance agreement with SirsiDynix of Lehi, Utah for the use in the City libraries in the amount of $86,187.82. The meeting at which this resolution was approved was in all things conducted in strict compliance with the Texas Open Meetings Act, Texas Government Code, Chapter 551. PASSED BY THE CITY COUNCIL of the City of Beaumont this the 22nd day of August, 2023. _____________________________ - Mayor Roy West - Invoice Page 1 Invoice INV14556 Date 08-Aug-2023 SirsiDynix is an Affirmative Action/Equal Opportunity employer and is proud to have a drug-free environment. International Customers: These commodities, technology or software were exported from the United States in accordance with the Export Administration Regulations. Diversion contrary to U.S. law prohibited. Upon payment of this invoice, Customer agrees that SirsiDynix shall have the right to aggregate and retain non-personally identifiable data. If paying by wire please reference the invoice number on your bank instructions. Sirsi Corporation 3300 North Ashton Blvd Ste 500 Lehi, UT 84043 Phone 1-800-288-8020 Bill To: Beaumont Public Library 801 Main Street, Suite 330 Beaumont, Texas 77701 Reference # Due Date 07-Sep-2023 Description Amount Acquisitions BLUECloud Analytics BLUECloud MobileStaff Data Services Enriched Content Enterprise eResource Central Serials SIP-NCIP SirsiDynix Core ------------------- Effective period September 1, 2023 through August 31, 2024 Invoice Currency is USD For questions or concerns, please contact: @ AccountsReceivable@sirsidynix.com Or call 1-800-288-8020 Subtotal Tax Total $86,187.82 $0.00 $86,187.82 Payment by bank transfer to: Payment by check to: Account Name: Sirsi Corporation Name: Sirsi Corporation Bank Name & Address: Wells Fargo Bank, 299 S. Main Street, Salt Lake City, UT 84111 Address: #774271 PO Box 854271, Minneapolis, MN 55485-4271 Account #: 4121523732 ABA: 121000248 Swift #: WFBIUS6S Attention Canadian customers: Tax breakdowns are included in the body of the email this invoice was sent on. E TO: City Council FROM: Kenneth R. Williams, City Manager PREPARED BY: Angela Wright, Chief Technology Officer MEETING DATE: August 22, 2023 REQUESTED ACTION: Council consider a resolution approving the renewal of an annual support agreement with Creative Switching Designs, Inc. for the City’s phone system. BACKGROUND The Mitel phone system is in use in many City facilities. The system provides telephone communications, voice mail and four-digit dialing. The purchase is exempt from competitive bidding since it is available from only one source having exclusive rights to maintain the Mitel infrastructure. The annual cost is $112,161.20. FUNDING SOURCE General Fund. RECOMMENDATION Approval of the resolution. ATTACHMENTS Mitel Support Agreement RESOLUTION NO. BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF BEAUMONT: THAT the City Manager be and he is hereby authorized to approve the renewal of an annual support agreement with Creative Switching Designs, Inc., of Brookshire, Texas for the City’s phone system in the amount of $112,161.20. The meeting at which this resolution was approved was in all things conducted in strict compliance with the Texas Open Meetings Act, Texas Government Code, Chapter 551. PASSED BY THE CITY COUNCIL of the City of Beaumont this the 22nd day of August, 2023. _____________________________ - Mayor Roy West - June 1, 2023 Terry LaFleur City of Beaumont 801 Main St. Suite 330 Beaumont, Texas 77704-3827 Dear Mr. LaFleur: The current MiCare Agreement on your Mitel Phone System expires on 08/29/2023. If you are interested in extending this agreement, please fill out the bottom of this form with the Type of Service you want and sign. If you use a Purchase Order, please attach this form to the Purchase Order. A 30% re-instatement fee may apply if payment is not received prior to expiration of the existing agreement. Type of Service Bronze Silver Gold Description of coverage: Advanced Replacement/Exchange of all Hardware. Phone support/on-site trouble shooting and software upgrades. (Labor on software upgrade install not covered) Phones are not covered. Everything listed on Bronze plus Remote MAC's (Moves, adds and changes) apply only to the system configuration at time- of-service contract. (Does not include re- installation of current system.) Phones are not covered. Everything listed for Bronze and Silver plus labor on software upgrades. Phones are not covered. Price for a year: 08/30/23 to 08/29/24 $64,174.65 $97,384.05 $112.161.20 Type of Service: PO Referenced: Signature: If you should choose not to participate in an annual agreement, service can be rendered on time and materials basis. Labor costs are $225.00 per hour. Parts prices are per manufacturers published price. Each service call would also be charged travel time but no mileage charge. Phone coverage quotes upon request. F TO: City Council FROM: Kenneth R. Williams, City Manager PREPARED BY: Bart Bartkowiak, Director of Public Works MEETING DATE: August 22, 2023 REQUESTED ACTION: Council consider a resolution authorizing the City Manager to execute an Interlocal Agreement with Jefferson County Drainage District No. 6 (DD6) for the proposed 102” Storm Sewer Outfall Line Inspection, Cleaning, and Survey. BACKGROUND The City and DD6 are working together to survey a section, approximately 3,800 linear feet, on the 102” diameter culvert between Grant Street and the Neches River, the outfall line operates as a critical artery for the City and DD6 drainage systems. DD6 agrees to reimburse the City for 50% of their cost, in an estimated not to exceed the amount of $20,000, related to the City’s commitment to execute the inspection. The City has secured a qualified contractor, Vortex Companies, to perform the necessary work. FUNDING SOURCE Capital Program. RECOMMENDATION Approval of the resolution. ATTACHMENTS Agenda Attachment - 102 Inch Storm Line Inspection ILA RESOLUTION NO. BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF BEAUMONT: THAT the City Manager be and he is hereby authorized to execute an Interlocal Agreement with Jefferson County Drainage District No. 6 for the proposed 102” Storm Sewer Outfall Line Inspection, Cleaning, and Survey. The meeting at which this resolution was approved was in all things conducted in strict compliance with the Texas Open Meetings Act, Texas Government Code, Chapter 551. PASSED BY THE CITY COUNCIL of the City of Beaumont this the 22nd day of August, 2023. _____________________________ - Mayor Roy West - G TO: City Council FROM: Kenneth R. Williams, City Manager PREPARED BY: Bart Bartkowiak, Director of Public Works MEETING DATE: August 22, 2023 REQUESTED ACTION: Council consider a resolution authorizing the City Manager to execute an Interlocal Agreement with Jefferson County Drainage District No. 6 (DD6) for the proposed Evalon Street 8’X8’ Box Culvert and Cavity Emergency Repair Project. BACKGROUND The City and DD6 are working together to repair the 8’X8’ concrete box culvert located at 3750 Evalon Street. DD6 agrees to reimburse the City for 50% of their cost, in an estimated not to exceed amount of $196,370.00, related to the City’s commitment to perform the box culvert and storm line repair work on Evalon Street. The City has secured a qualified contractor, Brystar Contracting, to perform this work on an emergency basis. FUNDING SOURCE Capital Program. RECOMMENDATION Approval of the resolution. ATTACHMENTS Evalon Street Box Repair ILA RESOLUTION NO. BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF BEAUMONT: THAT the City Manager be and he is hereby authorized to execute an Interlocal Agreement with Jefferson County Drainage District No. 6 for the proposed Evalon Street 8’x8’ Box Culvert and Cavity Emergency Repair Project. The meeting at which this resolution was approved was in all things conducted in strict compliance with the Texas Open Meetings Act, Texas Government Code, Chapter 551. PASSED BY THE CITY COUNCIL of the City of Beaumont this the 22nd day of August, 2023. _____________________________ - Mayor Roy West - H TO: City Council FROM: Kenneth R. Williams, City Manager PREPARED BY: Sharae Reed, City Attorney MEETING DATE: August 22, 2023 REQUESTED ACTION: Council consider a resolution authorizing the settlement of the claim of Vincent Fertitta. BACKGROUND The claim of Vincent Fertitta was presented and discussed in Executive Session held on June 27, 2023. The City Attorney is requesting authority to settle this suit in the amount of $12,885.95. FUNDING SOURCE General Liability Fund. RECOMMENDATION Approval of resolution ATTACHMENTS RESOLUTION NO. BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF BEAUMONT: WHEREAS, the claim of Vincent Fertitta was discussed in Executive Session properly called and held on Tuesday, June 27, 2023; and, WHEREAS, the City Attorney is requesting authority to settle this claim; NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF BEAUMONT: THAT the statements and findings set out in the preamble to this resolution are hereby, in all things, approved and adopted; and, THAT the City Attorney be, and is hereby, authorized to settle the claim of Vincent Fertitta for the sum of Twelve Thousand, Eight Hundred and Eighty-Five and 95/100 Dollars ($12,885.95) for the claim of Vincent Fertitta; and, BE IT FURTHER RESOLVED THAT the City Manager be and he is hereby authorized to execute all documents related to settlement of the claim. The meeting at which this resolution was approved was in all things conducted in strict compliance with the Texas Open Meetings Act, Texas Government Code, Chapter 551. PASSED BY THE CITY COUNCIL of the City of Beaumont this the 22nd day of August, 2023. _____________________________ - Mayor Roy West - 1 TO: City Council FROM: Kenneth R. Williams, City Manager PREPARED BY: Todd Simoneaux, Chief Financial Officer MEETING DATE: August 22, 2023 REQUESTED ACTION: Council consider an ordinance providing for the reimbursement of capital expenditures incurred prior to the closing of financing. BACKGROUND On May 23, 2023, Council approved the initial repairs for the Long Street Drainage project. This project was not budgeted in the Capital Program but was considered emergency repairs and the decision was made to start the project immediately. The estimated cost to complete the repairs is $7,300,000. Bond proceeds in the amount of $30 million will be issued in the fiscal year 2024 and it is expected that the capital program will not have sufficient funds to cover the Long Street Drainage project prior to receiving the funds from the bond issue. A reimbursement ordinance is warranted to allow the City to reimburse itself out of the proceeds of the financing. FUNDING SOURCE The debt proceeds related to this financing will be recorded in the Capital Improvements Fund. RECOMMENDATION Approval of the ordinance. ATTACHMENTS ORDINANCE NO. ORDINANCE DECLARING AN INTENT OF THE CITY TO REIMBURSE ITSELF FROM PROCEEDS OF CERTIFICATES OF OBLIGATION EXPECTED TO BE ISSUED BY THE CITY FOR CERTAIN ORIGINAL EXPENDITURES PAID IN CONNECTION WITH THE CITY'S FINANCING OF DRAINAGE PROJECTS WHEREAS, the City pursuant to Section 1.150-2 of the Treasury Regulations desires to reimburse itself from proceeds of certain certificates of obligation reasonably expected to be issued by the City in connection with the City’s financing of certain drainage improvements functionally related the Long outfall to the Neches River, including storm drain improvements, all within the City limits (collectively, the “Project”) in one or more series in an aggregate maximum principal amount not to exceed $7,300,000; NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF BEAUMONT, TEXAS: Section 1. The City Council hereby finds and adopts the recitals set forth above. Section 2. The City hereby declares its intention to issue its certificates of obligation to reimburse itself for various costs and expenditures paid in connection with the Project, in an aggregate principal amount not to exceed $7,300,000 for the expenditures described in the recitals hereof. The City has paid for, and reasonably expects that it will pay for, such costs and expenditures in connection with the Project from monies on deposit in various funds including the General Fund and the Streets & Drainage Capital Fund which are both tied to the Concentration Checking Account and future funds designated for such purpose Section 3. If any Section, paragraph, clause or provision of this Ordinance shall for any reason be held to be invalid or unenforceable, the invalidity or enforceability of such section, paragraph, clause, or provision shall not affect any of the remaining provisions of this Ordinance. Section 4. It is hereby found, determined and declared that a sufficient written notice of the date, hour, place and subject of the meeting of the City Council at which this Ordinance was adopted was posted at a place convenient and readily accessible at all times to the general public at the City for the time required by law preceding this meeting, as required by the Open Meetings Act, Chapter 551, Texas Government Code, as amended, and that this meeting has been open to the public as required by law at all times during which this Ordinance and the subject matter thereof has been discussed, considered and formally acted upon. The City Council further ratifies, approves and confirms such written notice and the contents and posting thereof. Section 5. All prior orders, resolutions, and ordinances, or parts thereof, inconsistent herewith are hereby repealed to the extent of such inconsistency. PASSED BY THE CITY COUNCIL of the City of Beaumont this the 22nd day of August, 2023. _____________________________ - Mayor Roy West - 2 TO: City Council FROM: Kenneth R. Williams, City Manager PREPARED BY: Sharae Reed, City Attorney MEETING DATE: August 22, 2023 REQUESTED ACTION: Council to consider a resolution authorizing the City Manager to execute a new interlocal agreement (ILA) with Beaumont Independent School District (BISD) for the School Crossing Guard Program. BACKGROUND The City Council authorized an ILA with BISD on April 20, 2021. The Agreement expires on September 30, 2023, and the BISD has requested to renew the ILA for another three years. FUNDING SOURCE General Fund RECOMMENDATION None ATTACHMENTS Page | 1 INTERLOCAL AGREEMENT BETWEEN: CITY OF BEAUMONT, TEXAS & BEAUMONT INDEPENDENT SCHOOL DISRICT This Interlocal Agreement ("the Agreement") is entered into by and between the City of Beaumont, ("City"), and the Beaumont Independent School District, ("District") (collectively referred to herein as the "Parties"), entities that are authorized to enter into interlocal agreements in accordance with Section 791.001, et. seq., of the Texas Government Code. WHEREAS, the District currently operates a School Crossing Guard program (the "Program"), WHEREAS, the purpose of the program is to ensure students' safety as they come and go to the District's campuses using city roadways, WHEREAS, the Board of Trustees and the City Council determine that student safety and student transportation are important educational and public purposes, and the program benefits these educational and public purposes; NOW THEREFORE the parties agree as follows: Article I: Purpose of the Agreement The purpose of this Agreement is to provide the terms and conditions of the Program. Article II: Terms of the Agreement This Agreement will be in effect for a three-year term beginning October 1, 2023, and expiring September 30, 2026. This agreement may be terminated by either party upon thirty days' written notice or immediately upon written notice by either party if termination is due to unavailability or failure to budget funds by either party. Unless otherwise stated herein, any notice under this Agreement shall be in writing and directed to the following individuals: To City: Kenneth R. Williams, City Manager P.O. Box 3827 Beaumont, Texas 77704 409-880-3725 Kenneth.williams@beauonttexas.gov To District: Beaumont Independent School District Dr. Shannon Allen, Superintendent 3395 Harrison Avenue Beaumont, Texas 77706 409-617-5000 spier@bmtisd.com Page | 2 Article III: Obligation of District District agrees to provide overall management and administration of the program and its employees, including documentation to support invoices submitted to the City. District will provide training for all Crossing Guards in traffic directions as defined by the basic peace officer course curriculum established by the Commission on Law Enforcement Standards and Education. Article IV: Obligation of City The City agrees to compensate the District for half of all expenses related to the crossing guard program, not to exceed $90,000 annually during the term of the agreement. The City will reimburse the District via a biannual invoice. The first invoice will be submitted by January 15 and due no later than February 15. The second invoice will be submitted by June 15 and due no later than July 15. Article V: Indemnity To the extent permitted by Texas law, the parties agree to hold harmless one another and to not be liable to the other party for any and all claims, causes of action, suits, damages, including but not limited to, lost profits, special, incidental, consequential or punitive damages, whether in tort, for breach of contract, breach of warranties, express or implied, or otherwise. Neither party warrants that any duties and obligations performed hereunder will be without defect or interruption. The parties agree to work cooperatively and to use best efforts to execute the Program. Article VI: Venue & Applicable Law The parties agree that the venue in any legal action brought pursuant to this agreement shall lie in Jefferson County, Texas. The validity of this agreement and its terms and provisions, as well as the rights and duties of the parties, shall be governed by the law of the State of Texas. Article VII: Merger & Severability This Agreement constitutes the entire agreement between the parties with respect to the subject matter of school crossing guards, and supersedes any prior understanding or agreements, whether written or oral, between the parties with respect to the subject matter of this Agreement. No amendment, modification, or alteration of the terms of this Agreement will be binding on either party unless the same is in writing, dated subsequent to the date of this document, and is duly executed by an authorized person acting for the party against whom enforcement is sought. Should any clause become unenforceable due to illegality, it shall be stricken and the remainder of the agreement enforceable. Page | 3 Article VIII: Intended Parties and Authority There shall be no third-party beneficiaries with any rights whatsoever as to either party under this Agreement. Both parties acknowledge they have the legal authority to enter into this Agreement and commit to the terms herein, and the parties hereby agree to be bound by such terms. This Agreement is effective on the date of the last signature obtained below. AGREED: AGREED: City of Beaumont Beaumont ISD By: By: Date: Date: RESOLUTION NO. BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF BEAUMONT: THAT the City Manager be and he is hereby authorized to execute an Interlocal Agreement with Beaumont Independent School District (BISD) for the School Crossing Guard Program, attached hereto as Exhibit “A”. The meeting at which this resolution was approved was in all things conducted in strict compliance with the Texas Open Meetings Act, Texas Government Code, Chapter 551. PASSED BY THE CITY COUNCIL of the City of Beaumont this the 22nd day of August, 2023. _____________________________ - Mayor Roy West - 3 TO: City Council FROM: Kenneth R. Williams, City Manager PREPARED BY: Chris Boone, Assistant City Manager, Community Services MEETING DATE: August 22, 2023 REQUESTED ACTION: Council approve a resolution adopting the Strategic Plan 2023- 2028-2038 for the City of Beaumont. BACKGROUND Over the past several months, the Mayor and Council, Administration and City staff have worked to develop the City's first Strategic Plan in many years. The Plan outlines Core Beliefs and the Mission of the City. This in turn, has informed a clear Vision for the City and where we would like the City to be in fifteen years (2038). In addition, mid-term (2028) goals have been identified as well as short-term, Policy and Management Agendas for 2023-2024, serving as a roadmap of specific tasks to achieve over the next eighteen months in order to move the City toward realizing the longer-term Goals and Vision. This Plan will not only serve as the work program or "to-do" list for the City over the coming days, months and years, but should be monitored on a constant basis in order to gauge progress. It is the intent to share the plan with Council, the public and with all City staff to serve as a unified, guiding work program. In this way the Plan should serve as a clear outline of what needs to be achieved in the coming days, months and years in order to move toward the Vision and Goals spelled out in the Plan. In addition, the Plan should be formally reviewed annually in order to not only monitor progress but make any needed adjustments to the Plan. FUNDING SOURCE Not applicable. RECOMMENDATION Approval of the Resolution. ATTACHMENTS Strategic Plan Summary Overview Strategic Plan Executive Summary Action Agenda RESOLUTION NO. BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF BEAUMONT: THAT the City Manager be and he is hereby authorized to adopt the Strategic Plan 2023-2028-2038 for the City of Beaumont. The meeting at which this resolution was approved was in all things conducted in strict compliance with the Texas Open Meetings Act, Texas Government Code, Chapter 551. PASSED BY THE CITY COUNCIL of the City of Beaumont this the 22nd day of August, 2023. _____________________________ - Mayor Roy West - Copyright © 2023: Lyle Sumek Associates, Inc. Project 230304 Strategic Plan 2023-2028-2038 VISION 2038 BEAUMONT 2038 is a BEAUTIFUL COMMUNITY and SAFE COMMUNITY BEAUMONT 2038 has VIBRANT DOWNTOWN/RIVERFRONT GREAT NEIGHBORHOODS – OLD AND NEW LEISURE OPPORTUNITIES FOR ALL and CONNECTIVITY TO THE WORLD In BEAUMONT 2038 Our Residents and Businesses have COMMUNITY UNITY AND PRIDE BEAUMONT 2038 is A SPECIAL PLACE TO LIVE! GOALS 2028 Great Place to Live Financially Sound City Providing Excellent Services to the Community Vibrant Downtown/Riverfront Livable Neighborhoods – Old and New Upgraded City Facilities and Infrastructure through Investments Our Mission BEAUMONT CITY GOVERNMENT MISSION is to provide EXCEPTIONAL MUNICIPAL SERVICES and to PLAN FOR BEAUMONT’S FUTURE, in a FINANCIALLY RESPONSIBLE MANNER and OPEN, TRANSPARENT AND ETHICAL MANNER through a HIGH- PERFORMING CITY TEAM that provides OUTSTANDING CUSTOMER SERVICE, and INVOLVES OUR BEAUMONT COMMUNITY. Core Beliefs BEAUMONT P-R-I-D-E We service with: P= PROFESSIONAL R= RESULTS I = INTEGRITY D= DEDICATION TO SERVE E= EMPATHY Copyright © 2023: Lyle Sumek Associates, Inc. Project 230304 POLICY AGENDA 2023 – 2024 Top Priority Downtown Hotel Development Project Economic Development Policies/Strategy: Study Completion, Policy Direction, Action Plan and Funding Mechanism Downtown Riverfront Master Plan Water Park: Feasibility Study, Direction, Partner and Funding Mechanism Real Time Crime Center Project Completion: Additional Funding and Implementation Homeless Strategy: Problem Analysis, Report with Options, Community Partners/City Role, Direction and Funding Mechanism Wastewater System Improvement/Upgrade Plan: Goals, Problem Analysis, Plan Development, Direction and Funding Mechanism High Priority Comprehensive, Citywide City/Community Beautification Program: Best Practices, Potential Partners, City Role, Report with Options, Direction and City Actions Food Truck Park and Beer Garden at the Neches River Establishment: Report, Direction and City Actions Indoor Sport Space: Concept, Feasibility Study, Partner, Direction and Next Steps Vacant Lots Policy/Action Plan: Direction Litter/Cleanup Short-Term Action Plan: Best Practices, Report with Options, Direction and Funding Comprehensive, Citywide City/Community Beautification Program: Best Practices, Potential Partners, City Role, Report with Options, Direction and City Actions MANAGEMENT AGENDA 2023 – 2024 Top Priority Strategic Plan 2023-2028-2038: Development, Adoption and Ongoing Process Implemented AT&T Building Demolition: Completion Mandatory Customer Service Training: Completion Bond Rating Improvement Strategy/Action Plan: Development Capital Improvement Plan (5-Year) and Process: Development, Adoption, Ongoing Process and Funding Mechanism Civic Center Upgrade: Direction and Funding – Masonry Restoration; Dressing Room Upgrade; Concession Stand High Priority Sidewalk Master Plan: Copyright © 2023: Lyle Sumek Associates, Inc. Project 230304 Executive Summary: Strategic Plan 2023 – 2028 – 2038/Mayor and City Council/Beaumont, TX Copyright © 2023: Lyle Sumek Associates, Inc. Project 230304 Table of Contents EXECUTIVE SUMMARY Strategic Framework for the City of Beaumont 1 Beaumont Vision 2038 2 Beaumont City Government: Our Mission 3 Beaumont City Government: Our Core Values 4 City of Beaumont: Plan 2023 – 2028 5 City of Beaumont: Action Agenda 2023 – 2024 20 This report and all related materials are copyrighted. This report may be duplicated for distribution to appropriate parties as needed. No unauthorized duplication is allowed, including for use in training within your organization or for consulting purposes outside your organization. Executive Summary: Strategic Plan 2023 – 2028 – 2038/Mayor and City Council/Beaumont, TX Copyright © 2023: Lyle Sumek Associates, Inc. Project 230304 1 STRATEGIC FRAMEWORK MODEL FOR CITY OF BEAUMONT VISION 2038 “Desired Destination for Beaumont” PLAN 2028 “Map to Beaumont’s Destination” EXECUTION “Route for Next Year” MISSION “Responsibilities of Beaumont’s City Government” BELIEFS “Performance Expectations for Beaumont City Employees” Executive Summary: Strategic Plan 2023 – 2028 – 2038/Mayor and City Council/Beaumont, TX Copyright © 2023: Lyle Sumek Associates, Inc. Project 230304 2 BEAUMONT VISION 2038 BEAUMONT 2038 is a BEAUTIFUL COMMUNITY and SAFE COMMUNITY BEAUMONT 2038 has VIBRANT DOWNTOWN/RIVERFRONT GREAT NEIGHBORHOODS – OLD AND NEW LEISURE OPPORTUNITIES FOR ALL; and CONNECTIVITY TO THE WORLD In BEAUMONT 2038 Our Residents and Businesses have COMMUNITY UNITY AND PRIDE BEAUMONT 2038 is A SPECIAL PLACE TO LIVE! Executive Summary: Strategic Plan 2023 – 2028 – 2038/Mayor and City Council/Beaumont, TX Copyright © 2023: Lyle Sumek Associates, Inc. Project 230304 3 Beaumont City Government: Our Mission GOVERNMENT MISSION is to provide EXCEPTIONAL MUNICIPAL SERVICES and to PLAN FOR BEAUMONT’S FUTURE, in a FINANCIALLY RESPONSIBLE MANNER and OPEN, TRANSPARENT AND ETHICAL MANNER through a HIGH-PERFORMING CITY TEAM that provides OUTSTANDING CUSTOMER SERVICE, and INVOLVES OUR BEAUMONT COMMUNITY. Executive Summary: Strategic Plan 2023 – 2028 – 2038/Mayor and City Council/Beaumont, TX Copyright © 2023: Lyle Sumek Associates, Inc. Project 230304 4 Beaumont City Government: Our Core Values BEAUMONT CITY P-R-I-D-E We are guided by these Core Values: P = PROFESSIONALISM R = RESULTS I = INTEGRITY D = DEDICATION TO SERVE E = EMPATHY Executive Summary: Strategic Plan 2023 – 2028 – 2038/Mayor and City Council/Beaumont, TX Copyright © 2023: Lyle Sumek Associates, Inc. Project 230304 5 City of Beaumont Goals 2028 Great Place to Live Financially Sound City Providing Excellent Services to the Community Vibrant Downtown/Riverfront Livable Neighborhoods – Old and New Upgraded City Facilities and Infrastructure through Investments Executive Summary: Strategic Plan 2023 – 2028 – 2038/Mayor and City Council/Beaumont, TX Copyright © 2023: Lyle Sumek Associates, Inc. Project 230304 6 GOAL 1 GREAT PLACE TO LIVE Objectives 1. Expand the local economy with quality job and career opportunities 2. Be recognized as one of the safest city in the Texas 3. Expand recreational and leisure options for all 4. Develop Beaumont as a sports tourist destination 5. Have a unified Beaumont community 6. Have strong community events that bring our community together – residents meeting residents Short-Term Challenges and Opportunities 1. Increasing youth criminal activities 2. Maintaining full staffing for Police and Fire 3. Poor quality of public schools and educational programs 4. Reputation as an unsafe community 5. Retaining our youth and have college graduates returning to Beaumont 6. Recognizing community demographics and cultural values and community expectations for City services, amenities, and infrastructure 7. Developing and partnership to have options and services for mental health needs – suicide, opioids, etc. 8. Providing employment opportunities for our Beaumont youth Executive Summary: Strategic Plan 2023 – 2028 – 2038/Mayor and City Council/Beaumont, TX Copyright © 2023: Lyle Sumek Associates, Inc. Project 230304 7 Actions 2023 – 2024 Policy Agenda 1. Economic Development Policies/Strategy: Study Completion, Policy Top Priority Direction, Action Plan and Funding Mechanism 2. Real Time Crime Center Project Completion: Additional Funding and Top Priority Implementation 3. Water Park: Feasibility Study, Direction, Partner and Funding Top Priority Mechanism 4. Comprehensive, Citywide City/Community Beautification Program: High Priority Best Practices, Potential Partners, City Role, Report with Options, Direction and City Actions 5. Indoor Sport Space: Concept, Feasibility Study, Partner, Direction High Priority and Next Steps 6. Litter/Cleanup Short-Term Action Plan: Best Practices, Report with High Priority Options, Direction and Funding 7. Community Mental Health: Goals, Problem Analysis/Needs High Priority Assessment, Best Practices, Potential Partners, City Role, Report with Options, Direction, Funding and City Actions 8. Comprehensive Review of Community Events and Festivals: Inventory, Evaluation, Report with Findings and Recommendations, Direction, Community Partners/City Role and Funding Mechanism Management Agenda 1. Dog Park: Construction and Opening High Priority Management in Progress 1. One Stop Shop for Events: Development 2. February Violent Crime Initiative: Update Report 3. Leica Scanning System: Implementation 4. Cloudgavel: Implementation 5. BISD-City Collaboration 6. Henry Homburg Golf Course Drainage Project: Initiated Management Agenda 1. Tyrrell Park Nature Trail: Development 2. Central Park Imagination Station Replacement 3. Charlton-Pollard Park Playground Replacement: Final Design 4. Combest Park Playground Replacement: Final Design 5. Sprott Park Outdoor Shelter Construction (Keith Folsom) 6. Magnolia Pak Tennis Courts to Basketball Court (Jimmy Neale) Executive Summary: Strategic Plan 2023 – 2028 – 2038/Mayor and City Council/Beaumont, TX Copyright © 2023: Lyle Sumek Associates, Inc. Project 230304 8 Actions 2023 – 2024 Management Agenda (continued) 7. Turf Tanks Striping System 8. Babe Zaharias Playground Equipment 9. Athletic Complex Scoreboard 10. Pickle Ball Courts: FY 24 Funding and Construction 11. Additional Pavilion at Rogers Park: FY 24 Funding and Construction Executive Summary: Strategic Plan 2023 – 2028 – 2038/Mayor and City Council/Beaumont, TX Copyright © 2023: Lyle Sumek Associates, Inc. Project 230304 9 GOAL 2 FINANCIALLY SOUND CITY PROVIDING EXCELLENT SERVICES TO THE COMMUNITY Objectives 1. Have excellent customer service throughout the City guided by our Core Values 2. Maintain sufficient cash reserves and appropriate budgeting practice 3. Have a City organization culture as defined in our Core Values that has defined performance standards and everyone is held accountable for their behaviors’ decisions and actions 4. Have a high-performing City Team producing results that add value to the lives of our residents 5. Have competitive compensation and benefits for recruiting and retaining highly skilled City workforce 6. Have an effective proactive communication program and activities for informing our residents and our business with accurate, timely and complete information Short-Term Challenges and Opportunities 1. Funding for managing, operating and maintaining new and updated facilities, infrastructure and parks 2. Changing the misperceptions about Beaumont – city and community 3. Lack of a City employee evaluation system or method of holding City employees accountable for their actions 4. Developing and supporting a long-term, sustainable financial model balancing services, service levels and revenues in light of inflationary trends, uncertain interests rates, and long-term economic changes 5. Balancing major projects funding with funding current Core City services 6. Managing employee costs: salaries, benefits – pensions, health insurance in a highly competitive employment market 7. Defining performance standards and hold everyone accountable 8. City’s reputation for poor customer services based upon past performance 9. Rampant misinformation and disinformation throughout our community 10. Increasing the City’s minimum wage while maintaining budget limitations 11. Litigation with Fire Union Executive Summary: Strategic Plan 2023 – 2028 – 2038/Mayor and City Council/Beaumont, TX Copyright © 2023: Lyle Sumek Associates, Inc. Project 230304 10 Actions 2023 – 2024 Policy Agenda 1. Fire-EMS Services: Best Practices, Report with Options, Direction and City Actions 2. Citywide Services and Staffing: Comprehensive Review, Report with Findings, Direction and Funding 3. Proactive City Re-Branding and Marketing Program Development: Goals, Best Practices, Report with Options, Direction and Funding 4. City Organization Culture Alignment: Core Values Definition, Direction and Alignment Plan 5. Proactive City Communications Enhancement: Best Practices, Report with Options, Direction and Funding 6. Financial Policies/Fund Balance Policies: Review and Refinement 7. Water Fund Balance Policy: Direction Management Agenda 1. Strategic Plan 2023-2028-2038: Top Priority Development, Adoption and Ongoing Process Implementation 2. Mandatory Customer Service Training: Completion Top Priority 3. Bond Rating Improvement Strategy/Action Plan: Development Top Priority 4. City Employee Classification and Compensation: Review, Report with High Priority Findings and Options, Direction and Funding 5. City Vehicles Accident Reduction Plan: Report with Options, Direction High Priority and City Actions 6. City Legislative Agenda and Advocacy: Key Issues, Direction and High Priority Lobbying 7. Management/Employee Succession Planning: Direction and Funding Management in Progress 1. City Website Revamp: Completion 2. Communications Guide: Implementation 3. “100” Things to Do in Beaumont Book: Development 4. “Beaumont Beat” Video Series Refinement: Implementation 5. GASB 96: Implementation 6. Internal Audits 7. Audit RFP Update 8. Water Customer Services Succession Plan 9. Fire Contract: Negotiations and Approval 10. Interactive, Online Budget: Implementation Executive Summary: Strategic Plan 2023 – 2028 – 2038/Mayor and City Council/Beaumont, TX Copyright © 2023: Lyle Sumek Associates, Inc. Project 230304 11 Actions 2023 – 2024 (continued) Management in Progress 11. Tiered EMS System ALS/BLS: Implementation 12. Fire Academy: Implementation a. Citizen b. Junior 13. Fire Strategic Plan: Development 14. New Fire Ladder Truck: Purchase (Budget FY 25) 15. HRIS Software: Implementation 16. Key Managers: Hiring a. Planning and Community Development Director b. Solid Waste Operations Manager c. Facilities Maintenance Director 17. Departmental Safety Program: Development 18. Hybrid Schedule/Working Remotely Guidelines: Development 19. City Hall Server Room Re-Wire: Completion 20. End of Life Equipment Replacement 21. Multi-Factor Authentication Project Completion 22. Wireless Network Expansion 23. Multi-F Citywork for Water Production and Water Reclamation Plants: Implementation 24. IT Help Desk Upgrade: Project Funding 25. Mitel Phone System Upgrade 26. 311 Full Utilization 27. Electronic Plan Review: Decision 28. Digital Signatures: Implementation (Budget FY 24 Funding) 29. Automatic Onboarding of Security Forms: Implementation (Budget FY 24 Funding) 30. Contract Management/e-Signature Workflow in Laserfiche: Development 31. Full Integrated Azure Active Directory 32. Accelerated Technology Services Plan: Establishment 33. Library Yearly Report 34. Fine Free Services: Implementation 35. Library Tools and Technology Update: Completion 36. MOU with Lamar University; Development (Student BPLS Library Card) 37. Police Hiring Process Update: Completion 38. Property and Evidence Storage Improvements 39. Health Promotion Outreach Executive Summary: Strategic Plan 2023 – 2028 – 2038/Mayor and City Council/Beaumont, TX Copyright © 2023: Lyle Sumek Associates, Inc. Project 230304 12 Actions 2023 – 2024 (continued) Management in Progress 40. STI Data Analysis 41. School Immunization Clinic 42. Hurricane Season Preparation 43. COVID-19 Vaccine Privatization Executive Summary: Strategic Plan 2023 – 2028 – 2038/Mayor and City Council/Beaumont, TX Copyright © 2023: Lyle Sumek Associates, Inc. Project 230304 13 GOAL 3 VIBRANT DOWNTOWN/RIVERFRONT Objectives 1. Have more entertainment and restaurant businesses in Downtown and Riverfront 2. Develop Riverfront Trail with recreational amenities 3. Have a Downtown hotel and conference center 4. Have more people living in Downtown 5. Have a more attractive and inviting Downtown/Riverfront 6. Expand businesses in Downtown Short-Term Challenges and Opportunities 1. Aging, deteriorating infrastructure needing major repairs, replacement and project funding 2. Managing water quality and flood control 3. Lack of hotel 4. Having private investors participating in Downtown and Riverfront revitalizations 5. Seeking outside funding sources including grants and private fund raise 6. Changing the image and reputation in Downtown and Riverfront 7. “Tired” City buildings and facilities in Downtown Executive Summary: Strategic Plan 2023 – 2028 – 2038/Mayor and City Council/Beaumont, TX Copyright © 2023: Lyle Sumek Associates, Inc. Project 230304 14 Actions 2023 – 2024 Policy Agenda 1. Downtown Hotel Project: Development Agreement Top Priority 2. Downtown/Riverfront Master Plan: Completion, Adoption and Top Priority Implementation Plan 3. Food Truck Park and Beer Garden at the Neches River Establishment: High Priority Report, Direction and City Actions Management Agenda 1. AT&T Building Demolition: Completion Top Priority Major Projects 1. Riverfront Park Improvements Executive Summary: Strategic Plan 2023 – 2028 – 2038/Mayor and City Council/Beaumont, TX Copyright © 2023: Lyle Sumek Associates, Inc. Project 230304 15 GOAL 4 LIVABLE NEIGHBORHOODS – OLD AND NEW Objectives 1. Have effective planning and development standards to achieve an attractive, beautiful community 2. Increase homeownership opportunities in our community 3. Increase Beaumont’s population 4. Create a sense of neighborhood pride and spirit, and sense of place 5. Have an improved mobility experience for all residents (safe, convenient and interesting) 6. Expand community/private sector partnerships Short-Term Challenges and Opportunities 1. Communications and connecting with neighbors to understand City role and actions 2. Building relationship and trust with neighborhoods and residents 3. Defining the City’s role: degree of regulations/enforcement in shaping development and redevelopment 4. Working with property owners, negotiations and partnerships 5. Defining the City’s role in revitalizing neighborhoods 6. Willing to make difficult decisions when confronted with resistance from the community and special interests 7. Defining appearance and property maintenance standards among businesses, property owners, and tenants with differing standards Executive Summary: Strategic Plan 2023 – 2028 – 2038/Mayor and City Council/Beaumont, TX Copyright © 2023: Lyle Sumek Associates, Inc. Project 230304 16 Actions 2023 – 2024 Policy Agenda 1. Homeless Strategy: Problem Analysis, Report with Options, Community Top Priority Partners/City Role, Direction and Funding Mechanism 2. Vacant Lots Policy/Action Plan: Direction High Priority 3. Proactive Code Enforcement: Direction and Funding High Priority 4. Older Home Revitalization/Modernization Program Development: Goals, Problem Analysis/Needs Assessment, Best Practices, Potential Partners, City Role, Report with Options, Direction and City Actions Management Agenda 1. HOME Program Guideline: Completion High Priority Executive Summary: Strategic Plan 2023 – 2028 – 2038/Mayor and City Council/Beaumont, TX Copyright © 2023: Lyle Sumek Associates, Inc. Project 230304 17 GOAL 5 UPGRADED CITY FACILITIES AND INFRASTRUCTURE THROUGH INVESTMENTS Objectives 1. Have well-designed, well-maintained street 2. Have well-designed, well-maintained water system 3. Have well-designed, well-maintained wastewater system 4. Have a functional, well-designed stormwater management and flood protection system 5. Have safe, secure and well-maintained City facilities and buildings 6. Renovate and upgrade parks, playgrounds and trails Short-Term Challenges and Opportunities 1. Funding operation and maintenance of existing and new City infrastructure: roads, trails, and utilities 2. Funding for competing capital projects with limited resources and deferred projects 3. Balancing funding for today’s services and investing in the future City facilities and infrastructure 4. Addressing flooding issues through the Beaumont community 5. Completing capital projects on time and within budget 6. Having a new water production plant located on the westside 7. Dedicated resources for regular maintenance of City facilities Executive Summary: Strategic Plan 2023 – 2028 – 2038/Mayor and City Council/Beaumont, TX Copyright © 2023: Lyle Sumek Associates, Inc. Project 230304 18 Actions 2023 – 2024 Policy Agenda 1. Wastewater System Improvement/Upgrade Plan: Goals, Problem Top Priority Analysis, Plan Development, Direction and Funding Mechanism 2. Sewer Lift Stations Projects: Completion, Future Plan and Funding Top Priority Mechanism 3. Sewer Mains Replacement: Report with Options, Direction and Funding High Priority Mechanism 4. Stormwater and Drainage Master Plan: Problem Analysis, Plan Development, Direction and Funding Mechanism 5. Infiltration and Inflow Study: Completion, Direction and Funding Mechanism 6. Lighting Freeway Underpasses: Concept, Best Practices, Report with Options, Direction and City Actions (with TxDOT) Management Agenda 1. Capital Improvement Plan (5-Year) and Process: Development, Top Priority Adoption, Ongoing Process and Funding Mechanism 2. Civic Center Upgrade: Direction and Funding – Masonry Restoration; Top Priority Dressing Room Upgrade; Concession Stand 3. Sidewalk Master Plan: Funding and Development High Priority 4. I-10 Construction Project: Monitoring Funding – Masonry Restoration; Dressing Room Upgrade; Concession Stand Management in Progress 1. Sanitary Sewer Evaluation Program/Report 2. Sanitary Sewer Model – Phase 3 3. Multi-Sector Storm Sewer (MS4) Permit: Annual Report 4. Design and Construction Standards Update: Adoption 5. Lamar Institute of Technology for Degreed Aviation Maintenance Program: Revisit Collaboration 6. Flushing Program Major Projects 1. Main Library Hot and Chill Water Line 2. Municipal Court Third Floor Phase 2: Police Traffic Unit Buildout 3. Municipal Court Third Floor Phase 3: Police Training Center Buildout 4. Jefferson Theatre Front Masonry Restoration and Repairs 5. Jefferson Theatre Robert – Morton Organ Upgrade and Instruments Additions 6. City Hall Exterior Masonry Restoration and Repairs 7. Police Station Perimeter Security Fence and Gates Executive Summary: Strategic Plan 2023 – 2028 – 2038/Mayor and City Council/Beaumont, TX Copyright © 2023: Lyle Sumek Associates, Inc. Project 230304 19 Actions 2023 – 2024 Major Projects (continued) 8. Tyrrell Park Nature Center Exhibit Installations 9. Julie Rogers Theatre Long Throw Speakers System 10. Jefferson Theatre Generator Replacement 11. Adaptive Traffic Signals: 4th St (Calder to Sarah), Gladys (Edson to Central) 12. Collier’s Ferry Raw Water Pump Station and Raw Water Pipeline to Pine Water Plant 13. Pine Street Water Plant Chemical Improvement Project 14. Water Mixers on All Water Storage Tanks 15. Chlorine Dioxide for Iron and Manganese Removal at Pine Water Plant 16. SCADA System for Water Production Upgrade/Replacement 17. Generator at Loeb Groundwater Plant Installation (dependent upon FEMA approval of funding) 18. 4th Street Rehabilitation Project 19. Street Rehabilitation Phase IV 20. Street Pavement Preservation Phase I 21. Concrete Pavement Repair Phase III 22. Citywide Roadside Ditching Program Phase 1B 23. Storm Sewer Inspection and Point Repair Program 24. Sanitary Sewer Pipe Bursting Program 25. 42-Inch Pine Street Treated Water Resiliency Line: Construction 26. Generator at Pine Street Surface Water Treatment Plant Replacement 27. Highland Avenue Rehabilitation 28. Wall and Avenue C Lift Station Rehabilitation 29. Harriot Street Lift Station: Construction 30. Prison Ground Storage Tank Rehabilitation 31. Bunn’s Canal Rehabilitation (dependent upon permit approvals) 32. Municipal Airport “T” Hangar 33. 27” Sewer Main Replacement under Railroad Tracks at West Florida Avenue 34. Basin 38 Pipe Bursting Project 35. Citywide Pipe Bursting Project 36. Pickle Ball Courts: Construction 37. Equestrian Park Trails: Construction Executive Summary: Strategic Plan 2023 – 2028 – 2038/Mayor and City Council/Beaumont, TX Copyright © 2023: Lyle Sumek Associates, Inc. Project 230304 20 Policy Agenda 2023 – 2024 Targets for Action City of Beaumont TOP PRIORITY Downtown Hotel Development Project Economic Development Policies/Strategy: Study Completion, Policy Direction, Action Plan and Funding Mechanism Downtown Riverfront Master Plan Water Park: Feasibility Study, Direction, Partner and Funding Mechanism Real Time Crime Center Project Completion: Additional Funding and Implementation Homeless Strategy: Problem Analysis, Report with Options, Community Partners/City Role, Direction and Funding Mechanism Wastewater System Improvement/Upgrade Plan: Goals, Problem Analysis, Plan Development, Direction and Funding Mechanism Stations Sewer Lift Projects: Completion, Future Plan and Funding Mechanism Executive Summary: Strategic Plan 2023 – 2028 – 2038/Mayor and City Council/Beaumont, TX Copyright © 2023: Lyle Sumek Associates, Inc. Project 230304 21 HIGH PRIORITY Comprehensive, Citywide City/Community Beautification Program: Best Practices, Potential Partners, City Role, Report with Options, Direction and City Actions Food Truck Park and Beer Garden at the Neches River Establishment: Report, Direction and City Actions Indoor Sport Space: Concept, Feasibility Study, Partner, Direction and Next Steps Vacant Lots Policy/Action Plan: Direction Litter/Cleanup Short-Term Action Plan: Best Practices, Report with Options, Direction and Funding Proactive Code Enforcement: Direction and Funding Community Mental Health: Goals, Problem Analysis/Needs Assessment, Best Practices, Potential Partners, City Role, Report with Options, Direction, Funding and City Actions Sewer Mains Replacement: Report with Options, Direction and Funding Mechanism Executive Summary: Strategic Plan 2023 – 2028 – 2038/Mayor and City Council/Beaumont, TX Copyright © 2023: Lyle Sumek Associates, Inc. Project 230304 22 Management Agenda 2023 – 2024 Targets for Action City of Beaumont TOP PRIORITY Strategic Plan 2023-2028-2038: Development, Adoption and Ongoing Process Implemented AT&T Building Demolition: Completion Mandatory Customer Service Training: Completion Bond Rating Improvement Strategy/Action Plan: Development Capital Improvement Plan (5-Year) and Process: Development, Adoption, Ongoing Process and Funding Mechanism Civic Center Upgrade: Direction and Funding – Masonry Restoration; Dressing Room Upgrade; Concession Stand Executive Summary: Strategic Plan 2023 – 2028 – 2038/Mayor and City Council/Beaumont, TX Copyright © 2023: Lyle Sumek Associates, Inc. Project 230304 23 HIGH PRIORITY Sidewalk Master Plan: Development and Adoption Dog Park: Construction and Opening City Employee Classification and Compensation: Review, Report with Findings and Options, Direction and Funding City Legislative Agenda and Advocacy: Key Issues, Direction and Lobbying City Vehicles Accident Reduction Plan: Report with Options, Direction and City Actions Children Museum Plan/Relocation: Report Direction and Funding HOME Program Guideline: Completion I-10 Construction Project: Monitoring Executive Summary: Strategic Plan 2023 – 2028 – 2038/Mayor and City Council/Beaumont, TX Copyright © 2023: Lyle Sumek Associates, Inc. Project 230304 24 Management in Progress 2023 – 2024 City of Beaumont 1. One Stop Shop for Events: Development 2. February Violent Crime Initiative: Update Report 3. Leica Scanning System: Implementation 4. Cloudgavel: Implementation 5. BISD-City Collaboration 6. Henry Homburg Golf Course Drainage Project: Initiated 7. City Website Revamp: Completion 8. Communications Guide: Implementation 9. “100” Things to Do in Beaumont Book: Development 10. “Beaumont Beat” Video Series Refinement: implementation 11. GASB 96: Implementation 12. Internal Audits 13. Audit RFP Update 14. Water Customer Services Succession Plan 15. Fire Contract: Negotiations and Approval 16. Interactive, Online Budget: Implementation 17. Tiered EMS System ALS/BLS: Implementation 18. Fire Academy: Implementation – Citizen; Junior 19. Fire Strategic Plan: Development 20. New Fire Ladder Truck: Purchase 21. HRIS Software: Implementation 22. Key Managers: Hiring – Planning and Community Development Director; Solid Waste Operations Manager; Facilities Maintenance Director 23. Departmental Safety Program: Development 24. Hybrid Schedule/Working Remotely Guidelines: Development 25. City Hall Server Room Re-Wire: Completion 26. End of Life Equipment Replacement 27. Multi-Factor Authentication Project Completion 28. Wireless Network Expansion 29. Citywork for Water Production and Water Reclamation Plants: Implementation 30. IT Help Desk Upgrade: Project Funding Executive Summary: Strategic Plan 2023 – 2028 – 2038/Mayor and City Council/Beaumont, TX Copyright © 2023: Lyle Sumek Associates, Inc. Project 230304 25 31. Mitel Phone System Upgrade 32. 311 Full Utilization 33. Electronic Plan Review: Implementation 34. Digital Signatures: Implementation (Budget FY 24 Funding) 35. Automatic Onboarding of Security Forms: Implementation (Budget FY 24 Funding) 36. Contract Management/e-Signature Workflow in Laserfiche: Development 37. Full Integrated Azure Active Directory 38. Accelerated Technology Services Plan: Establishment 39. Library Yearly Report 40. Fine Free Services: Implementation 41. Library Tools and Technology Update: Completion 42. MOU with Lamar University; Development (Student BPLS Library Card) 43. Police Hiring Process Update: Completion 44. Property and Evidence Storage Improvements 45. Health Promotion Outreach 46. STI Data Analysis 47. School Immunization Clinic 48. Hurricane Season Preparation 49. COVID-19 Vaccine Privatization 50. Sanitary Sewer Evaluation Program/Report 51. Sanitary Sewer Model – Phase 3 52. Multi-Sector Storm Sewer (MS4) Permit: Annual Report 53. Design and Construction Standards Update: Adoption 54. Lamar Institute of Technology for Degreed Aviation Maintenance Program: Revisit Collaboration 55. Flushing Program Executive Summary: Strategic Plan 2023 – 2028 – 2038/Mayor and City Council/Beaumont, TX Copyright © 2023: Lyle Sumek Associates, Inc. Project 230304 26 Major Projects 2023 – 2024 City of Beaumont 1. Tyrrell Park Nature Trail: Development 2. Central Park Imagination Station Replacement 3. Charlton-Pollard Park Playground Replacement: Final Design 4. Combest Park Playground Replacement: Final Design 5. Sprott Park Outdoor Shelter Construction 6. Magnolia Pak Tennis Courts to Basketball Court 7. Turf Tanks Striping System 8. Babe Zaharias Playground Equipment 9. Athletic Complex Scoreboard 10. Pickle Ball Courts: FY 24 Funding and Construction 11. Additional Pavilion at Rogers Park: FY 24 Funding and Construction 12. Riverfront Park Improvements 13. Main Library Hot and Chill Water Line 14. Municipal Court Third Floor Phase 2: Police Traffic Unit Buildout 15. Municipal Court Third Floor Phase 3: Police Training Center Buildout 16. Jefferson Theatre Front Masonry Restoration and Repairs 17. Jefferson Theatre Robert-Morton Organ Upgrade and Instruments Additions 18. City Hall Exterior Masonry Restoration and Repairs 19. Police Station Perimeter Security Fence and Gates 20. Tyrrell Park Nature Center Exhibit Installations 21. Julie Rogers Theatre Long Throw Speakers System 22. Jefferson Theatre Generator Replacement 23. Adaptive Traffic Signals: 4th St (Calder to Sarah), Gladys (Edson to Central) 24. Collier’s Ferry Raw Water Pump Station and Raw Water Pipeline to Pine Water Plant 25. Pine Street Water Plant Chemical Improvement Project 26. Water Mixers on All Water Storage Tanks 27. Chlorine Dioxide for Iron and Manganese Removal at Pine Water Plant 28. SCADA System for Water Production Upgrade/Replacement 29. Generator at Loeb Groundwater Plant Installation (dependent upon FEMA approval of funding) 30. 4th Street Rehabilitation Project Executive Summary: Strategic Plan 2023 – 2028 – 2038/Mayor and City Council/Beaumont, TX Copyright © 2023: Lyle Sumek Associates, Inc. Project 230304 27 31. Street Rehabilitation Phase IV 32. Street Pavement Preservation Phase I 33. Concrete Pavement Repair Phase III 34. Citywide Roadside Ditching Program Phase 1B 35. Storm Sewer Inspection and Point Repair Program 36. Sanitary Sewer Pipe Bursting Program 37. 42-inch Pine Street Treated Water Resiliency Line: Construction 38. Generator at Pine Street Surface Water Treatment Plant Replacement 39. Highland Avenue Rehabilitation 40. Wall and Avenue C Lift Station Rehabilitation 41. Harriot Street Lift Station: Construction 42. Prison Ground Storage Tank Rehabilitation 43. Bunn’s Canal Rehabilitation (dependent upon permit approvals) 44. Municipal Airport “T” Hangar 45. Sidewalk Master Plan: Development 46. 27” Sewer Main Replacement under Railroad Tracks at West Florida Avenue 47. Basin 38 Pipe Bursting Project 48. Citywide Pipe Bursting Project 49. Pickle Ball Courts: Construction 50. Equestrian Park Trails: Construction Action Agenda 2023 – 2024/Mayor – City Council & Management/Beaumont, TX Copyright © 2023: Lyle Sumek Associates, Inc. Project 230304 1 City of Beaumont Goals 2028 Great Place to Live Financially Sound City Providing Excellent Services to the Community Vibrant Downtown/Riverfront Livable Neighborhoods – Old and New Upgraded City Facilities and Infrastructure through Investments Action Agenda 2023 – 2024/Mayor – City Council & Management/Beaumont, TX Copyright © 2023: Lyle Sumek Associates, Inc. Project 230304 2 Definitions of Terms POLICY – is an issue that needs direction or a policy decision by the Council; or needs a major funding decision by the Council; or an issue that needs Council leadership by the governing body in the community; or with other governmental bodies (City government, other City governments, state government, federal government) – questions of “WHAT: IS THE DIRECTION; IS THE GOAL; IS THE BUDGET OR RESOURCES; IS THE CITY'S POLICY OF REGULATION?” MANAGEMENT – a management action which the Council has set the overall direction and provided initial funding (e.g., phased project), may require further Council action on funding; or a major management project particularly multiple years (e.g., upgrade to the information system) – questions of “HOW: DO WE ADDRESS THE ISSUE, MANAGE THE CITY; IMPLEMENT A DECISION OR PROGRAM; CAN WE IMPROVE THE MANAGEMENT OR ORGANIZATIONAL PROCESS?” MANAGEMENT IN PROGRESS – a management or organization action which Council has set the direction, needs staff work before going to Council for direction next year or beyond, no choice mandated by an outside governmental agency or institution, management process improvement budgeted or funded by the Council. MAJOR PROJECT – a capital project funded in the CIP or by Council action which needs design or to be constructed (e.g., Road project, City facility project, park project, etc.). ON THE HORIZON – an issue or project that will not be addressed during the year by management or the Council but should be addressed in the next five years; it could become an action item for this year if another party moves the issue or project forward – it depends on them. Action Agenda 2023 – 2024/Mayor – City Council & Management/Beaumont, TX Copyright © 2023: Lyle Sumek Associates, Inc. Project 230304 3 Policy Agenda 2023 – 2024 Targets for Action City of Beaumont TOP PRIORITY Downtown Hotel Development Project Economic Development Policies/Strategy: Study Completion, Policy Direction, Action Plan and Funding Mechanism Downtown Riverfront Master Plan Water Park: Feasibility Study, Direction, Partner and Funding Mechanism Real Time Crime Center Project Completion: Additional Funding and Implementation Homeless Strategy: Problem Analysis, Report with Options, Community Partners/City Role, Direction and Funding Mechanism Wastewater System Improvement/Upgrade Plan: Goals, Problem Analysis, Plan Development, Direction and Funding Mechanism Stations Sewer Lift Projects: Completion, Future Plan and Funding Mechanism Action Agenda 2023 – 2024/Mayor – City Council & Management/Beaumont, TX Copyright © 2023: Lyle Sumek Associates, Inc. Project 230304 4 HIGH PRIORITY Comprehensive, Citywide City/Community Beautification Program: Best Practices, Potential Partners, City Role, Report with Options, Direction and City Actions Food Truck Park and Beer Garden at the Neches River Establishment: Report, Direction and City Actions Indoor Sport Space: Concept, Feasibility Study, Partner, Direction and Next Steps Vacant Lots Policy/Action Plan: Direction Litter/Cleanup Short-Term Action Plan: Best Practices, Report with Options, Direction and Funding Proactive Code Enforcement: Direction and Funding Community Mental Health: Goals, Problem Analysis/Needs Assessment, Best Practices, Potential Partners, City Role, Report with Options, Direction, Funding and City Actions Sewer Mains Replacement: Report with Options, Direction and Funding Mechanism Action Agenda 2023 – 2024/Mayor – City Council & Management/Beaumont, TX Copyright © 2023: Lyle Sumek Associates, Inc. Project 230304 5 Management Agenda 2023 – 2024 Targets for Action City of Beaumont TOP PRIORITY Strategic Plan 2023-2028-2038: Development, Adoption and Ongoing Process Implemented AT&T Building Demolition: Completion Mandatory Customer Service Training: Completion Bond Rating Improvement Strategy/Action Plan: Development Capital Improvement Plan (5-Year) and Process: Development, Adoption, Ongoing Process and Funding Mechanism Civic Center Upgrade: Direction and Funding – Masonry Restoration; Dressing Room Upgrade; Concession Stand Action Agenda 2023 – 2024/Mayor – City Council & Management/Beaumont, TX Copyright © 2023: Lyle Sumek Associates, Inc. Project 230304 6 HIGH PRIORITY Sidewalk Master Plan: Development and Adoption Dog Park: Construction and Opening City Employee Classification and Compensation: Review, Report with Findings and Options, Direction and Funding City Legislative Agenda and Advocacy: Key Issues, Direction and Lobbying City Vehicles Accident Reduction Plan: Report with Options, Direction and City Actions Children Museum Plan/Relocation: Report Direction and Funding HOME Program Guideline: Completion I-10 Construction Project: Monitoring Action Agenda 2023 – 2024/Mayor – City Council & Management/Beaumont, TX Copyright © 2023: Lyle Sumek Associates, Inc. Project 230304 7 Beaumont Action Outlines 2023 – 2024 Action Agenda 2023 – 2024/Mayor – City Council & Management/Beaumont, TX Copyright © 2023: Lyle Sumek Associates, Inc. Project 230304 8 GOAL 1 GREAT PLACE TO LIVE Action Agenda 2023 – 2024/Mayor – City Council & Management/Beaumont, TX Copyright © 2023: Lyle Sumek Associates, Inc. Project 230304 9 ACTION: Economic Development Policies/Strategy: Study PRIORITY Completion, Policy Direction, Action Plan and Funding Policy Top Mechanism Key Issues Activities/Milestones Time • Strategic Plan from Chamber • City’s Role in Economic Development • Chamber’s Role in Economic Development • City Policies • City Incentives • Funding Mechanism • City Staffing • Small Business Development Program 1. Review and evaluate economic policies and programs 2. Chamber complete strategic plan 3. Prepare Economic Development Report/Plan for Mayor and City Council 4. WORKSHOP: Economic Development Report/Plan Review and Direction 5. Finalize Report 6. DECISION: Economic Development Plan Endorsement 12/23 12/23 1/24 1/24 2/24 3/24 Responsibility: Chris Boone, Assistant City Manager Action Agenda 2023 – 2024/Mayor – City Council & Management/Beaumont, TX Copyright © 2023: Lyle Sumek Associates, Inc. Project 230304 10 ACTION: Water Park: Feasibility Study, Direction, Partner and PRIORITY Funding Mechanism Policy Top Key Issues Activities/Milestones Time • Concept/Scope • Cost/Benefit • Funding • Operations (Private/Public) • Location • Bond/Referendum • Revenue Potential • Partners 1. Learn about County’s efforts 2. Prepare budget proposal 3. BUDGET WORKSHOP: Budget FY 24: Funding for Water Park Feasibility Study 4. DECISION: Budget FY 24 Funding for Study 5. Define scope, costs, funding options, revenue potential and location 6. DECISION: Issue RFP for Water Park Feasibility Study 7. DECISION: Award Contract for Water Park Feasibility Study 8. Complete Study and finalize Report 9. WORK SESSION: Water Park Feasibility Study Presentation and Direction 6/23 7/23 8/23 9/23 12/23 12/23 3/24 12/24 1/25 Responsibility: Chris Boone, Assistant City Manager Action Agenda 2023 – 2024/Mayor – City Council & Management/Beaumont, TX Copyright © 2023: Lyle Sumek Associates, Inc. Project 230304 11 ACTION: Real Time Crime Center Project Completion: Funding PRIORITY and Implementation Policy Top Key Issues Activities/Milestones Time • Seek Funding for Fusus Technology Solution • Municipal Court building 3rd floor phase 3 Buildout in 2022 Port Security Grant • Design of 3rd Floor Phase 3 Buildout which includes RTCC • Bid Process for Construction of 3rd Floor Buildout • Construction 1. Seek grant or budget funds for Fusus technology 2. Complete design for phase 3 Buildout 3. Prepare budget proposal 4. BUDGET WORKSHOP: Budget FY 24: Additional Funding for Real Time Crime Center 5. DECISION: Budget FY 24 Funding 6. DECISION: Award Contract for Crime Center Project Construction 7. Complete construction Ongoing 7/23 7/23 8/23 9/23 11/23 3/24 Responsibility: James Singletary, Police Chief Action Agenda 2023 – 2024/Mayor – City Council & Management/Beaumont, TX Copyright © 2023: Lyle Sumek Associates, Inc. Project 230304 12 ACTION: Comprehensive, Citywide City/Community PRIORITY Beautification Program: Best Practices, Potential Policy High Partners, City Role, Report with Options, Direction and City Actions Key Issues Activities/Milestones Time • Depletion of Tree Population (contributing to flooding issues, loss of habitat, and reduced air quality) • Tyrrell Park and Highway Corridors • Promotion of Earth Kind Methodology to improve: o Healthy low-toxin, sustainable vegetation throughout the City o Health of home gardens and crops • Citizen Engagement • Education • Garden Clubs • Fences/Weeds on Major Corridors • Beautification Fund for Contributions, including on Water Bill 1. Prepare budget proposal 2. BUDGET WORKSHOP: Budget FY 24 Funding for Community Beautification Program 3. DECISION: Tree Ordinance 4. DECISION: Budget FY 24 Funding for Community Beautification Program 5. Establish Urban Forest Committee–working with City Council to determine regulations for planning & management of trees in commercial developments 6. Forge collaborative relationships with related City departments, and community partners e.g., schools, social organizations, garden clubs, neighborhood associations, and businesses 7. Activities: garden of the month competitions (1 per ward residential and business), community gardens, Arbor Day celebrations 8. Kick off Community outreach to educate residents on effective landscape and tree planting techniques (continued next page) 6/23 8/23 8/23 9/23 Action Agenda 2023 – 2024/Mayor – City Council & Management/Beaumont, TX Copyright © 2023: Lyle Sumek Associates, Inc. Project 230304 13 ACTION: Comprehensive, Citywide City/Community PRIORITY Beautification Program: Best Practices, Potential Policy High Partners, City Role, Report with Options, Direction and City Actions (continued) Key Issues Activities/Milestones Time 9. Coordinate with CVB re: timing of projects with tourist activities 10. Seek grants for urban forestry projects Ongoing Ongoing Responsibility: Kenneth Raggette, Director of Parks and Greenspaces Action Agenda 2023 – 2024/Mayor – City Council & Management/Beaumont, TX Copyright © 2023: Lyle Sumek Associates, Inc. Project 230304 14 ACTION: Indoor Sport Space: Concept, Feasibility Study, Partner, PRIORITY Direction and Next Steps Policy High Key Issues Activities/Milestones Time • Indoor Sport Space Concept • Best Practices • Market Analysis • Feasibility Study • Cost • Partners • Funding Mechanism • Facility Management • Funding 1 ½% Sports Venue Tax • TPID Set Up • Location: Downtown or Ford Park • BISD Partnership • County Partnership 1. DECISION: Issue RFP for Indoor Sport Space 2. DECISION: Award Contract for Indoor Sport Space Feasibility Study 3. Complete Study 4. Complete Staff review of Study 5. WORKSHOP: Indoor Sport Space Feasibility Study Presentation and Direction 6. DECISION: Indoor Sport Space Direction 7. Design Legislative Framework with Funding 1/24 4/24 7/24 9/24 10/24 3/25 Responsibility: Dean Conwell, Executive Director Beaumont CVB Action Agenda 2023 – 2024/Mayor – City Council & Management/Beaumont, TX Copyright © 2023: Lyle Sumek Associates, Inc. Project 230304 15 ACTION: Litter/Cleanup Short-Term Action Plan: Best Practices, PRIORITY Report with Options, Direction and Funding Policy High Key Issues Activities/Milestones Time • Excessive Litter throughout the City • Education about Litter Prevention • Community Culture of “Throwing Litter” • Enforcement • Resident Responsibilities • Anti-Litter Awareness • City Staffing • Funding 1. Prepare budget proposal 2. BUDGET WORKSHOP: Budget FY 24: Litter/ Cleanup Staffing; Street Sweeper and Compact Gas- Powered Litter Vacuum 3. Promote information to residents regarding the City’s trash collection services 4. DECISION: Budget FY 24 Litter/Cleanup Staffing; Street Sweeper and Compact Gas-Powered Litter Vacuum 5. Hire a litter crew to the department – 4 FTEs 6. Convert temporary employees to regular employees to increase commitment and diligence in the role 7. Add Street Sweeper in the Parks department and Compact Gas-Powered Litter Vacuum 6/23 8/23 8/23 9/23 11/23 11/23 7/24 Responsibility: Kenneth Raggette, Director of Parks and Greenspaces Action Agenda 2023 – 2024/Mayor – City Council & Management/Beaumont, TX Copyright © 2023: Lyle Sumek Associates, Inc. Project 230304 16 ACTION: Community Mental Health: Goals, Problem Analysis/ PRIORITY Needs Assessment, Best Practices, Potential Partners, Policy High City Role, Report with Options, Direction, Funding and City Actions Key Issues Activities/Milestones Time • Community Needs • Partners/Stakeholders • Funding • City Role • Access to Care 1. Conduct Community Needs Assessment 2. Identify partners/stakeholders 3. Meet with stakeholders 4. Identify state & federal resources 5. Prepare Report on Community Mental Health 6. WORKSHOP: Community Mental Health Report Presentation and Direction 10/23 11/23 11/23 11/23 12/23 1/24 Responsibility: Kenneth Coleman, Public Health Director Action Agenda 2023 – 2024/Mayor – City Council & Management/Beaumont, TX Copyright © 2023: Lyle Sumek Associates, Inc. Project 230304 17 ACTION: Comprehensive Review of Community Events and PRIORITY Festivals: Inventory, Evaluation, Report with Findings Policy and Recommendations, Direction, Community Partners/City Role and Funding Mechanism Key Issues Activities/Milestones Time • Personnel • Resources/Budget • Public vs Private • City Responsibility and Roles • Quality of Life • Downtown Development • Special Events Ordinance • Parade Ordinance • One-Stop Process for Events 1. Assess city events vs community events 2. Evaluate roles 3. Prepare budget proposal 4. BUDGET WORKSHOP: Budget FY 24: Funding for Community Events and Festivals 5. DECISION: Budget FY 24 Funding 6. Prepare Report on Community Events and Festivals 7. WORK SESSION: Report on Community Events and Festivals 8. Develop One-Stop Planning Process and Special Events Ordinance 9. DECISION: Special Events Ordinance and Parade Ordinance 7/23 7/23 7/23 8/23 9/23 1/24 2/24 6/24 7/24 Responsibility: Emily Wheeler, Director of Event Services Action Agenda 2023 – 2024/Mayor – City Council & Management/Beaumont, TX Copyright © 2023: Lyle Sumek Associates, Inc. Project 230304 18 ACTION: Dog Park: Construction and Opening PRIORITY Mgmt High Key Issues Activities/Milestones Time • Location of new dog park within the park • Selecting amenities for the dog park • Private donations for park benches (possibility) • Finalize specifications and drawings. • Seek bid proposals. • Issue purchase orders for contract work 1. DECISION: Dog Park Approval 2. Preliminary drawing preparation 3. Management approval for location within the park 4. Site surveying 5. Drawing and specification completion 6. Obtain bid proposals 7. DECISION: Award Contract for Dog Park Construction 8. Complete project Completed 4/23 5/23 5/23 7/23 8/23 8/23 12/23 Responsibility: Keith Folsom, Facilities Maintenance Director Action Agenda 2023 – 2024/Mayor – City Council & Management/Beaumont, TX Copyright © 2023: Lyle Sumek Associates, Inc. Project 230304 19 Management in Progress 2023 – 2024 TIME 1 1. One Stop Shop for Events: Development Events 5/25 1 2. February Violent Crime Initiative: Update Report Police 7/23 1 3. Leica Scanning System: Implementation Police 6/23 1 4. Cloudgavel: Implementation Police 4/23 1 5. BISD-City Collaboration Rec 12/23 1 6. Henry Homburg Golf Course Drainage Project: Initiated Parks 7/23 Major Projects 2023 – 2024 TIME 1 1. Tyrrell Park Nature Trail: Development BCVB 8/23 1 2. Central Park Imagination Station Replacement Parks 12/23 1 3. Charlton-Pollard Park Playground Replacement: Final Design Parks 12/23 1 4. Combest Park Playground Replacement: Final Design Parks 12/23 1 5. Sprott Park Outdoor Shelter Construction Parks 2/24 1 6. Magnolia Pak Tennis Courts to Basketball Court Parks 8/23 1 7. Turf Tanks Striping System Parks 7/23 1 8. Babe Zaharias Playground Equipment Parks 12/23 1 9. Athletic Complex Scoreboard Parks 9/23 1 10. Pickle Ball Courts: FY 24 Funding and Construction Parks 9/23 1 11. Additional Pavilion at Rogers Park: FY 24 Funding and Construction Parks 9/23 Action Agenda 2023 – 2024/Mayor – City Council & Management/Beaumont, TX Copyright © 2023: Lyle Sumek Associates, Inc. Project 230304 20 GOAL 2 FINANCIALLY SOUND CITY PROVIDING EXCELLENT SERVICES TO THE COMMUNITY Action Agenda 2023 – 2024/Mayor – City Council & Management/Beaumont, TX Copyright © 2023: Lyle Sumek Associates, Inc. Project 230304 21 ACTION: Fire-EMS Services: Best Practices, Report with Options, PRIORITY Direction and City Actions Policy Key Issues Activities/Milestones Time • 911 and CAD System Upgrade • Tiered EMS System ALS/BLS • ESO Software Transition • MIH (Mobile Integrated Healthcare) • Fire Strategic Plan • GoodSAM App • Staffing of Med Units • Recruitment & Retention of Fire/EMS Personnel • New Med Units (Vehicles) • New Fire Engine 1. Reevaluate existing 911/CAD software and equipment with recommendation to upgrade software and equipment. (BPD and IT) 2. DECISION: 911/CAD Software and Equipment Direction and Funding 3. Develop policies and procedure for EMD triage dispatching guidelines, simultaneous reviewing data analysis to determine best practice for a Tiered EMS system. 4. Develop policies and procedures to MIH (GoodSam App) to determine resources needed, funding for sustainability and mitigation elements to improve services and management of response resources. 5. Establish policies, procedures, guidelines for staffing of Med Units with current an expanded Fire/EMS certified and credentialed personnel. The goal is to staff a minimum of seven (7) up to nine (9) Med units. 6. Hiring Incentives for EMS personnel and Amend Hiring policy for Fire personnel. 7. New vehicles to put in- service 3/24 4/24 10/23 5/24 11/23 1/24 Ongoing Action Agenda 2023 – 2024/Mayor – City Council & Management/Beaumont, TX Copyright © 2023: Lyle Sumek Associates, Inc. Project 230304 22 ACTION: Citywide Services and Staffing: Comprehensive Review, PRIORITY Report with Findings, Direction and Funding Policy Key Issues Activities/Milestones Time • Key Positions • Department Staffing Needs • Market • Comp Study Findings • Incentives to Retain • Incentives to Hire • Increasing Applicant Pool for CDL Operators • Funding for New Positions’ • Being Competitive • Filling Police and Fire Positions 1. Evaluate position vacancies 2. Create Personnel/Reclassification Forms 3. Implement Incentives 4. Complete Compensation Study 5. WORK SESSION: Compensation Study Presentation and Direction 6. Prepare budget proposal 7. BUDGET WORKSHOP: Budget FY 24 Positions and Compensation 8. DECISION: Budget FY 24 Positions and Compensation 9. Establish recruiting advantage 10. Decide on hiring single certified EMS for new firefighter cadet program 6/23 6/23 5/23 5/23 5/23 6/23 8/23 9/23 9/23 8/23 Responsibility: Chris Catalina, Human Resources Director Action Agenda 2023 – 2024/Mayor – City Council & Management/Beaumont, TX Copyright © 2023: Lyle Sumek Associates, Inc. Project 230304 23 ACTION: Proactive City Re-Branding and Marketing Program PRIORITY Development: Goals, Best Practices, Report with Policy Options, Direction and Funding Key Issues Activities/Milestones Time • Beaumont Brand – What is it? • Refresh or Total Rebrand • Community Buy-In • Marketing Policy or Program • City Role • Funding • Partners 1. REPORT: Current City Logo and Branding Guidelines 2. Prepare a budget proposal 3. BUDGET WORKSHOP: Budget FY 25 Funding for City Marketing 4. DECISION: Budget FY 25 Funding for City Marketing 5. DECISION: Issue RFP for Branding Agency 6. REPORT: New Asset Adoption 7. Rollout New Logo + Style Guide 8. Create a Beau-Bassador Program for Buy-In and Adoptions 4/24 5/24 7/24 9/24 7/25 9/25 9/25 10/25 Responsibility: Lauren Monitz, Director of Communications Action Agenda 2023 – 2024/Mayor – City Council & Management/Beaumont, TX Copyright © 2023: Lyle Sumek Associates, Inc. Project 230304 24 ACTION: City Organization Culture Alignment: Core Values PRIORITY Definition, Direction and Alignment Plan Policy Key Issues Activities/Milestones Time • Adaptability to change • Excellent Customer service • City policies/procedures • Succession planning • Training/Professional Development • Encourage creativity • Think if inclusivity in all you do • Use of latest technology 1. Define and develop new Vision and Mission 2. Define/Identify Core Values 3. Bi-weekly meetings with all Directors 4. Bi-weekly meetings with Assistant City Managers 5. DECISION: Strategic Plan 2023-2028-2038 Adoption 4/23 5/23 Ongoing Ongoing 7/23 Responsibility: Kenneth Williams, City Manager Action Agenda 2023 – 2024/Mayor – City Council & Management/Beaumont, TX Copyright © 2023: Lyle Sumek Associates, Inc. Project 230304 25 ACTION: Proactive City Communications Enhancement: Best PRIORITY Practices, Report with Options, Direction and Funding Policy Key Issues Activities/Milestones Time • Proactive Pushing Out Positive Stories • Controlling the Narrative • Stronger Trust with Media • Balancing Accuracy and the Need for Speed • Accessibility – languages and ADA • Citizen Participation and Buy-In • Reaching Different Segments of our Diverse Population • Access to Livestreaming/Recording/Tech Solutions for Meetings • Internal City Communications 1. Management Decision: City Communications Guidelines 2. Rollout City Communications Guidelines 3. Create SOP’s for different project types 4. Create annual editorial calendar 5. BUDGET WORKSHOP: Budget FY 25 Funding for Communications Enhancements and A/V Solutions with IT 6. DECISION: Budget FY 25 Funding for Communications Enhancements and A/V Solutions with IT 7. Hire a dedicated PIO/PR person 8. Host Media Mixer with Stakeholders/Elected Officials 9. Hold Quarterly one-on-one meetings with department liaisons 10. Hold Quarterly “Best Practices” Workshops 11. Host Media Trainings (annual) 12. Develop internal communications strategy 5/23 6/23 9/23 9/23 7/24 9/24 11/23 Ongoing 1/24 Ongoing Action Agenda 2023 – 2024/Mayor – City Council & Management/Beaumont, TX Copyright © 2023: Lyle Sumek Associates, Inc. Project 230304 26 ACTION: Financial Policies/Fund Balance Policies: Review and PRIORITY Refinement Policy Key Issues Activities/Milestones Time • Safeguard City Assets • Ensure Adequate Funding for Operations • Compliance with Federal, State, and Local Laws 1. Establish written financial policies and procedures 2. BUDGET WORKSHOP: Financial Policies and Fund Balance Policies Review and Direction Completed 7/23 Responsibility: Todd Simoneaux, Chief Financial Officer Action Agenda 2023 – 2024/Mayor – City Council & Management/Beaumont, TX Copyright © 2023: Lyle Sumek Associates, Inc. Project 230304 27 ACTION: Water Fund Balance Policy: Direction PRIORITY Policy Key Issues Activities/Milestones Time • Maintain Sufficient Working Capital • Protect City’s Credit Rating 1. Establish written policy 2. DECISION: Water Fund Policy Completed 9/23 Responsibility: Todd Simoneaux, Chief Financial Officer Action Agenda 2023 – 2024/Mayor – City Council & Management/Beaumont, TX Copyright © 2023: Lyle Sumek Associates, Inc. Project 230304 28 ACTION: Strategic Plan 2023-2028-2038: Development, Adoption PRIORITY and Ongoing Process Implementation Mgmt Top Key Issues Activities/Milestones Time • Regular quarterly review of Plan • Quarterly Plan review process • Funding for future Plan update • Monthly updates to City Council on execution of plan 1. Strategic Planning work session with Management 2. Strategic Planning work session with Mayor & City Council 3. DECISION: Strategic Plan 2023-2028-2038 Adoption 4. Quarterly review of Strategic Plan with Departments and timelines 5. WORKSHOP: Annual Update of Strategic Plan 4/23 5/23 7/23 Ongoing 4/24 Responsibility: Kenneth Williams, City Manager Action Agenda 2023 – 2024/Mayor – City Council & Management/Beaumont, TX Copyright © 2023: Lyle Sumek Associates, Inc. Project 230304 29 ACTION: Mandatory Customer Service Training: Completion PRIORITY Mgmt Top Key Issues Activities/Milestones Time • Increasing Customer Service • Training – Current Employees • Training – New Hires 1. Develop Report to identify new hires for Customer Training 2. Monitor effectiveness of training 3. Evaluate positive and negative employee/customer interaction 4. Acknowledge Great Customer Service 5/23 5/23 5/23 5/23 Responsibility: Chris Catalina, Human Resources Director Action Agenda 2023 – 2024/Mayor – City Council & Management/Beaumont, TX Copyright © 2023: Lyle Sumek Associates, Inc. Project 230304 30 ACTION: Bond Rating Improvement Strategy/Action Plan: PRIORITY Development Mgmt Top Key Issues Activities/Milestones Time • Best Practices • Deficiencies • Action Recommendations • Timing • Fiscal Capacity 1. Review “best practices” 2. Develop Report with Action Plan 3. WORK SESSION: Bond Rating Improvement Report and Action Plan Presentation and Direction 8/23 8/23 9/23 Responsibility: Todd Simoneaux, Chief Financial Officer Action Agenda 2023 – 2024/Mayor – City Council & Management/Beaumont, TX Copyright © 2023: Lyle Sumek Associates, Inc. Project 230304 31 ACTION: City Employee Classification and Compensation: PRIORITY Review, Report with Findings and Options, Direction Mgmt High and Funding Key Issues Activities/Milestones Time • Non-Competitive Salaries • Archaic Classification System • Low Minimum Salaries – Part-Time and Full-Time • Funding • Timing 1. Complete Compensation Study 2. WORK SESSION: Compensation Study Presentation and Direction 3. Review recommendations from Evergreen 4. Evaluate Classification recommendations 7/23 7/23 7/23 7/23 Responsibility: Chris Catalina, Human Resources Director Action Agenda 2023 – 2024/Mayor – City Council & Management/Beaumont, TX Copyright © 2023: Lyle Sumek Associates, Inc. Project 230304 32 ACTION: City Legislative Agenda and Advocacy: Key Issues, PRIORITY Direction and Lobbying Mgmt High Key Issues Activities/Milestones Time • Administrations’ Priorities and Issues • City Council’s Priorities and Issues • Policy Impact from New Legislation • Budget Impact from New Legislation 1. Advocate for HOT bill 2. Monitor & advocacy 3. Adjust policy based on new legislation Ongoing Ongoing 9/23 Responsibility: Chris Boone, Assistant City Manager Action Agenda 2023 – 2024/Mayor – City Council & Management/Beaumont, TX Copyright © 2023: Lyle Sumek Associates, Inc. Project 230304 33 ACTION: City Vehicles Accident Reduction Plan: Report with PRIORITY Options, Direction and City Actions Mgmt High Key Issues Activities/Milestones Time • Unsafe Driving Behavior • Major Accidents • Minor Safety Violations • Lack of Safety Audits • Lack of safety/Risk Management Staff • Unlicensed Drivers • Inconsistent and Irrelevant Safety Training 1. Reorganize Department to include additional safety/risk 2. Prepare budget proposal 3. BUDGET WORKSHOP: Budget FY 24 Funding for Safety Staffing and Programs 4. DECISION: Budget FY 24 Funding for Safety Staffing and Programs 5. Create Safety Curriculum 6. Conduct Random Safety Audits 7. Driving Audit – review in-car video 8. Check Driving License (regularly) 9. Enact Safety Incentive Program 6/23 6/23 8/23 9/23 10/23 10/23 10/23 10/23 1/24 Responsibility: Sharae Reed, City Attorney Action Agenda 2023 – 2024/Mayor – City Council & Management/Beaumont, TX Copyright © 2023: Lyle Sumek Associates, Inc. Project 230304 34 ACTION: Management/Employee Succession Planning: Direction PRIORITY And Funding Mgmt Key Issues Activities/Milestones Time • Retirement • Talent Development • Funding • Approach 1. Identify positions and potential upcoming retirements 2. Investigate “best practices” 3. Prepare Report with Options and Recommendations 4. REPORT: Management/Employee Succession Report Presentation 8/23 9/23 10/23 11/23 Responsibility: Chris Catalina, Human Resources Director Action Agenda 2023 – 2024/Mayor – City Council & Management/Beaumont, TX Copyright © 2023: Lyle Sumek Associates, Inc. Project 230304 35 Management in Progress 2023 – 2024 TIME 2. 1. City Website Revamp: Completion Comm 7/23 2 2. Communications Guide: Implementation Comm 5/23 2 3. “100” Things to Do in Beaumont Book: Development Comm 10/23 2 4. “Beaumont Beat” Video Series Refinement: Implementation Comm 8/23 2 5. GASB 96: Implementation Finance 9/24 2. 6. Internal Audits Finance 10/23 2 7. Audit RFP Update Finance 5/23 2 8. Water Customer Services Succession Plan Finance 6/23 2 9. Fire Contract: Negotiations and Approval Finance 9/24 2 10. Interactive, Online Budget: Implementation Finance 5/24 2 11. Tiered EMS System ALS/BLS: Implementation FR 7/23 2 12. Fire Academy: Implementation a. Citizen b. Junior FR 3/24 3/25 2 13. Fire Strategic Plan: Development FR 1/24 2 14. New Fire Ladder Truck: Purchase (Budget FY 25) FR 2026 2 15. HRIS Software: Implementation HR 2026 2 16. Key Managers: Hiring a. Planning and Community Development Director b. Solid Waste Operations Manager c. Facilities Maintenance Director HR 1/24 12/23 12/23 2 17. Departmental Safety Program: Development HR 8/23 2 18. Hybrid Schedule/Working Remotely Guidelines: Development HR 10/23 2 19. City Hall Server Room Re-Wire: Completion IT 9/23 2 20. End of Life Equipment Replacement IT 9/23 2 21. Multi-Factor Authentication Project Completion IT 7/23 2 22. Wireless Network Expansion IT 9/23 2 23. Citywork for Water Production and Water Reclamation Plants: Implementation IT 7/23 Action Agenda 2023 – 2024/Mayor – City Council & Management/Beaumont, TX Copyright © 2023: Lyle Sumek Associates, Inc. Project 230304 36 Management in Progress 2023 – 2024 TIME 2 24. IT Help Desk Upgrade: Project Funding IT 4/24 2 25. Mitel Phone System Upgrade IT 4/24 2 26. 311 Full Utilization IT 1/25 2 27. Electronic Plan Review: Decision IT 3/24 2 28. Digital Signatures: Implementation (Budget FY 24 Funding) IT 12/23 2 29. Automatic Onboarding of Security Forms: Implementation (Budget FY 24 Funding) IT 12/23 2 30. Contract Management/e-Signature Workflow in Laserfiche: Development IT 4/24 2 31. Full Integrated Azure Active Directory IT 12/23 2 32. Accelerated Technology Services Plan: Establishment Library 12/23 2 33. Library Yearly Report Library 11/23 2 34. Fine Free Services: Implementation Library 3/24 2 35. Library Tools and Technology Update: Completion Library 6/24 2 36. MOU with Lamar University; Development (Student BPLS Library Card) Library 6/24 2 37. Police Hiring Process Update: Completion Police 7/23 2 38. Property and Evidence Storage Improvements Police 5/24 2 39. Health Promotion Outreach PH Ongoing 2 40. STI Data Analysis PH 5/23 2 41. School Immunization Clinic PH 8/23 2 42. Hurricane Season Preparation PH 6/23 2 43. COVID-19 Vaccine Privatization PH 5/23 Action Agenda 2023 – 2024/Mayor – City Council & Management/Beaumont, TX Copyright © 2023: Lyle Sumek Associates, Inc. Project 230304 37 GOAL 3 VIBRANT DOWNTOWN/RIVERFRONT Action Agenda 2023 – 2024/Mayor – City Council & Management/Beaumont, TX Copyright © 2023: Lyle Sumek Associates, Inc. Project 230304 38 ACTION: Downtown Hotel with Conference/Convention Center: PRIORITY Study, Direction and City Actions Policy Top Key Issues Activities/Milestones Time • Market Feasibility • Evaluating Best Design to promote Riverfront Development • Balancing Recreation and Access to the River with Development Opportunities • Final Plan/Design • Link to Downtown Riverfront Master Plan 1. Executive Session: Discuss Market Study and preliminary estimates/ 2. Incorporate into Downtown Plan process 3. EXECUTIVE SESSION: Downtown Hotel and Downtown/Riverfront Master Plan 4. DECISION: Downtown Hotel Amended Agreement 4/23 7/23 9/23 12/23 Responsibility: Chris Boone, Assistant City Manager Action Agenda 2023 – 2024/Mayor – City Council & Management/Beaumont, TX Copyright © 2023: Lyle Sumek Associates, Inc. Project 230304 39 ACTION: Downtown/Riverfront Master Plan: Completion, PRIORITY Adoption and Implementation Plan Policy Top Key Issues Activities/Milestones Time • Evaluating Best Design to Promote Riverfront Development • Balancing Recreation and Access to the River with Development Opportunities • Determination of Final Plan/Design • Costs of Elements • Link to Downtown Hotel Development 1. Incorporate into Downtown Plan process 2. Prepare Draft Plan 3. EXECUTIVE SESSION: Downtown Hotel and Downtown/Riverfront Master Plan 4. Finalize Plan 5. DECISION: Downtown/Riverfront Master Plan Approval 4/23 7/23 8/23 5/24 6/24 Responsibility: Chris Boone, Assistant City Manager Action Agenda 2023 – 2024/Mayor – City Council & Management/Beaumont, TX Copyright © 2023: Lyle Sumek Associates, Inc. Project 230304 40 ACTION: Food Truck Park and Beer Garden at the Neches River PRIORITY Establishment: Report, Direction and City Actions Policy High Key Issues Activities/Milestones Time • Concept • Cost/Benefit Evaluation • Incorporation and Consideration within the new Downtown Plan • Exact Location • Who to Partner with to Operate It • Funding • Link to Riverfront Park 1. Incorporate into Downtown Plan process 2. Identify good comparable examples 3. Prepare budget proposal 4. BUDGET WORKSHOP: Budget FY 24 Funding for Food Truck Park and Beer Garden 5. DECISION: Budget FY 24 Funding 6. Finalize costs 7. Prepare Report on Food Truck Park and Beer Garden 8. WORK SESSION: Report on Food Truck Park and Beer Garden Concept Review and Direction 5/23 7/23 7/2 8/23 9/23 3/24 4/24 4/24 Responsibility: Chris Boone, Assistant City Manager Action Agenda 2023 – 2024/Mayor – City Council & Management/Beaumont, TX Copyright © 2023: Lyle Sumek Associates, Inc. Project 230304 41 ACTION: AT&T Building Demolition: Completion PRIORITY Mgmt Top Key Issues Activities/Milestones Time • Prepare sitework bid documents • Formally bid sitework • Select site work contractor • Disconnect utilities • Issue contract for demolition • City Council approval for sitework • Issue contract for site work 1. Prepare sitework bid documents 2. Bid sitework 3. Disconnect utilities 4. DECISION: Award Contract for Site Work 5. Start demolition work 6. Complete demolition 7. Start site work 8. Complete project 4/23 5/23 5/23 7/23 7/23 9/23 9/23 12/23 Responsibility: Keith Folsom, Facilities Maintenance Director Action Agenda 2023 – 2024/Mayor – City Council & Management/Beaumont, TX Copyright © 2023: Lyle Sumek Associates, Inc. Project 230304 42 Major Projects 2023 – 2024 TIME 3 1. Riverfront Park Improvements PW 9/24 Action Agenda 2023 – 2024/Mayor – City Council & Management/Beaumont, TX Copyright © 2023: Lyle Sumek Associates, Inc. Project 230304 43 GOAL 4 LIVABLE NEIGHBORHOODS – OLD AND NEW Action Agenda 2023 – 2024/Mayor – City Council & Management/Beaumont, TX Copyright © 2023: Lyle Sumek Associates, Inc. Project 230304 44 ACTION: Homeless Strategy: Problem Analysis, Report with PRIORITY Options, Community Partners/City Role, Direction and Policy Top Funding Mechanism Key Issues Activities/Milestones Time • Negative Impact to Property Values • Negative Impact to Quality of Life • Legal Obstacles • Complexity of Issue (substance abuse, mental health, criminal, etc.) • Maintaining Compassion • Limited Resources from Responsible Agencies: Federal and State • Funding • Homeless Coalition Plan • Property for Camp Site • Camping Ordinance 1. Evaluate options 2. Prepare budget proposal 3. Develop a new policy 4. BUDGET WORKSHOP: Budget FY 24 Funding for Homeless Strategy 5. DECISION: Budget FY 24 Funding 6. Submit report to Council 7. WORK SESSION: Homeless Strategy Presentation and Direction 8. DECISION: Homeless Strategy Policy Framework 6/23 7/23 8/23 8/23 9/23 9/23 11/23 12/23 Responsibility: Chris Boone, Assistant City Manager Action Agenda 2023 – 2024/Mayor – City Council & Management/Beaumont, TX Copyright © 2023: Lyle Sumek Associates, Inc. Project 230304 45 ACTION: Vacant Lots Policy/Action Plan: Direction PRIORITY Policy High Key Issues Activities/Milestones Time • Excessive number of vacant lots • Cost to keep grass cut • No demand for development • Ownership issue of many heirs • City does not own lots • Tax Assessor can auction but only a few • Funding (staff time and land acquisition) 1. Evaluate current challenges 2. Evaluate possible ways to encourage redevelopment of vacant lots 3. Develop Summary and Report 4. WORKSHOP: Vacant Lots Policy/Action Plan Presentation, Discussion and Direction 2/24 3/24 4/24 5/24 Responsibility: Chris Boone, Assistant City Manager Action Agenda 2023 – 2024/Mayor – City Council & Management/Beaumont, TX Copyright © 2023: Lyle Sumek Associates, Inc. Project 230304 46 ACTION: Proactive Code Enforcement: Direction and Funding PRIORITY Policy High Key Issues Activities/Milestones Time • Excessive Number of Code Violations • Cost to Keep Lots Abated • Funding (staff time and land acquisition) 1. Prepare budget proposal 2. BUDGET WORKSHOP: Budget FY 24 Funding for Code Enforcement Staff 3. DECISION: Budget FY 24 Funding 4. Develop Action Plan for Downtown Code Enforcement 5. Evaluate current challenges 6. Evaluate possible ways to encourage redevelopment of older homes 7. Develop Summary 8. Prepare report 9. WORK SESSION: Proactive Code Enforcement Report 7/23 8/23 9/23 10/23 2/24 3/24 4/24 5/24 5/24 Responsibility: Chris Boone, Assistant City Manager Action Agenda 2023 – 2024/Mayor – City Council & Management/Beaumont, TX Copyright © 2023: Lyle Sumek Associates, Inc. Project 230304 47 ACTION: Older Home Revitalization/Modernization Program PRIORITY Development: Goals, Problem Analysis/Needs Policy Assessment, Best Practices, Potential Partners, City Role, Report with Options, Direction and City Actions Key Issues Activities/Milestones Time • Excessive number of older homes lots • Tax Assessor can auction but only a few • Public/Private Partnerships? • Funding (staff time and land acquisition) 1. Evaluate current challenges 2. Evaluate possible ways to encourage redevelopment of older homes 3. Develop Summary and Report 4. WORKSHOP: Older Home Revitalization/Maintenance Program 7/24 8/24 9/24 10/24 Responsibility: Chris Boone, Assistant City Manager Action Agenda 2023 – 2024/Mayor – City Council & Management/Beaumont, TX Copyright © 2023: Lyle Sumek Associates, Inc. Project 230304 48 ACTION: HOME Program Guideline: Completion PRIORITY Mgmt High Key Issues Activities/Milestones Time • Expending HOME ARP funds • Plan Approval 1. Submit Plan to HUD 2. Finalize Guidelines once HUG approves plan 3. Call for applications 4. Review by CDAC 5. PUBLIC HEARING: Application 6. DECISION: Award Funds 7. Set up Administrative Process 3/23 5/23 6/23 6/23 7/23 9/23 10/23 Responsibility: Chris Boone, Assistant City Manager Action Agenda 2023 – 2024/Mayor – City Council & Management/Beaumont, TX Copyright © 2023: Lyle Sumek Associates, Inc. Project 230304 49 GOAL 5 UPGRADED CITY FACILITIES AND INFRASTRUCTURE THROUGH INVESTMENT Action Agenda 2023 – 2024/Mayor – City Council & Management/Beaumont, TX Copyright © 2023: Lyle Sumek Associates, Inc. Project 230304 50 ACTION: Wastewater System Improvement/Upgrade Plan: Goals, PRIORITY Problem Analysis, Plan Development, Direction and Policy Top Funding Mechanism Key Issues Activities/Milestones Time • Aging Infrastructure • Liftstation Rehab • Investigations into Areas Needing upgrades • Outsource/In-House • Wastewater Treatment Plant Master Plan (On the Horizon) • Funding Mechanism 1. Continue to identify areas needing upgrades through assessment studies and flow monitoring 2. Design Engineering to review data, create scope of work, design maps, and create work orders 3. Meet and discuss with Design Engineering to determine which projects are outsources and which are in-house 4. Meet and discuss best funding source CIP FY24 5. In-house crews to begin project 6. Design Engineering secure contracts and contractors 7. Contractor to being projects 8. DECISION: Issue RFP 9. DECISION: Award Contract Ongoing 6/23 6/23 6/23 7/23 9/23 10/23 11/23 2/24 Responsibility: Mike Harris, Director of Water and Sewer Operations Action Agenda 2023 – 2024/Mayor – City Council & Management/Beaumont, TX Copyright © 2023: Lyle Sumek Associates, Inc. Project 230304 51 ACTION: Sewer Lift Stations Projects: Completion, Future Plan PRIORITY and Funding Mechanism Policy Top Key Issues Activities/Milestones Time • Harriot St. Liftstation Rehab • Wall and Ave C Liftstation Rehab • Piney Point, Mulberry St., Wall St. Liftstation Electrical Upgrades • Complete Assessment of all 77 Lift Station Identifying Deficiencies • Upgrade or Rehab Lift Station as Determined through Assessment • Funding Source 1. Complete the rehab of 2 liftstation and electrical upgrades of 3 liftstations 2. Design Engineering to create scope of work and secure contractor/firm to do assessments. 3. Meet and discuss with Design Engineering results of assessment. 4. Design projects for liftstation upgrades/rehab. 5. Discuss and secure funding source. 6. Secure contractor and begin work. 7. DECISION: Award Contract Ongoing 6/23 7/23 8/23 8/23 11/23 3/24 Responsibility: Mike Harris, Director of Water and Sewer Operations Action Agenda 2023 – 2024/Mayor – City Council & Management/Beaumont, TX Copyright © 2023: Lyle Sumek Associates, Inc. Project 230304 52 ACTION: Sewer Mains Replacement: Report with Options, PRIORITY Direction and Funding Mechanism Policy High Key Issues Activities/Milestones Time • Inflow & Infiltration • Aging Infrastructure • Congested Easements • Pipe Bursting/CIPP • Sewer Evaluation • Funding Mechanism 1. Investigations through smoke testing, televising and flow monitoring. 2. Design Engineering, through date, determine critical areas and methods of replacement (pipe bursting or CIPP). 3. Design scope of work, maps and work orders for in-house crews and secure contractors. 4. Funding source CIP 5. Meet and discuss with Design Engineering the effectiveness of main replacement. 6. DECISION: CIP Funding for Sewer Mains Replacement 7. DECISION: Award Contract for Sewer Mains Replacement Ongoing Ongoing Ongoing 5/23 5/23 9/23 7/24 Responsibility: Mike Harris, Director of Water and Sewer Operations Action Agenda 2023 – 2024/Mayor – City Council & Management/Beaumont, TX Copyright © 2023: Lyle Sumek Associates, Inc. Project 230304 53 ACTION: Stormwater and Drainage Master Plan: Problem PRIORITY Analysis, Plan Development, Direction and Funding Policy Mechanism Key Issues Activities/Milestones Time • Multiple Repetitive Flood Areas in City • Outdated Drainage Criteria • Lack of Storm Sewer Inventory • Funding • Impact of Future Development • Stormwater/Drainage Master Plan • Projects • Project Priorities 1. Review previous Stormwater Master Plan 2. Identify funding 3. RFQ for grant administrator 4. DECISION: Submit for Funding 5. Submit for funding 6. Develop drainage design criteria manual 9/23 9/23 12/23 3/24 3/24 2/24 Responsibility: Bart Bartkowiak, Director of Public Works Action Agenda 2023 – 2024/Mayor – City Council & Management/Beaumont, TX Copyright © 2023: Lyle Sumek Associates, Inc. Project 230304 54 ACTION: Infiltration and Inflow Study: Completion, Direction and PRIORITY Funding Mechanism Policy Key Issues Activities/Milestones Time • Aging Infrastructure • Areas of Surcharging and Overflows • Flow Monitoring • Investigative Work • Funding Mechanism 1. Continue to identify critical infrastructure issues through sewer evaluations (smoke testing, televising and flow monitoring). 2. Meet with Design Engineers to discuss need for contracted manhole inspections. 3. Design Engineering to prepare work orders for manhole rehab for in-house crews. 4. Discuss funding 5. Prepare budget proposal 6. BUDGET WORKSHOP: Budget FY 24 Funding for I and I 7. DECISION: Budget FY 24 Funding 8. Begin in-house manhole rehab. 9. Secure contracted manhole rehab (if needed). Ongoing 6/23 7/23 7/23 7/23 8/23 9/23 9/23 10/23 Responsibility: Mike Harris, Director of Water and Sewer Operations Action Agenda 2023 – 2024/Mayor – City Council & Management/Beaumont, TX Copyright © 2023: Lyle Sumek Associates, Inc. Project 230304 55 ACTION: Lighting Freeway Underpasses: Concept, Best Practices, PRIORITY Report with Options, Direction and City Actions (with Policy TxDOT) Key Issues Activities/Milestones Time • Locations • Design Options • TXDOT Approval • Funding Mechanism 1. Establish initial pilot locations 2. Identify vendor(s) capable of design and implementation 3. Prepare budget proposal 4. BUDGET WORKSHOP: Budget FY 24 Funding for Lighting Freeway Underpasses 5. DECISION: Budget FY 24 Funding 3/23 5/23 7/23 8/23 9/23 Responsibility: Bart Bartkowiak, Director of Public Works Action Agenda 2023 – 2024/Mayor – City Council & Management/Beaumont, TX Copyright © 2023: Lyle Sumek Associates, Inc. Project 230304 56 ACTION: Capital Improvement Plan (5-Year) and Process: PRIORITY Development, Adoption, Ongoing Process and Funding Mgmt Top Mechanism Key Issues Activities/Milestones Time • Projects • Project Priority • Funding Level • Project Timing 1. Conduct internal meetings with departments 2. Prepare CIP 3. PUBLIC HEARINGS: CIP 4. DECISION: CIP FY 24 Adoption 4/23 5/23 8/23 9/23 Responsibility: Todd Simoneaux, Chief Financial Officer Action Agenda 2023 – 2024/Mayor – City Council & Management/Beaumont, TX Copyright © 2023: Lyle Sumek Associates, Inc. Project 230304 57 ACTION: Civic Center Upgrade: Direction and Funding PRIORITY Mgmt Top Key Issues Activities/Milestones Time • Masonry Restoration • Dressing Room Upgrade • Concession Stand • Project Priority • Funding Mechanism 1. Prepare budget proposal 2. BUDGET WORKSHOP: Budget FY 24 Funding for Civic Center Upgrades 3. DECISION: Budget FY Adoption: Funding for Civic Center Upgrades 6/23 8/23 9/23 Responsibility: Kenneth Williams, City Manager Action Agenda 2023 – 2024/Mayor – City Council & Management/Beaumont, TX Copyright © 2023: Lyle Sumek Associates, Inc. Project 230304 58 ACTION: Sidewalk Master Plan: Funding and Development PRIORITY Mgmt High Key Issues Activities/Milestones Time • Goals • Needs • Condition • Projects • Funding for Construction 1. Prepare budget proposal 2. BUDGET WORKSHOP: Budget FY 24 Funding for Sidewalk Master Plan 3. DECISION: Budget FY Adoption: Funding 4. Issue RFP 5. DECISION: Award Contract for Development of Sidewalk Master Plan 6. Complete Sidewalk Master Plan 7/23 8/23 9/23 11/23 1/24 12/24 Responsibility: Bart Bartkowiak, Director of Public Works Action Agenda 2023 – 2024/Mayor – City Council & Management/Beaumont, TX Copyright © 2023: Lyle Sumek Associates, Inc. Project 230304 59 ACTION: Children Museum Plan/Relocation: Direction and PRIORITY Funding Mgmt Key Issues Activities/Milestones Time • Location • Plan • Funding 1. Prepare Report/Plan with Options 2. WORK SESSION: Children Museum Report/Plan Presentation and Direction 3. DECISION: Children Museum and Direction 10/23 11/23 12/23 Responsibility: Kenneth Williams, City Manager Action Agenda 2023 – 2024/Mayor – City Council & Management/Beaumont, TX Copyright © 2023: Lyle Sumek Associates, Inc. Project 230304 60 ACTION: I-10 Construction Project: Monitoring and PRIORITY Communications Mgmt High Key Issues Activities/Milestones Time • Conflicting design decisions • TxDOT desires to split utilities bid from roadway construction on Eastex section • Volkert design team focus on City issues vs TXDOT priorities • Timelines dependent upon Volkert and TXDOT • Feeder Roads 1. Casing protection determination on Cardinal section 2. Completion of water and sewer relocates on Cardinal section 3. Finalize design on Eastex section 4. Procure construction management firm 5. Completion of water and sewer relocates on Eastex section 7/23 4/24 10/23 8/23 3/25 Responsibility: Bart Bartkowiak, Director of Public Works Action Agenda 2023 – 2024/Mayor – City Council & Management/Beaumont, TX Copyright © 2023: Lyle Sumek Associates, Inc. Project 230304 61 Management in Progress 2023 – 2024 TIME 5 1. Sanitary Sewer Evaluation Program/Report PW Ongoing 5 2. Sanitary Sewer Model – Phase 3 PW 9/24 5 3. Multi-Sector Storm Sewer (MS4) Permit: Annual Report PW Ongoing 5 4. Design and Construction Standards Update: Adoption PW 12/24 5 5. Lamar Institute of Technology for Degreed Aviation / Maintenance Program: Revisit Collaboration PW 9/23 5 6. Flushing Program WU Ongoing Major Projects 2023 – 2024 TIME 5 1. Main Library Hot and Chill Water Line Fac Main 11/23 5 2. Municipal Court Third Floor Phase 2: Police Traffic Unit Buildout Fac Main 6/23 5 3. Municipal Court Third Floor Phase 3: Police Training Center Buildout Fac Main 12/23 5 4. Jefferson Theatre Front Masonry Restoration and Repairs Fac Main 8/23 5 5. Jefferson Theatre Robert – Morton Organ Upgrade and Instruments Additions Fac Main 6/24 5 6. City Hall Exterior Masonry Restoration and Repairs Fac Main 3/23 5 7. Police Station Perimeter Security Fence and Gates Fac Main 9/23 5 8. Tyrrell Park Nature Center Exhibit Installations Fac Main 5/23 5 9. Julie Rogers Theatre Long Throw Speakers System Fac Main 12/23 5 10. Jefferson Theatre Generator Replacement Fac Main 7/23 5 11. Adaptive Traffic Signals: 4th St (Calder to Sarah), Gladys (Edson to Central) PW 6/23 5 12. Collier’s Ferry Raw Water Pump Station and Raw Water Pipeline to Pine Water Plant PW 2/25 5 13. Pine Street Water Plant Chemical Improvement Project PW 9/23 5 14. Water Mixers on All Water Storage Tanks PW 8/26 5 15. Chlorine Dioxide for Iron and Manganese Removal at Pine Water Plant PW 3/25 5 16. SCADA System for Water Production Upgrade/Replacement PW 9/25 5 17. Generator at Loeb Groundwater Plant Installation (dependent upon FEMA approval of funding) PW 2/24 5 18. 4th Street Rehabilitation Project PW 3/24 Action Agenda 2023 – 2024/Mayor – City Council & Management/Beaumont, TX Copyright © 2023: Lyle Sumek Associates, Inc. Project 230304 62 Major Projects 2023 – 2024 TIME 5 19. Street Rehabilitation Phase IV PW 6/23 5 20. Street Pavement Preservation Phase I PW 6/23 5 21. Concrete Pavement Repair Phase III PW 12/24 5 22. Citywide Roadside Ditching Program Phase 1B PW 12/23 5 23. Storm Sewer Inspection and Point Repair Program PW Ongoing 5 24. Sanitary Sewer Pipe Bursting Program WU Ongoing 5 25. 42-Inch Pine Street Treated Water Resiliency Line: Construction WU 10/25 5 26. Generator at Pine Street Surface Water Treatment Plant Replacement WU 4/26 5 27. Highland Avenue Rehabilitation PW 6/26 5 28. Wall and Avenue C Lift Station Rehabilitation WU 11/24 5 29. Harriot Street Lift Station: Construction WU 8/24 5 30. Prison Ground Storage Tank Rehabilitation WU 6/24 5 31. Bunn’s Canal Rehabilitation (dependent upon permit approvals) WU 3/26 5 32. Municipal Airport “T” Hangar PW 12/25 5 33. 27” Sewer Main Replacement under Railroad Tracks at West Florida Avenue WU 5/23 5 34. Basin 38 Pipe Bursting Project WU 6/23 5 35. Citywide Pipe Bursting Project WU 12/23 5 36. Pickle Ball Courts: Construction Parks 9/23 5 37. Equestrian Park Trails: Construction Parks 7/24 Action Agenda 2023 – 2024/Mayor – City Council & Management/Beaumont, TX Copyright © 2023: Lyle Sumek Associates, Inc. Project 230304 63 Policy Calendar 2023 – 2024 Action Agenda 2023 – 2024/Mayor – City Council & Management/Beaumont, TX Copyright © 2023: Lyle Sumek Associates, Inc. Project 230304 64 MONTH July 2023 1. DECISION: Award Contract for Dog Park Construction 2. BUDGET WORKSHOP: Financial Policies and Fund Balance Policies Review and Direction 3. DECISION: Award Contract for AT &T Building Demolition and Site Work 4. PUBLIC HEARING: HOME Application 5. DECISION: Strategic Plan 2023-2028-2038 Adoption 6. WORK SESSION: Compensation Study Presentation and Direction Action Agenda 2023 – 2024/Mayor – City Council & Management/Beaumont, TX Copyright © 2023: Lyle Sumek Associates, Inc. Project 230304 65 MONTH August 2023 1. DECISION: Tree Ordinance 2. PUBLIC HEARINGS: CIP 3. REPORT: City Logo and Branding Guidelines 4. BUDGET WORKSHOP: Budget FY 24 a. Water Park Feasibility Study b. Real Time Crime Center Additional Funding c. Community Events and Festivals d. Pickle Ball Courts e. Additional Pavilion at Rogers Park f. Litter/Cleanup Staffing; Street Sweeper and Compact Gas-Powered Litter Vacuum g. Community Beautification Program h. City Marketing i. Communications Enhancements and A/V Solutions with IT j. Positions and Compensation k. Safety Staffing and Programs l. Digital Signatures m. Food Truck Park and Beer Garden n. Homeless Strategy o. Code Enforcement Staffing p. Automatic Onboarding of Security Forms q. Civic Center Upgrades r. Infiltration and Inflow s. Lighting Freeway Underpasses Action Agenda 2023 – 2024/Mayor – City Council & Management/Beaumont, TX Copyright © 2023: Lyle Sumek Associates, Inc. Project 230304 66 MONTH September 2023 1. DECISION: Budget FY 24 Adoption 2. DECISION: Award Contract for Crime Center Project Construction 3. DECISION: Water Fund Policy 4. WORK SESSION: Lake District to River Connection Guidance 5. DECISION: CIP Funding for Sewer Mains Replacement 6. DECISION: CIP FY 24 Adoption 7. WORK SESSION: Bond Rating Improvement Report and Action Plan Presentation and Direction 8. EXECUTIVE SESSION: Downtown Hotel and Downtown/Riverfront Master Plan 9. DECISION: HOME Award Funds Action Agenda 2023 – 2024/Mayor – City Council & Management/Beaumont, TX Copyright © 2023: Lyle Sumek Associates, Inc. Project 230304 67 MONTH October 2023 1. DECISION: Issue RFP for Water Park Feasibility Study Action Agenda 2023 – 2024/Mayor – City Council & Management/Beaumont, TX Copyright © 2023: Lyle Sumek Associates, Inc. Project 230304 68 MONTH November 2023 1. REPORT: Management/Employee Succession Report Presentation 2. WORK SESSION: Homeless Strategy Presentation and Direction 3. DECISION: Issue RFP for Wastewater System Improvement/Upgrade Plan 4. WORK SESSION: Children Museum Report/Plan Presentation and Direction Action Agenda 2023 – 2024/Mayor – City Council & Management/Beaumont, TX Copyright © 2023: Lyle Sumek Associates, Inc. Project 230304 69 MONTH December 2023 1. DECISION: Award Contract for Water Park Feasibility Study 2. DECISION: Homeless Strategy Policy Framework 3. DECISION: Award Contract for Light Freeway Underpasses 4. DECISION: Children Museum and Direction 5. DECISION: Award Contract for City Marketing and Brand/Logo Development 6. DECISION: Downtown Hotel Amended Agreement Action Agenda 2023 – 2024/Mayor – City Council & Management/Beaumont, TX Copyright © 2023: Lyle Sumek Associates, Inc. Project 230304 70 MONTH January 2024 1. WORKSHOP: Economic Development Report/Plan Review and Direction 2. DECISION: Issue RFP for Indoor Sport Space 3. WORKSHOP: Community Mental Health Report Presentation and Direction 4. DECISION: Award Contract for Development of Sidewalk Master Plan Action Agenda 2023 – 2024/Mayor – City Council & Management/Beaumont, TX Copyright © 2023: Lyle Sumek Associates, Inc. Project 230304 71 MONTH February 2024 1. WORK SESSION: Report on Community Events and Festivals 2. DECISION: Award Contract Wastewater System Improvement/Upgrade Plan Action Agenda 2023 – 2024/Mayor – City Council & Management/Beaumont, TX Copyright © 2023: Lyle Sumek Associates, Inc. Project 230304 72 MONTH March 2025 1. DECISION: Award Contract for Sewer Lift Stations Projects 2. DECISION: Submit for Funding for Stormwater and Drainage Master Plan Action Agenda 2023 – 2024/Mayor – City Council & Management/Beaumont, TX Copyright © 2023: Lyle Sumek Associates, Inc. Project 230304 73 MONTH April 2024 1. DECISION: Economic Development Plan Endorsement 2. DECISION: Award Contract for Indoor Sport Space Feasibility Study 3. WORK SESSION: Report on Food Truck Park and Beer Garden Concept Review and Direction 4. DECISION: 911/CAD Software and Equipment Direction and Funding 5. REPORT: Current City Logo and Branding Guidelines Action Agenda 2023 – 2024/Mayor – City Council & Management/Beaumont, TX Copyright © 2023: Lyle Sumek Associates, Inc. Project 230304 74 MONTH May 2024 1. WORKSHOP: Vacant Lots Policy/Action Plan Presentation, Discussion and Direction Action Agenda 2023 – 2024/Mayor – City Council & Management/Beaumont, TX Copyright © 2023: Lyle Sumek Associates, Inc. Project 230304 75 MONTH June 2024 1. WORKSHOP: Report on Marketing Plan, Brand and Logo Discussion and Direction 2. DECISION: Downtown/Riverfront Master Plan Approval TO: City Council FROM: Kenneth R. Williams, City Manager PREPARED BY: Dean Conwell, Director of Convention and Tourism MEETING DATE: August 22, 2023 REQUESTED ACTION: Council Conduct a Public Hearing to hear applicant requests for funding from the 2023 Hotel Occupancy Tax Grant Program. BACKGROUND In accordance with the new Hotel Occupancy Tax Grant process, applicants will have the opportunity at this Public Hearing to present details of their applications and answer questions from City Council. City Council will consider applications for funding at the August 29 meeting. FUNDING SOURCE Hotel Occupancy Tax RECOMMENDATION Conduct Public Hearing. ATTACHMENTS HOT Application Packet Application Summary 2/24 6/24 Responsibility: Lauren Monitz, Director of Communications 6/24 Responsibility: Earl White, Fire Chief 12/23 12/23 3/24 8/23 Responsibility: Kenneth Raggette, Director of Parks and Greenspaces Development and Adoption Dog Park: Construction and Opening City Employee Classification and Compensation: Review, Report with Findings and Options, Direction and Funding City Legislative Agenda and Advocacy: Key Issues, Direction and Lobbying City Vehicles Accident Reduction Plan: Report with Options, Direction and City Actions Children Museum Plan/Relocation: Report Direction and Funding HOME Program Guideline: Completion I-10 Construction Project: Monitoring