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Home My WebLink AboutRES 23-137RESOLUTION NO. 23-137 BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF BEAUMONT: THAT the City Manager be and he is hereby authorized to execute a Memorandum of Understanding (MOU) between the City of Beaumont's Public Libraries and Texas Legal Services Center, of Austin, Texas to allow placement of court access kiosks in the City of Beaumont's Public Libraries. The MOU is substantially in the form attached hereto as Exhibit "A," and made a part hereof for all purposes. The meeting at which this resolution was approved was in all things conducted in strict compliance with the Texas Open Meetings Act, Texas Government Code, Chapter 551. PASSED BY THE CITY COU May 2023. of the City of Beaum this the 16th day of /a/ - Mayer Roy West - Texas regal Services Center — Virtual Court Access project LegUL gess Kiosk Host Site - NgWKandum of Understaztding emo a stator i, -- PnrfieN The Texas Legal Services Centex ("TLSC") with an address of 1920 E. Riverside lam;, Suite A-1.20 #501., Austin, Texas 78741, hereinafter referred to as TLSC, ASlP The City of Beaumont Texas Public Libraries with an address of 801 Pearl Street, Beaumont, Texas 77701, hercinafler referred to as the COMM-UNITY-BASED PARTNER, Recitals Texas Legal Services Center is creating a statewide network'ofLegal Access Kiosks ("LAKs") to be stationed in a variety of court, agency, non-profit, and other community locations. Legal Access Kiosks are a virtual access point to online court hearings in Texas, free and reliable legal information, and information on civil legal aid. Community -Based Partners will house a Legal Access Kiosk. I. TERM OF AGREEMENT: This agreement will be effective upon execution and shall continue for a period of at least one year from the date of the Legal Access Kiosk installation and then beyond, upon subsequent mutual agreement of the parties. Tlie Terms of the Memorandum of Understanding may he reviewed annually at the request of TLSC or the COMMUNITY -BASED PARTNER. 2. RESPONSIBILITES OF TLSC: For the Legal Access Kiosks, at no cost to the COMMUNITY -BASED PARTNER: 1. Provide the equipment and setup of the kiosk; including kiosk stand/desk, computer, software and accessories. 2. After the Legal Access Kiosk is imtalled, provide remote and in -person IT support/maintenance and software licensing. 3. After the Legal Access Kiosk is installed, provide practical, non -legal support, for users of the Legal Access Kiosk in using online meeting technology to effectively attend remote court hearings online. "Exhibit A" 4. Appoint a contact person to coordinate with the Community -Based Partner on the use of the Legal Access Kiosk. 5. Provide the contact person's name and contact information to the Community -Based Partner, 6. If the contact person's name or contact information changes, notify the Community -Based Partner within 15 business days. 7. The contact person, appointed by TLSC, shalt maintain communication with the Community Based Partner and provide assistance related to the services that TLSC provides, 8. Provide a scanner and installation of it, if requested by the Community -Based Partner. 9. 3. RESPONSIBILITES OF THE COMMUNITY -BASED PARTNER For the Legal Access Kiosks, at no cost to TLSC: 1. Appoint a contact person to coordinate with TLSC and IT Support vendor(s). The IT Support Vendor(s) will be the party(ies) that will handle supporting the remote installation of the kiosk and the remote technical support of the kiosk. 2. Provide the contact person's name and contact information to TLSC and the IT Support Vendor(s). 3. If the contact person's name or contact information changes, notify TLSC and the IT Support Vendor(s) within 15 business days. 4. If the Legal Access Kiosk is moved to a new address, inform TLSC and the IT Support Vendor(s) of the updated physical address of the Legal Access Kiosk within 15 business days. 5. Provide adequate space and accessibility to the Legal Access Kiosk. The Legal Access Kiosk shall be used as a resource for the Community -Based Partner's clients and patrons during days and hours approved by the City of Beaumont, The Legal Access Kiosk should not be used as a general workstation for the staff of the Community -Based Partner. 6. Provide internet access to the Legal Access Kiosk on a secured network, as approved " by the City of Beaumont's IT staff.' 7. Provide power to the Legal Access Kiosk, 8. Provide access (remote and in -person) to the Legal Access Kiosk for installation and ongoing IT Support. 9. Oversee that the Legal Access Kiosk equipment continues to function, Contact the IT Support Vendor(s) if there are issues with the equipment. The City shall not be responsible for Lhe repair or replacement of equipment. 10. Place the Legal Access Kiosk in a place that allows it to be used in a confidential setting. 11. Periodically and as is necessary clean the Legal Access Kiosk equipment and the surrounding area to ensure it remains a professional setting. 1.2. Thke on the duty to -tape reasonable measures to ensure that the Legal Access Kiosk and associated equipment is not stolen from the host site location. The Community -based partner will not be responsible for damage or theft of equipment. 4. THE COMMUNITY-BASEn PARTNER AGREES TO HOST: Qm Legal Access Kiosk at the physical address of 1605 Dowlen Rd, Beaumont, TX 77706. (R.C, Miller Memorial Library) 5, TERMINATION OF AGREEMENT This agreement may be terminated upon 30 days' written notice to all parties of the agreement. The Community -Based Partner shall return all kiosk equipment to TLSC within 15 days after the date of termination. 6. SIGNER NAMES AND SIGNATURES TEXAS LEGAL SERVICES CENTER Mailing Address: 1920 E. Riverside Dr., Suite A-120 #501, Austin, Texas 78741 Signer Name: Ms. Karen Speed Miller Signer Title: Executive Director Signer E-Mail: K iller _ Tlsc.ori Signer Phone; 512-637-6753 Signature: Date; k-2 COMMUNITY -BASED PARTNER Organization Name: The City of Beaumont Texas Public Libraries Mailing Address: 801 Pearl Street, Beaumont, 'Texas 77701 Signer Name: Kenneth Williams Signer Title: City Manager; City of Beaumont, Texas Sider B-Mail; kennotli,williams@beaumonttexas,gov Signer Phone: 409-880-3708 Signature: Date: Texas Legal Services Center — Virtual Court Access Project LegaLA9cuss, ,Xios, ost Site -Memorandum of''Understand . Memorandurs,an Parties The Texas Legal Services Center ("TLSC") with an address of 1920 E. Riversi,de Dr., Suite A,- 120 #50 1, Austin, Texas 7874 1, hereinafter referred to as nsc, The rl, Stret, Beaumon, City of Benumont 11�xas Public Librurlee 's-with an address olf'801 Pea Texas 7'77'01 1, herel*nafter referred to as the COMMINI,TY-BASED PARTNER. Recitals Texas Legal Services Center Is creating a statewide network of Legal Access Kiosks, C"LAKs") to be stati'loned in a vafiety of court, agency,, non-profit, and, other community locations. Legal, Access Klosks are a virtual a,cccss point to onfine co.,urt heari',ngs in Texas, free and reliable *1 legal, aid. Con=unlity-Blasesd Partners wi'll house a legal information, and, information on civi Legal Access Klosk. 1. TERM OF AGRE,EMENT: This agreement will, be effectwe upon execution and shall continue for a, period of at least Ili, the date of the Legal Access Klosk installation and then beyond,upon subsequent mutual agreement of the partiles. The Terms of the Memorandum of Understandm`g maybe reviewed annuall; at the request of TLS,C or the COMMUNITY -BASED PARTNER, For the, Legal Access Mosks, at no cost to the COMM ONITY-BASEDPARTNER: 1. Provide the equipment. and setup of the kiosk- lincluding k'iosk stand/desk, computer. software and accessories, 2., After the Leal, Access Kiosk is Installed, provide remote and in-pe grson IT suppoalma'intenance and software ficens,mg. 3. After the Legal Access, Kiosk 'I's instialled, provide practical, nion-legal suppoil, fo users ofthe'Legal Access Kioskin using offline, meefing technology to effectivell attend remote court lican'ngsonfine. 9. TESPON'S"I" "MITES' OF THE COMMUNffY-BASED PARTNER For the Legal Accessi Kilosks, at no, cost to TLSC-9 AppIoint, a, contact person to coordinate with TLSC and IT Support ven,dor(s). The IT Support Vendor(s) will be the party(ies) that will h,andle supporting the remote mstallation of t'he kiosk and the remote technical support of the kiolsk. 11. Pefiodi,cally and as is necessary clean the Legal Access, Kiosk equipinent and the sturounding area to ensure I remains a professional setting. 12. Take on the dtity to -take reasonable measures, to ensurie that the Legal, Access Kios aud associated equipment is not stolen from the host sit�e location,. The Cotmnun1*t'Y_'1)1ased partner will. not be responsible for damage) or theft ofequipment I 1� 11`iiq�� 1111110jel, v 1[1111 � Ong Legal Access Klosk at the physical address of'1605 Dowlen, Rd, Beaumont, TX'77706. (R,C. Miller Memorial Library!) %s ofthe, agreement. This agreement may be tertninated upon 30 idays'w,ntten notice to all parfic The Community -Based Partner, shall return all kiosk equiPment to TLiSC witbin 15 days, after the date of termination. Mailing Address: 1920 E. Riverside Dr., Suite A-120 #501Ausfin, Texas 78741 Signer Name: Ms., Karen Speed Miller. Signer E-Mail cl,or Signer Pliolne: 512-6,37-6753, Signature. Date,: COMMUNITY -BASED PARTNER Organizati'lon Name: The City of Beaumont Texas Public, Libranies Mailing Address: 801, P,earl Street, Beaumontjexas 77701 Signer Name,-, Kenneth Williams Signer Phone: 409-8801-3,708 S ignature owl- Date: