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HomeMy WebLinkAbout11/15/2022 PACKETMEETING OF THE CITY COUNCIL COUNCIL CHAMBERS CITY HALL 801 MAIN STREET TUESDAY, NOVEMBER 15, 2022 1:30 PM 0"01". CALL TO ORDER Invocation Pledge Roll Call Proclamations, Presentations and Recognitions Public Comment: Persons may speak on the Consent Agenda and Items 1 and 2 Consent Agenda CONSENT AGENDA (Items placed on the Consent Agenda are considered routine in nature and are considered non -controversial. The Consent Agenda can be acted upon in one motion. A consensus of the Council is required to remove any item for discussion and separate action.) A. Approval of the November 8, 2022 City Council Meeting Minutes B. Approve a contract for workers' compensation excess insurance C. Amend Resolution 22-272 for the purchase of 28 vehicles for use in various City departments D. Authorize the City Manager to execute Change Order No. 3 to the contract with Greenscapes Six, LLC, for the Concrete Pavement Repair City Wide Phase II Project E. Authorize the settlement of the lawsuit styled Michael Daniel, Jr. v. City of Beaun-iont and Wiltavien Jolmson REGULAR AGENDA 1. Consider authorizing the City Manager to award a contract to Barricades Unlimited, of Lubbock for the Citywide Pavement Markings, Phase 11 Project 2. Consider approving a resolution appointing members to the ad hoe Downtown Planning & Advisory Conhnhittee COMMENTS Public Comment (Persons are limited to 3 minutes) Councilmembers/City Manager/City Attorney comment on various natters EXECUTIVE SESSION Consider platters related to the deliberation of the purchase, exchange, lease or value of real property in accordance with Section 551,072 of the Goverm-lent Code, to wit: Tyrrell Park Stables Consider matters related to contemplated or pending litigation in accordance with Section 551.071 of the Government Code: Caleb Fenter, v. City of Beaarrnont crud Chris S. Boone: Cause No, B-210244 Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact Kaltrina Minick at 880-3777, 0 TEXAS TO: City Council FROM: Kenneth R. Williams, City Manager PREPARED BY: Tina Broussard, City Clerk MEETING DATE: November 15, 2022 REQUESTED ACTION: Council consider approval of the November 8, 2022 City Council Meeting Minutes. A -. T E X A S MINUTES OF THE CITY OF BEAUMONT COUNCIL MEETING Albert "A.J." Turner Jr., At -Large ROBIN MOUTON, MAYOR Randy Feldschau, At -Large Taylor Neild, Ward I CITY COUNCIL MEETING Michael Getz, Ward II Audwin Samuel, Ward III NOVEMBER 8, 2022 Chris Durio, Mayor Pro Tem Tina Broussard, City Clerk Kenneth R. Williams, City Manager Sharae Reed, City Attorney The City Council of the City of Beaumont, Texas, met in a regular session in strict compliance with the Texas Open Meetings Act, Texas Government Code, Chapter 551 on November 8, 2022, at the City Hall Council Chambers, 801 Main Street, Beaumont, Texas, at 1:30 p.m, to consider the following: OPENING Invocation Pledge of Allegiance Roll Call Proclamations, Presentation and Recognition Public Comment: Persons may speak on the Consent Agenda and Agenda items 1 and 2 Mayor Mouton called the council meeting to order at 1:30 p.m. Pastor Edward Petty with Mt, Rose Missionary Baptist Church gave the invocation. Mayor Mouton led the Pledge of Allegiance. Roll call was made by Tina Broussard, City Clerk. Present at the meeting were Mayor Mouton, Mayor Pro Tem Durio, Councilmembers Getz, Turner, Feldschau, Samuel and Neild, Also, present were Kenneth Williams, City Manager; Sharae Reed, City Attorney; Tina Broussard, City Clerk. Mayor Mouton read the announcement regarding Executive Session being held at the conclusion of Public and Councilmember Comments. Proclamations, Presentation, Recognitions "National Diabetes Month" -- November 2022 — Proclamation read by Mayor Mouton; accepted by Tamica Clark, Founder of Faith and Strength and Endure Diabetes Awareness Employee Service Award YEARS OF SERVICE FIRST NAME LAST NAME DEPARTMENT/DIVISON 45 DONNA HEVIA PD 40 GORDON BRACKER pD 30 DOROTHY GRAY 911 30 JIM LANCASTER lEngineering Minutes — November 8, 2022 30 CAROLYN LEWIS 911 30 JOHNNIE MCMAHAN IV Fire 30 WILLIAM "Deane" OLIVIER PD 30 JO ANN PATILLO Planning 30 CAROL RILEY PD 30 CHRISTIAN SINGLER Eire 30 ERIC CHAPMAN Fire 25 JERRY AYRES Fire 25 WAYLON EVANS Fire 25 CHARLAYNE HARDING Executive Office 25 MAXIMILLIAN NGUYEN EMS 25 AMIE PRICE PD 25 CARL WHITEHEAD JR Fire 25 IFREDDIE WILLARD CVB Council recessed for the Employee Service Award reception at 1:59 p.m. Council reconvened at 2:13 p.m. Public Comment: Persons may speak on the Consent Agenda and Agenda Items 1 and 2 Addie Allen 9695 Gross Beaumont TX Spoke regarding Item C on the Consent Agenda; Purchase of a 5' x 50' wide utility easement for the Washington Blvd Phase 2 Project and Item 1 on the Agenda; the purchase of in -car video equipment and software from Axon Enterprise, Inc., of Scottsdale, Arizona for use by the Police Department CONSENT AGENDA (Items placed on the Consent Agenda are considered routine in nature and are considered non -controversial. The Consent Agenda can be acted upon in one motion. A consensus of the Council is required to remove any item for discussion and separate action.) A. Approval of the November 1, 2022, City Council Meeting Minutes B. Approve the purchase of two defibrillators with accessories for use in the Fire Department - Resolution 22-299 C. Authorize the City Manager to execute all related documents for the purchase of a 5' x 50' wide utility easement for the Washington Blvd Phase 2 Project - Resolution 22-300 D. Authorize the City Manager, or his designee, to execute all documents necessary, for a Memorandum of Understanding with the Federal Bureau of Investigation (FBI) Houston Safe Streets Task Force - Resolution 22-301 E. Authorize the settlement of the claim of Super Stop #19 - Resolution 22-302 Minutes — November 8, 2022 F. Authorize the settlement of the claim of Erika Patino - Resolution 22-303 Councilmember Neild moved to approve the Consent Agenda. Councilmember Durio seconded the motion. AYES: MAYOR MOUTON, MAYOR PRO TEM DURIO, COUNCILMEMBERS GETZ, TURNER, FELDSCHAU, SAMUEL AND NEILD NAYS: NONE MOTION PASSED AGENDA Consider approving the purchase of in -car video equipment and software from Axon Enterprise, Inc. of Scottsdale, Arizona for use by the Police Department. The Police department currently uses Motorola Watchguard Video in -car video system to capture and retain video and audio recordings of police incidents for both the patrol unit, motorcycles, and body cameras. The current solution is no longer eligible for warranty by the vendor; therefore, it must be replaced. The new system will provide a more dependable, feature rich system with cloud storage. With the Axon system, there will also be license plate readers for an additional fifty cars. Multiple vendors including Watchguard, and Axon were reviewed before purchase. Axon Has been found to be the best option to fit our needs. The total cost of the Axon system will be $2,700,000 with payments divided over five years with an annual cost of $540,000 with software maintenance and support included in the purchase. Pricing was obtained through the State of Texas Department of Information (DIR). DIR provides cities and political subdivisions with the means to purchase information technology at volume prices contracted under the procurement statues of the State of Texas. Funds will come from the Capital Reserve and Confiscated Goods. Approval of resolution. Mayor Pro Tern Durio moved to APPROVE A RESOLUTION THAT THE CITY HEREBY APPROVES THE PURCHASE OF IN -CAR VIDEO EQUIPMENT AND SOFTWARE FOR USE BY THE POLICE DEPARTMENT FROM AXON ENTERPRISE, OF SCOTTSDALE, ARIZONA, A SOLE SOURCE PROVIDER, IN THE AMOUNT OF $2,700,000.00 WHICH WILL BE DIVIDED OVER FIVE (5) YEARS WITH AN ANNUAL COST OF $540,000.00 WITH SOFTWARE MAINTENANCE AND SUPPORT INCLUDED IN THE PURCHASE AND THAT THE CITY MANAGER BE AND HE IS HEREBY AUTHORIZED TO EXECUTE ALL RELATED DOCUMENTS RELATING TO THE PURCHASE OF IN -CAR VIDEO EQUIPMENT AND SOFTWARE FOR USE BY THE POLICE DEPARTMENT. Councilmember Feldschau seconded the motion. AYES: MAYOR MOUTON, MAYOR PRO TEM DURIO, COUNCILMEMBERS GETZ, TURNER, FELDSCHAU, SAMUEL AND NEILD Minutes — November 8, 2022 NAYS: NONE MOTION PASSED Resolution 22-304 2. Consider approving a resolution accepting a grant from the Mamie McFaddin Ward Heritage Foundation, managed by Hancock Whitney, for the restoration and enhancement of the Jefferson Theatre's Robert -Morton organ. The city was recently approached about the opportunity t0 and enhance the Jefferson Theatre's Robert -Morton organ. A $150,000 grant has now been awarded to the city for the project from the Mamie McFaddin Ward Heritage Foundation in the amount of $150,000. The funds will be used t0 secure and install the parts and materials for the restoration and enhancement. While already a wonderful asset to the community this enhancement grant will allow the organ to be widely marketed as one of the very few of this type in the country. The funds will come from the Mamie McFaddin Ward Heritage Foundation, managed by Hancock Whitney. Approval of the resolution. Councilmember Getz moved to APPROVE A RESOLUTION THAT THE CITY MANAGER, OR HIS DESIGNEE, BE AND THEY ARE HEREBY AUTHORIZED TO EXECUTE ALL DOCUMENTS NECESSARY TO ACCEPT FUNDING FROM THE MAMIE MCFADDIN WARD HERITAGE FOUNDATION, MANAGED BY HANCOCK WHITNEY, IN THE AMOUNT OF $150,000.00, AND TO EXECUTE AN AGREEMENT TO UTILIZE THE FUNDS FOR RESTORATION AND ENHANCEMENT OF THE JEFFERSON THEATRE'S ROBERT-MORTON ORGAN AND THAT THE CITY MANAGER BE AND HE 1S HEREBY AUTHORIZED TO EXECUTE ALL RELATED DOCUMENTS RELATING TO ACCEPTING FUNDING IN THE AMOUNT OF $150,000.00 AND TO EXECUTE THE AGREEMENT TO UTILIZE THE FUNDS FOR THE RESTORATION AND ENHANCEMENT OF THE JEFFERSON THEATRE'S ROBERT-MORGAN ORGAN. Councilmember Turner seconded the motion. AYES: MAYOR MOUTON, MAYOR PRO TEM DURIO, COUNCILMEMBERS GETZ, TURNER, FELDSCHAU, SAMUEL AND NEILD NAYS: NONE MOTION PASSED Resolution 22-305 WORK SESSION Review and discuss an update from TxDOT regarding the 1-10 Interchange project in general with a specific focus on the proposed removal of the onramp closest to Kenwood Drive * Review and discuss the final report from Lockwood, Andrews & Newnam, Inc. (LAN) for the Sanitary Sewer Overflow Initiative Phase 2 Minutes - November B, 2022 COMMENTS * Public Comments (Persons are limited to three minutes) Addle Allen 9695 Gross Beaumont TX Stated that the City of Orange was used as an example for raising the water bill, Orange increased their water bills and sent out notices to their citizens, inquired as to whether the City of Beaumont will do the same, also spoke regarding the notification in the event of a hurricane, stated that there's four companies that she has seen, one is ACS out of Milwaukee and there's Outdoor Sirens, she's not questioning the validity of how well the city has been emptied, asked if there could be some type of warning or siren, stated that Oklahoma and Dallas use the siren, would like Beaumont to have sirens as well Kenneth Earl 1265 Condon Beaumont TX Spoke to Council regarding due process when spending confiscated funds, stated that several cities are going through litigation for not following due process when spending confiscated funds, stated that climate change is here, Council needs to start upgrading their thoughts from a 125 mph to 170 mph or more so that the city is protected Councilmembers/City Manager/City Attorney comments on various matters COUNCILMEMBER COMMENTS MAYOR PRO TEM DURIO - CONGRATULATED ALL OF THE EMPLOYEES THAT RECEIVED SERVICE AWARDS, COMMENTED ON THE MEETING THAT TOOK PLACE BETWEEN THE CITY COUNCIL AND BISD BOARD TRUSTEES ON LAST NIGHT (NOVEMBER 7, 2022), STATED IT WAS A PRODUCTIVE MEETING, THANKED EVERYONE FOR ATTENDING THE COUNCIL MEETING COUNCILMEMBER GETZ - CONGRATULATED ALL OF THE EMPLOYEES THAT RECEIVED SERVICE AWARDS AND THEIR LONGEVITY, ALSO CONGRATULATED THE ASTROS ON WINNING THE WORLD SERIES COUNCILMEMBER TURNER - ASKED THE CITY MANAGER IF COUNCIL COULD RECEIVE AN UPDATE ON THE PARKS AND RECREATIONAL FUNDING AND PLAN, A CLEAN CITY CAMPAIGN WAS DISCUSSED WITH BISD, WOULD LIKE THE CITY AND SCHOOL BOARD TO MOVE FORWARD WITH THIS PROJECT COUNCILMEMBER FELDSCHAU - CONGRATULATED THE EMPLOYEES THAT RECEIVED SERVICE AWARDS, THANKED THEM FOR THEIR SERVICE, STATED THAT THERE'S STILL TIME TO VOTE, POLLS CLOSE AT 7:00 P.M. COUNCILMEMBER SAMUEL - EXTENDED CONGRATULATIONS TO ALL OF THE EMPLOYEES THAT RECEIVED SERVICE AWARDS Minutes — November 8, 2022 COUNCILMEMBER NEILD - NONE CITY ATTORNEY REED - CLARIFIED A COMMENT MADE EARLIER BY A CITIZEN REGARDING DUE PROCESS OF CONFISCATED FUNDS, ALSO COMMENTED ON CIVIL ENGINEERS THAT ARE EMPLOYED WITH THE CITY OF BEAUMONT PUBLIC WORKS DIR. BARTKOWIAK - NONE PLANNING DIRECTOR BOONE - NONE CITY CLERK BROUSSARD - CONGRATULATED ALL EMPLOYEES THAT RECEIVED SERVICE AWARDS CITY MANAGER WILLIAMS - CONGRATULATED THE EMPLOYEES ON THEIR SERVICE AWARDS, THE JOB THAT THEY DO ARE IMMEASURABLE AND THEY ARE THE REASON FOR THE SUCCESS OF THE CITY, THANKED COUNCIL FOR THEIR PARTICIPATION IN THE MEETING ON LAST NIGHT WITH BISD, ANNOUNCED THE HIRING OF TWO ASSISTANT CITY MANAGERS, CHRIS BOONE WHO WILL BE, THE ASSISTANT CITY MANAGER OVER DEVELOPMENT SERVICES AND .TUNE ELLIS, WHO IS CURRENTLY THE CITY ADMINISTRATOR OF THE CITY OF HASKILL, HE HAS WORKED WITH SEVERAL CITIES AND HAS A GREAT AMOUNT OF EXPERIENCE, HE HAS A BACHELOR AND MASTERS DEGREE IN POLITICAL SCIENCE, ALSO STATED THAT HE WILL BE PRESENTING AN OVERALL ORGANIZATIONAL CHART TO THE COUNCIL IN THE NEAR FUTURE MAYOR MOUTON - STATED THAT ON LAST TUESDAY, SHE FAILED TO RECOGNIZE THE BEAUMONT POLICE DEPARTMENT ON THE TRUNK -OR - TREAT THAT THEY DO EVERY YEAR, THEY HAD ABOUT 3,000 KIDS IN ATTENDANCE, THEY ALWAYS DO A GREAT JOB, CONGRATULATED THE EMPLOYEES THAT RECEIVED SERVICE AWARDS ON TODAY, CONGRATULATED THE ASTROS ON WINNING THE WORLD SERIES, ANNOUNCED THE OPENING OF TEXAS ROADHOUSE HERE IN BEAUMONT, COMMENTED ON THE MEETING WITH BISD THAT WAS VERY PRODUCTIVE, ALSO MENTIONED ARCH BISHOP GREGORY THAT VISITED BEAUMONT, IT WAS AN HONOR TO MEET HIM AND IT'S THE FIRST TIME A CARDINAL HAS VISITED BEAUMONT, MENTIONED SEVERAL OTHER EVENTS THAT TOOK PLACE THROUGHOUT THE WEEK, CRIME STOPPERS, PRESS CONFERENCE REGARDING FUNDS SECURED FOR THE PORT OF BEAUMONT, BATTLE OF THE BANDS AND L.AMAR UNIVERSITY EXTREME WEATHER CONFERENCE, ASKED IF SHE COULD GET AN UPDATE ON THE BEAUTIFICATION OF BEAUMONT, REMINDED EVERYONE TO VOTE, POLLS CLOSE AT 7:00 P.M., GO OUT AND SPREAD THE LOVE Minutes — November 8, 2022 Open session of meeting recessed at 3:29 p.m. EXECUTIVE SESSION Consider matters related to discuss and or deliberate economic development negotiations in accordance with Section 551.087 of the Government Code to wit; specifically: "Project Riverfront" Consider matters related to contemplated or pending litigation in accordance with Section 551.071 of the Government Code: Michael Daniels A v. City of Beaumont FT AL: Cause No. A-0209843 Caleb Fenter v. City of Beaumont and Chris S. Boone: Cause No. B-210244 Robin Mouton, Mayor Tina Broussard, City Clerk Minutes — November 8, 2022 TEXAS TO: City Council FROM: Kenneth R. Williams, City Manager PREPARED BY: Todd Simoneaux, Chief Financial Officer MEETING DATE: November 15, 2022 REQUESTED ACTION: Council consider a resolution approving a contract for workers' compensation excess insurance. BACKGROUND The City is self -insured for its workers' compensation program. The excess insurance coverage limits the City's liability for claims from any one job -related accident or injury. The City's liability is called Self Insured Retention (SIR), which means the insurance carrier will covet all cost incurred on any individual claim of more than $750,000 up to any amount authorized by statute. Our current policy is with McGriff, Seibels & Williams. The annual premium for the calendar year 2022 was $206,709 with an SIR of $1,000,000. Approximately 1,238 full-time employees and more than 111 part-time, temporary and/or casual employees are covered by workers' compensation. A Request for Proposal was sent to twenty (20) vendors and two responses were received. A panel comprised of City employees reviewed the responses and recommend a contract with HCDT Insurance Agency of San Antonio. All specifications were met, and the results are attached for review. The policy is for one year. Based on the 2023 projected payroll of $93,839,900., the annual premium will be $206,447,78, FUNDING SOURCE Employee Benefits Fund. RECOMMENDATION Approval of the resolution. RESOLUTION NO. BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF BEAUMONT: WHEREAS, Requests for Proposals were received for a policy for excess workers' compensation insurance; and, WHEREAS, HCDT Insurance Agency, of San Antonio, Texas, submitted a response as follows: $206,447.78 Annual rate based on the 2023 projected payroll of $93,839,900.00; and, WHEREAS, City Council is of the opinion that the response submitted by HCDT Insurance Agency, of San Antonio, Texas, should be accepted; NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF BEAUMONT: THAT the statements and findings set out in the preamble to this resolution are hereby, in all things, approved and adopted; and, THAT the response submitted by HCDT Insurance Agency, for a policy for excess workers' compensation insurance in the amount of $206,447.78 be accepted by the City of Beaumont. The policy is effective January 1, 2023 with an option to renew for one (1) additional year; and, BE IT FURTHER RESOLVED THAT the City Manager be and he is hereby authorized to execute a contract with HCDT Insurance Agency, for the purposes described herein. The meeting at which this resolution was approved was in all things conducted in strict compliance with the Texas Open Meetings Act, Texas Government Code, Chapter 55`l. PASSED BY THE CITY COUNCIL of the City of Beaumont this the 15th day of November, 2522. - Mayor Robin Mouton - w w W 0 Z /O L a w w V FIRM z ol tA LU a� W m a� U c vi cn c cn w U X w C O N to N c O O N C6 O `D N U .Q N p Y Z o LL t6 w E E 0 Z Z � � � 0 c O 0 Q ai m rn C, o 0 0 f n o L r> c! c ro x 1 0 a p V C (Io CO t- 0 r o r O to M cq M 00 C (SS F- z O GL o N LO c o r (D r o c LO M N (0 M a a Q O Q Q O d O O � d D O a W07 1-- U c E 0� 7 o a Q N m c 17 L) a ti N ro 0 n U J FQ- OF - CO X W Dq TEXAS TO: City Council FROM: KertnLeth R. Willian-is, City Manager PREPARED BY: Todd Sinioneaux, Chief Financial Officer MEETING DATE: November 15, 2022 REQUESTED ACTION: Council consider amending Resolution 22-272 for the purchase of 28 vehicles for use in various City departments. BACKGROUND On October 18, 2022 City Council awarded the purchase of twenty eight vehicles to Silsbee Ford. Item 6 on the resolution is for one 2023 Ford F450 with a dump bed in the amount of $88,851.43. The vendor has since located a 2022 Ford F450 with a dump bed in the amount of $60,426,43, resulting in a savings of $28,425. The vehicle is brand new, with same specifications, it is just a 2022 model. Pricing was obtained through Goodbuy, a cooperative purchasing association providing cities and political subdivisions with the means to purchase specialized equipment at volume pricing. Goodbuy complies with the State of Texas' procurement statutes. Original and new quotes are attached for review. FUNDING SOURCE Capital Reserve Fund RECOMMENDATION Approval of the resolution. 2,_,()�,l vv�ok,� PRODUCT PRICING SUMMARY GOODBUY 17-17 8F000 VEHICLES VENDOR --Silsbee Fort],1211 HNvy 96 N., Silsbee TX 77656 End User: CITY Of BEAUMONT Contact: JEFF HARVILLE 0 842-5885 Email: JHARVILLE(c Q1.BE/AUMONT.TX.US Product Description 2022 FORD F-SERIES A. Bid Item: 5 U i nnlnry flnflnnr Prepared by: KEN DURBIN Phone: MO H 409-284-1009 Email: KDURBIN.COWSOYFLEET@_QMA Date: October 15, 2021 A. Base Price: $ 21,962.00 Code Options Bid Price Code Options Bid Price W4G FORD 450 CREW MODEL $ 13,290.00 WHITE EXT / GRAY INT 99N 7.3L GAS ENGINE $ 2,045.00 UNIT 11 SFF-10 3 W4G STREETS 52B TRAILER BRAKE CONTROLLER $ 270.00 X3E ILIMITED SLIP AXLE $ 366.00 CUSTOMER PICK UP 1 2 / 3 YARD DUMP i SPACE PACK I JNCLUL $ 20,945.00 DES TOWING PKG / 7 PIN CORRETIR ATTN: 60"CA INCLUDES ROLL COVER 1 X-TRA KEY W-FOBS $ 225 00 I LEFT SPOTLIGHT $ 385.00 1 HOUR METER $ t jTfNTWINDOW ONYX $ 225.001 66S UPFITI'ER SWITCHES $ 125.00 I FACTORY RUNNING BOARDS $ 399.00 1 BACK UP ALARM $ 85.00 _ VVAti rIveA wkio"s �4 vE keA Total of B. Published Options-.1 S 38,360.00" Published Option Discount (5%) $ (1,253.50) (' A ddif:nnor (lnlinne Inn} fn Avrnarl 10A I T= 1.0 % Options Bid Price Options Bid Price RADIO SUPPRESSION PKG. $ 125.00 DC /AC INVERTER $ 499.00 D. Floor Plan Interest (for in -stock and/or equipped vehicles): E, Lot Insurance (for in -stock and/or equipped vehicles): F. Contract Price Adjustment: G. Additional Delivery Charge: 0 miles 11. Subtotal: I. Quantity Ordered l x K J. Trade in: K. GOODBUY Administrative Fee ($300 per purchase order) L. TOTAL PURCHASE PRICE INCLUDING GOODBUY FEE Total of C. Unpublished Options-.! $ 624.00 [ $ 550.45 $ 183.48 $ 60,426.43 S 60,426.43 $ x - $ �p60,426.43 II�11�111�i illltlll PRODUCT PRICING SUMMARY GOODBUY 17-17 81,000 VEHICLES VENDOR --Silsbee Ford, 1211 klrvy 96 N., Silsbee TX 77656 End User: CITY OF BEAUMONT Contact: JEFF HARVILLE O 842-5885 Emall: JHARVILLE CI.BEAUMONT.TX,US Product Description 2023 FORD F-SERIES _..__............... .......... _... ...... ............ .... . A. Bid Item: 5 B. Factory Ontions Prepared by: KEN DURBIN Plione: MO tf 409-284-1009 Email: KDURBIN.COWBOYFLEETCa7GMA Date: September 30, 2022 A. Base Price: 1 $ 21,962.00 Code Options Bid Price Code Options Bid Price W40 FORD 450 CREW MODEL S 21,290.00 WHITE EXT I GRAY INT 99N 7.3L GAS ENGINE; S 2,045.00 UNIT if SFF If I W4G DUMP FAC-MAINT 52B TRAILER BRAKE CONTROLLER S 270.00 X3E LIMITED SLIP AXLE $ 366.00 CUSTOMER PICK UP I 2 / 3 YARD DUMP / SPACE PACK / INCLUE S 29,445.00 DES TOWING PKG / 7 PIN CORRETER ATTN: 60"CA INCLUDES ROLL COVER I X-TRA KEY W-FOBS S 225.00 l LEFT SPOTLIGHT S 385.00 1 HOUR METER S I TINT WINDOW ONYX $ 225,00 66S UPFITTER SWITCHES S 125.00 I FACTORY RUNNING BOARDS IS 399.00 1 BACK UP ALARM S 85.00 o0toi,6 V4�lktdaA Total of B. Published Options:I $ 54,860.00 Published Option Discount (5%) $ (1,678.50j C. Additional Ontions [not to exceed 250/aI P= 16.9 °/ Options Bid Price Options Bid Price RADIO SUPPRESSION PKG. S 125.00 DC / AC INVERTER S 699.00 2023 MODEL & GPC CHANGE $ 12, I50.00 D. Floor Plan Interest (for in -stock and/or equipped vehicles): E. Lot Insurance (for in -stock and/or equipped vehicles): F. Contract Price Adjustment: G. Additional Delivery Charge: H. Subtotal: I. Quantity Ordered 1 x K = J. Trade in- 0 miles K. GOODBUY Administrative Fee ($300 per purchase order) L. TOTAL PURCHASE PRICE INCLUDING GOODBUY FEE Total of C. Unpubtished Options: $ 12,974.00 $ 550.45 $ 183.48 $ $ - $ 88,851.43 $ 88,851.43 $ - $ �� 88,851.43 RESOLUTION NO.22-272 BE IT RESOLVED BY THE. CITY COUNCIL OF THE CITY OF BEAUMONT: THAT the City Council hereby approves the purchase of 28 vehicles for use in various City Departments. BE IT FURTHER RESOLVED THAT the City Manager be and he is hereby authorized to execute payment in the amount totaling $1,634,883.62, to Silsbee Ford, of Silsbee, Texas through the GoodBuy purchasing cooperative for each individual equipment piece as shown on Exhibit "A" attached hereto: 1. One (1) 2023 Ford F150 Crew Cab K9 Unit in the amount of $55,209.23. 2. Ten (10) 2023 Ford Interceptor SUVs in the amount of $540,180.00. 3. Eight (8) 2023 F150 Crew Cabs in the amount of $400,138.00. 4. One (1) 2023 Ford Transit Cargo in the amount $55,872.30. 5. Three (3) 2023 Ford F450 to go with ambulance boxes in the amount of $181,252.05. 6. One (1):2023 Ford F45 Crew Model with dump bed in the amount of $88,851,43, 7. One (1) 2023 Ford F750s Crew Cab in the amount of $103,186.61, 8. Two (2) 2023 Ford F250s in the amount of $131,422.80. 9. One (1) 2023 Ford F350 in the amount of $78,771,20. BE IT FURTHER RFSOLVED THAT the City Manager be and he is hereby authorized to execute all related documents relating to the purchase of the above described vehicles from Silsbee Ford, of Silsbee, Texas in the amount of $1,634,883.62. The meeting at which this resolution was approved was in all things conducted in strict compliance with the Texas Open Meetings Act, Texas Government Code, Chapter 551. PASSED BY THE CITY COUNCIL. of the City of Beaumont this the 18th day of October, 2022. - Mayor Robin Mouton - RESOLUTION NO. BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF BEAUMONT: WHEREAS, On October 18, 2022 City Council awarded the purchase of twenty- eight vehicles to Silsbee Ford. Item 6 on the resolution was for one (1) 2023 Ford F450 with a dump bed in the amount of $88,851.43. The vendor has since located a 2022 Ford F450 with a dump bed in the amount of $60,426.43, resulting in a savings of ($28,425.00). The vehicle is brand new, with the same specifications, just a 2022 model; and, BE IT FURTHER RESOLVED THAT the City Manager be and he is hereby authorized to execute payment in the amount totaling $1,606,458.62, to Silsbee Ford, of Silsbee, Texas through the GoodBuy purchasing cooperative for each individual equipment piece as shown on Exhibit "A" attached hereto: 1. One (1) 2023 Ford F150 Crew Cab K9 Unit in the amount of $55,209.23. 2. Ten (10) 2023 Ford Interceptor SUVs in the amount of $540,180.00. 3. Eight (8) 2023 F150 Crew Cabs in the amount of $400,138.00. 4. One (1) 2023 Ford Transit Cargo in the amount $55,872.30. 5. Three (3) 2023 Ford F450 to go with ambulance boxes in the amount of $181, 252.05. 6, One (1):2022 Ford F450 Crew Model with dump bed in the amount of $60,426.43. 7. One (1) 2023 Ford F750s Crew Cab in the amount of $103,186.61. 8. Two (2) 2023 Ford F250s in the amount of $131,422.80. 9. One (1) 2023 Ford F350 in the amount of $78,771.20. BE IT FURTHER RESOLVED THAT the City Manager be and he is hereby authorized to execute all related documents relating to the purchase of the above described vehicles from Silsbee Ford, of Silsbee, Texas in the amount of $1,606,458.62, The meeting at which this resolution was approved was in all things conducted in strict compliance with the Texas Open Meetings Act, Texas Government Code, Chapter 551. PASSED BY THE CITY COUNCIL. of the City of Beaumont this the 15th day of November, 2022. - Mayor Robin Mouton T J1 TEXAS TO: City Council FROM: Kenneth R. Williams, City Manager PREPARED BY: Bart Bartkowiak, Director of Public Works & Technology Services MEETING DATE: November 15, 2022 REQUESTED ACTION: Council consider a resolution authorizing the City Manager to execute Change Order No. 3 to the contract with Greenscapes Six, LLC, for the Concrete Pavement Repair City Wide Phase 11 Project. BACKGROUND On February 15, 2022, by Resolution No. 22-056, City Council awarded a contract to Greenscapes Six, LLC, of Baytown, in the amount of $2,397,669,50, for the Concrete Pavement Repair City Wide Phase 11 Project. Previous Change Order Nos. 1 & 2, in the amount of ($55,655.00), are attached for your review. Proposed Change Order No. 3, in the amount of $73,090.00, is needed to adjust quantities of the driveways and concrete repairs on various streets. No additional days will be added to the contract for the additional work. 1f approved, Change Order No. 3 will result in a new contract amount of $2,415,104.50. FUNDING SOURCE Capital Program ---- Street Rehabilitation Program, RECOMMENDATION Approval of the resolution. RESOLUTION NO. BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF BEAUMONT: WHEREAS, on February 15, 2022, the City Council of the City of Beaumont, Texas passed Resolution No. 22-056 awarding a contract in the amount of $2,397,669.50 to Greenscapes Six, LLC, of Baytown, Texas, for the Concrete Pavement Repair City Wide Phase 11 Project; and, WHEREAS, Change Order Nos. 1 and 2, in the amount of ($55,655.00), are attached for your review shown on Exhibit "A," attached hereto; and, WHEREAS, Change Order No. 3, in the amount of $73,090.00, is needed to adjust quantities of the driveways and concrete repairs on various streets. No additional days will be added to the contract for additional work. If approved, Change Order No. 3 will result in a new contract amount of $2,415,104.50; and, NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF BEAUMONT: THAT the City Manager be and he is hereby authorized to execute Change Order No. 3, in the amount of $73,090.00 for additional work described above thereby increasing the total contract amount to $2,415,104.50 for the Concrete Pavement Repair City Wide Phase II Project; and, BE IT FURTHER RESOLVED THAT the Concrete Pavement Repair City Wide Phase 11 Project be and the same is hereby accepted; and, BE IT ALSO RESOLVED THAT the City Manager is hereby authorized to make final payment in the amount of $73,090.00 to Greenscapes Six, LLC, of Baytown, Texas. The meeting at which this resolution was approved was in all things conducted in strict compliance with the Texas Open Meetings Act, Texas Government Code, Chapter 551, PASSED BY THE CITY COUNCIL of the City of Beaumont this the 15th day of November, 2022. - Mayor Robin Mouton - Contract # General Contract.001 08-Nov-2022 09:38 AM CST Concrete Pavement Repair City Wide - Phase Il City Wide Beaumont, Texas 77701 Project Number: PW1222-06 General Contract.001: Change Order Number 3 Grand Total: $73,090.00 For General Contract Concrete Pavement Repair City Wide Phase li - General Construction Contract Dlvlslon 01 Line Item Unit price Type Group 3.0 Construction Scope of Work Notes Awarded To Greenscapas Six, LLC Jorat Parrino 28238 Reason Quantity Adjustment ~ Code Days 0 Changed Attachments CO3 DRAWINGS,pdf _ Change Order Summary Original Contract Sum 2,397,669.50 ! Substantial Completion Date Net Cost by Previous Approved COs-55,655.00 I Net Time Change By Previous COS Contract Sum Before This CO 2,342,014.50 Substantial Completion before This CO Contract Sum Changed By This CO 73,090.00': Time Changed By This CO New Contract Sum 2,415,104.50E New Substantial Completion Date All Change Orders make up 0.73% of the Original Contract Accounting and Status Accounting Status Item Id 314 EXHIBIT "A" 7-Mar-2023 0 days 7-Mar-2023 0 days 7-Mar-2023 ' PO Number 423072 FEMA Number Accounting Project Code Custom Accounting Field 04 Custom Accounting Field 05 !Custom Accounting Field 06 Custom Accounting Field 07 Custom Accounting Field 08 Line Items Account WBSI Unit Total Item # Code Section Description Quantity UoM Price Amount Contract Items 104- 001 REMOVE CONCRETE (CURB) -75.00 LF 20.00 -1,500,00 6001 104- 001 REMOVE. CONCRETE (DRIVEWAY) 45.80 SY 25.00 1,145.00 6002 247- 001 FLEX BASE (8") (TY D) (GR-D) (DC) (COMP. IN PLACE) (BASE 467.20 SY 40.00 18,688.00 6001 COURSE) 361- 001 REPAIR OF CONCRETE PAVEMENT (H.E.S. CONCRETE) (6") 152.90 SY 90.00 13,761.00 6001 361- 001 REPAIR OF CONCRETE PAVEMENT (H•E.S. CONCRETE) (10") 314.32 SY 125.00 39,290.00 6003 529- 001 CONCRETE CURB -75.00 LF 20.00 -1,500.00 6001 531- 001 DRIVEWAY (CONCRETE) (6") 46.80 SY 70.00 3,206.00 6001 Total 73,090.00 Grand Total: 73,090.00 ApprOVal Approved Due: 15-Nov-2022 Name or Role Status Actions 1 External -GC Approved Zach Tlomann 08-Nov-2022 09:17 AM CST 2 Project Manager Approved David Tingle 08-Nov-2022 09:18 AM CST •3 ..City Engineer.-...r . . _ ..,.... ... . _Approved Amalia "Molly" Villarreal 08-Nov-2022 09:19 AM CST 4 Director Approved Bert Badkowlak 08-Nov-2022 09:25 AM CST Name or Role Status Actions 5 Admin Approved Crystal Garza 08-Nov-2022 09:38 AM CST 9 APPROVED BY; ATTESTED BY: Kenneth R. Williams Date Tina Broussard Date City Manager City Clerk TEXAS TO: City Council FROM: Kenneth Williams, City Manager PREPARED BY: Sharae N. Reed, City Attorney MEETING DATE: November 15, 2022 REQUESTED ACTION: Council consider a resolution authorizing the settlement of the lawsuit styled Michael Daniel Jr. v. City of Beaumont and Wiltavien Johnson BACKGROUND The lawsuit styled Michael Daniel Jr. v. City of Beaumont and Wiltavien Jolgison• Civil Action No. A-0209843, was presented and discussed in Executive Session held on November 8, 2022. The City Attorney is requesting the authority to settle this suit in the amount of $125,000, FUNDING SOURCE General Liability Fund. RECOMMENDATION Approval of resolution. RESOLUTION NO. BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF BEAUMONT: WHEREAS, the lawsuit of Michael Daniel Jr. v. City of Beaumont and Wiltavien Johnson; Cause No. A-0209843 was discussed in Executive Session properly called and held on Tuesday, November 8, 2022; and, WHEREAS, the City Attorney is requesting authority to settle this lawsuit; NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF BEAUMONT: THAT the statements and findings set out in the preamble to this resolution are hereby, in all things, approved and adopted; and, THAT the City Attorney be, and is hereby, authorized to settle the lawsuit of Michael Daniel Jr. v. City of Beaumont and Wiltavien Johnson; Cause No. A-0209843 for the sum of One Thousand Two Hundred Twenty -Five and 001100 Dollars ($125,000.00); and, BE IT FURTHER RESOLVED THAT the City Manager be and he is hereby authorized to execute all documents related to settlement of the lawsuit. The meeting at which this resolution was approved was in all things conducted in strict compliance with the Texas Open Meetings Act, Texas Government Code, Chapter 551. PASSED BY THE CITY COUNCIL of the City of Beaumont this the 15th day of November, 2022. - Mayor Robin Mouton - H November• 15, 2022 Consider authorizing the City Manager to award a contract to Barricades Unlimited, of Lubbock for the Citywide Pavement Markings, Phase II Project TEXAS TO: City Council FROM: Kenneth R. Williams, City Manager PREPARED BY: Bart Bartkowiak, Director of Public Works & Technology Services MEETING DATE: November 15, 2022 REQUESTED ACTION: Council consider a resolution authorizing the City Manager to award a contract to Barricades Unlimited, of Lubbock for the Citywide Pavement Markings, Phase II Project. I. _.-[W{00411ML I The Citywide Pavement Markings -- Phase Il project consists of the removal and installation of pavement markings on the following streets: Calder Avenue, Eleventh Street, Folsom Drive, Highland Avenue, Irving Avenue, Lavaca Street, Sarah Street, Madison Avenue, Manion Drive, and Sarah Street. On November 3, 2022, one (1) bid was received for furnishing all labor, materials, and equipment for the project. The bid total is indicated in the table below: Contractor Location Base Bid Amount Barricades Unlimited Lubbock, TX $699,671.52 Engineer's Estimate $689,449.05 The Public Works Engineering staff recommends this project be awarded to the bidder, Barricades Unlimited, in the amount of $699,671,52. A total of 120 calendar days are allocated for completion of the project. FUNDING SOURCE Capital Program — Street Rehabilitation Program. RECOMMENDATION Approval of the resolution. RESOLUTION NO. BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF BEAUMONT: WHEREAS, bids were received for a contract, for the Citywide Pavement Marking, Phase II Project; and, WHEREAS, Barricades Unlimited, of Lubbock, Texas, submitted a bid for an estimated total amount of $699,671.52 shown on Exhibit "A," attached hereto; and, WHEREAS, City Council is of the opinion that the bid submitted by Barricades Unlimited, of Lubbock, Texas, should be accepted; NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF BEAUMONT: THAT the statements and findings set out in the preamble to this resolution are hereby, in all things, approved and adopted; and, THAT the bid submitted by Barricades Unlimited, of Lubbock, Texas, for the Citywide Pavement Marking, Phase II Project, which consists of the removal and installation of pavement markings on the following streets: Calder Avenue, Eleventh Street, Folsom Drive, Highland Avenue, Irving Avenue, Lavaca Street, Sarah Street, Madison Avenue, and Manion Drive, for an estimated total amount of $699,671.52 as shown on Exhibit "A," attached hereto, be accepted by the City of Beaumont; and, BE IT FURTHER RESOLVED THAT the City Manager be and he is hereby authorized to execute a contract with Barricades Unlimited, of Lubbock, Texas, for the purposes described herein. The meeting at which this resolution was approved was in all things conducted in strict compliance with the Texas Open Meetings Act, Texas Government Code, Chapter 551. PASSED BY THE CITY COUNCIL of the City of Beaumont this the 15th day of November, 2022, - Mayor Robin Mouton - BID TABULATION CITYWIDE PAVEMENT MARKINGS - PHASE II BII) NUMBER: PW1023-01 BID OPENING DATE: THURSDAY, NOVEMBER 3, 2022 The Bid Proposals submitted have been reviewed and to the best of my knowledge this is an accurate tabulation of the bids received. By: BRANDON BELAHZE, P.E. - ROADWAY.' ENGINEER Date 0RAN00N G. OEI:VIRE �i ff -�i 138596 fr�i tltjofFSl�C�sto '�awx Barricades Unlimited Ilem No. Item Cade ))escrlptipu Ksantit d Qunntity Unit Unll Price Total 500 6001 N40131LIZATION 1 L$ $ 25,000,00 $ 25,000.00 502 6001 BARRICADES, SIGNS, TRAFFIC HANDLING 4 MO $ 4,500,00 $ 18,000.00 666 6003 REFL PIA TYI(100MIL) OV)BRK4" 20,930 LF S 0,54 S 11,302,20 666 6006 REFL PM TY 1 (100 MIL) (W) DOT 4" 37 IF S 3.23 S 45.51 666 6012 REFL PM TY 1 (100 MIL) (NV) SLD 4" 1,724 IF S 0.54 S 930.96 666 6013 REFL PM TY 1 (100 ME.) (W) SLD 6" 50,962 LP S 1.05 S 53,510.10 666 6018 REPL PMTY 1(100 MIL) (W) DOT 6" 7 LF $ 114 S 12.88 666 6030 RBFL PM TV 1 (100 MIL) (W) DOT 8" 582 LF $ 2.76 S 1,606.32 666 6036 RBFL PMTY I (100 MIL) (W) SLD 8" 31,081 LF $ L34 S 14,848.54 666 6042 REFL PM TY 1 (100 MR.) (W) SLD 12" 9,644 LF $ 6.00 S 57,864,00 666 6043 REFL PMTY 1 (100 MIL) (W) SLD 24" 5,370 LF $ 32,00 S 64,440,00 666 6100 REFL PM TY 1 (100 MIL) (Y) BRK 4" 18,760 LF S 0.54 S 10,130.40 666 6123 RBFL PM TY I (100 A41L) (Y) DOT 4" 16 LF S 1.05 S 16.90 666 6126 RBFL PMTY 1 (100 hflL) (Y) SLD 4" 130,689 LF S 0.67 S 87,561.63 666 6141 REFLPA4TY 1(100 MIL)(Y) SLD 12" 1,296 LF S 6.75 S 8,749.00 666 9000 REFL PM TY 2 (15 Ma.) (W) CURB 465 LF S 4.00 S 1,860.00 666 9001 REFL FM TY 2 (15 MIL) (Y) CURB 2,134 LF S 4.00 $ 8,536.00 668 6077 PREFAB PM TY C (W) ARROW 350 EA $ 250.00 $ 87,500.00 663 6078 PREFAB PM TY C (W) DEL ARROW 12 EA S 450.00 $ 5,400.00 668 6085 PREFA9 PM TY C (WI WORD 26 EA S 350.00 $ 9,100.00 668 6089 PREFAB PM TY C (1t') RR XING 12 EA S 751.06 S 9,017.72 668 6091 PREFAB PM TY C (W)18" YLD TRI 5 EA S 31.00 S 155.00 668 6092 PREFAB PM TY C (W) 36" YLD TRI 65 EA S 36.00 S 2,340.00 668 6096 PREFAB PM TY C (W) BIKE SYMBOL 53 EA $ 125.00 $ 6,625.00 668 9000 PREFAB FM TY C (100 AIL) (W) SLD 4" 960 LF $ 5.00 $ 4,800.00 668 9001 PREFAB FM TY C (100 MIL) (R) SLD 6' 1,951 LF $ 6.00 $ 11,706,00 668 9001 ELM EXISTING MARKINGS & MARKERS (CALDER) I LS S 33,351.00 S 33,351.00 677 9002 ELIM EXISTING MARKINGS & MARKERS (ELEVEN11I) I LS S 55,876.73 S 55,876.73 617 9003 SLAM EXISTING MARKINGS & A4ARKERS (FOLSOM) I LS S 30,611.51 S 30,611.51 677 9004 8LM EMSTING MARKINGS & MARKERS (BIC'HLAND & IRVING) I LS $ 31,916.50 S 31,916.50 677 9005 ELIM EXISTING MARKINGS & MARKERS (LAVACA) l LS $ 15,390.68 S 15,390.68 677 9006 12L1M EXISTING MARKINGS & MARKERS (MADISON) I LS $ 8,980.62 S 8,980.62 677 9007 ELIM EXISTING MARKINGS & MARKERS (MANION) I LS S 572.73 $ 572.73 677 9008 ELA4 EXISTING MARKINGS & MARKERS (SARAH) 1 LS S 21,919.69 S 21,919.69 BASE BID TOTAL $699,67L52 EXHIBIT "A" November 15, 2022 Consider approving a resolution appointing mentbers to the ad hoc Downtown Planning & Advisory Committee T E /\ A S TO: City Council FROM: Kenncth R. Williams, City Manager G1 49 PREPARED BY: Chris Boone, Planning & Community Development Director MEETING DATE: November 15, 2022 REQUESTED ACTION: Council approve a resolution appointing members to the ad hoc Downtown Planning & Advisory Committee, BACKGROUND With the upcoming repair of Riverfront Park and a widespread desire to develop properties along Beaumont's riverfront, the City is now begirming the process of developing a new Downtown Plan in the coming months. In order to better guide this process, it is recommended that an ad hoc Downtown Planning & Development Advisory Committee be established. This ad hoc steering committee is proposed to be comprised of nine members, Each Councilmember would appoint one member and the Mayor would appoint three members, one of whom would serve as Chairman. Staff liaisons from the City, the Chamber and Main Street would also serve the Committee. It is expected that this steering committee would meet to guide the planning process as well as participate in the public charrettes and meetings during the planning process, The plan would then be presented to the Planning Commission and City Council for final review and consideration for adoption. FUNDING SOURCE Not applicable. RECOMMENDATION Approve the resolution. RESOLUTION NO. BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF BEAUMONT: THAT the following appointments be made: Appointment Commission Tom Flanagan Ad Hoc Committee for Downtown Planning & Advisory Sue Bard Ad Hoc Committee for Downtown Planning & Advisory Jim Broussard Ad Hoc Committee for Downtown, Planning & Advisory Min Dai Ad Hoc Committee for Downtown Planning & Advisory Mike Albanese Ad Hoc Committee for Downtown Planning & Advisory James Payne Ad Hoc Committee for Downtown Planning & Advisory Nakisha Burns Ad Hoc Committee for Downtown Planning & Advisory Rob Clark Ad Hoc Committee for Downtown Planning & Advisory Lee Wheeler Ad Hoc Committee for Downtown Planning & Advisory The meeting at which this resolution was approved was in all things conducted in strict compliance with the Texas Open Meetings Act, Texas Government Code, Chapter 551. PASSED BY THE CITY COUNCIL of the City of Beaumont this the 15th day of November, 2022. - Mayor Robin Mouton Proposed Members Tom Flanagan Downtown Owner Sue Bard SETAC Arts Organization Director Downtown Owner/Main Jim Broussard Street Min Dal Downtown Promoter (Mural Fest) Mike Albanese Owner of Edison Plaza James Payne Attorney/Downtown Owner Nakisha Burns ExxonMobil Rob Clark Architect/Offices Downtown Real Estate/Downtown Lee Wheeler Owner EXHIBIT "A"