HomeMy WebLinkAboutRES 22-264RESOLUTION NO.22-264
A RESOLUTION APPROVING THE TEXAS DEPARTMENT OF
TRANSPORTATION SPONSORED PUBLIC TRANSPORTATION
AGENCY SAFETY PLAN AND ESTABLISHING SAFETY
PERFORMANCE TARGETS FOR BMT ZIP.
WHEREAS, Safety is a core business function of all public transportation
providers and should be systematically applied to every aspect of service delivery, as
the Federal Transit Administration (FTA) has adopted the principles and methods of
Safety Management Systems (SMS) as the basis for enhancing the safety of public
transportation in the United States; and,
WHEREAS, On July 19, 2018 the FTA published the Public Transportation
Agency Safety Plan (PTASP) Final Rule, 49 CFR Part 673, which took effect July 19,
2019 requiring all FTA Section 5307 recipient transit agencies to, within one calendar
year after July 19, 2019, establish a PTASP that meets the requirements of Part 673;
and,
WHEREAS, The PTASP, and subsequent updates, must be signed by the
Accountable Executive and approved by the agency's Board of Directors, or an
Equivalent Authority; and,
WHEREAS, PTASP must document the processes and activities related to
Safety Management System (SMS) implementation and include performance targets
based on the safety performance measures established under the National Public
Transportation Safety Plan, with those targets being shared with the South East Texas
Regional Planning Commission (SETRPC) and the Texas Department of Transportation
(TxDOT); and,
WHEREAS, the initial PTASP for BMT Zip has been drafted by TxDOT per 49
CFR 673.11(d) and will remain in effect until the BMT Zip has drafted the next version;
and,
WHEREAS, BMT Zip is dedicated to ensuring that the necessary processes are
in place to accomplish both enhanced safety at the local level and the goals of the NSP,
as the SMS helps organizations improve upon their safety performance by supporting
the institutionalization of beliefs, practices, and procedures for identifying, mitigating,
and monitoring safety risks;
NOW, THEREFORE, BE IT RESOLVED BY THE
CITY COUNCIL OF THE CITY OF BEAUMONT:
THAT the statements and findings set out in the preamble to this resolution are
hereby, in all things, approved and adopted; and,
THAT the City Council for the City of Beaumont, Texas approves this PTASP and
the tenets of SMS including a Safety Management Policy (SMP) and the processes for
Safety Risk Management (SRM), Safety Assurance (SA), and Safety Promotion (SP),
per 49 U.S.C. 5329(d)(1)(A); and,
BE IT FURTHER RESOLVED THAT as safety has always been a primary
function at BMT Zip, this PTASP lays out a process to fully implement and review an
SMS on a yearly and ongoing basis in order to continue compliance with the PTASP
final rule.
The meeting at which this resolution was approved was in all things conducted in
strict compliance with the Texas Open Meetings Act, Texas Government Code, Chapter
551.
PASSED BY THE CITY COUNCIL of the City of Beaumont this the 18th day of
October, 2022.
Claudia
BMT Zip
I, Ge(neryil'Manager
- Mayor Robin Mouton -
X
TRANSIT MANAGEMENT OF BEAUMONT
Public Transportation Agency_ Safety Plan
Version 2
Revised September 30, 2022
Adopted June 16, 2020, In compliance
with 49 CFR Part 673
Developed in conjunction with the
Texas Department of Transportation
Page I 1 EXHIBIT "A" TRANSIT MANAGEMENT OF BEAUMONT
1. Executive Summary........................................................................................:.....................4
A. Plan Adoption — 673.11(a)(1)............................................:............................................5.
B. Certification of Compliance — 673.13(a)(b)...............................................................................5
2. Transit Agency Information — 673.23(d).............................................................................6
I. Authorities & Responsibilities - 673.23(d)..:...............................................................8
3. Safety Policies and Procedures........................................................................................... 9
A. Policy Statement — 673.23(a)...............................................
................. :..................................... 9
I. Employee Safety Reporting Program — 673.23(b).......................................................9
II. Communicating the Policy Throughout the Agency — 673.23(c).................................10
B. PTASP Development and Coordination with TOOT — 673.11(d) ....................................11
C. PTASP Annual Review — 673.11(a)(5) .....................................................................................11
D. PTASP Maintenance — 673.11(a)(2)(c) ..........................................................................13
E. PTASP Documentation and Recordkeeping — 673.31.....................................................13
F. Safety Performance Measures — 673.11(a)(3)............................ .................:.................
13
G. Safety Performances Target Coordination — 673.15(a)(b)..............................................15
4. Safety Management Systems — 673 subpart C.................................................................16
I. Infectious Diseases Exposure....................................................................................17
A. Safety Risk Management — 673.25..............................................................................18
I. Safety Hazard Identification — 673.25(b)....................................................................19
II. Safety Risk Assessment — 673.25(c).........................................................................621
III. Safety Risk Mitigation — 673.25(d)...........................................................................23
B. Safety Assurance — 673.27(a).................................
...............................................25
Page 12
TRANSIT MANAGEMENT OF BEAUMONT
I. Safety Performance Monitoring and Measuring — 673.27(b)..................................... 25
II. Safety Event Investigation — 673.27(b)(3).................................................................26
C. Safety Promotion - 673.29.........................................................................................29.
I. Safety Competencies and Training — 673.29(a)..........................................................29
II. Safety Communication — 673.29(b).........................................................................30
S. Appendix ......................................................................................................................31
A. Glossary of Terms.........................................................:......................................... 31
B. Additional Acronyms Used.................................................................................... 36
6. Appendix 8......................................................................:................................................. 37
A. Council Minutes or Resolution........................................................... .......... 37
LIST OF FIGURES
Figurel: BMT ZIP Organizational Chart........................................................................................................7
Figure2: Safety Management Systems.......................................................................................................16
Figurel Safety Risk Management Process................................................................................................17
Figure4: Draft Risk Register........................................................................................................................18
Figure 5: Safety Risk Assessment Steps in Populating the Risk Register....................................................21
Figure 6: Safety Risk Assessment Matrix....................................................................................................21
Figure 7: Risk Register Mitigation Component..........................................................................................22
LIST OF TABLES
Tablel: Agency Information.............................................................................................:...........................6
Page 13 TRANSIT MANAGEMENT OF BEAUMONT
Table 2: ASP Annual Update Timeline.........................................................................................................12
Table 3: ASP Record of Changes........................................................................................................:........12
Table 4: NSP Safety Performance Measures..............................................................................................13
Table 5: Baseline 2019 Safety Performance Measures...............................................................................13
Table 6: Fixed Route (Bus) Safety Performance Targets............................................................................14
Table 7: Demand Response Safety Performance Targets..........................................................................14
Moving Ahead for Progress in the 21st Century (MAP-21) granted the Federal'Transit Administration
(FTA) the authority to establish and enforce a comprehensive framework to oversee the safety of public
transportation throughout the United States. MAP-21 expanded the regulatory authority of FTA to
oversee safety, providing an opportunity to assist transit agencies in moving towards a more holistic,
performance -based approach to Safety Management Systems (SMS). This authority was continued
through the Fixing America's Surface Transportation Act (FAST Act). In compliance with MAP-21 and the
FAST Act, FTA promulgated a Public Transportation Safety Program on August 11, 2016, that adopted
SMS as the -foundation for developing and implementing a Safety Program. FTA is committed to
developing, implementing, and consistently improving strategies and processes to ensure that transit
achieves the highest practicable level of safety. SMS helps organizations improve upon their safety
performance by supporting the institutionalization of beliefs, practices, and procedures for identifying,
mitigating, and monitoring safety risks. There are several components of the national safety program,
including the National Public Transportation Safety Plan (NSP), that.FTA published to provide guidance
on managing safety risks and safety hazards. One element of the NSP is the. Transit Asset Management
(TAM) Plan. Public transportation agencies implemented TAM plans across the industry in 2018. The
subject of this document is the Public Transportation Agency Safety Plan (PTASP) rule, 49 CFR Part 673,
and guidance provided by FTA.
Safety is a core business function of all public transportation providers and should be systematically
applied to every aspect of service delivery. At Transit Management of Beaumont (TMB), all levels.of
management, administration and operations are responsible for the safety of their clientele and
themselves. To improve public transportation safety to the highest practicable level in the State of Texas
Page 14 TRANSIT MANAGEMENT OF BEAUMONT
and comply with FTA requirements, the Texas -Department of Transportation (TxDOT) has developed this
Agency Safety Plan (ASP) in collaboration with the City of Beaumont and BMT ZIP. To ensure that the
necessary processes are in place to accomplish both enhanced safety at the local level and the goals of
the NSP, the City of Beaumont and Transit Management of Beaumont (TMB) also known as BMT ZIP
adopt this ASP and the tenets of SMS including a Safety Management Policy (SMP) and the processes for
Safety Risk Management (SRM), Safety Assurance (SA), and Safety Promotion (SP), per 49 U.S.C.
5329(d)(1)(A).1 While safety has always been a primary function at BMT ZIP, this document lays out a
process to fully implement an SMS over the next several years that complies with the PTASP final rule.
A. PLAN ADOPTION - 673.11(A)(1)
This Public Transit Agency Safety Plan is hereby adopted, certified as compliant, and. signed by:
Kenneth R. Williams, City Manager
ACCOUNTABLE EXECUTIVE SIGNATURE
DATE
Since BMT ZIP is considered a department of the City of Beaumont, the main governing body is the
Beaumont City Council. Approval of this plan by the Beaumont City Council occurred on June 16, 2020
and is documented in RESOLUTION NO.20-124 from the City Council Meeting.
B. CERTIFICATION OF COMPLIANCE - 673.13(A)(B)
1 Federal Register, Vol. 81, No. 24
Page 15 TRANSIT MANAGEMENT OF BEAUMONT
TxDOT certifies on July 15, 2020, that this Agency Safety Plan is in full compliance with 49 CFR Part 673
and has been adopted and will be implemented by BMT ZIP as evidenced by the plan adoption signature
and necessary City Council approvals under Section 1.A of this plan.
BMT ZIP is the public transportation provider for the City of Beaumont, Texas. The BMT ZIP main office is
located at 550 Milam Street, Beaumont, Texas 77701. This location includes the administrative offices
and the maintenance facility. BMT ZIP Transfer Station is located at 799 Liberty Beaumont, Texas 77701.
BMT ZIP operates within the City Limits of Beaumont, Texas and provides fixed route services over ten
(10) routes and complementary, paratransit services, known as the Paratransit Service (PTP). The PTP
provides door-to-door service for ADA eligible passengers. Hours of operation are Monday through
Friday, 6:00 am until 9:30 pm, and Saturdays, 7:30 am until 9:30 pm. The governing body of BMT ZIP is
the Beaumont City Council. The Council includes the Mayor, Wards 1, 2, 3, and 4 City Council Members,
and two At -Large City Council Members. The Chief Executive Officer is the City Manager. The City of
Beaumont contracts with Beaumont Transit Company (BTC) to operate the transit system.
Page 16 TRANSIT MANAGEMENT OF BEAUMONT
No additional transit service is provided by BMT ZIP on behalf of another transit agency or entity at the
time of the development of this plan. Table 1: Agency Information contains agency information while an .
organizational chart for BMT ZIP is provided in Figure 1.
......................... ........ ............................................................. ........ ............. ......... ............ __.............. ........ _....... ................ _..
TABLE 1: AGENCY INFORMATION
Information . -
Information
FuII Transit, Name
Transit Management of Beaumont (TMB) BMT ZIP
Transit Agency Address
550 Milam Street, Beaumont, Texas 77701
Name and Title of. Accountable Executive
Kenneth R Williams, City Manager
.. ..
Name of Chief Safety Officer or SMS Executive
Jarvis Taylor, Chief Safety Officer
673.23(d)(2)
Demi Engman, Cityof Beaumont Plann rig
Temporary Protect Manager
Community Development
Key Staff
Claudia San Miguel, BMT ZIP General Manager
Mode(s) of Service Covered by This. Plan 673.11(b)
Fixed. Route'Bus & Paratrahsit„
List All FTA Funding Types (e.g., 5307, 5310, 5311)
5307, 5339a
Mode(44Service Provided' by the Transit Agency
Fixed; Route Bus & Paratransit
Directl Operated oe contracted, service
( y P. )
Number of Vehicles Operated
26
FIGURE 1: BMT ZIP ORGANIZATIONAL CHART
Page 17 TRANSIT MANAGEMENT OF BEAUMONT
ORGANIZATIONAL CHART
Page 18 TRANSIT MANAGEMENT OF BEAUMONT
1. AUTHORITIES & RESPONSIBILITIES — 673.23(D)
As stated in 49 CFR Part 673.23(d), BMT ZIP is establishing the necessary authority, accountabilities, and
responsibilities for the management of safety amongst the key individuals within the organization, as
those individuals relate to the development and management of our SMS. In general, the following
defines the authority and responsibilities associated with our organization.
The Accountable Executive has ultimate responsibility for carrying out the SMS of our public
transportation agency, and control. or direction over the human and capital resources needed to develop
and maintain both the ASP (in accordance with 49 U.S.C. 5329(d)), and the agency's TAM Plan, in
accordance with 49 U.S.C. 5326. The Accountable Executive has authority and responsibility to address
substandard performance in the BMT ZIP SMS,'per 673.23(d)(1).
Agency leadership and executive management are those members of our agency leadership or
executive management, other than the Accountable Executive, Chief Safety Officer. (CSO)/SMS
Executive, who have authority or responsibility for day-to-day implementation and operation of our
agency's SMS.
The CSO is an adequately trained individual who has the authority and responsibility as designated by
the Accountable Executive for the day-to-day implementation and operation of the BMT ZIP SMS. As
such, the CSO is able to report directly to our transit agency's Accountable Executive.
Key staff are staff, groups of staff, or committees to support the Accountable Executive, CSO, or SMS
Executive in developing, implementing, and operating our agency's SMS.
Front line employees perform the daily tasks and activities where hazards can be readily identified so
the identified hazards can be addressed before the hazards become adverse events. These employees
are critical to SMS success through each employee's respective role in reporting safety hazards, which is
where an effective SMS and a positive safety culture begins.
In addition, over the next year, BMT ZIP will be reviewing and modifying, if necessary, our current job
descriptions to ensure the job descriptions comply with 49 CFR Part 673.
Page 19 TRANSIT MANAGEMENT OF BEAUMONT
POLCCY STATEMENT. 6Z:3 23(A)
BMT ZIP recognizes that the management of safety is a core value of our business. The management
team at BMT ZIP will embrace the SMS and is committed to developing, implementing, maintaining, and
constantly improving processes to ensure the safety of our employees, customers, and the general
public. All levels of management and frontline employees are committed to safety and understand that
safety is the primary responsibility of all employees.
BMT ZIP is committed to:
Communicating the purpose and benefits of the SMS to all staff, managers, supervisors, and
employees. This communication will specifically define the duties and responsibilities of each
employee throughout the organization and all employees will receive appropriate information
and SMS training.
• Providing appropriate management involvement and the necessary resources to establish an
effective reporting system that will encourage employees to communicate and report any
unsafe work conditions, hazards, or at -risk behavior to the management team.
• Identifying hazardous and unsafe work conditions and analyzing data from the employee
reporting system. After thoroughly analyzing provided data, the transit operations division will
develop processes and procedures to mitigate safety risk to an acceptable level.
Page 110 TRANSIT MANAGEMENT OF BEAUMONT
• Ensuring that no action will be taken against employees who disclose safety concerns through
the reporting system, unless disclosure indicates an illegal act, gross negligence, or deliberate or
willful disregard of regulations or procedures.
• Establishing Safety Performance Targets (SPT) that are realistic, measurable, and data driven.
• Continually improving our safety performance through management processes that ensure that
appropriate safety management action is taken and is effective.
I� EMPLOYEE SAFETY, REPORTING PROGRAM — 673.23(B)
Frontline employees are a significant source of safety data. These employees are typically the first to
spot unsafe conditions that arise from unplanned conditions either on the vehicles, in the maintenance
shop, or in the field during operations. For this reason, the Employee Safety Reporting Program (ESRP) is
a major tenet of the PTASP Rule. Under this rule, agencies must establish and implement a process that
allows employees to report safety conditions directly to senior management;. provides protections for
employees who report safety conditions to senior management; and includes a description of employee
behaviors that may result in disciplinary action. BMT ZIP currently has a policy in place within the
Employee Safety Handbook (Appendix A, Table 8 shows the document name, file name, and date of
adoption) that requires employees to contact the Safety Coordinator with any safety concerns or
questions. With respect to customer complaints, BMT ZIP has an online form that can be submitted and
is applicable to all types of complaints submitted to the agency. BMT ZIP will investigate and follow up
with passenger complaints or recommendations through BMT ZIP Inquiry Forms. Over the next year,
BMT ZIP will review and modify, if necessary, our employee safety reporting procedures to develop
them into a full ESRP to ensure that the procedures comply with 49 CFR Part 673.
In general, the BMT ZIP ESRP will ensure that all employees are encouraged to report safety conditions
directly to senior management or their direct supervisor for elevation to senior management. The policy
will include any contract employees. The policy will also spell out what protections are afforded
employees who report safety related conditions and will describe employee behaviors that are not
covered by those protections. The policy will also elaborate on how safety conditions that are reported
will be reported back to the initiator(s) — either to the individual or groups of individuals or organization,
dependent on the nature of the safety condition. To bolster the information received from frontline
employees, BMT ZIP will also review our current policy for how our agency receives information and
safety related data from employees and customers. If necessary, BIVIT ZIP will develop additional means
Page 111 TRANSIT MANAGEMENT OF BEAUMONT
for receiving, investigating, and reporting the results from investigations back to the initiator(s)— either
to the person, groups of persons, or distributed agencywide to ensure that future reporting is
encouraged.
19. COMMUNICATING THE POLICY THROUGHOUT THE AGENCY— 673.23(C)
BMT ZIP is committed to ensuring the safety of our clientele, personnel, and operations. Part of that
commitment is developing an SMS and agency wide safety culture that reduces agency risk to the lowest
level possible. The first step in developing a full SMS and agency wide safety culture is communicating
our SMP throughout our agency.
The SMP and safety objectives are at the forefront of all communications. This communication strategy
will include posting the policy in prominent work locations for existing employees and adding the policy
statement to the on -boarding material for all new employees. In addition, the policy statement will
become part of our agency's regular safety meetings and other safety communications efforts. The
policy will be signed by the Accountable Executive so that all employees know that the policy is
supported by management.
B. PTA5P DEVELOPMENT AND COORDINATION_WITH TXDOT. 673 11(D)
This PTASP has been developed by TxDOT on behalf of the South East Texas Regional Planning
Commission (SETRPC), which is the Metropolitan Planning Organization (MPO) for the area, and the City
of Beaumont/BMT ZIP in accordance with all requirements stated in 49 CFR Part 673 applicable to a
small public transportation provider. TxDOT mailed a formal call for participation in a State sponsored
PTASP development process to all Texas Section 5307 small bus transit agencies on January 15, 2019,
and followed that call with a series of phone calls and additional correspondence. BMT ZIP provided a
letter to TxDOT opting into participation on March 15, 2019 and has been an active participant in the
development of this plan through sharing existing documentation and' participating in communication
and coordination throughout the development of this plan. The BMT ZIP documentation used in the
development of this plan is presented in Table 8, in Appendix A.
In support of tracking performance on our SA and SP processes, BMT ZIP conducts a yearly safety culture
survey. The survey is intended to help BMT ZIP assess how well we communicate safety and safety
performance information throughout our organization by gauging how safety is perceived and embraced
by BMT ZIP administrators, supervisors, staff, and contractors. The survey is designed to help us assess
Page 112 TRANSIT MANAGEMENT OF BEAUMONT
how well we are conveying information on hazards and safety risks relevant to employees' roles and
responsibilities and informing employees of safety actions taken in response to reports submitted
through our ESRP. Results from our most recent survey were analyzed and incorporated into the
................................. :...... _................... :............................ ...:.................................................................................................... ;...................................... _................................................. ............. ....................
TABLE 2: ASP ANNUAL UPDATE TIMELINE
to fit BMT ZIP size, operational characteristics, and capabilities. The draft ASP was delivered to BMT ZIP
in February 2020 for review and comment. Once review was completed and any adjustments were
made, the final was delivered to BMT ZIP for review and adoption.
C.--PTASR ANNUAL REVIEW..- 673 11(A)(5). ;
Per 49 U.S.C. 5329(d)(1)(D), this plan includes provisions for annual updates of the SMS. As part of BMT
ZIP ongoing commitment to fully implementing SMS and engaging our agency employees in developing a
robust safety culture, BMT ZIP will review the ASP and all supporting documentation annually. The
review will be conducted as a precursor to certifying to FTA that the ASP is fully compliant with 49 CFR
Part 673 and accurately reflects the agency's current implementation status. Certification will be
accomplished through BMT ZIP annual Certifications and Assurances reporting to FTA.
The annual review will include the ASP and supporting documents (Standard Operating Procedures
[SOP], Policies, Manuals, etc.) that are used to fully implement all the processes used to manage safety
at BMT ZIP. All changes will be noted (as discussed below) and the Accountable Executive will sign and
date the title page of this document and provide documentation of approval by the Beaumont City
Council whether by signature or by reference to resolution.
The annual ASP review will follow the update activities and schedule provided below in Table 2. As
processes are changed to fully implement SMS or new processes are developed, BMT ZIP will track those
changes for use in the annual review.
Page 13 TRANSIT MANAGEMENT OF BEAUMONT
TABLE 2. ASP ANNUAL UPDATE TIMELINE
Jul
Aug
Sept
Review AgencyOperations
FebTask Mar
Apr
May
Jun
Review SMS Documentation
• Safety Policy;
• Risk Management;
Safety Assurance; and
• Safety Promotion.
Review Previous Targets and Set or Continue
Targets
Report Targets to National Transit. Database (NTD),
TxDOT, SETRPC
Make Any Neces_sa .y_Adjustments tp. PTASP
Update Version No., Adopt & Certify Plan
Compliance
The following table, Table 3, will be used to record final changes made to the ASP during the annual
update. This table will be.a permanent record of the changes to the ASP over time.
TABLE 3: ASP RECORD OF CHANGES
The implementation of SMS is an ongoing and iterative process, and as such, this PTASP is a working
document. Therefore, a clear record of changes and adjustments is kept in the PTASP for the benefit of
safety plan performance management and to comply with Federal statutes.
D. PTAS_P MAINTENANCE 673 11(A)(2)(C)
BMT ZIP will follow the annual review process outlined above and adjust this ASP as necessary to
accurately reflect current implementation status. This plan will document the processes and activities
Page 1 14 TRANSIT MANAGEMENT OF BEAUMONT
related to SMS implementation as required under 49 CFR Part 673 Subpart C and will make necessary
updates to this ASP as BMT ZIP continues to develop and refine our SMS implementation.
E .:RTASP DOCUfVhENTATION,°°AND` RECORDKEEPLNG .; 673:31
At all times, BMT ZIP will maintain documents that set forth our ASP, including those documents related
to the implementation of BMT ZIP SMS and those documents related to the results from SMS processes
and activities. BMT ZIP will also maintain documents that are included in whole, or by reference, which
describe the programs, policies, and procedures that our agency uses to carry out our ASP and all
iterations of those documents. These documents will be made available upon request to the FTA, other
Federal entity, or TxDOT. BMT ZIP will maintain these documents for a minimum of three years after the
documents are.created. These additional supporting documents are cataloged in Appendix A and the list
will be kept current as.a part of the annual ASP review and update.
F SAFETY PERFORMANCE MEASURES. 673 110)(3:)
The PTASP Final Rule, 49 CFR Part 673.11(a)(3), requires that all public transportation providers must
develop an ASP to include SPTs based on the safety performance measures established under the NSP.
The safety performance measures outlined in the NSP were developed to ensure that the measures can
be applied to all modes of public transportation and are based on data currently being submitted to the
NTD. The safety performance measures included in the NSP are fatalities, injuries, safety events, and
system reliability (State of Good Repair as developed and tracked in the TAM Plan).
There are seven (7) SPTs that must be included in each ASP that are based on the four (4) performance
measures in the NSP. These SPTs are presented in terms of total numbers reported and rate per Vehicle
,Revenue Mile (VRM). Each of the seven (7) is required to be reported by mode as presented in Table 4.
TABLE 4: NSP SAFETY PERFORMANCE MEASURES
Page 115 TRANSIT MANAGEMENT OF BEAUMONT
Table 5: Baseline 2019 Safety Performance Measures presents baseline numbers for each of the
performance measures. BMT ZIP collected the past five (5) years of reported data to develop the rolling
averages listed in the table.
TABLE 5: BASELINE 2019 SAFETY PERFORMANCE MEASURES
*rate = total number for the year/total revenue vehicle miles traveled
While safety has always been a major component of the BMT ZIP operation, the adoption of this ASP will
result in changes across all aspects of the organization. The SPTs set in Table 6 and Table 7 reflect an
acknowledgment that SMS implementation will produce new information that will be needed to
accurately set meaningful SPTs. We will set our targets at the current NTD reported five-year average as
we begin the process of fully implementing our SMS and developing our targeted safety improvements.
This will ensure that we do no worse than our baseline performance over the last five years.
TABLE 6: FIXED ROUTE
Mode
Fatalities:,
(BUS) SAFETY PERFORMANCE TARGETS
Baseline Target
0 0
Rate of Fatalities*
0
0
Injuries
4
4
Rate of Injuries*
0.0000011336
0.0000011336
Safety Events
3
3-
Page 1 16 TRANSIT MANAGEMENT OF BEAUMONT
Rate of Safety Events*
0.0000028340
0.0000028340
• Mean Distance Between
100;815.VRM
' 100,815 VRM,
Major Mechanical. Failure
*rate = total number for the year/total revenue vehicle miles traveled
.......... _...... .._.................... .... ...._...._.._............. ,.......... .............. _.... - ................. ..... .........
TABLE 7: DEMAND RESPONSE SAFETY PERFORMANCE TARGETS
Mode Baseline Target
Fatalities Q 0
Rate of Fatalities*
0
0
Injuries
0..
0
Rate of Injuries*
0
0
Safety Events
2 _
2
Rate of Safety Events*
0.0000079945
0.0000079945
:System Reliability
39,501 VRM
39;501 VRM
Other
N/A
N/A
*rate = total number for the year/total revenue vehicle miles traveled
As part of the annual review of the ASP, BMT ZIP will reevaluate our SPTs and determine whether the
SPTs need to be refined. As more data is collected as part of the SRM process discussed, later in this plan,
BMT ZIP may begin developing safety performance indicators to help inform management on safety
related investments.
G- SAFETY PERFORMANCE TARGET COORDINATION
BMT ZIP will make our SPTs available to TOOT and SETRPC to aid in those agencies' respective regional
and long-range planning processes. To the maximum extent practicable, BMT ZIP will coordinate with
TOOT and SETRPC in the selection of State and SETRPC SPTs as documented in the Interagency
Memorandum of Understanding (MOU).
Each year during the FTA Certifications and Assurances reporting process, BMT ZIP will transmit any
updates to our. SPTs to both the SETRPC and TxDOT (unless those agencies specify another time in
writing).
Page 117 . TRANSIT MANAGEMENT OF BEAUMONT
As noted previously, FTA has adopted SMS as the basis for improving safety across the public
transportation industry. In compliance with the National Safety Program, National Public Transportation
Safety Plan, and 49 CFR Part 673, BMT ZIP is adopting SMS as the basis for directing and managing safety
and risk at our agency. BMT ZIP has always viewed safety as a core business function. All levels of
management and employees are accountable for appropriately identifying and effectively managing risk
in all activities and operations in order to deliver improvements in safety and reduce risk to the lowest
practical level during service delivery.
SMS is comprised of four basic components - SMP, SRM, SA, and SP. The SMP and SP are the enablers
that provide structure and supporting activities that make SRM and SA possible and sustainable. The
SRM and SA are the processes and activities for effectively managing safety as presented in Figure 2.
FIGURE 2: SAFETY MANAGEMENT SYSTEMS
Page 118 TRANSIT MANAGEMENT OF BEAUMONT
�arety.
f ianagemelnt
PoiiCY
(Leadership
- Comrrifinert;
Accouritabilityj;
�COmriiunication & Train!�`g�
Implementing SMS at BMT ZIP will be a major undertaking over the next several years. This ASP is the
first step to putting in place a systematic approach to managing the agency's risk. BMT ZIP has already
taken several steps to implement SMS, such as developing this initial ASP and designating a CSO. During
the first year of implementation, BMT ZIP will identify SMS roles and responsibilities, key stakeholder
groups and key staff to support this process. BMT ZIP will also ensure that these key staff receive SMS
training, develop a plan for implementing SMS, inform stakeholders about the ASP, and discuss our
progress with the City Council and planning partners.
INFECTIOUS DISEASE EXPOSURE
BMT ZIP has developed and implemented a Safety Management System (SMS), the SMS uses a Safety
Risk Management process (SRM) which BMT ZIP will effectively use to minimize the exposure of the
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public, personnel, and property to hazards and unsafe conditions. Here at the ZIP, we understand that
hazards present in the workplace are more abroad than ever before such as infectious and viral diseases.
The SMS And SRM will obtain consistent information adopted and applied in compliance with the
guidelines of the Centers for Disease Control and Prevention (CDC) to minimize exposure to infectious,
and viral diseases. BMT ZIP, governed by the City of Beaumont regularly receives updates from the City
of Beaumont on active COVID-19, Monkey Pox cases, and other infectious disease. BMT ZIP uses the
current information to bring awareness to all public, personnel and staff on the current findings provided
by governing entities.
BMT ZIP has implemented the best safe work practices in relation to the Federal Transit Administration
(FTA) the Center for Disease Control and Prevention (CDC) guidelines, and The City of Beaumont. The
adopted mitigations are in place to lower the rising statistics of contracted diseases within the public, the
BMT ZIP facility, and The City limits of Beaumont. In compliance with Executive Order GA-40, No entity
in Texas can compel receipt of a COVID-19 vaccine by any individual, including an employee or a
consumer, who objects to such vaccination for any reason of personal conscience, based on a religious
belief, or for medical reasons, including prior recovery from COVID-19. BMT ZIP is proud to report as of
Tuesday October4, 2022 eighty percent (80%) of BMT ZIP employees under The Transit Management of
Beaumont (TMB) has been vaccinated.
Strategies in the control and mitigation of Covid-19, and Monkey Pox outbreaks in BMT ZIP facilities and
Fleets are such but not limited too and ongoing in change:
• Vaccine Planning- Reporting current Covid-19 vaccination logs, using the SRM matrix and Risk
Assessment- informative accessibility to new vaccines offered by the City of Beaumont.
• Sanitizing Transit Vehicles and Facilities -Daily decontaminating of facility and BMT ZIP Fleet Twice
(2x) daily in the a.m. and p.m. shifts. Fumigating is applicable whenever Covid-19\ Monkey Pox or
any infectious / viral disease cases are reported.
• PPE-BMT ZIP provides Operators with aerosol disinfectants, mask, gloves and hand sanitizers and
only recommends the wearing of mask to riders as a safe practice.
• Practice good personal hygiene and wash your hands often. Always cover your mouth and nose
with a tissue, or the inside of your elbow, when you cough or sneeze, and do not spit. Monitor
your health daily and be alert for COVID-19 symptoms (e.g., fever, cough, or shortness of breath).
• Educate and train workers on your COVID-19 policies and procedures using accessible formats.
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A SAFETY RISK MANAGEMENT 673,_25
By adopting this ASP, BMT ZIP is establishing the SRM process presented in Figure 3 for identifying
hazards and analyzing, assessing, and mitigating safety risk in compliance with the requirements of49
CFR Part 673.25. The SRM processes described in this section are designed to implement the BMT ZIP
SMS.
FIGURE 3: SAFETY RISK MANAGEMENT PROCESS
The implementation of the SRM component of the SMS will be carried out over the course of the next
year. The SRM components will be implemented through a program of improvement during which the
SRM processes will be implemented, reviewed, evaluated, and revised as necessary, to ensure the
processes are achieving the intended safety objectives as the processes are fully incorporated into BMT
ZIP sops.
The SRM is focused on implementing and improving actionable strategies that BMT ZIP has undertaken
to identify, assess and mitigate risk. The creation of a Risk Register provides an accessible resource for
documenting the SRM process, tracking the identified risks, and documenting the effectiveness of
mitigation strategies in meeting defined safety objectives and performance measures. The draft Risk
Register is presented in Figure 4.
FIGURE 4: DRAFT RISK REGISTER
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As the SRM process progresses through the steps of identifying what may be -wrong, what could happen
as a result, and what steps BMT ZIP is taking to resolve the risk and mitigate the hazard, the CSO
completes and publishes the components of the Risk Register. These components include the use of
safety hazard identification, safety risk assessment, and safety risk mitigation, as described in the
following sections.
I. SAFETY HAZARD IDENTIFICATION — 673.25(B)
BMT ZIP conducts quarterly inspections of facility buildings. As part of this inspection a Quarterly Facility
Inspection, found in the Facilities and Equipment Maintenance Plan (Appendix A), is developed from an
extensive checklist, and notes any safety deficiencies that need to be addressed. BMT ZIP drivers also
conduct daily inspections of their assigned vehicles and focus on safety related areas of the vehicles.
Although the current procedures have been effective in achieving our safety objectives, to ensure
compliance with 49 CFR Part 673, BMT ZIP is working to implement the following expanded SRM
process.
The BMT ZIP SRM process is a forward -looking effort to identify safety hazards that could potentially
result in negative safety outcomes. In the SRM process, a hazard is any real or potential condition that
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can cause injury, illness, or death; damage to or loss of the facilities, equipment, rolling stock, or
infrastructure of a public transportation system; or damage to the environment.
Hazard identification focuses on out -of -the -norm conditions that need special attention or immediate
action, new procedures, or training to resolve a condition that is unacceptable and return conditions to
an acceptable level. BMT ZIP uses a variety of mechanisms for identifying and documenting hazards, .
namely:
• Through training and reporting. procedures, BMT ZIP ensures personnel can identify hazards and
that each employee clearly understands that the employee has a responsibility to immediately
report any safety hazards identified to the employee's supervisors. Continued training helps
employees to develop and improve the skills needed to identify hazards.
• Employee hazard training coupled with the ESRP ensures that BMT ZIP has full use of
information from frontline employees for hazard identification.
• Upon receiving the hazard report, supervisors communicate the identified hazard to the CSO for
entry into the risk register for risk assessment, classification, and possible mitigation.
• In carrying out the risk assessment, the CSO uses standard reporting forms (e.g.,
Accident/Incident Reporting Form) and other reports completed on a routine basis by
administrative, operations and. maintenance. The BMT ZIP Employee Safety Handbook (Appendix
A) contains procedures for flagging and reporting hazards as a part of day-to-day operations.
• Supervisors in particular are responsible for performing and documenting quarterly checks of
the BMT ZIP facilities, which include reporting and recommending methods to reduce identified
hazards.
• BMT ZIP uses incident reports and records to determine specific areas of training that need to
be covered with employees to ensure safety hazard identification is continually improved, and
thus ensure that hazards are identified before an event recurrence.
• The risk management team also analyzes incident reports to identify any recurring patterns or
themes that would help to identify underlying hazards and root causes of the event that can be
mitigated to prevent recurrence.
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• If a hazard is such that an employee would be reluctant to report the information due to
perceived negative consequences (e.g., disciplinary action), alternative, anonymous reporting
mechanisms are available through an anonymous suggestion box, an anonymous online
reporting form, or other secure mechanisms.
• To increase the safety knowledge of our agency, the CSO, risk management personnel and
subject matter experts are also encouraged to participate in available professional development
activities and peer -to -peer exchanges as a source of expertise and information on lessons
learned and best practices in hazard identification.
• Other sources for hazard identification include:
o ESRP
o Inspections of personnel job performance, vehicles, facilities, and other data
o Investigations of safety events
o Safety trend analysis on data currently collected
o Training and evaluation records
o Internal safety'audits
❖ External sources of hazard information could include:
■ FTA and other federal or state authorities
■ Reports from the public
■ Safety bulletins from manufacturers or industry associations
In addition to -identifying the hazard, the hazard identification process also classifies the hazard by type
(organizational, technical, or environmental) to assist the CSO in identifying the optimal combination of
departmental leadership and subject matter expertise to select in assembling the safety risk assessment
team. The various hazard types can also be categorized by subcategory for each type.
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For example, organizational hazards can be subcategorized into resourcing, procedural, training, or
supervisory hazards. Each of the subcategories implies different types of mitigation strategies and
potentially affect overall agency resources through varying costs for implementation. Technical hazards
can be subcategorized into operational, maintenance, design, and equipment. Additionally,
environmental hazards can be subcategorized into weather and -natural, which is always a factor for
every operation.
11. SAFETY RISK ASSESSMENT — 673.25(C)
As part of the new SRM process, BMT ZIP has developed methods to assess the likelihood and severity of
the consequences of identified hazards, and prioritizes the hazards based on the safety risk. The process
continues the use of the Risk Register described in the previous section to address the next two
components.
To accurately assess a risk, BMT ZIP may need to perform an investigation. BMT ZIP currently
investigates accidents or crashes but will need to develop a full investigation procedure to inform the
SRM process. The investigation procedure will start with that detailed in the. Accident Investigations
Section in BMT ZIP's document titled Fleet Safety Policy (Appendix A) as the framework and will be
developed to cover all risk assessment. Once fully developed, the document will become the
Investigation SOP. The SOP will include accident investigation procedures as well as risk investigation
procedures. These procedures will be used to investigate risks identified from multiple sources including
the ESRP.
Safety risk is based on an assessment of the likelihood of a potential consequence and the potential
severity of the consequences in terms of resulting harm or damage. The risk assessment also considers
any previous mitigation efforts and the effectiveness of those efforts. The results of the assessment are
used to populate the third and fourth components of the Risk Register as presented in Figure 5.
FIGURE 5: SAFETY RISK ASSESSMENT STEPS IN POPULATING THE RISK REGISTER
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The risk assessment is conducted by the CSO, and the risk management team supplemented by subject
matter experts from the respective department or section to which the risk applies. The process
employs a safety risk matrix, similar to the one presented in Figure 6, that allows the safety team to
visualize the assessed likelihood and severity, and to help decision -makers understand when actions are
necessary to reduce or mitigate safety risk.
FIGURE 6: SAFETY RISK ASSESSMENT MATRIX
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Although the current version of the matrix relies heavily on the examples and samples that are listed on
the PTASP Technical Assistance Center website, lessons learned from the implementation process during
the coming years will be used to customize the matrix that BMT ZIP will use to address our unique
operating realities and leadership guidance.
The Risk Assessment Matrix is an important tool. If a risk is assessed and falls within one of the red
zones, the risk is determined to be unacceptable under existing circumstances. This determination
means that management must take action to mitigate the situation. This is the point in the process
when SRMs are developed. If the risk is assessed and falls within one of the yellow zones, the risk is
determined to be acceptable, but monitoring is necessary. If the risk falls within one of the green zones,
the risk is acceptable under the existing circumstances.
Once a hazard's likelihood and severity have been assessed, the CSO enters the hazard assessment into
the Risk Register that is used to document the individual hazard and the type of risk it represents. This
information is used to move to the next step, which is hazard mitigation.
I11, SAFETY RISK MITIGATION — 673.25(D)
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As part of the Accident Investigation procedures in the Fleet Safety Policy (Appendix A), BIVIT ZIP
currently uses accident investigations to identify trends in incident causes and implement corrective
action to prevent their recurrence.
Upon completion of the risk assessment, the CSO and the safety team continue populating the Risk
Register by identifying mitigations or strategies necessary to reduce the likelihood and/or severity of the
consequences. The goal of this step is to avoid or eliminate the hazard or, when elimination is not likely
or feasible, to reduce the assessed risk rating to an acceptable level (Figure 7). However, mitigations do
not typically eliminate the risk entirely.
FIGURE 7: RISK REGISTER MITIGATION COMPONENT
r
- ---- - - - - - - - - - -
i I
ii
To accomplish this objective, the CSO, through the risk management team, works with subject matter
experts from the respective department or section to which the risk applies. The risk management team
then.conducts a brainstorming exercise to elicit feedback from staff and supervisors with the highest
level of expertise in the components of the hazard.
Documented risk resolution and hazard mitigation activities from previous Risk Register entries and the
resolution's documented level of success at achieving the desired safety objectives may also be
reviewed and considered in the process. If the hazard is external (e.g., roadway construction by an
outside agency) information and input from external actors or experts may also be sought to take
advantage of all reasonably available resources and avoid any unintended consequences.
Once a mitigation strategy is selected and adopted, the strategy is assigned to an appropriate staff
member or team for implementation. The assigned personnel and the personnel's specific
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responsibilities are entered into the Risk Register. Among the responsibilities of the mitigation team
leader is the documentation of the mitigation effort, including whether the mitigation was carried out as
designed and whether the intended safety objectives were achieved. This information is recorded in the
appendix to the Risk Register for use in subsequent SA activities and to monitor the effectiveness of the
SRM program.
B SAFETY ASSU.R'ANCE 673 27 (A)
Safety Assurance means processes within the BMT ZIP SMS that function to ensure a) the
implementation and effectiveness of safety risk mitigation, and b) BMT ZIP meets or exceeds our safety
objectives through the collection, measurement, analysis, and assessment of information.
SA helps to ensure early identification of potential safety issues. SA also ensures that safeguards are in
place and are effective in meeting BMT ZIP's critical safety objectives and contribute towards SPTs.
I. SAFETY PERFORMANCE MONITORING AND MEASURING — 673.27 (B)
As the first step in the BMT ZIP SA program, BMT ZIP collects and monitors data on safety performance
indicators through a variety of mechanisms described in the following sections. Safety performance
indicators can provide early warning signs about safety risks. BMT ZIP currently relies primarily on
lagging indicators representing negative safety outcomes that should be avoided or mitigated in the
future. However, initiatives are underway to adopt a more robust set of leading indicators that monitor
conditions that are likely to contribute to negative outcomes in the future. In addition to the day-to-day
monitoring and investigation procedures detailed below, BMT ZIP will review and document the safety
performance monitoring and measuring processes as part of the annual update of this ASP.
MONITORING COMPLIANCE -AND SUFFICIENCY OF PROCEDURES— 673.27 (B)(1)
BMT ZIP monitors our system for personnel compliance with operations and maintenance procedures
and also monitors these procedures for sufficiency in meeting safety objectives. A list of documents
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describing the safety related operations and maintenance procedures cited in this ASP is provided in
Appendix A of this document.
Supervisors monitor employee compliance with BMT ZIP SOPs through direct observation and review of
information from internal reporting systems such as -the ESRP for employees, developed for this ASP and
online forms submitted by customers.
BMT ZIP addresses non-compliance with standard procedures for operations and maintenance activities
through a variety of actions, including revision to training materials and delivery of employee and
supervisor training if the non-compliance is systemic. If the non-compliance is situational, then activities
may include supplemental individualized training, coaching, and heightened management oversight,
among other remedies.
Sometimes personnel are fully complying with the procedures, but the operations and maintenance
procedures are inadequate and pose the risk of negative safety outcomes. In this case, the cognizant
person submits the deficiency or description of inadequate procedures to the SRM process. Through the
SRM process, the SRM team will then evaluate and analyze the potential organizational hazard and
assign the identified hazard for mitigation and resolution, as appropriate. The SRM team will also
conduct periodic self -evaluation and mitigation of any identified deficiencies in the SRM process itself.
MONITORING OPERATIONS — 673.27(B)(2)
Supervisors are required to monitor investigation reports of safety events and SRM resolution reports to
monitor the department's operations to identify any safety risk mitigations that may be ineffective,
inappropriate, or not implemented as intended. If it is determined that the safety risk mitigation did not
bring the risk to an acceptable level or- otherwise failed to meet safety objectives, then the supervisor
resubmits the safety risk/hazard to the SRM process. The CSO will work with the supervisor and subject
matter experts to reanalyze the hazard and consequences and identify additional mitigation or
alternative approaches to implementing the mitigation.
11. Safety Event Investigation — 673.27(B)(3)
BMT ZIP currently conducts investigations of safety events. From a SA perspective, the objective of the
investigation is to identify causal factors of the event and to identify actionable strategies that BMT ZIP'
can employ to address any identifiable organizational, technical, or environmental hazard at the root
cause of the safety event. BMT ZIP's Fleet Safety Policy (Appendix A), includes a section regarding
Page 130 TRANSIT MANAGEMENT OF BEAUMONT
Accident Investigations procedures. All incidents and accidents are required to be reported promptly
and investigated. This incident and accident investigation program provides an opportunity for
management to evaluate and correct deficiencies found within the safety process. The depth of the
investigation is determined by the potential severity and the probability of recurrence of the accident or
near -miss, rather than by the severity of the injury and/or the amount of financial loss.
The Fleet Manager will participate in, or review, every incident investigation that occurs, while the Field
Supervisor will be responsible for leading the investigation and providing suggestions for corrective
action. The purpose of this procedure is prevention and can identify trends in incident causes and
implement corrective action to prevent recurrence.
Safety Event Investigations that seek to identify and document the root cause of an accident or other
safety event are a critical component of the SA process because they are a primary resource for the
collection, measurement, analysis, and assessment of information. BMT ZIP gathers a variety of
information for identifying and documenting root causes of accidents and incidents, including but not
limited to:
1. Obtain from the Operator the following information:
a. The location of the incident and what direction they were traveling (inbound or
outbound); if in station, indicate the situation.
b. The bus number and the route that they are on.
c. If there are injuries, describe how serious they appear (do not be too graphic, just
generalize).
d. Provide information about any other vehicles or pedestrians involved and their
descriptions.
2. Remind the operator of the safety procedures:
a. Turn on 4-way flashers. Place traffic warning devices (orange triangles)
b. Recheck anyone with injuries, do not move the seriously injured.
c. Render comfort and aid to anyone injured, as may be appropriate.
d. Evacuate the bus, if.necessary.
e. Keep the two-way radio on and monitored.
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f. Hand out courtesy cards to the passengers and to any witnesses.
g. Move the vehicle to the side of the road unless it is inoperable.
3. Notify the following:
a. Call the Police. Call Emergency Medical Personnel (EMP) 911
b. Notify/call the CSO and Supervisors over Mechanic, and immediate supervisor on duty
at the time, including:
i. CSO
ii. Mechanic Supervisor
iii. Street Supervisor iv. Fixed Route Supervisor
iv. Paratransit Supervisor
v. Dispatch Supervisor
4. The supervisor will:
a. Determine whether the General Manager or Assistant General Manager needs to be
contacted but will give them a report when the supervisor finishes the initial
assessment.
b. Let the Operator know that Police and supervision have been contacted and help and is
on the way.
c. Assign a Standby Operator to pre -trip a bus in case a standby must drive the next round
for the operator on that route. When needed, the Standby Operator may take a bus out
to continue a route.
d. Let the Operator know that a Standby Operator and bus have been assigned to continue
the route or that support personnel are bringing another bus out to them.
e. Refer the operator for required drug and alcohol testing in compliance with 49 CFR §
655.44 post -accident testing if the safety event meets the definition of accident in 49
CFR § 655.4.
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f. Return to the station.
g. Record all accident information on the Daily Dispatch log, any missed trips, downtime,
or bus change outs.
Dispatcher on duty will give the Operator an incident report to complete before the Operator
leaves that day. Dispatcher will put the Operator's report in the CSO's box.
6. The CSO, working with content specialists, evaluates the incident report and other available
information to determine the root cause of the accident/event. Follow up with driver or other
cognizant parties may be necessary to elicit additional information.
7. The CSO identifies any hazards noted in the incident report and refers those hazards to the SRM
process.
MONITORING INTERNAL SAFETY REPORTING PROGRAMS 673.27(B)(4)
As a primary part of the internal safety reporting program, our agency monitors information reported
through the ESRP. When a report originating through the complaint process documents a safety hazard,
the supervisor submits the hazards identified through the internal reporting process, including previous
mitigation in place at the time of the safety event. The supervisor submits the hazard report to the SRM
process to be analyzed, evaluated and, if appropriate, assigned for mitigation/resolution.
OTHER SAFETYASSURANCE INITIATIVES
Because leading indicators can be more useful for safety performance monitoring and measurement
than lagging indicators, BMT ZIP is undertaking efforts to implement processes to identify and monitor
more leading indicators or conditions that have the potential to become or contribute to negative safety
outcomes. This may include trend analysis of environmental conditions through monitoring National
Weather Service data; monitoring trends toward or away from meeting the identified SPTs; or other
indicators as appropriate.
C. SAFETY PROMOTION - 673.29
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Management support is essential to developing and implementing SMS. SP includes all aspects of how,
why, when and to whom management communicates safety related topics. SP also. includes when and
how training is provided. The following sections outline both the safety competencies and training that
BMT ZIP will implement and how safety related information will be communicated.
1. SAFETY COMPETENCIES AND TRAINING — 673.29(A)
BMT ZIP provides comprehensive training to all employees regarding each employee's job duties and
general responsibilities. This training includes safety responsibilities related to the employee's position.
In addition, regular driver safety meetings are held to ensure that safety related information is relayed
to the key members of our agency's safety processes.
As part of SMS implementation, BMT ZIP will be conducting the following activities:
• Conduct a thorough review of all current general staff categories (administrative, driver,
supervisor, mechanic, maintenance, etc.) and the respective staff safety related responsibilities.
• Assess the training requirements spelled out in 49 CFR Part 672 and the various courses required
for different positions. (BMT ZIP is not subject to the requirements under 49 CFR Part 672 but
will review the training requirements to understand what training is being required of other
larger agencies in the event these trainings might be useful).
• Assess the training material available on the FTA PTASP Technical Assistance Center website.
• Review other training material available from industry sources such as the Community
Transportation Association of America and the American Public Transportation Association
websites.
• Develop a set of competencies and trainings required to meet the safety related activities for
each general staff.category.
• Develop expectations for ongoing safety training and safety meeting attendance.
• Develop a training matrix to track progress on individuals and groups within the organization.
Page 134 TRANSIT MANAGEMENT OF BEAUMONT
• Adjust job notices associated with general staff categories to ensure that new personnel
understand the safety related competencies and training needs and the safety related
responsibilities of the job.
• Include refresher training and will be applied to agency personnel and contractors.
19. SAFETY COMMUNICATION — 673.29(B)
BMT ZIP regularly communicates safety and safety performance information throughout our agency's
organization that, at a minimum, conveys information on hazards and safety risks relevant to
employees' roles and responsibilities and informs employees of safety actions taken in response to
reports submitted through the ESRP (noted in Section 3.A.1) or other means.
BMT ZIP reports any safety related information to the Beaumont City Council at their regular meetings
and will begin including safety performance information. In addition, BMT ZIP holds regularly scheduled
meetings with drivers to ensure that any safety related information is passed along that would affect the
execution of the drivers' duties. BMT ZIP also posts safety related and other pertinent information in a
common room for all employees.
BMT ZIP will begin systematically collecting, cataloging, and, where appropriate, analyzing and reporting
safety and performance information to all staff. To determine what information should be reported,
how the information should be reported and to whom, BMT ZIP will answer the following questions:
• What information does this individual need to do their job?
• How can we ensure the individual understands what is communicated?
• How can we ensure the individual understands what action must be taken as a result of the
information?
• How can we ensure the information is accurate and kept up to date?
• Are there any privacy or security concerns to consider when sharing information? If so, what
should we do to address these concerns?
In addition, BMT ZIP will review our current communications strategies and determine whether others
are needed. As part of this effort, BMT ZIP has conducted, and will continue to conduct, a Safety Culture
Page 135 TRANSIT MANAGEMENT OF BEAUMONT
Survey to understand how safety is perceived in the workplace and what areas BMT ZIP should be
addressing to fully implement a safety culture at our agency.
A:' GLOSSARY O:FTERNIS
Accident: means an event that involves any of the following: a loss of life; a report of a serious injury to
a person; a collision of transit vehicles; an evacuation for life safety reasons; at any location, at any time,
whatever the cause.
Accountable Executive (typically the highest executive in the agency): means a single, identifiable
person who has ultimate responsibility for carrying out the SMS of a public transportation agency, and
control or direction over the human and capital resources needed to develop and maintain both the
agency's PTASP, in accordance with 49 U.S.C. 5329(d), and the agency's TAM Plan in accordance with 49
U.S.C. 5326.
Agency Leadership and Executive Management: Those members of agency leadership or executive
management (other than an Accountable Executive, CSO, or SMS Executive) who have authorities or
responsibilities for day-to-day implementation and operation of an agency's SMS.
Chief Safety Officer (CSO): means an adequately trained individual who has responsibility for safety and
reports directly to a transit agency's chief executive officer, general manager, president, or equivalent
officer. A CSO may not serve in other operational or maintenance capacity, unless the CSO is employed
by a transit agency that is a small public transportation provider as defined in this part, or a public
transportation provider that does not operate a rail fixed guideway public transportation system.
Corrective Maintenance: Specific, unscheduled maintenance typically performed to identify, isolate, and
rectify a condition or fault so that the failed asset or asset component can be restored to a safe
operational condition within the tolerances or limits established for in-service operations.
Equivalent Authority: means an entity that carries out duties similar to that of a Board of Directors, for a
recipient or subrecipient of FTA funds under 49 U.S.C. Chapter 53, including sufficient authority to
review and approve a recipient or subrecipient's PTASP.
Page 136 TRANSIT MANAGEMENT OF BEAUMONT
Event: means an accident, incident, or occurrence.
Federal Transit Administration (FTA): means the Federal Transit Administration, an operating
administration within the United States Department of Transportation.
Hazard: means any real or potential condition that can cause injury, illness, or death; damage to or loss
of the facilities, equipment, rolling stock, or infrastructure of a public transportation system; or damage
to the environment.
Incident: means an event that involves any of the following: a personal injury that is not a serious injury;
one or more injuries requiring medical transport; or damage to facilities, equipment, rolling stock, or
infrastructure that disrupts the operations of a transit agency.
Investigation: means the process of determining the causal and contributing factors of an accident,
incident, or hazard, for the purpose of preventing recurrence and mitigating risk.
Key staff: means a group of staff or committees to support the Accountable Executive, CSO, or SMS
Executive in developing, implementing, and operating the agency's SMS.
Major Mechanical Failures: means failures caused by vehicle malfunctions or subpar vehicle condition
which requires that the vehicle be pulled from service.
National Public Transportation Safety Plan (NSP): means the plan to improve the safety of all public
transportation systems that receive Federal financial assistance under 49 U.S.C. Chapter 53.
Occurrence: means an event without any personal injury in which any damage to facilities, equipment,
rolling stock, or infrastructure does not disrupt the operations of a transit agency.
Operator of a Public Transportation System: means a provider of public transportation as defined under
49 U.S.C. 5302(14).
Passenger: means a person, other than an operator, who is on board, boarding, or alighting from a
vehicle on a public transportation system for the purpose of travel.
Performance Measure: means an expression based on a quantifiable indicator of performance or
condition that is used to establish targets and to assess progress toward meeting the established
targets.
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Performance Target: means a quantifiable level of performance or condition, expressed as a value for
the measure, to be achieved within a time period required by the FTA.
Preventative Maintenance: means regular, scheduled, and/or recurring maintenance of assets
(equipment and facilities) as required by manufacturer or vendor requirements, typically for the purpose
of maintaining assets in satisfactory operating condition. Preventative maintenance is conducted by
providing for systematic inspection, detection, and correction of anticipated failures either before they
occur or before they develop into major defects. Preventative maintenance is maintenance, including
tests, measurements, adjustments, and parts replacement, performed specifically to prevent faults from
occurring. The primary goal of preventative maintenance is to avoid or mitigate the consequences of
failure of equipment.
Public Transportation Agency Safety Plan (PTASP): means the documented comprehensive agency
safety plan for a transit agency that is required by 49 U.S.C. 5329 and this part. .
Risk: means the composite of predicted severity and likelihood of the potential effect of a hazard.
Risk Mitigation: means a method or methods to eliminate or reduce the effects of hazards.
Road Calls: means specific, unscheduled maintenance requiring either the emergency repair or service
of a piece of equipment in the field or the towing of the unit to the garage or shop.
Safety Assurance (SA): means the process within a transit agency's SMS that functions to ensure the
implementation and effectiveness of safety risk mitigation and ensures that the transit agency meets or
exceeds its safety objectives through the collection, analysis, and assessment of information.
Safety Management Policy (SMP): meansa transit agency's documented .commitment to safety, which
defines the transit agency's safety objectives and the accountabilities and responsibilities of the agency's
employees regarding safety.
Safety Management System (SMS): means the formal, top -down, data -driven, organization -wide
approach to managing safety risk and assuring the effectiveness of a transit agency's safety risk
mitigation. SMS includes systematic procedures, practices, and policies for managing risks and hazards.
Safety Management System (SMS) Executive means a CSO or an equivalent.
Safety Objective: means a general goal or desired outcome related to safety.
Page 138 TRANSIT MANAGEMENT OF BEAUMONT
Safety Performance: means an organization's safety effectiveness and efficiency, as defined by safety
performance indicators and targets, measured against the organization's safety objectives.
Safety Performance Indicator: means a data -driven, quantifiable parameter used for monitoring and
assessing safety performance.
Safety Performance Measure: means an expression based on a quantifiable indicator of performance or
condition that is used to establish targets and to assess progress toward meeting the established
targets.
Safety Performance Monitoring: means activities aimed at the quantification of an organization's safety
effectiveness and efficiency during service delivery operations,. through a combination of safety
performance indicators and SPTs.
Safety Performance Target (SPT): means a quantifiable level of performance or condition, expressed as
a value for a given performance measure, achieved over a specified timeframe related to safety
management activities.
Safety Promotion (SP): means a combination of training and communication of safety information to
support SMS as applied to the transit agency's public transportation system.
Safety Risk: means the assessed probability and severity of the potential consequence(s) of a hazard,
using as reference the worst foreseeable, but credible, outcome.
Safety Risk Assessment: means the formal activity whereby a transit agency determines SRM priorities
by establishing the significance or value of its safety risks.
Safety Risk Management (SRM): means a process within a transit agency's Safety Plan for identifying
hazards, assessing the hazards, and mitigating safety risk.
Safety Risk Mitigation: means the activities whereby a public transportation agency controls the
probability or severity of the potential consequences of hazards.
Safety Risk Probability: means the likelihood that a consequence might occur, taking as reference the
worst foreseeable, but credible, condition.
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Safety Risk Severity: means the anticipated effects of a consequence, should the consequence
materialize, taking as reference the worst foreseeable, but credible, condition.
Serious Injury: means any injury which:
• Requires hospitalization for more than 48 hours, commencing within seven days from the date
that the injury was received.
• Results in a fracture of any bone (except simple fractures of fingers, toes, or nose).
• Causes severe hemorrhages, nerve, muscle, or tendon damage.
• Involves any internal organ; or
• Involves second- or third-degree burns, or any burns affecting more than 5 percent of the body
surface.
Small Public Transportation Provider: means a recipient or subrecipient of Federal financial assistance
under 49 U.S.C. 5307 that has one hundred (100) or fewer vehicles in peak revenue service and does not
operate a rail fixed guideway public transportation system.
State: means a State of the United States, the District of Columbia, or the Territories of Puerto Rico, the
Northern Mariana Islands, Guam, American Samoa, and the Virgin Islands. .
State of Good Repair: means the condition in which a capital asset is able to operate at a full level of
performance.
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State Safety Oversight Agency: means an agency established by a State that meets the requirements
and performs the functions specified by 49 U.S.C. 5329(e) and the regulations set forth in 49 CFR part
674.
Transit Agency: means an operator of a public transportation system.
Transit Asset Management (TAM) Plan means the strategic and systematic practice of procuring,
operating, inspecting, maintaining, rehabilitating, and replacing transit capital assets to manage their
performance, risks, and costs over their life cycles, for the purpose of providing safe, cost-effective, and
reliable public transportation, as required by 49 U.S.C. 5326 and 49 CFR part 625.
Vehicle Revenue Miles (VRM): means the miles that vehicles are scheduled to or actually travel while in
revenue service. Vehicle revenue miles include layover/recovery time and exclude deadhead; operator
training; vehicle maintenance testing; and school bus and charter services.
B. ADDITIONAL ACRONYMS USED
ASP: Agency Safety Plan
BMT ZIP: Beaumont Municipal Transit
BTC: Beaumont Transit Company
EMP: Emergency. Medical Personnel
ESRP: Employee Safety Reporting Program
FAST Act: Fixing America's Surface Transportation Act
MAP-21: Moving Ahead for Progress in the 21st Century Act
MOU: Memorandum of Understanding
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MPO: Metropolitan Planning Organization
NTD: National Transit Database
SETRPC: South East Texas Regional Planning Commission
SOP: Standard Operating Procedure
TxDOT: Texas Department of Transportation
A COUNCIL MINUTES OR RESOL_UTIQ;N >'
Page 142 TRANSIT MANAGEMENT OF BEAUMONT
RESOLUTION NO.20-124
A RESOLUTION APPROVING THE TEXAS DEPARTMENT OF
TRANSPORTATION SPONSORED PUBLIC TRANSPORTATION
AGENCY SAFETY PLAN AND ESTABLISHING SAFETY
PERFORMANCE TARGETS FOR BEAUMONT MUNICIPAL TRANSIT.
WHEREAS, Safety is a core business function of all public transportation
providers and should be systematically applied to every aspect of service delivery, as
the Federal Transit Administration (FTA) has adopted the principles and methods of
Safety Management Systems (SMS) as the basis for enhancing -the safety of public
transportation in the United States; and,
WHEREAS, On July 19, 2018 the FTA published the Public Transportation
Agency Safety Plan (PTASP) Final Rule, 49 CFR Part 673, which took effect July 19,
2019 requiring ail FTA Section 5307 recipient transit agencies to, within one calendar
year after July 19, 2019, establish a PTASP that meets the requirements of Part 673;
and,
WHEREAS, The PTASP, and subsequent updates, must be signed by the ,
Accountable Executive and approved by the agency's Board of Directors, or an
Equivalent Authority; and,
WHEREAS, PTASP must document the processes and activities related to
Safety Management System (SMS) implementation and include performance targets
based on the safety performance measures established under the National Public
Transportation Safety Plan, with those targets being shared with the South East Texas
Regional Planning Commission (SETRPC) and the Texas Department of Transportation
(TXDOT); and,
Page 143 TRANSIT MANAGEMENT OF BEAUMONT.
WHEREAS, The initial PTASP for Beaumont Municipal Transit has been drafted
by TxDOT per 49 CFR 673.11(d) and will remain in effect until the Beaumont Municipal
Transit has drafted the next version; and,
WHEREAS, Beaumont Municipal . Transit is dedicated to ensuring that the
necessary processes are in place to accomplish both enhanced safety at the local level
and the goals of the NSP, as the SMS helps organizations improve upon their safety
performance by supporting the institutionalization of beliefs, practices, and procedures
for identifying, mitigating, and monitoring safety risks;
NOW, THEREFORE, BE IT RESOLVED BY THE
CITY COUNCIL OF THE CITY OF BEAUMONT:
THAT the statements and findings set out in the preamble to this resolution are hereby,
in all things, approved and adopted; and,
THAT the City Council for the City of Beaumont, Texas approves this PTASP and
the.tenets of SMS including a Safety Management Policy (SMP) and the processes for
Safety Risk Management (SRM), Safety Assurance (SA), and Safety Promotion (SP),
per 49 U.S.C. 5329(d)(1)(A); and,
BE IT FURTHER RESOLVED THAT as safety has always been a primary
function at Beaumont Municipal Transit, this PTASP lays out a process to fully
implement and review an SMS on a yearly and ongoing basis in order to continue
compliance with the PTASP final rule.
The meeting at which this resolution was approved was in all things conducted in
strict compliance with the Texas Open Meetings Act, Texas Government Code, Chapter
551.
/10NT
j
PASSED BY THE CITY COUNCIL of the City of Beaumont this the 16th day of
June, 2020.
q.,yor Becky Ames -
ATTEST:
Bill Munson, Gdheral Manager of
Beaumont Municipal Transit/Accountable
Executive.
70NT