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10/18/2022 PACKET
iE l I E X A J MEETING OF THE CITY COUNCIL COUNCIL CHAMBERS CITY HALL 801 MAIN STREET TUESDAY, OCTOBER 18, 2022 1:30 PM AGENDA CALL TO ORDER Invocation Pledge Roll Call Proclamations, Presentations and Recognitions * Public Comment: Persons may speak on the Consent Agenda and Items 1-6 * Consent Agenda CONSENT AGENDA (Items placed on the Consent Agenda are considered routine in nature and are considered non -controversial. The Consent Agenda can be acted upon in one motion. A consensus of the Council is required to remove any item for discussion and separate action.) A. Approval of the October 11, 2022 City Council Meeting Minutes B. Approve a resolution accepting the 2022 Certified Tax Roll (FY 2023) C. Authorize a one-year contract with the Beaumont Children's Museum D. Approve a contract for the purchase of liquid chlorine for use in the Water Utilities Department E. Approve a contract with Gulf Coast Electric Company, Inc. for electrical services F. Approve a resolution amending and approving the Fleet Maintenance Plan for inventory of the BMT Zip G. Approve a resolution amending and approving the Public Transit Agency Safety Plan for employees of the BMT Zip H. Authorize the City Manager to executive all related documents for the purchase of a 5' x 50' wide sidewalk easement for the Washington Boulevard Phase 2 Project I. Approve a resolution updating the authorized grant officials for the Southeast Texas Auto Theft Task Force grant J. Authorize the City Manager to sign and execute a multi -agency Interlocal Agreement with all participating subgrantees in the Southeast Texas Auto Theft Task Force K. Authorize the settlement of the lawsuit brought by Jeremy Brandon (Cause No, D-206,636) L. Authorize the settlement of the claim of Steven Vaulner M. Authorize the settlement of the claim of Scott Stakes REGULAR AGENDA 1. Consider an ordinance to abandon a portion of the alleyway located in Block 6 of the Booker Heights Addition also known as 2745 Washington Boulevard 2. Consider approving the purchase of six garbage trucks and one dump truck for use in the Solid Waste and Public Works Divisions 3. Consider approving the purchase of 28 vehicles for use in various City departments 4. Consider approving multiple contracts for mowing privately owned, developed and vacant property 5. Consider approving the purchase of one fire truck 6. Consider approving the purchase of three new ambulance boxes COMMENTS Public Comment (Persons are limited to 3 minutes) Councilmembers/City Manager/City Attorney comment on various matters EXECUTIVE SESSION Consider matters related to the deliberation purchase, lease exchange or value of real property in accordance with Section 551.072 of the Government Code, to wit specifically: Land owned by the City of Beaumont at 125 Magnolia, Beaumont, Jefferson County, Texas Consider matters to deliberate the employment, evaluation, duties of a public officer or cnlployee in accordance with Section 551.074 of the Governinent Code, to wit specifically: Sharae Reed, City Attorney Tiara Broussard, City Clerk Craig Lively, Chief Magistrate Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact Kaltrina Minick at 880-3777. 0 TEXAS TO: City Council FROM: Kenneth R. Willian-ts, City Manager PREPARED BY: Tina Broussard, TRMC, City Clerk MEETING DATE: October 18, 2022 REQUESTED ACTION: Council consider approval of the October 11, 2022 City Council Meeting Minutes. T E X A S MINUTES OF THE CITY OF BEAUMONT COUNCIL MEETING Albert "A.J." Turner Jr., At -Large ROBIN MOUTON, MAYOR Randy Feldschau, At -Large Taylor Neild, Ward I CITY COUNCIL MEETING Michael Getz, Ward II Audwin Samuel, Ward III OCTOBER 11, 2022 Chris Durio, Mayor Pro Tom Tina Broussard, City Clerk Kenneth R. Williams, City Manager Sharae Reed, City Attorney The City Council of the City of Beaumont, Texas, met in a regular session in strict compliance with the Texas Open Meetings Act, Texas Government Code, Chapter 551 on October 11, 2022, at the City Hall Council Chambers, 801 Main Street, Beaumont, Texas, at 1:30 p.m. to consider the following: OPENING Invocation Pledge of Allegiance Roll Call Proclamations, Presentation and Recognition Public Comment: Persons may speak on the Consent Agenda and Agenda items 1-6 Mayor Mouton called the council meeting to order at 1:30 p.m. Pastor Jason Carr with The Apostolic Church gave the invocation. Mayor Mouton led the Pledge of Allegiance. Roll call was made by Tina Broussard, City Clerk. Present at the meeting were Mayor Mouton, Mayor Pro Tern Durio, Councilmembers Getz, Turner, Feldschau, Samuel and Neild. Also, present were Kenneth R. Williams, City Manager; Sharae Reed, City Attorney; Tina Broussard, City Clerk. Proclamations, Presentation, Recognitions "Gift of Life Breast and Ovarian Cancer Awareness Month" - October 2022 - Proclamation read by Mayor Mouton; accepted by Norma Sampson, Executive Director for Gift of Life and other supporters and volunteers Mayor Mouton read the announcement regarding Executive Session being held at the conclusion of Public and Councilmember Comments. Public Comment: Persons may speak on the Consent Agenda and Agenda Items 1-6 Ryan Smith 600 Main Beaumont TX Spoke regarding Item C on the Consent Agenda; one-year contract with the Texas Energy Museum Minutes —October 11, 2022 Shelby Brannan 6695 Knollwood Dr. Beaumont TX Spoke regarding Item F on the Consent Agenda; one-year contract with Beaumont Heritage Society/John Jay French Museum Seth Wells 6890 Glen Willow Dr. Beaumont TX Spoke regarding Items B through I on the Consent Agenda, commented on the Children`s Museum not receiving any of the (HOT) Hotel Occupancy and Tax Funds as other entities have received from the FY 2023 budget Paula Bothe 2635 McFaddin Beaumont TX Spoke regarding Item I on the Consent Agenda; one-year contract with the Spindletop Gladys City Boomtown Museum Tom Bell 505 Orleans Suite 103 Beaumont TX Spoke regarding Item E on the Consent Agenda; one-year contract with BUILD, Inc., Beaumont Main Street Alto Watson 2615 Gladys Beaumont TX Spoke regarding Item #6 on the Agenda; to pursue activities necessary towards developing a formal proposal for berthing the Battleship Texas in Beaumont on the Neches River Brian Nepveaux 3415 Laurel Ave. Beaumont TX Spoke regarding Item #6 on the Agenda; to pursue activities necessary towards developing a formal proposal for berthing the Battleship Texas in Beaumont on the Neches River CONSENT AGENDA (Items placed on the Consent Agenda are considered routine in nature and are considered non -controversial. The Consent Agenda can be acted upon in one motion. A consensus of the Council is required to remove any item for discussion and separate action.) A. Approval of the September 27, 2022, City Council Meeting Minutes Approve the renewal of an annual maintenance agreement with CentralSquare Technologies of Lake Mary, Florida for use by all departments - Resolution 22-242 K. Approve the purchase of one pavement seam sealer for use in the Public Works Department - Resolution 22-243 L. Approve the renewal of an annual maintenance agreementwith Tyler Technologies of Plano, Texas for software used by Municipal Court - Resolution 22-244 N, Approve the renewal of an annual maintenance agreement with Systemates, Inc, of Richardson, Texas for software used by Public Works - Resolution 22-246 O. Approve the purchase of one forklift and one hydraulic breaker for use in the Water Utilities Department - Resolution 22-247 Minutes — October 11, 2022 P. Authorize the City Manager to execute all related documents for the purchase of a 5' x 50' wide sidewalk easement for the Washington Blvd. Phase 2 Project - Resolution 22-248 Q. Approve a resolution granting authority to initiate and approve electronic funds (wires) or ACH transfers of any City funds on deposit at Allegiance Bank and to make decisions in Positive Pay Resolution 22-249 R. Authorize the acceptance of a Temporary Aerial Easement located at 8630 Eastex Freeway - Resolution 22-250 S. Approve a resolution accepting maintenance of the water and sanitary sewer improvements in Highpoint, Phase il, Private Subdivision - Resolution 22-251 T. Authorize the City Manager or his designee to reenter into a contract with TransUnion Risk and Alternative Data Solutions, Inc. - Resolution 22-252 Councilmember Feldschau moved to approve the Consent Agenda excluding Items B through I as well as Item M. Councilmember Samuel seconded the motion. AYES; MAYOR MOUTON, MAYOR FRO TEM DURIO, COUNCILMEMBERS GETZ, TURNER, FELDSCHAU, SAMUEL AND NEILD NAYS: NONE MOTION PASSED M. Approve a contract for the replacement of the standby generator at the Jefferson Theater - Resolution 22-245 Councilmember Samuel moved to approve Item M on the Consent Agenda. Councilmember Getz seconded the motion. AYES: MAYOR MOUTON, MAYOR PRO TEM DURIO, COUNCILMEMBERS GETZ, TURNER, SAMUEL AND NEILD NAYS: NONE ABSTAIN: COUNCILMEMBE,R FELDSCHAU MOTION PASSED B. Authorize a one-year contract with the Art Museum of Southeast Texas - Resolution 22-234 C. Authorize a one-year contract with the Texas Energy Museum - Resolution 22-235 D. Authorize a one-year contract with the Greater Beaumont Chamber of Commerce Resolution 22-236 E. Authorize a one-year contract with BUILD, Inc., Beaumont Main Street - Resolution 22-237 Minutes -- October 11, 2022 F. Authorize a one-year contract with Beaumont Heritage Society/John Jay French Museum - Resolution 22-238 G, Authorize a one-year contract with the Southeast Texas Arts Council - Resolution 22-239 H. Authorize a one-year contract with the Downtown Beaumont Cultural Arts District - Resolution 22-240 1. Authorize a one-year contract with the Spindletop Gladys City Boomtown Museum - Resolution 22-241 Councilmember Getz moved to approve Items B through I on the Consent Agenda with the condition that the Children's Museum come back for approval at the next City Council meeting to approve an amount of $27,000.00 out of the General Fund. Councilmember Neild seconded the motion. AYES: MAYOR MOUTON, MAYOR PRO TEM DURIO, COUNCILMEMBERS GETZ, TURNER, FELDSCHAU, SAMUEL AND NEILD NAYS: NONE MOTION PASSED AGENDA Consider approving the purchase of one articulating dump truck for use in the Solid Waste Division. One Doggett 310P articulated dump truck will be purchased for use at the Landfill, in the amount of $466,741.00. This will replace Unit 5094, a 2006 Caterpillar 725 Rough Terrain 25T dump truck, which has exceeded the expected service life, and will be disposed of in accordance with the City's surplus equipment policy. Pricing was obtained from Doggett of Beaumont through the Sourcewell purchasing cooperative. Sourcewell is a cooperative purchasing association that complies with the State of Texas' procurement statutes. Funds will come from the Solid Waste Fund. Approval of the resolution. Councilmember Feldschau moved to APPROVE A RESOLUTION THAT THE CITY COUNCIL APPROVES THE PURCHASE OF ONE (1) DOGGETT 31 OP ARTICULATED DUMP TRUCK FOR USE ATTHE LANDFILL, IN THE AMOUNT OF $466,741.00, THIS WILL REPLACE UNIT 6094 AND THATTHE CITY MANAGER BE AND HE IS HEREBY AUTHORIZED TO EXECUTE PAYMENT IN THE AMOUNT OF $466,741.00. Councilmember Getz seconded the motion. AYES: MAYOR MOUTON, MAYOR PRO TEM DURIO, COUNCILMEMBERS GETZ, TURNER, FELDSCHAU, SAMUEL AND NEILD NAYS: NONE Minutes — October 11, 2022 MOTION PASSED Resolution 22-253 2. Consider approving the purchase of miscellaneous equipment for use in various City Departments. Four Kubota Z726XKW-3-60 mowers in the total amount of $42,299.60. will be purchased for use in the Parks & Recreation Department. These will replace units 4110, 4112, 4115 and 4155, which have exceeded the expected service life, and will be disposed of in accordance with the City's surplus equipment policy. One Kubota ZD1211 L-3-72 mower in the amount of $16,939.35. will be purchased for use in the Parks & Recreation Department. This will replace unit 4066, which has exceeded the expected service life, and will be disposed of in accordance with the City's surplus equipment policy. One Kubota RTV-X900WL-H heavy duty all -terrain vehicles in the amount of $17,213.25 will be purchased for the Parks & Recreation Department. This will replace unit 9671, which has exceeded the expected service life, and will be disposed of in accordance with the City's surplus equipment policy. One Kubota RTV-X1140WL-H heavy duty all -terrain vehicles in the amount of $19,995.04 will be purchased for the Water Utilities Department. This will replace unit 9120, which has exceeded the expected service life, and will be disposed of in accordance with the City's surplus equipment policy. One Kubota KX057-5133 compact excavator in the amount of $70,716.39 will be purchased for the Water Utilities Department. This will be an add -on unit to the existing fleet of equipment. One Kubota M5-111 HDC-1 Tractor in the amount of $61,802,60 will be purchased for the Water Utilities Department. This will replace unit 4378, which has exceeded the expected service life, and will be disposed of in accordance with the City's surplus equipment policy. Total pricing, in the amount of $228,966,23, was obtained from Kubota Tractor Corporation, of Grapevine, Texas, through the BuyBoard contract. BuyBoard is a cooperative purchasing association that complies with the State of Texas' procurement statutes. Funds will come from the Capital Reserve Fund in the amount of $76,452.20 and the Water Fund in the amount of $152,514,03. Approval of the resolution. Councilmember Neild moved to APPROVE A RESOLUTION THAT THE CITY COUNCIL HEREBY APPROVES THE PURCHASE OF MISCELLANEOUS EQUIPMENT FOR USE IN VARIOUS CITY DEPARTMENTS AND THAT THE CITY MANAGER BE AND HE IS HEREBY AUTHORIZED TO EXECUTE PAYMENT IN THE AMOUNT TOTALING $228,966.23. Councilmember Samuel seconded the motion. AYES, MAYOR MOUTON, MAYOR PRO TEM DURIO, COUNCILMEMBERS GETZ, TURNER, FELDSCHAU, SAMUEL AND NEILD Minutes — October 11, 2022 NAYS: NONE MOTION PASSED Resolution 22-254 3. Consider approving the purchase of one Case wheel loader for use in the Water Utilities Department. One Case 621 G ZBAR T4 wheel loader will be purchased for use in the Water Reclamation Division, in the amount of $182,245.68. This will replace Unit 5135, a 1999 John Deere 544H wheel loader, which has exceeded the expected service life, and will be disposed of in accordance with the City's surplus equipment policy. Pricing was obtained from Associated Supply Company of Beaumont through the H-GAC purchasing cooperative. H-GAC is a cooperative purchasing association that complies with the State of Texas' procurement statutes. Funds will come from the Water Fund. Approval of the resolution. Councilmember Samuel moved to APPROVE A RESOLUTION THAT THE CITY COUNCIL HEREBY APPROVES THE PURCHASE OF ONE (1) CASE 621 G ZBAR T4 WHEEL LOADER FOR USE IN THE WATER UTILITIES DEPARTMENT IN THE AMOUNT OF $182,245.68 WHICH WILL REPLACE UNIT 6135 AND THAT THE CITY MANAGER BE AND HE IS HEREBY AUTHORIZED TO EXECUTE PAYMENT IN THE AMOUNT OF $182,245.68. Councilmember Feldschau seconded the motion. AYES: MAYOR MOUTON, MAYOR PRO TEM DURIO, COUNCILMEMBERS GETZ, TURNER, FELDSCHAU, SAMUEL AND NEILD NAYS: NONE MOTION PASSED Resolution 22-265 4. Consider authorizing the City Manager to execute Change Order No. 5, to the contract with Pro -Pipe, Inc., for the Sewer Evaluation Work Order Contract -Phase IV (Rebid) Project. On December 14, 2021, by Resolution No. 21-336, City Council awarded a contract to Pro - Pipe, Inc., of Irvine, California, for the Sewer Evaluation Work Order Contract — Phase IV (Rebid) Project in the amount of $370,000.00. Previous Change Order Nos. 1 - 4, in the amount of $19,185.00. Proposed Change Order No. 5, in the amount of $30,072.25, is required to add seven (7) additional items to clean and televise storm sewer lines, and one (1) additional item to clean and televise a 26-inch sanitary sewer pipe that are included on Work Order NO. 3. No additional days will be added to the contract for the additional work. If approved, Change Order No. 5 would result in a new contract amount of $419,257.25. Minutes — October 11, 2022 Funds will come from the American Rescue Fund. Approval of the resolution. Councilmember Neild moved to APPROVE A RESOLUTION APPROVING CHANGE ORDER#5, IN THE AMOUNT OF $30,072.25, IS REQUIRED TO ADD SEVEN (7) ADDITIONAL ITEMS TO CLEAN AND TELEVISE STORM SEWER LINES AND ONE (1) ADDITIONAL ITEM TO CLEAN AND TELEVISE A 26-INCH SANITARY SEWER PIPE THAT ARE INCLUDED ON WORK ORDER NO. 3; NO ADDITIONAL DAYS WILL BE ADDED TO THE CONTRACT FOR ADDITIONAL WORK, RESULTING IN A NEW CONTRACT AMOUNT OF $419,257.26 AND THAT THE CITY MANAGER BE AND HE IS HEREBY AUTHORIZED TO EXECUTE CHANGE ORDER NO. 5, IN THE AMOUNT OF $30,072.25, TO ADD (7) SEVEN ADDITIONAL ITEMS TO CLEAN AND TELEVISE STORM WATER LINES AND ONE (1) ADDITIONAL ITEM TO CLEAN AND TELEVISE A 26-INCH SANITARY SEWER PIPE IN A NEW CONTRACT AMOUNT OF $419,257.25. Councilmember Feldschau seconded the motion. AYES: MAYOR MOUTON, MAYOR PRO TEM DURIO, COUNCILMEMBERS GETZ, TURNER, FELDSCHAU, SAMUEL AND NEILD NAYS: NONE MOTION PASSED Resolution 22-256 5. Consider authorizing the City Manager to execute Change Order No. 4, accept maintenance, and authorize final payment to Placo, Ltd., for the Lift Station & WVVTP Repairs Tropical Storm Harvey Group 2 Lift Stations Project. On March 9, 2021, by Resolution 21 -056, City Council awarded a contract to Placo, Ltd., of Lumberton, for the Lift Station & WWTP Repairs Tropical Storm Harvey Group 2 Lift Stations Project in the amount of $671,493.01. Previous Change Order Nos. 1-3, in the amount of $118,478.99, are attached for your review. Proposed Change Order No. 4, in the amount of ($50,000.00), is required to adjust the estimated quantities in the contract to reflect the actual quantities used in the completion of the project. A total of seventy-eight (78) calendar days are required to be added to the contract time to reflect the actual contract time used. The calendar days were added to account for inclement weather days and additional time in processing Change Order Nos. 2- 3. If approved, the adjustment in quantities would result in a final contract amount of $739,972.00. The project has been inspected by Water Utilities and found to be complete in accordance with the provisions and terms set out in the contract. Acceptance of Change Order No. 4, maintenance, and final payment in the amount of $36,998.59 is recommended. Funds will come from the Harvey Fund. Approval of the resolution. Minutes -- October 11, 2022 Mayor Pro Tern. Durio moved to APPROVE, A RESOLUTION THAT CHANGE ORDER NO. 4, IN THE AMOUNT OF ($50,000.00), IS REQUIRED TO ADJUST THE ESTIMATED QUANTITIES IN THE CONTRACT TO REFLECT THE ACTUAL QUANTITIES USED IN THE COMPLETION PROJECT, A TOTAL OF SEVENTY- EIGHT (78) CALENDAR DAYS ARE REQUIRED TO BE ADDED TO THE CONTRACT TIME TO REFLECT THE ACTUAL CONTRACT TIME USED, THE CALENDAR DAYS WERE ADDED TO ACCOUNT FOR INCLEMENT WEATHER DAYS AND ADDITIONAL TIME PROCESSING CHANGE ORDER NO'S 2&3, THEREBY REDUCING THE TOTAL CONTRACT AMOUNT TO $739,972.00 AND THAT THE CITY MANAGER BE AND HE IS HEREBY AUTHORIZED TO EXECUTE CHANGE ORDER NO. 4, IN THE AMOUNT OF ($50,000.00) TO ADJUST THE ESTIMATED QUANTITIES IN THE CONTRACT, THEREBY REDUCING THE CONTRACT AMOUNT TO $739,972.00 FOR THE LIFT STATION & WWTP REPAIRS, TROPICAL STORM HARVEY GROUP 2 LIFT STATION PROJECTS. Councilmember Neild seconded the motion. AYES: MAYOR MOUTON, MAYOR PRO TEM DURIO, COUNCILMEMBERS GETZ, TURNER, SAMUEL AND NEILD NAYS: NONE ABSTAIN: COUNCILMEMBER FELDSCHAU MOTION PASSED Resolution 22-257 PUBLIC HEARING Receive comments regarding the City's Emergency Management Plan Public Hearing Open; 3:32 p.m. Addie Alle 9695 Gross Beaumont TX Stated to Council that she is hoping they will consider an audible sound in the management plan, stated that she did some research and there is no industry other than Lamar and Exxon Mobil that have audible sounds, asking that this be placed in the management and it should have some kind of sound, gave examples of damage due to high winds, stated the televisions and phones can go down, what are the citizens supposed to do, stated that she has information and is willing to volunteer her services, asked that some lives be saved in the management plan WORKSESSION -- Battleship Texas (Due to a mix up with the Battleship Texas being a Worksession and not a Public Hearing, citizens were allowed to speak during the Public Hearing for the Emergency Management Plan) Battleship Texas Speakers Stephen Hoffman 7045 Blarney St. Spoke in favor of bringing Battleship Texas, to Beaumont John Goodyear 7020 Blarney St. Beaumont TX Beaumont TX Spoke in favor of bringing Battleship Texas, to Beaumont Minutes -- October 11, 2022 Ben Akselsen 14731 Boondocks Rd. Beaumont TX Spoke in favor of bringing Battleship Texas, to Beaumont Wilton Johnson 6815 Tallow Spoke in favor of bringing Battleship Texas, to Beaumont Kathi Hughes 165 E. Caldwood Dr. Spoke in favor of bringing Battleship Texas, to Beaumont Virginia P. Sasser 3305 Redwood Dr. Spoke in favor of bringing Battleship Texas, to Beaumont .toe Sasser 3305 Redwood Dr Spoke in favor of bringing Battleship Texas, to Beaumont Beaumont TX Beaumont TX Beaumont TX Beaumont TX Christopher Matthews 3875 N. Major Dr. Beaumont TX Spoke in favor of bringing the Battleship Texas, to Beaumont as long as it doesn't stand on the back of taxpayers K C Matthews Jr. 5215 Berwick Dr. Spoke in favor of bringing Battleship Texas, to Beaumont Darin Lopez 7170 Shady Lane Spoke in favor of bringing Battleship Texas, to Beaumont Steve Kuritz Spoke in favor of bringing Battleship Texas, to Beaumont E. Jay Shephard 4710 Cleveland Spoke in favor of bringing Battleship Texas, to Beaumont Public Hearing Close: 3:34 p.m. Beaumont TX Beaumont TX Beaumont TX Beaumont TX WORK SESSION Review and discuss the operation of Bird Scooters within the City of Beaumont Mr. Michael Ellis, Bird Rides Inc., Account Manager reviewed and discussed the operation of Bird Scooters within the City of Beaumont. Mr. Ellis provided an update on the Bird Scooter program that aims to reduce car usage, traffic and carbon emissions. There has been a total of 42,000 total bird rides with 11,000 unique riders since February when the scooters were launched. Mr. Ellis presented data that showed about 180,000 total miles ridden on Birds and about 25 metric tonnes of carbon dioxide emissions avoided. In a breakdown of rides Minutes — October 11, 2022 per month, there were 1,181 rides in February 2022, 6,998 in March, 5,962 in April, 8,634 in May, 7,912 in June, 5,515 in July, 2,872 in August, 2,416 in September and 401 so far in October. Mr. Ellis stated that since launching in February 2022, there has been a significant adoption of the program in a fairly short time frame but there have been a few issues. Although riders are required to be 18 years or older, the program has seen a large uptick of underage riding in June when schools were on summer break and an abnormal level of users using Cash App and prepaid debit cards. Two factors that could be related to this problem which may be difficult to police could be parents providing their credit card information to underage riders or underage riders downloading the app to create accounts with their own payment methods. To combat this problem Mr. Ellis stated that this program has banned Cash App and prepaid debit cards under a preauthorization amount of $20.00. After this banned occurred Bird has seen a large reduction of underage riding incidents in the city. Mr. Ellis stated that there has been only one incident reported which makes Beaumont one of the safer places to ride in Texas. Review and discuss Lanier & Associates Consulting Engineers, Inc. (Lanier) final report on the conceptual engineering associated with the proposed relocation of the Battleship Texas to the Neches River in Beaumont Mr. David Coward with Lanier and Associates reviewed and discussed the proposed relocation of the Battleship Texas to the Neches River. Mr. Coward commented on the scope of study where Lanier developed 2 to 3 options for mooring the battleship to Riverfront Park, the budgetary cost for each option, the meeting with the stakeholders of the waterway and their final report. The stakeholders that Mr. Coward met with were the Sabine Pilots, United Stated Coast Guard -Vessel Traffic Service, Port of Beaumont, BoMac Contractors, Kansas City Southern, Sabine Neches Navigation District, Allegiant Industrial and the United Stated Army Corps of Engineers. The following are the options as well as the estimated cost: Option No. 1 Estimated Cost No dredging required $6,595,000 No change to the current Riverfront Park Design Option No. 2 Estimated Cost Shift battleship out of the Federal Channel $21,650,000 Requires dredging Requires deep draft bulkhead Option No. 3 Estimated Cost Shift battleship our of Federal Channel and upstream $24,490,000 Requires modification to current Riverfront Park Design Requires dredging Requires deep draft bulkhead Mr. Coward also discussed the meeting with the stakeholders, he stated that in general, all stakeholders were supportive of bringing the Battleship Texas, to Riverfront Park, most stakeholders outlined concerns with the proper design criteria for the battleship mooring system for extreme events. Alleglant Industrial, potentially has future business opportunities that would have larger vessels transiting to the property upstream of Riverfront Park, they had some concerns regarding Option No. 1., United States Army Corps of Engineers (USACE) stated that Option No. 1 could not be permitted and either a Channel Minutes — October 11, 2022 Deauthorization or Channel Realignment Study would be required. There was additional discussion regarding the scope of study, such as the development channel realignment drawing, the initial dredging cost for the realignment, as well as scheduling another meeting with the Port of Beaumont and United States Army Corps of Engineers. There was an estimated cost given to realign the channel to provide clearance between the channel and the Battleship Texas being moored in Option No. 1. The estimated cost for the initial dredging is $7,000,000, the cost for future maintenance dredging was undefined. In summary Mr. Coward stated that the Port of Beaumont was supportive of realignment, and the United States Army Corps of Engineers outlined the process for realignment or deauthorization. Both options require the local non-federal sponsor (SSND) to submit a Letter of Intent (LOI) to the United States Army Corps of Engineers, the letter of intent will trigger the United States Army Corps of Engineers to do a study. For deauthorization the study will be executed at the district level then submitted to USACE-HQ for approval and recommendation into a Water Resources Development. Act (WRDA) final approval by inclusion in WRDA Bill and signed into law by the President of the United States. For the realignment: a study executed at district level will need to be done to determine new dredging work and if additional life cycle maintenance dredging will be required, then determine the cost for new dredging and if maintenance would be the responsibility of the nonfederal sponsor. Either of the processes would take 1 to 2 years. The United States Army Corps of Engineers would require a permit for new structures, the regulatory process would likely require a Section 408, with a typical timeframe for a regulatory permit of 12 to 18 months. 6. Consider authorizing the City Manager to pursue activities necessary towards developing a formal proposal for berthing the Battleship Texas in Beaumont on the Neches River. At the August 24, 2021, Council meeting a discussion on the Battleship Texas was had with representatives from the Battleship Texas Foundation speaking on their project to relocate the Battleship Texas. On November 23, 2021, Council met in a vision workshop and one of the items discussed was Battleship Texas. On May 4, 2021, the city entered into an agreement with Lanier & Associates Consulting Engineers, In., (Lanier) to perform conceptual engineering services related to the proposed relocation of the Battleship Texas to the Neches River in Beaumont, Texas, On this date, Lanier presented the final report resulting from their agreement. Staff is asking Council for clarification as to whether to proceed with developing a formal proposal for berthing the Battleship Texas in Beaumont on the Neches River. Councilmember Getz moved to APPROVE A RESOLUTION WHEREAS IT IS THE DESIRE OF THE CITY OF BEAUMONT TO MOOR THE USS TEXAS (BB-35) IN THE NECHES RIVER AND THAT THE CITY MANAGER BE AND HE IS HEREBY AUTHORIZED TO REQUEST THAT THE SABINE NECHES NAVIGATION DISTRICT TAKE IMMEDIATE STEPS TO INITIATE A LETTER OF INTENT TO THE U.S. ARMY CORP OF ENGINEERS TO DEAUTHORIZE THAT PORTION OF THE NECHES RIVER AND IS HEREBY AUTHORIZED TO TAKE ALL NECESSARY STEPS TO BRING THE USS TEXAS (BB-35) TO THE CITY OF BEAUMONT. Councilmember Feldschau seconded the motion. AYES: MAYOR MOUTON, COUNCILMEMBERS GETZ, TURNER, FELDSCHAU AND NEILD Minutes — October 11, 2022 NAYS: COUNCILMEMBER SAMUEL AND MAYOR PRO TEM DURIO MOTION PASSED Resolution 22-258 COMMENTS Public Comments (Persons are limited to three minutes) JoAnn Harvey 4481-A Old Dowlen Rd. Beaumont TX Spoke to Council regarding the sound system that was previously mentioned, it's needed here in Beaumont, stated that she just moved back to Beaumont from Dallas, TX and they have horns that blow when the weather is bad and everyone knows what the horns mean, also anything that brings revenue to the city she's all for it, she also spoke regarding the city not having a Tenant Advocacy Program for renters, stated that when she lived in Dallas, she was a part of a Tenant Advocacy Program, wants to find out if there could be that type of program here in Beaumont and would like to know how she would go about creating this type of program here in Beaumont John Richardson 6066 Afton Ln. Beaumont TX ' Spoke regarding coyotes throughout the canals and in the city, one of his cats was mauled by a coyote on his front porch, wanted to know what the city can do to deter this from happening to other pets, he wanted to bring this to the Councils attention Robert Benoit 535 E. Simmons Beaumont TX Spoke regarding the Beaumont Police Department and the fact that they kicked in his door 35 times back in 2021, the Police Department willfully, knowingly and intentionally harassed him, discriminated against him physically, attacking him by pulling him out of his bed and throwing him on the floor, aggressively putting him in their patrol car, stated he's disabled, the Police Department violated the privacy of his home with an illegal search and seizure, racially targeted him and had him incarcerated for nine months for a crime he didn't commit, all of this was done without a legal search warrant from a judge, stated that his 4t", 8tn and 14th constitutional rights were violated, made additional comments regarding the Police Department, asked if a person that has fought for this Country should be treated this way Latosha Q 9345 Westgate Dr. Beaumont TX Stated that on last week she learned there was another judge that has recused themselves from her case, this makes the third judge that has recused themselves, stated that her case gets more corrupt by the day, commented on several other issues relating to her case Tony Renfro 6110 Bankston Ln. Beaumont TX Spoke regarding the Battleship Texas as well as the demographic makeup of the city, now that the vote has been taken regarding the Battleship he has no objection to bringing the Battleship to Beaumont, as long as there will be no cost on the backs of the taxpayers, doesn't object to more businesses in downtown, stated that the city has more pressing Minutes — October 11, 2022 needs, asked that the Council refocus tax dollars to improve better drainage, streets and cleaner drinking water than wasting tax payers dollars on a Battleship at this time, let's not waste more tax dollars on another dead end investment Christopher Matthews 3875 N. Major Dr. Beaumont TX Commented on the Bird Scooters, asked what if there were more teenagers that do have a drivers license or a permit and have access to operate a motor vehicle, also commented on Emergency Management, stated that he took a tour of the facility and wanted to thank Shaqueena Nobles for the great job she did with the tour, she's very knowledgeable, spoke regarding the Battleship Texas, the city paid money to Lanier to do the study, thought it was a poor study in his opinion, there was some helpful information, wanted to knowwhy couldn't Lanier use a drone to get a better visual concept, bringing the Battleship to Beaumont is too much trouble, commented on the coyotes that were mentioned earlier Fredrick Fusilier 4955 Ada St. Beaumont TX Commented on the Battleship Texas, last year when this was first brought up the cost estimate was at $10 million dollars and everyone stated that was too much, now the estimated cost is $6.5 million dollars and that's the cheapest it can be done, he is only seeing one Councilmember that's pushing this, doesn't know why the vote wasn't 6 to 1 against and save the City Manager some time, made comparison with other cities that have ships, stated that the Councilmember is selling a lot of stuff but hasn't produced any documentation to backup what he's saying, also commented on Lanier's study, everyone needs to stop wasting time because that's all that's being done, asked Council to stop wasting the city's time and money Addie Allen 9695 Gross Beaumont TX Stated that CFR 42, the Code of Federal Regulations is the Emergency Preparedness Code, one of the core elements that she spoke of earlier is a Communication Plan, stated that she heard in the presentation there is communication, the code says business and governmental entities are to be notified, asked what about citizens, the audible sound is what's needed and there are other cities that are doing it, she found four cities that have the audible sound, stated that Council is their voice and they need them Kenneth Earls 1265 Condon Beaumont TX Stated that he's a retired Fireman with the City of Arlington, agrees with the previous comments that there is a need for an alarm system, Council needs to hear the horns in other cities like Dallas, Ft. Worth, Arlington, etc., then they will understand the need when a hurricane or tornado hits, it's the first opportunity to get out of the way if something is happening, wanted to know if the Fire and Police have been sent to Florida to do a study of what they just went through, citizens need to have a better way to get out of this area, if everyone is going the same way citizens will get caught in one of those category 5 storms, suggested that Council have a committee made of people that are experts in dealing with this type of issue and will mitigate some of the problems that we have presently, something needs to be done to address these needs Minutes — October 11, 2022 k Councilmembers/City Manager/City Attorney comments on various matters COUNCILMEMBER COMMENTS MAYOR PRO TEM DURIO - STATED THAT (STAN) SOUTHEAST TEXAS ALERT NETWORK IS A GOOD WAY OF COMMUNICATING WITH CITIZENS, UNFORTUNATELY A LOT OF CITIZENS DON'T SIGN UP, IT TAKES LESS THAN FIVE MINUTES TO SIGN UP, CITIZENS CAN SIGN UP ON THEIR CELL PHONES AND HOME PHONES, STAN DOES A GOOD JOB OF CONTACTING CITIZENS, ALSO THE EOC HAS A SYSTEM CALLED BLACKBOARD CONNECT WHERE THEY CALL THE CITIZENS AND WARN THEM IF SOMETHING IS GOING ON IN THEIR AREA, ALSO THERE WAS AN AUDIBLE ALARM ON THE CORNER OF IRONTON AND WILSON IN THE NORTH END FOR MANY YEARS, HE USED TO HEAR IT LOUD AND CLEAR, ISN'T SURE IF IT STILL THERE OR NOT, STATED THAT THE EOC, FIRE DEPARTMENT AND POLICE DEPARTMENT ARE VERY CAPABLE OF TAKING CARE OF EMPTYING THIS CITY WITHIN 24 HOURS OR LESS DURING A NATURAL DISASTER, THEY ARE VERY EXPERIENCED AND GOOD AT WHAT THEY DO COUNCILMEMBER GETZ - CONGRATULATED EMILY WHEELER AND HER STAFF ON THE INCREDIBLE JOB THEY DID FOR OKTOBERFEST, THERE WERE PROBABLY 9,000 CITIZENS IN ATTENDANCE, STATED THAT THERE WAS A SHOOTING THAT OCCURRED AT ROGERS PARK, ASKED IF THERE COULD BE A WORKSHOP TO TALK ABOUT PUTTING CAMERA'S IN THE PARKS THAT ARE AFFECTED BY CRIMINAL BEHAVIOR, WOULD LIKE, TO SEE IF THE POLICE DEPARTMENT COULD PROVIDE COUNCIL WITH SOME STATS AS TO WHICH PARKS ARE HAVING ISSUES, EXPRESSED HIS APPRECIATION TO COUNCIL FOR TAKING THE NECESSARY STEPS OF BRINGING THE BATTLESHIP TEXAS TO BEAUMONT, FOR THOSE THAT DIDN'T, IT'S HIS HOPE THAT THEY WILL GET BEHIND IT AS THEY SEE FIT WHEN THE MOMENTUM GETS GOING COUNCILMEMBER TURNER - STATED AT THE MOST RECENT CONFERENCE HE ATTENDED, HE NOTICED THAT WHEN IT CAME TO CHARTER INITIATIVES OTHER CITIES HAD CHARTER COMMITTEES, STATED THAT THE LAST TIME THE CITY HAD CHARTER CHANGES ON THE BALLOT THEY WEREN'T ABLE TO DISCUSS OR EXPLAIN WHAT THE CHANGES WERE TO THE CITIZENS, COUNCIL NEEDS TO CONSIDER A CHARTER COMMITTEE THE NEXT TIME THEY DO CHARTER CHANGES, ALSO STATED THAT HE'S BEEN CONTACTED BY CITIZENS REGARDING ITEMS THAT ARE ON THE BALLOT FOR THE NOVEMBER 2022 ELECTION AND WANTED TO KNOW IF HE COULD EXPLAIN TO THEM WHAT'S ON THE BALLOT COUNCILMEMBER FELDSCHAU - NONE Minutes — October 11, 2022 COUNCILMEMBER SAMUEL - NONE COUNCILMEMBER NEILD - NONE CITY ATTORNEY REED - STATED THAT OKTOBERFEST AND DOGTOBERFEST WERE GREAT EVENTS CITY MANAGER WILLIAMS - STATED THAT IT'S GOOD TO HEAR FROM THE PUBLIC AND COUNCIL REGARDING EMERGENCY MANAGEMENT, THE CITY SHOULD FEEL FORTUNATE TO HAVE Tim OCNASCHEK AND SHAQUEENA NOBLES AT THE HELM, THANKED THEM FOR ALL OF THEIR HARD WORK, ENCOURAGED CITIZENS NOT TO WAIT UNTIL A COUNCIL MEETING TO SUBMIT THEIR ISSUES, ENCOURAGED THEM TO FEEL FREE TO REPORT THEM HERE AT CITY HALL OR THE EXECUTIVE OFFICE, ASKED THAT CITIZENS NOT SIT ON AN ISSUE BUT TO REPORT IT RIGHT AWAY SO THAT THE PROBLEM CAN BE TAKEN CARE OF AS SOON AS POSSIBLE MAYOR MOUTON - STATED THAT IT WAS A VERY EVENTFUL WEEKEND, SHE ATTENDED DOGTOBERFEST, TRIED TO ATTEND THE ALZHEIMER'S WALK BUT ALL THE STREETS WERE BLOCKED, ATTENDED OKTOBERFEST WHICH WAS GREAT, AS WELL AS VISITING THE CHAMBER'S HOUSE MUSEUM, ENCOURAGED EVERYONE TO GO BY AND TAKE A TOUR, GAVE CONDOLENCES TO THE FAMILY OF REVEREND VAN JORDAN, HE WAS THE DIRECTOR OF THE HARLEY HOG CLUB CHAPTER 4974 AND 5298, ANNOUNCED THAT ON WEDNESDAY, OCTOBER 12, 2022, THE BEAUMONT SYMPHONY OF SOUTHEAST TEXAS WILL BE CELEBRATING THEIR 75TH YEAR AT THE JULIE ROGERS THEATRE, ON LAST SUNDAY SHE ATTENDED THE 150 YEAR CELEBRATION OF FIRST BAPTIST CHURCH WHICH IS COUNCILMEMBER NEILD'S HOME CHURCH Open session of meeting recessed at 6:12 p.m. EXECUTIVE SESSION Consider matters related to contemplated or pending litigation in accordance with Section 551,071 of the Government Code: The Claim of Steven Vaulner The Claim of Scott Stakes Michael Davis Jr v. City of Beaumont ET AL: Cause No. A-0209843 Jeremy Brandon v. City of Beaumont: Cause No. D-206636 Robin Mouton, Mayor Minutes — October 19 , 2022 Tina Broussard, City Clerk Minutes -- October 11, 2022 BEAUMONT TO: City Council FROM: Kenneth R. Williams, City Manager PREPARED BY: Todd Sinioneaux, Chief Financial Officer MEETING DATE: October 18, 2022 REQUESTED ACTION: Council consider a resolution accepting the 2022 Certified Tax Roll (FY 2023). BACKGROUND The Jefferson Central Appraisal District submitted the Certified Appraisal Roll on July 20, 2022, in the amount of $9,477,688,929. On September 13, 2022, the Council approved an ordinance to accept the appraised roll and established the property tax rate for the tax year 2022 (FY 2023), As required by Section 26.09 of the Tax Code: The tax assessor for a taxing unit shall calculate the tax imposed on each property included on the appraisal roll for the unit and send a Certified Tax Roll to the unit to be approved by Council. FUNDING SOURCE Not applicable, RECOMMENDATION Approval of the resolution. RESOLUTION NO. BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF BEAUMONT: WHEREAS, the Jefferson Central Appraisal District submitted the Certified Appraisal Roll on July 20, 2022, in the amount of $9,477,688,929, and; WHEREAS, on September 13, 2022, the Council approved an ordinance to accept the appraised roll and established the property tax rate for the year 2022 (FY 2023). NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF BEAUMONT: THAT the statements and findings set out in the preamble to this resolution are hereby, in all things, approved and adopted; and, BE IT FURTHER RESOLVED THAT pursuant to the Texas Property Tax Code, Section 26.09, that the City Council of the City of Beaumont hereby approve the 2022 tax roll this 18th day of October, 2022. The meeting at which this resolution was approved was in all things conducted in strict compliance with the Texas Open Meetings Act, Texas Government Code, Chapter 551. PASSED BY THE CITY COUNCIL of the City of Beaumont this the 18th day of October, 2022. - Mayor Robin Mouton Ul H N 0 Cl 0 O G O .n O � C? O O O O ID00 � O r b 0 2 00 N qa n v1 [r] �o vi ^] h] a00i M N V) to 7 CA � CV V1 tel � n C, m V) o_ o cV o vi ai �-r= O1 M M 't O o i- It 10 N Cl] M E Ic-II N- 'r; r N rn o �. ma's. D O O M 00 O CT r n OO O N vi 0, N vs ra,vr—too0000000 N h O� O O O T Vi O O O- ^ 1CIO 00 T C C C O U U d � U c d a � �dAr•r3 � L ya �'�y'W py yy N N N w �FFa�www�W"c�� E RESOLUTION BE IT RESOLVED PURSUANT TO THE TEXAS PROPERTY TAX CODE, SECTION 26.09, THAT THE CITY COUNCIL OF THE CITY OF BEAUMONT HEREBY APPROVE THE 2022 TAX ROLL THIS . . .. DAY OF 12022. For the City of Beaumont Sworn to and subscribed before me, the undersigned authority, this day of _ 2022. Notary Public in and for the State of Texas BEAUMONT C TO: City Council FROM: Kemheth R. Williams, City Manager PREPARED BY: Todd Simoneaux, Chief Financial Officer MEETING DATE: October 18, 2022 REQUESTED ACTION: Council consider a resolution authorizing a one-year contract with the Beaumont Children's Museum in the amount of $27,000 for FY 2023. BACKGROUND The City is entitled to utilize revenues derived from the hotel -motel occupancy tax for expenditures that promote the arts and tourism. The Beaumont Children's Museum meets the above criteria. An application for the use of HOT fluids was submitted for consideration but due to budget restrictions no funds were allocated in the HOT Fund. Staff recommends that finds be appropriated in the General Fund rather than the HOT Fund for FY23. FUNDING SOURCE General Fund, RECOMMENDATION Approval of the resolution. RESOLUTION NO. BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF BEAUMONT: THAT the City Manager be and he is hereby authorized to execute a one-year financial assistance agreement, the contract is substantially in the form attached hereto as Exhibit 'A" between the Beaumont Children's Museum and the City of Beaumont in the amount of $27,000.00 for FY 2023. The meeting at which this resolution was approved was in all things conducted in strict compliance with the Texas Open Meetings Act, Texas Government Code, Chapter 551, PASSED BY THE CITY COUNCIL of the City of Beaumont this the 18th day of October, 2022. Mayor Robin Mouton - STATE OF TEXAS COUNTY OF JEFFERSON § AGREEMENT This agreement between the City of Beaumont, a municipal corporation, herein called "City", and the Beaumont Children's Museum, herein called "Museum", is as follows: WITNESSETH: WHEREAS V.T.C.A., Tax Code Section 351,001 et.seq., authorizes the City to levy by ordinance, a hotel tax which may not exceed seven percent (7%) of the consideration paid by a hotel occupant; and WHEREAS, V.T,C.A. Tax Code Section 351.101 (a)(5), authorizes the City to use a portion of the revenues derived from its hotel occupancy tax "for historical restoration and preservation projects or activities or advertising and conducting solicitation and promotional programs to encourage tourists and convention delegates to visit preserved historic sites or museums at or in the Immediate vicinity of convention center facilities or located elsewhere in the municipality or its vicinity that would be frequented by tourists; and," WHEREAS, under the authority of V.T,C.A. Tax Code Section 351.101(a)(5), the City desires to provide financial assistance to Museum for activities or advertising and conducting solicitation and promotional programs to encourage, tourism in Beaumont: Page 1 EXHIBIT "A" I NOW, THEREFORE, the City and Museum agree as follows: 1. City agrees to pay to Museum the amount of Twenty -Seven Thousand ($27,000) Dollars, The payment provided for herein will be made quarterly In the amount of Six Thousand Seven Hundred and Fifty Dollars (6,750) per quarter commencing October 1, 2022, from funds as available and collected from the hotel occupancy tax. Any funds not expended by Museum will be retained by Museum to be reallocated for similar purposes by approval of City. 2. All expenditure of funds shall be reasonably related to the purposes established by V.T.C.A. Tax Code Section 351.101(a)(5). 3. The Museum is an independent contractor and is not an officer, agent or employee of the City, 4. In return for the payments provided for herein, Museum agrees to operate for the period October 1, 2022 to September 30, 2023, 5. The Museum shall submit quarterly reports in the format provided by the City reflecting the activities of the Museum as they relate to this contract. The Museum shall submit such reports quarterly commencing January 15, 2023, 6. The City Manager of City or his designated representative shall, upon reasonable notice, have the right to inspect all books and records of the Museum. Page 2 7. Upon termination of this agreement or any extension thereof, unless it be renewed, the Museum shall deliver to the City all funds paid under this contract that it may have and all removable personal property that may have been purchased with funds derived from said tax. 8. Funding under this contract will require that should a seminar be held during the term of this contract designed to assure that expenditures of Hotel Occupancy Tax funds are made in compliance with the Act, a representative of the Museum will attend the seminar. 9. The Beaumont Children's Museum agrees to indemnify, hold harmless and defend, at its own expense, the City of Beaumont and its officers, agents, servants and employees, from and against any and all claims, causes of action and damages of every kind arising out of or in conjunction with the execution, performance, attempted performance or nonperformance of this contract or from the operations and actions of the Beaumont Children's Museum, its officers, agents and employees and specifically including herein any and all acts of negligence by the City of Beaumont, its agents, officers or employees, carried out under the terms of this agreement. Page 3 ATTEST: in EXECUTED this the day of . 2022. Tina Broussard City Cleric ATTEST: By: Name: Title: Page 4 CITY OF BEAUMONT Kenneth R, Williams City Manager BEAUMONT CHILDREN'S MUSEUM By: Name: Title: 'Al TEXAS TO: City Council FROM: Kenneth R. Williams, City Manager PREPARED BY: Todd Simoneaux, Chief Financial Officer MEETING DATE: October 18, 2022 1 REQUESTED ACTION: Council consider a resolution approving a contract for the purchase of liquid chlorine for use in the Water Utilities Department. BACKGROUND Liquid Chlorine is used to purify the City's water supply and to treat sewage discharge. The Water Utilities Department expects to purchase approximately one hundred fifty (150) tons of this material during the term of this contract. Bids were requested from six vendors and one response was received. DXI Industries, Inc. of Houston holds the current contract and responded with the low qualified bid of $2,127 per ton and a container rental fee of $6,900 for six months, for a total of $325,950. This represents a 20 % increase in the price of this material over last contract. Specifications allow for a six month contract with the option of two renewals of six month terms at the same pricing as the awarded contract. There are no local vendors of this commodity. Bid tabulation is attached. FUNDING SOURCE Water Utilities Fund. RECOMMENDATION Approval of the resolution. RESOLUTION NO. BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF BEAUMONT: WHEREAS, bids were solicited for a six (6) month contract, with the option of two (2) renewals of six (6) month terms at the same pricing as the awarded contract, for the purchase of approximately one hundred fifty (150) tons of Liquid Chlorine for use by the Water Utilities Department; and, WHEREAS, DXI Industries, Inc., of Houston, Texas, submitted a bid for a total estimated amount of $325,950.00 in the unit amounts as shown in Exhibit "A," attached hereto; and, WHEREAS, the City Council is of the opinion that the bid submitted by DXI, Industries, Inc., of Houston, Texas, is the lowest responsible bidder providing the best value to the City and should be accepted; NOW, THEREFORE, BE IT RESOLVE❑ BY THE CITY COUNCIL OF THE CITY OF BEAUMONT: THAT the statements and findings set out in the preamble to this resolution are hereby, in all things, approved and adopted; and, THAT the bid submitted by DXI Industries, Inc., of Houston, Texas, for a six (6) month contract, with the option of two (2) renewals of six (6) month terms at the same pricing as the awarded contract, for the purchase of Liquid Chlorine for use by the Water Utilities Department for a total estimated amount of $325,950.00 in the unit amounts as shown in Exhibit 'A" attached hereto, be accepted by the City of Beaumont; and, BE IT FURTHER RESOLVED THAT the City Manager be and he is hereby authorized to execute a contract with DXI Industries, Inc., of Houston, Texas, for the purposes described herein. The meeting at which this resolution was approved was in all things conducted in strict compliance with the Texas Open Meetings Act, Texas Government Code, Chapter 551. PASSED BY THE CITY COUNCIL. of the City of Beaumont this the 18th day of October, 2022. - Mayor Robin Mouton - X M � m w -u 0 < \ 0 \ � r — ® Cl) ° 2 ® \ 0 E o ƒ m x 2 n \± ƒ Q » E 2 m c n \ k � / O a � � 7 \ E \ k 0 \ c \ / 7 « - f -4 X 2 E Lrl o (.n R k o CD \ 0 9 § _ R a £ & \ \ � 7 ƒ f E § g n R ƒ \ / - n \ ƒ \ @ \= 0 � \ \ § \ / cr § f & u � k k % E 0 / � m n Iz 2.1 w m ■ § 0 � $ $ E TEXAS TO: City Council FROM: Kenneth R. Williams, City Manager PREPARED BY: Todd Simoneaux, Chief Financial Officer MEETING DATE: October 18, 2022 REQUESTED ACTION: Council consider a resolution approving a contract with Gulf Coast Electric Company, Inc. of Beaumont for electrical services. BACKGROUND The contract specifies that the successful bidder will provide assorted electrical services at a fixed hourly rate and a fixed percentage markup of materials and equipment rental to maintain City electrical systems. The contract requires the contractor to have personnel onsite to assist the City with emergency repairs in the event of a disaster. Bids were requested from nine vendors; and two responses were received. Gulf Coast Electric Company, Inc., who has held this contract for several years, is the lowest, qualified bidder. The total bid represents an approximate three percent (3%) decrease over the current contract with a total estimated annual cost of $211,950. Bid tabulation is attached. FUNDING SOURCE General Fund - Facilities Maintenance RECOMMENDATION Approval of the resolution. RESOLUTION NO. BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF BEAUMONT: WHEREAS, nine (9) bids were solicited and two (2) responses were received for a contract, with the option of two (2) renewals of six (6) month terms at the same pricing as the awarded contract, to provide assorted electrical services at a fixed hourly rate and a fixed percentage markup of materials and equipment rental to maintain City electrical systems; and, WHEREAS, Gulf Coast Electric Company, Inc., of Beaumont, Texas, submitted a bid in the amount of $211,950 which is a three percent (3%) decrease from the current contract amount as shown in Exhibit "A," attached hereto; and, WHEREAS, City Council is of the opinion that the bid submitted by Gulf Coast Electric Company, Inc., of Beaumont, Texas, is the responsible bidder providing services at the best value to the City and should be accepted; NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF BEAUMONT: THAT the statements and findings set out in the preamble to this resolution are hereby, in all things, approved and adopted; and, THAT the bid submitted by Gulf Coast Electric Company, Inc., of Beaumont, Texas, to maintain the City's electrical systems in the amount of $211,950.00 as shown in Exhibit'A," attached hereto, be accepted by the City of Beaumont; and, BE IT FURTHER RESOLVED THAT the City Manager be and he is hereby authorized to execute a contract with Gulf Coast Electric Company, Inc., of Beaumont, Texas for the purposes described herein. The meeting at which this resolution was approved was in all things conducted in strict compliance with the Texas Open Meetings Act, Texas Government Code, Chapter 551. PASSED BY THE CITY COUNCIL of the City of Beaumont this the 18th day of October, 2022. - Mayor Robin Mouton - (A Z O E1J H O Q F- LU m m Z Z W 20 Z ca V) U U 0. ti w u ,y V1 G1 C u c N rd �i o 2 41 N tm uj C D 4o ro E +. [� u u O `- !" D 'd a ii as a U l ro N :5 O1 o o a 0 0 0 b b b b b b o 0 0 0 0 o 0 o o o o 0 o 0 0 0 0 0 0 0 0 0 0 0 a b (D O 0 b b O 0 Ln Ln [] `-' O O CO to N in V) 00 0 N Ln o rd +tl '' " � N m rn io U V F, u w o U9 Qq to cli &I ty ttt +a t: iu E C O 0 0 o 0 a a 0 a 0 o m O b a o 0 0 0 0 0 0 LA m o' 0 0 0 Ln 0 0 0 0 ui o 00 v, N in co r- 00 (D 00 r- a t� V� V) En to tR s t tl% klv t 0 0 0 0 0 0 o a a o a 0 0 o a a o 0 b o 0 0 0 u 0 0 0 0 0 0 0 0 0 0 0 0 c 0 0 0 0 0 0 0 o Ln Ln o .. 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V1U v i Q a N m L cu O A .: OJ W di L MI O o O CD c 0 d ti N C6 d to m 4A 0 0 a o 0 a O M O O � p rri O r- M O e°' O m r� o N t LA lP N 19 O O O O O O O O O O M p O O N 01 m 6q 6NA a G LA Q m � W 4' A)a a ce V Ne W W °J b E 4 R C W W a 7 (U .' W a. cx `:a i tj E w a r a c 0 0. LA F-. L: r� c O 0 u u a � u a vi W a� LA b iC o V u Q j Ln U Q N Cr co o 0 Q v � i� AAW TEXAS TO: City Council FROM: Kenneth R. Williams, City Manager PREPARED BY: Chris Boone,`'IJ rector of Planning and Community Development MEETING DATE: October 18, 2022 REQUESTED ACTION: Council approve a resolution amending and approving the Fleet Maintenance Plan for inventory of the BMT Zip. BACKGROUND Currently the transit system, BMT Zip, is managed by private company, tluough a Management Agreement with First Transit of Cincinnati, Ohio. As a 5307 and 5339 grant recipient, BMT Zip must be compliance with Federal Transit Administration (FTA) requirements. In result, BMT has updated the Fleet Maintenance Plan. The updated plan outlines scheduled procedures to ensure that preventive maintenance and upkeep of vehicles and equipment satisfy all FTA requirements, Attached is the amended maintenance plan. FUNDING SOURCE None. RECOMMENDATION Approval of the resolution. RESOLUTION NO. BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF BEAUMONT: WHEREAS, Currently the transit system BMT Zip, is managed by a private company, through a Management Agreement with First Transit of Cincinnati, Ohio. As a 5037 and 5339 grant recipient, BMT Zip must be compliance with Federal Transit Administration (FTA) requirements. In result, BMT Zip has updated the Fleet Maintenance Plan. WHEREAS, the updated plan will outline scheduled procedures to ensure that preventative maintenance and upkeep of vehicles and equipment satisfy all FTA requirements as shown on Exhibit "A" attached hereto: NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF BEAUMONT: THAT the statements and findings set out in the preamble to this resolution are hereby, in all things, approved and adopted; and, BE IT FURTHER RESOLVED THAT the City Manager be and he is hereby authorized to execute all documents related to executing this plan. The meeting at which this resolution was approved was in all things conducted in strict compliance with the Texas Open Meetings Act, Texas Government Code, Chapter 551. PASSED BY THE CITY COUNCIL of the City of Beaumont this the 18th day of October, 2022. - Mayor Robin Mouton - Transit Management of Beaumont (The Zip) Managed by First Transit Updated September 2022 MAINTENANCE PLAN TABLE OF CONTENTS Page 4- THE ZIP FLEET MAINTENANCE PROGRAM ......................................... I................ 1 ➢ Philosophy and Purpose....................................................................................... 1 ➢ Maintenance Team . ... ...... ............. --- .................... ........ .,...... I ...... I .................. I... 1 ➢ Goals & Objectives............................................................................................... 3 -2• FLEET COMPOSITION (Revenue, Demand and Support) ..................................... 4 •3 FLEET MAINTENANCE PLAN.................................................................................. 5 ➢ Procedures........................................................................................................ 6 •;• REVENUE FLEET PREVENTAIVE MAINTENANCE INSPECTIONS...................................................... 7 •.• DEMAND RESPONSE (THE ZIP PARATRANSIT SERVICE) FLEET MAINTENANCE PLAN.................................................................................. 8 ➢ Philosophy and Purpose..... .......... - ............ ................................................... ..... 8 ➢ Goals & Objectives............................................................................................... 8 ➢ Original Equipment Manufacturer (OEM).............................................................. 8 •;* DEMAND RESPONSE (THE ZIP PARATRANSIT SERVICE) PREVENTIVE MAINTENANCE INSPECTIONS.. ..... ................................................ 9 ❖ THE ZIP EQUIPMENT MAINTENANCE PROGRAM .............................................. 10 ➢ Philosophy and Purpose........ . ..... ...................................................................... 10. ➢ Equipment Maintenance Team..........................................................................1.10 ➢ Goals & Objectives............................................................................................. 10 ❖ THE ZIP EQUIPMENT PROCEDURES....................................................................11 •I• EXHIBITS.................................................................................................................12 EXHIBIT 1: DVIRs — Buses & Vans.........................................................................13 EXHIBIT 2a: Heavy Duty Preventive Maintenance Worksheet .......................14115 EXHIBIT 2b: Light Duty Preventive Maintenance Worksheet ......................16/17 EXHIBIT 3: Wheelchair Supplemental Inspection..........................................18 EXHIBIT 4: Annual A/C System Preventive Maintenance...............................19 EXHIBIT 5: Equipment Preventive Maintenance Schedule..............................20 EXHIBIT 5a: Amerex System Monthly Inspection... .............................. ......... 20 THE ZIP FLEET MAINTENANCE PROGRAM Philosophy and Purpose Preventive maintenance is the cornerstone of The Zips fleet maintenance program. Preventive maintenance is critical to maximizing efficiency while maintaining its assets to the State of Good Repair (SGR). It also ensures that The Zip provides the highest quality of service and operates to a full level of performance, This program is designed to protect its assets in meeting their Useful Life Benchmark (ULB). This plan is designed to keep all vehicles and related equipment in safe, reliable, and operational condition. The purpose of the Fleet Maintenance Plan (FMP) is to develop a consistent, ongoing system of maintenance procedures and guidelines in maintaining its fleet and equipment in accordance with its Transit Asset Management Plan. This Maintenance document is updated on an "as needed" basis and is reviewed annually for compliance to new rules, regulations, and laws. The Zip is managed by First Transit, a leading provider of public transportation contracting, and management services headquartered in Cincinnati, Ohio. First Transit serves as a basis and reference to ensure the highest quality Maintenance Program is in effect so The Zip can provide the community with safe, clean, and dependable public transportation service at the lowest cost possible. Maintenance. Team The Maintenance Department is in operation one hundred and six (106) hours a week, six (6) days a week, three hundred and four (304) days a year, with Mechanics and Service members on every shift. Maintenance Department staffing is as follows: Tittle No. of Staff Responsibility Maintenance Manager Manages, plans, directs, performs, and coordinates 1 the overall activities pertaining to the maintenance department. Supervises maintenance department employees to manage the daily operations of the maintenance Maintenance Shop Foreman 0{1 shop to ensure that tasks and work orders are completed in a safe and efficient manner. The Zip Maintenance Plan Page I I Title No. of Staff Responsibility Performs daily and scheduled preventive Class A Mechanics 1/2 maintenance, follow up to PMI's, troubleshooting, and rebuilds minor components. Performs preventive maintenance on buses and/or other equipment. Uses diagnostic equipment for troubleshooting and making repairs. Performs preventive maintenance on buses and Class B Mechanics 3 other equipment. Under the supervision of the Shop Foreman, Class A Mechanic, or Manager, learns and applies procedures to perform more complex work. Service 4 Cleans / washes and services fleet. Orders parts and maintains parts inventory and 1 assists the Procurement Specialist as needed. Buyer AIP & RTA Receives shipments of parts, supplies and bulk Administrator fluids. Responsible for the preparation of bid specifications, purchases supplies, equipment, and services, and assists with the Zip compliance to state and federal programs and labor standards. Assists in the planning, administration and evaluation PMI & Inventory Clerk 0/1 of inventory assets, condition of inventory assets, and scheduling preventive maintenance inspections of assets. Performs clerical functions as required to ensure that all PMI's are completed in a compliant manner. Administrative work consists of preparing and reviewing diversified reports. Total 11113 Maintenance Plan Staff The Zip Maintenance Plan Page 12 Goals and Objectives The Fleet Maintenance Plan is meant to be a management tool for monitoring of the Maintenance Program provided by The Zip. The FMP is based on goals and objectives, industry standards and accepted maintenance procedures, including training and manufacturer's field service bulletins. Provide Quality Cost -Effective Maintenance Objective #1 - Inventory Control and Management Activities Objective #2 - Maintenance Monitoring Control System Objective #3 - Preventive Maintenance Inspections (PMI) on time. II. Increase Safety Awareness to Maximum Level Objective #1 - Provide Safe Working Environment Objective #2 - Increase Level of Employee Safety Objective #3 - Continue to have Safety Meetings Objective #4 -- Continue to have updates on Employee Handbooks that cover the following topics: *Company Policies and Procedures *Emergency Action Plan *Emergency Evacuation Procedures The Zip Maintenance Plat? Wage 13 FLEET COMPOSITION The operation and maintenance of all the vehicles owned by the City of Beaumont are under the direct control of its management. The revenue service bus fleet manufacturers include: North American Bus Industry, El Dorado National Coach, Gillig, and Ford Starcraft; fixed route fleet consists of seventeen (17) vehicles and the demand respond consists of ten (10) vehicles (Exhibit 6: Fleet Status Inventory Report). REVENUE SERVICE VEHICLES IN SERVICE Qty, Year Make Model FT, Fuel Yrs.ln Svc, ULB (Yrsd Miles) 6 2008 North 35 CNG 15 121 American 500,000 Bus Industry 3 2016 El Dorado 35 CNG 7 12 / National 500,000 Coach 8 2022 Gillig 29 CNG <1 12 1 500,000 DEMAND RESPONSE VEHICLES IN SERVICE Qty, Year Make Model FT, Fuel Svc. Svc. ULB (yrs.) 8 2022 Ford Starcraft Allstar 24 Gas <1 7/ 200,000 2 2019 Ford ENC 24 CNG 4 7 / 200,000 The Zip also has a fleet of four (4) maintenance and operational support vehicles in service on which complete maintenance is performed. These include; SUPPORT VEHICLES Qty Year Make Model Fuel Yrs.In Svc ULB (Yrs.l Miles 2 2019 Chevy Malibu Unleaded 4 5 1 60,000 1 2010 Ford F-450 Truck Diesel 12 7 / 100,000 1 2010 Ford F-350 Truck Diesel 12 7 100,000 The Zip Maintenance Plan Wage 14 FLEET MAINTENANCE PLAN The Zip's Revenue Fleet and Demand Response Fleet are operated out of The Operations and Maintenance Facility located at 550 Milam Sheet, Beaumont, Texas. The facility has the capacity to park seventeen (17) buses and ten (10) Paratransit Vans. Within the maintenance shop there are six maintenance bays. Two are equipped with parallel floor mount lifts, one of the, bays have a mobile lift. ➢ Inventory of Asset- The Zip maintains a current inventory of all transit assets and sets its own replacement schedule; however, we follow FTA's guidelines to establish Useful Life Benchmarks (ULB) for vehicles. Vehicles that may have passed their required useful life benchmark (ULB), remain on the asset list, and are used as spare vehicles. ➢ Individual Maintenance Records Individual maintenance records are kept for each vehicle. All maintenance performed on the vehicles are recorded and maintained using the Ron Turley Associates (RTA) Fleet Management Software System and records are maintained for as long as The Zip owns the vehicle. ➢ Driver Vehicle Inspection Cards (DVIRs) Drivers perform a comprehensive checklist of essential maintenance elements and record the results on the designated DVIRs Inspection Form. There is a DVIRs for Buses (Exhibit 1). DVIRs are two-part JJ Keller form, one copy remains on the vehicle for Operations Department and one copy at the Maintenance Department. The maintenance department copy is monitored for completion and any noted defects. ➢ Wheelchair Lift Inspection and Maintenance, The Pre -Trip Inspection form includes inspection of wheelchair lifts. In compliance the requirements of the Americans with Disabilities Act (ADA), monitoring of all wheelchair lifts is included as part of the Pre -Trip Inspection and the preventive maintenance process (Exhibit 3). ➢ Parts The Zip procures enough parts to maintain the revenue and service fleet. The Zip maintains and monitors its inventory of parts using the Ron Turley Associates (RTA) Fleet Management Software System. ➢ Warranty Recove Vehicle and parts warranties are monitored to make sure that bus equipment and parts are repaired and maintained under the manufacturer's warranty. The Zip will monitor it warranties using the Ron Turley Associates (RTA) Fleet Management Software System. Current plan is to train staff on the use of the RTA's warranty module (December 2022) to fully implement the use of said module January 2023.When a Work Order is created in the system, it would indicate whether the component is under warranty. The Zip Maintenance Plan Page 15 ➢ Vehicle Servicing Vehicles are monitored for interior and exterior cleanliness. This includes daily service and cleaning of all revenue vehicles. ➢ Body Repairs The Zip's goal is to provide and maintain buses and/or vans free from body defects. A bus body shall be considered defective if a) the body is so damaged that the vehicle is unfit for service or violates any State law or regulation, b) the body contains dings, dents or scratches that if left unrepaired, may cause further damage to the bus body or a subcomponent of the vehicle. ➢ Emergency Equipment on Vehicles Emergency equipment is located on all The Zip vehicles and is inspected as part of the Pro -Trip Inspection including reflective triangles, fire extinguishers and a biohazard kit. Procedures The preventive maintenance program begins with defect identification and is accomplished through three primary procedures. (1) a formal mileage -based Preventive Maintenance Inspection Program using the Ron Turley Associates (RTA) Fleet Management Software System; (2) daily driver pre -pull out inspection and post inspection (DVIRs); (3) Daily Fuel Sheet. Once the defect is identified, the corrective action is processed using a work order system through the RTA. The work order identifies the problem; corrective action is taken; who performs the work; repair parts required; and what outside work may have been necessary. The completed work order is then used to develop the equipment maintenance history. Preventative maintenance inspections are performed at 6,000-mile intervals (600+/- miles) for heavy-duty vehicles and 7,500-mile intervals (750+/- miles) for light -duty vehicles. Further below is a summary of the Revenue Fleet Preventive Maintenance Inspection Program and the Demand Response Preventive Maintenance Inspection Program. Follow-up PM1 Work Forms Any safety related items found during the PMI inspection are corrected right -away and any pending items are written on a Work Order Form which is later scheduled by the Maintenance Manager. Daily All buses going out for revenue service go through a daily service / inspection. The service includes checking fluid levels, inspecting for leaks, tire condition, steering, and exterior and interior lights. The DVIRs are reviewed for defects noted by the operator. The farebox is probed, and then the cashbox removed and placed into the vault receiver where the cashbox money is dropped into the vault receiver. The cashbox is then returned into farebox. Both the interior and exterior of the vehicles are cleaned and checked for any damage. Monthl As part of oversight, Maintenance Manager with the PMI & Inventory Clerk reviews the PMI's and complete a monthly Preventive Maintenance Report (RTA = REPAIR CODE PM REPORT). In addition, the Transit Management of Beaumont PREVENTIVE MAINTENANCE INSPECTION REPORT is created to monitor intervals and mileages. This report summarizes the PMI's completed for the month. A Zip Main lenance Plait Page 16 REVENUE FLEET PREVENTIVE MAINTENANCE INSPECTIONS MILES PMI I DESCRIPTIONS Ali buses that leave the garage for any purpose go through a daily Daily NIA inspection, The inspection procedure includes checking all fluid levels, inspecting for fluid leaks, tire condition, exterior and interior lights. The Operator's DVIRs is reviewed for defects that may have been noted by the operator. Both the interior and exterior of the vehicles are cleaned and checked for anv damage. At the 6,000-mile interval. The engine oil and filters are changed. The 6,000 A items that are inspected include interior and exterior lights, condition of hoses, brake lines and belts. The chassis is Tubed, and fluids are checked. The Amerex PMI is performed. These intervals focus on cleaning, inspection and replacing of high-pressure fuel filter (CNG Buses). Exhibit 2a & 2b. Exhibits 3 & 4. Exhibit 5a. SEMI- * The Amerex Fire Suppression Smi-Annual Maintenance: AUTHORIZED ANNUAL pp ! six- AMEREX TECHNICIAN. Six -Year Maintenance. Exhibit 5a. YEAR At the 12,000-mile interval, items are inspected including all the items 12,000 B on "A" inspection. The Amerex PMI is performed; Flooring PMI is performed; Air Conditioning is inspected, Wheelchair Lift/Ramp is inspected. Exhibit 2a & 2b. Exhibits 3 & 4. Exhibit 5a. e =ml e interval, include all the items on the an inspections. C Maintenance includes additional items including the 18,000 c transmission fluid filter changes, Air Conditioning inspection., Wheelchair Lift / damp is Inspected and the Air System PMl is performed. Exhibit 2a & 2b. Exhibits 3 K 4. 24,000 e Same as the 12,000-mile PMI 30,000 A Same as the 6,000-mile PMI The Zip Maintenance Platy Page 17 DEMAND RESPONSE (THE ZIP PARATRANSIT SERVICE) FLEET MAINTENANCE PLAN Philosophy and Purpose The purpose of The Zip Paratransit Service Fleet Maintenance Plan is to develop a consistent, ongoing system of maintenance procedures and guidelines to ensure the highest quality Maintenance Program that complies meeting the requirements of the Americans with Disability Act (ADA). Our goal is to maintain a fleet without missing any scheduled trips and have as few road calls as possible. In doing so, provide safe, clean, and dependable equipment at the lowest possible cost. Goals & Objectives The following are the goals and objectives for the Demand Response Fleet Maintenance Plan. I. Provide Quality Cost Effective Maintenance. Objective #1 - Paratransit vehicles are scheduled for PM service 750 (+/--) miles of the 7,500 mile interval. II. Continue Maintenance Control. Objective #1 - Continue to monitor inventory levels by setting and adjusting the inventory level of minimums and maximums. Use of Original Equipment Manufacturer (OEM) Maintenance Manuals and Recommendations Bus and Van component manufacturers prepare manuals which recommend maintenance practices and provide specific guidance and instructions for troubleshooting, removal, overhaul and repair and replacement of components. The ability to provide this information at the point of needed use, i.e., when the maintenance worker is doing the work, is critical to reliable maintenance. Original Equipment Manufacturer (OEM) maintenance manuals are an important part of the bus and van maintenance plan. The manual recommendations should be carefully evaluated to develop the specific maintenance intervals and practices in the bus and van maintenance plan. If in doubt or no local experience indicates otherwise, follow manufacturer's recommendations. The Zip Maintenance Plan page 18 DEMAND RESPONSE (THE ZIP PARATRANSIT SERVICE) PREVENTIVE MAINTENANCE INSPECTIONS MILES I PMI DESCRIPTIONS All buses that leave the garage for any purpose go through a daily Daily N/A inspection. The inspection procedure includes checking all fluid levels, inspecting for fluid leaks, tire condition, exterior and interior lights. The Operator's DVIRs is reviewed for defects that may have been noted by the operator. Both the interior and exterior of the vehicles are cleaned and checked for any damage. At the 7,500-mile interval, engine oil fuel filters and air filters are 7,00 A changed. The main items that are inspected include hydraulic brakes, interior and exterior lights, hoses, and belts. The chassis is lubed. The wheelchair lift is operated and inspected. At the 15,000-mile interval, which includes all the items on the "A" Inspection. The main item that is changed includes the transmission fluid s,flofl a and filter. The wheelchair lift is operated and inspected for the proper operation; verify operation of interlock and the cycle counter is recorded. At the 22,500-mile interval, which include all the items on the "A" and 22,500 c "B„ Inspection. Wheelchair Lift is performed. Change differential fluid, power steering fluid. Engine tune up and change spark plugs every 60,000 miles. 30,000 1 s 1 Same as the 15,000-mile PMI. 37,600 1 A I Same as the 7,500-mile PMI. The Zip Maintenance flan Page 19 THE ZIP EQUIPMENT MAINTENANCE PROGRAM Philosophy and Purpose The philosophy and purpose of the Equipment Maintenance Plan is to maximize cost effectiveness of maintenance efforts in consistent with the Transit Asset Management Plan while maintaining its assets in the State of Good Repair through a proper balance of preventive maintenance, corrective maintenance, and system improvements, where necessary. BMT EQUIPMENT MAINTENANCE TEAM Title No. of Responsibility Staff Maintenance Manager Manages, plans, directs, performs, and 1 coordinates the overall activities pertaining to the maintenance department. 0/1 Supervises maintenance department employees Maintenance Shop Foreman to manage the daily operations of the maintenance shop to ensure that work orders are completed in a safe and efficient manner. 1 /2 Performs preventive maintenance on vehicles and/or equipment. Uses diagnostic equipment for Class A Mechanics troubleshooting and making repairs. Performs preventive maintenance on buses and Class B Mechanics 3/3 other equipment. Under the supervision of the Shop Foreman, Class A Mechanic, or Manager, learns and applies procedures to perform more complex work. Service Persons 414 Cleans / washes and services fleet. Under the Supervision of the Maintenance Manager or designee, performs basic mechanic duties as assigned. Goals & Objectives The goal is to provide clean, safe, attractive, and well -maintained equipment. Objective #1 — To Maintain facility support equipment through systematic and preventative maintenance. The Op Maintenance Plan Page 110 THE ZIP EQUIPMENT PROCEDURES The Maintenance Department is responsible for a wide variety of in-house services designed to maintain equipment and have implemented procedures to keep track of maintenance procedures. ➢ Record Keeping The Maintenance Department uses RTA to track preventive maintenance on equipment using scheduled as well as nonscheduled 'Work Request" form. This process began in July 2022 and is still working progress. ➢ The Zip Equipment Preventive Maintenance Schedule Exhibit 3 A Preventive Maintenance Schedule is a listing of the Zip assets indicating the systematic intervals (quarterly) that is followed in order to perform the required preventive maintenance, cleaning and/or repairs. ➢ Warranty Recovery Equipment warranties are maintained and monitored through Work Requests. The equipment PM's are created in RTA and the warranty dates if applicable are programed into the system and appears when the Work Request is created for that particular item. ➢ Work Requests (Exhibit_51. Scheduled - Preventive Maintenance Work Requests are issued as needed. Non -Scheduled - Other Work Requests are also created when a non-scheduled task is required. Work Requests are prioritized accordingly to the importance and urgency of the tasks, and they need to be planned into the weekly workload of the maintenance staff. ➢ Daily Cleaning Clean, well -maintained equipment is essential t o The Zip Main lenancePlan Page I It EXHIBITS The Zip Maintenance Plan page 1 12 Exhibit I The Zip DVIR 0 BUS DRIVER'S VEHICLE INSPECTION REPORT UUOMMR REAflING: BUS MD MILEAGE., DATE-- 13 P,A1 UART MILEAGE: -.. TIME: — � 1 Pht 70TAL MILEA.,F; _ _ L00ATION, INspECT JTEfiiS �tSz�i�- I!= J)1rF:SGTi4�, PJ1JAtt3Etl A111} DE$cRIH�:1N "#EfAAR€5�3•' — Kti$() LEAM6 Ul.fm J BUa _ EtAFfI ENCY PPOS ?a Cf W P _ LOOSE 411IHFD, Htti3C G0M%MQTIQN4 nR _ HEADLIGI-frC, FLASHERS :t.VWY f4AS!IZFP R € FLTS IN CUrGINC COIAP}ARTt•1I:N1 DIGHT I'F 1141 jlH�; fi'A'ti1 Fa- -- OIL LF1+J=(. _ mmi or 9U5 • Y(iwasl#;GLL _ RADIAT(7RGOOLANTLrVCL _ L"'dFRONT TfAKd4'?11L �- - �SAMRY ITQR ARM is :ii(]tIL RL3$1 _ MIANSIAISSIQN _._ EkisAUz-T£3le TEM UN13uVIQ E l,%�114E h131SE _ LEFT 9ME OF i31J5 • iVltvC,c7'A',", h i.!i.ii tLS _. 6AVG� FS � WAK14IW LIGHTS EEFT riEk`l TtTi- & Ys'I(l:F!_$ — UW5 TCHU; _ fIEAn Or OW, WINIXAV� Y, LIGHTS HORN _ -, TAIL PIPE FAMofiCiel'1108TF'_`16 _ RIGH1'MSPII'Mr—f! 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COIJDIT1014 OF ALWVE MUM 15: lil3l�![II'S filah'.4TtJFl;=: ❑ �30SFACTOMY 0 UNSATISFA fORY 0 A;PGVE DER:07S [ 08REGTED 3 J JWQtfE DEPOTS NEED € OT BE C! )FIAEC� i EG FDR SAFE OF VEHIOLE Ccp}reJtsl«{1;i�.,l tv;FS;r�4 �S��xsetts: S'c9,ti3 rFj't9rnsr"�•4U Irunm:.vn•415+,•iiri.C'i•riJCi!•�Mitq•,tcm GAMNAL 5f1�'(Rt;Glirti The Zip Maintenance Plan Page 113 Exhibit 2 a Preventive Maintenance Worksheets HEAVY DUTY BUSES PAGE 112 UNITS MILEAGE INSPECTION STICKER hWJYR eu, ❑ RCLE INSPECTION TYPE: 60DO 12WO 19ND ,14— INSPECTAND CHECK EACH ITEM, EXCEPT AS NOTED, INITIAL EACH ITW UNDER PROPER COLUMN Phil Duo A B CMADE CHECKALLITEA+5 REPAIR INITIAL WASH FNGINE&WHEELS CH.ANLEEKLI14EOIL AND FILTERS CHECKENGINE MOU S FOR TIGHTNESS AND DErERIgRAIJON CHECK FOR ENGINE OIL LEAKS CHECKAIR C EANERSYSTE41 CLEAN AIR CLEANER CHECK FLOW GAUGE INSPECTFILTERGAUGE, REPLACE AT30INS CHECK COOLANT L EVE LAND REPLACE COOLANC FI LTER CHECK COOLANTNITRATE READING NOTE CHECK COOLANTSTRENGTH CHECK CIRCULATOR PUMP CHECK RADIATOR AND COOLANTSYSTEM FOR LEAKS/PRESSURE CHECK CHECKALLHOSESANDCLAMPS CHECK AND LUBE COOLA NT FILTER VALVES CHECK AIR COMPRESSDRI LEAKS ETC. CHECKALLAIR LINES FOR CHAFING CHANGETRANSMI5SION OILAND FILTER 1_VERY45,O00MILES OR AS NEEDED H€C TR.kNS MOUNTAND PAR BOLTSANDTORQUETO SPECS EVERY 60,000 MILES CHECK TRANS LINES FOR CHAFING/ LEAKS CHECKANDCLEAN TRANS BREATHER CHECK EXHAUSTSYSTEAI FOR LEAKS CHECKALLELECTRICAL CONNECTIONS HECKALLWIRING FOR CHAFING CHECK ALL CONNECTIONS TEST BATTERIES 12V_Ww___ 29V_ CHECK CHARGING SYSTEM CHANGE SPARK PLUGSAT22,5000R 1,500 HOURS OR18 MOS CHANGE FUEL FILTERSAS NEEDED TUNE ENGINE AT150PWMILES CHECKFRONTTIRES LF_RF_ CHECK RFAR TfRESLRO_ LRI _ RRO, __ RRI CHECK RIA15 FOR CRACKS AND 1VEAR TORQUE WHEEL N UTS TO 50OFT LBS CHECK AND ADUSTALL TIRE PRESS RES CHECKTIRES FOR DEBRIS CHECK FRONT BRA KEOFERATION NOTE LININGTHICKNESS LF_Rf CHECK REAR BRAKE OPERA HON NOTE LINING THICKNESS LF_ RF CHECK PARKING BRAKE OPER.ATfON ADJUST FRONT& REAR BRAKES CHECK FRONTSUSPENSION BELLOW51SHOCK51 AIR UNESI ETC CHECK REARSL15PEN51ON BELLOW5ISHOCKS/ AIR LINES/ ETC as TORQUEALLSUSPENSION DOLTSPERSPECSHEET120O0A2J,OB0MILEINS CHECK LEYFLINC VALVES CHECK RIDE HEIGHT CHECK COMPLETE AIR 5YSTEA} FOR LEAKS AND CHAFING. CHECKA R TANK U-BOLTS CHECK IRDRYERANDHEATERELEMENT CHECK CURRENT DRAW CHECK STEERING COMPONENTS CHECK FRONT END LIGNA1 CHECK fRONTAXLE SEALS AND GASKETS CH FCK REAR AXLES SEALS AND GASKETS CHECK REAR END OIL LEVEL CHECK PIN IONS EAL CHECK AND CLEAN REAR END BREATHER CHANGE REAR END OIL ON 24,OOD INS? CHECK FOR REAR END LEAKS WIPER LGREASEFITTINGSANDGREASEALLCOMPONENTS CHECK PISSYSTEA ,STEERING BOX, HOSESCHANGEPJSFILTER&FLUID O 2d,000AUEEINSPECTON COMMENTS: The Zip Maintenance Platt Page 114 HEAVY DUTY BUSES PAGE; 212 INSP'ECTAND CHECK EACH ITEM. EXCEPT AS NOTED, INITIAL EACH ITEM UNDER PROPER COLUMN P&IIDue CHECK ALL ITEMS NFP,0.1N? iHli A 6 C CHECK INTERIORAND EXTERIOR FOR DAMAGE AND CLEANLINESS CHECK DPU PERMIT/ INS STICKER REGISTRATIONI DECALSI NUMBERS CHECK STANCHIONS, GRAB RAILS, SEATS AND FLOORING CHECK FOR LOOSE INTERIOR AND EXTERIOR PANELS CHECK CHIME SYSTEM CHECK STOP REQUESTSYSTEM CHECK ALL MIRRORS AND OPERATION LUBE AS NEEDED CHECK ALL EMERGENCY EXITS, DOORS, WINDOWS AND HATCHES, ETC. CHECK SECUREMENTOF FAREBOX, CLEAN MKV& CASH MODULE CHECK BOTH FIRE EXTINGUISHERAND MOUNTING BRACKETS CHECK ALL1iVIRING INSIDECOACH CHECK INSTRUMENTS AND SWITCHES WARNING LIGHTS AN D BUZZERS CHECKALL INTERIOR LIGHTS FOR PROPER OPERATION CHECK PA SYSTEM CHECK PRO -HEAT SYSTEM FOR PROPER OPERATION CHECK H EATER AND DEFRO SI ER SYSTEM AND CLEAN ALL FOU R FICTERS CHECK DESTINATION SIGN OPERATION CLEAN DESTINATION GLASS CHECK KNEELING SYSTEM CHECK WARNING LIGHT AND HORN CHECK BELTS CHECK PULLEYS BY REN40VING BELTS REMOVE REAR ENGINE COVER, INSPECT FOR LEAKS REPLACE CRANKCASE FILTER ON 24,UW MILE HT=ION CLEAN AND LUBE THROTTLE, BRAKE PEDALAND PIN CHECK ENTRANCE AND EXIT DOOR OPERATION GREASE AND LUBE FRONT DOOR FITTINGS LUBE EMERGENCY PULL CABLE CHECK SENSITIVE EDGE$, TOUCH BARS AND INTERLOCK OPERATION CHECK ALL WINDOWS FOR PROPER OPERATION CHECK FRONTAND REAR LICENSE PLATES CH ECK ALL EXTERIOR LIGHTS FOR PROPER OPERATION CHECK DRIVER'S SEAT AND SEAT BELT OPERATION. CLEAN BELTS AS NEEDED CHECK REVERSE ALARM CHECK HORN CHECK WINDSHIELD WIPER OPERATION OIL WIPER ARMS AND SHAFTS CHECK VI DEO SYSTEM FOR PROPER OPERATION CHECK CAMERA MOUNTS CHECK BICYCLE RACK AND OPERATION CHECK STEERING COMPONENTS GREASE THE THREE FITTINGS IN THE COLUMN CHECK 2 WAY RADIO OPERATION CHECK STEERING FOR PLAY CHECK TRANS. FLUID WHILE ENGINE IS HOT CHECK LIFT OPERATION- USING WHEELCHAIR PMI INSPECT AIR SYSTEM INSPECT AIR CONDITIONING LISINGAIC PNU MECHANIC'S SIGNATURE: DATE: MECHANIC'S SIGNATURE: DATE: MECHANf C'S SIGNATURE: DATE: MANAGER'S APPROVAL: DATE: The Zip Maintenance Plan Page 115 Exhibit 2b: LIGHT DUTY BUSES rage 1 ! 2 ] kNTERIQR'CtRCLE 1N SPECTIC)N , I AI IALH iy NtttFi KM W17kCLl_CIAJKZlU1'YLC111GIY IPlLJl*4-* Cl.9JLllX ITIREAND WHEELINSPk.LtlQN CHECK REAR f ili E5 LRO - LR I ` RED - RRI The Zip Maintenance Plant Page 116 Exhibit 2b: LIGHT DUTY BUSES Page 212 Peat iu€1 TMU LIGI IT DUTY VL94LCLL PMI (PAGE 212) A Fs C ENGINE COMPARTMIENTilitSPECTION t E , iNs[s'.lL CHECK ENGINE COMPARTMENT DOOR CHECK FAN, SI9RCIUD, & RADIATOR TEST ANTIFREEZE STRENGTH CHECK COOLANT I IOS,E CONDIT"4 Cl9ECK,4LTCRNAf0R MOUNT AND CONNECTIONS CHECK FULL CONTROL &IlWiSMISSION CONNECTIONS CHECKTRINS41ISSION OREATRERR FLUID LEVEL SCRYWE CRANKCASE BREAT9IER CIIECKALL ULT5 FOR CONDITION, ALIGNMENT, F, TiNS1019 C19ECK EXI MUST SYSTEM CIIANGE AIR FILTER EYERY 313=0 MILES CHECK [WAKE, SYSTEM CIIECK PaWTRSTEERING AND 19YD. FLUID CIIECK ALL ENGM12 OR BELT DRIVEN COMPONENTS C14ECK FOR 09L LEAKS LUBE ALL PIVOTINGMECIMNIS.MS CLEAN AIC FILTER CHECK A/C COMPRESSOR C19ECK A1C I IOSE CON DTMI N MATTERY f"PECT10N & SERVICE Ci9ECK HOLD DOWNS, TRAY, CORROSION, CABLCS, ETC. TTACI I A PERFORM PRE -SEASON AX SUPPLEMENTAL INS. (WAPP.) UNDER WHICLEINSPECTION. CI{ECK ENGINE ANO TRANSb99SSION AiOUNTS CHECK STARTER CHECK RO'kTOM OF ENGINE FOR OIL LEAKS CHECK TRANSMISSION fOR LEAKS CHECK Dl€FERENTIAL BREATHER AND FLUID CHECK EXI MUST SYSTEM CHECK DRIVE LINE, U-JOINTS, & SLIP YOKES CHECK FUEL TANK Cl9ECK SUSPENSION COMPONENTS CI9ECK BRAKE LINING AND DRUM Ti9lCKNESS CHECK INNER %WILLL SEALS FOR LEAKS CHECK SERVICE 6fW E CONDITION AND ADJUSTMENT CKECK PARK#t+& ®RAKE CONDITION AN D ADJUSTMENT CHECK BRAVE IIOSES CFIECK TIRES FOR CUTS M40 VAMAGE CHECK ENTIRE STEERING SYSTEM LUILli1CAIiDAJ CI9ANGE OIL fILTERSEVERY 7,500 MILKS DRAIN ENGINE OIL ll CIIANGE AUTOMATIC TRANSMISSION fLUIU EVERY 15,000 MILS 110 CIIANGE POWER STE.9:RIW. nuio k FILTER (SYNTIJETIC FLUID ONUj 11 CHANGE DIFFERENTIAL FLUID (SYNTIIt-TIC FLUID ONLY) EVERY '22,5WM!lLCS LUBRICATE CILASSIS TUNE Lip EVERY 60,000 MILES. CHANGE SPARK PLUS MECHANIC'S SIGNATURE. DATE, MECIIANIC'SSIGNATURE: DATL- MECIIANIC'SSIGNATURE. DATE MANAGER'S APPROVAL; DATE, The Zip Maintenance Plan ' Page 117 Exhibit 3: Wheelchair Supplemental Inspection (Heavy Duty 1 Light Duty) W heatchaIr SuppheIhtienfall I66:pand an iC.Ai , I s n nala&&d ft a-M+ M rq?s eW,1 Unit NoMilleage Dde W12MMUM Clr�tk ➢E1 arxo:,� C�taC � n .5 Il�r air .a t� in R:11ich s;e,�ua $4 ha+d! >�.. Chick ll5¢i3 ti s*rr€,c sric n> 1�0 nrse,rhanIM far "so od ,er n. ernle lift thi s tam to c rala ate! cbm. k 6w,, Unusual Wi4m -11 tw M COUS25 too S1MdV IEVloo iast kffwm r and'ia,mswams and Sir DrMwon `E Tl :mechalim Check tam slats for wear and praM alKlal Check pbla i emMa a ii' a eulele Chock dr lkc haste Far WO, chatke, orcracks Ch k d�etlrkal cannmUm awd rcR&ial wtos and rMaz Gl k D=nfi tru and at[usimard Od al snfO1V . ha!; rlar Ara 2MMM,daralri 6n kma? Owdull manual for Infarrmallan'. IWttetk urine chair hald-darerrs Inslda ythkia far scum maynl and proper operaon IIJu#srlcmilatra >: i Clears an linkaym arm =dianizms .9 raa+aded Iaalara ball LuMuila darns rUft'rftV €Ilarrr� rekaz a mochorksm llallbun, lmrakr bkh ffst chatll FMI F itrll Fill We snlc% a rat aw Cate: I!Mnsgeft Approval., Data, The Zip Maintenance Plan Wage 118 Exhibit 4: Annual A/C System Preventative Maintenance Annual A/C System Preventative Maintenance Unit ND. Mmklaga Cuftont date last AM POM code 11A :u96 W11 Iris ectfdit ; Gllettt Pats a�i{ darrlii e, nlls3;11 13 C wok fled ract Wees lest ellafrl Cfw* wa watoo a tal&iuer fC4 oklsuuelldl9s Clwe& Operation of rasl Me Reoord Elate a reaffirta ore riaima M a slm oondlftan .. Allath fiwaW i fi system id raiii. Ow,* far evefl &Y dlaWbut3an Clw(* fvr etoppia errMc al€ HVAC modes Glseeec d7aTa1*ABC d tgni Revved ibadin a see 'Letwe aec-,Wn Cf."(* NNIII 00law eaaalre colout awlehes Idf leak* C Ca "Rdwtlr 814116tful le€s _ 6t3an Chat* far wweust mifin Br 011 a capaC4 test Owckeordillonofwf ko4td1 Check dulel'r realalwww readls LWitaieetoich tstslrnn Meek is? cap Ire Wall C wok compfe4sor mourtwill A all roent to "t GQiil teaser helt s or drlae s stern Cheek roe aaek%wimr Mwek far pwpal lnidill and IW Gr Ckieekfor pfoperati invent R ace Wilt if re €red MUM bell tension Luuw4te drive ahatl'ti" JOWS talk teal A IOM Cfaeek A-c I€lies Val an elk0fonle detector cheek: tease:*. rnwt s, VAN08; 3 con !swot Marl seal Gkeck healer Itooes tot oC(Amt teaks fivatem ocanlal Instian Perrorrn ocill test on tern rant oil PatfNin a Ines skis LM dnerr Observa compreow cinch wWul its stem is omtamlllated revioe drier Opeii ad diner, exarnim dalr oewd Ofen, f€wrh and whftp * rem it needed CRmr a lerll ttdaeff it ie wed, marge by wa trt Clael�€ ksr leak* Cteretl e+am arlanls Claan C616, df an, Change filters Fen ilralore Check seadc f molors Ear ardoelf Oftrallon &ervioe a tura • re lsta trusties ry s w tamer wlteas Code iol © PLfdi E slim GNetk tot pltjpkt heani S ebCdet Check letnl *tatwa cxwke>a Clwtk derfdst mWe Glwa ewe feasda w CloeCkOmtedbil devbes Raafird erlwManee lest foRmIts flefofe Ahr /V111 6nI temp. Madimte lveat. sm-tim press. 00W fern . Raelare sj2him i3kSCdlille�t s Close all pnett, dwta, e10. Those. and ail of tar Items idohtlffad asin riand of ailentlon are to ba notod on this farm, an atlachad lodger shoot or difectly onto tepalr work orders. The Zip Maintenance Plat Page 119 Exhibit 5: Equipment Preventive Maintenance Schedule BMT Equipment Maintenance Schedule Equipment Make Model S l N PMI Schedule Next Due Mobile Column Lift ARI- HETRA BPW-9-4-AJ 811535001 Quarterly Oct 2022 Forklift Hyster 120 K005V06085A Quarterly Dec 2022 Sweeper/ Scrubber Tennant 8410 8410-13274 Semi -Annual Based on Use Exhibit Sa: Amerex System Monthly Inspection TRAN51r MANAGEMENT OF BEAUMONT PREVENTATIVE MAINTENANCE INSPECTION BMTo_ AMHIEX SYSTEM MONTI-LY IWECTION UNIT # waGE I ASPECT AND CHECK EACH ITEM, INITIAL FA(]-T THIM UNDER PROPER COLUMN RAMS WSPiGMD WTIAL REPAIRS MANACER REWFED INTIALS VER W THATALLCOMPONM ARE PRESENT AND IN THO R oacJr, AL LOCATGNAND SECURELY FASTENED VER W THAT RNG DNSAREIN PLACEAND SECURED WITH PROPER BREAKAIVAY TAMPERIN)5CATOR SEALS VEIIFV THATALLMECTHAMCALACTUATION DEVICES ARE UNOBSTRUCTED BY VEl-I;CLE MODUTCATTONS OR CLUTTER VERIFY THATTHEMNNT NWCETAGORCERTIFICATESN PLACE AND UP TO DATE. VEAPV THE PWSICAI.ODND11IONSOFALLOOMPONENTS. IMPECTFORDAMAOE OROXMIiIONS THATMAY PREVIlff OPERATION IMPECTTHEAGENT CYU WER PRESURE CAUGE,TFE YELLOW POINTER MUST BE INTHE GREEVAREA. WSPELTTHE NITROGEN CYLINDERS. TIRE YELLOW POINTER ONTW NITROGEN CYLINDER MUST OE IN THEGREEN PE AREA, Val W THAT THE DUST CAP IS INSTALLED ON SAFELY RUPTURE DISC ONAGENT CVUADER OR VALVE ALL. PROTECTIVE CAPS MUST REIN PLACEON NOZZLE TI) NOZZLEOUD"S MUST FIEUN109RUCTED AND PROPMLY Af ASEO- VEH W THATALLIN CASE OF FIRE' NSTRUCITON LABELS AND AmTROGEN CVlJNDER LABELS AREINTAC(, C1EAN,AND LEGIBLE IFANY SERVICEIS REQUIRED AS A RESULTOF TN 5 MONTHLY INSPECTION, PLEASE MARK TIHEBOX' REPAIRS REQLXITED'.MAINIEWNCEMANAGERTOSCHEDULEANAMEREKCERPFIEDAND ALiTF WEOSERVICE TECN�9OAN TO ADDRESS TTHECONC=RN I COMPLETE NEEDED RWNRS_ MI Ti4NICNOTES MANACER AMMEX TE 0ANREQLESTED MORUATIO D)-IF NOT WANT TMAREA NIA C-IEC]CDATE FOR NEXT SFIA-ANMJAL MIUNIENANCE. AMEREXTECHMOAN ANGER TO5CTHEUULEASI EDD CTHEC]C DATE FOR AX YEA R MAINTENANCE AMEL&X TECMC1A_N (I,TANGER TO SCHEDULE AS NEED EO) CHECK DATE FOR TAVELVE-YEAR MAINTEN4NCE AMEREY IM-MOAN Q"'GER TO SCHEDULE AS NEEDED) MANAGER TO PRNTAMERD( TECHNCAN REQUESTED INFOIATATION WHEN IN REED TO SCHEDULE Ss" - ANNUAL, 6-YEAR OR irYEARMANTT NAW- LF MT MATTK TW S AWA NIA MECWINC PRINTED NAME AND BADGE: MANAGER PR#NTED NAMEAND SM IV' iTURE The Zip Maintenance Plan Page 120 Exhibit 6: Fleet Status Inventory Report Beaumont Transit �n xcroxnaO L-4M F,wcc vu n4$MICE VM F1eat No. Status Inventory asuv4 1k4nse WE fc A au Alfe! M ACQoisilioN COST AS of litk 9/27/2022 Year Make 013 fltlOn CandUU t 1 112.144D •813 (e6-09 604 tN903S)79$A140511 $402 MOO i of8mf. 2009 NAAI Inactive Fair YEAPS 12 13 2 132.1279 •833 Feb-09 805 1N903S32xMI40552 5407009Lo . of OML 20M NABI Inactive Fair 12 13 3 112.1391 -833 reh-09 811 1N4035120SM40558 $402,Oo9.00 C of 8mt. 7009 Wl4lI It, Fair 12 13 132.1443 -&M Eeb09 $12 11,00351MLA1400 5402CW.0(i eftypiAmt. 2009 NAIL Inactive Poor 12 13 132-1442 •833 Frb-09 833 IN9M5t248A140560 $402,009.00 City or Bcot. 2ooa NASI Active Fait 12 E3 5 134-4542 15.33 Feb,09 814 1tM0351208A140561 $402009.00 City.fOrnt. 2009 NA81 ACUM Fair 12 13 7 112.1371 -8.33 Feb-09 81% IN90151229AI40562 SM)2,009.00 city Of Bmt. 20oa NA6I Active Fair 12 13 8 141.8654 $0.00 Feb-16 I6001 3N9AhcALGS0Cd84026 $500,000.00 Cityofe.t. 2016 Eldorado Active Good 12 6 136.1985 50.00 Feb•16 )616 11,19MIALMC011027 $500,000G0 tity4fomt, 2016 Eldorado Active Good 12 6 10 116-IM4 50.0o Feb-16 1617 JjN§MAALGsHC08A02A $500,000A0 Citydflmt. 2016 Eldorado ANve Good 12 6 15 146.9656 100.01) Mah22 2201 1SGGE3114N3094200 to$519,330.00 City ofBmt 2022 Gillie Active INCelent 12 0 16 246-965s I00A0 Mar-22 2202 1SC MIIW094301 0)$51.9,330.00 Oty OFBmt 2022 Gilllg Active ExceleM 12 O 17 146.9654 100.00 F.4af-22 2201 15GGE1136N1044101 to S19,310.00 C,tyoromt 2022 61111g Active Fxcelent 12 0 18 14G9653 IOOAO Mar-22 2204 BGGE311XN3094201 @$519,330:00 City oFBml. 2022 GJlllg Active Excerent 12 0 19 1459652 100.00 Mar-22 220S 1SG063L11N3094104 @$519,330.00 City of Bmt. 2022 Gillig Active bterent 12 O 20 146-9651 300.00 Mar-22 2206 ISGGE3l13N3o9419S @ $ 519,330.00 pty of 8m1.- 2022 GIIIIg Active Excelent 12 0 21 146-965o 100Ao Ma(-22 2207 35GGF3115N3094106 0$519,330.0t7 €Ity olBmt. 2022 Giilig Active Exeelent 12 0 22 146-9649 1 100.00 1 Mar-22 JISGGE311IN3094207 0 519,330.00 10ty of Omt 2012 GBUg Active Fscelent 12 0 v 7 05. - 1 I U29,164 I SIM tan-14 1 I931 JURFIOMM1111 S01,71200 City0fliMt. M19 Goshen Active Good 7 3 2 MASS 57,14 Jan•19 1939 11FOMMY.001117Z $111,72210o Cititollimi. 3019 Goshen AClhn Good 7 3 3 146,9664 111000 Jm-22 2230 1FI)EMNSNOC4242L 0$118,391.00 Otyofftk. 2022 Fmd SwaaftAW. A1tivc rxcelent 7 0 4 146-9656 200A0 JM-22 2231 110EEMMOC424a1 518,381,0o OtyofIt,rl, 20" Fa:dSt,,uxFtA6,ter Arrive Ncelent 7 O S 146.9688 100.00 Jan-22 2232 1FOEE11N8NOC42445 01$119,321.00 Myofiltrik. 2012 FwdSl.v FIMH, Active Excelent 7 0 6 3469671 100d)0 tan-22 2733 1F0[E3FN2NDC42411 @ 118381.00 Gt of IImt 2022 FwdSn,u+h Asaur Active Excdent 7 0 7 146-9670 100.00 1an•22 2234 1Fo1E3Ft45NOC42435 @$118381.00 GtyofaMk� 2021 6etdltai"tAestar Active EYcelent 7 O 4 14e9669 100A0 1vn-22 2235 1f0E13FN7F2ON24d6 LD$118,381.00 of lint 2022 Ford Sta,CrsraAWur ACtyve I Ex..wit 7 4 The Zip Maintenance Plait Page 121 G TEXAS TO: City Council FROM: Kenneth R. Williams, City Manager GS � PREPARED BY: Chris Boone, Director of Planning and Community Development MEETING DATE: October 18, 2022 REQUESTED ACTION: Council approve a resolution amending and approving the Public Transit Agency Safety Plan for employees of the BMT Zip. BACKGROUND Currently the transit system, BMT Zip, is managed by private company, through a Management Agreement with First Transit of Cincinnati, Ohio. Receiving funding and oversight from the Federal Transit Administration (FTA), the City was recently informed the adoption of First Transit's Public Transportation Agency Safety Plan (PTASP) is necessary in order to be in compliance with all federal regulations and requirements. Attached is the amended policy. FUNDING SOURCE None, RECOMMENDATION Approval of the resolution. RESOLUTION NO. A RESOLUTION APPROVING THE TEXAS DEPARTMENT OF TRANSPORTATION SPONSORED PUBLIC TRANSPORTATION AGENCY SAFETY PLAN AND ESTABLISHING SAFETY PERFORMANCE TARGETS FOR BMT ZIP. WHEREAS, Safety is a core business function of all public transportation providers and should be systematically applied to every aspect of service delivery, as the Federal Transit Administration (FTA) has adopted the principles and methods of Safety Management Systems (SMS) as the basis for enhancing the safety of public transportation in the United States; and, WHEREAS, On July 19, 2018 the FTA published the Public Transportation Agency Safety Plan (PTASP) Final Rule, 49 CFR Part 673, which took effect July 19, 2019 requiring all FTA Section 5307 recipient transit agencies to, within one calendar year after July 19, 2019, establish a PTASP that meets the requirements of Part 673; and, WHEREAS, The PTASP, and subsequent updates, must be signed by the Accountable Executive and approved by the agency's Board of Directors, or an Equivalent Authority; and, WHEREAS, PTASP must document the processes and activities related to Safety Management System (SMS) implementation and include performance targets based on the safety performance measures established under the National Public Transportation Safety Plan, with those targets being shared with the South East Texas Regional Planning Commission (SETRPC) and the Texas Department of Transportation (TxDOT); and, WHEREAS, the initial PTASP for BMT Zip has been drafted by TxDOT per 49 CFR 673.11(d) and will remain in effect until the BMT Zip has drafted the next version; and, WHEREAS, BMT Zip is dedicated to ensuring that the necessary processes are in place to accomplish both enhanced safety at the local level and the goals of the NSP, as the SMS helps organizations improve upon their safety performance by supporting the institutionalization of beliefs, practices, and procedures for identifying, mitigating, and monitoring safety risks; NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF BEAUMONT: THAT the statements and findings set out in the preamble to this resolution are hereby, in all things, approved and adopted; and, THAT the City Council for the City of Beaumont, Texas approves this PTASP and the tenets of SMS including a Safety Management Policy (SMP) and the processes for Safety Risk Management (SRM), Safety Assurance (SA), and Safety Promotion (SP), per 49 U.S.C. 5329(d)(1)(A); and, BE IT FURTHER RESOLVED THAT as safety has always been a primary function at BMT Zip, this PTASP lays out a process to fully implement and review an SMS on a yearly and ongoing basis in order to continue compliance with the PTASP final rule. The meeting at which this resolution was approved was in all things conducted in strict compliance with the Texas Open Meetings Act, Texas Government Code, Chapter 551. PASSED BY THE CITY COUNCIL. of the City of Beaumont this the 18th day of October, 2022. ATTEST: Claudia San Miguel, General Manager BMT Zip Mayor Robin Mouton - �11 TRANSIT MANAGEMENT OF BEAUMONT Public Transportation Agency Safety Plan Version 2 Revised September 30, 2022 Adopted June 1 6, 2020, In compliance ' with 49 CFR Part 673 Developed in conjunction with the Texas Department of Transportation Page 11 EXHIBIT "A" TRANSIT MANAGEMENT OF BEAUMONT 1. Executive Summary..............................................................................................................4 A. Plan Adoption — 673.11(a)(1).........................................................................................5 B. Certification of Compliance—673.13(a)(b)...............................................................................5 2. Transit Agency Information — 673.23(d).............................................................................6 I. Authorities & Responsibilities — 673.23(d)..................................................................8 3. Safety Policies and Procedures........................................................................................... 9 A. Policy Statement -- 673.23(a)......................................................................................................9 I. Employee Safety Reporting Program — 673.23(b).......................................................9 li. Communicating the Policy Throughout the Agency— 673.23(c).................................10 B. PTASP Development and Coordination with TxDOT— 673.11(d).........I..........................11 C. PTASP Annual Review — 673.11(a)(5) ............... ......... ............. ...... ..... ........... I ........ I ..... I ...... I ... 11 D. PTASP Maintenance — 673.11(a)(2)(c).............. ............................................................ 13 E. PTASP Documentation and Recordkeeping — 673.31 .....................................................13 F. Safety Performance Measures — 673.11(a)(3)...............................................................13 G. Safety Performances Target Coordination -- 673.15(a)(b)..............................................15 4. Safety Management Systems — 673 subpart C.................................................................16 I. Infectious Diseases Exposure....................................................................................17 A. Safety Risk Management — 673.25..............................................................................18 I. Safety Hazard Identification — 673.2S(b)....................................................................19 II. Safety Risk Assessment -- 673.25(c)..........................................................................21 III. Safety Risk Mitigation — 673.25(d)......................................................I....................23 B. Safety Assurance — 673.27(a) ............ .................................................................... 25 Page [2 TRANSIT MANAGEMENT OF BEAUMONT I, Safety Performance Monitoring and Measuring — 673.27(b)..................................... 25 It. Safety Event Investigation -- 673.27(b)(3).................................................................26 C. Safety Promotion -- 673.29.........................................................................................29 1, Safety Competencies and Training -- 673.29(a)..........................................................29 It. Safety Communication -- 673.29(b).........................................................................30 5. Appendix .........................................................................................................................31 A. Glossary of Terms................................................................................................... 31 B. Additional Acronyms Used.................................................................................... 36 6. Appendix B........................................................................................................................ 37 A. Council Minutes or Resolution,............................................................................... 37 LIST OF FIGURES Figiire1- RMT ZIP Organizational Chart........................................................................................................7 Figure2: Safety Management Systems.......................................................................................................16 Figure3: Safety Risk Management Process................................................................................................17 Figure4: Draft Risk Register........................................................................................................................18 Figure 5: Safety Risk Assessment Steps in Populating the Risk Register....................................................21 Figure 6: Safety Risk Assessment Matrix....................................................................................................21 Figure 7: Risk Register Mitigation Component..........................................................................................22 LIST OF TABLES Tablel: Agency Information.........................................................................................................................6 Page 13 TRANSIT MANAGEMENT OF BEAUMONT Table2: ASP Annual Update Timeline........................................................................................................12 Table3: ASP Record of changes.................................................................................................................12 Table 4: NSP Safety Performance Measures......................................................................I.......................13 Table 5: Baseline 2019 Safety Performance Measures...............................................................................13 Table 6: Fixed Route (Bus) Safety Performance Targets............................................................................14 Table 7: Remand Response Safety Performance Targets..........................................................................14 Moving Ahead for Progress in the 21st Century (MAP-21) granted the Federal,Transit Administration (FTA) the authority to establish and enforce a comprehensive framework to oversee the safety of public transportation throughout the United States. MAP-21 expanded the regulatory authority of FTA to oversee safety, providing an opportunity to assist transit agencies in moving towards a more holistic, performance -based approach to Safety Management Systems (SMS). This authority was continued through the Fixing America's Surface Transportation Act (FAST Act). In compliance with MAP-21 and the FAST Act, FTA promulgated a Public Transportation Safety Program on August 11, 2016, that adopted SMS as the foundation for developing and implementing a Safety Program. FTA is committed to developing, implementing, and consistently improving strategies and processes to ensure that transit achieves the highest practicable level of safety. SMS helps organizations improve upon their safety performance by supporting the institutionalization of beliefs, practices, and procedures for identifying, mitigating, and monitoring safety risks. There are several components of the national safety program, including the National Public Transportation Safety Plan (NSP), that FTA published to provide guidance on managing safety risks and safety hazards, One element of the NSP is the Transit Asset Management (TAM) Plan. Public transportation agencies implemented TAM plans across the industry in 2018. The subject of this document is the Public Transportation Agency Safety Plan (PTASP) rule, 49 CFR Part 673, and guidance provided by FTA. Safety is a core business function of all public transportation providers and should be systematically applied to every aspect of service delivery. At Transit Management of Beaumont (TMB), all levels of management, administration and operations are responsible for the safety of their clientele and themselves. To improve public transportation safety to the highest practicable level in the State of Texas Page 14 TRANSIT MANAGEMENT OF BEAUMONT and comply with FTA requirements, the Texas Department of Transportation (TxDOT) has developed this Agency Safety Plan (ASP) in collaboration with the City of Beaumont and BMT ZIP. To ensure that the necessary processes are in place to accomplish both enhanced safety at the local level and the goals of the NSP, the City of Beaumont and Transit Management of Beaumont (TMB) also known as BMT ZIP adopt this ASP and the tenets of SMS including a Safety Management Policy (SMP) and the processes for Safety Risk Management (SRM), Safety Assurance (SA), and Safety Promotion (SP), per 49 U.S.C. 5329(d)(1)(A).' While safety has always been a primary function at BMT ZIP, this document lays out a process to fully implement an SMS over the next several years that complies with the PTASP final rule. A. PLAN ADOPTION - 673.11(A)(1) This Public Transit Agency Safety Plan is hereby adopted, certified as compliant, and signed by: Kenneth R. Williams, City Manager ACCOUNTABLE EXECUTIVE SIGNATURE DATE Since BMT ZIP is considered a department of the City of Beaumont, the main governing body is the Beaumont City Council. Approval of this plan by the Beaumont City Council occurred on June 16, 2020 and is documented in RESOLUTION NO. 20-124 from the City Council Meeting, B. CERTIFICATION OF COMPLIANCE -- 673.13(A)(B) I Federal Register, Vol. 81, No. 24 Page 15 TRANSIT MANAGEMENT OF BEAUMONT THDOT certifies on July 15, 2020, that this Agency Safety Plan is in full compliance with 49 CFR Part 673 and has been adopted and will be implemented by BMT ZIP as evidenced by the plan adoption signature and necessary City Council approvals under Section 1.A of this plan. BMT ZIP is the public transportation provider for the City of Beaumont, Texas. The BMT ZIP main office is located at 550 Milam Street, Beaumont, Texas 77701. This location includes the administrative offices and the maintenance facility. BMT ZIP Transfer Station is located at 799 Liberty Beaumont, Texas 77701. BMT ZIP operates within the City Limits of Beaumont, Texas and provides fixed route services over ten (10) routes and complementary paratransit services, known as the Paratransit Service (PTP). The PTP provides door-to-door service for ADA eligible passengers. Hours of operation are Monday through Friday, 6:00 am until 9:30 pm, and Saturdays, 7:30 am until 9:30 pm. The governing body of BMT ZIP is the Beaumont City Council. The Council includes the Mayor, Wards 1, 2, 3, and 4 City Council Members, and two At -Large City Council Members. The Chief Executive Officer is the City Manager. The City of Beaumont contracts with Beaumont Transit Company (BTC) to operate the transit system. Page 16 TRANSIT MANAGEMENT OF BEAUMONT No additional transit service is provided by BMT ZIP on behalf of another transit agency or entity at the time of the development of this plan, Table 1: Agency information contains agency information while an organizational chart for BMT ZIP is provided in Figure 1, TABLE 1: AGENCY INFORMATION Informatioh Type • • • Full Transit Agency Name Transit Management of Beaumont (TMB) BMT ZIP Transit Agency Address 550 Milani Street, Beaumont, Texas 77701 Name and Title of Accountable Executive Kenneth R. Williams, City Manager 673.23(d)(1) Name of Chief Safety Officer or SMS Executive Jarvis Taylor, Chief Safety Officer 673.23(d)(2) Demi Engman, City of Beaumont Planning & Temporary Project Manager Community Development Key Staff Claudia San Miguel, BMT ZIP General Manager Mode(s) of Service Covered by This Plan 673.11(b) Fixed Route Bus & Paratransit List All FTA Funding Types (e.g., 5307, 5310, 5311) 5307, 5339a Mode(s) of Service Provided by the Transit Agency Fixed Route Bus &Paratransit (Directly operated or contracted service) Number of Vehicles Operated i 26 FIGURE 1: BMT ZIP ORGANIZATIONAL CHART Page 17 TRANSIT MANAGEMENT OF BEAUMONT ORGANIZATIONAL CHART Page 18 TRANSIT MANAGEMENT OF BEAUMONT 1, AUTHORITIES & RESPONSIBILITIES — 673.23(D) As stated in 49 CFR Part 673.23(d), BMT ZIP is establishing the necessary authority, accountabilities, and responsibilities for the management of safety amongst the key individuals within the organization, as those individuals relate to the development and management of our SMS. In general, the following defines the authority and responsibilities associated with our organization. The Accountable Executive has ultimate responsibility for carrying out the SMS of our public transportation agency, and control or direction over the human and capital resources needed to develop and maintain both the ASP (in accordance with 49 U.S.C. 5329(d)), and the agency's TAM Plan, in accordance with 49 U.S.C. 5326. The Accountable Executive has authority and responsibility to address substandard performance in the BMT ZIP SMS,'per 673.23(d)(1). Agency leadership and executive management are those members of our agency leadership or executive management, other than the Accountable Executive, Chief Safety Officer (CSO)/SMS Executive, who have authority or responsibility for day-to-day implementation and operation of our agency's SMS. The CSO is an adequately trained individual who has the authority and responsibility as designated by the Accountable Executive for the day-to-day implementation and operation of the BMT ZIP SMS. As such, the CSO is able to report directly to our transit agency's Accountable Executive. Key staff are staff, groups of staff, or committees to support the Accountable Executive, CSO, or SMS Executive in developing, implementing, and operating our agency's SMS. Front line employees perform the daily tasks and activities where hazards can be readily identified so the identified hazards can be addressed before the hazards become adverse events. These employees are critical to SMS success through each employee's respective role in reporting safety hazards, which is where an effective SMS and a positive safety culture begins. In addition, over the next year, BMT ZIP will be reviewing and modifying, if necessary, our current job descriptions to ensure the job descriptions comply with 49 CFR Part 673. Page 19 TRANSIT MANAGEMENT OF BEAUMONT A. POLICY STATEMENT - 673.23(A) BMT ZIP recognizes that the management of safety is a core value of our business. The management team at BMT ZIP will embrace the SMS and is committed to developing, implementing, maintaining, and constantly improving processes to ensure the safety of our employees, customers, and the general public. All levels of management and frontline employees are committed to safety and understand that safety is the primary responsibility of all employees. BMT ZIP is committed to: • Communicating the purpose and benefits of the SMS to all staff, managers, supervisors, and employees. This communication will specifically define the duties and responsibilities of each employee throughout the organization and all employees will receive appropriate information and SMS training. • Providing appropriate management involvement and the necessary resources to establish an effective reporting system that will encourage employees to communicate and report any unsafe work conditions, hazards, or at -risk behavior to the management team. Identifying hazardous and unsafe work conditions and analyzing data from the employee reporting system. After thoroughly analyzing provided data, the transit operations division will develop processes and procedures to mitigate safety risk to an acceptable level. Page 110 TRANSIT MANAGEMENT OF BEAUMONT • Ensuring that no action will be taken against employees who disclose safety concerns through the reporting system, unless disclosure indicates an illegal act, gross negligence, or deliberate or willful disregard of regulations or procedures. • Establishing Safety Performance Targets (SPT) that are realistic, measurable, and data driven. • Continually improving our safety performance through management processes that ensure that appropriate safety management action is taken and is effective. 1, EMPLOYEE SAFETY REPORTING PROGRAM -- 673.23(B) Frontline employees are a significant source of safety data. These employees are typically the first to spot unsafe conditions that arise from unplanned conditions either on the vehicles, in the maintenance shop, or in the field during operations. For this reason, the Employee Safety Reporting Program (ESRP) is a major tenet of the PTASP Rule. Under this rule, agencies must establish and implement a process that allows employees to report safety conditions directly to senior management; provides protections for employees who report safety conditions to senior management; and includes a description of employee behaviors that may result in disciplinary action. BMT ZIP currently has a policy in place within the Employee Safety Handbook (Appendix A, Table 8 shows the document name, file name, and date of adoption) that requires employees to contact the Safety Coordinator with any safety concerns or questions. With respect to customer complaints, BMT ZIP has an online form that can be submitted and is applicable to all types of complaints submitted to the agency. BMT ZIP will investigate and follow up with passenger complaints or recommendations through BMT ZIP Inquiry Forms. Over the next year, BMT ZIP will review and modify, if necessary, our employee safety reporting procedures to develop them into a full ESRP to ensure that the procedures comply with 49 CFR Part 673. in general, the BMT ZIP ESRP will ensure that all employees are encouraged to report safety conditions directly to senior management or their direct supervisor for elevation to senior management. The policy will include any contract employees. The policy will also spell out what protections are afforded employees who report safety related conditions and will describe employee behaviors that are not covered by those protections. The policy will also elaborate on how safety conditions that are reported will be reported back to the initiator(s) -- either to the individual or groups of individuals or organization, dependent on the nature of the safety condition. To bolster the information received from frontline employees, BMT ZIP will also review our current policy for how our agency receives information and safety related data from employees and customers. If necessary, BMT ZIP will develop additional means Page 1 11 TRANSIT MANAGEMENT OF BEAUMONT for receiving, investigating, and reporting the results from investigations back to the initiator(s)— either to the person, groups of persons, or distributed agencywide to ensure that future reporting is encouraged. II> COMMUNICATING THE POLICY THROUGHOUT THE AGENCY — 673.23(C) BMT ZIP is committed to ensuring the safety of our clientele, personnel, and operations. Part of that commitment is developing an SMS. and agency wide safety culture that reduces agency risk to the lowest level possible. The first step in developing a full SMS and agency wide safety culture is communicating our SMP throughout our agency. The SMP and safety objectives are at the forefront of all communications. This communication strategy will include posting the policy in prominent work locations for existing employees and adding the policy statement to the on -boarding material for all new employees. In addition, the policy statement will become part of our agency's regular safety meetings and other safety communications efforts. The policy will be signed by the Accountable Executive so that all employees know that the policy is supported by management. B. PTASP DEVELOPMENT AND COORDINATION WITH TXDOT - 673.11(D) This PTASP has been developed by TxDOT on behalf of the South East Texas Regional Planning Commission (SETRPC), which is the Metropolitan Planning Organization (MPO) for the area, and the City of Beaumont/BMT ZIP in accordance with all requirements stated in 49 CFR Part 673 applicable to a small public transportation provider. TxDOT mailed a formal call for participation in a State sponsored PTASP development process to all Texas Section 5307 small bus transit agencies on January 15, 2019, and followed that call with a series of phone calls and additional correspondence. BMT ZIP provided a letter to TxDOT opting into participation on March 15, 2019 and has been an active participant in the development of this plan through sharing existing documentation and participating in communication and coordination throughout the development of this plan. The BMT ZIP documentation used in the development of this plan is presented in Table 8, in Appendix A. In support of tracking performance on our SA and SP processes, BMT ZIP conducts a yearly safety culture survey. The survey is intended to help BMT ZIP assess how well we communicate safety and safety performance information throughout our organization by gauging how safety is perceived and embraced by BMT ZIP administrators, supervisors, staff, and contractors. The survey is designed to help us assess Page 112 TRANSIT MANAGEMENT OF BEAUMONT how well we are conveying information on hazards and safety risks relevant to employees' roles and responsibilities and informing employees of safety actions taken in response to reports submitted through our ESRP. Results from our most recent survey were analyzed and incorporated into the TABLE 2: ASP ANNUAL UPDATE TIMELINE to fit BMT ZIP size, operational characteristics, and capabilities. The draft ASP was delivered to BMT ZIP in February 2020 for review and comment. Once review was completed and any adjustments were made, the final was delivered to BMT ZIP for review and adoption. C. PTASP ANNUAL. REVIEW -- 673.11(A)(5) Per 49 U.S.C, 5329(d)(1)(D), this plan includes provisions for annual updates of the SMS. As part of BMT ZIP ongoing commitment to fully implementing SMS and engaging our agency employees in developing a robust safety culture, BMT ZIP will review the ASP and all supporting documentation annually. The review will be conducted as a precursor to certifying to FTA that the ASP is fully compliant with 49 CFR Part 673 and accurately reflects the agency's current implementation status. Certification will be accomplished through BMT ZIP annual Certifications and Assurances reporting to FTA. The annual review will include the ASP and supporting documents (Standard Operating Procedures [SOP], Policies, Manuals, etc.) that are used to fully implement all the processes used to manage safety at BMT ZIP. All changes will be noted (as discussed below) and the Accountable Executive will sign and date the title page of this document and provide documentation of approval by the Beaumont City Council whether by signature or by reference to resolution. The annual ASP review will follow the update activities and schedule provided below in Table 2. As processes are changed to fully implement SMS or new processes are developed, BMT ZIP will track those changes for use in the annual review. Page 1 13 TRANSIT MANAGEMENT OF BEAUMONT TABU 2: ASP ANNUAL UPDATE TIMELINE Review Agency operations Review SMS Documentation Safety Policy; • Risk Management; + Safety Assurance, and • Safety Promotion, Review Previous Targets and Set or Continue Targets Report Targets to National Transit Database (NTD), TxDOT, SETRPC Make'Any Necessary Adjustments to PTASP Update Version No., Adopt & Certify Plan Compliance The following table, Table 3, will be used to record final changes made to the ASP during the annual update. This table will be a permanent record of the changes to the ASP over time. TABLE 3: ASP RECORD OF CHANGES The implementation of SMS is an ongoing and iterative process, and as such, this PTASP is a working document, Therefore, a clear record of changes and adjustments is kept in the PTASP for the benefit of safety plan performance management and to comply with Federal statutes. D. PTASP MAINTENANCE -- 673.11(A)(2)(C) BMT ZIP will follow the annual review process outlined above and adjust this ASP as necessary to accurately reflect current implementation status. This plan will document the processes and activities Page [14 TRANSIT MANAGEMENT OF BEAUMONT related to SMS implementation as required under 49 CFR Part 673 Subpart C and will make necessary updates to this ASP as BMT ZIP continues to develop and refine our SMS implementation, E. PTASP DOCUMENTATION AND RECORDKEEPING - 673.31. At all times, BMT ZIP will maintain documents that set forth our ASP, including those documents related to the implementation of BMT ZIP SMS and those documents related to the results from SMS processes and activities. BMT ZIP will also maintain documents that are included in whole, or by reference, which describe the programs, policies, and procedures that our agency uses to carry out our ASP and all iterations of those documents. These documents will be made available upon request to the FTA, other Federal entity, orTxDOT. BMT ZIP will maintain these documents for a minimum of three years after the documents are created. These additional supporting documents are cataloged in Appendix A and the list will be kept current as a part of the annual ASP review and update. F. SAFETY PERFORMANCE MEASURES --- 673.11(A)(3) The PTASP Final Rule, 49 CFR Part 673.11(a)(3), requires that all public transportation providers must develop an ASP to include SPTs based on the safety performance measures established under the NSP. The safety performance measures outlined in the NSP were developed to ensure that the measures can be applied to all modes of public transportation and are based on data currently being submitted to the NTD, The safety performance measures included in the NSP are fatalities, injuries, safety events, and system reliability (State of Good Repair as developed and tracked in the TAM Plan). There are seven (7) SPTs that must be included in each ASP that are based on the four (4) performance measures in the NSP. These SPTs are presented in terms of total numbers reported and rate per Vehicle Revenue Mile (VRM). Each of the seven (7) is required to be reported by mode as presented in Table 4. TABLE 4; NSP SAFETY PERFORMANCE MEASURES Page 115 TRANSIT MANAGEMENT OF BEAUMONT Table 5: Baseline 2019 Safety Performance Measures presents baseline numbers for each of the performance measures. BMT ZIP collected the past five (5) years of reported data to develop the rolling averages listed in the table. .11.1.................. ..... . . TABLE 5: BASELINE 2019 SAFETY PERFORMANCE MEASURES *rate = total numberfor the year/total revenue vehicle miles traveled While safety has always been a major component of the BMT ZIP operation, the adoption of this ASP will result in changes across all aspects of the organization. The SPTs set in Table 6 and Table 7 reflect an acknowledgment that SMS implementation will produce new information that will be needed to accurately set meaningful SATs. We will set our targets at the current NTD reported five-year average as we begin the process of fully implementing our SMS and developing our targeted safety improvements. This will ensure that we do no worse than our baseline performance over the last five years. ` TABLE 6:FIXED... R.............. ........"„ OUTE (BUS) SAFETY PERFORMANCE TARGETS Target0 Baseline Fatalities 4 0 Rate of Fatalities* 0 0 Injuries 4 4 Rate of Injuries* 0.0000011336 0.0000011336 Safety Events 3 3 Page 1 16 TRANSIT MANAGEMENT OF BEAUMONT Rate of Safety Events* 0.0000028340 0.0000028340 Mean Distance Between 100,815 VRM 100,815 VRM Major Mechanical Failure *rate = total number for the year/total revenue vehicle miles traveled ................................... ..........__ ______ TABLErND _ RESPONSE SAFETY PERFORMANCE TARGETS Fatalities 0 0 Rate of Fatalities* 0 0 Injuries 0 0 Rate of Injuries* 0 0 Safety Events 2 2 Rate of Safety Events* 0.0000079945 0,0000079945 System Reliability 39,501 VRM 39,501 VRM Other NIA N/A *rate = total number for the year/total revenue vehicle miles traveled As part of the annual review of the ASP, BMT ZIP will reevaluate our SPTs and determine whether the SPTs need to be refined. As more data is collected as part of the SRM process discussed later in this plan, BMT ZIP may begin developing safety performance indicators to help inform management on safety related investments. G. SAFETY PERFORMANCE TARGET COORDINATION - 673.15(A)(B) BMT ZIP will make our SPTs available to TxDOT and SETRPC to aid in those agencies' respective regional and long-range planning processes. To the maximum extent practicable, BMT ZIP will coordinate with TxDOT and SETRPC in the selection of State and SETRPC SATs as documented in the Interagency Memorandum of Understanding (MOU). Each year during the FTA Certifications and Assurances reporting process, BMT ZIP will transmit any updates to our SPTs to both the SETRPC and TxDOT (unless those agencies specify another time in writing). Page 117 TRANSIT MANAGEMENT OF BEAUMONT As noted previously, FTA has adopted SMS as the basis for improving safety across the public transportation industry. in compliance with the National Safety Program, National Public Transportation Safety Plan, and 49 CFR Part 673, BMT ZIP is adopting SMS as the basis for directing and managing safety and risk at our agency. BMT ZIP has always viewed safety as a core business function. All levels of management and employees are accountable for appropriately identifying and effectively managing risk in all activities and operations in order to deliver improvements in safety and reduce risk to the lowest practical level during service delivery. SMS is comprised of four basic components - SMP, SRM, SA, and SP. The SMP and SP are the enablers that provide structure and supporting activities that make SRM and SA possible and sustainable. The SRM and SA are the processes and activities for effectively managing safety as presented in Figure 2. FIGURE 2: SAFETY MANAGEMENT SYSTEMS Page 118 TRANSIT MANAGEMENT OF BEAUMONT Safety Pronlotior, 2� (COMMunication & Trainin9i Implementing SMS at BMT ZIP will be a major undertaking over the next several years. This ASP is the first step to putting in place a systematic approach to managing the agency's risk. BMT ZIP has already taken several steps to implement SMS, such as developing this initial ASP and designating a CSO. During the first year of implementation, BMT ZIP will identify SMS roles and responsibilities, key stakeholder groups and key staff to support this process. BMT ZIP will also ensure that these key staff receive SMS training, develop a plan for implementing SMS, inform stakeholders about the ASP, and discuss our progress with the City Council and planning partners. INFECTIOUS DISEASE EXPOSURE BMT ZIP has developed and implemented a Safety Management System (SMS), the SMS uses a Safety Risk Management process (SRM) which BMT ZIP will effectively use to minimize the exposure of the Page 1 19 TRANSIT MANAGEMENT OF BEAUMONT public, personnel, and property to hazards and unsafe conditions. Here at the ZIP, we understand that hazards present in the workplace are more abroad than ever before such as infectious and viral diseases. The SMS And SRM will obtain consistent information adopted and applied in compliance with the guidelines of the Centers for Disease Control and Prevention (CDC) to minimize exposure to infectious, and viral diseases. BMT ZIP, governed by the City of Beaumont regularly receives updates from the City of Beaumont on active COVID-19, Monkey Pox cases, and other infectious disease. BMT ZIP uses the current information to bring awareness to all public, personnel and staff on the current findings provided by governing entities. BMT ZIP has implemented the best safe work practices in relation to the Federal Transit Administration (FTA) the Center for Disease Control and Prevention (CDC) guidelines, and The City of Beaumont. The adopted mitigations are in place to lower the rising statistics of contracted diseases within the public, the BMT ZIP facility, and The City limits of Beaumont. in compliance with Executive Order GA-40, No entity in Texas can compel receipt of a COVID-19 vaccine by any individual, including an employee or a consumer, who objects to such vaccination for any reason of personal conscience, based on a religious belief, or for medical reasons, including prior recovery from COVID-19. BMTZIP is proud to report as of Tuesday October4, 2022 eighty percent (80%) of BMTZIP employees under The Transit Management of Beaumont (TMB) has been vaccinated. Strategies in the control and mitigation of Covid-19, and Monkey Pox outbreaks in BMT ZIP facilities and Fleets are such but not limited too and ongoing in change: • Vaccine Planning- Reporting current Covid-19 vaccination logs, using the SRM matrix and Risk Assessment- informative accessibility to new vaccines offered by the City of Beaumont. • Sanitizing Transit Vehicles and Facilities -Daily decontaminating of facility and BMT ZIP Fleet Twice (2x) daily in the a.m. and p.m. shifts. Fumigating is applicable whenever Covid-19\ Monkey Pox or any infectious / viral disease cases are reported. • PPE-BMT ZIP provides Operators with aerosol disinfectants, mask, gloves and hand sanitizers and nniy recommends the wearing of mask to riders as a safe practice, • Practice good personal hygiene and wash your hands often. Always cover your mouth and nose with a tissue, or the inside of your elbow, when you cough or sneeze, and do not spit. Monitor your health daily and be alert for COVID-19 symptoms (e.g., fever, cough, or shortness of breath). • Educate and train workers on your COVID-19 policies and procedures using accessible formats. Page 120 TRANSIT MANAGEMENT OF BEAUMONT A. SAFETY RISK MANAGEMENT - 673.25 By adopting this ASP, BMT ZIP is establishing the SRM process presented in Figure 3 for identifying hazards and analyzing, assessing, and mitigating safety risk in compliance with the requirements of 49 CFR Part 673.25. The SRM processes described in this section are designed to implement the BMT ZIP SMS. FIGURE 3: SAFETY RISK MANAGEMENT PROCESS . . . ... ... .... ... ....... ..... .... . . . ... The implementation of the SRM component of the SMS will be carried out over the course of the next year. The SRM components will be implemented through a program of improvement during which the SRM processes will be implemented, reviewed, evaluated, and revised as necessary, to ensure the processes are achieving the intended safety objectives as the processes are fully incorporated into BMT ZIP Sops. The SRM is focused on implementing and improving actionable strategies that BMT ZIP has undertaken to identify, assess and mitigate risk. The creation of a Risk Register provides an accessible resource for documenting the SRM process, tracking the identified risks, and documenting the effectiveness of mitigation strategies in meeting defined safety objectives and performance measures. The draft Risk Register is presented in Figure q. FIGURE 4: DRAFT RISK REGISTER Page 121 TRANSIT MANAGEMENT OF BEAUMONT As the SRM process progresses through the steps of identifying what may be wrong, what could happen as a result, and what steps BMT ZIP is taking to resolve the risk and mitigate the hazard, the CSO completes and publishes the components of the Risk Register. These components include the use of safety hazard identification, safety risk assessment, and safety risk mitigation, as described in the following sections. 1< SAFETY HAZARD IDENTIFICATION — 673.25(B) BMT ZIP conducts quarterly inspections of facility buildings. As part of this inspection a Quarterly Facility Inspection, found in the Facilities and Equipment Maintenance Plan (Appendix A), is developed from an extensive checklist, and notes any safety deficiencies that need to be addressed. BMT ZIP drivers also conduct daily inspections of their assigned vehicles and focus on safety related areas of the vehicles. Although the current procedures have been effective in achieving our safety objectives, to ensure compliance with 49 CFR Part 673, BMT ZIP is working to implement the following expanded SRM process. The BMT ZIP SRM process is a forward -looking effort to identify safety hazards that could potentially result in negative safety outcomes. in the SRM process, a hazard is any real or potential condition that Page 122 TRAWT MANAGEMENT OF BEAUMONT can cause injury, illness, or death; damage to or loss of the facilities, equipment, rolling stock, or infrastructure of a public transportation system; or damage to the environment. Hazard identification focuses on out -of -the -norm conditions that need special attention or immediate action, now procedures, or training to resolve a condition that is unacceptable and return conditions to an acceptable level. BMT ZIP uses a variety of mechanisms for identifying and documenting hazards, namely: • Through training and reporting procedures, BMT ZIP ensures personnel can identify hazards and that each employee clearly understands that the employee has a responsibility to immediately report any safety hazards identified to the employee's supervisors. Continued training helps employees to develop and improve the skills needed to identify hazards. • Employee hazard training coupled with the ESRP ensures that BMT ZIP has full use of information from frontline employees for hazard identification. • Upon receiving the hazard report, supervisors communicate the identified hazard to the CSO for entry into the risk register for risk assessment, classification, and possible mitigation. • In carrying out the risk assessment, the CSO uses standard reporting forms (e.g., Accidentlincident Reporting Form) and other reports completed on a routine basis by administrative, operations and maintenance. The BMT ZIP ,Employee Safety Handbook (Appendix A) contains procedures for flagging and reporting hazards as a part of day-to-day operations. • Supervisors in particular are responsible for performing and documenting quarterly checks of the BMT ZIP facilities, which include reporting and recommending methods to reduce identified hazards. • BMT ZIP uses incident reports and records to determine specific areas of training that need to be covered with employees to ensure safety hazard identification is continually improved, and thus ensure that hazards are identified before an event recurrence. • The risk management team also analyzes incident reports to identify any recurring patterns or themes that would help to identify underlying hazards and root causes of the event that can be mitigated to prevent recurrence. page 123 TRANSIT MANAGEMENT DE BEAUMONT • If a hazard is such that an employee would be reluctant to report the information due to perceived negative consequences (e.g., disciplinary action), alternative, anonymous reporting mechanisms are available through an anonymous suggestion box, an anonymous online reporting form, or other secure mechanisms. • To increase the safety knowledge of our agency, the CSO, risk management personnel and subject matter experts are also encouraged to participate in available professional development activities and peer -to -peer exchanges as a source of expertise and information on lessons learned and best practices in hazard identification. • Other sources for hazard identification include: o ESRP o Inspections of personnel job performance, vehicles, facilities, and other data o Investigations of safety events o Safety trend analysis on data currently collected o Training and evaluation records o Internal safety'audits External sources of hazard information could include: ■ FTA and other federal or state authorities Reports from the public In safety bulletins from manufacturers or industry associations In addition to identifying the hazard, the hazard identification process also classifies the hazard by type (organizational, technical, or environmental) to assist the CSO in identifying the optimal combination of departmental leadership and subject matter expertise to select in assembling the safety risk assessment team. The various hazard types can also be categorized by subcategory for each type. Page 124 TRANSIT MANAGEMENT OF BEAUMONT For example, organizational hazards can be subcategorized into resourcing, procedural, training, or supervisory hazards. Each of the subcategories implies different types of mitigation strategies and potentially affect overall agency resources through varying costs for implementation. Technical hazards can be subcategorized into operational, maintenance, design, and equipment. Additionally, environmental hazards can be subcategorized into weather and natural, which is always a factor for every operation. l!; SAFETY RISK ASSESSMENT — 673.25(G) As part of the new SRM process, BMT ZIP has developed methods to assess the likelihood and severity of the consequences of identified hazards, and prioritizes the hazards based on the safety risk. The process continues the use of the Risk Register described in the previous section to address the next two components. To accurately assess a risk, BMT ZIP may need to perform an investigation. BMT ZIP currently investigates accidents or crashes but will need to develop a full investigation procedure to inform the SRM process, The investigation procedure will start with that detailed in the Accident Investigations Section in BMT ZIP's document titled Fleet Safety Policy (Appendix A) as the framework and will be developed to cover all risk assessment. Once fully developed, the document will become the Investigation SOP, The SOP will include accident investigation procedures as well as risk investigation procedures. These procedures will be used to investigate risks identified from multiple sources including the FSRP. Safety risk is based on an assessment of the likelihood of a potential consequence and the potential severity of the consequences in terms of resulting harm or damage. The risk assessment also considers any previous mitigation efforts and the effectiveness of those efforts. The results of the assessment are used to populate the third and fourth components of the Risk Register as presented in Figure 5. FIGURE 5: SAFETY RISK ASSESSMENT STEPS IN POPULATING THE RISK REGISTER Page 1 25 TRANSIT MANAGEMENT OF BEAUMONT The risk assessment is conducted by the CSO, and the risk management team supplemented by subject matter experts from the respective department or section to which the risk applies. The process employs a safety risk matrix, similar to the one presented in Figure 6, that allows the safety team to visualize the assessed likelihood and severity, and to help decision -makers understand when actions are necessary to reduce or mitigate safety risk. FIGURE 6: SAFETY RISK ASSESSMENT MATRIX Page 126 TRANSIT MANAGEMENT OF BEAUMONT Although the current version of the matrix relies heavily on the examples and samples that are listed on the PTASP Technical Assistance Center website, lessons learned from the implementation process during the coming years will be used to customize the matrix that BMT ZIP will use to address our unique operating realities and leadership guidance. The Risk Assessment Matrix is an important tool. If a risk is assessed and falls within one of the red zones, the risk is determined to be unacceptable under existing circumstances. This determination means that management must take action to mitigate the situation. This is the point in the process when SRMs are developed. If the risk is assessed and falls within one of the yellow zones, the risk is determined to be acceptable, but monitoring is necessary. If the risk falls within one of the green zones, the risk is acceptable under the existing circumstances. Once a hazard's likelihood and severity have been assessed, the CSO enters the hazard assessment into the Risk Register that is used to document the individual hazard and the type of risk it represents. This information is used to move to the next step, which is hazard mitigation. M, SAFETY RISK MITIGATION — 673.25(D) Page 127 TRANSIT MANAGEMENT OF BEAUMONT As part of the Accident Investigation procedures in the Fleet Safety Policy (Appendix A), BMT ZIP currently uses accident investigations to identify trends in incident causes and implement corrective action to prevent their recurrence. Upon completion of the risk assessment, the CSO and the safety team continue populating the Risk Register by identifying mitigations or strategies necessary to reduce the likelihood and/or severity of the consequences. The goal of this step is to avoid or eliminate the hazard or, when elimination is not likely or feasible, to reduce the assessed risk rating to an acceptable level (Figure 7). However, mitigations do not typically eliminate the risk entirely. FIGURE 7; RISK REGISTER MITIGATION COMPONENT To accomplish this objective, the CSO, through the risk management team, works with subject matter experts from the respective department or section to which the risk applies. The risk management team then conducts a brainstorming exercise to elicit feedback from staff and supervisors with the highest level of expertise in the components of the hazard. Documented risk resolution and hazard mitigation activities from previous Risk Register entries and the resolution's documented level of success at achieving the desired safety objectives may also be reviewed and considered in the process. if the hazard is external (e.g., roadway construction by an outside agency) information and input from external actors or experts may also be sought to take advantage of all reasonably available resources and avoid any unintended consequences. Once a mitigation strategy is selected and adopted, the strategy is assigned to an appropriate staff member or team for implementation. The assigned personnel and the personnel's specific Page 1 28 TRANSIT MANAGEMENT OF BEAUMONT responsibilities are entered into the Risk Register. Among the responsibilities of the mitigation team leader is the documentation of the mitigation effort, including whether the mitigation was carried out as designed and whether the intended safety objectives were achieved. This information is recorded in the appendix to the Risk Register for use in subsequent SA activities and to monitor the effectiveness of the SRM program. B. SAFETY ASSURANCE - 673.27 (A) Safety Assurance means processes within the BMT ZIP SMS that function to ensure a) the implementation and effectiveness of safety risk mitigation, and b) BMT ZIP meets or exceeds our safety objectives through the collection, measurement, analysis, and assessment of information. SA helps to ensure early identification of potential safety issues. SA also ensures that safeguards are in place and are effective in meeting BMT ZIP's critical safety objectives and contribute towards SPTs. is SAFETY PERFORMANCE MONITORING AND MEASURING — 673.27 (B) As the first step in the BMT ZIP SA program, BMT ZIP collects and monitors data on safety performance indicators through a variety of mechanisms described in the following sections. Safety performance indicators can provide early warning signs about safety risks. BMT ZIP currently relies primarily on lagging indicators representing negative safety outcomes that should be avoided or mitigated in the future. However, initiatives are underway to adopt a more robust set of leading indicators that monitor conditions that are likely to contribute to negative outcomes in the future. In addition to the day-to-day monitoring and investigation procedures detailed below, 13MT ZIP will review and document the safety performance monitoring and measuring processes as part of the annual update of this ASP. MONITORING COMPLIANCE -AND SUFFICIENCY OF PROCEDURES -- 673.27 (B)(1) BMT ZIP monitors our system for personnel compliance with operations and maintenance procedures and also monitors these procedures for sufficiency in meeting safety objectives. A list of documents Page 129 TRANSIT MANAGEMENT OF BEAUMONT describing the safety related operations and maintenance procedures cited in this ASP is provided in Appendix A of this document. Supervisors monitor employee compliance with BMT ZIP SOPS through direct observation and review of information from internal reporting systems such as the ESRP for employees, developed for this ASP and online forms submitted by customers. BMT ZIP addresses non-compliance with standard procedures for operations and maintenance activities through a variety of actions, including revision to training materials and delivery of employee and supervisor training if the non-compliance is systemic. If the non-compliance is situational, then activities may include supplemental individualized training, coaching, and heightened management oversight, among other remedies. Sometimes personnel are fully complying with the procedures, but the operations and maintenance procedures are inadequate and pose the risk of negative safety outcomes. In this case, the cognizant person submits the deficiency or description of inadequate procedures to the SRM process. Through the SRM process, the SRM team will then evaluate and analyze the potential organizational hazard and assign the identified hazard for mitigation and resolution, as appropriate. The SRM team will also conduct periodic self -evaluation and mitigation of any identified deficiencies in the SRM process itself. MONITORING OPERATIONS — 673.27(B)(2) Supervisors are required to monitor investigation reports of safety events and SRM resolution reports to monitor the department's operations to identify any safety risk mitigations that may be ineffective, inappropriate, or not implemented as intended. If it is determined that the safety risk mitigation did not bring the risk. to an acceptable level or otherwise failed to meet safety objectives, then the supervisor resubmits the safety risk/hazard to the SRM process. The CSO will work with the supervisor and subject matter experts to reanalyze the hazard and consequences and identify additional mitigation or alternative approaches to implementing the mitigation. H, Safety Event Investigation -- 673,27(B)(3) BMT ZIP currently conducts investigations of safety events. From a SA perspective, the objective of the investigation is to identify causal factors of the event and to identify actionable strategies that BMT ZIP can employ to address any identifiable organizational, technical, or environmental hazard at the root cause of the safety event, BMT ZIP's Fleet Safety Policy (Appendix A), includes a section regarding Page 130 TRANSIT MANAGEMENT OF BEAUMONT Accident Investigations procedures. All incidents and accidents are required to be reported promptly and investigated. This incident and accident investigation program provides an opportunity for management to evaluate and correct deficiencies found within the safety process. The depth of the investigation is determined by the potential severity and the probability of recurrence of the accident or near -miss, rather than by the severity of the injury and/or the amount of financial loss. The Fleet Manager will participate in, or review, every incident investigation that occurs, while the Field Supervisor will be responsible for leading the investigation and providing suggestions for corrective action. The purpose of this procedure is prevention and can identify trends in incident causes and implement corrective action to prevent recurrence. Safety Event Investigations that seek to identify and document the root cause of an accident or other safety event are a critical component of the SA process because they are a primary resource for the collection, measurement, analysis, and assessment of information. BMT ZIP gathers a variety of information for identifying and documenting root causes of accidents and incidents, including but not limited to; 1. Obtain from the Operator the following information: a. The location of the incident and what direction they were traveling (inbound or outbound); if in station, indicate the situation. b. The bus number and the route that they are on. c. If there are injuries, describe how serious they appear (do not be too graphic, just generalize). d. Provide information about any other vehicles or pedestrians involved and their descriptions. 2. Remind the operator of the safety procedures: a. Turn on 4-way flashers, Place traffic warning devices (orange triangles). b. Recheck anyone with injuries, do not move the seriously injured. c. Render comfort and aid to anyone injured, as may be appropriate. d. Evacuate the bus, if necessary. e. Keep the two-way radio on and monitored. Page 131 TRANSIT MANAGEMENT OF BEAUMONT f. Hand out courtesy cards to the passengers and to any witnesses, g, Move the vehicle to the side of the road unless it is inoperable. 3. Notify the following: a. Call the Police. Call Emergency Medical Personnel (EMP) 911 b. Notify/call the CSO and Supervisors over Mechanic, and immediate supervisor on duty at the time, including: L CSO ii. Mechanic Supervisor iii. Street Supervisor iv. Fixed Route Supervisor iv. Paratransit Supervisor v. Dispatch Supervisor 4. The supervisor will: a. Determine whether the General Manager or Assistant General Manager needs to be contacted but will give them a report when the supervisor finishes the initial assessment. b. Let the Operator know that Police and supervision have been contacted and help and is on the way, c. Assign a Standby Operator to pre -trip a bus in case a standby must drive the next round for the operator on that route. When needed, the Standby Operator may take a bus out to continue a route, d. Let the Operator know that a Standby Operator and bus have been assigned to continue the route or that support personnel are bringing another bus out to them. e. Refer the operator for required drug and alcohol testing in compliance with 49 CFR § 655,44 post -accident testing if the safety event meets the definition of accident in 49 CFR § 655.4. Page 32 'TRANSIT MANAGEMENT OF BEAUMONT f. Return to the station. g. Record all accident information on the Daily Dispatch log, any missed trips, downtime, or bus change outs. 5. Dispatcher on duty will give the Operator an incident report to complete before the Operator leaves that day. Dispatcher will put the Operator's report in the LSO's box. 6. The CSO, working with content specialists, evaluates the incident report and other available information to determine the root cause of the accident/event. Follow up with driver or other cognizant parties may be necessary to elicit additional information. 7. The CSO identifies any hazards noted in the incident report and refers those hazards to the SRM process. MONITORING INTERNAL SAFETY REPORTING PROGRAMS 673.27 B As a primary part of the internal safety reporting program, our agency monitors information reported through the ESRP. When a report originating through the complaint process documents a safety hazard, the supervisor submits the hazards identified through the internal reporting process, including previous mitigation in place at the time of the safety event. The supervisor submits the hazard report to the SRM process to be analyzed, evaluated and, if appropriate, assigned for mitigation/resolution. OTHER SAFETYASSURANCE INITIATIVES Because leading indicators can be more useful for safety performance monitoring and measurement than lagging indicators, BMT ZIP is undertaking efforts to implement processes to identify and monitor more leading indicators or conditions that have the potential to become or contribute to negative safety outcomes. This may include trend analysis of environmental conditions through monitoring National Weather Service data; monitoring trends toward or away from meeting the identified SPTs; or other indicators as appropriate. C. SAFETY PROMOTION -- 673.29 Page 133 TRANSIT MANAGEMENT OF BEAUMONT Management support is essential to developing and implementing SMS. SP includes all aspects of how, why, when and to whom management communicates safety related topics. SP also includes when and how training is provided. The following sections outline both the safety competencies and training that BMT ZIP will implement and how safety related information will be communicated. 1, SAFETY COMPETENCIES AND TRAINING — 673.29(A) BMTZIP provides comprehensive training to all employees regarding each employee's job duties and general responsibilities. This training includes safety responsibilities related to the employee's position. In addition, regular driver safety meetings are held to ensure that safety related information is relayed to the key members of our agency's safety processes. As part of SMS implementation, BMT ZIP will be conducting the following activities: • Conduct a thorough review of all current general staff categories (administrative, driver, supervisor, mechanic, maintenance, etc.) and the respective staff safety related responsibilities. • Assess the training requirements spelled out in 49 CFR Part 672 and the various courses required for different positions. (BMT ZIP is not subject to the requirements under 49 CFR Part 672 but will review the training requirements to understand what training is being required of other larger agencies in the event these trainings might be useful). • Assess the training material available on the FTA PTASP Technical Assistance Center website. • Review other training material available from industry sources such as the Community Transportation Association of America and the American Public Transportation Association websites. • Develop a set of competencies and trainings required to meet the safety related activities for each general staff category. • Develop expectations for ongoing safety training and safety meeting attendance. • Develop a training matrix to track progress on individuals and groups within the organization. Page 134 TRANSIT MANAGEMENT OF BEAUMONT • Adjust job notices associated with general staff categories to ensure that new personnel understand the safety related competencies and training needs and the safety related responsibilities of the job. • Include refresher training and will be applied to agency personnel and contractors. !+, SAFETY COMMUNICATION — 573.29(B) BMT ZIP regularly communicates safety and safety performance information throughout our agency's organization that, at a minimum, conveys information on hazards and safety risks relevant to employees' roles and responsibilities and informs employees of safety actions taken in response to reports submitted through the E=SRP (noted in Section 3.A.1) or other means. BMT ZIP reports any safety related information to the Beaumont City Council at their regular meetings and will begin including safety performance information. in addition, BMT ZIP holds regularly scheduled meetings with drivers to ensure that any safety related information is passed along that would affect the execution of the drivers' duties, BMT ZIP also posts safety related and other pertinent information in a common room for all employees. BMT ZIP will begin systematically collecting, cataloging, and, where appropriate, analyzing and reporting safety and performance information to all staff. To determine what information should be reported, how the information should be reported and to whom, BMT ZIP will answer the following questions: • What information does this individual need to do their job? • How can we ensure the individual understands what is communicated? • How can we ensure the individual understands what action must be taken as a result of the information? • How can we ensure the information is accurate and kept up to date? • Are there any privacy or security concerns to consider when sharing information? If so, what should we do to address these concerns? In addition, BMT ZIP will review our current communications strategies and determine whether others are needed. As part of this effort, BMT ZIP has conducted, and will continue to conduct, a Safety Culture Page 135 TRANSIT MANAGEMENT OF BEAUMONT Survey to understand how safety is perceived in the workplace and what areas BMT ZIP should be addressing to fully implement a safety culture at our agency. A. GLOSSARY OF TERMS Accident: means an event that involves any of the following: a loss of life; a report of a serious injury to a person; a collision of transit vehicles; an evacuation for life safety reasons; at any location, at any time, whatever the cause. Accountable Executive (typically the highest executive in the agency): means a single, identifiable person who has ultimate responsibility for carrying out the SMS of a public transportation agency, and control or direction over the human and capital resources needed to develop and maintain both the agency's PTASP, in accordance with 49 U.S.C. 5329(d), and the agency's TAM Plan in accordance with 49 U.S.C. 5326. Agency Leadership and Executive Management: Those members of agency leadership or executive management (other than an Accountable Executive, CSO, or SMS Executive) who have authorities or responsibilities for day-to-day implementation and operation of an agency's SMS. Chief Safety Officer (CSO): means an adequately trained individual who has responsibility for safety and reports directly to a transit agency's chief executive officer, general manager, president, or equivalent officer. A CSO may not serve in other operational or maintenance capacity, unless the CSO is employed by a transit agency that is a small public transportation provider as defined in this part, or a public transportation provider that does not operate a rail fixed guideway public transportation system. Corrective Maintenance: Specific, unscheduled maintenance typically performed to identify, isolate, and rectify a condition or fault so that the failed asset or asset component can be restored to a safe operational condition within the tolerances or limits established for in-service operations. Equivalent Authority: means an entity that carries out duties similar to that of a Board of Directors, for a recipient or subrecipient of FTA funds under 49 U.S.C, Chapter 53, including sufficient authority to review and approve a recipient or subrecipient's PTASP. Page 136 TRANSIT MANAGEMENT OF BEAUMONT Event: means an accident, incident, or occurrence. Federal Transit Administration (FTA): means the Federal Transit Administration, an operating administration within the United States Department of Transportation. Hazard: means any real or potential condition that can cause injury, illness, or death; damage to or loss of the facilities, equipment, rolling stock, or infrastructure of a public transportation system; or damage to the environment. Incident: means an event that involves any of the following: a personal injury that is not a serious injury; one or more injuries requiring medical transport; or damage to facilities, equipment, rolling stock, or infrastructure that disrupts the operations of a transit agency. Investigation: means the process of determining the causal and contributing factors of an accident, incident, or hazard, for the purpose of preventing recurrence and mitigating risk, Key staff; means a group of staff or committees to support the Accountable Executive, CSO, or SMS Executive in developing, implementing, and operating the agency's SMS. Major Mechanical Failures: means failures caused by vehicle malfunctions or subpar vehicle condition which requires that the vehicle be pulled from service. National Public Transportation Safety Plan (NSP): means the plan to improve the safety of all public transportation systems that receive Federal financial assistance under 49 U.S.C. Chapter 53. Occurrence: means an event without any personal injury in which any damage to facilities, equipment, rolling stock, or infrastructure does not disrupt the operations of a transit agency. Operator of a Public Transportation System: means a provider of public transportation as defined under 49 U.S.C. 5302(14). Passenger: means a person, other than an operator, who is on board, boarding, or alighting from a vehicle on a public transportation system for the purpose of travel. Performance Measure: means an expression based on a quantifiable indicator of performance or condition that is used to establish targets and to assess progress toward meeting the established targets. Page 137 TRANSIT MANAGEMENT OF BEAUMONT Performance Target: means a quantifiable level of performance or condition, expressed as a value for the measure, to be achieved within a time period required by the FTA. Preventative Maintenance: means regular, scheduled, and/or recurring maintenance of assets (equipment and facilities) as required by manufacturer or vendor requirements, typically for the purpose of maintaining assets in satisfactory operating condition. Preventative maintenance is conducted by providing for systematic inspection, detection, and correction of anticipated failures either before they occur or before they develop into major defects. Preventative maintenance is maintenance, including tests, measurements, adjustments, and parts replacement, performed specifically to prevent faults from occurring. The primary goal of preventative maintenance is to avoid or mitigate the consequences of failure of equipment. Public Transportation Agency Safety Plan (PTASP): means the documented comprehensive agency safety plan for a transit agency that is required by 49 U.S.C. 5329 and this part. Risk: means the composite of predicted severity and likelihood of the potential effect of a hazard. Risk Mitigation: means a method or methods to eliminate or reduce the effects of hazards. Road Calls: means specific, unscheduled maintenance requiring either the emergency repair or service of a piece of equipment in the field or the towing of the unit to the garage or shop. Safety Assurance (SA): means the process within a transit agency's SMS that functions to ensure the implementation and effectiveness of safety risk mitigation and ensures that the transit agency meets or exceeds its safety objectives through the collection, analysis, and assessment of information. Safety Management Policy (SMP): means a transit agency's documented commitment to safety, which defines the transit agency's safety objectives and the accountabilities and responsibilities of the agency's employees regarding safety. Safety Management System (SMS): means the formal, top -down, data -driven, organization -wide approach to managing safety risk and assuring the effectiveness of a transit agency's safety risk mitigation. SMS includes systematic procedures, practices, and policies for managing risks and hazards. Safety Management System (SMS) Executive means a CSO or an equivalent. Safety Objective: means a general goal or desired outcome related to safety. Page 138 TRANSIT MANAGEMENT OF BEAUMONT Safety Performance: means an organization's safety effectiveness and efficiency, as defined by safety performance indicators and targets, measured against the organization's safety objectives. Safety Performance Indicator: means a data -driven, quantifiable parameter used for monitoring and assessing safety performance. Safety Performance Measure; means an expression based on a quantifiable indicator of performance or condition that is used to establish targets and to assess progress toward meeting the established to rgets. Safety Performance Monitoring: means activities aimed at the quantification of an organization's safety effectiveness and efficiency during service delivery operations, through a combination of safety performance indicators and SPTs. Safety Performance Target (SPT): means a quantifiable level of performance or condition, expressed as a value for a given performance measure, achieved over a specified timeframe related to safety management activities. Safety Promotion (SP): means a combination of training and communication of safety information to support SMS as applied to the transit agency's public transportation system. Safety Risk: means the assessed probability and severity of the potential consequence(s) of a hazard, using as reference the worst foreseeable, but credible, outcome. Safety Risk Assessment: means the formal activity whereby a transit agency determines SRM priorities by establishing the significance or value of its safety risks. Safety Risk Management (SRM): means a process within a transit agency's Safety Plan for identifying hazards, assessing the hazards, and mitigating safety risk. Safety Risk Mitigation: means the activities whereby a public transportation agency controls the probability or severity of the potential consequences of hazards. Safety Risk Probability: means the likelihood that a consequence might occur, taking as reference the worst foreseeable, but credible, condition. Page 139 TRANSIT MANAGEMENT OF BEAUMONT Safety Risk Severity: means the anticipated effects of a consequence, should the consequence materialize, taking as reference the worst foreseeable, but credible, condition. Serious Injury: means any injury which: • Requires hospitalization for more than 48 hours, commencing within seven days from the date that the injury was received. • Results in a fracture of any bone (except simple fractures of fingers, toes, or nose). • Causes severe hemorrhages, nerve, muscle, or tendon damage. • involves any internal organ; or • Involves second- or third-degree burns, or any burns affecting more than 5 percent of the body surface. Small Public Transportation Provider: means a recipient or subreciplent of Federal financial assistance under 49 U.S.C. 5307 that has one hundred (100) or fewer vehicles in peak revenue service and does not operate a rail fixed guideway public transportation system. State: means a State of the United States, the District of Columbia, or the Territories of Puerto Rico, the Northern Mariana Islands, Guam, American Samoa, and the Virgin Islands. State of Good Repair: means the condition in which a capital asset is able to operate at a full level of performance. Page 140 TRANSIT MANAGEMENT OF BEAUMONT State Safety Oversight Agency: means an agency established by a State that meets the requirements and performs the functions specified by 49 U.S.C, 5329(e) and the regulations set forth in 49 CFR part 674. Transit Agency: means an operator of a public transportation system. Transit Asset Management (TAM) Plan means the strategic and systematic practice of procuring, operating, inspecting, maintaining, rehabilitating, and replacing transit capital assets to manage their performance, risks, and costs over their life cycles, for the purpose of providing safe, cost-effective, and reliable public transportation, as required by 49 U.S.C. 5326 and 49 CFR part 625. Vehicle Revenue Miles (VRM): means the miles that vehicles are scheduled to or actually travel while in revenue service. Vehicle revenue miles include layover/recovery time and exclude deadhead; operator training; vehicle maintenance testing; and school bus and charter services. B, ADDITIONAL, ACRONYMS USED ASP: Agency Safety Plan BMT ZIP: Beaumont Municipal Transit BTC: Beaumont Transit Company EMP: Emergency Medical Personnel ESRP: Employee Safety Reporting Program FAST Act: Fixing America's Surface Transportation Act MAP-21: Moving Ahead for Progress in the 21't Century Act MOU: Memorandum of Understanding Page 141 TRANSIT MANAGEMENT OF BEAUMONT MPO: Metropolitan Planning Organization NTD: National Transit Database SETRPC: South East Texas Regional Planning Commission SOP: Standard Operating Procedure TxDOT: Texas Department of Transportation A. COUNCIL MINUTES OR RESOLUTION Page 142 TRANSIT MANAGEMENT OF REAUMONT RESOLUTION NO.20-124 A RESOLUTION APPROVING THE TEXAS DEPARTMENT OF TRANSPORTATION SPONSORED PUBLIC TRANSPORTATION AGENCY SAFETY PLAN AND ESTABLISHING SAFETY PERFORMANCE TARGETS FOR BEAUMONT MUNICIPAL TRANSIT. WHEREAS, Safety is a core business function of all public transportation providers and should be systematically applied to every aspect of service delivery, as the Federal Transit Administration (FTA) has adopted the principles and methods of Safety Management Systems (SMS) as the basis for enhancing the safety of public transportation in the United States; and, WHEREAS, On July 19, 2018 the FTA published the Public Transportation Agency Safety Plan (PTASP) Final Rule, 49 CFR Part 073, which took effect July 19, 2019 requiring all FTA Section 6307 recipient transit agencies to, within one calendar. year after July 19, 2019, establish a PTASP that meets the requirements of Part 673; and, WHEREAS, The PTASP, and subsequent updates, must be signed by the Accountable Executive and approved by the agency's Board of Directors, or an Equivalent Authority; and, WHEREAS, PTASP must document the processes and activities related to T Safety Management System (SMS) Implementation and include performance targets based on the safety performance measures established under the National Public Transportation Safety Plan, with those targets being shared with the South East Texas Regional Planning Commission (SETRPC) and the Texas Department of Transportation (TxDOT); and, Page 143 TRANSIT MANAGEMENT OF BEAUMONT WHEREAS, The Initial PTASP for Beaumont Municipal Transit has been drafted by TXDOT per 49 CFR 673.11(d) and will remain In effect until the Beaumont Municipal Transit has drafted the next version; and, WHEREAS, Beaumont Municipal Transit is dedicated to ensuring that the necessary processes are in place to accomplish both enhanced safety at the local level and the goals of the NSP, as the SMS helps organizations improve upon their safety performance by supporting the institutionalization of beliefs, practices, and procedures for identifying, mitigating, and monitoring safety risks; NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF BEAUMONT: THAT the statements and findings set out in the preamble to this resolution are hereby, In all things, approved and adopted; and, THAT the City Council for the City of Beaumont, Texas approves this PTASP and the tenets of SMS including a Safety Management Policy (SMP) and the processes for Safety Disk Management (SRM), Safety Assurance (SA), and Safety Promotion (SP), per 49 U.S.C. 5329(d)(1)(A); and, BE IT FURTHER RESOLVED THAT as safety has always been a primary function at Beaumont Municipal Transit, this PTASP lays out a process to fully implement and review an SMS on a yearly and ongoing basis in order to continue compliance with the PTASP final rule. The meeting at which this resolution was approved was In all things conducted in strict compliance with the Texas Open Meetings Act, Texas Government Code, Chapter 561. AONT PASSED BY THE CITY COUNCIL of the City of Beaumont this the 16th day of June, 2020. ATTEST: Hill Munson, Gdheral Manager of Beaumont Municipal Transit/Accountable Executive 7ONT H TEXAS TO: City Council FROM: Kenneth R, Williams, City Manager PREPARED BY: Bart Bartkowiak, Director of Public Works & Technology Services MEETING DATE: October 18, 2022 REQUESTED ACTION: Council consider a resolution authorizing the City Manager to execute all related documents for the purchase of a 5' x 50' wide sidewalk easement for the Washington Blvd Phase 2 Project, I. _.1190cei&8111 QED The owner of the property listed below, has agreed to sell a portion of their property to the City of Beaumont for the Washington Blvd Phase 2 Project in the amount of $1,560.00: Description: 5' x 50' wide sidewalk easement situated in the J.W. Bullock Survey, Abstract No, 7, being out of and paid of Lots 12-13, Block 2 Carver Terrace Addition, in the City of Beaumont, Jefferson County, Texas Owner: Proctor Mortuary, Inc. Appraisal Value: $1,560.00 FUNDING SOURCE Beaumont Municipal Airport Oil & Gas Revenue. RECOMMENDATION Approval of the resolution. RESOLUTION NO. BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF BEAUMONT: WHEREAS, an agreement has been negotiated for the acquisition of property described below and in Exhibits "A" and "B" attached hereto, for a 5' x 50' wide sidewalk easement for the Washington Blvd Phase 2 Project: Description: 5' x 50' wide sidewalk easement situated in the J,W. Bullock Survey, Abstract No. 7, being out of and part of Lots 12-13, Block 2 Carver Terrace Addition, in the City of Beaumont, Jefferson County, Texas Owner: Proctor Mortuary, Inc. Appraised Value: $1,560.00 NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF BEAUMONT: THAT the statements and findings set out in the preamble to this resolution are hereby, in all things, approved and adopted; and, THAT the purchase of the above described property be, and the same is, hereby approved; and, BE IT FURTHER RESOLVED THAT the City Manager be and he is hereby authorized to execute all related documents relating to the purchase of the above described property. The meeting at which this resolution was approved was in all things conducted in strict compliance with the Texas Open Meetings Act, Texas Government Code, Chapter 551. PASSED BY THE CITY COUNCIL of the City of Beaumont this the 18th day of October, 2022. - Mayor Robin Mouton - 4 THE STATE OF TEXAS COUNTY OF JEFFERSON AGREEMENT PROJECT: Washington Blvd phase 2 Property ID 4: 19051 X X This agreement betweon the Proctor Mortuary Inc., of the County of Jefferson, State of Texas, hereinafter called GRANTOR, and the City of Beaumont, Texas, acting by and through its duly authorized Agent, hereinafter called GRANTEE, witnesseth: CITY OF BEAUMONT and. the, GRANTOR above recited have reached an agreement wherein the GRANTOR. are to convey to the, CITY OF BEAUMONT property described fully in a Special Warranty Deed to be executed by GRANTOR, to which reference is hereby made for complete description, said property being briefly described as follows: 550 square feet sidewalk easement situated in the J. W. Bullock Survey, Abstract No. 7, being out of and part of Lots 12-13 & Tract A, Block 2 of Carver Terrace Addition, in the City of Beaumont, Jefferson County, Texas. (3485 Washington Blvd) The consideration and conditions of agreement are fully listed and stated, The CITY OF BEAUMONT will pay GRANTOR as follows: ONE T111OUSAND FIVE HUNDRED SIXTY AND NO1100 DOLLARS ($1,560.00) All liens and taxes (either current or delinquent) will be deducted. It is further agreed that the terms of agreement herein stated are in consideration of the delivery to the CITY OF BEAUMONT of a valid conveyance of all rights, title and interest described in the Special Warranty Deed from GRANTOR to the CITY OF BEAUMONT. THIS AGREEMENT IS SUBJECT, HOWEVER, TO THE APPROVAL OF THE BEAUMONT CITY COUNCIL. ALL TERMS AND CONDITIONS OF AGREEMENT ARE FULLY STATED HEREIN AND NO VERBAL AGREEMENTS ARE AUTHORIZED. EXECUTED this 5 day of OC , 2022. CITY OF BEAUMONT V& W t-. Antoinette Hardy Real Property Coordinator GRANTOR Proctor Mortuary, Inc. Printed Title: _ F EXHIBIT "A" r m n TEXAS TO: City Council FROM: Kenneth R. Williams, City Manager PREPARED BY: James P, Singletary, Chief of Police MEETING DATE: October 18, 2022 REQUESTED ACTION: Council consider a resolution updating the authorized grant officials for the Southeast Texas Auto Theft Task Force grant. BACKGROUND The City of Beaumont has been the grantee agency for the Southeast Texas Auto Theft Task Force since 1993. On July 26"' of this year, City Council authorized the execution of all grant acceptance documents to continue the project with the Motor Vehicle Crimes Prevention Authority (MVCPA), which has since been awarded. MVCPA requires the council resolution to name the authorized officials for the grant. Personnel changes within the police department were made that require the resolution to be updated — naming Lt. Jolu-, Cross Sr. as the new Program. Director. FUNDING SOURCE Not Applicable RECOMMENDATION Approval of the resolution. RESOLUTION NO. BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF BEAUMONT: WHEREAS, under the provisions of the Texas Transportation Code Chapter 1006 and Texas Administrative Code Title 43; Part 3; Chapter 57, entities are eligible to receive grants from the Motor Vehicle Crime Prevention Authority to provide financial support to law enforcement agencies for economic automobile theft enforcement teams and to combat motor vehicle burglary in the jurisdiction; and, WHEREAS, this grant program will assist this jurisdiction to combat motor vehicle burglary and theft; and, WHEREAS, the City of Beaumont has agreed that in the event of loss or misuse of the grant funds, the City of Beaumont assures that the grant funds will be returned in full to the Motor Vehicle Crime Prevention Authority; NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF BEAUMONT: THAT the statements and findings set out in the preamble to this resolution are hereby, in all things, approved and adopted; and, THAT Kenneth R. Williams, City Manager, is designated as the Authorized Official to apply for, accept, decline, modify, or cancel the grant application for the Motor Vehicle Crime Prevention Authority Grant Program and all other necessary documents to accept said grant; and, BE IT FURTHER RESOLVED THAT John Cross Sr., Lieutenant, is designated as the Program Director and Todd Simoneaux, Chief Financial Officer, is designated as the Financial Officer for this grant. The meeting at which this resolution was approved was in all things conducted in strict compliance with the Texas Open Meetings Act, Texas Government Code, Chapter 551. PASSED BY THE CITY COUNCIL of the City of Beaumont this the 18th day of October, 2022. - Mayor Robin Mouton - 9/21/22,11:56 AM MVCPA Taskforce grant Application EXHIBIT "A" Primary Agency / Grantee Legal Name: City of Beaumont Org anlzation Type: Law Enforcement Organization OR[ (if applicable): TX1230100. BEAUMONTPD (MlP) Program Title Please enter a short description of the proposed program that can be used as the title. Southeast Texas Auto Theft Task Force Application Category (See Request for Applications [RFA] for category details and descriptions RFA Priority Funding Section): MVCPA Program Category (see FIFA and TAG 43, 3 §57.14). Check all that apply. • Law Enforcement, Detection and Apprehension • Prevention, Anti -Theft Devices and Motor Vehicle Registration Taskforce Grant Participation and: Coverage Area Provide a General Description of the Participating and Coverage Area of this Grant Application Jefferson, Hardin, Orange, and Jasper counties and all municipalities therein. As noted below, Jefferson and Hardin counties have participating task force members whereas Orange and Jasper counties are coverage areas only. Define In the tables below the grant relationships and geographic area of the taskforce: Applicant will add the participating and coverage agencies from the OR[ list below. If an agency Is not In the ORI list, please Include the agency and role In the general description above. Make sure to follow the definitions below and select an agency In the dropdown. Use the Add as Partictpating Agency or Add as Coverage Agency button to populate the list. Participating Agencies are agencies that materially participate In the grant application through the exchange of funds for reimbursement and cash match. Participating agencies are defined after the grant award by Interlocallinteragency agreements. Each applicant must select their own agency first. Then select agencies that will receive or provide funding and/or resources. [Note: Interlocailinteragency agreements do not need to be submitted with the application. Interlocal agreements will need to be executed prior to the first payment being made If selected for a grant. Letters of support with the application from the participating agencies are strongly recommended.] Coverage Agencies are agencies that provided some level of coverage, assistance or support by this grant application but will not materially exchange funds as cash match or reimbursement. The coverage Is not supported by an after the award with Interlocallinteragency agreements. Coverage agencies as law enforcement agencies may have Jurisdictional coverage agreements unrelated to the grant (Ex. City Y Is within County X or vice versa). Agencies selected In this list include agencies that will be covered or where the agency Indicates that their agency will coordinate or call upon the taskforce. Letters of support with the application from the participating agencies are strongly recommended. Participating Agencies Coverage Agencies TX1000000 HARD€N CO SO TX1000100 KOUNTZE PD TX1230000 JEFFERSON CO SO TX1000200 SILSBEE PD TX1230100 BEAUMONT PD (MIP) TX1000300 SOUR LAKE PD ,TX1230700 PORT ARTHUR PD (AE) TX1000900 LUMBERTON PD (IBR) TX1210000 JASPER CO SO TX1210100 JASPER PD TX1210200 KIRBYVILLE PD TX1230300 GROVES PD hops://mvcpa.temu.edulAppl€cation/FFGPrintApplication.asp?App1D=193&& 111 & 9121122. 11:66 AM MVCPA Task(orce Grant Application TX1230500 NEDERLAND PD TX1230800 PORT NECHES PD TX1231000 LAMAR UNIVERSITY PD TX1810000 ORANGE CO SO TX1810100 BRIDGE CITY PD TX1810200 ORANGE PD TX1810300 PINE.HURST PD TX1810400 VIDOR PD TX1810500 WEST ORANGE PD TX1840800 ROSE CITY PD Resolution: Complete a Resolution and submit to local governing body for approval. Sample Resolution Is found In the Request for Application or send a request for an electronic copy to grantsMVCPA@I)<dmvgov. The completed and executed Resolution must be attached to this on-line application. Grant Budget Form MVCPA recommends that the applicant complete the total costs (MVCPA and Cash Match combined) for this program, The applicant can then enter the desired amount of Cash Match (not less than 20% per TAC Title 43, A§57.36). The system will then calculate the correct grant and match amounts. Budget Entry Option: Enter MVCPA and Cash Match Amounts Cash MVCPA Match Total In -Kind Budget Category Expenditures Expenditures Expenditures Match Personnel $277,000 $0 $277,000 $283.000 Fringe $96,000 $0 $95,000 $97,000 Overtime $0 $0 $0 $600 Professional and Contract Services $205.000 $85,000 $290,000 $0 Travel $0 $0 $0 $11,800 Equipment Supplies and Direct Operating Expenses {DOE) $6,951 $62,000 $58,951 $63,900 Total $683,951 $137,000 $720,951 $456,300 Cash Match Percentage 23.46% Pct MVCPA In -Kind Description Subcategory Time Funds Cash Match Total Match Personnel Program Director 1 Commander InvestigatorlLEO 100 $0 $0 $0 $111,000 Program Manager I Supervisor InvestigatorlLEO 100 $102,000 $0 $102,000 $0 Investigator 1 InvestigatorlLEO 100 $87,000 $0 $87,000 $0 Investigator 2 InvestigatorlLEO 100 $88,000 $0 $88,000 $0 Investigator 3 InvestigatorlLEO 100 $0 $0 $90,000 Investigator 4 InvestigatorlLEO 100 $0 $0 $82,000 Total Personnel 600 $277,000 $0 $277,000 $283,000 Fringe Program Director 1 Commander InvestigatorlLEO $0 $0 $0 $36,000 Program Manager/ Supervisor lnvestigator/LEO $33,000 $0 $33,000 $0 Investigator 1 Investigator/LEO $31,000 $0 $31,000 $0 Investigator InvestlgatorlLEO $31,000 $0 $31,000 $0 Investigator 3 Investigator/LEO $0 $0 $0 $31,000 Investigator 4 InvestlgatorlLEO $0 $0 $0 $30,000 Total Fringe $95,000 $0 $95,000 $97,000 Overtime Program Director / Commander Investigator/LEO $0 $0 $0 $400 Program Manager 1 Supervisor Investigator/LEO $0 $0 $0 $100 Investigator 1 Investigator/LEO $0 $0 $0 $100 Investigator 2 investigator/LEO $0 $0 $0 $100 https:llmvcpa.tamu,edulApplicatloniTFGPrintAppllcation.asp7AppID-193$$ 2/16 9121/22. 11:56 AM MVCPA Taskforce Grant Applioatlon Pot MVCPA In -Kind Description Subcategory Time Funds Cash Match Total Match Investigator 3 Investigator/LEO $0 $0 $0 $100 Investigator 4 InvestlgatorlLEO $0 $0 $0 $100 i Total Overtime $0 $0 $0 $600 Professional and Contract Services Jefferson County SO Investigator inves#IgatorlLEO - personnel 100 $70,000 $0 $70,000 $0 Hardin County SO investigator lnvesilgator/L>;O - personnel 100 $65,000 $0 $65,000 $0 j Port Arthur PD Investigator Investlgator1LEO - personnel 100 $70,000 $0 $70,000 $0 Jefferson Count SO Investigator (Fringe) Y g g) InvestigatorlLEO - fringe 100 $0 $30,000 $30,000 $0 Hardin County SO Investigator (Fringe) Invest€gatorlLEO - fringe 100 $0 $26,000 $25,000 $0 Port Arthur PD Investigator (Fringe) Investigator/LEO - fringe 100 $0 $30,000 $30,000 Total Professional and Contract Services 600 $205,000 $85,000 $290,000 $0 Travel Annual TAVTI Conference Law enforcement In- State $0 $0 $0 $5,100 MVCPA Workshops 1 Board Meetings Law enforcement In- State $0 $0 $0 $800 Auto Crime Related Training Law enforcement In- State $0 $0 $0 $4,500 Investigative or Administrative Travel Law enforcement In- State $0 $0 $0 $1 400 Total Travel $0 $0 $0 $11,800 Equipment Total Equipment Supplies and Direct Operating Expenses (DOE) Cell Phone Service: JCSO, PAPD, HCSO $0 $0 $0 $2,200 Vehicle Fuel, Maintenance, & Repalr:HCSO $0 $4,500 Vehicle Fuel, Maintenance, & Repair:JCSO $0 $4,500 Vehicle Fuel, Maintenance, & Repair:PAPD $0 $4,500 Office & Warehouse Lease $0 $52,000 $52,000 $0 TAVYI Conference Registration Fees $0 $0 $0 $1,000 Office, Field, & Operational supplies $0 $0 $0 $8,000 Auto Insurance for HCSO Unit $700 $0 $700 $0 Vehicle Lease 1 $6,251 $0 $6,261 $0 Vehicle Lease 2 $0 $0 $0 $7,200 Vehicle Fuel, Maintenance, & Repair: BPD $0 $0 $0 $27,000 Office Utilities $0 $0 $0 $5,000 Total Supplies and Direct Operating $6,951 $52,000 $68,951 $63,900 Expenses (DOE) Budget Narrative A. Personnel https:IJmvcpa,tarnu,edulApplicaltontfFGPr] ntAppllcatlon.asp7Applp=193&& 3116 9121122,11:56 AM MVCPA Taskforce Grant Application Budget Narrative Personnel: Commander; The Taskforce Commander will serve as the Program Director and macro -manage all task farce personnel and associated law enforcement operations; oversee fiscal matters relating to the grant; complete payroll; direct priorities, establish expectations, enforce accountability, and initiate corrective actions; work closely with MVCPA, Beaumont Chief of Police, Beaumont CFO Office and Its grant coordinator, and the Program Manager in efforts to maintain grant compliance and the continuance of mutually beneficial outcomes; liaison with officials of partIcipating and coverage agencies; attend appropriate meetings, seminars, training, and webinars; administer or supervise any official taskforce webpage or social media presence; function as off total Taskforce spokesperson and media contact; ensure that required MVCPA reports are submitted by the Program Manager; monitor progress and document accordingly; and, delegate assignments to personnel as needed, The Commander will hold the rank of Lieutenant In the Beaumont Police Department and will spend 100% of work hours on task force and grant -related activities or functions and auto crime Issues, of which 25% focused on Investigations. The position (salary & fringe) will be in -kind match. Only actual figures will be submitted. Supervisor: The Taskforce Supervisor wlil serve as Program Manager, supervise task force investigators, and monitor law enforcement activities on a first -line basis; schedule personnel, set goals, manage after -hour caliouts, analyze available Intelligence on trends or areas of Increased criminal activity, and disseminate Information to Investigators and the Commander (Program Director) to facilitate the most effecllve and efficient approach to task force endeavors; review offense reports and make appropriate case assignments; assess risk, complete paperwork, and organize special projects, Including both overt and covert operations and proactive enforcement; assign tasks and data collection reports to detectives; compile data and draft activity summaries for necessary periodic or recurring reports; complete and submit MVCPA quarterly reports; assist with activities associated with those of an investigator when required; delegate to personnel as needed; and, perform additional duties andlor complete other assignments as directed by the Program Director. The Supervisorwill hold the rank of Sergeant at the Beaumont Police Department with 100% of work hours being dedicated to task force duties or functions, of which 25% focused on investigations. The salary and fringe will be fully funded by MVCPA funds. Only actual figures will be submitted for reimbursement. Beaumont Police Investigators (1-4): The BPD Investigators will conduct investigations of auto -related cases as assigned, prepare and present completed cases to the District Attorney; Identify and develop suspects; recover stolen vehicles and property associated with auto -related crlmes; write, get approved, and execute appropriate search warrants; assist with other cases outside Beaumont but wlthln Taskforce jurisdiction; make recommendations to the Supervisor on special projects based on Identifiable trends; forward Information on suspects and trends; complete seizure and auction paperwork; assist with special projects and operations; assist with 68A Inspections and Inspections of salvage yards and repair shops when necessary; and, complete other duties or assignments as directed by the Supervisor or Commander. Pursuant to Taskforce goals and MVCPA expectations, as individually assigned, Investigators will also develop and present crime prevention and awareness presentations; conduct media Interviews; disseminate public Information on taskforce accomplishments or cases; upon approval by Commander or Supervisor, Issue official press releases to media or agency public relations; email suspect BOLO reports Inter -departmentally; attend relevant neighborhood association or community -led meetings; liaison with participating agencies; obtain and maintain crime statistics for coverage areas; as appropriate, mail or email case update notices to crime victims; assist other task force personnel with assigned duties Including Investigations, Inspections, and back up; maintain all surveillance equipment and assist with Its use during Investigations or covert operations; cooperate with probation and parole offices to stay Informed of the statuses of known auto crime recidivists; coordinate and conduct Inspections of salvage dealers and repair shops within the scope of the taskforce jurisdiction as priorities permit; monitor local auctions where Insurance -totaled vehicles are sold; in conjunction with the Supervisor, organize covert sting operations as needed to identify illegal activities by salvage dealers or repair shops; coordinate and conduct VTR-68A Inspections, complete seizure paperwork, organize seized property Inventory, prepare seized property for auction, and work closely with personnel who are associated with the process; and, complete other assignments as directed by the Supervisor or Commander. All BPD Investigators will devote 100% of work hours toward auto - crime Investigations including inspections as duties allow. Two (2) BPD salaries and fringe will be fully funded by MVCPA. Two (2) BPD salaries and fringe will be In -kind match. Only actual figures will be submitted. IS, Fringe Fringe: Fringe benefits Include FICA, retirement withholding, and health Insurance. City of Beaumont withholds FICA - Mod at rate of 1 A5% (except a Sgt who was hired before April 1, 1986). TMRS Retirement withholdings including agency contributions: City of Beaumont (19.41% Rate). Total Fringe with health Insurance varies per employee but only actual figures will be submitted for reimbursement. Fringe for three (3) BPD task force members will be funded by MVCPA and fringe for three (3) BPD task force members will be In -kind. C. Overtime In most circumstances, task force personnel wIll flex flours to accommodate events or unexpected Incidents that require an extended period of work beyond what is scheduled. However, upon occasion and within reason, overtime will be unavoidable due to the complexity of an Incident; the hour It originated; the Inability to flex due to personnel having already met the 40-hour limltatton per week; or, stipulations of a Collective Bargaining Labor Contract, Overtime Is as unpredictable as criminal behavior, so minimal estimates are provided for category placeholders. When necessary, overtime will be considered as part of in -kind match, Only actual figures will be submitted. D. Professional and Contract Services https'llmvcpa.tamu.edulAppllcation/TFGPr€ntApplloatbn.asp?Apply=l93&& 4116 9121/22, 11:56 AM MVCPA Tasklorce Grant Application Budget Narrative Professional and Contract Services: The Investigators (PAPD, HCSO, JCSO) will lead investigations of auto -related cases as assigned by each Investigator's respective agency; prepare and present completed cases to the District Attorney; identify and develop suspects; recover stolen vehicles and auto -crime property; prepare and execute applicable search warrants; complete seizure paperwork; make recommendations to the Supervisor on special projects based on identifiable trends; forward Information on suspects and trends to the Supervisor; assist with special projects and operations; complete any data collection reports as assigned by Supervisor; assist with 68A Inspections and inspections of salvage yards and repair shops when necessary; and, complete other duties or assignments as directed. All contracted Task Force Officers will assist on auto -related cases, operations, and Inspections within coverage jurisdiction. Investigators will devote 400% of their time toward investigations whether auto crime or Inspections. HCSO Investigator will be the primary VTR-68A inspector for the Task Force whose salary will be fully funded by MVCPA up to $65,000. Fringe will be considered cash match. Only actual figures will be submitted. JCSO and PAPD salaries will be mostly or fully funded by MVCPA with a $70,000 cap. That Is, both JCSO and PAPD salaries are expected to be reimbursed up to $70,000 depending on the salaries of whomever Is assigned to the Task Force. Fringe for JCSO and PAPD will be cash match. Only actual figures will be submitted. Fringe benefits Include FICA, retirement withholding, and health Insurance for all contributing agencies. Workers Compensation and TEC figures for Jefferson County, Hardin County, and the City of Port Arthur, Workers Camp and TEC are figured together for Jefferson County at 5% whereas The City of Pori Arthur is at 5% (WC) and 3.48% (TEC) respectively. Hardin County figures WC at 1.47% and TEC at 0.0811/o. FICA Is withheld at a rate of 7,651%. Retirement withholdings Including agency contributions are taken at the following rates: Jefferson County (14.9%), City of Port Arthur (13,1%), and Hardin County (13.62%). Health Insurance costs also vary between agencies, Participating agencies are expected to submit only actual figures up to a maximum cash match up to $30,000 for PAPD and JCSO, and up to $25,000 cash match for HCSO. Only actual figures will be submitted. E. Travel Travel: Annual TAVTI Conference f Hoard Meeting ($5100): Estimated price is $745 per week (5 nights) per room per person (5 attendees x $745 = $3725). Based on current GSA for San Marcos, per them cost is estimated at $55 per day per person (55 x 5 x 5 attendees = $1375), Conference attendees would Include investigators, program manager, and program director who are all law enforcement. These expenses will be an In -kind match. MVCPA Workshop(s) / Board Meetings ($800): Estimated price per night is $200 per room. Budgeting for a potential of three separate occasions. One room for three nights (3 x 200 = $600). Based on current GSA for Austin, per diem cost Is estimated at $61 per day per person (61 x 3 = $183). Attendees would Include program manager or program director who are both law enforcement personnel whose salaries are completely funded by grant or an in -kind match. Auto Theft Training ($4500): Potential training for newly assigned Investigator(s) or other relevant training for current Teskforce members. Estimated price per night is $200 per room. One room for five nights (200 x 5 = $1000) and budgeting for potentially three training opportunities (3 x $1000 = $3000). Per diem estimated at $61 per person (61 x 5 x 3 attendees = $915). Estimated training fees of $585. Attendees would Include any Investigator potentially In need of training who Is either funded directly, cash -matched, or an In -kind match of the grant. Only actual figures will be submitted if this line Item is utilized, Unplanned Investigative or Administrative Travel ($1400): During the course of any given year, unplanned meetings are scheduled or investigations lead nut -of -town and become an unfunded expense. If needed, only law enforcement personnel listed on the MVCPA grant will utilize these funds for property approved purposes. The availability of these designated funds will prevent budget adjustments for unexpected travel. However, only actual costs, If any, will be filed for reimbursement. G. Supplies and Direct Operating Expenses (DOE) Supplies and Direct Operating Expenses (DOE): Office Lease ($52,000): Lease Includes two adjacent sections of the same building owned by the same lessor, One section is for office space for Investigators and garage space that Includes a vehicle lift for assisting with Inspections and investigations. The second section Is warehouse space for storage of seized property pending court dispositions, recovered stolen property, task force vehicles, and other task force property (tools, equipment, etc). Cost Is based on current lease payments of $4,387.60 per month. This category will be cash match. Office, Field, & Operational Supplies ($8,000): These funds are used to purchase standard office supplies such as printing paper, photo paper, storage media, toner, Ink cartridges, presentation 1 binding services, pens, letterhead, business cards, etc. It also covers field and operational supplies as needs arise such as hand cleaner, paper towels, degreaser, paint, paint stripper, official weight slips, small electronics, computer accessories, vehicle accessories, surveillance tools, mechanical tools, vehicle sanding material, acid restoration materials, vehicle cleaning and care, disposable gloves, logo attire, digital graphics, website fees, signage, public awareness advertising, postage, shipping expenses, mechanical repair during authorized travel, certified scale fees, any non -Inventory Items needed for task force operations or duties, etc. This line Item Is Intended as a readily accessible fund for unexpected expenses to better assist task force without budget adjustments. This cost estimate Is based on the average of actual expenditures in the past three grant years. Only actual costs will be noted as an in -kind match, Auto Insurance for HCSO Vehicle ($700): Hardin County Is not self insured. Estimate of premium. Only actual cost will be submitted for MVCPA reimbursement. Office Utilities ($5000): This Is an estimate based on an average of the past two fiscal years of actual costs. Utilities are very variable. Only actual expenses will be noted as an In -kind match. Cell Phone Service ($2200): Service cost based on reasonable monthly average allowance of $60 per month. This line item is Intended to cover the three (3) contracted task force members from HCSO, JCSO, and PAPD and will be noted as In -kind match. Vehicle Lease 1 ($6251) & Vehicle Lease 2 ($7,200 In-Klnd): The vehicle lease Is calculated at $600 per month based on a local dealer estimate for a statewide leasing program to law enforcement agencies. It Is also the MVCPA cap. The Beaumont Police Dapartment currently provides two lease vehicles for Investigators as part of the Task Force fleet. One will be submitted for reimbursement capped at $6251 and one will be listed as an In - Kind Match. Vehicle Fuel, Maintenance, & Repair ($40,500 total): BPD - $27,000, JCSO - $4;500, HCSO - $4,500, PAPD - $4,500. Fuel costs are estimated based on 14,000 miles per year, 14 miles per gallon @ $2,25 per gallon, totaling approximately $2250 per vehicle per year. Oil changes and other maintenance costs are estimated at $2250 per vehicle per year to include expendables such as tires, brakes, shocks, or other necessary repairs. Combining estimates result In an average cost of $4500 per year multiplied by nine (9) vehicles totaling $40,600, Inclusive of $4,500 from each of the subgrantee agencies (3 x $4,500 = $13,500). These estimates are not allocated. Only actual costs will be noted as an in -kind match. TAVTi Conference Registration Fees ($1000); Fees for up to six (6) taskforce members to attend the annual conference as an in -kind match, Revenue Indicate Source of Cash and in -Kind Matches for the proposed program. Click on links to go to match detall pages for entry of data. hitps:llmvcpa,tamu.edulAppticallannFGPrintAppilcallon.asp7ApplD=i93&& 5/16 9121/22, 11:56 AM MVCPA Taskforca Grant Application Source of Cash Match City of Beaumont Grantee $62,000 City of Port Arthur Subgrantee $30,000 Jefferson County Subgrantee $30,000 Hardin County Subgrantee $25,000 Total Cash Match $137,000 Source of In -Kind Match City of Beaumont Grantee $442,800.00 Jefferson County Subgrantea $4,600.00 Hardin County Subgrantee $4,500.00 Port Arthur Subgrantee $4,500.00 Total In -Kind Match $456,300.00 Statistics to Support Grant Problem Statement Reported Cases 2020 2021 Jurisdiction Motor Vehicle Theft (MVT) Burglary from Motor Vehicle (BMV) Fraud -Related Motor Vehicle Crime (FRMVC) Motor Vehicle Theft (MVT) Burglaryfrom Motor Vehicle (BMV) Fraud -Related Motor Vehicle crime (FRMVC) Beaumont 373 939 0 Port Arthur 132 398 0 Jefferson County 61 77 0 Orange 47 67 0 Hardin County 62 30 0 Orange County 93 62 0 Jasper 14 22 0 Lumberton 24 28 0 Jasper County 83 35 0 Groves 36 84 0 Vidor 14 38 0 Nederland 36 68 0 Port Neches 12 22 0 Lamar University 3 11 0 Silsbee 16 30 0 Application Narrative Grant Introduction (Executive Summary) and General Information 1,1 Briefly describe the organization and program operation. Provide a high level summary to the appiicatton and how It will affect the local community. (500 words or less) Since 1993, the Southeast Texas Auto Theft ?ask Force has continued to provide a multi -agency, multi Jurisdictional effort to combat, reduce, prevent, and address auto -related crimes within Jefferson, Orange, Hardin, and Jasper Counties for nearly 29 years as an original grantee of what is now the Motor Vehicle Crime Prevention Authority. According to 2019 Census estimates, the counties have a combined population of over 428, 000 folks with nearly 60% residing in Jefferson County. The Task Force is staffed by sworn personnel from Beaumont Police Department, Port Arthur Police Department, Jefferson County Sheriff's Office, and Hardin County Sheriffs Office. TXDOT notes that there were about 378,000 vehicles registered within our four -county coverage area In 2020. Corresponding to the population -- a reduction that maybe due to registration leniency during COVID-19 shutdowns. More than half were in Jefferson County, which is a mixture of urban, suburban, and rural areas with Beaumont being the largest and most urban. As an Interstate 10 corridor, Beaumont rivals Houston In crime per capita and categorically mirrors it in similar ways. Orange County Is mostly suburban with some rural areas whereas Jasper and Hardin Counties are markedly more rural than suburban and more heavily wooded than its counterparts. Through thorough investigations, development of suspects, executing search warrants, surveillance, covert patrol, ball vehicle operations, Inspections of salvage and repair businesses, and, assisting will? crime prevention awareness and education, Task Force personnel have done their best to positively impact our communities by committed efforts to reduce the occurrences of auto -related crimes. Despite these efforts, auto -related crimes continue to be a major problem with a significantly negative economic impact that Includes both personal and business financlal losses. The crime rate also affects a city reputation that leads to both business and https;tlmvcpa.tame.edutApplicationtTFGPrinlApplicalian.asp?Applam193&& 6116 9121122, 11:56 AM MVCPATaskforca Grant Application population re-locallons and avoidance. Within the four -county project area over the most recent biennium, there were still nearly 1900 vehicles stolen and over 4000 vehicles burglarized. For both auto burglaries and auto thefts, the coverage area typically falls within the top 20 regions In Texas where this grant is needed most. 1.2 Describe the taskforce governing, organization and command structures. Include a description of the nature of support and agreements that will be In place if the grant Is awarded, Provide any details unlque to the taskforce organlzatlon or geographical target area. Describe whether any part of this grant will be directed to servo a spoeltic target population (or subset of the community)? The Taskforce Is governed by adherence to an Interlocal contract signed by either the city manager or the county judge who represents each jurisdiction with a participating taw enforcement agency. As stipulated in the contract, each individual agency maintains control of, and liability for, its own employees) and is solely responsible for the actions and ornlsslons'of Its omployyoe(s). Each participating city or county assures compliance with MCVPA regulations, policies, guidelines, and requirements as well as any applicable laws. Each participating licensed, sworn Investigator is first accountable to his or her home (hiring) agency, Its policies and procedures, and any training related to general law enforcement or required by the State of Texas. Within the Taskforce, regardless of rank at participating home agency, the command structure begins with the Taskforce Commander, followed by a Taskforce Supervisor, and then Investigators or Detectives who carry out specific tasks, operations, or assignments individually and/or as a group; serve as lead Investigators on cases within their agency Jurisdiction, and, assist other Investigators on cases within coverage jurisdiction. The Commander is a Beaumont Police Lieutenant who also serves as Program Director. The Taskforce Supervisor Is a Beaumont PD Sergeant who also serves as Program Manager. The geographical target area is Jefferson, Orange, Hardin, and Jasper Counties, which Includes all the municipalities therein. Grant Problem Statement 2.1 Provide an assessment of the burglary from a motor vehicle (including theft of parts) problem in the coverage area of this application. Include loss data consistent with the reported incident numbers above. According to the National Incident -Based Reporting System (NIBRS), the covered region of the Southeast Texas Auto Theft Task Force had more than 4000 auto burglaries (and theft of pails) with estimated losses of nearly $3.5 million during the most recent biennium (2019-2020). Burglary of a Motor Vehicle and Theft of Property and Parts from a Motor Vehicle are a substantial problem in the southeast Texas Auto Theft Task Force Project area. In 2019 there were a total of 2,103 auto burglaries reported 1n the coverage area and respectively 1,911 auto burglaries In 2020. These auto burglaries claim property and weapons, which when replaced cost the average citizen, who like most, are still frying to recover from the economic Impacts to their families and way of life, post Covid-19 Pandemic lock -down. This coupled with the tremendous upsurge In thefts of parts, spocillcally catalytic converters, has proved to have a large economic and detrimental effect on citizens and businesses. Typically, In the past, the catalytic converser thefts had been focused on businesses that usually maintained a fleet of vehicles that were In parking lots after business hours. The actor(s) could take numerous converters and be fairly certain that they would not be Interrupted. These types of thefts would cripple a business that required the vehicles to provide their service and / or perform their duties in their respective industry. This along with the astronomical cost of replacing the converters could potentially ruin a business, especially coming out of the Covid-19 Pandemic, which had already put a huge strain on local businesses anyway. The Catalytic Converter thieves have now moved to targeting vehicles everywhere to Include residential driveways, and public parking lots and streets. The economic impact of these thefts is fell by hardworking everyday citizens, who also suffered during the Pandemic. Offonses involving auto -related burglaries and thefts seem to occur randomly at a steady pace without any Identifiable trends, but when they do occur, they typically are episodic with multiple victims. Although windows are still shattered primarily due to visible valuables, the most prevalent method of operation is simply pulling on handles of unlocked doors with tittle to no suspect evidence left behind. Consequently, it is highly likely that this crime occurs at a much higher rate than reported. in Beaumont, the vast majority of the guns stolen in auto burglaries are still from unlocked cars, kooping pace will) the 89 % of 2018. When firearms and credit cards are stolen, there is a ripple effect that Includes a myriad of additional crimes against both persons and property. Solving these crimes has become more challenging, forcing us to rely even more on a vigilant public, proactiva patrolling, video surveillance, and bait operations. In some circumstances, due to poor prosecution, recidivist suspects can he successfully Identified during Investigations Initially based on the area of town they tend to frequently burglariza. Offenders are more creative, organized, evasive, and brazenly violent In their predatory theft activities ('%ugging) when victims are stalked and followed to or from banks or after Instances of largo purchases at retail establishments. Whether 11 Is due to the fluid circumstances at the time of the offense or to the impromptu Impatience of the offender, what used to be considered only a property crime has escalated into aggravated robberies and even murder. We know statistically that many guns are stolen from vehicles and more suspects are being arrested In possession of guns. Consequently, auto burglars should not be perceived In the vein of harmless, vehicular pickpockets. In 2019, a Beaumont citizen was murdered by an auto burglar that he confronted, The pervasive problem is worsened by the lack of aggressive prosecution of misdemeanor auto burglaries. However, even when we manage to file felonies, we find the system failing Its citizenry. For example in 2019, the SETATTF filed four felonious Theft of Firearm cases (from auto burglaries) on a problematic recidivist to which the DA responded by offering a plea 2 years of probation. As expected, once released, the defendant continued his crimes In two of our covered counties. Our efforts to communicate persuasively with local District Attorney Offices are regularly re -doubled, but It can be foreseen that the possible Inclusion of a prosecutorial element In a future grant may reap rewards. Unfortunately, the timing, Interest, and funding never seems to be right for such a medificatlon as Law Enforcement struggles during difficult times. The three year average for motor vehicle burglaries (Including theft of parts) typically falls within the top twenty in Texas where grant funding is needed most. littps:llsnvcpa.tamu.edulApplication/TFGPrintAppllcation.asp?App iDml M&& 7116 912V22, 11:56 AM MVCPA Taskforce Grant Application 2.2 Provide an assessment of the motor vehicle theft problem In the coverage area of this application. Include loss data consistent with the reported Incident numbers above. According to the National Incident -based Reporting System (NISRS), the covered region of the Southeast Texas Auto Theft Task Force had nearly 1900 auto thefts with estimated losses of over $21.3 million during the most recent biennium (2019-2020). Motor Vehicle thefts are a considerable problem in the Southeast Texas Auto Theft Task Force Project area. In 2019 there were a total of goo auto thefts reported In the coverage area and respectively 996 auto thefts In 2020. These auto thefts cause formidable economic Impact on the citizens and businesses of the community. This community, not unlike the rest of the State and Nation, is still recovering from worldwide Pandemic and the economic downturn which has affected tho Southeast Texas region and the petrochemical industry along with supporting service Industries, specifically. Motor Vehicle Theft costs everyone, Individuals who are directly affected by having their vehicles stolen, businesses who have vehicles stolen and cannot operate the business efficiently due to the loss and those who pay the higher Insurance premiums due to the increase In the thefts of motor vehicles. There Is also the peripheral Issue of additional crimes committed by those who perpetrate the thefts. These crimes are wide ranging and include Auto Burglaries, other thefts, robberies, assaults, drug and human trafficking, ATM thefts all the way tip to and including Homicide. This crime is truly a gateway crime to more harmful acts and crimes against society making the world a more dangerous place. Reducing the Incidence of Motor Vehicle Theft has a huge ripple effect and even looking atJust the "Chop Shop" as an example. This type of criminal operation creates "Criminal Employment" for numerous offenders. The criminal enterprise will have actors that steal vehicles, actors that part the vehicles out, actors that sell and fence the parts, and fund other criminal enterprises with the proceeds, which could include drugs and human trafficking. This is all perpetuated on the backs of innocent citizens, who are Just trying to make a living for their families. By reducing and disrupting motor vehicle thefts, many potential crimes are averted and countless lives and dollars are saved. Overall, the Southeast Texas Auto Theft Task Force has experienced steady declines In auto thefts since its 1993 Inception when the Beaumont area had hit a national high of nearly 2800 in a single year (1992). A hollow celebration at best. In contrast to Its astronomical beginning, the Southeast Texas Auto Theft Task Force region has never reached such a ceiling again. Unfortunately, crime continues to occur and the tasldorce continues to battle as our averages typically fall within the top twenty locations In Texas. It becomes a matter of maintenance and hopefully, some prevention Is involved in the steadier statistics. In addition to use of violence, auto thieves still regularly devise new, creative ways to steal vehicles for investigators to discover, but many are still facilitated by careless owners and completely preventable. Nowadays, vehicles cost more than a house did several decades ago, The investment in vehicles Is ever-increasing and therefore, the auto thefts have an ever -Increasing impact on Insurance premiums and the local economy. Auto thefts are often a prerequisite to additional crimes and serve as getaway vehicles to help mask Identities during additional criminal activity. Autos are still targets for the more violent robberies (car jacking) and the larger stolen trucks have been used for ramming Into buildings for burglaries as well used to pull out ATMs. Stolen vehicles are notably believed to be used more In human trafficking. Although not all vehicles are recovered, many are recovered in a location outside the Jurisdiction where the vehicles were originally stolen. This fact, In itself, Is reason enough to assist neighboring agencies and to collaborate In efforts to linking recovery locations tc possible suspects andlor larger organized crime operations. 2.3 Provide an assessment of the fraud -related motor vehicle crime problem In the coverage area of this application. Include loss data consistent with the reported Incident numbers above. The Southeast Texas Auto Theft Task Force, for the most part, has dealt mainly with vehicle title frauds, insurance fraud and VIN Fraud. Though these crimes are not prevalent, they do occur in the coverage area, however tracking them accurately Is a problem, both within the Beaumont Police Department and within agencies inside the project coverage area. Fraud -Related Motor Vehicle Crime, as conveyed in the data listed above, Is not reported as motor vehicle related, due to the Records Management System and the classif7catlon of "Fraud". The numbers that can be accessed relate mainly to conventional fraud and forgery offenses and are not motor vehicle specific. Therefore, thousands of reports would have to be read In their entirety to determine if the cases Involved motor vehicles, thereby making research Into the number of actual motor vehicle related fraud cases Impractical. Records kept by the task force In the last 2 grant years Indicate that there were 12Investigations Involving registration, titles and Insurance In 2019 and 12 In 2020, These Investigations did not result In reports or cases filed. They were Inquiries Involving tax offices and Insurance companies. The Southeast Texas Auto Theft Task Force Is currently working with the Beaumont Police Department's Record Management Division In an attempt to develop adaptations to the "Fraud Classification" In RMS to Include specific Fraud -Related Motor Vehicle crimes, Title Fraud, Registration Fraud, Insurance Fraud, Odometer Fraud, VIN Fraud and Identity Fraud Sales and Synthetic Identity Sales, by statute citation or other means, that will be National Incident- Based Reporting System (NIBRS) compliant. The first step to developing these additional data classifications for the reporting system will be to see If It Is possible to add the sub -classifications to the reporting system for specific vehicular fraud crimes. If It is possible, the second step will be to train sworn and civilian personnel on the process of how to enter the Information when reports are made and classify them properly, to ensure that the information sought will be captured and accessible after Intake into the system. This will he an ongoing trial and error phase of the data collection process, which If successful, could possibly be shared with other agencies in the project area to improve the accuracy of the information that is accessible from RMS, making research more manageable 2.4 Provide an assessment of motor vehicle crime not covered above like insurance fraud, preventing stolen vehlcies from entering Mexico, brldgelport stolen vehicle export crime, disruption of cartels and organized criminal enterprises related to motor vehicle crime, hltps:t/mvcpa.tainu.edulApplication[TFGPrintApplication.asp?AppiR =193&& 8l16 9121/22, 11:56 AM etc... MVCPA Taskforce Grant Applicatlon The City of Beaumont has the Port of Beaumont at its very heart, downtown very near the City of Beaumont Police Department. The Port of Beaumont has its own Police Department as well as the Jefferson County Marine unit and the U.S, Coast Guard, which patrols the Port of Beaumont and the Neches and Sabine Rivers. Those rivers are the Inlets from the Gulf of Mexico which actually puts the Port of Beaumont, 42 miles Inland and If is still a deep wator Port, The Port of Beaumont is also served by three rail carriers, BNSF, Kansas City Southern and Union Pacific. The Port of Beaumont Is primarily a bulk cargo port, meaning very few if any vehicles go through the port for transport. The vehicles that do go through the port are almost exclusively U.S. Military vehicles. The Port of Beaumont Is one of the main ports in the nation used for Military equipment transportation due to Its location on the Gulf of Mexico and it Is the Headquarters for the U.S. Army's 842nd Transportation Battalion, which specializes In port logistics. Due to the distance from the border and the type ofeargo shipped and transported through the Port of Beaumont, namely bulk cargo such as breakbulk, project, heavy lift, rolling stock, agricultural goods, metal articles, wind energy, paper/pulp products and military equipment, the Issue of vehicles leaving for or arriving from Mexico is not a problem. The Southeast Texas Auto Theft Task Force has a good working relatlonship with the Port of Beaumont Police as well as the Jefferson County Sheriff's Office Marine Unit. Those respective entities will call upon the task force If needed on any vehicle that my be of questionable origin and/or destination, Grant Goals and Activities There are two parts to this section-,1) Functions of Proposed Program and 2) Goals Strategies and Activities (GSA), In the following boxes, describe the functions of the proposed program and then complete a flliable form called GSA. MVCPA programs must completely describe the actions, methods and tactics that law enforcement and civilian staff will perform for each of the categories below. Describe the reliance on technology or other program elements to solve the problem statement above and goals below. Functions must be detailed and consistent With the requested budget. If a grant Is awarded, funds expended towards activities not described in this section will result In the reimbursement being dented. Part 1 3,1 Functions of the proposed program related to burglary from a motor vehicle (Including theft of parts) The objective of the program will be to reduce the incidence of Burglary of a Motor Vehicle and Theft of Property and Parts from a Motor Vehicle. The Southeast Texas Auto Theft Task Force proposes to combat the dilemma of Burglary of a Motor Vehicle and Theft of Parts from a Motor Vehicle by employing the following approaches and actions to address the problem: -Identify Offenders and Prolific Offenders -Collaborate with Other Law Enforcement Agencies and District Attorneys' Offices -Law Enforcement and Community Educational and Awareness Presentations The Southeast Texas Auto Theft Task Force will Identify and Target Offenders and Prolific Offenders Involved in the crimes. These actors will be Identified through Intelligence gained from arrests, Informants, other Law Enforcement Agencies, Surveillance Observations, Bait Vehicle Operations, Repair Shop Inspections, Saivage Yard Inspections, Metal RecyclerInspections and Parts Resale location Inspections and Anonymous Tips with corroboration of the Information received, The Task Force will utilize National Data Bases such as Leads -On -Line as well as LPR data -mining to Develop and Identify Offenders, The Offenders will be Targets of Investigations basod on the Method of the crime, types of Vehicles Burglarized or Theft of Property or Parts occurred, property taken, geographical location of the crime and any Information pointing to or linking the offender(s) to the crime(s). The Task Force will utilize covert operations to target offenders of these crimes, to include buying stolen property taken In auto burglaries or thefts of parts, using undercover operatives and bait to target Predatory thefts from Motor Vehicles, such as "Jugging". . The objective of these Investigations will be to Identify, arrest and charge the actors, as well as determining if there Is a criminal nexus to any organized criminal enterprises, which would broaden the investigations to reveal as many offenders as possible. The Southeast Texas Auto Theft Task Force will Collaborate with Law Enforcement Agencies both In and out of the Project area, to ascertain crime trends, patterns, suspected offenders, recover stolen property and share intelligence. The collaboration will include assisting other law enforcement agencies with Burglary of a Motor Vehicle and theft of Property and Paris from a Motor Vehicle. By doing so crucial Intelligence and information can be used to determine if the crimes are being committed by individual or an Organized Criminal Network. The Task Force will also continue the ongoing collaboration with the Juvenile Division of the Beaumont Police Department. Juveniles make up a substantial percentage of offenders in these crimes. Working with the Juvenile Division allows the task force to Identify the offenders at the "beginning" of their criminal activities and be aware of the most prolific offenders of the future, barring the offenders have a change In their behavior, which obviously would be the hope for the juvenile, as well as the community. The Task Force will also collaborate with District Attorney's Offices In the affected jurisdictions to help them understand the scope and Importance of the crlma(s) and provide additional Information or expertise that would aid in Ilia effective prosecution of the offender to provide a positive outcome for the victims and society as a whole. Tito Southeast Texas Auto Theft Task Force will also conduct Law Enforcement and Community Education Awareness Presentations / Classes, The purpose of the presentations for Law Enforcement would be to augment their knowledge base with some general and specific auto crimes and current information on trends in auto burglary along with theft of property and parts from a vehicle. The information presented to Law Enforcement officers will deal directly with detection and prevention of auto specific crimes throughout the project area and beyond. This would also allow officers to relay the Information to citizens personally and further educate the community about methods to avoid becoming a victim of an auto crime. The Southeast Texas Auto Theft Task force has established a good working relationship and rapport with the community that we have served over that last 29 years. The Community Presentations would be used to strengthen that relationship and establish new contacts. Updated, relevant information would be presented In an effort to educate the community further and to aid them In not bltps:ilmvepa.tame,adutAppllcatlonlTFGPrinlAppllratio n.asp?ApplD=193&& 9116 9/21122, 11:66 Aid MVCPA Tasktorce Grant Application becoming a victim of an Auto Crime, 3.2 Functions of the proposed program related to motor vehicle theft, The objective of the program Will be to reduce the incidence of Motor Vehicle Theft. The Southeast Texas Auto Theft Task Force proposes to combat the problem of Motor Vehicle Theft with a number of approaches and actions to address the problem; -Identify Offenders and Prolific Offenders -Collaborate with Other Law Enforcement Agencies and District Attorneys' Offices -Law Enforcement and Community Educational and Awareness Presentations The Southeast Texas Auto Theft Task Force will Identify and Target Offenders and Prolific Offenders Involved In the crimes. These actors will be Identified through Intelligence gained from arrests, Informants, other Law Enforcement Agencies, Surveillance Observations, Ball Vehicle Operations, Repair Shop Inspections, Salvage Yard Inspections, Metal Racycler inspections and Parts Resale location Inspections and Anonymous Tips with corroboration of the information received. The Task Force will utilize LPR's and data -mining to Develop and Identify Offenders and 68 (A) inspections, The Offenders will be Targets of Investigations based on the Method of the crime, types of Vehicles stolen, geographical location of the crime, where the vehicle Is recovered and any Information polnting to or linking the offender(s) to the crime(s). The Task Force will utilize covert operations to target offenders of these crimes, to Include buying stolen vehicles, parts and component parts from stolen vehicles, using undercover operatives and bait to target Motor Vehicle Theft offenders. The objective of these investigations will be to ldentlly, arrest and charge the actors, as well as determining if there Is a criminal nexus to any organized criminal enterprises, which would broaden the investigations to reveal as many offenders as possible. The use of legally obtained search warrants for places, things, phones, phone records and other data bases will be employed to thoroughly Investigate the cases, as well as tracking orders and other surveillance techniques as needed. The Southeast Texas Auto Theft Task Force will Collaborate with Law Enforcement Agencies both In and out of the Project area, Tax Offices and TXDMV to ascertain crime trends, patterns, suspected offenders, recover stolen vehicles, property and share intelligence. The collaboration will include assisting other law enforcement agencies with Motor Vehicle Theft cases. By doing so crucial Intelligence and Information can be used to determine If the crimes are being committed by individual or an Organized Criminal Network. The Task Force will also continue the ongoing collaboration with the Juvenile Division of the Beaumont Police Department. Juveniles make up a substantial percentage of offenders in those crimes, Working with the Juvenile Division allows the task force to identify the offenders at the "beginning" of their criminal activities and be aware of the most prolific offenders of the future, barring the offenders have a change in their behavior, which obviously would be the hope for the juvenile as well as the community. The Task Force will also collaborate with District Attorney's Offices In the affected Jurisdictions to help them understand the scope and Importance of the crimes) and provide additional information or expertise that would aid in the effective prosecution of the offender to provide a positive outcome for the victims, the community, the State of Texas and Insurance companies as well. The Southeast Texas Auto Theft Task Force will also conduct Law Enforcement and Community Education Awareness Presentations / Classes. The purpose of the presentations for Law Enforcement would be to augment their knowledge base with some general and specific auto crimes Information on trends In Motor Vehicle Theft. The Information presented to Law Enforcement officers will deal directly with detection and prevention of auto specific crimes throughout the project area and beyond, This would also allow officers to relay Information to citizens personally and further educate the community about methods to avoid becoming a victim of an auto crime. The Southeast Texas Auto Theft Task force has established a good working relationship and rapport with the community that we have setvad over that last 29 years. The Community Presentations would be used to perpetuate that relationship and establish new contacts, Updated, relevant Information would be presented in an effort to educate the community further and to aid them In not becoming a victim of an Auto Crime, 3.3 Functions of the proposed program related to fraud -related motor vehicle crime (such as title and registration fraud) The Southeast Texas Auto Theft Task Force, for the most part, has dealt mainly with vehicle title frauds, insurance fraud and V1N Fraud. Though these crimes are not prevalent, they do occur in the coverage area, however tracking them accurately is a problem, both within the Beaumont Police Department and within agencies Inside the project coverage area. Fraud -Related Motor Vehicle Crime, as conveyed in the data listed above, Is not reported as motor vehicle related, due to the Records Management System and the classification of "Fraud". The numbers that can be accessed relate mainly to conventional fraud and forgery offenses and are not motor vehicle specific. Therefore, thousands of reports would have to be read In their entirety to determine ff the cases involved motor vehicles, thereby making research into the number of actual motor vehicle related fraud cases impractical. Records kept by the task force In the last 2 grant years Indicate that there were 12 investigations Involving registration, titles and Insurance in 2019 and 12 In 2020. These Investigations did not result in reports or cases filed. They were inquiries involving tax offices and Insurance companies. The Southeast Texas Auto Theft Task Force Is currently working with the Beaumont Police Department's Record Management Division in an attempt to develop adaptations to the "Fraud Classification" In RMS to Include specific Fraud -Related Motor Vehicle crimes, Title Fraud, Registration Fraud, Insurance Fraud, Odometer Fraud, V1N Fraud and Identity Fraud Sales and Synthetic Identity Sales, by statute citation or other means, that will be National incident- Based Reporting System (NIBRS) compliant. The first step to developing these additional data classifications for the reporting system will be to see If it is possible to add the sub -classifications to the reporting system for specific vehicular fraud crimes. If It is possible, the second stop will be to train sworn and civilian personnel on the process of how to enter the Information when reports are made and classify them properly, to ensure that the Information sought will be captured and accessible after in take Into the system. httpsq/mvcpa.tame.edulApplication/rr'GPrlrttApplicatlon,asp?ApplD=i93&& 10/16 9121/22, 11:66 AM MVCPA Taskforce Grant Application This will bean ongoing trial and error phase of the data collection process, which It successful, could possibly be shared with other agencies in the project area to improve the accuracy of the Information that 1s accessible from RMS, making research more manageable. Southeast Texas Auto Theft Task Force will Identify and Target Offenders and Prolific Offenders involved In the crimes. These actors will be identified through Intelligence gained from arrests, informants, other Law ,Enforcement Agencies, Surveillance Observations, j Bait Vehicle Operations, Repair Shop Inspections, Salvage Yard Inspections, Metal Recycler Inspections and Paris Resale location Inspections and Anonymous Tips with corroboration of the Information received. The Task Force will utilize LPR's and data -mining to Develop and Identify Offenders and 66(A) Inspections. The Offenders will be Targets of Investigations based on the Method of the crime, types of Vehicles stolen, geographical location of I the crime, where the vehicle Is recovered and any Information pointing to or linking the offender(s) to the crlmo(s). The Task Force will utilize covert operations to target offenders of these crimes, to Include buying stolen vehicles using the Internet, using undercover operatives to target Fraud -Related Motor Vehicle Theis offenders. The objective of these Investigations will be to Identify, arrest and charge the actors, as well as determining If there Is a criminal nexus to any organized criminal enterprises, which would broaden the Investigations to reveal as many offenders as possible. The use of legally obtained search warrants for places, i things, phones, phone records and other data bases will be employed to thoroughly Investigate the cases, as well as tracking orders and other surveillance techniques as needed. i The Southeast Texas Auto Theta Task Force will Collaborate with Law Enforcement Agencies both In and out of the Project area, Tax Offices, TXDMV and Insurance Companies to ascertain crime trends, patterns, suspected offenders, recover stolen vehicles, property and share intelligence. The collaboration will include assisting other law enforcement agencies with Motor Vehicle Thefts. By doing so crucial intelligence and information can be used to determine If the crimes are being committed by individual or an Organized Criminal Network. Working with the Juvenile Division allows the task force to identify the offenders at the "beginning" of their criminal activities and forecast the prolific offenders of the future, barring the offenders have a change in their behavior, which obviously would be the i hope for the juvenile as well as society. i The Task Force will also collaborate with DistrictAttorney's Offices In the affected Jurisdictions to help them understand the scope and Importance of the crime(s) and provide additional Information or expertise that would aid In the effective prosecution of the offender to provide a positive outcome for the victims, the community, the State of Texas and Insurance companies as well. The Southeast Texas Auto Theft Task Force will also conduct Law Enforcement and Community Education Awareness Presentations / Classes. The purpose of the presentations for Law .Enforcement would be to augment their knowledge base with some general and specific Fraud -Related motor vehicle crime Information, pertaining to trends in fraudulent titles, Registration Fraud, Insurance Fraud, Odometer Fraud, Vin Proud and Identity Fraud Sales / Synthetic Identity Sales, The Information presented to Law Enforcement officers will deal directly with detection and prevention of Fraud -Related Motor Vehicle Crimes. This would also allow officers to relay 4 Information to citizens personally and further educate the community about methods to avoid becoming a victim of a Fraud -Related Motor Vehicle Crime. The Southeast Texas Auto Theft Task force has established a good working relationship and rapport with the community that we have served over that last 29 years. The Community Presentations would be used to strengthen that relationship and establish new contacts. Updated, relevant Information pertaining to steps citizens can take to avoid becoming a victim of a fraud -related motor vehicle crime, would be presented In an effort to educate the community. This education would help reduce Incidences of this type of crime. Things such as always get a title and look closely at the title when purchasing vehicles from Individuals and even dealerships. Also if the deal looks too good to be true, It usually Is. Other things would pertain to how the purchase, such as an Internet sale, ' should be handled to avoid not -Just fraud, but bodily harm. Driving to pick-up an Internet purchase with a large quantity of cash at a I location of the sellers choosing is always a very bad idea. The task force would strive to stress the Importance of safety and legality to avoid becoming a victim. 3A Functions of the proposed program related to preventing motor vehicle crime (motor vehicle theft, burglary from a motor vehicle and fraud -related motor vehicle crime) The Southeast Texas Auto Theft Task Force will conduct Law Enforcement and Community Education Awareness Presentations / Classes. The purpose of the presentations for Law Enforcement would be to augment their knowledge base with some general and specific Fraud -Related motor vehicle crime information, pertaining to trends in fraudulent titles, Registration Fraud, Insurance Fraud, Odometer Fraud, Vin Fraud and Identity Fraud Sales / Synthetic Identity Sales. The information presented to Law Enforcement officers will deal directly with detection and prevention of Fraud -Related Motor Vehicle Crimes. This would also allow officers to relay information to citizens personally and educate the community about methods to avoid becoming a victim of a Fraud -Related Motor Vehicle Crime. This would entail instruction on VIN plates, Nader stickers and other idenllflers,(excluding C-VIN'S) Fraudulent floes, overviews on Insurance fraud, odometer fraud and Identity fraud sales. The Southeast Texas Auto Theft Task force has established a good working relationship and rapport with the community that we have served over that last 29 years. The Community Presentations would be used to strengthen that relationship end establish new contacts. Updated, relevant Information pertaining to steps oltizens can take to avoid becoming a victim of a fraud -related motor vehicle crime, would be presented In an effort to educate the community. This education would help reduce Incidences of this type of crime. Things such as always get a title and look closely at the title when purchasing vehicles from Individuals and even dealerships. Verify the V1N and look for anything that doesn't look "right" In the paperwork. Also If the deal looks too good to be true, It usually is. Other things would pertain to how the purchase, such as an Internet sale, should be handled to avoid not just fraud, but bodily harm. Driving to pick-up an Internet purchase with a large quantity of cash at a location of the sellers choosing Is always a very bad Idea. This could be a setup for a robbery or worse. The sailer already knows / thinks the buyer Is In possession of the money for the price of the vehicle and the buyer usually has no Idea what the sellers real name Is or what they look like. The task force would sirivo to stress the Importance of safety and legality to avoid becoming a victim. 3.6 Functions of the proposed program for other motor vehicle crimes investigations and activities consistent with the statutory requirements (preventing stolen vehicles from entering Mexico, stopping illegal export of stolen vehicle from bridge/ outbound port operations, disruption of cartel or organized criminal enterprises using stolen motor vehicles or fraud related motor vehicle prime. Insurance fraud, etc...) The City of Beaumont has the Pori of Beaumont at its very heart, downtown very near the City of Beaumont Police Department. The htips:limvcpa.tamu.edu/ApplicationITFGPrtniApplication.asp?AppiD=193&& 11116 9121122, 11:58 AM MVCPA Taskforco Grant Application Port of Beaumont has its own Police Department as well as the Jefferson County Marine Unit and the U.S. Coast Guard, which patrol the Port of Beaumont and the Neches and Sabine Rivers. These rivers are the Inlets from the Gulf of Mexico. The Port of Beaumont Is also served by three fall carriers, BNSF, Kansas City Southern and Union Pacific. The Port of Beaumont Is primarily a bulk cargo port, meaning very few If any vehicles go through the port for transport. The vehicles that do go through the port Bra almost exclusively U.S. M111taty vehicles. The Port of Beaumont Is one of the main ports in the nation used for Military equipment transportation due to Its location on the Gulf of Mexico and It Is the headquarters to the United States Army's 842nd Transportation Battalion, which specializes In port logistics. The Southeast Texas Auto Theft task Force has a working relationship with the Port Police and are rarely if ever called upon by them. This due to the typo of cargo that enters and exits the port. The Southeast Texas Auto Theft Task Force has had numerous cases which have Involved cartel or other gang members such as MS-43, but only as peripheral Investigators. Most of these cases Involved Motor Vehicle Theft specifically, F-250 or 2500 trucks. The vehicles were usually stolen from more rural areas and most of them were recovered In the Houston area, many times with the seats taken out and some times with illegal aliens running from the vehicles when police attempted to stop them. These trucks were obviously being used for human trafficking, hence the seats taken out to allow more people to fit In the vehicle. The trucks were almost always 4-wheel drive and were most likely going to the border where they were used for transport. Many of the offenders that the task force has arrested or assisted other law enforcement agencies with, when questioned will not admit to affiliation with either the cartel of any other gang. The majority of the crimes involving motor vehicle theft, or fraud related motor vehicle crimes are cases which stem from the Houston area. Due to the distance from the border and the type of cargo shipped and transported through the Port of Beaumont, namely bulk cargo such as breakbulk, project, heavy lift, rolling stock, agricultural goods, metal articles, wind energy, paper/pulp products and military equipment, the Issue of vehicles leaving for or arriving from Mexico Is not a problem. The Southeast Texas Auto Theft Task Force has a good working relationship with the Port of Beaumont Police as well as the Jefferson County Sheriff's Office Marine Unit. Those respective entities will tail upon the task force If needed on any vehicle that my be of questionable origin and/ordestinatlon. 3.6 Collaboration Effort -- Describe the taskforce method to collaborate, and not duplicate existing activities, Describe the cross boundaries regional approach to grant activity Implementation. Describe how the applicant staff and jurisdiction will coordinate with other taskforcos and law enforcement agencies to implement this program. The Southeast Texas Auto Theft Task Force over Its 29 year (enure has established long -running working relationshlps with all of the law enforcement agencies In the coverage area, as well as tasidorces and multiple other law enforcement agencies In the State of Texas, The reputation of the Southeast Texas Auto Theft Task Force Is one of competence, dedication and willingness to help throughout the region, state and even other states. Intelligence sharing and assistance to outside agencies, both In and out of the Project area have forged these relationships and friendships. The Southeast Texas Auto Theft Task Force has always set the bar high and prioritized the relationships, which are reciprocal. The task force will endeavor to be the "Go-To"task force for assistance and expertise In any type of motor vehicle crime, by staying abreast of the latest and most accurate motor crime trends. This expertise extends beyond law enforcement to Judicial agencies as well. The relationships with the four county coverage area District Attorney's Offices are solid and cooperation is the 'norm" on both sides of the coin. These collaborations have Involved numerous cases of organized criminal activity as well as Individuals and these relationships will continue and grow stronger. The Task Force will also collaborate with numerous other state agencies, such as TXDMV, DPS, tax offices and other task forces throughout the state. These collaborations will Include 68(A) inspections, title frauds at tax offices, TXDMV field offices and registration Issues and crimes that will arise from those agencies. 3.7 If the proposed application requests any exceptions or deviation from any general grant rules, FIFA conditions or grant administrative policy, please Indicate In the section below. Indicate the section of the specific Issue and citation that you are asking the MVCPA to consider and the rational for the request. N/A Evart 11 Goals, Strategies, and Activities Select Goals, Strategies, and Activity Targets for the proposed program. Click on the link above and select the method by which statutory measures will be collected. Law Enforcement programs must also estimate targets for the MVCPA predetermined activities. The MVCPA board has determined that grants programs must document specific activities that are appropriate under each of the throe goals. Applicants are allowed to write a limited number of user defined activities. ID Activity Measure Target ..:� �.� __,,�.;:.`...��..: ,. '=�t;t�k�� �11`to�ts✓r�l�al���'"�he,�t �Ul��_t3�1'�,s-���1t�����ilj ���fl��t?��� W� �. ,. _.,W�_ „ .�., ,s ,�,�' 1.1.15 increase the recovery rate of stolen Report the number of vehicles recovered by taskforce motor vahlcles 1.1.16 Increase the clearance rate of MVTs Report the number of MVT cases cleared 1,1.17 Increase the number of persons Report the number of persons arrested for motor vehicle theft by taskforce arrested for motor vehicle theft 2.1,12 Increase the clearance rate of motor Report the number of BMV Including parts cases cleared vehicle burglaries https:llmvope.tamu,edulAppllcatlonfrFGPrinlAppllcalion.asp7ApplD=I93&& 12116 9121/22, 11:56 AM MVCPA Tas€cforce Grant Application ID Activity Measure Target 2,1.13 Increase the number of persons Report the number of persons arrested for burglary by taskforce arrested for motor vehicle burglary 8.1.1 Increase the clearance rate of fraud- Report the number of fraud -related motor vehicle cases cleared related motor vehicle crime cases. 8,1.2 Increase the number of persons Report the number of persons arrested for fraud -related motor vehicle crimes arrested for fraud -related motor vehicle crimes. 1.1 Strategy 1: Conduct Activitles that Result in the Arrest, Clearance, and Recoveries of Motor Vehicle Theft 1.1.1 Identify groups of auto theft offenders Number of MVT groups Identified. Include gangs, cartels or other criminal 15 through Intelligence gathering, crime enterprise with two or more members analysis and the use of Informants 1.1.2 Identify and document/record prolific Number identlfiedldocumented offenders 15 MVT offenders (Prolific Is defined as "linked to MVT offenses three or more times") 1.1.5 Conduct Inspections of local businesses related to vehicle enterprise (transportation code or occupation code authorized companies such as salvage yard, repair shop, parts recycling center, used car dealership, salvage rebullder, title service company, other). (see 1.3.3 to report the number of vehicles Inspected In these businesses) 1.1.6 Conduct bait vehicle operations that target MVT offenders 1.1.8 Deploy license plate readers (LPR) 1,1.9 Respond to taskforce license plate reader (LPR) alert notifications 1.1.12 Conduct covert operations targeting MVT offenders Number of businesses inspected Number of bait vehicle deployments, Include BMV bait operations here. Number of times LPR deployed. Deploy. If stationary unit then total number of days or partial days unit was operable and on. Mobile unit number of days the unit was on and operable. Number of times Investigators responded to taskforce LPR alert notifications regardless of whether vehicle was located Number of covert operations 1.1.13 Conduct warrant "round -up" operations Number of warrant round -up operations performed for MVT, SMV and FRMVC. targeting motor vehicle crime offenders, Including people wanted for MVTs, motor vehicle burglaries, theft of vehicle parts and motor vehicle fraud related crime. 1.1.20 Number of Altered Vehicles Recovered Report the total number of vehicles recovered with altered Vehicle Identification Number. Note: Please remember that a vehicle recovered must be reported In 1.1J6 1.2 Strategy 2: Conduct Collaborative Efforts that Result In Reduction of Incidents of Motor Vehicle Theft 1.2.1 Provide Agency Assists for MVT and motor vehicle related fraud 1.2.2 Collaborate with other units or divisions (Le. homicide, vice, narcotics, etc.) within the taskforce department(s) where a motor vehicle was used In the commission of the crime (includes Identification of vehicles). Include all participating Jurisdiction departments here. Number of agency assists related to MVT. Assist means responding or answering questions via phone, a -mall, or In person. Providing recommendation, guidance, strategy, support or Information that other LEOs will use to resolve their cases. The assist generally does not have the direct responsibility for an Investigation nor uses LEO authority. The assist helps another LEO or agency Investigate cases. Analysts and civilian employees will record their assists to outside LEOs and agencies met here along with officers. Number of times collaborated within departments or SOs participating In taskforce related to MVT. Collaboration means physically using law enforcement resources, tactics and authority to perform activity on cases that draw upon or aid in the Investlgatlon Intended to further the resolution of any case, Identify parties to crime, Identify vehicles, Interview witnesses/suspects and apprehend suspects, Collaboration will Include any help, recommendation, contribution or support requested from or provided to another unit or offered by the taskforce that aids in the furtherance of motor vehicle theft Investigations. 40 FA 1'0 100 https:tlmvcpa.tamu.edulAppficationffFGPrintAppileation.asp?AppiD=l93&& 13M 6 9121122, 11:66 AM MVCPA Taskforce Grant Appllcatlon ID Activity Measure Target 1.2.3 Collaborate with all other outside LE Number of times collaborated with coverage area agencies or other law 100 agencies and other organizations that enforcement agencies and organizations that assist In the reduction of MVT assist In the reduction of MVTs, Include Collaboration means physically using law enforcement resources, tactics and all coverage Jurisdictions here, authority to perform activity on cases that draw upon or aid In the Investigation Intended to further the resolution of any case, identify parties to crime, Identify vehicles, Interview witnesseslsuspects and apprehend suspects. Collaboration will Include any help, recommendation, contribution or support requested from or provided to another unit or offered by the taskforce that aids In the furtherance of MVTtheft Investigations, 1,2,5 Conduct Intelligence Information- Number of Intelligence meetings attended (include attending as presenter, 15 sharing (Personal attendance) participant or attendee) 126 Conduct Intelligence Information- Crime analysis bulletins disseminated (include Information distributed to law 15 sharing (Written Information) enforcement agencies via text, e-mail, or Intranet commun€cations) 1,2,7 Collaborate with other MVCPA Number of times collaborated with other MVCPA taskforces that assist in the taskforces reduction In MVT, EMV and FRMVC, 1,3 Strategy 3: Prevent and Reduce the Incidence of Fraud -Related MotorVehlole Activities 1.3,1 Collaborate with agencies relating to Number of collaborations 4 Investigation and enforcement of vehicle Insurance fraud and FRMVC 1.3.2 Conduct confidential 68(A) Inspections Number of vehicles Inspected to complete a TxDMV 68A inspection form per 600 (for TxDMV assignment or TxDMV (VIN assignment, reassignment, banded title) reassignment of VIN required by Tx Trans. Code §501.032) 1.3.3 Conduct VIN verlfloaflon Inspections, Number of vehicles inspected by taskforce to Identify the vehicles not reported in 50 (All other reasons except bridge or port) confidential (68A) or bridge and port sections, 1,3A Coordinate with TxDMV/Tax Offices Number of collaborations with TxDMV HQ, TxDMV Reglonal Service Centers or 15 relating to Investigation and County Tax Assessor Collector offices, enforcement of fraudulent titles and registration of stolen vehicles 2(. _...,._ .. _01+idraILnaldesteftromlft�� 118itlesthrouhn%arcrrtt#rt1t? ___ 2,1 Strategy 1: Conduct Activities that Result In the Arrest, Clearance, and Recoveries of Burglary of Motor Vehicles and Theft of Vehicle Parts and Accessories 2.1 A Conduct bait vehicle operations that Number of bait vehicle burglary deployments 12 target vehicle burglary offenders 2,1.2 Identify "prolific BMV offenders" through Number of offenders Identified 20 informants and Intelligence [Prolific Is defined as "linked to BMV and theft of vehicle parts and accessories offenses three or more times"} 2,2, Strategy 2: Conduct Collaborative Efforts that Result In the Reduction of Incidents of Theft From a Motor Vehicle 2,2.1 Provide Agency Assists BMV. Number of agency assists related to BMV or stolen parts, Assist means 75 responding or answering questions via phone, e-mail, or In person, Providing recommendation, guidance, strategy, support or information. that other LEOs will use to resolve their cases. The assist generally does not have the direct responsibility for an Investigation nor uses LEO authority. The assist helps another LEO or agency Investigate cases. Analysts and civilian employees will record their assists to outside LEOs and agencies met here along with officers. 2,2,2 Collaborate with other units or divisions Number of times collaborated within departments or SOs participating in 50 within the taskforco department(s) (€,e, taskforce related to BMV or stolen parts. Collaboration means physically using homicide, vice, narcolles, etc,) where law enforcement resources, tactics and authority to perform activity on cases that theft of parts occurred In the draw upon or aid In the Investigation intended to further the resolution of any commission of the crime (includes case, Identify parties to crime, Identify vehicles, Interview witnesses/suspects and Identification of vehicle). Include all apprehend suspects, Collaboration will Include any help, recommendation, participating Jurlsdlctlon departments contribution or support requested from or provided to another unit or offered by here. the taskforce that aids In the furtherance of BMV theft Investigations. 2,2.3 Collaborate with all other outside LE Number of times collaborated with coverage area agencies or other law 100 agencies and other organizations where enforcement agencies and organizations that assist in the reduction of I3MV or theft of parts occurred In the stolen parts. Collaboration means physically using law enforcement resources, commission of the crime (includes tactics and authority to perform activity on cases that draw upon or aid In the Identification of vehicle), include all Investigation Intended to further the resolution of any case, identify parties to coverage Jurisdictions here, crime, Identify vehicles, Interview witnesses/suspects and apprehend suspects. Collaboration will Include any help, recommendation, contribution or support requested from or provided to another unit or offered by the taskforce that aids In the furtherance of motor vehicle theft investigations. htips:Ilmvcpa.tamu.edu/AppllcatlonrrFGPtintAppllcatlon.asp?App1D=193&& Wi 6 9121122,11:56 AM MVCPA Taskforce Grant Applicatlon ID Activity Measure Target 3 Go�1 �� Ed�tCl�t#C'ft�1E� tai�izerta�nd tgltt�lif�ed Pexea�tael in Retect�en apsl Praven�l�n of Motor�feitiele "t"11aeftz t3ur�ie�► of '. 3.1 Strategy 1: Conduct Public Awareness Related Activities tJseci to Educate Citizens 3.1.1 Conduct educational outreach events Number of outreaches 9 (include trade show, exhibits, booths at community events, vehicle displays, brochures, etc.) 3.1.2 Conduct educational presentations to Number of presentations. Presentation means in person, on-line, original written the public document, article, or wabpage. 3.1.4 Conduct vehicle identification Number of etching events. Include windows, component parts, VIN stamps and Initlative/event catalytic converters. 3.1.4.1 Conduct vehicle Identification Number of Participants/Attendees (Vehicles Marked) Initiative/event 3.1.5 Purchase advertisements In local Number of advertisements purchased or provided complimentary for taskforce. outlets Include all types of media purchased or provided free (social, tv, utility Inserts, billboards, transportation, etc.). Describe in 6.1.1. 3.1.6 Conduct vehicle report card Initiatives. Number report cards Issued 100 3.1.7 Utilize social media outlets (Facebook, Number of postings In social media outlets Twitter, Instagram, etc.) 3.1.8 Deploy outdoor public notification Number of deployments per month (if sign remains several months, count as 'I signage deployment per month) 3.1.10 Conduct media outreach, including, Number of outreaches 10 public service announcements, press releases, and Interviews 3.2 Strategy 2: Conduct Law Enforcement Training Activities to Educate Officers on Recognition and Apprehension of Stolen Vehicles and Property 3,2A Conduct law enforcement training Number of classes provided for TOOLE credit 1 (TOOLE) 3,2.3 Conduct vehicle crimes presentations to Number of classes or presentations. Presentations may Include electronic roll 4 law enforcement agencies (non call documents, shift BOLOS and other written or presented materials based on TOOLE) local practices. Grant Evaluation 4.1 Describe the local method and/or practice used to collect the data for reporting Goals, Strategies, and Activities and to evaluate the grant program effectiveness. Describe management and staff participation. Include descriptions of systems (forms and software) that will be used to ensure reliable and accurate data is collected and reported. Describe any other evaluation methods used In the applicant agency to determine effectiveness or cost efficiency of the program. The local evaluation process establishes accountability and measurement of progress through collection of data and Information throughout the chain of command. Investigators are required to keep activity logs and submit monthly reports to the Program Manager. The Task Force Supervisor reviews cases and monitors the activities of Investigators. The Program Director oversees the entire operation, Including the field supervisor, and maintains records of activity and spending. He works closely with the Beaumont CFO's grant coordinator and reports as necessary to the department heads of the participating agencies to discuss progress and/or problems. NIBRS data for all agencies within the project area wlil be closely monitored to determine the overall Impact of Task Force efforts. Personal activity logs and specific reports will be maintained to log progress on stated objectives. These Include information detailing such things as the number of bait operations, inspections and public awareness Initiatives performed. They will also record other Items like arrests made, cases filed and vehicles recovered. Progress of the program will be evaluated monthly. Each Investigator will complete a monthly report based on MVCPA reporting categories and the specific objectives of this grant. Each report will be accompanied by documentation supporting the information given and validated by comparison with RMS generated statistical reports to ensure accuracy. The Project Manager will then compile that information Into the quarterly Progress Reports that are forwarded to MVCPA. 4,2 Provide any other suggested measures that would better reflect the law enforcement or prevention work that the proposed program will perform. If the suggested measure fits Into one of the stated goals above please Indicate. N/A TxGMS Standard Assurances by Local Governments Eg We acknowledge reviewing the TxGMS Standard Assurances by Local Governments as promulgated by the Texas Comptroller of Public Accounts and agree to abide by the terms stated therein. Current Documents in folder hitps:t/mvcpa,lamu.ed u/ApplicatlonlTFGPr€ntAppilcatlon.asp?AppiD=t 93&& t 51t6 9121122, 11:56 AM MVCPA Taskforce Grant Appltcatlon Resolution.p—df (7/27/2022 2:29:18 PM) Signed Statement of Grant Award.pdf (81412022 10:49:16 AM) Certifications The certifying official is the authorized official, Kenneth Williams, City Manager, By submitting this application I certify that I have been designated by my jurisdiction as the authorized official to accept the terms and conditions of the grant, The statements herein are true, complete, and accurate to the best of my knowledge. I am aware that any false, fictitious, or fraudulent statements or claims may subject me to criminal, civil, or administrative penalties. By submitting this application I certify that my jurisdiction agrees to comply with all terms and conditions if the grant Is awarded and accepted. i further certify that myjurisdiction will comply with all applicable slate and federal laws, rules and regulations In the application, acceptance, administration and operation of this grant. � e https:llmvcpa.tamu,edulAppllcatlonrrFGPrintAppllcatlon.asp?ApplD=193&& 16116 EXHIBIT "B" 1 FY23 Motor Vehicle Crime prevention Authority Statement of Taskforce Gant Award and Grantee Acceptance Notice Grant Number: 608-23-1230100 Grant Award Amount: $583,951 Grantee: City of Beaumont Total Cash Match Amount: $137,000 Program. Title: Southeast Texas Auto Theft U-10nd Match Amount: $456,300 Taskforce Reimbursement Percent*: 81.00% Grant Term: September 1, 2022 to August 31, 2023 That whereas, City of Beaumont (hereinafter referred to as Grantee), has heretofore submitted a grant application in response to the Request forApplication issued on May 3, 2021 to the Motor Vehicle Crime Prevention Authority, State of Texas, entitled Southeast Texas Auto Theft Taskforce, and further identified by grant number 608-23-1230100; and Whereas, the Motor Vehicle Crime Prevention Authority has approved the grant application as evidenced by this FY23 Statement of Grant Award and certain special requirements from the Motor Vehicle Crime Prevention Authority dated July 11_,_ 2022; and Whereas, the Grantee desires to accept the FY23 grant award and use all fiends for purposes and in compliance with the following requirements that are adopted in their entirety by reference: • Texas Transportation Code Chapter 1006; • Texas Administrative Code; Title 43; Part 3; Chapter 57; • Texas Grant Management Standards (TxGMS) as promulgated by the Texas Comptroller of Public Accoiutts including TxGMS Standard Assurances by Local Governments and Standards for Financial and Program Management; • The Request for Applications issued on May 3, 2021; • The current Motor Vehicle Crime Prevention Authority Grant Administrative Manual and forms and subsequently adopted grantee instruction manuals and forms; • The Final Adopted Application attached to this Statement of Grant Award; and • The Approved Grant Budget Summary: Grant Budget Summary: City of Beaumont (A ID: 193) Budget Category MVCPA Expenditures Cash Match Expenditures Total Expenditures Xn 10nd Match Personnel $277,000 $0 $277,000 $283,000 Fringe $95,000 $0 $95,000 $97,000 Overtime $0 $0 $0 $600 Professional and Contract Services $205,000 $85,000 $290,000 $0 Travel $0 $0 $0 $11,800 Equipment Supplies and Direct Operating Expenses (DOE) $6,951 $52,000 $58,951 $63,900 Totals 1 $583,951 $131,000 1 $720,951 $456,300 *Reimbursement Percent; 81.00% - $583,951-MVCPA Amt I ($720,951-MVCPA Amt. plus $137,000-Cash Match FY23 MVCPA Statement of Grant Award and Grantee Acceptance Page 1 of 2 Now, therefore, the Grantee accepts the FY23 Statement of Grant Award under the conditions above including the special requirements in the grant application and the Statement of Grant Award as evidenced by this agreement, executed by the official authorized to sign the original grant application, or the official's designated successor, as presiding officer of and on behalf of the governing body of this grantee; and The Motor Vehicle Crime Prevention Authority has awarded the above -referenced grant subject to the availability of state funds. The approved budget is reflected in the above Approved Grant Budget Summary. This grant is subject to and conditioned upon the acceptance of the MVCPA Grant. Administrative Guide promulgated for this specific program fund (referenced above) by the Motor Vehicle Crime Prevention Authority. Applicable special conditions are listed below. Special Conditions and Requirements (MVCPA. will only apply special conditions to applicable jurisdictions): X Border Security Report Requirement — This Grantee is designated as a MVCPA. Border Security Grant which is located along the United States of America border with the United States of Mexico and those that are adjacent to the Gulf Intracoastal Waterway. This designation requires grantee to provide additional report information required by the General Appropriations Act of the 87`h Texas Legislature, Regular Session. The Governor or Legislative Budget Board may request additional information regarding the report data during the term of the grant. X Intelligence Sharing - The grantee is required to ensure that Law Enforcement personnel funded in whole or in part by this grant actively participate in Law Enforcement intelligence sharing webinars and Motor Vehicle Crime Investigator Virtual Command Centers organized and promoted on, behalf of the MVCPA program operation and statewide collaboration. X Multi -agency grant - The grantee is required to complete and maintain interlocal agreement with all participating subgrantees as required by law and TxGMS. The grantee must complete a process to monitor and ensure grant compliance of subgrantees. The grantee must maintain the process locally and document compliance with that plan. X Multi -agency Grant Operational Plan — The grantee is required to provide an operational plan describing the communication process with participating and coverage jurisdictions. The operational plan must include how meetings are held, how often, and whether meetings are held in person or remotely. The grantee must report meetings in quarterly progress reports. APPROVED AND ACCEPTED BY: Y Authorized Official Printed Name and Title / Yzz- ate Signed FY23 MVCPA Statement of Grant Award and Grantee Acceptance Page 2 of 2 FROM: Kenneth R. Williams, City Manager PREPARED BY: James P, Singletary, Chief of Police MEETING DATE: October 18, 2022 REQUESTED ACTION: Council consider a resolution authorizing the City Manager to sign and execute a multi -agency hiterlocal Agreement with all participating subgrantees in the Southeast Texas Auto Theft Task Force. BACKGROUND The Southeast Texas Auto Theft Task Force (ATTF) is a multi jurisdictional, cooperative law enforcement effort designed to regionally combat auto burglars and thieves while increasing public awareness of how to reduce chances of victimization. It is partially funded by the Motor Vehicle Cringe Prevention Authority (MVCPA). Although the ATTF is centered in and administered by the City of Beaumont (Grantee), it is inclusive to the City of Port Arthur, Jefferson, Hardin, Orange and Jasper counties (Subgrantees), On July 26"' of this year, City Council authorized the exeeution of all grant award acceptance documents to continue the project (ATTF) with the MVCPA, which has since been awarded. The grant award acceptance requires the Grantee to complete and maintain Interlocal Agreements with all participating Subgrantees as required by law and Texas Grant Management Standards. FUNDING SOURCE Not Applicable RECOMMENDATION Approval of the resolution. 9121/22, 11:66 AN MVCPA Taskforce Grant Application The Application was submitted by Chris Boone at 512612022 8:21:24 AM and is now locked. The confirmation number is 2022052600193. Primary Agency / Grantee Legal Name: City of Beaumont Organization Type: Law Enforcement Organization ORI (if applicable): TX1230100: BEAUMONT Pia (MlP) Program Title Please enter a short description of the proposed program that can be used as the title. Southeast Texas Auto Theft Task Farce. Application Category (See Request for Applications [RFA] for category details and descriptions RFA Priority Funding Section): MVCPA Program Category (see RFA and TAC 43, 3 §57.14). Check all that apply. • Law Enforcement, Detection and Apprehension • Prevention, Anti -Theft Devices and Motor Vehicle Registration Taskforce Grant Participation and Coverage Area Provide a General Description of the Participating and Coverage Area of this Grant Application Jefferson, Hardin, Orange, and Jasper counties and all municipalities therein. As noted below, Jefferson: and Hardin counties have participating task force members whereas Orange and Jasper counties are coverage areas only. Define in the tables below the grant relationships and geographic area of the taskforce: Applicant will add the participating and coverage agencies from the ORI list below. If an agency is not In the ORI list, please Include the agency and role In the general description above. Make sure to follow the definitions below and select an agency in the dropdown. Use the Add as Participating Agency or Add as Coverage Agency button to populate the list. Participating Agencies are agencies that materially participate in the grant application through the exchange of funds for reimbursement and cash match. Participating agencies are defined after the grant award by Interlocal/Interagency agreements. Each applicant must select their own agency first, Then select agencies that will receive or provide funding and/or resources. [Note: Interlocal/interagency agreements do not need to be submitted with the application. Interlocal agreements will need to be executed prior to the first payment being made if selected for a grant. Letters of support with the application from the participating agencies are strongly recommended.] Coverage Agencies are agencies that provided some level of coverage, assistance or support by this grant application but will not materially exchange funds as cash match or reimbursement. The coverage Is not supported by an after the award with Interlocallinteragency agreements. Coverage agencies as law enforcement agencies may have Jurisdictional coverage agreements unrelated to the grant (Ex. City Y Is within County X or vice versa). Agencies selected in this list include agencies that will be covered or where the agency indicates that their agency will coordinate or call upon the taskforce, Letters of support with the application from the participating agencies are strongly recommended. Participating Agencies Coverage Agencies E 1TX1000000 HARDIN CO SO TX1000100 KOUNTZE PD { TX1230000 JEFFERSON CO SO TX1000200 SILSBEE PD :TX123010013EAUMONT PD (MIP) TX1000300 SOUR LAKE PD ,TX1230700 PORT ARTHUR PD (AE) TX1000900 LUMBERTON PD (IBR) TX1210000 JASPER CO SO TX1210100 JASPER PD TX1210200 KIRBYVILLE PD TX1230300 GROVES PD https:llmvcpa.tamu.edulApplicatlon[TFGPrintApplication.asp?ApplD=l93&& 1116 9121122, 11:56 AM MVCPA Taskforce Grant Application TX1230500 NEDERLAND PD TX1230800 PORT NECHES PD TX1231000 LAMAR UNIVERSITY PD; TX1810000 ORANGE CO SO TX1810100 BRIDGE CITY PD TX1810200 ORANGE PD TX1810300 PINEHURST PD TX1810400 VIDOR PD TX1810500 WEST ORANGE PD TX1810800 ROSE CITY PD Resolution: Complete a Resolution and submit to local governing body for approval. Sample Resolution is found In the Request for Application or send a request for an electronic copy to grantsMVCPA@txdmvgov. The completed and executed Resolution must be attached to this on-line application'. Grant Budget Form MVCPA recommends that the applicant complete the total costs (MVCPA and Cash Match combined) for this program. The applicant can then enter the desired amount of Cash Match (not less than 20% per TAC Title 43, A§57.36). The system will then calculate the correct grant and match amounts, Budget Entry Option: Enter MVCPA and Cash Match Amounts Cash MVCPA Match Total In -Kind Budget Category Expenditures Expenditures Expenditures Match Personnel $277,000 $0 $277,000 $283,000 Fringe $95,000 $0 $95,000 $97,000 Overtime $0 $0 $0 $600 Professional and Contract Services $205,000 $85,000 $290,000 $0 Travel $0 $0 $0 $11,800 Equipment Supplies and Direct Operating Expenses (DOE) $6,951 $52,000 $58,951 $63,900 Total $583,951 $137,000 $720,951 $456,300 Cash Match Percentage 2146% Description pet MVCPA In -Kind Subcategory Time Funds Cash Match Total Match Personnel Program Director I Commander Investigator/LEO 100 $0 $0 $0 $111,000 Program Manager 1 Supervisor Investigator/LEO 100 $102,000 $0 $102,000 $0 Investigator 1 Investigator/LEO 100 $87,000 $0 $87,000 $0 Investigator 2 Investigator/LEO 100 $88,000 $0 $88,000 $0 Investigator 3 Investigator/LEO 100 $0 $0 $90,000 Investigator 4 Investigator/LEO 100 $0 $0 $82,000 Total Personnel 600 $277,000 $0 $277,000 $283,000 Fringe Program Director 1 Commander Investigator/L; 0 $0 $0 $0 $36,000 Program Manager / Supervisor Investigator/LEO $33,000 $0 $33,000 $0 Investigator 1 Investigator/LEO $31,000 $0 $31,000 $0 Investigator Investigator1LE0 $31,000 $0 $31,000 $0 Investigator 3 Investigator/LEO $0 $0 $0 $31,000 Investigator 4 Investigator/LEO $0 $0 $0 $30,000 Total Fringe $95,000 $0 $96,000 $97,000 Overtime Program Director 1 Commander Investigator/LEO $0 $0 $0 $100 Program Manager I Supervisor Investigator/LEO $0 $0 $0 $100 Investigator 1 Invostigator/LEO $0 $0 $0 $100 Investigator 2 Investigator/LEO $0 $0 $0 $100 https:Ilmvcpa.tamu.edulApplicallon/TFGPrintApplicatlon.asp?ApplD =193&& 2M6 1 9/21/22, 11:56 AM MVCPA Taskforca Grant Application i Pet MVCPA In -Kind Description Subcategory Time Funds Cash Match Total Match i investigator 3 Investigator/LEO $0 $0 $0 $100 Investigator 4 Investigator/LEO $0 $0 $0 $100 i TotalOvertirne $0 $0 $0 $600 Professional and Contract Services Jefferson County SO Investigator investigator/LEO - personnel 100 $70,000 $0 $70,000 ! $0 Hardin County SO Investigator lgatorlLEO - ersa personnel 100 $65,000 $0 $65,000 $0 Port Arthur PD Investigator InvestlgatorlLEO - personnel 100 $70,000 $0 $70,000 $0 Jefferson Count SO Investigator (Fringe) y g ( g) Investigator/LEO - fringe 100 $0 $30,000 $30,000 $0 } { Hardin County SO Investigator (Fringe) Investigator/LEO - fringe 100 $0 $25,000 $25,000 $0 l Port Arthur PD Investigator (Fringe) InvestigatorlLEO - fringe 100 $0 $30,000 $30,000 i Total Professional and Contract Services 600 $205,000 $85,000 $290,000 $0 Travel Annual TAVTI Conference Law enforcement In- State $0 $0 $0 $5,100 MVCPA Workshops / Board Meetings Law enforcement In- State $0 $0 $0 $800 Auto Crime Related Training Law enforcement In_. State $0 $0 $0 $4,500 Investigative or Administrative Travel Law enforcement In- State $0 $0 $0 $1,400 1 Total Travel $0 $0 $0 $11,800 j Equipment 1 i Total Equipment i Supplies and Direct Operating Expenses (DOE) Cell Phone Service: JCSO, PAPD, HCSO $0 $0 $0 $2,200 f Vehicle Fuel, Maintenance, & Repair:HCSO $0 $4,600 t Vehicle Fuel, Maintenance, & Repalr:JCSO $0 $4,500 E Vehicle Fuel, Maintenance, & Repair:PAPD $0 $4,500 I Office & Warehouse Lease $0 $52,000 $62,000 $0 i TAVTI Conference Registration Fees $0 $0 $0 $1,000 j Office, Field, & Operational Supplies $0 $0 $0 $8,00o Auto Insurance for HCSO Unit $700 $0 $700 $0 Vehicle Lease 1 $6,251 $0 $6,251 $0 Vehicle Lease 2 $0 $0 $0 $7,200 Vehicle Fuel, Maintenance, & Repair: BPD $0 $0 $0 $27,000 Office Utilities $0 $0 $0 $6,000 Total Supplies and Direct Operating $6,951 $52,000 $58,951 $63,900 Expenses (DOE) Budget Narrative A. Personnel https:llmvepa,tamu.edu/Application/TFGPrintAppl Icat(on.asp?AppiD=193&& 3116 9121122, 11:56 AM MVCPA Taskforce Grant Appilcatlon Budget Narrative Personnel: Commander: The Taskforce Commander will serve as the Program Director and macro -manage all task force personnel and associated law enforcement operations; oversee fiscal matters relating to the grant; complete payroll; direct priorities, establish expectations, enforce accountability, and Initiate corrective actions; work closely with MVCPA, Beaumont Chief of Police, Beaumont CFO Office and its grant coordinator, and the Program Manager in efforts to maintain grant compliance and the continuance of mutually beneficial outcomes; l]a€son with officials of participating and coverage agencies; attend appropriate meetings, seminars, training, and webinars; administer or supervise any official taskforce webpage or social media presence; function as official Taskforce spokesperson and media contact; ensure that required MVCPA reports are submitted by the Program Manager; monitor progress and document accordingly; and, delegate assignments to personnel as needed. The Commander will hold the rank of Lieutenant In the Beaumont Police Department and will spend 100% of work hours on task force and grant -related activities or functions and auto crime issues, of which 25% focused on investigations. The positlon (salary & fringe) will be in -kind match. Only actual figures will be submitted. Supervisor: The Taskforce Supervisor will serve as Program Manager, supervise task force Investigators, and monitor law enforcement activities on a first -line basis; schedule personnel, set goals, manage after -hour callouts, analyze available intelligence on trends or areas of Increased criminal activity, and disseminate information to Investigators and the Commander (Program Director) to facilitate the most effective and efficlent approach to task force endeavors; review offense reports and make appropriate case assignments; assess risk, complete paperwork, and organize special projects, Including both overt and covert operations and proactive enforcement; assign tasks and data collection reports to detectives; compile data and draft activity summaries for necessary perlodic or recurring reports; complete and submit MVCPA quarterly reports; assist with activities associated with those of an Investigator when required; delegate to personnel as needed; and, perform additional duties and/or complete other assignments as directed by the Program Director. The Supervisor will hold the rank of Sergeant at the Beaumont Police Department with 100% of work hours being dedicated to task force duties or functions, of which 25% focused on Investigations. The salary and fringe will be fully funded by MVCPA.funds. Only actual figures will be submitted for reimbursement. Beaumont Police Investigators (1-4): The BPD Investigators will conduct Investigations of auto -related cases as assigned, prepare and present completed cases to the District Attorney; Identify and develop suspects; recover stolen vehicles and property associated with auto -related crimes; write, get approved, and execute appropriate search warrants; assist with other cases outside Beaumont but within Taskforce jurisdiction; make recommendations to the Supervisor on special projects based on Identifiable trends; forward information on suspects and trends; complete seizure and auction paperwork; assist with special projects and operations; assist with 68A inspections and Inspections of salvage yards and repair shops when necessary; and, complete other duties or assignments as directed by the Supervisor or Commander. Pursuant to Taskforce goals and MVCPA expectations, as Individually assigned, Investigators will also develop and present crime prevention and awareness presentations; conduct media interviews; disseminate public information on taskforce accomplishments or cases; upon approval by Commander or Supervisor, Issue official press releases to media or agency public relations; email suspect BOLO reports Inter -departmentally; attend relevant neighborhood association or community -led meetings; liaison with participating agencies; obtain and maintain crime statistics for coverage areas; as appropriate, mall or email case update notices to crime victims; assist other task force personnel with assigned duties Including Investigations, inspections, and back up; maintain all surveillance equipment and assist with Its use during Investigations or covert operations; cooperate with probation and parole offices to stay Informed of the statuses of known auto crime recidivists; coordinate and conduct Inspections of salvage dealers and repair shops within the scope of the taskforce jurisdiction as priorities permit; monitor local auctions where Insurance -totaled vehicles are sold; in conjunction with the Supervisor, organize covert sting operations as needed to identify illegal activities by salvage dealers or repair shops; coordinate and conduct VTR-68A inspections; complete seizure paperwork, organize seized property inventory, prepare seized property for auction, and work closely with personnel who are associated with the process; and, complete other assignments as directed by the Supervisor or Commander. All BPD investigators will devote 100% of work hours toward auto - crime investigations including inspections as duties allow. Two (2) BPD salaries and fringe will be fully funded by MVCPA. Two (2) BPD salaries and fringe will be In -kind match. Only actual figures will be submitted. B. Fringe Fringe: Fringe benefits include FICA, retirement withholding, and health Insurance. City of Beaumont withholds FICA - Med at rate of 1.45% (except a Sgt who was hired before April 1, 1986). TMRS Retirement withholdings Including agency contributions: City of Beaumont (19.41% Rate). Total Fringe with health Insurance varies per employee but only actual figures will be submitted for reimbursement. Fringe for three (3) BPD task force members will be funded by MVCPA and fringe for three (3) BPD task force members will be in -kind. C. Overtime in most circumstances, task force personnel will flex hours to accommodate events or unexpected incidents that require an extended period of work beyond what is scheduled. However, upon occasion and within reason, overtime will be unavoidable duo to the complexity of an Incident; the hour it originated; the Inability to flex due to personnel having already met the 40-hour ]Imitation per week; or, stipulations of a Collective Bargaining Labor Contract. Overtime is as unpredictable as criminal behavior, so minimal estimates are provided for category placeholdors. When necessary, overtime will be considered as part of In -kind match. Only actual figures will be submitted. D. professional and Contract Services Iittps:llmvcpa.tamu.odulAppllcationrfFGPrintAppllcatlon.asp?App]D�193&& 4116 0/21122, 11,56 AM MVCPA Taskforce Grant Application Budget Narrative Professional and Contract Services: The Investigators (PAPD, HCSO, JCSO) will lead investigations of auto -related cases as assigned by each Investigator's respective agency; prepare and present completed cases to the District Attorney; Identify and develop suspects; recover stolen vehicles and auto -crime property; prepare and execute applicable search warrants; complete seizure paperwork; make recommendations to the Supervisor on special projects based on Identifiable trends; forward Information on suspects and trends to the Supervisor; assist with special projects and operations; complete any data collection reports as assigned by Supervisor; assist with 68A inspections and Inspections of salvage yards and repair shops when necessary; and, complete other duties or assignments as directed. All contracted 'task Force Officers will assist on auto -related cases, operations, and Inspections within coverage jurisdiction, Investigators will devote 100% of their time toward investigations whether auto crime or inspections. HCSO Investigator will be the primary VTR-68A Inspector for the Task Force whose salary will be fully funded by MVCPA up to $65,000. Fringe will be considered cash match. Only actual figures will be submitted. JCSO and PAPD salaries will be mostly or fully funded by MVCPA with a $70,000 cap. That is, both JCSO and PAPD salaries are expected to be reimbursed up to $70,000 depending on the salaries of whomever Is assigned to the Task Force. Fringe for JCSO and PAPD will be cash match. Only actual figures will be submitted. Fringe benefits Include FICA, retirement withholding, and health insurance for all contributing agencies. Workers Compensation and TEC figures for Jefferson County, Hardin County, and the City of Port Arthur, Workers Comp and TEC are figured together for Jefferson County at 5% whereas The City of Port Arthur is at 5% (WC) and 3.48% (TEC) respectively. Hardin County figures WC at 1.47% and TEC at 0.08%. FICA Is withheld at a rate of 7.65%, Retirement withholdings Including agency contributions are taken at the following rates: Jefferson County (14.9%), City of Port Arthur (13.1%), and Hardin County (13.62%). Health insurance costs also vary between agencies. Particlpating agencies are expected to submit only actual figures up to a maximum cash match up to $30,000 for PAPD and JCSO, and up to $25,000 cash match for HCSO, Only actual figures will be submitted. E. Travel Travel: Annual TAVTI Conference 1 Board Meeting ($5100): Estimated price Is $745 per week (5 nights) per room per person (5 attendees x $745 = $3725). Based on current GSA for San Marcos, per them cost Is estimated at $55 per day per person (55 x 5 x 5 attendees = $1375). Conference attendees would Include Investigators, program manager, and program director who are all law enforcement. These expenses will be an In -kind match. MVCPA Workshop(s) I Board Meetings ($800): Estimated price per night Is $200 per room, Budgeting for a potential of three separate occasions. One room for three nights (3 x 200 = $600), Based on current GSA for Austin, per diem cost Is estimated at $61 per day per person (61 x 3 = $183). Attendees would include program manager or program director who are both law enforcement personnel whose salaries are completely funded by grant or an In -kind match. Auto Theft Training ($4500): Potential training for newly assigned Investigators) or other relevant training for current Taskforce members. Estimated price per night is $200 per room. One room for five nights (200 x 5 = $1000) and budgeting for potentially three training opportunities (3 x $1000 = $3000), Per diem estimated at $61 per person (61 x 5 x 3 attendees = $915). Estimated training fees of $585. Attendees would Include any Investigator potentially in need of training who is either funded directly, cash -matched, or an In -kind match of the grant. Only actual figures will be submitted if this line Item is utilized, Unplanned Investigative or Administrative Travel ($1400): During the course of any given year, unplanned meetings are scheduled or Investigations lead out-of-town and become an unfunded expense. If needed, only law enforcement personnel listed on the MCVPA grant will utilize these funds for proporly approved purposes. The availability of these designated funds will prevent budget adjustments for unexpected travel. However, only actual costs, if any, will be filed for reimbursement, G. Supplies and Direct Operating Expenses (DOE) Supplies and Direct Operating Expenses (DOE): Office Lease ($52,000): Lease includes two adjacent sections of the same building owned by the same lessor. One section is for office space for investigators and garage space that includes a vehicle lift for assisting with Inspections and investigations, The second section is warehouse space for storage of seized property pending court dispositions, recovered stolen property, task force vehicles, and other task force property (tools, equipment, etc). Cost Is based on current lease payments of $4,387.50 per month. This category will be cash match, Office, Field, & Operational Supplies ($8,000): These funds are used to purchase standard office supplies such as printing paper, photo paper, storage media, toner, Ink cartridges, presentation i binding services, pens, letterhead, business cards, etc. It also covers field and operational supplies as needs arise such as hand cleaner, paper towels, degreaser, paint, paint stripper, official weight slips, small electronics, computer accessories, vehicle accessories, surveillance tools, mechanical tools, vehicle sanding material, acid restoration materials, vehicle cleaning and care, disposable gloves, logo attire, digital graphics, website fees, signage, public awareness advertising, postage, shipping expenses, mechanical repair during authorized travel, certified scale fees, any non -inventory items needed for task force operations or duties, etc. This line Item Is intended as a readily accessible fund for unexpected expenses to better assist task force without budget adjustments. This cost estimate Is based on the average of actual expenditures In the past three grant years. Only actual costs will be noted as an in -kind match. Auto Insurance for HCSO Vehicle ($700): Hardin County is not self insured. Estimate of premium. Only actual cost will be submitted for MVCPA reimbursement. Office Utilities ($5000): This Is an estimate based on an average of the past two fiscal years of actual costs. Utilities are very variable. Only actual expenses will be noted as an in -kind match. Cell Phone Service ($2200): Service cost based on reasonable monthly average allowance of $60 per month. This line item is intended to cover the three (3) contracted task force members from HCSO, JCSO, and PAPD and will be noted as in -kind match. Vehicle Lease 1 ($6251) & Vehicle Lease 2 ($7,200 In -Kind): The vehicle lease Is calculated at $600 per month based on a local dealer estimate for a statewide leasing program to law enforcement agencies. it is also the MVCPA cap. The Beaumont Police Department currently provides two lease vehicles for investigators as part of the Task Force fleet. One will be submitted for reimbursement capped at $6251 and one will be listed as an in - Kind Match. Vehicle Fuel, Maintenance, & Repair ($40,500 total): BPD - $27,000, JCSO - $4;500, HCSO - $4,500, PAPD - $4,500. Fuel costs are estimated based on 14,000 miles per year, 14 miles per gallon @ $2.25 per gallon, totaling approximately $2250 per vehicle per year. Oil changes and other maintenance costs are estimated at $2250 per vehicle per year to Include expendables such as tires, brakes, shocks, or other necessary repairs, Combining estimates result In an average cost of $4500 per year multiplied by nine (9) vehicles totaling $40,600, inclusive of $4,500 from each of the subgrantee agencies (3 x $4,600 = $13,500). These estimates are not allocated. Only actual costs will be noted as an in -kind match. TAVTI Conference Registration Fees ($1000): Fees for up to six (5) tskforce members to attend the annual conference as an In -kind match. Revenue Indicate Source of Cash and In -Kind Matches for the proposed program. Click on links to go to match detail pages for entry of data. https:llmvcpa.tamu.edulApplicationlTFGPrintAppiioallon.asp?ApplD=193&& 6/16 9121 /22, 11:56 AM MVCPA Taskforce Grant Appilcation Source of Cash Match City of Beaumont Grantee $62,000 City of Port Arthur Subgrantee $30,000 Jefferson County Subgrantee $30,000 Hardin County Subgrantoo $25,000 Total Cash Match $137,000 Source of In -Kind Match City of Beaumont Grantee $442,800.00 Jefferson County Subgrantoe $4,500.00 Hardin County Subgrantee $4,500.00 Port Arthur Subgrantee $4,500.00 Tota[ In -Kind Match $456,300.00 Statistics to Support Grant Problem Statement Reported Cases 2020 2021 Jurisdiction Motor Vehicle Theft (MVT) Burglary from Motor Vehicle (BMV) Fraud -Related Motor Vehicle Crime (FRMVC) Motor Vehicle Theft (MVT) Burglary from Motor Vehicle (BMV) Fraud -Related Motor Vehicle Crime (FRMVC) Beaumont 373 939 0 Port Arthur 132 398 0 Jefferson County 61 77 0 Orange 47 67 0 Hardin County 62 30 0 Orange County 93 62 0 Jasper 14 22 0 Lumberton 24 28 0 Jasper County 83 35 0 Groves 36 84 0 Vidor 14 38 0 Nederland 36 68 0 Port Neches 12 22 0 Lamar University 3 11 1 0 Silsbee 16 301 0 Application Narrative Grant Introduction (Executive Summary) and General Information 1 A Briefly describe the organization and program operation. Provide a high level summary to the application and how It will affect the local community. (600 words or less) Since 1993, the Southeast Texas Auto Theft Task Force has continued to provide a multi -agency, multi jurisdictional effort to combat, reduce, prevent, and address auto -related crimes within Jefferson, Orange, Hardin, and Jasper Counties for nearly 29 years as an original grantee of what is now the Motor Vehicle Crime Prevention Authority. According to 2019 Census estimates, the counties have a combined population of over 428, 000 folks with nearly 50% residing In Jefferson County. The Task Force is staffed by sworn personnel from Beaumont Police Department, Port Arthur Police Department, Jefferson County Sheriff's Office, and Hardin County Sheriff's Oi"flce. TXDOT notes that there were about 378,000 vehicles registered within our four -county coverage area In 2020. Corresponding to the population -- a reduction that may be due to registration leniency during COVID-19 shutdowns. More than half were In Jefferson County, which Is a mixture of urban, suburban, and rural areas with Beaumont being the largest and most urban. As an Interstate 10 corridor, Beaumont rivals Houston in crime per capita and categorically mirrors it in similar ways. Orange County is mostly suburban with some rural areas whereas Jasper and Hardin Counties are markedly more rural than suburban and moro heavily wooded than its counterparts. Through thorough Investigations, development of suspects, executing search warrants, surveillance, covert patrol, ball vehicle operations, Inspections of salvage and repair businesses, and, assisting with crime prevention awareness and education, Task Force personnel have done their best to positively Impact our communities by committed efforts to reduce the occurrences of auto -related crimes, Despite these efforts, auto -related crimes continue to be a major problem with a significantly negative economic impact that Includes both personal and business financial losses. The crime rate also affects a city reputation that leads to both business and https:I/mvcpa.tamu.edu/ApplicationrrFGPrintAppl[cation.asp?AppiD=193&& 6116 9121122, 11:56 AM MVCPA TaSVOTGe Grant Application population re -locations and avoidance. Within the four -county project area over the most recent biennium, there were still nearly 1900 vehicles stolen and over 4000 vehicles burglarized. For both auto burglaries and auto thefts, the coverage area typically falls within the top 20 regions in Texas where this grant Is needed most. 1.2 Describe the taskforce governing, organization and command structures. Include a description of the nature of support and agreements that will be In place if the grant Is awarded. Provide any details unique to the taskforce organization or geographical target area, Describe whether any part of this grant will be directed to serve a specific target population (or subset of the community)? The Taskforce is governed by adherence to an interlocal contract signed by either the city manager or the county judge who represents each jurisdiction with a participating law enforcement agency. As stipulated in the contract, each individual agency maintains control of, and liability for, its own employee(s) and is solely responsible for the actions and omissions'of its employee(s). Each participating city or county assures compliance with MCVPA regulations, policies, guidelines, and requirements as well as any applicable laws. Each participating licensed, sworn investigator is first accountable to his or her home (hiring) agency, its policies and procedures, and any training related to general law enforcement or required by the State of Texas. Within the Taskforce, regardless of rank at participating home agency, the command structure begins with the Taskforce Commander, followed by a Taskforce Supervisor, and then Investigators or Detectives who carry out specific tasks, operations, or assignments Individually and/or as a group; serve as lead Investigators on cases within their agency jurisdiction; and, assist other Investigators on oases within coverage jurisdiction. The Commander Is a Beaumont Police Lieutenant who also serves as Program Director, The Taskforce Supervisor Is a Beaumont PD Sergeant who also serves as Program Manager. The geographical target area Is Jefferson, Orange, Hardin, and Jasper Counties, which Includes all the municipalities therein. Grant Problem Statement 2.1 Provide an assessment of the burglary from a motor vehicle (including theft of parts) problem in the coverage area of this application. Include loss data consistent with the reported incident numbers above. According to the National Incident -Based Reporting System (NIBRS), the covered region of the Southeast Texas Auto Theft Task Force had more than 4000 auto burglaries (and theft of parts) with estimated losses of nearly $3.5 million during the most recent biennium (2019-2020). Burglary of a Motor Vehicle and Theft of Property and Parts from a Motor Vehicle are a substantial problem In the Southeast Texas Auto Theft Task Force Project area. In 2019 there were a total of 2,103 auto burglaries reported In the coverage area and respectively 1, 911 auto burglaries in 2020. These auto burglaries claim property and weapons, which when replaced cost the average citizen, who like most, are still trying to recover from the economic impacts to their families and way of life, post Cov1d-19 Pandemic lock -down. This coupled with the tremendous upsurge in thefts of parts, specifically catalytic converters, has proved to have a large economic and detrimental effect on citizens and businesses. Typically, In the past, the catalytic convertor thefts had been focused on businesses that usually maintained a fleet of vehicles that were in parking lots after business hours. The actor(s) could take numerous converters and be fairly certain that they would not be interrupted. These types of thefts would cripple a business that required the vehicles to provide their service and /or perform their duties in their respective industry. This along with the astronomical cost of replacing the converters could potentially ruin a business, especially coming out of the Covid-19 Pandemic, which had already put a huge strain on local businesses anyway. The Catalytle Converter thieves have now moved to targeting vehicles everywhere to include residential driveways, and public parking lots and streets. The economic Impact of these thefts is felt by hardworking everyday citizens, who also suffered during the Pandemic. Offenses Involving auto -related burglaries and thefts seem to occur randomly at a steady pace without any Identiflable trends, but when they do occur, they typically are episodic with multiple victims. Although windows are still shattered primarily due to visible valuables, the most prevalent method of operation Is simply pulling on handles of unlocked doors with little to no suspect evidence left behind. Consequently, it is highly likely that this crime occurs at a much higher rate than reported. In Beaumont, the vast majority of the guns stolen in auto burglaries are still from unlocked cars, keeping pace with the 89% of 2018, When firearms and credit cards are stolen, there is a ripple effect that includes a myriad of additional crimes against both persons and property. Solving these crimes has become more challenging, forcing us to rely even more on a vigilant public, proactive patrolling, video surveillance, and bait operations. In some circumstances, due to poor prosecution, recidivist suspects can be successfully identified during Investigations Initially based on the area of town they tend to frequently burglarize. Offenders are more creative, organized, evasive, and brazenly violent in their predatory theft activities ('jugging') when victims are stalked and followed to or from banks or after instances of large purchases at retail establishments. Whether It Is due to the fluid circumstances at the time of the offense or to the Impromptu Impatience of the offender, what used to be considered only a property crime has escalated into aggravated robberies and even murder. We know statistically that many guns are stolen from vehicles and more suspects are being arrested In possession of guns. Consequently, auto burglars should not be perceived in the vein of harmless, vehicular pickpockets. In 2019, a Beaumont citizen was murdered by an auto burglar that he confronted. The pervasive problem is worsened by the lack of aggressive prosecution of misdemeanor auto burglaries. However, even when we manage to file felonies, we find the system failing its citizenry. For example in 2019, the SETATTF filed four felonious Theft of Firearm cases (from auto burglaries) on a problematic recidivist to which the DA responded by offering a plea 2 years of probation. As expected, once released, the defendant continued his crimes in two of our covered counties. Our efforts to communicate persuasively with local District Attorney Offices are regularly re -doubted, but It can he foreseen that the possible Inclusion of a prosecutorial element In a future grant may reap rewards. Unfortunately, the timing, Interest, and funding never seems to be right for such a modification as Low Enforcement struggles during difficult times. The three-year average for motor vehicle burglaries (Including theft of parts) typically falls within the top twenty in Texas where grant funding Is needed most. ltttps;ilmvcpa.tamu.eduiAppiicatlonf FGPrintApplication.asp?AppiD=193&& 7116 W21122, 11:56 AM MVCPA Taskforce Grant Application 2,2 Provide an assessment of the motor vehicle theft problem in the coverage area of this application, include loss data,conslstent with the reported Incident numbers above, According to the National Incident -Based Reporting System (N18RS), the covered region of the Southeast Texas Auto Theft Task Force had nearly 1900 auto thefts with estimated losses of over $21.3 million during the most recent biennium (2019-2020). Motor Vehicle thefts are a considerable problem In the Southeast Texas Auto Theft Task Force Project area. In 2019 there were a total of 900 auto thefts reported in the coverage area and respectively 996 auto thefts In 2020, These auto thefts cause formidable economic impact on the citizens and businesses of the community, This community, not unlike the rest of the State and Nation, is still recovering from worldwide Pandemic and the economic downturn which has affected the Southeast Texas region and the petrochemical industry along with supporting service industries, specifically. Motor Vehiclo Theft costs everyone, Individuals who are directly affected by having their vehicles stolen, businesses who have vehicles stolen and cannot operate the business efficiently due to the loss and those who pay the higher Insurance premiums due to the Increase In the thefts of motor vehicles. There is also the peripheral issue of additional crimes committed by those who perpetrate the thefts, These crimes are wide ranging and include Auto Burglaries, other thefts, robberies, assaults, drug and human trafficking, ATM thefts all the way up to and Including Homicide. This crime is truly a gateway crime to more harmful acts and crimes against society making the world a more dangerous place. Reducing the Incidence of Motor Vehicle Theft has a huge ripple effect and even looking at just the "Chop Shop" as an example. This type of criminal operation creates "Criminal Employment" for numerous offenders. The criminal enterprise will have actors that steal vehicles, actors that part the vehicles out, actors that sell and fence the parts, and fund other criminal enterprises with the proceeds, which could include drugs and human trafficking. This is ail perpetuated on the backs of innocent citizens, who are just trying to make a living for their families. By reducing and disrupting motor vehicle thefts, many potential crimes are averted and countless lives and dollars are saved. Overall, the Southeast Texas Auto Theft Task Farce has experienced steady declines In auto thefts since Its 1993 Inception when the Beaumont area had hit a national high of nearly 2800 In a single year (1992). A hollow celebration at best. In contrast to Its astronomical beginning, the Southeast Texas Auto Theft Task Force region has never reached such a calling again. Unfortunately, crime continues to occur and the taskforce continues to battle as our averages typically fall within the top twenty locations in Texas, h becomes a matter of maintenance and hopefully, some prevention is Involved in the steadier statistics. In addition to use of violence, auto thieves still regularly devise new, creative ways to steal vehicles for investigators to discover, but many are still facilitated by careless owners and completely preventable. Nowadays, vehicles cost more than a house did several decades ago, The Investment In vehicles is ever-increasing and therefore, the auto thefts have an ever-increasing Impact on insurance premiums and the local economy. Auto thefts are often a prerequisite to additional crimes and serve as getaway vehicles to help mask Identities during additional criminal activity. Autos are still targets for the more violent robberies (carjacking) and the larger stolen trucks have been used for ramming Into buildings for burglaries as well used to pull out ATMs. Stolen vehicles are notably believed to be used more In human trafficking. Although not all vehicles are recovered, many are recovered In a location outside the jurisdiction where the vehicles were originally stolen. This fact, In itself, Is reason enough to assist neighboring agencies and to collaborate In efforts to linking recovery locations to possible suspects and/or larger organized crime operations. 2.3 Provide an assessment of the fraud -related motor vehicle crime problem in the coverage area of this application. Include loss data consistent with the reported incldent numbers above. The Southeast Texas Auto Theft Task Force, for the most part has dealt mainly with vehicle title frauds, insurance fraud and VIN Fraud. Though these crimes are not prevalent they do occur In the coverage area, however tracking them accurately is a problem, both within the Beaumont Police Department and within agencies inside the project coverage area. Fraud -Related Motor Vehicle Ctime, as conveyed In the data listed above, Is not reported as motor vehicle related, due to the Records Management System and the classification of "Fraud". The numbers that can be accessed relate mainly to conventional fraud and forgory offenses and are not motor vehicle specific. Therefore, thousands of reports would have to be read in their entirety to determine If the cases Involved motor vehicles, thereby making research Into the number of actual motor vehicle related fraud cases Impractical. Records kept by the task force in the last 2 grant years Indicate that there were 12 investigations Involving registration, titles and insurance In 2019 and 121n 2020, These investigations did not result in reports or cases filed. They wore inquiries involving tax offices and insurance companies. The Southeast Texas Auto Theft Task Force Is currently working with the Beaumont Police Department's Record Management Division in an attempt to develop adaptations to the "Fraud Classification" In RMS to include specific Fraud -Related Motor Vehicle crimes; Title Fraud, Registration Fraud, insurance Fraud, Odometer Fraud, VIN Fraud and Identity Fraud Sales and Synthetic Identity Sales, by statute citation or other means, that will be National Incident- Based Reporting System (NIBRS) compliant. The first step to developing these additional data classifications for the reporting system will be to see if it Is possible to add the sub -classifications to the reporting system for specific vehicular fraud crimes. If It is possible, the second step will be to train sworn and civilian personnel on the process of how to enter the information when reports are made and classify them properly, to ensure that the Information sought will be captured and accessible after intake Into the system. This will be an ongoing trial and error phase of the data collection process, which If successful, could possibly be shared with other agencies In the project area to improve the accuracy of the information that is accessible from RMS, making research more manageable 2.4 Provide an assessment of motor vehicle crime not covered above like Insurance fraud, preventing stolen vehicles from entering Mexico, bridge/port stolen vehicle export crime, disruption of cartels and organized criminal enterprises related to motor vehicle crime, https:l/mvopa.iamu.edulApplicatlon/TFGPrintApplication.asp7ApplD=193&& 8116 9121122, 11:56 AM etc.., MVCPA Tasktorce Grant Application The City of Beaumont has the Port of Beaumont at Its very heart, downtown very near the City of Beaumont Police Department. The Port of Beaumont has Its own Police Department as well as the Jefferson County Marine Unit and the U.S. Coast Guard, which patrols the Port of Beaumont and the Neches and Sabine Rivers. These rivers are the inlets from the Gulf of Mexico which actually puts the Port of Beaumont, 42 miles Inland and it is still a deep water Port. The Port of Beaumont 1s also served by three rail carriers, BNSt, Kansas City Southern and Union Pacific. The Port of Beaumont is primarily a bulk cargo port, meaning very few If any vehicles go through the port for transport. The vehicles that do go through the port are almost exclusively U.S. Military vehicles. The Port of Beaumont is one of the main ports In the nation used for Military equipment transportation due to its location on the Gulf of Mexico and it is the Headquarters for the U.S. Army's 842nd Transportation Battalion, which specializes in port logistics. Due to the distance from the border and the type of cargo shipped and transported through the Port of Beaumont; namely bulk cargo such as breakbulk, project, heavy lift, rolling stock, agricultural goods, metal articles, wind energy, paper/pulp products and military equipment, the issue of vehicles leaving for or arriving from Mexico is not a problem. The Southeast Texas Auto Theft Task Force has a good working relationship with the Port of Beaumont Police as well as the Jefferson County Sheriffs Office Marine Unit. Those respective entities will call upon the task force if needed on any vehicle that my be of questionable origin and/or destination. Grant Goals and Activities There are two parts to this section: 1) Functions of Proposed Program and 2) Goals Strategies and Activities (GSA). In the following boxes,, describe the functions of the proposed program and then complete a fillable form called GSA. MVCPA programs must completely describe the actions, methods and tactics that law enforcement and civilian staff will perform for each of the categories below. describe the rellance on technology or other program elements to solve the problem statement above and goals below. Functions must be detailed and consistent with the requested budget. If a grant is awarded, funds expended towards actly€ties not described In this section will result in the reimbursement being denied. Part 1 3.1 Functions of the proposed program related to burglary from a motor vehicle (including theft of parts) The objective of the program will be to reduce the incidence of Burglary of a Motor Vehicle and Theft of Property and Parts from a Motor Vehicle. The Southeast Texas Auto Theft Task Force proposes to combat the dilemma of Burglary of a Motor Vehicle and Theft of Parts from a Motor Vehicle by employing the following approaches and actions to address the problem: -Identify Offenders and Prolific Offenders -Collaborate with Other Law Enforcement Agencies and District Attorneys' Offices -Law Enforcement and Community Educational and Awareness Presentations The Southeast Texas Auto Theft Task Force will Identify and Target Offenders and Prolific Offenders Involved in the crimes. These actors will be Identifled through Intelligence gained from arrests, Informants, other Law Enforcement Agencies, Surveillance Observations, Bait Vehicle Operations, Repair Shop lnspectlons, Salvage Yard Inspections, Metal Recycler Inspections and Parts Resale location Inspections and Anonymous Tips with corroboration of the Information received. The Task Force will utilize National Data Bases such as Leads -On -Line as well as LPR data -mining to Develop and Identify Offenders. The Offenders will be Targets of Investigations based on the Method of the crime, types of Vehicles Burglarized or Theft of Property or Parts occurred, property taken, geographical location of the crime and any information pointing to or linking the offenders) to the crime(s), The Task Force will utilize covert operations to target offenders of these crimes, to Include buying stolen property taken In auto burglaries or thefts of parts, using undercover operatives and bait to target Predatory thefts from Motor Vehicles, such as "Jugging". _ The objective of these investigations will be to Identify, arrest and charge the actors, as well as determining if there Is a criminal nexus to any organized criminal enterprises, which would broaden the Investigations to reveal as many offenders as possible, The Southeast Texas Auto Theft Task Force will Collaborate with Law Enforcement Agencies both in and out of the Project area, to ascertain crime trends, patterns, suspected offenders, recover stolen property and share intelligence. The collaboration will include assisting other law enforcement agencies with Burglary of a Motor Vehicle and theft of Property and Parts from a Motor Vehicle. By doing so crucial intelligence and Information can be used to determine If the crimes are being committed by individual or an Organized Criminal Network. The Task Force will also continue the ongoing collaboration with the Juvenile Division of the Beaumont Police Department. Juveniles make up a substantial percentage of offenders in these crimes, Working with the Juvenile Division allows the task force to identify the offenders at the "beginning" of their criminal activities and be aware of the most prolific offenders of the future, barring the offenders have a change In their behavior, which obviously would he the hope for the Juvenile, as well as the community. The Task Force will also collaborate with District Attorney's Offices in the affected furisdictions to help them understand the scope and importance of the crime(s) and pro vido additional information or expertise that would aid In the effective prosecution of the offender to provide a positive outcome for the victims and society as a whole. The Southeast Texas Auto Theft Task Force will also conduct Law Enforcement and Community Education Awareness Presentations / Classes. The purpose of the prosentations for Law Enforcement would be to augment their knowledge base with some general and specific auto crimes and current information on trends in auto burglary along with theft of property and parts from a vehicle. The information presented to Law Enforcement of cers will deal directly with detection and prevention of auto specific crimes throughout the project area and beyond. This would also allow officers to relay the information to citizens personally and further educate the community about methods to avoid becoming a victim of an auto crime. The Southeast Texas Auto Theft Task force has established a good working relationship and rapport with the community that we have served over that last 29 years. The Community Presentations would be used to strengthen that relationship and establish new contacts. Updated, relevant information would be presented in an effort to educate the community further and to aid them in not littps:ttmvcpa.tamu.edu/ApplicationfTFGPrintApplication.asp?AppID=193&& 9116 9121/22, 11:66 AM MVCPA Taskforce Grant Application becoming a victim of an Auto Crime. 3.2 Functions of the proposed program related to motor vehicle theft. The objective of the program will be to reduce the Incidence of Motor Vehicle Theft. The Southeast Texas Auto Theft Task Force proposes to combat the problem of Motor Vehicle Theft with a number of approaches and actions to address tits problem: -identify Offenders and Prolific Offenders -Collaborate with Other Law Enforcement Agencies and District Attorneys' Offices -Law Enforcement and Community Educational and Awareness Presentations The Southeast Texas Auto Theft Task Force will Identify and Target Offenders and Prolific Offenders involved in the crimes. These actors will be Identified through intelligence gained from arrests, Informants, other Law Enforcement Agencies, Surveillance Observations, Bait Vehicle Operations, Repair Shop Inspections, Salvage Yard Inspections, Metal Recycler Inspections and Parts Resale location Inspections and Anonymous Tips with corroboration of the information received. The Task Force will utilize LPR's and data -mining to Develop and Identify Offenders and 68 (A) Inspections. The Offenders will he Targets of investigations based on the Method of the crime, types of Vehicles stolen, geographical location of the crime, where the vehicle is recovered and any Information pointing to or linking the offender(s) to the crime(s). The Task Force will utilize covert operations to target offenders of these crimes, to Include buying stolen vehicles, parts and component parts from stolen vehicles, using undercovor operatives and bait to target Motor Vehicle Theft offenders. The objective of these Investigations will be to ldontify, arrest and charge the actors, as well as determining If there is a criminal nexus to any organized criminal enterprises, which would broaden the Investigations to reveal as many offenders as possible. The use of legally obtained search warrants forplaces, things, phones, phone records and other data bases will be employed to thoroughly Investigate the cases, as well as tracking orders and other survelliance techniques as needed. The Southeast Texas Auto Theft Task force will Collaborate with Law Enforcement Agencies both in and out of the Project area, Tax Offices and TXDMV to ascertain crime trends, patterns, suspected offenders, recover stolen vehicles, property and share intelligence. The collaboration will include assisting other law enforcement agencies with Motor Vehicle Theft cases. By doing so crucial Intelligence and Information can be used to determine If the crimes are being committed by individual or an Organized Criminal Network, The Task Force will also continue the ongoing collaboration with the Juvenile Division of the Beaumont Police Department. Juveniles make up a substantial percentage of offenders In these crimes. Working with the Juvenile Division allows the task force to Identify the offenders at the "beginning" of their criminal activities and be aware of the most prolific offenders of the future, barring the offenders have a change in their behavior, which obviously would be the hope for the juvenile as well as the community. The Task Force will also collaborate with District Attorneys Offices In the affected jurisdictions to help them understand the scope and importance of the crime(s) and provide additional Information or expertise that would aid In the effective prosecution of the offender to provide a positive outcome for the victims, the community, the State of Texas and insurance companies as well. The Southeast Texas Auto Theft Task Force will also conduct Law Enforcement and Community Education Awareness Presentations / Classes. The purpose of the presentations for Law Enforcement would be to augment their knowledge base with some general and specific auto crimes Information on trends In Motor Vehicle Theft. The information presented to Law Enforcement officers will deal directly with detection and prevention of auto specific crimes throughout the project area and beyond. This would also allow officers to relay information to citizens personally and further educate the communily about methods to avoid becoming a victim of an auto crime. The Southeast Texas Auto Theft Task force has established a good working relationship and rapport with the community that we have served over that last 29 years. The Community Presentations would be used to perpetuate that relationship and establish new contacts. Updated, relevant information would be presented In an effort to educate the community further and to aid them in not becoming a victim of an Auto Crime. 3.3 Functions of the proposed program related to fraud -related motor vehicle crime (such as title and registration fraud) The Southeast Texas Auto Theft Task Force, for the most part, has dealt mainly with vehicle title frauds, insurance fraud and VIN Fraud. Though these crimes are not prevalent, they do occur in the coverage area, however tracking them accurately is a problem, both within tho Beaumont Police Department and within agencies inside the project coverage area. Fraud -Related Motor Vehicle Crime, as conveyed in the data listed above, Is not reported as motor vehicle related, due to the Records Management System and the classification of "Fraud". The numbers that can be accessed relate mainly to conventional fraud and forgery offenses and are not motor vehicle specific. Therefore, thousands of reports would have to be read In their entirety to determine if the cases Involved motor vehicles, thereby making research into the number of actual motor vehicle related fraud cases impractical. Records kept by the task force In the last 2 grant years indicate that there were 12 investigations involving registration, titles and Insurance in 2019 and 12 In 2020, These investigations did not result In reports or cases filed. They were inquiries involving tax offices and Insurance companies. The Southeast Texas Auto Theft Task Force is currently working with the Beaumont Police Department's Record Management Division in an attempt to develop adaptations to the "Fraud Classification" in RMS to include specific Fraud -Related Motor Vehicle crimes; Title Fraud, Registration Fraud, insurance Fraud, Odometer Fraud, VIN Fraud and Identity Fraud Sales and Synthetic Identity Sales, by statute citation or other means, that will be National Incident- Based Reporting System (NIBRS) compliant. The first step to developing those additional data classifications for the reporting system will be to see if it is possible to add the sub -classifications to the reporting system for specific vehicular fraud crimes. If It Is possible, the second step will be to train swam and cfvillan personnel on the process of how to enter the Information when reports are made and classify them properly, to ensure that the information sought will be captured and accessible after intake Into the system. https;llmvcpa.tamu,edu/ApplicatlonfTFGPrirltApplicatlon.asp?AppID=i93&& 10116 9121/22, 11:56 AM MVCPA Taskforce Grant Application This will be an ongoing trial and error phase of the data collection process, which if successful, could possibly be shared with other agencies in the project area to improve the accuracy of the Information that is accessible from RMS, making research more manageable. Southeast Texas Auto Theft Task Force will Identify and Target Offenders and Prolific Offenders involved in the crimes. These actors will be Identified through Intelligence gained from arrests, Informants, other Law Enforcement Agencies, Surveillance Observations, Batt Vehicle Operations, Repair Shop Inspections, Salvage Yard Inspections, Metal Recycler inspections and Parts Resale location Inspections and Anonymous Tips with corroboration of the Information received. The Task Force will utilize LPR's and data -mining to Develop and IdentifyOffenders and 68(A) inspections. The Offenders will be Targets of investigations based on the Method of the crime, types of Vehicles stolen, geographical location of the crime, where the vehicle Is recovered and any Information pointing to or linking the offender(s) to the crime(s). The Task Force will utilize covert operations to target offenders of these crimes, to Include buying stolen vehicles using the Internet, using undercover operatives to target Fraud -Related Motor Vehicle Theft offenders. The objective of these investigations will be to Identify, arrest and charge the actors, as well as determining if there Is a criminal nexus to any organized criminal enterprises, which would broaden the investigations to reveal as many offenders as possible. The use of legally obtained search warrants for places, things, phones, phone records and other data bases will be employed to thoroughly investigate the cases, as well as tracking orders and other surveillance techniques as needed. The Southeast Texas Auto Theft Task Force will Collaborate with Law Enforcement Agencies both in and out of the Project area, Tax Offices, TXDMV and Insurance Companies to ascertain crime trends, patterns, suspected offenders, recover stolen vehicles, property and share Intelligence. The collaboration will Include assisting other law enforcement agencies with Motor Vehicle Thefts. By doing so crucial intelligence and information can be used to determine if the crimes are being committed by Individual or an Organized Criminal Network. Working with the Juvenile Division allows the task force to Identify the offenders at the "beginning" of their criminal activities and forecast the prolific offenders of the future, barring the offenders have a change in theirbehavior, which obviously would be the hope for the juvenile as well as society. The Task Force will also collaborate with District Attorneys Offices in the affected jurisdictions to help them understand the scope and Importance of the crlme(s) and provide additional Information or expertise that would aid in the effective prosecution of the offender to provide a positive outcome for the victims, the community, the State of Texas and insurance companies as well. The Southeast Texas Auto Theft Task Force will also conduct Law .Enforcement and Community Education Awareness Presentations / Classes. The purpose of the presentations for Law Enforcement would be to augment their knowledge base with some general and specific Fraud -Related motor vehicle crime Information, pertaining to trends in fraudulent titles, Registration Fraud, Insurance Fraud, Odometer Fraud, Vin Fraud and Identity Fraud Sales / Synthetic Identity Sales. The loformatlon presented to Law Enforcement officers will deal directly with detection and prevention of Fraud -Related Motor Vehicle Crimes. This would also allow officers to relay information to citizens personally and further oducato the community about methods to avoid becoming a victim of a Fraud -Related Motor Vehicle Crime. The Southeast Texas Auto Theft Task force has established a good working relationship and rapport with the community that we have served over that last 29 years. The Community Presentations would be used to strengthen that relationship and establish new contacts. Updated, relevant Information pertaining to steps citizens can take to avoid becoming a victim of a fraud -related motor vehicle crime, would be presented In an effort to educate the community. This education would help reduce incidences of this type of crime. Things such as always get a title and look closely at the title when purchasing vehicles from Individuals and even dealerships. Also if the deal looks too good to be true, it usually is. Other things would pertain to how the purchase, such as an internet sale, should be handled to avoid not just fraud, but bodily harm. Driving to pick-up an internet purchase with a large quantity of cash at a location of the sellers choosing is always a very bad idea. The task force would strive to stress the importance of safety and legality to avoid becoming a victim. 3.4 Functions of the proposed program related to preventing motor vehicle crime (motor vehicle theft, burglary from a motor vehicle and fraud -related motor vehicle crime) The Southeast Texas Auto Theft Task Force will conduct Law Enforcement and Community Education Awareness Presentations / Classes. The purpose of the presentations for Law Enforcement would be to augment their knowledge base with some general and specific Fraud -Related motor vehicle crime information, pertaining to trends in fraudulent titles, Registration Fraud, Insurance Fraud, Odometer Fraud, Vin Fraud and Identity Fraud Sales / Synthetic Identity Sales. The information presented to Law Enforcement officers will deal directly with detection and prevention of Fraud -Related Motor Vehicle Crimes. This would also allow officers to relay information to citizens personally and educate the community about methods to avoid becoming a victim of a Fraud -Related Motor Vehicle Crime. This would entail Instruction on VIN plates, Nader stickers and other Identifiers, (excluding C-VIN'S) Fraudulent titles, overviews on insurance fraud, odometer fraud and identity fraud sales. The Southeast Texas Auto Theft Task force has established a good working relationship and rapport with the community that we have served over that last 29 years. The Community Presentations would be used to strengthen that relationship and establish new contacts. Updated, relevant Information pertaining to steps citizens can take to avoid becoming a victim of a fraud -related motor vehicle crime, would be presented In an effort to educate the community. This education would help reduce Incidences of this typo of crime. Things such as always get a title and took closely at the title when purchasing vehicles from Individuals and even dealerships. Verify the VIN and look for anything that doesn't look "right" In the paperwork. Also if the deal looks toe good to be true, it usually Is. Other things would pertain to how the purchase, such as an Internet sale, should be handled to avoid not just fraud, but bodily harm. Driving to pick-up an Internet purchase with a large quantity of cash at a location of the sellers choosing is always a very bad Idea. This could he a sot -Lip for a robbery or worse. The seller already knows / thinks the buyer is In possession of the money for the price of the vehicle and the buyer usually has no Idea what the sellers real name Is or what they look like. The task force would strive to stress the Importance of safety and legality to avoid becoming a victim. 3.5 Functions of the proposed program for other motor vehicle crimes Investigations and activities consistent with the statutory requirements (preventing stolen vehicles from entering Mexico, stopping illegal export. of stolen vehicle from bridge/ outbound port operations, disruption of cartel or organized criminal enterprises using stolen motor vehicles or fraud related motor vehicle crime, Insurance fraud, etc...) The City of Beaumont has the Port of Beaumont at its very heart, downtown very near the City of Beaumont Police DepartmenL The httpsdlmvcpa.ta mu. eduiAppllcatloniTFG P rintApplieatlon.asp7Appl D=I 93&& 11116 1 9121122, 11:56 AM MVCPA Taskforce Grant Application Port of Beaumont has its own Police Department as well as the Jefferson County Marine Unit and the V.S, Coast Guard, which patrol the Port of Beaumont and the Neches and Sabine Rivers, These rivers are the Inlets from the Gulf of Mexico. The Port of Beaumont is also served by three rail carriers, BNSF, Kansas City Southern and Union Pacific. The Port of Beaumont is primarily a bulk cargo port, meaning very few if any vehicles go through the port for transport. The vehicles that do go through the part are almost exclusively U.S. Military vehicles. The Port of Beaumont is one of the main ports In the nation used for Military equipment transportation due to its location on the Gulf of Mexico and it is the headquarters to the United States Army's 842nd Transportation Battalion, which specializes in port logistics, The Southeast Texas Auto Theft task Force has a working relationship with the Port Police and are rarely If ever called upon by them. This due to the type of cargo that enters and exits the port. The Southeast Texas Auto Theft Task Force has had numerous cases which have involved cartel or other gang members such as MS-13, but only as peripheral investigators. Most of these cases Involved Motor Vehicle Theft, specifically, F-250 or 2500 trucks. The vehicles were usually stolen from more rural areas and most of them were recovered in the Houston area, many times with the seats taken out and some times with Illegal allens running from the vehicles when police attempted to stop them. These trucks were obviously being used forhuman trafficking, hence the seats taken out to allow more people to fit in the vehicle. The trucks were almost always 4-wheel drive and were most likely going to the border where they were used for transport. Many of the offenders that the task force has arrested or assisted other law enforcement agencies with, when questioned will not admit to affiliation with either the cartel of any other gang. The majority of the crimes involving motor vehicle theft, or fraud related motor vehicle crimes are cases which stem from the Houston area. Due to the distance from the border and the type of cargo shipped and transported through the Port of Beaumont; namely bulk cargo such as breekbulk, project, heavy lift, rolling stock, agricultural goods, metal articles, wind energy, paper/pulp products and military equipment, the issue of vehicles leaving for or arriving from Mexico is not a problem. The Southeast Texas Auto Theft Task Force has a goad working relationship with the Port of Beaumont Police as well as the Jefferson County Shenfl's Office Marine Unit. Those respective entities will call upon the task force If needed on any vehicle that my be of questionable origin and/or destination, 3.6 Collaboration Effort -- Describe the taskforce method to collaborate, and not duplicate existing activities. Describe the cross boundaries regional approach to grant activity Implementation. Describe how the applicant staff and jurisdiction will coordinate with other taskforces and law enforcement agencies to implement this program. The Southeast Texas Auto Theft Task Force over Its 29 year tenure has established long -running working relationships with all of the law enforcement agencies in the coverage area, as well as taskforces and multiple other law enforcement agencies in the State of Texas. The reputation of the Southeast Texas Auto Theft Task Force is one of compotence, dedication and willingness to help throughout the region, state and even other states, Intelligence sharing and assistance to outside agencies, both in and out of the Project area have forged these relationships and friendships. The Southeast Texas Auto Theft Task Force has always set the bar high and prioritized the relationships, which are reciprocal. The task force will endeavor to be the "Go -To" task force for assistance and expertise In any type of motor vehicle crime, by staying abreast of the latest and most accurate motor crime trends. This expertise extends beyond law enforcement to Judicial agencies as well. The relationships with the four county coverage area District A€torney's Offices are solid and cooperation Is the "norm" on both sides of the coin. These collaborations have involved numerous cases of organized criminal activity as well as Individuals and these relatlonships will continue and grow stronger, The Task Force will also collaborate with numerous other state agencies, such as TXDMV, DPS, tax offices and other task forces throughout the state. These collaborations will Include 68(A) Inspections, title frauds at tax offices, TXDMV field offices and registration Issues and crimes that will arise from those agencies. 3.7 If the proposed application requests any exceptions or deviation from any general grant rules, RPA conditions or grant administrative policy, please Indicate in the section below. Indicate the sectlon of the specific Issue and citation that you are asking the MVCPA to consider and the rational for the request. N/A Part II Goals, Strategies, and Activities Select Goals, Strategies, and Activity Targets for the proposed program. Click on the link above and select the method by which statutory measures will be collected. Law Enforcement programs must also estimate targets for the MVCPA predetermined activities. The MVCPA board has determined that grants programs must document specific activllles that are appropriate under each of the three goals, Applicants are allowed to write a limited number of user defined activities. ID Activity Measure Target _;5tatuto.ry M4torV0bl0le Thsft'. tenures Required for all Grantees. 1.1.15 Increase the recovery rate of stolen Report the number of vehicles recovered by taskforce motor vehicles 1.1.16 Increase the clearance rate of MVTs Report the number of MVT cases cleared 1.1.17 Increase the number of persons Report the number of persons arrested for motor vehicle theft by taskforce arrested for motor vehicle theft T Stat'utory Burglary of. a Motor Vehicle Measures Required for;al1.:,Grant_e_ss 2.1.12 Increase the clearance rate of motor Report the number of 13MV Including parts cases cleared vehicle burglaries hltps:/lmvcpa.tamu.edulApplIcatlonrrFGPrintApplicatlon.asp?App]D=193&& 12116 , , . 9121/22, 11:56 AM MVCPA Taskforce Grant Application ID Activity Measure Target 2.1.13 Increase the number of persons Report the number of persons arrested for burglary by taskforce arrested for motor vehicle burglary t_—.. statutory FraudRelated Motor;lehicle Crime Measrrs Required fur all Grnlees 8A.1 Increase the clearance rate of fraud- Report the number of fraud -related motor vehicle cases cleared related motor vehicle crime cases. 8.1.2 Increase the number of persons Report the number of persons arrested for fraud -related motor vehicle crimes arrested for fraud -related motor vehicle crimes. 1.1 Strategy 1: Conduct Activities that Result In the Arrest, Clearance, and Recoveries of Motor Vehicle Theft 1.1.1 Identify groups of auto theft offenders Number of MVT groups identified. Include gangs, cartels or other criminal 15 through Intelligence gathering, crime enterprise with two or more members analysis and the use of informants 1.1.2 Identify and document/record prolific Number identified/documented offenders 15 MVT offenders [Prolific is defined as "linked to MVT offenses three or more times"] 1.1.5 Conduct Inspections of local businesses Number of businesses inspected 40 related to vehicle enterprise (transportation code or occupation code authorized companies such as salvage yard, repair shop, parts recycling center, used car dealership, salvage rebuilder, title service company, other). (see 1.3.3 to report the number of vehicles Inspected in these businesses) 1.1.6 Conduct bait vehicle operations that Number of bait vehicle deployments. Include BMV bait operations here. 12 target MVT offenders 1.1.8 Deploy license plate readers (LPR) Number of times LPR deployed. Deploy: If stationary unit then total number of days or partial days unit was operable and on. Mobile unit number of days the unit was on and operable. 1.1.9 Respond to taskforce license plate Number of times Investigators responded to taskforce LPR alert notifications reader (LPR) alert notifications regardless of whether vehicle was located 1.1.12 Conduct covert operations targeting Number of covert operations 5 MVT offenders 1.1.13 Conduct warrant "round -up" operations Number of warrant round -up operations performed for MVT, BMV and FRMVC. targeting motor vehicle crime offenders, Including people wanted for MVTs, motor vehicle burglaries, theft of vehicle parts and motor vehicle fraud related crime. 1.1.20 Number of Altered Vehicles Recovered Report the total number of vehicles recovered with altered Vehicle Identification Number. Note: Please remember that a vehicle recovered must be reported in 1.1.15 1.2 Strategy 2: Conduct Collaborative Efforts that Result In Reduction of Incidents of Motor Vehicle Theft 1.2.1 Provide Agency Assists for MVT and Number of agency assists related to MVT. Assist means responding or 10 motor vehicle related fraud answering questions via phone, a -mail, or in person. Providing recommendation, guidance, strategy, support or information that other LEOs will use to resolve their cases. The assist generally does not have the direct responsibliity for an investigation nor uses LBO authority. The assist helps another LEO or agency investigate cases. Analysts and civilian employees will record their assists to outside LEOs and agencies met here along with officers. 1.2.2 Collaborate with other units or divisions Number of times collaborated within departments or SOs participating in 100 (i.e. homicide, vice, narcotics, etc.) taskforce related to MVT. Collaboration means physically using law enforcement within the taskforce department(s) resources, tactics and authority to perform activity on cases that draw upon or where a motor vehicle was used In the aid In the investigation intended to further the resolution of any case, Identify commission of the crime (Includes parties to crime, Identify vehicles, interview witnesses/suspects and apprehend Identification of vehicles), Include all suspects. Collaboration will include any help, recommendation, contribution or participating jurisdiction departments support requested from or provided to another unit or offered by the taskforce here. that aids In the furtherance of motor vehicle theft Investigations. littps://rnvcpa.tamu.odulApplicatlon/TFGPrintAppilcatlon.asp7Appl€1W193&& 13116 1 � � 9/21122, 11;56AM MVCPA Taskforce Grant Application ID Activity Measure Target 1.2.3 Collaborate with all other outside LE Number of times collaborated with coverage area agencies or other law 100 agencies and other organizations that enforcement agencies and organizations that assist in the reduction of MVT. assist in the reduction of MVTs. Include Collaboration means physically using law enforcement resources, tactics and all coverage jurisdictions here, authority to perform activity on cases that draw upon or aid In the investigation Intended to further the resolution of any case, Identify parties to crime, identify vehicles, Interview witnesses/suspects and apprehend suspects. Collaboration will Include any help, recommendation, contribution or support requested from or provided to another unit or offered by the taskforce that aids in the furtherance of MVTtheft Investigations. 1.2.5 Conduct intelligence Information- Number of intelligence meetings attended (include attending as presenter, 15 sharing (Personal attendance) participant or attendee) 1.2.6 Conduct intelligence information- Crime analysis bulletins disseminated (include Information distributed to law 15 sharing (Written Information) enforcement agencies via text, e-mail, or intra-net communications) 1.2.7 Collaborate with other MVCPA Number of times collaborated with other MVCPA taskforces that assist in the taskforces reduction In MVT, BMV and FRMVC, 1.3 Strategy 3: Prevent and Reduce the Incidence of Fraud -Related Motor Vehicle Activities ' 1.3.1 Collaborate with agencies relating to Number of collaborations 4 Investigation and enforcement of vehicle insurance fraud and FRMVC 1.3.2 Conduct confidential 68(A) inspections Number of vehicles inspected to complete a TxDMV 68A inspection form per 500 (for TxDMV assignment or . TxDMV (VIN assignment, reassignment, bonded title) reassignment of VW required by Tx Trans. Coda §501,032) 1.3.3 Conduct VIN verification Inspections. Number of vehicles Inspected by taskforce to identify the vehicles not reported in 50 (All other reasons except bridge or port) confidential (68A) or bridge and port sections, 1.3.4 Coordinate with TxDMV/Tax Offices Number of collaborations with TxDMV HQ, TxDMV Regional Service Centers or 15 relating to investigation and County Tax Assessor Collector offices. enforcement of fraudulent titles and registration of stolen vehicles _ 2 . Oapai . R�duce.the ]nclden a of Th'f�ftfr�tn Motoi Ueh�cles through Enfaraerrrer # Stra_eg1es,.. <� , 2.1 Strategy 1: Conduct Activities that Result In the Arrest, Clearance, and Recoveries of Burglary of Motor Vehicles and Theft of Vehicle Parts and Accessories 2.1.1 Conduct bait vehicle operations that Number of bait vehicle burglary deployments 12 target vehicle burglary offenders 2.1.2 Identify "prolific BMV offenders" through Number of offenders identified 20 Informants and intelligence [Prollffc is defined as "linked to BMV and theft of vehicle parts and accessories offenses three or more times"] 22, Strategy 2: Conduct Collaborative Efforts that Result in the Reduction of Incidents of Theft From a Motor Vehicle 2.2,1 Provide Agency Assists BMV. Number of agency assists related to BMV or stolen parts. Assist means 75 responding or answering questions via phone, e-mail, or in person. Providing recommendation, guidance, strategy, support; or Information that other LEOs will use to resolve their cases. The assist generally does not have the direct responsibility for an investigation nor uses LEO authority. The assist helps another LEO or agency investigate cases. Analysts and civilian employees will record their assists to outside LEOs and agencies met here along with officers. 2.2.2 Collaborate with other units or divisions Number of times collaborated within departments or SOs participating in 50 within the taskforce department(s) (Le, taskforce related to BMV or stolen parts. Collaboration means physically using homicide, vice, narcotics, etc.) where law enforcement resources, tactics and authority to perform activity on cases that theft of parts occurred in the draw upon or aid In the investigation intended to further the resolution of any commission of the crime (Includes case, identify parties to crime, identify vehicles, Interview witnesses/suspects and identification of vehicle). Include all apprehend suspects. Collaboration will Include any help, recommendation, participating jurisdiction departments contribution or support requested from or provided to another unit or offered by here. the taskforce that aids in the furtherance of 8MV theft Investigations. 2.2.3 Collaborate with all other outside LE Number of times collaborated with coverage area agencies or other law 100 agencies and other organizations where enforcement agencies and organizations that assist in the reduction of BMV or theft of parts occurred in the stolen parts, Collaboration means physically using law enforcement resources, commission of the crime (includes tactics and authority to perform activity on cases that draw upon or aid in the Identification of vehicle). Include all investigation Intended to further the resolution of any case. Identify parties to coverage jurisdictions here. crime, identify vehicles, interview witnesses/suspects and apprehend suspects. Collaboration will Include any help, recommendation, contribution or support requested from or provided to another unit or offered by the taskforce that aids in the furtherance of motor vehicle theft investigations, https;l/mvcpa.tainu.edu/Appilcation/TFGPrintApplication.asp?App]D=l93&& 14116 9/21122,11:56 AM ID Activity MVCPA Taskforce Grant Application Measure 3,11 Strategy is Conduct Public Awareness Related Activities Used to Educate Citizens 3.1.1 Conduct educational outreach events Number of outreaches (Include trade show, exhibits, booths at community events, vehicle displays, brochures, etc.) 3.1.2 Conduct educational presentations to Number of presentations. Presentation means In person, on-line, original written the public document, article, orwebpage. 3.1.4 Conduct vehicle Identification initiative/event 3.1.4.1 Conduct vehicle Identification initlative/event 3.1.5 Purchase advertisements in local outlets 3.1.6 Conduct vehicle report card Initiatives, 3.1.7 Utilize social media outsets (Facebook, Twitter, Instagram, etc.) 3.1,8 Deploy outdoor public notification signage 3.1.1 Q Conduct media outreach, including, public service announcements, press releases, and interviews Number of etching events. Include windows, component parts, VIN stamps and catalytic converters. Number of Particlpants/Attendees (Vehicles Marked) Target Number of advertisements purchased or provided complimentary for taskforce. Include all types of media purchased or provided free (social, tv, utility inserts, billboards, transportation, etc.). Describe In 6.1.1. Number report cards Issued 100 Number of postings In social media outlets Number of deployments per month (If sign remains several months, count as 1 deployment per month) Number of outreaches 10 3.2: Strategy 2: Conduct Law Enforcement Training Activities to Educate Officers on Recognition and Apprehension of Stolen Vehicles and Property 3.2.1 Conduct law enforcement training Number of classes provided for TCOLE credit (TCOLE) 3.2.3 Conduct vehicle crimes presentations to Number of classes or presentations. Presentations may -include eiectronio roll law enforcement agencies (non call documents, shift BOLOs and other written or presented materials based on TCOLE) local practices. Grant Evaluation 4.1 Describe the local method and/or practice used to collect the data for reporting Goals, Strategies, and Activities and to evaluate the grant program effectiveness. Describe management and staff participation. Include descriptions of systems (forms and software) that will be used to ensure reliable and accurate data Is collected and reported. Describe any other evaluation methods used in the applicant agency to determine effectiveness or cost efficiency of the program. The local evaluation process establishes accountability and measurement of progress through collection of data and Information throughout the chain of command. Investigators are required to keep activity logs and submit monthly reports to the Program Manager. The Task Force Supervisor reviews cases and monitors the activities of Investigators. The Program Director oversees the entire operation, including the field supervisor, and maintains records of activity and spending. He works closely with the Beaumont CFO's grant coordinator and reports as necessary to the department heads of the participating agencies to discuss progress and/or problems. NIBRS data for all agencies within the project area will be closely monitored to determine the overall impact of Task Force efforts. Personal activity logs and specific reports will be maintained to log progress on stated objectives. These Include Information detailing such things as the number of bait operations, inspections and public awareness initiatives performed. They will also record other items like arrests made, cases filed and vehicles recovered. Progress of the program will be evaluated monthly. Each Investigator will complete a monthly report based on MVCPA reporting categories and the specific objectives of this grant. Each report will be accompanied by documentation supporting the information given and validated by comparison with RMS generated statistical reports to ensure accuracy. The Project Manager will then compile that information Into the quarterly Progress Reports that are forwarded to MVCPA. 4.2 Provide any other suggested measures that would better reflect the law enforcement or prevention work that the proposed program will perform. if the suggested measure fits Into one of the stated goals above please indicate. N/A TxGMS Standard Assurances by Local Governments M We acknowledge reviewing the TxGMS Standard Assurances by Local Governments as promulgated by the Texas Comptroller of Public Accounts and agree to abide by the terms stated therein. Current Documents in folder htips://mvcpa,tamu.edu/Applicalion/TFOPrintApplicatlon,asp?ApplD=i93&& 15116 9121122, 11:66 AM MVCPA Taskfome Grant Applicatlon Resolution."dd (7/27/2022 2:29:18 PM) Signed State ent of Grant Award.pdf (81412022 10:49:15 AM) Certifications The certifying official Is the authorized official, Kenneth Williams, City Manager. By submitting this application I certify that I have been designated by my jurisdiction as the authorized official to accept the terms and conditions of the grant. The statements herein are true, complete, and accurate to the best of my knowledge. I am aware that any false, fictitious, or fraudulent statements or claims may subject me to criminal, civil, or administrative penalties. By submitting this application I certify that my jurisdiction agrees to comply with all terms and conditions if the grant Is awarded and accepted. I further certify that my jurisdiction will comply with all applicable state and federal laws, rules and regulations In the application, acceptance, administration and operation of this grant. https:llmvcpa.ta;nu.edulAppllcationlTPGPrintApplication.asp?ApplD=193&& 16116 FY23 Motor Vehicle Crime Prevention Authority Statement of Taslc£orce Grant Award and Grantee Acceptance Notice Grant Number: 608-23-1230100 Grant Award Amount: $583,951 Grantee: City of Beaumont Total Cash Match Amount: $137,000 Program Title: Southeast Texas Auto Theft In -Find Match Amount: $456,300 Taslcforce Reimbursement Percent*: 81.00% Grant Term: September 1, 2022 to August 31, 2023 That whereas, City of Beaumont (hereinafter referred to as Grantee), has heretofore submitted a grant application in response to the Request for Application issued on May 3, 2021 to the Motor Vehicle Crime Prevention Authority, State of Texas, entitled Southeast Texas Auto Theft Task[orce, and further identified by grant number 608-23-1230100; and Whereas, the Motor Vehicle Crime Prevention Authority has approved the grant application as evidenced by this FY23 Statement of Grant Award and certain special requirements from the Motor Vehicle Crime Prevention Authority dated July 11, 2022; and Whereas, the Grantee desires to accept the FY23 grant award and use all funds for purposes and in compliance with the following requirements that are adopted in their entirety by reference: Texas Transportation Code Chapter 1006; p Texas Administrative Code: Title 43; Part 3; Chapter 57, ® Texas Grant Management Standards (TxGMS) as promulgated by the Texas Comptroller of Public Accounts including TxGMS Standard Assurances by Local Governments and Standards for Financial and Program Management; ® The Request for Applications issued on May 3, 2021; ® The current Motor Vehicle Crime Prevention Authority Grant Administrative Manual and forms and subsequently adopted grantee instruction manuals and forms; ® The Final Adopted Application attached to this Statement of Grant Award; and ® The Approved Grant Budget Summary: Grant Budget Summary: City of Beaumont (App ID: 193) Budget Category MVCPA Expenditures Cash Match Expenditures Total Expenditures In -Kind Match Personnel $277,000 $0 $277,000 $283,000 Fringe $95,000 $0 $95,000 $97,000 Overtime $0 $0 $0 $600 Professional and Contract Services $205,000 $85,000 $290,000 $0 Travel $0 $0 $0 $11,800 Equipment Supplies and Direct Operating Expenses (DOE) $6,951 $52,000 $58,951 $63,900 Totals $583,951 $137,000 $720,951 $456,300 *Reimbursement Percent; 81,00% M $583,951-MVCPA Ant 1($720,951-MVCPA Amt, plus $137,000-Cash Match FY23 MVCPA Statement of Grant Award and Grantee Acceptance Page I of 2 Now, therefore, the Grantee accepts the FY23 Statement of Grant Award under the conditions above including the special, requirements in the grant application and the Statement of Grant Award as evidenced by this agreement, executed by the official authorized to sign the original grant application, or the official's designated successor, as presiding officer of and on behalf of the governing body of this grantee; and The Motor Vehicle Crime Prevention Authority has awarded the above -referenced grant subject to the availability of state funds. The approved budget is reflected in the above Approved Grant Budget Summary. This grant is subject to and conditioned upon the acceptance of the MVCPA Grant Administrative Guide promulgated for this specific program. fund (referenced above) by the Motor Vehicle Crime Prevention Authority. Applicable special conditions are listed below. Special Conditions and Requirements (MVCPA will only apply special conditions to applicable jurisdictions) : X Border Security Report Requirement -- This Grantee is designated as a MVCPA Border Security Grant which is located along the United States of America border with the United States of Mexico and those that are adjacent to the Gulf Intracoastal Wateiway. This designation requires grantee to provide additional report information required by the General Appropriations Act of the 870' Texas Legislature, Regular Session. The Governor or Legislative Budget Board may request additional information regarding the report data during the term of the grant. X Intelligence Sharing - The grantee is required to ensure that Law Enforcement personnel funded in whole or in part by this grant actively participate in Law Enforcement intelligence sharing webinars and Motor Vehicle Crime Investigator Virtual Command Centers organized and promoted on behalf of the MVCPA program operation and statewide collaboration. X Multi -agency grant - The grantee is required to complete and maintain interlocal agreement with all participating subgrantees as required by law and TxGMS. The grantee must complete a process to monitor and ensure grant compliance of subgrantees, The grantee must maintain the process locally and document compliance with that plan. X Multi -agency Grant Operational Plan -- The grantee is required to provide an operational plan describing the communication process with participating and coverage jurisdictions. The operational plan must include how meetings are held, how often, and whether meetings are held in person or remotely. The grantee must report meetings in quarterly progress reports. APPROVED AND ACCEPTED BY: Authorized Official Printed Name and Title z Z. ate Signed FY23 MVCPA Statement of Grant Award and Grantee Acceptance Page 2 of 2 RESOLUTION NO. BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF BEAUMONT: THAT the City Manager or his designee be and they are hereby authorized to execute an Interlocal Agreement between the City of Beaumont and all participating subgrantees in the Southeast Texas Auto Theft Task Force. The Interlocal Agreement is substantially in the form attached hereto as Exhibits "A" and "B" and made a part hereof for all purposes. BE IT FURTHER RESOLVED THAT the City Manager be and he is hereby authorized to execute all documents related to executing this agreement. The meeting at which this resolution was approved was in all things conducted in strict compliance with the Texas Open Meetings Act, Texas Government Code, Chapter 551, PASSED BY THE CITY COUNCIL of the City of Beaumont this the 18th day of October, 2022. - Mayor Robin Mouton ZNTERLOCAL AGREEMENT SOUTHEAST TEXAS AUTO THEFT TASK FORCE STATE OF TEXAS COUNTY OF JEFPERSON § This Interlocal Agreement is entered into by and between the City of Beaumont, a municipal corporation situated in Jefferson County, Texas ("Beaumonf ), the City of Port Arthur, a municipal corporation situated in Jefferson County, Texas ("Port Arthur"), Jefferson County, a political subdivision of the State of Texas ("Jefferson County"), Hardin County, a political subdivision of the State of Texas ("Hardin County"), Jasper County, a political subdivision of the State of Texas ("Jasper County"), and Orange County, a political subdivision of the State of Texas ("Orange County"), pursuant to the Interlocal Cooperation Act, Texas Government Code, Chapter 791. WITNESSETH WHEREAS, Beaumont, Port Arthur, Hardin County, Jasper County, Jefferson County, and Orange County, collectively herein after referred to as "Parties", have the objective to participate in a combined task force funded by the Motor Vehicle Crime Prevention Authority (MVCPA) of the State of Texas, in the amount of $583,951.00 for the Southeast Texas Auto Theft Task Force, and, WHEREAS, the Parties has agreed to contribute the total of $137,000.00 in matching funds and $456,300.00 in in -kind matching funds if said grant application is approved; and, WHEREAS, the source of fiends would not normally be used for this purpose; and, WHEREAS, the Pal -ties believe it to be in their best interests to continue a multijurisdictional MTICPA Task Force; and Interlocal with Southeast Texas Auto Theft Task Force - MVCPA Grant FY2023 Page f 1 EXHIBIT "A" WHEREAS, the Parties agree to each accept the responsibility and to adhere to all applicable federal, state, and local laws or regulations NOW THERE, FORE, IT IS HEREBY AGREED AS FOLLOWS: ARTICLE 1. PURPOSE 1 .01 The purpose of this Agreement is to allow Beaumont (Grantee) to file an application for a grant with the Motor Vehicle Crime Prevention Authority (Agency), which application is attached hereto as Exhibit "A" and made a part hereof for all purposes. ARTICLE 11. TERM 2.01 The term of this Agreement is to commence on September 1, 2022 and to end August 31, 2023. ARTICLE III. CONSIDERATION 3 .01 As consideration for this Agreement, the Parties agrees to contribute a total of $137,000.00 in matching funds and $456,300.00 in in -kind matching funds for the enhancement of the funded grant program in the amounts and methods as follows: Supplies and Direct Operating $52,000.00 Cash Match Expenditures paid by Beaumont Expenses (Task Force Office and Warehouse Lease Professional and Contractual $30,000.00 Fringe paid by Port Arthur in lieu of match Services (Investigator's Benefits for Port Arthur employee) Professional and Contractual $30,000.00 Fringe paid by Jefferson County in lieu of Services (Investigator's Benefits match for Jefferson County.employee) Professional and Contractual $25,000.00 Fringe paid by Hardin County in lieu of match Services (Investigator's Benefits for Hardin Countv cmt)lovee) lnterlocal with Southeast Texas Auto Theft Task Force - MVCPA Grant FY2023 Page 12 Beaumont (Personnel, Fringe, Overtime, Travel, Supplies and Direct $442,800.00 1 In kind Match Expenditures paid by Beaumont Port Arthur $4,500,00 In kind Match Expenditures paid by Port Arthur (Supplies and Direct Operating Expenses) Jefferson County $4,500.00 In kind Match Expenditures paid by Jefferson (Supplies and Direct Operating County Expenses) Hardin County $4,500.00 In kind Match Expenditures paid by Hardin (Supplies and Direct Operating County Expenses) Jasper Count 0 Orange Countv 0 ARTICLE IV. ALLOCATION OF FUNDS 4 .01 The specific allocation of the Parties fund is set out in the attachment to this Agreement, marked as Exhibit "B", and made a part hereof for all purposes. ARTICLE V. EQUIPMENT 5 .01 Upon termination of this Agreement, equipment including vehicles, hardware, and other note-expcndable items will revert to the applicant. The Motor Vehicle Crone Prevention Authority of the State of Texas will be notified and inventory records will be updated. ARTICLE VI. AMENDMENTS 6.01 This Agreement maybe amended by the mutual agreement of the parties hereto in writing to be attached to and incorporated into this Agreement. ARTICLE VII. LEGAL CONSTRUCTION 7.01 In the event any one or more of the provisions contained in this Agreement shall be held to be invalid, illegal, or unenforceable in any respect such invalidity, illegality, or unenforceability Interlocal with Southeast Texas Auto Theft Task Force - MVCPA Grant 1<Y2023 Page 13 shall not affect any other provision thereof and this Agreement shall be construed as if such invalid, illegal, or unenforceable provision had never been contained herein. ARTICLE VIII. UNIFORM ASSURANCES 8,01 In accordance with §783.005 of the Texas Government Code Grantee and sub -grantee shall comply with the following uniform assurances: Byrd Anti -Lobbying Amendment - Grantee certifies that no federal appropriated funds have been paid or will be paid to any person or organization for influencing or attempting to influence an officer or employee of any agency, a member of Congress, an officer or employee of Congress, or an employee of a member of Congress on its behalf to obtain, extend, or modify this contract or grant. If non-federal funds are used by Grantee to conduct such lobbying activities, the prescribed disclosure form shall promptly be filed. In accordance with 31 U.S.C. § 1352(b)(5), Grantee acknowledges and agrees that it is responsible for ensuring that each sub -grantee certifies its compliance with the expenditure prohibition and the declaration requirement. Child Support Obligation Grantee represents and warrants that it will include the following clause in the award documents for every sub -award and subcontract and will require sub -recipients and contractors to certify accordingly: Under Section 231.006 of the Family Code, the vendor or applicant certifies that the individual or business entity named in this contract, bid or application is not ineligible to receive the specified grant, loan, or payment and acknowledges that this contract may be terminated and payment may be witbheld if this certification is inaccurate. A bid or an application for a contract, grant, or loan paid from state funds must include the name and social security number of the individual or sole proprietor and each partner, shareholder, or owner with an ownership interest of at least 25 percent of the business entity submitting the bid or application. Interlocal with Southeast Texas Auto Theft Task Force - WCPA Grant PY2023 Page 14 Clean Air Act & Federal Water Pollution Control Act - Grantee represents and warrants that it will comply with all applicable standards, orders or regulations issued pursuant to the Clean Air Act (42 U.S.C. 7401-7671q) and the Federal Water Pollution Control Act as amended (33 U,S,C, 1251-1387). Compliance with Laws, Rules and Requirements - Grantee represents and warrants that it will comply, and assure the compliance of all its sub -recipients and contractors, with all applicable federal and state laws, rules, regulations, and policies in effect or hereafter established. In addition, Grantee represents and warrants that it will comply with all requirements imposed by the awarding agency concerning special requirements of law, program requirements, and other administrative requirements. In instances where multiple requirements apply to Grantee, the more restrictive requirement applies. Contract Oversight - Grantee represents and warrants that it will maintain oversight to ensure that contractors perform in accordance with the terms, conditions, and specifications of their contracts or purchase orders. Contract Work Hours & Safety Standards Act - Grantee represents and warrants that it will comply with the requirements of the Contract Work Hours and Safety Standards Act (40 U.S.C. 3701-3708), Cybersecurity Training Program - Grantee represents and warrants its compliance with § 2054.5191 0£ the Texas Government Code relating to the cybersecurity training program for local government employees who have access to a local government computer system or database. If Grantee has access to any state computer system or database, Grantee shall complete cybersecurity training and verify completion of the training program to the Agency pursuant to and in accordance with § 2054.5192 of the Government Code. Interlocal with Southeast Texas Auto Theft Task Force - MVCPA Grant FY2023 Page 15 Davis -Bacon Act and the Copeland Act - Grantee represents and warrants that it will comply with the requirements of the Davis -Bacon Act (40 U,S.C. 3141- 3144, and 3146-3148) as supplemented by Department of Labor regulations (29 CFR Part 5, "Labor Standards Provisions Applicable to Contracts Covering Federally Financed and Assisted Construction") and the Copeland Act (40 U.S.C. §276c and 18 U.S,C, §874). Debarment and Suspension - Grantee certifies that it and its principals are not suspended or debarred from doing business with the state or federal government as listed on the State of Texas Debarred Vendor List maintained by the Texas Comptroller of Public Accounts and the System for Award Management (SAM) maintained by the General Services Administration, Debts and Delinquencies - Grantee agrees that any payments due under the contract or grant shall be applied towards any debt or delinquency that is owed to the State of Texas. Disaster Recovery Plan - Upon request of Agency, Grantee shall provide copies of its most recent business continuity and disaster recovery plans, Disclosure of Violations of Federal Criminal Law - Grantee represents and warrants its compliance with 2 CFR § 200,113 which requires the disclosure in writing of violations of federal criminal law involving fraud, bribery, and gratuity and the reporting of certain civil, criminal, or administrative proceedings to SAM. Disclosure Protections for Certain Charitable Organizations, Charitable Trusts & Private Foundations- Grantee represents and warrants that it will comply with Section 2252.906 of the Texas Government Code relating to disclosure protections for certain charitable organizations, charitable trusts, and private foundations. Dispute Resolution - The dispute resolution process provided in Chapter 2009 of the Texas Government Code is available to the parties to resolve any dispute arising under the agreement. lnterlocal with Southeast Texas Auto Theft Task Force - MVCPA Grant FY2023 Page 16 Excluded Parties - Grantee certifies that it is not listed in the prohibited vendors list authorized by Executive Order No. 13224, "Blocking Property and Prohibiting Transactions with Persons Who Commit, Threaten to Commit, or Support Tcrrorism", published by the United States Department of the Treasury, Office of Foreign Assets Control, Executive Head of a State Agency Affirmation - Under Section 669,003 of the Texas Government Code, relating to contracting with an executive head of a state agency, Grantee represents that no person who served as an executive of Agency, in the past four (4) years, was involved with or has any interest in the contract or grant. If Grantee employs or has used the services of a former executive of Agency, then Grantee shall provide the following information in the Response; name of the former executive, the name of the state agency, the date of separation from the state agency, the position held with Grantee, and the date of employment with Grantee. Funding Limitation - Grantee understands that all obligations of Agency under the contract or grant are subject to the availability of grant funds. The contractor grant is subject to termination or cancellation, either in whole or in part, without penalty to Agency if such funds are not appropriated or become unavailable. Governing Law & Venue - This agreement shall be governed by and construed in accordance with the laws of the State of Texas, without regard to the conflicts of law provisions. The venue of any suit arising under this agreement is fixed in any court of competent jurisdiction of Travis County, Texas, unless the specific venue is otherwise identified in a statute that directly names or otherwise identifies its applicability to the contracting state agency. Indemnification - to the extent permitted by law Grantee shall defend, indemnify and hold harmless the state of Texas and agency, and/or their officers, agents, employees, representatives, contractors, assignees, and/or designees from any and all liability, actions, claims, demands, or Interlocal with Southeast Texas Auto Theft Task Force - MVCPA Grant 1~Y2023 Page 17 suits, and all related costs, attorney fees, and expenses arising out of, or resulting from any acts or omissions of Grantee or its agents, employees, subcontractors, order fttlfillers, or suppliers of subcontractors in the execution or performance of the contract and any purchase orders issued under the contract. The defense shall be coordinated by Grantee with the office of the Texas Attorney General when Texas state agencies are named defendants in any lawsuit and Grantee may not agree to any settlement without first obtaining the concurrence from the office of the Texas Attorney General. Grantee and agency agree to furnish timely written notice to each other of any such claim. Law Enforcement Agency Grant Restriction - Grantee oil behalf of Southeast Texas Auto Theft Task Force is a law enforcement agency regulated by Chapter 1701 of the Texas Occupations Code, Grantee represents and warrants that it will not use appropriated money unless the law enforcement agency is in compliance with all rules adopted by the Texas Commission on Law Enforcement (TCOLE), or MOLE certifies that it is in the process of achieving compliance with such rules. Legal Authority - Grantee represents that it possesses legal authority to apply for the grant. A resolution, motion or similar action has been duly adopted or passed as an official act of the Grantee's governing body, authorizing the filing of the Response, including all understandings and assurances contained therein, and directing and authorizing the person identified as the official representative, or the designee of Grantee to act in connection with the Response and to provide such additional information as may be required. Lobbying Expenditure Restriction - Grantee represents and warrants that Agency's payments to Grantee and Grantee's receipt of appropriated or other funds under the contract or lnterlocal with Southeast Texas Auto Theft Task Force - MVCPA Grant FY2023 Page 18 grant are not prohibited by Sections 403.1067 or 556.0055 of the Texas Government Code which restrict lobbying expenditures No Conflicts of Interest State Grantee represents and warrants that performance under the contract or grant will not constitute an actual or potential conflict of interest or reasonably create an appearance of impropriety. Further, Grantee represents and warrants that in the administration of the grant, it will comply with all conflict of interest prohibitions and disclosure requirements 3 required by applicable law, miles, and policies, including Chapter 476 of the Texas Local Government Code. If circumstances change during the course of the contract or grant, Grantee shall promptly notify Agency. No Waiver of Sovereign Immunity - The Parties expressly agree that no provision of the grant or contract is in any way intended to constitute a waiver by the Agency or the State of Texas of any immunities from suit or from liability that the Agency or the State of Texas may have by operation of law. Open Meetings - Grantee represents and warrants its compliance with Chapter 551 of the Texas Government Code which requires all regular, special or called meeting of a governmental body to be open to the public, except as otherwise provided by law. Texas public Information Act - Information, documentation, and other material in connection with this Solicitation or any resulting contract or grant may be subject to public disclosure pursuant to Chapter 552 of the Texas Government Code (the "Public Information Act"). In accordance with Section 2252,907 of the Texas Government Code, Grantee is required to make any information created or exchanged with the State pursuant to the contract or grant, and not otherwise excepted from disclosure under the Texas Public Information Act, available in a format that is accessible by the public at no additional charge to the State. Interlocal with Southeast Texas Auto Theft Task Force - MVCPA Grant F'Y2023 Page 19 Reporting Compliance - Grantee represents and warrants that it will submit timely, complete, and accurate reports in accordance with the grant and maintain appropriate backup documentation to support the reports. Records Retention State Grant - Grantee shall maintain and retain all records relating to the performance of the grant including supporting fiscal documents adequate to ensure that claims for grant funds are in accordance with applicable State of Texas requirements. These records will be maintained and retained by Grantee for a period of four (4) years after the grant expiration date or until all audit, claim, and litigation matters are resolved, whichever is later. Agency reserves the right to direct a Grantee to retain documents for a longer period of tune or transfer certain records to Agency custody when it is determined the records possess longer term retention value. Grantee crust include the substance of this clause in all subawards and subcontracts. Reporting Suspected fraud and Unlawful Conduct - Grantee represents and warrants that it will comply with Section 321.022 of the Texas Government Code, which requires that suspected fraud and unlawful conduct be reported to the State Auditor's Office, State Auditor's Right to Audit - The state auditor may conduct an audit or investigation of any entity receiving funds from the state directly under the contract or indirectly through a subcontract ender the contract. The acceptance of funds directly under the contract or indirectly through a subcontract under the contract acts as acceptance of the authority of the state auditor, under the direction of the legislative audit committee, to conduct an audit or investigation in connection with those funds. Under the direction of the legislative audit committee, an entity that is the subject of an audit or investigation by the state auditor crust provide the state auditor with access to any information the state auditor considers relevant to the investigation or audit, Interloeal with Southeast Texas Auto Theft Task Force - WCPA Grant )~Y2023 Page 110 Sub -award Monitoring - Grantee represents and warrant that it will monitor the activities of the sub -grantee as necessary to ensure that the sub -award is used for authorized purposes, in compliance with applicable statutes, regulations, and the terms and conditions of the sub -award, and that sub -award performance goals are achieved. ARTICLE X, ]FINANCIAL ADMINISTRATION 10,01 In accordance with §783.006 of the Texas Government Code Standard financial Management Conditions the prescribed are applicable to all grants and agreements executed between affected entities: Financial reporting Accurate, current, and complete disclosure of the financial results of grant related activities must be made in accordance with the financial reporting requirements of the grant, Accounting records - Grantee will maintain records, which adequately identify the source and application of funds, provided for grant related activities, These records will contain information pertaining to grant awards and obligations, unobligated balances, assets, liabilities, outlays or expenditures, and income. Internal control - Effective control and accountability will be maintained for all grant cash, real and personal property, and other assets. Grantee will safeguard all such property and assure that it is used for authorized grant purposes, grant. Page Budget control - Actual expenditures will be kept within budgeted amounts for each Allowable cost - Applicable cost principles, agency program regulations, and the terms of grant agreements shall be followed in determining the reasonableness, allowability, and allocability of costs. Interlocal with Southeast Texas Auto Theft Task Force - MVCPA Grant FY2023 Page 111 Source documentation - Accounting records must be supported by such source documentation as checks, paid bills, payroll records, receipts, timeslieets, travel vouchers, and other records, etc. These source documents must be retained and made available for MVCPA staff when requested. Cash management - Grantee will establish reasonable procedures to ensure the receipt of reports on cash balances and cash disbursements in sufficient time to enable them to prepare complete and accurate cash transactions reports to the awarding agency. Reimbursement Grant - All expenditures reported will be based on actual amounts paid and documented. Reporting budgeted amounts or estimated costs as expenditures are not permitted and if used may result in payment suspension and possible termination of the grant. Costs Incurred outside the Program Period - Grant funds may not be obligated prior to the effective date without written permission of the MVCPA director or subsequent to the termination date of the grant period. All obligations must be consistent with the Statement of Grant Award and used for statutorily authorized purposes. ARTICLE XJ. COMPLIANCE 11 .01 Grantee and subgrantee will comply with state law, program rules and regulations and the Statement of Grant Award. In addition, Grantee and sub -grantee represents and warrants that it will comply with all requirements imposed by the awarding agency concerning special requirements of law, program requirements, and other administrative requirements. Information, guidance and program rules can be found in the Motor Vehicle Crime Prevention Authority Grant Administrative Manual and if not found in the administrative manual then grantee and subgrantee must follow the Texas Grant Management Standards maintained under the authority of the Texas Comptroller of Public Accounts. These grant management standards are used by the Motor Interlocal with Southeast Texas Auto Theft Task Force - MVCPA Grant FY2023 Page 112 Vehicle Crime Prevention Authority in the administration of the MVCPA grant program. Sub -grantee Monitoring and Management - The local government must monitor the activities of the sub -grantee as necessary to ensure that sub -award performance goals are achieved and the sib -award is used for authorized purposes, in compliance with state law, rules, and the terms and conditions of the sub -award. Monitoring of the sub -grantee must include; (1) Reviewing financial and performance reports required by the local government. (2) Following -up and ensuring that the sub -grantee takes timely and appropriate action on all deficiencies pertaining to the sub -award provided to the sub -grantee from the local government detected through audits, on -site reviews, and other means. (3) Issuing a management decision for audit findings pertaining to the sub -award provided to the sub -grantee from the local government as required, ARTICLE XIL ENTIRE AGREEMENT 12.01 This Agreement supersedes any and all other agreements, either oral or in writing, between the Parties hereto with respect to the subject natter hereof, and no other agreement, statement, or promise relating to the subject natter of this Agreement which is not contained herein shall be valid or binding upon all Parties. EXECUTED IN DUPLICATE ORIGINALS, EACH OF WHICH SHALL HAVE THE FULL FORCE AND EFFECT OF AN ORIGINAL, EFFECTIVE SEPTEMBE R I, 2022. Interlocal with Southeast Texas Auto Theft Task Force - MVCPA Grant FY2023 Page 113 EXECUTED by the City of Beaumont this day of , 2022 CITY OF BEAUMONT, TEXAS Kenneth Williams, City Manager Interloual with Southeast Texas Auto Theft Task Force - MVCPA Giant F'Y2023 Page 114 EXECUTED by the City of Poet Arthur this day of 2022 CITY OF PORT ARTHUR, TEXAS By: Ronald Buxton, City Manages• Interloeal with Southeast Texas Auto Theft Task Force - MV CPA Grant FY2023 Page 115 EXECUTED by Jefferson County this day of , 2022 JEFFERSON COUNTY, TEXAS RM Jeff Branick, County Judge Interlocal with Southeast Texas Auto Theft Task Force - MVCPA Grant FY2023 Page 116 EXECUTED by Hardin County this day of 2022 HARDIN COUNTY, TEXAS By: Wayne McDaniel, County Judge Interlocal with Southeast Texas Auto Theft Task Force - MVCPA Grant FY2023 Wage 117 EXECUTED by Jasper County this I day of JASPER COUNTY, TEXAS By: 2022 Mark Allen, County Judge Interlocal with Southeast Texas Auto Theft Task Porte - MVCPA Grant FY2023 Page 1 1 S EXECUTED by Orange County this day of 2022 ORANGE COUNTY, TEXAS John Gothia, County Judge Tnterloeal with Southeast Texas Auto Theft Task Force - MVCPA Grant FY2023 Page 19 .0m TEXAS TO: City Council FROM: Kenneth R. Williams, City Manager PREPARED BY: Sharae N. Reed, City Attorney MEETING DATE: October 18, 2022 REQUESTED ACTION: Council consider a resolution authorizing the settlement of the lawsuit brought by Jeremy Brandon (Cause No. D-206,636). BACKGROUND The lawsuit of Jeremy Brandon was presented and discussed in Executive Session held on October 11, 2022. The City Attorney is requesting authority to settle this suit in the amount of $147,000, FUNDING SOURCE General Liability Fund. RECOMMENDATION Approval of resolution. RESOLUTION NO. BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF BEAUMONT: WHEREAS, the lawsuit of Jeremy Brandon vs. City of Beaumont! Cause No. D- 206636 was discussed in Executive Session properly called and held on Tuesday, October 11, 2022; and, WHEREAS, the City Attorney is requesting authority to settle this claim; NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF BEAUMONT: THAT the statements and findings set out in the preamble to this resolution are hereby, in all things, approved and adopted; and, THAT the City Attorney be, and is hereby, authorized to settle the lawsuit of Jeremy Brandonvs. City of Beaumont; Cause No. D-206636 for the sum of One Hundred and Forty -Seven Thousand and 01100 Dollars ($147,000.00); and, BE IT FURTHER RESOLVED THAT the City Manager be and he is hereby authorized to execute all documents related to settlement of the claim. The meeting at which this resolution was approved was in all things conducted in strict compliance with the Texas Open Meetings Act, Texas Government: Code, Chapter 551. PASSED BY THE CITY COUNCIL of the City of Beaumont this the 18th day of October, 2022. - Mayor Robin Mouton L TEXAS TO: City Council FROM: Kenneth R. Williams, City Manager PREPARED BY: Sharae N. Reed, City Attorney MEETING DATE: October 18, 2022 REQUESTED ACTION: Council consider• a resolution authorizing the settlement of the claim of Steven Vaulner•. BACKGROUND The claim of Steven Vaulner was presented and discussed in Executive Session held on October 11, 2022. The City Attorney is requesting authority to settle this suit in the amount of $30,000.00. FUNDING SOURCE General Liability Fund. RECOMMENDATION Approval of resolution. RESOLUTION NO. BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF BEAUMONT: WHEREAS, the claim of Steven Vaulner was discussed in Executive Session properly called and held on Tuesday, October 11, 2022; and, WHEREAS, the City Attorney is requesting authority to settle this claim; NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF BEAUMONT: THAT the statements and findings set out in the preamble to this resolution are hereby, in all things, approved and adopted; and, THAT the City Attorney be, and is hereby, authorized to settle the claim of Steven Vaulner for the sum of Thirty Thousand and 0/100 Dollars ($30,000.00); and, BE IT FURTHER RESOLVED THAT the City Manager be and he is hereby authorized to execute all documents related to settlement of the claim. The meeting at which this resolution was approved was in all things conducted in strict compliance with the Texas Open Meetings Act, Texas Government Code, Chapter 551. PASSED BY THE CITY COUNCIL of the City of Beaumont this the 18th day of October, 2022. - Mayor Robin Mouton ILI TEXAS TO: City Council FROM: Kenneth R. Williams, City Manager PREPARED BY: Sharae N. Reed, City Attorney MEETING DATE: October 18, 2022 REQUESTED ACTION: Council consider a resolution authorizing the settlement of the claim of Scott Stakes. BACKGROUND The claim of Scott Stakes was presented and discussed in Executive Session held on October 11, 2022. The City Attorney is requesting authority to settle this suit in the amount of $27,807.50. FUNDING SOURCE General Liability Fund, RECOMMENDATION Approval of resolution. RESOLUTION NO. BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF BEAUMONT: WHEREAS, the claim of Scott Stakes was discussed in Executive Session properly called and held on Tuesday, October 11, 2022; and, WHEREAS, the City Attorney is requesting authority to settle this claim; NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF BEAUMONT: THAT the statements and findings set out in the preamble to this resolution are hereby, in all things, approved and adopted; and, THAT the City Attorney be, and is hereby, authorized to settle the claim of Scott Stakes for the sum of Twenty -Seven Thousand, Eight Hundred Seven and 501100 Dollars ($27,807.50); and, BE IT FURTHER RESOLVED THAT the City Manager be and he is hereby authorized to execute all documents related to settlement of the claim. The meeting at which this resolution was approved was in all things conducted in strict compliance with the Texas Open Meetings Act, Texas Government Code, Chapter 551. PASSED BY THE CITY COUNCIL of the City of Beaumont this the 18th day of October, 2022. - Mayor Robin Mouton - 1 October 18, 2022 Consider an ordinance to abandon a portion of the alleyway located in Block 6 of the Booker Heights Addition also known as 2745 Washington Boulevard TEXAS TO: City Council FROM: Kenneth Williams, City Manager if S15 PREPARED BY: Chris Boone, Director of Planning and Community Development MEETING DATE: October 18, 2022 REQUESTED ACTION: Council consider an ordinance to abandon a portion of the alleyway located in Block 6 of the Booker Heights Addition also known as 2745 Washington Boulevard. BACKGROUND Thomas S. Rowe of Mark W. Whiteley & Associates, Inc. is requesting the abandonment of a portion of the alleyway in the block surrounded by Washington Blvd, Fannett Rd, Euclid and Goliad Streets. For many years, the commercial structure located at 2745 Washington Blvd has encroached into the alleyway by 4.46'. Approval of this request will allow the property to come into compliance and be ready to sell. There is an existing 6" concrete sanitary sewer line located in the alleyway. Due to these utilities, retaining the alleyway as an easement would be required with the understanding that the City of Beaumont will not be responsible for any damages to the structures or pavement if the sewer line should ever develop a cavity or damages caused by any repairs to the sewer line by the City and/or contractor. The owner would be responsible for relocating the air conditioning units so the City may complete necessary work within the alleyway. At a Planning Commission meeting held on September 19, 2022, Planning Commission approved the request to abandon a portion of an alley with the retention of the alleyway as an easement with the following condition: 1. If approved, applicant shall obtain an appraisal and Title Commitment for the property to be abandoned at their expense. Appraisal and Title Commitment must be submitted to the Planning office along with proof that payment has been arranged prior to the item being placed on City Council's agenda. FUNDING SOURCE Not applicable. RECOMMENDATION Approval of the ordinance with the retention of the alleyway as an easement with the following condition: 1. If approved, applicant shall obtain an appraisal and Title Commitment for the property to be abandoned at their expense. Appraisal and Title Commitment must be submitted to the Plaiming office along with proof that payment has been arranged prior to the item being placed on City Council's agenda. BEAUMONT Planning & Community Development Case Type:Planning and Zoning Case Sub Type: Abandonment Case #: PZ2022-331 Location: 2745 WASHINGTON BLVD, BEAUMONT, 77705 Case Status: REVIEW Tag game: Alley Abandonment - Adjacent to Lots 2, 3 and 4, Block 6, Booker Heights Initiated On: 8/23/2022 8:10:15AM Individuals listed on the record: Agent Thomas Rowe Home Phone: 409-892-0421 656 Langham, Unit 14 Work Phone: Beaumont, TX 77707 Cell Phone: 409-658-0374 E-Mail: tom.rowe@whlteleyoliver.corn Applicant Sam C. Parigi, Jr. Home Phone: 409-833-9555 445 North 14th Street Work Phone: Beaumont, TX 77702 Cell Phone: 409-284-1613 E-Mail: scp@parigiproperty.com Property Owner ,Jake Plaia Home Phone: PO Box 1232 Work Phone: Port Bolivar, TX 77650 Cell Phone: E-Mall: Flood Zones Construction Type Occupancy Type Fire District Notes: Case Type: Planning and Zoning Page 1 of 1 Case #: PZ2022-331 Printed On: 8/3112022 22 August 2022 Planning & zoning Department City of Beaumont 801 Main Street, Suite 210 Beaumont, TX 77701 Dear Mr. Josey: In September of 1998 my wife Judi and I purchased two (2) lots in the Booker Heights Addition, lots three (8) and four (4). Then again in August of 2000 we purchased two (2) additional lots in the Booker Heights Addition known as Lots one (1) and two (2)_ Then In late 2000 or early 2001 Judi and i decided to build a multi -tenant retail building. We hired a reputable contractor and completed the building in the fall of 2001. My wife and 1 opened a check cashing store and leased out the remaining space. Fast forward to 2021, my wife and i decided to sell the small retail center. We hired a local reactor and within a short period of time found us a buyer. Buyer began his due diligence and discovered that our retail center encroached the City of Beaumont twenty (20) foot alley by approximately 4.5 feet by the width of the building (100 ft). The buyer refused to proceed with the transaction without clearing up this "glitch in the Title chain We worked with the City of Beaumont and offered the Buyer a "License to Encroach." However the Buyer would not agree to the "License to Encroach." Again we worked with the City of Beaumont and we then asked for an Abandonment of that part of the ally our building is encroaching (4.5' x 100') which brings us here to requesting the abandonment (Buyer will accept). Our builder made an honest mistake. We worked with the City of Beaumont sewer department and Entergy. Both utilities are in agreement with our requested abandonment. Should you have any questions or need additional Information please give me a call. Sincerely, Jake Placa (owner) (409) 678-5079 ORDINANCE NO. ENTITLED AN ORDINANCE ABANDONING AN 20 FOOT ALLEY AND EXCLUDING AN EXISTING 6" SEWER LINE EASEMENT IN BLOCK 6 OF THE BOOKER HEIGHTS ADDITION, ALSO KNOW AS 2745 WASHINGTON BOULEVARD, BEAUMONT, JEFFERSON COUNTY, TEXAS. WHEREAS, Thomas Rowe, on behalf of Mark W. Whiteley & Associates, Inc., has applied for the abandonment of a 20' alley excluding an existing 6" sewer line easement to be reserved and retained in Block 6 of the Booker Heights Addition, also known as 2745 Washington Boulevard, being a 20' portion of an alley located in Block 6 of Booker Heights Addition, 2745 Washington Boulevard, Beaumont, Jefferson County, Texas, containing 450 Square Feet Tract or parcel of land, as shown in Exhibits "A" and "B" attached hereto; and, WHEREAS, the City Council has considered the purpose of said abandonment and is of the opinion that the alley is no longer necessary for municipal street purposes, with the exception of the retention of a sewer line easement, and the abandonment of said alley is in the best interest of the City and should be granted; NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF BEAUMONT: THAT the statements and findings set out in the preamble to this resolution are hereby, in all things, approved and adopted; and, THAT the 20' alley excluding an existing sewer line easement to be reserved and retained in Block 6 of the Booker Heights Addition, being a 20' alley located in Block 6 of Booker Heights Addition, also known as 2745 Washington Boulevard, Beaumont, Jefferson County, Texas, containing 450 square feet or tract of land, as shown in Exhibits "A" and "B" attached hereto, be and the same is hereby vacated and abandoned and that title to such property shall revert to and become the property of the persons entitled thereto by law. The meeting at which this ordinance was approved was in all things conducted in strict compliance with the Texas Open Meetings Act, Texas Government Code, Chapter 551. PASSED BY THE CITY COUNCIL of the City of Beaumont this the 18th day of October, 2022. - Mayor Robin Mouton WASHINGTON BOULEVARD FND N89°55T E. 159.98' FNo 5R D } i I I I I TB Appl�101y f I�pOK�vp4 ts�. � I I l I 1 LOTS 1-1 m I I BLOCK 6 r I i � I I I I o I I �At z vat k Wt 3 i v4t 2 z I I W I I I I 4.65' 101.0' I I I l i I COMMERCW.OVLDING I S r I I I I FND 1/2' I. ROD To i 450 SQ, FT. I W/CAP STAI�PET7 r 'ACCESS' r Oar - tm,o' F b`0IF t()',l k I9,W —sS—SSS .- SS^--55—SS--�•S5S9—SS—ASS--�--sS—Ss WOOD DECK 20' ALLBY vok Vol ON LEGEND # POWER POLE 191 SAN. SEW. MMKOLE — ss — SM. SEW LINE — cam-- CHAIN €1NK FENCE -- �---- OYERHEAD ELECTRIC © CONCRETE ON AR CONDDTONERS L ENCRCCHMENT b e D' 10' 20' 40' Scale; 5"R20' u) FND 1/2' I. ROD W/CW STAMPED 'ACCESS' Wt N Ibi FND. SCRIBM IN CONC. SS-35 ---55 - SS—ss-121ISan °"¢cam ms....' °'¢---�' sec •u' c"— v -sti j EXHIBIT OF BUILDING ENCROACHMENT ON oci X W Z2022-331: Request for an abandonment of a portion of the alleyway in Block 6 of the N Booker Heights Addition. Applicant: Thomas S. Rowe of Mark W. Whiteley & Associates, Inc. Location: Alleyway in the blocks surrounded by Washington Blvd, Fannett Rd, Euclid and Goliad Streets 0 100 200 1 i 1 1 Feet s .gam 22-33 ail i �S r.; 7 a EXHIBIT "B" Legal Description: 450 Square beet Tract or Parcel of Land Out of and Part of 20 Feet Alley Block 6 Booker Heights Volume 4, Page It 3, Map Records Beaumont, Jefferson County, Texas BEING a 450 square feet tract or parcel of land being out of and part of that certain 20 feet wide alley in Block 6 of Booker Heights, a subdivision of the City of Beaumont, Jefferson County, Texas, according to the plat thereof recorded in Volume 4, Page 113, Map Records, Jefferson County, Texas, said 450 square feet tract being more particularly described as follows: COMMENCING at a scribed " X" in concrete found for the Southeast corner of the Lot 1, Block 6 of the said Booker Heights, said corner also being the intersection of the North line of the above referenced 20 feet alley and the West right-of-way line of Goliad Street; THENCE NORTH 90000'00" WEST, along and with the South line of Lots 1 and 2, Block 6 of the said Booker Heights and the North line of the said 20 feet alley, for a distance of 54.26 feet to the POINT OF BEGINNING of the tract herein described, said corner being on the East wall of a commercial building; THENCE SOUTH 00"01'02" EAST, over and across the said 20 feet alley, for a distance of 4.46 feet to a building corner; THENCE NORTH 90°00'00" WEST, parallel to the North line of the said 20 feet alley, for a distance of 101.00 feet to a building corner; THENCE NORTH 00001'02" WEST, over and across the said 20 feet alley, for a distance of 4.46 feet to a point for corner, said corner being on the West wall of a commercial building and being in the South line of Lot 4, Block 6 of the said Booker Heights; THENCE NORTH 90000'00" EAST, along and with the South line of Lots 4, 3 and 2, Block 6 of the said Booker Heights and the North line of the said 20 feet alley, for a distance of 101.0 feet to the POINT OF BEGINNING and containing 450 square feet, more or less. NJ October 18, 2022 Consider approving the purchase of six garbage trucks and one dump truck for use in the Solid Waste and Public Works Divisions TEXAS TO: City Council FROM: Kermeth R. Williams, City Manager PREPARED BY: Todd Simoneaux, Chief Financial Officer MEETING DATE: October 18, 2022 REQUESTED ACTION: Council consider a resolution authorizing the purchase of six garbage trucks and one dump truck for use in the Solid Waste and Public Works Divisions. "11r�Cfz11IREl Six identical 2024 Western Star garbage trucks will be purchased in the total amount of $2,178,378. The new units will replace units 6304, 6305, 6306, 6308, 6309 and 6310 that have surpassed their useful life expectancy. The new trucks will be used for the collection of residential trash in the Solid Waste Department. The existing units will be disposed of in accordance with the City surplus property policies. One 2024 Western Star dump truck will be purchased in the total amount of $175,012.05. The new unit will replace unit 3314 that has surpassed the usefiul life expectancy. The truck will be used in the Streets and Drainage Department. The existing unit will be disposed of in accordance with the City surplus property policies. Total pricing in the amount of $2,353,390.05 was obtained from Lonestar Freightliner Group, LLC., of Waco, Texas, through the Buyboard contract. Buyboard is a cooperative purchasing association that complies with the State of Texas' procurement statutes. Manufacturer's warranty is twelve (12) months. Quote is attached. FUNDING SOURCE Solid Waste Fund $2,178,378 Capital Reserve Fund $175,012.05 RECOMMENDATION Approval of the resolution. RESOLUTION NO. BE 1T RESOLVED BY THE CITY COUNCIL OF THE CITY OF BEAUMONT: THAT the City Council hereby approves the purchase of miscellaneous equipment for use in various City Departments, BE IT FURTHER RESOLVED THAT the City Manager be and he is hereby authorized to execute payment in the amount totaling $2,353,390.05, to Lonestar Freightliner Group, LLC., of Waco, Texas through the Buyboard contract for each individual equipment piece as shown in Exhibit "A" attached hereto: 1. Six (6) identical 2024 Western Star garbage trucks in the amount of $2,178,378,00, which will replace units 6304, 6305, 6306, 6308, 6309, and 6310; and they will be disposed of in accordance to the City's surplus property policies. 2. One (1) 2024 Western Star dump truck in the amount of $175,012.05, which will replace unit 3314; and it will be disposed of in accordance to the City's surplus property policies. BE IT FURTHER RESOLVED THAT the City Manager be and he is hereby authorized to execute all related documents relating to the purchase of the above described equipment. The meeting at which this resolution was approved was in all things conducted in strict compliance with the Texas Open Meetings Act, Texas Government Code, Chapter 551. PASSED BY THE CITY COUNCIL of the City of Beaumont this the 18th day of October, 2022. - Mayor Robin Mouton - CUSTO E-R. PURCHASE ORi)E Il31LL OF SALE LONE;STAR FREIGHTLINER GROUP, L.LC V Nv.srr� 4800 N IH 35 '� w WACO,TX76706 264 '162.9736 " 800 299.3260 ' Fax 264 754•A393 0 • p4 Ctlslomor Nutria: Clly Of Beaumont Data; 1010412022 Addross: 449E Laftn City, Stale, Zip: Beaumont, TX 77705 BUYBOARD CONTRACT; 601.19 Sales Rap: Jason Wade PIWIle NIU YEAR MAKE MODEL VIN PRICE New 2024 WesternSlor 47S11 $ 148260.00 Heil SldeLaadcr 214 0€3,tl4 Ba ba rd Feo lncleded: $400 S S TOTAi $ 363 003,00 Extras: $ TOTALE;XTRAS $ lnsurene inciudod: CuatomerlRHlal Below Taxes and Foes: Physical Damage F,E,T, (If Used or Exempt, Enter 0) Croditl.lfo SRIRB Tax (IfApportlnnodTnga, C-nlarb) OAP Inatrranoo Title Fee Disability Lloan so, p(ApporilonodTogs, Enter 0) Extended Warranty Dactanonlary Fee $ 250.00 Other DDT INSPECTION Other ROADIBRIDGE FEE TOTAL TAXES AND FEES Is TOTAL SALES PRICE S 363,063.00 Trada-lm year MAR* Modal VIM TRADE ALLOWANOEI PAYOFF AMOUNTI S NET TRADEALLOWANCF.(EQUITY) S Is Payoff to: Address; This PAY•6FF Is good through: QuRnlity 6 Paymontl Cash With Order(non•rofundablo pending flnanoing) Cash Down At Delivery $ TOTAL DOWN $ BALANCE DUE ArDELIVERY $ 2,1E78,378,00 This contract Is subloct to additions[ provisions satforth on page Wo of this document, which Is Incorporated here In by Inference, AND WHICH TE11MS INCLUDE: A COMPLETE DISCLAIMER DF ALL WARRANTIE&, Via purchaser agrees that this order Iadvdos all the toms and cohdItlans on both pagos of this ardor and that this ofdor oehoois and svporcodos nay prlOr agreemonl and es of lho dale hereof comprises the complete and axduslvo stalament of Iho lor,ns of thla agraament, relMoing to the aub)ocl maltofs Covered hereby, and that THIS OROE:R SHALL. NOT BECOME BINDING UNTIL ACCEPTED BY THE DEALER PRINCIPAL OR HISIHER AUTHORIZED REPRESENTATIVE. Purchaser by hlsfher exaeutlon of this order acknowiedgos the he/she has read Nis terms and conditions and has received a copy of the order, A DOCUMENTARY FETE IS NOT AN OFFICIAL rt-E, A OOCUM"� I'll I FEE IS NOT REQUIRED BYLAW, BUT MAYBE CHARGED TO BUYERS FOR HANDLING DOCUMf:NTS AND PERFORMINU SnRVICESS RELATING TO THE CLOMNO OF A SALE, A DOCUMENTARY FEE MAY NOT EXCEED $60.Oo FOR A MOTOR VEHICLE CONTRACT OR A REASONABLE AMOUNT AGREED TOBY THE PARTIES FOR A HEAVY COMMERCIAL. VEHICLE CONTRACT, THIS NOTICE IS REQUIRED BY LAW, 1F THE PURCHA8EOVEHICLE(S) SOLD TO PURCHASER BY DEALER UNDER THIS ORDER IS SOLD AS A USED VEHICLE, THE VEHICLE IS SOLD "AS 18" AND"WITH ALL FAULTS." DEALER MAKES NO GUARANTEE OR WARRANTY OF ANY NATURE WHATSOEVER IN CONNECTION WITH THE PURCHASED VEHICLE(S), EXPRESS OR IMPLIED, (INOLUMNO NO WARRANTY THAT THE ODOMETER READING ON THE PURCHASED VEHICLE(&) REPRESENTS THE ACTUAL MI 5AGE TRAVELED) OR ANY IMPLIED WARRANTY OR MERCHANTILBILTY OR FITNESS FOR A PARTICULAR PURPOSEOF ANY NATURE WHA780EVEA. PURCHASER AGREES TO USE THE PURCHASED VEHICLE($) ANWOR CHASSIS AT PURCHASER'S OWN RISK AND HFRBBY RELEASES SELLER, ITS AGENTS, EMPLOYEES, SUCCESSORS AND ASSIGNS, FROM ANY AND ALL CLAIMS FOR ANY OAMAQES OR INJURIES OR ANY NATURE WHATSOEVER TO THE FULL EXTENT PERMITTED BY LAW. Purohaser Nntne: By: Slgnature Required Data Dealer: LONESTAR FREIGHTLINER GROUP, LLC By; t3y; Sales Rep, Oenoral Mana—ilor's Approyal vat* CUSTOMER PURCHASE ORDERIBILL OF SALE LONRSTAR FREIGHTLINER GROUP, I -LC �a��STrA d000 N IH 35 WACO, TX76705 li4W 264 762-9735 ' 800 299.3250 Fax 254 754-4903 olll Customer Name; City of Beaumont pate:'[010g/2022 Address; 4495 Lain City, State, zip; Beaumont, TX 77705 BUYBOARD CONTRACT, 001-19 Sales Repi Jason Wnde Phone Ws,: N)U YEAR MAKE MODEL VIN PRICE New 204 weslemsiar 47SB 145Ot2.05 \Vnrccn Dump Bed $ 30,000,00 Bu oardFcolnCludtd:$400 5 S S TOTAL $ $ 175,012.06 Extras: $ TOTAL. EXTRAS $ $ Insurance hioluded; Customerinitial Below Taxes and Fees: Physloal Damage F.E.T. (If Used or Exempt, Enier0) Credit Life Sales Tax (If Apportioned Tags, Enter 0) GAP Insurance Title Fee Disability Llcense (If Apportioned Taos,EnterO) Extended Warranty Documentary Fee $ 260.00 Other DOT INSPCCTION Other ROADIBRIDGE FEE TOTAL TAXES AND FEES $ TOTAL. SALES PRice S L75,612,05 Trade-in: Yoar Mnko Mortal VIN TRADE ALLOWANOM: PAYOFF AMOUNT: S NET TRADE ALLOWANCE (EQUITY) Pay-off to; Address; This PAYOFF Is good through: Quantity 1 Payment: Coati With Order (non•rorundable pending (Inancing) Goal) Down At Delivery $ TOTALDOWN Is - BALANCE DUB AT DELIVERY $ 175,012.05 This oontrocl Is sob;ect to addi€lanes provlslons sat forth on pogo Mo of this document, which Is Inoorporated hero In by inference, AND WHICH TERMS INCLUDE A COMPLETE DISCLAIMER OF ALL WARHANTtVS, The pwoba&or a0roos that this order tnctudesv all [Tin terms and oondllloas on both pages of ibis (ndar and that Ihls ordbY Cancers and sapercades any pdoragraenwnt and as of On dale haraof comprises the complete and exclusive slatemenl of Uta terms of this agroomeni, rolatelno to Iha su5)ect matters covered hereby, and that THIS OROVIA SHALL. NOT BECOME BINDING UNTIL ACCEPTED pY THE DEALER PRINCIPAL OR HISIHER AUTHORIZED REPRESENTATIVE, Purchaser by hlOher execoton of lhis order acknavqedtas the helsho has read Its forms and conditions and has received a copy of the order. A DOCUMENTARY PEE IS NOT AN OFFICIAL FEE. A DOCUMENTARY FEE IS NOT REQUIRED BYLAW, BUT MAY at: CHAriOEO TO NUYERS FOR HANDLING DOCUMENTS AND PERFORMING SERVICES RCMATINO TO THE CLOSING OF A SALE. A DOCUMENTARY FEE MAY NOT EXCEED $50.00 FOR A MOTOR VEHICLE CONTRACT OR A REASONABLE AMOUNT AGREF.o To dY THE. PARTica FOR A HEAVY COMMERCIAL VEHICLE CONTRACT, THIS NOTICE IS REQUIRED BY LAW. IF THE PURCHASED VEHICLE(S) SOLD TO PURCHASER BY DEALER UNDER THIS ORDER IS $OLD AS A USED VEHICLE, THE VEHICLE IS SOLD "AS IS" ANO"WrTH ALL FAULTS:"DEAL ER MAKES NO GUARANTEE OR WARRANTY OF ANY NAYURI; WHATSOEVER IN CONNECTION WITH THE PURCHASED VEHICLC(S), EXPRESS OR IMPLIED, (INCLUDING NO WARRANTY THATTHC ODOMETrR RVAMNO ON THR PURCHASED VESIGLE(S) REPRESENTS THE ACTUAL MILEAGE TRAVELED) OR ANY IMPLIED WARRANTY OR MFRCHANTILDILTY OR FITNESS FOR A PARTICULAR PURPOSEOF ANY NATURE WHATSCFVLR, PURCHASER AGREES TO USE THE PURCHASED VEHICLE(S) ANDIOR CHASSIS AT PURCHASER'S OWN RISK AND HERCOY RELEASES SELLER, ITS AGENTS, EMPLOYEES, SUCCESSORS AND ASSIGNS, FROM ANY AND ALL CLAIMS FOR ANY DAMAGES OR INJURIES OR ANY NATURE WHATSOEVER TO THE FULL EXTENT PERMITTED BY LAW, Purchaser Name: By: Signature Required Dato Dealer; LONESTAR FREIGHTLINER GROUP, LLC By: Mw 'Solos Hop. (J00oral Manag0rs AI)proval Doto EXHIBIT "A" 3 October 18, 2022 Consider approving the purchase of 28 vehicles for use in various City departments 0 'IF. F - "M TEXAS TO: City Council FROM: Kenneth R. Williams, City Manager PREPARED BY: Todd Simoncaux, Chief Financial Officer MEETING DATE: October 18, 2022 REQUESTED ACTION: Council consider a resolution approving the purchase of 28 vehicles for use in various City departments, BACKGROUND Replacement vehicles are requested through the City's budget process. The Fleet Manager reviews the requests and evaluates the vehicles to be replaced. Based on this evaluation a recommendation is made to replace worn and obsolete vehicles that are no longer cost effective to operate. The vehicles to be purchased are replacing models ranging from 2009 to 2017. The vehicles being replaced will be disposed of in accordance with the City's surplus equipment policy. The vehicles will be purchased from Silsbee Ford in the amount of $1,634,883.62, Pricing was obtained through the GoodBuy purchasing cooperative, which provides cities and political subdivisions the means to purchase specialized equipment at volume pricing. GoodBuy complies with State of Texas' procurement statutes. Warranties of 36,000 miles or three years are provided for each new vehicle. Warranty service is provided by local authorized dealerships, Quote is attached. FUNDING SOURCE Capital Reserve Fund ($1,321,503.01). Water Utilities Fund ($313,380.61). RECOMMENDATION Approval of the resolution. RESOLUTION NO. BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF BEAUMONT: THAT the City Council hereby approves the purchase of 28 vehicles for use in various City Departments. BE IT FURTHER RESOLVED THAT the City Manager be and he is hereby authorized to execute payment in the amount totaling $1,634,883.62, to Silsbee Ford, of Silsbee, Texas through the GoodBuy purchasing cooperative for each individual equipment piece as shown on Exhibit "A" attached hereto: 1. One (1) 2023 Ford F150 Crew Cab K9 Unit in the amount of $55,209.23. 2. Ten (10) 2023 Ford Interceptor SUVs in the amount of $540,180.00. 3. Eight (8) 2023 F150 Crew Cabs in the amount of $400,138.00. 4. One (1) 2023 Ford Transit Cargo in the amount $55,872.30. 5. Three (3) 2023 Ford F450 to go with ambulance boxes in the amount of $181,252.05. 6. One (1):2023 Ford F45 Crew Model with dump bed in the amount of $88,851.43. 7. One (1) 2023 Ford F750s Crew Cab in the amount of $103,186.61. 8. Two (2) 2023 Ford F250s in the amount of $131,422,80. 9. One (1) 2023 Ford F350 in the amount of $78,771,20, BE IT FURTHER RESOLVED THAT the City Manager be and he is hereby authorized to execute all related documents relating to the purchase of the above described vehicles from Silsbee Ford, of Silsbee, Texas in the amount of $1,634,883,62. The meeting at which this resolution was approved was in all things conducted in strict compliance with the Texas Open Meetings Act, Texas Government Code, Chapter 551. PASSED BY THE CITY COUNCIL of the City of Beaumont this the 18th day of October, 2022. - Mayor Robin Mouton - m X 2 ou --i ra qto m w m o # w \ \ \ \ � \ m n m m m_ m im m m g / { 9 / \ /_ \ b § \ > $ R i ¢ % ] ] 0 \ \ 2 2 e \ p / j k / ƒ m m 2 \ m & � w § w \ m 9@ 0 \ e Q \ 9 § w w W w / m k rn kA § \ \ \ \ § � / \ \ c) EA$ 4 $ Q\ » m r 2 q o N \ \ 2 2 m\ % ® 2 \ < \ / / \ 7 \ » p / w w e e w 9 & 2 k ? / � 2 r \ § § § § § § / 2 m $ 0 coG\ G @ R S m VIM � $ � q R � 0)\ 0) 0) \ \ \ / / G m m t % in" q b n e $ § k k \ ® d § C® V f 7 \ » f# 3 0)� Ln \ \ \ \ \ \ � c � / CD % In fD M. ro F � m m & � U � :.:�'c„`,'`._}:ii> IIII IRII dll IUlif Ill buy i'I,Ira ,l t}. ,7 y.l,r i.•iiL n„..,,vS ye; s3'-un7 PRODUCT PRICING SUMMARY (100MI)Y 17.17 81,1000 V17,111C1LILS V1CNPOR--Sllsbeo Voed, 1211 RiY.V 96 N, 81hboo I1'.X 77656 X:nd Useri CITY OP J111AUMONT 111,01ar0tl byl RM 13URr11N Con001 )RF JIARVILLL M01f 679-Wl4 1}11011c1 ,imo 0.109-9.8'1-1009 Emallt JEF ,HARVIL L G TYOFSE ON`tTX,US EmM12 KQlJRBI KQO k10YFLFFj GMA 2023 x-150 Will POMP Dlllol 006bor 17., 2022 - A, BM Item: 6 A, Buso Pricei $ 19,322,00 B, Vnetory Dotlniis Dodo _ 0111io11a Bid 1,000 Coco opiloits )MI Pr9co 1Vlt} 17-M CKM CAB 4C1Z131V CAB 4 DR I IVN13i3L DRIVE S 15,345.00 W111'M EXT / MAY INT, l 1AVV0 MA't'IC TRANSIT IM0N $ - f A1lt CONDITiONINO $ 81111-6 WlP K-9 POLICE WHIT¢ 90P 3.71. V•6 SCO.)30pST GAS 4NGlNIt $ i ITMIR RROUPI W[NDOWS & LOCKS $ 1,445,00 I ALLAMBRICAN K-9 UNITW-ALA, S 5,245.00 50S MUM- CONTROL $ 225.00 DULL ALAS K-9 KIT I DOOR POPPRRS 181i PACTORY RUNNING 330AAM S 399.00 00013OM:12 AIR VANS / WINDOW 67P R11M(Y 3 XnY0,SS ENTRY S 345.00 LHT DOWNS. Total Of I3, PuDlisbeli OptEnnst�.$,„ 23,004,001 Published Optlon Dismult (5%) S 3855 A.ddillonal ODtlons lima to suoul 9.SW d4 2n ( 0/ Options Rld P1.1ee 0 1tioUs Did Prico RADIO SUPPIILTSS O 1'KO $ 125.00 MINA CAM W-ALL SIDLPLATLS $ 685.00 TINT WINDOWS $ 2.25.00 2 R33AR WINDOW TSARS S 09,00 2023 M00134 tic 0PC MANOR $ 8,550,00 I MiAlt )JACK 01 AS SCRIMN S 245.00 S1I111 A1,1, PAi TS L089 D13=31) J311D SYST13M S 1,485,00 AAI(I LIV IMIYO1) JIM COVLIL S I,145.00 Toful of G Unprrblislred Optlonsi 11, 100r PIRA lrrtol'cst (For Irt•stoclt nndl01' elyr(lI)IMI Vd►kcles)r $ 12 959.00 r, Lot lnsuranco (for ID -stock amil r` etlldpped vellieles)i S Sll,95 Contriiol Prlco Adjusimertti 1PIC CONTRACT - S 2 ui 0� Addilloul Delivory Chargoi 0 3111103 S 11, Sublofith $ 55 209.23 1. Qvitntlty Or'dend I x K - $ 55 209,23 J. 'Grade Im � K. GOODBUY Adrntitistrll0v014o ($300 por ptll'ciutso 0rdor) M L. TOTAL PURCM83 P121C1;1NC7LUDING Gf ODAUY 1 IN4S $ 55,209.23 II1111111 bill 1111111 No Irh 1pv4: ��'lpb,Li Br t�� +, .!•..•,.<t.rrr, !',.yn7 '].t0DDCT F R I C I SUlMi Z,t11. Y GOODIMY 17.17 81r000 'VBUICLYS VD, NDOR—Silsbee Vffd, 1111 Hwy 96 N,, Sllsbeo'1'X 77656 VUld WON PITY OV013A[NQN1` Prepared bp KEN DURBIN ContIMI MPPHARVILLII A40679-1214 I°1lbttet Mt)tf409-284 1009 Allmill 3i I l.Ir CI,l3 AUM ,TX.Ua Emallt KDUJ BIN 1U SBE1~i=U..I ET(CdM i Produotl)osorlptlon ItQltn tNT13RC13pTO1L SUV Iitttol Se losttbor 30, 2027. A. Did RoltFt B Ar BitSa Pricot $ 3�1 �1G4 00 U. rslelnry MaImt. Coda Options Bill ]?cica Cotto Q Jflons Bid Price K8A 2023INTlii(C.PMR S J)I,ACt13XTIORAYINT 94A 3r3L V-G RNOJN[3 OASS UNri' ll $PF IJ 4.8 KSA POL Il 13 Silt LPF'rS$0TUOill' S 395,00 66C RRAR LIOWINO IIW & 455.00 J' )WOk EQUIPMENT GROUP $ 66A 111IONT H13ADI AMl' PRM) PKU $ 850,00 86I' POLI011 TAII. LAMPS HOUSING] $ 60,00 4 FRONT & RUR MUD FLAPS $ 125.00 17A I 103A11 AIR CONDMOMNO S 610,00 1 SU INA 11US11 BUMP13R S 399,00 SSP RRM6'w SCt3Yum 13NTRY FOBS $ 340,00 SOP KHY A- MB I559X 5 125,04 I FRONT AND XIM Aft COND1T10NJ14O $ I X( TRA KBY S 45,00 NV1R13LI3SS PIIONI3 00NN1tcTIVITY & 60A (IR1t . Mll W WIRINO $ 80,00 86P P01,108 011AMAM1P HOMING STD 1 86T RUM T'AILIOHT HOi1S1N(t $ '1'olnl of 13, 1'ublJsltcd Qlltieltst � S �>dJ34,0J PnbilsJted Clilliatt Dlscounl (S%) S 174,20 f'!. AtldJflr„iuI hnlinne Inn? fn n....nnri eao/.i o Nlbns JIM Price a thous Bid Prlco RADIO $UIiMUSION PKQ S 125.00 521i RBAR DOORS & WINDOWS INOP $ MOM ONYX'r)NT ALL NV)NJSUNVS $ 22S,00 COD.0 3 217R LICHTBAR )IM S 2,9$8,00 7.023 A4ObRL &OPC CHANOI3 $ 8,850.00 COM 3 MASTBRCOM $1R11S1R[IN W-6 "VITCHM $t3'FINA OAOB NV-SLID131V13 DO%V S 665,00 R13AR MESH CA09 S I,391,00 HARD RHAR SI3A` W,L'13AT 13BI T 8XT"S INC J('1TO Ili W CONSOLS NV -ALL PLATOS k S ?ASAO MONJN't'Sr 1), irloor PlAn Iniovest (far la-sloolc nutl(or eciuipp6d veltteles)1 .C. .Lot Insurnnca (for i1t•stoelc anti/or ellulitpoli vallietes)t F. Galltt'uetPrlcaAtiJtlsUttoutt C„ Additional Dellvory GJFnrt;al 0 miles 11, Sttl)(olnit L Qtttulllty Ordorod _ 14x IC 't`otnl0;f C, Unpublisitad UpliotFSl� S i5,157,a0 S A�15,75 S ili.A5 S s 53,9 8r00 s 539 aeuratr J. Trado lilt b K, 600I)BOY Atlntlulstrntivo Poo (S300 por ltttrCltnso or(lov) S 300,00 I„ TOTAI. PURCHASE PIIMrI, INCLUDING GOODBUY 11CR 540,180r00 �v� �) S W,1,2�51q 5b�-Fla�1h bu {` og-IIllIfillAll Il4Alll my PRODUCT PRIC-1- SUMMARY 0000V 17-17 W000'11LIIIICLUS V1 NI�U1k••Sllsbee Yord 1211 Wvv 96 N,„ %1sb00'rX 77696 Eltd 1301'1 C4Y OV BEAUMON't' 1'ralinl'ad by; KIIN t IABIN 061111tctl JAFFHAltViLtEMoIW9-12H P1louol M011409-284-1009 irfnnill J gF F, VIA RVILL.E.. ,.t_i.ITYOFPI~AUMOA TX.U$ R„mll; lJ 1 11`!.(,,OWBOYVLE T OMA Z023 V450 1VIP POLICE I)€li01 0610bor 12, M2 A. lild Holm G A, IinsoVilcot S 19 322.00 11. iNHA" ttMIANlc L"odo options PiloCode d 1!(c11ts liitl Yri64 WtP r-1so Ctti;ty cnt3 4 n 4 tVIlEi13Ll�RIV13 1ViILTP,FsyiTl 1tAY 1 T, I A11'1't)tv1ATICTRANSMIRSION 4$t. ! Al1tE U['fIQWLNO SPP-S99P 3 ?L V•G 3CO- OOST OAS 8NOINI3 I P()t it 610UP ! WINDOWS LOCKS S I, 45.00 I DGCKIIt) n w sYs'i'IIii4 501 CRUM CONT 6L $ 225.29 1 IsAIC I.lP 11IiD G VLglt S 1,145.00 IRS litAMItYRUNNINOBOAltIA 5 999,00 'I`6tf11 of ]s. Ynblisllecl opti6usl L S A0,044.00 I Publlslfotl Upi30r1 L)isODllfll (5%) S 9�4r9S f'. Arillitlamil ojiflnila rant fn nv,,Aba lko F 6_ %e 4 Al () Itit311 Bit] 1'r4CC 0 It16i1S li d I'1'lCb RADIO 4PITIMSION PKO $ 125.00 STi'f1NA CAtlt31V-ALL S1Ui3i11 A'1'1?S. $ G85,6D T)RP Aff OWB S 22$.00 2 RLAIt WINDONV i3AR $ 199.06 2623 MODL+L 0110 Gi1AN08 $ 8,8So.t1D t MiA1t BACK CILAS SCIMN $ 245.Do AL.I, PARTS 8DIPPIID LOSE .t), I'1001' Plflll Intol'ast (fni' lit»stedt F1nd/or eflidpitoil vnlileles)i Lot Insiirflllco (for fn•stoolt 111tt1lov oilulppo(I veli(clo$): tr, Colitr1101,11co AdJtlstilioi141 G, Addillomil Dolivory C1lncgel 0 ultlas I1� SttIHOl1111 L Q1111iitity Ordered ti x IC xONI of O, Unpliblis11ed 01N4aFsll $. k¢,320,0Q $ 4r45,7s S 1i1,45 ,p h �S 3100,13t3,00 ; J. 1'YndO Lli $ X. OOOD iUY AtbtilFilsti-fit(vo F? c ($300 per plirellflse orilar) 14, '1OTAL, PURCHASE PRIM INCLUDING COODBUY CK); $ {Ot1,13I3,0� niODUCT PRICING SUMMARY GOODDUY 11147 811000 VA"HICL's5 Vr,k NDOR--Sllsb4o 1+ae(1,1211 JIWY 96 Nu 8113boo'M 77686 illd USOVI CITY OP ORAUs1rMONT S'rcltnlled byt K13N iDURMN CoMfiett )R1rP11A1kV11.LnMO1109.1214 Phollot ivM011409-284-1009 1Ciunitt J EMU! LE BEAU O S,OOV riunlli J<b_URBjN.00WBOYI;LEBT d.OMA peuilltet lleso).11liloll 20231:01tD mANSIT CxRoo 1)Iltot Se llemller 2G 2022 A. )11d 1101111 A A, Hose PricaiiTs 25 158,00 IL iluefnry OkAbilm G'atio d ltlons Did l°1'lee Ndo Options Tull Price X7.Z TRANSIT CAROO XL Mt#D R001? $ 5,69S,04 WHlT13 L?V,,T) 0RAY 1NT 99M 3, iL V-65 OM' S Sttli•7 PD 60C CRU N CONTRM, S 925,44 CUSTOM PjCK UP POWR LQU11'MJIN'r OROUP $ VK VINYLSBKONG S 12 PULL RAN01MCAMNRT/MPHR 11AOK UP CAMRRA S LISTOV 13 RTI S / JNSTALLUJ) 2 Rr3AR & SIDU DOOR QLASS $ 399,00 i X-TRA UY $ 125 00 C. Addltiennl Onitnnc Inns in n.rnnd 2co/ E '1,'o(nl of is, Poblislted Optionst I s 18,979.00 Pabitskli Opiiotl higehiui( (8°A) $ GG4,74 01— — A n/ O ►(falls Bld Frico p >tlotis V Did 1_'rice RAWO $Ua'1'1t13S:SION PKO $ 125.00 S 2023 MODEL & UPC Cl1ANOR S 12 t 50.00 TINT WINDOWS LHOAL $ 145,00 >7. (for lit-sloek ntld/ov ailuip led vohleles)t 1;, Loi Insilruco (for ilt s(oc!<nudfol' equipped voldcics)t V. COMIL'ItCi Priee Atljusituelll: G. AdditIonnl Dol(vory Clim,got 0 lithos )3, Siii�(atnft 1, Q11mit(ly Ordol•etl ! x K T, Tyli a lli; % GOODBUY AdmInistrn(1vo Fee ($300 per purclmso ordoe) Total of C, ullllliblislled 01)(tomi �S_� 12,420,00 S S - S. 55 872.30 S S5 fi72.30 S - T,, TOTA141'UROIAS1 PRICE INCLUDING GOomm vIr:F �55,872,90 WA` PRODUCT PRICING SUMMARY dOOD110)( 17.1.7 8I?000 VLIifCLCS V>;i�1DOti--Sllsbeo Porcl X211 II1vv 9G N, SIlsl�co'I'X 77GSG Vied WON CITY OP 1ABLUMONT I'rollnred byl N UU1ttsIN C4ntnefl JV? CHARViLUI O 42-58$5 141011e1 _M4I1-009284-i00Q Kolnill MARY1LLr-_fa.CJ,QEAUMON1aX,U L w1h <plJ f3[ ,C0WQOYrl ET QM IYOOOCEDGSGrl1t1141120231r0RO11-SIMIRS Uttt41 8e01011boX90,2022 A, Bid Xtentt 5 A. linso I'rlccl S 2I 9G2 00 H3 VA01hvv (tnNnue Colo t] 1Un€ts . Old MOO 'Code 4 f1lOas Tiff) i'rlco 1-40 FORD 1'.450 RIC $ i'I G4S>00 BLACK 13XT I MAY 1NT 99N 7.3L OAS 11NOINA $ 2,045.00 UNIT 11 MV 11 W NO !hums I X-4'R K11Y S 2.25.00 X4N 4,10 M1) SUP AXL1i $ 388,00 ATTNt W1D11 AXLn A MU$'1' XLT X1,T UII OMDR WO, $ 1,845,00 i 11MBAR PLOPRINO 5 108 CAI' 41A JAMBULANCH 2 RT31 IN(O l 205 O0 512 S['ARB TIRE & 1Vi IMI, S 1 E BAk SLUNG OJ ASS 0pI 13 S 845.00 Toinl hf I1, k'ultlfsl€etl Opitvnsl�.$ 2G,98,00 Ilubllshed Option Dis0ourtt (5°/4) U >ftu€ts Did Prleo O lllo is Bid V1,100 1tAUI $U'PR�SSEUN P O, 3 l2S Q0 $ t'IN'C lyl DpiVS C1YN S 1 B5.00 k X-`i F;Y 1Y•frb13S S 225,00 203 MODEL fii OPC C)1ANOR $ 12 150,00 D, 1:1100 MA1111110rest (for In -stack r€ndlor ecluipped volllcles)t M. Lotknsurnnco (to tlrstocicn€idJor cclull1ltGct lvobiekes)t l!, Coutrnct Price Ad)tlstlucnt€ C, Addilloggl DeRvory C horgo+ 0 miles IX, Sul�f�tu11 I, Quoulfty Ordered 3 x Et a 1. Trntlo lilt Xf;, L, (�OQI)TIUY Aclnlinis(rnilve Fee MOO por pilreltnse or(ler) TOTAL l'f11tCX-IABC, PRICE, I!\CLUDINO GOOIMTFUY Trani 6vi Totnl of C. U1tltltbilslli'tl 01>Uonst 11,696.00 S S - S S G 411.05 $ 181,252,05 is 181,252,05 In :a,buy ;i: PRODUCT PRICING SUMMARY 0001)4UY 17-17 0000 Vy, HICLT$ V1JNI)OR--811sbee For(l, 011 flwv 96 N, SllsboVI`X. 7706 Ln(I U5e3'I 2iTYOF13B/%,U,MONT Praspot'etl ltyl [CFSN I)(1ttBit2 6011tnetl AWl?)TARVILLE Os4 488$ I llollel MO It409-294-1009 _ Itilialll JH_ABVRL9f101.QPAQMOUT,TXU8 i:Iulli (DURBI ,QQW8OYFLEgj ©M Prollual Ilcsorlptien 2Q23 FORb F-SPRIIIS I3ntol S. eptein4�C(30, 2022 Ald I(enil , yn r 5 A, Bow Prleet $ 2X 9G2,04 13, 1+netamt 61111mix Coda tI 3tlons T31(1 PI'lea Codo O Illons [list pvleo iW10 POR1) 450 CREW MOVEL s 2I,29Q,aQ WHITE HXT/ GRAY ENT 09N 7r3L GAS BNOW8 S 9,045,00 UNIT B SPP It I W40 DUMP PAC•MAtN9' 5213 TRAIL-ft BRAKE CONT'IL01,L]IR $ 2'10,00 X313 LIMITED SLIT' AXt,li $ 366,00 CUSTOM Bit PICK UP YARD DUMP 1 SPAGII PACK 11N(:LU $ 29,445,00 DBI TOWING PK.(1(7 PIN CORItt'sT13R ATTN: 60"CA INCI.UI)8,S ItOLLCOVI3R I X-HLA KI3Y W-VO138 S 225,0b 1 i,l VC SPOTLICAIT S 585,00 1 1INA MIiT8it $ I 'PINT WINDOW ONYX $ 225,00 GGS UPPITTHR SWUCDJU S 125,00 1 VACTORY RUHNING DOARW $ 399,00 l 13AOK UP ALARM S 85,00 'I~otnl of B. Publisllca 01)(Iaus, Published 01)(I It DIscomil S 54,860.00 Addhimmi 6ntlnnc lanF in Avmvil 1.4441 U )tl0lls Ifltl �'k'lee C }ticks V Bld Inca RANG WPPI(MION PKO, S 125,00 DCf AC INVTIRTBR S G99.ab 2021 MODBL &OP(CIIAN62 S l2,IS0A0 Totnl of C, Unlmblislied Opflollsil 12 974,00 I), 1(laor Pln) 1t1to►'est (for In -stock ondlor egalpped vellleles); 550,45 A ,Lot Insllratlee (for lu•sto(IG t113(Ilor e(1nillpe(I 8 183.48 I+, Oolltrael PrleaAd)uslnwiffl C, Addlllolt01)ellvery Chnrgel 0 miles S 1L Subtolnll 88 851,13 1, Q1lull0ty Ordered I x K= 881851,,i3 J. Trade Im K. COODYWY A,dndlllstrntive Veo ($300 f)er 1lurellalso order) $ III TOTAL, I'UIMCIIASN ITICC INCLUOINO 00ODBUY YXH' 3 88,851,43 �� ` � �c� 2 �4,,.,'t�'.fi=bu y '�lltfl IAfI�If iNf#ill 15f, I4•„fIL. ,1 ,•.sFf �,•{,SI 1, ,,',,. sal, ., 1..-. ,,, PRODUCT PRICING SUMMARY COOD.BUY 17-1.7 W000 V1111111=1 s V3NJDOR--Slts))00 Fortl 121,E llw 96 N, Silsbee i`a77656 X11d User) CITY OF DBAUMONT Prepared byl KIIN OURIIJN Contlittl JEdIPHARZVILLA M0I1079-1214 X110110t MO It409-281-1009 Ema#11 &E&&APVELLE IJMQNT EXAS,QbV C:unlit 1«URBi .GQWBOYFLE(=T Q 1't'odllol Des0ri11tiou 2023 NORb It-SARIM MEDIUM DUTY F4S0 T)1110t Se leltSlzeP 30, 2022 A, I31t1 1{entl 7 713�261«31382 A, Miso Prim $ 52 �141I,00 III Roviary (ln+lnna CodO Options I3#d I'rloo Code - Optima B 11'1'1ee WID P-750 Ctt13W CAU 4 X 2 $ 6,44$M WHIT11 BW 1(RAY IN'1' CA Ff0 PROYMON S 895,00 UNIT 1181,1' 9 W rER. DRP't' 67C AIRRRAKl3S $ J,770,00 1 AIR HORN $ 95.00 6217 A1R DRI'SR $ 460,00 1 BACK UP ALARM $ I25.00 $81 30PO VINYLSuATINQ $ 1 ]IutI3 iiX'I'INQUISItIiR $ k75,00 47N 23.000 LI3 8WILM -m) AXt.t3 S 11206.00 1 RHADING 813RVICH BODY 1SPRAY�JN- 8 24,885.00 1 2 L`ONVt3X MIt1R](ItS S 85,00 p13I) UNRR INCLUI)L+S I'OPS & R13AR I FRONT 1 tR22,5 IMICH11LIN TIM S 199,00 BUMl'13R1 MUD FLAPN I IWA(kUR22,5MIC1133LiN'f)RUS $ MOM VULLLADDER RACK HUMPERTOJAU,III 65Q 65USGALLONI+U111,UNK $ 299.00 1 lipp I°IalkSWlTC11S S 125,04 C. Ar1e1111nnnl f)n+ln„, Inn+ t� n --A Un/_t ` OINI Orll, I'tibltshed Opilonsll $ 37,024,00 I Published 01)(I tk:plseomit(S°/n)S (1,528,95 d. 1 , A — b t#Ions Bill P1'100 - O pions 111d t'IIe4 RADIO WPPR689IONI'KeJ S t2S,00 _ 90110 It13AR AIR LINi3 SYMM & LlT3 PLUG $ SUN 2023 1v OD 31, & GPC CHAN013 S 12,150,00 SL'1'UP, H.D. RL+AR. SPAINOS 3I K CAP, S 999.00 1 X-TRA KEY $ 125,D0 ItRONVMW I1009$ $ 75.00 A'FfN„ 84" CA 'PINT NYINDOWSONYX S 185.00 II, Moot 1'Lut liitcl'cst (for bi-stool( mid/or equipped veliteles)I UI Lot Irlsortmeo (Nr la-stookandlov equipped vobletes)l F, Cmlll'ltel I'O O Adjosinwiltl 0, Addlllomt Delivery CI111r801 0 miles lit sublalnll 11 Qunnl.#ty 0mored I x I(- J, Trado Im K, 0001)BUY ,A.dnliuts(rallvo Veo (S300 per 111u dlose ordel'} L. TOTAL PURCHASL I'MCH INCLUDING 0001)BUK I?SG e o� 'I'otalarc, U+1publkhedOpflollslL _ 1{1'183,00 � a80,A5 S 220,11_ 3 - S 103,18G,61 S 103i186,61 $ 103,186, G 1 bu,%,r loll kit III kill No Iti,t:,cue•. lf•c+,•,.,r+,•id, r, ,, •. ,,,,•,,�:, te,v..a PRODUCT PRICING SUMMARY Gi ODBUY 1747 0000 VEITICLYS 1'I•<NOTI--S11001101t1 1211II1v 96N, 8l19boo7'X77656 POW USUI CITY OP IIRAUMONT Propaved byi KBN DUMAN ('611 01 JJ3DP IIARV)LL); b 841.SHS P1101101 M011409-U-1.WO Emal11 JHARVILLr: 8E UMO X,US _ �^ I fnnitl Dt.1 _QlN„GQWBOYFMFMA Product )cscr111alun 2023 P010 P-S)I1LIt1,S Dnt01 iC }talubpY 30, 2022 Ilid Row. 5 A,11Aso Heo1 S 2I 9G2,04 It. M141.1mv OkMnno Oatip 0111ons Ilitl Price Code Options Hitt pvIce 112A P-2501110 $ B4OaS,pO 1VH1'1•L OXT I GRAY INT 06 6,2 L V-8 OAS $ 52B TRAILM DRAM CONTROLL"R S 2Y0,00 UNIT I1 SPIr-to WA' IAR DEFT XW LUTRII SLIT' AXLIA $ 366,00 1 RE DINO SIIRVICI; BODY $ i 8,$4$,00 1 ISPILAY-IN-I)BD LINER S 645.00 I AC/Oc INVrIRTn $ MAO 1 X-TRA KRY W-110113 $ 2.25.00 1 BACK UP ALARM $ 125A0 I LAI3I3I1R 1tAG1C $ 2145,00 1 LAW)Blt RACK11UM1'13R To )3U MPPR INC 1 FACTOlt'Y RUNNING 130ARDS $ 345.00 888 UPVfTrf1((9Wr1'c"138 $ I P.L, '1'atnl of 11, Vuhlb1te i Optious: P011311011 0j)(10a Discount (5%) $ (1,173,801 Cl. Ae1d411n�n1 f)nlino. htnF to n.•nnn.€'1 A0/_E Options 111d Prleo Options nod 11000 11ADIOSVPPRQS3IUN WO, S 125,0p $ 't'tN'1' iV1N1301VS S I85A0 WA7'13tt RAM S 160.00 2023 MOML & CPC CHANOR S 12,00,00 1VA'f81t RACK 1ILAOK S 185.00 'I'atnl of C, i1u�lfbtis11et1 Ci11110f�sIS ]2,805,04 ll, F1061, phin ln(crest (for In -Stook AmIIar egtllj)vd vehicles): $ 44S,7S Z , Lot Insurance (for in -stook snld/ol• equi11petl veldcles)I r, Contrnc4YrlcoAdjust wen (1 C, Alisillioun1D011veryOlfnrgol _ 0 tulles a, Su11101ui; 11 Qunntlly Ordered 2 x It ,1•, '1i1'11SIP 1i11 S 65 7I 1,,i4 S 131,4z2,80 X. 0001)13UY A,dMiIIJArntillo Fee (S300 1MV I)urchnse orLioe) _._ L, TOTAi, PUROHASt PRICE MCLUMN(Y CUUI)BUY PLF S 131"'In80 :# �z.i�,=�>sIIAII�iIMic�lEilll �5.•�f�{I!F'i 1, L+li/iiIr�, 11,s'.,.. ..l i,re. ii.4.. PRODUCT PRICING SUMMARY GC3t3DIIUX 17-.17 anon v3Hicuis 1'>✓NUU;t- Sllsuool VIA 1211 HIVY 96 N., 811sbco'M 77656 J1tid USarI CITY OF 13HALWONT N'41)AI-od bys KBN DOR13IN CantnCll )UP NAIMLL13MO11670-1211 k'11ns1C1 4J0lFJ09-281.1b09 i u1hi11 JAI HA V LLB B _ UC3NTTl; AUOV 1-Nintts {<JaiJP131h(,G©W8bY AL��T cC�O 1'raMNI bcsar11)110n 2023 IVID 11-SAit111S i3ntaJ 11ou�1,cr 30, 2022 A. AAnse I ► 001 � .,,. 21 9b2,00 A. Intl Itmnl 5 , , B. 11floMi1V 6taksit CodO €5 31[dtls Aid Price Carte 01#lolls Bid 111-lce DA 9�3G 1f-3501tFC 1V-DI£1Y 6,21, M DhS S 3,415,00 $ 1VHIT13 BX1'F OKAY kk'C 5[=I? lA SC1�VI3R 521i 1iU114ifiiDRAK8CONTROLI.HR 290,00 01CA X32 tMlTBO SLID AXLR $ 3fiGA0 MW DUAL AHAK SVHittfl.S I,k iSA€1 t Rt1AD1Nd GO° CA SQRVICH BODY 85A n01VJA WuP F 1VJNROkVS & LOCKS $ 1,185A0 w-CRANU RI31NVORC13D smVICI3 t 8E3 I PAOTOILY RUNNJNO J30AItDS X-TRA KIJV S h99,00 $ J25,00 }DORY I SPRAY-13J-1113b UNU & TOP"S LITTMOOR11 CRAM 3G121(1313-1$ ATP GGS UPPITTAR SWI'kT:11115 i23.00 1VAVEIL Ct3URMIACK `1'ahl drJ3, Pithllsiteit CiplieusJ 45,105.00 11uhlisIto(1 01)11a11 Ulscalutt (5%) S 2,O13.00 C'. A,..f,.,.. f...,, . _., , C37tiasls. 1310 lIrlco q )lions Bid, Pr1oe A010 'UPt'f£i 10 VIKO, S 125,00 2023 MODAI, & UPC CHAANUL+ $ 12 IS0.00 TINT W1NDOWSLIIUAL $ 285.00 TOtnlbi'(;, 11►si)ulil4slselJ ()I)1lnns; � J;2,5Go.o0 Floor Phan Islterest (for Jimmolt nndlor equipped vowelo)J U. 1,01 111surnnco (.far Iu-stooh an(/or qulppcd velskcles)1 F, Co,I OM PrlcoAdJn bitoilti �, Ad3liiEa11n1 Uotivcry CJuu'gos 0, Jnllos II. +Su�l01nJ; 1, 011susilly Oeddred J x 1{ J. Trado fill X, GOODBUY Attlstlulslrativo Poe ($3Oo por l)arohnso or(for) L. 'IOTA1, PURCHASE PRICK INCLUDINO OOOD13UY JILW-4 &aT*��"kv n C) %ow �O � (62, � 5. S ,it5,75 5 J.1..L,4S S $ 7a 77�,20 S 7a 771.20 S S 7a,771.2b 0 October 18, 2022 Consider approving multiple contracts for mowing privately owned, developed and vacant property �a z TEXAS TO: City Council FROM: Kenneth R. Williams, City Manager PREPARED BY: Todd Simoneaux, Chief Financial Officer MEETING DATE: October 18, 2022 REQUESTED ACTION: Council consider a resolution approving multiple contracts for mowing privately owned, developed and vacant property. BACKGROUND Privately owned properties are in violation of the City's weed ordinance when uncultivated growth exceeds twelve (12) inches. Property owners are notified of the violation and given a specific time frame to bring the property into compliance. If property owners fail to comply with the ordinance, the City's vendor mows the property and the property owner is fined. Bids were requested from seventeen (17) vendors; and four (4) responses were received. The bid specifications divide the City into three (3) sections and City staff determines what section will be awarded to a vendor according to pricing, qualifications, and ability. A snap of the sections is provided. Contracts are recommended as follows: SECTION VENDOR EST. TOTAL AMOUNT Section I Yardboy Lawncare Service, Beauinont Tx. $183,216.58 Section II DMJ Landscaping, Port Arthur, Tx. $117,680.83 Section III SMO Unlimited, Port Arthur, Tx. $212,089.28 SMO Unlimited was the low qualified bidder, and chose to remain in Section III. DMJ Landscaping was the second place bid, and opted to stay in Section II, leaving Section I to Yatdboy Lawneare Service. Specifications allow experience and capability to be considered in addition to overall pricing, and allow the low qualified bidder to choose the section they want. The contracts are for one (1) year with an extension of two (2) additional one (1) year terms. The bid tabulations are attached. The total bid represents an approximate four percent (4%) increase over the current contract with a total estimated annual cost of $512,986.69. Bid table 1 is for bidding purposes only. Bid table 2 shows the estimated amount of cuts and costs per section, as awarded. Bid tabulations are attached. Page 2 Mowing privately -owned developed and vacant property October 18, 2022 FUNDING SOURCE General Fund -- Planning and Community Development RECOMMENDATION Approval of the resolution. N z z m ry r O Qa m C LEE Z Z ©5 �a ro M C7 Z m N a o 0. ? V 0. e a� N n R � QI • C O N LNG ^ 67 � O N O � O LL N m Oi m a0 �; � M C N m O � m s w qkq � a o 0 U m Cl 0 O o 0 0 o C; o 0 to40 0. i CDO e.... C? p N _ w > c a m c En 0 a a @ v C7 5 C:c r cc::)) En 'a O & b •fl' CD U of N Q � O OV O O O O © mrz fn � Ch w � OI N O^Q O a a- .O 2 :� O CD C Q� $ O p N U O y L2 9 O O p O O O O O p O if M of � O O u'E N Lp C U v O w EA W tx N -O, C a C rn m c N r � w m V4 0 o 0 p O U Q O O O O O O N o U — CL O o O a oA N�' '- bq Vt b4 bN°i ttf _ O Lo 6 tl1 Q O c = p del � a o o ES C) p0„ 0 .; 11 = bO9 c+ 0 v ce i.7 ro C + G �' u O 6' O i- ° �Q Q= v O N oCL N j U U Ei W Er ro � o n iA N E C w C O O Ll.� E p a w cu L1 W � CL y., GJ a � J [] o o v o ro a cr a w a;' rn w of 'o w o a ° a u m cd J 3 0 B RESOLUTION NO. BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF BEAUMONT: WHEREAS, bids were solicited for a one (1) year contract, with an extension of two (2) additional one (1) year terms, for mowing privately -owned developed and vacant properties; and, WHEREAS, Yardboy Lawncare Service, of Beaumont, Texas, submitted a bid for an estimated amount of $183,216.58 for Section 1, North End, as shown in Exhibit "A" and in amounts shown in Exhibit "D," attached hereto; and, WHEREAS, DMJ Landscaping, of Port Arthur, Texas, submitted a bid for an estimated amount of $117,680.83 for Section 2, West End, as shown in Exhibit "B" and in the amounts shown in Exhibit "D," attached hereto; and, WHEREAS, SMO Unlimited, of Port Arthur, Texas, submitted a bid for an estimated amount of $212,089.28 for Section 3, South End, as shown in Exhibit "C" and in the amounts shown in Exhibit "D," attached hereto; and, WHEREAS, City Council is of the opinion that the bids submitted by Yardboy Lawncare Service, of Beaumont, Texas, DMJ Landscaping, of Port Arthur, Texas, and SMO Unlimited, of Port Arthur, Texas, are the lowest bidders providing the best value to the City and should be accepted; NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF BEAUMONT: THAT the statements and findings set out in the preamble to this resolution are hereby, in all things, approved and adopted; and, THAT the bids submitted by Yardboy Lawncare Service, of Beaumont, Texas, for an estimated amount of $183,216.58 for Section 1, North End; DMJ Landscaping, of Port Arthur, Texas, for an estimated amount of $117,680.83 for Section 2, South End; SMO Unlimited, of Port Arthur, Texas, for an estimated amount of $212,089.28 for Section 3, South End; for a one (1) year contract, with an extension of two (2) additional one (1) year terms for mowing privately -owned developed and vacant properties as shown in Exhibits "A," "B," and "C," and in the amounts shown in Exhibit "D" be accepted by the City of Beaumont; and, BE IT FURTHER RESOLVED THAT the City Manager be and he is hereby authorized to execute a contract with each of the vendors listed above for the purposes described herein. The meeting at which this resolution was approved was in all things conducted in strict compliance with the Texas Open Meetings Act, Texas Government Code, Chapter 551. PASSED BY THE CITY COUNCIL of the City of Beaumont this the 18th day of October, 2022. - Mayor Robin Mouton - 2 D No Text 9 nixie or 3. ' rnv�,: iEj Ak 23 11 sa i 1� Tsl r W � ` � F� � •, 'p�jlf y" y �r1 'y% 1 , 1 t ' • 13;(,'1 d 'i :f I ij: !Y i 1111 Ir Ron `�' � � �••t 1 �ltJt�Bl• 4au Jtulrlln:it 4 .j`{ : _ r � ; •cltllnt{81 , i r I �.. , � 6 ; , Alntllio I 's## ;� �y, i N to Notta[e!t �1 S ; ; ;•� • l Unanilt di'q .t� r �•?� l� .-�fr _ I�Q�f�'¢ ����'i�Yri bet ' AYenull� �1$u. ,• Oo. vUenUOD �1U �L� q/rf hOnua AVenituA a' a VicleriaGi aR ��`i tticnli l' 1� Clip 2, tiipt' UnIm 41 t; t IPark St ilerk$1 �: F*vntfrylVnnitlAvn �'s�lr•' r $ ! pailvilluAva st+lllnPivinAve, r'Datfuls Ave p� u Hn6djllt Avu t'� '{ •Ali , i nt nnits,l sl ,_ Ijvllttl Ave �•1� � i• �� � :'11 � ; tl{(�lllotlliAYU � . ���'� � ,1 � �'�' 'ti�:;�;F��.:.,;N •r: bq �• ' I Ih4a�ldox fll ..;>`:I ¢ �, A ! I i ; l� t;'.� `•;'�,::. ;} .: a iltllvgrtlll pf � '°' ih � 4''• •'� m4nrrall'Si . ' •'�!•�1+ 1ri'•c :•:•. �r 1 6 m,i as w er41:; t �V h,.�to 0 d. .0 c ca f3. O 9 II 'CS Gl N IL F L LL '0 V �3 G � t+ O lit H p 0. O lD N N NfJ O N Q N M d N LU ID O C n� Ul 0 R N (O miXN ift o N n0. y M �N ac p Q O n N p r H sV r0 rrn LL 0. p o U O(1 to ° u � b N 01 r ♦.i l7 ,� .- ti � o ,� � O F- us � ra N Y 7 U to n y u d o t, m en a rn o a a C 0 c V a N r1 O C O allV t�fl M 6 CIF `o VI q •g `p y a z kCb N un as .C1 O N D 0 � m 6 a �' � p C�iN U {� V1 N� d i o a mro N, m e c E 0. n n CL w a c cr °1 a �Nyy0 �, pp a 5 October 18, 2022 Consider approving the purchase of one fire truck ■ TEXAS TO: City Council FROM: Kenneth R, Williams, City Manager PREPARED BY: Todd Sinmoncaux, Chief Financial Officer MEETING DATE: October 18, 2022 REQUESTED ACTION: Council consider a resolution approving the purchase of one fire truck. BACKGROUND A 2023 Pierce -Custom Enforcer Pumper truck will be purchased from Siddons-Martin Emergency Group, of Denton, Texas, in the amount of $808,958. Designated to be Engine 6, the new truck will be housed at Station 6, located at 1880 S, Major Dr., and will replace unit 7069, a 1993 KME Renegade pumper truck with 81,477 miles. It has exceeded the expected service life and will be disposed of according to the City surplus property policy. Pricing was obtained through Houston -Galveston Area Council (H-GAC), a cooperative purchasing association providing cities and political subdivisions with the means to purchase specialized equipment at volume pricing. H-GAC complies with State of Texas' procurement statutes, Manufacturer's warranty is twelve (12) months. Delivery is expected within twenty months. Quote is attached. FUNDING SOURCE Capital Reserve Fund — Funds will need to be budgeted in FY2024 RECOMMENDATION Approval of the resolution. RESOLUTION NO. BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF BEAUMONT: THAT the City Council hereby approves the purchase of one (1) 2023 Pierce - Custom Enforcer Pumper Truck for use by the Fire Department from Siddons-Martin Emergency Group, of Denton, Texas, in the amount of $808,958.00 through the Houston - Galveston Area Council (H-GAC) Cooperative Purchasing Program, BE IT FURTHER RESOLVED THAT the City Manager be and he is hereby authorized to execute all related documents relating to the purchase of the above described equipment. The meeting at which this resolution was approved was in all things conducted in strict compliance with the Texas Open Meetings Act, Texas Government Code, Chapter 551. PASSED BY THE CITY COUNCIL of the City of Beaumont this the 18th day of October, 2022. Mayor Robin Mouton - Siddons Martin Emergency Group, LLC 3500 Shelby Lane Denton, TX 76207 GDN P115891 TXDOT MVD No. A115890 October 7, 2022 CITY OF BEAUMONT PO BOX 3827 BEAUMONT, TX 77704 Proposal For: 2023 Beaumont Enforcer Pumper Siddons-Martin Emergency Group, LLC is pleased to provide the following proposal to CITY OF BEAUMONT. Unit will comply with all specifications attached and made a part of this proposal. Total price includes delivery FOB CITY OF BEAUMONT and training on operation and use of the apparatus. Description Qty. 1 -1089 - Pierce -Custom Enforcer Pumper, 2nd Gen (Unit Price - $806,958.00) Delivery within 19-20 months of order date QUOTE # - SMEG-0003785-3 Price guaranteed until 10/28/2022 Amount Vehicle Price $806,958.00 1089 -UNIT TOTAL $806,958.00 SUB TOTAL $806,958.00 HGAC F'S12-19 (FIRE) $2,000.00 TOTAL $808,958.00 Additional: BMP lead time based on availability at time of order. Lead time is subject to change from 19 months to standard lead time of 29 months. Taxes: Tax is not included in this proposal. In the event that the purchasing organization is not exempt from sales tax or any other applicable taxes and/or the proposed apparatus does not qualify for exempt status, it is the duty of the purchasing organization to pay any and all taxes due. Balance of sale price is due upon acceptance of the apparatus at the factory. Late fee: A late fee of .033% of the sale price will be charged per day for overdue payments beginning ten (10) days after the payment is due for the first 30 days. The late fee increases to .044% per day until the payment is received. In the event a prepayment is received after the due date, the discount will be reduced by the same percentages above increasing the cost of the apparatus. EXHIBIT "A" Proposal 2023 Beaumont Enforcer Page 1 of 2 October 7, 2022 Pumper Cancellation: In the event this proposal is accepted and a purchase order is issued then cancelled or terminated by Customer before completion, Siddons-Martin Emergency Group may charge a cancellation fee. The following charge schedule based on costs incurred may be applied: (A) 10% of the Purchase Price after order is accepted and entered by Manufacturer; (B) 20% of the Purchase Price after completion of the approval drawings; (C) 30% of the Purchase Price upon any material requisition. The cancellation fee will increase accordingly as costs are incurred as the order progresses through engineering and into manufacturing. Siddons-Martin Emergency Group endeavors to mitigate any such costs through the sale of such product to another purchaser; however, the customer shall remain liable for the difference between the purchase price and, if applicable, the sale price obtained by Siddons-Martin Emergency Group upon sale of the product to another purchaser, plus any costs incurred by Siddons-Martin to conduct such sale. Acceptance: In an effort to ensure the above stated terms and conditions are understood and adhered to, Siddons-Martin Emergency Group, LLC requires an authorized individual from the purchasing organization sign and date this proposal and include it with any purchase order. Upon signing of this proposal, the terms and conditions stated herein will be considered binding and accepted by the Customer, The terms and acceptance of this proposal will be governed by the laws of the state of Texas. No additional terms or conditions will be binding upon Siddons-Martin Emergency Group, LLC unless agreed to in writing and signed by a duly authorized officer of Siddons-Martin Emergency Group, LLC. Sincerely, Ata4wl cerely, _ f� (mod i Cory Frankum 1, . the authorized representative of CITY OF BEAUMONT, agree to purchase the proposed and agree to the terms of this proposal and the specifications attached hereto. Signature & Date Proposal 2023 Beaumont Enforcer Page 2 of 2 October 7, 2022 Pumper October 1.8, 2022 Consider approving the purchase of three new ambulance boxes TEXAS TO: City Council FROM: Kenneth R. Williams, City Manager PREPARED BY: Todd Simoneaux, Chief Financial Officer MEETING DATE: October 18, 2022 REQUESTED ACTION: Council consider a resolution approving the purchase of three new ambulance boxes. BACKGROUND The ambulance boxes will be purchased from Frazer, Ltd., of Houston, in the amount of $706,684. The new boxes will be mounted on new chassis', replacing units 7170, 7171, and 7173, which have exceeded the expected service life. All units will be disposed of in accordance with the City's surplus equipment policy. Pricing was obtained through the Houston -Galveston Area Council (HGAC), a cooperative purchasing association providing cities and political subdivisions with the means to purchase specialized equipment at volume pricing. HGAC complies with State of Texas procurement statutes. Manufacturer's warranty is twelve (12) months. Quote is attached. FUNDING SOURCE Capital Reserve Fund. RECOMMENDATION Approval of the resolution. RESOLUTION NO. BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF BEAUMONT: THAT the City Council hereby approves the purchase of a three (3) ambulance boxes to be mounted to new chassis for use by the Emergency Medical Services (EMS) Division from Frazer, Ltd., of Houston, Texas, in the amount of $706,684.00 through the Houston -Galveston Area Council (H-GAC) Cooperative Purchasing Program. BE IT FURTHER RESOLVED THAT the City Manager be and he is hereby authorized to execute all related documents relating to the purchase of the above described equipment. The meeting at which this resolution was approved was in all things conducted in strict compliance with the Texas Open Meetings Act, Texas Government Code, Chapter 551. PASSED BY THE CITY COUNCIL of the City of Beaumont this the 18th day of October, 2022, Mayor Robin Mouton - Customer Quote 91141202212:07:48 PM Invoice To: 10084 City Of Beaumont EMS PO Box 3827 Beaumont TX 77704 us ,, Frazer Estimate No: Q2982-0001 Quote Date; 10/312022 Expiration Date, 11/17/2022 Salesperson: PB Payment Terms: Net 30 Deliver To: City of Beaumont EMS Fleet Management 4955 Lafin Rd. Beaumont TX 77705 No. Item Qty I U1M: Unit Price Net Amount 1 MODULE 3.00 EA $ 245,228.00 $ 735,684.00 Type 114' Modu[e 2 CHASSIS 3.00 EA $ 0.00 $ 0.00 2022 Ford F-460 Gas CP 3 DELIVERY 1.00 M $ 0.00 $ 0.00 Customer Pick up - FOB Houston 4 HGAC-NEW 1.00 EA $ 1,000.00 $ 1,000.00 HGAC Contract # AM 10-20 5 SpecDoc 1.00 EA $ 0.00 $ 0.00 Configurable item to create the SpecDoc Frazer will accept returns on parts up to 180 drays after shipawnt No restockkrg fee w,'116© charyad if the Ret,2 is• returned within 90 dsys 0(1he original fnvOlCe date. ATI Parts relurfrs should be shipped back freight prepaid and require prior approval with a `Returns MatedaiAuilhorization"(RMA) clearly displayed on the exterior of the shipping package„ A credit wdY be issued towards the customor s account within appm rnately 7 business days ofreceipt oftfre item. If a part is returned after 90 days oftl7e original invoice date a 15% tostocking fee will be applied, Frazer Ltd reserves the right fo accept returned items at its sale dis0re1,40n haled upon the c012dWon of the item to be placed back into stock. Prod Frazer, Ltd. Page 1 of 2 pschilling EXHIBIT "A" 91141202212:07.48 PM Estimate No: Q2982-0001 Quote Date: 10/312022 Expiration Date: 11/17/2022 Salesperson: PB Payment Terms: Net 30 No, Item Qty I Ulm: Unit Price Net Amount Sale Amount: 736,684.00 Order Disc( 4.0723%): -30,000.00 Surcharge: NIA Sales Tax: 0.00 Mlsc Charges: 0.00 Total Amount: 706,684.00 Frazer will accept returns an parts up to l80 days after shipment No restocking fee w,'V ba tV)arcged if the item is retained within ,90 days of the original invoice date. All parts returns should 6e shlpped back freight prepaid and require priorapproval with a Retarns Ivfaterial Authorization"(RMA) clearly displayed ort the exterior of the shippinn package. A credit coill6e Issued towards the eUstower's account within app;-Cmifnately i business days of receipt of the item. If a part is retumed altar 90 days of the original invoice data a 16% restockli q fee will be applied Fraze; t 1d reserves lice right to accept returned items at its sole discretion based upon 117e cooditioll of the item to be placed hack into stock. Prod pschilling Frazer, Ltd. Page 2 of 2