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HomeMy WebLinkAbout06/28/2022 PACKETTEXAS MEETING OF THE CITY COUNCIL COUNCIL CHAMBERS CITY HALL 801 MAIN STREET TUESDAY, DUNE 28, 2022 1:30 PM AGENDA CALL TO ORDER * Invocation Pledge Roll Call * Proclamations, Presentations and Recognitions * Public Comment: Persons may speak on the Consent Agenda and Items 1-3 Consent Agenda CONSENT AGENDA (Items placed on the Consent Agenda are considered routine in nature and are considered non -controversial, The Consent Agenda can be acted upon in one motion. A consensus of the Council is required to remove any item for discussion and separate action,) A. Approval of the June 14, 2022 City Council Meeting Minutes B. Approve the purchase of Cisco DNA Center software fton-1 CDW-G of Vernon Hills, IL, for use by the IT Division C. Approve the purchase of an added module to the ESO software solution from. ESO Solutions, Inc., of Dallas, for the Fire records management system D. Approve a contract for installation of cantilever gates and ornamental fencing at the Police Department located at 255 College Street E. Approve an annual maintenance agreement from ESO Solutions, Inc., of Dallas, for use by the Fire Department and EMS Division F. Authorize the execution of a License to Encroach Agreement with Joseph Henderson, Jr. located at 9260 Meadowbend Drive G. Authorize the Interim City Manager to execute amendment documents necessary between the City of Beaumont and the Texas Department of Transportation (TxDOT) related to the Advance Funding Agreement (AFA) for the 2020 Highway Safety Improvements Program (HSIP) Intefconnect Signals project REGULAR AGENDA 1, Consider authorizing the Interim City Manager to award a contract to LD Construction for the Street Preservation City Wide -Phase I Project 2. Consider authorizing the submission of an application to the Texas Division of Emergency Management (TDEM) for Hazard Mitigation Grant Program (HMGP) Funding and authorize the Mayor and/or the Interim City Manager to act as the City's Executive Officer(s) and authorized representative in all matters pertaining to the City's participation in the HMGP 3. Consider approving a contract with Public Management of Cleveland, Texas for Professional Administration Services related to the Texas General Land Office (GLO), Community Development Block Grant — Disaster Recovery (CDBG-DR) Program PUBLIC HEARING Receive comments related to community needs and discuss all Community Development Block Grant -Disaster Recovery (CDBG-DR) and non-CDBG-DR funding opportunities DISCUSSION ITEMS COMMENTS Review and discuss Redistricting, including a proposed neap: Map #1 Review and discuss a proposal from Econautics Sustainability Institute LLC ("Econautics") to utilize 125 Magnolia for an urban agriculture and educational use Public Comment (Persons are limited to 3 minutes) Councilmembers/City Manager/City Attorney comment on various matters EXECUTIVE SESSION To discuss and/or deliberate econornic development negotiations in accordance with Section 551.087 of the Government Code to wit; specifically: Project Deep Blue Project Mercury Deliberate the appointment, employment and duties of the City Manager position in accordance with Section SS 1.07d of the Goverjunent Code-Persolmel Matters; Closed Meeting: Christopher S. Boone Lionel D. Lyons Kenneth R, Williams Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact Kaltrina Minick at 880-3777. 0 TEXAS TO: City Council FROM: Chris Boone, Interim City Manager PREPARED BY: Tina Broussard, TRMC, City Clerk MEETING DATE: June 28, 2022 REQUESTED ACTION: Council consider approval of the June 14, 2022 City Council Meeting Minutes. T E X A S MINUTES OF THE CITY OF BEAUMONT COUNCIL MEETING Albert "A.J." Turner Jr., At -Large ROBIN MOUTON, MAYOR Randy Feldschau, At -Large Taylor Nelld, Ward I CITY COUNCIL MEETING Michael Getz, Ward II Audwin Samuel, Mayor Pro Tem JUNE 14, 2022 Chris Durio, Ward IV Tina Broussard, City Clerk Chris Boone, Interim City Manager Sharae Reed, City Attorney The City Council of the City of Beaumont, Texas, met in a regular session in strict compliance with the Texas Open Meetings Act, Texas Government Code, Chapter 551 on June 14, 2022, at the City Hall Council Chambers, 801 Main Street, Beaumont, Texas, at 1:30 p.m. to consider the following: OPENING Invocation Pledge of Allegiance Roll Call Proclamations, Presentation and Recognition Public Comment: Persons may speak on the Consent Agenda and Agenda items 1-6 Mayor Mouton called the council meeting to order at 1:30 p.m. Pastor Dwight Benoit with Magnolia Missionary Baptist Church gave the invocation. Mayor Mouton led the Pledge of Allegiance. Roll call was made by Tina Broussard, City Clerk. Present at the meeting were Mayor Mouton, Mayor Pro Tern Samuel, Councilmembers Durio, Getz, Turner, Feldschau and Neild. Also, present were Chris Boone, Interim City Manager; Sharae Reed, City Attorney; Tina Broussard, City Clerk. Proclamations, Presentation, Recognitions Recognitions — City of Beaumont Service Awards 40 Years of Service Thelma Bobb 35 Years of Service JoAnn Jacobs 30 Years of Service Tommy Bowman Jason Plunkett 25 Years of Service Calvin Carrier Wynell Harris Cynthia Venter Charles Jeffcoat Shawn Tolley William Parrott Timothy Ocnaschek Barbara Wilridge Donald Small Minutes —June 14, 2022 "Juneteentb" — June 19, 2022 — Proclamation read by Mayor Mouton "National Pan -Hellenic Council, Inc. Day" — Proclamation read by Mayor Pro Tem Samuel; accepted by Rhonda Ruben, President of the National Pan -Hellenic Council, Inc., of the Golden Triangle and Zeta Phi Beta, Sorority Public Comment: Persons may speak on the Consent Agenda and Agenda Items 1-6 Sam Yager III 1500 Citywest Blvd., #400 Houston TX Spoke regarding items 5 & 6 on the agenda; Item #5, the creation of municipal management district within the boundaries of the City of Beaumont and Item #6, allowing the placement and occupancy of two manufactured or industrialized homes for up to twenty-four months within Beaumont Municipal Management District Number One CONSENT AGENDA (Items placed on the Consent Agenda are considered routine in nature and are considered non -controversial, The Consent Agenda can be acted upon in one motion. A consensus of the Council is required to remove any item for discussion and separate action.) A. Approval of the June 7, 2022, City Council Meeting Minutes B. Approve a resolution accepting maintenance of the street, storm sewer, water, and sanitary improvements in Spring Wood Subdivision Section 2 - Resolution 22-145 C. Authorize the Interim City Manager to sign the safety lighting project plans in connection with the 2018 Highway Safety Improvements Program Interconnect Signals Project - Resolution 22-146 D. Approve the amended Drug and Alcohol Policy for employees of Transit Management of Beaumont-"BMT Zip" - Resolution 22-147 E. Authorize the Interim City Manager to execute Change Order No. 3, accept maintenance, and authorize final payment to BDS Constructors, LLC d/b/a MK Constructors for the Loeb Groundwater Facility Chemical Improvements Project Resolution 22-148 F. Approve a resolution rejecting all bids received for a contract to replace the chilled water and boiler piping for the Main Public Library and Police Department buildings Resolution 22-149 Councilmember Neild moved to approve the Consent Agenda. Councilmember Turner seconded the motion. AYES: MAYOR MOUTON, MAYOR PRO TEM SAMUEL, COUNCILMEMBERS DURIO, GETZ, TURNER, FELDSCHAU AND NEILD NAYS: NONE MOTION PASSED Minutes — June 14, 2022 AGENDA Consider approving multiple purchasing cooperative contracts for the purchase of medical supplies used in the EMS Division. Due to an increasingly limited supply and rising costs of medical supplies used by City EMS, Fire and Police Departments, pricing was requested from six of the larger vendors who are part of purchasing cooperative programs that meet State of Texas procurement requirements. This will provide a more stable supply line and pricing by utilizing a larger group with more buying power. Four vendors replied with pricing for 181 -line items separated into nine specific categories. Each vendor was allowed to present their most competitive cooperative pricing for review. The current contract was awarded in 2019 for an estimated total annual amount of $140,136.17. Since that award, the city has added three additional ambulances, so quantities of supplies have been adjusted to maintain the supply needed for the additional units. Staff recommends that Boundtree Medical of Dublin, Ohio who submitted a proposal with the lowest estimated annual cost of $262,166.78 be awarded as Primary vendor utilizing the Buyboard contract and Life Assist, of Rancho Cordova, California who submitted a proposal with an annual cost of $296,956.08 be awarded as Secondary vendor utilizing the National Purchasing Partners (NPP) Contract, both cooperatives of which the City participates Funds will come from the General Fund. Approval of resolution. Councilmember Feldschau moved to APPROVE A RESOLUTION THAT THE CITY COUNCIL HEREBY APPROVES THE AWARD OF THE CONTRACT FOR THE PURCHASE OF MEDICAL SUPPLIES FOR USE BY THE BEAUMONT EMS DIVISION TO BOUNDTREE MEDICAL, OF DUBLIN, OHIO, AS PRIMARY VENDOR IN THE AMOUNT OF $262,166.78 THROUGH THE BUYBOARD COOPERATIVE PURCHASING PROGRAM; AND THAT THE CITY COUNCIL HEREBY APPROVED THE AWARD OF A CONTRACT FOR THE PURCHASE OF MEDICAL SUPPLIES FOR USE BY THE BEAUMONT EMS DIVISION TO LIFE ASSIST, OF RANCHO CORDOVA, CALIFORNIA, AS SECONDARY VENDOR, IN THE AMOUNT OF $296,956.08 THROUGH THE NATIONAL PURCHASING PARTNERS (NNP) COOPERATIVE PURCHASING PROGRAM. Mayor Pro Tern Samuel seconded the motion. AYES: MAYOR MOUTON, MAYOR PRO TEM SAMUEL, COUNCILMEMBERS DURIO, GETZ, TURNER, FELDSCHAU AND NEILD NAYS: NONE MOTION PASSED Resolution 22-150 2. Consider authorizing the Interim City Manager to award a contract to To-Mex Construction, LLC, of Houston, for the Street Rehab Sewer Line Pipe Bursting Project. Minutes -- June 14, 2022 The Street Rehab Sewer Line Pipe Bursting Project will be used to rehabilitate sewer lines through pipe bursting and replace defective manholes throughout the city. On May 19, 2022, seven (7) bids were received for furnishing all labor, materials, and equipment for the project. The Engineer's Estimate for the contract is $695,092.00. The bid totals are indicated in the table below; Contractor Location Total Bid Amount Texas Pride Utilities, LLC Houston, TX $567,596.00 To-Mex Construction, LLC Houston, TX $589,861.80 King Solution Services, LLC Houston, TX $615,990.00 CZ Construction, LLC Houston, TX $640,908.00 T Construction, LLC Houston, TX $720,509.00 PM Construction & Rehab, LLC Pasadena, TX $807,056.50 Horseshoe Construction, Inc. La Porte, TX $1,050,940.00 Section 0100 Instructions to Bidders in the advertised contract document states; COMPETENCY OF BIDDERS — 1.1 In selecting the lowest, responsive, responsible Bidder, consideration will be given to: 1.1.1 the financial standing and ability of the Bidder to satisfactorily complete the job being bid. 1.1.2 the competence, judgment, skill, ability, and capacity of the Bidder to perform the work in accordance with the terms and conditions of the specification. 1.1.3. the past experience of the municipality with the Bidder and the experience of the Bidder with other governmental entities. The Water Utilities staff recommends rejection Of the lowest bid based on past experience with the lowest bidder, and proposes this project be awarded to the second lowest bidder, To-Mex Construction, LLC, in the amount of $589,861.80. A total of 120 calendar days are allocated for completion of the project. Funds will come from the American Rescue Fund. Approval of the resolution. Councilmember Feldschau moved to APPROVE A RESOLUTION THAT THE CITY COUNCIL HEREBY APPROVES THE AWARD OF A CONTRACT TO TO-MEX CONSTRUCTION, LLC, HOUSTON, TEXAS, IN THE AMOUNT OF $589,861.80 FOR THE STREET REHAB SEWER LINE PIPE BURSTING PROJECT; AND THAT THE INTERIM CITY MANAGER BE AND HE IS HEREBY AUTHORIZED TO EXECUTE A CONTRACT WITH TO- MEX CONSTRUCTION, LLC, OF HOUSTON, TEXAS. Councilmember Getz seconded the motion. AYES: MAYOR MOUTON, MAYOR PRO TEM SAMUEL, COUNCILMEMBERS DURIO, GETZ, TURNER, FELDSCHAU AND NEILD NAYS: NONE MOTION PASSED Resolution 22-151 Minutes —June 14, 2022 3. Consider authorizing the Interim City Manager to award a contract to Allco, LLC, for the Pine Street SWTP Polymer System and Chemical Storage Tank Improvements (REBID) Project. The Pine Street SWTP Polymer System and Chemical Storage Tank Improvements (REBID) Project will improve the polymer dosage system in addition to replacing and adding chemical storage tanks. On May 5, 2022, three (3) bids were received for furnishing all labor, materials, and equipment for the project. The Engineer's Estimate for the contract is $1,380,500.00. The bid totals are indicated in the table below; Contractor Location Total Bid Amount Paschal Enterprises, LLC Sour Lake, TX $1,275,940.40 Allco, LLC Beaumont, TX $1,664,700.00 Preferred Facilities Group Beaumont, TX J $2,153,000.00 The City's standard specifications require a contractor to submit a responsive bid in which all of the requirements of the invitation to bid are fulfilled without exception or deviation. The apparent low bidder did not submit a complete bid per the contract's instructions. Therefore, the apparent low bid has been rejected due to noncompliance. Based on a review of the bid and required documents received, the Water Utilities Department agrees with Freese & Nichols, Inc., and recommends awarding the project to the second lowest responsive bidder, Allco, LLC, in the amount of $1,664,700.00. A total of 270 calendar days are allocated for completion of the project. Funds will come from the American Rescue Fund. Approval of the resolution. Mayor Pro Tem Samuel moved to APPROVE A RESOLUTION THAT THE CITY COUNCIL HEREBY APPROVES THE AWARD OF A CONTRACT TO ALLCO, LLC, OF BEAUMONT, TEXAS, IN THE AMOUNT OF $1,664,700.,00 FOR THE PINE STREET SWTP POLYMER SYSTEM AND CHEMICAL STORAGE TANK IMPROVEMENTS (REBID) PROJECT; AND THAT THE INTERIM CITY MANAGER BE AND HE IS HEREBY AUTHORIZED TO EXECUTE A CONTRACT WITH ALLCO, LLC, OF BEAUMONT, TEXAS. Councilmember Feldscau seconded the motion. AYES; MAYOR MOUTON, MAYOR PRO TEM SAMUEL, COUNCILMEMBERS DURIO, GETZ, TURNER, FELDSCHAU AND NEILD NAYS: NONE MOTION PASSED Resolution 22-152 4. Consider authorizing the Interim City Manager to award a contract to King Solution Services, LLC, of Houston, for the City -Wide Pipe Bursting Contract -Phase I. The City -Wide Pipe Bursting Contract — Phase 1 will be used to rehabilitate sewer lines Minutes —June 14, 2022 through pipe bursting and replace defective manholes. On May 19, 2022, four (4) bids were received for furnishing all labor, materials, and equipment for the project. The Engineer's Estimate for the contract is $4,175,000.00. The bid totals are indicated in the table below, Contractor Location Total Bid Amount King Solution Services, LLC Houston, TX $3,670,700,00 Texas Pride Utilities, LLC Houston, TX $3,906,180.00 T Construction, LLC Houston, TX $4,087,330.00 PM Construction & Rehab, LLC Pasadena, TX $5,549,710.00 Engineer's Estimate $4,175,000,00 The Water Utilities staff recommends this project be awarded to the lowest bidder, King Solution Services, LLC, in the amount of $3,670,700.00. A total of 365 calendar days are allocated for completion of the project. Funds will come from the American Rescue Fund. Approval of the resolution. Councilmember Durio moved to APPROVE A RESOLUTION THAT THE CITY COUNCIL HEREBY APPROVES THE AWARD OF A CONTRACT TO KING SOLUTION SERVICES, LLC, OF HOUSTON, TEXAS, IN THE AMOUNT OF $3,670,700.00 FOR THE CITY-WIDE PIPE BURSTING CONTRACT -PHASE I PROJECT; AND THAT THE INTERIM CITY MANAGER BE AND HE IS HEREBY AUTHORIZED TO EXECUTE A CONTRACT WITH KING SOLUTION SERVICES, LLC, OF HOUSTON, TEXAS, Councilmember Neild seconded the motion. AYES; MAYOR MOUTON, MAYOR PRO TEM SAMUEL, COUNCILMEMBERS DURIO, GETZ, TURNER, FELDSCHAU AND NEILD NAYS; NONE MOTION PASSED Resolution 22-153 5. Consider approving a resolution granting consent for the creation of a municipal management district within the boundaries of the City of Beaumont. On February 28, 2017, City Council approved Resolution 17-043, supporting legislation for the creation of Beaumont Municipal Management District Number One. Following this, the 85th Texas Legislature established the 364.E-acre district bordered on the north by Delaware Street, on the east by Dowlen Road and on the south by Gladys Avenue. The creation of the Management District, if enacted, will allow for provision of streets, drainage, water, sewer and other amenities to develop this large tract of land within the city. Approval of resolution. Minutes — June 14, 2022 Councilmember Getz moved to APPROVE A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF BEAUMONT, TEXAS, GRANTING CONSENT TO THE CREATION OF A MUNICIPAL MANAGEMENT DISTRICT AND THE INCLUSION OF LAND THEREIN, Councilmember Neild seconded the motion. AYES; MAYOR MOUTON, MAYOR PRO TEM SAMUEL, COUNCILMEMBERS DURIO, GETZ, TURNER, FELDSCHAU AND NE1LD NAYS: NONE MOTION PASSED Resolution 22-154 6. Consider approving an ordinance allowing the placement and occupancy of two manufactured or industrialized homes for up to twenty-four months within Beaumont Municipal Management District Number One. On February 28, 2017, City Council approved Resolution 17-043, supporting legislation for the creation of Beaumont Municipal Management District Number One. Following this, the 85th Texas legislature established the 364.E-acre district bordered on the north by Delaware Street, on the east by Dowlen Road and on the south by Gladys Avenue. The Management District, if enacted, will allow for provision of streets, drainage, water, sewer, and other amenities to develop this large tract of land within the city. As the Texas legislature has now enabled the district, next steps include a formal consent by the City to formally create the district. Upon consent, the district will hold an organization meeting to organize the District's Board and hold a bond and tax election. To conduct this election, there must be residents living within the district. As such, placement of these housing units will enable this to happen. As the Zoning Ordinance prohibits the placement and use of manufactures housing units outside of housing parks, this temporary amendment would allow these units to be placed and the election to be held. It should be noted that there will be no tax increase related to the district beyond the boundaries of the district. Approval of the Ordinance. Councilmember Getz moved to ADOPT AN ORDINANCE ENTITLED AN ORDINANCE ALLOWING A PERIOD OF UP TO TWENTY-FOUR (24) MONTHS FOR THE PLACEMENT AND OCCUPANCY OF TWO (2) MANUFACTURED OR INDUSTRIALIZED HOMES WITHIN THE BEAUMONT MUNICIPAL MANAGEMENT DISTRICT NUMBER ONE; PROVIDING FOR SEVERABILITY; AND PROVIDING FOR REPEAL, Councilmember Feldschau seconded the motion. AYES: MAYOR MOUTON, MAYOR PRO TEM SAMUEL, COUNCILMEMBERS DURIO, GETZ, TURNER, FELDSCHAU AND NEILD NAYS: NONE MOTION PASSED Ordinance 22-035 COMMENTS Minutes —June 14, 2022 * Public Comments (Persons are limited to three minutes) Vernon Durden 16436 Westbury Rd. Beaumont TX Thanked Council for their unity it's a long time coming, commented on the ,Juneteenth celebration, asked if the city transit will available that day for the citizens that may want to attend, commented on the Municipal Management District, has concern forthe development of downtown, asked if the developer could be incentivized to do something in the downtown area especially with some of the vacant buildings that are sitting empty, made additional comments regarding the bidding process and bidders losing bids due to default, asked if there could be something done in regards to that Mary Williams 9380 Riggs St. Beaumont TX Thanked the Mayor for issuing a proclamation on Sunday for Women's Veterans Day in Beaumont, spoke to Council regarding a disabled veteran that spoke at last week's City Council meeting by the name of Preston Thibodeaux, stated that Mr. Thibodeaux spoke about how he was targeted and harassed by his neighbor who lives across the street from him, Mr. Preston has lived in the Amelia neighborhood for twenty plus years, asked why wasn't there an investigation of deadly conduct with a firearm and vandalism charges, instead the police handcuffed Mr. Thibodeaux and brought him to the Mental Health Ward at Baptist Hospital, stated that the Police Department got the wrong person, asked for a copy of the police report, veterans must never be treat this way, she's an Army Veteran herself and she's not invisible and wants to see other veterans get the justice they deserve, Mr. Thibodeaux fought for our county, we must do better, we have to do better, stated that she has Mr. Thibodeaux's six at all times, also today is the U.S. Army's 247th birthday * Councilmembers/City Manager/City Attorney comments on various matters COUNCILMEMBER COMMENTS COUNCILMEMBER NEILD - NONE MAYOR PRO TEM SAMUEL - WISHED EVERYONE A HAPPY JUNETEENTH COUNCILMEMBER FELDSCHAU - CONGRATULATED ALL THE EMPLOYEES THAT RECEIVED SERVICE AWARDS ON TODAY AND LOOKING FORWARD TO JUNETEENTH COUNCILMEMBER TURNER - CONGRATULATED ALL THE EMPLOYEES THAT RECEIVED SERVICE AWARDS, COMMENTED ON A CALL HE RECEIVED REGARDING LIBERIA PARK, STATED THAT THERE MAY BE A PROBLEM WITH THE TIMER FOR THE SPLASH PAD AND THERE'S BEES AND WASP NEST ON THE PLAYGROUND EQUIPMENT, ASKED IF STAFF COULD LOOK INTO THIS ISSUE, ASKED IF THERE IS AN ESTIMATED TIME LINE REGARDING THE RAILROAD CROSSING AT LUCAS AND HELBIG, WANTED TO KNOW HOW THE CITY WOULD MARKET THE NEW BID VENDOR PROCESS, Minutes —,tune 14, 2022 ALSO WANTED TO KNOW IF THERE COULD BE A WORKSHOP FOR CITIZENS TO GIVE THEM MORE INFORMATION REGARDING THE NEW BEAUMONT MUNICIPAL MANAGEMENT DISTRICT NUMBER ONE, THE MAYOR GAVE A SECOND TO HIS REQUEST COUNCILMEM13ER GETZ - CONGRATULATED ALL OF THE EMPLOYEES FOR THEIR LONGEVITY, ALSO CONGRATULATED THE NEW ASSISTANT POLICE CHIEF, WELCOMED MR. SAM YAGER AND HIS TEAM TO BEAUMONT COUNCILMEMBER DURIO - COMMENTED ON THE ISSUES REGARDING LIBERIA PARK, STATED THAT HE SPOKE WITH .11MMY NEILD, WHO'S SUPPOSED TO HAVE STAFF CHECK ON THE ISSUES AND GET THEM TAKEN CARE OF, ASKED MS. WILLIAMS THAT SPOKE EARLIER 1F SHE WOULD SPEAK TO ONE OF THE POLICE OFFICERS REGARDING THE ISSUE REGARDING MR. THIBODEAUX, ASKED THAT THE OFFICERS GIVE HER AN UPDATE, ASKED THAT CITIZENS BE CAREFUL, HE WAS RIDING HIS BICYCLE THIS MORNING AND SAW A 6 FOOT ALLIGATOR IN THE CANAL ON DOWNS ROAD, COMMENTED ON REDISTRICTING, CITIZENS CAN TURN IN WARD MAPS, ASKED THAT CITIZENS GO TO THE CITY WEB SITE AND PARTICIPATE IN THE PROCESS CITY ATTORNEY REED - NONE INTERIM CITY MANAGER BOONE - NONE MAYOR MOUTON - GAVE CONDOLENCES TO SHARAE REED, CITY ATTORNEY ON THE, LOSS OF HER GRANDMOTHER, CONGRATULATED ALL OF THE EMPLOYEES FOR THEIR YEARS OF SERVICE TO THE CITY WHICH TOTALED 400 YEARS OF SERVICE, ANNOUNCED THAT JUNETEENTH WILL BE CELEBRATED THIS SUNDAY, .J7UNE 19, 2022, FROM 4:00 P.M. TO 9:00 P.M., MAIN STREET BETWEEN COLLEGE AND FORSYTHE WILL BE BLOCKED OFF, THERE WILL BE FOOD VENDORS DOWN MAIN STREET, AS WELL AS MUSIC, FOOD TRUCKS, AND FIREWORKS TO CLOSE OUT THE CELEBRATION, ENCOURAGED EVERYONE TO COME OUT AND CELEBRATE, THURSDAY, JUNE 16, 2022, THERE WILL BE A SUNDOWN CONCERT SERIES AT THE EVENT CENTRE, FROM 6:00 P.M. TO 8:00 P.M., FEATURING THE FLAVA BAND, ENCOURAGED EVERYONE TO GO AND ENJOY, COMMENTED ON THE PROCLAMATION THAT SHE READ FOR WOMEN'S VETERAN'S DAY IN BEAUMONT, ON SATURDAY SHE DID AN APPRECIATION FOR THE CRAWLY FAMILY OUT AT GLADYS CITY, THEY ARE A NEW ADDITION TO GLADYS CITY, MADE ADDITIONAL COMMENTS REGARDING THE ISSUE AT LIBERIA PARK, AND THE FLASHING LIGHTS AT WASHINGTON BLVD., AND '11T" ST. Minutes - -June 14, 2022 Mayor Mouton read the announcement regarding Executive Session being held at the conclusion of Public and Councilmember Comments. Open session of meeting recessed at 3:05 p.m. EXECUTIVE SESSION * Consider matters related to contemplated or pending litigation in accordance with Section 551.071 of the Government Code: GADV, Inc. d/b/a L&L General Contractors vs. The City of Beaumont; Cause No. A-0207973 Robin Mouton, Mayor Tina Broussard, City Clem Minutes — June 14, 2022 law] TEXAS TO: City Council FROM: Chris Boone, Interim City Manager PREPARED BY: Bart Bartkowiak, Director of Public Works & Technology Services MEETING DATE: June 28, 2022 REQUESTED ACTION: Council consider a resolution approving the purchase of Cisco DNA Center software from CDW-G of Vernon Hills, IL, for use by the IT Division in the amount of $125,854.20. BACKGROUND Cisco DNA Center will provide the IT division with a centralized location for management of 520 Cisco devices without continuous manual intervention by network administrators. It will provide IT with the ability to automate updates and configuration changes, apply policies, and receive analyties on the network for troubleshooting in the always changing network environment. Updates and management must be done in a timely manner due to CJIS, NISI, and eybersecurity standards/requirements. Included in the cost for the software is the first year of software as a service, software maintenance, and software implementation services. Pricing was obtained through the State of Texas Department of Information (DIR). DIR provides cities and political subdivisions with the means to purchase information technology at volume prices contracted under the procurement statutes of the State of Texas. FUNDING SOURCE General Fund. RECOMMENDATION Approval of the resolution. RESOLUTION NO. BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF BEAUMONT: THAT the City Council hereby approves the purchase of Cisco DNA Center software for use by the Information Technology Department from CDW-G, of Vernon Hills, Illinois, in the amount of $125,854.20, through the State of Texas Department of Information (DIR) contract. The meeting at which this resolution was approved was in all things conducted in strict compliance with the Texas Open Meetings Act, Texas Government Code, Chapter 551. PASSED BY THE CITY COUNCIL of the City of Beaumont this the 28th day of June, 2022. - Mayor Robin Mouton - N TEXAS TO: City Council FROM: Chris Boone, Interim City Manager PREPARED BY: Bart Bartkowiak, Director of Public Works & Technology Services MEETING DATE: June 28, 2022 REQUESTED ACTION: Council consider a resolution approving the purchase of an added module to the ESO software solution from ESO Solutions, Inc. of Dallas, TX, for the Fire records management system in the amount of $78,027.35, BACKGROUND The City of Beaurnont utilizes Firehouse software for its Fire records management system (RMS) that is end of life. This software product is owned by ESO Solutions, Inc. The system must be migrated to the newer Fire module that is part of the ESO suite that Fire and EMS already utilize for their patient care reporting and billing. This add -on module will provide the City with the following additional fiinctionality to our current ESO system: • Asset & Property Management • Checklists • Personnel Scheduling & Management • Fire Incidents & Activities • Fire Inspections • Hydrants Maintenance Included in the cost for the new module is the first year of software as a service, software maintenance, data migration from the old software to the new module, and personnel scheduling for Fire and EMS personnel. This purchase is exempt frornn competitive bidding since it is available from only one source having exclusive rights to modify and maintain the software. FUNDING SOURCE General Fund, RECOMMENDATION Approval of the resolution, RESOLUTION NO. BE IT RESOLVED BY THE CITY COUNCIL. OF THE CITY OF BEAUMONT: THAT the City Council hereby approves the purchase of an added module to the ESO software solution for Fire records management from ESO Solutions, Inc., of Dallas. Texas, the sole source having exclusive rights to modify and maintain the software, in the amount of $78,027.35, for use by the Fire Department. The meeting at which this resolution was approved was in all things conducted in strict compliance with the Texas Open Meetings Act, Texas Government Code, Chapter 551. PASSED BY THE CITY COUNCIL. of the City of Beaumont this the 28th day of June, 2022. - Mayor Robin Mouton - TEXAS TO: City Council FROM: Chris Boone, Interim City Manager PREPARED BY: Todd Simoneaux, Chief Financial Officer MEETING DATE: June 28, 2022 REQUESTED ACTION: Council consider a resolution approving a contract for installation of cantilever gates and ornamental fencing at the Police Department located at 255 College Street. BACKGROUND The City requested proposals for the installation of new cantilever gates and ornamental fencing for the City Police Department Main Street east parking area and the Pearl Street west access drive to the parking area and rear of the facility. This will be for phase one of establishing security access control to limit and better control vehicle access to the facility. Bids were requested from seventeen vendors; one response was received. The qualified bid to complete the project was received from U.S. Fence & Gate of Lake Charles in the total amount of $62,350. The contractor will complete the project in three months pending availability of materials. FUNDING SOURCE General Fund $2,350, Homeland Security Grant $60,000, RECOMMENDATION Approval of the resolution. RESOLUTION NO. WHEREAS, bias were solicited for the installation of cantilever gates and ornamental fencing at the Police Department facility located at 255 College Street; and, WHEREAS, U.S. Fence & Gate, of Fake Charles, Louisiana, submitted a bid in the amount of $62,350,00; and, WHEREAS, the City Council is of the opinion that the bid submitted by U.S. Fence & Gate, of Lake Charles, Louisiana, is the lowest responsible bidder providing the best value to the City and should be accepted; NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL. OF THE CITY OF BEAUMONT: THAT the statements and findings set out in the preamble to this resolution are hereby, in all things, approved and adopted; and, THAT the bid submitted by U.S. Fence & Gate, of Lake Charles, Louisiana, in the amount of $62,350,00, for the installation of cantilever gates and ornamental fencing at the Police Department facility located at 255 College Street be accepted by the City of Beaumont; and, BE IT FURTHER RESOLVED THAT the Interim City Manager is authorized to execute a contract with U.S. Fence & Gate, of Lake Charles, Louisiana, for the purposes described herein. The meeting at which this resolution was approved was in all things conducted in strict compliance with the Texas Open Meetings Act, Texas Government Code, Chapter 551. PASSED BY THE CITY COUNCIL of the City of Beaumont this the 28th day of June, 2022. - Mayor Robin Mouton - TEXAS TO: City Council FROM: Chris Boone, Interim City Manager PREPARED BY: Bart Bartkowiak, Director of Public Works & Technology Services MEETING DATE: June 28, 2022 REQUESTED ACTION: Council consider a resolution approving an annual maintenance agreement from ESO Solutions, Inc. of Dallas, TX for use by the Fire Department and EMS Division in the amount of $50,512.84. BACKGROUND The ESO Electronic Health Record (EHR) suite is used by Fire and EMS to provide patient care reporting (PCR), duality management, reporting, analytics, patient tracking, state and federal data reporting, automatic faxing of PCR data to hospitals, dispatch system integration, billing system integration, and personnel management. This purchase is exempt from competitive bidding since it is available from only one source having exclusive rights to modify and maintain the software. This agreement is an annually renewed contract with the current renewal beginning July 4, 2022. FUNDING SOURCE Geneyal Fund. RECOMMENDATION Approval of the resolution. RESOLUTION NO. BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF BEAUMONT: THAT the Interim City Manager be and he is hereby authorized to execute an annual Maintenance Agreement with ESO Solutions, Inc., of Dallas, Texas, the sole source having exclusive rights to modify and maintain the software, in the amount of $60,512,84, for ESO Electronic Health Record software maintenance for use by the Fire and EMS personnel to provide patient care reporting, quality management reporting, analytics, patient tracking, state and federal data reporting, automatic faxing of PCR data to hospitals, dispatch system integration, billing system integration, and personnel management, effective July 4, 2022. The meeting at which this resolution was approved was in all things conducted in strict compliance with the Texas Open Meetings Act, Texas Government Code, Chapter 551. PASSED BY THE CITY COUNCIL, of the City of Beaumont this the 28th day of June, 2022. - Mayor Robin Mouton - TEXAS TO; City Council FROM: Chris Boone, Interim City Manager PREPARED BY: Bart Bartkowiak, Director of Public Works & Technology Services MEETING DATE: June 28, 2022 REQUESTED ACTION: Council consider a resolution authorizing the execution of a License to Encroach Agreement with Joseph Henderson, Jr. BACKGROUND There is an existing structure located at 9260 Meadowbend Drive encroaching onto a twenty foot (20') utility easement on Lot 19, Block 4 of Evangeline Meadow Unit 11. The wood building encroaches 5,6' within the easement. The request from Joseph Henderson, Jr, was submitted to all city departments and utility companies with no objections. The City Utilities Department, Entergy and AT&T approved the license to encroach with the following conditions; The City of Beaumont will not be responsible for any damages to the structure (wood building on blocks) if the sewer mains should ever develop a cavity or due to any repairs to the City mains by City crews or contractor crews hired by the City. The City of Beaumont shall not be responsible for the repair and replacement of the wood building on blocks or any other structures within the Easement property. Entergy will require the owner to sign a separate encroaclnnent agreement because the wood building is in violation of Entergy's clearance specifications. The agreement will be filed in the County Clerk Office as permanent record. AT&T accepts no responsibility for damage to the encroaclunents both present and future. In addition, the owner shall be liable for any additional costs incurred by SWBT during construction and/or maintenance of its facilities due to the existence of the encroachment situated on the property. The License Agreement protects the City from liability and provides a thirty (30) day cancellation clause, FUNDING SOURCE There is a one time non-refundable fee of $500 from Joseph Henderson, Jr. for the License to Encroach. RECOMMENDATION Approval of the resolution. RESOLUTION NO. WHEREAS, Joseph Henderson, Jr. has requested that the City of Beaumont grant a License to Encroach into one (1) twenty foot (20') utility easement at 9260 Meadowbend Drive, which is described as being in Lot 19, Block 4 of Evangeline Meadow Unit II to the City of Beaumont. The encroachment being one (1) existing structure overlapping 5,6' into the twenty foot (20') utility easement as described in Exhibit "1," attached hereto and made a part hereof for all purposes; and, WHEREAS, City staff has expended considerable time and effort in investigating the effect of such encroachment upon the City easement and utilities therein; and, WHEREAS, it appears that it would be equitable to allow such encroachment at this time; NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF BEAUMONT: THAT the statements and findings set out in the preamble to this resolution are hereby, in all things, approved and adopted; and, THAT the Interim City Manager be and he is hereby authorized to execute a License to Encroach with Joseph Henderson, Jr. to encroach into one (1) twenty foot (20') utility easement at 9260 Meadowbend Drive, which is described as being in Lot 19, Block 4 of Evangeline Meadow Unit II to the City of Beaumont. The encroachment being one (1) existing structure overlapping 5.6' into the twenty foot (20') utility easement, as described in Exhibit 1," attached hereto and made a part hereof for all purposes. The meeting at which this resolution was approved was in all things conducted in strict compliance with the Texas Open Meetings Act, Texas Government Code, Chapter 551. PASSED BY THE CITY COUNCIL of the City of Beaumont this the 28th day of June, 2022. - Mayor Robin Mouton - LICENSE TO ENCROACH STATE OF TEXAS KNOW ALL MEN BY THESE PRESENTS: COUNTY OF JEFFERSON On the date last indicated below, the City of Beauniont, a municipal corporation, of Beaumont, Jefi'erson County, Texas, herein called "Licensor" and Joseph Henderson, Jr., owner, hereinafter called "Licensee", contracted and agreed as set forth Herein. Licensee desires a license from Licensor to use that real property (tile subject of this license agreement) described as follows. - Said encroachment being an existing structure encroaching 5.6' onto a 20' (twenty foot) utility easement on Lot 19, Mock 4 of Evangeline Meadow Unit fI (9260 Meadowbend Drive). Said encroachment is shown on Exhibit "A", attached, Subject property may continue to be occupied and used by Licensee solely ill connection with the existing structures and for incidental purposes related thereto during the term of this license or until termination thereof. Said license shall terminate upon removal or demolition of .said encroachment. Substantial improvements shall not be made upon any encroachment without first obtaining the written Consent of Licensor and giving notice to Licensor in writing of how, when and to what extent such improvements are to be made. A copy of this license shall be attached to such notice. Substantial improvement means any repair, construction, or improvement of a structure, the cost of which equals or exceeds twenty-five percent (25%) of (lie market value of the structure either; (1) before the improvement or repair is started; or (2) if the structure has been damaged and is being restored, before the damage occurred. For the purposes of this definition, "substantial improvement" is considered to occur when the first alteration of any portion of the structure commences, whether or not that alteration affects (he external dimensions of the structure. The term does not, however, include any projects or improvements of a structure to comply with existing state or local health, sanitary, or safety code specifications which are solely necessary to protect the hcalth, satbty and welfare of the public, inhabitants, or users of such structure. In the event the City of Beaumont, by resolution of the City Council, determines it heeds the subject properly, or any par( thereof, for the benefit of the City or to protect tile. licalth, safety or welfare of the public, and it terminates this license or any part thereof, Licensee shall not receive any coullmsation and the City of Beaumont shall not be liable therefore, whether for the value of property taken, damage to the abutting or remaining property or improvement, loss of business or profit, loss of access, or otherwise. Pop 1 ON EXHIBIT "1" Licensee shall at ail times indemnify and bold harmless Licensor and any franchised entity of licensor against, and pay it, full, for all claims, losses, damages, law suits, attorney's lees, costs, judgments or expenses, that Licensor and any franchised entity of Licensor may sustain, incur, be required to pay or become liable for, resulting in any manner from the CpnStrlrctlOn, maintenance, use, state of repair, or presence of such encroaching structure. Licensor, and tiny franchised entity of Licensor, reserves the right to make improvements, perform maintenance and construction to the right-of-way or premises covered by this license where such is deemed necessary for the health, welfare and sai'ety of the community. In doing so, Licensor and any franchised entity of Licensor shall not be liable to Licensee for any damage occasioned thereby and Licensee shall not be entitled to prosecute or maintain a claim against such parties for any such damage sustained by Licensee to said encroaching structure or any abu(ting or attached) strt€etures, improvements or land Caused by the removal oralter'at►p►1 of any encroachment. In addition, Licensee shall reimburse I.,icensor and any franchised entity of Licensor any additional costs resulting from the encroach€vent. Licensor will not be responsible for any damages to the structures if the sanitary sewer line or the storm sewer should ever develop a cavity or due to any repairs to the licensor plain by Licensor crews. The Licensor shall not be responsible for the repair and replacement of any paving or other structures within the Easement property. Licensee shall not permit trees, shrubs, plants, or any object to be placed o►1 the subject property in such a niantier as to obstruct the view of traffic. In addition, Licensor will not be responsible for any damages to the structure it' tile sewer main should ever develop a cavity or due to any repairs to the Licensor main by Licensor crews. Licensor ► nd tiny franchised entity of licensor will accept no responsibility for damage to the encroachments both present and future. In addition, the Licensee shall be liable for any additional costs incurred by franchised entity of licensor during construction and/or maintenance of its facilities due to the existence of the encroachment situated on the property. As part of the consideration for this agreement, Licensee shall pay to Licensor the suns of Five Hundred Dollar's ($500.00). Said sum being non-refundable. This license shall be recorded in the Real Property Records in the Office of the County Cleric of Jefferson Coralty, Texas by Licensor. This agreement is terminable by either party by giving written notice to the other specifying the date oftermination. Said notice shall be given not less than thirty (30) days prior to the terrninadon date, therein specified, and shall he recorded in the Real Property Records in the Office of the County Clerk of Jefferson County, Texas by Licensor. This license is neither assignable nor transferable except in conjunction with, and as part of, Licensee's conveyance of all the abutti€lg property this license serves, through probate or 1141gc 2 or'; warranty deed or lease. In any such event, Licensor shall be notified of such occurrcnce by being delivered a copy of the document or documents conveying or leasing the same. Any notice to Licensor shall be sufficient if it is mailed or hand delivered to the Office of (lie City Engineer, City of Beaumont, P.O. Box 3827, B=11uoltt, Texas 77704. Any notice to Licensee or their quecessors Shall be SllffiCiellt if mailed or hand delivered to Property Owner at 9260 Meadowbend Drive, Beaumont, 'Texas 77706. IN WITNESS, WHEREOF, the parties hereto have executed this agreement as of the day of 12022. LICENSOR: LICENSEE: CITY Ol+ BEAUMONT By: By: Chris Boone, Interim City Manager Andrew L. Caidera, Power of Attorney for Joseph Henderson, Jr. hige I U4 ACKNO W LEDGMEN'I'S STATE OF TEXAS § COUNTY OF JEFFERSON § This instrument was acknowledged before me on the day of , 2022, by Chris Bootle, Interim City Manager of the City of Beaumont, a mtnticipal corporation, on behalf of said corporation. Notary Public, Slate of Texas STATIC OF TEXAS COUNTY This instrument was acknowledged before me on the I-V t� day of 49md: , 2022, by Andrew L. Caldera as Mower of attorney for Joseph Henderson, Jr. RETURN TO: City of Beaumont Antoinette Hardy - Engineering P. O. Box 3827 Beaumont, Texas 77704 3'age .r of r Notary PRRc, State of ,4,%ill tl N4I1""'141. Q�GINA,1t ,.. 0 �^ �. Toe (.UL.or� WRIIAY {:._ WING ANIJ 'k- OW, It. Y01113(__ C,r'. 3lU, )f14r117f;fi 1L+:t tt3�l'irt —� LOf W f? S.) sn 01 . ,1r a 1 f, 20 {; A P. 1, mc'rt m4 f: ANGH-INC fed[- ADOi111 S'ut. I:, Vr, 12, Il It I V. RL 0CIf 1.0T 13 ^^ --- `(fl.rirn S :fs5'an' f. GU.Uo)� ~• .._ Anwr IImem �lo-n E6WI0t c;i 1ft4;E$ \ ��trl 1 IUD S[Mt I)1 cntr.Eu �.5 rn MTIl Cf.E11 SoIsF OX !-] :• rye rn[r1 �. 10 LOT 8 tit () 1, €1, ti C,';E `,10"sY C:Tilrl: `ti TV.v1I f. UP WO ac L7 Q rowr;5 1 ji lair.., f,rxt rr!,cr+rflts'1 c SYrtt=.rts I'[o��'.,FCU. I f'rf;r11L I:Q{tfo'PRS AND 1,1-10ri VAPROVf:1t'1131'.-- surt�.r'c<cs rutllncnlrYt� I OU tr(GEt'y finis Y iU Itr (,T;i 0. 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I AA7�)IT`/ RI 3 [ 151ERt.LS 3 RUELS'>1Q"1!l I tticr) Sili YCS[} m t' S)1 i - ^ �•- ...... ..- _ .. 0 1)hr1 (.. 7.. WAE i 1 1 1 Kfirl/1Pi tC � �p�E f f L;"t�L"h .. f3IXY/, Pay,:. (1'-1 _ills r a �, r nu+nd#IiII}I,grrtrtat,t[di_nurl,4laft��5:eh � � t„rt�h1C1 q �� M(15 CORD{CRSI(Adf COURT rirhtiA0111, IMS €(}}3 1;i).: [}9U(13.(Si�l1 !(11 G37 7�513 fh}; =rf)J)1}3'l- 73[}i -- -- ('1CO .. 4 TEXAS TO: City Council FROM: Chris Boone, Interim City Manager PREPARED BY: Bart Bartkowiak, Director of Public Works & Technology Services MEETING DATE: June 28, 2022 REQUESTED ACTION: Council consider a resolution authorizing the Interim City Manager to execute amendment documents necessary between the City of Beaumont and the Texas Department of Transportation (TxDOT) related to the Advance Funding Agreement (AFA) for the 2020 Highway Safety Improvements Program (HSIP) Interconnect Signals project. BACKGROUND On January 25, 2022, by Resolution No. 22-029, City Council authorized the City Manager to execute an Advance Funding Agreement with TxDOT for the 2020 Highway Safety Improvements Program (HSIP) Interconnect Signals project. The amended scope of work for this AFA is described as interconnecting signals on the following streets: • Fourth St, From Calder Ave, to Sarah St. • Gladys Ave. From Edson Dr. to Central Dr. After project subinission TxDOT required the use of a contractor to implement the project rather than City forces. With this change the costs drastically increased and the expected City cost would balloon to an estimated $400,000. Because of the increase, the scope of work was revised to include only the streets that could be done for the original city participation amount of $66,520.00. Interconnecting signals is the process of upgrading/installing equipment and software that will allow adjacent signals along a roadway to communicate with each other and adapt the timing and phasing sequences in real time based on the current traffic patterns. The engineering estimate for the project is $660,290.00. The City's match will be $66,029,00, with Federal and State Funds paying $594,261.00. FUNDING SOURCE Capital Program. RECOMMENDATION Approval of the resolution, RESOLUTION NO. BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF BEAUMONT: THAT the Interim City Manager be and he is hereby authorized to execute an amendment to the Advance Funding Agreement (AFA) with the Texas Department of Transportation (TxDOT) for the 2020 Highway Safety Improvements Program (HSIP) Interconnect Signals Project. The meeting at which this resolution was approved was in all things conducted in strict compliance with the Texas Open Meetings Act, Texas Government Code, Chapter 551. PASSED BY THE CITY COUNCIL of the City of Beaumont this the 28th day of June, 2022. - Mayor Robin Mouton - 1 .dune 28, 2022 Consider authorizing the Interim City Manager to award a contract to LD Construction for the Street Preservation City Wide -Phase I Project BEAUMONT TO: FROM: PREPARED BY: MEETING DATE: REQUESTED ACTION: BACKGROUND City Council Chris Boone, Interim City Manager Bart Bartkowiak, Director of Public Works & Teelmology Services June 28, 2022 Council consider a resolution authorizing the Interim City Manager to award a contract to LD Construction, of Beaumont, for the Street Preservation City Wide — Phase I Project. The Street Preservation City Wide — Phase I Project consists of spot full depth repair of existing asphalt and road base, and thin overlay resurfacing pavement with Hot Mix Asphalt Concrete, On June 9, 2022, four (4) bids were received for furnishing all labor, materials, and equipment for the project. The Engineer's Estimate is $1,250,000.00. The bid totals are indicated in the table below: Contractor Location Base Bid Amount LD Construction Beaumont, TX $1,334,033.60 Gulf Coast, a CRH Company Beaumont, TX $1,777,726.00 ALLCO, LLC Beaumont, TX $1,956,886.00 American Parking Control Houston, TX $2,165,722.70 The Public Works Engineering staff recommends this project be awarded to the lowest bidder, LD Construction, in the amount of $1,334,033.60. A total of 180 calendar days are allocated for completion of the project. FUNDING SOURCE Capital Program — Street Rehabilitation Program. RECOMMENDATION Approval of the resolution. N N N O1 14 a v n N w n a w w ti w w w cv w av Ni c C 17 w w w w w w T-f Y� O U ,3 sv v. w w w w w w 0 0 o O a O n P o O N a 'j, 6aj P q G� bi bNl tiM b o W P 6 O a o 0 o G �a � ei e w w cy w w w w A ti ,d n w w w 64 f9 W 59 w w w 0 0 0 0 o 0 M M A F U � w rn w yr w av w cv v sz a n ry � w w vi w cs w to za {zyv [w.� pp Aa W RESOLUTION NO. WHEREAS, the City of Beaumont solicited bids for furnishing all labor, materials, and equipment for the Street Preservation City Wide -Phase I Project; and, WHEREAS, LD Construction, of Beaumont, Texas, submitted a bid in the amount of $1,334,033.60; and, WHEREAS, the City Council is of the opinion that the bid submitted by LD Construction, of Beaumont, Texas, is the lowest responsible bidder providing services at the best value to the City and should be accepted; NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF BEAUMONT: THAT the statements and findings set out in the preamble to this resolution are hereby, in all things, approved and adopted; and, THAT the City Council hereby approves the award of a contract to LD Construction, of Beaumont, Texas, in the amount of $1,334,033.60 for the Street Preservation City Wide -Phase I Project; and, BE IT FURTHER RESOLVED THAT the Interim City Manager be and he is hereby authorized to execute a contract with LD Construction, of Beaumont, Texas, for the purposes described herein. The meeting at which this resolution was approved was in all things conducted in strict compliance with the Texas Open Meetings Act, Texas Government Code, Chapter 651. PASSED BY THE CITY COUNCIL of the City of Beaumont this the 28th day of June, 2022. Mayor Robin Mouton - 2 June 28, 2022 Consider authorizing the submission of an application to the Texas Division of Emergency Management (TDEM) for Hazard Mitigation Grant Program (HMGP) Funding and authorize the Mayor and/or the Interim City Manager to act as the City's Executive Officer(s) and authorized representative in all matters pertaining to the City's participation in the HMGP TEXAS TO: City Council FROM: Chris Boone, Interim City Manager PREPARED BY: Bart Bartkowiak, Director of Public Works & Technology Services MEETING DATE: June 28, 2022 REQUESTED ACTION: Council consider a resolution authorizing the submission of an application to the Texas Division of Emergency Management (TDEM) for Hazard Mitigation Grant Program (HMGP) Funding and authorize the Mayor and/or the Interim City Manager to act as the City's Executive Officer(s) and authorized representative in all matters pertaining to the City's participation in the HMGP, BACKGROUND The City of Beaumont desires to increase resilience to disasters and reduce or eliminate the long-term risk of loss of life, injury, damage to and loss of property, and suffering and hardship, by lessening the impact of future disasters. The City desires a viable community, including decent housing and a suitable living enviromnent and expanding economic opportunities. It is necessary and in the best interest of the City to apply for funding under the hazard Mitigation Grant Program (HMGP). The HMGP application is hereby authorized to be filed by the City of Beaumont with TDEM for the mitigation efforts under DR-4485 Notice of Funding Opportunity. The projects detailed within the application will address major drainage improvements in the southeastern portion of the City of Beaumont which were identified as a risk due to Hurricanes/Tropical Storins/Tropical Depressions and Riverine Flooding, thereby placing undue and certain health and safety risks on residents. The total project cost is $47,102,735 to include construction, engineering, acquisition, and associated services. The CDBG-MIT Application request amount will be 90% of the total project cost, $42,392,461.50. The application will require a match of 10% in the amount of $4,710,273.50 committed by the City of Beaumont from the General Fund. FUNDING SOURCE Not applicable. RECOMMENDATION Approval of the resolution, RESOLUTION NO: A RESOLUTION OF THE CITY COUNCIL OF BEAUMONT, TEXAS, AUTHORIZING THE SUBMISSION OF AN APPLICATION TO THE TEXAS DIVISION OF EMERGENCY MANAGEMENT (TDEM) FOR HAZARD MITIGATION GRANT PROGRAM (HMGP) FUNDING; AND AUTHORIZING THE MAYOR AND/OR THE CITY MANAGER TO ACT AS THE CITY'S EXECUTIVE OFFICERS) AND AUTHORIZED REPRESENTATIVE IN ALL MATTERS PERTAINING TO THE CITY'S PARTICIPATION IN THE HAZARD MITIGATION GRANT PROGRAM. WHEREAS, The COVID-19 Pandemic (DR-4485) severely impacted the City of Beaumont; and WHEREAS, The City of Beaumont desires to increase resilience to disasters and reduce or eliminate the long-term risk of loss of life, injury, damage to and loss of property, and suffering and hardship, by lessening the impact of future disasters; and WHEREAS, The City of Beaumont desires a viable community, including decent housing and a suitable living environment and expanding economic opportunities; and WHEREAS, it is necessary and in the best interests of the City of Beaumont to apply for funding under the Hazard Mitigation Grant Program (HMGP); NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF BEAUMONT TEXAS: 1. That a Hazard Mitigation Grant Program (HMGP) application is hereby authorized to be filed by the City of Beaumont with the Texas Division of Emergency Management for the mitigation efforts under DR-4485 Notice of Funding Opportunity. 2. That the projects detailed within the application will address major drainage improvements in the southeastern portion of the City of Beaumont which were identified as a risk due to Hurricanes/Tropical Storms/Tropical Depressions and Riverine Flooding, thereby placing undue and certain health and safety risks on residents. 3. That the CDBG-MIT Application request amount be filed for $42,392,46.1.50. 4. That the application will require a 10% match, based on the HMGP application request amount of 90%, in the amount of $4,710,273.50 committed by the City of Beaumont from the General Fund. 5. That the total project cost is $47,102,735 to include construction, engineering, acquisition, and associated services 6. That the City Council directs and designates the Mayor and/or City Manager as the City's Chief Executive Officer(s) and Authorized Representative to act in all matters in connection with this application and the City's participation in the Hazard Mitigation Grant Program (HMGP). 7. That all funds will be used in accordance with all applicable federal, state, local and programmatic requirements including but not limited to procurement, environniental review, labor standards, real property acquisition, fair housing, and civil rights requirements. Passed and approved this 28th day of June, 2022. MAYOR CITY SECRETARY ATTEST; RESOLUTION NO: A RESOLUTION OF THE CITY COUNCIL OF BEAUMONT, TEXAS, AUTHORIZING THE SUBMISSION OF AN APPLICATION TO THE TEXAS DIVISION OF EMERGENCY MANAGEMENT (TDEM) FOR HAZARD MITIGATION GRANT PROGRAM (HMGP) FUNDING; AN❑ AUTHORIZING THE MAYOR AND/OR THE CITY MANAGER TO ACT AS THE CITY'S EXECUTIVE OFFICER(S) AND AUTHORIZED REPRESENTATIVE IN ALL MATTERS PERTAINING TO THE CITY'S PARTICIPATION IN THE HAZARD MITIGATION GRANT PROGRAM. WHEREAS, the COVID-19 Pandemic (DR-4485) severely impacted the City of Bearmont; and, WHEREAS, the City of Beaumont desires to increase resilience to disasters and reduce or eliminate the long-term risk of loss of life, injury, damage to and loss of property, and suffering and hardship, by lessening the impact of future disasters; and, WHEREAS, the City of Beaumont desires a viable community, including decent housing, suitable living environment, and expanding economic opportunities; and, WHEREAS, it is necessary and in the best interest of the City of Beaumont to apply for funding under the Hazard Mitigation Grant Program (HMGP); NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF BEAUMONT: THAT the statements and findings set out in the preamble to this resolution are hereby, in all things, approved and adopted; and, SECTION 1. That a Hazard Mitigation Grant Program (HMGP) application is hereby authorized to be filed by the City of Beaumont with the Texas Division of Emergency Management for the mitigation efforts under DR-4485 Notice of Funding Opportunity, SECTION 2. That the projects detailed within the application will address major drainage improvements in the southeastern portion of the City of Beaumont which were identified as a risk due to Hurricanes/Tropical Storms/Tropical Depressions and Riverine Flooding; thereby placing undue and certain health and safety risks on residents. SECTION 3. That the total project cost is $47,102,735 to include construction, engineering, acquisition, and associated services SECTION 4. That the CDBG-MIT Application request amount be filed for $42,392,461.% SECTION 5. That the application will require a 10% match, based on the HMGP application request amount of 90%, in the amount of $4,710,273.50 committed by the City of Beaumont from the General Fund. SECTION 6. That the City Council directs and designates the Mayor and/or City Manager as the City's Chief Executive Officer(s) and Authorized Representative to act in all matters in connection with this application and the City's participation in the Hazard Mitigation Grant Program (HMGP). SECTION 7. That all funds will be used in accordance with all applicable federal, state, local and programmatic requirements including but not limited to procurement, environmental review, labor standards, real property acquisition, fair housing, and civil rights requirements. The meeting at which this resolution was approved was in all things conducted in strict compliance with the Texas Open Meetings Act, Texas Government Code, Chapter 551. MASSED BY THE CITY COUNCIL of the City of Beaumont this the 28th day of June, 2022. - Mayor Robin Mouton - ATTEST: Tina Broussard, City Secretary 3 Jude 28, 2022 Consider approving a contract with Public Management of Cleveland, Texas for Professional Administration Services related to the Texas General Land Office (GLO), Conununity Development Block Grant -- Disaster Recovery (CDBG-DR) Program. TEXAS TO: City Council FROM: Chris Boone, hrterirn City Manager PREPARED BY: Bart Bartkowiak, Director of Public Works & Teclulology Services MEETING DATE: June 28, 2022 REQUESTED ACTION: Council consider a resolution approving a contract with Public Management of Cleveland, Texas for Professional Administration Services related to the Texas General Land Office (GLO), Community Development Block Grant — Disaster Recovery (CDBG-DR) Program. BACKGROUND The Professional Administrator will develop project scope and complete CDBG-DR application(s) associated with 2019 Disaster (DR-4466) Tropical Storm Tmelda. The City is considering applying for such funding for drainage improvement/mitigation construction and activities. The Professional Administrator will help the GLO fiilfill State and Federal CDBG-DR statutory responsibilities related to recovery in connection with any federally declared disaster and assist the GLO and/or grant recipients in completion of CDBG-DR projects. Three (3) responses were received and evaluated by City Staff. The criteria and scores are attached, FUNDING SOURCE Community Development Block Grant -- Disaster Recovery Program. RECOMMENDATION Approval of the resolution. 2 0 k E / 7 cr- \ S @ « / k 0 d & / ] � � / I / \ \ 0 \ \ § % % G \ ] k w f \ 2 \ 4 � > § { u e Ln } \ \ G g S ? / \ u � \ \ @ % \ S \ M \ ƒ & % \ 7 \ m E { ( f \ E E 2 e ƒ # a / [ / � ¥ \ e \ \ m \ uƒ 2 y u R RESOLUTION NO. BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF BEAUMONT: THAT the Interim City Manager be and he is hereby authorized to execute a Contract with Public Management, of Cleveland, Texas, for Professional Administration Services relating to the Texas General Land Office (GLO), Community Development Block Grant - Disaster Recovery (CDBG-DR) Program. The meeting at which this resolution was approved was in all things conducted in+ strict compliance with the Texas Open Meetings Act, Texas Government Code, Chapter 0121 PASSED BY THE CITY COUNCIL of the City of Beaumont this the 28th day of June, 2022. - Mayor Robin Mouton PUBLIC HEARING Receive comments related to community needs and discuss all Community Development Block Grant -Disaster Recovery (CDBG-DR) and non- CDBG-DR funding opp ortunitie s TEXAS TO: City Council FROM: Chris Boone, Interim City Manager PREPARED BY: Bait Bartkowiak, Director of Public Works & Technology Services MEETING DATE: June 28, 2022 REQUESTED ACTION: Council conduct a Public Hearing to receive public input on community needs and discuss all fiinding opportunities for the Community Development Block Grant — Disaster Recovery Program, BACKGROUND The public will have the opportunity to comment on community needs and discuss all CDBG-DR and non-CDBG-DR funding opportunities and how those resources could be used to address the identified need. The City encourages citizens to participate in the needs identification and development of CDBG-DR applications and to make their views known at this public hearing, This grant opportunity is the General Land Office — 2019 Disaster Competition. The maximum amount that can be awarded is $1,000,000 with a 10% match in order to be competitive. The grant submission is due August 1, 2022. Eligible submissions will be infrastructure projects that tie back to Tropical Storm Imelda. FUNDING SOURCE Community Development Block Grant — Disaster Recovery Program. RECOMMENDATION Conduct the Public Hearing. PUBLIC HEARING NOTICE CITY Ol<3 BEAUMONT COMMUNITY DEVELOPMENT BLOCK GRANT — DISASTER RECOVERY PROGRAM The City of Beaumont, 'Foxas will hold a public hearing at 1:30 PM on June 28, 2022, at City Hall, Council Chambers, 801 Main Street. The purpose of this meeting is to receive public input on community needs and discuss all CDBG-DR and non-CDBG-DR funding opportunities and how those resources could be used to address the identified need. Specific considerations will include the citizen participation plan, the development of local housing and disaster recovery needs, the source and amount of CDBG-DR funding available, all eligible CDBG-DR programs and activities, and the use of past CDBG-DR funds. The City encourages citizens to participate in the needs identification and development of CDBG-DR applications and to make their views known at this public hearing. Citizens unable to attend this meeting may submit their views and proposals to Remington Whitt, Roadway Designer, at Remin ton.Whittabeaurnonttexas. ov. Persons with disabilities who wish to attend this meeting should contact Kaltrina Minick at 409-880-3777 for assistance. Individuals who require auxiliary aids or services for this meeting should contact Kaltrina Minick at 409-880-3777 before the meeting so that appropriate arrangements can be made. For firrther information, contact Remington Whitt, Roadway Designer, at 409-880-3725. AVISO DE AUDIENCIA PUBLICA CIUDAD DE BEAUMONT SUBVENCION EN BLOQUE PARA EL DESARROLLO COMUNITARIO -- PROGRAMA DE RECUPERACION ANTE DESASTRES La ciudad de Beaumont, Texas llevara a cabo una audiencia pirblica cl 28 de Junin, 2022 a la 1:30 PM en City Hall, Council Chambers, 801 Main Street. El prop6sito de esta reunion es recibir aportes pirblicos sobre las necesidades de la comunidad y discutir todos las oportimidades de financiamiento CDBG-DR y no CDBG-DR y e61ro esos recursos podrlan usarse Para abordar la necesidad identifrcada. Las consideraciones especificas incluiran el plan de participaci6n ciudadana, el desarrollo de las necesidades locales de vivienda y recuperation de desastres, la fuente y la cantidad de fondos de CDBG-DR disponibles, todos los programas y actividades elegibles de CDBG-DR, y el use de fondos anteriores de CDBG-DR. La Ciudad anima a Jos ciudadanos a participar en la identificaci6n de necesidades y el desarrollo de las apiicaciones de CDBG-DRy a dar a conocer sus pantos de vista on esta audiencia pirblica. Los ciudadanos Clue no puedan asistir a esta reuni6n pueden presentar sus pantos de vista y propuestas a Remington Whitt, Roadway Designer, a Remin ton.Whitt c bea€imonttexas, ov. Las personas con discapacidad que deseen asistir a esta rcuni6n deben eoniunicarse con Kaltrina Minick al 409-880-3777 para obtener ayuda. Las personas quo requieran ayudas o servicios auxiliares para esta reuni6n deben comunicarse eon Kaltrina Minick al 409-880-3777 antes de la reuni6n para que se puedan hater los arregios apropiados. Para obtener mhs information, comuniquese con Remington Whitt, Roadway Designer, al 409-880-3725. Public Hearing Community needs — Pre -Application • Welcome • Purpose: To obtain public comment about community needs for consideration in future grant opportunities. • Discuss upcoming grant o General Land Office- 2019 Disaster Competition IN Max grant $1,000,000; 10% match to be competitive ■ Due August 1, 2022 ■ Infrastructure projects tied back to Tropical Storm Imelda • Receive public comment on 2019 Disaster Competition grant possibility • Receive public comment on other disaster recovery needs o Additional grants will be evaluated to meet other identified needs in the future • Next steps: Procure professional services (admin and engineering); determine and designate a qualifying area; design a qualifying project; receive Council approval; submit the application • Adjourn SIGN - IN SHEET PUBLIC HEARING nnTF• TI[1/4Fo NAME EMAIL PHONE DISCUSSION ITEM Review and discuss Redistricting, including a proposed map: Map #1 DISCUSSION ITEM Review and discuss a proposal from Econautics Sustainability Institute LLC ("Econautics") to utilize 1.25 Magnolia for an urban agriculture and educational use