HomeMy WebLinkAboutRES 22-139RESOLUTION NO. 22-139
BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF BEAUMONT:
THAT the Interim City Manager be and he is hereby authorized to execute an Interlocal
Agreement between the City of Beaumont and the Cities of Port Arthur, Port Neches,
Groves, Nederland, and Orange; the Counties of Jefferson, Hardin, and Orange; and,
the Texas Department of Public Safety relating to the ownership, management, future
updates, future membership, maintenance, and operation of the South East Texas
Regional Radio System (SETRRS) 800/700 MHz trunked radio system between the
local governmental entities participating in the South East Texas Regional Radio
System. The Interlocal Agreement is substantially in the form attached hereto as Exhibit
1" and made a part hereof for all purposes.
The meeting at which this resolution was approved was in all things conducted in
strict compliance with the Texas Open Meetings Act, Texas Government Code, Chapter
551.
PASSED BY THE CITY COUNCIL of the City of Beaumont this the 7th day of
June, 2022.
141tt kr-:4 <
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- Mayor Robin Mouton -
INTERLOCAL AGREEMENT
SOUTH EAST TEXAS REGIONAL RADIO SYSTEM
800/700 MHz
THIS AGREEMENT is made this the day of 2022, by and
between Stakeholder Agencies as defined in Article 11 of this agreement,. the City of Beaumont,
City of Port Arthur, City of Port Neches, City of Groves, City of Nederland, Texas, municipal
corporations of Jefferson County, Jefferson County, Hardin County, the City of Orange, a
municipal corporation of Orange County, Texas, Orange County, and the Texas Department of
Public Safety, referred to herein as "the Stakeholders," which are authorized to enter into interlocal
agreements in accordance with Chapter 791 of the Government Code of the State of Texas.
THIS AGREEMENT is intended to replace all existing interlocal agreements,
amendments; and understandings that currently exist between the -aforementioned, entities as they
relate to ownership, management, future updates,, future membership, maintenance, management,
operation of the hereby named South East Texas Regional Radio System (SETRRS) 800/700 MHz
trunked radio system, herein referred to as "System."
WHEREAS, on October 17, 2000, the City Council of Beaumont, Texas authorized the
purchase of an 800 MHz trunk radio communication system, consisting of software.,
communications equipment infrastructure, mobile and portable units, project management and.
warranty through the Houston -Galveston Area Council, herein referred to as "HGAC," at a cost of
$2,258;674.55; and
WHEREAS, on July 28, 2003, the Commissioner's Court of Jefferson County, Texas
authorized the purchase of a Countywide 800 MHz trunk radio communication system, consisting
of software, communications equipment infrastructure, mobile and portable units, project
management and warranty, in accordance with State of Texas bidding requirements, at a cost of
$3,700,000; and
WHEREAS, on October.1.8, 2007, the City Council of Port Neches, Texas on behalf of the
Consortium, the City of Port Arthur. City of Nede►•la►rd, City. of Groves and the City of P-W
Neches, Texas, municipal corporations of Jefferson County, authorized the purchase of 800 MHz
trunked radio communications system equipment consisting of software, . communications
infrastructure; project management and warranty through the Houston -Galveston Area Council at
a cost of $5,450,000.00; and
WHEREAS, on May 23, 2011, authorized the purchase of a Radio Tower to be located in
Hardin County, Texas for an 800 MHz trucked radio communications system equipment
consisting of software; communications equipment infrastructure, project management and
warranty at a total project cost of $1,645,000.00; and
WHEREAS, on November 8, 201-1, the City Council of Orange, Texas, for an 800 MHz
trunked radio communications system equipment consisting of software, communications
equipment infrastructure, project management and warranty through the Houston -Galveston Area
Council at a cost of $376,264.00; and
Page I of I I
EXHIBIT "I"
INTERLOCAL AGREEMENT
SOUTH EAST TEXAS REGIONAL RADIO SYSTEM
800/700 MHz
WHEREAS, in May 2015 the Texas Department of Public Safety. owned 800/700 Mhz
trunked radio communications system equipment to put on a Radio Tower in Vidor, Texas
consisting of software, communications equipment infrastructure, project management and
warranty further identified by the equipment list attached (Exhibit A) and incorporated herein for
all purposes; and
WHEREAS, on May 4, 2015, the Commission Court of Orangg Cvunt^, Texas authorized
the purchase of a Radio Tower to be located in Vidor, Texas for an 800 MHz trunk radio
communication system, consisting of software, communications equipment infrastructure, mobile
and portable units, project management and warranty at a total project cost of $1,422,376.00; and
WHEREAS, the Stakeholders have determined that a unified and integrated radio
communication system for the three -county area would improve the ability of public safety and
public service agencies to communicate and cooperate with each other, and allow direct access to
and exchange of data, thereby promoting public health, safety, and welfare; and .
WHEREAS, the Stakeholders acknowledge that this Agreement is needed to outline the
specific and unique arrangements _ which exist .for the. ownership, management, maintenance,
purchasing of additional equipment and operation of a combined 8001700 MHz trunked radio
system using assets and resources belonging to each entity; and
NOW; THEREFORE, upon the mutual covenants, conditions and promises contained herein, the
Stakeholders agree as follows:
Article 1
Interlocal Agreement
1.1 This Agreement is entered into and shall be construed pursuant to Chapter 791 of the Texas
.Government Code, the Texas Interlocal Cooperation Act.
1.2 The Stakeholders will cooperate and use their best efforts to ensure that the various
provisions of this Agreement are fulfilled: The Stakeholders agree in good faith to
Undertake resolutions of disputes, if any, in an equitable and timely. manner and in
accordance with the provisions of this Agreement.
1.3 This Agreement is intended to replace all existing interlocal agreements, amendments, and
understandings that .currently exist between the aforementioned entities as they relate to
ownership; management, future updates, future membership; maintenance, management,
operation of the hereby named South East Texas Regional Radio System (SETRRS)
800/700 MHz trunked radio system, herein referred to as "System."
Page 2 of I 1
INTERLOCAL AGREEMENT
SOUTH EAST TEXAS REGIONAL RADIO SYSTEM
800/700 MHz
Article 2
Definitions
2.1 Stakeholder Agency — A governmental agency who has provided from any means
significant infrastructure equipment and/or frequencies installed on the base system
thereby increasing the capacity of the system and providing for the agency an ownership
interest in the system.
2.2 System User Agency —A governmental agency that due to size or number of subscriber
units installed on the system is not required to install infrastructure: equipment or
frequencies to the system to accommodate their usage. System User Agencies will have
talk groups on the system unique to their agency and commonly used for their day-to-day
operations.
2.3 Interoperable Agency — A governmental agency that has authorized talk groups from
agencies on the system programmed in their subscriber units, for the purpose of
communicating with those agencies during operations of mutual interest. These talk groups
Are not to be utilized on a day-to-day basis except as necessary for the benefit of both
agencies.
2.4 System Manager - The City of Beaumont's Communications Systems Manager will serve
as the "System Manager" as -outlined in Article 6, System Management and Coordination.
2.5 Jefferson County Project Manager — A Jefferson County Accountant assigned to process
any Jefferson County invoices as outlined in Article 6, System Management and
Coordination.
2.6 Stakeholder Executive Committee — A focused committee group reducing the span of
control made up of Stakeholder approved members are to assist Stakeholder Agencies with
day-to-day_business decisions and recommendations of actions needed for the System as
outlined in Article 6, System Management and Coordination.
Article 3
Initial System Design & Updates
3.1 The radio communications system consisted of software and hardware for four tower sites
and an 800 MHz Smart Zone trunked radio system from Motorola Inc.. System resources
included two simulcast towers with 11 repeater channels and two 4-channel Intelli-
Repeater (IR) tower sites. The Master Site is located at the City's communications shop on
Marina drive. The master site was connected via AT&T, T1 telephone circuits to the three
other tower sites and to the dispatch centers for Beaumont police, Beaumont Fire and
Jefferson County Sheriff.
Page 3 of 11
INTERLOCAL AGREEMENT
SOUTH EAST TEXAS REGIONAL RADIO SYSTEM
800/700.MHz
3.2 Initial Tower Locations were as follows:
A. Master/Prime Simulcast Site - City Facility - Communications Shop.
B. Second Simulcast Site - County Facility - Mid County.
C. I" 1R site - County Facility - on Hwy 90, west of Beaumont.
D. 2od IR site - County Facility - on Hwy 73, County Site, south of Beaumont.
3.3 Radio frequencies of each party are used in the System. Under the current design, the City
allocated 13 of its 16 frequencies to the System; the County has its 5 frequencies dedicated
to the System.
Article 4
Current System Design and Updates
4.1 The South East Texas Regional Radio System is. recognized by the Texas Statewide
Interoperability Coordinator's (SWIG) Office at the highest level of 5 and is a fully
compliant P25 Astro Version 7.17.2 800/700 MHz Radio System located in Jefferson,
Hardin, and Orange Counties. The System services most public safety departments in the
region. The City of Beaumont monitors and maintains the main site of the SETRRS and
operates out of an elevated and hardened main site building for the System: A Stakeholders
Agency Committee including an Executive Committee represents all ten (10) Stakeholder
Agencies in three of the four Counties of the South East Texas Regional Planning
Commission region, which reports to the Office of Governor about the System's P25
compliance progress and issues related to Interoperability.
4.2 The System is made up of Jefferson County - four (21 repeater) simulcast tower sites and
one (6 repeater) IR tower site; Hardin County - three IR towers - two (5 repeater) IR tower
sites and one (6 repeater) IR tower site; Orange County - two IR towers - one (7 repeater)
IR tower site located in the City of Orange and one (6 repeater) IR tower site located in the
City of Vidor, Texas. There is a total of 56 frequencies licensed on the System.
4.3 Current Tower Locations axe as follows:
JEFFERSON COUNTY
1. Master/Prime Simulcast Site - City of Beaumont Facility - Communications Shop.
2 2" Simulcast Site - County Facility — Port Neches "leased".
3. 3' Simulcast site - County Facility - on Hwy 90, west of Beaumont "leased".
4. 4`h Simulcast site - County Facility - on Hwy. 73, County Site, south of Beaumont.
5. 1 sT I R site — City of Port Arthur — on Hwy 73 & Savannah.
HARDIN COUNTY
6 1" IR site —County Facility —Sour Lake — 697 Hwy 105. "leased".
7 2nd IR site — County Facility — Silsbee —125 Farmer Street.
8 3`d IR site —County Facility —Bragg Site— 3789 Segno Road, in Saratoga
Page 4 of I I
INTERLOCAL AGREEMENT
SOUTH EAST TEXAS REGIONAL RADIO SYSTEM
800/700 MHz
ORANGE COUNTY
9. 1 sT IR site — City of Orange Facility — FM 1078
10. 2nd IR site — County Facility/TDPS — by Vidor PD.
Article 5
Ownership and Radio Liaisons
5.1 All assets maintained under this agreement will remain assets of the respective party.
5.2 The System is composed of individual elements that are designed to work together.. The
Stakeholder Agencies will continue to own equipment that they have individually
purchased.
5.3 Each Stakeholder Agency will designate a primary contact to represent their interests and
make decisions on issues related to the day-to-day operation of the System. This person
must also be authorized to make urgent and emergency operational and repair decisions.
An urgent or emergency situation would be one where immediatedecision authority is
needed to allow the system as a whole to continue supporting nonnal communications
services.
5.4 It is recognized that each Stakeholder Agency will have to obtain authorization from higher
levels within their organization for non -emergency system issues that require financial or
long-term operational commitments.
5.5 The Stakeholder Agencies will provide the System Manager with current contact
information and jointly develop a plan for emergencies that might occur after hours and on
holidays.
5.6 The Texas Department of Public Safety shall retain ownership of said equipment (Exhibit
A) and provide continued support and maintenance. of the equipment for the greater of ten
(10) years from May 2015 or the useable life of the equipment, thereby offsetting Texas
Department of Public Safety's payment of normal annual system user fees due by each
agency on the SETRRS. The Texas Department of Public Safety has allotted six (6)' State
700 pool frequencies to the Vidor Tower site and two _(2) State licensed microwave
frequencies, one at the. Beaumont Tower site and one at the Vidor Tower site (see details
Table I). The Texas. Department of Public Safety is allotted 5 (five) Daily Driver
Talkgroups with no restrictions in area of operations or sites and will receive 3. (three)
Advanced System Keys (ASK's) with 1 (one) "UNLIMITED" for Austin Programmer.
The Texas Department of Public Safety interests on the system. The Texas Department of
Public Safety will not pay any fees associated with its participation under this Agreement,
specifically those provided for in Article 10, Additional Governmental Agency
Requirement for Membership of the System, and Article 11, System Cost Sharing.
Article 6
Page 5 of t 1
INTERLOCAL AGREEMENT
SOUTH EAST TEXAS REGIONAL RADIO SYSTEM
800/700 MHz
System Management and Coordination
6.1 Stakeholders Agencies will meet at least once annually and are responsible for nominating
representatives to two-year terms to the Stakeholder Executive Committee.
6:3 The Stakeholder Executive Committee will designate Officers of the said committee to
create a hierarchy for operational control.
6A The Stakeholder Executive Committee will be responsible for holding "open" quarterly
meetings while consulting with the System Manger to keep abreast of system processes,
planning,membership, monitoring, and budgeting.
6.5 The Stakeholder Executive Committee will be made up of one -representative from each
County and the System Manager. Counties serving a population of over 200,000 will have
two representatives.
6.6 Current Stakeholder Agency Executive Committee Member Makeup
1. System Manager
2. Jefferson County North
3. Jefferson County Mid/South
4 Hardin County
5. Orange County
6.7 The City of Beaumont's Communications Shop will be responsible for day-to-day
management, operation, and oversight of.the System. This will include the management
-and clerical support required to update the. Agreements, Attachments, and process the City
of Beaumont invoices required under this Agreement. The Jefferson County Project
Manager will process any Jefferson. County. invoices.
6.8 The System Manager will determine the: capacity of the System to add new Users and
develop a process for same.
6.9 The System Manager will coordinate and obtain approval from the Stakeholder Executive
Committee prior to recommending approval of a new Stakeholder Agency Amendment
(Exhibit B) which includes this Interlocal Agreement to Stakeholder Agencies.
6.10 The System Manager will coordinate and recommend approval of a new System User
Agency Agreement (Exhibit C) with any -new entity wishing .to join the SETRRS system.
System Manager will be signatory for SETRRS System User Agency agreements.
6.11 Stakeholder Agency Quorums for approval of new Stakeholder Agency Amendments must
meet 51 % attendance of current Stakeholder Agencies.
6.12 General duties of the System Manager will include monitoring the System and its
-components for normal operation; participating in the diagnosis of System performance
Page 6 of 11
INTERLOCAL AGREEMENT
SOUTH EAST TEXAS REGIONAL RADIO SYSTEM
800/700 MHz
problems and . the development of corrective action recommendations; dispatching
appropriate repair services in the . event of a System malfunction; and managing the
database elements that relate to effective .operation.
6.13 A detailed inventory of subscriber units will be maintained by the System Manager.
6.14 A listing of the expenses incurred for system management and coordination will be
maintained and reviewed annually.
6.15 The Communications Shop is staffed from 7:30 am to 4:00 pm, Monday through Friday,
excluding Holidays. After hours emergency and on holidays contact will be made through
the Beaumont Fire Department at (409) 880-3901 and the appropriate contact will be made.
6.16 The System Managerwill coordinate the activities listed in this section and be responsible
for the services outlined herein. System participants will be provided with appropriate
contact information. -
Article 7
System Repairs, Upgrades, and Replacement
7.1 Each party will be responsible for the cost of repairs to its towers and related antennas.
Each party will be responsible for the costs associated with its dispatch. offices.
72 Replacement and service maintenance to Master Site equipment and Simulcast Prime
equipment is inevitable. When components of infrastructure need to be repaired, serviced,
or replaced at the master or prime sites, the cost will be shared equally between the
Stakeholders. Accounting reports for these purposes will be maintained annually.
7.3 System upgrades other than routine upgrades may be needed from time to time to enhance
:or improve the system of communications. Such improvements will be discussed.by. the
Stakeholder Executive Committee, so that improvements can be implemented in a planned,
coordinated fashion. Should upgrades benefit the System and be acceptable to all
Stakeholders, the costs will be shared equally with all Stakeholder and User Agencies.
7.4 The Stakeholders agree to work together to obtain ,grant funding for communications
enhancements and improvements.
Article 8
Termination of Agreement
8.1 This Agreement may be terminated by any Stakeholder Agency with a 30-month written
notice. The time allotted is considered necessary for making alternate service
arrangements. All provisions of this Agreement will be honored until the effective
.termination date at the end of 30 months.
Page 7 or 1 I
INTERLOCAL AGREEMENT
SOUTH EAST TEXAS REGIONAL RADIO SYSTEM
800/700 MHz
8:2 Upon termination, System management responsibilities will end. Any party leaving will
keep the equipment that is wholly owned by them.
8.3 Should the Stakeholders not come to an amicable conclusion about the disposition of
whatever equipment is jointed purchased, the Stakeholders agree to arbitrate those issues.
8.4 Prior to termination of the Agreement, either party may request that conflicts be submitted
to arbitration. Stakeholders agree that such an offer will be given due consideration.
Article 9
Entirety of Agreement
9.1 This Agreement constitutes the entire agreement between the Stakeholders with respect to
its subject matter, and there. are no other representations,. understanding, agreements
between the Stakeholders. with respect to such subject matter. This Agreement supersedes
all prior agreements, negotiations, representations, written or oral.
Article 10
Term ofAgreement
10.1 The term of this Agreement is five years, beginning upon its execution by officials.
-10.2 If no action is taken to 'terminate the Agreement, it will automatically renew for an
additional three years.
10.3 If action is taken to terminate this Agreement, the ending date will be set to accommodate
the 30-month period required in Article 8.
Article 11
System Cost Sharing
11.1 'To ensure the continued quality and maintenance of the combined radio system,
Stakeholder and User Agencies will contribute funding for maintenance - the necessary
warranty and service -agreement, operational costs, repair, and required upgrades to the
system. Stakeholder and- User Agencies are . required to budget for their share of
expenses for the continued operation of the system.
11.2 Stakeholder Agencies appropriate share of the costs of the system shall be determined
and calculated by the number of subscriber units on the System.
Pagc 8 of 1 I
INTERLOCAL AGREEMENT
SOUTH EAST TEXAS REGIONAL RADIO SYSTEM_
800/700 MHz
11.3 Current Stakeholder Agency's
A. City of Beaumont
B. Jefferson County
C. City of Port Arthur
D. City of Port Neches
E. City of Nederland
F. City of Groves
G. Hardin County
H. City of Orange
I. Orange County .
J. Texas Department of Public Safety
11.4 Stakeholder Agency Responsibility
A. Responsible for the purchase and maintenance of the agencies subscriber units.
B. Responsible for utilities, maintenance, service agreement charges, communication
line charges, and equipment for the .individual agencies communications (dispatch)
center(s).
C. Responsible for payment of an apportioned share of the Motorola service agreement,
infrastructure operation costs, repair, and necessary upgrades to the infrastructure, of
the radio system. The agency share will be based on the percentage of agency owned
subscriber units on the system excluding Interoperable Agency subscribers.
11.5 System User Agency Responsibility
A. Responsible for a system user fee based on the percentage of agency owned
subscriber units on the system excluding Interoperable Agency subscribers as
described in I I A C. above.
B. Responsible for other costs encumbered by the agency to utilize the system, i.e.
. subscriber unit purchase, programming, and maintenance
11.6 Interoperable Agency Responsibility
Responsible for all costs encumbered by the agency to utilize the system, i.e. subscriber
unit purchase, programming, and maintenance. Interoperable Agency use is based .on
exigent circumstances. An Interlocal Agreement is not required for Interoperable. Agency
use.
Article 12
Amendment History
12.1 The original agreement was made the 28th day of April 2008, by and between the City of
Beaumont, Texas, a municipal corporation of Jefferson County, here in referred to as
Page 9 of 11
INTERLOCAL AGREEMENT
SOUTH EAST TEXAS REGIONAL RADIO SYSTEM
800/700 MHz
"City," and Jefferson County, here in referred to as "County," collectively herein referred
to as. "the Stakeholders," both entities authorized to enter into interlocal agreements in.
accordance with Chapter 791 of the Government Code of the State of Texas.
12.2 Amendment I agreement was made -the by and between the City of Beaumont, Texas, a
municipal corporation of Jefferson County, here in referred to as "City," Jefferson County,
and the "Consortium" comprised of the Cities of Port Arthur, Nederland, Groves, and
Port Neches, Texas, municipal corporations of Jefferson County, collectively herein.
referred to. as "the Stakeholders," authorized to enter into interlocal agreements in
accordance with Chapter 791 of the -Government Code of the State of Texas.
12.3 Amendment agreement was made the by and between the City of Beaumont, Texas, a
municipal corporation of Jefferson County, here in referred to as "City," Jefferson County,
the "Consortium" comprised of the Cities of Port Arthur, Nederland, Groves, and Port
Neches, Texas, municipal corporations of Jefferson County, and Hardin County
collectively herein referred to as "the Stakeholders," authorized to enter into interlocal
agreements in accordance with Chapter 791 of the Government Code of the State of Texas.
12.4 Amendment agreement was made by and between the City of Beaumont, Texas, Jefferson
County, Hardin County, the "Consortium" comprised of the Cities of Port Arthur,
Nederland, Groves, and Port Neches' Texas, municipal corporations of Jefferson County,
and the City of Orange, Texas collectively herein referred to as "the Stakeholders,"
authorized- to enter into interlocal agreements in accordance -with Chapter 791 of the
Government. Code of the State of Texas.
12.5 Amendment II agreement was made by and between the City of Beaumont, Texas,
Jefferson County, the City of Port Arthur, City of Nederland; City of Groves, City of Port
Neches, Texas, municipal corporations of Jefferson County, Hardin County, the City of
Orange, a municipal corporation of Orange County, Texas, Orange County, and the Texas
Department of Public Safely, collectively herein referred to as "the Stakeholders,":which
are authorized -to enter into interlocal agreements in accordance with Chapter 791 of the
Government Code of the State of Texas.
Pagc 10 of 11
INTERLOCAL AGREEMENT
SOUTH. EAST TEXAS REGIONAL RADIO SYSTEM
800/700 MHz
TABLE
DPS FREQUENCIES
State 700 pool frequencies
Location: Vidor Police Department, 695 East Railroad, Vidor, TX 77662
769.44375
769.90625
770.44375
770.90625
773.09375
773.28125
State licensed microwave frequencies
RFU Beaumont TX 11215.0 GHz
Location: Beaumont Communications Shop, 610 Marina Drive, Beaumont, TX 77701
RFU Vidor 1,0715.0 GHz
Location: Vidor Police Department, 695 East Railroad, Vidor, TX 77662
Page 11 of I I
INTERLOCAL AGREEMENT
SOUTH EAST TEXAS REGIONAL RADIO SYSTEM
800/700 MHz
Signature Page I of l 1
The terms and conditions of the foregoing Interlocal Agreement are hereby- approvedand adopted
this the day of , 2022
CITY OF BEAUMONT, TEXAS
Signature
Chris Boone, Interim Citv Manager
Name & Title
Date
INTERLOCAL AGREEMENT
SOUTH EAST TEXAS REGIONAL RADIO SYSTEM
800/700 MHz
Signature Page 2 of 10
The terms and conditions of the foregoing Interlocal Agreement are hereby approved and adopted
this the - day of , 2021
JEFFERSON COUNTY, TEXAS
Signature
Jeff Branick, County Judge
Name & Title
Date
INTERLOCAL AGREEMENT
SOUTH EAST TEXAS REGIONAL RADIO SYSTEM
800/700 MHz
Signature Page 3 of 10
The terms and conditions of the foregoing Interlocal Agreement are_hereby approved and adopted
this the day of 52021
CITY OF PORT ARTHUR, TEXAS
Signature
Name & Title
Date
INTERLOCAL AGREEMENT
SOUTH EAST TEXAS REGIONAL RADIO SYSTEM
- 800/706 MHz
Signature Page 4 of 10
The terms and conditions of the foregoing Interlocal Agreement are hereby approved and adopted
this the day of , 2021
CITY OF PORT NECHES, TEXAS
Signature
Name & Title
Date
INTERLOCAL AGREEMENT
SOUTH EAST TEXAS REGIONAL RADIO SYSTEM
800/700 MHz
Signature Page 5 of 10
The terms and conditions of the foregoing Interlocal Agreement are hereby approved and adopted
this the - day of 92021
CITY OF NEDERLAND, TEXAS
Signature
Name & Title
Date
INTERLOCAL AGREEMENT
SOUTH EAST TEXAS REGIONAL RADIO SYSTEM
800/700 MHz
Signature Page 6 of 10
The terms and conditions of the foregoing Interlocal Agreement are hereby approved and adopted
this the day of , 2021
CITY OF GROVES, TEXAS
Signature
Name &. Title
Date
INTERLOCAL AGREEMENT
SOUTH EAST TEXAS REGIONAL RADIO SYSTEM
800/700 MHz
Signature Page 7 of 10
The terms and conditions of the foregoing Interlocal Agreement are hereby approved and adopted
this the day of , 2021
HARDIN COUNTY, TEXAS
Signature
Name &
Date
INTERLOCAL AGREEMENT
SOUTH EAST TEXAS REGIONAL. RADIO SYSTEM
800/700 MHz
Signature Page 8 of 10
The terms and conditions of the foregoing Interlocal Agreement are hereby approved and adopted
this the day of 2021
CITY OF ORANGE, TEXAS
Signature
Name &.Title
Date
INTERLOCAL AGREEMENT
SOUTH EAST TEXAS REGIONAL RADIO SYSTEM
800/700 MHz
Signature Page 9 of 10
The terms and conditions of the foregoing Interlocal Agreement are hereby approved and adopted
this.the day of .., 2021
ORANGE COUNTY, TEXAS
Signature
Name & .Title
Date
INTERLOCAL AGREEMENT
SOUTH EAST TEXAS REGIONAL RADIO SYSTEM
800/700 MHz
Signature Page 10 of 10
The terms and conditions of the foregoing Interlocal Agreement are hereby approved and adopted
this the day of , 2021
TEXAS DEPARTMENT OF .PUBLIC SAFETY
Signature
Name & Title
Date
EXHIBIT A- DPS EQUIPMENT LIST
Model
Description
SQM01SUM0239
MASTER SITE CONFIG UPGRADE
CA00996AK
NM/ZC LICENSE KEY 7.13
CA00997AK
UCS LICENSE KEY 7.13
CA02106AA
ASTRO 25 FDMA VOICE SITE
SQM01 SUM7054
GTR 8000 EXPANDABLE SITE SUBSYSTEM
CA01706AA
ADD: ADD: GGM 8000 GATEWAY
CA00855AA
ADD: 700/800 MHZ
X303AE
ADD: QTY (3) GTR8000 BASE RADIOS
X591AE
ENH: ASTRO 25 SITE REPEATER SW
CA00861AA
ADD: CABINET RMC W/ CAPABILITY OF 6
CA00879AA
ADD: PRIMARY 6 PORT CAVITY COMBINER
CA00882AA
ADD: 700 MHZ TX FILTER W/P.MU
CA00303AA
ADD: QTY (1) SITE CONTROLLER
CA02219AA
ASTRO 25 SITE REPEATER SITE CONTROL
cm14o2AA
ADD: 7.0 FT OPEN RACK
SQM01 SUM7054
GTR 8000 EXPANDABLE SITE SUBSYSTEM
CA01706AA
ADD: ADD: GGM 8000 GATEWAY
CA00855AA
ADD: 700/800 MHZ
X303AE
ADD: QTY (3) GTR 8000 BASE RADIOS
X591AE
ENH: ASTRO 25SITE REPEATER SW
CA00861AA
ADD: CABINET RMC W/ CAPABILITY OF 6
CA00879AA
ADD: PRIMARY 6 PORT CAVITY COMBINER
CA00882AA
ADD: 700 MHZ TX FILTER W/PMU
CA00303AA
ADD: QTY (1) SITE CONTROLLER
CA02219AA
ASTRO 25 SITE REPEATER SITE CONTROL
CA01402AA
ADD: 7.0 FT OPEN RACK
DSSC412HF2LDFE5765
COLLINEAR OMNI, 11.5DBD. HD NULL FIL
DSCLAMP006C
SINGLE CLAMP FOR SC281/SC381ANTENNA
L1705
LDF4-50A CABLE: 1/2" LDF HELIAX PO
DDN1090
L4TDM-PSA 7-16 DIN MALE PS FOR 1/2
DDN1091
L4TDF-PSA 7-16 DIN FEMALE PS FOR 1/
TDN9289
221213 CABLE WRAP WEATHERPROOFING
L3599
AVA6750 CABLE: 1-1/4" AVA6-50, COAX
DDN9872
AL6DM-PSA 7-16 DIN MALE PS FOR 1-1/
DS3G11406132A
SG114-06132A 1-1/4" SURE GROUND GROU
DSL6SGRIP
L6SGRIP 1-1/4" SUPPORT HOIST GRIP
TDN7519
42396A-11-1/4" CABLE HANGER KITST
DSTSXDFFBF
RFSPD, 698-270OMHZ DC BLOCK HIGH P
DSGSAKITD
GROUND STRAP KIT- DIN
L1705
LDF4-SOA CABLE:1/2" LDF HELIAX PO
DDN1088
L4TNM-PSA TYPE N MALE PS FOR 1/2 IN
DDN1090
L4TDM-PSA 7-16 DIN MALE PS FOR 1/2
DDNW43
TK-TW TORQUE WRENCH KIT FOR 7-16 DI
DSSC412HF2LDFE5765
COLLINEAR OMNI,11.SDBD HD NULL FIL
DSCLAMP006C
SINGLE CLAMP FOR SC281/SC381ANTENNA
L1705
LDF4-SOA CABLE:1/2" LDF HELIAX PO
DDN1088
L4TNM-PSA TYPE N MALE PS FOR 1/2 IN
DDN1090
L4TDM-PSA 7=16 DIN MALE PS FOR 1/2
TDN9289
221213 CABLE WRAP WEATHERPROOFING
L1705
LDF4-50A CABLE: 1/2" LDF-HELIAX PO
DDN1088
L4TNM-PSA TYPE N MALE PS FOR 1/2 IN
DS428D83101T
TIA, MINI AUTO QUAD, 796-824.MHZ, S
L3617
AVAS-SOFX 7/81 N .HELIAX VIRTUAL AIR
DDN1079
78EZNF-M N FEMALE MOTCONNECTOR {MO
DSSG780692A
SG78-06132A GROUNDING KIT FOR 7/8 IN
DSLSSGRIP
LSSGRIP7/8" SUPPORT HOIST GRIP
MDN6817
42396A-57/8" CABLE HANGER STAINLE
L1705
LDF4-SOA CABLE: 1/2"LDF HELIAX PO
DocuSign Envelope ID: EDA59F89-119D-4AD8-A411-FF200D2D643A
INTERLOCAL AGREEMENT
SOUTH EAST TEXAS REGIONAL RADIO SYSTEM
800/700 MHz
THIS AGREEMENT is made this the 7 day of
October
20221 by and
between Stakeholder Agencies as defined in Article 11 of this agreement, the City of Beaumont,
City of Port Arthur, City of Port Neches, City of Groves, City of Nederland, Texas, municipal
corporations of Jefferson County, Jefferson County, Hardin County, the City of Orange, a
municipal corporation of Orange County, Texas, Orange County, and the Texas Department of
Public Safety, referred to herein as "the Stakeholders," which are authorized to enter into interlocal
agreements in accordance with Chapter 791 of the Government Code of the State of Texas.
THIS AGREEMENT is intended to replace all existing interlocal agreements,
amendments, and understandings that currently exist between the aforementioned entities as they
relate to ownership, management, future updates, future membership, maintenance, management,
operation of the hereby named South East Texas Regional Radio System (SETRRS) 800/700 MHz
trunked radio system, herein referred to as "System."
WHEREAS, on October 17, 2000, the City Council of Beaumont, Texas authorized the
purchase of an 800 MHz trunk radio communication system, consisting of software,
communications equipment infrastructure, mobile and portable units, project management and
warranty through the Houston -Galveston Area Council, herein referred to as "HGAC," at a cost of
$2,258,674.55; and
WHEREAS, on July 28, 2003, the Commissioner's Court of Jefferson County, Texas
authorized the purchase of a Countywide 800 MHz trunk radio communication system, consisting
of software, communications equipment infrastructure, mobile and portable units, project
management and warranty, in accordance with State of Texas bidding requirements, at a cost of
$3,700,000; and
WHEREAS, on October 18, 2007, the City Council of Port Neches, Texas on behalf of the
Consortium, the City of Port Arthur, City of Nederland, City of Groves, and the City of Port
Neches, Texas, municipal corporations of Jefferson County, authorized the purchase of 800 MHz
trunked radio communications system equipment consisting of software, communications
infrastructure, project management and warranty through the Houston -Galveston Area Council at
a cost of $5,450,000.00; and
WHEREAS, on May 23, 2011, authorized the purchase of a Radio Tower to be located in
Hardin County, Texas for an 800 MHz trucked radio communications system equipment
consisting of software, communications equipment infrastructure, project management and
warranty at a total project cost of $1,645,000.00; and
WHEREAS, on November 8, 2011, the City Council of Oran e, Texas, for an 800 MHz
trunked radio communications system equipment consisting of software, communications
equipment infrastructure, project management and warranty through the Houston -Galveston Area
Council at a cost of $376,264.00; and
Page 1 of 11
DocuSign Envelope ID: EDA59F89-119D-4AD8-A411-FF200D2D643A
INTERLOCAL AGREEMENT
SOUTH EAST TEXAS REGIONAL RADIO SYSTEM
800/700 MHz
WHEREAS, in May 2015 the Texas Department of Public Safety owned 800/700 Mhz
trunked radio communications system equipment to put on a Radio Tower in Vidor, Texas
consisting of software, communications equipment infrastructure, project management and
warranty further identified by the equipment list attached (Exhibit A) and incorporated herein for
all purposes; and
WHEREAS, on May 4, 2015, the Commission Court of Orange County, Texas authorized
the purchase of a Radio Tower to be located in Vidor, Texas for an 800 MHz trunk radio
communication system, consisting of software, communications equipment infrastructure, mobile
and portable units, project management and warranty at a total project cost of $1,422,3 76.00; and
WHEREAS, the Stakeholders have determined that a unified and integrated radio
communication system for the three -county area would improve the ability of public safety and
public service agencies to communicate and cooperate with each other, and allow direct access to
and exchange of data, thereby promoting public health, safety, and welfare; and
WHEREAS, the Stakeholders acknowledge that this Agreement is needed to outline the
specific and unique arrangements which exist for the ownership, management, maintenance,
purchasing of additional equipment and operation of a combined 800/700 MHz trunked radio
system using assets and resources belonging to each entity; and
NOW, THEREFORE, upon the mutual covenants, conditions and promises contained herein, the
Stakeholders agree as follows:
Article 1
Interlocal Agreement
1.1 This Agreement is entered into and shall be construed pursuant to Chapter 791 of the Texas
Government Code, the Texas Interlocal Cooperation Act.
1.2 The Stakeholders will cooperate and use their best efforts to ensure that the various
provisions of this Agreement are fulfilled. The Stakeholders agree in good faith to
undertake resolutions of disputes, if any, in an equitable and timely manner and in
accordance with the provisions of this Agreement.
1.3 This Agreement is intended to replace all existing interlocal agreements, amendments, and
understandings that currently exist between the aforementioned entities as they relate to
ownership, management, future updates, future membership, maintenance, management,
operation of the hereby named South East Texas Regional Radio System (SETRRS)
800/700 MHz trunked radio system, herein referred to as "System."
Page 2 of 11
DocuSign Envelope ID: EDA59F89-119D-4AD8-A411-FF200D2D643A
INTERLOCAL AGREEMENT
SOUTH EAST TEXAS REGIONAL RADIO SYSTEM
800/700 MHz
Article 2
Definitions
2.1 Stakeholder Agency — A governmental agency who has provided from any means
significant infrastructure equipment and/or frequencies installed on the base system
thereby increasing the capacity of the system and providing for the agency an ownership
interest in the system.
2.2 System User Agency — A governmental agency that due to size or number of subscriber
units installed on the system is not required to install infrastructure equipment or
frequencies to the system to accommodate their usage. System User Agencies will have
talk groups on the system unique to their agency and commonly used for their day-to-day
operations.
2.3 Interoperable Agency — A governmental agency that has authorized talk groups from
agencies on the system programmed in their subscriber units for the purpose of
communicating with those agencies during operations of mutual interest. These talk groups
are not to be utilized on a day-to-day basis except as necessary for the benefit of both
agencies.
2.4 System Manager - The City of Beaumont's Communications Systems Manager will serve
as the "System Manager" as outlined in Article 6, System Management and Coordination.
2.5 Jefferson County Project Manager — A Jefferson County Accountant assigned to process
any Jefferson County invoices as outlined in Article 6, System Management and
Coordination.
2.6 Stakeholder Executive Committee — A focused committee group reducing the span of
control made up of Stakeholder approved members are to assist Stakeholder Agencies with
day-to-day business decisions and recommendations of actions needed for the System as
outlined in Article 6, System Management and Coordination.
Article 3
Initial System Design & Updates
3.1 The radio communications system consisted of software and hardware for four tower sites
and an 800 MHz Smart Zone trunked radio system from Motorola Inc. System resources
included two simulcast towers with 11 repeater channels and two 4-channel Intelli-
Repeater (IR) tower sites. The Master Site is located at the City's communications shop on
Marina drive. The master site was connected via AT&T, T 1 telephone circuits to the three
other tower sites and to the dispatch centers for Beaumont police, Beaumont Fire and
Jefferson County Sheriff.
Page 3 of 11
DocuSign Envelope ID: EDA59F89-119D-4AD8-A411-FF200D2D643A
INTERLOCAL AGREEMENT
SOUTH EAST TEXAS REGIONAL RADIO SYSTEM
800/700 MHz
3.2 Initial Tower Locations were as follows:
A. Master/Prime Simulcast Site - City Facility - Communications Shop.
B. Second Simulcast Site - County Facility - Mid County.
C. Pt IR site - County Facility - on Hwy 90, west of Beaumont.
D. 2nd IR site - County Facility - on Hwy 73, County Site, south of Beaumont.
3.3 Radio frequencies of each party are used in the System. Under the current design, the City
allocated 13 of its 16 frequencies to the System; the County has its 5 frequencies dedicated
to the System.
Article 4
Current System Design and Updates
4.1 The South East Texas Regional Radio System is recognized by the Texas Statewide
Interoperability Coordinator's (SWIC) Office at the highest level of 5 and is a fully
compliant P25 Astro Version 7.17.2 800/700 MHz Radio System located in Jefferson,
Hardin, and Orange Counties. The System services most public safety departments in the
region. The City of Beaumont monitors and maintains the main site of the SETRRS and
operates out of an elevated and hardened main site building for the System. A Stakeholders
Agency Committee including an Executive Committee represents all ten (10) Stakeholder
Agencies in three of the four Counties of the South East Texas Regional Planning
Commission region, which reports to the Office of Governor about the System's P25
compliance progress and issues related to Interoperability.
4.2 The System is made up o£ Jefferson County -four (21 repeater) simulcast tower sites and
one (6 repeater) IR tower site; Hardin County -three IR towers -two (5 repeater) IR tower
sites and one (6 repeater) IR tower site; Orange County -two IR towers -one (7 repeater)
IR tower site located in the City of Orange and one (6 repeater) IR tower site located in the
City of Vidor, Texas. There is a total of 56 frequencies licensed on the System.
4.3 Current Tower Locations are as follows:
JEFFERSON COUNTY
1. Master/Prime Simulcast Site - City of Beaumont Facility - Communications Shop.
2. 2nd Simulcast Site - County Facility — Port Neches "leased".
3. 3rd Simulcast site - County Facility - on Hwy 90, west of Beaumont "leased".
4. 4th Simulcast site - County Facility - on Hwy 73, County Site, south of Beaumont.
5. 1 ST IR site — City of Port Arthur — on Hwy 73 & Savannah.
HARDIN COUNTY
6 1 St IR site — County Facility — Sour Lake — 697 Hwy 105. "leased".
7 2nd IR site — County Facility — Silsbee — 125 Farmer Street.
8 3rd IR site — County Facility — Bragg Site — 3789 Segno Road, in Saratoga
Page 4 of 11
DocuSign Envelope ID: EDA59F89-119D-4AD8-A411-FF200D2D643A
INTERLOCAL AGREEMENT
SOUTH EAST TEXAS REGIONAL RADIO SYSTEM
800/700 MHz
ORANGE COUNTY
9. 1 ST IR site — City of Orange Facility — Meeker Drive.
10. 2n1 IR site — County Facility/TDPS — by Vidor PD.
Article 5
Ownership and Radio Liaisons
5.1 All assets maintained under this agreement will remain assets of the respective party.
5.2 The System is composed of individual elements that are designed to work together. The
Stakeholder Agencies will continue to own equipment that they have individually
purchased.
5.3 Each Stakeholder Agency will designate a primary contact to represent their interests and
make decisions on issues related to the day-to-day operation of the System. This person
must also be authorized to make urgent and emergency operational and repair decisions.
An urgent or emergency situation would be one where immediate decision authority is
needed to allow the system as a whole to continue supporting normal communications
services.
5.4 It is recognized that each Stakeholder Agency will have to obtain authorization from higher
levels within their organization for non -emergency system issues that require financial or
long-term operational commitments.
5.5 The Stakeholder Agencies will provide the System Manager with current contact
information and jointly develop a plan for emergencies that might occur after hours and on
holidays.
5.6 The Texas Department of Public Safety shall retain ownership of said equipment (Exhibit
A) and provide continued support and maintenance of the equipment for the term of this
Agreement or the useable life of the equipment, thereby offsetting Texas Department of Public
Safety's payment of normal annual system user fees due by each agency on the SETRRS. The
Texas Department of Public Safety has allotted six (6) State 700 pool frequencies to the Vidor
Tower site and two (2) State licensed microwave frequencies, one at the Beaumont Tower site and
one at the Vidor Tower site (see details Table I). The Texas Department of Public Safety is allotted
5 (five) Daily Driver Talkgroups with no restrictions in area of operations or sites and will receive
3 (three) Advanced System Keys (ASK's) with 1 (one) "UNLIMITED" for Austin Programmer.
The Texas Department of Public Safety interests on the system. The Texas Department of Public
Safety will not pay any fees associated with its participation under this Agreement, specifically
those provided for in Article 10, Additional Governmental Agency Requirement for Membership
of the System, and Article 11, System Cost Sharing.
Article 6
Page 5 of 11
DocuSign Envelope ID: EDA59F89-119D-4AD8-A411-FF200D2D643A
INTERLOCAL AGREEMENT
SOUTH EAST TEXAS REGIONAL RADIO SYSTEM
800/700 MHz
System Management and Coordination
6.1 Stakeholders Agencies will meet at least once annually and are responsible for nominating
representatives to two-year terms to the Stakeholder Executive Committee.
6.2 The Stakeholder Executive Committee will designate Officers of the said committee to
create a hierarchy for operational control.
6.3 The Stakeholder Executive Committee will be responsible for holding "open" quarterly
meetings while consulting with the System Manger to keep abreast of system processes,
planning, membership, monitoring, and budgeting.
6.4 The Stakeholder Executive Committee will be made up of one representative from each
County and the System Manager. Counties serving a population of over 200,000 will have
two representatives.
6.5 Current Stakeholder Agency Executive Committee Member Makeup
1. System Manager
2. Jefferson County North
3. Jefferson County Mid/South
4 Hardin County
5. Orange County
6.6 The City of Beaumont's Communications Shop will be responsible for day-to-day
management, operation, and oversight of the System. This will include the management
and clerical support required to update the Agreements, Attachments, and process the City
of Beaumont invoices required under this Agreement. The Jefferson County Project
Manager will process any Jefferson County invoices.
6.7 The System Manager will determine the capacity of the System to add new Users and
develop a process for same.
6.8 The System Manager will coordinate and obtain approval from the Stakeholder Executive
Committee prior to recommending approval of a new Stakeholder Agency Amendment
(Exhibit B) which includes this Interlocal Agreement to Stakeholder Agencies.
6.9 The System Manager will coordinate and recommend approval of a new System User
Agency Agreement (Exhibit C) with any new entity wishing to join the SETRRS system.
System Manager will be signatory for SETRRS System User Agency agreements.
6.10 Stakeholder Agency Quorums for approval of new Stakeholder Agency Amendments must
meet 51 % attendance of current Stakeholder Agencies.
6.11 General duties of the System Manager will include monitoring the System and its
components for normal operation; participating in the diagnosis of System performance
Page 6 of 11
DocuSign Envelope ID: EDA59F89-119D-4AD8-A411-FF200D2D643A
INTERLOCAL AGREEMENT
SOUTH EAST TEXAS REGIONAL RADIO SYSTEM
800/700 MHz
problems and the development of corrective action recommendations; dispatching
appropriate repair services in the event of a System malfunction; and managing the
database elements that relate to effective operation.
6.12 A detailed inventory of subscriber units will be maintained by the System Manager.
6.13 A listing of the expenses incurred for system management and coordination will be
maintained and reviewed annually.
6.14 The Communications Shop is staffed from 7:30 am to 4:00 pm, Monday through Friday,
excluding Holidays. After hours emergency and on holidays contact will be made through
the Beaumont Fire Department at (409) 880-3901 and the appropriate contact will be made.
6.15 The System Manager will coordinate the activities listed in this section and be responsible
for the services outlined herein. System participants will be provided with appropriate
contact information.
Article 7
System Repairs, Upgrades, and Replacement
7.1 Each party will be responsible for the cost of repairs to its towers and related antennas.
Each party will be responsible for the costs associated with its dispatch offices.
7.2 Replacement and service maintenance to Master Site equipment and Simulcast Prime
equipment is inevitable. When components of infrastructure need to be repaired, serviced,
or replaced at the master or prime sites, the cost will be shared equally between the
Stakeholders. Accounting reports for these purposes will be maintained annually.
7.3 System upgrades other than routine upgrades may be needed from time to time to enhance
or improve the system of communications. Such improvements will be discussed by the
Stakeholder Executive Committee, so that improvements can be implemented in a planned,
coordinated fashion. Should upgrades benefit the System and be acceptable to all
Stakeholders, the costs will be shared equally with all Stakeholder and User Agencies.
7.4 The Stakeholders agree to work together to obtain grant funding for communications
enhancements and improvements.
Article 8
Termination of Agreement
8.1 This Agreement may be terminated by any Stakeholder Agency with a 30-month written
notice. The time allotted is considered necessary for making alternate service
arrangements. All provisions of this Agreement will be honored until the effective
termination date at the end of 30 months.
Page 7 of 11
DocuSign Envelope ID: EDA59F89-119D-4AD8-A411-FF200D2D643A
INTERLOCAL AGREEMENT
SOUTH EAST TEXAS REGIONAL RADIO SYSTEM
800/700 MHz
8.2 Upon termination, System management responsibilities will end. Any party leaving will
keep the equipment that is wholly owned by them.
8.3 Should the Stakeholders not come to an amicable conclusion about the disposition of
whatever equipment is jointed purchased, the Stakeholders agree to arbitrate those issues.
8.4 Prior to termination of the Agreement, either party may request that conflicts be submitted
to arbitration. Stakeholders agree that such an offer will be given due consideration.
Article 9
Entirety of Agreement
9.1 This Agreement constitutes the entire agreement between the Stakeholders with respect to
its subject matter, and there are no other representations, understanding, agreements
between the Stakeholders with respect to such subject matter. This Agreement supersedes
all prior agreements, negotiations, representations, written or oral.
Article 10
Term of Agreement
10.1 The term of this Agreement is five years, beginning upon its execution by officials.
10.2 If no action is taken to terminate the Agreement, it will automatically renew for an
additional three years.
10.3 If action is taken to terminate this Agreement, the ending date will be set to accommodate
the 3 0-month period required in Article 8.
Article 11
System Cost Sharing
11.1 To ensure the continued quality and maintenance of the combined radio system,
Stakeholder and User Agencies will contribute funding for maintenance - the necessary
warranty and service agreement, operational costs, repair, and required upgrades to the
system. Stakeholder and User Agencies are required to budget for their share of
expenses for the continued operation of the system.
11.2 Stakeholder Agencies appropriate share of the costs of the system shall be determined
and calculated by the number of subscriber units on the System.
Page 8 of 11
DocuSign Envelope ID: EDA59F89-119D-4AD8-A411-FF200D2D643A
INTERLOCAL AGREEMENT
SOUTH EAST TEXAS REGIONAL RADIO SYSTEM
800/700 MHz
11.3 Current Stakeholder Agency's
A. City of Beaumont
B. Jefferson County
C. City of Port Arthur
D. City of Port Neches
E. City of Nederland
F. City of Groves
G. Hardin County
H. City of Orange
I. Orange County
J. Texas Department of Public Safety
11.4 Stakeholder Agency Responsibility
A. Responsible for the purchase and maintenance of the agencies subscriber units.
B. Responsible for utilities, maintenance, service agreement charges, communication line
charges, and equipment for the individual agencies communications (dispatch)
center(s).
C. Responsible for payment of an apportioned share of the Motorola service agreement,
infrastructure operation costs, repair, and necessary upgrades to the infrastructure of
the radio system. The agency share will be based on the percentage of agency owned
subscriber units on the system excluding Interoperable Agency subscribers.
11.5 System User Agency Responsibility
A. Responsible for a system user fee based on the percentage of agency owned subscriber
units on the system excluding Interoperable Agency subscribers as described in 11.4
C. above.
B. Responsible for other costs encumbered by the agency to utilize the system, i.e.
subscriber unit purchase, programming, and maintenance
11.6 Interoperable Agency Responsibility
Responsible for all costs encumbered by the agency to utilize the system, i.e. subscriber
unit purchase, programming, and maintenance. Interoperable Agency use is based on
exigent circumstances. An Interlocal Agreement is not required for Interoperable Agency
use.
Article 12
Amendment History
12.1 The original agreement was made the 28th day of April 2008, by and between the City of
Beaumont, Texas, a municipal corporation of Jefferson County, here in referred to as
Page 9 of 11
DocuSign Envelope ID: EDA59F89-119D-4AD8-A411-FF200D2D643A
INTERLOCAL AGREEMENT
SOUTH EAST TEXAS REGIONAL RADIO SYSTEM
800/700 MHz
"City," and Jefferson County, here in referred to as "County," collectively herein referred
to as "the Stakeholders," both entities authorized to enter into interlocal agreements in
accordance with Chapter 791 of the Government Code of the State of Texas.
12.2 Amendment I agreement was made the by and between the City of Beaumont, Texas, a
municipal corporation of Jefferson County, here in referred to as "City," Jefferson County,
and the "Consortium" comprised of the Cities of Port Arthur, Nederland, Groves, and
Port Neches, Texas, municipal corporations of Jefferson County, collectively herein
referred to as "the Stakeholders," authorized to enter into interlocal agreements in
accordance with Chapter 791 of the Government Code of the State of Texas.
12.3 Amendment agreement was made the by and between the City of Beaumont, Texas, a
municipal corporation of Jefferson County, here in referred to as "City," Jefferson County,
the "Consortium" comprised of the Cities of Port Arthur, Nederland, Groves, and Port
Neches, Texas, municipal corporations of Jefferson County, and Hardin County
collectively herein referred to as "the Stakeholders," authorized to enter into interlocal
agreements in accordance with Chapter 791 of the Government Code of the State of Texas.
12.4 Amendment agreement was made by and between the City of Beaumont, Texas, Jefferson
County, Hardin County, the "Consortium" comprised of the Cities of Port Arthur,
Nederland, Groves, and Port Neches, Texas, municipal corporations of Jefferson County,
and the City of Orange, Texas collectively herein referred to as "the Stakeholders,"
authorized to enter into interlocal agreements in accordance with Chapter 791 of the
Government Code of the State of Texas.
12.5 Amendment II agreement was made by and between the City of Beaumont, Texas,
Jefferson County, the City of Port Arthur, City of Nederland, City of Groves, City of Port
Neches, Texas, municipal corporations of Jefferson County, Hardin County, the City of
Orange, a municipal corporation of Orange County, Texas, Orange County, and the Texas
Department of Public Safety, collectively herein referred to as "the Stakeholders," which
are authorized to enter into interlocal agreements in accordance with Chapter 791 of the
Government Code of the State of Texas.
Page 10 of 11
DocuSign Envelope ID: EDA59F89-119D-4AD8-A411-FF200D2D643A
INTERLOCAL AGREEMENT
SOUTH EAST TEXAS REGIONAL RADIO SYSTEM
800/700 MHz
TABLE I
DPS FREQUENCIES
State 700 pool frequencies
Location: Vidor Police Department, 695 East Railroad, Vidor, TX 77662
769.44375
769.90625
770.44375
770.90625
773.09375
773.28125
State licensed microwave frequencies
RFU B eaumont TX 11215.0 GHz
Location: Beaumont Communications Shop, 610 Marina Drive, Beaumont, TX 77701
RFU Vidor 10715.0 GHz
Location: Vidor Police Department, 695 East Railroad, Vidor, TX 77662
Page 11 of 11
DocuSign Envelope ID: EDA59F89-119D-4AD8-A411-FF200D2D643A
INTERLOCAL AGREEMENT
SOUTH EAST TEXAS REGIONAL RADIO SYSTEM
800/700 MHz
The terms and conditions of the foregoing Interlocal Agreement are hereby approved and adopted
this the 24 day of May , 2022
HARDIN COUNTY, TEXAS
0 �; <
Digitally signed by Judge Wayne
McDaniel
Date: 2022.05.24 11:38:37-05'00'
Signature
Wayne McDaniel
Name & Title
May 24, 2022
Date
DocuSign Envelope ID: EDA59F89-119D-4AD8-A411-FF200D2D643A
INTERLOGAL AGREEMENT
SOUTH EAST TEXAS REGIONAL RADIO SYSTEM
800/700 MHz
Signature Page I of I I
The terms and conditions of the foregoing Interlocal Agreement are hereby approved and adopted
this the 7th day of JUIV , 2022
CITY OF BEAUMONT, TEXAS
Signature
Chris Boone Interim Cijy Manager
Name & Title
Date
DocuSign Envelope ID: EDA59F89-119D-4AD8-A411-FF200D2D643A
INTRLCAL AGREEMIENT
SOUTH EAST TEXAS REGIONAL CIO SYSTEM
00N
The tenns and conditions of the foregoing Interlocal ,agreement are hereby approved and adopted
this X� -M 2022
CITY OF GROVES, TEXAS
Si 0
Cis Bome Mayor
Name & Title
��a3�aoaa
Date
DocuSign Envelope ID: EDA59F89-119D-4AD8-A41 1 -FF20OD2D643A
INTERLOCAL AGREEMENT
SOUTH EAST TEXAS REGIONAL RADIO SYSTEM
800/700 MHz
The terms and conditions of the foregoing Interlocal Agreement are hereby approved and adopted
r 11
this the d of
CITY Cf...NEDERLAND, TEXAS
Sit
%
Name & Title'
DocuSign Envelope ID: EDA59F89-119D-4AD8-A41 1 -FF20OD2D643A
INTERLOCAL AGREE -MEAT
SOUTH EAST TEXAS REGIONAL RADIO SYSTEM
800/700 MHz
The terms and conditions of the foregoing Interlocal Agreement are hereby approved and adopted
this the 10th day of —May 202. 1
CITY OF ORANGE, TEXAS
S r9nature
Michael Kunst City Manager
Name & Titte
.May 10, 2022
Date
DocuSign Envelope ID: EDA59F89-119D-4AD8-A41 1-FF20OD2D643A
A I
INTERLOCAL AGREEMENT
SOUTH EAST TEXAS REGIONAL RADIO SYSTEM
800/700 MHz
The terms and conditions of the foregoing Interlocal Agreement are hereby approved and
adopted
this the day of
. --4-1 -.z . . . .........
CITY OF PORT ARTHUR,, TEXAS
Signature
Ron Burton, City Manager
Name & Title
Date
DocuSign Envelope ID: EDA59F89-119D-4AD8-A411-FF200D2D643A
INTERLOCAL AGREEMENT
SOUTH EAST TEXAS REGIONAL RADIO SYSTEM
800/700 MHz
The terms and conditions of the foregoing Interlocal Agreement are hereby approved and adopted
this the L1_ day of 32022
CITY OF PORT NECHES, TEXAS
(!I (Wn1 ]'ohnsoall 44aaop
Name & Title
ZO 2,*+'L
Date
DocuSign Envelope ID: EDA59F89-119D-4AD8-A41 1-FF20OD2D643A
Article 12
Amendment History
1
12A `Fhe original agreernent was mrade the 28th day of Apr'l 20085 by and, between the City of
-poration, of Jefferson, County, here in refe rred to Lis
,xaS a munic�ipl coi
Beauniont 1'ei U a
"City, �,� andJe here in referre- d to aS 'CouInty," collectively herein ret"�rr,ed
ffiet-son C0111"O 1
to as "the Stfakcholder's," both entit'ies authorizeci, to enter into interlocal agreements
accordance w,lth Chapter 791 of the Government, Code of the Stale of Texas.
112 Amendment I zigreeni,ent wa,,.s imade the by and between the City of Beauniont, Texas, a.
m - d -ity, he -re 'in rel.�erred to -(IS "City," Jefferson County
unlIcIpal, corporation of Jefferso�n Coin
and the "Co nsortlum, "' corriprised of the Cities of,Port Ai-thur, Nedeilan,d, Groves, and
Port Neches, flexas., munIcipal corporatIons of Jef7ferson, County, col lectiI
vely herein,
re"Ferred to as, "the Stakeholders," authorized to enter inAo interlocal agreernents in.
accordance with Chapter 791 of the Government Code ofthe State ofTexas.
12.3 Amend�nqent agreernent was made the by and between the City of' Beaumont, Texas, a
I % 1 " Jefferson County,
muni,elpal, corporation of Jefferson County, here 'n referred to, as "C'ty,
the "Cons rtium conI.,prised of the Cites of Port Arthur, Nederland, Groves,, and Port
Neches, Texas, municipal corporations of jeff I u I , a .el -son Co i, ty nd, Har-dill County
col.lectively 'rherein. ref rred to as "the Stake, ho Iders," art horizcd to enter into interlocar
agreements inaccordance w1ith Chapter 79f the Government Code of the State of Texas.
Made by mid between the, City, of Bea.Umont, Texas, Jefferson
12,4 Amendjaient agreeni,ent was
Cottntv Hardin Cou-nty, the "Cons ort ium" comprised, of the Cities of Port Arthur,
Nedei-Iand, Groves, and 'Port Neches, Texas, municipal coq)orations, of lef erson County,,
and the City of Oi-ange, Texas collectively herein refer,r, ed to as "the Stakeholders,"'
authorl.zed- to enter 'Into iter1ocal agreements ill accordance with, Chapter 791 of the
Government Code of the State of Texas,.
12 5 Aniendrnent 11 agreenient was made by and, between the City of Beaumont,, Texas,
Jefferson County, ,the City of Port Ai-tliur, City of Nederland, City f'Groves, City of Port
7'exas, n-iunicipal, corporations of Jefferson County, 1--lard.in Coiinty, the Cit� of'
N"eches5 Y
xas', Orange Coitnty', and, the Te-ra,s
Orange, a municipal, coij)orafion of Oi�l-lan,ge County, Te
Depar,tinent of Pliblic Safey,o), collectively herein referred to as "the Stakeholders," which
are authorized, to enter Into interlocal agreen.lents, in accordance with Chapter 791 of the.
Government Code of the State ofTexas,
17he tniis aril coiiditior the,.,bring Interlocal Agri eeinent are hereby approved mid adopted on
this the _day of 2,022,
e
JEFFERSON COUXTY rEXAS
P Id �g'e 9 () f 10
DocuSign Envelope ID: EDA59F89-119D-4AD8-A411-FF200D2D643A
The terms and conditions of the foregoing Interlocal Agreement are hereby approved and adopted
this the 30 th day of August �2022
ORANGE COUNTY, TEXAS
S nature
JOHN H GOTHIAL ORANGE COUNTY JUDGE
Name & Title
AUGUST 30 2022
Date
DocuSign Envelope ID: EDA59F89-119D-4AD8-A411-FF200D2D643A
INTERLOCAL AGREEMENT
SOUTH EAST TEXAS REGIONAL RADIO SYSTEM
800/700 MHz
The terms and conditions of the foregoing Interlocal Agreement are hereby approved and adopted
this the 7th
October
day of , 2022.
TEXAS DEPARTMENT OF PUBLIC SAFETY
Signature
DocuSigned by:
� Uff RI&VAS
28ACDFCFOD3460...
Jeoff Williams, Deputy Director, Law Enforcement Services
10/07/2022
Date
DocuSign Envelope ID: EDA59F89-119D-4AD8-A411-FF200D2D643A
EXHIBIT A— DPS EQUIPMENT LIST
Model Description
SQM01 SUM0239
MASTER SITE CONFIG UPGRADE
CA00996AK
NM/ZC LICENSE KEY 7.13
CA00997AK
UCS LICENSE KEY 7.13
CA02106AA
ASTRO 25 FDMA VOICE SITE
SQM01 SUM7054
GTR 8000 EXPANDABLE SITE SUBSYSTEM
ADD: GGM 8000 GATEWAY
ADD: 700/800 MHz
X303AE
ADD: QTY (3) GTR 8000 BASE RADIOS
X591AE
ENH: ASTRO 25 SITE REPEATER SW
CA00861AA
ADD: CABINET RMC W/ CAPABILITY OF 6
CA00879AA
ADD: PRIMARY 6 PORT CAVITY COMBINER
CA00882AA
ADD: 700 MHZ TX FILTER W/PMU
CA00303AA
ADD: QTY (1) SITE CONTROLLER
CA02219AA
ASTRO 25 SITE REPEATER SITE CONTROL
CA01402AA
ADD: 7.0 FT OPEN RACK
SQM01 SUM7054
GTR 8000 EXPANDABLE SITE SUBSYSTEM
GGM 8000 GATEWAY
CA00855AA
ADD: 700/800 MHZ
X303AE
ADD: QTY (3) GTR 8000 BASE RADIOS
X591 AE
: ASTRO 25 SITE REPEATER SW
CA00861AA
RMC W/ CAPABILITY OF 6
ADD: PRIMARY 6 PORT CAVITY COMBINER
CA00882AA
ADD: 700 MHZ TX FILTER W/PMU
CA00303AA
ADD: QTY (1) SITE CONTROLLER
CA02219AA
ASTRO 25 SITE REPEATER SITE CONTROL
CA01402AA
ADD: 7.0 FT OPEN RACK
DSSC412HF2LDFE5765
COLLINEAR OMNI,11.SDBD HD NULL FIL
DSCLAM P006C
SINGLE CLAMP FOR SC281 /SC381 ANTENNA
L1705
LDF4 CABLE: 1/2" LDF HELIAX PO
D D N 1090
1-4TD M,,,,,, 7,,,,,,16 DIN MALE PS FOR 1/2
DDN1091
L4TDF-PSA 7 16 DIN FEMALE PS FOR 1/
TDN9289
221213 CABLE WRAP WEATHERPROOFING
L3599
AVA6-SO CABLE: 1-1 /4" AVA6-50, COAX
DDN9872
AL6DM-PSA 7-16 DIN MALE PS FOR -
- 1-1/4" SURE GROUND GROU
DSL6SGRIP
L6SGRIP 1 1/4" SUPPORT HOIST GRIP
42396A 11 / " CABLE HANGER KIT ST
DSTSXDFFBF
RF SPD, 698-270OMHZ DC BLOCK HIGH P
DSGSAI (ITD)
-
GROUND STRAP KIT DIN
L1705
LDF4-SOA : 1/2" LDF HELIAX PO
DDN1088
L4TNM-PSA TYPE N MALE PS FOR 1/2 IN
DDN1090
L4TDM-PSA 16 DIN MALE PS FOR 1/2
DDN9743
TK.-TW TORQUE WRENCH KIT FOR 7-16 DI
DSSC412HF2LDFE5765
COLLII I, 11.SDBD HD NULL FIL
DocuSign Envelope ID: EDA59F89-119D-4AD8-A411-FF200D2D643A
DSCLAMP006C
SINGLE CLAMP FOR
L1705
- HELIAX PO
DDN 1088
L4TN M-PSA TYPE N MALE PS FOR 1/2 IN
DDN 1090
L4TDM • PSA 7-16 DIN MALE PS FOR 1/2
TDN9289
221213 CABLE WRAP WEATHERPROOFING
L1705
- : 1/2" LDF HELIAX PO
L4TN M-PSA TYPE IN MALE PS FOR 1/2 IN
TTA, MINI AUTO QUAD, 796-824 M HZ,
L3617
AVA5-50FX HELIAX VIRTUAL AIR
78EZNF-M N FEMALE MOTCONNECTOR (MO
DSSG7806B2A
SG78-06132A GROUNDING IN
DSLSSGRIP
LSSGRIP 7/8"SUPPORT HOIST GRIP
-CABLE HANGER STAINLE
L1705
LDF4-SOA : 1/2" LDF HELIAX PO