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12/14/2021 PACKET
BEAUMONT TEXAS MEETING OF THE CITY COUNCIL COUNCIL CHAMBERS CITY HALL 801 MAIN STREET TUESDAY, DECEMBER 14, 2021 1:30 PM AGENDA CALL TO ORDER * Invocation Pledge Roll Call * Proclamations, Presentations and Recognitions * Public Comment: Persons may speak on the Consent Agenda and Items 1-6 * Consent Agenda CONSENT AGENDA (Items placed on the Consent Agenda are considered routine in nature and are considered non-controversial. The Consent Agenda can be acted upon in one motion. A consensus of the Council is required to remove any item for discussion and separate action.) A. Approval of the December 7, 2021 City Council Meeting Minutes B. Confirmation of board and commission member appointments Jon Reaud would be appointed as Chairman to the Police Department Community Advisory Committee. The term would commence December 14, 2021 and expire December 13, 2022. (Mayor Robin Mouton) M.S. Shawn Javed would be appointed as Vice Chairman to the Police Department Community Advisory Committee. The term would commence December 14, 2021 and expire December 13, 2022. (Mayor Robin Mouton) Latoya Young would be appointed to the Parks and Recreation Advisory Board. The term would commence December 14, 2021 and expire September 30, 2023. (Mayor Pro Tem Audwin Samuel) Catherine Campbell would be appointed as a Liaison to the Library Commission. The term would commence December 14, 2021 and expire September 30, 2023. (Councilmember Albert "A.J." Turner) Dora Nisby would be appointed as Chairman to the Community Development Advisory Committee. The term would commence December 14, 2021 and expire December 13, 2022. (Mayor Robin Mouton) Pat Anderson would be appointed as Vice Chairman to the Community Development Advisory Committee. The term would commence December 14, 2021 and expire December 13, 2022. (Mayor Robin Mouton) C. Authorize the City Manager to execute an annual agreement with Capital Edge Advocacy, Inc. to provide services as the City of Beaumont's Washington Assistant D. Approve a proposal submitted by Associated Mechanical Services, Inc. to replace the air-cooled chiller unit at the Tyrrell Historical Library located at 695 Pearl Street E. Authorize the City Manager to execute Change Order No. 6, accept maintenance, and authorize final payment to Shaver Construction& Contracting Services, LLC d/b/a Silverback Services F. Approve the purchase of hardware and services for closed captioning of City Council meetings from Swagit Productions, LLC of Dallas G. Approve contracts to provide lubricants for use in City vehicles and equipment H. Authorize the City Manager to execute Change Order No. 8 to the contract with McInnis Construction Inc. for the Tyrrell Park Visitor Center parking lot improvements I. Authorize the settlement of the claim of Charlotte Levine J. Authorize the settlement of the claim of Jessica Watts REGULAR AGENDA 1. Consider amending Resolution No. 2 1-110 for the purchase of eight paratransit buses 2. Consider authorizing the City Manager to enter into a contract with Legacy Community Development Corporation for HOME Investments Partnerships funds from the Department of Housing and Urban Development 3. Consider authorizing the City Manager to award a contract to Pro-Pipe, Inc., of Irvine, CA to clean,televise, and evaluate the City's sewer collection system to identify cost effective methods to rehabilitate defective manholes and mainlines 4. Consider a resolution to reallocate funds from the Sewer Line Repair Program to the Salvation Army Homeless Shelter Rehabilitation project within the 2019 CDBG Program Year Budget 5. Consider approving an amendment to the Industrial District Agreement with Coastal Caverns, I, LP DISCUSSION ITEMS * Review and discuss a proposal from Bird Scooters to operate within the city * Review and discuss possible improvements at various city parks (Requested by Councilmembers Turner and Getz) * Review and discuss various events held in the City of Beaumont and the possibility of adding new events (Requested by Councilmembers Turner and Getz) * Review and discuss the City redistricting process and census information (Requested by Councilmembers Getz and Neild) COMMENTS * Public Comment (Persons are limited to 3 minutes) * Councilmembers/City Manager/City Attorney comment on various matters EXECUTIVE SESSION * Consider matters to deliberate the employment, evaluation, duties of a public officer or employee in accordance with Section 551.074 of the Government Code to wit: specifically; Sharae Reed, First Assistant City Attorney * Consider matters related to contemplated or pending litigation in accordance with Section 551.071 of the Government Code: Claim of ExxonMobil Corporation- Storm Sewer Claim of Luke and Ashley Montalbano 6. Consider a resolution appointing Sharae Reed to the position of City Attorney effective January 10, 2022 Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact Kaltrina Minick at 880-3777. A BEAUMONT TEXAS TO: City Council FROM: Kyle Hayes, City Manager PREPARED BY: Tina Broussard, TRMC, City Clerk MEETING DATE: December 14, 2021 REQUESTED ACTION: Council consider approval of the December 7, 2021 City Council Meeting Minutes. BEAUMONT T E X A S MINUTES OF THE CITY OF BEAUMONT COUNCIL MEETING Albert"A.J." Turner Jr.,At-Large ROBIN MOUTON, MAYOR Randy Feldschau,At-Large Taylor Neild,Ward I CITY COUNCIL MEETING Michael Getz,Ward II Audwin Samuel, Mayor Pro Tern December 7, 2021 Chris Durio,Ward IV Tyrone Cooper, City Attorney Kyle Hayes, City Manager Tina Broussard, City Clerk The City Council of the City of Beaumont, Texas, met in a regular session in strict compliance with the Texas Open Meetings Act, Texas Government Code, Chapter 551 on December 7, 2021, at the City Hall Council Chambers, 801 Main Street, Beaumont, Texas, at 6:00 p.m. to consider the following: OPENING * Invocation Pledge of Allegiance Roll Call * Proclamations, Presentation and Recognition * Public Comment: Persons may speak on the Consent Agenda and Agenda items 3-5 and 7 Mayor Mouton called the council meeting to order at 6:00 p.m. Reverend Willis Semien with Cathedral of Faith Baptist Church gave the invocation. Mayor Mouton led the Pledge of Allegiance. Roll call was made by Tina Broussard, City Clerk. Present at the meeting were Mayor Mouton, Mayor Pro Tern Samuel, Councilmembers Durio, Getz, Turner, Feldschau and Neild. Also, present were Kyle Hayes, City Manager; Tyrone Cooper, City Attorney; Tina Broussard, City Clerk. Proclamations, Presentation, Recognitions None Mayor Mouton read the announcement regarding Executive Session being held at the conclusion of Public and Councilmember Comments. Public Comment: Persons may speak on the Consent Agenda and Agenda Items 3-5 and 7 None CONSENT AGENDA (Items placed on the Consent Agenda are considered routine in nature and are considered non-controversial. The Consent Agenda can be acted upon in one motion. A consensus of the Council is required to remove any item for discussion and separate action.) A. Approval of the November 16, 2021, City Council Meeting Minutes Minutes—December 7,2021 B. Confirmation of board and commission member appointments - Resolution 21-317 Dr. Danny Hurych, DVM would be appointed as Chairman to the Animal Care Advisory Committee. The term would commence December 7, 2021 and expire December 6, 2022. (Mayor Robin Mouton) Maryjane Benning would be appointed as Vice Chairman to the Animal Care Advisory Committee. The term would commence December 7, 2021 and expire December 6, 2022. (Mayor Robin Mouton) Dr. Richard Leblanc(Ex-officio)would be appointed to the Convention and Tourism Advisory Board. The term would commence December 7, 2021 and expire September 30, 2023. (Mayor Robin Mouton) Robert Calvert would be appointed as Chairman to the Convention and Tourism Advisory Board. The term would commence December 7, 2021 and expire December 6, 2022. (Mayor Robin Mouton) Cheryl Guillory would be appointed as Vice Chairman to the Convention and Tourism Advisory Board. The term would commence December 7, 2021 and expire December 6, 2022. (Mayor Robin Mouton) Dora Nisby would be appointed as Chairman to the Library Commission. The term would commence December 7, 2021 and expire December 6, 2022. (Mayor Robin Mouton) Ben Woodhead would be appointed as Vice Chairman to the Library Commission. The term would commence December 7, 2021 and expire December 6, 2022. (Mayor Robin Mouton) Christopher Jones would be appointed as an Alternate to the Board of Adjustment(Zoning). The term would commence December 7, 2021 and expire December 6, 2023. (Mayor Robin Mouton) John Dean would fill the unexpired term of Darrell Stephens on the Police Department Community Advisory Committee. The term would commence December 7, 2021 and expire September 30, 2023. (Councilmember Audwin M. Samuel) C. Authorize the City Manager to execute Change Order No. 2, to the contract with BDS Constructors, LLC d/b/a MK Constructors for the Primer Street Lift Station Repairs Contract Project - Resolution 21-318 D. Authorize the City Manager to execute Change Order No. 4 to the contract with Solid Bridge Construction, LLC for the Cattail Marsh Wetlands Repair Project - Resolution 21-319 E. Authorize the City Manager to execute Change Order No. 4, accept maintenance, and authorize final payment to Gulf Coast, a CRH Company for the CDBG—Street Rehabilitation Project - Resolution 21-320 F. Authorize the City Manager to execute Change Order No. 2, accept maintenance, and authorize final payment to Gulf Coast, a CRH Company for the Street Rehabilitation City Wide — Phase III Project - Resolution 21-321 Minutes—December 7,2021 G. Approve a contract with McGriff Insurance Services Inc., of San Antonio for workers' compensation excess insurance - Resolution 21-322 H. Approve a resolution casting the City of Beaumont's votes (459) to Lauren Williams Mason for election to the Jefferson Central Appraisal District Board of Directors for the 2022-2023 term of office - Resolution 21-323 Councilmember Neild moved to approve the Consent Agenda. Mayor Pro Tern Samuel seconded the motion. AYES: MAYOR MOUTON,MAYOR PRO TEM SAMUEL,COUNCILMEMBERS DURIO,GETZ, TURNER, FELDSCHAU AND NEILD NAYS: NONE MOTION PASSED AGENDA 1. Consider a request for a Specific Use Permit to allow a gasoline retailer/convenience store in an NC (Neighborhood Commercial) District located at 3355 Gladys Avenue. Charles Shajari on behalf of Saiyad Ali, is requesting a Specific Use Permit to allow a gasoline retailer/convenience store at 3355 Gladys Avenue. Mr. Ali plans to demolish the existing buildings and construct a new facility. The service station would be open 24 hours per day and employ five (5) or six (6) full time employees. Engineering has noted that it would be beneficial to shift the two (2) existing driveways (located between the building and the fuel canopy) to the north about fifteen (15) feet to more properly align with the driveway crossing the property. In addition, the parking along the west side of the building does not meet City requirements and should be removed from the site plan along with the southwest driveway. Ten parking spaces will, however, be required. Per the City Landscaping Ordinance, trees are required as part of the 6' wide landscaped buffer at each property line between parking and the right-of-way. Trees will be required along with shrubs along Longfellow Drive but will not be allowed along Gladys Avenue or IH- 10 N, due to overhead power lines. In addition, sidewalks will be required along all three (3) right-of-ways. Properties to the west and north are residential. In order to protect these properties as much as possible from the effects of a convenience store, all lighting must be shielded. At a Joint Public Hearing held on November 15, 2021, the Planning Commission recommended 8:0 to approve the request for a Specific Use Permit to allow a gasoline retailer/convenience store in an NC (Neighborhood Commercial) District with the following conditions: 1. Remove the southwest driveway, shift the two (2) existing driveways (located between the building and the fuel canopy) to the north about fifteen (15) feet, remove parking spaces on the west side of the building and add two parking Minutes—December 7,2021 spaces that meet City standards. 2. Sidewalks shall be installed/maintained along all three (3) right-of-way frontages. 3. Landscaping must meet City requirements. 4. Shield lighting from residential neighbors to the west and north. 5. Pavement between the sidewalk and back of curb must be removed and replaced with sod. Approval of the ordinance with the following conditions: 1. Remove the southwest driveway, shift the two (2) existing driveways (located between the building and the fuel canopy) to the north about fifteen (15) feet, remove parking spaces on the west side of the building and add two parking spaces that meet City standards. 2. Sidewalks shall be installed/maintained along all three (3) right-of-way frontages. 3. Landscaping must meet City requirements. 4. Shield lighting from residential neighbors to the west and north. 5. Pavement between the sidewalk and back of curb must be removed and replaced with sod. Councilmember Feldschau moved to ADOPT AN ORDINANCE GRANTING A SPECIFIC USE PERMIT TO ALLOW A GASOLINE RETAILER/CONVENIENCE STORE IN AN NC (NEIGHBORHOOD COMMERCIAL) DISTRICT FOR PROPERTY LOCATED AT 3355 GLADYS AVENUE,WITH THE CONDITIONS,IN THE CITY OF BEUAMONT, JEFFERSON COUNTY, TEXAS. Councilmember Durio seconded the motion. Councilmember Neild moved to add an additional condition that a fence be installed on the north side of the property. Councilmember Getz seconded the motion. AYES: MAYOR MOUTON,MAYOR PRO TEM SAMUEL,COUNCILMEMBERS DURIO,GETZ, TURNER, FELDSCHAU AND NEILD NAYS: NONE MOTION PASSED Ordinance 21-076 2. Consider a request to rename Buford Street between Port and Brooklyn Streets to McCarty Street. Reverend Willie F. Williams, Jr, has requested to rename a portion of Buford Street to McCarty Street. Reverend Williams states that the street should be renamed in honor of the work Reverend William Nelson McCarty, Sr. accomplished in the community specifically the South End of Beaumont. Reverend McCarty accepted Starlight's call for service in December of 1948 and began plans for re-organizing ministries, including the order of worship, and the church's future expansion. Under his leadership membership increased dramatically and new ministries were introduced and flourished. In 1970 his leadership in the civil rights movement, helped the minority community begin to thrive in Southeast Texas. In 1985, The Family Institute was introduced, providing after school student tutorials, a Minutes—December 7,2021 reading program, personal finance lessons and a myriad of other activities to enhance the community. Reverend McCarty led the Starlight church for 38 years and he's fondly remembered by the community he served and the church he led. The Street Renaming Policy for the City of Beaumont states that "If City Council determines by a %vote of approval that special circumstances surround a street name change request, then City Council may change the name of a street without approval of seventy-five (75%) percent of the abutting property owners." There are two (2) properties in the subject area using Buford Street addresses. At a Joint Public Hearing held on November 15, 2021, the Planning Commission recommended 8:0 to approve the request to add "McCarty Street" as an honorary name to the section of Buford Street between Port and Brooklyn Streets. Approval of the ordinance. Mayor Pro Tern Samuel moved to ADOPT AN ORDINANCE ENTITLED AN ORDINANCE CHANGING THE NAME OF BUFORD STREET BETWEEN PORT AND BROOKLYN STREETS TO MCCARTY STREET, BEAUMONT, JEFFERSON COUNTY, TEXAS. Councilmember Turner seconded the motion. AYES: MAYOR MOUTON,MAYOR PRO TEM SAMUEL,COUNCILMEMBERS DURIO,GETZ, TURNER, FELDSCHAU AND NEILD NAYS: NONE MOTION PASSED Ordinance 21-077 3. Consider authorizing the City Manager to execute a contract with Jefferson County related to the housing of prisoners at the County Jail. The proposed contract would be effective upon execution and shall continue until and through October 31, 2022. Thereafter, the contract shall continue from year to year thereafter unless terminated by either of the parties in accordance with the provisions outlined in the contract. Councilmember Feldschau moved to APPROVE A RESOLUTION THAT THE CITY MANAGER BE AND HE IS HEREBY AUTHORIZED TO EXECUTE AN INTERGOVERNMENTAL CONTRACT BETWEEN THE CITY OF BEAUMONT AND JEFFERSON COUNTY RELATED TO THE HOUSING OF PRISONERS AT THE JEFFERSON COUNTY JAIL EFFECTIVE UPON EXECUTION AND TERMINATE OCTOBER 21, 2022 AND CONTINUE THEREAFTER YEAR TO YEAR UNLESS TERMINATED BY EITHER OF THE PARTIES IN ACCORDANCE WITH THE PROVISIONS OUTLINED IN THE CONTRACT. Councilmember Getz seconded the motion. AYES: MAYOR MOUTON,MAYOR PRO TEM SAMUEL,COUNCILMEMBERS DURIO,GETZ, TURNER, FELDSCHAU AND NEILD NAYS: NONE MOTION PASSED Minutes—December 7,2021 Resolution 21-324 4. Consider authorizing the City Manager to execute a contract with Jefferson County related to potable drinking water services and sanitary sewer services to the Jefferson County Correctional Facility. The proposed contract outlines the requirements of the City and the County related to the provision of potable drinking water services and sanitary sewer services to the Jefferson County Correctional Facility. Jefferson County would be charged the same rates for water and sewer services as established from time-to-time by the City Council for inside the City of Beaumont rates established in the Code of Ordinances. The contract shall be for a period of 12 months from and after the date of execution and shall continue there after year to year until either party gives 30 days written notice of intent to terminate the agreement. Councilmember Neild moved to APPROVE A RESOLUTION THAT THE CITY MANAGER,BE AND HE IS AUTHORIZED TO EXECUTE A CONTRACT BETWEEN THE CITY OF BEAUMONT AND JEFFERSON COUNTY RELATED TO POTABLE DRINKING WATER SERVICES AND SANITARY SEWER SERVICES TO THE JEFFERSON COUNTY CORRECTIONAL FACILITY FOR A ONE(1)YEAR TERM COMMENCING FROM AND AFTER THE DATE OF EXECUTION AND CONTINUING THEREAFTER YEAR TO YEAR UNTIL EITHER PARTY GIVES THIRTY (30) DAYS WRITTEN NOTICE OF INTENT TO TERMINATE THE CONTRACT. Councilmember Feldschau seconded the motion. AYES: MAYOR MOUTON,MAYOR PRO TEM SAMUEL,COUNCILMEMBERS DURIO,GETZ, TURNER, FELDSCHAU AND NEILD NAYS: NONE MOTION PASSED Resolution 21-325 5. Consider authorizing the City Manager, or his/her designee, to negotiate an Engineering Services Agreement with Lanier & Associates to firm up their estimated costs related to possibly berthing the Battleship Texas in the Neches River adjacent to Riverfront Park. (Item Tabled) Lanier and Associates is an engineering firm based in New Orleans, with an office in Beaumont, TX. Lanier engineered the Riverfront Park Baan Stabilization Project that is waiting for approval from the U.S. Army Corp of Egineers. Lanier was asked by the City of Beaumont to provide preliminary numbers for the possible berthing of the Battleship Texas at Riverfront Park. Councilmembers Neild and Samuel have requested an action item by the City Council to determine whether Lanier & Associates should do additional work to firm up or harden the numbers they initially provided. If the City Council approves the resolution authorizing additional work, the Council will need to determine the specific items they want included (location of ship, parking lot, gift shop/ticket sales, restrooms, etc.) in the contract and city staff will move forward to negotiate Minutes—December 7,2021 the price for additional engineering services_ The proposed agreement and the cost would then be brought back to City Council for approval_ Funds will come from the Fund Balance in the General Fund_ Councilmernber Feldschau moved to table this item_ Councilmember Getz seconded the motion. Item Tabled PUBLIC HEARING Receive comments related to the property located at 3720 Ector Street public Hearing Opened: 6:53 p_m_ None Public Hearing Closed: 6:54 p_m_ 6_ Consider an ordinance declaring 3720 Ector an Imminent E3anger and order its immediate demolition and cleanup. The structure at 3720 Ector Street was "tagged" as unsafe on March 1, 2021. The structure has been damaged by fire. Attempts to resolve the issue with the property owner have been unsuccessful. Funds will come from the General Fund_ Approval of ordinance_ Councilmember E:)uriO moved t0 AmOPT AN OREINANCE ENTITLEE3 AN OREINANCE FINDING THE STRUCTURE LOCATED AT 3720 ECTOR STREET TO BE A PUBLIC NUISANCE ANC ORMERING ITS DEMOLITION ANC REMOVAL AS A CLEAR ANC PRESENT nANGER TO PUBLIC SAFETY; PROVIDING FOR SEVERABILITY; PROVInING FOR REPEAL; PROVI0,ING A PENALTY;ANC PROVInING AN EFFECTIVE nATE_ Councilmember Turner seconded the motion. AV ES. MAYOR MOUTON,MAYOR PRO TEM SAMUEL,COUNCILMEMBERS OlURIO,GETZ, TURNER, FELOSC HAU ANO NEILn NAYS: NONE MOTION PASSE Ordinance 21-078 EXECUTIVE SESSION—Council recessed at 6:56 p.m. To discuss and or deliberate economic development negotiations in accordance with Section 551_087 of the Government Code to wit; specifically: Minutes—December 7,2021 A proposed Letter of Intent (LOI) with OCI Beaumont, LLC Council reconvened at 8:06 p.m. REGULAR AGENDA 7. Consider authorizing a Letter of Intent (LOI)with OCI Beaumont, LLC or one of its affiliates. (Item Deferred) OCI would like to execute a LOI with the City of Beaumont to allow a third party to perform a site study at the City's landfill and wastewater treatment facility. The study would help OCI determine the feasibility of a landfill gas recovery project and wastewater anaerobic digester project. Due to the time and cost of such study, OCI is requesting a six-month exclusivity period in which to conduct the site study. If the study finds that a transaction of the above-mentioned projects is feasible, then the terms of any transaction would be subject to negotiations at that time. No cost to the City would be incurred for this study. Approval of the resolution. DISCUSSION ITEM * Review and discuss the hiring process related to the position of City Manager Councilmember Feldschau asked City Manager, Kyle Hayes if he would give advice as to how the Council should go about searching for a City Manager as well as an Interim City Manager. Councilmember Samuel discussed the hiring process related to the position of City Manager, he stated that what's occurred in the past is first an interim would be appointed from within the city, and second would be to hire a firm that has expertise in seeking a City Manager nationwide, as well as giving a timeline as to when the Council wants to start the procedure. The following directive was given to the City Manager as to what Council would like to see happen: 1. Interim City Manager - City Manager will send an email to Department Directors to see who is interested in being the Interim and ask that they let him know, the City Manager will then inform Council, interviews will be setup with Council. If anyone that any Councilmember knows that may be interested need to provide the City Manager with their names and he will set those interviews up with Council as well 2. City Manager Search Firm - The Human Resources Director, Chris Catalina will search for firms that specializes in searching for a City Manager, narrow down to at least 3 to 5 firms, provide those to the City Manager who will put each firm on the agenda and have the Council interview those firms in an open session, out of the 3 to 5 firms Council will select one that they will hire to do the nationwide search Timeline is as follows: Minutes—December 7,2021 Department Heads have until December 31, 2021, to inform the City Manager if they are interested in the Interim position. If any Councilmember knows of anyone that's interested, they will also provide that information to the City Manager, each Councilmember can provide up to two names to the Manager. Interviews with those interested in the Interim position will take place sometime in January 2022 The Council would like to have an interim in place by February 1, 2022, or earlier, to work with the City Manager in his transition. COMMENTS * Public Comments (Persons are limited to three minutes) Ronald Kelley 2295 Angelina St. Beaumont TX Spoke to Council regarding city streets, asked that Council not forget, stated that he's been living on Angelina St., since 2009, the city did a study and said that Angelina was to be repaired in 2019 and it's almost 2022 and the street still hasn't been repaired, thinks they deserve to have their street redone, asked that those that represent his area please help him and his neighbors get their street repaired,Angelina Street has never been repaired in many years and needs to be done Councilmembers/City Manager/City Attorney comments on various matters COUNCILMEMBER COMMENTS COUNCILMEMBER NEILD - NONE MAYOR PRO TEM SAMUEL- NONE COUNCILMEMBER FELDSCHAU - NONE COUNCILMEMBER TURNER- STATED TO MR. KELLY THAT HIS STREET IS ON THE LIST TO BE DONE SOON, THANKED EVERYONE FOR THEIR PATIENCE THAT WAITED TONIGHT COUNCILMEMBER GETZ- STATED THAT TODAY IS THE 80TH ANNIVERSARY OF PEARL HARBOR,ASKED THAT ANYTIME A CITIZEN SEES A VETERAN TO PLEASE THANK THEM FOR THEIR SERVICE, ASKED WHEN THE CITY OF BEAUMONT WOULD BEGIN THE REDISTRICTING PROCESS, STATED THAT THE COUNTY AND THE STATE HAS DONE THEIRS,THINKS THE CITY NEEDS TO DO THEIRS AS WELL Minutes—December 7,2021 COUNCILMEMBER DURIO- THANKED THE STAFF THAT PLANNED THE CHRISTMAS TREE LIGHTING AND THE CHRISTMAS PARTY, IT WAS NICE, HAD A GREAT TIME MAYOR MOUTON - THANKED STAFF FOR THE CHRISTMAS TREE LIGHTING AND THE CHRISTMAS PARTY, THE FOOD, BAND AND FIREWORKS WERE FANTASTIC, THANKS TO EVERYONE WHO CAME OUT FOR THE MEETING CITY MANAGER HAYES - NONE CITY ATTORNEY COOPER- NONE Open session of meeting recessed at 8:57 p.m. EXECUTIVE SESSION * Consider matters related to contemplated or pending litigation in accordance with Section 551.071 of the Government Code: Claim of Jessica Watts Claim of Charlotte Levine * Consider matters to deliberate the employment, evaluation, duties of a public officer or employee in accordance with Section 551.074 of the Government Code to wit: specifically: Sharae Reed, First Assistant City Attorney Robin Mouton, Mayor Tina Broussard, City Clerk Minutes—December 7,2021 B December 14,2021 Confirmation of board and commission member appointments RESOLUTION NO. BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF BEAUMONT: THAT the following appointments be made: Appointment Commission Beginning of Expiration of Term Term John Reaud Police Department 12/14/2021 12/13/2022 Community Advisory Committee M.S. Shawn Javed Police Department 12/14/2021 12/13/2022 Community Advisory Committee Latoya Young Parks and 12/14/2021 09/30/2023 Recreation Advisory Board Catherine Campbell Library Commission 12/14/2021 09/30/2023 Dora Nisby Community 12/14/2021 12/13/2022 Development Advisory Committee Pat Anderson Community 12/14/2021 12/13/2022 Development Advisory Committee The meeting at which this resolution was approved was in all things conducted in strict compliance with the Texas Open Meetings Act, Texas Government Code, Chapter 551. PASSED BY THE CITY COUNCIL of the City of Beaumont this the 14th day of December, 2021. - Mayor Robin Mouton - C BEAUMONT TEXAS TO: City Council FROM: Kyle Hayes, City Manager MEETING DATE: December 14, 2021 REQUESTED ACTION: Council consider a resolution authorizing the City Manager to execute an annual agreement with Capital Edge Advocacy, Inc. to provide services as the City of Beaumont's Washington Assistant. BACKGROUND On a yearly basis since 1980, the City has contracted with an organization to provide legislative services on the federal level. Mr. Chris Giglio, as the City's Washington Assistant, is responsible for reviewing federal executive proposals, legislation under consideration, and proposed and adopted administrative rules and regulations which could impact the City of Beaumont's policies or programs. Staff is very pleased with the professionalism and high quality of service provided by Capital Edge. A letter from Mr. Giglio and the proposed contract are attached for your review. The contract amount of$68,400 remains the same as last year. The contract also includes a maximum of $4,000 for reimbursable expenses. FUNDING SOURCE General Fund. RECOMMENDATION Approval of the resolution. RESOLUTION NO. BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF BEAUMONT: THAT the City Manager be and he is hereby authorized to execute an annual agreement with Capital Edge Advocacy, Inc. to serve as the City of Beaumont's Washington, D.C. Assistant in the amount of$68,400.00, with an additional maximum amount of$4,000.00 for reimbursable expenses. The agreement is substantially in the form attached hereto as Exhibit "A" and made a part hereof for all purposes. The meeting at which this resolution was approved was in all things conducted in strict compliance with the Texas Open Meetings Act, Texas Government Code, Chapter 551. PASSED BY THE CITY COUNCIL of the City of Beaumont this the 14th day of December, 2021. - Mayor Robin Mouton - AGREEMENT BETWEEN THE CITY OF BEAUMONT,TEXAS AND CAPITAL EDGE ADVOCACY, INC. 1212 NEW YORK AVENUE,NW- SUITE 250 WASHINGTON,D.C. 20005-3953 Pursuant to this agreement, the City of Beaumont, Texas (hereinafter sometimes referred to as the "City") and Capital Edge Advocacy, Inc. (hereinafter sometimes referred to as "Consultant") agree to assume the following obligations. I. Obligadons of Consultant A. Consultant will organize and operate a unit to act as a Washington office for the City and will be the assigned member of its staff. Consultant will be responsible for obtaining and furnishing requisite staff, office space, utilities, furnishings, and equipment, common-use office supplies and services, and general administrative support according to the level of service specified in Paragraph IV; B. Consultant will confer with the City Manager and such other City personnel as the City Manager may designate at the times and places mutually agreed to by the City Manager on all organizational planning and program activities which have a bearing on the ability of the City to make the best use of federal aid programs;and will act as Washington Assistant to the City of Beaumont,Texas; C. As Washington Assistant the Consultant will review federal executive proposals,legislation under consideration,proposed and adopted administrative rules and regulations and other Washington developments for the purpose of advising the City of those items which may have a bearing on City policy or programs; D. More specifically, as Washington Assistant the Consultant will advise and consult on behalf of the City with the White House and any other Federal agencies,departments and conarmssions as may be necessary to the performance of full Washington service to the City Manager and the City. Additionally, the Consultant will act as liaison with the U.S. Conference of Mayors and the National League of Cities, and will furnish legislative and administrative analyses of issues as requested; 1 EXHIBIT "A" E. As Washington Assistant the Consultant will secure and furnish such detailed information as may be available on federal programs in which the City indicates an interest; F. As Washington Assistant the Consultant will review and comment on proposals of the City which are being prepared for submission to federal agencies when requested to do so by the City Manager or his designees; G. As Washington Assistant the Consultant will maintain liaison with the City's Congressional delegation and will assist the delegation in any matter which the City determines to be in its best interest in the same manner as any other member of the City's administrative staff might render assistance; H. As Washington Assistant the Consultant will counsel with the City regarding appearances by City personnel before Congressional committees and administrative agencies and will arrange for appointments and accommodations for City personnel as necessary; I. As Washington Assistant the Consultant will contact federal agencies on the City's behalf when City applications are under consideration by such agencies and counsel the City to take whatever steps appear to be required to obtain the most favorable consideration of such applications; J. As Washington Assistant the Consultant will advise and consult with or otherwise make assistance available to such representatives of the private sector who are engaged in economic development activities as determined by the City Manager to be in the best interests of the City; K. In fulfilling her responsibilities under this Agreement, the Washington Assistant will act in the name of the City of Beaumont, Texas under the supervision of the City Manager. Any change in the person of the Washington Assistant from the person representing the City as of the effective date of this agreement must be approved by the City Manager. 11 Obligations ofthe Cite ofBeautnon4 Texas A. To advise the Consultant of the name or names of persons other than the City Manager authorized to request service and the person or persons to be kept advised by the Washington Assistant; 2 B. To supply the Consultant with a summary of all federal programs in which the City is participating and advise the Consultant of any new applications filed, together with pertinent details as to the substance of such applications; C. To supply the Consultant with copies of budgets, planning documents, and regular reports of the City Manager and departments, Council agenda and proceedings, newspapers and other materials which will assist the Consultant in keeping current on City policies and programs; D. To reimburse the Consultant for expenses incurred on behalf of the City pursuant to the duties of Paragraph I as approved by the City Manager subject to the provisions of Paragraph IV; III. The Cite ofBeaumon4 Texas and the Consultant concur that the following exclusions shall apply,to this Agreement. A. The Consultant.• 1. Will not represent commercial or industrial establishments of the City in pursuit of federal business except in accordance with the provisions of Paragraph I, Subparagraph J,above; 2. Will not, by virtue of this Agreement, represent other local government agencies in Beaumont,Texas except those which are instrumentalities or agencies of the City of Beaumont, Texas; 3. Will not perform any legal, engineering, accounting or other similar professional service; 4. Will not directly or indirectly participate in or intervene in any political campaign on behalf of or in opposition to any candidate for public office in or representing the City. IV. Compensation The cost of service will be$68,400.00 for twelve months,payable in advance,in equal monthly installments of$5,700.00 commencing on the first day of January 2022. In addition, a maximum of $4,000.00 for reimbursable expenses incurred pursuant to Paragraph II, Subparagraph D. 3 V. Termina Lion Either party may terminate this Agreement at any time by giving the other at least sixty (60) days'notice in writing of such termination. IN WITNESS WHEREOF: ATTEST DATE 7 12/01/2021 Christopher F. Giglio,Capital Edge Advocacy,Inc. Kyle Hayes, City Manager 4 D BEAUMONT TEXAS TO: City Council FROM: Kyle Hayes, City Manager PREPARED BY: Keith Folsom, Facilities Maintenance Director MEETING DATE: December 14, 2021 REQUESTED ACTION: Council consider a resolution approving a proposal submitted by Associated Mechanical Services, Inc. to replace the air-cooled chiller unit at the Tyrrell Historical Library located at 695 Pearl Street. BACKGROUND Pricing was obtained from Associated Mechanical Services, Incorporated utilizing the current Maintenance Contract they have with the City of Beaumont. The HVAC Contract allows Associated Mechanical Services, Inc., at the request of the Facilities Maintenance Department,to perform maintenance, repair, and equipment installation on a time and material basis. The Contract was approved by the City Council on December 15, 2020, by Resolution No. 20-271. The cost to replace the air-cooled chiller unit, including the proposed scope of work listed on the contractor's proposal, will be a not to exceed amount of$107,200.00. The air-cooled chiller unit at the Library was originally installed in 2006. The unit is 15 years old and is experiencing condensing coil failure. The coil failure is resulting from the deterioration of the aluminum fins attached to the refrigerate coil tubing. The existing chiller unit utilizes R-22 refrigerant, which is being phased out and no longer produced, therefore it is not cost effective to perform any major repairs or coil replacement on the existing unit. The air-cooled chiller unit is the only source that supplies chilled water for the HVAC system at the library and is a very critical component of the air conditioning system at the facility. The new air-cooled chiller unit will increase the overall efficiency of the system and utilize a more cost-effective refrigerant compared to the old unit. FUNDING SOURCE Capital Reserve Fund. RECOMMENDATION Approval of the resolution. SSOC/ATE TACLA 022513C MECHANICAL SERVICESp INC. RESIDENTIAL • COMMERCIAL • CENTRIFUGAL • REFRIGERATION (BUDGET) December 3, 2021 City of Beaumont 1848 Pine Street Beaumont,Texas 77720 Attn: Keith Folsom Re: Tyrell Library Chiller— Budget Pricing Dear Keith, Associated Mechanical Services, Inc. is pleased to quote the following, A. Provide labor and materials to replace (1) 60-ton chiller. New piping connections, re insulation of pipes, crane and mats for setting chiller, and all applicable labor. 1. Chiller $107,200.00 'Chillers have 14-16 week delivery' Price excludes: • Electrical Work • Control Work Thanks for the opportunity to work with you on this project. If you should have any questions, please feel free to contact me at any time. Sincerely, John P. Weber President Operations Manager Houston • Austin • Nederland P.O. Box 1818 • NEDERLAND, TEXAS 77627-1818 • OFFICE: (409) 721-5050 • FAX: (409) 721-5055 Regulated by the Texas Department of Licensing and Regulation 0 P.O.Box 12157•Austin,TX 78711 •(800)803-9202 RESOLUTION NO. WHEREAS, on December 15, 2020, the City Council of the City of Beaumont, Texas passed Resolution No. 20-271 for an annual contract, with the option of two (2) renewals of twelve (12) month terms at the same pricing as the awarded contract with Associated Mechanical Services, Inc., of Nederland, Texas, in an estimated amount of $243,000.00 for heating, ventilation, and air conditioning (HVAC) installation, maintenance and repair for City-owned HVAC equipment; and, WHEREAS, the contract allows Associated Mechanical Services, Inc., of Nederland, Texas, at the request of the Facilities Maintenance Department, to perform maintenance, repair, and equipment installation on a time and material basis as set forth in the contract; and, WHEREAS, Associated Mechanical Services, Inc., of Nederland, Texas, submitted a proposal in an amount up to $107,200.00 for the purchase of a replacement air-cooled chiller unit at the Tyrrell Historical Library located at 695 Pearl Street; and, WHEREAS, City Council is of the opinion that the proposal submitted by Associated Mechanical Services, Inc., of Nederland, Texas should be accepted; NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF BEAUMONT: THAT the statements and findings set out in the preamble to this resolution are hereby, in all things, approved and adopted; and, THAT the proposal submitted by Associated Mechanical Services, Inc., of Nederland, Texas, in an amount up to $107,200.00 for the purchase of a replacement air- cooled chiller unit at the Tyrrell Historical Library located at 695 Pearl Street be accepted by the City of Beaumont. The meeting at which this resolution was approved was in all things conducted in strict compliance with the Texas Open Meetings Act, Texas Government Code, Chapter 551. PASSED BY THE CITY COUNCIL of the City of Beaumont this the 14th day of December, 2021. - Mayor Robin Mouton - BEAVM4NT E T E X A S TO: City Council FROM: Kyle Hayes, City Manager PREPARED BY: Bart Bartkowiak, Director of Public Works 8c Technology Services MEETING DATE: December 14, 2021 REQUESTED ACTION: Council consider a resolution authorizing the City Manager to execute Change Order No_ 6, accept maintenance, and authorize final payment to Shaver Construction 8c Contracting Services, LLC d/b/a Silverback Services BACKGROUND On March 16, 2021, by Resolution No. 21-066, City Council awarded a contract to Shaver Construction 8L Contracting Services, LLC d/b/a Silverback Services, of Jasper, in the amount of $549,490.00, for the Beaumont Water Treatment Plant 72" Emergency Repair Project. Previous Change Order Nos. 1-5, in the amount o£($71,787.00), are attached for your review. Proposed Change Order No_ 6, in the amount of($11 1,560.00), is required to adjust the estimated quantities in the contract to reflect the actual quantities used in the completion o£the project. If approved, the adjustment in quantities would result in a final contract amount of $509,7 1 7.00. The project has been inspected by the Water Utilities Engineering Division and found to be complete in accordance with the provisions and terms set forth in the contract. Acceptance of Change Order No. 6, maintenance, and final payment in the amount of$25,485.85 is recommended. FUNDING SOURCE Capital Program. RECOMMENDATION Approval of the resolution_ RESOLUTION NO. 21-199 WHEREAS, on March 16, 2021, the City Council of the City of Beaumont, Texas passed Resolution No. 21-066 awarding a contract in the amount of $549,490.00 to Shaver Construction & Contracting Services, LLC, d/b/a Silverback Services, of Jasper, Texas, for the Beaumont Water Treatment Plant 72-Inch Emergency Repair Project; and, WHEREAS, on June 9, 2021, the City Manager executed Change Order No. 1, in the amount of $3,700.00, to increase the size of the coring tool needed to gain access through the chemical vault floor due to unforeseen field conditions, thereby increasing the total contract amount to $553,190.00; and, WHEREAS, on June 16, 2021, the City Manager executed Change Order No. 2, in the amount of $6,165.00, for hydro excavation work to reveal the location of the existing 72" pipeline due to unforeseen field conditions, thereby increasing the total contract amount to $559,355.00; and, WHEREAS, on June 25, 2021, the City Manager executed Change Order No. 3, in the amount of $6,400.00, to obtain an engineered bulkhead design that will be sealed and stamped by a professional engineer registered with the State of Texas, thereby increasing the total contract amount to$565,755.00; and, WHEREAS, on July 20, 2021, the City Council of the City of Beaumont, Texas passed Resolution No. 21-169 authorizing the City Manager to execute Change Order No. 4, in the amount of $30,585.00, to fabricate and install an engineered bulkhead, thereby increasing the total contract amount to $596,340.00; and, WHEREAS, Change Order No. 5, in the amount of$24,937.00, is necessary due to unforeseen site conditions which developed during construction, thereby increasing the total contract amount to $621,277.00; NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF BEAUMONT: THAT the statements and findings set out in the preamble to this resolution are hereby, in all things, approved and adopted; and, THAT the City Manager be and he is hereby authorized to execute Change Order No. 5, in the amount of $24,937.00, for additional work described above, thereby increasing the total contract amount to $621,277.00 for the Beaumont Water Treatment Plant 72-Inch Emergency Repair Project. The meeting at which this resolution was approved was in all things conducted in strict compliance with the Texas Open Meetings Act, Texas Government Code, Chapter 551. PASSED BY THE CITY COUNCIL of the City of Beaumont this the 24th day of August, 2021. �� - Mayor Robin Mouton - CITY OF BEAUMONT Dilr. Nowmbor20,2021 Prefect: Baumone WfP 724nch Emergency Repair County: Jefferson Dismal. Eosumonl Contract Number. IND RO.100M21-Of Owrw: City of Easement Contractor. Slhbrba It Services C.O.tlo.: Sl V%ol CAonge Order) I THE rOLLOMKG CHANGES IN I HE PLANE This change rdervdll soot Ent os*WAd quantities In the contract to reled Poe actual qunWes used In go cooplsiln of the F*CL Nero No. DEINIPTION Unit OAgM Change In UnitPA.. Total Cluo DELETE Ede Pluo rtlu6Elalon,Includes eanwdAbus and carbon Thor S applooilon for stnwwel pips rap*and pips and temdeslons for a LF a (8.00) i 8,470.00 i (E7,76M) on"Blue MMOL -Inch Wow Line Groundwater bllbs0on Poll.NenNIWan and g obdm*m of Mpralon point Wide do 724nch water I ne Includes EACH I (6A0) >; 2.600A0 $ (14AW00) 100111381100,OrEknp.knf eclon ohydF0010bb foam plug of drE haft and pleavishm Is Bodo for eEar1obdudsanaddNnrdoduclnIe0ns t0 10 k,ided say NItminntaaqualsemisIn price.Ties ad&mr LS 1 (1.00) i W.000.00 f (100000.00) bk*jcgmgwAft,vMbooppbdpopwgmWyloftbWbmss 11 E 724nah Plus.knckelos oe NdsleOon ofen addlnN LS 1 0AM 6 10,I00.00 $ (19.S00.00ide the wall b babl be saxom be epsturn o1 Not a conk"DQCUWAoft TOTAL AMOUNT OF Till CHANGE ORDERI (111,IW.oe) ORIGINAL CONTRACT AMOUNT: I $49AS0.00 NET FROM PREVIOUS CHANGE OAS: 11 71.7E7A11 TOTAL AMOUNT OF THIS CHANGE ORDER: I 1111.660-00) PERCENT OF THIS CHANGE ORDER: -20.20% TOTAL PERCENT CHANGE ORDER TO DATE: -7,24% NEW CONTRACTAMOl1NT: 09.717.00 CONTRACT TIME ORIGINAL CONTRACT TMIE: SO cofenAardays ADDITIONAL TIME UNDER CO NO.6 0 Calendar days REVISED CONTRACT TIME 46 Cdrdr days 'Cwwadw aduuw/eyes end"We gat Ea adIsolowde In conbsat Islas and cooked Sue uErLbA In ids Cbsmge Order represents Nit aonprns0on for BE brows end derwes In No Doss oL and so Ees requkad to prfam to entbework under Ow wnirad arMbg draft rbnAnelly Aram Ede Change OAdr&W BE prodme QwNe Orders. Acceptance of Ode wslrarcrwlslos an aAreeaod bohraa Owr and Conlrador Eat ti Change Ordrrepusenb an BE kxkmk,*,mukaly syood open ad)usMod to M Cenv@A and M Conlroder wN welve IS rights to So a Cake on this Change Order after N Is propedy oxamW.! ACCEPTED W. PREPARED BY 021 all s DA DATE RIP WATER MANAGER R •EY:� ��1 Lin �W� R �" �Z/ ,�. DATE rff ohmgR OF PUBLIC WORM• TICHROLOGY&ERVEIS APPROVED BY. ATTESTED BY. KYLE NATO$ WE TIIAER000ARD DAM t:RYMANASIR CRYCLIIIK I CITY OF BEAUMONT : I I Date: August 10,2021 Project: Wider Treatment Plant 72-Inch Emergency Repair County: Jefferson District: Beaumont Contract Number: BIO NO.WU0121-00 Owner: City of Beaumont Contractor. SOverback Services C.O.No.: 5 I -THE FOLLOWING CHANGES IN THE PLANS AND)OR SPECIFICATIONS ARE HEREBY MADE: Upon Om final kepectlon of the 72'pipe,Owe was evidence of concrete motor Ilaldip In 2=1 Gros.The kaw reader vA be n Ird to pment any NrNwr de*uWallon.The plans did not Include a chlorine clmdcal krscEon dOhrsor.A ddorine dWusa vms necessary and wB be added.After the menasywas cared,it was dk000vered that a sectlon of M steel Inner Ordng was debedoraang,the Contractor vA replace Ow*action by vwldkq a now steel sheet. it..No. it..Code DESCRIPTION Unit Original Charpa In Unit Price Total ADD 1 Labor and Repair Costs for haver Lkw Mader Repok EACH 0 1.00 S 6,130.00 $ 6,130.00 2 - Cldalns Diffuser and Installation EACH 0 1.00 $ 15,607.00 $ 14607.00 3 - Welding of tJanhds Poser EACH 1 0 1.00 i 3,200.00 i 3,200.00 SUBTOTAL { 24,937AO TOTAL AMOUNT Of THIS CHANGE ORDER f 24,937.00 4 WORKING DAYS VTRL 9E ADDED TO THIS CHANGE ORDER ORIGINA.CONTRACTAMOUNT: $ 549,490.00 NET FROM PREVIOUS CHANGE ORDERS: S 46A50.00 TOTAL AMOUNT OF THIS CHANGE ORDER S 24.937.00 PERCENT OF THIS CHANGE ORDER 4,64% TOTAL PERCENT CHANGE ORDER TO DATE: 13,06% NEW CONTRACT AMOUNT: $ 021,277.00 CONTRACTTIME ORIGINALCONTRACTTOAE: 30 calendar days ADDITIONAL CONTRACT TORE PER PREVIOUS CHANGE ORDERS: 11 Wsnder4m ADDITIONAL CONTRACTTNIE PER THIS CHANGE ORDER 4 calarderdeva REVISED CONTRACT TOE: 45 eeledardsye CONDITION OF CHANGE: 'CaN:aclor sdsawiedges and owns dud tlw a4ustwo as In coNvacl price and contract ame stipulated In 9Aa Cheap Oder represents 1Al coegaas9on for all kraoesse and decreases In ON"A of,adore lime nguked to perlann IMe on"work under We contract dYng dreellyor kdndy hors M Change Oda end all prevlaus Chan9s Orders. Acceptance of 9b wdver constitutes an agreement between Owner and Contractor last In Chap*Order represents an d kw*wIve,muludy eyod upon eQualmenl to fie Contract, and Oral Cadmdor vA went eO dghls to Re a Clain on lids Change Oder after it Is properly eseaAed! ACCEPTED BY: PREPARED BY: e�'�cl� 8/11/21 4( O/U SLWUAVIRMU-RZP DATE JOHN PaMSISR DATE WATER zalg-s-zj ACCEPTED BY: REVS D B0108/11/2021 OAT! INARTWIRTHOWIAKDA DESIGN PROFESSIONAL DIRECTOR OF PUKIC WORKS a TECHNOLOGY SERVICES REVIEWED BY: AT ED BY: ift DATE TWAaROUSSMD OAT! CITY ENOWEER CRY CLERK APPROVED BY: KYLE MAYES DATE �� / let, CITY MANAGER /V4� CITY OF BEAUMONT Data: July 14,MI Proleoh WaterTnstmant Plant 724nchEmeraenoyRepdr County: Jefferson District: Basumonl Contract Hember. BID NO.WU021.00 Owners CRY of Bosumont Contractor: SlverMak SoMoas C.O.No.: 4 The cordnobrvA M and Installing the an06rsered buMwed as Iw 72•pipe.The bulkhead vSl be utllad as a aeaydavb.The krllEl smmana km rmlo did not eslrbleh snau0h mbdrrS of Ow ebemdal as Near deawe0.The combudor suppled pro equlpownl and the abor to ralossls ate Me Is a bettor poslon for appropdNe aedk*TM oonkalorwA be pe:fom ng the buMosd hstdgm by swlwd oo wAft Io lw sast cylnder msarMl a Ins pops wladr vA requbs On removal and repskef pm edslkrl wa rconcrea bwr. Rem N. it..Code DESCRIPTION Unit 1 Odphwl CharrSe a Unit Prlu Toed Quantity ADDS'•` 1 Fahraatip and asaft F.rryOwered Soused EACH 0 1.00 IF 12AOOAO S 12.600.00 2 Con DM for Amrnorda Chan"FEW EACH 0 111A0 S 5.31660 i "ISM S Concrete Rafonaon at BuMwW Lacstbn EACH 0 1.00 $ 14770A0 $ 14.?70.00 ` i SUBTOTAL S 30,1106A0 TOTAL AMOUNT OF S C"A40�ORDER S 30,566A0 IIWORKNODAYSWLLMADONDTOTMCNMOKOROVR ORIGINAL CONTRACT AMOUNT: S SOAKOD NET FROM PREVIOUS CHANGE ORDERS: S lei" TOTAL AMOUNT OF THIS CHANGE ORDER: S 30.666.00 TOTAL PERCENT OROEIETODATE: SAS NEW CONTRACT AMOUNT: S 610.210.00 CONTRACTTME ONGIN LCONTRAOTTME >IOraanOErdays AODITKM CONTRACT TOM PER PREVIOUS CHANGE ORDERS: O cdoderdwm ADDITIONAL CONTRACT TOE PER THIS CHANGE ORDER: 11 eNEadordaa REVISED CONTRACT TNE: 41 cmWWwdan aabmc aaedsweaamowa4mvirmarrbforawkalprkm and cooked YmwsoulstedInNh Camp Order represents Wcenpemmlom for dawesa and 4wsfn In la eat of,mad aw crew mpdred Is perform On srRnwork under Nre contrast edema d np*or fo tmW kom We CMW Order and d prateus Chmp Cdero. AooepMa of 06 waiver omWWlu an spownwd bel mon Omw and Comksafor that In Cherras Order represents an mI bmhmk*,nwk mly aaroad spm*4udnmd to to Central and that Oodraler YA wdw al datds to be a calm on ante Clam"Order aMrR Is property omwad.• ACCEPTED BY: PREPARED b CB ( 7/14/21 ,;,. 7/�tjz fox a• PDATA DATE VV/1TIR MR MANADER �A& ACCEPTED BY. R Day ''� 07/14/2021 /— IS-- TARaIII-41101TINKIr.m. PATZ PARFEAKYWINM DATN bow nwassmAL DNIECTOR OF MMUr wORKE a TNCNNotAOYatRNCq REVIEWED BY: ATTE D By i A `7�a a� • � DATN CRY NOWEER CRY CUIRK APPROVED BY: KYLENAYN CRY AIANAMW, ,+ CITY OF BEAUMONT Date: June 4,2021 Prefect: Water Treatment Plant 72JnchFmerOancyRepair County: Jefferson DIShlat: Beaumont Contract Number 8ION0.WU0121-00 owner. Clly of Beaumont Contractor. SItverback SeMass C.O.No.: 1 THE DMG CHANGES IN THE PLANS ANDIOR SPECIFICATIONS ARE ROMSYMME,- Due to u lorse•n 0dd oondldons to contractor VA harm In brawn the she of On coMB kol needed to pain owns OvouOh bu dw*M vauB hoar. It..No. Item Code DESCRIPTION WIN OrIgI nal I Charge In I Ur*pd. To%, ADD 1 Carig Tad To Aaea Vaub Nee I EACH 0 1 1.00 $ 3.700A0 1 S 3.700A0 SUBTOTAL. S %700" TOTAL AMOUNT $ 3'706'G • ORIGINAL CONTRACT AMOUNT: S 649A00A0 NET FROM PREVIOUS CHANGE ORDERS: S TOTAL AMOUNT OF THIS CHANGE ORDER: S 3.M.00 PERCENT OF THIS CHANGE ORDER OA7% TOTAL PERCENT CHANGE ORDER TO DATE OA7% NEW CONTRACT AMOUNT: S 653,100.00 CONTRACT TIME ORNNN&CONTRACTTM 30cskuderdm ADDITIONAL CONTRACT TOM PER PREVIOUS CHANGE ORDERS: 0 dander deer• ADDITIONAL CONTRACT TOM PER THIS CHANGE ORDER 0 Caknder dolls REVISED CONTRACT TM: 30 dawlar dare CONp1T�Q�1 OR C sC rW a w a and a0nn but 0w a4us4nak W contrast pin and contrast iu slip lel d N this Charge Order represents ON earyeew0on fora Naessee i and dearenn In bu cost of,and IM"a np, to pndann bu an*o work under bu contrast wkbq dko*or Inii-Ab Dam bda Change order and id pnnAous Change Odom. Acceptance of 0ie waster cons0aw an spuomae beeasen Owner and Contradw eau bu Chage Oderreprossnk on all bwkdve,neMuy s pead wpm adIusYnant k to CerducL and Out CwWnW vi1 welve al 006 Is,No a dskn an Oft Clwye Oderana It Is props*sysculta&I I ACC TED BY: PREP74 RED B n 6/7/21 ! 5-"- 6/7�u TT DATe ... ".MANAGIM ACCE� R BY b/7/21 Tee DATe on"PROF INWAL I:11ECTOR�Niil10NlWbdsa TECIINOLMINIRVIM REVIEWED BY: BY: aOWN A TE Tb1ABIlO11aaMO DM cl"KNOWIlt c"cu f APPROVED BY: Itri.SBAI'm DATE + cIfY WWA0B1 /Ow �� CITY OF BEAUMONT War Jun.K 2621 Projed: Wear Treatment Pant 72-Inch Emergency Repair County: JeMenon District: Beaumont Card"Number: BID NO.W110121.00 Owner. ClgrotBesumont Contractor: SlvarbaskServices C.O.No.: S The cw*acW wS1 be obabip an sng,nerod bulkhead dadpn that wB be sosad and dmnpsd by a preftedonal apkwer#*gW W in M stalk of Texas. IWn No Hem Cod. DESCRIPTION Unit Original Ckmge In Unit Pros Total ADD 1 Candadw l.9s tKftood do*md and skinned by P.E. EACH 0 1A0 $ - 0.400A0 $ 6,m w SUBTOTAL Is I'M." TOTAL AMOUNT OF THIS CHANGE ORDER $ S'WAD 6 VVORKW CATS WELL BE ADDED TO THIS CHNNE ORDER ORIGI AL.CONTRACTANOUNT: 5 IN/AOOAO NET FROM PREVKW8 CHANGE ORDERS: S SA SS= TOTAL AMOUNT OF THIS CHANGE ORDER: S SAOOAO PERCENTOFTtN9 CHANGEORDER: TOTAL PERCENT CHANGE ORDER TO DATE: 2A0% NEW CONTRACTAMOUNT: S 115.755A0 CONTRACT TW E ORKNNAL CONTRACT TWE SO"WAlydew ADDITION&CONTRACT70A PER PREY IOUII CHANGE ORDER:,: 0 calendar dms ADDITIONAL CONTRACT TO&PER THIS CHANGE ORDER, 0 candor daw REVISM CONTRACTTNI& 20 aMnderdaw snea tro2MINGLand ograa that M sRo.lm.na In crarod pre and crowd*"adval"In ft Otwo Omerropmeds f all aayrwe0on farm,Naraeea mWdsaeasaaMcat0f,andM0mem**"apebmmMwAlmworkundwVmar- ad**Mnc,yerirdnayfromNhaChrgeOrdoreWm,prmlow Chomp Orars. Aaplrnoa./0U waiver oarallYnleo M egreeereal bmbaeen Omamr aW Csnbsdr this M ChrGe OdorrapaeWe en m,fndnmiw,naAna,y agmmd vpan WJnrarmnl a M Crnbaat, wd 09 CeMrsder wBwolve e,ddAs to Be a claim an Ora Chap Ordw&RwR a propmy emaAW.' ACCEPT��E,,D//BY. PRB►ARED BYs /L WAYS:: NARAM ACCEPTED BY: R B �A& 06/24/2021 �—�L _7,( BATE CUM PROF641"Al. gIOF FUlkLIC • TKCHM LO.YSZRVIM REVIEWED BY: ATT ED BY.. Blau a I 5- AMMAWLARREAL.PS. DATED DATE C fy,NONEER CIfYCLHO( APPROVED BY: AW WNAOfIft O .... CITY OF BEAUMONT Dais: JW015,ml Pf*GL WoWrTaabnontPloW72-IaahEnonpansyRopsir Canty. JsNarsoa Dkirkb 6saumont ContfastHumben 910NO.WU6121•81 Ownor. Cityof Bossmant CwWadw: 60mbaek 6ar4ow C.O.Noa 2 THE FOLLOWING CHANGE9 IN Me PLAN5 ow b w*nwAn MW cmdbu Wo aw*ndwvA nsad b pufam hyft=walkrt b rawal he k Am dSa sxbft 72•Ma. -' ----- Nam Na itam Cada blSCRMTION Unl OtIStnW Chang b UMI hk. Tok1 ADD 1 Cs*mW b P.&.No.E"aSa EACH 6 1.00 $ 6,16i?X S 6.165A6 SUBTOTAL. Is 6,166.o TOTAL AMOUNTCHANGE WIDER = 6,165A6 ORMUNAL CONTRACT AMOLNM _S OW"A6 MET FROM PREV10U6 CHANGE ORDER& S S.71it1A0 TOTAL AMOUNT OF THIS CHANGE OROHC t 6I"m PERCENT OF THIS CHANGE ORDE: 1 TOTAL PERCENT CHANGE OROER TO DATE: I MONCOMTRACTAMOUNP S 590J 5AD CONTRACTTIME ORI00IALOON7RACTTIBE: 30 ascdw ADDITIONAL CONTRACT TOE PER PREVIOUS CHANGE ORDERS: Oak AODMONAL CON7RACTTOE PER"CHANGE ORDER: N[t� ReAKDCONTRAOTYM socdwwwNN CVONDITIOH CHARM Mi-ftws and awm Sat 6a s}Msrk In awed Pka OW asnlad"asopw"k oft Chw4p Ordw rsw"wo W wmpwwMbn W d konww sd dsaaaaa In M cod sti+M 6w Sa s mgrdrd b prk m Sa 61*0wwkadar as owdaat w"dk**wkAkOW frog 26 ChOp ONar and*IP fWAWA CMW OAW& AocapWrw of Oft vo~oftdWaagaamaMbaMaas Dow OWCanada SW to chmp Ofdor repasanb wankalafsa,NLIM*Wod I"agnbnw to to CadmA and SmCwkaslw WN wdw a rdds b Ws a cWm a Nb CMgs OrdwWWR k propadp axadd! ACCEPTED BY: PREPARM CI SR -ASY DAT4 t; , s T6 wAd6 DKOW MARAGM AQClPTED Y: REV;ej? 06/16/2021 --sue wwwwE WAM PRor58+I0M omarortorpur4cvxwmA TlCNMOLOOYa6AVpB RRYUN O BYs ATT� BYS s CITY IENamm er"CLE6H APPROVED BYs GfffUMAM ZI AV I � §kg |§ § a s$ k$ § A ■ " %§ § § 2 § § ,■ , � a 5!3S„!3 § | � ■� � � / § }\} . ■ � � § ■ 2 ) . 2 . , !� ,�2■ � % | � \}\ !! ! !2$! | § §§| $ . . . . . . . . . . . . . . . . � � ■ � RESOLUTION NO. WHEREAS, on March 16, 2021, the City Council of the City of Beaumont, Texas passed Resolution No_ 21-066 awarding a contract in the amount of $549,490.00 to Shaver Construction & Contracting Services, LLC d/b/a Silverback Services, of Jasper, Texas, for the Beaumont Water Treatment Plant 72-Inch Emergency Repair Project; and, WHEREAS, on June 9, 2021, the City Manager executed Change Order No. 1, in the amount of $3,700.00, to increase the size of the coring tool needed to gain access through the chemical vault floor due to unforeseen field conditions, thereby increasing the total contract amount t0 $553,190.00; and, WHEREAS, on June 16, 2021, the City Manager executed Change Order No. 2, in the amount of$6,165.00, for hydro excavation work to reveal the location of the existing 72" pipeline due to unforeseen field conditions, thereby increasing the total contract amount to $559,355.00; and, WHEREAS, on June 25, 2021, the City Manager executed Change Order NO. 3, in the amount of $6,400.00, to obtain an engineered bulkhead design that will be sealed and stamped by a professional engineer registered with the State of Texas, thereby increasing the total contract amount to $565,755.00; and, WHEREAS, on July 20, 2021, the City Council of the City of Beaumont, Texas passed Resolution No. 21-169 authorizing the City Manager to execute Change Order No_ 4, in the amount of $30,585.00, to fabricate and install an engineered bulkhead, thereby increasing the total contract amount to $596,340.00; and, WHEREAS, on August 24, 2021, the City Council of the City of Beaumont, Texas passed Resolution No. 21-199 authorizing the City Manager to execute Change Order No. 5, in the amount of $24,937.00, due to unforeseen site conditions which developed during construction, thereby increasing the total contract amount to $621,277.00; and, WHEREAS, Change Order No. 6, in the amount of($111,560.00), is necessary to adjust the estimated quantities in the contract to reflect the actual quantities used in the completion of the project, thereby decreasing the total contract amount to $509,717.00; and, WHEREAS, the project has been inspected by the Water Utilities Engineering Division and found to be complete in accordance with the provisions and terms set forth in the contract; NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF BEAUMONT: THAT the statements and findings set out in the preamble to this resolution are hereby, in all things, approved and adopted; and, THAT the City Manager be and he is hereby authorized to execute Change Order No. 6, in the amount of ($111,561.00), to adjust the estimated quantities in the contract to reflect the actual quantities used in the completion of the project, thereby decreasing the total contract amount to $509,717.00; and, BE IT FURTHER RESOLVED THAT the Beaumont Water Treatment Plant 72-Inch Emergency Repair Project be and the same is hereby accepted; and, BE IT ALSO RESOLVED THAT the City Manager is hereby authorized to make final payment in the amount of $25,485.85 to Shaver Construction & Contracting Services, LLC d/b/a Silverback Services, of Jasper, Texas. The meeting at which this resolution was approved was in all things conducted in strict compliance with the Texas Open Meetings Act, Texas Government Code, Chapter 551. PASSED BY THE CITY COUNCIL of the City of Beaumont this the 14th day of December, 2021. - Mayor Robin Mouton - F BEAUMONT TEXAS TO: City Council FROM: Kyle Hayes, City Manager PREPARED BY: Bart Bartkowiak, Director of Public Works & Technology Services MEETING DATE: December 14, 2021 REQUESTED ACTION: Council consider a resolution approving the purchase of hardware and services for closed captioning of City Council meetings from Swagit Productions, LLC of Dallas. BACKGROUND Swagit is used to stream meetings from council chambers to the website as well as provide a backup video source for Channel 4. The current Swagit equipment has been in place for six and a half years. The current equipment needs to be upgraded to work with the new TriCaster system and provide HD quality video to the website. The new Swagit equipment and services will also provide for closed captioning in English and Spanish of the meetings in the council chambers during live and archived video playback as well as an interactive transcript of the meetings. The hardware will be upgraded at a one-time cost of$29,038 and the services will be provided at an annual cost of$30,000 for a total of$59,038. FUNDING SOURCE General Fund and Public Education and Government Funds. RECOMMENDATION Approval of the resolution. RESOLUTION NO. BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF BEAUMONT: THAT the City Council hereby approves the purchase of hardware and services for use by the Technology Services Department from Swagit Production, LLC, of Dallas, Texas, in the amount of$59,038.00 for closed captioning of City Council meetings. The meeting at which this resolution was approved was in all things conducted in strict compliance with the Texas Open Meetings Act, Texas Government Code, Chapter 551. PASSED BY THE CITY COUNCIL of the City of Beaumont this the 14th day of December, 2021. - Mayor Robin Mouton - G BEAUMONT TEXAS TO: City Council FROM: Kyle Hayes, City Manager PREPARED BY: Todd Simoneaux, Chief Financial Officer MEETING DATE: December 14, 2021 REQUESTED ACTION: Council consider a resolution approving contracts to provide lubricants for use in City vehicles and equipment. BACKGROUND Bids were solicited for a six-month contract to supply various lubricants at fixed costs for use by multiple City departments to maintain vehicles and equipment. Specifications allow for a six- month extension upon expiration of the original term at the same pricing as awarded herein. Bids were requested from fifteen(15)vendors and three responses were received. Specifications stated that the City could award the contract(s) to multiple vendors as deemed to be in the best interest of the City. The specifications have been divided into six sections. It is recommended that Sections 1 and 2 be awarded to Sun Coast Resources of Houston,in the amount of$50,155.60; Section 3 be awarded to Midtex Oil., of Beaumont, in the amount of$5,552.20; and Sections 4, 5, and 6 be awarded to Tri-Con, Inc., of Beaumont, in the amount of$20,375.32. Bid tab is attached. FUNDING SOURCE Fleet Fund. RECOMMENDATION Approval of the resolution. RESOLUTION NO. WHEREAS, bids were solicited for a six(6) month contract, with an option to renew for a period of six (6) months at the same pricing as the awarded contract, for the purchase of lubricants for use by various City departments in maintaining vehicles and equipment; and, WHEREAS, Sun Coast Resources, of Houston, Texas, submitted a qualified bid for Section 1 in the unit amounts shown on Exhibit "A," attached hereto, for an estimated total expenditure of$47,071.90; and, WHEREAS, Sun Coast Resources, of Houston, Texas, submitted a qualified bid for Section 2 in the unit amounts shown on Exhibit "A," attached hereto, for an estimated total expenditure of$3,083.70; and, WHEREAS, Midtex Oil, L.P., of Beaumont, Texas, submitted a qualified bid for Section 3 in the unit amounts shown on Exhibit"A," attached hereto, for an estimated total expenditure of$5,552.20; and, WHEREAS, Tri-Con, Inc., of Beaumont, Texas, submitted a qualified bid for Section 4 in the unit amounts shown on Exhibit"A," attached hereto, for an estimated total expenditure of$11,894.70; and, WHEREAS, Tri-Con, Inc., of Beaumont, Texas, submitted a qualified bid for Section 5 in the unit amounts shown on Exhibit"A," attached hereto, for an estimated total expenditure of$5,332.62; and, WHEREAS, Tri-Con, Inc., of Beaumont, Texas, submitted a qualified bid for Section 6 in the unit amounts shown on Exhibit"A," attached hereto, for an estimated total expenditure of$3,148.00; and, WHEREAS, City Council is of the opinion that the bids submitted by Sun Coast Resources, of Houston, Texas (Sections 1 & 2); Midtex Oil, L.P., of Beaumont, Texas (Section 3); and, Tri-Con, Inc., of Beaumont, Texas (Sections 4, 5 & 6) are the lowest responsible bidders providing services at the best value to the City and should be accepted; NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF BEAUMONT: THAT the statements and findings set out in the preamble to this resolution are hereby, in all things, approved and adopted; and, THAT the bid submitted by Sun Coast Resources, of Houston, Texas, for a six (6) month contract, with an option to renew for a period of six (6) months, for the purchase of lubricants for use by various City departments in maintaining vehicles and equipment in the unit amounts shown in Section 1 on Exhibit "A," attached hereto, for an estimated amount of$47,071.90 be accepted by the City of Beaumont; and, BE IT FURTHER RESOLVED THAT the bid submitted by Sun Coast Resources, of Houston, Texas, for a six (6) month contract, with an option to renew for a period of six (6) months, for the purchase of lubricants for use by various City departments in maintaining vehicles and equipment in the unit amounts shown in Section 2 on Exhibit "A," attached hereto, for an estimated amount of $3,083.70 be accepted by the City of Beaumont; and, THAT ALSO RESOLVED THAT the bid submitted by Midtex Oil, L.P., of Beaumont, Texas, for a six (6) month contract, with an option to renew for a period of six (6) months, for the purchase of lubricants for use by various City departments in maintaining vehicles and equipment in the unit amounts shown in Section 3 on Exhibit "A," attached hereto, for an estimated amount of $5,552.20 be accepted by the City of Beaumont; and, BE IT ALSO RESOLVED THAT the bid submitted by Tri-Con, Inc., of Beaumont, Texas, for a six (6) month contract, with an option to renew for a period of six (6) months, for the purchase of lubricants for use by various City departments in maintaining vehicles and equipment in the unit amounts shown in Section 4 on Exhibit "A," attached hereto, for an estimated amount of$11,894.70 be accepted by the City of Beaumont; and, BE IT ALSO RESOLVED THAT the bid submitted by Tri-Con, Inc., of Beaumont, Texas, for a six (6) month contract, with an option to renew for a period of six (6) months, for the purchase of lubricants for use by various City departments in maintaining vehicles and equipment in the unit amounts shown in Section 5 on Exhibit "A," attached hereto, for an estimated amount of$5,332.62 be accepted by the City of Beaumont; and, BE IT ALSO RESOLVED THAT the bid submitted by Tri-Con, Inc., of Beaumont, Texas, for a six (6) month contract, with an option to renew for a period of six (6) months, for the purchase of lubricants for use by various City departments in maintaining vehicles and equipment in the unit amounts shown in Section 6 on Exhibit "A," attached hereto, for an estimated amount of$3,148.00 be accepted by the City of Beaumont; and, BE IT ALSO RESOLVED THAT the City Manager be and he is hereby authorized to execute a contract with Sun Coast Resources, of Houston, Texas; Midtex Oil, L.P., of Beaumont, Texas; and, Tri-Con, Inc., of Beaumont, Texas for the purposes described herein. The meeting at which this resolution was approved was in all things conducted in strict compliance with the Texas Open Meetings Act, Texas Government Code, Chapter 551. PASSED BY THE CITY COUNCIL of the City of Beaumont this the 14th day of December, 2021. - Mayor Robin Mouton - i BEAUMONT CITY OF BEAUMONT, BEAUMONT,TEXAS T E X A S PURCHASING DIVISION, BID TABULATION Bid Name: Six(6)Month Contract for Automotive Lubricants Sid Number. MF1122-17 Bid Opening: Thursday, December 2,2021 @ 2:00 P.M. Contact Person: Christy Williams, Buyer 11 chdsty.vWlliams@beaumonttexas.gov Phone: 409-880.3758 Vendor Tri-Con Inc Sun Coast Resources Midtex Oil City/State Beaumont Texas Houston Beaumont Texas Phone or Fax No. 409-836-2237 713-429-6702 4094WA-0333 Q Section DESCRIPTION A D PER SECTION TOTAL 810 PER SECTION TOTAL BID PER SECTION I BULK OIL/LUBRICANTS $60,132,52 $47.071.90 $65,920.50 m TRANSMISSION = II FLUID/HYDRAULIC OIL $1570.05* $3,083.70 $1830.20* X W III ANTIFREEZE/COOLANTS $4789.40* $8,020.60 $5,652.20 SYNTHETIC HD AUTOMATIC TRANSMISSION FLUID FOR TRANSMISSIONS REQUIRING ALLISON TES- IV 296 FLUIDS $11,894.70 $0.00* $14,926.00 CATERPILLAR SPECIFIC V LUBRICANTS $5,92.62 $6 792.20 $5,570.41 VI DIESEL EXHAUST FLUID $3,148.00 $6,260.00 $4,356.00 TOTAL BID $86,887.29 $71,228,40 $88,154.31 *"Vendor did not bid all items H BEAUMONT TEXAS TO: City Council FROM: Kyle Hayes, City Manager PREPARED BY: Keith Folsom, Facilities Maintenance Director MEETING DATE: December 14, 2021 REQUESTED ACTION: Council consider a resolution authorizing the City Manager to execute Change Order No. 8 to the contract with McInnis Construction Inc. for the Tyrrell Park Visitor Center parking lot improvements. BACKGROUND On May 12, 2020, by Resolution No. 20-099, City Council awarded a contract to McInnis Construction, Inc., of Silsbee, Texas, in the amount of$1,505,600.00 for the Adaptive Restoration of the Tyrrell Park Visitors' Center. Previous Change Order Nos. 1-7, in the amount of($143,494.28), are attached for your review. The contract includes a Contingency Allowance of$100,000.00. Change Orders No. 1- 7 was deducted from the Contingency Allowance thereby exhausting the Allowance and the remaining balance of Change Order No.7, in the amount of ($43,494.28) will be funded by the Capital Improvement Fund. Proposed Change Order No. 8, in the amount of$25,676.42, is required for a change in the scope of work due to poor subbase conditions discovered when the pavement repairs began. The revised scope of work will consist of cement base treatment to the existing subbase material. A total of thirty (30) calendar days will be added to the contract for the additional work. If approved, Change Order No. 8 will be result in an increase to the current contract thereby resulting in a total revised contract amount of$1,574,770.70. This project provides for an improved parking lot and driveway entrance and exit to the facility and completes the previous improvements to the road through the park. FUNDING SOURCE Capital Program. RECOMMENDATION Approval of the resolution. RESOLUTION NO.20-099 WHEREAS, bids were solicited for the restoration of the former community center located at Tyrell Park for a Visitors and Birding Center; and, WHEREAS, McInnis Construction, Inc. of Silsbee, Texas, submitted a bid in the amount of$1,473,000 for the Base Bid; Alternate Bid No. 1 in the amount of$12,000 for an ornate fence and gating between the existing door and window openings in a secured courtyard; Alternate Bid No. 2 in the amount of $20,600 for a six-foot vinyl coated security fence and a concrete mow strip to secure access to the courtyards; and, $12 per square foot for saw cutting, removing material, installation of 3/8" dowels, pouring and finishing concrete to match existing patterns at an estimated cost of $20,000; and, WHEREAS, the City Council is of the opinion that the bid submitted by McInnis Construction, Inc., of Silsbee, Texas, is the lowest responsible bidder providing the best value to the City and should be accepted; NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF BEAUMONT: THAT the statements and findings set out in the preamble to this resolution are hereby, in all things, approved and adopted; and, THAT the bid submitted by McInnis Construction, Inc. of Silsbee, Texas, submitted a bid in the amount of$1,473,000 for the Base Bid; Alternate Bid No. 1 in the amount of $12,000 for an ornate fence and gating between the existing door and window openings in a secured courtyard; Alternate Bid No. 2 in the amount of$20,600 for a six-foot vinyl coated security fence and a concrete mow strip to secure access to the courtyards; and, $12 per square foot for saw cutting, removing material, installation of 3/8"dowels, pouring and finishing concrete to match existing patterns at an estimated cost of $20,000 for the restoration of the former community center located at Tyrrell Park for the Visitors and Birding Center; and, BE IT FURTHER RESOLVED THAT the City Manager is authorized to execute a contract with McInnis Construction, Inc., of Silsbee, Texas, in the amount of$1,473,000 for the Base Bid; Alternate Bid No. 1 in the amount of $12,000 for an ornate fence and gating between the existing door and window openings in a secured courtyard; Alternate Bid No. 2 in the amount of $20,600 for a six-foot vinyl coated security fence and a concrete mow strip to secure access to the courtyards; and, $12 per square foot for saw cutting, removing material, installation of 3/8" dowels, pouring and finishing concrete to match existing patterns at an estimated cost of $20,000 for the purposes described herein. The meeting at which this resolution was approved was in all things conducted in strict compliance with the Texas Open Meetings Act, Texas Government Code, Chapter 551. PASSED BY THE CITY COUNCIL of the City of Beaumont this the 12th day of May, 2020. or Becky Ames - NEWS COPY Document G701 ' - 2017 Change Order PROJECT:(None and address) CONTRACT INFORMATION: CHANGE ORDER INFORMATION: Adaptive Restoration Contract For:General Construction Change Order Number:008 Visitor Center Tyrrell Park 3930 Babe Zaharis Dr Beaumont,TX 77705 Date:5126/20 Date:December 1,2021 OWNER:(Alanne and whh•ess) ARCHITECT:(Name and landless) CONTRACTOR:(Alone and address) City of Beaumont Architectural Alliance,Inc. \-icInnis Construction,Inc. 801 Main St.,Suite 3l5 350 Pine St.,Suite 750 675 S 4'f Beaumont,TX 77701 Beaumont,TX 77701 Silsbee,TX 77656 THE CONTRACT IS CHANGED AS FOLLOWS: (Insert it detailed description oJ7he change and, if applicable,altach or reference speei_jlc exbibils.Also include agreed ttpon adjustments attributable to evecuted Construction Change Di ectives.) REQUEST TO DEDUCT/ADD THE FOLLOWING S - DEDUCT 326 SY OF BASE AND ASPHALT S (14,670.00) DEDUCT 73 TONS OF ASPHALT S (10,877.00) DEDUCT 52 SY OF RIP RAP S (3,250.00) DEDUCT DITCH CLEANING S (805,00) ADD 2621 SY CEMENT BASE TREATMENT S 52,94420 Subtotal S 23,342.20 10%Overhead/Profit S 2,334.22 Total S 25,676.42 The original Contract Sum was $ 1,505,600.00 The net change by previously authorized Change Orders $ 43,494.28 The Contract Sum prior to this Change Order was $ 1,549,094.28 The Contract Sum will be increased by this Change Order in the amount of $ 25,676.42 The new Contract Sum includittg,this Change Order will be $ 1,574,770.70 The Contract Time will be uncltiart8ed byTi`%%R'tf 30 )days. The new date of Substantial Completion will be NOTE:This Change Order does not include adjustments to the Contract Sum or Guaranteed Maximum Price,or the Contract Time,that have been authorized by Construction Change Directive until the cost and time have been agreed upon by both the Owner and Contractor,in which case a Change Order is executed to supersede the Construction Change Directive. NOT VALID UNTIL SIGNED BY THE ARCHITECT,CONTRACTOR AND OWNER, Architectural Alliance,Inc. Mcinnis Construction City of Beaumont ARCHITECT(Firm name) CONTRACTOR(Firm mane) OWNER(Firm name) AIA Document G701"—2017.Copyright 01979,1987,2000,2001 and 2017 by The American Institute of Architects.All rights reserved.The'American Institute of Architects,''AIA,'the AIA Logo,and'AIA Contract Documents'are registered trademarks and may not be used without permission.This document was produced by AIA software at 15A 1:23 ET on 12/01/2021 under Order No.2896973020 which expires on 09110/2022,is not for resale.Is licensed for one-time use only,and may only be used In accordance with the AIA Contract Documents'-Terms of Service.To report copyright violations,e-mail copyright@aia.org. User Notes: (389ADA45) J N URE SIGNATURE SIGNATURE Rob Clark,AIA,NIP Kyle Kelley _ PRINTED NAME AND TITLE PRINTED NAME AND 7ITLE PRINTED NAME AND TITLE `2 f _ (Z� 2- 12/1/2021 DATE DATE DATE AIA Document G701"—2017.Copyright©1979.1987,2000,2001 and 2017 by The American Institute of Architects.All rights reserved.The'American Institute of Architects,''AIA,`the AIA Logo,and'AIA Contract Documents'are registered trademarks and may not be used without permission.This document 2 was produced by AIA software at 15:11:23 ET on 12/01/2021 under Order No.2896973020 which expires on 0 911 0/2 0 2 2,is not for resale,is licensed for one-lime use only,and may only be used in accordance with the AIA Contract Documentst Terms of Service.To report copyright violations,e-mail copyrighl@aia.org. User Notes: (3B9ADA45) � W �� � = Change Order MCINNIS CONSTRUCTION, INC. PROJECT: CHANGE ORDER NUMBER: 13 OWNER Q Adaptive Restoration Vlstor's Uenter I yrrell Haw DATE: 11/30/2021 ARCHITECT �393U babe Laharlas Dr ARCHITECT'S PROJECT NO: CONTRACTOR � 10 UOIN1 RAC IOR: Mchmis Construction INC FIELD ❑ 675 S 4th St CONTRACT DATE: 5/26/2020 OTHER ❑ Silsbee Tx CONTRACT FOR: City of Beaumont The Contract is changed as follows: REQUEST TO DEDUCT/ADD THE FOLLOWING DEDUCT 326 SY OF BASE AND ASPHALT $ (14,670.00) DEDUCT 73 TONS OF ASPHALT $ (10,877.00) DEDUCT 52 SY OF RIP RAP $ (3,250.00) DEDUCT DITCH CLEANING $ (805.00) ADD 2621 SY CEMENT BASE TREATMENT $ 52,944.20 Subtotal $ 23,342.20 10%Overhead/Profit $ 2,334.22 Total $ 25,676.42 The original Contract Sum was $ $1,505,600.00 The net change by previously authorized Change Orders $ $43,494.28 The Contract Sum prior to this Change Order was $ $1,549,094.28 The Contract Sum will be increased by this Change Order in the amount of $ $25,676.42 The new Contract Sum including this Change Order will be $ $1,574,770.70 The Contract Time will be by ( 30 )days The date of Substantial Completion as of the date of this Change Order therefore is 1/1/2022 *** This change order is prepared under the assumption that prior submitted ALA Change Order Document No. 6 will be approved as the balances in the Contingency are calculated based on this documents NOT VALID UNTIL SIGNED BY THE ARCHITECT,CONTRACTOR AND OWNER. McInnis Construction ARCHITECT(Firm name) CONTRACTOR(Firm name) OWNER(Firm name) 675 S 4th St Silsbee TX ADDRESS ADD E ADDRESS BY(Signature) BY(Sign ure) BY(Signature) Kyle Kelley Typed name Typed name Typed name DATE DATE DATE Document G701 - — 20.17 OWNERS COPY Change Order PROJECT:(V<u»c•n»d nd fi-crsJ CONTRACT INFORMATION: CHANGE ORDER INFORMATION: Adaptive Restoratio+a Contract For General Cousft_u_ion Change Oa-dcr 1Vutnbe,:001 Vistot's Center Tyrrell Par" 3930 Babe Zabaris Dr Beaumont,TX 77705 Date-5/26/20 Date: 10/20/20 OWNER:(,V<n»c oral a<7/i-cssJ ARCHITECT:(.Vm»e n»d ndcbess) CONTRACTOR:(�<m»e<utd ncldress) City of Benu naont Architectural Alliance,Inc. McInnis Constrauetion,Inc. 801 \Main St,Suite 315 350 Pine St_,Suite 750 675 S 4" Beaumont,TX 77701 Beaumont,TX 77701 SilsL'ee,'I'X 77656 THE CONTRACT IS CHANOED AS FOLLOWS: (/»sG'r-!<i drfui/ed drseriplion ojYhez c/mngr<nu/, iJ rippliccrblc,a11uc/r or relrertce.rJ�rci/ie c•_aYeibrts-�1 J.ro i»cJrede.[rgt-eed upon ndjrertntetrfs ntfrih»fnb/e m cs<cuted Co»s[rtrefimt G'/rortge Oit-cc•Ii ves.) BY this change ordeR reduce SLOO,000.00 contingency by 593,1 10.00. B.-ulance in co ntangency is 586,890.00 See attached documents_ The original Contract rey Sum was $ 1,505,600_00 luc net change by p T iously or authized Chang O -s e rdea $ 0.00 Tbc Contract Sum prior to this Change Order was $ 1,505,600.00 The Contract Stu-avid be unchanged by this Change Order in the amount of $ 0.00 The new Contract Suna including this Change Order will be $ 1,505,600.00 The Contract Ti u1e will be increased by Zero(0)days_ The near date of Substa ntial Completion will be NOTE:This Change Ordea'does not include adjustnlents to tfe Contract Sun'or Guaranteed Maximum Price,or the Contract Tinge,that have been au[1'orized by Construction Cltange Directive until 0—cost and tinge have been agreed upon by botta the Owner and Contractor,in avhich case a Change Order iS executed to supersede the ConStrt[ctiou Change Directive_ NOT VALID UNTIL SIGNED BY THE ARCHITECT,CONTRACTOR AND OWNER. Architeem-1 Allian c. Nfelnnis City CONT G OWNER B-cairuvv»a o»nnt»t `JSI ATCa TURE V J/ SIONAT RE SIGNATURE_ 1,J_Rob C1nrK,AIA.VP Kyle Kelle - Project Managers(� ft y 1. /- PRINTED NAME ANO TITLE PRINTED TEO NAME AND TITLE PRl TED NAM AND TITLE �L�2� 10/20/2020 /t� z DATE DATE DATE AIA Oocunaant G701--2017_Copyright®1070.1907.2000 2001 antl 2017 by Tha Am¢rtcan Insliluta of Architects.All ri9hls reserved.The"'American Instllute of ArohRa cgs, `AIA,-lha AIA 0:17 and-AIA Cwnracl Documents'arc registered trademarks and n ay nog ba used crithout permission.This document .I was protlucatl by AtA sofhvara a[17:10:17 ET on 10/20/2020 under Order No.0 001 6 2 91 94 which axplras on 09/1 O/2021,Is nog for resale,Is licensed for one-dme use only,and n ay only ba used In accordance vvi[h the AIA Contract 0ocum en[s's Terms of Servic¢-To report copyrlghl violations•¢-mall copyd9h3GA User Notes= ( 69AOA39) �rr■�r s + rr�e 1 CINNISS CONSTRUCTION, INC. Change Order PROJECT: CHANGE ORDER NUMBER: 1 OWNER Adaptive Restoration Vistor's Center Tyrrell Park DATE: 10/20/2020 ARCHITECT 3930 Babe Zaharias Dr Beaumont TX 77705 ARCHITECT'S PROJECT NO: 1852 CONTRACTOR Architectural Alliance INC TO CONTRACTOR: 350 Pine St Suite 720 FIELD ❑ McInnis Construction INC Beaumont TX 77701 675 S 4th St CONTRACT DATE: 5/26/2020 OTHER ❑ Silsbee Tx CONTRACT FOR: City of Beaumont The Contract is changed as follows: REQUEST TO ADD THE FOLLOWING For MCI to furnish and install approximaty 50 laminated mats to install around the building for Asbestos Removal Company equipment 50 Mats/30 days/@$95.00/month per mat $ 4,750.00 Additional time and equipment to place and remove mats $ 1,350.00 Trucking of additional mats(2 loads in and out) .:$,:_...1,200.00.. Subtotal 7,300.00 10%Overhead/Profit $ - AMOUNT TO BE DEDUCTED FROM CONTINGENCY Total 7,300.00 BALANCE OF CONTINGENCY $92,700 The original Contract Sum was $ $1,505,600.00 The net change by previously authorized Change Orders $ . .... ... ...:............. The Contract Sum prior to this Change Order was $ $1,505,600.00 The Contract Sum will be unchanged by this Change Order in the amount of $ $0.00. The new Contract Sum including this Change Order will be $ $1,505,600.00 The Contract Time will be by ( )days The date of Substantial Completion as of the date of this Change Order therefore is NOT VALID UNTIL SIGNED BY THE ARCHITECT,CONTRACTOR AND OWNER. McInnis Construction ARCHITECT(Finn name) CONTRACTOR(Firm name) OWNER(Finn name) 675 S 4th St Silsbee TX ADDRESS ADDRESS ADDRESS I BY(Signature) BY Signa re) BY(Signature) Kyle Kelley Typed name Typed name Typed name 10/20/2020 DATE DATE DATE Change Order MCINNIS CONSTItucnoN. INC. PROJECT: CHANGE ORDER NUMBER: 2 OWNER Adaptive Restoration ❑ Vstor's Center Tyrrell Park DATE: 10/20/2020 ARCHITECT 0 3930 Babe Zahadas Dr Beaumont TX 77705 ARCHITECT'S PROJECT NO: 1852 CONTRACTOR 0 Architectural Alliance INC TO CONTRACTOR: 350 Pine St Suite 720 FIELD ❑ McInnis Construction INC Beaumont TX 77701 675 S 4th St CONTRACT DATE: 5/26/2020 OTHER ❑ Silsbee Tx CONTRACT FOR: City of Beaumont The Contract is changed as follows: REQUEST TO ADD THE FOLLOWING Framing and Shoring of Roof Deck for safety of Asbestos Removal Approximately 2251f of 2x6 wall framing throughout building to support roof as well as any additional truss support as identified prior to roof removal Estimating approximately 4 days to install 2 days to remove $ 8,950.00 Subtotal $ 8,950.00 10%Overhead/Profit $ AMOUNT TO BE DEDUCTED FROM CONTINGENCY Total $ 8,950.00 BALANCE OF CONTINGENCY S83,750 The original Contract Sum was $ $1,505,600.00 The net change by previously authorized Change Orders $ $0.00 The Contract Sum prior to this Change Order was $ $1,505,600.00 The Contract Sum will be _Vnchanged_by this Change Order in the amount of $ $0.00 The new Contract Sum including this Change Order will be $ $1,505,600.00. The Contract Time will be by ( )days The date of Substantial Completion as of the date of this Change Order therefore is NOT VALID UNTIL SIGNED BY THE ARCHITECT,CONTRACTOR AND OWNER. .McInnis Construction ARCHITECT(Firm name) CONTRACTOR(Firm name) OWNER(Firm name) 675 S 4th St Silsbee TX ADDRESS ADDRESS ADDRESS BY(Signature) BY(sign fure) BY(Signature) Kyle Kelley Typed name Typed name Typed name 10/20/2020 DATE DATE DATE r air Irr■r�r �i CINNIS CONSTRUCTION, INC. Change Order PROJECT: CHANGE ORDER NUMBER: 4 OWNER Adaptive Restoration Vistor's Center Tyrrell Park DATE: 10/20/2020 ARCHITECT 3930 Babe Zaharias Dr ARCHITECT'S PROJECT NO: 1852 CONTRACTOR Architectural Alliance INC TO CONTRACTOR: 350 Pine St Suite 720 FIELD ❑ McInnis Construction INC Beaumont TX 77701 675 S 4th St CONTRACT DATE: 5/26/2020 OTHER ❑ Silsbee'rk CONTRACT FOR: City of Beaumont The Contract is changed as follows: REQUEST TO DEDUCT THE FOLLOWING Removal of contaminated debris on floor and roofing materials down to deck $ (3,140.00) Credit also includes i trash dumpster Subtotal (3,140.00) 10%Overhead/Profit $ - AMOUNT TO BE DEDUCTED FROM CONTINGENCY Total (3,140.00) BALANCE OF CONTINGENCY $86,890 The original Contract Sum. was $ $1,505,600.00 The net change by previously authorized Change Orders $ The Contract Sum prior to this Change Order was $ $1,505,600.00 The Contract Sum will be unchanged by this Change Order in the amount of $ $0.00 The new Contract Sum including this Change Order will be $ $1,505,600.00 The Contract Time will be by ( )days The date of Substantial Completion as of the date of this Change Order therefore is NOT VALID UNTIL SIGNED BY THE ARCHITECT,CONTRACTOR AND OWNER. McInnis Construction ARCHITECT(Firm name) CONTRACTOR(Finn name) OWNER(Finn name) 675 S 4th St Silsbee TX ADDRESS ADDRESS ADDRESS BY(Signature) B (Sign " BY(Signature) Kyle Kelley Typed name Typed name Typed name 10/20/2020 DATE DATE DATE 1 =,@ Document G701 ' - 2017 OWNER'S C Change Order PROJECT:(Name and address) CONTRACT INFORMATION: CHANGE ORDER INFORMATION: Adaptive Restoration Contract For:General Construction Change Order iSlumber:002 Vistor's Center Tyrrel I Park 3930 Babe Zaliaris Dr Beaumont,TX 77705 Date:5/26/20 Date:01/19/21 OWNER:(Nemre and address) ARCHITECT:(Name and address) CONTRACTOR:(Aline and address) City of Beaumont Architectural Alliance,lie. McInnis Construction,Inc. 801 Main St.,Suite 315 350 Pine St.,Suite 750 675 S 4°i Beaumont,TX 77701 Beaumont,TX 77701 Silsbee,TX 77656 THE CONTRACT IS CHANGED AS FOLLOWS: (Insei-I a detailed description of the charge and if applicable,allach or reference specific exhibits.also iuchide agreed rq)on adjustments attributable to execuled Construction Change Dii edit cs.) By this change order,reduce$86,890.00 contingency balance by$6,132.00. Balance in contcngency is$80,758,00 (Dcnto and pour back 511 square feet of concrete stab x$12.00 Per square foot=$6,I 32.00) The original Contract Surn was $ 1,505,600.00 The net change by previously authorized Change Orders $ _ 0.00 The Contract Sum prior to this Change Order was $ _ 1,505,600.00 The Contract Sum will be unchanged by this Change Order in the amount of $ 0.00 Tire new Contract Sum including this Change Order will be $ 1,505,600.00 The Contract Time will be increased by Zero(0)days. Tile new date of Substantial Completion will be NOTE:'This Change Order does not include adjustments to the Contract Sum or Guaranteed Maxitnurn Price,or the Contract Time,that have been authorized by Cons(ruction Change Directive until the cost and tithe have been agreed upon by both the Owner and Contractor,in which case a Change Ordcr is executed to sttl)ersedc the Construction Change Directive. NOT VALID UNTIL SIGNED 13Y THE ARCHITECT,CONTRACTOR AND OWNER. Architectural All1 nee Inc. Mclunis Conyti.npybn City of Beaumont ARCHITE T rnr i ue CO T ( .ri re)� OWNER( run name) ATURE S1 E SIGNATURE J.Rob Clark,AIA,VP y t ✓✓\ K �C L yl s 6:4_ /�(f- PRINTED ME AND TITLE PRINTED NAME AND TITLE FAR NTED NA AND TITLE - - 6_DA__ DATE DATE AIA DocumentG701 —2017.Copyright 01979,1987,2000,2001 and 2017 by The American Institute of Architects.All rights reserved.The'American Institute of Architects,"-AIA,`Ina AIA Logo,and WA Ccr,tract On_,uniants'are re,111temd 1,aden.arks a.�J May rwt be Used Y;ithout pprnttssion.This document .� was produced by AIA soNvare at 09:23:20 ET on 01/1912021 under Order No.0001629194 which expires on 09/1012021.is not for resale,is licensed for one-time use only,and may only be used In accordance wish the AIA Contract Documents-'Terms of Service.To report copyright viofations,e-mail copyeiglit@aia.org. User Notes: (3B9ADA41) : ® OWNER-18G701 - COPY -�.• Document 2017 Change Order PROJECT:(Nance and address) CONTRACT INFORMATION: CHANGE ORDER INFORMATION: Adaptive Restoration Contract For:General Construction Change Order Number:003 Vistoes Center Tyrrell Park 3930 Babe Zaharis Dr Beaumont,TX 77705 Date:5126/20 Date:03/30/2021 OWNER:(Name and address) ARCHITECT:(Nanie and aehh ess) CONTRACTOR:(Ntnne and ar&h•ess) City of Beaumont Architectural Alliance,Inc. McInnis Construction,Inc. 801 Main St.,Suite 315 350 Pine St.,Suite 750 675 S 416 Beaumont,TX 77701 Beaumont,TX 77701 Silsbee,TX 77656 THE CONTRACT IS CHANGED AS FOLLOWS: (Insert a delailed description of the change and,if applicable,attach or reference specific a hlbils.Also include agreed apon art ustnrents attf7butable to executed Constructiot Change Directives) REQUEST TO ADD THE FOLLOWING HVAC CHANGES FROM SALTS OBRIEN,SWITHCING FROM 3 PHASE TO SINGLE PHASE S 3,741.00 Subtotal S 3,741.00 AMOUNT TO BE DEDCUTED FROM CONTINGENCY 101/a Overhead/Profit Total S 3,741.00 By this change order,reduce$80,758.00 contingency balance by$3,741.00. Balance in contengency is$77,017.00 The original Contract Sum was $ 1,505,600.00 The net change by previously authorized Change Orders $ 0.00 The Contract Sum prior to this Change Order was $ 1,505,600.00 The Contract Sum will be unchanged by this Change Order in the amount of $ 0.00 The new Contract Sum including this Change Order will be $ 1,505,606.00 The Contract Time will be increased by Sixty(60)days, The new date of Substantial Completion will be NOTE:This Change Order does not include adjustments to the Contract Suitt or Guaranteed Maximum Price,or the Contract Time,that have been authorized by Construction Change Directive until the cost and time have been agreed upon by both the Owner and Contractor,in which case a Change Order is executed to supersede the Construction Change Directive. NOT VALID UNTIL SIGNED BY THE ARCHITECT,CONTRACTOR AND OWNER, Architectural Iian ,inc Mctnnis Constl tction City of Beaumont ARCHIT (F' Tart a CO CT wt name) OW ER(Finn taut;) GNA UR Gt0kTUI4E SIGNATURE J.Rob Clark,AIA.NIP /''\ gut( Af;..lB, L% A PRINTED NAME AND TITLE PRI D NAME AND TITLE PRIffrED NAM AN TITLE J- 3 `30 -2,_0 I-( , - f y- /- Z/ DATE DATE DATE AIA Document G701"—2017.Copyright O 1979,1987,2000.2001 and 2017 by The American Instilute of Architects.All rights reserved.The`American Institute of Architecis,`'AIA;•the AIA Logo,and'AIA Contract Documents'are registered trademarks and may not be used without perrnisslon.This document was produced by AIA sofavare at 12:01:37 ET on 03MI2021 under Order No.0001629194 which expires on 09110/2021,is not for resale,is licensed for one-lime use only,and may only be used in accordance with the AIA Contract Docurnentsr'Terms of Service.To report copyright violations,e-mail ropydghi@aia.org. User Notes: (31219ADA42) NIL,V i change Order WINNIS CONS RIJ010N. INC. PROJECT: CHANGE ORDER NUMBER: OWNER Adaptive Restoration ov Vistor's Center Tyrrell Park DATE: 3/26/2021 ARCHITECT 3930 Babe Zaharias Dr rvj ARCHITECT'S PROJECT NO: CONTRACTOR RI TO CONTRACTOR: McInnis Constmtmction INC FIELD 675 S 4th St CONTRACT DATE: 5/26/2020 OTHER Silsbee Tx CONTRACT FOR: City of Beaumont The Contract is changed as follows: REQUEST TO ADD THE FOLLOWING HVAC CHANGES FROM SALIS OBRIEN,SWITHCING FROM 3 PHASE TO SINGLE PHASE $ 3,741.00 Subtotal $ 3,741.00 AMOUNT TO BF,DEDCUTED FROM CONTIINIGENCY 10%Overhead/Profit Total S 3,741.00 The original Contract Sum was S S1,505,600.00 The net change by previously authorized Change Orders S 50.00 The Contract Suns prior to this Change Order was $ $1,505,600.00 The Contract Sum will be increased by(his Change Order in the amount of S $0.00 The new Contract Suni including this Change Order will be S S1,505,600.00 The Contract Time will be increased by 60 ( )days The date of Substantial Completion as of the date of this Change Order therefore is Signature not required NOT VALID UNTIL SIGNET)BY THE ARCHITECT,CONTRACTOR AND OWNER. McInnis Construction ARCHITECT(Firm name) CONTRACTOR(Firm name) OWNER(Firm name) 675 S 41h St Silsbee TX ADDRESS ADDRESS ADDRESS U a L l BY(Signature) BY( tgnatu ) BY(Signature) Kyle Kelley '<A 1&ey Typed name Typed name Type are 3/26/2021 DATE DATE DATE **AIA OWlliER's COPYDocument 2017 Change Order PROJECT:(Naiue and address) _ CONTRACT INFORMATION: CHANGE ORDER INFORMATION: Adaptive Restoration Contract For:General Construction Change Order Number.004 ✓ Vistors Center Tynell Park 3930 Babe Zaharis Dr Beaumont,TX 77705 Date:5/26/20 Date:03/30/2021 OWNER:(Naine and address) ARCHITECT:(Name and address) CONTRACTOR:(Araa+e and address) City of Beaumont Architectural Alliance,Inc. McInnis Construction,Inc. 801 Main St.,Suite 315 350 Pine St.,Suite 750 675 S 41h Beaumont,TX 77701 Beaumont,TX 77701 Silsbee,TX 77656 THE CONTRACT IS CHANGED AS FOLLOWS: (Insert a derailed description of the change and,if applicable attach or reference specific exhibits.Also include-agreed upon odjusintents attributable to exeewed Construction Change Directives.) REQUEST TO ADD THE FOLLOWING DEDUCT I/T RACK(INFINITY CONNECTIONS) S (700.00) SUBSTITUTE R30 CLOSED CELL FOR R30 OPEN CELL $(9,500.00) Subtotal S(10,200.00) AMOUNT TO CREDIT CONTINGENCY 100/a Ovenccad)Profit $ ------------------- Total S(10,200.00) By this change order,increase S77,017.00 contingency balance by S10,200.00. Balance in contengcncy is$87,217.00 Tito original Contract Sutn was $ 1,505,600.00 The net change by previously authorized Change Orders $ 0.00 The Contract Suin prior to(his Change Order was $ 1,505,600.00 The Contract Sum will be unchanged by this Change Order in the amount of $ 0.00 The M1.1 Contract Senn including this Change Order will be $ 1,505,600.00 The Contract Time will be unchanged by ( )days. The new date of Substantial Conipletion will be NOTE:This Change Order does not include adjustments to the Contract Sutn or Guaranteed Maximum Price,or tine Contract Titne,that have been authorized by Construction Change Directive until the cast and time have been agreed upon by bath the Owner and Conti-actor,in which case a Change Order is executed to supersede the Construction Change Directive. NOT VALID UNTIL SIGNED BY THE ARCHITECT,CONTRACTOR AND OWNER. Architectur 11 tnee.[nc. McInnis Construction Cite of Beaumont SIG�C (Fir t A! +row �V CO TR //h7n+ua+tc) OWNS (Firm umue 6 J SI ATURE G RE SIGNATURE J.Rob Clark AIA,VP YtE ( � i ^ -e /- PRINTED NAME AND TITLE PRINTED NAME AND TITLE PRINTED NAMY AN15 TITLE J 22 DATE DATE DATE AIA Document G701"—2017.Copyright®1979,1987,2000,2001 and 2017 by The American Institute of Architects.All rights reserved.The"Ar;rerican Inslitute at Architects,``AIA.'the AIA Logo,and'AIA Contract Documents'are registered trademarks and may not he used without permission.This document was produced by AIA software at 11:66:02 ET on 03/3012021 under Order No.0001629194 Which expires on 09/1012021,Is not for resale,Is licensed for one-lime use only,and may only be used in accordance with the AIA Contract Documents£Terms of Service.To report copyright violations,e-mail copyright@ala.org. User Notes: (389ADA38) �■r Matt sty r tees! V�sINI ner t■eltss Change Order MCINNIS CONSTRUCTION. INC. PROJECT: CHANGE ORDER NUMBER: OWNER Adaptive Restoration Vistor's Center Tyrrell Park DATE: 3/30/2021 ARCHITECT 3930 Babe Zaharias Dr ARCHITECT'S PROJECT NO: CONTRACTOR TO CONTRACTOR: FIELD ❑ McImis Construction INC 675 S 4th St CONTRACT DATE: 5/26/2020 OTHER ❑ Silsbee Tx CONTRACT FOR: City of Beaumont The Contract is changed as follows: REQUEST TO ADD THE FOLLOWING DEDUCT Iff RACK(INFINITY CONNECTIONS) $ (700.00) SUBSTITUTE R30 CLOSED CELL FOR R30 OPEN CELL $ (9,500.00) Subtotal $(10,200.00) AMOUNT TO BE CREDIT CONTINGECY 10%Overhead/Profit $ - Total $(I0,200.00) The original Contract Sum was $ $1,505,600.00 The net change by previously authorized Change Orders $ $0.00 The Contract Sum prior to this Change Order was $ $1,505,600.00 The Contract Sum will be increased by this Change Order in the amount of $ $0.00 The new Contract Sum including this Change Order will be $ $1,505,600.00 The Contract Time will be by ( )days The date of Substantial Completion as of the date of this Change Order therefore is Signature not required NOT VALID UNTIL SIGNED BY THE ARCHITECT,CONTRACTOR AND OWNER. McInnis Construction ARCHITECT(Firm name) CONTRACTOR(Flrmname) OWNER(plan name) 675 S 4th St Silsbee TX ADDRESS ADDRESS ADDRESS BY(Signature) BY(Signature) BY(Signalure) Kyle Kelley Typed name Typed name Typed name DATE DATE DATE 11085 Eastex Fwy,St B BEAUMONT,TX 77708 US in ■�;� +14098600333 1) samantha@infinityci.com connections ADDRESS Quote 66I Kyle Kelly McInnis Construction McInnis Construction DATE McInnis Construction 675 South 4th Street Silsbee,TX 77656 AMOUNT Sales 12,805.00 TYRRELL PARK VISITOR CENTER INSTALLATION OF 1 CAT6 NETWORK DROP FOR IP CAMERA INSTALLATION OF 6 CAT6 NETWORK DROPS FOR ACCESS POINTS INSTALLATION OF 2 CAT6 PHONE DROPS FOR FAX LINES INSTALLATION OF 25 CAT6 NETWORK DROPS FOR WORKSTATIONS INSTALLATION OF 7 HDMI CABLING FROM HIGH TO LOW LOCATIONS INSTALLATION OF 2 CAT6 PHONE DROPS FOR FIRE ALARM CONTROL PANEL INSTALLATION OF 3FT WALL MOUNT NETWORK CABINET MATERIALS: 9000 FT BELDEN CAT6 PLENUM BLUE 6P4P24-BL-P-BED- APIBDN-CE 9 BELDEN 2 PORT FACEPLATE AX104197 8 BELDEN 2 PORT FACEPLATE AX104197 2 BELDEN 2RMU FIBER PANEL ECX-02U 2 BELDEN 48 PORT PATCH PANEL AX103255 34 BELDEN CAT6 JACKS RV6MJKUxx 1 GROUND BUSS BAR 10622-010 1 VELCRO 189645 1 B-LINE CABINET 36X24X25 VLWM3625SB 1 B-LINE CABINET FAN KIT VLWMFKB FAX: 866-796-0592 www.infinityconnectionsinc.com 1 11 THE FOLLOWING MATERIALS ARE OFCI: HORIZONTAL WIRE MANAGEMENT THE FOLLOWING MATERIALS ARE OFOI: SWITCHES UPS PDU ACCESS POINTS FIBER JUMER CABLES PATCH CABLES GBICS ADDENDUM'S 1-5 HAVE BEEN REVIEWED Sales -700.00 CHANGE ORDER FOR RACK SWAP CREDIT FOR THE FOLLOWING: (-$1400) 1 B-LINE CABINET 36X24X25 VLWM3625SB 1 B-LINE CABINET FAN KIT VLWMFKB PROVIDE AND INSTALL THE FOLLOWING:(+$700) 1 B-LINE 2 PORT 7FT RELAY RACK SB556084XUFB 1 B-LINE WALL TO RACK LADDER KIT BLRW250-12B Thank you for allowing us to quote this project. TOTAL $125105.00 Accepted By Accepted Date FAX: 866-796-0592 www.infinityconnectionsinc.com == :.�=: 1A Document G701 - 2017 OWNER'S COPY Change Order PROJECT:(,'1ranle and nrlelress) CONTRACT INFORMATION: CHANGE ORDER INFORMATION: Adaptive Itestoration Contract For:General Construction Change Order Number:005 Visitor Center Tyrrell Park 3930 Babe Zaharis Dr Beaumont,TX 77705 Date:5/26/20 Date:07/28/21 OWNER:(Amite arul a(ldress) ARCHITECT:(Akune and address) CONTRACTOR:(Armue and address) City of Beaumont Architectural Alliance.Inc. McInnis Construction,file. 801 Main St.,Suite 315 350 Pine St.,Suite 750 675 S 4ru' Beaumon(,TX 77701 Beaumont,TX 77701 Silsbee,TX 77656 THE CONTRACT IS CHANGED AS FOLLOWS: (Inserl a delailed deseriplion of'the change and,iJ•applicrrble,attach or refe,•ence specific erhibim Also include agreed upon adjustments attributable to e.reetrfed Consi,vrrtion Change.Direclives.) Request to add the following: Relocate electrical service entry to new built rack $6,400.00 Pour concrete landing pad around new service(6'X 8') $1,500.00 Tile flooring in restroonis $8,829.40 Tile flooring in hospitality room 107 S 1,802.85 Deduct floor sealer C2 S 1.00/SF S(580.00) $50/bag allowance for floor prep C 50 bags S 2,500.00 3-4 week lead tune on materials as of 6/28/21 ---------------- Total: $20,452.25 By thus change order,reduce$87,217.00 contingency balance by$20,452 25. Balmice in contengency is$66,764.75 Tlic original Contract Sum was $ 1,505,600.00 The net change by previously authorized Change Orders $ 0.00 The Contract San prior to this Change Order was $ 1,505,600.00 The Contract Sum will be unchanged by this Change Order in the amount of $ 0.00 The new Contract Sum including this Change Order will be $ 1,505,600.00 The Contract Time will be increased by thirty(30)days. The ociv date of Substantial Completion will be NOTE:This Change Order does not include adjustments to the Contract Suns or Guaranteed Maxunum Price,or the Contract Time,that have been authorized by Construction Change Directive until the cost and time have been agreed upon by both the Owner and Contractor,in which case a Change Order is executed to supersede the Construction Change Directive. NOT VALID UNTIL SIGNED BY THE ARCHITECT,CONTRACTOR AND OWNER. Architectural Alli n e.Inc. Niclnni 'ori action j City of Beaumont AHIT T rn �__ CON "• 1 la r OWNE •n,na e) SI ATURE S N SIGNATURE J.Rob Clark,AIA VP I dKill- 17 e s PRINTED AME AND LE PRINTED N E AND ITLE PRI TED NAME ND TITLE � 202,1 k-G -L DATE DATE DATE AIA Document G701"—2017.Copydght O 1979,1987,2000,2001 and 2017 by The American Institute of Architects.All rights reserved.Tho 7 nv,,f -zi n il.Sdu L:4i ltr.11ft7G5,` ul,. lihd AIA(.;gip 8:1.1'1{A�a J,1.!JSr :..'.F. 11M,rQ j, a;"t(liar t?Ot hE7 tj t-,d w7`.i and,'t mll!ssfoil.This document was produced by AIA software at 17:13:24 ET on 07/28/2021 under Order No.0001629194 which expires on 09110/2021.is not for resale,Is licensed for one-time use only,and may only be used in accordance with the AIA Contract Documents£Terms of Service.To report copyright violations,e-mail copyrighl®aia.org. User Notes: (389ADA49) Change Order MCINNIS CONSTRUCTION. INC. PROJECT: CHANGE ORDER NUMBER: OWNER Adaptive Restoration Vistor's Center Tyrrell Park DATE: 7/20/2021 ARCHITECT 3930 Babe Zaharias Dr ARCHITECT'S PROJECT NO: CONTRACTOR TO CONTRACTOR: FIELD ❑ McInnis Construction INC 675 S 4th St CONTRACT DATE: 5/26/2020 OTHER ❑ Silsbee Tx CONTRACT FOR: City of Beaumont The Contract is changed as follows: REQUEST TO ADD THE FOLLOWING RELOCATE ELECTRICAL SERVICE ENTRY TO NEW BUILT RACK $ 6,400.00 POUR CONCRETE'LANDING PAD AROUND NEW SERVICE $ 1,500.00 (6'X8') Subtotal $ 7,900.00 10%Overhead/Profit $ - AMOUNT TO BE DEDCUTED FROM CONTINGEC`Total $ 7,900.00 The original Contract Sum was $ $1,505,600.00 The net change by previously authorized Change Orders $ $0.00 The Contract Sum prior to this Change Order was $ $1,505,600.00 The Contract Sum will be increased by this Change Order in the amount of $ $0.00 The new Contract Sum including this Change Order will be $ $1,505,600.00 The Contract Time will be by ( )days The date of Substantial Completion as of the date of this Change Order therefore is NOT VALID UNTIL SIGNED BY THE ARCHITECT,CONTRACTOR AND OWNER. McInnis Construction ARCHITECT(Firm name) CONTRACTOR(Firm name) OWNER(Firm name) 675 S 4th St Silsbee TX ADDRESS ADDRESS ADDRESS BY(Signature) BY(Signature) BY(Signature) Kyle Kelley Typed name Typed name Typed name DATE DATE DATE PROPOSAUCONTRACT Date: 711612'I Project# Tvf cell Electrical Specialties, Inc. CREDIT TERMS: NET 30 DAYS; Invoices are subject too finance charge of 1,5/,par month, annual rate of 18!a 1550 Langhan1 Rd: on all balances over 30 days. Elea utnont,Texas 77707 Any and all retalnege v-ill be paid within 3e days from Use completion of Phone(409)860-5211 Fax(409)860-5851 electrical work. TDLR#17'109 ESI .ill abide by Ute lien provlslons.orChapter 53 orthe Property Code of the State of Texas. The undersigned purchaser hereby agrees to pay attorney's foes incurred by ESI to collect unpaid balances. Regulated by the Texas DLR P.O.Box 12157 Austin,Texas 78711 (8GO)803-92021(512)463-6599 www.l!cell sc.state.txus/eotup to Hits Work performed for: City of Beaumont -Tyrrell Park C.O.Service Rack Provide rack for service equipment,secondary feeders, and labor.Rackto begalvanized and mounted to slab provided by others. Base Bid:$6,400.00 Misc.Materials: 2,415.60 Labor:$1,984.40 Excavation:$640.00 Electrical Rack Components:$1,360.00 Includes:hardware,labor, misc.materials,wire,and underground conduit. Excludes:overtime work,dumpster fees, removal of spoils from site,and tax PRICESUBJECT TO,REVIEW AFTER30DAYS Sales Tax Included ❑ No-Sales,Tax ACCEPTANCE OF BID shave the authority to order the above work and do so order as outlined above.The above specifications, terms and contract are satisfactory,.and(I)1(wo)hereby authorize the porformance of this work CUSTOMER SIGNAT RE TITLE Date 7/1.6/2021 Justin Bunts Vice President -Electrical Specialties, [tic. Date w�■■i■�II�� Change Order MCINNIS CONSTRUCTION, INC. PROJECT: CHANGE ORDER NUMBER: OWNER 0 Adaptive Restoration Vistor's Center Tyrrell Park DATE: 7/26/2021 3930 Babe Zaharias Dr ARCHITECT ❑ ARCHITECT'S PROJECT NO: CONTRACTOR ❑�' TO CONTRACTOR: FIELD ❑ McInnis Construction INC 675 S 4th St CONTRACT DATE: 5/26/2020 OTHER ❑ Silsbee Tx CONTRACT FOR: City of Beaumont The Contract is changed as follows: REQUEST TO ADD THE FOLLOWING TILE FLOORING IN RESTROOMS $ 8,829.40 TILE FLOORING IN 107 HOSPITALITY ROOMS $ 1,802.85 DEDUCT FLOOR SEALER @$1.00/SF $ (580.00) $50/BAG ALLOWANCE FOR FLOOR PREP @ 50 BAGS $ 2,500.00 3-4 WEEK LEAD TIME ON MATERIALS AS OF 6/28/2021 Subtotal $ 12,552.25 AMOUNT TO BE DEDUCT FROM CONTINGECY 10%Overhead/Profit $ - Total $ 12,552.25 The original Contract Sum was $ $1,505,600.00 The net change by previously authorized Change Orders $ $0.00 The Contract Sum prior to this Change Order was $ $1,505,600.00 The Contract Sum will be increased by this Change Order in the amount of $ $0.00 The new Contract Sum including this Change Order will be $ $1,505,600.00 The Contract Time will be increased by 30 ( )days The date of Substantial Completion as of the date of this Change Order therefore is NOT VALID UNTIL SIGNED BY THE ARCHITECT,CONTRACTOR AND OWNER. McInnis Construction ARCHITECT(Firm name) CONTRACTOR(Finn name) OWNER(Firm name) 675 S 4th St Silsbee TX ADDRESS ADDRESS ADDRESS BY(Signature) BY(Signature) BY(Signature) Kyle Kelley Typed name Typed name Typed name DATE DATE DATE i-�•= Document G701TM - 2017 OWNER'S COPY Change Order PROJECT:(Name and address) CONTRACT INFORMATION: CHANGE ORDER INFORMATION: Adaptive Restoration Contract For;General Construction Change Order Number:006 Visitor Center Tyrrell Park 3930 Babc Zaharis Dr Beaumont,TX 77705 Date:5/26/20 Date:September 7,2021 OWNER:(Alined and address) ARCHITECT:(A'ame and address) CONTRACTOR:(Alame and adilr cuss) City of Beaumont Architectural Alliance,Inc. Mclnnis Construction,Inc. 801 Main St.,Suite 315 350 Pine St.,Suite 750 675 S 4ei Beatnnont,TX 77701 Beaumont,TX 77701 Silsbee,TX 77656 THE CONTRACT IS CHANCED AS FOLLOWS: (Insert a detailed description oJ'the change and,japplicable,attach or reference specific erhibits.Also include agreed upon arj usimenis attibittable to erecuted Construction Change Direclives.) Request to add the following: Add the pickup,modification,powder coating and installation of original gates at Tyrrell Park: $2,250.00 Fabricate and install one new gate to snatch existing leading into courtyard on cast side of building: S 1,750.00 Total; $4,000.00 By this change order,reduce$66,764.75 contingency balance by$4,000.00. Balance in contengency is$62,764.75 The original Contract Sum was $ 1,505,600.00 The net change by previously authorized Change Orders $ 0.00 The Contract Sum prior to this Change Order was $ 1,505,600.00 The Contract Sum will be unchanged by this Change Order in the amount of $ 0.00 The new Contract Sant including this Change Order will be $ 1,505,600.00 The Conttact'rime will be unchanged by ( )days. The new date of Substantial Completion will be NOTE:This Change Order does not include adjustments to the Contract Sum or Guaranteed Maximum Price,or the Contract Time,that have been authorized by Construction Change Directive until the cost and time have been agreed upon by botli the Owner and Contractor,in which case a Change Order is executed to supersede the Construction Change Directive. NOT VALID UNTIL SIGNED BY THE ARCHITECT,CONTRACTOR AND OWNER. Architectural Alliar t Vic. Mclnnis onsh t:tion Citv of Beaumont ARCHITECT •h•t n re) fCORFinn rurnre) OWNER( ui mine) S RE SIGNATURE JZ orb AIA,VP if- C PRIM DMAME AND TITLE PRINTED NAME AND TITLE PRINTED AME AND TI LEr J �f766 Z l ( ATE DATE 7— DATE AIA Document 0701'-2017,Copyright 01979,1987,2000,2001 and 2017 by The American institute of Architects.All rights reserved.The'Arnerican Institute of Architects;WA,"the AIA Logo,and'AIA Contract Documents'are registered trademsrks and may not be itsed without Permission,This document ) was produced by AIA software at 1016;46 ET on 09107/2021 under Order No.2896973020 which expires on 09/10/2022,is not for resale,is licensed for one-lime use only,and may only be used in accordance with the AIA Contract Documents$Terms of Service.To report copyright violations,e-mail copyrighteale.org. User Notes: (3B9ADA56) Change Order MCINNIS CONSTRUCTION. INC. PROJECT: CHANGE ORDER NUMBER: 10 OWNER Adaptive Restoration Vistor's Center Tyrrell Park DATE: 8/10/2021 ARCHITECT 3930 Babe Zaharias Dr ARCHITECT'S PROJECT NO: CONTRACTOR TO CONTRACTOR: FIELD ❑ McInnis Construction INC 675 S 4th St CONTRACT DATE: 5/26/2020 OTHER ❑ Silsbee Tx CONTRACT FOR: City of Beaumont The Contract is changed as follows: REQUEST TO ADD THE FOLLOWING ADD THE PICKUP,MODIFICATION,POWDER COATING AND INSTALLATION $ - OF ORGINAL GATES AT TYRRELL PARK $ 2,250.00 Subtotal $ 2,250.00 AMOUNT TO BE DEDUCT FROM CONTINGENCY 10%Overhead/Profit $ - Total $ 2,250.00 The original Contract Sum was $ $1,505,600.00 The net change by previously authorized Change Orders $ $0.00 The Contract Sum prior to this Change Order was $ $1,505,600.00 The Contract Sum will be increased by this Change Order in the amotuit of $ $0.00 The new Contract Sum including this Change Order will be $ $1,505,600.00 The Contract Time will be by ( )days The date of Substantial Completion as of the date of this Change Order therefore is NOT VALID UNTIL SIGNED BY THE ARCHITECT,CONTRACTOR AND OWNER. / LL McInnis Construction ARCHITECT(Firm name) CONTRACTOR(Firm name) OWNER(Firm nam) 675 S 4th St Silsbee TX ADDRESS ADDRESS ADDRESS BY(Signature) BY(Signature) BY(Signature) Kyle Kelley � Typed name Typed name Typed name / �- I.- Z DATE DATE DATE . � A,r- Change Order 7d"NNIS CONSTRUCTION. INC. PROJECT: CHANGE ORDER NUMBER: 11 OWNER Adaptive Restoration Vistor's Center Tyrrell Park DATE: 9/7/2021 ARCHITECT 3930 Babe Zaharias Dr ARCHITECT'S PROJECT NO: CONTRACTOR TO CONTRACTOR: FIELD ❑ McInnis Construction INC 675 S 4th St CONTRACT DATE: 5/26/2020 OTHER ❑ Silsbee Tx CONTRACT FOR: City of Beaumont The Contract is changed as follows: REQUEST TO ADD THE FOLLOWING FABRICATE AND INSTALL ONE NEW GATE,TO MATCH EXISTING $ 1,750.00 LEADING INTO COURTYARD ON EAST SIDE OF BUILDING Subtotal $ 1,750.00 10%Overhead/Profit $ - Total $ 1,750.00 The original Contract Sum was $ $1,505,600.00 The net change by previously authorized Change Orders $ $0.00 The Contract Sum prior to this Change Order was $ $1,505,600.00 The Contract Sum will be increased by this Change Order in the amount of $ $0.00 The new Contract Sum including this Change Order will be $ $1,505,600.00 The Contract Time will be by ( )days The date of Substantial Completion as of the date of this Change Order therefore is NOT VALID UNTIL SIGNED BY THE ARCHITECT, CONTRACTOR AND OWNER. / l McInnis Construction ARCHITECT(Firm name) CONTRACTOR(Firm name) OWNER(Firm namel 675 S 4th St Silsbee TX ADDRESS ADDRESS ADDRESS BY(Signature) BY(Signature) BY(Signature) Kyle Kelley , Typed name Typed name Typed name DATE DATE DATE ® OWNER'S COPY Document G701" — 2017 Change Order PROJECT:(Nance and address) CONTRACT INFORMATION: CHANGE.ORDER INFORMATION: Adaptive Restoration Contract For:General Construction Change Order Number:007 Visitor Center Tyrrell Park 3930 Babe Zaharis Dr Beaumont,TX 77705 Date:5/26120 Date:September 14,2021 OWNER:(Nance and address) ARCHITECT:(Nrune and address) CONTRACTOR:(Arrune and address) City of Beaumont Architectural Alliance,Inc. Mcinnis Construction,Inc. 801 Main St.,Suite 3 15 350 Pine St.,Suite 750 675 S 4ei Beaumont,TX 77701 Beaumont,TX 77701 Silsbee,TX 77656 THE CONTRACT IS CHANGED AS FOLLOWS: (Insert it detailed description of the charge and.if applicable,rrlloeh or reference specific exhibits.Also include agreed upon adluslnrents omibutable to eiecnted Construction Change Directives.) Request to add the following: Removing concrete curb and gutter S 1,500.00 Removing concrete sidewalk S 500.00 Removing 326 SY of base and asphalt S 14,670.00 Placement of 390 tons of type D asphalt S 58,111.00 RIP rap stone protection S 3,500.00 Concrete curb and gutter 208LF S 5,824.00 Concrete sidewalks S 4,500.00 Ditch shaping and regrading $ 3,700.00 Asphalt mobilization $ 5,200.00 MCI additional 2 weeks supervision S 4,800.00 Subtotal S 102,305.00 Balance of Contingency S(62,764.75) Balance after Contingency S 39,540.25 10%Ovcnccad/Profit $ 3,054.03 Total $43,494.28 The original Contract Suns was $ 1,505,600.00 The net change by previously authorized Change Orders $ 0.00 The Contract Sum prior to this Change Order was $ 1,505,600.00 The Contract Stun will be increased by this Change Order in the amount of $ 43.494.28 The new Contract Sun including this Change Order will be $ 1,549,094.28 The Contract Time will be unchanged by ( )days. The new date of Substantial Completion will be NOTE.This Change Order does not include adjustments to the Contract Sum or Guaranteed Maximum Price,or the Contract Time,that have been authorized by Construction Change Directive until the cost and time have been agreed apou by both the Owner and Contractor,in which case a Change Order is executed to supersede file Construction Change Directive. AIA Document G701"-2017,Copyright 0 1979,1987,2000,2001 and 2017 by The American Institute of Architects.All rights reserved.The'Amedcan Institute of Architects;'AIA,'the AIA Logo;and'AIA Contract Documnrrs are registered tradsmerths and may not be usod µithout permission,This document was produced by AIA software at 1222:17 ET on 09l14J2021 under Order No.2896973020 which expires on 09110/2022,Is not for resale,Is licensed for one-time use only,and may only be used In accordance with the AIA Contract DocumentsO Terms of Service.To report copyright violations,e-mail copyright®aia.org. User Notes: (389ADA51) NOT VALID UNTIL SIGNED BY THE ARCHITECT,CONTRACTOR AND OWNER. Archilcctural Allian ,ink. f McInnis Consltuction City of Beaumont ARCHITECT ITilrf nmiaa T (/M111 e OWNER( irnr mrnie) SPKTURE A , { SIGNATURE J.Rob Clark.AIA,NIP V k- � PRINTED NAME AND TITLE P D A D TI E PRIN D NAME AN TITLE DATE DATE DATE AIA Document G701"—2017.Copyright O 1979,_1987,2000,2001 and 2017 by The American Institute of Architects.All rights reserved.The'Ameriaan Institute of Architects;'AIA;the AIA Lola,and*AIA Contract Documents'are registered trademarks and may not be-used without pormisslon.This document 2 was produced by AIA software at 12;22:17 ET on 09114/2021 under Order No.2896973020 which expires on 09110/2022,is not for resale,is licensed for one-time use only,and may only be used in accordance with the AIA Contract Documeniss Terms of Service.To report copyright violations,e-mail copyrfght@aia.org. User Notes: (3B9ADA51) t� � Change Order ��GZNNES CONS-rRU CTfON� (NC. PROJECT: CHANGE ORDER NUMBER: OWNER [.� Adaptive Restoration Visior's Center Tyrrell Park DATE: 9/13/2021 ARC HtT7=GT .` 3930 Babe Zaharias Dr C7 ARCIIITECT•S PROJECT NOc CONTRACTOR TO CONTRACTOR: McInnis Construction TNC RELO 0 675 S 4tb St CONTRACT DATE: 5/26/2020 OTHER Silsbee Tx CONTRACT FOR: City Of B6aumpnt The Contact is changed as follows: REQUEST TO ADD TEIE FOLLOWING REMOVING CONCRETE CURB AND GL1T'TEA $ 1,500.00 REMOVING CONCRETE SIDEWALK $ 500.00 REMOVING 326 SY OP BASE AND ASPHALT $ 14.670.00 PLAC£MEN"P OF 390 TONS FO TYPB D ASPHALT $ 58,111.00 RIP RAP STONE PROTECTION $ 3,500_00 CONCRET CURB AND GUTTER 208LF $ 5,824.00 CONCRETE SIDEWALKS $ 4,500.00 Dl"TCH SHAFTING AND REGI2_ADiNG $ 3,700.00 ASPFLALT-MOBILZATION $ 5,200.00 MCI ADDITIONAL 2 W££KS SUPERVISION $ 4,800.00 Subtotal '$-"-Io 305.00 B alan ce of Contingen cy $ ,(62 764:75) ems+ Balance after Contingecy $ 39,540.25 1 O% —bead/1--fit $ 3.954_03 Total $ z3,494.28 The original Contract Sum was $ $1,505,600.00 The net change by previously authorized Chang.Orders $ $0.00 The Contract Sum prior to this Change Order was -- $ $1,505,600.00 The Contract Sssm will be increased by this Change Order in the amount of $ S43,494.28 The acw Contract Sum itl eluding this C--1 age Order will be S $1,549,094_28 The Contract Time will be by )days T-he date Of Substantial Completion as of the date of this Change Order therefore is ��� This change order is prepared under the assumption tbat prior submitted A1.k Cbange Order Document No. 6 wIIl be a pprO v¢d as the balances ma the Contingency are calculated based an this documents NOT VALID UNTIL SIGNED BY THE ARCHITECT,CONTRACTOR AND OWNER. McInnis Construction ARCHITECT(Frm nvmvj CONTRACTOR(Fim Hama) OWNER(Fbm Hama) 575 S 4th- .Si s bee TX AOORESS Ap E AOpRE55 BY(Sfgnamra) 6Y( fu BY(Signafv�¢)- le Kelle TYPed name TYPed name TYPad name PATE ---- OATE - OATE RESOLUTION NO. WHEREAS, on May 12, 2020, the City Council of the City of Beaumont, Texas passed Resolution No. 20-099 awarding a contract in the amount of $1,473,000.00 for the Base Bid; Alternate Bid No. 1 in the amount of $12,000.00 for an ornate fence and gating between the existing door and the window openings in a secured courtyard; Alternate Bid No. 2 in the amount of $20,600.00 for a six-foot vinyl coated security fence and a concrete mow strip to secure access to the courtyards; and, $12 per square foot for saw cutting, removing material, installation of 3/8" dowels, pouring and finishing concrete to match existing patterns at an estimated cost of $20,000.00 to McInnis Construction, Inc., of Silsbee, Texas, for the Adaptive Restoration of the Tyrrell Park Visitors Center Project, and, WHEREAS, a contingency allowance in the amount of $100,000.00 was included in the above noted contract; and, WHEREAS, on October 20, 2020, the City Manager executed Change Order No. 1, in the amount of $13,110.00, to furnish and install approximately fifty (50) laminated mats around the building; frame and shore the roof deck; and credit for removal of contaminated debris on the floor and roofing materials down to the deck, thereby decreasing the contingency allowance to $86,890.00 and having no effect on the total contract amount of$1,505,600.00; and, WHEREAS, on January 19, 2021, the City Manager executed Change Order No. 2, in the amount of $6,132.00, to demo and pour back 511 square feet of concrete slab, thereby decreasing the contingency allowance to $80,758.00 and having no effect on the total contract amount of$1,505,600.00; and, WHEREAS, on March 30, 2021, the City Manager executed Change Order No. 3, in the amount of $3,741.00, to switch from three phase HVAC to single phase HVAC, thereby decreasing the contingency allowance to $77,017.00 and having no effect on the total contract amount of $1,505,600.00; and, WHEREAS, on March 30, 2021, the City Manager executed Change Order No. 4, in the amount of ($10,200.00), for adjustments and substitutions relating to electrical network/alarm wiring, thereby increasing the contingency allowance to $87,217.00 and having no effect on the total contract amount of$1,505,600.00; and, WHEREAS, on July 28, 2021, the City Manager executed Change Order No. 5, in the amount of $20,452.25, to relocate electrical service entry to a new built rack; pour concrete landing pad around new service; provide rack for service equipment and secondary feeders; and, restroom and hospitality room floor tiling, thereby decreasing the contingency allowance to $66,764.75 and having no effect on the total contract amount of $1,505,600.00; and, WHEREAS, on September 7, 2021, the City Manager executed Change Order No. 6, in the amount of $4,000.00, for the addition of the modification, powder coating and installation of the original gates and to fabricate and install one new gate, thereby decreasing the contingency allowance to $62,764.75 and having no effect on the total contract amount of$1,505,600.00; and, WHEREAS, on September 14, 2021, the City Manager executed Change Order No. 7, in the amount of$102,305.00, for the removal and re-construction of the concrete curb, gutter and sidewalk and shaping and regrading of the ditch, thereby decreasing the contingency allowance to $0.00 and increasing the total contract amount to $1,549,094.28; and, WHEREAS, Change Order No. 8, in the amount of$25,676.42 is necessary for the credit of base and asphalt; the credit for ditch cleaning; and, the addition of cement base treatment, thereby increasing the total contract amount to $1,574,770.70; NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF BEAUMONT: THAT the statements and findings set out in the preamble to this resolution are hereby, in all things, approved and adopted; and, THAT the City Manager be and he is hereby authorized to execute Change Order No. 8, in the amount of $25,676.42, for the additional work described above, thereby increasing the total contract amount to $1,574,770.70 for the Adaptive Restoration of the Tyrrell Park Visitors Center Project. The meeting at which this resolution was approved was in all things conducted in strict compliance with the Texas Open Meetings Act, Texas Government Code, Chapter 551. PASSED BY THE CITY COUNCIL of the City of Beaumont this the 14th day of December, 2021. - Mayor Robin Mouton - 1 BEAUMONT TEXAS TO: City Council FROM: Kyle Hayes, City Manager PREPARED BY: Tyrone E. Cooper, City Attorney MEETING DATE: December 14, 2021 REQUESTED ACTION: Council consider a resolution authorizing the settlement of the claim of Charlotte Levine. BACKGROUND The claim of Charlotte Levine was presented and discussed in Executive Session held on December 7, 2021. The City Attorney is requesting authority to settle this suit in the amount of $26,325.00. FUNDING SOURCE General Liability Fund. RECOMMENDATION Approval of resolution. RESOLUTION NO. WHEREAS, the claim of Charlotte Levine was discussed in Executive Session properly called and held on Tuesday, December 7, 2021; and, WHEREAS, the City Attorney is requesting authority to settle this claim; NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF BEAUMONT: THAT the statements and findings set out in the preamble to this resolution are hereby, in all things, approved and adopted; and, THAT the City Attorney be, and is hereby, authorized to settle the claim of Charlotte Levine for the sum of Twenty-Six Thousand Three Hundred Twenty-Five and 00/100 Dollars ($26,325.00); and, BE IT FURTHER RESOLVED THAT the City Manager be and he is hereby authorized to execute all documents related to settlement of the claim. The meeting at which this resolution was approved was in all things conducted in strict compliance with the Texas Open Meetings Act, Texas Government Code, Chapter 551. PASSED BY THE CITY COUNCIL of the City of Beaumont this the 14th day of December, 2021. - Mayor Robin Mouton - J BEAUMONT TEXAS TO: City Council FROM: Kyle Hayes, City Manager PREPARED BY: Tyrone E. Cooper, City Attorney MEETING DATE: December 14, 2021 REQUESTED ACTION: Council consider a resolution authorizing the settlement of the claim of Jessica Watts. BACKGROUND The claim of Jessica Watts was presented and discussed in Executive Session held on December 7, 2021. The City Attorney is requesting authority to settle this suit in the amount of$11,697.72. FUNDING SOURCE General Liability Fund. RECOMMENDATION Approval of resolution. RESOLUTION NO. WHEREAS, the claim of Jessica Watts was discussed in Executive Session properly called and held on Tuesday, December 7, 2021; and, WHEREAS, the City Attorney is requesting authority to settle this claim; NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF BEAUMONT: THAT the statements and findings set out in the preamble to this resolution are hereby, in all things, approved and adopted; and, THAT the City Attorney be, and is hereby, authorized to settle the claim of Jessica Watts for the sum of Eleven Thousand Six Hundred Ninety-Seven and 72/100 Dollars ($11,697.72); and, BE IT FURTHER RESOLVED THAT the City Manager be and he is hereby authorized to execute all documents related to settlement of the claim. The meeting at which this resolution was approved was in all things conducted in strict compliance with the Texas Open Meetings Act, Texas Government Code, Chapter 551. PASSED BY THE CITY COUNCIL of the City of Beaumont this the 14th day of December, 2021. - Mayor Robin Mouton - 1 December 14, 2021 Consider amending Resolution No. 2 1-110 for the purchase of eight paratransit buses BEAUMONT TEXAS TO: City Council FROM: Kyle Hayes, City Manager PREPARED BY: Todd Simoneaux, Chief Financial Officer MEETING DATE: December 14, 2021 REQUESTED ACTION: Council consider amending Resolution No. 2 1-110 for the purchase of eight paratransit buses. BACKGROUND On April 27, 2021, Council approved Resolution No. 2 1-110 authorizing the purchase of eight CNG fueled paratransit buses, from Creative Bus Sales from Irving, for use by Beaumont Municipal Transit. Total purchase was to be $948,248.00, with an estimated six months for delivery. Due to manufacturer delays, it is unlikely the City will receive these until possibly 2023. The current fleet of paratransit buses are in extremely poor shape, and are in need of replacement. The same manufacturer has a current option for 8 gasoline fueled buses at $108,380.00 per bus, for a total cost of $867,040.00. This will be a $81,208.00 total savings for the purchase. Estimated time for delivery on these would be 90 days from the receipt of purchase order. This purchase will be made utilizing the Texas Smart Buy purchasing contract. Texas Smart Buy is a state cooperative purchasing association providing cities and political subdivisions with the means to purchase specialized equipment at volume pricing. Texas Smart Buy complies with FTA Procurement statues. Staff requests approval to proceed with the change. FUNDING SOURCE Department of Transportation/Federal Transportation Administration Grant ($818,269.00) Municipal Transit Fund- Matching funds ($48,771.00) RECOMMENDATION Approval of the resolution. Starcraft Bus Type 3 Transit Vehicle-Starcraft Allstar • Creative E3us Sales Texas Comptroller of Public Accounts Contract ID No. 556A1-2718 / IFB No. 304T-20-556A1 FY 2020 Preparer: Jason Roy Base Model Base Model Price: $ 74,395.00 Starcraft Allstar 7.31-V8 Gas 176"WB 14,500 GVWR Options: $ - STARCRAFT BUS t9! a division of Forest River, inc. Other Available Options: $ - Unpublished Options: $ 33,985.00 Total# CDL Vehicle Length Lift Position WC Positions Passengers Required 22 Rear 1 2 1 8 INo CITY Vehices: Total Contract Price: $ 867,040.00 Per Vehicle Price: $ 108,380.00 Customer Info Customer: Beaumont Transit Address: 550 Milam St Beaumont,TX Contact: Albert Eby Office Phone: 409-835-7895 Mobile Phone: E-Mail: aeby a beaumonttransit.com Floorplan 171} �24 AALXER RACK 20 77LT % 77M FF- I fse BMT 2021 LTV Compliance File Rev 3 11/30/2021 2 RESOLUTION NO. WHEREAS, on April 27, 2021, the City Council of the City of Beaumont, Texas passed Resolution No. 21-110 approving the purchase of eight(8) CNG fueled paratransit buses for use by Beaumont Municipal Transit from Creative Bus Sales, of Irving, Texas, in the amount of $948,248.00 through the Texas Smart Buy Cooperative Purchasing Program; and, WHEREAS, due to manufacturer delays it is unlikely the City will receive the buses until possibly 2023; and, WHEREAS, the same manufacturer has a current option for the purchase of eight (8) gasoline fueled buses at a cost of$108,380.00 per bus, for a total cost of$867,040.00, through the Texas Smart Buy Cooperative Purchasing Program with an estimated delivery of ninety (90) days from the receipt of a purchase order; and, WHEREAS, an amendment to Resolution No. 21-110 is necessary to allow for the cancellation of the purchase of eight (8) CNG fueled paratransit buses for use by Beaumont Municipal Transit from Creative Bus Sales, of Irving, Texas, in the amount of $948,248.00 through the Texas Smart Buy Cooperative Purchasing Program and to allow the purchase of eight (8) gasoline fueled buses at a cost of $108,380.00 per bus, for a total cost of $867,040.00, through the Texas Smart Buy Cooperative Purchasing Program; NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF BEAUMONT: THAT the statements and findings set out in the preamble to this resolution are hereby, in all things, approved and adopted; and, THAT Resolution No. 21-110 is hereby amended to allow the cancellation of the purchase of eight (8) CNG fueled paratransit buses for use by Beaumont Municipal Transit from Creative Bus Sales, of Irving, Texas, in the amount of $948,248.00 through the Texas Smart Buy Cooperative Purchasing Program and to allow the purchase of eight (8) gasoline fueled buses for use by Beaumont Municipal Transit from Creative Bus Sales, of Irving, Texas, in the amount of$867,040.00 through the Texas Smart Buy Cooperative Purchasing Program. The meeting at which this resolution was approved was in all things conducted in strict compliance with the Texas Open Meetings Act, Texas Government Code, Chapter 551. PASSED BY THE CITY COUNCIL of the City of Beaumont this the 14th day of December, 2021. - Mayor Robin Mouton - 2 December 14,2021 Consider authorizing the City Manager to enter into a contract with Legacy Community Development Corporation for HOME Investments Partnerships funds from the Department of Housing and Urban Development BEAUMONT TEXAS TO: City Council FROM: Kyle Hayes, City Manager PREPARED BY: Chris Boone, Planning & Community Development Director MEETING DATE: December 14, 2021 REQUESTED ACTION: Council consider a resolution authorizing the City Manager to enter into a contract with Legacy Community Development Corporation for HOME Investments Partnerships funds from the Department of Housing and Urban Development. BACKGROUND The City of Beaumont receives an annual allocation of HOME Investments Partnerships funds from the U.S. Department of Housing and Urban Development(HUD). Federal regulations require that a minimum of fifteen percent (15%) of the City's total HOME fund allocation be contracted to Community Housing Development Organizations (CHDO's) for eligible CHDO activities. Legacy Community Development Corporation (Legacy CDC), a certified CHDO, is seeking to stabilize neighborhoods by providing homeownership opportunities for low to moderate income families. Legacy proposes to utilize $360,282 (Entitlement funds) and $77,203 (CHDO Reserve funds) for acquisition, rehabilitation and resale of three homes to be sold to eligible low to moderate income families. In addition, Legacy is requesting $25,734 for operating funds. The funds will be used to cover the salaries for administrative staff. Any and all income received by Legacy for any properties must be used toward furthering the organization's affordable housing activities. Housing Division staff will be responsible for monitoring Legacy for HOME Program compliance. FUNDING SOURCE 2021 HOME Program. RECOMMENDATION Approval of resolution. Legacy CDC 700 North Street Suite O Re--nt, Texas 77701 December 6, 2027 Christopher S_ Boone, AICP Director of Planning & Community Development City of Beaumont, Texas 801 Main Street, Suite 201 Beaumont, Texas 77701 Mr. Boone: Legacy Community Development Corporation (Legacy CDC), a HUD certified CHDO, is seeking to stabilize neighborhoods in Beaumont by providing homeownership opportunities for low io moderate income families_ Legacy proposes to utilize $360,282_00 (Entitlement funds) and $77,203.00 (CHDO Reserve funds) for acquisition, rehabilitation and resale of(3) homes io be sold to eligible low io moderate income families_ In addition, Legacy is requesting $25,734_00 for operating funds_ The funds will be used io cover the salaries for administrative staff and operating costs. Legacy CDC understands that any and all income received by Legacy from any properties must be used toward furthering the organizaiion's affordable housing activities_ Housing Division staff will be responsible for monitoring Legacy for HOME Program compliance_ S"nc�rely, Vivian Ballou, Executive �irecior RESOLUTION NO. BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF BEAUMONT: THAT the City Manager be and he is hereby authorized to execute a contract with Legacy Community Development Corporation (Legacy CDC) in the amounts of $360,282.00 (Entitlement funds) and $77,203.00 (CHDO Reserve funds) for the acquisition, rehabilitation and resale of three (3) homes to be sold to eligible low-to-moderate income families; and, BE IT FURTHER RESOLVED THAT the City Manager be and he is hereby authorized to execute a contract with Legacy CDC in the amount of$25,734.00 for related operating expenses, said contracts to be funded from the 2021 HOME Program. The meeting at which this resolution was approved was in all things conducted in strict compliance with the Texas Open Meetings Act, Texas Government Code, Chapter 551. PASSED BY THE CITY COUNCIL of the City of Beaumont this the 14th day of December, 2021. - Mayor Robin Mouton - 3 December 14,2021 Consider authorizing the City Manager to award a contract to Pro-Pipe, Inc., of Irvine, CA to clean, televise, and evaluate the City's sewer collection system to identify cost effective methods to rehabilitate defective manholes and mainlines BEAUMONT TEXAS TO: City Council FROM: Kyle Hayes, City Manager PREPARED BY: Bart Bartkowiak, Director of Public Works & Technology Services MEETING DATE: December 14, 2021 REQUESTED ACTION: Council consider a resolution authorizing the City Manager to award a contract to Pro-Pipe, Inc., of Irvine, CA to clean, televise, and evaluate the City's sewer collection system to identify cost effective methods to rehabilitate defective manholes and mainlines. BACKGROUND The Sewer Evaluation Work Order Contract—Phase IV (REBID) will be used to clean, televise, and evaluate the City's sewer collection system to identify cost effective methods to rehabilitate defective manholes and mainlines. On December 2, 2021, one (1) bid was received for furnishing all labor, materials, and equipment for the project. The Engineer's Estimate for the contract is $400,000.00. The bid total is indicated in the table below: Contractor Location Total Bid Amount Pro-Pipe, Inc. Irvine, CA $370,000.00 Based on a review of the bid and required documents received, the Water Utilities staff recommends awarding the project to Pro-Pipe, Inc., in the amount of$370,000.00. A total of 365 calendar days are allocated for completion of the project. FUNDING SOURCE Capital Program— Sewer Main Rehabilitation. RECOMMENDATION Approval of the resolution. M TMULATION _ Sever Etrahu9ert W,m Ordw CeMrad-Phr N IRS )-SN Ne.riU102221 BID OPEW4 DATE:Docw bw 2.2021 I• -'�[/ J 1 The Sfd 67AW how been nviewed and to ftbeg of knowledge tltis Is an swab of tlr bids Waived. Ak91L1A V9.LNUtEAL.P. j 90340 ' i 6r Amala VSarral.P.E.CNY EngNar Dales 12/9/2021 3 "" EO ' a�cl),:Q Pm4n",bts. REM oESCRIPT93N Sid Schedule(8ngbsefs Estlmab) NO. QUANTIFY UNIT Ken Sole kvbM CA 92618 SASE SD REM= UNIT PRICE TOTAL UM T PRICE TOTAL 1 1 LS Mobrmdon,knduding payment bond,pofmm m band,krunna,and mowing equipmaM b proJoet S 11,000.00 s I I.M0.00 S 5,000.00 s 5,000.00 2 30.000 LF Smoko To$"Sewer,AN She and Depths $ OAS S 14.700.00 $ 0.20 $ 27.000.00 3 65.000 SY QwM9 s-10'Ste,AN Dopdu $ /.94 s 119,500.00 $ 130 S 97.500.00 4 30.000 SY C suft it-15-Seww.AN Depths $ 2.11 s 63,300.00 S 1.90 S 57,000.00 5 10,000 sv CIM4,g 19',2,C Sewer.A9 DepIM $ 2.821 S 26.200.00 s 2.50 $ 26.000.00 6 65,000 LF TV Inepeotion r-10'Sewer,M Depths $ 1.40 s 91,000.00 S 1.00 S 65.000.00 7 30.000 LS TV Lrnpeetlen 1r-1S Sewer.AI Oeptls s 1A0 S 42.000.00 S 1.00 $ 30,000.00 9 10.000 LF TV I peotlen lr-W Sower,A9 Depths $ 2.11 S 21.100.00 S 1.00 $ 10.000.00 9 20 LF Sanioadss,We.and Traft Him" $ 21a75 3 4,275.00 s 1.900.00 s 39,000.00 10 1 EACH Obstudlen Romord by Exw4adm.AN Sties,A9 Depths S 1,554.56 $ 1,554M S 1-1%000.001$ 15,000.00 11 1 EACH Ob9h"m Rarovel by Reenob MNlgd(Sort-up for each M&tW*SocftM A9 Slaa.AI Dep6r) S 374.07 $ 374.07 $ 500.00 S 500.00 SASE M QUANTMU TOTAL $ 397,193.9E S 370.01HIM her 1 of 1 RESOLUTION NO. WHEREAS, the City of Beaumont solicited bids for furnishing all labor, materials, and equipment for the Sewer Evaluation Work Order Contract-Phase IV(REBID) Project; and, WHEREAS, Pro-Pipe, Inc., of Irvine, California, submitted a bid in the amount of $370,000.00; and, WHEREAS, the City Council is of the opinion that the bid submitted by Pre-Pipe, Inc., of Irvine, California, is the lowest responsible bidder providing services at the best value to the City and should be accepted; NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF BEAUMONT: THAT the statements and findings set out in the preamble to this resolution are hereby, in all things, approved and adopted; and, THAT the City Council hereby approves the award of a contract to Pro-Pipe, Inc., of Irvine, California, in the amount of $370,000.00, for the Sewer Evaluation Work Order Contract-Phase IV (REBID) Project; and, BE IT FURTHER RESOLVED THAT the City Manager be and he is hereby authorized to execute a contract with Pro-Pipe, Inc., of Irvine, California, for the purposes described herein. The meeting at which this resolution was approved was in all things conducted in strict compliance with the Texas Open Meetings Act, Texas Government Code, Chapter 551. PASSED BY THE CITY COUNCIL of the City of Beaumont this the 14th day of December, 2021. - Mayor Robin Mouton - 4 December 14,2021 Consider a resolution to reallocate funds from the Sewer Line Repair Program to the Salvation Army Homeless Shelter Rehabilitation project within the 2019 CDBG Program Year Budget BEAUMONT TEXAS TO: City Council FROM: Kyle Hayes, City Manager �s i5 PREPARED BY: Chris Boone, Planning & Community Development Director MEETING DATE: December 14, 2021 REQUESTED ACTION: Council approve a resolution to reallocate $100,000 from the Sewer Line Repair Program to the Salvation Army Homeless Shelter Rehabilitation project within the 2019 CDBG Program Year Budget. BACKGROUND City Council allocated $200,000 in the 2019 Community Development Block Grant(CDBG) budget for the rehabilitation of Salvation Army shelter housing at 1078 McFaddin. Due to the significant increase in construction costs, additional funds are needed to complete the project. The Administration is proposing to reallocate $100,000 from the Sewer Line Repair Program in the 2019 budget to complete the shelter project. Should eligible applicants for the Sewer Line Program come forward, funds would be available in the 2020 CDBG budget. FUNDING SOURCE U.S. Department of Housing and Urban Development (HUD) Community Development Block Grant and HOME Investment Partnership Grant funds. RECOMMENDATION Approve the resolution. DOING X'I!lia n-, Baoi THE MOST Brian onimtssionerVviillis Howell, -1, GOOD" I i, ( olo,nel-onnil I, Riynifl:r, '11"tains Ix)(m& W helk, M( ure, November 1, 2021 Dear Mr. Chris Boone, It was a pleasure speaking with you earlier this week.As discussed,Habitat is nearing the final stages of the construction work on McFaddin and Forrest.We anticipate completion within the next 3-6 weeks.We are thrilled to participate in this trifold partnership and are excited about the opportunity to provide additional housing options for those at-risk of homelessness. A ribbon cutting has been scheduled for November I 81h at 2pm.I hope you and your staff will join us. Recently, we discussed an additional$100,000 possibly available to fund this project in its final stages. With the rising cost and scarce availability, materials are at a premium. The Salvation Army has exhausted much of its internal funding,Habitat for Humanity has provided generous discounts and performed some services gratis.With the additional assistance of Community Development Funding,we will be able to finish this project timely and with consistent quality standards. If I can provide any additional information,please feel free to contact me at(214) 641-0036. Thank you for all you do to assist our local Nonprofits to serve the citizens of Beaumont. r*K d st S, n re icer tain --- rp Of I f ;z s. RESOLUTION NO. WHEREAS, the City Council allocated $200,000.00 in the 2019 Community Development Block Grant (CDBG) budget for the rehabilitation of Salvation Army shelter housing at 1078 McFaddin Avenue; and, WHEREAS, due to the significant increase in construction costs, additional funds are needed to complete the project; and, WHEREAS, the Administration is proposing to reallocate $100,000.00 from the Sewer Line Repair Program in the 2019 budget to complete the shelter project; NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF BEAUMONT: THAT the statements and findings set out in the preamble to this resolution are hereby, in all things, approved and adopted; and, THAT $100,000.00 is hereby reallocated from the Sewer Line Repair Program to the Salvation Army Homeless Shelter Rehabilitation Project within the 2019 CDBG Program Year Budget. The meeting at which this resolution was approved was in all things conducted in strict compliance with the Texas Open Meetings Act, Texas Government Code, Chapter 551. PASSED BY THE CITY COUNCIL of the City of Beaumont this the 14th day of December, 2021. - Mayor Robin Mouton - S December 14,2021 Consider approving an amendment to the Industrial District Agreement witlz Coastal Caverns, I, LP BEAUMONT TEXAS TO: City Council FROM: Kyle Hayes, City Manager PREPARED BY: Todd Simoneaux, Chief Financial Officer MEETING DATE: December 14, 2021 REQUESTED ACTION: Council consider a resolution approving an amendment to the Industrial District Agreement (IDA) with Coastal Caverns, I, LP. BACKGROUND By Resolution No. 16-025 and on February 2, 2016, City Council approved an IDA with Costal Caverns, I, LP. By Resolution No. 17-159 and on August 1, 2017, City Council approved an amendment to an IDA with Coastal Caverns, I, LP for an expansion abatement agreement. Since that time, Coastal Caverns has requested an additional abatement for a potential expansion of the original abatement project known as Project Branch. The expansion of the project is estimated to bring another$106 million value for a total investment value up to $365 million. Phases I-11 as previously approved by Council stated the following: Project Branch would include the addition of one or more caverns to store various fuels and products. It is estimated that this project will create 20-23 new full-time jobs. All new construction and equipment related to this project would receive an initial 4-year tax abatement at 100% for the first two years and 75% for the next two years. If it is verified that the project investment is over$150 million, then another 3-year abatement at 50% would be provided. In exchange for the tax abatements, the City will continue to bill the company for the existing facilities based on its value and receive such payment, but it would be agreed that the payment would be no less than $165,000 per year. Phases III-V as proposed would be as follows: All new construction and equipment related to this project will receive tax abatement in accordance with the attached table. Phase III construction should begin by December 31, 2024, or this abatement will be void. Phase IV construction should begin by December 31, 2025, or this abatement will be void as to Phase IV and Phase V. Phase V construction should begin by December 31, 2027, or this abatement will be void for Phase VA. A copy of the proposed IDA as amended is attached for your review. FUNDING SOURCE Revenue is accounted for in the General Fund. RECOMMENDATION Approval of the resolution. RESOLUTION NO. BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF BEAUMONT: THAT the City Manager be and he is hereby authorized to execute an amendment to the Industrial District Agreement (IDA) with Coastal Caverns, I.L.P. The agreement, as amended, is substantially in the form attached hereto as Exhibit "A" and made a part hereof for all purposes. The meeting at which this resolution was approved was in all things conducted in strict compliance with the Texas Open Meetings Act, Texas Government Code, Chapter 551. PASSED BY THE CITY COUNCIL of the City of Beaumont this the 14th day of December, 2021. - Mayor Robin Mouton - THE STATE OF TEXAS § COUNTY OF JEFFERSON § AGREEMENT This Agreement is made under the authority of Section 42.044 of the Texas Local Government Code. The parties to the Agreement are The City of Beaumont, a municipal corporation and a home-rule city located in Jefferson County,Texas,hereinafter called"CITY,"and Coastal Caverns I,L.P.,its parent,subsidiaries and affiliates,hereinafter called "COMPANY." PREAMBLE WHEREAS Company leases land and owns improvements which are a part of the manufacturing, industrial, and refining facilities of said Company. The City has established an industrial district comprising a certain part of the extra-territorial jurisdiction of the City, such industrial district being known as the City of Beaumont Industrial District. WHEREAS the Company recognizes the benefits of this Agreement and an obligation to contribute to the revenue needs of said Cityin an amount commensurate with the burdens placed upon the City and benefits derived by the Company by reason of being located immediately adjacent to said City. WHEREAS the Company and the City desire to base the industrial district payment on assessed value to ensure equity among the companies. In view of the above and foregoing reasons, and in consideration of the mutual agreements herein contained, Company and City hereby agree as follows: 1 EXHIBIT "A" ARTICLE I COMPANY'S OBLIGATION Annual Payment on Company's Property 1. Commencing with the calendar year 2016 and each calendar year thereafter for the duration of this Agreement,the Company will pay the City a certain sum which will be computed on the assessed value of the Company's facilities property, real, personal, and mixed located on Company's land covered by this Agreement. (Herein "the properties") 2. By the term "Assessed Value" is meant the 100% valuation of the Company's properties, as determined by the Jefferson County Appraisal District for the previous tax year. 3. The term "assumed City taxes due"shall be calculated by the following formula: Assumed City Taxes Due: Assessed Value/ 100 X Current City Tax Rate = Assumed City Tax Due 4. Payment Procedures e procedures for determining and making such payments shall be as follows: (a) Annually the payment will be due February Is'. The payment for 2016 shall be due and payable no more than 90 days following execution of the agreement. The 2016 payment is calculated as follows: 2 Assumed City Taxes Due: Assessed Value/ 100 X Current City Tax Rate=Assumed City Tax Due Year 1, 100% of Assumed City Taxes Due=2016 Payment Each October, the Chief Financial Officer shall obtain the most recent assessed values as set by the Jefferson County Appraisal District for the Company's properties, real, personal and mixed, having taxable situs within the areas described in this agreement; for example, in October 2015, the 2015 assessed values shall be used for the 2016 payment. If the assessed values for the period required are in question and/or under litigation with the Jefferson County Appraisal District,payment shall be computed on the most recent certified values from the Jefferson County Appraisal District. The Company shall notify the City following resolution of the appraised value in question and an adjustment for the payment, with interest as specified in Section 42.43 of the Texas Property Tax Code for interest on tax refunds,will be made within thirty(30) days following such resolution. Should such final resolution increase the value of Company's properties, the Company's liabilities shall be calculated based on the final determination of value and Company shall pay within 30 days following such resolution the increased amount due to the City under their agreement plus interest from the date such payment should have been made to City under their Agreement. Interest shall be calculated in accordance with the tax code provisions for interest as calculated in Section 42.43 of the Texas Property Tax Code. (b) After the assessed value of the Company's properties has been determined,the value of the property shall be calculated in accordance with the following schedule: 3 The 2016 through 2018 payment shall be 80%of assumed City taxes due. The 2019 through 2022 payment shall be 75%of assumed City taxes due. The addendum for abatement and additional payment for the Project Branch Expansion is attached and incorporated herein by reference. (c) City hereby agrees to bill Company for its payments due hereunder on or before January 1 each year. Company shall pay to City such amount billed on or before February 1 each year. Upon receiving the final payment,the Chief Financial Officer shall issue an official receipt of said City acknowledging full,timely,final and complete payment due by said Company to City for the property involved in this Agreement for the year in which such payment is made. If any annual payment is not made on or before any due date, the same penalties, interest, reasonable attorneys'fees and costs of collection shall be recoverable by the City as would be collectible in the case of delinquent ad valorem taxes. Further, if payment is not timely made, all payments which otherwise would have been paid to the City for the tax year in which payment was not timely made had Company been in the City limits of City will be recaptured and paid to the City within 60 days of any such event. Should Company not pay an annual payment on or before the due date, such payment shall not be subject to the recapture provision until thirty (30) days have elapsed from and after written notice provided to the Company by City in the manner set out in this Agreement. (d) Any abatements requested by Company on future capital investments will be considered on a case-by-case basis by the governing body of the City of Beaumont. 4 ARTICLE II PROPERTY COVERED BY AGREEMENT This instrument will reflect the intention of the parties hereto that this instrument shall govern and affect the properties of Company (facilities, real, personal, and mixed) located on Company's real property as shown on the records ofthe Jefferson County Appraisal District which are within the extra-territorial jurisdiction of the City of Beaumont. ARTICLE III SALE BY COMPANY (a) Sale By Company. Company shall notify City of any sale of any or all of Company's facilities to any person or entity. As to payments due under this Agreement, no such sale shall reduce the amount due the City under this Agreement until the purchaser of such facility has either assumed the Company's obligation under this Agreement or entered into a written agreement with the City assuming all obligations of Company in this Agreement. It is the intent of the parties that no sale of any of Company's facilities will affect the amount to be paid to the City under this Agreement. (b) Assignment. Company shall have the right to assign, transfer or convey all, or any part of, its rights,title and interest in this Agreement in connection with any transfer or conveyance of title to all or any part of the properties subject to this Agreement to any person or entity at any time during the term of this Agreement; provided, however, that Company shall provide City with written notice of such assignment. Company shall be relieved of its obligations under this Agreement to the extent that an assignee expressly assumes Company's obligations ina written instrument binding such assignee to the City. Subject to the preceding,this Agreement shall inure to the benefit of and be binding upon the parties hereto and their respective successors and assigns. 5 ARTICLE IV CLOSURE OF FACILITY Company shall notify City of any plans to permanently close Company's facility at least nine months prior to the end of the calendar year. Permanent closure of Company's facility shall terminate Company's obligation to make payments in lieu of tax under this Agreement effective January 1 of the year immediately following Company's timely notification to the City that it intends to permanently close the facility. It is the intent of the Parties that no payment of an in lieu of amount would be due in February of the year immediately following the year in which Company notified City of its intent to permanently close the facility so long as notification of such closure is given to the City at least nine months prior to the end of the calendar year. ARTICLE V CITY'S OBLIGATIONS 1. City agrees that it will not annex, attempt to annex or in any way cause or permit to be annexed any portion of lands or facilities orproperties of said Company covered by this Agreement for the period of the Agreement except as follows: (a) If the City determines that annexation of all or any part of the properties covered by this Agreement belonging to said Company is reasonably necessary to promote and protect the general health, safety and welfare of persons residing within or adjacent to the City,the City will notify Company in accordance with State law of the proposed annexation. In the event of such annexation,Company will not be required to make further payment under this Agreement for any calendar year commencing after such annexation with respect to the property so annexed,but shall 6 nevertheless,be obligated to make full payment for the year during which such annexation becomes effective if the annexation becomes effective after January 1 st of said year- (b) In the event any municipality other than the City attempts to annex separately or in the event the creation of any new municipality shall be attempted so as to include within its limits any land which is the subject matter of this Agreement,City shall, with the approval of Company, seek immediate legal relief against any such attempted annexation or incorporation and shall take such other legal steps as may be necessary or advisable under the circumstances with all cost of such action being borne equally by the City and by the said Company or Companies with the Company's portion allocated on the basis of assessed values. 2. The City further agrees that during the term of this Agreement, there shall not be extended or enforced as to any land and property of Company within said City of Beaumont Industrial District, any rules, regulations, or any other actions: (a) seeking in any way to control the platting and subdivisions of land, (b) prescribing any buildings, electrical, plumbing or inspection standards or equipment, or(c)attempting to regulate or control in any way the conduct of Company's activities, facilities or personnelthereof. 3. It is understood and agreed that during the term of this Agreement or any renewals thereof, the City shall not Be required to furnish any municipal services to Company's property located within the City of Beaumont Industrial District;provided,however,City agrees to Yurnish fire protection to Company should such protection be requested by Company in the event an unusual emergency situationoccurs_ - 7 ARTICLE VI TERMINATION It is agreed by the parties to this Agreement that only full, complete and faithful performance of the terms hereof shall satisfy the rights and obligations assumed by the parties and that,therefore, in addition to any action at law for damages which either party may have, Company may enjoin the enactment or enforcement of any ordinance or charter amendment in violation of,or in conflict with, the terms of this Agreement and may obtain such other equitable relief, including specific performance ofthe Agreement,as is necessary to enforce its rights. It is further agreed that should this Agreement be breached by Company, the City shall be entitled, in addition to any action at law for damages,to obtain specific performance of this Agreement and such other equitable relief necessary to enforce its rights. ARTICtE VII AFFILIATES The benefits accruing to Company under this Agreement shall also extend to Company's "affiliates" and to any properties owned or acquired by said affiliates within the area owned by Company, and where reference is made herein to land, property and improvements owned by Company, that shall also include land, property and improvements owned by its affiliates. The word,,affiliates"as used herein shall mean all companies with respect to which Company directly or indirectly,through one or more intermediaries at the time in question, owns or has the power to exercise the control over fifty percent(50%) or more of the stock having the right to vote for the election of directors. 8 ARTICLE VIII TERM OF AGREEMENT The term of this Agreement shall be for seven(7)years,commencing January 1,2016,and ending on December 31, 2022. ARTICLE IX NOTICES Any notice provided for in this Agreement, or which may otherwise be required by law shall be given in writing to the parties hereto by Certified Mail addressed as follows: TO CITY TO COMPANY City Manager Dave Marchese, CEO City of Beaumont Coastal Caverns I, L.P. PO Box 3827 919 Milam St.,Suite 2425 Beaumont, TX 77704 Houston, TX 77002 ARTleLE X CONTINUATION If this Agreement shall be held invalid by any court of competent jurisdiction, such holding shall not affect the right of City to any payment made or accruing to City hereunder prior to such adjudication, and this provision is intended to be an independent and separable provision not to be affected by such adjudication. 9 IN WITNESS THEREOF, this Agreement, consisting of 12 pages, is executed in Duplicate counter parts as of this day of , 2021. CITY OF BEAUMONT, TEXAS By: Kyle Hayes City Manager ATTEST: Tina Broussard, City Clerk COAST CAVERNS I, L.P. By: Dave Marchese CEO ATTEST: 10 ADDENDUM FOR ABATEMENT AND ADDITIONAL PAYMENTS 1. The abatement and payment provisions below shall apply if Coastal Caverns I,L.P. starts construction of an expansion project as described below. (a) Project Branch-expansion investment estimated at a value of up to $2-R 365 million. Phases I—II All new construction and equipment related to this project will receive an initial four(4) year tax abatement beginning in tax year 2019 at one hundred percent (100%) for the first two (2) years and seventy five percent (75%) for the next two (2) years. If it is verified that taxable investment vaite total spend is greater than $150 million then another three (3) years abatement at fifty percent (50%)would be provided. In exchange for tax abatements, the City will continue to bill Coastal Caverns for the existing facilities based on its value and receive such payments, but it would be agreed that the payment would be no less than $165,000 per year. Any approved abatements that go beyond calendar year 2022 shall be extended or included in the subsequent Industrial District Agreement. Phases III - V All new construction and equipment related to this project will receive tax abatements in accordance with the following table. Phase III construction should begin December 31, 2024, or this abatement will be void. Phase IV construction should begin by December 31, 2025, or this abatement will be void as to Phase IV and V. Phase V construction should begin by December 31, 2027, or this abatement will be void as to Phase V. PHASE 3, 4 AND 5 ABATEMENT SCHEDULE TAX YEAR PHASE 3 PHASE 4 PHASE 5 $90 Million $90 Million $35 Million 2027 100 2028 100 100 2029 100 100 100 2030 80 100 100 2031 80 80 100 2032 80 80 80 2033 60 80 80 2034 60 60 80 2035 60 60 2036 60 DISCUSSION ITEMS * Review and discuss a proposal from Bird Scooters to operate within the city * Review and discuss possible improvements at various city parks (Requested by Councilmembers Turner and Getz) * Review and discuss various events held in the City of Beaumont and the possibility of adding new events (Requested by Councilmembers Turner and Getz) Review and discuss the City redistricting process and census information (Requested by Councilmembers Getz and Neild) 6 December 14,2021 Consider a resolution appointing Sharae Reed to the position of City Attorney effective January 10, 2022 BEAUMONT TEXAS TO: City Council FROM: Kyle Hayes, City Manager MEETING DATE: December 14, 2021 REQUESTED ACTION: Council consider a resolution appointing Sharae Reed to the position of City Attorney effective January 10, 2022. BACKGROUND Article XI1, Section 1, of the City Charter defines the requirements of the City Council regarding the appointment of the City Attorney and spells out the duties of the position. Mrs. Reed is currently the First Assistant City Attorney and has worked in the City Attorney's Office since January, 2011. This item was placed on the agenda at the request of Mayor Robin Mouton. FUNDING SOURCE Funds are available in the General Fund to pay the salary and benefits for this position. RECOMMENDATION Approval of the resolution. RESOLUTION NO. BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF BEAUMONT: THAT the appointment of Sharae Reed as City Attorney for the City of Beaumont be and the same is hereby approved and her salary is established at $ per month, with a car allowance of$ per month, an administrative allowance of$ , and an annual contribution of $ to the International City/County Management Association's Deferred Compensation Program together with all other benefits and terms and conditions of civilian employment as established by policy and budget of the City of Beaumont. The meeting at which this resolution was approved was in all things conducted in strict compliance with the Texas Open Meetings Act, Texas Government Code, Chapter 551. PASSED BY THE CITY COUNCIL of the City of Beaumont this the 14th day of December, 2021. - Mayor Robin Mouton -