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08/24/2021 PACKET
BEAUMONT TEXAS MEETING OF THE CITY COUNCIL COUNCIL CHAMBERS CITY HALL 801 MAIN STREET TUESDAY,AUGUST 24,2021 1:30 PM AGENDA CALL TO ORDER * Invocation Pledge Roll Call • Proclamations, Presentations and Recognitions * Public Comment: Persons may speak on the Consent Agenda and Items 6-9 * Consent Agenda CONSENT AGENDA (Items placed on the Consent Agenda are considered routine in nature and are considered non-controversial. The Consent Agenda can be acted upon in one motion. A consensus of the Council is required to remove any item for discussion and separate action.) A. Approval of the August 17, 2021 City Council Meeting Minutes B. Approve the purchase of a TriCaster Camera System from BiWay Media of Houston for use in the Council Chambers C. Authorize the City Manager to execute Change Order No. 5, to the contract with Shaver Construction& Contracting Services, LLC d/b/a Silverback Services for the Water Treatment Plant 72-Inch Emergency Repairs Project D. Authorize the City Manager to execute Change Order No. 2 to the contract with Solid Bridge Construction, LLC for the Cattail Marsh Wetlands Repair Project E. Authorize the City Manager to sign a Memorandum of Understanding with the Port of Beaumont Navigation District related to the installation of a flood sensor on Port property F. Authorize the City Manager or his designee to execute a contract with TransUnion Risk and Alternative Data Solutions, Inc. related to a public records database used in the Police Department G. Authorize the City Manager or his designee to execute an agreement between the Police Department and the DEA (Drug Enforcement Agency) H. Authorize the City Manager to sign a Memorandum of Understanding with Jefferson County Drainage District No. 6 (DD6)related to the installation of 16 flood sensors in DD6 ROW and/or easements I. Authorize the City Manager to execute a lease agreement with the Beaumont Art League J. Authorize the City Manager to execute an Interlocal Agreement with Jefferson County Drainage District No. 6 (DD6) for the proposed Roadway Rehabilitation of Wellington Place K. Authorize the City Manager or his designee to execute a Memorandum of Understanding between the Police Department and the 842'd Transportation Battalion L. Approve a contract to construct an equipment storage cover addition at the Wastewater Reclamation Facility located at 4900 Lafin Road REPORTS AND DISCUSSION ITEMS * Receive a report from the Public Health Director related to COVID-19 * Review and discuss a proposal from Corona Environmental Consulting, LLC related to a review and assessment of the water system, focused on investigating discolored water * Review and discuss the Battleship Texas and hear from representatives from the Battleship Texas Foundation * Review and discuss a request from Family Services of Southeast Texas * Receive a report related to Amalgamated Transit Union Local 1031 and their negotiations with First Transit, Inc. REGULAR AGENDA 1. Consider a request for a Specific Use Permit to allow on premise consumption of beer and wine at a convenience store in a GC-MD-2 (General Commercial— Multiple-Family Dwelling -2) District located at 3529 N. Major Drive 2. Consider a request for a Specific Use Permit to allow a Communication Tower in an LI (Light Industrial) District located within the 6300 block of Walden Road 3. Consider a request for a Revised Specific Use Permit to allow two driveways accessing the north cul-de-sac of W. Lucas in a GC-MD-2 (General Commercial —Multiple-Family Dwelling-2) District located at 622 W. Lucas Drive 4. Consider a request for a Specific Use Permit to expand a cemetery in an RM-H (Residential Multiple Family Dwelling-High Density) District located at 3945 Scranton Avenue 5. Consider a request for a Specific Use Permit to allow Funeral Service - embalming and a storage facility a GC-MD-2 (General Commercial—Multiple- Family—2) District located at 2220 Calder Avenue 6. Consider a request to abandon a portion of a City right-of-way located just south of 1315 South Street 7. Consider approving an agreement between the City of Beaumont and Hardin County as to the regulation of subdivisions in the portion of Beaumont's Extraterritorial Jurisdiction(ETJ)within Hardin County 8. Consider an ordinance amending the FY 2021 Budget DISCUSSION ITEM • Review and discuss the proposed FY 2022 Budget and Capital Program JOINT PUBLIC HEARING * Receive comments on the proposed FY 2022 Budget and the proposed 2022 Capital Program 9. Consider a resolution postponing the final vote on the proposed FY 2022 Budget to September 14, 2021 COMMENTS Public Comment(Persons are limited to 3 minutes) * Councilmembers/City Manager/City Attorney comment on various matters EXECUTIVE SESSION • Consider matters related to contemplated or pending litigation in accordance with Section 551.071 of the Government Code: Claim of Buffate Coleman Claim of Woodlands of Beaumont Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact Kaltrina Minick at 880-3777. A BEAUMONT TEXAS TO: City Council FROM: Kyle Hayes, City Manager PREPARED BY: Tina Broussard, TRMC, City Clerk MEETING DATE: August 24, 2021 REQUESTED ACTION: Council consider approval of the August 17, 2021 City Council Meeting Minutes. B EAU MO N T TEXAS MINUTES OF THE CITY OF BEAUMONT COUNCIL MEETING Albert"A.J." Turner Jr.,At-Large ROBIN MOUTON, MAYOR Randy Feldschau,At-Large Taylor Neild,Ward I CITY COUNCIL MEETING Michael Getz,Ward II Audwin Samuel, Mayor Pro Tern AUGUST 17,2021 Chris Durio,Ward IV Tyrone Cooper, City Attorney Kyle Hayes, City Manager Tina Broussard, City Clerk The City Council of the City of Beaumont, Texas, met in a regular session in strict compliance with the Texas Open Meetings Act, Texas Government Code, Chapter 551 on August 17, 2021, at the City Hall Council Chambers, 801 Main Street, Beaumont, Texas, at 6:00 p.m. to consider the following: OPENING * Invocation Pledge of Allegiance Roll Call * Presentation and Recognition • Public Comment: Persons may speak on items 1-8 and 10 Mayor Mouton called the council meeting to order at 6:00 p.m. Pastor Jon Stouffer, First United Methodist Church gave the invocation. Mayor Mouton led the Pledge of Allegiance. Roll call was made by Tina Broussard, City Clerk. Present at the meeting were Mayor Mouton, Mayor Pro Samuel, Councilmembers Durio, Getz, Turner, Feldschau and Neild. Also, present were Kyle Hayes, City Manager; Tyrone Cooper, City Attorney; Tina Broussard, City Clerk. Proclamations, Presentation, Recognitions None Public Comment: Persons may speak on items 1-8 and 10 James Eller 2332 Evalon Beaumont TX Spoke regarding Item #6 on the Consent Agenda; Authorize the City Manager to execute Change Order No. 3, to contract with King Solutions Services, LLC for the pipe bursting work order contract Phase III project, also spoke on Item #8 on the Agenda; Consider approving the purchase of a high-water vehicle for use in the Fire Department, as well as Item #10 on the Agenda; Review and discuss various building codes adopted by the City Council and the permitting and inspection process Minutes—August 17,2021 Lashon Proctor 4680 Jancar Dr. Beaumont TX Spoke regarding Item #10 on the Agenda; Review and discuss various building codes adopted by the City Council and the permitting and inspection process CONSENT AGENDA (Items placed on the Consent Agenda are considered routine in nature and are considered non-controversial. The Consent Agenda can be acted upon in one motion. A consensus of the Council is required to remove any item for discussion and separate action.) 1. Approval of the August 10, 2021, City Council Meeting Minutes 2. Authorize the Chief Financial Officer to execute all documents necessary to accept funding from the Texas Department of State Health Services awarded to the Beaumont Public Health Department - Resolution 21-191 3. Approve a maintenance agreement for use in Fire and EMS operations-Resolution 21-192 4. Authorize the City Manager to enter into an Agreement with the Southeast Texas Flood Control District to receive 33 flood sensors and to have the data hosted by Jefferson County Drainage District No. 6 - Resolution 21-193 5. Authorize the City Manager to sign a Memorandum of Understanding with ExxonMobil Oil Corporation related to the installation of one flood sensor along the Neches River on ExxonMobil property - Resolution 21-194 6. Authorize the City Manager to execute Change Order No. 3, to the contract with King Solutions Services, LLC for the Pipe Bursting Work Order Contract-Phase Ill Project - Resolution 21-195 7. Authorize the settlement of the claim of Enterprise Rent-A-Car- Resolution 21-196 Councilmember Feldschau moved to approve the Consent Agenda. Mayor Pro Tem Samuel seconded the motion. AYES: MAYOR MOUTON,MAYOR PRO TEM SAMUEL,COUNCILMEMBERS DURIO,GETZ, TURNER, FELDSCHAU AND NEILD NAYS: NONE MOTION PASSED REGULAR AGENDA 8. Consider approving the purchase of a high-water vehicle for use in the Fire Department. The Acela high water rescue vehicle will be purchased from General Truck Body Mfg. Company, of Houston, in the amount of$185,019.00. The new unit will be an addition to the current fleet under Fire Operations and the second high water vehicle they will have if approved. This will be used for the rescue of citizens in the event of rising waters. This is a non-budgeted purchase. Minutes—August 17,2021 Pricing was obtained through the GoodBuy contract, a cooperative purchasing association providing cities and political subdivisions with the means to purchase specialized equipment at volume pricing. GoodBuy complies with State of Texas' procurement statutes. Manufacturer's warranty is twelve (12) months. Funds will come from the Capital Reserve Fund. Approval of the resolution. Councilmember Turner moved to APPROVE A RESOLUTION THAT THE CITY COUNCIL HEREBY APPROVES THE PURCHASE OF AN ACELA HIGH WATER RESCUE VEHICLE FOR USE BY THE FIRE DEPARTMENT FROM GENERAL TRUCK BODY MFG., COMPANY,OF HOUSTON,TEXAS, IN THE AMOUNT OF$185,019.00 THROUGH THE GOODBUY COOPERATIVE PURCHASING PROGRAM. Councilmember Durio seconded the motion. AYES: MAYOR MOUTON,MAYOR PRO TEM SAMUEL,COUNCILMEMBERS DURIO,GETZ, TURNER, FELDSCHAU AND NEILD NAYS: NONE MOTION PASSED Resolution 21-197 PUBLIC HEARING * Receive comments on a determination of the Public Health Director that public health nuisances exist on the property owned by Ian Culbertson at 8465 Frazier Drive Public Hearing Open: 6:49 p.m. James Eller 2332 Evalon Beaumont TX Stated that he and Councilmember Getz went to this property and cleaned it up as well as other citizens that volunteered their time to clean the property as well,the city has property at 2610 Concord that has metal stacked on the ground, there's liter and debris on that property, called the Health Department regarding this property, stated that the city is in violation of its own ordinance, asked Council to make sure if the city is going to hold citizens liable when they violate the ordinance then the city should be held liable as well, also mentioned city property at 1350 Langham and the waste disposal off of Fannett that has violations Public Hearing Close: 6:52 p.m. 9. Consider an Ordinance finding and ratifying the determination of the Public Health Director that public health nuisances exist on the property owned by Ian Culbertson at 8465 Frazier Drive. According to Beaumont's Code of Ordinances, Chapter 10 Health and Sanitation, Sec 10.01.001 a nuisance is defined as whatever is dangerous to human life or welfare or whatever renders the ground, the water, the air or food a hazard or injury to human health is Minutes—August 17,2021 hereby declared to be a nuisance. The City's Code of Ordinances further states in Chapter 12 Offenses & Nuisances Section 12.07.033 that a person who owns or occupies property commits an offense if that person allows litter to accumulate on that person's property. The Legal description and violations of this property are: • 8465 Frazier Drive, FRAZIER Place L19 Rodent Harborage Chapter 10 Health & Sanitation, Article 10.04, Section 10.04.001 & Section 10.04.003 Excessive Litter Chapter 12 & Nuisances, Article 12.07, Section 12.07.002 Weeds Chapter 10 Health & Sanitation, Article 10.06, Section 10.06.001 If the property owners fail to comply within ten (10) days, staff is requesting the authorization of City Council to clean the property and/or authorize the City Attorney to seek legal action to have the nuisance abated. Funds will come from the General Fund and Public Health Fund. Approval of the Ordinance. Councilmember Getz moved to ADOPT AN ORDINANCE ENTITLED AN ORDINANCE FINDING CERTAIN PROPERTIES TO BE A PUBLIC HEALTH NUISANCE AND ORDERING ABATEMENT; AUTHORIZING CLEANUP; AUTHORIZING SUIT; PROVIDING FOR SEVERABILITY AND PROVIDING FOR A PENALTY. Councilmember Neild seconded the motion. AYES: MAYOR MOUTON,MAYOR PRO TEM SAMUEL,COUNCILMEMBERS DURIO,GETZ, TURNER, FELDSCHAU AND NEILD NAYS: NONE MOTION PASSED Ordinance 21-048 Mr. Ian Culbertson was not present at the meeting DISCUSSION ITEM 10. Review and discuss various building codes adopted by the City Council and the permitting and inspection process Chris Boone, Community Development Director reviewed and discussed various building codes adopted by the City Council and the permitting and inspection process. Mr. Boone, spoke about codes and why the city has them as well as codes that are mandated by the State of Texas. There was discussion of the ISO rating that relates to the city code, the rate is based on the current adoption of the code. There was additional discussion on common permitting issues such as projects that start before zoning is checked or permits are secured, contractors or developers that are used to working in rural areas or communities with little or no inspections, most restaurants, Minutes—August 17,2021 bars and especially in shopping centers this can happen. Mr. Boone talked about how the city can try to improve the situation, this can be done by visiting the One Stop Permitting Shop or calling 311, using the GIS map that is online and accessible at any time as well as City Works which is the new online permitting option. The city is doing pre-development meetings to improve communication. The pro-development philosophy is that the city is charged with enforcing codes and ordinances adopted by City Council and or mandated by the State of Texas and the Feds. There was also discussion regarding many codes that can be eliminated such as the State requires most International Codes and Windstorm and the Feds require ADA, the city can eliminate the flood ordinance, if it does then most citizens won't get flood insurance, if the city were to lessen enforcement of those items, Mr. Boones ask Council to keep in mind that ISO and FEMA perform audits and this can affect rates. The permit process was discussed as well as a list of what's entailed in the process. COMMENTS * Public Comments (Persons are limited to three minutes) James Eller 2332 Evalon Beaumont TX Made comments regarding the purchase of military vehicles, as well as the Texas Occupation Code dealing with plumbing, stated that he can make plumbing repairs at the home he resides in but if he owns a second home he would have to hire a licensed plumber to make any repairs, thinks that doesn't make sense, asked that Council consider abolishing this part of the Occupation Code Deborah Fetherlin 6770 Lexington Beaumont TX Commented on COVID-19 and getting vaccinated, also commented on the homeless situation, stated that an incident occurred at her business on the corner of Delaware and I- 10, the homeless are living under the overpass at Delaware and 1-10, asked that Council please do something to help the homeless because they do need help, thinks Beaumont needs to pass a law where panhandling is illegal or pass something that's similar to that, some of the homeless are homeless at no fault of their own Alto Watson 2615 Gladys Beaumont TX Commented on what the Health Director stated earlier regarding COVID, stated that it was terrifying, was wondering if the City Council could do a press release regarding the rise in COVID numbers or make a video of what the Director just stated and make it available to the press, asked for a moment of silence for Gov. Abbott who's been diagnosed with COVID, glad to see Councilmember Samuel back at the meeting and that he recovered from COVID, commented on the need of a dog park on the west side of town, it's his understanding that there will be a worksession with the Battleship Texas Board, thanked Council for agreeing to meet with the Board Louis Vaughn 9615 Mapes Beaumont TX Stated that Councilmember Getz did bring up a good idea regarding Battleship Texas, stated that he knows for sure that you have to have something to attract people to Beaumont, if not the Battleship Texas then something else would be great, stated that the same amount of money that the citizens will be paying for the increase of the garbage. The city could have Minutes—August 17,2021 gotten from GGI when they approached the city with $400,000 a year, the city could have $40 million right now, also made comments regarding Hurricane Imelda Jerome Alexander 1118 Evalon Beaumont TX Made comments regarding the homeless situation here in Beaumont, stated that he helps the homeless, he and two other people have gotten together and created a program called a Demand for Hope, they are in need of land, he will be meeting with a contractor on tomorrow who's willing to build the shelter, the homeless needs a shelter they have nowhere to go, if the Salvation Army and Henry's Some Other Place is full to capacity then they have no other choice but to go under the bridges to stay out of the elements,just asking for help with some land Brian Dunigan 1910 21st Beaumont TX Spoke to Council regarding Code Enforcement, asked what if a citizen who's a store owner brings their plans to the city, the plans get approved, they then go back to their place of business and spends money to get the business going, the owner then gets to the end of getting the business ready and finds out that the city's Planning Department has made a mistake and the city now says that the plans they approved are no good, the owner has already spent tons of money, wanted to know who's to be held accountable for the city's mistake, right now it's falling back on the owner, stated that he's going through this now, also spoke regarding the volunteer work that he does rescuing people from floods and hurricanes and spends money out of his pocket. He stated that he just purchased a military high-water vehicle for about $10,000.00, the military does take care of their vehicles and they have to keep them up and running, they only get rid of them due to being outdated, stated that the city doesn't need to spend $185,000.00 for one, asked why is the city wanting to spend that type of money on a high water rescue vehicle Aaron Uribe 5667 Camellia Dr. Beaumont TX Spoke regarding the homeless, read some information from HB 1925 that will be enacted on September 1, 2021 Councilmembers/City Manager/City Attorney comments on various matters COUNCILMEMBER COMMENTS COUNCILMEMBER DURIO - NONE COUNCILMEMBER GETZ- EXPRESSED HIS GRATEFULNESS TO GOD FOR ALLOWING THOSE THAT HAVE BEEN AFFLICTED WITH COVID TO RECOVER, COUNCILMEMBER SAMUEL, HIS WIFE AND THOSE OUT THERE THAT HAVE SUFFERED FROM THIS DISEASE,STATED THAT HE AND HIS WIFE HAVE BEEN FULLY VACCINATED AND DOESN'T BELIEVE THAT ANYONE SHOULD BE MANDATED TO BE VACCINATED BUT DOES BELIEVE THAT THE VACCINE DOES ENABLE ONE TO RECOVER MORE QUICKLY FROM THIS DREADED ILLNESS,THE PROOF IS IN THE NUMBERS, HE KNOWS OF VERY FEW PEOPLE THAT HAVE BEEN VACCINATED THAT HAVE DIED FROM COVID, EVERYONE SHOULD MAKE THEIR OWN CHOICE Minutes—August 17,2021 BUT DON'T LIVE IN FEAR,ALSO WANTED TO CONFIRM RUMORS THAT HE'S HEARD THAT NEXT THERE ARE TO BE TWO WORKSESSIONS, ONE ON THE BATTLESHIP TEXAS AND THE SECOND ON THE HOMELESS SITUATION, STATED THAT NEXT WEEK WILL BRING A LOT OF ACTION THAT THE HOMELESS COALITION HAS BEEN WORKING ON FOR THE LAST TWO YEARS, THANKED THE MAYOR FOR HAVING A WORKSESSION ON THOSE TWO ITEMS COUNCILMEMBER TURNER- THANKED EVERYONE THAT CAME OUT FOR THE EVENING MEETING AS WELL AS STAFF FOR THE PRESENTATION ON BUILDING CODES AND LOOKS FORWARD TO WORKING WITH STAFF ON SOME OF THE ISSUES THEY NEED TO WORK THROUGH COUNCILMEMBER FELDSCHAU - NONE MAYOR PRO TEM SAMUEL- NONE COUNCILMEMBER NEILD - NONE CITY ATTORNEY COOPER- NONE CITY MANAGER HAYES - STATED THAT NEXT WEEK THERE WILL BE WORKSESSIONS ON THE BUDGET,CAPITAL PROGRAM,BATTLESHIP TEXAS,THERE WILL BE A CONSULTANT THAT WILL BE SPEAKING REGARDING THE WATER SYSTEM AS IT RELATES TO THE BROWN WATER,AS WELL AS THE HOMELESS SITUATION, STATED TO COUNCIL THAT THEY MAY WANT TO CONSIDER THE TIME, SUGGESTED THAT THE COUNCIL COULD MEET IN THE MORNING WHERE IT RELATES TO THE HOMELESS OR TRY AND DISCUSS EVERYTHING AT THE 1:30 P.M., MEETING, HE WON'T KNOW UNTIL WEDNESDAY OR THURSDAY AS TO HOW MANY AGENDA ITEMS WILL BE ON THE CONSENT AND AGENDA, JUST WANTED COUNCIL TO BE AWARE THAT THE TUESDAY MEETING MAY BE A LONG MEETING MAYOR MOUTON - THANKED THE CITIZENS FOR COMING OUT TO THE EVENING MEETING AND FOR ALL OF THEIR COMMENTS,THANKED STAFF FOR THE PRESENTATION, STATED THAT ON NEXT TUESDAY, AUGUST 24,2021,THE BATTLESHIP REPRESENTATIVES WILL BE AT THE MEETING FOR A WORKSESSION, AS WELL AS A WATER SYSTEM ASSESSMENT TO LOOK AT THE BROWN WATER ISSUE, COMMENTED AS TO WHEN THE HOMELESS WORKSESSION COULD BE DONE, IT COULD BE DONE THE MORNING OF AUGUST 24,2021,OR MOVE TO THE FOLLOWING TUESDAY,AUGUST 31, 2021,WOULD LIKE TO HAVE ENOUGH TIME TO ADDRESS THE HOMELESS SITUATION AND NOT RUSH THROUGH IT AS WELL AS EVERY ENTITY THAT NEEDS TO BE INVOLVED CAN BE IN ATTENDANCE, ALSO MADE COMMENTS Minutes—August 17,2021 REGARDING HB 1925, IT WAS SUGGESTED BY COUNCILMEMBER GETZ THAT THE CITY COUNCIL COULD HAVE THE WORKSESSION AT THEIR NEXT HOMELESS COALITION MEETING AT THE EVENT CENTRE WHICH IS ALREADY SCHEDULED ON SEPTEMBER 2, 2021 AT 2:00 P.M., THE MAYOR WAS IN AGREEMENT WITH COUNCILMEMBER GETZ'S SUGGESTION AS WELL AS THE REST OF COUNCIL, THANKED THE HEALTH DIRECTOR, KENNETH COLEMAN FOR HIS COVID UPDATE With there being no Closed Session, Council adjourned at 9:01 p.m. Robin Mouton, Mayor Tina Broussard, City Clerk Minutes—August 17,2021 BEAUMONT TEXAS TO: City Council FROM: Kyle Hayes, City Manager PREPARED BY: Bart Bartkowiak, Director of Public Works &Technology Services MEETING DATE: August 24, 2021 REQUESTED ACTION: Council consider a resolution approving the purchase of a TriCaster Camera System from BiWay Media of Houston for use in the Council Chambers. BACKGROUND Pricing was obtained from the BuyBoard purchasing contract. BuyBoard provides cities and political subdivisions with the means to purchase at contracted prices under the procurement statutes of the State of Texas. The TriCaster camera system records weekly City Council Meetings which are streamed to the City of Beaumont's website and YouTube. Meeting videos are also posted to the City's website and Channel 4 TV after the meeting. The current TriCaster camera system has been in place for six and a half years. The new camera system will offer greater functionality and additional/upgraded camera equipment. The cost of the new camera system is $107,040.00. FUNDING SOURCE Public Education Government Funds. RECOMMENDATION Approval of the resolution. RESOLUTION NO. BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF BEAUMONT: THAT the City Council hereby approves the purchase of a TriCaster Camera System for use in the City Council Chambers from BiWay Media, of Houston, Texas, in the amount of$107,040.00 through the BuyBoard Cooperative Purchasing Program. The meeting at which this resolution was approved was in all things conducted in strict compliance with the Texas Open Meetings Act, Texas Government Code, Chapter 551. PASSED BY THE CITY COUNCIL of the City of Beaumont this the 24th day of August, 2021. - Mayor Robin Mouton - c BEAUMONT TEXAS TO: City Council FROM: Kyle Hayes, City Manager PREPARED BY: Bart Bartkowiak, Director of Public Works &Technology Services MEETING DATE: August 24, 2021 REQUESTED ACTION: Council consider a resolution authorizing the City Manager to execute Change Order No. 5,to the contract with Shaver Construction& Contracting Services, LLC d/b/a Silverback Services for the Water Treatment Plant 72-Inch Emergency Repairs Project. BACKGROUND On March 16, 2021, by Resolution No. 21-066, City Council awarded a contract to Shaver Construction& Contracting Services, LLC d/b/a Silverback Services, of Jasper, in the amount of $549,490.00 for the Water Treatment Plant 72—Inch Emergency Repairs Project. Previous Change Order Nos. 1-4, in the amount of$46,850.00, are attached for your review. Proposed Change Order No. 5, in the amount of$24,937.00, is required due to unforeseen site conditions which developed during construction. Upon final inspection of the 72—inch pipe, there was evidence of concrete mortar flaking in small areas,which requires the inner lining be repaired to prevent further deterioration. The installation of a chlorine chemical injection diffuser is necessary for proper treatment. Also, a section of the steel inner lining in the vault was deteriorating, and the Contractor will need to replace the section by welding a new steel sheet after coring to surrounding adequate steel thickness. A total of four (4) calendar days will be added to the contract for the additional work. If approved, Change Order No. 5 will result in a new contract amount of$621,277.00. FUNDING SOURCE Capital Program. RECOMMENDATION Approval of the resolution. RESOLUTION NO. 21-169 WHEREAS, on March 16, 2021, the City Council of the City of Beaumont, Texas passed Resolution No. 21-066 awarding a contract in the amount of $549,490.00 to Shaver Construction & Contracting Services, LLC, d/b/a Silverback Services, of Jasper, Texas, for the Beaumont Water Treatment Plant 72-Inch Emergency Repair Project; and, WHEREAS, on June 9, 2021, the City Manager executed Change Order No. 1, in the amount of$3,700.00, to increase the size of the coring tool needed to gain access through the chemical vault floor due to unforeseen field conditions, thereby increasing the total contract amount to $553,190.00; and, WHEREAS, on June 16, 2021, the City Manager executed Change Order No. 2, in the amount of $6,165.00, for hydro excavation work to reveal the location of the existing 72" pipeline due to unforeseen field conditions, thereby increasing the total contract amount to $569,355.00; and, WHEREAS, on June 25, 2021, the City Manager executed Change Order No. 3, in the amount of$6,400.00, to obtain an engineered bulkhead design that will be sealed and stamped by a professional engineer registered with the State of Texas, thereby increasing the total contract amount to $565,755.00 ; and, WHEREAS, Change Order No. 4, in the amount of $30,585.00, is necessary to fabricate and install an engineered bulkhead, thereby increasing the total contract amount to $596,340.00; NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF BEAUMONT: THAT the statements and findings set out in the preamble to this resolution are hereby, in all things, approved and adopted; and, THAT the City Manager be and he is hereby authorized to execute Change Order No. 4, in the amount of $30,585.00, for additional work described above, thereby increasing the total contract amount to $596,340.00 for the Beaumont Water Treatment Plant 72-Inch Emergency Repair Project. The meeting at which this resolution was approved was in all things conducted in strict compliance with the Texas Open Meetings Act, Texas Government Code, Chapter 551. PASSED BY THE CITY COUNCIL of the City of Beaumont this the 20th day of July, 2021. - ���� - Ma r Pro em udwin amuel - L) (64 II CITY OF BEAUMONT I I ' I Date: August 10,2021 Project: Water Treatment Plant 72-Inch Emergency Repair County: Jefferson District: Beaumont Contract Number: BID NO.W110121.09 Owner: City of Beaumont Contractor: Sllverback Services C.O.No.: 5 1 THE FOLLOWING CHANGES IN THE PLANS ANDIOR SPECIFICATIONS ARE HEREBY MADE: 1 Upon the final inspection of the 72'pipe,there was evidence of concrete mortar flaking in small areas.The Inner mortar will be repaired to prevent any further deterioration.The plans did not Include a chlorine chemical injection diffuser.A chlorine diffuser was necessary end will be added.After the manwaywas cored,it was discovered that a section of the steel inner lining was deteriorating,the Contractor will replace the section by welding a new steel sheet Item No. Item Code DESCRIPTION Unit Original Change In Quantity Quantity Unit Price Total ~,' ADD 1 - Labor and Repair Costs for Inner Liner Mortar Repair EACH 0 1.00 $ 6,130.00 $ 6,130.00 2 - Chlorine Diffuserand installation EACH 0 1.00 $ 15,607.00 $ 15,607.00 9 - Welding of Manhole Riser EACH 0 1.00 $ 3,200.00 $ 3,200.00 SUBTOTAL $ 24,937.00 TOTAL AMOUNT OF THIS CHANGE ORDER $ 24,937.00 4 WORKING DAYS WILL BE ADDED TO THIS CHANGE ORDER ORIGINAL CONTRACT AMOUNT: $ 549,490.00 NET FROM PREVIOUS CHANGE ORDERS: S 46,850.00 TOTAL AMOUNT OF THIS CHANGE ORDER: $ 24,937.00 PERCENT OF THIS CHANGE ORDER: 4.54% • TOTAL PERCENT CHANGE ORDER TO DATE 13.06% ` NEW CONTRACT AMOUNT: $ 621,277.00 CONTRACT TIME ORIGINAL CONTRACT TIME: 30 calendar days ADDITIONAL CONTRACTTIME PER PREVIOUS CHANGE ORDERS: 11 calendar days ADDmONAL CONTRACTTIME PER THIS CHANGE ORDER: 4 calendar days REVISED CONTRACT TIME: 45 calendar days CONDITION OF CHANGE: 'Contractor acknowledges and agrees that the adjustments In contract price and contract lime stipulated In this Change Order represents fug compensation for all increases end decreases In the cost of,end the time required to perform the entire work under the contract arising directly or Indirectly from this Change Order and all previous Change Orders. Acceptance of this waiver constitutes an agreement between Owner and Contractor that the Change Order rep resents 8 g en all Inclusive,mutually agreed upon adjustment to the Contract, and that Contractor will waive a0 rights to rile a Jam on this Change Order after It is properly executed.' ACCEPTED BY: PREPARED BY: C.49 C 8/11/21 . 4 /?` -'-. PA/4/SILVERBAC ERVICES-REP DATE JOHN PIPPINS Ol,- % DATE WATER UTIL r IGN MANAGER • ACCEPTED BY: REVIE , D BY C _ 08/11/2021 i/ ' 1 g-g Z CARLOS QUtNTERO,I.E. -- DATE B-' B'TKOWIAK DAT DESIGN PROFESSIONAL DIRECTOR OF PUBLIC WORKS& TECHNOLOGY SERVICES REVIEWED BY: ATTESTED BY: AMALIAVILARREAL,P.E. DATE TINA BROUSSARD DATE CITY ENGINEER CITY CLERK • APPROVED BY: KYLE HAYES DATE CITY MANAGER • •.r CITY OF BEAUMONT Dole: July14,2021 . Project: WatorTreolm ant Plant 72•Inch Emergency Ropalr County: Jefferson District: Boeumont Contract Numbers BID NO.WU0121.00 Owner: City or Beaumont Contractor: Sllverba:k Services ' OM.No.: 4 . • I - • THE FOLLOWING CHANGES IN THE PLANS AND/OR SPECIFICATIONS ARE HEREBY MADE: • ( The contractor:WI be fabricating and Installing the engineered bulkhead into the 72'plpe.The bulkhead al ho dlied as esafieydevicu.Tho Idle!ammonia Ina relocation did not establish enounh ndxing otthe chemclal Into Use cleorwell.The contractor supplied the equipment and Ihe.lehor to relocate the line to a better portion for appropriate feeding.The contractor WI!ho performing the bulkhead Installation by method of welding to Ole steal ellInder meteriat In the pipe vAri h vA0 require the renioval end repair of the ousting hater concrete finer. ' Item No. Item Code DESCRIPTION a Unit Original Change In Unit Price Total ". - •(Madly Quantity 1 ADD I'" 1 - Fabricating end Ineialing Engineered Bulkhead EACH 0 1.00 : $ 12,600.00 $ 12,500A0 2 • - Core odllforAmmonta Chemical Feed EACH 0 1.00 • $ 3,316.00 $ 3,316.00 r 3 - Concrete Restoration at BulkheadLocatton '• EACH 0 1.0D , $ 14,770.00 $ 14,770.00 III SUBTOTAL $ 30,605.00 TOTAL Ah10UNTOF THIS CHgNOLORDEFt $ 30,686A0 • 11 WORKING DAYS WILL DE AOOEO TO THIS CHANGE ORDER ORIGINALCONTRACTAMOUNT: $ $49A90A0 . NET FROM PREVIOUS CHANGE ORDERS: S 18,285.00 TOTAL AMOUNTOFTHIS CHANGE ORDER: $ '30,605.00 PERCENT OF THIS CHANGE ORDER:• 6,67% 1., ' TOTAL PERCENT CHANGE ORDEI{TO DATE:• 0.53% NEW CONTRACT AMOUNT: $ 590.340,00 CONTRACT TIME ORIGINAL CONTRACT TIME: 30 ce1andardeys ADDITIONAL CONTRACTTIME PER PREVIOUS CHANGE ORDERS O calendardays ADDmONAL CONTRACT TIME PER THIS CHANGE ORDER: 11 calendar days REVISED CONTRACT TIME: 41 calendar days • 'Contractor OF CHANGE; Contractor acknowledges end agrees heat the edjushnents In contract pdce and contract Umo stipulated In Ode Change Order represents full campansolon for di Increases and decreases In the cost of,end the time required to perform the ealko work under the contract wising Moldy y tram this Change Ordor and all proetous Change Orders. Acceptance of ude waiver constitutes an agreement between Owner end ConDacter Wet lhe Change Order represents en oll lndnlve,mulualy agreed upon adtuslmant to the Contract, and/hat Contractor will wawa ell dear to life a cretin on this Change Order after il Is properly executed.' ACCEPTED� BY: � . PREPARED B • (J d (+ 9� 7/14/2i t�,"; 7��t, i BILVEieAC _ERVICEB•REP DATE JONRPIPPUI E DATE WATER UT SION RAVAGER . :::::0. . m 07/14/2021 "DATE D O TKOWW( DATE DE_810N PROFE8eIONAL DIRECTOR OF PUBLIC wonee a TECHNOLAOYDERVICES REVIEWED BY: s ATTE D BY: 1 ,..,,,,,.,\, l a Q91 a AMALWVILLARREAL,P.E. DATE In ROU ARD DATE 1 CRY ENGINEER CITY CLEAR APPROVED BY: ` L 1 „1 Wan:pg4 .. KYL811AYE9 DATE , UNIO__`"/t'�j� ` 4 COY MANAGER7— Z 2. '. 2_ / • t .v .-. -•/_ 9IV Ti j}fr!'niir;i r.A t. a • . • CITY OF BEAUMONT Dale; Juno 24,2021 Project: Wafer Treatment Plant 72.1nch Emergency Repair County; Jeffereon Dietrich Beaumont Contract Number: BID 110.WU0121.09 Owner: CllyofBeaumont Contractor: 60vo:boek Services • C.O.No.t 3 I THE FOLLOWING CHANGES IN THE PLANS AND/OR SPECIFICATIONS ARE HEREBY MADE: I j The contractor Wil bo obtelnrag on anginoered butkhoad design that w01 be sealed end stamped bye professional onglnoer registered In the stela of Texas. Item No. Item Codo DESCRIPTION Unit Original Change In Unit Price • Tole! Quonttly Quantity _ • ADD 1 Contractor lo got bulkhead doetgnod end stomped byp.E. EACH 0 1.00 $ • 6.400.00 $ 6,400.00 SUBTOTAL $ 6,100.00 • TOTAL AMOUNT OF TINS CHANGE ORDER $ 6,400.00 0 WORKING DAYS WM.BE ADOED To/HIE cHANao omen ORIGINAL CONTRACT AMOUNT: $ 649.490.00 • NET FROM PREVIOUS CHANGE ORDERS: $ 0,666.00 TOTAL AMOUNT OF THIS CHANGE OIiDER: $ 0:400,00 PERCENTOF THIS CHANGE ORDER: 1.16% TOTAL PERCENT CHANGE ORDER TO DATE: 2.06% NEW CONTRAOTAMOUNT: $ 606,766.00 CONTRACT TIME ORIGINAL CONTRACTIVE: 30 calendar days. ADDITIONAL CONTRACTTME PER PREVIOUS CHANGE ORDERS: 0 calendar dew ADDmONAL CONTRACT TIME PERTHIS CHANGE ORDER: 0 catander days REVISED CONTRAOTTIME: 30 colander days CONDITION OF CHANGE: 'Contnotoracknowiedgos and moos that the odlustmonte In contract prim and contract limo epp:doled In Ode Chengo Order represents full compensation for ail Increases • end decreases In the cost of,end the Ilme required lo perform the entire wade Undo,the contraci edging directly or Indirecily from Ihts Chongo Ordor and ell provioueChangeCAeis. Acceptance of Ede watvarcon di:d eenegraamontbatwaanOwnnrandContractorIhotthoChengoOrderreprasantaonelllnduelvo,motuelyegreeduponadjustmenttotheContract, and Viet Contractor wfltwaive all dghis to flee Bohn on this Change OrdaraierIt to propery eseculed.' ACCEPTED BY: PREPARED BY:• C ',�'�y$p� 6/24/21 Ir� ‘ 1#4/ 6ILVERBA V VICES•REP DATE OH PtPPW 6 DATE WATER UTIL ION WIIAGER ACCEPTED DY; I REVI B (Ai)._ 1 Ot5/24/2O21 1p—,?L ..ZI CARLOS QHMERO,P.E. WIT 0 DATE DEOIONPROFESOIONAL DIRECTOR OF PLUMS WO 88, TECHNOLOGYEERVx:EC REVIEWED BY: ATT S D BY:, h I /v7^[115a..4 ! A8INJAYI I}AL,p�, � �I�� � 71HA OuaeARD (R. , PATE - CRY ENGINEER CITY CLERK APPROVED BY: t _����t•MkkkL "d�'�• UM��%4�q KYLE HAYES DATE p+� + .,.,-;; DO p. CM.N1WA0ER (} . I pr , cop 6 _Z S - L . ,. ik %q ACC R LN•G ol,• • • I . i I ( CITY OF BEAUMONT Delo: Juno 16,2021 . Project: WatorTrealntont Plant 72•Inoh Ewe/coney Raper County: Jefferson Dlstdott Dooumonl Contract Numborl DID NO.WU0121•09 0rinor. CllyofRemnant Contractor: DOvorbock6otylmoa 0.O,No.t 1 P€CTFraA7TfiRa7T(GREy7fAtssi I . Due tounknamPold con ddbna hew xcov ntroctors nee toperfonn ydroeau Wor k Wan g Item Ho. Rom COdo DESCRIPTIONOtlginal Chomp In Unit Unit Pam Total 0uonllty lattonlIto ADD • 1 Contractor loPorfoenHydroExcavation EACH 0 1.Q0 $ 0,18b3bO $ 0,105.00 • • SUBTOTAL $. 0,105.00 • 'rout AMOUNT OFTHIS CHANGE(MOOR 3 0,106.00 • 0 WORHela DAYS VALonAODED ToT ioCIINioSORDER ,• ORIGINAL CONTRACT-AMOUNT: S 640.400A0 /JET FROM PREVIOUSCHANGEORDERB: 9 9.700.00- TOTAL AMOUNT OP INS ORANGE ORDER: IS 0,16500 PERCENT OF THIS CHANGE OROETI: 1.61% TOTAL PERCENT CHANGE ORDER TO DATE: 1A0% NEW CONTRAOTAMOUNT: S 669,955.00 CONTRACT TIME ORIQINALCONTRACTTIME: 3oslendergaee ADDITIONAL CONTRACTTWE PER PREVIOUS CHANGE ORDERS: Oulonderdeys • ADDITIONAL CONTRACT TAM PER THIS OHANDE ORDER: 0 ulanda(daye REVISED COMTTRACTTIME: SD calondordays ¢CNDIRON pi.OHANQEI •Ccnl eclarooknowlteeddnoo and eared that ale odpnlmeafs In cannot Falco wol centred Lima sapahted la Igo Channel ordertopfatenle NO bompemanon for elt Iecooatee and data/see In Iho costar,and the Irno required to porfonn Iho ontho Work undor rho contract offing Wraclyorindtracfytram Ude Chenga Order and on poetess Cheap Orders. Aoae:nance of Ells Wilearconadknes en sgrumentbetween Omar Contractor Idol Um Change Ordarrapreesaln in eUlni u,oe,Wordy e0raod upon sdjoslmenl la Iho Contract. and Mot Contractor WO Welvo e0 fights to Ole o clelm on this Ohanne Orderollsrlt Is propsryexecuted.• • ACCEPTED BY: PREPARED t //n/ `/ � �. 0T1Ji121. I /Y��1,,• -6nr/Zii OILVEROAO ORVICee•9EP pAre JomtpeP ela,uD, -/ bATe R ITI rWATDEO psalmAOER ACCEPTED Vt REVIE Y 06/15/2021 °//o/Z/ , e D Te 0 C - DATE Deal011 PROFESSIONAL DIRECTOR OPMUD WORM;A . 1 TEcthIO OGYOStVI0Ce REVIEWER BY: D DYt JATIfQx}.1,),.\,:„1„,S,% ,\,tokiikvittyl l "��re,1 //�JI . AwatroommoeAL,P.e. ATR I TINADR 99M0 _....VTe `� �I CRY ENGINEER CRY GUM( APPROVED DYt l L . . L ILIREHAYEe • ,,,S. `r DATA .Rf kU. °I A VIII4 CIIYNAAAOEU J !V/1• eff . ,,..4hel:ft?'e((Os:, , ,g. „iiv,,,ti P' f 119 t} � .. .. \'1'. �jls{jTJclnT;ri;v;Tr,tCi' ' Q81144 � a 1 I CITY OF BEAUMONT Data: June 4,2021 Project: Water Troatmont Plant l24nchEmargoncyRapoir County: Jolforeon District: Bouumord Contract Humbert BID NO.WU0121.00 OWnor: City ofHoaumont Contractor: SRvorbaoksolvicoe C.O.No.: 1 I THE FOLLOWING OH t�GE8IN THE PLANS ANDIOR SPECIFICATIONS ARE-HEREBY MADEl I Duo to unforeeen Sold conditions the contractorvM have to Increase the she DI the coring tool needed to pain access through the chemical vault floor. Item No, Ilam Coda DESCRIPTION Unit original Change In Unit Pu ce Total Quantity Quentin/ ADD 1 - CCdig Tool To Access Vault No.4 EACH 0 1.00 $ 3,700.00 $ 3,700A0 SUBTOTAL $ 3,700,00 ` TOTAL AMOUNT OFT11IS CHANGE ORDER $ 3,700,00 e WORKING DAYS WILL BE ADDEO TO7HIS CHANGE ORDER ORIGINAL CONTRACT AMOUNT: $ 549A90.00 NET FROM PREVIOUS CHANGE ORDERS: S - ' TOTAL AMOUNT OF THIS CHANGE ORDER: ' S 3,700,00 PERCENT OF THIS CHANGE ORDER: 0,87% TOTAL PERCENT CHANGE ORDER TO DATE: 0.67% NEW CONTRACT AMOUNT. S 553,190.00 CONTRACT TIME ORIGINAL CONTRACTTIME: 30 calendar dates ADDITIONAL CONTRACT TIME PER PREVIOUS CHANGE ORDERS: 0 calendar dove ADDRIONAL CONTRACT TIME PER'THIS CHANGE ORDER: 0 calendar days REVISED CONTRACT TIME: 30 calendar days CONDITION OF CHANGE: 'Contractor ectmow:odnesend spratsthattheedjuslmoalsIncontractpdcoendcontractOmeaipuitodInlhlsen ngoOrdorfoprasontetugcompensttonfaroillnereosos end decreases In the cost of,end the tiara requkad to portoan the entire work under the contract easing directly or Indirectly from lids Change Order end all prosoue Change Orders, Acceptance of tNa Waiver constitutes an agreement baleen Ownorend Contractor that the Change Ordorrepresents an oil Inclusion,mutually egmut upon adjustment to the Contract and that Contractor vAil Walvc all fights to pies claim on this Change Order after It Is property mooted,' ACC PIED BY: PREPARED B c ,� 6/7/21 p y,,.:.- �- 6/7/2A etLVERBAO ERVI0E8-REP DATE JONII PIP IA ER, DATE WATER UT 8 REGION MMIAGER ACCEPTED BY ad, i, REVIEW BY•it 6/7/21 (p�?"L) CARL09.Q F' .O.P,E. .. DATE DESIGN PROFESSIONAL DATE DIRECTOR OPPU IC WORKS IS • TECHHOLOOYMINCES REVIEWED BYt A E TED BY; e 4&°CD\ A nhooancl to sC.a 1 , .. ATE TWA BROUSSARD UAW CITYENOINEER CRY CLERK (....____ APPRDVED BY: t • ®'a01�O�pek KYLE HAYES DATE �'4'r�4. ��Q skumo t 4- i Z / si . it I 111 el U; ti r M.• 1,1 h % ii '6 Q...."i:1 co. t 1 0 4 ' cU7 p t cock ' o04R%,,,, .uM 0' 17 I i RESOLUTION NO. WHEREAS, on March 16, 2021, the City Council of the City of Beaumont, Texas passed Resolution No. 21-066 awarding a contract in the amount of $549,490.00 to Shaver Construction & Contracting Services, LLC, d/b/a Silverback Services, of Jasper, Texas, for the Beaumont Water Treatment Plant 72-Inch Emergency Repair Project; and, WHEREAS, on June 9, 2021, the City Manager executed Change Order No. 1, in the amount of $3,700.00, to increase the size of the coring tool needed to gain access through the chemical vault floor due to unforeseen field conditions, thereby increasing the total contract amount to $553,190.00; and, WHEREAS, on June 16, 2021, the City Manager executed Change Order No. 2, in the amount of$6,165.00, for hydro excavation work to reveal the location of the existing 72" pipeline due to unforeseen field conditions, thereby increasing the total contract amount to $559,355.00; and, WHEREAS, on June 25, 2021, the City Manager executed Change Order No. 3, in the amount of$6,400.00, to obtain an engineered bulkhead design that will be sealed and stamped by a professional engineer registered with the State of Texas, thereby increasing the total contract amount to $565,755.00; and, WHEREAS, on July 20, 2021, the City Council of the City of Beaumont, Texas passed Resolution No. 21-169 authorizing the City Manager to execute Change Order No. 4, in the amount of $30,585.00, to fabricate and install an engineered bulkhead, thereby increasing the total contract amount to $596,340.00; and, WHEREAS, Change Order No. 5, in the amount of $24,937.00, is necessary due to unforeseen site conditions which developed during construction, thereby increasing the total contract amount to $621,277.00; NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF BEAUMONT: THAT the statements and findings set out in the preamble to this resolution are hereby, in all things, approved and adopted; and, THAT the City Manager be and he is hereby authorized to execute Change Order No. 5, in the amount of $24,937.00, for additional work described above, thereby increasing the total contract amount to $621,277.00 for the Beaumont Water Treatment Plant 72-Inch Emergency Repair Project. The meeting at which this resolution was approved was in all things conducted in strict compliance with the Texas Open Meetings Act, Texas Government Code, Chapter 551. PASSED BY THE CITY COUNCIL of the City of Beaumont this the 24th day of August, 2021. - Mayor Robin Mouton - BEAUMONT TEXAS TO: City Council FROM: Kyle Hayes, City Manager PREPARED BY: Bart Bartkowiak, Director of Public Works & Technology Services MEETING DATE: August 24, 2021 REQUESTED ACTION: Council consider a resolution authorizing the City Manager to execute Change Order No. 2 to the contract with Solid Bridge Construction, LLC for the Cattail Marsh Wetlands Repair Project. BACKGROUND On February 9, 2021, by Resolution No. 21-033, City Council awarded a contract to Solid Bridge Construction, LLC, of Huntsville, in the amount of$953,415.45 for the Cattail Marsh Wetlands Repair Project. Previous Change Order No. 1, in the amount of($79,338.36), is attached for your review. Proposed Change Order No. 2, in the amount of$21,899.93, is required to provide an alternate repair for three (3) locations where the existing levee road is in good condition. This change order is also required to install a Triaxial Geogrid instead of the planned Geotextile Fabric for better stabilization of the soil. A total of five (5) working days will be added to the contract for the additional work. If approved, Change Order No. 2 will result in a new contract amount of $895,977.02. FUNDING SOURCE Harvey Fund in the amount of$89,597.70 and Federal Emergency Management Agency (FEMA) in the amount of$806,379.32. RECOMMENDATION Approval of the resolution. RESOLUTION NO. 21-158 WHEREAS, on February 9, 2021, the City Council of the City of Beaumont, Texas passed Resolution No. 21-033 awarding a contract in the amount of$953,415.45 to Solid Bridge Construction, LLC, of Huntsville, Texas, for the Cattail Marsh Wetlands Repair Project; and, WHEREAS, Change Order No. 1, in the amount of($79,338.36), is necessary to account for two (2) additional damaged locations; and, to allow for an alternate repair to two (2) areas where the interior slope of the levee is still intact and the repairs will not be as extensive, thereby decreasing the total contract amount to $874,077.09; NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF BEAUMONT: THAT the statements and findings set out in the preamble to this resolution are hereby, in all things, approved and adopted; and, THAT the City Manager be and he is hereby authorized to execute Change Order No. 1, in the amount of ($79,338.36) to account for two (2) additional damaged locations; and, to allow for an alternate repair to two (2) areas where the interior slope of the levee is still intact and the repairs will not be as extensive, thereby decreasing the total contract amount to $874,077.09 for the Cattail Marsh Wetlands Repair Project. The meeting at which this resolution was approved was in all things conducted in strict compliance with the Texas Open Meetings Act, Texas Government Code, Chapter 551. PASSED BY THE CITY COUNCIL of the City of Beaumont this the 13th day of July, 2021_ 304-4Aft-i- - Mayor Robin Mouto ht c sal• g p p 4 W .4 , h,; u '� APPROVAL OF CONTRACT CHANGE CHANGE ORDER No.Two(2) DATE: August 16,2021 PROJECT: City of Beaumont,Texas Cattail Marsh Wetlands Repair Bid No.PW1021-06/FEMA Project 413339餛 OWNER: City of Beaumont,Texas 801 Main Street Beaumont,Texas 77704 CONTRACTOR: Solid Bridge Construction,LLC 1204 Sam Houston Avenue,Suite 1 Huntsville,TX 77340 TO THE OWNER: Approval of the following contract change Is requested. Reason for Change: To provide for an alternate repair section for Area 2A,2B and 2C,to include leaving the existing crushed limestone and geotextile fabric on top of the levee,limit the excavation of the 2'layer off the exterior slope to only the side slope,and install additional crushed limestone on top of the existing limestone. Also,to delete the geotextile fabric called for in bid items 23 and 24,and replace it with geogrid,Tensar TX160 triaxial geogrid or approved equal. ORIGINAL CONTRACT AMOUNT: $ 953,415.45 REVISED CONTRACT AMOUNT PER CHANGE ORDER No.1: $ 874,077.09 THIS CHANGE ORDER Item Description 6A Exterior Slope Mitigation 2A-DELETE removing existing crushed limestone and existing geotextile fabric, $ (1,769.90) and ADD install 6"of compacted crushed limestone on top of the existing limestone;DELETE $1,769.90/lump sum 7A Exterior Slope Mitigation 28-DELETE removing existing crushed limestone and existing geotextile fabric, $ (6,543.70) and ADD install 6"of compacted crushed limestone on top of the existing limestone;DELETE $6,543.70/Iump sum 8A Exterior Slope Mitigation 2C-DELETE removing existing crushed limestone and existing geotextile fabric, $ (1,150.87) and ADD install 6"of compacted crushed limestone on top of the existing limestone;DELETE $1,150.87/lump sum 23 Delete geotextile fabric and ADD install geogrid,TensarTX160 triaxial geogrid or approved equal,and $ 10,531.50 crushed limestone road material on the top of the finished berm,TEN FOOT(10')wide top of berm; DELETE @ 1,190 LF @$34.00/LF and ADD 1,190 LF @$42.85/LF 24 Delete geotextile fabric and ADD install geogrid,Tensar TX160 triaxial geogrid or approved equal,and $ 20,832.90 crushed limestone road material on the top of the finished berm,TWELVE FOOT(12')wide top of berm; DELETE @ 2,354 LF @$38.00/LF and ADD 2,354 LF @$46.85/LF TOTAL AMOUNT OF THIS CHANGE ORDER: $ 21,899.93 TOTAL REVISED CONTRACT AMOUNT INCLUDING THIS CHANGE ORDER: $ 895,977.02 CONTRACT TIME Original Contract Time: 120 working days Revised Contract Time per Change Order No.1 135 working days Additional Contract Time for this Change Order 5 working days Revised Contract Time per this Change Order 140 working days Page 1 of 2 APPROVAL OF CONTRACT CHANGE CHANGE ORDER No.Two(2) DATE: August 16,2021 CONDITION OF CHANGE: "Contractor acknowledges and agrees that the adjustments In contract price and contract time stipulated In this Change Order represents full compensation for all increases and decreases in the cost of,and the time required to perform the entire work under the Contract arising directly or indirectly from this Change Order and all previous Change Orders. Acceptance of this waiver constitutes an agreement between Owner and Contractor that the Change Order represents an all inclusive,mutually agreed upon adjustment to the Contract,and that Contractor will waive all rights to file a claim on this Change Order after it is properly executed." Accepted by: Reviewed by: R- - by: i &\ // • 1 S id Bridge (ruction,LLC Amalia Villareal,P.E. :.rt Bartkowiak Contractor City Engineer Director of Public Works J 'n�l 1 cy`� 1 and Technology Services Date: P--/ 7 Joa f Dater J ' lJ I a Da 1 Date: g"' g Recommended by: Approved by: Attested by: um r &Po c In Kyle Hayes Tina Broussard inee City Manager City Clerk Date: S—/ 2/ Date: Date: • Page 2 of 2 4 • APPROVAL OF CONTRACT CHANGE CHANGE ORDER No.One ill DATE: June 4,2021 PROJECT: City of Beaumont,Texas Cattail Marsh Wetlands Repair Bid No.PW1021-06/FEMA Project#13339餛 OWNER: City of Beaumont,Texas 801 Main Street Beaumont,Texas 77704 CONTRACTOR: Solid Bridge Construction,LLC 1204 Sam Houston Avenue,Suite 1 Huntsville,TX 77340 TO THE OWNER: Approval of the following contract change is requested. Reason for Change:To provide for the repair of 2 additional damage locations,1G and 1H,on the exterior side slope of the Cell 1 east levee damaged by the flooding from Hurricane Imelda;to repair the severly rutted top of the levee to the east and to the west of Repair Area SE, Including installing a geogrid and 10"of compacted crushed limestone. Also,to provide for an alternate repair for Area 1D and 1E due to the original(circa 1993)geotextile fabric and limestone road material left in place and the 2007 fill placed on top,and due to the Interior slope of the original levee below the old road bed being still Intact. ORIGINAL CONTRACT AMOUNT; $ 953,415,45 THIS CHANGE ORDER ern Description 2A Exterior Slope Mitigation IA-ADD removing the old limestone road bed and approximately 10°of clay at $ 2,856.00 the top of the levee,and install and compact day fill to rebuild top of levee;ADD$2,856.00 to increase Unit Price to$14,202.15/lump sum 5A Exterior Slope Mitigation 1F-ADD removing the old limestone road bed and approximately 10"of clay at $ 7,424.00 the top of the levee,and install and compact day fill to rebuild top of levee;ADD$7,424.00 to increase Unit Price to$34,83650/lump sum 21A Interior Slope Mitigation 1D-reconstruct the interior levee slope Including including steel sheet pile $(203,967.00) coffer dam,removing existing crushed limestone and stockpile on-site,remove and dispose existing geotextile fabric,stripping the vegetation,removing a 2'layer of clay fill,reconstructing the interior slope In compacted lifts,and hydro-mulch seed the reconstructed levee slope;DELETE 1 @$203,967.00/lump • sum 22A Interior Slope Mitigation 1E-reconstruct the Interior levee slope including Including steel sheet pile $ (67,019.35) coffer darn,removing existing crushed limestone and stockpile on-site,remove and dispose existing geotextile fabric,stripping the vegetation,removing a 2'layer of clay fill,reconstructing the interior slope in compacted lifts,and hydro-mulch seed the reconstructed levee slope;DELETE 1 @$67,01935/iump sum New Item 21A ALTERNATE Interior Slope Mitigation 1D-reconstruct the interior levee slope including coffer dam $ 75,879.75 return/restocking charge,removing existing crushed limestone and stockpile on-site,remove and dispose existing geotextile fabric,stripping the vegetation,remove upper 2'layer of levee and stockpile,Including old limestone road bed and geotextile fabric,Install and compact day fill,hydro-mulch seed the completed levee slope,and dispose of waste material on-site;ADD 1 @$75,879.75/lump sum 22A ALTERNATE Interior Slope Mitigation 3E-reconstructthe interior levee slope including coffer dam $ 38,831.51 return/restocking charge,removing existing crushed limestone and stockpile on-site,remove and dispose existing geotextile fabric,stripping the vegetation,remove upper 2'layer of levee and stockpile,Including old limestone road bed and geotextile fabric,install and compact day fill,hydro-mulch seed the completed levee slope,and dispose of waste material on-site;ADD 1 @$38,83151/lump sum Page 1 of 2 • APPROVAL OF CONTRACT CHANGE CHANGE ORDER No.One(11 DATE: June 4,2021 29 ExteriorSlopeRepair16-reconstruct the exterior levee slope including removing existing crushed $ 12,366.50 limestone and stockpile on-site;remove and dispose existing geotextile fabric.,stripping the vegetation, removing a 2'layer of cleyflll on the exterior,construct 3',deep day key,reconstructing the exterior slope In compacted Efts,remove upper 1.5'-2'layer of levee and stockpile,Including old limestone road bed and geotextile fabric,install and compact dayfdl to rebuild top of levee,and hydro4 nuldm seed the reconstructed levee slope;ADD 1 @$I2,366.50/lump sum 30 Exterior Slope Repair IH-reconstuct the exterior levee slope lnduding rernoving existing gushed $ 17,504'23 limestone and stockpile on-site,remove and dispose existing geotwdile fabric_stripping the vegetation,., removing a 2'-layer of day fill,construct 3'deep.day key,reconstructing the exterior slope in compacted Efts,remove upper L5-2'layer of levee and stodgpile,including old limestone road had and geotextile fabric,irsstall and compact clay fill to rebuild top of ievee,,and hydro-mulch seed the reconstructed levee • slope;ADD 1 @$17,504.23/ikunp sum 31 Top of Levee-Level out the rutted area adjacent to repair Area 1E,install a 800 LF of TensarTX160 $ 36,786.00 triaxial geogrid or approved equal,and 10"of compacted crushed limestone meeting the requirements of TxDOT 2014 Standard Specifications Item 247,Type A,,Grade 1-2,moisbue-conditioned to 13%of optimum moisture content and compacted in maximum 6-In loose lifts to a minimum of 95%of the maximum density as determined by ASTMD1557;ADD 1 @$36,786.00/lump sum TOTAL AMOUNT OFTHIS CHANGE ORDER: $ (79,33 36) • TOTAL REVISED CONTRACT AMOUNT INCLUDING THIS CHANGE ORDER: $ 874.077.09 CONTRACTTIME Original Contract Time: 120 worldngdays Additional Contract Time for Repair 1G and Repair 1H '15 working days Revised Contract Tune per this Change Order 135 working days COMMON OF CHANGE "Contractor acknowledges and.agrees that the adjustments In contract price and.contract time stipulated In this Change Order represents full compensation for all increases and decreases in the cost of,and the time required to perform the entire work underthe Contract arising directly or Indirectly from this Change Order and all previous Change Orders. Acceptance of this waiver constitutes an agreement between Owner and Contractor that the Change Order represents an all inclusive,mutually agreed upon adjust inept to the Contract and that Contractor wig waive all rights to file a claim on this Change Order after it is properly executed.' Reviewed by • 7111 cSolid Brl on,LLC Anglia Villareal,P.E Bart Bark ak Contractor - City Engineer Director of Public Works and Technology Services Date —'7 m 7/ oatelS-ate-a 1• Recorimiended by: Approved.by: A by (� I,..�_ � r �4 1lsllhoc Stha urg lc Inc Kyle Hayes Tina Broussard LEngineer City Manager City Clerk, Date. 6-/772/ _ Date: 7 s'i-2) o-a 71 .1(1..Q3 _. UMGV `l Page zof.z 1. „Tr RESOLUTION NO. WHEREAS, on February 9, 2021, the City Council of the City of Beaumont, Texas passed Resolution No. 21-033 awarding a contract in the amount of$953,415.45 to Solid Bridge Construction, LLC, of Huntsville, Texas, for the Cattail Marsh Wetlands Repair Project; and, WHEREAS, on July 13, 2021, the City Council of the City of Beaumont, Texas passed Resolution No. 21-158 authorizing the City Manager to execute Change Order No. 1, in the amount of($79,338.36), to account for two (2) additional damaged locations; and, to allow for an alternate repair to two (2) areas where the interior slop of the levee is still intact and the repairs will not be as extensive, thereby decreasing the total contract amount to $874,077.09; and, WHEREAS, Change Order No. 2, in the amount of $21,899.93, is necessary to provide an alternate repair for three (3) locations where the existing levee road is in good condition, thereby increasing the total contract amount to $895,977.02; NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF BEAUMONT: THAT the statements and findings set out in the preamble to this resolution are hereby, in all things, approved and adopted; and, THAT the City Manager be and he is hereby authorized to execute Change Order No. 2, in the amount of $21,899.93 for the additional work described above, thereby increasing the total contract amount to$895,977.02 for the Cattail Marsh Wetlands Repair Project. The meeting at which this resolution was approved was in all things conducted in strict compliance with the Texas Open Meetings Act, Texas Government Code, Chapter 551. PASSED BY THE CITY COUNCIL of the City of Beaumont this the 24th day of August, 2021. - Mayor Robin Mouton - BEAUMONT E TEXAS TO: City Council FROM: Kyle Hayes, City Manager PREPARED BY: Bart Bartkowiak, Director of Public Works &Technology Services MEETING DATE: August 24, 2021 REQUESTED ACTION: Council consider a resolution authorizing the City Manager to sign a Memorandum of Understanding with the Port of Beaumont Navigation District related to the installation of a flood sensor on Port property. BACKGROUND On August 17, 2021, by Resolution 21-193, City Council authorized the City Manager to enter into an agreement with the Southeast Texas Flood Control District(SETxFCD)to receive the allotted thirty-three (33) flood sensors as part of a 120-month testing and evaluation activity. Under this MOU both parties agree to the installation of one (1) flood sensor on Port property. This location will be beneficial to gather data on the water level of the Neches River and how the existing storm infrastructure behaves during rain events and natural disasters. The data from the sensor will be hosted on DD6's website for public access. FUNDING SOURCE Not applicable. RECOMMENDATION Approval of the resolution. RESOLUTION NO. BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF BEAUMONT: THAT the City Manager be and he is hereby authorized to execute a Memorandum of Understanding between the City of Beaumont and the Port of Beaumont Navigation District (Port) relating to the installation of one (1) flood sensor on Port-owned property. The Memorandum of Understanding is substantially in the form attached hereto as Exhibit "A" and made a part hereof for all purposes. The meeting at which this resolution was approved was in all things conducted in strict compliance with the Texas Open Meetings Act, Texas Government Code, Chapter 551. PASSED BY THE CITY COUNCIL of the City of Beaumont this the 24th day of August, 2021. - Mayor Robin Mouton - BEAUMONT TEXAS MEMORANDUM OF UNDERSTANDING This agreement between the PORT OF BEAUMONT NAVIGATION DIS'1'RCT,a special district of Jefferson County in the State of Texas (hereinafter called "PORT") and the City of Beaumont, a home rule city of the State of Texas acting by and through its duly authorized Agent (hereinafter called"CITY"),witnesseth: CITY and the PORT above recited have reached an agreement wherein the PORT is to authorize the CITY to occupy the following location for the installment of one(1)Low-Cost Flood Sensors (LCFS): 1. On PORT property, along the Neches River, in PL S TRS 5 9 10 11 N TEVIS - (Exhibits Al &A2) The consideration and conditions of agreement are fully listed and stated below: 1. The PORT will allow the CITY to have one (1) LCFS installed on PORT property at no additional cost to the CITY. 2. The PORT will allow CITY forces to enter PORT property to install the LCFS and for quarterly inspections. 3. The CITY will retain ownership of the LCFS. 4. The CITY will handle the maintenance of the LCFS. 5. The PORT will notify the CITY if any work being performed by the PORT requires the removal of the LCFS. IT IS FURTHER AGREED THAT ALL TERMS AND CONDITIONS OF AGREEMENT ARE FULLY STA 1'ED HEREIN AND NO VERBAL AGREEMENTS ARE AUTHORIZED. This agreement is terminable by either party by giving written notice to the other specifying the date of termination. Said notice shall be given not less than thirty (30) days prior to the termination date, therein specified. This agreement is neither assignable nor transferable except in conjunction with, and as part of, Port's conveyance of all the abutting property this agreement serves, through probate or warranty deed or lease. In any such event, City shall be notified of such occurrence by being delivered a copy of the document or documents conveying or leasing the same. Any notice to City shall be sufficient if it is mailed or hand delivered to the Office of the City Engineer, City of Beaumont, P. O. Box 3827, 801 Main Street, Beaumont, Texas 77701. Any notice to Port or their successors shall be sufficient if mailed or hand delivered to Port of Beaumont, 1225 Main Street,Beaumont,Texas 77701. Page 1 of3 EXHIBIT-'A" {INTENTIONALLY LEFT BLANK} Page 2 of 3 PORT OF BEAUMONT NAVIGATION DISTRICT WITNESS OUR HANDS effective this /(:)7-)4/ day of ,2021. Chris Fisher Port Director and CEO Port of Beaumont Navigation District ATTEST: By: \.) � Printed Name: li ,`JR�� & tS Title: V s„nd Q,r. a-IN ,s.):- p -, CITY OF BEAUMONT WITNESS OUR HANDS effective this day of ,2021. 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M T it ` .. -i09. fir' ` #ai � 4' f , t= °iF',r-.tea kl t � iI 9°T S� ��yt' L. , k-!4 ':: t,} Ir P'ort:.of Bmt'. O'utfa,, si ,, •, k . ,a l e I`� � L ��''"�'."fiareT+,'`ch_- s �g�',f s i try s + t i ',""#!' t� F„ sty 1x". �,� 'sb �,`G"iF"�f �� �"�k� f Si ✓ � � '� r l� r•"♦ 4 l �` .4 • T t d yk. }a,r3 ,,Y,.Jfy Wv _ Yak- t. f ,t ,',, at- . ` If% gyp:Si. }, ,,,,,. p"1 r, ,.1 a[ -i- '`e.' ,. r ,.. r ''S a.* g _ „ 7, ik�� yp'kr " t x :.. i ::a n r, ,. , , .,x 3.+ ': ;�`j,.,� •,, ice+" , „r , y., -e x Ya " ., ' :rf-•-,,,.#F .x. ia,yt". .�, i (i � -,•"- , !j*�''�•of„ e & A N x r a..,."' 't,+:: ''''i v t. � y,�µ�'��5'a� :w � } ir. a , , P % a • ' ... . '{�_:,. A i i ' c - , Y i3t. t r-i �' t.9" .Y Y a ? a T`*{ ,�,s ....s --..-. 'sb , F BEAUMONT TEXAS TO: City Council FROM: Kyle Hayes, City Manager PREPARED BY: James P. Singletary, Chief of Police MEETING DATE: August 24, 2021 REQUESTED ACTION: Council consider a resolution authorizing the City Manager or his designee to execute a contract with TransUnion Risk and Alternative Data Solutions, Inc. related to a public records database used in the Police Department. BACKGROUND The Beaumont Police Department has been utilizing a public record database(TRADS)to provide comprehensive information that is essential for investigations. The database yields broad results including name, address,vehicle registrations, and related individuals. The agreement will be for a term of one year at a rate of$300 per month. This is an increase over last year's rate of$280 per month. • FUNDING SOURCE General Fund. RECOMMENDATION Approval of the resolution. TransUnion PRICING SUPPLEMENT This Pricing Supplement and attached Pricing Sheet(collectively, the"Supplement") is incorporated into and supplements the then-current Law Enforcement Agency Subscriber Agreement ("Agreement") between TransUnion Risk and Alternative Data Solutions, Inc. ("TRADS")and the Agency. The Agency agrees as follows: 1. Effective Date; Term. The Effective Date of this Supplement is specified in the Pricing Sheet. This Supplement shall commence upon the Effective Date and continue for the period specified in the Pricing Sheet ("Supplement Term"). Thereafter, this Supplement shall automatically renew for successive periods equal to the Supplement Term, unless either party provides the other party with written notice of termination at least sixty (60) days prior to the expiration of the then- current Supplement Term. Upon termination of this Supplement, the Agreement will continue in effect in accordance with the terms therein, absent this Supplement, subject to TRADS's then-current fees and charges for the TRADS Services accessed thereafter.TRADS reserves the right to terminate this Supplement for convenience at anytime. 2. Fees and Charges. Agency agrees to be bound by this Supplement and agrees to pay all fees and charges set forth in the Pricing Sheet during the Supplement Term. 3. Miscellaneous. In the event of a conflict between the terms of this Pricing Supplement and any prior pricing supplement, agreement or understanding with respect to the TRADS Services identified herein, the terms of this Pricing Supplement shall supersede, control and otherwise replace. In the event any one or more provisions of this Supplement, or the Pricing Sheet, is held to be invalid or unenforceable, the enforceability of any remaining provision(s) shall be unimpaired. All capitalized terms used but not defined in this Supplement will have the same meanings as defined in the Agreement. Except as provided in this Supplement, all other terms the Agreement shall remain in full force and effect in accordance with its terms. In the event of a conflict between the terms of the Agreement and this Supplement, the terms of this Supplement will apply. [Remainder of page intentionally left blank. Signature page follows on the attached Pricing Sheet.] ACCT# 46501 SS Rep: PP/BC Autorenew_Non Batch LE Flat Rate_Annual Version: 11.16.2020 CONFIDENTIAL Page 1 of 2 _ T ransUnion PRICING SHEET to Pricina Supplement "Agency": Beaumont Police Department Monthly Fee: $ 300.00 Agency ID: 46501 Number of Transactions Per Year*:12.000 The Monthly Fee includes the Number of Transactions Per Year. TRADS Services:TLOxp®Online-Non-Batch LE Flat Rate-Annual. Should Subscriber not submit the Number of Transactions Per Year within the applicable 12-month period, Subscriber shall not receive Effective Date: 08/01/2021 a refund of the MonthlyFee(s) Fee( )paid. Unused Transactions shall not rollover into a subsequent year within the Supplement Term. Supplement Term: 1 year(s)with auto-renewal. *As determined on a rolling 12-month basis. EXCLUDED SEARCHES/REPORTS: The Monthly Fee includes all searches and reports currently offered through the TRADS Services as of the Effective Date, except as follows.Any of the following searches and reports, if checked below,are excluded. OX Social Media Comprehensive Report ❑ Comprehensive Report—Person ®Social Media Basic Search ❑ Comprehensive Report—Business El Super Reverse Phone Lookup ❑ Locate/Asset Report El Relationship Report ❑Address Report ©Real-Time Phone Carrier Search Phone Report ©Real-Time Incarcerations&Arrests Search The excluded searches and reports, as checked, are subject to TRADS'then-current fees and charges (unless a price is specified above) on a per Transaction basis, subject to Agency's data access rights. The fees and charges for Excluded Searches/Reports shall be in addition to the Monthly Fee.TRADS reserves the right to exclude future released searches and/or reports from the Monthly Fee. TRANSACTIONAL OVERAGE PRICING: Transactions exceeding the Number of Transactions Per Year will be subject to TRADS's then-current fees and charges on a per Transaction basis, except as specified otherwise below and as subject to Subscriber's data access rights. Transactional Overage Pricing shall be in addition to the Monthly Fee. "Transactions"means any information returned by TRADS in response to a search query(whether in the form of search results or reports). Agency acknowledges and agrees that Agency's signature on this page constitutes agreement to and acceptance of this Supplement in its entirety. Acknowledged and agreed to by: Beaumont Police Department Agency Name("Agency") Authorized Signature Signature Date Type or Print Name of Authorized Signer ACCT# 46501 SS Rep: PP/BC Autorenew_Non Batch LE Flat Rate_Annual Version: 11.16.2020 CONFIDENTIAL Page 2 of 2 RESOLUTION NO. BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF BEAUMONT: THAT the City Manager or his designee be and they are hereby authorized to execute a one (1) year Pricing Supplement agreement for a monthly subscriber fee of$300.00 per month with TransUnion Risk and Alternative Data Solutions, Inc. (TRADS), of Boca Raton, Florida, for access to a public record database to provide comprehensive information that is essential for Beaumont Police Department investigations. The meeting at which this resolution was approved was in all things conducted in strict compliance with the Texas Open Meetings Act, Texas Government Code, Chapter 551. PASSED BY THE CITY COUNCIL of the City of Beaumont this the 24th day of August, 2021. - Mayor Robin Mouton - G BEAUMONT TEXAS TO: City Council FROM: Kyle Hayes, City Manager PREPARED BY: James P. Singletary, Chief of Police MEETING DATE: August 24, 2021 REQUESTED ACTION: Council consider a resolution authorizing the City Manager or his designee to execute an agreement between the Police Department and the DEA(Drug Enforcement Agency). BACKGROUND The Beaumont Police Department assigns an officer to be a Task Force Officer with the DEA. The proposed agreement will allow for the potential reimbursement of overtime for the Officer. The agreement is attached for your review. FUNDING SOURCE None. RECOMMENDATION Approval of the resolution. RESOLUTION NO. BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF BEAUMONT: THAT the City Manager, or his designee, be and they are hereby authorized to execute all documents necessary, specifically a Program Funded State and Local Task Force Agreement, between the Beaumont Police Department and the United States Department of Justice, Drug Enforcement Administration (DEA) for the purpose of detailing one (1) experienced officer to the Beaumont Task Force for a period of not less than two (2) years and apply for federal reimbursement of overtime hours worked by the officer. The Agreement is substantially in the form attached hereto as Exhibit "A" and made a part hereof for all purposes. The meeting at which this resolution was approved was in all things conducted in strict compliance with the Texas Open Meetings Act, Texas Government Code, Chapter 551. PASSED BY THE CITY COUNCIL of the City of Beaumont this the 24th day of August, 2021. - Mayor Robin Mouton - PROGRAM FUNDED STATE AND LOCAL TASK FORCE AGREEMENT This agreement is made this 15L day of October 2021, between the United States Department of Justice, Drug Enforcement Administration (hereinafter "DEA"),i and the Beaumont Police Department(hereinafter"BPD"), ORI Number TX1230100. The DEA is authorized to enter into this cooperative agreement, concerning the use and abuse of controlled substances under the provisions of 21 U.S.C. § 873. Whereas there is evidence that trafficking in narcotics and dangerous drugs exists in the Beaumont, Texas,area and that such illegal activity has a substantial and detrimental effect on the health and general welfare of the people of Texas,the parties hereto agree to the following: 1. The Beaumont Task Force will perform the activities and duties described below: a. disrupt the illicit drug traffic in the Beaumont, Texas, area by immobilizing targeted violators and trafficking organizations; b. gather and report intelligence data relating to trafficking in narcotics and dangerous drugs; and. c. conduct undercover operations where appropriate and engage in other traditional methods of investigation in order that the Task Force's activities will result in effective prosecution before the courts of the United States and the State of Texas. 2. To accomplish the objectives of the Beaumont Task Force, the BPD agrees to detail one experienced officer(s)to the Beaumont Task Force for a period of not less than two years. During this period of assignment, the BPD assigned officer(s) will be under the direct supervision and control of DEA supervisory personnel assigned to the Task Force. 3. The BPD officer(s)assigned to the Task Force shall adhere to all DEA policies and procedures. Failure to adhere to DEA policies and procedures shall be grounds for dismissal from the Task Force. 4. The BPD officer(s) assigned to the Task Force shall be deputized as Task Force Officer(s) of DEA pursuant to 21 USC 878. 5. To accomplish the objectives of the Beaumont Task.Force,DEA will assign four Special Agents to the Task Force. DEA will also, subject to the availability of annually appropriated funds or any continuing resolution thereof, provide necessary funds and equipment to support the activities of the DEA Special Agents and BPD officer(s) to the Task Force This support will include: office space, office supplies, travel funds, funds for the purchase of evidence and information, investigative equipment, training and other support items. b. During the period of assignment to the Beaumont Task Force,the BPD will remain responsible for establishing the salary and benefits, including overtime,of the officer(s) assigned to the Task Page 1 of 3 SURGE - -----EXA1BIT'A" Force and for making all payments due them. DEA will, subject to availability of funds, reimburse the BPD for overtime payment. Annual overtime for each state or local law enforcement officer is capped at the equivalent of 25% of a GS-12, Step 1, of the General Pay Scale for the Rest of United States. Reimbursement for all types of qualified expenses shall be contingent upon availability of funds and the submission of a proper request for reimbursement which shall be submitted monthly or quarterly on a fiscal year basis, and which provides the names ofthe investigators who incurred overtime for DEA during the invoiced period,the number of overtime hours incurred,the hourly regular and overtime rates in effect for each investigator, and the total cost for the invoiced period. Invoices must be submitted at least quarterly within 10 business days of the end-of the invoiced period. Note: Task Force Officer's overtime "shall not include any costs for benefits,such as retirement,FICA, and other expenses." 7. In no event will the; BPD charge any indirect cost rate to-DEA for the administration or implementation of this agreement. 8. The BPD shall maintain on a current basis complete and accurate records and accounts of all obligations and expenditures of funds under this agreement in accordance with generally accepted accounting principles and instructions provided by DEA to facilitate on-site inspection and auditing of such records and accounts. 9. The BPD shall permit and have readily available for examination and auditing by DEA, the United States Department of Justice,the Comptroller General of the United States and anyof their duly authorized agents and representatives, any and all records, documents, accounts, invoices, receipts or expenditures relating to this agreement. The BPD shall maintain all such reports and records until all litigation, claim, audits and examinations are completed and resolved or for a period of six(6)years after termination of this agreement, whichever is sooner. 10. The BPD shall comply with Title VI of the Civil Rights Act of 1964, Section 504 of the Rehabilitation Act of 1973,the Age Discrimination Act of 1975, as amended,and all requirements imposed by or pursuant to the regulations of the United States Department-of Justice implementing those laws, 28 C.F.R. Part 42, Subparts C, F, G, H and I. 11. The BPD agrees that an authorized officer(s) or employee will execute and return to DEA the attached OJP Form 4061/6, Certification Regarding.Lobbying; Debarment, Suspension and Other Responsibility Matters; and Drug-Free Workplace Requirements. The BPD acknowledges that this agreement will not take effect and no federal funds will be awarded to the BPD by DEA until the completed certification is received. 12. When issuing statements, press releases requests for proposals, bid solicitations and other documents describing programs or projects funded in,whole or.part with federal money, the BPD shall clearly state: (1)percentage of the total cost of the program or project which will be financed with federal money and (2)the dollar amount of federal funds for the program,or project. 13. The term of this agreement shall be effective from the date in paragraph number one until September 30,2022. This agreement may be terminated by either party on 30 days advance written notice. Billing for all outstanding obligations must be received by DEA within 90 days of the date Page 2 of 3 SURGE of termination of this agreement. DEA will be responsible only for obligations incurred by BPD during the term of this agreement. For the Drug Enforcement Administration: Date: Daniel C. Comeaux Special Agent in Charge For the Beaumont Police Department Date: James P. Singletary Chief of Police Page 3 of 3 SURGE \ U.S.DEPARTMENT OF JUSTICE (Q, F OFFICE OF JUSTICE PROGRAMS ` :-:•aj OFFICE OF THE COMPTROLLER CERTIFICATIONS REGARDING LOBBYING; DEBARMENT, SUSPENSION AND OTHER RESPONSIBILITY MATTERS;AND DRUG-FREE WORKPLACE REQUIREMENTS Applicants should refer to the regulations cited below to determine the certification to which they are required to attest.Applicants should also review the instructions for certification included in the regulations before completing this form. Signature of this form provides for compliance with certification requirements under 28 CFR Part 69, "New Restrictions on Lobbying" and 28 CFR Part 67, "Government-wide Debarment and Suspension (Nonpro-curement) and Government-wide Requirements for Drug-Free Workplace (Grants)." The certifications shall be treated as a material representation of fact upon which reliance will be placed when the Department of Justice determines to award the covered transaction, grant, or cooperative agreement. 1. LOBBYING As required by Section 1352,Title of and public(Federal,State,or local)transaction or contract under a implemented at 28 CFR Part,Ti 69, 31pof thees U.S..S.Code,g nto a public transaction;violation of Federal or State antitrust statutes or commission of embezzlement,theft,forgery; grant or cooperative agreement over$100,000,as defined at bribery,falsification or destruction of records,making false 28 CFR Part 69,the applicant certifies that: statements,or receiving stolen property; (a)No Federal appropriated funds have been paid or will be (c)Are not presently indicted for or otherwise criminally or paid, by or on behalf:of.the undersigned,to any person for in- civilly charged by a governmental entity(Federal,State,or fluencing or attempting to influence an officer or employee of any local)with commission of any of the offenses enumerated in agency,a Member of Congress, an•officer or employee of paragraph(1)(b)of this certification;and Congress,or an employee of a Member of Congress in con- nection with the making of any Federal grant,the entering into (d)Have not within a three-year period preceding this applica- of any cooperative agreement,and the extension,continuation, tion had one or more public transactions(Federal,State,or renewal,amendment,or modification of any Federal grant or local)terminated for cause or default;and cooperative agreement; B.Where the applicant is unable to certify to any of the (b) If any funds other than Federal appropriated funds have statements in this certification,he or she shall attach an been paid or will be paid to any person for influencing or at- explanation to this application. tempting to influence an officer or employee of any agency,a Member of Congress, an officer or employee of Congress,or an employee of a Member of Congress in connection with this 3.DRUG-FREE WORKPLACE Federal grant or cooperative agreement, the undersigned shall (GRANTEES OTHER THAN INDIVIDUALS)- complete and submit Standard Form-LLL,"Disclosure of Lobbying Activities,"in°accordance with its instructions; As required by the Drug-Free Workplace Act of 1988,and (c)The undersigned shall require that the language of this cer- implemented at 28 CFR;Part 67,Subpart F,for grantees,as tification be included in the award documents for all subawards defined at 28 CFR Part 67 Sections 67.615 and 67.620— at all tiers(including subgrants,contracts under grants and A.The applicant certifies that it will or will continue to provide cooperative agreements,and subcontracts)and that all sub- a drug-free workplace by: recipients shall certify and disclose accordingly. (a)Publishing a statement notifying employees that the unlawful manufacture,distribution,dispensing,possession,or 2.DEBARMENT,-SUSPENSION,_AND OTHER use of a controlled substance is prohibited in the grantee's workplace and specifying the actions that will be taken against RESPONSIBILITY MATTERS employees for violation of such prohibition; (DIRECT RECIPIENT) (b)Establishing an on-going drug-free awareness program to As required by Executive Order 12549, Debarment and inform employees about— Suspension,and implemented at 28 CFR Part 67,for prospec- (1)The dangers of drug abuse in the workplace; tive participants in primary covered transactions,as,defined at 28 CFR Part 67, Section67.510— (2)The grantee's policy of maintaining a drug free workplace; A.The applicant.certifies that it and its principals: (3)Any available drug counseling,rehabilitation,and employee assistance programs;and (a)Are not presently debarred, suspended, proposed for debar- (4)The penalties that may be imposed upon employees for ment, declared ineligible, sentenced to a denial of Federal drug abuse violations occurring in the workplace; benefits by a State or Federal court, or voluntarily excluded from covered transactions by any Federal department (c)Making it a requirement that each employee to be engaged or agency; in the performance of the grant be given a copy of the state- ment required by paragraph(a); (b) Have not within a three-year period preceding this applica- tion been convicted of or had a civil judgment rendered against (d)Notifying the employee in the statement required by para- them for commission of fraud or a criminal offense in connec- graph(a)that,as condition of employment under the grant, tion with obtaining,attempting to obtain,or performing a the employee will— OJP FORM 4061/6(3-91)REPLACES OJP FORMS 4061/2,4061/3 AND 4061/4 WHICH ARE OBSOLETE. (1)Abide by the terms of the statement;and (2)Notify the employer in writing of his or her conviction for a violation of a criminal drug statute occurring in the workplace no later than five calendar days after such conviction; Check ❑ if there are workplaces on file that are not indentified (e)Notifying the agency, in writing,within 10 calendar days here. after receiving notice under subparagraph(d)(2)from an Section 67,630 of the regulations provides that a grantee that employee or otherwise receiving actual notice of such convic-tion. is a State may elect to make one certification in each Federal Employers of convicted,employees must provide notice,including fiscal year.A copy of which should be included with each ap- position title,to:Department-of Justice,Office of plication for Department of Justice funding.States and State Justice Programs,ATTN:Control Desk,633 Indiana Avenue, agencies may elect to use OJP Form 4061/7. N.W.,Washington,D.C.20531.Notice shall include the iden- tification number(s)of each affected grant; Check❑ if the State has elected:to complete OJP`Form (f)Taking one of the following actions,within 30 calendar 4061/7. days.of receiving notice under subparagraph(d)(2),with respect to any employee who is so convicted— DRUG-FREE WORKPLACE (1)Taking appropriate personnel action against such an (GRANTEES WHO ARE INDIVIDUALS) employee,up to and including termination,consistent with the As required by the Drug-Free Workplace Act of 1988,and requirements of the Rehabilitation Act of 1973,as amended;or implemented at 28 CFR Part 67, Subpart F,for grantees,as (2)Requiring such employee to participate satisfactorily in a defined at 28 CFR Part 67;Sections 67.615 and 67.620— drug abuse assistance or rehabilitation program approved for A.As a condition of the grant, I certify that I will not engage such purposes by a Federal,State,or local health,law enforce- in the unlawful manufacture,distribution,dispensing,posses- ment,or other appropriate agency; sion,or use of a controlled substance in conducting any (g)Making a good faith effort to continue to maintain a drug- activity with the.grant;and free workplace through implementation of paragraphs(a),(b), B. If convicted of a criminal drug offense resulting from a (c), (d), (e),and(f). violation occurring;during the conduct of any grant activity, I B.The grantee may insert in the space provided below the will report the conviction, In writing,within 10 calendar days site(s)for the performance of work done in connection with of the conviction,to: Department of Justice,Office of Justice the specific grant: Programs,ATTN:Control Desk,810 Seventh Street NW., Washington, DC 20531. Place of Performance(Street address,city,county,state,zip code) As the duly authorized representative of the applicant, I hereby certify that the applicant will comply with the above certifications. 1.Grantee Name and Address: kStsr,e and Local Agency Na-ne anti Address) 2.Application Number and/or Project Name 3.Grantee IRSNendor Number N/A N/A 4.Typed Name and Title of Authorized Representative 5.Signature 6. Date *U.S.Government Printing Office:1996- 405-037/40014 BEAUMONT H TEXAS TO: City Council FROM: Kyle Hayes, City Manager PREPARED BY: Bart Bartkowiak, Director of Public Works &Technology Services MEETING DATE: August 24, 2021 REQUESTED ACTION: Council consider a resolution authorizing the City Manager to sign a Memorandum of Understanding with Jefferson County Drainage District No. 6 (DD6) related to the installation of 16 flood sensors in DD6 ROW and/or easements. BACKGROUND On August 17, 2021, by Resolution 21-193, City Council authorized the City Manager to enter into an agreement with the Southeast Texas Flood Control District(SETxFCD)to receive the allotted 33 flood sensors as part of a 120-month testing and evaluation activity. Under this MOU both parties agree to the installation of 16 flood sensors in DD6 ROW and/or easements. These locations will be beneficial to gather data on how the existing storm infrastructure behaves during rain events and natural disasters. The data from the sensors will be hosted on DD6's website for public access. FUNDING SOURCE Not applicable. RECOMMENDATION Approval of the resolution. • RESOLUTION NO. BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF BEAUMONT: THAT the City Manager be and he is hereby authorized to execute a Memorandum of Understanding between the City of Beaumont and Jefferson County Drainage District No. 6 (DD6) relating to the installation of sixteen (16) flood sensors within DD6 rights-of-way and/or easements. The Memorandum of Understanding is substantially in the form attached hereto as Exhibit "A" and made a part hereof for all purposes. The meeting at which this resolution was approved was in all things conducted in strict compliance with the Texas Open Meetings Act, Texas Government Code, Chapter 551. PASSED BY THE CITY COUNCIL of the City of Beaumont this the 24th day of August, 2021. - Mayor Robin Mouton - BEUM :: NT TEXAS MEMORANDUM OF UNDERSTANDING This agreement between the JEFFERSON COUNTY DRAINAGE DISTRICT NO. 6, a special district of the State of Texas (hereinafter called"DISTRICT") and the City of Beaumont, a home rule city of the State of Texas acting by and through its duly authorized Agent(hereinafter called"CITY"), witnesseth: CITY and the DISTRICT above recited have reached an agreement wherein the DISTRICT is to authorize the CITY to occupy the following locations for the installment of sixteen(16)Low- Cost Flood Sensors (LCFS): 1. In DISTRICT ROW, along DISTRICT Ditch #107, in PT TR 8-A BLK 1 M C CARTWRIGHT—as recorded in File Number 2017010339 (Exhibits Al &A2) 2. In a DISTRICT easement, along DISTRICT Ditch#001, in BMT IMP CO PL LT 69 BLK D—as recorded in Volume 1424, Page 393 (Exhibits B 1 &B2) 3. In DISTRICT ROW, along DISTRICT Ditch#100-A—as recorded in Volume 251, Page 165 (Exhibits Cl & C2) 4. In DISTRICT ROW, along DISTRICT Ditch#100—as recorded in Volume 10401, Page 353 (Exhibits D1 &D2) 5. In a DISTRICT easement, along DISTRICT Ditch#104,in J A VEATCH B-21 BLK 27 L1 —as recorded in File Number 2010013456 (Exhibit El &E2) 6. In a DISTRICT easement, along DISTRICT Ditch #114 — as recorded in Volume 971,Page 577 (Exhibits Fl &F2) 7. In DISTRICT ROW, in JOHN SCHARBAUER PT OF B4 — as recorded in File Number 2020017147 (Exhibits G1 & G2) 8. In a DISTRICT easement, along DISTRICT Ditch #119 — as recorded in Volume 742,Page 218 (Exhibits H1 &H2) 9. In DISTRICT ROW, along DISTRICT Ditch #115, in VAN WORMER 2 L 3 to 6 TR 2 & L 8 to 12 TR 2 B31 — as recorded in File Number 9705059 (Exhibits I1 & I2) 10. In a DISTRICT easement, along DISTRICT Ditch #100, in LOT 2 AC CROW ROAD BUSINESS PLAZA 4349-4353 CROW Rd— as recorded in Volume 1701, Page 212 (Exhibits J1 &J2) 11. In DISTRICT ROW, along DISTRICT Ditch #202 — as recorded in Volume 1418, Page 68 (Exhibits Kl &K2) Page 1 of 3 — -EXHIB1T—'A" 12. In DISTRICT ROW, along DISTRICT Ditch#104-B, in POE PT L14 B3, and in a DISTRICT easement,along forementioned ditch—as recorded in Volume 1208,Page 602 (Exhibits L1 &L2) 13. In DISTRICT ROW, along DISTRICT Ditch #100-A— as recorded in Volume 10, Page 144(Exhibits M1 &M2) 14. In DISTRICT ROW, along DISTRICT Ditch #106 — as recorded in Volume 1499, Page 35 (Exhibits Ni &N2) 15. In DISTRICT ROW, along DISTRICT Ditch #109 — as recorded in Volume 897, Page 372 (Exhibits 01 &02) 16. In DISTRICT ROW, along DISTRICT Ditch#004, in DIXIE L 12 B 3—as recorded in File Number 2007010238 (Exhibits P1 &P2) The consideration and conditions of agreement are fully listed and stated below: 1. The DISTRICT will allow the CITY to install the sixteen(16)LCFS in DISTRICT ROW and/or easements. 2. The CITY will install the sixteen(16) LCFS in DISTRICT ROW and/or easements. 3. The CITY will clean up after each installation. 4. The CITY will retain ownership and maintenance of the sensors. 5. The CITY will install the sixteen (16) LCFS in such a manner as to not interfere with DISTRICT maintenance activities. 6. The DISTRICT will not be responsible for damages to the LCFS. 7. The DISTRICT will notify the CITY if any DISTRICT work being performed requires the removal of the LCFS. IT IS FURTHER AGREED THAT ALL TERMS AND CONDITIONS OF AGREEMENT ARE FULLY STATED HEREIN AND NO VERBAL AGREEMENTS ARE AUTHORIZED. This agreement is terminable by either party by giving written notice to the other specifying the date of termination. Said notice shall be given not less than thirty (30) days prior to the termination date, therein specified. This agreement is neither assignable nor transferable except in conjunction with, and as part of, District's conveyance of all the abutting property this agreement serves, through probate or warranty deed or lease. In any such event, City shall be notified of such occurrence by being delivered a copy of the document or documents conveying or leasing the same. Page 2 of 3 Any notice to City shall be sufficient if it is mailed or hand delivered to the Office of the City Engineer, City of Beaumont, P. O. Box 3827, 801 Main Street, Beaumont, Texas 77701. Any notice to District or their successors shall be sufficient if mailed or hand delivered to Jefferson County Drainage District No.6, 6550 Walden Road, Beaumont, Texas 77707. {INTENTIONALLY LEFT BLANK} Page 3 of 3 JEFFERSON COUNTY DRAINAGE DISTRICT NO. 6 WITNESS OUR HANDS effective this day of _ , 2021. Joshua W. Allen, Sr. President, Board of Directors Jefferson County Drainage District No. 6 ATTEST: By: Printed Name: Title: CITY OF BEAUMONT WITNESS OUR HANDS effective this day of , 2021. 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R.. . ... . . a .:.,: .t,',: .}:r '-'W:his:.{ , s EXHIBIT P2 • • „c.'S:7•�+ .g': - - - - - -'il• - - _ - —!1st. "'q" k __sx*:fi#Cay7- ra: ,7 , ].z• .r f' ^,��,„,„ :„.,,, •R 1 r] ,'k[xy { l"'� `r- •4ib'� '/',.: a..,, xws:i� r t-•• F• . .�].}r .�,T • .T ' a �4:. ``�`Cl7 PTI'C._„lyi ,.:.. ,' rhwa:w ni i- 1.. . j S ,•. ice ♦ ' A •� -n N - '•. r:s 2 - a;- ti - •ctv y r.ls • ,� r a a ; r \ v. , +.ter • .. _ - _QQ, d. _ Wit, • .......,. . —,s, :. ..:, • . .,,,,f;•...:,... .. .:1,:....•..,.,. 4.',,....'• .:.i.,.......xf:-.4.'"::1'..1%:::.:.,,,,..„:1,... , f.yT� 9= Ji ' ittf .' C ' , fi. ..• , „.. r c- ` ' i t+ 1 l .:';"saw . _ >5 1. _.r d�'a••;ydy5 'u>kh A: '' � •r • r " .,. �`y,-' - • :�•• hk • F.,. p• la :y'r'..'k'i;eM.. 'p...M ,s _ - - yer ~" .. ,`• 3 x'N it •y i .. 2.. •'r a 36 ?-,....in. .4 •..�F _,, s,y Via: ti�•s*• s, _ q>4K Yak'°iga "+ •t# y,.. ,,k'r` , k i k��r r'. ,5 "' tF,' i. ? v� dt'll, +t .z 141-...t i -•,Li',•- ... ? ,qt.+. •..x ,'' r.; Ky I. ' 7 asn 42'S. r 1. i. .7 r _ •.;;f°..:.st t' ,, w ,fit ;, •• XC ,, ., i 4 «$ i E -' w:''' 1. 1 WI!lie:Mae-St. Outfa![ -_; ,, -., , ram k • • • "`'':.a,x• ., at �r "' • J �,~� �, �; Ail. .. • .i •,r, • ••T "4.ijit , • y a3 w T •a L j. .. • a•,i' • [[;'�'+Lr�:J�'RG �� • Lr 'x ,. t �•, •• N . ,.;:Jr'' �, ,.:; 'i�E } >y, s„� (A. 1 • f gk �.F,..'•t l;'y'J�y` ', .�rx ' , -- "-i1 a-•_ x ,, *q -..,,p'a .'try:, i..n=` .4J,,d• 'aq't a',�` o.....:r'-'%: L! ' _.,•!v>'� "�`,-'.'Z... �• _-- - v� i, • j :t`•i 4, • . is "+ .e "K .r� �r - 7 r 5 _$_ ' 4 yt ; ;y� a .._ - - [b - •,:• • 'i' :. '- 1'�:j� f 'f .. • '-� i"'a•` "q' -� a°s"'N` :hi r'pz gr S ,0 ,;4' •• •r " . r ,. - .k ,C.l etT '•• Trv. ry fir` .tt t�riAiJ`.. fr ...,,. . 0`" •-}s•� _:.^ t_'•'' "r :ti¢a Km'si';n;>' A.at .a;.!.- s.q�p _s:„,,ii.. +.+a"•'!.r+: ,4••.ir k,y";.r4r.,3R, - __nrk 1. 'j xa: 9y�'}., , - 7 ;rat -, ,� .. ..`4 .,x: •,cr (.s: ... 'F:...a, i w 41.,N Y�A a '' e J :1: k•: 4 .� • ' Al Osxe?:,;'•:•- • r ris+�nsr' +yq JIx• .. : uaONk __ E` L� . i r _ _�. `i" ;�1,.•!., .. _ +4 s l=*r rr !t . . ae+ 'k 4 se .;.X xl Y ; � „�.' r.n .>1 ' '"•'• •! 4 p k+ a'"3: Cr 6x, • ti • 3q ,. r �.Yn . `"a ,.. a.. • ri3;• pt ,kh' .a.. �'\ ' F-:13r 1 e a ��"+ i:l'�'' • ' a_:' ' ,.r .. :4' ; ;17 ; £rt..y1 .. • r :... i 1 BEAUMONT TEXAS TO: City Council FROM: Kyle Hayes, City Manager PREPARED BY: Todd Simoneaux, Chief Financial Officer 4, MEETING DATE: August 24, 2021 REQUESTED ACTION: Council consider a resolution authorizing the City Manager to execute a lease agreement with the Beaumont Art League. BACKGROUND The Beaumont Art League is located at 2675 Gulf Street and has a mission of supporting the visual arts and arts education in Southeast Texas. The City owns the land and building and has leased the property to the Art League since 1977. The City's current lease with the Art League expires on August 31, 2021. The proposed agreement would extend the lease by one year. FUNDING SOURCE The City will receive $1.00 upon execution of the lease. RECOMMENDATION Approval of the resolution. RESOLUTION NO. BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF BEAUMONT: THAT the City Manager be and he is hereby authorized to execute a Lease Agreement between the City of Beaumont and the Beaumont Art League for the lease of property located at 2675 Gulf Street for a one (1) year term commencing on September 1, 2021 and ending on August 31, 2022. The Lease Agreement is substantially in the form attached hereto as Exhibit "A" and made a part hereof for all purposes. The meeting at which this resolution was approved was in all things conducted in strict compliance with the Texas Open Meetings Act, Texas Government Code, Chapter 551. PASSED BY THE CITY COUNCIL of the City of Beaumont this the 24th day of August, 2021. - Mayor Robin Mouton - THE STATE OF TEXAS COUNTY OF JEFFERSON § LEASE AGREEMENT THIS LEASE CONTRACT, dated September. 1, 2021, by and between the CITY OF BEAUMONT, a municipal corporation of Jefferson County, Texas, acting herein by and through its duly authorized City Manager, hereinafter referred to as LESSOR, and the BEAUMONT ART LEAGUE, a corporation of Jefferson County, Texas, acting herein by and through its legally constituted officers,hereinafter referred to as LESSEE; WITNESSETH: For and in consideration of the sum of One Dollar ($1.00) cash and the performance by LESSEE of the covenants and conditions hereinafter recited, LESSOR does by these presents lease, let and demise unto LESSEE the following described property and improvements thereon, located within the City of Beaumont, Jefferson County, Texas, and being part of Fair Park, and more particularly described as follows: Being a tract of land out of the South Texas State Fair Grounds property in the James Drake Survey in the City of Beaumont, Jefferson County, Texas, and being more particularly described as follows: Beginning at a point lying sixty-seven and sixty-five hundredths feet (67.65') west of the west line of Gulf Street and three hundred sixty-one and thirty-five hundredths feet (361.35') north of the north line of Plum Avenue as both are now established in the City of Beaumont, said point being marked by a one-half inch(1/2")iron rod; Thence west two hundred two feet (202') to corner marked by a one-half inch (W) iron rod, said point being at the south edge of an existing concrete walk and being thirty feet (30')east of the easterly line projected of what is now known as the Agricultural Building; Page 1 of 8 EXHIBIT "A" Thence south 00 degrees 03 minutes west along a line parallel with and thirty feet(30')east of the easterly line of said Agricultural Building ninety-six and sixty-five hundredths feet (96.65')to corner marked by a one-half inch(W) iron rod, said point being in line with the southerly line of said Agricultural Building projected eastward; Thence south 89 degrees 54 minutes east along the southerly line of said Agricultural Building projected eastward two hundred two feet (202') to corner marked by a one-half inch(A")iron rod; Thence north 00 degrees 03 minutes east ninety-seven feet(97')to the place of beginning; The above described tract, herein referred to as Leased Premises, contains 0.449 acres and improvements,more or less; 1. The lease shall be for a term of one(1)year, beginning September 1,2021 and ending on August 31, 2022, unless terminated as provided for herein. 2. The Leased Premises(see Exhibit"A")hereunder shall be used by the LESSEE for the purpose of advancing the arts and for such other further purposes as the LESSEE desires in the furthering of fine arts. 3. LESSOR reserves the right to park motor vehicles on the Leased Premises in connection with its use of the premises for purposes of advancing the arts. 4. LESSOR, its employees and agents, shall have the right at all times to go on or about the said premises for the purpose of inspecting same, or for any other legitimate purpose. Page 2 of 8 5. LESSEE shall not make alterations, additions or improvements to the Leased Premises or buildings thereon without the prior written approval of the City Manager of LESSOR or his DESIGNEE, and all such alterations, improvements and additions made by LESSEE upon the Leased Premises shall remain upon the Leased Premises at the expiration of this lease and become the property of LESSOR. 6. LESSEE shall be responsible for any and all maintenance, repairs, and improvements, either major or minor, that are necessary to the Leased Premises and LESSEE agrees to keep the Leased Premises in a good state of repair throughout the term of this lease or any extension thereof. LESSOR agrees to pay all utility charges during the term of this lease and any extensions. On the expiration of this lease, LESSEE shall deliver the premises described herein and all improvements thereon to LESSOR in good condition. LESSOR may, at its own cost and expense, make improvements or repairs to the Leased Premises, subject to the appropriation of City funds, although LESSOR is under no obligation to do so. The LESSOR shall consult with LESSEE prior to making said improvements. 7. LESSEE shall not sublease or rent any portion of the Leased Premises without the prior written consent of the LESSOR. 8. LESSEE agrees to indemnify and save the LESSOR free and harmless from all claims or liability for damages to any person or persons for injuries to person or personal Page 3 of 8 injuries resulting in the death of any person, or loss or damage to property occasioned by or in connection with the use" of the premises hereby rented caused by any source whatsoever, expressly including claims arising from the alleged negligence of LESSOR. LESSEE hereby assumes full responsibility for the character acts and conduct of all persons admitted to said premises, or to any portion of said building by the consent of said LESSEE, by or with the consent of the said LESSEE. 9. LESSEE agrees to obtain and maintain in full force and effect for the duration of this Agreement, and any extension thereof, Commercial General Liability Insurance on the Leased Premises in the following types and amounts: 8.1 Premises Operations Combined single limit for bodily 8.2 Independent Contractors injury and property damage of 8.3 Personal Injury $500,000.00 per occurrence with an 8.4 Advertising Injury aggregate limit of$500,000.00 8.5 Medical Payments $5,000.00 8.6 Fire Legal Liability $50,000.00 8.7 Contractual Liability $500,000.00 The cost of said policies shall be borne by LESSEE, and said policies shall name LESSOR as a named insured as well as LESSEE. Policies shall provide for fifteen (15) days' notice to LESSOR for cancellation,non-renewal or material change. LESSEE shall further maintain fire insurance with extended coverage endorsements on a replacement basis for the full insurable value covering all of the Leased Premises, with the LESSOR named as co-loss payee. This policy shall be for a term of not less than one (1) year and renewed annually prior to expiration so long as this lease is in existence. Certificates evidencing said insurance Page4of8 shall be provided to the LESSOR. The certificate shall provide for a minimum of fifteen(15) days' notice to LESSOR of any cancellation of the insurance required herein. Should the Leased Premises or any portion thereof be wholly or partially destroyed or lost by fire, explosion,windstorm, theft or any other cause, any and all monies payable and collectible on policies of insurance covering the Leased Premises shall be paid to LESSOR. LESSOR shall have sole discretion concerning whether to rebuild or repair the Leased Premises or take no action to rebuild or repair. LESSOR has no insurance on contents within the Leased Premises. Should LESSEE desire to insure contents, LESSEE must provide such insurance at its own cost and expense. Should LESSOR opt not to repair the Leased Premises after an insured loss then LESSEE may at its option terminate this lease and whether it terminates or not, shall have no responsibility to repair the damages caused by the insured loss to the Leased Premises, notwithstanding the provisions of Paragraph 6. 10. At the expiration of the term of this lease, LESSEE may hold over on a month-to-month basis only under the same terms and conditions as set out in this lease. 11 . Either party may terminate the lease agreement upon sixty (60) days' notice in writing to the other party. In the event of termination LESSEE agrees to remove its property from the leased premises and to leave the premises in good repair without damage. Page 5of8 12. LESSOR reserves the right to enter into Agreements with other entities at any time during the term of this Agreement, or any extension thereof, which may limit access to Leased Premises as described. 13. This lease is made subject to all provisions of the City Charter of the City of Beaumont, Texas. EXECUTED in duplicate originals this day of ,2021. LESSOR: CITY OF BEAUMONT ATTEST: BY: KYLE HAYES,CITY MANAGER TINA BROUSSARD, CITY CLERK LESSEE: BEAUMONT ART LEAGUE ATTEST: BY: MARY ELLEN VONNETZFR,PRESIDENT (Typed or Printed Name&Signature) Page 6 of 8 • H� s r Rr i,'�Jhi ASS _ `•..._ v. 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S� i �� ?mac E0" 4 : r, r v.g - • Page 8 of 8 J BEAUMONT TEXAS TO: City Council FROM: Kyle Hayes, City Manager PREPARED BY: Bart Bartkowiak, Director of Public Works &Technology Services MEETING DATE: August 24, 2021 REQUESTED ACTION: Council consider a resolution authorizing the City Manager to execute an Interlocal Agreement with Jefferson County Drainage District No. 6 (DD6) for the proposed Roadway Rehabilitation of Wellington Place. BACKGROUND DD6 constructed a new detention pond in an effort to make improvements to the City's and the District's drainage infrastructure in the area of Wellington Place. The City and DD6 are working together to repair the roadway damaged during construction of the new DD6 detention pond. DD6 agrees to reimburse the City for 100% of the costs, excluding the driveways, not to exceed $150,000.00,related to the roadway rehabilitation that will be performed on Wellington Place from the limits of DD6 Ditch 121 to the north intersection of Wellington Place and Dowlen Road. This roadway rehabilitation work will be included as a part of the City's Street Rehabilitation City Wide—Phase IV Project to be advertised and bid at a later date. FUNDING SOURCE Capital Program — Street Rehabilitation Program. The estimated cost to be paid by the City is $7,000.00 for Driveway transitions. RECOMMENDATION Approval of the resolution. RESOLUTION NO. BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF BEAUMONT: THAT the City Manager be and he is hereby authorized to execute an Interlocal Agreement between the City of Beaumont and Jefferson County Drainage District No. 6 (DD6) for the purpose of repairing the roadway damaged during construction of the new DD6 detention pond located on Wellington Place as part of the district's Wellington Place Detention Pond Project. The Interlocal Agreement is substantially in the form attached hereto as Exhibit "A" and made a part hereof for all purposes. The meeting at which this resolution was approved was in all things conducted in strict compliance with the Texas Open Meetings Act, Texas Government Code, Chapter 551. PASSED BY THE CITY COUNCIL of the City of Beaumont this the 24th day of August, 2021. - Mayor Robin Mouton - INTERLOCAL AGREEMENT FOR THE WELLINGTON PLACE DETENTION POND PROJECT ROADWAY REHABILITATION Between JEFFERSON COUNTY DRAINAGE DISTRICT NO.6 and THE CITY OF BEAUMONT STATE OF TEXAS § COUNTY OF JEFFERSON § This agreement between the Jefferson County Drainage District No. 6,a special district of the State of Texas(hereinafter called"DISTRICT")and the City of Beaumont,a home rule city of the State of Texas (hereinafter called"CITY")under authority of the Interlocal Cooperation Act, Chapter 791 of the Texas Government Code. WHEREAS the DISTRICT worked to make improvements to the City's and the District's drainage infrastructure in Beaumont,Jefferson County,Texas in the area of Wellington Place. WHEREAS the DISTRICT constructed a new detention pond off Wellington Place located north of the DISTRICT Ditch 121. - WHEREAS the DISTRICT and the CITY are working together to repair the Roadway damaged during construction of the new DISTRICT detention pond on Wellington Place located in Beaumont,Jefferson County,Texas. WHEREAS the CITY owns and maintains the afore-mentioned streets,and the DISTRICT and the CITY are desirous of reciting in writing,certain duties and obligations between the parties hereto with regards to these Roadway Repairs on Wellington Place; THEREFORE,the DISTRICT and the CITY agree as follows: EXHIBIT-"A" • Page 1 WITNESSETH 1. The DISTRICT agrees to reimburse the CITY for one hundred(100%)of the cost, excluding the driveways,not to exceed$150,000.00,related to Roadway Rehabilitation that will be performed on Wellington Place from the limits of DISTRICT Ditch 121 to the north intersection of Wellington Place.and Dowlen Road. 2. The CITY will competitively procure materials,manpower,and equipment to make repairs to the asphalt CITY road damaged by the DISTRICT during the construction of the Wellington Place Detention Pond Project. 3. At its convenience,the CITY will invoice the DISTRICT for one hundred(100%) of the costs to date,up to$150,000.00 for Roadway Rehabilitation of Wellington Place from the limits of DISTRICT Ditch 121 to the north intersection of Wellington Place and Dowlen Road.The invoice will include all back-up documentation that justifies the invoice amount;such as material tickets,labor cost,and contractor invoices.If a contractor is used,documentation must be provided to prove the contractor was hired using a fair method to solicit the bid(s) and the lowest bidder or bidder to the best interest of the CITY was hired.All contractors must be checked for debarment and proof of the verification must be provided.The DISTRICT will then reimburse the CITY for one hundred(100%o) of the total costs invoiced. 4. The DISTRICT shall reimburse the CITY within thirty(30)days of the date of the invoice. If an invoice is in dispute and cannot be resolved among the parties;the issue shall be mediated by a mutual approved mediator.The cost for mediation shall be divided evenly between the parties. 5. Venue for all disputes arising from this agreement shall be in Beaumont,Jefferson County,Texas. Page 2 JEFFERSON COUNTY DRAINAGE DISTRICT NO. 6 WITNESS OUR HANDS effective this 10 day of August,2021. 44(1 , Joshu: Allen,Sr. Presi•ent,Board of Directors Jefferson County Drainage District No. 6 ATTEST: By. c r ,� Printed N� am�ane: 4/1 Title:. Q-2 e,t_e CJj CITY OF BEAUMONT WITNESS OUR HANDS effective this_day of ,2021. By: Printed Name: Title: ATTEST: By: Printed Name Title: Page 3 K BEAUMONT TEXAS TO: City Council FROM: Kyle Hayes, City Manager PREPARED BY: James P. Singletary, Chief of Police MEETING DATE: August 24, 2021 REQUESTED ACTION: Council consider a resolution authorizing the City Manager or his designee to execute a Memorandum of Understanding between the Police Department and the 842nd Transportation Battalion. BACKGROUND The MOU establishes written procedures concerning the exchange of information, case investigation, cases involving civilian alleged offenders,jurisdiction, and coordination of efforts and assets between the Beaumont Police Department and the Battalion. Military units all over the country were directed to enter into a joint MOU with local law enforcement to seek better handling of cases involving military members that are sexual assault victims. This is a renewal of the current agreement, which has been in place since 2014. FUNDING SOURCE Not Applicable. RECOMMENDATION Approval of the resolution. RESOLUTION NO. BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF BEAUMONT: THAT the City Manager, or his designee, be and they are hereby authorized to execute a Memorandum of Understanding between the City of Beaumont and 842nd Transportation Battalion, through the Department of the Army, to establish written procedures concerning the exchange of information, case investigations, cases involving civilian alleged offenders, jurisdiction, and coordination of efforts and assets in sexual assault cases involving an active duty Service member. Said Memorandum of Understanding is substantially in the form attached hereto as Exhibit "A" and made a part hereof for all purposes. The meeting at which this resolution was approved was in all things conducted in strict compliance with the Texas Open Meetings Act, Texas Government Code, Chapter 551. PASSED BY THE CITY COUNCIL of the City of Beaumont this the 24th day of August, 2021. - Mayor Robin Mouton - �ny0'T"° ,a DEPARTMENT OF THE ARMY % MILITARY SURFACE DEPLOYMENT AND DISTRIBUTION:COMMAND w ,i yam F f- x 842D TRANSPORTATION BATTALION q q��pr .', M 1360 Leonard Street '��� �� BEAUMONT,TX,77701-3610• ' `rf' Sirs-9- ATTENTION OF: MEMORANDUM OF UNDERSTANDING BETWEEN 842nd TRANSPORTATION BATTALION AND BEAUMONT POLICE DEPARTMENT' S".UBJECT,.Memorandum of Under standing' 1, PURPOSE: To establish written procedures concerning the-exchange of information, case investigation,cases involving civilian alleged offenders,jurisdiction,and:coordination of efforts ,and assets between the Beaumont Police Department in sexual assault cases involving an active. duty Service member. 2.. GENERAL: This MOU;does not create additional jurisdiction-or limit or modify existing jurisdiction vested in the parties. This MOU is intended exclusively to provide guidance and documents an agreement for general support between the 842nd Transportation Battalion and Beaumont Texas Police Department, located in Jefferson County Texas. Nothing contained herein creates or extends any right,privilege, or benefit to any person or entity. (See DoD Directive 5400.11 (Reference(ah)). As used herein,the teim"Service member"refers to an -active,.duty Service member,Military Service',Academy cadet or m idshipmen, or National Guard or Reserve Service member when performing;active service:and:inactive duty.training(as defined in section 101(d) (3) of Reference(a)) or a member of the Coast Guard or Coast Guard Reserve (when the Coast Guard is operating as a service in.theNavy)., 3.RESPONSIBILITIES: A. The Beaumont Texas Police Department agrees to perform-the following actions::. (1) When investigating sexual assault cases,theBeaumont Texas Police Department will endeavor to determine whether the alleged offender is a Service member,;If the alleged offender;is a Service member,the investigating off cer(s),to the extent allowed by Texas,law,will endeavor to provide the public copy information, as defined by,`Texas law, of the 842"a Transportation Battalion. A copy of the probable cause affidavit, with any applicable_redactions as requiredby Texas Law, of any arrest made in the case will be.forwarded a`s prescribed by this agreement. (2) When investigating sexual assault cases, the Beaumont Texas Police Department will endeavor to determine'whether the victim'is;a Service member.If the victim is a Service;member, the investigating officer(s) shall seek the victim's consent to forward the copy allowed by Texas law of the incident/investigation report to the EXHIB1T„A" SUBJECT: Memorandum of Understanding 842nd Transportation Battalion VA-SHARP so that it can be provided to the victim's commander. If the victim so consents,the investigating officer(s) shall note on the top of the incident/investigation report"Copy to the 842nd Transportation Battalion" and the designated personnel shall ensure the copy is forwarded. If the victim does not consent, the investigating officer(s) shall note in the body of the incident/investigation report that the victim did not consent to forwarding the report to the 842nd Transportation Battalion and shall not direct designated personnel to forward the report, but the copy of the allowed by Texas law report shall be provided to the 597th Transportation Brigade Sexual Assault Response Coordinator(SARC). A copy of the probable cause affidavit of any arrest made in the case will be forwarded as prescribed by this agreement. (3) When responding to or investigating sexual assault cases, and the Beaumont Texas Police Department ascertains that the alleged offender and the victim are both Service members,the investigating officer shall seek the victim's consent to forward a public copy of the incident/investigation report to the 842nd Transportation Battalion VA-SHARP to provide a copy to the victim's commander. If the victim so consents,the investigating officer(s) shall note on the top of the incident/investigation report"Copy to the 842nd Transportation Battalion" and the designated Records personnel shall ensure the copy is forwarded. If the victim does not consent, the investigating officer(s) shall note in the body of the incident/investigation report that the victim did not consent to forwarding the report to the 842nd Transportation Battalion and shall not direct designated personnel to forward the report,but the public copy of the report shall be provided to the 597th Transportation Brigade Sexual Assault Response Coordinator(SARC). (4) When the Beaumont Texas Police Department receives a copy of a temporary or permanent civil protection order(CPO) issued by a court of competent jurisdiction, the investigating officer(s) shall ascertain whether the alleged offender is an active duty Service member. If the alleged offender is active duty, the investigating officer(s) shall note on the top of the CPO "Copy to the 842n1 Transportation Battalion" and the designated Records personnel shall ensure the copy is forwarded as provided by Texas Code of Criminal Procedures Art. 5.05 Reports and Records. (5) When the Beaumont Texas Police Department receives a copy of a temporary or permanent CPO, the investigating officer(s) shall ascertain whether the victim is a Service member. If the victim is a Service member,the investigating officer(s) shall seek the victim's consent to forward a copy of the CPO to the 842nd Transportation Battalion. If the victim so consents,the investigating officer(s) shall note on the top of the CPO "Copy to the 842nd Transportation Battalion" and the designated personnel shall ensure the copy is forwarded. If the victim does not 2 SUBJECT: Memorandum of Understanding consent, the investigating officer(s) shall not request that a copy of the CPO be forwarded to the 842nd Transportation Battalion. (6) When the Beaumont Texas Police Department becomes aware of a violation of a term or provision of an MPO by a member of the military,the investigating officer(s) shall notify the designated representative from the Fort Sam Houston, TX CID of the violation. (7) The Beaumont Texas Police Department shall provide the Fort Sam Houston, TX CID with an area for Installation Law Enforcement investigators to conduct interviews of Service members who are involved in sexual assault incidents if the event occurred on military property or property where the military law enforcement investigators would have jurisdiction. (8) The Fort Sam Houston, TX CID shall, when appropriate, conduct joint investigations with the Beaumont Texas Police Department if incidents of sexual assault involve Service members. (9) When the victim in a sexual assault incident has been identified as a service member,the Beaumont Texas Police Department investigating officer(s)will endeavor to provide the victim with basic information, acquired from the 842nd Transportation Battalion VA-SHARP about local resources available to sexual assault victims. (10) As new Special Crimes Investigators are assigned to the Criminal Investigations Unit,their immediate supervisor shall provide them with copies of this MOU and basic instruction for effectuating the provisions of this MOU. B. The 842nd Transportation Battalion agrees to perform the following actions: (1) The 842nd Transportation Battalion shall designate an individual to act as liaison to the Beaumont Texas Police Department and to receive copies of incident/investigation reports stemming from an incident occurring off of the port and CPOs involving Service members. (2) When the 842nd Transportation Battalion receives a copy of an MPO from any military installation,the 842nd Transportation Battalion shall forward a copy of the MPO to the Beaumont Texas Police Department. 3 SUBJECT: Memorandum of Understanding 4. EFFECTIVE ADMINISTRATION AND EXECUTION OF THIS MOU: A. This MOU shall be reviewed annually and shall remain in full force and effect until specifically abrogated by one of the parties to this agreement with 60 days written notice to the other party. B. Effective execution of this agreement can only be achieved througjh continuing communication and dialogue between the parties. It is the intent of this MOU that channels of communication shall be used to resolve questions, misunderstandings, or complaints that may arise that are not specifically addressed in this MOU. C. Personnel from the 842nd Transportation Battalion and from the Beaumont Texas Police Department shall meet, as necessary and appropriate,to discuss open cases involving Service members and to share information regarding reciprocal investigations. D. The primary POC for this agreement is LTC Tyler D. Olsen; 842nd Transportation Battalion, 1350 Leonard Street, 409-784-3801,tyler.d.olsen.mil@mail.mil TYLER D. OLSEN LTC, LG Commanding Beaumont Police Department (Date) (Date) 4 L BEAUMONT TEXAS TO: City Council FROM: Kyle Hayes, City Manager PREPARED BY: Todd Simoneaux, Chief Financial Officer MEETING DATE: August 24, 2021 REQUESTED ACTION: Council consider a resolution approving a contract to construct an equipment storage cover addition at the Wastewater Reclamation Facility located at 4900 Lafin Road. BACKGROUND The City requested proposals for the construction of an equipment storage cover addition located at the Wastewater Reclamation Facility. This will extend the current equipment storage area by an additional forty feet in order to allow for the dry storage of back up pumps and motors used throughout the facility. Bids were requested from eight vendors; three responses were received. The low qualified bid to complete the project was received from Mason Construction,LLC of Beaumont in the total amount of$74,057. This is a budgeted item. Bid tabulation is attached. FUNDING SOURCE Water Utilities Fund. RECOMMENDATION Approval of the resolution. ' 1 CITY OF o BEAUMONT �w - - - - j° / �N� BEAUMONT mr.rj aa NOIES FACILITIES MAINTENANCE DIVISION Z Z 0 0 0 Q 0 a ic = i 0 111 s A i@ W CO 8 I I cc Z W W a▪ d 0 6 6 W - ! ! - 4 r 1 1 I _ ISSUED FOR ic\____ =:r. ,-- - -- - _ n-. -— •~ BASE DETAIL•A• BASE PETAL•B' 06/28/2021 e-. PLOT DATE RDL 08B 2 ..... DRANN BY /2 DATE021 8CN9R,101 T PI AN BBF DI PLA L N CHECKED BY r•'~ETA APPROVED BY PROJECT NO. 4 ANCHOR BOLT/ BASE DETAIL PLAN SHEET NO. SCALE: AS NOTED A-1 . , 1 /_ N _ / KEY NOTES ` CITY e ° O o .,w rgi '''' OF Y J - 0 llllIIII'l 0 r- � BEAUMONT Iu.uuuuuuuuuuuu.uunn11I.. 111110IIuIIuuuIuuI ° � �1m o �. IIIIIIIIIIIIIIIIIII0 i.11i ��iflhll l'llli�� 1111i ° ® mm - BEAUMONT ° 0 ®,arm.�T1---N,.a..rr. � �^ ®'"� FACILITIES ® ®e MAINTENANCE ,..-mil 0Wr.m......�...� ."--- ,,w, --/ DIVISION 0 J 0 ZLN EAST ELEVAT NORTH ATION Q 0 . rae rk-ra ION I IV . - '� ° <11111111111111111111111111111111111111111 ° ��' �� °,,, a p , —I LLI °O U = 0 1/1 N IX I- WZ 0 O O W I— IIPSTF_,EVATTON 0➢1N CROSS SECTION V W N O O n7TVf70 iiIIIIIHIPiIIIIIIIiIIIIiIIIIIIIHIHI PLOT DATE n�* r DRAWN BY/DATE CHECKED BY APPROVED BY PROJECT NO.Lu.1uIIIIiIIiHIIphIiHiIIIIIIohIIIIHIII0 „ " —JP. AS NOTED A-2 ELEVATION / SECTION PLAN SHEET ,o ,, , GENERAL NOTES S is BUILDING CODE tear.Wale. mmu DESION LIVE LOADS LI 221,11.2. 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To a A cw[msr co Tie levanal mama laccrea De.,As rrt.m�m.mwro.mie Tea w+o w.mraouow,N�nmo • ����������������0m m� �� ��������m���������q / O Z A SOIL eeawXOrRessuRE N t 1-FOUNDATION DETAIL Q 0 aka eelka UK eak12•2011201.J.P.1.22120.20 '°°° '•220, ®n .,..F�Lre. .. n` SCALE vr.ra 0 INSURANCE CEIPT/F/GT¢9�t� '��1vy2 .Am = n▪E▪PRooucnONNOmM FOUNDATION PLAN Z O yo.. P.AT g I— erf ep▪aa.a a ems.ack arlakarkusak Tame], a�.mrt a 0 USE OF CADS FILES omue®uovua a a y w.ureuevn lea inxu...cm.Lnw�rmnm�iwrmcm co 6 ti▪x ��Lmn _ FB PROJECT• 21087 GATE n 15,2011 SCAM A.9 SHOWN 8 OR.,a g 21087_SE FDN DET e FOUNDATION 6 PLAN AND DETAIL awe µNE.RSMPOaDOCUMENTS 0,011111.111091.1117.., mC RESOLUTION NO. WHEREAS, bids were solicited for the construction of an equipment storage cover addition at the Wastewater Reclamation Facility located at 4900 Lafin Road; and, WHEREAS, Mason Construction, LLC, of Beaumont, Texas, submitted the lowest qualified bid meeting specifications, as shown on Exhibit "A," attached hereto, in the amount of$74,057.00; and, WHEREAS, City Council is of the opinion that the bid submitted by Mason Construction, LLC, of Beaumont, Texas, is the lowest responsible bidder providing the best value to the City and should be accepted; NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF BEAUMONT: THAT the statements and findings set out in the preamble to this resolution are hereby, in all things, approved and adopted; and, THAT the bid submitted by Mason Construction, LLC, of Beaumont, Texas, in the amount of $74,057.00, as shown on Exhibit "A," attached hereto, for the construction of an equipment storage cover addition at the Wastewater Reclamation Facility located at 4900 Lafin Road be accepted by the City of Beaumont; and, BE IT FURTHER RESOLVED THAT the City Manager is authorized to execute a contract with Mascon Construction, LLC, of Beaumont, Texas, in the amount of $74,057.00 for the purposes described herein. The meeting at which this resolution was approved was in all things conducted in strict compliance with the Texas Open Meetings Act, Texas Government Code, Chapter 551. PASSED BY THE CITY COUNCIL of the City of Beaumont this the 24th day of August, 2021. - Mayor Robin Mouton - CITY OF BEAUMONT-PURCHASING DIVISION BEAUMONT Terry Welch-P07urchasing Manager TEXAS terrv.woIchabeaumonttexas,aov Contract to Construct an Equipment Storage Cover Addition at the BID TABULATION: City Water Reclamation Facility Located at 4900 Lafin Road, Beaumont,Texas BID No. TF0721-31 OPENING DATE: Thursday,August 12,2021 Vendor Mason Construction,LLC Construction Managers of Basco Construction Inc. Southeast Texas,LLC City/State Beaumont.Texas Port Arthur Texas Nederland,Texas Description Total Bid Price Total Bid Price Total Bid Price Total Bid for the Construction of the Water Redamation $74,057.00 $92,000.00 $94,159.00 Equipment Storage Cover Addition Per Specifications. 18 Calendar Days to Install plus 16 Calendar Days for Work on Site Completion time: time for materials to arrive. as calendar Days for Drawings 120 Calendar Days 70 Calendar Days for Fabdratlon/Delivery The low qualified bidder as HI lighted Is Mason Construction,LLC. EXHTB1T-'A" REPORTS AND DISCUSSION ITEMS * Receive a report from the Public Health Director related to COVID-19 * Review and discuss a proposal from Corona Environmental Consulting, LLC related to a review and assessment of the water system, focused on investigating discolored water * Review and discuss the Battleship Texas and hear from representatives from the Battleship Texas Foundation * Review and discuss a request from Family Services of Southeast Texas * Receive a report related to Amalgamated Transit Union Local 1031 and their negotiations with First Transit, Inc. 1 August 24, 2021 Consider a request for a Specific Use Permit to allow on premise consumption of beer and wine at a convenience store in a GC-MD-2 (General Commercial—Multiple-Family Dwelling- 2) District located at 3529 N. Major Drive BEAUMONT . TEXAS TO: City Council FROM: Kyle Hayes, City Manager PREPARED BY: Chris Boone, Planning & Community Development Director MEETING DATE: August 24, 2021 REQUESTED ACTION: Council consider a request for a Specific Use Permit to allow on premise consumption of beer and wine at a convenience store in a GC-MD-2 (General Commercial—Multiple-Family Dwelling- 2) District located at 3529 N. Major Drive. BACKGROUND Gurnam Sandhar is requesting a Specific Use Permit to allow on-premise consumption of beer and wine at a convenience store in a GC-MD-2 (General Commercial—Multiple-Family Dwelling - 2)District at 3529 N. Major Drive. Mr. Gumam has purchased a number of daiquiri machines and is currently selling daiquiris to go. He would like to sell these daiquiris and other beer/wine products for on-site consumption. Although Crystal's does sell a number of fried foods, it is predominantly a convenience store. On-site consumption of alcohol in a convenience store would create a bar atmosphere and therefore requires a Specific Use Permit in a GC-MD (General Commercial—Multiple-Family Dwelling) or GC-MD-2 zoning district. Hours for daiquiri sells would be Monday througjh Friday 7 a.m. to Midnight, Saturday 7 a.m. to 1 a.m. and Sunday noon to midnight. Although Mr. Sandhar has requested the required certificates and permits for his convenience store that serves food, not all of these permits have been completed. At a Joint Public Hearing held on August 16,2021,the Planning Commission recommended 7:0 to deny the request for a Specific Use Permit to allow on premise consumption of beer and wine at a convenience store in a GC-MD-2 (General Commercial—Multiple-Family Dwelling-2)District. FUNDING SOURCE Not applicable. RECOMMENDATION Denial of the request. BEAUMONT Planning & Community Development Case Type:Planning and Zoning Case Status: REVIEW Case Sub Type: Specific Use Permit Tag Name:Sell daquiris for on-premise consumption Case#: PZ2021-242 Initiated On:7/21/2021 4:02:40PM Location: 3529 N MAJOR DR, BEAUMONT,TX Individuals listed on the record: Applicant Gurnam Sandhar Home Phone: 3529 north major drive Work Phone: Beaumont, TX 77713 Cell Phone: 7134234831 E-Mail: gurnamsandhar@hotmail.com Property Owner Gurnam Sandhar Home Phone: 3529 north major drive Work Phone: Beaumont, TX 77713 Cell Phone: 7134234831 E-Mail: gurnamsandhar@hotmail.com Case Type:Planning and Zoning Page 1 of 2 Case#:PZ2021-242 Printed On:7/22/2021 BEAUMONT Planning &Community Development Legal Description Number of Acres Proposed Use To go daquiris That the specific use will be no will not bring down property value compatible with and not injurious to the use and enjoyment of other property, nor significantly diminish or impair property values within the immediate vicinity That the establishment of the specific no it will not deter people from developing property. use will not impede the normal and orderly development and improvement of surrounding vacant property; That adequate utilities,access roads, yes it's an exsiting facility. drainage and other necessary supporting facilities have been or will be provided The design,location and arrangement it has drive ways and parking spaces provided. of all driveways and parking spaces provides for the safe and convenient movement of vehicular and pedestrian traffic That adequate nuisance prevention to go daquaris will not create any extra noise. measures have been or-will be taken to prevent or control offensive odor, fumes,dust,noise and vibration That directional lighting will be its a exsiting building that already has lighting provided provided so as not to disturb or adversely affect neighboring properties That there are sufficient landscaping we have ample land scaping. and screening to insure harmony and compatibility with adjacent property That the proposed use is in no it will not hender any land development and it is within the spirit of accordance with the Comprehensive the oridinance Plan Notes: Case Type:Planning and Zoning Page 2 of 2 Case#:PZ2021-242 Printed On:7/22/2021 Crystals Food and Fuel July 21, 2021 3529 North Major Drive Suite A Beaumont,Tx 77713 Re: Frozen Daiquiri Please be advised Crystals Food and Fuel's are selling Frozen Daiquiri to go at 3529 North Major Drive Suite A, Beaumont,Tx There are from 2 to 3 employees per shift. Monday through Friday from 7 am to Midnight. Saturday from 7 am to 1 am. Sunday from noon to midnight. Respectfully Submitted, Gurnam Sandhar ORDINANCE NO. ENTITLED AN ORDINANCE DENYING A SPECIFIC USE PERMIT TO ALLOW ON-PREMISE CONSUMPTION OF BEER AND WINE AT A CONVENIENCE STORE IN A GC-MD-2 (GENERAL COMMERCIAL-MULTIPLE FAMILY DWELLING-2) DISTRICT AT 3529 N. MAJOR DRIVE IN THE CITY OF BEAUMONT, JEFFERSON COUNTY, TEXAS. WHEREAS, Gurnam Sandhar has applied for a specific use permit to allow on- premise consumption of beer and wine at a convenience store in a GC-MD-2 (Multiple Commercial-Multiple Family Dwelling-2) District at 3529 N. Major Drive, being Tract 2-1, A. Houston Survey, Abstract 33, Beaumont, Jefferson County, Texas, containing 3.4 acres, more or less, as shown on Exhibit "A," attached hereto; and, WHEREAS, the Planning and Zoning Commission of the City of Beaumont considered the request and is recommending denying approval of on-premise consumption of beer and wine at a convenience store in a GC-MD-2 (General Commercial Multiple Family Dwelling-2) District at 3529 N. Major Drive; and, WHEREAS, the City Council is of the opinion that denying issuance of such specific use permit for on-premise consumption of beer and wine at a convenience store is in the best interest of the City of Beaumont and its citizens; NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF BEAUMONT: THAT the statements and findings set out in the preamble to this ordinance are hereby, in all things, approved and adopted; and, Section 1. That a specific use permit to allow on-premise consumption of beer and wine at a convenience store in a GC-MD-2 (General Commercial-Multiple Family Dwelling-2) District at 3529 N. Major Drive, being Tract 2-1, A. Houston Survey, Abstract 33, Beaumont, Jefferson County, Texas, containing 3.4 acres, more or less, is hereby denied to Gumam Sandhar, his legal representatives, successors and assigns, as shown on Exhibit "B," attached hereto and made a part hereof for all purposes. Section 2. Notwithstanding the site plan attached hereto, as denied, the use of the property herein above described shall be in all other respects subject to all of the applicable regulations contained in Chapter 28 of the Code of Ordinances of Beaumont, Texas, as amended, as well as comply with any and all federal, state and local statutes, regulations or ordinances which may apply. The meeting at which this ordinance was approved was in all things conducted in strict compliance with the Texas Open Meetings Act, Texas Government Code, Chapter 551. PASSED BY THE CITY COUNCIL of the City of Beaumont this the 24th day of August, 2021. - Mayor Robin Mouton - PZ2021-242: Request for a Specific Use Permit to allow on premise consumption of beer N and wine at a convenience store in a GC-MD-2 (General Commercial-Multiple-Family Dwelling -2) District. Applicant: Gurnam Sandhar Location: 3529 N. Major Drive o 100 200 1 1 I I Feet / 1 • tip;® , , ,, . 1 , s` Legend�' If r�Y •4 d e f: i' ti• t � Y, '' ti i �' .•s r: A.- .:.7 ..��-�- �7 i:�. Ri_i- _L_ .. �..� 1 '�, �, ail. R �; .'t '.1 p-"11''.' 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I�-I1 d I I I +a I I �� j I I�r ��In 1 1111 I I L "�1 ! 1� °` m CIS j I:, ME PUN NOTES I`T 5 ) I1�a Q MD Oi tr.!, o l.'�'�'a f.l'u COSMO te'M.O....am role ua O I.- N.°1..6 4.u..6bl Gfl{R1 a m.fY11trT0�aMr /� i I I f 1 u�C4abY6¢b ° P r2� rpH7p C�� ��7 [n� i 1 J.-, , I AO OW 1060 r1000040. ® '"Ym[N W SAC( X 1 1 ' �� J g U HO I I 4 .®.�.�I • f 1 . cm `rtvn®.mc a rm n aw`�..v"'1.. CO 8 W UYULLL •e Gas PUMP AREA '^ j o T..l�a e.r..mwa..0 A m VW 100101.00..o°. I , 7lus lunfn rt.000 _...^_ _ _._- .��....� I n< u.[�cemal fa u6 wc.a..ama+w na w m I I I U 'J { "f{ 1 • I is."".�on`da'e'4 of o'�`ml x aw+an 31 iI L .� {I f —`-'---- ` I II, . i f �n 10 x 06,.J.r ma. roles.ar.w+ w°N 06,00 ' , 1 i Qpf n I I I IIa.11...°..NU ®..rl.l PMr tr...�.SIGH aP.ul....N'I..ION I.mm C}f f N °am wm POT/ ' e _ l__ `- . - 1 G"�' (--=—c.. ..— •-• // Ouzo ro. [G• —1 _ ., ; —.� m awl❑ • pl Iltil iliil i- _— —— /11"-- v.e m rs'm°m Pm[xr wo° .Qi]lu+o U.Ll,ll^——•——^— —— N_...I rV—.V°sm.'.*-a"ac_ 1 „_ -. L+-w -=_ _= __=*- Re m 0 C� --__..__ _== __ - rears u:[ -- - " --- NO ro o.w..c _. ,. W-.- wow .Y°G°WV( SLL ` w. f Sat .�SM. +--6RN.G 00YK I .aP T..rl w..cl am ww. //JJ I MU IF P NORTH MAJOR DRIVE a MEP.1 V 1i mar 2 August 24, 2021 Consider a request for a Specific Use Permit to allow a Communication Tower in an LI (Light Industrial) District located within the 6300 block of Walden Road BEAUMONT TEXAS TO: City Council FROM: Kyle Hayes, City Manager C) PREPARED BY: Chris Boone, Planning & Community Development Director MEETING DATE: August 24, 2021 REQUESTED ACTION: Council consider a request for a Specific Use Permit to allow a Communication Tower in an LI (Light Industrial) District located within the 6300 block of Walden Road. BACKGROUND David Bochenek is requesting a Specific Use Permit to allow a Communication Tower in an LI (Light Industrial)District in the 6300 block of Walden Road. KFDM has been forced to relocate due to future Interstate Highway 10 revisions. One requirement for their new facility is a 150 foot self-supporting transmission tower. The proposed tower would be similar in appearance to an existing cell tower on the south side of Walden Road. The tower would be located at the rear of the new facility. At a Joint Public Hearing held on August 16,2021,the Planning Commission recommended 7:0 to approve the request for a Specific Use Permit to allow a Communication Tower in an LI (Light Industrial) District. FUNDING SOURCE Not applicable. RECOMMENDATION Approval of the ordinance. BEAUMONT Planning & Community Development Case Type:Planning and Zoning Case Status: PAY FEES Case Sub Type:Specific Use Permit Tag Name:Transmission Tower for KFDM-TV Case#: PZ2021-238 Initiated On: 7/21/2021 1:06:36PM Location:WALDEN RD, BEAUMONT,TX Individuals listed on the record: Applicant David Bochenek Home Phone: 10706 Beaver Dam Road Work Phone: Hunt Valley, MD 21030 Cell Phone: 2103477896 E-Mail: dbochenek@sbgtv.com Property Owner Constantine Megas Home Phone: 1507 South Highway 69 Work Phone: Nederland, TX 77627-7807 Cell Phone: E-Mail: Case Type:Planning and Zoning Page 1 of 2 Case#:PZ2021-238 Printed On:7/22/2021 BEAUMONT Planning & Community Development Legal Description Walden Road known as T.H. Langham W158.96'of S1/2 Of Blk 3 TR3-F 1.7806 AC Number of Acres 1.78 Proposed Use Communication tower That the specific use will be KFDM is proposing to construct a 150-foot self-supporting compatible with and not injurious to transmission tower. The structure will be secured behind fencing. It the use and enjoyment of other will be similar in appearance to an existing cell phone tower across property,nor significantly diminish or the stree impair property values within the immediate vicinity That the establishment of the specific The transmission tower will be entirely contained within the property use will not impede the normal and under contract and will no way impede or restrict development orderly development and improvement adjacent land. of surrounding vacant property; That adequate utilities,access roads, The tower is part of three-acre development that will include new drainage and other necessary utilities and paved access. Please refer to the preliminary site plan. supporting facilities have been or will be provided The design, location and arrangement The tower footprint is incorporated as part of an overall site plan that of all driveways and parking spaces will include a new driveway and parking spaces thoughtfully arranged provides for the safe and convenient in a congruous pattern. Please refer to the preliminary site plan. movement of vehicular and pedestrian traffic That adequate nuisance prevention The proposed tower will not produce or result in odor,fumes, dust, measures have been or will be taken noise and vibration. to prevent or control offensive odor, fumes,dust,noise and vibration That directional lighting will be The height of the tower will not require aviation obstruction lights. provided so as not to disturb or The property will be illuminated consistent with surrounding adversely affect neighboring commercial properties. properties That there are sufficient landscaping The developed property will include attractive landscaping congruous and screening to insure harmony and with neighboring businesses. See proposed site plan. A similar cell compatibility with adjacent property phone tower exists across the street. That the proposed use is in The city's comprehensive plan for the area is Office Park Distribution. accordance with the Comprehensive The television station is in accord with the Comprehensive Plan. Plan Notes: Case Type:Planning and Zoning Page 2 of 2 Case#:PZ2021-238 Printed On:7/22/2021 DocuSign Envelope ID:7FB2E88A-FFF5-4DE0-853D-F2026C23B599 sE 10706 Beaver Dam Road ]jf Hunt Valley, David Bochenek BROADCAST GROUP SVP,Chief Accounting Officer dbochenek@sbgtv.com July 21, 2021 VIA ONLINE UPLOAD City of Beaumont Department of Planning&Zoning 801 Main St. Beaumont,TX 77701 RE: Special Use Permit Application Walden Road known as T.H. Langham W158.96'of S1/2 Of Blk 3 TR3-F 1.7806 AC identified as 56764 and 56765 on Exhibit A attached On May 8, 2021, San Antonio Television, LLC entered into a contract to purchase property on Walden Road for the purpose of relocating its KFDM/KBTV television station. The reason for the relocation is because the current station location at 2955 I-10 East is subject to eminent domain proceedings resulting from the TXDOT I-10 expansion project. We will need to erect a new transmission tower to successfully broadcast from the new location on Walden Road. Accordingly,we are respectfully submitting the required Special Use Permit application for consideration so KFDM/KBTV can and continue to operate from this new location. Please feel free to contact David Ostmo,our Regional Engineer,with any questions,concerns or comments concerning this submission. David can be reached at dostmo@sbgtv.com or(210)377-4734. Very truly yours, DocuSlgned by: II � � l ' r. 1 FD9CE8F80304A3... David Bochenek cc: Kristi LeFaivre, Associate General Counsel (via email) David Ostmo, Regional Manager, Engineering(via email) Bill Russell, Director, Real Estate (via email) Tom Waters,VP, Facilities and Property Management(via email) DocuSign Envelope ID:7FB2E88A-FFF5-4DE0-853D-F2026C23B599 EXHIBIT A—LAND& IMPROVEMENTS T.H. Langham W158.96' of S1/2 Of BIk 3 TR3-F 1.7806 AC _6 YlY I {t�*.... :y,rrlr.3'ji;� jut,/ 4'7 '•. .. :t,'VI, .:. .�... .. n•�.a v.r•. .., a r+ +C,,. '�` • ;' ;�,,,„,, 11 �'?x`i�i Y d. A,blr ���' .i r fie. :: Texas t . s • w ,. fits , , :- .? 13erwnloN:i''-4't,.uJefferson County, ,14, 0.,wY� I ;, ' r -,-31, sw ,?:14z "' .st-• „Y, ;.' ;,4 , • ►Y, Appraisal District } t...` �r4; r:, 4 : 1f,�4h„ ..t.' 'C'1. .••q'�• �.1 . . •4'- �,. ' . 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ENTITLED AN ORDINANCE GRANTING A SPECIFIC USE PERMIT TO ALLOW A COMMUNICATION TOWER IN AN LI (LIGHT INDUSTRIAL) DISTRICT FOR PROPERTY LOCATED WITHIN THE 6300 BLOCK OF WALDEN ROAD IN THE CITY OF BEAUMONT, JEFFERSON COUNTY, TEXAS. WHEREAS, David Bochenek, on behalf of Sinclair Broadcast Group, has applied for a specific use permit to allow a communication tower in an LI (Light Industrial) District for property located within the 6300 block of Walden Road, being the west 317.92', Tracts 3-E & 3-F, Block 3, T.H. Langham Addition, Beaumont, Jefferson County, Texas, containing 3.56 acres, more or less, as shown on Exhibit "A," attached hereto, and; WHEREAS, the Planning and Zoning Commission of the City of Beaumont considered the request and is recommending approval of a specific use permit to allow a communication tower in an LI (Light Industrial) District for property located within the 6300 block of Walden Road; and, 1 WHEREAS, the City Council is of the opinion that the issuance of such specific use permit to allow a communication tower is in the best interest of the City of Beaumont and its citizens; NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF BEAUMONT: THAT the statements and findings set out in the preamble to this ordinance are hereby, in all things, approved and adopted; and, Section 1. That a specific use permit to allow a communication tower in an LI (Light Industrial) District for property located within the 6300 block of Walden Road, being the west 317.92', Tracts 3-E & 3-F, Block 3, T.H. Langham Addition, as shown on Exhibit "A," is hereby granted to Sinclair Broadcast Group, its legal representatives, successors and assigns, as shown on Exhibit "B," attached hereto and made a part hereof for all purposes. Section 2. That the specific use permit herein granted is expressly issued for and in accordance with each particular and detail of the site plan attached hereto as Exhibit "B" and made a part hereof for all purposes. Section 3. Notwithstanding the site plan attached hereto, the use of the property herein above described shall be in all other respects subject to all of the applicable regulations contained in Chapter 28 of the Code of Ordinances of Beaumont, Texas, as amended, as well as comply with any and all federal, state and local statutes, regulations or ordinances which may apply. The meeting at which this ordinance was approved was in all things conducted in strict compliance with the Texas Open Meetings Act, Texas Government Code, Chapter 551. PASSED BY THE CITY COUNCIL of the City of Beaumont this the 24th day of August, 2021. - Mayor Robin Mouton - PZ2021-238: Request for a Specific Use Permit to allow a Communication Tower in an LI N (Light Industrial) District. 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''':;.„$-,;_:!,-.$ „ ,. , '--,,.tais.,:p Ijr., - 4 414. 4 19 - --.F.-:". .":-7:- '''-''',':',:` . 1.4''''. 4 ti_x Via`' :t Q '1 4.. '�' • ♦ . 1(1 t \t .► sue • ' ` ,ilk : ?yt •. 'tr , }, :tt \ f,,,,,A , .:-.7.. .:: ,. , _ .47;,, . . ' • '..• 0.-4 ..,,,,,;/,'. .. ..a - ...-. • ; - , . . - ;,,... ..4, •. '''''Z' .V.t.-.:', ."-.,"'4 3 • ... .. ,. , .., _ . .„;„1..,;,,,....:1. c ..➢,�..--+"�"�r+-r._ . am ""• r �:,i,.i. dg+`�" -��• i ••o�.t 4`,'4. ?.yak i[ ., _ ',,,,,A , t m padcfg[ J-.},fig ? e� r4 ''i # fY f'r tQ c 17` ' /r•-' r'"'. o 1. . \ VVAtDEN ROAD = - - - f 1 a IAHIB ,Z.- i [r cw3 •x 3 August 24, 2021 Consider a request for a Revised Specific Use Permit to allow two driveways accessing the north cul-de-sac of W. Lucas in a GC-MD-2 (General Commercial—Multiple-Family Dwelling-2) District located at 622 W. Lucas Drive BEAUMONT TEXAS TO: City Council FROM: Kyle Hayes, City Manager PREPARED BY: Chris Boone, Planning & Community Development Director MEETING DATE: August 24, 2021 REQUESTED ACTION: Council consider a request for a Revised Specific Use Permit to allow two driveways accessing the north cul-de-sac of W.Lucas in a GC-MD-2 (General Commercial—Multiple-Family Dwelling-2) District located at 622 W. Lucas Drive. BACKGROUND Darlene Hanna is requesting an SUP (Specific Use Permit)to allow two driveways accessing the north cul-de-sac of W. Lucas in a GC-MD-2 (General Commercial—Multiple-Family Dwelling-2) District at 622 W. Lucas Drive. In February of 2011, Ms. Hanna was approved for a Specific Use Permit. The approved site plan did not have any driveways accessing the residential cul-de-sac to the east. In 2016 a driveway was poured and eventually permitted by Building Codes without approval from the Planning Division. February 3, 2021, an application was submitted for the interior build-out of the cookie shop. There was no mention on the plan of a drive-through window or driveway request. Planning staff informed Mr. Dunigan(the contractor)that approval would be for interior only as this site has an SUP, and a permit was issued for"interior only". On July 14, 2021, a driveway permit application was submitted by Mr. Dunigan. Planning staff rejected the application as a revised SUP would be required and the driveway permit was denied. Ms. Hanna would like to pour a second driveway accessing the same residential cul-de-sac. The new drive way is for the cookie company. At a Joint Public Hearing held on August 16,2021,the Planning Commission recommended 6:0:1 to deny the request for a Revised Specific Use Permit to allow two driveways accessing the north cul-de-sac of W. Lucas in a GC-MD-2 (General Commercial—Multiple-Family Dwelling-2) District. The Zoning Ordinance states, "The City Council shall not amend, supplement, change, modify or repeal any regulation, restriction or boundary or approve a Specific Use Permit where a protest against such change (has been filed), signed by the owners of twenty percent(20%) or more either of the area of the lots included in such proposed change or of the lots or land immediately adjoining the same and extending two hundred(200)feet therefrom, except by the favorable vote of three fourths (3/4) of all the members of the City Council. " Protest against this request was received from more than 20% of the land immediately adjoining the subject property. Therefore a vote of three-fourths (3/4) of the City Council shall be required to approve the requested Specific Use Permit. FUNDING SOURCE Not applicable. RECOMMENDATION Denial of the request. BEAUMONT Planning &Community Development Case Type:Planning and Zoning Case Status: REVIEW Case Sub Type:Specific Use Permit Tag Name: CharLee And The Cookie Factory Case#: PZ2021-241 Initiated On: 7/21/2021 3:35:33PM Location: 622 W LUCAS DR, BEAUMONT,TX Individuals listed on the record: Applicant Darlene Hanna Home Phone: 4093634570 770 Carolyn St. Work Phone: Winnie, TX 77665 Cell Phone: 4093634570 E-Mail: hdconstruction@icloud.com Property Owner Darlene Hanna Home Phone: 4093634570 770 Carolyn St. Work Phone: Winnie, TX 77665 Cell Phone: 4093634570 E-Mail: hdconstruction@icloud.com Case Type:Planning and Zoning Page 1 of 2 Case#:PZ2021-241 Printed On:7/22/2021 BEAUMONT Planning & Community Development Legal Description 622 W. Lucas, being Lots 9-13,Tract 1 and Lot 8,Tract 2, Block 1, Calder Highlands Addition, City of Beaumont, Jefferson County, Texas Number of Acres 1.00 Proposed Use Drive-thru That the specific use will be No, it will not touch any of the adjoining properties. compatible with and not injurious to the use and enjoyment of other property, nor significantly diminish or impair property values within the immediate vicinity That the establishment of the specific No,will not impede the normal and orderly development and use will not impede the normal and impovement of surrounding vacant properties. orderly development and improvement of surrounding vacant property; That adequate utilities,access roads, Yes, adequate sheet drainage will be sloped to the nearest manhole. drainage and other necessary supporting facilities have been or will be provided The design, location and arrangement Yes, driveway layout and parking spaces will be to city specs. of all driveways and parking spaces provides for the safe and convenient movement of vehicular and pedestrian traffic That adequate nuisance prevention Yes,all matters will be taken care of to make our city safe. measures have been or will be taken to prevent or control offensive odor, fumes,dust,noise and vibration That directional lighting will be Yes, lighting will be directed to our property only. provided so as not to disturb or adversely affect neighboring properties That there are sufficient landscaping Yes,there is adequate landscaping. and screening to insure harmony and. compatibility with adjacent property That the proposed use is in Yes,the proposed use has been approved by street and drainage. accordance with the Comprehensive Plan Notes: Case Type:Planning and Zoning Page 2 of 2 Case#:PZ2021-241 Printed On:7/22/2021 1 July 20, 2021 To whom this may concern: I, Darlene Hanna,am applying for a specific use permit for a driveway for a cookie shop at 622 W. Lucas,Ste. B,that will not change the footprint of the original submitted plans. So, therefore, it will not need to be rezoned for a specific use permit. CharLee And The Cookie Factory will be selling baked goods such as cookies, brownies, cinnamon rolls, sliced cakes, cookie cakes. We will also have edible cookie dough and ice cream. Our hours of operation will be from 7:00 am-7:00 pm, 7 days a week. We will employee 2 people. We will have a drive-thru that is very imperative. This business was designed around the safety and convenience of our community. Thank for taking the time and consideration for reviewing this matter. Darlene Hanna ORDINANCE NO. ENTITLED AN ORDINANCE DENYING AN AMENDED SPECIFIC USE PERMIT TO ALLOW TWO DRIVEWAYS ACCESSING THE NORTH CUL-DE-SAC OF W. LUCAS IN A GC-MD-2 (GENERAL COMMERCIAL-MULTIPLE FAMILY DWELLING-2) DISTRICT AT 622 W. LUCAS DRIVE IN THE CITY OF BEAUMONT, JEFFERSON COUNTY, TEXAS. WHEREAS, on March 8, 2011, the City Council of the City of Beaumont, Texas passed Ordinance No. 11-019 granting a specific use permit to allow for a retail strip center including a hamburger restaurant, insurance agency, retail t-shirt store, jewelry store and candle store in a GC-MD-2 (General Commercial-Multiple Family Dwelling-2) District at 622 W. Lucas in the City of Beaumont, Jefferson County, Texas; and, WHEREAS, Darlene Hanna has applied for an amendment to the specific use permit to allow two driveways accessing the north cul-de-sac of W. Lucas in a GC-MD-2 (Multiple Commercial-Multiple Family Dwelling-2) District at 622 W. Lucas Drive, being Lots 9-13, Tract 1 and Lot 8, Tract 2, Block 1, Calder Highlands Addition, Beaumont, Jefferson County, Texas, containing 1.06 acres, more or less, as shown on Exhibit "A," attached hereto; and, WHEREAS, the Planning and Zoning Commission of the City of Beaumont considered the request and is recommending denying approval of allowing two driveways accessing the north cul-de-sac of W. Lucas in a GC-MD-2 (General Commercial Multiple Family Dwelling-2) District at 622 W. Lucas Drive; and, WHEREAS, the City Council is of the opinion that denying issuance of such amendment to the specific use permit for two driveways accessing the north cul-de sac of W. Lucas is in the best interest of the City of Beaumont and its citizens; NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF BEAUMONT: THAT the statements and findings set out in the preamble to this ordinance are hereby, in all things, approved and adopted; and, Section 1. That an amendment to the specific use permit to allow two driveways accessing the north cul-de-sac of W. Lucas in a GC-MD-2 (General Commercial-Multiple Family Dwelling-2) District at 622. W. Lucas Drive, being Lots 9-13, Tract 1 and Lot 8, Tract 2, Block 1, Calder Heights Addition, Beaumont, Jefferson County, Texas, containing 1.06 acres, more or less, is hereby denied to Darlene Hanna, her legal representatives, successors and assigns, as shown on Exhibit"B,"attached hereto and made a part hereof for all purposes. Section 2. That the amendment to the specific use permit with details of the driveways, as shown on the site plan attached hereto as Exhibit "B," is hereby expressly denied. The specific use permit granted by Ordinance No. 11-019 remains in full force and effect. Section 3. Notwithstanding the original site plan approved by Ordinance No. 11-019, the use of the property herein above described shall be in all other respects subject to all of the applicable regulations contained in Chapter 28 of the Code of Ordinances of Beaumont, Texas, as amended, as well as comply with any and all federal, state and local statutes, regulations or ordinances which may apply. The meeting at which this ordinance was approved was in all things conducted in strict compliance with the Texas Open Meetings Act, Texas Government Code, Chapter 551. PASSED BY THE CITY COUNCIL of the City of Beaumont this the 24th day of August, 2021. - Mayor Robin Mouton - eeessing the dxive-viwYs amity allow 2 multiple i ie� eVal°�on'mercial' oY a3eviSeGC 2 (Gener 20 Feet • ueSt a �p0 - . \ 2�1: Red W••T,neaS�n o , , �_':•:,fnd 21 ae of : ;� L ge Z20 e-S �, '- . 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" . ..." \'‘.... . .rw_r _.L.. .d.. ..•.._w+_�. . .- r. .....�..r .......wow • • • • 4 August 24, 2021 Consider a request for a Specific Use Permit to expand a cemetery in an RM-H (Residential Multiple Family Dwelling-High Density) District located at 3945 Scranton Avenue BEAUMONT TEXAS TO: City Council FROM: Kyle Hayes, City Manager PREPARED BY: Chris Boone, Planning & Community Development Director MEETING DATE: August 24, 2021 REQUESTED ACTION: Council consider a request for a Specific Use Permit to expand a cemetery in an RM-H (Residential - Multiple-Family Dwelling) District located at 3945 Scranton Avenue. BACKGROUND Community Cemeteries, Inc. has submitted a request for a specific use permit to allow the expansion of cemetery at 3965 Scranton. The cemetery was previously expanded in 2001 and 2009. This latest expansion incorporates 0.193 acres immediately south of the previous expansions. No buildings or other structures are proposed for this site. The only improvements will be private drives, ditch culverts to provide access to the property and drainage swales. Upon review staff noticed that it appears some graves to the north may be placed in the alleyway. A survey needs to be provided to confirm the location of the graves. At a Joint Public Hearing held on August 16,2021,the Planning Commission recommended 6:1 to approve the request for a Specific Use Permit to expand a cemetery in an RM-H (Residential - Multiple-Family Dwelling) District with the following conditions: 1. Provide a survey to locate graves to the north that appear to be in the alleyway. If graves are in the alleyway, alleyway must be abandoned by Community Cemeteries. 2. Gates, fences and no trespassing after hours signs be added to the expansion of the cemetery. FUNDING SOURCE Not applicable. RECOMMENDATION Approval of the ordinance with the following conditions: 1. Provide a survey to locate graves to the north that appear to be in the alleyway. If graves are in the alleyway, alleyway must be abandoned by Community Cemeteries. 2. Gates, fences and no trespassing after hours signs be added to the expansion of the cemetery. BEAUMONT Planning & Community Development Case Type:Planning and Zoning Case Status: REVIEW Case Sub Type:Specific Use Permit Tag Name: Greenlawn Cemetery Section 2 Block P Case#: PZ2021-231 Amended Location: 3945 SCRANTON AVE, BEAU,77703 Initiated On:7/16/2021 6:58:25AM Individuals listed on the record: Applicant Stella Taft Home Phone: 409-363-0851 1995 Gill St Work Phone: Silsbee, TX 77703 Cell Phone: 409-363-0851 E-Mail: stellataft@yahoo.com Property Owner Community Cemeteries, Inc. Home Phone: 409-363-0851 1995 Gill St Work Phone: Beaumont, TX 77703 Cell Phone: E-Mail: stellataft@yahoo.com Agent Joe Home Phone: 409-385-9383 330 N 4th Work Phone: Longview, TX 77656 Cell Phone:409-791-0760 E-Mail:jmattox@shineandassociates.com Case Type:Planning and Zoning Page 1 of 2 Case#:PZ2021-231 Printed On:7/26/2021 BEAUMONT Planning & Community Development Legal Description Lot 4&South 1/2 Lot 5, Block D, Magnolia Addition Number of Acres 0.19 Proposed Use Cemetery That the specific use will be Will be compatible and not injurious compatible with and not injurious to the use and enjoyment of other property, nor significantly diminish or impair property values within the immediate vicinity That the establishment of the specific This is a small expansion of an existing cemetery. use will not impede the normal and orderly development and improvement of surrounding vacant property; That adequate utilities,access roads, This site will not significantly alter the existing grade or composition drainage and other necessary or the natural drainage.The existing roadside ditches are the natural supporting facilities have been or will drainage feature,which are about 12-14 inches deep. be provided The design,location and arrangement No proposed drive ways are needed for this site,access from of all driveways and parking spaces previous sections.The east side of this property abuts Scranton provides for the safe and convenient Avenue which has portions of the road ditch fully covered with movement of vehicular and pedestrian culverts. traffic That adequate nuisance prevention No existing or proposed walls or fences will be needed. measures have been or will be taken to prevent or control offensive odor, fumes,dust,noise and vibration That directional lighting will be No parking or loading areas, pedestrian walks, lighting facilities, provided so as not to disturb or outside trash or storage facilities will be used. adversely affect neighboring properties That there are sufficient landscaping No proposed landscaping or screening buffers will be used. and screening to insure harmony and compatibility with adjacent property That the proposed use is in The boundaries are shown on the Site Plan and Subdivision plat. accordance with the Comprehensive Plan Notes: Case Type:Planning and Zoning Page 2 of 2 Case#:PZ2021-231 Printed On:7/26/2021 (SHINE &ASSOC. PROFESSIONAL SURVEYORS A Baseline Affiliate Founded on Quality Built on Trust STATE OF TEXAS § COUNTY OF JEFFERSON § WHEREAS, Community Cemeteries,Inc. desires a specific use permit to allow the expansion of a cemetery in a RM-H (Residential Multiple Family—High Density) District located at 3945 Scranton. Being Lot 4 and the South 1/2 of Lot 5, Block D Magnolia Addition, to the City of Beaumont, Jefferson County, Texas, containing 0.194 acres,more or less, as shown on Exhibit"A", attached hereto. Respectfully submitt d, QToe A. Mattox Shine&Associates,Inc.I TxSury F-10040800 1330 North 4th Street,Silsbee,Texas 77656 1409.385.9383 I ShineandAssociates.com ORDINANCE NO. ENTITLED AN ORDINANCE GRANTING A SPECIFIC USE PERMIT TO ALLOW THE EXPANSION OF A CEMETERY IN AN RM-H (RESIDENTIAL MULTIPLE FAMILY DWELLING- HIGHEST DENSITY) DISTRICT FOR PROPERTY LOCATED AT 3945 SCRANTON AVENUE IN THE CITY OF BEAUMONT, JEFFERSON COUNTY, TEXAS. WHEREAS, Community Cemeteries, Inc. has applied for a specific use permit to allow the expansion of a cemetery in an RM-H (Residential Multiple Family Dwelling- Highest Density) District for property located at 3945 Scranton Avenue, being Lot 4 and the south 1/2 of Lot 5, Block D, Magnolia Addition, Beaumont, Jefferson County, Texas, - containing 0.19 acres, more or less, as shown on Exhibit "A," attached hereto; and, WHEREAS, the Planning and Zoning Commission of the City of Beaumont considered the request and is recommending approval of a specific use permit to allow the expansion of a cemetery in an RM-H (Residential Multiple Family Dwelling-Highest Density) District for property located at 3945 Scranton Avenue, subject to the following conditions; • Provide a survey to locate graves to the north that appear to be in the alleyway. If graves are in the alleyway, alleyway must be abandoned by Community Cemeteries. • Gates, fences and no trespassing after hours signs be added to the expansion of the cemetery; and, WHEREAS, the City Council is of the opinion that the issuance of such specific use permit to allow the expansion of a cemetery is in the best interest of the City of Beaumont and its citizens; NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF BEAUMONT: THAT the statements and findings set out in the preamble to this ordinance are hereby, in all things, approved and adopted; and, Section 1. That a specific use permit to allow the expansion of a cemetery in an RM-H (Residential Multiple Family Dwelling-Highest Density) District for property located at 3945 Scranton Avenue, being Lot 4 and the south 1/2 of Lot 5, Block D, Magnolia Addition, Beaumont, Jefferson County, Texas, containing 0.19 acres, more or less, as shown on Exhibit "A," attached hereto, is hereby granted to Community Cemeteries, Inc., its legal representatives, successors and assigns, as shown on Exhibit "B," attached hereto and made a part hereof for all purposes, subject to the following conditions; • Provide a survey to locate graves to the north that appear to be in the alleyway. If graves are in the alleyway, alleyway must be abandoned by Community Cemeteries. • Gates, fences and no trespassing after hours signs be added to the expansion of the cemetery. Section 2. That the specific use permit herein granted is expressly issued for and in accordance with each particular and detail of the site plan attached hereto as Exhibit "B" and made a part hereof for all purposes. Section 3. Notwithstanding the site plan attached hereto, the use of the property herein above described shall be in all other respects subject to all of the applicable regulations contained in Chapter 28 of the Code of Ordinances of Beaumont, Texas, as amended, as well as comply with any and all federal, state and local statutes, regulations or ordinances which may apply. The meeting at which this ordinance was approved was in all things conducted in strict compliance with the Texas Open Meetings Act, Texas Government Code, Chapter 551. PASSED BY THE CITY COUNCIL of the City of Beaumont this the 24th day of August, 2021. - Mayor Robin Mouton - • PZ2021-231: Request for a Specific Use Permit to expand a cemetery in an RM-H N (Residential -Multiple-Family Dwelling) District. 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ABSTRACT NO. 385 coo,r_ erta WARN FS NO �w�' a m�6"u.K JEFFERSON COUNTY, TEXAS *SHINE&ASSOC. ® CITY OF BEAUMONT, JUNE 2021 ..var•..,mnWo • 5 August 24, 2021 Consider a request for a Specific Use Permit to allow Funeral Service - embalming and a storage facility a GC-MD-2 (General Commercial—Multiple-Family—2) District located at 2220 Calder Avenue BEAUMONT TEXAS TO: City Council FROM: Kyle Hayes, City Manager CS PREPARED BY: Chris Boone, Planning & Community Development Director MEETING DATE: August 24, 2021 REQUESTED ACTION: Council consider a request for a Specific Use Permit to allow Funeral Service - embalming and a storage facility a GC-MD-2 (General Commercial—Multiple-Family—2) District located at 2220 Calder Avenue. BACKGROUND Broussard's Mortuary is requesting a Specific Use Permit to allow funeral service embalming and storage at 2220 Calder Avenue. The nearly 30,000 square foot property was previously occupied by Controlled Fluids. As this previous use was just office space and storage, some changes may be needed to accommodate embalming. Broussard's Care Center, where embalming is performed, is currently located two (2) blocks away at 2000 McFaddin Avenue. This is an internal operation that is run by licensed professional embalmers. They would like to relocate the facility to this property and utilize the open warehouse space for inventory and supplies. Five (5) to ten(10) full-time staff are expected to located at this facility. At a Joint Public Hearing held on August 16,2021,the Planning Commission recommended 7:0 to approve the request for a Specific Use Permit to allow Funeral Service - embalming and a storage facility a GC-MD-2 (General Commercial—Multiple-Family—2) District with the following condition: 1. Construction plans must meet all requirements by Water Utilities for water and sanitary sewer improvements including, any requirements of the City's backflow,pre-treatment and/or F.O.G. program. FUNDING SOURCE Not applicable. RECOMMENDATION Approval of the ordinance with the following condition: 1. Construction plans must meet all requirements by Water Utilities for water and sanitary sewer improvements including, any requirements of the City's backflow,pre-treatment and/or F.O.G. program. BEAUMONT Planning & Community Development Case Type:Planning and Zoning Case Status: REVIEW Case Sub Type:Specific Use Permit Tag Name: Broussard's SUP Case#:PZ2021-237 Initiated On:7/20/2021 11:00:09AM Location:2220 CALDER AVE, BEAUMONT,TX Individuals listed on the record: Applicant Broussard'S Mortuary Home Phone: 2000 McFaddin Work Phone: Beaumont, tx 77702 Cell Phone: 409-893-6146 E-Mail:jayme@broussards1889.com Property Owner Dixon Conn Home Phone: 2220 Calder Work Phone: Beaumont, TX 77701 Cell Phone:409-656-5155 E-Mail: edc3@confluids.com Case Type:Planning and Zoning Page 1 of 3 Case#:PZ2021-237 Printed On:7/22/2021 BEAUMONT Planning & Community Development Legal Description AVERILL L1 TO 6 L21 TO L26 B 4 Number of Acres 2.07 Proposed Use Professional Business Use That the specific use will be The owner and developer of this property, Broussarda€Tms Mortuary, compatible with and not injurious to wishes to operate a professional care center at 2220 Calder(corner the use and enjoyment of other of Calder and 6th Street). Broussarda€T"^s care center is currently property, nor significantly diminish or located at 2000 McFaddin (corner of McFaddin and 4th Street).The impair property values within the owner is proposing to relocate this specific internal business immediate vicinity department 2 blocks west and 1 block south from its current location. This proposed departmental move is an internal operation that is run strictly by licensed professional embalmers. It is proposed that 5-10 full-time staff members will work in the facility on a full-time basis. Traffic in and out of the building will be minimal. No exterior changes are proposed to the property. That the establishment of the specific The surrounding vacant property or its potential development will not use will not impede the normal and be affected by the establishment of the proposed specific use.The orderly development and improvement establishment of this type of business will be professional and of surrounding vacant property; discreet in nature,similar to that of a medical facility,without public access. That adequate utilities,access roads, The existing access roads and drainage are adequate. No drainage and other necessary improvements are proposed. supporting facilities have been or will be provided The design, location and arrangement The location and arrangement of all existing driveways is more than of all driveways and parking spaces adequate for the proposed specific use.Adjacent developments will provides for the safe and convenient not be affected by the design, location and arrangement of the movement of vehicular and pedestrian driveways as no changes to them are proposed. traffic That adequate nuisance prevention The proposed specific use should not give rise to any nuisances measures have been or will be taken such as offensive odor,fumes,dust and vibration. to prevent or control offensive odor, fumes,dust,noise and vibration That directional lighting will be All lighting will be provided so as not to disturb or adversely affect provided so as not to disturb or neighboring properties. adversely affect neighboring properties That there are sufficient landscaping No changes are proposed to existing landscaping and screening. and screening to insure harmony and compatibility with adjacent property That the proposed use is in The proposed professional care centers€TMs specific use is in accordance with the Comprehensive accordance with the Comprehensive Plan. Plan Case Type:Planning and Zoning Page 2 of 3 Case#:PZ2021-237 Printed On:7/22/2021 ,SELEC;1'hD lIA°145494df h,dependeru Established 1889 HOMES*, ation July 14, 2021 City of Beaumont Planning Division 801 Main Street, Room 201 Beaumont, Texas 77701 City of Beaumont Planning Commission: This letter is to serve as supplemental information in regards to the specific use permit application for 2220 Calder Avenue, Beaumont, Texas 77701. The applicant is Broussard's Mortuary, Inc. As of July 14, 2021, Broussard's is under contract to purchase 2220 Calder and set to close in mid-August, 2021. The nearly 30,000 sf property located at 2220 Calder was previously occupied by Controlled Fluids. The building is a mix of open warehouse space and offices. Broussard's intends to occupy the property (Business Group B) and relocate their existing Care Center, which is currently located two blocks away at 2000 McFaddin Ave, Beaumont, Texas 77701 (corner of McFaddin and 4th Street). The additional warehouse space would be used to store inventory and supplies. Thank you, Jayme Toeppich, CEO Broussard's P.O. Box 5507, Beaumont,Texas 77726 . Phone: (409)832-1621 I Direct: (409)893-6146 Email:jayme@broussards1889.com ORDINANCE NO. ENTITLED AN ORDINANCE GRANTING A SPECIFIC USE PERMIT TO ALLOW A FUNERAL SERVICE EMBALMING AND STORAGE FACILITY IN A GC-MD-2 (GENERAL COMMERCIAL-MULTIPLE FAMILY DWELLING-2) DISTRICT FOR PROPERTY LOCATED AT 2220 CALDER AVENUE IN THE CITY OF BEAUMONT, JEFFERSON COUNTY, TEXAS. WHEREAS, Broussard's Mortuary has applied for a specific use permit to allow a funeral service embalming and storage facility in a GC-MD-2 (General Commercial- Multiple Family Dwelling-2) District for property located at 2220, Calder Avenue, being Lots 1-6 & 21-26, Block 4, Averill Addition, Beaumont, Jefferson County, Texas, containing 2.07 acres, more or less, as shown on Exhibit "A," attached hereto; and, WHEREAS, the Planning and Zoning Commission of the City of Beaumont considered the request and is recommending approval of a specific use permit to allow a funeral embalming service and storage facility in a GC-MD-2 (General Commercial- Multiple Family Dwelling-2) District for property located at 2220 Calder Avenue, subject to the following condition; • Construction plans must meet all requirements by Water Utilities for water and sanitary sewer improvements, including any requirements of the City's backflow, pre-treatment and/or F.O.G. program; and, WHEREAS, the City Council is of the opinion that the issuance of such specific use permit to allow a funeral service embalming and storage facility is in the best interest of the City of Beaumont and its citizens; NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF BEAUMONT: THAT the statements and findings set out in the preamble to this ordinance are hereby, in all things, approved and adopted; and, Section 1. That a specific use permit to allow a funeral service embalming and storage facility in a GC-MD-2 (General Commercial-Multiple Family Dwelling-2) District for property located at 2220 Calder Avenue, being Lots 1-6 & 21-26, Block 4, Averill Addition, Beaumont, Jefferson County, Texas, containing 2.07 acres, more or less, as shown on Exhibit "A," attached hereto, is hereby granted to Broussard's Mortuary, its legal representatives, successors and assigns, as shown on Exhibit "B," attached hereto and made a part hereof for all purposes, subject to the following condition; • Construction plans must meet all requirements by Water Utilities for water and sanitary sewer improvements, including any requirements of the City's backflow, pre-treatment and/or F.O.G. program. Section 2. That the specific use permit herein granted is expressly issued for and in accordance with each particular and detail of the site plan attached hereto as Exhibit "B" and made a part hereof for all purposes. Section 3. Notwithstanding the site plan attached hereto, the use of the property herein above described shall be in all other respects subject to all of the applicable regulations contained in Chapter 28 of the Code of Ordinances of Beaumont, Texas, as amended, as well as comply with any and all federal, state and local statutes, regulations or ordinances which may apply. The meeting at which this ordinance was approved was in all things conducted in strict compliance with the Texas Open Meetings Act, Texas Government Code, Chapter 551. PASSED BY THE CITY COUNCIL of the City of Beaumont this the 24th day of August, 2021. - Mayor Robin Mouton - PZ2021-237: Request for a Specific Use Permit to allow Funeral Service- embalming and N a storage facility a GC-MD-2 (General Commercial—Multiple-Family—2) District. Applicant: Broussard's Mortuary Location: 2220 Calder Ave. 0 100 200 1 t 1 1 Feet �-- • }L+�� , :. �, :. _ .,• z � . .�.•• A.• 4"^ (' +)j1"`• "'�.�f.i•. 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's ..iic,. .3+ Cx•se_ .. • « r ,.:.t' 1`f 11 1 s.t ._-'i____—.,...!,it4l_ t :0 a 1 EXHIBIT "A" .,,$ 1. 4, I .- I ' 0''6 LOP d{ I 9., I ,?'� Irat IEGFAD nO u"sami I{ ,p n rani [I 6 Maw moo o= o m.v �� MO O Sm•)T7)R SOO)M • 0 F � I r I i I ) • I /! ^r 'I I ram'fl'11. ' i x r 1 • ,• I •" YYY • f I I I. //HI: , , ,.."-. '11 :1 .6 Ek , , WO20 01 ACRES J i a`n`y�e%74n I LLJ I I I 1/ ..I,.. / /.' I I I; I I } r I r r 1.n • r . r Rx i / � ..,n:)...?:?,,e--+":. .... .,..A . :! .,.h,,..... h,....-:y... �: ,..'.rY• ..:x.,.r..•. ..n.v a:..• .,, ,;::':::::•0. •::��Nii"::rT:. .'.:{•��?'k�ir.`;�{::i.:�::_:�• /_ MWAMr./ CAWER0V OG r Wo'i • - r MARK RILEY IL ASSOCIATES Ut TIV1.6/♦Z83:41IE061111.001.111V Min Trs_o®rmr Lea•m 'wrev"'x°�"`ura2sa'=i r`0f M0T Wna®�sm�mrom .00w®IuAc Ow.in,11obdrrr. Ix BROUSSARDS MORNARY INC. °"n w .vm mi os °L1' .I , . l """' vm va9°0 P 4r.w''t 6 a e01104Rr Nmver ra w "n ory wov0mMO.= Mea. . __ w ¢q,n memxn lopnAR).�v¢ 100.91.OM _ LOTS 1,;4444)1,S]•21.140404 SIDCII) A NLW 4A'v9®S"OIIw SAM Y4011=11A®TT•. . TM bn Ire M1wR Ou® vv m�i mri [ 0,..*Tn T.*b..n..y 'gym AKI6I AW LWRECORDS y ".A 4♦4 b r Wl Ro<•.Fvm- ..,. 1EA120ONT,h37109501 COIAITY.TWA �ti .4 _ ✓^':�i Lr . >�.µu. • ,.r„� Itm�4T{�i xort'� 7ra mir ac1•2D' 1 OF 1 }.: �.. leo.r amr i4. sum .. .r �. r... 'a �mm r✓-.,' 6..m nVv3+V i-life\ S�pv�� • • 21-111E_21-111E.DWGI 0 6 August 24, 2021 Consider a request to abandon a portion of a City right-of-way located just south of 1315 South Street BEAUMONT TEXAS • TO: City Council FROM: Kyle Hayes, Ci Manager CJ PREPARED BY: Chris Boone, Planning & Community Development Director MEETING DATE: August 24, 2021 REQUESTED ACTION: Council consider a request to abandon a portion of a City right-of-way located just south of 1315 South Street. BACKGROUND Jared Bishop is requesting the abandonment of a portion of City right-of-way located just south of 1315 South Street. In 2019 an abandonment was granted for an approximately twenty-eight (28) square foot portion of land where the corner of the existing building at 1315 South Street was encroaching into the City right-of-way. Mr. Bishop is asking to abandon the remaining two-thousand (2,000)plus square feet of the undeveloped right-of-way. At a Joint Public Hearing held on July 19, 2021,the Planning Commission recommended 8:0 to approve the request to abandon a portion of an alley with the following conditions: 1. If approved, applicant shall obtain an appraisal and Title Commitment for the property to be abandoned at their expense. Appraisal and Title Commitment must be submitted to the Planning office along with proof that payment has been arranged prior to the item being placed on City Council's agenda. All of the required items have been submitted. FUNDING SOURCE Not applicable. RECOMMENDATION Approval of the ordinance. BEAUMONT Planning & Community Development Case Type:Planning and Zoning Case Status: REVIEW Case Sub Type:Abandonment Tag Name: Corner of Ewing and MLK-Triangle behind Case#: PZ2021-180 1315 South St Location: 1315 SOUTH ST, BEAU, 77701 Initiated On:6/7/2021 3:20:54PM Individuals listed on the record: Agent Jared Bishop Home Phone: 4098421200 8500 HWY 124 Work Phone: Beaumont, TX 77705 Cell Phone: 9366159015 E-Mail:jared@i10equipment.com Applicant Jared Bishop Home Phone: 4098421200 8500 HWY 124 Work Phone: Beaumont, TX 77705 Cell Phone: 9366159015 E-Mail:jared@il0equipment.com Property Owner Bishop Mize Holdings, LIc Home Phone: 9366159015 8500 HWY 124 Work Phone: Beaumont, TX 77705 Cell Phone: 9366159015 E-Mail:jared@i10equipment.com Flood Zones Flood Zone X Construction Type Occupancy Type Fire District Notes: Case Type:Planning and Zoning Page 1 of 1 Case#:PZ2021-180 Printed On:6/24/2021 Bishop Mize Holdings, LLC 8500 HWY 124 Beaumont,TX. 77705 936-615-9015 Abandonment I am writing to you to try to get the city to agree to an abandonment of a small triangle of land behind my building located at 1315 Souths St. The triangle is at the corner of MLK and Ewing. I have attached a copy of my survey and am having a survey company draw a survey of the specific land I am trying to obtain. Thanks,Jared Bishop 936-615-9015 Jared@il0equipment.com SUMMARY OF FACTS ANT) CONCLUSIONS DATE OF REPORT: August 11, 2021 DATE OF VALUE OPINION: August 5, 2021 PROPERTY TYPE: Vacant land LOCATION: East side of ML King Parkway and west side of Ewing Street, Beaumont, Texas OWNER OF RECORD: City of Beaumont LEGAL DESCRIPTION: Part of the Noah Tevis League, Abstract 52, Jefferson County, Texas. PROPERTY SIZE: 0.057 acres or 2,483 square feet ZONING: HI, Heavy Industrial FLOOD ZONE: X, outside the limits of the 100 year flood plain HIGHEST AND BEST USE: Light industrial development "AS IS" MARKET VALUE OPINION: $2,328 1 Fidelity National Title ��- Insurance Company THE FOLLOWING COMMITMENT FOR TITLE INSURANCE IS NOT VALID UNLESS YOUR NAME AND THEP OUCY AMOUNTARE SHOWN IN SCHEDULE A,AND OUR AUTHORIZED REPRESENTATIVE HAS COUNTERSIGNED BELOW. 31240-MM COMMITMENT FOR TITLE INSURANCE T 7 ISSUED BY FIDELITY NATIONAL TITLE INSURANCE COMPANY We,FIDELITY NATIONALT ITLE INSURANCE COMPANY will.issue our title insurance policy or polities(the Policy)to You (the proposed insured)upon payment of the premium and other charges due,and compliance with the requirements in Schedule C. Our Policy will be in the form approved by the Texas Department of Insurance at the date of issuance,and will insure your interest in the land described in Schedule A. The estimated premium for our Policy and applicable endorsements is shown on Schedule D. There may be additional charges such as recording fees,and expedited delivery expenses. This Commitment ends ninety(90)days from the effective date,unless the Policy is issued sooner,or failure to issue the Policy is our fault Our liability and obligations to you are under the express terms of this Commitment and end when this Commitment expires. RDEUT Y NATIONAL TITLE INSURANCE COMPANY � 1 aE SEAL ; ATTEST President Authorized Countersignature /i4/ Secretary 135747TX 31240-MM Texas Regional Title,LLC 7675 Folsom Drive,Building 100 Beaumont,TX 77706 Tel: (409)861-7300 Fax: (409)861-7373 CONDITIONS AND STIPULATIONS 1. If you have actual knowledge of any matter which may affect the title or mortgage covered by this Commitment that is not shown in Schedule B,you must notify us in writing. If you do not notify us in writing,our liability to you is ended or reduced to the extent thatyour failure to notify us affects our liability. If you do notify us,or we learn of such matter,we may amend Schedule B,but we will not be relieved of liability already incurred. 2 Our liability is only to you,and others who are induded in the definition of Insured in the Policy to be issued. Our liability is only for actual loss incurred in your reliance on this Commitment to comply with its requirements,ortoacquire the interest in the land. Our liability is limited to the amount shown in ScheduleA of this Commitment and will be subjectto the following terms of the Policy. Insuring Provisions,Conditions and Stipulations,and Exdusions. CommltmentForTitle InsuranceTexas(r-7)1/3/2)14 27C16443 (31240-MMPFQ31240-MM/3) FIDELITY NATIONALTITLE INSURANCE COMPANY SCHEDULE A Effective Date: July27,2021 at08:00AM GF Number. 31240-MM Commitment Number. ORIGINAL,issued July30,2021 at 11:02-AM 1. The policy or policies to be issued are: a. OWNER'S POLICY OF TITLE INSURANCE(Form T-1) (Notapplicable forimproved one-to-fourfamily residential real estate) PolicyAmount PROPOSED INSURED: Bishop Mize Holdings,LLC,a Texas limited liability company b. TEXAS RESIDENTIAL CM/NER'S POLICYOF TITLE INSURANCE —ONE-TO-FOUR FAMILY R ESID ENCES(FormT-1R) PolicyAmount: PROPOSED INSURED: c. LOAN POLICY OF TITLE INSURANCE(Form T-2) PolicyAmount PROPOSED INSURED: Proposed Borrower. d. TEXAS SHORT FORM RESIDENTIAL LOAN POLICY(T TITLE INSURANCE(Form T-2R) PolicyAmount PROPOSED INSURED: Proposed Borrower. e. LOAN TITLE POLICYBINDER ON INTERIM CONSTRUCTION LOAN (Form T 13) BinderAmount: PROPOSED INSURED: Proposed Borrower. g. OTHER PolicyAmount PROPOSED INSURED: 2. The interest in the land covered by this Commitment is: Fee Simple 3. Record title to the land on the Effective Date appears to be vested in: City of Beaumont 4. Legal description of land: Being a 0.057 of an acre tract of land as situated in the N.Tevis League,Abstract No.52 of Jefferson County,Texas and being out of and a part of a 30-foot wide dedicated roadway as shown on the plat of CalderAddition and filed for record under Volume 2,Page 115 of the Jefferson County Deed Records.Said 0.057 of an acre tract being more particularly described by metes and bounds as follows: BEGINNING at a 5/8-inch iron rod found(with cap stamped"JAMA LLC")at the intersection of the west right-of-way of Ewing Street and the north right-of-way of said 30-foot dedicated roadway for the southeast corner of Lot 1,Block 34 of said CalderAddition and the southeast corner of a called 0274 acre tract as conveyed to Bishop Mize Holdings,LLC by a Special Warranty Deed dated JUJy22,2019 and filed for record ceder Clerk's File No.2019025751 of the Jefferson County Official Public Records; THENCE,South 01°18'58"East,a distance of 6.89 feet,over and across said 30-foot wide dedicated roadway,to a 5/8-inch iron rod set(with cap stamped"JAMA LLC")for an angle corner of the herein described tract and a beginning point of a curve to the right THENCE,over and across said 30-foot wide dedicated roadway in a southwesterly direction and along said curve to the right,having a radius of 56.93 feet,an arc length of 27.69 feet,a delta angle of 27°52'08",and a chord bearing and distance of South 12°37'09"West 27.42 feet,to a to a 5/8-inch iron rod set(with cap stamped"JAMA LLC")for the southeast corner of the herein described tract,same being located on the southeast right-of-way of said 30-foot wide dedicated roadway, SCHEDULE A (Continued) GF Number. 31240-MM THENCE,South 71°18'29"West,a distance of 67.76 feet,along the southeast right-of-way of said 30 footwide dedicated roadway,to a 5/8-inch iron rod set(with cap stamped"JAMA LLC")in the east right-of-way of N.Martin Luther King Jr. Parkway for the southwest corner of the herein described tract; THENCE,North 41°44'08"West,a distance of 32.60 feet,along the east right-of-way of said N.Martin Luther King Jr. Parkway,to a 5/8-inch iron rod found(with cap stamped"JAMA LLC")for the northwest corner of the herein described tract and the south comer of said Bishop Mize Holdings,LLC called 0.274 acre tract,same being located in the southeast line of Lot 2,Block 34 of said CalderAddition; THENCE,North 71°18'29"East,a distance of 35.14 feet,along the northwest line of said 30-foot wide dedicated roadway, the southeast line of Lot 2,Block 34 of said CalderAddition,and the southeast line of said Bishop Mize Holdings,LLC called 0.274 acre tract,to a 5/8-inch iron rod found(with cap stamped"JAMA LLC")for an angle corner of same,an angle corner of the herein described tract,and the west corner of a called 0.001 acre abandonment by the City of Beaumont as filed for record under Clerk's File No.2019022611 of said Jefferson County Official Public Records; THENCE,North 88°51'35"East,a distance of 13.44 feet,along the south line of said City of Beaumont called 0.001 acre abandonment,to a 5/8-inch iron rod found(with cap stamped"JAMA LLC")for the southeast corner of same and an angle corner of the herein described tract; THENCE,North 05°48'41"West,a distance of 4.16 feet,along the east line of said City of Beaumont called 0.001 acre abandonment,to a 5/8-inch iron rod found(with cap stamped"JAMA LLC")for the northeast corner of same and an angle corner of the herein described tract,same being located on the northwest line of said 30-foot wide dedicated roadway,the southeast line of Lot 1,Block 34 of said CalderAddition,and the southeast line of said Bishop Mize Holdings,LLC called 0274 acre tract THENCE,North 71°18'29"East,a distance of 47.95 feet,along the northwest line of said 30-foot wide dedicated roadway, the southeast line of Lot 1,Block 34 of said CalderAddition,and the southeast line of said Bishop Mize Holdings,LLC called 0274 acre tract,to the PLACE OF BEGINNING,CONTAINING 0.057 of an acre of land in Jefferson County,Texas. The bearings recited herein are based and/or rotated to the north line of a called 11.4488 acre tract as conveyed to Tideland Specialties,LTD.by aSpedal Warranty Deed dated Decernber10,20020 as being North71°18'29"East by description filed for record under Clerk's File No.2002046131 of said Jefferson County Official Public Records. NOTE: THE COMPANYDOES NOT REPRESENTTHAT THE ABOVE ACREAGE OR SQUARE FOOTAGE CALCULATIONS ARE CORRECT. FORM T-7:Commit nentforTitle Insurance(ScheduleA) (31240-MM PFD/31240-MM/3) SCHEDULE B EXCEPTIONS FROM COVERAGE GF Number. 31240-MM In addition to the Exdusions and Conditions and Stipulations,your Policy will not cover loss,costs,attorneys fees,and expenses resulting from: 1. exception): 2. Any discrepandes,conflicts,or shortages in area or boundary lines,or any encroachments,or protrusions,or any overlapping of improvements. 3. Homestead or community property or survivorship rights,if any of any spouse of any insured. (Applies to the Owner's Policy only) 4. Any titres or rights asserted by anyone,induding,but not limited to,persons,the public,corporations,governments or other entities, a. to tidelands,or lands comprising the shores or beds of navigable or perennial rivers and streams,lakes,bays, gulfs or oceans,or b. to lands beyond the line of the harbor or bulkhead lines as established or changed by any government,or c. to filled-in lands,or artificial islands,or d. to statutory water rights,including riparian rights,or e. to the area extending from the line of mean low tide to the line of vegetation,or the rights of access to that area or easement along and across that area. (Applies to the Owner's Policy only) 5. Standby fees,taxes and assessments by any taxing authority for the year 2021,and subsequent years;and subsequent taxes and assessments by any taxing authority for prior years due to change in land usage or ownership,but not those taxes or assessments for prior years because of an exemption granted to a previous owner of the property under Section 11.13,Texas Tax Code,or because of improvements not assessed for a previous tax year.(If Texas Short Form Residential Loan Policy of Title Insurance(T-2R)is issued,that policywill substitute"which become due and payable subsequent to Date of Policy" in lieu of"for the year 2021 and subsequent years.") 6. The terms and conditions of the documents creating your interest in the land. 7. Materials furnished or labor performed in connection with planned construction before signing and delivering the lien document described in ScheduleA,if the land is part of the homestead of the owner. (Applies to the Loan Title Policy Binder on Interim Construction Loan only,and may be deleted if satisfactory evidence is furnished to us before a binder is issued.) 8. Liens and leases that affect the titie to the land,but that are subordinate to the lien of the insured mortgage. (Applies to Loan Policy(T-2)only) 9. The Exceptions from Coverage and Express Insurance in Schedule B of the Texas Short Form Residential Loan Policy of Title Insurance(T-2R).(Applies to Texas Short Fam Residential Loan Polio/ofTitie Insurance(T-2R)only) Separate exceptions 1 through 8 of this Schedule B do not apply to the Texas Short Form Residential Loan Policy of-Title Insurance(T-2R). 10. The following matters and all terms of the documents creating or offering evidence of the matters(We must insert matters or delete this exception.): a. Rights of Parties in Possession.(Owner's Policy Only) b. All leases,grants,exceptions or reservations of coal,lignite,oil,gas and other minerals,together with all rights, privileges,and immunities relating thereto,appearing in the Public Records whether listed in Schedule B or not. There may be leases,grants,exceptions or reservations of mineral interest that are not listed. FORM T-7:CommitmentforTitle Insurance(Schedule B) (31240-MMPFDt31240-MM/3) SCHEDULE B (Continued) GF Number. 31240-MM c. Amended Information Form filed by Jefferson County Drainage District No.6,recorded under County Clerk's File No.2021002134,Official Public Records of Jefferson County,Texas. FORM T-7:CommitrnentforTitle Insurance(Schedule B) (31240-MMPFD/31240-MM/3) SCHEDULE C GF Number. 31240-MM Your Policy will not cover loss,costs,attorneys fees,and expenses resulting from the following requirements that will appear as Exceptions in Schedule B of the Policy,unless you dispose of these matters to our satisfaction,before the date the Policy is issued: 1. Documents creating your title or interest must be approved by us and must be signed,notarized and filed for record. 2. Satisfactory evidence must be provided that a. no person occupying the land daims any interest in that land against the persons named in paragraph 3 of ScheduleA, b. all standby fees,taxes,assessments and charges against the property have been paid, c. all improvements or repairs to the property are completed and acrnpted bythe owner,and that all contractors, sub-contractors,laborers and suppliers have been fully paid,and that no mechanic's,laborer's or materialmen's liens have attached to the property, d. there is legal right of access to and from the land, e. (on a Loan Policy only)restrictions have not been and will not be violated that affect the validity and priority of the insured mortgage. 3. You must pay the seller or borrower the agreed amount for your property or interest 4. Any defect,lien or other matter that may affect title to the land or interest insured,that arises or is filed after the effective date of this Commitment 5. Requirement is made that the proposed owner execute a satisfactory Waiver of Inspection and upon execution of said waiver,that an exception to"Rights of Parties in Possession"be placed in Schedule B of the proposed Owner's Policy,in the alternative,should the proposed owner decline to execute said waiver,then requirement is made that an on-ground inspection be made of the subject property and that pursuant to such inspection,should possession by parties other than the proposed owner be apparent,then exception be made in Schedule B of the proposed Owner's Policy to the rights of any and all such parties. 6. For informational purposes,if the undersigned is furnished with a satisfactory current survey of the subject property and said survey reveals no encroachments,overlaps,and/or similar items,then Item No.2 of Schedule B of the proposed Loan Policy may be amended to read: "Shortages in Area";upon payment of the additional premium as promulgated by the Texas Department of Insurance,the same amendment may be made to Item No.2 of Schedule B of the proposed Owner's Policy. 7. Upon being furnished satisfactory evidence that taxes,standby fees and assessments by any taxing authority for the year 2020 and prior years have been paid or will be paid at the proposed dosing,and upon payment if the additional premium as promulgated bythe Texas Department of Insurance,Item No.3 of Schedule B of the proposed Loan Policy(See Item 5 of Schedule B of this Commitment)may be amended by adding the following sentence after the standard tax exception: "Company insures that standby fees,taxes and assessments by any taxing authority for the year 2021 are not yet due and payable". 8. Upon being furnished satisfactory evidence that the subject property is not subject to"rollback"taxes or assessments by any taxing authority,and upon payment of the additional premium as promulgated by The Texas Department of Insurance,Item No.3 of Schedule B of the proposed Loan Policy(See Item 5 of Schedule B of this Commitment)may be amended by deleting the words"and subsequent taxes and assessments by any taxing authority for prior years due to change in land usage or ownership." 9. We must be provided with,and reserve the right to amend this commitment upon our review of a. satisfactory verification from the Secretary of State and the Comptroller of PublicAcoounts that Bishop Mize Holdings,LLC,is a duly authorized company in good standing;and b. a copy of all organizational documents in order to determine who has authority to execute documents involved in the proposed transaction. FORM T-7:CommilmentforTitle Insurance(Schedule C) (31240-MMPFDI31240-MM/3) SCHEDULE C (Continued) GF Number. 31240-MM 10. Requirement is made that the title company be provided a Resolution appropriately adopted at a public meeting where the requirements of public notice have been met and which names and authorizes the officer to execute dosing documents on behalf of the City of Beaumont 11. Closer must secure an executed Notice to Purchaser concerning Jefferson County Drainage District No.6,in which the subject property is located and have same recorded in the Official Public Records of Jefferson County,Texas. 12. Texas Regional The,LLC,will follow all of the Rules and Regulations of theTexas Department of Insurance in disbursing any funds provided by the Insured shown on Schedule A of this Commitment Good funds,as defined in Procedural Rule P-27,shall be in possession of the title company prior to any disbursements. FORM T-7:Commitmentfor Title Insurance(Schedule C) (31240-MM.PFD/31240-MM/3) Fidelity National Title Insurance Company SCHEDULE D Pursuant to the requirements of Rule P-21,Basic Manual of Rules,Rates and Forms for the Writing of Title Insurance in the State of Texas,the following disclosures are made: 1. The issuing Title Insurance Company,Fidelity National Title Insurance Company,is a corporation whose shareholders owning or controlling,directly or indirectly,10%of said corporation,directors and officers are listed below: Shareholders: Fidelity National Group,Inc which is owned 100%by FNTG Holdings,LLC which is owned 100%by Fidelity National Financial,Inc Directors: Raymond Randall Quirk, Anthony John Park,Michael Louis Gravelle Officers: President,Raymond Randall Quirk,Executive Vice President, Anthony John Park,Secretary,Michael Louis Gravelle, Treasurer,Daniel Kennedy Murphy 2. The following disclosures are made by the Title Insurance Agent ici ring this Commitment: Texas Regional Title,LLC. (a) Alisting of each shareholder,owner,partner,or other person having,owning or controlling one percent(1%)or more of the Title Insurance Agent that will receive a portion of the premium. Owners: Members: Candice Walters and WAC Title Holdings,LLC,a Texas limited liability company. (b) Alisting of each shareholder,owner,partner,or other person having,owning or controlling 10 percent(10%)or more of an entity that has,owns or controls one percent(1%)or more of the Title Insurance Agent that will receive a portion of the premium. Aaron Walters and Title C Holdings,LLC,a Texas limited liability company. (c) If the Agent is a corporation: ()the name of each director of the Title Insurance Agent,and(ii)the names of the President,the Executive or Senior Vice-President,the Secretary and the Treasurer of the Title Insurance Agent. Officers/Directors: No Directors. LLC Officers are: Chief Executive Officer. Candice Walters;President: Ken N.Whitlow,Executive Vice President: Molly L.Mallet;Vice Presidents: Vicki L.Robson and Juliana Stringer. (d) The name of any person who is not a full-time employee of the Title Insurance Agent and who receives any portion of the title insurance premium for services performed on behalf of the Title Insurance Agent in connection with the issuance of a title insurance form;and,the amount of premium that any such person shall receive. None. (e) For purposes of this paragraph 2,"having,owning or controlling"indudes the right to receipt of a percentage of net income,gross income,or cash flow of the Agent or entity in the percentage stated in subparagraphs(a)or(b). 3. You are entitled to receive advance disclosure of settlement charges in connection with the proposed transaction to which this Commitment relates. Upon your request,such disdosure will be made to you. Additionally,the name of any person,firm,or corporation receivirg any aim from the settlement of this transaction will be disdosed on the dosing or settlement statement. You are further advised that the estimated title premium*is: Owner's Policy $ 0.00 Loan Policy $ 0.00 Endorsement Charges $ 0.00 Other $ Total $ Of this total amount$ or 15%will be paid to the policy issuing Title Insurance Company, $ or 85%will be retained by the issuing Title Insurance Agent;and the remainder of the estimated premium will be paid to other parties as follows: AMOUNT TO WHOM FOR SERVICES *The estimated premium is based upon information furnished us as the date of this Commitment for Title Insurance. Final determination of the amount of premium will be made at dosing in accordance with the Rules and Regulations adopted by the Commissioner of Insurance. Schedule D Effective 6/8Q016 COMMITMENT FOR'TITLE INSURANCE-Texas Form (31240-MM.PFD/31240-MM/3) ORDINANCE NO. ENTITLED AN ORDINANCE VACATING AND ABANDONING A PORTION OF A RIGHT-OF-WAY LOCATED JUST SOUTH OF 1315 SOUTH STREET, CITY OF BEAUMONT, JEFFERSON COUNTY, TEXAS. WHEREAS, Jared Bishop has requested the abandonment of a portion of a right- of-way located just south of 1315 South Street, as described in Exhibit "A" and shown on Exhibit "B," attached hereto; and, WHEREAS, the City Council has considered the purpose of said abandonment and is of the opinion that the right-of-way is no longer necessary for municipal street purposes and the abandonment of said right-of-way is in the best interest of the City and should be granted; NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF BEAUMONT: THAT the statements and findings set out in the preamble to this resolution are hereby, in all things, approved and adopted; and, THAT a portion of a right-of-way located just south of 1315 South Street, as described in Exhibit "A" and shown on Exhibit "B," attached hereto, be and the same is hereby vacated and abandoned and that title to such property shall revert to and become the property of the persons entitled thereto, as provided by law. The meeting at which this ordinance was approved was in all things conducted in strict compliance with the Texas Open Meetings Act, Texas Government Code, Chapter 551. PASSED BY THE CITY COUNCIL of the City of Beaumont this the 24th day of August, 2021. - Mayor Robin Mouton - LEGAL DESCRIPTION FOR ORDINANCE PURPOSES Being a 0.057 of an acre tract of land as situated in the N. Tevis League,Abstract No. 52 of Jefferson County, Texas and being out of and a part of a 30-foot wide dedicated roadway as shown on the plat of Calder Addition and filed for record under Volume 2, Page 115 of the Jefferson County Deed Records. Said 0.057 of an acre tract being more particularly described by metes and bounds as follows: BEGINNING at a 5/8-inch iron rod found(with cap stamped"JAMA LLC") at the intersection of the west right-of-way of Ewing Street and the north right-of-way of said 30-foot dedicated roadway for the southeast corner of Lot 1, Block 34 of said Calder Addition and the southeast corner of a called 0.274 acre tract as conveyed to Bishop Mize Holdings, LLC by a Special Warranty Deed dated July 22, 2019 and filed for record under Clerk's File No. 2019025751 of the Jefferson County Official Public Records; THENCE, South 01°18'58" East, a distance of 6.89 feet, over and across said 30-foot wide dedicated roadway,to a 5/8-inch iron rod set(with cap stamped"JAMA LLC") for an angle corner of the herein described tract and a beginning point of a curve to the right; THENCE, over and across said 30-foot wide dedicated roadway in a southwesterly direction and along said curve to the right,having a radius of 56.93 feet, an arc length of 27.69 feet, a delta angle of 27°52'08", and a chord bearing and distance of South 12°37'09" West 27.42 feet,to a to a 5/8-inch iron rod set (with cap stamped"JAMA LLC") for the southeast corner of the herein described tract, same being located on the southeast right-of-way of said 30-foot wide dedicated roadway; THENCE, South 71°18'29" West, a distance of 67.76 feet, along the southeast right-of-way of said 30-foot wide dedicated roadway, to a 5/8-inch iron rod set(with cap stamped"JAMA LLC") in the east right-of-way of N. Martin Luther King Jr. Parkway for the southwest corner of the herein described tract; THENCE,North 41°44'08" West, a distance of 32.60 feet, along the east right-of-way of said N. Martin Luther King Jr. Parkway,to a 5/8-inch iron rod found(with cap stamped"JAMA LLC") for the northwest corner of the herein described tract and the south corner of said Bishop Mize Holdings, LLC called 0.274 acre tract, same being located in the southeast line of Lot 2,Block 34 of said Calder Addition; THENCE,North 71°18'29" East, a distance of 35.14 feet, along the northwest line of said 30-foot wide dedicated roadway,the southeast line of Lot 2,Block 34 of said Calder Addition, and the southeast line of said Bishop Mize Holdings, LLC called 0.274 acre tract,to a 5/8-inch iron rod found(with cap stamped"JAMA LLC") for an angle corner of same, an angle corner of the herein described tract, and the west corner of a called 0.001 acre abandonment by the City of Beaumont as filed for record under Clerk's File No. 2019022611 of said Jefferson County Official Public Records; EXHIBIT-"A" THENCE,North 88°51'35" East, a distance of 13.44 feet, along the south line of said City of Beaumont called 0.001 acre abandonment,to a 5/8-inch iron rod found (with cap stamped "JAMA LLC") for the southeast corner of same and an angle corner of the herein described tract; THENCE,North 05°48'41" West, a distance of 4.16 feet, along the east line of said City of Beaumont called 0.001 acre abandonment,to a 5/8-inch iron rod found (with cap stamped "JAMA LLC") for the northeast corner of same and an angle corner of the herein described tract, same being located on the northwest line of said 30-foot wide dedicated roadway,the southeast line of Lot 1, Block 34 of said Calder Addition, and the southeast line of said Bishop Mize Holdings, LLC called 0.274 acre tract; THENCE,North 71°18'29" East, a distance of 47.95 feet,.along the northwest line of said 30-foot wide dedicated roadway,the southeast line of Lot 1,Block 34 of said Calder Addition, and the southeast line of said Bishop Mize Holdings, LLC called 0.274 acre tract,to the PLACE OF BEGINNING, CONTAINING 0.057 of an acre of land in Jefferson County, Texas. PZ2021-180: Request to abandon a portion of City right-of-way. N Applicant: Jared Bishop. Location: Just south of 1315 South Street 0 100 200 I ! I I Feet •'Y't4�fJ'} 3 t>+r ,i ! 5 r tFv � 1't' �_ .rTm .ej : f y s :Iy ,'. `�'�( Legend jL ',1'� > 1� , `s A 10�i GCrMD•, °� • ;si;,'�tt ; .• � •180, ' 5 St s i3 ,�{ t.3'f"P^'4p�] .. . •r P' 4r:L- 1 p — _._ ti�# 777 $.Z d M1 a c V jbslKi r, .u�Y� ,• ws ,... ii{LLC�� ;7'`'' - B 14 'l I ; ® , ,Flogiiiimi =era :,.,P 1 _ " 1 ' R•�_ ,e,''� s%."�.!_; 71 1/41 t V�'j. l t ,.'c..r't ,ram F ;'u .N.:,. �- 34.n f) �� '(p, I _L g ,{ " d •. ,fir Vt1 -`4 1� .St. I.;• i -'t'" LL Li.',-. .1 J r � jt . r I� .f- Z • L ' _, ' ,,. 1 .a ��r �+4?1',� r� ' ' r 1 • T ',� � r� r RR��wF ai � Or:-•_ L... :, _ A .,,, i i ' ,.. sp...... '7. �0 i y a k P • tµ GC-MD ►.. . ©. t --j ti + Y , : 4.. 11 } L ' ,- • ] . ',d ? . ` - t 1� a ,eF 1 t,j'',4.,, a "4,-'tiGj �y ! 1 I C � .s ? h t 1• 4 r GCMD r- e { x ry.T-� " a .. i l n;;. ' t� c ,�.,�,•„ram 'y {1Y`j+ ''i ' �' g'r r -: 'e i` iI,OUTH( 4 t..',fir ., .,„ - F '�+ - f' t tr li ti. . 'y. r�>ra'tr' -'" f`' r. t -r 2•`' :y ,-, '''t�'".--. ';.''• ' ' ' a' "'L�1 , 's' Ili , eS ' , ' - q n sI � k ri r jC --1 z� A 'a v h ,.I r I A , ,ia • E I: , 1-4 J /.J r Pr s;.fir t ,',AN, ti ,/ + , ,,rtd it I. Y 1•„1 ,{+ t1l r '{��'l� ,i hP 1� '% % l p✓Yi • • -- "�I �i� i. h • ,� 7 t�rW ,fir C - ., s \:442'''-.% ��2 4 !.ice ` }? 4yb .$plPS f G: t 4� \ ! EXHIBIT "B" NOTE 1.Reference a Commitment for bile insurance issued by Teas Regional Title, LLC, OF No. E E_E_E_E_E_E-t-E-"rT. OHS-STORY 26062-MM,having an effective date of Apnl MOM _ _ _E_E—E— --1ve' 16, 2016 and an Issue data ofs April 24, —E—E E I 2019. No farther research for casements or E i N. TEVIS LEAGUE OM SLAB encumbrances was performed by JANA Croup, ABSTRACT N 0. 52 I corm 0901 ACRE' LLC. A ANICIOmrr L., Cr An 2019a225r1 Oil 2.The bearings recited herein are based �KaPw and/or rotated to the north line of a called I SOUTH STREET POB I 114' 11 11.4488 acre tract as conveyed to Tideland SET s le'Mini Specialties, LTD. by a Special Warranty Deed 11CIES N CONCRE1E ��� dated December 10, 20020 as being North .•- tgTOP 52x MI 71'18'29"East by description filed for record - ■ (3 under Clerk's He Na 2002046131 0< sold ,miessw':.°:LL W ,N:88'3902 E 150.00' I �� Y 9'ct'" Jefferson County Official Public Records. - MilliMT rel. tj5- 3.According to Map No.485457 0020 C of the IE Federal Emergency Management Agency's c, ,. DETAIL Flood Insurance Rote Maps for City of - SBLT to NOT m SCALE Beaumont, Texas, Jefferson County dated eV August 6,2002,the subject tract Is situated IN EN.�, INC. n within:Zane'X';defined as areas determined LOT 4 tin 2 GEPETAL IYMRVlTI'D® to be outside the 500-year thodplain.This MIRY 22,2014 W flood statement does not Imply that the CF 181 2014018392 property or structures thereon will be free 4111140.. ONE-STORY ,Aa7PR Z from (loading or flood damage. On rare SET 5/16'MILL 5CU 0 occasions floods can and will occur and NC.F9 N.."" LOT I flood heights may be Increased by man-made natural uses. This floed c�r�statement shall not create (lability on the y BLOB 34 0.274 OF 9'0°1."2' "part of the surveyor.Location of the subject d CALDER ADDITION AN ACRE N tract an sold maps were deterrrllned byF :pLNNE?.pACE 115 scale with actual field elevations not %4' `;delemined. JAMA Group, LLC does not JEFFERSON COUNTYswarrant nor subscribe to the ecaaroey or DEED RECORDS 1 --------araoyre 74.er scale al said maps. r �4f•l 4.Research for Adjalnor Tracts was performed . %` ftm a/4' by JNAA Group,LLC. -vy ;'N .. ` wax TIDELAND • SPECIALTIES, LTD. 5.The surveyor has not been provided with �'OCCe/ �1411r11011111.' CAUL`sow MAC CALLED 11.4488 ACRES construction plans showingthe location of "C •101^auv44'.R underground tilities. Unerground utilities rift, L4 er to.:p14a22Grr SPECIAL WARRANTY DEED may exist which are not shown hereon. SL.•f REti DECEMBER 10,2002 CF NO.2002046131 JCOPR 8.ll s survey does not provide any II- determination concerning wetlands,fault lines, toxic waste or any other environmental issues. Such matters should be &acted by the dent or prospective purchaser to an expert consultant. 7.This survey has been prepared for the sale LAND TITLE SURVEY purpose of the transaction described in the above referenced Title Commitment and the OF exclusive use by the parties fisted thereon. This survey Is net to be used for any 0.274 OF AN ACRE subsequent transactions Liability to third "� parties may not be transferred or assigned. _ 8 Subpu to the Cenral Nat.,.ha.s heresy - OUT OF 8 ' iron rods (with cap stamped "nAMA LLGI have been set at a May Notional TRW Imam Carew% all comers unlessawl Sabo? N. TEVIS LEAGUE otherwise noted. We, 0.11A Group,100LLC ..ngS by • e o. ' " Wm, a ABSTRACT NO. 52 9.Per Item s subject of Scheduleamen B Exceptions, a tTOdd Rceedand with Saone.,herebyam Soddy that 8Je ruwJ property 1s subject to amended information W.tmBaN'aarrpeo.11h�•a.nid Tern.Sacdy of Professional for Jefferson County Drainage District No. 6 SStaveyore antry. Standards and for a O Ca,uan C JEFFERSON COUNTY, TEXAS recorded In CF No. 2015030298 of the Jefferson Countyofficial Public Records. •AA 24,2019 ' 4 'I " UNE BEARING DISTANCE APRIL 24, 2019 BLANKET IN ' 4Y0 !4Q LI 5 71.1515'w 4795• onesek JJ.Y 15,2019 • 4h O L2 5 05.43.41"E 4.16' BORRO L4 80'5 MI JAM A s 9sst75'x Iz44' BISHOP ML:E HOLDINGS,LLC ` L4 s 71'le'27 x 55.14' 11( Iidwd IG/rt.an 5,1 •/YQ• �,�)'�' 4 P L9 NOl'IeS9'w v7r ADDRESS: �0 GROUP LLC h ap 1315 SCUM STREET Registered Prah�fwld O 1pp4 • BEAUMONT,TX 77701 2818 Toccoa Road d la Survga tea570G 8eaen10et,Term 77703 Office 009)888-5458 ` T8PL5 Firm.10130400 JO9 NO.1142-010 7 August 24, 2021 Consider approving an agreement between the City of Beaumont and Hardin County as to the regulation of subdivisions in the portion of Beaumont's Extraterritorial Jurisdiction (ETJ)within Hardin County BEAUMONT TEXAS TO: City Council FROM: Kyle Hayes, City Manager PREPARED BY: Chris Boone, Planning & Community Development Director MEETING DATE: August 24, 2021 REQUESTED ACTION: Council consider approving an agreement between the City of Beaumont and Hardin County as to the regulation of subdivisions in the portion of Beaumont's Extraterritorial Jurisdiction(ETJ)within Hardin County. BACKGROUND The State Legislature enacted a law in 2001 that requires that all municipalities and counties enter into a written agreement outlining regulatory responsibility of subdivisions within Extraterritorial Jurisdictions (ETJ's). Soon after,the City of Beaumont entered into an agreement with Jefferson County, but not Hardin County. The issue has now arisen as a plat for a large development is being submitted to Hardin County. The purpose of regulating subdivisions within a city's ETJ is to ensure proper planning and development standards in anticipation of eventual annexation by a city. While Beaumont's five-mile ETJ currently extends north of Pine Island Bayou into Hardin County,the likelihood of the City of Beaumont annexing into Hardin County is very low. It should be noted that the proposed agreement would not alter the existing ETJ and would not prevent the City of Beaumont from future annexations into this area. The proposed agreement to continue to allow Hardin County to review subdivisions in Beaumont's ETJ was presented to the Planning Commission on August 16, 2021. The Commission agreed with the scheme reflected in this agreement. FUNDING SOURCE Not applicable. RECOMMENDATION Approve the resolution. N y W I E f, , f , l2, + , ,♦ ma, g -c ,#� .,j to ♦ ' 1 inch equals 3 miles I I ■ ♦ of • ETJ a - r I 1- ■ w• 11 Cil) 11111.11****.• ,p,=. 1 ■a: 1 ' a 1 .4 111 • } ° 1� UCAS !FA ■ — —I ��, r- '°stirVV.*' gar ♦ • ti ie i:#:...:ifs °�, :•.•-�..:.::; �Yrl.:�1 IInf l7- 1:4, —ff1,.11 -i IiiEr. _- a 1 " % :: • .1 � �I • m : r C SIT 1j _ :.l,.. r.•0.:•-.. I 1 1 1 1111 1. I,Ciii © .11 u,' .r Ali j,:. ..•••••• US" •"-zfi.11111 .m iii1(26f?...,:!..- ii::::,.-.3' 1 in 44, Al , :: N. i1 lir :••••••„),-Lvidigg9w•-- , 2:,... .: ..„1.. ..... ... joi. : . ,, , ,„ , ',it .. . . ' 4 ''' „,.:.:i.. ,,,,i„:. .,.. 11r, ' .iiiiiir. .1 :::: ''' s 7,!.....214 . -. . I, J . . . ,,,,„ .,,o .-0 „ .4%,,,,,..:„,,,,,,,,,,, it„?... 7, iiir . -------\......pitr\ ., Aillit 4 - 1.4,4111 tit , NINIIIIMIL Legend Streets mill. City Limits / This map has been produced from various sources. Every effort has - ' ETJ been made to ensure the accuracy of this map,however,the City of Beaumont assumes no liability or damages due to errors or omissions RESOLUTION NO. BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF BEAUMONT: THAT the City Manager be and he is hereby authorized to execute an Interlocal Agreement between the City of Beaumont and the County of Hardin, Texas for the purpose of regulating subdivisions in the portion of Beaumont's Extraterritorial Jurisdiction (ETJ)within Hardin County. The Interlocal Agreement is substantially in the form attached hereto as Exhibit "A" and made a part hereof for all purposes. The meeting at which this resolution was approved was in all things conducted in strict compliance with the Texas Open Meetings Act, Texas Government Code, Chapter 551. PASSED BY THE CITY COUNCIL of the City of Beaumont this the 24th day of August, 2021. - Mayor Robin Mouton - INTERLOCAL AGREEMENT BETWEEN HARDIN COUNTY AND THE CITY OF BEAUMONT STATE OF TEXAS § AGREEMENT REGARDING § PLAT APPROVAL AUTHORITY COUNTY OF HARDIN § IN THE COUNTY AND CITY'S ETJ THIS INTERLOCAL COOPERATION AGREEMENT ("Agreement") is made and entered into this the day of , 2021 ("Effective Date")by and between the Hardin County, Texas, a political subdivision of the State of Texas ("County") and the City of Beaumont, Texas, a home rule municipality situated in Jefferson County, Texas ("City"), collectively referred to as "Parties," pursuant to the terms, authority and provisions of the Interlocal Cooperation Act, Chapter 791 of the Texas Government Code as follows: RECITALS WHEREAS, Section 242.001, Local Government Code, requires a county and municipalities with extraterritorial jurisdiction in that county to enter into a written agreement identifying the governmental entity authorized to regulate subdivision plats and approve related permits in the extraterritorial jurisdiction(ETJ) of each such municipality; and WHEREAS, Section 242.001 sets forth various methods of accomplishing this requirement, including allowing a county and municipality to enter into an Interlocal Agreement that establishes one office authorized to accept plat application, collect plat application fees in one lump-sum amount, and provide one response to applicants indicating approval or denial of a plat application; and WHEREAS, when this method is selected, the county and municipality must adopt one consolidated and consistent set of regulations related to plats and subdivisions of land in both the County and City ETJ; and INTERLOCAL AGREEMENT BETWEEN HARDIN COUNTY,TEXAS AND THE CITY OF'""` `R i `irkil WHEREAS, the City of Beaumont has determined its desire to allow Hardin County to serve as the entity authorized to accept plat applications, collect application fees in one lump-sum amount, and provide one response to applicants indicating approval or denial of a plat application; and WHEREAS,the County agrees to serve as the entity authorized to accept plat applications, collect applications fees in one lump-sum amount, and provide one response to applicants indicating approval or denial of the plat application for subdivision of property located within Hardin County and the City of Beaumont's ETJ. TERMS NOW, THEREFORE, County and City agree as follows: I. EFFECTIVE DATE. The effective date of this Agreement shall be , 2021. II. APPLICABILITY. This Agreement shall apply to proposed subdivisions of property within the County and the City's ETJ and which are not exempt from either the County or City regulatory authority. If a subdivision is exempt from either the County or City regulatory authority,then this Agreement shall not apply, and the entity with sole regulatory authority for such subdivision may adopt and enforce any regulation permitted by law. III. SUBDIVISION REGULATION UNDER CHAPTER 212,LOCAL GOVERNMENT CODE. The County and City hereby elect to have Hardin County regulate subdivisions in Hardin County and the City of Beaumont's ETJ pursuant to Section 242.001(d)(4), Texas Government Code. The County shall serve as the entity authorized to accept plat applications, collect applications fees in a one lump-sum 2IPage INTERLOCAL AGREEMENT BETWEEN HARDIN COUNTY,TEXAS AND THE CITY OF BEAUMONT,TEXAS amount, and provide one response to applicants indicating approval or denial of a plat applications for subdivision of property located in Hardin County and the City of Beaumont's ETJ. The City of Beaumont will not accept applications for subdivision plats for review and approval to the extent such plat of the proposed subdivision lies within Hardin County and the City of Beaumont's ETJ. IV. COUNTY'S RESPONSIBILITIES. a. Accept plat applications for subdivisions of property located within Hardin County and the City of Beaumont's ETJ. b. Notify City of receipt of a plat application for subdivision of property located within the City's ETJ in Hardin County. Such notification shall be by fax addressed to: City of Beaumont, Planning & Community Development Department, and sent to (409) 880-3133. The notice shall clearly state that the County has received a plat application for property in the City's ETJ in Hardin County. c. Enforce the subdivision regulations set forth in the County's Rules and Regulations,which was adopted by the Hardin County Commissioner's Court. These rules are attached as Exhibit A. V. CITY'S RESPONSIBILITIES. The City shall be responsible for making arrangements to receive copies of plats filed with the County for subdivisions of property located within the City's ETJ in Hardin County. VI. CHANGES IN ETJ OR SUBDIVISION REGULATIONS. The County shall provide written notice to the City of(1) any proposed or actual change in the boundaries of the County; and (2) any proposed amendments to the County's 3IPage INTERLOCAL AGREEMENT BETWEEN HARDIN COUNTY,TEXAS AND THE CITY OF BEAUMONT,TEXAS subdivision regulations applicable to the City's ETJ in Hardin County, at least sixty (60) days prior to the effective date of such change or amendment. The City shall provide written notice to the County of any proposed or actual change in the boundaries of the City's ETJ at least sixty (60) days prior to the effective date of such change. It is the intent of this section to allow the parties reasonable time to discuss proposed changes which may impact this Agreement prior to the effective date of such changes. VII. NOTICES. All notices required to be given under this agreement shall be sent to the respective parties at the following addresses: County City Hardin County City of Beaumont 300 West Monroe P.O. Box 3827 Kountze, Texas 77625 Beaumont, Texas 77704 Attn: Judge Wayne McDaniel Attn: Mayor Robin Mouton VIII. TERM AND TERMINATION. This Agreement shall be perpetual. However, either party may terminate this Agreement by providing thirty (30) days written notice to the other party. IX. EXTENT OF CITY'S ETJ. The City is solely responsible for determining the boundaries of the ETJ. County will rely on the City in this regard, and will not bear responsibility for any errors in determining the boundaries of the City's ETJ. If the County has any issues or concerns about the boundaries of the City's ETJ, the County 4IPage INTERLOCAL AGREEMENT BETWEEN HARDIN COUNTY,TEXAS AND THE CITY OF BEAUMONT,TEXAS will reach out to the City to clear up the issue prior to moving forward with the application. X. AGENCY-INDEPENDENT CONTRACT. The parties agree and acknowledge that each entity is not an agent of the other entity and that each entity is responsible for its own acts, forbearance, negligence, and deeds, and of those of its agents or employees in conjunction with this Interlocal Agreement. This Agreement does not and shall not be construed to entitle any party or any of their respective employees, if applicable,to any benefit,privilege, or other amenities of employment applicable to the other party. XI. AMENDMENT. This Agreement may not be amended except in a written instrument specifically referring to this Agreement and signed by the parties hereto. XII. BINDING AGREEMENT,AUTHORITY,PARTIES BOUND. This Agreement has been duly executed and delivered to all parties and constitutes a legal, valid and binding obligation of the parties. Each person executing this Agreement on behalf of each party represents and warrants that they have full rights and authority to enter this Agreement. XIII. APPLICABLE LAW AND VENUE. This Agreement shall be expressly subject to the participating parties' Sovereign Immunity, Title 5 of the Texas Civil Practice and Remedies Code and all applicable federal and state law. This Agreement shall be governed by and construed in accordance with the laws of the State of Texas. Exclusive venue for any legal action arising form this Agreement shall be in Hardin County, Texas. XIV. SEVERABILITY. In the event that one or more of the provisions contained in the Agreement shall for any reason be held invalid, illegal or unenforceable in any 5IPage INTERLOCAL AGREEMENT BETWEEN HARDIN COUNTY,TEXAS AND THE CITY OF BEAUMONT,TEXAS respect, such invalidity, illegality or unenforceable provision has never been contained,herein, but shall not affect the remaining provisions of this Agreement, which shall remain in force and effect. • 6IPage INTERLOCAL AGREEMENT BETWEEN HARDIN COUNTY,TEXAS AND THE CITY OF BEAUMONT,TEXAS SIGNATURE PAGE APPROVED BY HARDIN COUNTY, TEXAS AND EXECU l'ED on this day of , 2021. HARDIN COUNTY, TEXAS By: Wayne McDaniel, County Judge APPROVED BY THE CITY OF BEAUMONT, TEXAS AND EXECU 1'ED on this day of , 2021. CITY OF BEAUMONT, TEXAS By: Robin Mouton, Mayor 7IPage INTERLOCAL AGREEMENT BETWEEN HARDIN COUNTY,TEXAS AND THE CITY OF BEAUMONT,TEXAS 8 August 24, 2021 Consider an ordinance amending the FY 2021 Budget BEAUMONT TEXAS TO: City Council FROM: Kyle Hayes, City Manager PREPARED BY: Todd Simoneaux, Chief Financial Officer MEETING DATE: August 24, 2021 REQUESTED ACTION: Council consider an ordinance amending the FY 2021 Budget. BACKGROUND In accordance with Article VI of the City Charter, the City Manager shall strictly enforce the provisions of the budget as specified in the ordinance adopting the budget. He shall not authorize or approve any expenditure unless an appropriation has been made in the budget ordinance adopting the budget,and there is an available unencumbered balance of the appropriation sufficient to pay the liability to be incurred. Approving the proposed amendments will ensure that expenditures are within the approved budget and that interfund transfers are in accordance with financial policies as approved within the budget document. The details of the proposed amendments are as follows: 1. Internal Service Funds are funded through transfers from other funds and/or user fees from the departments that they support. The General Liability Fund does not charge user fees but relies solely on transfers to fund its operations. A transfer of$500,000 ($340,000 from the General fund, $125,000 from the Water Utilities Fund and $35,000 from the Solid Waste Fund) is being proposed this fiscal year to strengthen the fund balance for FY 2022. General Liability Original Budget Proposed Amendment Amended Budget Fund Total Revenues $4,000 $500,000 $504,000 2. The Employee Benefits Fund is projected to exceed budgeted expenditures by over $915,000 due to high health claims. A budget amendment in the amount $1,000,000 is being proposed to cover the overage and to appropriate an extra contingency for any other unforeseen expenditures that may occur. Employee Benefits Original Budget Proposed Amendment Amended Budget Fund Total Expenditures $23,964,000 $1,000,000 $24,964,000 3. The Solid Waste Fund is projected to exceed budgeted expenditures by$1.2 million due to increased overtime, a 2% employee one-time payment, debris cleanup related costs due to storm cleanup, and a$35,000 transfer to General Liability fund as mentioned in item 1. A budget amendment in the amount $1,335,000 is being proposed to cover the overage and to appropriate an extra contingency for any other unforeseen expenditures that may occur. Solid Waste Fund Previously Proposed Amendment Final Amended Amended Budget Budget Total Expenditures $12,921,969 $1,335,000 $14,256,969 4. The Hotel Occupancy Tax Fund is projected to exceed budgeted expenditures by$150,000 due to a 2% employee one-time payment, the purchase of Beaucycles and unbudgeted contract services related to the Nature Center. An amendment in the amount of$175,000 is being proposed to cover the overage and to appropriate an extra contingency for any other unforeseen expenditures that may occur. Hotel Occupancy Original Budget Proposed Amendment Amended Budget Tax Fund Total Expenditures $3,203,700 $175,000 $3,378,700 5. The Water Utilities Fund has a proposed budget amendment in the amount of$125,000 to appropriate funds that will be transferred to the General Liability Fund as mentioned in item 1. Water Utilities Fund Previously Proposed Amendment Final Amended Amended Budget Budget Total Expenditures $55,272,718 $125,000 $55,397,718 6. The Laura Recovery Fund was created in response to the storm and was not considered in the budget process for FY 2021. A budget amendment in the amount of $200,000 is proposed to cover the recovery costs projected to be incurred this fiscal year. Laura Recovery Original Budget Proposed Amendment Amended Budget Fund Total Expenditures $0 $200,000 $200,000 7. Transfers in the amount of$10,340,000 are being proposed in the General Fund. A $4 million dollar transfer the Capital Reserve Fund is being recommended to help strengthen the fund balance for the FY 2022 Budget, $6 million dollars to the General Improvements Fund($1 million for the Fleet Parking Lot and $5 million for the purchase of the property at 555 Main St.) and $340,000 to the General Liability Fund as mentioned in item 1. Capital Reserve Original Budget Proposed Amendment Amended Budget Fund Total Revenues $3,691,600 $4,000,000 $7,691,600 General Fund Previously Proposed Amendment Final Amended Amended Budget Budget Total Expenditures $133,751,437 $10,340,000 $144,091,437 ORDINANCE NO. ENTITLED AN ORDINANCE AMENDING THE FISCAL BUDGET OF THE CITY OF BEAUMONT FOR THE FISCAL YEAR 2021 TO APPROPRIATE ADDITIONAL REVENUES IN THE GENERAL LIABILITY AND CAPITAL RESERVE FUNDS; TO APPROPRIATE ADDITIONAL EXPENDITURES IN THE EMPLOYEE BENEFITS, SOLID WASTE, HOTEL OCCUPANCY TAX, WATER UTILITIES, LAURA RECOVERY, AND GENERAL FUNDS; PROVIDING FOR SEVERABILITY; AND PROVIDING FOR REPEAL. WHEREAS, the City Charter of the City of Beaumont requires the City Manager to strictly enforce the provisions of the budget and not authorize or approve any expenditure unless an appropriation has been made in the budget ordinance adopting the budget and there is an available unencumbered balance of the appropriation sufficient to pay the liability to be incurred; and, WHEREAS, it is necessary to amend the FY 2021 budget to ensure that appropriations are sufficient to ensure that expenditures are authorized within the approved budget and that interfund transfers are in accordance with the financial policies as approved within the budget document; NOW, THEREFORE, BE IT ORDAINED BY THE CITY OF BEAUMONT: Section 1. THAT the Fiscal Budget of the City of Beaumont for the period commencing October 1, 2020 through September 30, 2021, be and the same is hereby amended to appropriate additional revenues in the General Liability Fund as shown below: General Liability Fund Original Budget Proposed Amendment Amended Budget Total Revenues $4,000 $500,000 $504,000 Section 2. THAT the Fiscal Budget of the City of Beaumont for the period commencing October 1, 2020 through September 30, 2021, be and the same is hereby amended to appropriate additional expenditures in the Employee Benefits Fund as shown below: Employee Benefits Original Budget Proposed Amendment Amended Budget Fund Total Expenditures $23,964,000 $1,000,000 $24,964,000 Section 3. THAT the Fiscal Budget of the City of Beaumont for the period commencing October 1, 2020 through September 30, 2021, be and the same is hereby amended to appropriate additional expenditures in the Solid Waste Fund as shown below: Solid Waste Fund Previously Proposed Amendment Final Amended Amended Budget Budget Total Expenditures $12,921,969 $1,335,000 $14,256,969 Section 4. THAT the Fiscal Budget of the City of Beaumont for the period commencing October 1, 2020 through September 30, 2021, be and the same is hereby amended to appropriate additional expenditures in the Hotel Occupancy Tax Fund as shown below: Hotel Occupancy Tax Original Budget Proposed Amendment Amended Budget Fund Total Expenditures $3,203,700 $175,000 $3,378,700 Section 5. THAT the Fiscal Budget of the City of Beaumont for the period commencing October 1, 2020 through September 30, 2021, be and the same is hereby amended to appropriate additional expenditures in the Water Utilities Fund as shown below: Water Utilities Fund Previously Proposed Amendment Final Amended Amended Budget Budget Total Expenditures $55,272,718 $125,000 $55,397,718 Section 6. THAT the Fiscal Budget of the City of Beaumont for the period commencing October 1, 2020 through September 30, 2021, be and the same is hereby amended to appropriate additional expenditures in the Laura Recovery Fund as shown below: Laura Recovery Fund Original Budget Proposed Amendment Amended Budget Total Expenditures $0 $200,000 $200,000 Section 7. THAT the Fiscal Budget of the City of Beaumont for the period commencing October 1, 2020 through September 30, 2021, be and the same is hereby amended to appropriate additional funds to cover expenditures in the General Fund and to approve the transfer of funds into the Capital Reserve Fund as shown below: General Fund Previously Proposed Amendment Final Amended Amended Budget Budget Total Expenditures $133,751,437 $10,340,000 $144,091,437 Capital Reserve Fund Original Budget Proposed Amendment Amended Budget Total Revenues $3,691,600 $4,000,000 $7,691,600 Section 8. That if any section, subsection, sentence, clause or phrase of this ordinance or the application of same to a particular set of persons or circumstances should for any reason be held to be invalid, such invalidity shall not affect the remaining portions of this ordinance and, to such end, the various portions and provisions of this ordinance are declared to be severable. Section 9. That all ordinances or parts of ordinances in conflict herewith are repealed to the extent of the conflict only. The meeting at which this ordinance was approved was in all things conducted in strict compliance with the Texas Open Meetings Act, Texas Government Code, Chapter 551. PASSED BY THE CITY COUNCIL of the City of Beaumont this the 24th day of August, 2021. - Mayor Robin Mouton - DISCUSSION ITEM * Review and discuss the proposed FY 2022 Budget and Capital Program JOINT PUBLIC HEARING * Receive comments on the proposed FY 2022 Budget and the proposed 2022 Capital Program 9 August 24, 2021 Consider a resolution postponing the final vote on the proposed FY 2022 Budget to September 14, 2021 BEAUMONT TEXAS TO: City Council FROM: Kyle Hayes, City Manager PREPARED BY: Todd Simoneaux, Chief Financial Officer MEETING DATE: August 24, 2021 REQUESTED ACTION: Council hold a Joint Public Hearing on the proposed FY 2022 Budget and the proposed 2022 Capital Program and at the conclusion of the hearing take action to postpone the final vote on the proposed FY 2022 Budget until September 14, 2021. BACKGROUND The proposed FY 2022 Budget was submitted to Council on August 10, 2021. The proposed 2022 Capital Program was originally submitted on May 14, 2021, and again with the proposed budget on August 10, 2021. The notice of the public hearing on the Budget and Capital Program was published August 12, 2021. Local Government Code, Section 102.007 states that at the conclusion of the public hearing,the governing body of the municipality shall take action on the proposed budget. Council must take action to postpone the fmal vote on the proposed budget until September 14, 2021. FUNDING SOURCE Not applicable. RECOMMENDATION Hold the Joint Public Hearing. RESOLUTION NO. WHEREAS, the proposed FY 2022 Budget was submitted to the City Council of the City of Beaumont, Texas on August 10, 2021; and, WHEREAS, the proposed FY 2022 Capital Program was originally submitted on May 14, 2021 and again with the proposed budget on August 10, 2021; and, WHEREAS, the notice of the public hearing on the FY 2022 Budget and FY 2022 Capital Program was published August 12, 2021 to be held August 24, 2021; and, WHEREAS, Local Government Code, Section 102.007 states that at the conclusion of the public hearing, the governing body of the municipality shall take action on the proposed budget; and, WHEREAS, since the public hearing on the proposed tax rate is scheduled for September 14, 2021, City Council must take action to postpone the final vote on the proposed FY 2022 budget until after the hearing on the proposed tax rate; and, WHEREAS, City Council is of the opinion that it is in the best interest of the citizens of the City of Beaumont for the City to postpone the final vote on the proposed FY 2022 budget until after the public hearing on the proposed tax rate; NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF BEAUMONT: THAT the statements and findings set out in the preamble to this resolution are hereby, in all things, approved and adopted; and, THAT the final City Council vote to adopt the FY 2022 Budget be and hereby is postponed until September 14, 2021 after the public hearing on the proposed tax rate. The meeting at which this resolution was approved was in all things conducted in strict compliance with the Texas Open Meetings Act, Texas Government Code, Chapter 551. PASSED BY THE CITY COUNCIL of the City of Beaumont this the 24th day of August, 2021. - Mayor Robin Mouton -