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Home My WebLink About05/25/2021 PACKET BEAUMONT TEXAS MEETING OF THE CITY COUNCIL COUNCIL CHAMBERS CITY HALL 801 MAIN STREET TUESDAY,MAY 25,2021 1:30 PM AGENDA CALL TO ORDER * Invocation Pledge Roll Call * Presentations and Recognitions * Public Comment: Persons may speak on the Consent Agenda and Items 4 and 9-11 CONSENT AGENDA (Items placed on the Consent Agenda are considered routine in nature and are considered non-controversial. The Consent Agenda can be acted upon in one motion. A consensus of the Council is required to remove any item for discussion and separate action.) • 1. Approval of the May 17, 2021 Special City Council Meeting Minutes 2. Amend Resolution 21-122 to amend the term of the appointment of Biguita Hernandez-Smith to the Community Development Advisory Committee to expire September 30, 2021 3. Authorize the City Manager to execute Change Order No. 2, accept maintenance, and authorize final payment to Global Emergency Services, LLC REGULAR AGENDA 4. Consider an ordinance approving the rates proposed by Texas Gas Service Company 5. Consider a request for a Specific Use Permit to allow a boat and RV storage facility in a GC-MD (General Commercial-Multiple-Family Dwelling) District located at 8200 Phelan Boulevard 6. Consider a request for a Specific Use Permit to allow a mortuary in an RCR (Residential Conservation Revitalization) District located at 3510 Sarah Street 7. Consider a request for a Specific Use Permit to allow a bar/poker room in an GC- MD (General Commercial-Multiple-Family Dwelling) District located at 7211 Eastex Freeway 8. Consider a request for an Amended Specific Use Permit to allow a training facility for Entergy in an RCR(Residential Conservation Revitalization) District located at 4950 Plant Road 9. Consider a resolution authorizing and confirming that the City Manager or his designee has approval to receive funds from the Coronavirus State and Local Fiscal Recovery Funds through the U.S.Department of Treasury DISCUSSION ITEMS 10. Review and discuss the seating at the Civic Center 11. Review and discuss the lighting at Complex 4 located at the Athletic Complex COMMENTS • Public Comment (Persons are limited to 3 minutes) * Councilmembers/City Manager/City Attorney comment on various matters CLOSED SESSION • Consider matters related to the deliberation of the purchase, exchange,lease or value of real property in accordance with Section 551.072 of the Government Code,to wit: 555 Main Street • Consider matters related to contemplated or pending litigation in accordance with Section 551.071 of the Government Code: Claim of Lauren Lewis Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact Kaltrina Minick at 880-3777. 1 May 25, 2021 Approval of the May 17, 2021 Special City Council Meeting Minutes BEAUMONT TEXAS TO: City Council FROM: Kyle Hayes, City Manager PREPARED BY: Tina Broussard, City Clerk MEETING DATE: May 25, 2021 REQUESTED ACTION: Council consider approval of the May 17, 2021 Special City Council Meeting Minutes. TEXAS1 1 . 1 1 T MINUTES OF THE CITY OF BEAUMONT SPECIAL - COUNCIL MEETING Albert"A.J."Turner Jr.,At-Large BECKY AMES, MAYOR Randy Feldschau, Mayor Pro Tern Taylor Neild,Ward I CITY COUNCIL MEETING Michael Getz,Ward II Audwin Samuel,Ward III MAY 17, 2021 Charles "Chris" Durio,Ward IV Tyrone Cooper, City Attorney Kyle Hayes, City Manager Tina Broussard, City Clerk The City Council of the City of Beaumont, Texas, met in a special session in strict compliance with the Texas Open Meetings Act, Texas Government Code, Chapter 551 on May 17, 2021, at the City Hall Council Chambers, 801 Main Street, Beaumont, Texas, at 10:00 a.m. to consider the following: OPENING • Invocation Pledge of Allegiance Roll Call • Presentation and Recognition * Public Comment: Persons may speak on scheduled agenda items 1-3/Consent Agenda * Consent Agenda Mayor Ames called the council meeting to order at 10:00 a.m. Pastor John Boykin with Sabine Tabernacle gave the invocation. Mayor Ames led the Pledge of Allegiance. Roll call was made by Tina Broussard, City Clerk. Present at the meeting were Mayor Ames, Mayor Pro Tem Feldschau, Councilmembers Durio, Getz, Turner, Samuel and Neild. Also present were Kyle Hayes, City Manager; Tyrone Cooper, City Attorney; Tina Broussard, City Clerk. Proclamations, Presentation, Recognitions "National Maritime Day" — May 22, 2021 - Proclamation read by Councilmember Getz; accepted Ivan Mobley, Executive Director of the Seafarers' Center "Motorcycle Safety and Awareness Month — May, 2021 — Proclamation read by Councilmember Samuel; accepted by Tonya Mills with the Region 4 Council to Clubs and Independence "Small Business Month" — May, 2021 — Proclamation read by Mayor Ames; accepted by Kristie Young,Vice President of Economic Development at the Greater Beaumont Chamber of Commerce Minutes—May 17,2021 Public Comment: Persons may speak on scheduled agenda items 1-3/Consent Agenda Biguita Hernandez-Smith 1080 Shakespeare Dr. Beaumont TX Spoke on her appointment to the Community Development Advisory Committee, thanked Councilmember Getz for appointing her, made additional comments regarding politics and moving the city forward CONSENT AGENDA Approval of minutes — May 11, 2021 Confirmation of board and commission member appointments — Resolution 21-122 Biguita Hernandez-Smith would be appointed to the Community Development Advisory Committee. The term would commence May 17, 2021 and expire September 30, 2023. (Councilmember Mike Getz) A) Approve contracts to provide lubricants for use in City vehicles and equipment- Resolution 21-123 B) Authorize the City Manager to execute Change Order No. 2, accept maintenance, and authorize final payment to Gulf Coast, a CRH Company related to the Helbig Road Asphalt Resurfacing Project- Resolution 21-124 C) Authorize the City Manager to execute Change Order No. 3 to the contract with McInnis Construction, Inc. related to the Fleet Management Facility Parking Lot Reconstruction — Phase 1 Project - Resolution 21-125 D) Authorize the City Manager to execute all documents necessary, specifically a Grant Contract between the Office of the Attorney General and the Beaumont Police Department- Resolution 21-126 E) Authorize the City Manager to execute an agreement with the South East Texas Regional Planning Commission (SETRPC) regarding the Region 9-1-1 System - Resolution 21-127 Councilmember Getz moved to approve the Consent Agenda. Councilmember Durio seconded the motion. AYES: MAYOR AMES,MAYOR PRO TEM FELDSCHAU,COUNCILMEMBERS DURIO,GETZ, TURNER, SAMUEL AND NEILD NAYS: NONE MOTION PASSED GENERAL BUSINESS 1. Consider approving an ordinance calling a runoff election for June 19, 2021, to elect a Mayor for the City of Beaumont. Minutes—May 17,2021 The City Charter dictates that if no candidate for Mayor receives a majority of all votes cast in the general election for the position for which he/she is a candidate, a runoff election for such position shall be ordered in accordance with the Texas Election Code. The City of Beaumont is designating the third Saturday of June to conduct a runoff election to elect a Mayor. Funds are available in the City Clerk's budget Approval of ordinance. Councilmember Neild moved to ADOPT AN ORDINANCE OF THE CITY OF BEAUMONT, TEXAS, PROVIDING FORA RUNOFF ELECTION TO BE HELD ON THE 10111 OF JUNE,2021 FOR THE PURPOSE OF ELECTING A MAYOR; PROVIDING THE FORM OF THE BALLOT AT SUCH RUNOFF ELECTION; DIRECTING AND GIVING THE NOTICE OF SUCH ELECTION; AND OTHER PROVISIONS RELATING TO THE SUBJECT. Councilmember Turner seconded the motion. AYES: MAYOR AMES,MAYOR PRO TEM FELDSCHAU,COUNCILMEMBERS DURIO,GETZ, TURNER, SAMUEL AND NEILD NAYS: NONE MOTION PASSED Ordinance 21-028 2. Consider an ordinance amending the FY 2021 Budget. In accordance with Article VI of the City Charter, the City Manager shall strictly enforce the provisions of the budget as specified in the ordinance adopting the budget. He shall not authorize or approve any expenditure unless an appropriation has been made in the budget ordinance adopting the budget, and there is an available unencumbered balance of the appropriation sufficient to pay the liability to be incurred. Approving the proposed amendments will ensure that expenditures are within the approved budget and that interfund transfers are in accordance with the financial policies as approved within the budget document. The details of the proposed amendments are as follows: 1. The Imelda Recovery Fund was established to track Tropical Storm Imelda recovery costs and FEMA/other related reimbursements. As discussed with City Council on February 23, 2021, it is recommended to close this fund because FEMA is not issuing a reimbursement declaration. To date we have unreimbursed expenses in the amount of $3,792,024. To cover these expenses, we will need to transfer funds from the following funds: General Fund $1,810,737 Solid Waste Fund $1,724,218 Water Fund $ 257,069 Minutes—May 17,2021 The Imelda Fund originally budgeted revenue in the amount of$3,547,928 and will need an amendment of $244,096 to match the amount of revenue being transferred into the fund. Also, the fund is expected to exceed budgeted expenditures, thus a budget amendment of $100,000 is being proposed to cover those costs. General Fund Original Budget Proposed Amended Budget Amendment Total Expenditures $131,940,700 $1,810,737 $133,751,437 Water Fund Original Budget Proposed Amended Budget Amendment Total Expenditures $53,548,500 $1,724,218 $55,272,718 Solid Waste Fund Original Budget Proposed Amended Budget Amendment Total Expenditures $12,664,900 $257,069 $12,921,969 Imelda Recovery Original Budget Proposed Amended Budget Fund Amendment Total Revenues $3,547,928 $244,096 $3,792,024 Total Expenditures $500,000 $100,000 $600,000 Approval of the ordinance. Mayor Pro Tern Feldschau moved to ADOPT AN ORDINANCE ENTITLED AN ORDINANCE AMENDING THE FISCAL BUDGET OF THE CITY OF BEAUMONT FOR THE FISCAL YEAR 2021 TO APPROPRIATE ADDITIONAL FUNDS TO COVER EXPENDITURES IN THE GENERAL,WATER,SOLID WASTE AND IMELDA RECOVERY FUNDS; TO APPROVE THE TRANSFER OF FUNDS; PROVIDING FOR SEVERABILITY; AND PROVIDING FOR REPEAL. Councilmember Neild seconded the motion. AYES: MAYOR AMES,MAYOR PRO TEM FELDSCHAU,COUNCILMEMBERS DURIO,GETZ, TURNER, SAMUEL AND NEILD NAYS: NONE MOTION PASSED Ordinance 21-029 3. Consider an ordinance granting a new solid waste franchise agreement with G&H Solutions, LLC. According to City Ordinance 22.05.101, no person shall engage in the business of collecting, hauling or transporting, in the city, any garbage,waste or refuse,without first having obtained a franchise from the City. Eleven entities currently have nonexclusive franchise agreements with the City, G&H Solutions, LLC has requested that the City Council grant the company such franchise agreement. G&H Solutions is a new locally owned business renting roll off Minutes—May 17,2021 boxes and offering waste hauling services with its Nederland office located at 2560 N. 31st Street. The franchise agreement would provide for a term of one year from its effective date and a 0 franchise fee of seven percent (7%) of gross revenues received for service. It also requires the entity to indemnify the City of Beaumont and provide insurance which names the City of Beaumont as a named insured. According to City Charter, franchise ordinances require readings at three separate Council meetings, with the third not less than thirty (30) days from the first reading. The ordinance does not take effect until sixty(60) days after its adoption on the third and final reading.After passage, the ordinance must be published for four consecutive weeks in a newspaper of general circulation in the City. All publication costs are paid by the applicant. This is the final reading. A franchise fee of seven percent (7%) of gross receipts will be paid to the City. Approval of the ordinance. Councilmember Getz moved to ADOPT AN ORDINANCE ENTITLED AN ORDINANCE GRANTING A FRANCHISE FOR SOLID WASTE COLLECTION AND TRANSPORTATION SERVICES TO G&H SOLUTIONS, LLC. Mayor Pro Tern Feldschau seconded the motion. AYES: MAYORAMES,MAYOR PRO TEM FELDSCHAU,COUNCILMEMBERS DURIO,GETZ, TURNER, SAMUEL AND NEILD NAYS: NONE MOTION PASSED Ordinance 21-015 COMMENTS * Public Comments (Persons are limited to three minutes) Antonio Polite 3795 Youngstown Beaumont TX Stated that he's with the Golden Triangle Jaguar's which is a nonprofit youth football and basketball league, stated that he's trying to secure a field for the kids to play on, he's walked Sprott Park which is not in use,would like to see if they could host approximately four games with Texas Grid Iron football league, he would like to put the kids to work to get the field ready, has a professional crew that would mark the field, would like permission to utilize the field at that park Brian Nepveux 6955 Shanahan Beaumont TX Congratulated Councilmembers Turner and Durio on their being elected to City Council, stated that he's checked into the At-large position, stated that there's two positions under one line that says vote for two, based on the numbers that he's looked at there was a little less Minutes—May 17,2021 than 16,000 total votes, there was only 18,700 for At-large, there should have been about 31,000 if voters actually voted for two which they don't, looked at Houston, they have five At- large positions, the positions are one through five with two four year terms, asked that Council look at having positions one and two which provides for accountability for the two seats, made additional comments regarding the At-large seats, asked that Council consider changing the seats to positions one and two * Councilmembers/City Manager/City Attorney comments on various matters COUNCILMEMBER COMMENTS COUNCILMEMBER DURIO - CONGRATULATED ALL OF THE GRADUATES WHO GRADUATED FROM COLLEGE AND HIGH SCHOOL,STATED THAT HE NOTICED A LOT OF THE GRADUATES THAT GRADUATED FROM HIGH SCHOOL DID SO WITH AN ASSOCIATES DEGREE,THOUGHT THAT WAS AWESOME, THE KIDS ARE SEVENTEEN AND EIGHTEEN YEARS OLD GRADUATING FROM HIGH SCHOOL AND READY TO ENTER THE WORK FORCE COUNCILMEMBER GETZ- WELCOMED BIGUITA HERNANDEZ-SMITH TO THE COMMUNITY ADVISORY COMMITTEE, THANKED HER FOR HER EARLIER COMMENTS,ENCOURAGED THE MEMBERS OF THE COMMITTEE AND THE CITY COUNCIL TO REIMAGINE HOW THE COMMITTEE IS UTILIZED,RIGHT NOW IT IS PRIMARILY UTILIZED TO DETERMINE ALLOCATIONS FOR COMMUNITY DEVELOPMENT BLOCK GRANT FUNDING FOR VARIOUS NONPROFITS,THE COMMITTEE IS ALSO TASKED WITH THE ABILITY TO DO SO MUCH MORE AND BE A TRUE COMMUNITY WIDE CITIZEN ADVISORY COMMITTEE, ANNOUNCED THE DOWLEN/WEST NEIGHBORHOOD ASSOCIATION WILL BE MEETING MAY 18, 2021, AT ROGERS PARK COMMUNITY CENTER, AT 7:00 P.M., GUEST SPEAKER WILL BE ANGELA BELLARD WITH THE JEFFERSON COUNTY APPRAISAL DISTRICT COUNCILMEMBER TURNER- STATED THAT HE'S VERY EXCITED TO BE ON COUNCIL AND IS LOOKING FORWARD TO WORKING WITH EVERYONE, ANNOUNCED THAT ON MAY 20, 2021, AT 6:00 P.M., THERE WILL BE A SWEARING AT BEAUMONT INDEPENDENT SCHOOL DISTRICT FOR THE NEWLY ELECTED SCHOOL BOARD TRUSTEES,HOPES THAT THE ENTIRE COUNCIL WOULD ATTEND AND SHOW THEIR UNISON, ENCOURAGED THE CITIZENS TO ATTEND AS WELL MAYOR PRO TEM FELDSCHAU - STATED THAT THERE WAS AN ALERT THAT CAME OUT DURING THE MEETING THAT THERE IS A FLASH FLOOD WARNING, IT'S OBVIOUS THAT THIS WEEK WILL BE A WET WEEK, THERE ARE ALSO CERTAIN PLACES IN BEAUMONT THAT FLOOD, ENCOURAGED EVERYONE TO PLEASE AVOID THOSE AREAS AND GO AROUND THEM IF AT ALL POSSIBLE AND THAT NO ONE GETS IN BAD SITUATIONS THIS WEEK Minutes—May 17,2021 COUNCILMEMBER SAMUEL- NONE COUNCILMEMBER NEILD - NONE CITY ATTORNEY COOPER- NONE CITY MANAGER HAYES - NONE MAYOR AMES - COMMENTED ON THE BEAUTIFUL NEW SEAFARERS' CENTER THAT WAS BUILT IN PORT ARTHUR,STATED THAT SHE HAD THE OPPORTUNITY TO JOIN THEM IN THEIR RIBBON CUTTING AND DEDICATION OF THE NEW BUILDING, COMMENTED ON THE AT- LARGE SEATS, STATED THAT SHE WAS VERY MUCH IN FAVOR OF GOING TO POSITIONS, STATED THIS WAS ON THE BALLOT AS A CHARTER AMENDMENT SOME TIME AGO, THE PROPOSITION WAS TO GO TO POSITIONS INSTEAD OF SEATS AS WELL AS THREE YEAR TERMS AND IT FAILED, ANNOUNCED A JOINT PLANNING AND ZONING MEETING AT 3:15 P.M. With there being no Executive Session, Council adjourned at 10:56 a.m. Becky Ames, Mayor Tina Broussard, City Clerk Minutes—May 17,2021 2 May 25, 2021 Amend Resolution 21-122 to amend the term of the appointment of Biguita Hernandez-Smith to the Community Development Advisory Committee to expire September 30, 2021 BEAUMONT TEXAS TO: City Council FROM: Kyle Hayes, City Manager PREPARED BY: Tyrone Cooper, City Attorney MEETING DATE: May 25, 2021 REQUESTED ACTION: Council consider amending Resolution 21-122 to amend the term of the appointment of Biguita Hernandez-Smith to the Community Development Advisory Committee to expire September 30, 2021. RESOLUTION NO. BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF BEAUMONT: THAT Resolution No. 21-122 is hereby amended to reflect a new term expiration date of September 30, 2021 to the Community Development Advisory Committee appointment of Biguita Hernandez-Smith. The meeting at which this resolution was approved was in all things conducted in strict compliance with the Texas Open Meetings Act, Texas Government Code, Chapter 551. PASSED BY THE CITY COUNCIL of the City of Beaumont this the 25th day of May, 2021. - Mayor Becky Ames - 3 May 25, 2021 Authorize the City Manager to execute Change Order No. 2, accept maintenance, and authorize final payment to Global Emergency Services, LLC BEAUMONT TEXAS TO: City Council FROM: Kyle Hayes, City Manager PREPARED BY: Bart Bartkowiak, Director of Public Works & Technology Services MEETING DATE: May 25, 2021 REQUESTED ACTION: Council consider a resolution authorizing the City Manager to execute Change Order No. 2, accept maintenance, and authorize fmal payment to Global Emergency Services, LLC. BACKGROUND On January 26, 2021, by Resolution 21-018, City Council awarded a contract to Global Emergency Services, LLC, of Beaumont, for the Lawson's Canal Reclamation Debris Hauling (REBID)Project in the amount of$180,000.00. Previous Change Order No. 1, in the amount of$44,460.00, is attached for your review. Proposed Change Order No. 2, in the amount of$287.00, is required to adjust the estimated quantities in the contract to reflect the actual quantities used in the completion of the project. If approved, the adjustment in quantities would result in a final contract amount of$224,747.00. The project has been inspected by Water Utilities and found to be complete in accordance with the provisions and terms set out in the contract. Acceptance of Change Order No. 2, maintenance, and fmal payment in the amount of$54,051.95 is recommended. FUNDING SOURCE Water Fund- Contract Services. RECOMMENDATION Approval of the resolution. RESOLUTION NO. 21-098 WHEREAS, on January 26, 2021, the City Council of the City of Beaumont, Texas passed Resolution No. 21-018 awarding a contract in the amount of$180,000.00 to Global Emergency Services, LLC, of Beaumont, Texas, for the Lawson's Canal Reclamation Debris Hauling (REBID) Project: and, WHEREAS, Change Order No. 1, in the amount of$44,460.00, is required for the addition of 2,223 cubic yards of debris to be hauled due to unforeseen site conditions and undercalculation of the amount of debris to be removed from Lawson's Canal, thereby increasing the total contract amount to$224,460.00; NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF BEAUMONT: THAT the statements and findings set out in the preamble to this resolution are hereby, in all things, approved and adopted; and, THAT the City Manager be and he is hereby authorized to execute Change Order No. 1, in the amount of$44,460.00 for additional work described above, thereby increasing the total contract amount to $224,460.00 for the Lawson's Canal Reclamation Debris Hauling (REBID) Project. The meeting at which this resolution was approved was in all things conducted in strict compliance with the Texas Open Meetings Act, Texas Government Code, Chapter 551. PASSED BY THE CITY COUNCIL of the City of Beaumont this the 20th day of April, 2021. ,e,1„ - or Becky A es- eumcwr 6 yi gi1411 1 - I - CITY OF BEAUMONT Date: May 11,2021 Project: Lawson's Canal Reclamation Debris Hauling(REBID) County: Jefferson District: Beaumont Contract Number: BID NO.WU1021.02 I Owner. City of Beaumont Contractor. Global Emergency Services,LLC C.O.No.: 2 THE FOLLOWING CHANGES IN THE PLANS AND/OR SPECIFICATIONS ARE HEREBY MADE Adjustment of estimated quantities in the contract to reflect the actual quantities used In the completion of the project Item No. Item Code DESCRIPTION Unit Original Change In Unit Price Total Quantity Quantity ADD Alternate-Mobilization,Demobilization,Excavation,Loading, CUBIC Al - Hauiing,and Disposal of Existing Vegetation,Bacldill Material, YARD11,223 14.35 S 20.00 $ 287.00 and Construction Debris,and Grading of Site at Marina Dr. SUBTOTAL $ 287.00 TOTAL AMOUNT OF THIS CHANGE ORDER $ 287.00 0 CALENDAR DAYS WILL BE ADDED TO THIS CHANGE ORDER ORIGINAL CONTRACT AMOUNT: S 180,000.00 NET FROM PREVIOUS CHANGE ORDERS: S 44,460.00 TOTAL AMOUNT OF THIS CHANGE ORDER: S 287.00 PERCENT OF THIS CHANGE ORDER: 0.16% TOTAL PERCENT CHANGE ORDER TO DATE 24.86% NEW CONTRACT AMOUNT: S 224,747.00 CONTRACT TIME ORIGINAL CONTRACT TIME 32 calendar days ADDITIONAL CONTRACT TIME PER PREVIOUS CHANGE ORDERS: 10 calendar days ADDITIONAL CONTRACT TIME PER THIS CHANGE ORDER REVISED - REVISED CONTRACT TiME 42 calendar days CONDITION OF CHANGE 'Contractor acknowledges end agrees that the adjustments in contract price and contract time stipulated in this Change Order represents fug compensation for all increases and decreases in the cost of,and the lime required to perform the entire work under the contract arising directly or Indirectly from this Change Order and all previous Change Orders. Acceptance of this waiver constitutes an agreement between Owner and Contractor that the Change Order represents an all inclusive,mutually agreed upon adjustment to the Contract, and that Contractor wil waive all rights to file a claim on this Change Order after It Is property executed.' ACCEPTED BY: 7/ PREPARED BY: je.„4„,‘ GIoUID Emergency Beryl DATE JOHN PIPPINS ,Eli, OA WATER UTI S DESIGN MANAGER REVIEWED BY: REVI BY: • L\\ °'`")1/4XSIA- 1D D.,) AMALIA VILLARREAL,P.E. DATE RTKOWIAK DATE CITY ENGINEER DIRECTOR OF PUBLIC WORKS TECHNOLOGY SERVICES APPROVED BY: ATTESTED BY: KYLE HAYES DATE TINA BROUSSARD DATE CITY MANAGER CITY CLERK 1 i CITY OF BEAUMONT Data: April 7,2021 ProJacl: Lay/eon's Canal Rodomotion Debria Hauling(REBID) County: Jefferson Dlstrlcb faooumonl Contract Number: BID NO.WU102I.02 . Oymor. Clly of Beaumont Contractor, Global Emergency.Sorvicos,LLC CO.No.; 1 : • THE FOLLOWING CHANGES IN THEPLANS ANDIOWBPECWICArlONS ARE HEREBY MADE: Due to unforeaaan fold cendWons when oatimopng quantities for thin contract,Iha original b:d cpnntin MI be Increased by 24.7%to continue construction. • 4 ItomNo. Item Coda DESCRIPTION Unit Original ( -Chongoln Unil Paco Total Quantity ODenllly ADD Alternate-Moblllmfan,Danmblfaolion,Excavation,Loading, Al - Hauling,end Disposal of 6dsing Vegetation,Hoehn Matetlel, V M 0•,000 2223.00 $ 20.00 S 44,480.00 and Construclion Deists,and Grading of Silo at Marina Dr. c • SUBTOTAL $ 44,480.00 TOTAL AMOUNT OF THIS CHANGE ORDER $ 44,480.00 - - 10 CALENDAR DAME W LLDE ADDED TO7H1a CHAN06 ORDER ORIGINAL CONTRACT AMOUNT: S 180,000.00 NETFROM PREVIOUS CHANGE ORDERS: S • TOTAL AMOUNT OP THIS CHANGE ORDER: $ 44430,00 PERCENT OF THIS CHANGE ORDER: 24,7e% TOTAL PERCENT CHANGE ORDERTO DAT@ 24,70% NEW CONTRACT AMOUNT: S 224,480.00 CONTRACT TIME ORIGINAL CONTRACT TIME: 32 calendar days • • ADDITIONAL CONTRACTIVE PER PREVIOUS CHANGE ORDERS: - 'ADDITIONAL CONTRACTIVE PERTHIS CHANGE ORDER: 10 calendar days REVISED CONTRACT TINE: 42 calendar days CONDITION OF CHANGE: 'Cont/ado:scknoiAedgss end enrees that the eljuetments In contract price and coitrect lime oUpu'ated In This Change Order represents full compensaga7 for ell Increases sad decreases In tho cost of,and iho 11Gm roqulrod to perform the undarthocania*arcing directly ortrdlracUy from els Charge ordrr and at prevlass Chomp:Ordain. Acceptance er this wrtver eanse en apraarrentbotwooa Owner Mal Ca:tractorthe CIninnn.Orderraremats an at Irrludve,mutually rimed upsn edlusbnant to Eta Contract, aid that CorilreolorwW naive alights thatrights to flea Balm on&Is Change Order idler I to property executed.' ACCEPTED BY: • PREPARED DY• • .R�6a it—(/�J�J'� c�aa r� 4/7/2021 Roz~-4 Y/7lz t OIa6al lmmgmoyBmis 4LW DATE JOHIN PIPPINS EIT, 1 DATE (/ WATERUTIL ISO DESIGN MAIIAOER REVIEWED BY: R BYt �;, 411L1 i 4%�ar AMALIA WLLARREAI,p.n. DATE - B TK0Y17 _ DATE . CRY ENGINEER DIRECTOR OF PUBLIC WORKS a TECHNOLOGY SERVICES APPROVED BY: L...._ k AntTO BY . L/- z/-2( a. � 67 a •01.4 KYLEHAYEa DATE 'DNA ono ,Mtb DATE CITY MANAGED CITYCLBRK 1 PROJECT: Lawson's Canal Reclamation Debris Hauling(REBID)-Bid No.WU1021-02 AWARDED CONTRACT AMOUNT: $ 180,000.00 PERCENT.OFTIME USED: 100% CONTRACTOR: Global Emergency Services,LLC. CURRENT CONTRACT AMOUNT: $ 224,747.00 PERCENT OF WORK COMPLETE: 100% ESTIMATE#: 2 CONTRACT DATE(NTP): 16-Mar-21 PERIOD: April 7,2021-April 27,2021 CONTRACT CALENDAR DAYS: 42 CHANGE ORDERS: 2 CALENDAR DAYS USED: 42 TEEM DESC, 1 EST UNIT TOTAL CURRENT ....TOTAL :' UNIT TOTA4 DESCRIPTION PREVIOUS - ESTIMATE NO CODE QTY MEASURE ' ESTIMATE . . PRICE :AMOUNT, ..:. . .; t .._ : ESTIMATE. . .TO DATEr .. . Alternate-Mobilization,Demobilization,Excavation,Loading,Hauling,and CUBIC Al - Disposal of Existing Vegetation,Backfill Material,and Construction Debris,and 11,237.35 YARD 8983.95 2253.40 11237.35 $ 20.00 $ 224,747.00 Grading of Site at Marina Dr.� PREPARED BY: v`i% . 5')"'1�2.' GRAND TOTAL AMOUNT OF WORK DONE: $. 224,747.00 John Ke i Young,WATER UTILITIES DESIGNER II DATE J/ 7/ , LESS 5%RETAINAGE: REVIEWED BY: /l/'' ,. JOHN PIPP Ni 5 III,WATER UTILITIES DESIGN MANAGER DATE SUB TOTAL: $ 224,747.00 APPROVED BY: &1�. 5I ,1s 1 a ba 1 LESS PREVIOUS PAY ESTIMATES: $ 170,695.05 AMAUA"MOLLY"VILLARREAL,P.E.,CITY ENGINEER DATE _ AMOUNT DUE THIS ESTIMATE: F'$ 54051.95. I certify that all work,including materials,covered by this invoice have been completed or delivered in accordance ith t Contr Docu nts. ‘‘aot Al UD".Isakson DATE Global Em ency Services,LLC. RESOLUTION NO. WHEREAS, on January 26, 2021, the City Council of the City of Beaumont, Texas, passed Resolution No. 21-018 awarding a contract in the amount of $180,000.00 to Global Emergency Services, LLC, of Beaumont, Texas, for the Lawson's Canal Reclamation Debris Hauling (REBID) Project; and, WHEREAS, on April 20, 2021, the City Council of the City of Beaumont, Texas, passed Resolution No. 21-098 authorizing the City Manager to execute Change Order No. 1, in the amount of $44,460.00, for the addition of 2,223 cubic yards of debris to be hauled due to unforeseen site conditions and undercalculation of the amount of debris to be removed from Lawson's Canal, thereby increasing the contract amount to $224,460.00; and, WHEREAS, Change Order No. 2, in the amount of$287.00, is necessary to adjust the estimated quantities in the contract to reflect the actual quantities used in the completion of the project, thereby increasing the contract amount to $224,747.00; and, WHEREAS, the project has been inspected by the Water Utilities Division and found to be complete in accordance with the provisions and terms set forth in the contract; NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF BEAUMONT: THAT the statements and findings set out in the preamble to this resolution are hereby, in all things, approved and adopted; and, THAT the City Manager be and he is hereby authorized to execute Change Order No. 2, in the amount of$287.00, to adjust the estimated quantities in the contract to reflect the actual quantities used in the completion of the project, thereby increasing the contract amount to $224,747.00; and, BE IT FURTHER RESOLVED THAT the Lawson's Canal Reclamation Debris Hauling (REBID) Project be and the same is hereby accepted; and, BE IT ALSO RESOLVED THAT the City Manager is hereby authorized to make final payment in the amount of $54,051.95 to Global Emergency Services, LLC, of Beaumont, Texas. The meeting at which this resolution was approved was in all things conducted in strict compliance with the Texas Open Meetings Act, Texas Government Code, Chapter 551. PASSED BY THE CITY COUNCIL of the City of Beaumont this the 25th day of May, 2021. - Mayor Becky Ames - 4 May 25, 2021 Consider an ordinance approving the rates proposed by Texas Gas Service Company BEAUMONT TEXAS TO: City Council FROM: Kyle Hayes, City Manager PREPARED BY: Tyrone E. Cooper, City Attorney MEETING DATE: May 25, 2021 REQUESTED ACTION: Council consider an ordinance approving the rates proposed by Texas Gas Service Company. BACKGROUND On February 11, 2021, Texas Gas Service filed with the City of Beaumont an annual Gas Reliability Infrastructure Program (GRIP) interim rate adjustment request to increase gas rates in the Central-Gulf Service Area of the company. The Council, on March 23, 2021, suspended the effective date of the proposed rate increase for a period of forty-five (45) days in order to allow for the review of the company's filings for compliance with the Gas Utility Regulatory Act. The review has been completed and it has been determined that the company's filings comply with the GRIP statute. Attached is a rate ordinance approving the new GRIP rates for the 2021 rate year. The impact on customer accounts is provided for your information. Customer Impact Summary CUSTOMER CLASS MONTHLY BILL INCREASE RESIDENTIAL $2.38 COMMERCIAL $10.06 INDUSTRIAL $164.72 PUBLIC AUTHORITY $19.61 PUBLIC SCHOOL SPACE $19.61 HEATING FUNDING SOURCE All reasonable expenses associated with rate cases are reimbursable by the company. RECOMMENDATION Approval of the ordinance. ORDINANCE NO. ORDINANCE OF THE CITY OF BEAUMONT, TEXAS APPROVING THE RATES PROPOSED BY TEXAS GAS SERVICE COMPANY, A DIVISION OF ONE GAS, INC. ("TGS" OR "COMPANY") PURSUANT TO ITS GAS RELIABILITY INFRASTRUCTURE PROGRAM ("GRIP") FILING MADE WITH THE CITY ON FEBRUARY 11, 2021; FINDING THAT THE MEETING COMPLIES WITH THE OPEN MEETINGS ACT; MAKING OTHER FINDINGS AND PROVISIONS RELATED TO THE SUBJECT, AND DECLARING AN EFFECTIVE DATE. WHEREAS, on or about February 11, 2021, Texas Gas Service Company, a Division of ONE Gas, Inc. ("TGS" or "Company") filed an Annual GRIP adjustment with the City of Beaumont ("City") to increase gas rates in the Central-Gulf Service Area pursuant to Gas Utility Regulatory Act("GURA"), Tex. Util. Code § 104.301; and, WHEREAS, City has exclusive original jurisdiction over the rates, operations and services of a gas utility in areas in the municipality pursuant to GURA § 103.001; and, WHEREAS, GURA § 104.301 requires a streamlined process for the recovery of the costs of incremental investment by a gas utility; and, WHEREAS, the Company proposed an effective date of April 12, 2021, for the rate increase; and, WHEREAS, the City suspended the proposed April 12, 2021 effective date until May 27, 2021; and, WHEREAS, the proposed interim rate adjustment would increase residential rates by $2.38 per customer per month; and, WHEREAS, the City's consultant has reviewed the GRIP filing and has concluded that the proposed GRIP rates are correctly calculated; and, WHEREAS, the reasonableness of TGS's investment will be reviewed in the Company's subsequent base rate case where all costs included in its GRIP filing will be subject to refund; NOW THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF BEAUMONT, TEXAS, THAT: Section 1. The statement and findings set out in the preamble to this ordinance are hereby in all things approved and adopted. Section 2. The Company's proposed GRIP rate increase is approved effective May 27, 2021. Section 3. The meeting at which the ordinance was approved was in all things conducted in strict compliance with the Texas Open Meetings Act, Texas Government Code, Chapter 551. Section 4. This Ordinance shall become effective from and after its passage. PASSED BY THE CITY COUNCIL of the City of Beaumont this the 25th day of May, 2021. - Mayor Becky Ames - ATTEST: 5 May 25, 2021 Specific Use Permit to allow a boat and RV storage facility a request for a g in a GC-MD General Commercial-Multiple-Family Dwelling) District locate d at 8200 Phelan Boulevard BEAUMONT TEXAS TO: City Council FROM: Kyle Hayes, City Manager (3 PREPARED BY: Chris Boone, Planning & Community Development Director MEETING DATE: May 25, 2021 REQUESTED ACTION: Council consider a request for a Specific Use Permit to allow a boat and RV storage facility in a GC -MD (General Commercial Multiple -Family Dwelling) District located at 8200 Phelan Boulevard. BACKGROUND Will, Jake and Elaine Henderson-partners, are requesting permission to allow a boat and RV storage facility at 8200 Phelan Boulevard. The property will also be used as an indoor baseball training facility as well, but only the storage facility, consisting of fifty-five (55) storage units, required a Specific Use Permit. This property is adjacent to a residential neighborhood to the north. In order to minimize the impact of a commercial use next door, directional lighting will be required. Adequate landscaping has been proposed along those property lines shared with residential properties and along the front of parking areas. In addition, a five(5) foot wide sidewalk will be required and is shown on the proposed plan. At a Joint Public Hearing held on May 17, 2021, the Planning Commission recommended 5:0 to approve the request for a Specific Use Permit to allow a boat and RV storage facility in a GC-MD (General Commercial—Multiple -Family Dwelling) District with the following conditions: 1. All exterior lighting will be directional and shielded away from neighboring properties. 2. Landscaping shall be provided as required by Ordinance. 3. A sidewalk shall be provided along Phelan for the width of the property. FUNDING SOURCE Not applicable. RECOMMENDATION Approval of the ordinance with the following conditions: 1. All exterior lighting will be directional and shielded away from neighboring properties. 2. Landscaping shall be provided as required by Ordinance. 3. A sidewalk shall be provided along Phelan for the width of the property. BEAUMONT Planning &Community Development Case Type:Planning and Zoning Case Status: REVIEW Case Sub Type:Specific Use Permit Tag Name:The proposed Boat and RV Storage& Case#: PZ2021-134 private baseball facility Location:8200 PHELAN BLVD, BEAUMONT,TX,77706 Initiated On:4/20/2021 11:55:19PM Individuals listed on the record: Applicant Will Henderson,Jake Henderson & Elaine Home Phone: Henderson-Partners Work Phone: P.O. Box 7795 Cell Phone:409--673-0883 Beaumont,TX 77726 E-Mail:w.henderson@reagan.com Property Owner • Will Henderson,Jake Henderson &Elaine Home Phone: Henderson-Partners Work Phone: P.O. Box 7795 Cell Phone:409-673-0883 Beaumont,TX 77726 E-Mail:w.henderson@reagan.com Agent Charles Shajari Home Phone:409-351-2601 87 Interstate 10 N Suite 115 Work Phone: Beaumont,TX 77707 Cell Phone:409-351-2601 E-Mail: benchmark1990@gmail.com Case Type:Planning and Zoning Page 1 of 3 Case#:PZ2021-134 Printed On:4/26/2021 DOUBLE EAGLE PARTNERS, INC. 8200 Phelan Blvd. Beaumont, Texas 77706 April 21,21 The proposed Boat and RV Storage units project shall contain 55 units. It will also contain a private baseball facility wholly contained within the central building on the southern end. We will provide total management of the property with a manager and or staff available by appointment or for emergency purposes 24 hours a day for tenant assistance. The storage units will contain an electrical outlet, motion activated LED lights and will all be fully enclosed and locked by the tenant. There shall be one 6" sewer connection located on the east roadway for tenants use prior to park the vehicles in stalls as reflected on the site plan. The private baseball facility will consist of a 100' by 195' area partitioned off by a fire rated wall per code at 95' depth of the 195' run creating 2 separate areas of 100' x 95' and 100' x 100'. This facility is private and by appointment only. Adequate parking with required ADA spaces and design parameters are reflected on the site plan to represent the required number of spaces per city code for both the boat and RV storage and the private baseball facility. The site will have monitored access control with directional roadways permitting safe and efficient traffic flow. The access control is designed in a manner to allow complete entry onto the site to not impede traffic on the public roadway.. The roadway is also designed in a fire protection friendly manner allowing for above adequate access, width, and generous turning radii exceeding code. They perimeter will be 8' fenced on 3 sides not including the front facing Phelan Blvd. The 8' fence shall be of a privacy style on any lot exposures neighboring any residential areas. There shall be cameras and security monitoring systems installed. There shall be a 10' exclusive waterline easement strategically placed through the property allowing for four (3) hydrants to be located on site. This design also allows for the linear feet of reach requirement needed for fire protection to the entire perimeter of all structures. All structures will be constructed a minimum of 18" inches above the Base Flood elevation or be flood proofed to 18"inches above the base flood elevation. In addition,the sewer hook-up will be designed where it can be sealed during a flood. The site shall be neatly landscaped and professionally maintained to promote a pleasing aesthetic appearance in uniform with the city code of ordinances and guidelines. This includes the appropriate landscape and green space buffers along residential borders with class "b" trees 12' feet apart and shrubbery along the front facing Phelan Blvd spaced and maintained according to code. We would like to start the project as soon as September 2021 with breaking ground and construction commencement. Our main goal is to bring a quality product to the area starting with great aesthetics and quality customer service while addressing a growing demand in our market. With RV ownership being at an all-time high across the US, the need for quality storage continues to grow. With SETX being considered one of the top 3 hotbeds in the country for baseball, we feel that we can address that need with our experience and expertise in the industry. Our Father and Husband,Lester Henderson, left us land over 20 years ago when he passed away to have something for our future. This is his Legacy! Sincerely, Writ qeadeuma • dale gateet ma Partners Ili BEAUMONT Planning &Community Development Legal Description Plat SP-2 Tracts 158&278-A, H WILLIAMS Survey,Abstract 56. Plat SP-6,Tracts 73 73-A,73-B&216 C WILLIAMS Survey, Abstract 59. Number of Acres 3.04 Proposed Use RV and boat storage That the specific use will be The proposed Boat and RV storage units with an enclosed private compatible with and not injurious to baseball facility will be fully regulated by the property management the use and enjoyment of other team and will be meticulously maintained including all building property,nor significantly diminish or upkeep, landscaping, and fencing.We will be providing superior impair property values within the services that will directly benefit the surrounding area while immediate vicinity maintaining a low impact on our surrounding neighbors due to the light vehicular and tenant traffic. That the establishment of the specific The proposed facility shall be constructed to exceed the minimum use will not impede the normal and standards set forth in the Beaumont Code of Ordinances. There shall orderly development and improvement be an 8' privacy fence with a well-maintained landscaped barrier of surrounding vacant property; adjoining any residential areas. The front of the property shall contain professionally landscaped areas that shall meet or exceed code requirements. There will also be a sidewalk laid along Phelan in accordance with city code which shall in turn aid in pedestrian and ADA traffic. There will be ample security cameras on site along with access control within the site to control traffic. Directional LED lighting shall be installed throughout and in a manner best suited not to disturb the surrounding neighbors. All driveways and parking spaces will be concrete and shall be appropriately marked including all fire lanes required by code. That adequate utilities,access roads, The proposed site facility will be designed by a licensed professional drainage and other necessary engineer which will design and allow for adequate drainage supporting facilities have been or will calculations.All private utilities will comply with the plumbing code be provided requirements and will tie into the city sewer line along the front of the property. The facility will provide a 10'exclusive water line easement through the property with the addition of fire hydrants per fire code. The full perimeter of all structures shall be accessible for fire protection within the defined linear distances per fire code. All access control points shall have a knox box entry system for emergency services access. All roadways will be 6"reinforced concrete pavement with drainage and grading design. The design,location and arrangement The proposed facility will be designed for all safety requirements,one of all driveways and parking spaces 36'wide entrance and one 36'wide exit to facilitate directional traffic provides for the safe and convenient with radii to meet the public works guidelines.There shall be a deep movement of vehicular and pedestrian setback from the roadway to the entrance gate to prevent vehicles traffic from impeding traffic when entering the premises.The interior roadway shall be designed for 20'wide fire truck accessibility and shall loop through the facility in a directional manner with proper turning radii of 25'or greater implemented into the engineered layout and reflected on the site plan. Case Type:Planning and Zoning Page 2 of 3 Case#:PZ2021-134 Printed On:4/26/2021 BEAUMONT Planning &Community Development That adequate nuisance prevention The proposed facility will be regulated by the property management measures have been or will be taken team. As per their defined scope of work,they shall monitor the site to prevent or control offensive odor, for QA/QC measures of physical appearance and cleanliness. There fumes,dust,noise and vibration will be guidelines and brochures posted throughout the facility for disposing of rubbish in the proper provided containers. Since there are no dirt roadways, dust will not be an issue. If any noise or vibration are noted at the site,the tenant will be notified immediately with a warning. That directional lighting will be The proposed facility will have lighting installed per the directional provided so as not to disturb or requirements per the city ordinances. All lighting systems at the site adversely affect neighboring will be LED with the proper design lumens to not disturb or affect the properties neighboring properties. That there are sufficient landscaping The proposed facility shall have a 6'landscape buffer in the front of and screening to insure harmony and the property with shrubs only due to the overhead power lines above compatibility with adjacent property at 24"C_C apart per city ordinance. The entire rear and 88.57'of the northern most east property line adjoining residential areas,shall contain a 10'landscaped border and green space comprising of 1 class"B"tree planted every 12 lineal feet adhering to the city's landscape ordinance requiring 2 class"B"trees for every 25 lineal feet. That the proposed use is in The proposed facility will be designed per all City of Beaumont accordance with the Comprehensive Codes,Ordinances&DD6.requirements. Plan Notes: Case Type:Planning and Zoning Page 3 of 3 Case#:PZ2021-134 Printed On:4/26/2021 ORDINANCE NO. ENTITLED AN ORDINANCE GRANTING A SPECIFIC USE PERMIT TO ALLOW A BOAT AND RECREATIONAL VEHICLE STORAGE FACILITY IN A GC-MD (GENERAL COMMERCIAL-MULTIPLE FAMILY DWELLING) DISTRICT FOR PROPERTY LOCATED AT 8200 PHELAN BOULEVARD IN THE CITY OF BEAUMONT, JEFFERSON COUNTY, TEXAS. WHEREAS, Will, Jake and Elaine Henderson have applied for a specific use permit to allow a boat and recreational vehicle storage facility in a GC-MD (General Commercial-Multiple Family Dwelling) District for property located at 8200 Phelan Boulevard, being Plat SP-2 Tracts 158 & 278-A, H. Williams Survey, Abstract 56, Plat SP-6, Tracts 73, 73-A, 73-B &216, C. Williams Survey, Abstract 59, Beaumont, Jefferson County, Texas, containing 3.0 acres, more or less, as shown on Exhibit "A," attached hereto; and, WHEREAS, the Planning and Zoning Commission of the City of Beaumont considered the request and is recommending approval of a specific use permit to allow a boat and recreational vehicle storage facility in a GC-MD (General Commercial-Multiple Family Dwelling) District for property located at 8200 Phelan Boulevard, subject to the following conditions; • All exterior lighting will be directional and shielded away from neighboring properties; • Landscaping shall be provided as required by Ordinance; • A sidewalk shall be provided along Phelan for the width of the property; and, WHEREAS, the City Council is of the opinion that the issuance of such specific use permit to allow a boat and recreational vehicle storage facility is in the best interest of the City of Beaumont and its citizens; NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF BEAUMONT: THAT the statements and findings set out in the preamble to this ordinance are hereby, in all things, approved and adopted; and, Section 1. That a specific use permit to allow a boat and recreational vehicle storage facility in a GC-MD (General Commercial-Multiple Family Dwelling) District for property located at 8200 Phelan Boulevard, being Plat SP-2 Tracts 158 & 278-A, H. Williams Survey, Abstract 56, Plat SP-6, Tracts 73, 73-A, 73-B & 216, C. Williams Survey, Abstract 59, Beaumont, Jefferson County, Texas, containing 3.0 acres, more or less, as shown on Exhibit "A," is hereby granted to Will, Jake and Elaine Henderson, their legal representatives, successors and assigns, as shown on Exhibit "B," attached hereto and made a part hereof for all purposes, subject to the following conditions; • All exterior lighting will be directional and shielded away from neighboring properties; • Landscaping shall be provided as required by Ordinance; • A sidewalk shall be provided along Phelan for the width of the property. Section 2. That the specific use permit herein granted is expressly issued for and in accordance with each particular and detail of the site plan attached hereto as Exhibit "B" and made a part hereof for all purposes. Section 3. Notwithstanding the site plan attached hereto, the use of the property herein above described shall be in all other respects subject to all of the applicable regulations contained in Chapter 28 of the Code of Ordinances of Beaumont, Texas, as amended, as well as comply with any and all federal, state and local statutes, regulations or ordinances which may apply. The meeting at which this ordinance was approved was in all things conducted in strict compliance with the Texas Open Meetings Act, Texas Government Code, Chapter 551. PASSED BY THE CITY COUNCIL of the City of Beaumont this the 25th day of May, 2021. - Mayor Becky Ames - PZ2021-134: Request for a Specific - qUsePermit to allow a boat and RV storage facilityin an GC - MD N MD (General Commercial—Multiple-Family Dwelling) District. Applicant: Will Henderson, Jake Henderson &Elaine Henderson-Partners Location: 8200 Phelan Boulevard 0 100 200 300 400 I 1 I I I I Feet ' ' ' � ' . �' ti, , .` � N ' �1 . Legend e n d: i; �-1. 3 t1° {+ e. �.1 � 1 • t.1y .)' • 1 41, ali '{ _,— -.,1 ryryk __ I 63. :, .tTa �;i` '.. + r R St I ` " ' :IL',m - ,.t r' �i, 11'! I of- ' •hr ¢t J J - °� 4 � •f` w �y i I' '` 1) x 1' sf • •' ,�� . T L V i l 4e , 'k � i \ ' 4:5, � . , Y^ 4•,y� t' { �i - ,. A `• ,, ,i b • *i' $ y ` + Y , S• a �. d' » . • . ,,.iti t j . ? Lr.fi Y ' -,,•-•{• Py tf `•� ` i7 it.' / ,; ' s`� i .. tt . ' >.Ffav t . +{ I r t't VI' --I' A"LICamd �.' . V.t.',}i )' .. t • VI. ,' Y (1 .-c-� I tr Y 1 ,teal'- ;Y p` • sWy7-7" 't ,y'� , " n-1YR 1 ,!..'G 'l•; v. 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I t •;'Z `y111 ......—i Qi . • PROPOSE P "L•�.� 'D `� SEWER TAP _ '��w.. = n C AOWYDY4F - Ut90,171OK A O DOE!PLOPCWLa.S / 4\ �D raweetgq nw r +� • ••^� PROPOSED FRE -`' ` .,,` I PROPOSED b" HYDRANT NO2 SEWER TAP �z LEGEND 71ryG g PROPOSED SUE PLAN I In.31 I T6+"k,_ e i S o ISAFETlBOLLARD! A-NUNE` x� WAS 'WIDTH-LENGTH-SPACE! , '(PRE HYDRAMI +` 93 Q. yam' -- F-OT UNEi .,_, G� .p'LED WALL PAC!UGHTI • ` • 'SEWER STADDNI ,` •+_ i ■I CATCH BASIN I 'I SHRUB I I PRCPOSLD We �"+_ ,+`., AA® •_ ., PROPOSED 10' EXCLUSIVE • • EXHIBIT LLB1/ 6 May 25, 2021 Consider a request for a Specific Use Permit to allow a mortuary in an RCR(Residential Conservation Revitalization) District located at 3510 Sarah Street BEAUMONT TEXAS TO: City Council FROM: Kyle Hayes, City Manager �5� PREPARED BY: Chris Boone, lanning & Community Development Director MEETING DATE: May 25, 2021 REQUESTED ACTION: Council consider a request for a Specific Use Permit to allow a mortuary in an RCR(Residential Conservation Revitalization) District located at 3510 Sarah Street. BACKGROUND Comeaux Community Mortuary& Crematory, L.L.C., is requesting permission to allow a mortuary at 3510 Sarah Street. The project includes a 13,612 square foot structure and one hundred ten(110)parking spaces. This property is located less than a quarter(0.25) of a mile from at least three (3) churches and would be easily accessible for services. The applicant states there will be ample landscaping and screening for the property, yet none is shown on the site plan. Per ordinance, an eight(8) foot wood or masonry fence, and a ten(10) foot wide landscaped border with trees will be required along the north and west property lines. In addition, a six (6) foot wide landscaped buffer containing shrubs will be required along both Sarah and Fatima Streets for the entire length of the parking area. Plans show eight landscaped islands and eleven will be required. At a Joint Public Hearing held on May 17, 2021,the Planning Commission recommended 5:0 to approve the request for a Specific Use Permit to allow a mortuary in an RCR(Residential Conservation Revitalization) District with the following conditions: 1. Final plans will need to meet all requirements of the city F.O.G. backflow program(Water Utilities). 2. Landscaping to meet City of Beaumont Ordinance requirements. FUNDING SOURCE Not applicable. RECOMMENDATION Approval of the ordinance with the following conditions: 1. Final plans will need to meet all requirements of the city F.O.G. backflow program(Water Utilities). 2. Landscaping to meet City of Beaumont Ordinance requirements. BEAUMONT Planning &Community Development Case Type:Planning and Zoning Case Status: REVIEW Case Sub Type: Specific Use Permit Tag Name: lot 1 SARAH ST. 3.000 Case#:PZ2021-128 Initiated On:4/16/2021 1:33:27PM Location:3510 SARAH ST, BEAUMONT,TX,77705 Individuals listed on the record: Applicant Comeaux Community Mortuary&Crematory, LIc Home Phone: (409)980-6000 P.O. BOX 7785 Work Phone: BEAUMONT, TX 77726 Cell Phone: (702)503-5235 E-Mail: drecomcfc@aol.com Property Owner Comeaux Community Mortuary&Crematory, LIc Home Phone: 3510 SARAH STREET Work Phone: BEAUMONT, TX 77705 Cell Phone: (702)503-5235 E-Mail: drecomcfc@aol.com Agent Kent Johns Home Phone: 4098332233 2640 Calder Street Work Phone: Beaumont,TX 77702 Cell Phone: 4097819631 E-Mail: kjohnslawfirm@hotmail.com Case Type:Planning and Zoning Page 1 of 2 Case#:PZ2021-128 Printed On:4/22/2021 BEAUMONT Planning &CommunityDevelopment P Legal Description LOT 1, SARAH STREET Number of Acres 3.00 Proposed Use FUNERAL HOME/MORTUARY That the specific use will be The use of the property as a Funeral Home and Family Services will compatible with and not injurious to be compatible with and not injurious to the use and enjoyment of the the use and enjoyment of other surrounding properties.And will in all likelihood enhance the value of property,nor significantly diminish or the property values in the neighbor. The structure will cost in excess impair property values within the of 1 million dollars. Immediate vicinity That the establishment of the specific There is limited vacant property in the area. However, If Granted the use will not impede the normal and specific use,same will not impede the normal and orderly orderly development and improvement development or improvement of surrounding property. of surrounding vacant property; That adequate utilities,access roads, Adequate utilities,access road, drainage and supporting facilities are drainage and other necessary already in existence. supporting facilities have been or will be provided The design, location and arrangement As per the site plan,there are proposed two driveways on Sarah of all driveways and parking spaces Street,and One on Fatima Street, 88 visitor parking spaces and 16 provides for the safe and convenient handicap space.The facility will not impede vehicle or pedestrian movement of vehicular and pedestrian traffic. traffic That adequate nuisance prevention No offensive odors,fumes,dust, noise and vibrations. measures have been or will be taken to prevent or control offensive odor, fumes, dust,noise and vibration That directional lighting will be Minimum outside lighting proposed, and all lighting to comply with provided so as not to disturb or City Code. No Large Lights, or Signage. All within Code. adversely affect neighboring properties That there are sufficient landscaping There is significant landscaping and screening proposed. Eight foot and screening to insure harmony and fencing,20 foot set off, existing tree lines and additional landscaping compatibility with adjacent property propose. That the proposed use is in The propose use is within the Comprehensive Plan. accordance with the Comprehensive Plan Notes: Case Type:Planning and Zoning Page 2 of 2 Case#:PZ2021-128 Printed On:4/22/2021 • Johns & Johns �., Attorneys at Law Kent W.Johns •BOARD CERTIFIED PERSONAL INJURY TRIAL LAW TEXAS BOARD OF LEGAL SPECIALIZATION April 16, 2021 Theodore R. Johns,Jr. Theodore R.Johns, Sr., Emeritus CITY OF BEAUMONT PLANNING DIVISION 801 MAIN STREET, ROOM 201 BEAUMONT, TX 77701 REQUEST FOR SPECIFIC C USE PERMIT RE: SPECIFIC USE PERMIT: COMEAUX COMMUNITY MORTUARY & CREMATORY,LLC.; 3510 SARAH STREET,BEAUMONT,TX 77705 • Dear Sir/Madam: Please take notice that my office is retained to assist Comeaux Community Mortuary& Crematory, LLC., CEO Andre' Comeaux, in acquiring a Specific Use Permit pertaining to the above-referenced property. As such,we enclose the original and one copy of the following items. 1. Specific Use Permit Application, and 2. Proposed Conceptual Site Plan&Aerial Site Plan The proposed building and facility is specifically for the development of a modem, upscale, and attractive Funeral Home Services Operation. The funeral home is designed for approximately 13,612 square foot, single story with a maximum eave height of 14'. In addition,the building is designed to conform to the surrounding neighbor,with a three foot decorative brick fascia and an abundance of well maintain landscaping. Again,the design of the structure itself is to blend in with the existing structures, houses or nearby residences. This proposed project is to be a well maintained, luxury and upscale semi commercial structure; which will have an eight foot privacy fence on all boundaries. Comeaux Community Mortuary & Crematory plans to provide premium and supremely maintained landscaping and attractive grounds around the facility. In addition, the proposal incorporates eighty-eight (88) parking spaces for visitors, sixteen(16)handicap parks stops and six(6)spaces for staff members. The eight conditions required by Section 28.04.001 of the Zoning Ordinance for the City of Beaumont will be met as addressed below: 1. The proposed Funeral Home& Family Services Facility will be housed in a single one(1)story semi-commercial type structure. All boundaries will have an eight(8) foot privacy fence and a minimum of twenty(20)foot,landscaped setback from the property line. The facility will also use the existing tree line as a setback or spacing between the adjacent residence. 2640 Calder Avenue, Beaumont,TX 77702• P.O. Box 808, Beaumont,TX 77704• Phone:409/833-2233•Fax 409/833-4226 2. The proposed Funeral Home & Family Services Facility will have absolutely no impact on the existing residence. Said proposed facility will not impact the growth, improvement or orderly development of the surrounding residential properties. The proposed building or structure, although commercial will be designed to look like any other residence or homes. Single story maximum height eight feet,single eave, with a brick fascia. 3. The addition of the Proposed Funeral Home&Family Services Facility will not have an impact on the drainage,water,wastewater,access roads or utilities. The property already has an existing access and egress point on the Fatima Street side. Our proposal incorporates two(2)additional points for entrance and egress on the front facing Sarah Street, along with existing utilities, drainage and water. 4. The existing driveway and proposed area designated for a driveways provide more than adequate access to the proposed Funeral Home & Family Services Facility , with access from Sarah Street and Fatima Street. Again,the proposed facility will have eighty-eight(88)parking spaces for visitors,sixteen(16)handicap parks stops and six(6)spaces for staff members. See attached site plan. 5. The proposed Funeral Home&Family Services Facility will not generate any odors, fumes,dust,noise,vibrations,or disturbances. The proposed facility is entirely self contained and in a controlled environment.Hours of operation will be standard 8:00 a.m. until 5:00 p.m., with occasional Friday, Saturday and Sunday Operation until 8:00 p.m. 6. All proposed lighting will comply with City of Beaumont Ordinances and Codes. Proposed lighting is designed to be attractive and assist patrons, visitors and staff with access and egress to the residence. No proposed lighting will disturb or adversely affect the neighboring properties. All signs to comply with City of Beaumont Ordinances and Codes. Primary sign to be three (3) feet height and ten (10)feet in width,located in the front of the facility,Sarah Street. See attached site plan. 7. The proposed Funeral Home & Family Services Facility will have sufficient landscaping and screening to insure peaceful,harmonious and compatibility with the adjacent properties and residence. See attached site plan. 8. The requested Specific Use Permit and Propose Funeral Home&Services Facility is in accordance with the City of Beaumont's Comprehensive Plan. Funeral Home & Family Services Facility is allowed as long as the building, structure and proposed facility abide by the City and State Ordinances and Codes. We thank you in advance for the opportunity and request approval of the Specific Use Permit. Sincerely, KENT W. JOHNS kjohnslawfirm@hotmail.com Representative for Comeaux Community Mortuary& Crematory,LLC. KWJ/ocf enclosures: cc: Andre Comeaux Via Email drecomcfc@aol.com Tel. Phone (702)503-5235 ORDINANCE NO. ENTITLED AN ORDINANCE GRANTING A SPECIFIC USE PERMIT TO ALLOW A MORTUARY IN AN RCR (RESIDENTIAL CONSERVATION REVITALIZATION) DISTRICT FOR PROPERTY LOCATED AT 3510 SARAH STREET IN THE CITY OF BEAUMONT, JEFFERSON COUNTY, TEXAS. WHEREAS, Comeaux Community Mortuary & Crematory, L.L.C. has applied for a specific use permit to allow a mortuary in an RCR (Residential Conservation Revitalization) District for property located at 3510 Sarah Street, being Lot 1, Sarah Street Addition, Beaumont, Jefferson County, Texas, containing 3.0 acres, more or less, as shown on Exhibit "A," attached hereto; and, WHEREAS, the Planning and Zoning Commission of the City of Beaumont considered the request and is recommending approval of a specific use permit to allow a mortuary in an RCR (Residential Conservation Revitalization) District for property located at 3510 Sarah Street, subject to the following conditions; • Final plans will need to meet all requirements of the city F.O.G. backflow program (Water Utilities); • Landscaping to meet City of Beaumont Ordinance requirements; and WHEREAS, the City Council is of the opinion that the issuance of such specific use permit to allow a mortuary is in the best interest of the City of Beaumont and its citizens; NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF BEAUMONT: THAT the statements and findings set out in the preamble to this ordinance are hereby, in all things, approved and adopted; and, Section 1. That a specific use permit to allow a mortuary in an RCR(Residential Conservation Revitalization) District for property located at 3510 Sarah Street, being Lot 1, Sarah Street Addition, Beaumont, Jefferson County, Texas, containing 3.0 acres, more or less, as shown on Exhibit "A," is hereby granted to Comeaux Community Mortuary & Crematory, L.L.C., its legal representatives, successors and assigns, as shown on Exhibit "B," attached hereto and made a part hereof for all purposes, subject to the following conditions; • Final plans will need to meet all requirements of the city F.O.G. backflow program (Water Utilities); • Landscaping to meet City of Beaumont Ordinance requirements. Section 2. That the specific use permit herein granted is expressly issued for and in accordance with each particular and detail of the site plan attached hereto as Exhibit "B" and made a part hereof for all purposes. Section 3. Notwithstanding the site plan attached hereto, the use of the property herein above described shall be in all other respects subject to all of the applicable regulations pp contained in Chapter 28 of the Code of Ordinances of Beaumont, Texas, as amended, as well as comply with any and all federal, state and local statutes, regulations or ordinances which may apply. The meeting at which this ordinance was approved was in all things conducted in strict compliance with the Texas Open Meetings Act, Texas Government Code, Chapter 551. PASSED BY THE CITY COUNCIL of the City of Beaumont this the 25th day of May, 2021. - Mayor Becky Ames - i PZ2021-128: Request for a Specific Use Permit to allow a mortuary and crematory in an RCR N (Residential Conservation Revitalization) District. Applicant: Comeaux Community Mortuary& Crematory,L.L.C. 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Deo 044+4...........014.4s4.4441-14LNLENS 11444144 1 C., i n 11........••••••••••"" I 7 May 25, 2021 Consider a request for a Specific Use Permit to allow a bar/poker room in an GC-MD (General Commercial-Multiple-Family Dwelling) District located at 7211 Eastex Freeway BEAUMONT TEXAS TO: City Council FROM: Kyle Hayes, City Manager 6sC PREPARED BY: Chris Boone, Planning& Community Development Director MEETING DATE: May 25, 2021 REQUESTED ACTION: Council consider a request for a Specific Use Permit to allow a bar/poker room in an GC-MD (General Commercial— Multiple-Family Dwelling) District located at 7211 Eastex Freeway. BACKGROUND Larry Bibbs is requesting permission to allow a bar/poker room at 7211 Eastex Freeway. A poker room could be approved by right in the current zoning, but a bar requires a Specific Use Permit. Admission to the poker room will be by membership only. Time slots will be purchased by members for the desired play time. Plans are to open with a beer and wine license then progress to a full bar. Food will not be prepared onsite. The existing shopping center has adequate parking to accommodate the requested use. The requested location is in the existing Market Basket shopping center located at the intersection of Eastex Freeway and Highway 105. The proposed use would be compatible with surrounding uses such as a liquor store and a smoke shop. At a Joint Public Hearing held on May 17, 2021, the Planning Commission recommended 5:0 to approve the request for a Specific Use Permit to allow a bar/poker room in a GC-MD (General Commercial—Multiple-Family Dwelling) District. FUNDING SOURCE Not applicable. RECOMMENDATION Approval of the ordinance. BEAUMONT Planning &Community Development P Case Type:Planning and Zoning Case Status:REVIEW Case Sub Type:Specific Use Permit Tag Name: Poker Room Case#: PZ2021-136 Initiated On:4/21/2021 4:14:27PM Location:7211 EASTEX FWY, BEAUMONT,TX,77708 Individuals listed on the record: Applicant Larry Bibbs Home Phone: 4094662395 8235 Webb Ln Work Phone: Beaumont, Tx 77706 Cell Phone:4094662395 E-Mail: Houseofcardspc@yahoo.com Aqent Dwayne Morris Home Phone: Work Phone: Cell Phone:7138178422 E-Mail: Case Type:Planning and Zoning Page 1 of 2 Case#:PZ2021-136 Printed On:4/26/2021 Hello Planning & Zoning Committee My name is Larry Bibbs and for the past several months my partner and I have been going through the process of trying to open the 3rd legal poker room in Beaumont. We have finally agreed to terms with a property owner and hopefully, we can fall within compliance of all city guidelines and open up soon. • Our business will be equipped with 8 to 10 poker tables, a cage area from membership and cash transactions, 12 to 15 televisions, break room for employees, restrooms and a bar with a lounge area. After construction the preliminary plans for business operations are planned to go as follows: A new member will come to join the club and be taken to the cage area. The cage area is where we will print out the new member their membership card. This card will track all their personal information as well as the amount of playing time they have purchased. The new member will choose from our membership options or they can choose to pay a daily fee to enter the club and play. They will choose the game they wish to play and be led to that particular table as we will have multiple games running simultaneously. Then a staff member will let the member know what time promotions we have and the member will make a decision on how much playing time they'd like to purchase. The staff member will then retrieve the players desired amount of playing chips and the new member will begin their session. Along with playing versus other players our members will have the opportunity to participate in special promotions that increases their chances of winning. We will not have any food prepared on site, but we will have refreshments and snacks available for purchase. We will cater food from time to time as a form of customer appreciation if we are allowed to do so by the city. We will also obtain a license to serve liquor. More than likely we will start out with a beer and wine license and upgrade to an all liquor license after a few months. We will have staff members who are true professional dealers from casinos in Louisiana, Las Vegas, Florida and Mississippi. The rest of our staff will be completed with local citizens who qualify to work with us. Licensed bartenders, cleaning staff, servers, and licensed armed security. We will be open from 10am until our last game concludes. We feel that with the amount of resources that we have invested and the demand for a higher end poker room, Beaumont is the perfect place for such an establishment. With Houston being the new poker capital of the country we will be able to keep several of our local players here instead of traveling for games as well as intercept some of the players they travel daily from Louisiana to play in Houston. Respectfully yours, Larry Bibbs & The House of Cards Poker Family BEAUMONT Planning &Community Development Legal Description Tract B, Blocks 2,3&4,W. E.Johnson Addition Number of Acres 2.66 Proposed Use Legal Poker Room That the specific use will be The specific use of the poker room will not cause any injuries to compatible with and not injurious to existing businesses,nor will it diminish their values. It will also be in the use and enjoyment of other compliance with all city and property owners guidelines. property,nor significantly diminish or impair property values within the immediate vicinity That the establishment of the specific Once open the poker Room will not disrupt any of the daily use will not impede the normal and operations of any of the surrounding businesses,and that includes orderly development and improvement potential businesses for vacant properties. of surrounding vacant property; That adequate utilities,access roads, The utilities,access roads,drainage etc.will continue with the drainage and other necessary existing arrangement and that it has with the city and other supporting facilities have been or will companies that provide those services. be provided The design,location and arrangement The existing parking arrangement is more than adequate for the traffic of all driveways and parking spaces we are expecting,and is a safe set up for pedestrian traffic as well. provides for the safe and convenient movement of vehicular and pedestrian traffic That adequate nuisance prevention All the proper measures will be taken to ensure that there are no measures have been or will be taken disturbances to surrounding businesses.This has been taken into to prevent or control offensive odor, consideration for the remodeling prior to opening and once fully open. fumes,dust,noise and vibration That directional lighting will be The existing light set up that has been there for years is more than provided so as not to disturb or adequate for our business and has yet to be an issue to surrounding adversely affect neighboring properties.We will not be adding outside lighting therefore we won't properties be creating an additional problem. That there are sufficient landscaping There is very little to be landscaped on the property, but the property and screening to insure harmony and owners have a company that takes care of that. compatibility with adjacent property That the proposed use is in The proposed use of the property goes hand in hand with the accordance with the Comprehensive comprehensive plan for the property. Plan Notes: Case Type:Planning and Zoning Page 2 of 2 Case#:PZ2021-136 Printed On:4/26/2021 ORDINANCE NO. ENTITLED AN ORDINANCE GRANTING A SPECIFIC USE PERMIT TO ALLOW A BAR/POKER ROOM IN A GC-MD (GENERAL COMMERCIAL-MULTIPLE FAMILY DWELLING) DISTRICT FOR PROPERTY LOCATED AT 7211 EASTEX FREEWAY IN THE CITY OF BEAUMONT, JEFFERSON COUNTY, TEXAS. WHEREAS, Larry Bibbs has applied for a specific use permit to allow a bar/poker room in a GC-MD (General Commercial-Multiple Family Dwelling) District for property located at 7211 Eastex Freeway, being Tract B, Blocks 2, 3 & 4, W.E. Johnson Addition, Beaumont, Jefferson County, Texas, containing 2.66 acres, more or less, as shown on Exhibit "A," attached hereto; and, WHEREAS, the Planning and Zoning Commission of the City of Beaumont considered the request and is recommending approval of a specific use permit to allow a bar/poker room in a GC-MD (General Commercial-Multiple Family Dwelling) District for property located at 7211 Eastex Freeway; and, WHEREAS, the City Council is of the opinion that the issuance of such specific use permit to allow a bar/poker room is in the best interest of the City of Beaumont and its citizens; NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF BEAUMONT: THAT the statements and findings set out in the preamble to this ordinance are hereby, in all things, approved and adopted; and, Section 1. That a specific use permit to allow a bar/poker room in a GC-MD (General Commercial-Multiple Family Dwelling) District for property located at 17211 Eastex Freeway, being Tract B, Blocks 2, 3 & 4, W.E. Johnson Addition, Beaumont, Jefferson County, Texas, containing 2.66 acres, more or less, as shown on Exhibit "A," is hereby granted to Larry Bibbs, his legal representatives, successors and assigns, as shown on Exhibit "B," attached hereto and made a part hereof for all purposes. Section 2. That the specific use permit herein granted is expressly issued for and in accordance with each particular and detail of the site plan attached hereto as Exhibit "B" and made a part hereof for all purposes. Section 3. Notwithstanding the site plan attached hereto, the use of the property herein above described shall be in all other respects subject to all of the applicable regulations contained in Chapter 28 of the Code of Ordinances of Beaumont, Texas, as amended, as well as comply with any and all federal, state and local statutes, regulations or ordinances which may apply. The meeting at which this ordinance was approved was in all things conducted in strict compliance with the Texas Open Meetings Act, Texas Government Code, Chapter 551. PASSED BY THE CITY COUNCIL of the City of Beaumont this the 25th day of May, 2021. - Mayor Becky Ames - i I'Z2021-136: Request for a Specific Use Permit to allow er r a bar/ ok ommercial—MuItiple-Family Dwelling)District. p oom in a GC-MD (General \ ' pplicant: Larry Bibbs I ocation: 7211 Eastex Freeway 0 WO 200 41 7. ,., _ ,� I f r Feet G y� Qj :,..-'-:,,,;:,,-,,,, ,y��j� • ':,-.' 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GC-MD t. , • Pri '., `i 15' �.,, ..'z * .r ..•,; ;• ::., 'GC MD. a tom- z y°;!d .r t I•. ..� + � :y i q • ;, �= :4a P , . f�S ;,,,,,t,,:,..,;;;--,5„...„1.7::131c.A.,_,L,E7::13.7,77:--j^" iti 7t• _ -r4 ( 8 • ,.4:r.r r• g 44 L ,. r t GC-MDr EXHIBIT "A" ''� '�_'' • ..r+Y. • ''.rr Y_ 1Hi.CCrd }1 L� 11wi �j �_ r F.GO70 .• .� 1 PVT rI( jai:, nu oc 4.' crry u+[' �cG o� J 4fi0.. \t . 4� ;flillllillll"I►Il1ltlllll ��'� — —' • '''♦ Space Tan - GrA • tar A PARr= i_ I. /".t� 7241 Vacant 11,500 SF mi —1— . , �` 7209 Hair Times 800 SF —"— f '{st 7211 Vacant 3200 SF �— I 411� 7215 SAS 2497 SF n CC " p 06. 7219 �1aeat�E Tuts 1050 SF • x I _. • r t1s 7221 Clinic 7' 1500 SF m � X -- -i 7223 b�x 1200 SF " LlJ ' i • 7225 Vacant 1500 SF i ; i. - ' 7227 United Bilt 1500 SF ` i' ys•0. 7231 Vacant 900 SF 7235 Eastex Vet 2100 SF , „� D ' • •� •� v D l -Caswell Plata SITE PLAN SITE DATA LAN D AREA(SHOPPI NG CENTER1 2.49 ACRES BUILDING AREA 24,851 S.F. o ` PAAKlNG �'1a$CARS o$ Hotth PIAND AREA•FUTTIOURE DEVELOPMENT 461ACRES O Q 8 May 25, 2021 Consider a request for an Amended Specific Use Permit to allow a training facility for Entergy in an RCR(Residential Conservation Revitalization) District located at 4950 Plant Road BEAUMONT TEXAS TO: City Council FROM: Kyle Hayes, City Manager 6) PREPARED BY: Chris Boone, Planning & Community Development Director MEETING DATE: May 25, 2021 REQUESTED ACTION: Council consider a request for an Amended Specific Use Peanut to allow a training facility for Entergy in an RCR(Residential Conservation Revitalization) District located at 4950 Plant Road. BACKGROUND Michelle Hawkins, of Entergy Texas, Inc.,has submitted an application requesting addition and expansion of a training facility at the Entergy Helbig Substation at 4950 Plant Road. A Specific Use Permit(SUP)for a temporary training facility was approved in 1981 and extended to allow for extra class rooms and parking in 1994. An SUP was approved in 2019 for expansion of the substation. Plans at this point are to construct a new state-of-the-art permanent training facility. This location will serve the entire Entergy service area including Texas, Louisiana,Arkansas and Mississippi. The property may also serve as a storm staging area if needed. The applicant states that the existing tree canopy will be preserved along the north and west sides of the property. Although it is stated that formal landscaping will be completed in accordance with City Ordinances,none is shown on the submitted site plan. As the parking will be more than doubled, all parking will be required to be brought into compliance with the City Landscaping Ordinance. Thirteen(13)landscaped islands will be required with existing and proposed parking areas and a six (6) foot wide landscaped buffer containing shrubs will be required along the property line between parking areas and Plant Road. In addition, a five (5) foot wide sidewalk will be required along Plant Road for the width of the property. At a Joint Public Hearing held on May 17, 2021,the Planning Commission recommended 5:0 to approve the request for an Amended Specific Use Permit to allow a training facility for Entergy in an RCR(Residential Conservation Revitalization) District with the following conditions: 1. Landscaping be provided per City of Beaumont Ordinance requirements. 2. A sidewalk be provided along Plant Road. FUNDING SOURCE Not applicable. RECOMMENDATION Approval of the ordinance with the following conditions: 1. Landscaping be provided per City of Beaumont Ordinance requirements. 2. A sidewalk be provided along Plant Road. BEAUMONT Planning &Community Development Case Type:Planning and Zoning Case Status: REVIEW Case Sub Type:Specific Use/Rezone Tag Name:amended SUP for 2380-P Case#:PZ2021-133 Initiated On:4/19/2021 3:40:33PM Location:4950 PLANT RD, BEAUMONT,77708 Individuals listed on the record: Applicant Entergy Texas Inc Home Phone: P.O. Box 61000 Work Phone: New Orleans, LA 70161 Cell Phone: 601-259-4332 E-Mail: mhawk93@entergy.com Property Owner Home Phone: Work Phone: Cell Phone: E-Mail: Agent Michelle Hawkins Home Phone: Entergy Services, Inc -2001 Timberloch Place Work Phone: The Woodlands, TX 77380 Cell Phone: 601-259-4332 E-Mail: mhawk93@entergy.com Case Type:Planning and Zoning Page 1 of 2 Case#:PZ2021-133 Printed On:4/22/2021 Ent Texas,Inc.2001 Ti }b 2001 Timberloch Enter" The Woodlands,TX 77380 Tel(281)297-5528 0atamp12@entergy.com atampl2@entergy.com April 20,2021 City of Beaumont Attn:Planning Commission 801 Main Street Suite 210 Beaumont,TX 77701 RE: Project:Entergy Texas,Inc.Texas Learning&Development Center(Plant Road) Request for Amended Specific Use Permit Dear Madam/Sir: Entergy Texas,Inc.,respectfully submits the enclosed application to the Planning Commission for the City of Beaumont for review and approval. Entergy currently holds a temporary use training facility permit for the location at issue. We are seeking to amend the existing specific use permit to allow for construction of a new,permanent training facility. Our new Texas Learning and Development Center will be a state-of-the-art training facility for Entergy to provide current and future distribution line employees with technology and skills training. Line workers from the current Entergy service areas, including: Texas, Louisiana, Arkansas & Mississippi, will utilize this new training facility. Please note that this location may also serve as a storm staging area for Entergy employees and contractors in limited circumstances. This new training center will encompass approximately 25,000 square feet under roof and include: ▪ Computer based training classrooms • Technical skills classrooms A Offices for staff and trainers o Common and storage areas • Parking Entergy is committed to providing a first class facility to enhance the quality of life for the citizens of the City of Beaumont and surrounding communities. Thank you for consideration and we look forward to completing a successful project. Please do not hesitdtc to contact our team with any questions or comments. Sin erely, Angela Tamplain Sr.Facility Analyst BEAUMONT Planning &Community Development Legal Description Plat RS1,TRact 218 out of 46,Thomas Spear Survey Number of Acres 17.83 Proposed Use Entergy TX Lineworker Training Facility That the specific use will be The proposed facility and site improvements will add to the value of compatible with and not injurious to the property and surrounding areas by removing temporary trailer the use and enjoyment of other areas with a formalized permanent building and landscaped site. property,nor significantly diminish or impair property values within the immediate vicinity That the establishment of the specific The proposed will utilize the majority of existing paved areas and use will not impede the normal and remove temporary trailer facilities by addition of a formal building orderly development and improvement structure within the same footprint area.Limited removal of existing of surrounding vacant property; tree canopies will occur,and formal landscape planting will be added to the building perimeter and frontage along Plant Road. That adequate utilities,access roads, The existing site already contains access roads and utilities that will drainage and other necessary be utilized by the proposed facility. Hydrology calculations will be supporting facilities have been or will performed,and storm detention and structures will be added to be provided account for added impervious surface/runoff.All efforts will be made to export runoff to the existing drainage easement on the north perimeter of the site. The design, location and arrangement Existing curb cuts/drive aisles from Plant Road will be utilized for of all driveways and parking spaces site access.All pedestrian crossing areas will utilize crosswalk provides for the safe and convenient signage and striping.Sidewalks will be provided around the building movement of vehicular and pedestrian perimeter with a raised curb/gutter edge. traffic That adequate nuisance prevention Existing woodlands will be maintained on the north and west side of measures have been or will be taken the site to limit any noise pollution.The proposed use does not to prevent or control offensive odor, foresee contributing anything that would create fumes,odors, dust,or fumes,dust,noise and vibration vibrations. That directional lighting will be All site lighting will utilize 90°cutoff fixtures for limited light pollution. provided so as not to disturb or adversely affect neighboring properties That there are sufficient landscaping The project will strive to retain as much of the existing tree canopy as and screening to insure harmony and possible and looks to maintain the forested cover on the north and compatibility with adjacent property west sides of the site.Formal landscaping will be completed in accordance with the City's Landscaping and screening ordinance. That the proposed use is in No Comprehensive Plan was located by the design team for the City accordance with the Comprehensive of Beaumont.The proposed site will utilize full compliance to 2015 Plan IBC codes,and the City of Beaumont Landscape Ordinance. Notes: Case Type:Planning and Zoning Page 2 of 2 Case#:PZ2021-133 Printed On:4/27/2021 ORDINANCE NO. ENTITLED AN ORDINANCE ISSUING AN AMENDED SPECIFIC USE PERMIT TO ALLOW A PERMANENT TRAINING FACILITY ADDITION AND EXPANSION OF THE ENTERGY HELBIG STATION IN AN RCR (RESIDENTIAL CONSERVATION REVITALIZATION) DISTRICT LOCATED AT 4950 PLANT ROAD IN THE CITY OF BEAUMONT, JEFFERSON COUNTY, TEXAS. WHEREAS, on March 1, 1983, City Council approved Ordinance 83-19 issuing a specific use permit to Gulf State Utilities Company to allow the operation of an employee training facility in an RCR (Residential Conservation and Revitalization) District located at 4900 Plant Road, Beaumont, Jefferson County, Texas; and, WHEREAS, on April 26, 1994, City Council approved Ordinance No. 94-22 amending Ordinance No. 83-19 to allow expansion of the Gulf States Utilities Company employee training center in an RCR (Residential Conversation and Revitalization) District located at 4950 Plant Road, Beaumont, Jefferson County, Texas; and, WHEREAS, on June 4, 2019 City Council approved Ordinance No. 19-031 amending Ordinance No. 94-22 to allow expansion of the Entergy Helbig Substation in an RCR (Residential Conservation and Revitalization) District, located at 4950 Plant Road, Beaumont, Jefferson County, Texas; and, WHEREAS, the applicant, Entergy Texas, Inc., wishes to amend Ordinance No. 19-031 to allow for the addition and expansion of a permanent employee training facility and storm staging area of the Entergy Helbig Substation in an RCR (Residential Conservation and Revitalization) District, being Tract 218 out of Tract 46, Plat RS1 of the Thomas Spears Survey, A-50, Beaumont, Jefferson County, Texas, containing 17.83 acres, more or less, as shown on Exhibit "A," attached hereto and made a part hereof for all purposes; and, WHEREAS, the Planning and Zoning Commission of the City of Beaumont considered the request to amend Ordinance No. 19-031 to allow for the addition and expansion of a permanent employee training facility and storm staging area of the Entergy Helbig Substation in an RCR (Residential Conservation and Revitalization) District located at 4950 Plant Road, subject to the following conditions; • Landscaping be provided per City of Beaumont Ordinance requirements; • A sidewalk be provided along Plant Road; and, WHEREAS, the City Council is of the opinion that the amendment of Ordinance No. 19-031 to allow the addition and expansion is in the best interest of the City of Beaumont and its citizens; NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF BEAUMONT: THAT the statements and findings set out in the preamble to this resolution are hereby, in all things, approved and adopted; and, Section 1. That Ordinance No. 19-031 be amended by amending the specific use permit to allow for the addition and expansion of a permanent employee training facility and storm staging area of the Entergy Helbig Substation in an RCR (Residential Conservation and Revitalization) District at 4950 Plant Road, being Tract 218 out of Tract 46, Plat RS1 of the Thomas Spears Survey, A-50, Beaumont, Jefferson County, Texas, containing 17.829 acres, more or less, is hereby granted to Entergy Texas, Inc., its legal representatives, successors, and assigns as shown on Exhibit "A," attached hereto and made a part hereof for all purposes, subject to the following conditions; • Landscaping be provided per City of Beaumont Ordinance requirements; • A sidewalk be provided along Plant Road. Section 2 That the specific use permit herein granted is expressly issued for and in accordance with each particular and detail of the site plan attached hereto as Exhibit "B" and made a part hereof for all purposes. Section 3. Notwithstanding the site plan attached hereto, the use of the property herein above described shall be in all other respects subject to all of the applicable regulations contained in Chapter 28 of the Code of Ordinances of Beaumont, Texas, as amended, as well as comply with any and all federal, state and local statutes, regulations or ordinances which may apply. The meeting at which this ordinance was approved was in all things conducted in strict compliance with the Texas Open Meetings Act, Texas Government Code, Chapter 551. PASSED BY THE CITY COUNCIL of the City of Beaumont this the 25th day of May, 2021. - Mayor Becky Ames - 1'Z2021-133: Request for an Amended Speci#ic Use Permit to allow i n an RCR(Residential Conservation Revitalization) District. a training facility for Entergypl! 1 a PPlicant: Entergy Texas,Inc. I ocation: 4950 Plant Road r 0 250 500 • 2" %%Ly 7,14.7...k. ' '•''i.)�" -�,w^, v• : • • L ' I 'Feet e , t 1..F� r - �P.: +r'' t't,• 1": r64,•.=':):.6,t :,. 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'-I ;').': - •••:, ,"'-- i , ; , i CONCEpT s ..„. , ..,„ . ._ , .--- .7 ..__._ .. ,,.,. 80'"--. ...' -'''' - ITEPLAN -_. , -- ,.,',.-,.--t- •- ,- -,-..,---.''",. ° 0. ---------___ - .., LA YOUT -: '--•''i - ...,_,1' -,.. :.,.,•, 1111111811.14111111111.16ftammummalla' Ink „„ SP 1 SCALE:r*80' INV ,-'.-:•'-i A ......,....„ ....,..........„,„ iztez/,-. + C]f)rii .......„.„..._ .............•......, ._._ 9 May 25, 2021 Consider a resolution authorizing and confirming that the City Manager or his designee has approval to receive funds from the Coronavirus State and Local Fiscal Recovery Funds through the U.S. Department of Treasury BEAUMONT TEXAS TO: City Council FROM: Kyle Hayes, City Manager PREPARED BY: Todd Simoneaux, Chief Financial Officer MEETING DATE: May 25, 2021 REQUESTED ACTION: Council consider a resolution authorizing and confirming that the City Manager or his designee has approval to receive funds from the Coronavirus State and Local Fiscal Recovery Funds through the U.S. Department of Treasury. BACKGROUND The Coronavirus State and Local Fiscal Recovery Funds were established within the American Rescue Plan Act. Over$350 billion from the total allocation is being provided to State, Local, Territorial, and Tribal Governments to respond to the COVID-19 Emergency. These funds will cover expenditures incurred between March 3, 2021 through December 31, 2024. Eligible uses of the funds include the following: - Support public health expenditures and address negative economic impacts - Replace lost public sector revenue - Provide premium pay for essential workers - Invest in water, sewer, and broadband infrastructure The total amount of funds expected to be allocated to the City is $33,084,864. The City accepted and received$16,542,432 on May 19, 2021 and we expect to receive the remaining amount in FY 2022. • FUNDING SOURCE Not Applicable. RECOMMENDATION Approval of the resolution. RESOLUTION NO. BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF BEAUMONT: THAT the City Manager, or is designee, be and they are hereby authorized to accept Coronavirus State and Local Fiscal Recovery Funds through the United Stated Department of Treasury American Rescue Plan Act, in the amount of$33,084,864.00, for the purpose of covering COVID-19 emergency related expenditures incurred between March 3, 2021 and December 31, 2024. The meeting at which this resolution was approved was in all things conducted in strict compliance with the Texas Open Meetings Act, Texas Government Code, Chapter 551. PASSED BY THE CITY COUNCIL of the City of Beaumont this the 27th day of April, 2021. - Mayor Becky Ames - DISCUSSION ITEM 10. Review and discuss the seating at the Civic Center Civic Center Seating May 25, 2021 Brief Description Regarding the seating at the Civic Center,the facility is approx.44 years old, and the existing seating (installed in 1977) is original to the facility. There appears to have been renovation and maintenance performed on the seating in 1993. Most likely there has been minor maintenance performed on the seating through the years. The telescopic seating is having issues with worn parts and has the potential to create safety concerns with the usage of the seating. The Event Facilities staff has experienced numerous problems with extending and retracting the seating to a point that they must have a contractor come out to extend and retract the seating. With the continued problems they were having, the Event Facilities management had a consultant come to perform an inspection on the seating and they noted several failures on their inspection and recommended that the staff not use the telescopic seating. In addition,the balcony railing on the upper seating is not up to the current balcony rail code requirements therefore it poses a fall hazard to the public. We are proposing two options for City Council to consider. Once an option is agreed upon,we will seek the services of an Architect to prepare the drawings and specifications for the bid process,which will take approx. 3 months. Keep in mind the following estimated costs are budgetary and will most likely change once the scope of work is defined. Options The options are as follows: Option#1 A. Replace upper seating on the east, west, and south sides. B. Modify balcony railing on the east,west, and south sides. C. Demo all the lower telescopic seating and utilize space for floor seating. D. Demo the north side upper seating and not replace. E. This option will add approx.3,630 square feet of useable floor space. F. Estimated cost for Option#1--$716,000 G. This option would allow for a seating capacity of 1,874 plus floor space for additional 1,000 seats (total of 2,874). H. This option does not prevent the City from installing the telescopic seating in the future. Option#2 A. Replace the east,west, and south upper seating. B. Replace the east,west, and south telescopic seating and structural frames. C. Demo and not replace the north side upper and lower seating. D. Modify balcony railing on the east, west, and south upper seating areas. 1IPage E. Estimated cost for Option#2--$3,548,000 F. This option would allow for a seating capacity of 4,390. Architect Fees A. $25,500 2JPage r.., . 4, . CIVIC CENTER Bleacher and Telescopic Seating Capacity: 4,390 EAST 11..t.l111i... •.,,l,..t.•'.. 11.•.,1111t.•t .f&t ,.\..t,.,,,1..1 ....1.1. "le... 1.,,,,.,...1111 ..t rll.l l l l... ♦.11/,lit.ti il. •' i.4.1 tar, Irrs "II.t• 111.1.,i1111, it ..,,11i.,P.1.1 Iilli..t, •• 1!, l ••,fii., ttVl ewe me.. earee•••• ••••• ears. ...ewe sees neve weeve• we • • es • I =a c :::: a o z . , PA u"'= • u . a . ..... ..... .:.. ... .... F E Q :.L. K : WEST (MAIN STREET) . Capacity: • 1 a East Lower 1,032 * 2>East_Upper 816 • 3>West Lower 1,120 • 4>West Upper 868 • 5>South Lower 364 • 6>South Upper 170 1 DISCUSSION ITEM 11 . Review and discuss the lighting at Complex 4 located at the Athletic Complex • VSIGMAENGINEERS Innovative Solutions I Solid Designs April 5, 2021 Mr. Keith Folsom Building Services 1848 Pine St. Beaumont, Texas 77704 Re.: City of Beaumont Light Pole Modifications Dear Mr. Folsom: As per our meeting today I have revised the proposal to include the following: • Electrical Design • Civil Design • Additional Construction administration Enclosed please find our revised scope and deliverables. All conditions of the previous proposal will remain in effect. Please let us know if you might have any questions. Sincerely, Sigma Engineers, Inc. Dr. Sina K. Nejad, P. E., P. Eng. President SKN/kp Enclosure: Attachment"A" 4099 Calder Avenue I Beaumont,Texas 77706 Registrations: Telephone:(409)898-1001 TBPE F-003645 I LAPELS 4929 I Alberta,Canada P-11246 ai. Page 2 of 2 April 5, 2021 Sigma Engineers, Inc. Proposal City of Beaumont-Revised Light Pole Modifications ATTACHMENT A RE: Revised Proposal, Modifications of Light Poles SCOPE OF WORK Visit the site and make field measurements of the existing poles. Provide civil design and electrical drawings. Design modification to.the poles and new foundation system. SPECIFIC SCOPE • Review existing design of the poles provided by the owner. • Review the existing soil report provided by the owner • Design a new anchoring system and base plates for light poles. • Provide specifications on the cutting, metal preparation, and welding to the thin metal. • Provide civil design of the new pole locations. • Provide design of the new pole foundation. • The work includes site visit & review. COST & PAYMENT • The revised price is $41,420.00 per enclosed estimate. • We have included 48 hrs. for construction administration. Any additional time will be invoiced at the hourly rate. OWNER FURNISHED • Existing light pole design drawings. • Any lighting changes to the existing arrangements including weights and sizes. • Geotechnical information EXCLUSIONS • Quality control and quality assurance of construction. • Any work on contaminated materials. • The layout of poles, lighting directions, and lighting study. • Electrical or controls. 4099 Calder Avenue I Beaumont,Texas 77706 Registrations: Telephone:(409)898-1001 TBPE F-003645 LAPELS 4929 I Alberta,Canada P-11246 M SIGMA ENGINEERS, INC. Engineers & Designers 4099 Calder,Beaumont,Texas 77720 PROJECT: CITY OF BEAUMONT REVISED PROPOSAL 4/5/2021 LIGHT POLE MODIFICATIONS & FOUNDATION DESIGN MR. KEITH FOLSOM PRELIMINARY ENGINEERING BUDGET ESTIMATE SITE VISIT& CIVIL DESIGN 8 STRUCTURAL FOUNDATION ELECTRICAL SPECIFICATION&BID CONSTRUCTION MEASUREMENTS LAYOUT DESIGN DESIGN DESIGN DOCUMENTS ADMINISTRATION RATE TOTAL GENERAL PROJECT ASSISTANCE $65.00 1 6 $455.00 FIELD WORK/DESIGNER $130.00 $0.00 FIELD WORK/HELPER $85.00 $0.00 PRINCIPAL $255.00 3 5 4 4 2 2 24 $11,220.00 ARCHITECTURAL REGISTERED ARCHITECT $240.00 $0.00 DESIGNER $125.00 $0.00 INSPECTOR $140.00 $0.00 CIVIL-STRUCTURAL LICENSED ENGINEER $240.00 4 16 4 $5,760.00 STAFF ENGINEER $170.00 3 6 16 6 24 $9,350.00 DESIGNER $125.00 3 16 24 8 4 $6,875.00 MEP ENGINEER $320.00 6 12 $5,760.00 DESIGNER $125.00 16 $2,000.00 MISC. SUPPLIES/PRINTING COST+10% $0.00 SUBCONTRACT COST+15% $0.00 TRAVEL COST+10% $0.00 - MAN HR. 16 31 60 22 34 8 48 219 $3,095.00 $5,255.00 $10,580.00 $4,000.00 $5,770.00 $900.00 $10,200.00 $41,420.00 i i I,' •" A ~•r't i t ,' `" ,r t r -t I, t• ••- - • 7 t. . _ f' , t. • A F r st �* • �44 • r ii \79. 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