HomeMy WebLinkAbout12/15/2020 PACKETBEAUMONT
REGULAR MEETING OF THE CITY COUNCIL
COUNCIL CHAMBERS CITY HALL 801 MAIN STREET
TUESDAY, DECEMBER 15, 2020 1:30 PM
CONSENT AGENDA
Approval of minutes — December 8, 2020
Confirmation of board and commission member appointments
A) Approve a contract for Heating, Ventilation and Air Conditioning (HVAC) services
B) Approve the purchase of 34 radios for Beaumont Municipal Transit
C) Authorize a one year contract with the Greater Beaumont Chamber of Commerce
D) Approve the purchase of splash pad equipment for Rogers Park
E) Authorize the City Manager to execute a lease agreement with Chris Meaux for property
located at the Beaumont Municipal Airport
U,
BEAUMONT
TEXAS
TO: City Council
FROM: Kyle Hayes, City Manager
PREPARED BY: Todd Simoneaux, Chief Financial Officer
MEETING DATE: December 15, 2020
REQUESTED ACTION: Council consider a resolution approving a contract for Heating,
Ventilation and Air Conditioning (HVAC) services.
BACKGROUND
Bids were requested for an annual contract to provide HVAC maintenance and repair services
from eight vendors; three responded. The contract will provide for the installation, maintenance
and repair of air conditioning and heating systems for all City facilities. Bids were evaluated on a
total annual cost based on estimated labor hours for each skill category and percentage markup for
materials and equipment rental. Associated Mechanical Services Inc. submitted the low qualified
bid in the estimated annual amount of $243,000.
Specifications allow for a twelve (12) month contract with the option of two renewals of twelve
(12) month terms at the same pricing as the awarded contract. Bid tabulation is attached.
FUNDING SOURCE
In FY 2020, the City spent $103,642. The purchases were paid from the General Fund ($45,338),
Water Fund ($1,661), and Capital Reserve Fund ($56,643).
RECOMMENDATION
Approval of the resolution.
RESOLUTION NO.
WHEREAS, bids were solicited for an annual contract, with the option of
two (2) renewals of twelve (12) month terms at the same pricing as the awarded
contract, for heating, ventilation, and air conditioning (HVAC) installation,
maintenance and repair for City -owned HVAC equipment; and,
WHEREAS, Associated Mechanical Services, Inc., of Nederland, Texas,
submitted a qualified bid for an estimated amount of $243,000.00 in the unit
amounts shown in Exhibit 'A" attached hereto; and,
WHEREAS, City Council is of the opinion that the bid submitted by
Associated Mechanical Services, Inc., of Nederland, Texas, is the lowest
responsible bidder providing services at the best value to the City and should be
accepted; and,
WHEREAS, City Council is of the opinion that the bid submitted by
Associated Mechanical Services, Inc., of Nederland, Texas, is the lowest
responsible bidder providing services at the best value to the City and should be
accepted;
NOW, THEREFORE, BE IT RESOLVED BY THE
CITY COUNCIL OF THE CITY OF BEAUMONT:
THAT the statements and findings set out in the preamble to this resolution are
hereby, in all things, approved and adopted; and,
THAT the bid submitted by Associated Mechanical Services, Inc., of
Nederland, Texas, for an annual contract, with the option of two (2) renewals of
twelve (12) month terms at the same pricing as the awarded contract, for heating,
ventilation, and air conditioning (HVAC) equipment installation, maintenance and
repair for City -owned HVAC equipment for an estimated annual cost of
$243,000.00 in the unit amounts shown in Exhibit 'A," attached hereto, be
accepted by the City of Beaumont; and,
BE IT FURTHER RESOLVED THAT the City Manager be and he is hereby
authorized to execute a contract with Associated Mechanical Services, Inc., of
Nederland, Texas, for the purposes described herein.
The meeting at which this resolution was approved was in all things
conducted in strict compliance with the Texas Open Meetings Act, Texas
Government Code, Chapter 551.
PASSED BY THE CITY COUNCIL of the City of Beaumont this the 15th day
of December, 2020.
- Mayor Becky Ames -
R,Cp ,,,rII u�r RroR,rr CITY OF BEAUMONT - PURCHASING DIVISION
REAUM C Terry Welch - Senior Buyer
T- E- x- A - S 409-880-3107
tenv.welch(d)beaumonttexas.00v
BID TABULATION: Annual Contract for HVAC Repair & Maintenance
BID No. TF1121-05
OPENING DATE: Thursday, November 19, 2020
Vendor
City / State
Associated Mechanical
Services, Inc.
Nederland
Air Comfort, Inc.
Beaumont
Air Services Unlimited
Vidor
QTY
Item
Rate
Total
Rate
Total
Rate
Total
tra (Time-,,
1400
1 Mech/Tech
$
53.00
$ 74 200.00
$
60.00
$ 84 000.00
$
65.00
91 000.00
700
Apr/HeI r
$
30.00
15 21,000.00
$
40.00
$ 28,000.00
$
35.00
1 $ 24.500.00
300
Mech Tech
$
79.50
$ 23 850.00
$
85.00
$ 25 500.00
$
80.00
$ 24 000.00
100
A r/HeI r
$
45.00
1 $ 4,500.00
$
58.00
$ 5,800.00
$
55.00
1 $ 5,500.00
Sun a /Ho I a Disaster
100
1 Mech Tec
79.50
$ 7,950.00
$
85.00
$ 8 500.00
$
125.00
$ 12 500.00
50
A r/HeI r
$
450001
$ 2,250.00
$
58.00
$ 2,900.00
$
90.00
1 $ 4,500.00
Markup.<<
Material ($70 000
r)
15%
1 $ 80 500.00
20%
84 000.00
20%
$ 84 000.00
Equip Rentals ($25,000/ r)
15%
$ 28,750.00
15%
$ 28,750.00
10%
$ 27,500.00
TOTAL BID
$
243,000.00
$
267,450.00
$
273,500.00
Low Qualified Bidder is Associated Mechanical Services Inc. of Nederland.
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BEAUMONT
TEXAS
TO: City Council
FROM: Kyle Hayes, City Manager
PREPARED BY: Todd Simoneaux, Chief Financial Officer
MEETING DATE: December 15, 2020
REQUESTED ACTION: Council consider a resolution approving the purchase of 34 radios
for Beaumont Municipal Transit.
BACKGROUND
The existing radio system at Transit has become obsolete due to the digital upgrade to the
regional radio system. The radio system is used daily for communications with bus drivers and
the dispatch office. The new equipment will be purchased from Motorola Solutions Inc., of
Schaumburg, Illinois, in the amount of $96,693.80. Included in the purchase is a five year
Motorola Enhanced Service Warranty Agreement.
Pricing was obtained through the Texas DIR purchasing cooperative, which provides cities and
political subdivisions with the means to purchase specialized equipment at volume pricing. DIR
complies with State of Texas procurement statues. All old equipment will be disposed of in
accordance with the City's surplus equipment policy.
FUNDING SOURCE
2020 CARES Act Transportation Grant.
RECOMMENDATION
Approval of the resolution.
RESOLUTION NO.
BE IT RESOLVED BY THE CITY COUNCIL
OF THE CITY OF BEAUMONT:
THAT the City Council hereby approves the purchase of thirty-four (34) radios for
use by Beaumont Municipal Transit from Motorola Solutions, Inc., of Schaumburg,
Illinois, in the amount of $96,693.80 through the State of Texas Department of
Information Resources (DIR) Cooperative Purchasing Program.
The meeting at which this resolution was approved was in all things
conducted in strict compliance with the Texas Open Meetings Act, Texas
Government Code, Chapter 551.
PASSED BY THE CITY COUNCIL of the City of Beaumont this the 15th day
of December, 2020.
- Mayor Becky Ames -
C
BEAUMONT
TO: City Council
FROM: Kyle Hayes, City Manager
PREPARED BY: Todd Simoneaux, Chief Financial Officer
MEETING DATE: December 15, 2020
REQUESTED ACTION: Council consider a resolution authorizing a one year contract with
the Greater Beaumont Chamber of Commerce.
BACKGROUND
The agreement would be effective January 1, 2021 and will provide $85,000 to the Chamber.
Funding will be used for marketing Beaumont and business retention/recruitment efforts.
Administration is pleased with the relationship between the City and the Chamber.
FUNDING SOURCE
General Fund.
RECOMMENDATION
Approval of the resolution.
RESOLUTION NO.
BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF BEAUMONT:
THAT the City Manager be, and he is hereby, authorized to execute a one (1) year
contract with the Greater Beaumont Chamber of Commerce in the amount of
$85,000.00 for economic development purposes effective January 1, 2021 through
December 31, 2021. The contract is substantially in the form attached hereto as
Exhibit "A" and made a part hereof for all purposes.
The meeting at which this resolution was approved was in all things
conducted in strict compliance with the Texas Open Meetings Act, Texas
Government Code, Chapter 551.
PASSED BY THE CITY.000NCIL of the City of Beaumont this the 15th day
of December, 2020.
- Mayor Becky Ames -
STATE OF TEXAS §
COUNTY OF JEFFERSON §
This agreement, executed in duplicate, is made and entered into by and between
the City of Beaumont, Texas, a municipal corporation of the State of Texas, hereinafter
called "City", acting herein by and through its duly authorized City Manager, and the
Greater Beaumont Chamber of Commerce, a non-profit corporation, hereinafter called
"Chamber", acting herein by and through its President.
WHEREAS, the City believes that economic development is crucial to the
continued economic success of City and believes that Chamber should be retained to
carry out a program of work on behalf of City for the economic development of City;
NOW, THEREFORE, in consideration of the mutual promises made herein, the
City and the Chamber agree as follows:
1.
City does hereby employ, engage and hire Chamber to engage in a
comprehensive range of activities and projects to create jobs in Beaumont directed at
economic development. The Chamber does hereby agree to accept such hiring,
engagement and employment and to discharge such duties in accordance with the
terms and conditions herein set forth.
Pi
Chamber is hired as an independent contractor and is not an agent of the City.
EXHIBIT "A"
3.
Chamber agrees to engage in a comprehensive range of activities and projects
to create jobs in Beaumont. Chamber's program will be directed toward four separate
aspects of job growth:
a) retaining existing jobs;
b) creating new businesses;
c) expanding existing businesses; and,
d) attracting new employers.
To achieve these goals, the Chamber will maintain a capable paid staff with
necessary expertise; recruit and organize volunteer workers from the community;
maintain contacts and relationships with primary economic development allies of both
public and private offices; gather and publish necessary information and statistics for
prospects; maintain and build relationships with management of existing businesses;
and promote any other specific activities or projects which will contribute to an
environment conducive to job growth.
4.
City hereby agrees to pay to Chamber during the term of this agreement Eighty -
Five Thousand Dollars ($85,000). Payments of Twenty -One Thousand Two -Hundred
Fifty Dollars ($21,250) will be made upon receipt of invoice dated in January of 2021,
April 1, 2021, July 1, 2021 and October 1, 2021. Chamber agrees to expend in excess
of One- Hundred -Thousand Dollars ($100,000) in other Chamber funds for the
purposes outlined in paragraph 3 hereof.
5.
In conjunction with its annual audit, Chamber agrees to audit, on a review basis,
the functional areas outlined in this agreement. Chamber agrees to provide City a copy
of the report done by Chamber's certified public accountants on an annual basis.
2021.
a
The term of this agreement shall be from January 1, 2021 until December 31,
7.
Chamber agrees to indemnify, save harmless, and defend the City of Beaumont
from any and all claims, causes of action and damages of every kind arising from the
operations of the Chamber, its officers, agents and employees, including the officers,
agents and employees involved in economic development and specifically including
herein any and all acts of negligence by the City of Beaumont, its agents, officers or
employees, carried out under the terms of this agreement. Chamber shall carry, or
cause to be carried, general public liability and automobile liability insurance on all
operations embraced by this agreement in the amount of Five -Hundred Thousand
Dollars ($500,000) for each occurrence and property damage liability insurance in the
amount of Twenty -Five Thousand Dollars ($25,000) for each occurrence. Said liability
policies shall include contractual liability coverage in the same amounts as stated
herein. Said insurance policies shall name the City of Beaumont as an additional
insured. Said policies or duplicate originals thereof shall be filed with the City Clerk, or
her designated representative, before any operations contemplated by this agreement
are begun.
EXECUTED in duplicate originals this the day of ,
2020.
CITY OF BEAUMONT
Kyle Hayes
City Manager
ATTEST:
City Clerk
GREATER BEAUMONT CHAMBER OF COMMERCE
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ATTEST:
Name:
Title:
Chairman of the Board
F11
BEAUMONT
TEXAS
TO: City Council
FROM: Kyle Hayes, City Manager
PREPARED BY: Todd Simoneaux, Chief Financial Officer
MEETING DATE: December 15, 2020
REQUESTED ACTION: Council consider a resolution approving the purchase of splash pad
equipment for Rogers Park.
BACKGROUND
The splash pad play area at Rogers Park has the most activity of any in the City and is in need of an
upgrade. At present, this area features only ground -level sprayers. This upgrade will include
upright and above -ground features for activities, which will place it on par with the upgrades done
at Perlstein, Central, and Charlton -Pollard Parks over the past three years.
The purchase will be made from Kraftsman Commercial Playgrounds & Water Parks of Spring,
Texas, utilizing the BuyBoard purchasing co-operative contract in the total amount of $79,982.71.
FUNDING SOURCE
Capital Reserve Fund.
RECOMMENDATION
Approval of the resolution.
RESOLUTION NO.
BE IT RESOLVED BY THE CITY COUNCIL
OF THE CITY OF BEAUMONT:
THAT the City Council hereby approves the purchase and installation of new
splash pad equipment for use by the Parks and Recreation Department to upgrade
existing equipment at Rogers Park from Kraftsman Commercial Playgrounds &
Water Parks, of Spring, Texas, in the amount of $79,982.71 through the BuyBoard
Cooperative Purchasing Program.
The meeting at which this resolution was approved was in all things
conducted in strict compliance with the Texas Open Meetings Act, Texas
Government Code, Chapter 551.
PASSED BY THE CITY COUNCIL of the City of Beaumont this the 15th day
of December, 2020.
- Mayor Becky Ames -
E
BEAUMONT
TEXAS
TO: City Council
FROM: Kyle Hayes, City Manager
PREPARED BY: Todd Simoneaux, Chief Financial Officer
MEETING DATE: December 15, 2020
REQUESTED ACTION: Council consider a resolution authorizing the City Manager to
execute a lease agreement with Chris Meaux for property located
at the Beaumont Municipal Airport.
BACKGROUND
Chris Meaux is an independent contractor that manages the Beaumont Municipal Airport. Mr.
Meaux will be allowed to store his airplane in the South Hangar as part of his compensation;
however, he will have to provide insurance coverage and enter into a lease agreement with the
City.
The lease agreement provides for a month -to -month term commencing upon execution. All
costs associated with the general maintenance of the hangar is the responsibility of the City as
described in Section 4 of the lease; however, Tenant shall be responsible for repairing any
damages to the Hangar caused by the Tenant.
The lessee is required to provide the City with commercial general liability insurance coverage in
the amount of $500,000 for bodily injury and $100,000 for property damage and required to
indemnify and hold the City harmless for any cause arising from the use or occupancy of the
leased area.
Attached, is the proposed lease agreement and information related to the derivation of the
proposed lease payment.
FUNDING SOURCE
Not Applicable.
RECOMMENDATION
Approval of the resolution.
RESOLUTION NO.
BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF BEAUMONT:
THAT the City Manager, or his designee, be and they are hereby authorized to
execute an Aircraft South Hangar Rental Agreement between the City of
Beaumont and Chris Meaux for property located at the Beaumont Municipal
Airport. The Rental Agreement is substantially in the form attached hereto as
Exhibit 1" and made a part hereof for all purposes.
The meeting at which this resolution was approved was in all things
conducted in strict compliance with the Texas Open Meetings Act, Texas
Government Code, Chapter 551.
PASSED BY THE CITY COUNCIL of the City of Beaumont this the 15th day
of December, 2020.
- Mayor Becky Ames -
AIRCRAFT SOUTH HANGAR LEASE AGREEMENT
CITY OF BEAUMONT
BEAUMONT MUNICIPAL AIRPORT
455 KEITH ROAD
BEAUMONT, TEXAS
This HANGAR LEASE AGREEMENT (this "Agreement") entered into as of this
day of , 20 by and between the City of Beaumont (the "City") and Chris
Meaux (the "Tenant"). In consideration of the mutual covenants contained here, and for other
good and valuable consideration, the parties hereby agree as follows:
1. Lease of the Hangar: City hereby leases to Tenant, South Hangar, located at the Beaumont
Municipal Airport, 455 Keith Road (the "Airport"), and described as follows: (see Exhibit "A").
The Hangar shall be used and occupied by Tenant for the storage of the following described
aircraft:
Aircraft Type:
Aircraft Type:
Aircraft Type:
Aircraft Type:
Registration No.
Registration No.
Registration No.
Registration No.
Owner and Registration Number information will be verified.
2. Term: The term of this Agreement shall be month -to -month, commencing on the day of
, . Tenant does hereby acknowledge and consent to the City's right to terminate
this Agreement by giving thirty (30) days written notice if, in the sole judgment of the City, such
termination is necessary or desirable for any reason consistent with the Airport Master Plan
development and/or operational needs of the Airport. City reserves the right to terminate this
agreement for violation of any portion of agreement, including but not limited to unauthorized use
of hangar.
ERH I BIT-"-1 r'
3. Premises and Services Provided: Tenant agrees to accept all facilities in an "as is" condition
and the City is responsible and will pay the expenses of maintaining and repairing the structural
components of the Hangar including doors and door mechanisms, and the Tenant shall be responsible
for repairing damages to the Hangar caused by the Tenant, other than normal wear and tear. Requests
for repairs shall be forwarded to the City's current Facilities Director. Water and electric is provided.
No trash service is provided. Internet and electricity are the responsibility of Tenant.
4. Use of Hangar: Hangar shall be used for the storage of Tenant's aircraft for private use.
a) Tenant may not store any other items, goods, or equipment on the premises except
those that are necessary for and used in the storage or routine pre-flight owner
maintenance of aircraft. If Tenant uses the Hangar for "non -aviation" purposes, defined
as "not having any airplane or aircraft stored in said Hangar for ten (10) days" and the
City Manager or his/her agent ("Agent") reserves the right to terminate the Agreement
upon thirty (30) days' notice to Tenant.
b) No commercial activity (activity for profit) of any kind shall be conducted by Tenant, in,
from or around the Hangar.
c) In addition, Tennant agrees to grant The City as deemed necessary, the opportunity to
utilize a small area of the hangar in case of emergency as directed by either The City or
FAA for use as a maintenance area, If this option has to be used, Chris Meaux will be
notified as soon as possible of the need and to arrange use of the space.
d) Maintenance or repair of an aircraft in any hangar shall be performed by a licensed
mechanic. Such maintenance shall not include any spark producing equipment however,
such minor maintenance as would normally be performed by an aircraft owner without
the benefit of an aircraft mechanic is permissible.
e) Under no circumstances, will spray -painting of aircraft or any other property be allowed
in Hangar.
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f) Tenant assures that he will not store gasoline and other aviation fuels in Hangar, other
than that fuel stored in the fuel tanks of any operational aircraft. Tenant shall control the
conduct and demeanor of its employees and invitees and those doing business with it, in
and around Hangar and shall take all necessary steps to remove persons whom the City,
for good and sufficient cause, deem objectionable.
g) Tenant shall keep the Hangar clean and free of debris at all times.
h) Tenant agrees that it will have installed in T-Hangar and available at all times, during
the term of this agreement, as least one fully charged 2A-ABC type fire extinguisher.
i) Tenant may not keep an inoperable aircraft on the Leased Premises for more than sixty
(60) consecutive days, unless undergoing repair for return to use.
j) Tenant may not make alterations to the Leased Premises or place or permit the
placement of any signs or similar devices on the Leased Premises.
5. Termination:
(a) Either party may terminate this Lease at any time by giving 30 days written notice to the
other party, except as otherwise provided for in this lease. Upon termination of this Lease
for any reason, the Tenant must immediately remove all personal property from the Leased
Premises and must surrender the Leased Premises in substantially the same condition as
existed at the beginning of the Lease, normal wear and tear excepted. If Tenant fails to
give the thirty (30) days written notice, Tenant will be liable for all rent accrued through
the end of the month at which time the City receives notice of agreement termination.
(b) Tenant shall comply with all laws, ordinances, and federal regulations and with any
direction of any public officer pursuant to law, which shall impose any duty on the Tenant
3
with respect to the aircraft or the occupation of the South Hangar. In addition, Tenant
shall comply with all standards and policies of the City relating to the Beaumont
Municipal Airport or operations on the airport premises. Tenant and guests must not
knowingly allow any other person to use the Leased Premises in violation of any Federal,
State, or County law or regulation or City ordinance. Failure to comply with all laws,
ordinances, regulations, standards, and policies may result in notice from the City and
subsequent termination of the lease.
(c) Tenant shall maintain a valid airworthiness certificate on the aircraft stored
in the South Hangar in conformity with FAA regulation 91.203. Any Tenant whose
annual inspection of said aircraft is three (3) months past due shall be deemed in breach
of this rental agreement unless undergoing maintenance for return to use (which must be
proven upon request). Upon such occurrence, this agreement shall automatically
terminate. Tenant grants the City, or its designee, the authority to enter the South Hangar
and remove the aircraft and all property belonging to the Tenant.
6. Sublease/Assignment: Tenant shall not assign this lease nor sublet the Leased Premises.
7. Right of Inspection: Tenant shall permit the City and the City's agents, representative or
employees to enter into or on the Leased Premises at all times for the purpose of inspecting the Leased
Premises. Tenant will be given forty-eight (48) hours written notice in advance of inspection date.
Tenant may be present during inspection. The City reserves the right to enter South Hangar at any
reasonable hour to make inspections, replacements, repairs and restorations. If, in the opinion of the
City, an emergency exists requiring immediate action, the City may enter the South Hangar to carry
out any work or activities in connection with safety, protection or preservation of the South Hangar
or aircraft stored within
8. Alterations: Tenant covenants and agrees not to install any fixtures or make any alterations,
additions or improvements to the Hangar without the prior written approval of the City and such
approval will not be unreasonably withheld. All fixtures installed or additions and improvements made
to the Hangar shall upon completion of such additions and improvements, become the City's property
4
and shall remain in the Hangar at the termination of this Agreement, however terminated, without
compensation or payment to Tenant.
9. Insurance: Tenant agrees to maintain, at its own expense, for the benefit of itself and the City as
an additional insured, liability insurance for property damage or personal injury or death arising as
a result of Tenant's occupation of the Leased Premises:
Amounts
$250,000.00 For each person
$500,000.00 For each single occurrence for bodily injury or
death
$100,000.00 For injury to or destruction of property for
each single occurrence
within the damage limits of Section 101.023(c) of the Texas Civil Practice and Remedies Code, with
one or more insurance companies authorized to transact business in Texas and approved by the City.
This insurance shall be "occurrence" based. Prior to the commencement of this Agreement, Tenant
shall deliver to the City certificates or binders evidencing the existence of the insurance required
herein. Such policy or policies shall name both Tenant and the City as insured. The policy or policies
shall provide that any loss or damages to buildings, structures or improvements shall be payable to
the City of Beaumont.
10. Casualty: If the Hangar is rendered untenantable and the City elects not to repair the Hangar,
this Agreement shall terminate.
11. Indemnity: Tenant agrees to indemnify and hold the City, its officers and employees, harmless
from and against any and all claims, demands costs and expenses, including reasonable attorney's
fees for the defense of such claims and demands arising from the conduct or management of the
Tenant's activities on the Leased Premises or from any act of negligence of Tenant, its agents,
contractors, licensees or invitees in or about the Leased Premises, whether such damage or injury
arises from the acts of omission of Tenant, its agents, contractors, licensees or invitees solely or
in conjunction with any other person, including the City.
12. Force Majeure: The City shall not be liable for its failure to perform this Agreement or any
loss, injury, damage or delay of any nature whatsoever resulting therefrom caused by an Act of
God, fire, flood, accident, strike, labor dispute, riot, insurrection, war or any other cause beyond
the City's control.
13. Governing Law: This Agreement shall be construed in accordance with the laws of the State
of Texas. Venue of any disputes shall be in a court of competent jurisdiction in Jefferson County,
Texas.
14. Relationship of Parties: The relationship between the City and Tenant shall always and only
be that of the City and Tenant. Tenant shall never, at any time during the term of this Agreement,
become the agent of the City and the City shall not be responsible for the acts of omission of
Tenant, its employees or agents.
15. Remedies Cumulative: The rights and remedies, with respect to any of the terms and
conditions of this agreement, shall be cumulative and not exclusive, and shall be in addition to all
other rights and remedies available to either party at law or in equity.
16. Notices: Any notice given by one party to the other in connection with this Agreement shall be in
writing and shall be sent by certified or registered mail, return receipt requested:
a. If to the City, addressed to:
Chief Financial Officer
Finance Department
P.O. Box 3827
Beaumont, TX 77704
6
b. If to Tenant, addressed to:
Tenant:
Address:
City:
State: Zip Code:
Notices shall be deemed to have been received on the date of receipt, as shown on the return
receipt.
Each Tenant shall provide the following additional contact information:
Home Phone:
Work Phone:
E-mail address:
Billing address, if different from above:
Cell Phone:
Fax Phone:
City:
State: ZIP:
17. Integration: This Agreement constitutes the entire Agreement between the parties, as of its
effective date, and supersedes all prior independent agreements between the parties related to the
leasing of the Hangar. Any change or modification hereof must be in writing, signed by both
parties.
18. Waiver: The waiver by either party of any covenant or condition of this Agreement shall not
thereafter preclude such party from demanding performance in accordance with the terms hereof.
19. Successors Bound: This Agreement shall be binding on and shall inure to the benefit of
7
heirs, legal representatives, successors and assigns of the parties hereto.
20. Severability: If a provision hereof shall be finally declared void or illegal by any court or
administrative agency having jurisdiction over the parties to this Agreement, the entire Agreement
shall not be void, but the remaining provisions shall continue in effect as nearly as possible in
accordance with the original intent of parties.
IN WITNESS WHEREOF, the parties have executed this Agreement as of the day and year
written below.
By:
Kyle Hayes, City Manager
Date:
Tenant: Mr. Chris Meaux
Printed Name
By:
Signature
Date:
s
No Text
BEAUMONT
TEXAS
REGULAR MEETING OF THE CITY COUNCIL
COUNCIL CHAMBERS CITY HALL 801 MAIN STREET
TUESDAY, DECEMBER 15, 2020 1:30 PM
AGENDA
CALL TO ORDER
* Invocation Pledge Roll Call
* Presentations and Recognitions
* Public Comment: Persons may speak on scheduled agenda items 1-6, and 8-12/
Consent Agenda
Consent Agenda
GENERAL BUSINESS
1. Consider an ordinance denying the Entergy Texas, Inc. second application for
Distribution Cost Recovery Factor tariff increase on file with the City of
Beaumont
2. Consider an ordinance granting a new solid waste franchise agreement with
WM-D's Equipment Rentals, LLC
3. Consider a resolution approving contracts for the purchase of inventory materials
to be used in the Water Utilities Department
4. Consider a resolution authorizing the City Manager to execute a contract with
Gulf Coast a CRH Company, of Beaumont for the Helbig Road Asphalt
Resurfacing Project
5. Consider a resolution authorizing the City Manager to execute a contract with
Gulf Coast a CRH Company, of Beaumont for street rehabilitation work on Bob
Street, Ector Avenue and Goliad Street
6. Consider a resolution authorizing the City Manager to execute a contract with
BDS Constructors LLC dba MK Constructors, of Vidor for repairs to the Primer
Street Lift Station
PUBLIC HEARING
* Receive comments regarding the mandatory payment rate related to the Local
Provider Participation Fund for FY 2021
7. Consider setting the mandatory payment rate related to the Local Provider
Participation Fund for FY 2021
Consider a resolution authorizing the City Manager to enter into a contract with
Legacy Community Development Corporation for HOME Investments
Partnerships funds from the Department of Housing and Urban Development
9. Consider a resolution approving emergency work that was done to install five
control valves at the Water Treatment Plant
10. Consider a resolution authorizing the City Manager to execute Change Order No.
4, accept maintenance, and authorize final payment to ALLCO, LLC for the Street
Rehabilitation City Wide -Phase I Project
11. Consider a resolution authorizing the City Manager. to execute Change Order No.
4, accept maintenance, and authorize final payment to King Solution Services,
LLC for the Westgate Drive Area Pipe Bursting Contract
12. Consider a resolution endorsing a plan to have a City Council meeting in the
evening once a quarter
DISCUSSION ITEM
Review and discuss a plan to implement a bike share program in the Central
Business District
COMMENTS
Public Comment (Persons are limited to 3 minutes)
Councilmembers/City Manager/City Attorney comment on various matters
EXECUTIVE SESSION
To discuss and/or deliberate economic development negotiations in accordance
with Section 551.087 of the Government Code to wit; specifically:
Provident Realty Advisors seeking incentives for a new development at
285 Liberty Avenue and 341 Pearl Street
* Consider matters related to contemplated or pending litigation in accordance with
Section 551.071 of the Government Code:
City of Beaumont v. Miriam Lynn Morgan
Susan K. Toney vs. The City of Beaumont; Cause No. A-204,644
Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or
services are requested to contact Kaltrina Minick at 880-3777.
VI
December 15, 2020
Consider an ordinance denying the Entergy Texas, Inc. second application for Distribution Cost
Recovery Factor tariff increase on file with the City of Beaumont
BEAUMONT
TEXAS
TO: City Council
FROM: Kyle Hayes, City Manager
PREPARED BY: Tyrone E. Cooper, City Attorney
MEETING DATE: December 15, 2020
REQUESTED ACTION: Council consider an ordinance denying the Entergy Texas, Inc.
second application for Distribution Cost Recovery Factor tariff
increase on file with the City of Beaumont.
BACKGROUND
On October 22, 2020 Entergy Texas, Inc. (Entergy) filed its second application in 2020 to amend
its Distribution Cost Recovery Factor (DCRF) with the cities in its service area and
simultaneously with the Public Utilities Commission of Texas (DUCT). The first application
filed in March was approved on October 16, 2020. That application approved a $19.5 million
increase in annual revenue. This recent request is to collect an additional $6.8 million in annual
revenue for a total of $26.3 million annually. The residential customer portion of the request
would be $16.2 million or 62% which translates into approximately $2.57 per month for an
average residential customer using 1000 kWh per month.
The DCRF process allows the company to make adjustments to an existing non -fuel rate based
upon changes in its distribution related investment capital. The review of the application is
limited to a determination as to whether the requested investment complies with the Public
Utility Regulatory Act (PURA), is prudent, reasonable or necessary. Cities have sixty (60) days
to accept, modify or reject the DCRF application. This sixty (60) days is necessary to allow for a
proper review of the application. The recommendation is to deny the request. A denial will
allow the application to proceed before the PUCT for a full review.
FUNDING SOURCE
The reasonable expenses associated with rate cases are reimbursable by the company as provided
for in the Public Utility Regulatory Act.
RECOMMENDATION
Approval of ordinance.
ORDINANCE NO.
AN ORDINANCE BY THE CITY OF BEAUMONT, TEXAS
("CITY") DENYING THE DISTRIBUTION COST RECOVERY
FACTOR RATE INCREASE REQUEST OF ENTERGY
TEXAS, INC. FILED ON OCTOBER 22, 2020; SETTING
JUST AND REASONABLE RATES FOR ENTERGY TEXAS,
INC. FOR SERVICE WITHIN THE MUNICIPAL LIMITS;
FINDING THAT THE MEETING COMPLIES WITH THE
OPEN MEETINGS ACT; MAKING OTHER FINDINGS.
WHEREAS, on or about October 22, 2020, Entergy Texas, Inc. ("Entergy")
filed an Application to Amend its Distribution Cost Recovery Factor ("DCRF") with
the City to increase electric rates by amending its DCRF rider pursuant to Public
Utility Regulatory Act ("PURA") Section 36.210; and,
WHEREAS, City has exclusive original jurisdiction over the rates,
operations and services of an electric utility within its municipal limits pursuant to
PURA Section 33.001(a); and,
WHEREAS, the jurisdictional deadline for the City to act in this rate matter
is December 21, 2020; and,
WHEREAS, Entergy's existing DCRF rider is set to collect approximately
$19.5 million per year; and,
WHEREAS, Entergy's proposed amended Distribution Cost Recovery
Factor rider would increase customer rates in the Entergy Service Area by
approximately $6.8 million per year, for a total of $26.3 million per year; and,
WHEREAS, the City retained the Lawton Law Firm, P.C. to review the
Company's rate request and make necessary rate recommendations to the City;
and,
WHEREAS, the Lawton Law Firm has recommended that the City deny the
Company's request to amend its Distribution Cost Recovery Factor;
NOW, THEREFORE, BE IT ORDAINED BY THE
CITY COUNCIL OF THE CITY OF BEAUMONT:
Section 1. That the statement and findings set out in the preamble to this
ordinance are hereby in all things approved and adopted.
Section 2. The City of Beaumont hereby denies Entergy's request to
amend its Distribution Cost Recovery Factor in total.
Section 3. The meeting at which this ordinance was approved was in all
things conducted in strict compliance with the Texas Open Meetings Act, Texas
Government Code Chapter 551.
Section 4. This ordinance shall become effective from and after its
passage.
PASSED BY THE CITY COUNCIL of the City of Beaumont this the 15th day
of December, 2020.
- Mayor Becky Ames -
ATTEST:
City Clerk
2
December 15, 2020
Consider an ordinance granting a new solid waste franchise agreement with WM-D's Equipment
Rentals, LLC
BEAUMONT
TEXAS
TO: City Council
FROM: Kyle Hayes, City Manager
PREPARED BY: Todd Simoneaux, Chief Financial Officer
MEETING DATE: December 15, 2020
REQUESTED ACTION: Council consider an ordinance granting a new solid waste franchise
agreement with WM-D's Equipment Rentals, LLC.
BACKGROUND
According to City Ordinance 22.05.101, no person shall engage in the business of collecting,
hauling or transporting, in the city, any garbage, waste or refuse, without first having obtained a
franchise from the City. Ten entities currently have nonexclusive franchise agreements with the
City. WM-D's Equipment Rentals, LLC has requested that the City Council grant the company
such franchise agreement. WM-D's Equipment Rentals is a small locally owned business renting
roll off boxes with its Beaumont office located at 8605 Broussard Road.
The franchise agreement would provide for a term of one year from its effective date and a
franchise fee of seven percent (7%) of gross revenues received for service. It also requires the
entity to indemnify the City of Beaumont and provide insurance which names the City of
Beaumont as a named insured.
According to the City Charter, franchise ordinances require readings at three separate Council
meetings, with the third not less than thirty (30) days from the first reading. The ordinance does
not take effect until sixty (60) days after its adoption on the third and final reading. After
passage, the ordinance must be published for four consecutive weeks in a newspaper of general
circulation in the City. All publication costs are paid by the applicant. Attached is a copy of the
proposed agreement.
This is the first reading.
FUNDING SOURCE
A franchise fee of seven percent (7%) of gross receipts will be paid to the City.
RECOMMENDATION
Approval of the ordinance.
ORDINANCE NO.
ENTITLED AN ORDINANCE GRANTING A FRANCHISE FOR
SOLID WASTE COLLECTION AND TRANSPORTATION
SERVICES TO WM-D's EQUIPMENT RENTALS, LLC.
WHEREAS, WM-D's Equipment Rentals, LLC (the "Company") has
requested a franchise to operate a solid waste collection and transportation service
within the City of Beaumont, Texas (the "City"); and,
WHEREAS, the City desires to grant such franchise;
NOW, THEREFORE, BE IT ORDAINED BY THE
CITY COUNCIL OF THE CITY OF BEAUMONT:
Section 1.
Grant of Authority
There is hereby granted by the City to WM-D's Equipment Rentals, LLC the
right and privilege to operate and maintain within the City a solid waste collection
and transportation service (the "service"). For purposes of this franchise, the term
"solid waste collection and transportation service" shall mean the business of
collection, hauling or transporting any garbage, rubbish, waste or refuse from
locations in the City, and the disposal of such material in accordance with law. The
franchise granted herein is nonexclusive, and franchises may be granted to other
persons for service.
co. -+inn
Term of Franchise
The franchise herein granted shall take effect and be in force sixty (60) days
after the final passage hereof as required by law and upon the filing by the
Company of an acceptance with the City Clerk, and shall continue in force and
effect until one (1) year thereafter. The acceptance required hereunder must be
in writing and filed with the City Clerk within thirty (30) days after final passage
hereof. Upon the expiration of the term hereof, this franchise shall continue on a
month -to -month basis until terminated by either party or extended or replaced.
Section 3.
Rates
The Company shall establish rates for service which are uniform as to
customer class based upon such criteria as type of waste, container size,
frequency of collection, and distance of travel. The Company shall file its initial
rates for service with its acceptance as required herein. Such rates shall, unless
modified by the City, be effective with the effective date of this franchise. Any
modifications in rates by the Company shall first be filed with the City Clerk and
City Attorney and shall be effective thirty (30) days after such filing unless modified
by City as provided herein. Nothing herein shall prevent the Company from
charging uniform rates which are less than the rates filed with the City. The City
shall have the right to establish rates charged by Company for services performed
hereunder, after notice and hearing. Rates established by the City shall be
sufficient to allow the Company an opportunity to earn a reasonable return on its
invested capital used in providing such services.
Section 4.
Franchise Fee
The Company shall pay to the City, on or before the fifteenth (15th) day of
each month, a sum equal to SEVEN PERCENT (7%) of the gross revenues
received for service in the previous month as payment for the use of the City's
streets, alleys and rights -of -way. The payments herein provided do not relieve
Company from the payment of ad valorem taxes, special assessments, charges,
or other fees applicable to the public generally. City shall have the right, at any
reasonable time, to audit the books and records of the Company and the Company
is hereby required to make such books and records available at the request of City.
Upon written acceptance, the Company shall furnish to the City a listing of
customers served, including customer name, address, frequency of pick-up, size
of container or type of service and charge for same. The following reports shall be
filed monthly with the City Manager or his designee along with the street rental
payment required herein:
1. Upon written request and within thirty (30) days of
receipt, the Company shall furnish to the City adequate
reconciliation of reported revenues which would
include: a listing of names and addresses of all
customers served, frequency of pick-up, size of
container or type of service and charge for same, and
date service was initiated and discontinued.
Section 5.
Indemnity, Insurance and Bond
The Company shall -at all times during the effective period of this franchise,
carry liability insurance as provided herein. The Company covenants and agrees
at all times to indemnify and save harmless the City, its officers, agents,
employees, and any member of the public against any and all injuries, damages,
claims, causes of action or loss of compensation arising or resulting from
Company's operations under this franchise, whether or not such loss was caused
by the negligence of the City, its agents, servants or employees. Upon notice given
Company by City, Company must defend at its own expense, any action or suit
brought against the City because of any work or other acts done by the Company
under the terms of this franchise. Counsel chosen by Company to defend City
must be satisfactory to City. Company will pay any final judgment which might be
obtained against City by reason of any work or acts done hereunder by Company,
its agents, servants or employees, and Company will pay all damages occurring
to any person or property, public or private, resulting from any fault or neglect on
its part or on the part of its agents or employees.
The Company agrees to carry insurance as follows:
1) Workers' Compensation
The Company shall furnish the City Clerk a certificate
of insurance indicating workers' compensation
coverage as required by the State of Texas.
2) Automobile Liability Insurance
The Company shall carry, in its own name, a policy in
comprehensive form to insure the automobile liability of
its operation with limits of not less than Five Hundred
Thousand Dollars ($500,000.00) per occurrence for
bodily injury and, in addition, not less than One
Hundred Thousand Dollars ($100,000.00) property
damage. This policy shall name City as an additional
insured and provide for thirty (30) days notice to City
prior to cancellation. A certificate of insurance
certifying such coverage shall be filed with the City
Clerk before the effective date of this franchise, and it
shall be maintained in force during the term of the
franchise.
3) General Liability
The Company shall carry, in its own name, a
comprehensive liability insurance policy including
contractual coverage for operations other than
automobile with limits of not less than Five Hundred
Thousand Dollars ($500,000.00) per occurrence for
bodily injury, and One Hundred Thousand Dollars
($100,00.00) per occurrence for property damage. The
policy shall name the City as named insured and
provide for thirty (30) days notice to City prior to
cancellation. A certificate of insurance certifying such
coverage shall be filed with the City Clerk before the
effective date of this franchise and maintained in force
during the term of the franchise.
Section 6.
Compliance with Laws and Ordinances
The Company shall, at all times during the term of this franchise, be subject
to all lawful exercise of police power by the City and to such reasonable regulations
as the City shall hereafter by ordinance provide. In addition, the Company will
observe all city, county, state, and federal laws regulating the collection and
disposal of solid waste.
Section 7.
Service Standard and Equipment
The Company shall maintain and operate its collection system and
equipment in good order to render efficient service subject to the terms of this
franchise. All vehicles, containers, and equipment used for the collection and
transportation of solid waste shall be constructed, operated and maintained to
prevent loss of liquid or solid waste material and to minimize health and safety
hazards to solid waste management personnel and the public. Such vehicles,
containers, and equipment used shall be maintained in a clean, sanitary condition
and free from odors at all times. All vehicles and equipment shall comply with
federal, state, and local regulations. Collection vehicles and all bulk, commercial,
and roll -off type containers shall be painted and numbered and shall have the
Company's name and telephone number painted in letters of a contrasting color.
Such containers may not be placed on any street or right-of-way within the City.
All collections shall be made directly from the premises of the customer and any
emptied containers returned directly to such premises.
Section 8.
Providina Services
The Company shall provide service to any person, firm, corporation,
association or entity inside the City of Beaumont who requests such service and
is not delinquent in the payment of collection charges due the Company.
Section 9.
Office
The Company shall establish and maintain an office with telephone service
and shall keep said office open for business from 9:00 A.M. to 5:00 P.M. each and
every day except Saturday, Sunday and holidays.
Section 10.
Interruption of Service
In the event that service shall be interrupted for any reason for more than
forty-eight (48) hours, the City shall have the right to make temporary independent
arrangements for the purposes of continuing this necessary service to its residents
in order to provide or protect the public health and safety. If the interruption in
service mentioned herein continues for a period of seventy-two (72) hours, then
the City shall have the right to terminate the rights and privileges granted in this
franchise.
Termination
In the event that any provision of this franchise is violated by the Company,
the City may serve written notice upon the Company of its intention to terminate
this franchise. The notice shall contain the reasons for such intention to terminate
the franchise. Unless within ten (10) days after mailing such notice by City to the
Company, such violation shall cease, or satisfactorily arrangements for correction
be made by Company, the City Council may, after a public hearing in which
Company is provided an opportunity to present evidence concerning such
violation, declare the franchise terminated and serve written notice upon the
Company of the termination and the termination of the franchise shall be effective
upon the mailing of such notice.
Section 12.
Transfer of Franchise Rights
Franchise rights granted hereunder shall not be transferred to another
without the approval of City. A single transfer or a series of transfers of Company's
stock which constitute a transfer of a majority interest in Company is subject to the
prior approval of City.
Section 13.
Notices
Where written notices are provided for in this ordinance, same shall be
sufficient to notify Company when provided by certified mail to:
WM-D's Equipment Rentals, LLC
8605 Broussard Road
Beaumont, TX 77713
Notice to City is sufficient if mailed by certified mail to:
City Manager
City of Beaumont
P.O. Box 3827
Beaumont, TX 77704
Section 14.
If any section, sentence, clause, paragraph or phrase of this ordinance,
other than Section 4, is for any reason held to be invalid or illegal, such invalidity
shall not effect the remaining portions of this ordinance. If Section 4 hereof is held
to be invalid for any reason, the ordinance shall be immediately invalid.
Section 15.
It is agreed by City and Company that venue of any legal proceedings under
this franchise agreement shall be in Jefferson County, Texas.
Section 16.
Vehicle Permits
Twenty (20) days prior to the effective date of this franchise, the Company
shall furnish to the City a list of all vehicles to be providing solid waste collection
and disposal service under this franchise. Such list shall include state license
number, year, make, model and manufacturer's rated capacity for each vehicle.
Vehicles not having a valid City of Beaumont landfill permit will not be allowed to
operate under this agreement nor utilize the City refuse disposal facility. If at any
time a vehicle or equipment is found to be in noncompliance with Section 7 of this
franchise, the Company will be notified of its violation and said equipment or
vehicle shall be removed from service upon receipt of written notification.
Failure to comply with this provision or to falsify the information concerning
the location of the service of the vehicle shall be a material breach of this franchise.
Should City decide not to terminate this franchise because of any violation of this
Section, Company's disposal fee at City's landfill shall be doubled for all of
Company's vehicles for a period of sixty (60) days.
PASSED BY THE CITY COUNCIL of the City of Beaumont on first reading
this the 8th day of December, 2020.
PASSED BY THE CITY COUNCIL of the City of Beaumont on second
reading this the 15th day of December, 2020.
PASSED BY THE CITY COUNCIL of the City of Beaumont on final reading
this the day of , 2021.
ACCEPTANCE:
WM-D's Equipment Rentals, LLC
as
(Company Owner/Representative)
- Mayor Becky Ames -
3
December 15, 2020
Consider a resolution approving contracts for the purchase of inventory materials to be used in
the Water Utilities Department
BEAUMONT
TEXAS
TO:
FROM:
PREPARED BY:
MEETING DATE:
REQUESTED ACTION:
I: � _� 1�3�1i1►11.
City Council
Kyle Hayes, City Manager
Todd Simoneaux, Chief Financial Officer
December 15, 2020
Council consider a resolution approving contracts for the purchase
of inventory materials to be used in the Water Utilities Department.
The City maintains an annual contract for couplings, pipe fittings, valves, fire hydrants and other
related materials for use by the Water Utilities Department. The materials are used in the repair
and maintenance of existing water and sewer lines and installation of new service lines.
Specifications required bidders to submit pricing for 175 line items, separated into 15 specific
sections. Bids were evaluated upon the lowest total price per section on an all or none basis and
which provides the best value to the City. Only bidders providing pricing for every item within
each section were considered and only items that met specifications and requirements were
awarded. Pricing is to remain firm for the term of the contract. Specifications also required all
bids involving brass materials to be quoted with items that are certified NSF6 lead-free compliant
and are of domestic (USA) manufacture.
Bids were requested from nine vendors and three responses were received. The Administration
recommends the award of one year contracts with Core & Main of Beaumont and Coburn's of
Beaumont. The bid tabulation is attached.
FUNDING SOURCE
Water Utilities Fund.
RECOMMENDATION
Approval of the resolution.
FUNDING SOURCE
Water Utilities Fund.
RECOMMENDATION
Approval of the resolution.
RESOLUTION NO.
WHEREAS, bids were solicited for an annual contract for the purchase of
couplings, pipe fittings, valves, fire hydrants and other related material for use by
the Water Department; and,
WHEREAS, Core & Main, of Beaumont, Texas, submitted a bid for an
estimated amount of $1,121,004.10 for Sections 1, 2, 3, 4, 5, 6, 7, 10, 12, and 13
as shown in Exhibit 'A" attached hereto; and,
WHEREAS, Coburn's, of Beaumont, Texas, submitted a bid for an
estimated amount of $361,685.50 for Sections 8, 9, 11, 14, and 15 as shown in
Exhibit 'A" attached hereto; and,
WHEREAS, City Council is of the opinion that the bids submitted by Core &
Main, of Beaumont, Texas, for Sections 1, 2, 3, 4, 5, 6, 7, 10, 12, and 13 and
Coburn's, of Beaumont, Texas, for Sections 8, 9, 11, 14, and 15 as shown in
Exhibit 'A" attached hereto, are the lowest responsible bidders providing the best
value to the City and should be accepted;
NOW, THEREFORE, BE IT RESOLVED BY THE
CITY COUNCIL OF THE CITY OF BEAUMONT:
THAT the statements and findings set out in the preamble to this resolution are
hereby, in all things, approved and adopted; and,
THAT the bids submitted by Core & Main, of Beaumont, Texas, for an
estimated amount of $1,121,004.10 for Sections 1, 2, 3, 4, 5, 6, 7, 10, 12, and 13
and Coburn's, of Beaumont, Texas, for an estimated amount of $361,685.50 for
Sections 8, 9, 11, 14, and 15 as shown in Exhibit "A" be accepted by the City of
Beaumont; and,
BE IT FURTHER RESOLVED THAT the City Manager be and he is hereby
authorized to execute a contract with Core & Main, of Beaumont, Texas, and
Coburn's, of Beaumont, Texas, for the purposes described herein.
The meeting at which this resolution was approved was in all things
conducted in strict compliance with the Texas Open Meetings Act, Texas
Government Code, Chapter 551.
PASSED BY THE CITY COUNCIL of the City of Beaumont this the 15th day
of December, 2020.
- Mayor Becky Ames -
CITY OF BEAUMONT, BEAUMONT, TEXAS
PURCHASING DIVISION BID TABULATION
BEAUMONT
TEXAS
Bid Name: ANNUAL CONTRACT FOR WATER DEPT. INVENTORY MATERIALS
Bid Number: TF0820-40
Contact Person: TERRY WELCH, SENIOR BUYER
Terry.welch@beaumonttexas.gov
Phone: 409-880-3107
SECTION/DESRIPTION
Core & Main
Beaumont, Tx
Coburn's
Beaumont, Tx
Rural Pipe & Supply
Jasper,Tx
SECTION -1 VALVE & METER BOXES
$251,059.00
$258,115.00
$257,516.00
SECTION-2 FIRE HYDRANTS & COMPONENTS
$323,722.45
NO BID
NO BID
SECTION-3 MECHANICAL JOINT RESTRAINER
$46,409.00
# $37,350.00
# $43,099.50
SECTION-4 MANHOLES & COMPONENTS
$49,797.70
$52,370.00
NON RESPONSIVE
SECTION-5 BRONZE SERVICE SADDLES
$22,494.15
$23,016.00
# $21,861.15
SECTION-6 COUPLINGS
$53,723.20
$55,166.50
$55,473.50
SECTION-7 CLAMPS
$116,151.90
# $95,611.50
$126,891.10
SECTION-8 MJ FITTINGS
$23,569.30
$22,126.75
$22,341.15
SECTION-9 TAPPING SLEEVES
$10,753.40
$10,350.00
$14,000.00
SECTION-10 BRASS PIPE FITTINGS
$52,430.40
$52,885.00
NO BID
SECTION-11 BRASS VALVES (FULL PORT)
$298,796.00
$292,855.00
NON RESPONSIVE
SECTION-12 VALVES (DUCTILE IRON)
$126,958.70
NO BID
$136,110.70
SECTION-13 WATER METERS & COMPONENTS
$78,257.60
NO BID
NON RESPONSIVE
SECTION-14 POLY TUBING
$1,645.00
$1,610.00
$1,735.50
SECTION-15 POLY PIPE MATERIALS
NO/BID
$34,743.75
NON RESPONSIVE
TOTAL AWARD:
$1,121,004.10
$361,685.50
$0
TOTAL BID:
$1,455,767.80
$936,199.50
$679,028.60
NON RESPONSIVE -Bidder did not bid entire section as required.
# Bid not awarded due to brand bid not acceptable because of fitment issues and leakage.
Bidder Sections in BOLD and Hi lite denote Awarded Section.
0
0
December 15, 2020
Consider a resolution authorizing the City Manager to execute a contract with Gulf Coast a CRH
Company, of Beaumont for the Helbig Road Asphalt Resurfacing Project
BEAUMONT
TEXAS
TO: City Council
FROM: Kyle Hayes, City Manager
PREPARED BY: Bart Bartkowiak, Director of Public Works & Technology Services
MEETING DATE: December 15, 2020
REQUESTED ACTION: Council consider a resolution authorizing the City Manager to
execute a contract with Gulf Coast a CRH Company, of Beaumont
for the Helbig Road Asphalt Resurfacing Project.
BACKGROUND
The Helbig Road Asphalt Resurfacing Project consists of the rehabilitation of the road by milling
the existing asphalt pavement, full depth repair of the existing road base, and resurfacing the
pavement with hot mix asphaltic concrete.
On December 3, 2020, three (3) bids were received for furnishing all labor, materials, and
equipment for the project. The bid totals are indicated in the table below:
Contractor
Location
Base Bid Amount
Gulf Coast a CRH Company
Beaumont, TX
$1,250,757.33
LD Construction
Beaumont, TX
$1,268,908.98
ALLCO, LLC
Beaumont, TX
$1,490,561.00
Public Works Engineering staff recommends this project be awarded to the lowest bidder, Gulf
Coast a CRH Company, in the amount of $1,250,757.33. A total of 120 calendar days are
allocated for completion of the project.
FUNDING SOURCE
Capital Program — Street Rehabilitation Program.
RECOMMENDATION
Approval of the resolution.
BID TABULATION
HELBIG ROAD ASPHALT RESURFACING PROJECT
BID NUMBER: PW1021-01
BID OPENING DATE: THURSDAY, DECEMBER 3, 2020
The Bid Proposals submitted have been reviewed and to the best of my knowledge this is an accurate tabulation of the bids received.
By: AMALIA VILLARREAL, P.E., CITY ENGINEER DATE
-
GULF COAST
LD CONSTRUCTION
ALLCO, LLC
Item
No.
Item
Code
Description
Estimated
Quantity
Unit
"-
Unit Price
Total
Unit Price
Total
-
Unit Price
Total
100
6001
PREP ROW (NOT TO EXCEED S300 PER STATION)
151
STA
S 278.00
S 41,978.00
$ 300.00
S 45,300.00
$300.00
S 45.3D0.00
341
6001
D-GR HMA TY-C PG70-22 (2.0-) (LEVEL UP)
4,251
TON
S 77.50
S 329,452.50
$ 90.00
S 392,590.00
$96.00
$ 408,096.00
341
6003
D-GR HMA TY-D PG70-22 (1.5') (WEARING SURFACE)
2,773
TON
$ 81.95
S 227,247.35
$ 90.00
S 249,570.00
$96.00
S 266,208.00
351
6001
REPAIR OF FLEXIBLE PAVEMENT (8" ASB)
8,400
SY
S 45.65
S 383,460.00
S 45.00
S 378,000.00
S46.00
S 386,400.00
354
6096
PLANE ASPH CONC PAV (3" TO 5n
32,342
SY
$ 3.30
S 106,728.60
$ 3.25
$ 105,111.50
$6.50
S 210,223.00
354
9999
PLANE ACP (3' TO 4') (SKID STEER MOUNTED EQUIPMENT)
3,118
SY
$ 4.05
S 12,627.90
$ 4.00
S 12,472.00
$8.00
S 24,944.00
500
6001
MOBILIZATION (NOT TO EXCEED 5%)
1
LS
$ 53,670.00
S 53.670.00
$ 40,000.00
S 40,D00.00
$68,000.00
S 68,000.00
502
6001
BARRICADES, SIGNS & TRAFFIC HANDLING
4
MO
S 2,700.00
S 10,800.00
S 2,453.00
S 9,812.00
$5,000.00
S 20,000.00
530
6011
INTERSECTIONS, DRIVEWAYS, AND TURNOUTS (ACP)
204
TON
S 340.00
S 69,360.00
S 200.00
S 40,800.00
$208.00
S 42,432.00
666
6048
REFL PAV MRKTY-1 (W) (24') (SLD) (100ME.)
40
LF
$ 25.10
S 1,004.00
S 7.70
S 308.00
$33.00
S 1.320.00
666
6120
REFL PAV MRKTY-1 (Y) (4') (BRK) (100ME.)
3,180
LF
$ 1.41
S 4,483.80
S 0.66
S 2,098.80
$1.90
S 6,042.00
666
6126
REFL PAV MRKTY-I (Y) (4-) (SLD) (100MIL)
2,798
LF
$ 1.41
S 3,945.18
$ 0.66
S 1.946.68
S2.00
S 5.596.00
999
6D02
A) BNSF (GARNER ROAD) (NOT TO EXCEED S1500 PER
2
DAY
S 1,500.00
$ 3,000.00
$ 250.00
S 500.00
$1,500.00
S 3,000.00
999
6003
FLAGA GER BNSF(COMSTOCK ROAD) TO EXCEED$1500
PER D
2
DAY
$ 1,500.00
$ 3,000.00
$ 250.00
S 500.00
$1,500.00
$ 3,00.00
BASE BID TOTAL
$ 1,250,757.33
$ 1,268,908.98
$ 1,490,561.00
Required Forms Checklist
Yes
Yes
Yes
Bid
Yes
Yes
Yes
Bid Schedule
Yes
Yes
Yes
Bid Summary
Yes
Yes
Yes
Corporate Resolution
Yes
Yes
Yes
Bid Bond
Yes
Yes
Yes
Information Required ofBidder
Yes
Yes
Yes
Conflictoflnterest Questionnaire
Yes
Yes
Yes
Statement ofCity Charter Provision on Conflict of Interest
Yes
Yes
Yes
Insurance Verification Affidavit
Yes
Yes
Yes
Minority Business Utilization Commitment
Yes
Yes
Yes
MBE Schedule C
Yes
Yes
Yes
Form 1295 Certificate of Interested Parties
A.L.D.
A.L.D.
A.L.D.
RESOLUTION NO.
WHEREAS, the City of Beaumont solicited bids for furnishing all labor,
materials, and equipment for the Helbig Road Asphalt Resurfacing Project; and,
WHEREAS, Gulf Coast, a CRH Company, of Beaumont, Texas, submitted
a complete bid meeting specifications in the amount of $1,250,757.33; and,
WHEREAS, the City Council is of the opinion that the bid submitted by Gulf
Coast, a CRH Company, of Beaumont, Texas, is the lowest responsible bidder
providing services at the best value to the City and should be accepted;
NOW, THEREFORE, BE IT RESOLVED BY THE
CITY COUNCIL OF THE CITY OF BEAUMONT:
THAT the statements and findings set out in the preamble to this resolution are
hereby, in all things, approved and adopted; and,
THAT the City Council hereby approves the award of a contract to Gulf
Coast, a CRH Company, of Beaumont, Texas, in the amount of $1,250,757.33, for
the Helbig Road Asphalt Resurfacing Project; and,
BE IT FURTHER RESOLVED THAT the City Manager be and he is hereby
authorized to execute a contract with Gulf Coast, a CRH Company, of Beaumont,
Texas, for the purposes described herein.
The meeting at which this resolution was approved was in all things
conducted in strict compliance with the Texas Open Meetings Act, Texas
Government Code, Chapter 551.
PASSED BY THE CITY COUNCIL of the City of Beaumont this the 15th day
of December, 2020.
- Mayor Becky Ames -
5
December 15, 2020
Consider a resolution authorizing the City Manager to execute a contract with Gulf Coast a CRH
Company, of Beaumont for street rehabilitation work on Bob Street, Ector Avenue and Goliad
Street
BEAUMONT
TEXAS
TO: City Council
FROM: Kyle Hayes, City Manager
PREPARED BY: Bart Bartkowiak, Director of Public Works & Technology Services
MEETING DATE: December 15, 2020
REQUESTED ACTION: Council consider a resolution authorizing the City Manager to
execute a contract with Gulf Coast a CRH Company, of Beaumont
for street rehabilitation work on Bob Street, Ector Avenue and
Goliad Street.
BACKGROUND
The CDBG — Street Rehabilitation Project consists of the rehabilitation of three (3) sections of
residential roadways by mixing to achieve base stabilization and resurfacing the pavement with
hot mix asphaltic concrete. The roadways and limits are Bob Street from Sarah Street to
Virginia Street, Ector Avenue from Harriot Street to the South End of Campus Street, and Goliad
Street from College Street to Washington Boulevard.
On December 3, 2020, two (2) bids were received for furnishing all labor, materials, and
equipment for the project. The bid totals are indicated in the table below:
Contractor
Location
Base Bid Amount
Gulf Coast a CRH Company
Beaumont, TX
$931,571.50
ALLCO, LLC
Beaumont, TX
$939,465.00
Public Works Engineering staff recommends this project be awarded to the lowest bidder, Gulf
Coast a CRH Company, in the amount of $931,571.50. A total of 60 calendar days are allocated
for completion of the project.
1ki 1 4 @_�
Community Development Block Grant (CDBG) in the amount of $852,143.35 and Capital
Program — Street Rehabilitation Program in the amount of $79,428.15.
RECOMMENDATION
Approval of the resolution.
s
BID TABULATION
CDBG - STREET REHABILITATION PROJECT
BID NUMBER: PWI021-04
BID OPENING DATE: THURSDAY, DECEMBER 3, 2020
The Bid Proposals submitted have been reviewed and to the best of my knowledge this is an accurate tabulation of the bids received.
By: AMALIA VILLARREAL, P.E., CITY ENGINEER DATE
i 40�P�E OF TF f1111
.* ! *.
......................... ...
AMALIA VILLARREAL
-o ..............:
90340.
•
11� NALE��
GULF COAST
ALLCO, LLC
Item
No.
Item
Code
Description
Quantity
Unit
Unif Ptice _
Total
Unit Price- ';
Total
100
6001
PREP ROW (NOT TO EXCEED $300 PER STATION)
ill
STA
$ 298.00
$
33,078.00
$ 300.00
$
33,300.00
275
6012
CEMENT TRT (MIX EXISTING MATERIAL)(8" TO 10")
24,890
SY
$ 11.25
$
280,012.50
$ 13.50
$
336,015.00
340
6001
D-GR HMA TY-D PG70-22 (1.5") (WEARING SURFACE)
252
TON
$ 120.00
$
30,240.00
$ 107.00
$
26,964.00
340
6003
D-GR HMA TY-F PG70-22 (1.25") (WEARING SURFACE)
1,494
TON
$ 92.00
$
137,448.00
$ 95.00
$
141,930.00
340
6004
D-GR HMA TY-D PG70-22 (1.5") (LEVEL UP)
2,231
TON
$ 95.00
$
211,945.00
$ 99.00
$
220,869.00
351
6001
REPAIR OF FLEXIBLE PAVEMENT (8" ASB)
325
SY
$ 160.00
$
52,000.00
$ 83.00
$
26,975.00
354
9999
PLANE ACP (Y TO 4") (SKID STEER MOUNTED EQUIPMENT)
3,291
SY
$ 16.00
$
52,656.00
$ 12.00
$
39,492.00
500
6001
MOBILIZATION (NOT TO EXCEED 5%)
1
LS
$ 46,000.00
$
46,000.00
$ 46 000.00
$
46,000.00
502
6001
BARRICADES, SIGNS & TRAFFIC HANDLING (NOT TO
EXCEED $5,000 PER MONT
2
MO
$ 5,000.00
$
10,000.00
$ 5,000.00
$
10,000.00
530
6011
INTERSECTIONS, DRIVEWAYS, AND TURNOUTS (ACP)
362
TON
$ 216.00
$
78,192.00
$ 160.00
$
57,920.00
BASE BID TOTAL
$
931,571.50
$
939,465.00
Required Forms Checklist
Yes
Yes
Bid
Yes
Yes
Bid Schedule
Yes
Yes
Bid Summary
Yes
Yes
Corporate Resolution
Yes
Yes
Bid Bond
Yes
Yes
Information Required of Bidder
Yes
Yes
Conflict of Interest Questionnaire
Yes
Yes
Statement ofCity Charter Provision on Conflict of Interest
Yes
Yes
Insurance Verification Affidavit
Yes
Yes
Minority Business Utilization Commitment
Yes
Yes
MBE Schedule C
Yes
Yes
Form 1295 Certificate of Interested Parties
A.L.D.
A.L.D.
RESOLUTION NO.
WHEREAS, the City of Beaumont solicited bids for furnishing all labor,
materials, and equipment for the CDBG — Street Rehabilitation Project; and,
WHEREAS, Gulf Coast, a CRH Company, of Beaumont, Texas, submitted
a complete bid meeting specifications in the amount of $931,571.50; and,
WHEREAS, the City Council is of the opinion that the bid submitted by Gulf
Coast, a CRH Company, of Beaumont, Texas, is the lowest responsible bidder
providing services at the best value to the City and should be accepted;
NOW, THEREFORE, BE IT RESOLVED BY THE
CITY COUNCIL OF THE CITY OF BEAUMONT:
THAT the statements and findings set out in the preamble to this resolution are
hereby, in all things, approved and adopted; and,
THAT the City Council hereby approves the award of a contract to Gulf
Coast, a CRH Company, of Beaumont, Texas, in the amount of $931,571.50, for
the CDBG — Street Rehabilitation Project; and,
BE IT FURTHER RESOLVED THAT the City Manager be and he is hereby
authorized to execute a contract with Gulf Coast, a CRH Company, of Beaumont,
Texas, for the purposes described herein.
The meeting at which this resolution was approved was in all things
conducted in strict compliance with the Texas Open Meetings Act, Texas
Government Code, Chapter 551.
PASSED BY THE CITY COUNCIL of the City of Beaumont this the 15th day
of December, 2020.
- Mayor Becky Ames -
December 15, 2020
Consider a resolution authorizing the City Manager to execute a contract with BDS Constructors
LLC dba MK Constructors, of Vidor for repairs to the Primer Street Lift Station
BEAUMONT
TEXAS
TO: City Council
FROM: Kyle Hayes, City Manager
PREPARED BY: Bart Bartkowiak, Director of Public Works & Technology Services
MEETING DATE: December 15, 2020
REQUESTED ACTION: Council consider a resolution authorizing the City Manager to
execute a contract with BDS Constructors LLC dba MK
Constructors, of Vidor for repairs to the Primer Street Lift Station.
BACKGROUND
The Primer Street Lift Station Repairs contract shall provide for the replacement and relocation of
the existing electrical equipment into a new control building and the replacement of all pumps,
piping, and valves of the Primer Street Lift Station due to damages from Tropical Storm Harvey.
On December 3, 2020, five (5) bids were received for furnishing all labor, materials, equipment,
and supplies for the project. The bid totals are indicated in the table below:
Contractor
Contractor
Location
Total Award
Amount
BDS Constructors LLC dba MK Constructors
Vidor, TX
$721,615.00
Placo, Ltd.
Lumberton, TX
$736,082.47
Brystar Contracting, Inc.
Beaumont, TX
$781,500.00
ALLCO
Beaumont, TX
$787,789.26
Elite Contractors & Equipment
Kirbyville, TX
$1,063,320.00
Engineer's Estimate
$697,100.00
Based on a review of the bids and required documents received, the Water Utilities Department
agrees with Schaumburg & Polk, Inc., and recommends awarding the project to the lowest bidder,
BDS Constructors LLC dba MK Constructors, in the amount of $721,615.00. A total of 180
calendar days are allocated for the completion of this project.
FUNDING SOURCE
Harvey Fund in the amount of $649,453.50 and Federal Emergency Management Agency
(FEMA) in the amount of $72,161.50.
RECOMMENDATION
Approval of the resolution.
December 7, 2020
Amalia "Molly" Villarreal, P.E.
City of Beaumont
City Engineer
801 Main Street
Beaumont, Texas 77701
Re: City of Beaumont.
Lift Station & WVVTP Repairs
Tropical Storm Harvey
Primer Street Lift Station
Bid No.. WU1021-01 /FEMA Project No. 48352
Dear Ms. Villarreal,
S:P 1ASS Mal
'FN�I.��E�i�_NG�11�S��#T�F�F'3U71113.�-I
Based on a review of the bids received Thursday, December 3, 2020 and, the
qualifications of the low bidder, it is our recommendation that the above referenced project
be awarded to BIDS Constructors LLC dba MK.Constructors for Base Bid Items 1thru
9 in the amount of $721,615.00. See attached Bid Tabulation.
Sincerely,
SCHAUMBURG & POLK, INC.
r
Jeffrey G. Beaver, P.E.
Chief Operating Officer
BID TABULATION
CITY OF BEAUMONT, TEXAS
LIFT STATION & WWTP REPAIRS TROPICAL STORM HARVEY
PRIMER STREET LIFT STATION
BID No. WU1D21.01 1 FEMA PROJECT No. 48362
BID OPENING DATE: T uraday. December 3. 2020 (at 2:n0 PM
BDS Constructors LLS
Place, Ltd
Bryeter Contracting, Inc.ALLCO
F311e Contractors &
dbe MK Conox structors oils
11939 Letherxrood Or.
8388 Chemical Road
8720 Co nega St
Equipment
Hem
Oty
Unit
Descripllon
B'rX776
Lumberton, TX 77667
Beaumont, TX 77705
Beaumont TX 77707
Box so
vicar, TX Hess
ld
wrtryvma, TX 7se59
yv 7
Undt Price Item TO
Unit Prim I Rem Total
Unk Rice I ItemTotal
Unit Price Item Total
Unit Pr)ca Item Total
BASE
BID ITEMS
Mobilization, Including payment fond, performance bond, insurance, 'moving equipment to.
t.
1
LS
project, and demobl0zakon, all In Wet conformance w8h plans and specifications; NOT TO
$21,350.00
S21,350.00
MG82.47
=09747
$20,000.00
320,DOD.DD
S23,0N.00
S23,000.00
S30,510.00
S30,510.00
EXCEED 3% OF TOTAL PROJECT BID for
Furnish an labor, equipment and materiel to remove and dispose of or salvage for the
Owner, an existing Pumps, piping, valves, compressors. blower and electrical equipment
31D0,000.00
2.
1
LS
contained In the dry pit, IncWbg coordinating with Entergy to disable power at the site, all
$22,297M
$22,n7.00
S80,ODD.DD
$80,000.00
$100,D00.00
S28,416.64
$28,416.64
S139,789.00
$139,789.00
In strict accordance with Ore plans and speci0callons for,
Fumish and Well three (3) new vertical close coupled pumps and all appurtenances,
3.
t
LS
including new suction and discharge piping, valves, and fangs. and reconstruct the.
$211,914.00
t211,8%00
M.000.00
$M.000.00
52011,00p,00.
5200,0040D
S209,344.04
$209,344.04
S247,636.00
S247,636.00
e4811M pump foundations as required, all In strict accordance with,plansand spWillcatlons
Furtush and Install one (1) new submersible sump pump in the existing dry pit sump,
4.
1
FA
Inchdisg new dlsdrage piping, valves, and fkUngs, all In strict accordance with plans and
S3,700.00
$3,700.00
SS.M.60
S5,000.00
f4,00D.00
34,0D0.00
S5,457.97
$5,457.97
S62,436.00
S62,436.00
speelfica ons for,
Furnish and Insist one (1) new Forward Curved Died Newer, Including now wc1lon side
5
1
LS
end discharge aide duds, an strict accordance with plans and sped0callm for.
S13,115.00
$13,115.00
$3,000.00
$8,D00.OD
57,500.00
$7;500.00
$9,409.62
S9,408.62
$13,305.00
$13,305.00
Fumish all labor, equipment and material to remove and selvage for the Owner the existing
S.
1
LS
submamble pump from the secondary wet well, all In strict accordance with the plans and
$7,4mo0
M,420.00
S2,000:00
52,000.00
S8,1)ODAO
S8,00.00
$4,996.42
S4,986.42
S39,939.00
S39939.00
specifications for,
7.
1
LS
ne
Fumisth and Install am(1) new non -clog submersible me.Amh„ pump In the secondary wet "I all In
S4I,963.OD
s41,eee.00
T35,000.00
535,Ou0.OD
S34,000.00
634,000:00
562,760.23
562,760.23
f47;188.00
547,188.00
9ldd BfCewith plans and specifications for
Famish and Install a pre -fabricated concrete central building, Including exravetbn and
a.
1
LS
backOC, foundation, Rghtin , air,, door, entrance platform and stairs, painting, a
$132,236.D0
$132,23&00
S99,000.0D
599,D00.00
$13D,000.00
$130,OD0.00
S171,85934
$171,85934
S158,947.00
$158.947.00
In shicl accordance with ens end rcetlons for
Fumish all labor, equipment and materials to Install all new electrical equipment In the new
8.
t
LS
control building, Including electrical service, controls and Imtrumentetlon, electrical cmdut,
$272,925.00
S27 M.00
$285,000.00
'$285,000.00
S280.000.00
$280,000.00
5272,556.00
S272,556.00
5323,570.00
$323,570.00
conductors, and level controls, grounding, and start-up, at In strict accordance with plans
and spedfications for,
BASE BID TOTAL (ITEMS 1-9)
5721,815.00
$736,082.47
57811500J10
$787,78926
$1,063.320.00
Required Forms Cheddist
Y
Y
Y
Y
y
Bid (a&jFowfsdged Addendum No. 1, No. 2, and No. 3)
Y
Y
Y
Y
y
Bic Schedule
Y
Y
Y
Y
y
Bid Summary
y -
Y
Y
Y
Y
Corporate Resolution
Y
Y
Y
Y
Y
Bid Bond
Y
Y
y
Y
y
Information Required of Bidder
Y
Y
Y
Y
Y
Conflict of Interest Ouestiennaire
Y
y
- y
Y
Y'
Statement of City Charter Provisions on Conflict of Interest
Y
y
T
y
y
Insurance Requirement Affidsvit
Y
- Y
Y
Y
" Y
MBE Schedule C
Y
Y
Y '-
- Y -
- Y
House Bill 89 (HB89) verification
Y
Y -
Y
Y
y
Non-Colluslan Form
I he Bid Proposals submitted have been reviewed, and to the best of my knowledge this Is an accurate tabulation of the Bids received.
°g 60676 i s
2 7 020 ttri` �Fpm
as•........: �"a
Signature I Data ve��A� 'a' ,`
RESOLUTION NO.
WHEREAS, the City of Beaumont solicited bids for furnishing all labor,
materials, equipment, and supplies for the Primer Street Lift Station Repairs
Contract Project; and,
WHEREAS, BDS Constructors, LLC d/b/a MK Constructors, of Vidor,
Texas, submitted a complete bid meeting specifications in the amount of
$721,615.00; and,
WHEREAS, the City Council is of the opinion that the bid submitted by BDS
Constructors, LLC d/b/a MK Constructors, of Vidor, Texas, is the lowest
responsible bidder providing services at the best value to the City and should be
accepted;
NOW, THEREFORE, BE IT RESOLVED BY THE
CITY COUNCIL OF THE CITY OF BEAUMONT:
THAT the statements and findings set out in the preamble to this resolution are
hereby, in all things, approved and adopted; and,
THAT the City Council hereby approves the award of a contract to BDS
Constructors, LLC d/b/a MK Constructors, of Vidor, Texas, in the amount of
$721,615.00 for the Primer Street Lift Station Repairs Contract Project; and,
BE IT FURTHER RESOLVED THAT the City Manager be and he is hereby
authorized to execute a contract with DBS Constructors, LLC d/b/a MK
Constructors, of Vidor, Texas, for the purposes described herein.
The meeting at which this resolution was approved was in all things
conducted in strict compliance with the Texas Open Meetings Act, Texas
Government Code, Chapter 551.
PASSED BY THE CITY COUNCIL of the City of Beaumont this the 15th day
of December, 2020.
- Mayor Becky Ames -
PUBLIC HEARING
* Receive comments regarding the mandatory
payment rate related to the Local Provider
Participation Fund for FY 2021
7
December 15, 2020
Consider setting the mandatory payment rate related to the Local Provider Participation Fund for
FY 2021
BEAUMONT
TEXAS
TO: City Council
FROM: Kyle Hayes, City Manager
PREPARED BY: Todd Simoneaux, Chief Financial Officer __P
MEETING DATE: December 15, 2020
REQUESTED ACTION: Council consider setting the mandatory payment rate related to the
Local Provider Participation Fund for FY 2021 and holding a public
hearing.
BACKGROUND
On June 9, 2015, the City Council authorized the City's participation in a municipal health care
provider participation program to support the payment of Medicaid supplemental hospital
payments to Safety -Net Hospitals in the City. At the same time, the City Council authorized the
execution of indigent care affiliation agreements with Baptist Hospitals of Southeast Texas and
Christus Hospital. In addition, on July 28, 2015, the City Council approved model rules and
procedures related to the City of Beaumont's facilitation of the program. The City of Beaumont
is required to set the amount of the mandatory payments required to be paid by the hospitals.
The mandatory payment must be uniformly proportionate with the amount of net patient revenue
generated by each paying hospital in the municipality. The mandatory rate for the fiscal year
ending 2021 will be 4.91 %.
FUNDING SOURCE
Local Safety -Net Hospitals will make mandatory payments into the Beaumont Municipal Health
Care Provider Participation Fund.
RECOMMENDATION
Approval of the resolution.
RESOLUTION NO.
RESOLUTION SETTING THE MANDATORY PAYMENT RATE
FOR THE FISCAL YEAR 2021 FOR THE LOCAL PROVIDER
PARTICIPATION FUND IN THE MUNICIPAL HEALTH CARE
PROVIDER PARTICIPATION PROGRAM.
WHEREAS, The Texas Legislature enacted S.B. 1387, which added
Section 295 to the Health and Safety Code and which went into effect immediately
upon being signed by the Governor; and,
WHEREAS, pursuant to Section 295 of the Health and Safety Code, the
City Council has authorized the City of Beaumont to participate in a municipal
health care provider participation program and establish a Local Provider
Participation Fund; and,
WHEREAS, the purpose of participation in a municipal health care provider
participation program is to generate revenue from a mandatory payment that may
be required by the City from each institutional health care provider located in the
City of Beaumont; and,
WHEREAS, revenue generated from mandatory payments may be used to
fund certain intergovernmental transfers; and,
WHEREAS, pursuant to 295.101 of the Health and Safety Code, a city that
collects a mandatory payment must set the amount of the mandatory payment;
NOW, THEREFORE, BE IT RESOLVED
BY THE CITY COUNCIL OF THE CITY OF BEAUMONT:
THAT the statements and findings set out in the preamble to this resolution are
hereby, in all things, approved and adopted; and,
THAT the Beaumont City Council sets the amount of the mandatory
payment for the fiscal year ending 2021 as 4.91 % of the net patient revenue of an
institutional health care provider located in the City of Beaumont; and,
BE IT FURTHER RESOLVED THAT the City Council of the City of
Beaumont is authorized to take all other actions necessary to meet the
requirements of Chapter 295.
The meeting at which this resolution was approved was in all things
conducted in strict compliance with the Texas Open Meetings Act, Texas
Government Code, Chapter 551.
PASSED BY THE CITY COUNCIL of the City of Beaumont this the 15th day
of December, 2020.
- Mayor Becky Ames -
0
December 15, 2020
Consider a resolution authorizing the City Manager to enter into a contract with Legacy
Community Development Corporation for HOME Investments Partnerships funds from the
Department of Housing and Urban Development
BEAUMONT
TEXAS
TO: City Council
FROM: Kyle Hayes, City Manager
)13
PREPARED BY: Chris Boone, Planning & Community Development Director
MEETING DATE: December 15, 2020
REQUESTED ACTION: Council consider a resolution authorizing the City Manager to
enter into a contract with Legacy Community Development
Corporation for HOME Investments Partnerships funds from the
Department of Housing and Urban Development.
BACKGROUND
The City of Beaumont receives an annual allocation of HOME Investments Partnerships funds
from the U.S. Department of Housing and Urban Development (HUD). Federal regulations
require that a minimum of fifteen percent (15%) of the City's total HOME fund allocation be
contracted to Community Housing Development Organizations (CHDO's) for eligible CHDO
activities.
Legacy Community Development Corporation (Legacy CDC), a certified CHDO, is seeking to
stabilize neighborhoods by providing homeownership opportunities for low to moderate income
families. Legacy proposes to utilize $133,819 of HOME Entitlement funds and $71,553 of
CHDO Reserve funds for the acquisition, construction, rehabilitation and resale of two (2) homes
to be sold to an eligible low to moderate income family. In addition, Legacy is requesting
$23,846 for operating funds. The funds will be used to cover the salaries for administrative
staff. Any and all income received by Legacy for any properties must be used toward furthering
the organization's affordable housing activities. Housing Division staff will be responsible for
monitoring Legacy for HOME Program compliance.
FUNDING SOURCE
2020 HOME Program.
RECOMMENDATION
Approval of the resolution.
LEGACY
IL COMMUNITY
DEVELOPMENT CORP
11 /19/2020
City of Beaumont
Ms. J. Patillo
801 Main Street
Beaumont, Texas 77701
Dear Ms. Patillo: -
Legacy CDC would like to request approval to award a portion of the 2020 HOME funds as follows:
CHDO Operating funds in the amount of $$23,846.00. This funding will assist with the
administration of the program.
CDHO Reserve funds in the amount of $71,553.30 as allowed by HUD regulations, plus an
additional of amount of $133,818.50 from the Entitlement portion of the grant. This total amount of
$205,371.80 would allow us to purchase and rehab at least two (2) homes for the low to moderate
income citizens of Beaumont to purchase.
As always, our agency's goal is to provide the citizens of Beaumont with the assistance they need
to purchase the homes of their dreams.
Sincerely,
�1,4
44��-
Vivian Ballou
Executive Director
RESOLUTION NO.
BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF BEAUMONT:
THAT the City Manager be and he is hereby authorized to execute a contract with
Legacy Community Development Corporation (Legacy CDC) in the amounts of
$133,819.00 (Entitlement funds) and $71,553.00 (CHDO Reserve funds) for the
acquisition, construction, rehabilitation and resale of two (2) homes to be sold to
eligible low -to -moderate income families; and,
BE IT FURTHER RESOLVED THAT the City Manager be and he is hereby
authorized to execute a contract with Legacy CDC in the amount of $23,846.00 for
related operating expenses, said contracts to be funded from the 2020 HOME
Program.
The meeting at which this resolution was approved was in all things
conducted in strict compliance with the Texas Open Meetings Act, Texas
Government Code, Chapter 551.
PASSED BY THE CITY COUNCIL of the City of Beaumont this the 15th day
of December, 2020.
- Mayor Becky Ames -
VrL
December 15, 2020
Consider a resolution approving emergency work that was done to install five control valves at
the Water Treatment Plant
BEAUMONT
TEXAS
TO: City Council
FROM: Kyle Hayes, City Manager
PREPARED BY: Todd Simoneaux, Chief Financial Officer
MEETING DATE: December 15, 2020
REQUESTED ACTION: Council consider a resolution approving emergency work that was
done to install five control valves at the Water Treatment Plant.
BACKGROUND
There are five control valves on the discharge of the high service pumps located at the Water Plant
on Pine Street. There was a failure of one of these valves and the other four valves were at the end
of their useful life. It was determined that if another valve failed the City would be without water,
thus an emergency contract to install five valves with our existing inventory was executed. Three
contractors were solicited by the City Staff to replace all five valves, pipe supports, and other
supporting equipment under an emergency basis. MK Constructors was chosen to be the best
available contractor for the replacements. The installation was finished on October 16, 2020.
The total cost of the work was $143,924.53.
FUNDING SOURCE
Water Utilities Fund.
RECOMMENDATION
Approval of the resolution.
B E A %J M %0 N T BLANKET ORDER
CITY OF BEAUMONT
PURCHASING DIVISION
P.O. BOX 3827
BEAUMONT, TX 77704-3827
PH. (409) 880-3720 Fax (409) 880-3747
TEXAS
VENDOR PHONE:
(409)769-0089
VENDOR FAX:
(409)769-1288
VENDOR #:
25815
VENDOR ADDRESS:
MK CONSTRUCTORS
16736 IH 10
VIDOR, TX 77662
PURCHASE
ORDER NO.
404171
DATE: 06/08/2020
SHIP TO: PUBLIC WORKS/ADM
PUBLIC WORKS/ADM
801 MAIN SUITE 210
BEAUMONT, TX 77701
Purchase Order number and complete "ship to" address must appear on invoices and all shipping labels.
DELIVER°'BY = ' BUYER'S NAME = R` "VENDOR CONTACT F=`
10/10/2020 TERRY WELCH CARRIE VINCENT
ITEM QUANTITY/ `. DESCRIPTION_ UNIT`,,„ .. EXTENDED
# ; UNIT; = ARTICLE OR;SERVICE 'COSTv _ COST
9999
EMERGENCY HIGH SERVICE CONTROL VALVE REPLACEMENT
Effective date: 06/05/2020
Expiration date: 10/10/2020
Not to exceed: 101,400.00
(BPO) PINE ST WWTP HIGH SERVICE CONTROL VALVE
EMERGENCY REPLACEMENT
NO ORIGINAL PURCHASE ORDER NEEDED
TOTAL PURCHASE AMOUNT
Mail Original Invoice to:
CITY OF BEAUMONT
ACCOUNTING DIVISION
P.O. BOX 3827
BEAUMONT, TX 77704
Or
Email to: invoices@beaumonttexas.gov
Tax Exemat Federal Tax No. 74-6000278
$0.00
AUTHORIZED SIGNATURE 70444
PaaP. 1 of 7
6/5/2020
The City of Beaumont is requesting bids for a qualified contractor to perform an emergency control valve
replacement located at 1550 Pine St., Beaumont, Texas 77703. Time is of the essence. The City reserves
the right to waive bid informalities, to reject any or all bids, and to award to the most responsible bidder
making the most satisfying offer to the City.
SCOPE OF WORK
1. Remove and dispose the five (5) existing butterfly valves.
a. Contractor is responsible for the proper disposal of existing butterfly valves. The
contractor is responsible for properly disconnecting and reconnecting the
electronics, flow controls and pressure gauges to each new control valve as
needed.
2. Relocate the twenty (20) existing adjustable pipe supports as per drawings.
a. The pipe supports shall be anchor bolted to the existing slab and grouted as
necessary.
b. The contractor is responsible for proper storage or disposal of any excess piping
that is removed. The contractor is responsible for the proper reinstallation of
existing adjustable pipe supports.
3. Remove existing dresser coupling with thrust harness. Furnish and install new dresser
coupling and new thrust harness for proper connection. Dresser Coupling and thrust
harness should be of same or higher quality material than the existing.
4. Install each of five (5) new control valves in each of the designated locations.
a. Five (5) 24" Bermad Pump Control Valves, Model Number WW-24" M5-740-
25-03-Y-C-A3-EB-5AC-NN-NS are located on -site at the Pine St. Water
Treatment Plant approximately 650 feet from the high service station.
b. The contractor is responsible for all measurements and dimensions when
retracting or extending existing pipe upstream of the new control valve. The
contractor is responsible for communicating with the plant superintendent
regarding the procedure for isolating and shutting down each high service pump
in order to proceed with the installation of each new control valve. Each control
valve shall be installed and working properly before shutting down the next high
service pump.
jartkowiak
.om: John Pippins
Sent: Thursday, December 10, 2020 11:11 AM
To: Molly Villarreal; Bart Bartkowiak
Cc: Blake Fredieu
Subject: RE: "EXTERNAL" RE: Water Plant Control Valve Replacement Scope
Attachments: RE: "EXTERNAL" Standby rates; Control Valve Demob_Remob Executed.pdfi
EXTERNAL Re Control Valve - Increase in Electrical.msg
The material cost was less than expected, so original cost would have been $98,873.30
Downtime discussed in attached email. +$32,024.00
Demob Remob agreement attached. +$9,800.00
More electrical than expected, allowed in attached email (until Barry returned) +$3,227.23
= $143,924.53
John Pippins III, EIT
Water Utilities Design Manager
City of Beaumont
409-785-4702
From: John Pippins
Sent: Thursday, December 10, 2020 11:06 AM
To: Molly Villarreal <Molly.Villarreal@Bea umontTexas.gov>; Bart Bartkowiak<Bart. Bartkowiak@ beaumonttexas.gov>
Cc: Blake Fredieu <Blake.Fredieu@beaumonttexas.gov>
Subject: FW: "EXTERNAL" RE: Water Plant Control Valve Replacement Scope
Molly,
The emails below constituted the bid and the scope attached. I'm sending a list of changes in the next email.
John Pippins III, EIT
Water Utilities Design Manager
City of Beaumont
409-785-4702
From: John Pippins
Sent: Friday, June 5, 2020 4:48 PM
To: Shontele Gallien <Shontele.Gallien@BeaumontTexas.gov>; Nathan Beechey
<Nathan.Beechey@beaumonttexas.gov>
Cc: Molly Villarreal <Molly.Villarreal@ BeaumontTexas.gov>; Bart Bartkowiak <Bart. Bartkowiak@beaumonttexas.eov>
Subject: RE: "EXTERNAL" RE: Water Plant Control Valve Replacement Scope
Thank you Shontele!
John Pippins III, EIT
Water Utilities Design Manager
City of Beaumont
(409) 785-4702
1
RESOLUTION NO.
BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF BEAUMONT:
THAT the City Manager be and he is hereby authorized to approve emergency
work that was done by MK Constructors, of Vidor, Texas, in the amount of
$143,924.53 for installation of five (5) control valves at the Water Treatment Plant.
The meeting at which this resolution was approved was in all things
conducted in strict compliance with the Texas Open Meetings Act, Texas
Government Code, Chapter 551.
PASSED BY THE CITY COUNCIL of the City of Beaumont this the 15th day
of December, 2020.
- Mayor Becky Ames -
10
December 15, 2020
Consider a resolution authorizing the City Manager to execute Change Order No. 4, accept
maintenance, and authorize final payment to ALLCO, LLC for the Street Rehabilitation City
Wide -Phase I Project
BEAUMONT
TEXAS
TO: City Council
FROM: Kyle Hayes, City Manager
PREPARED BY: Bart Bartkowiak, Director of Public Works & Technology Services
MEETING DATE: December 15, 2020
REQUESTED ACTION: Council consider a resolution authorizing the City Manager to
execute Change Order No. 4, accept maintenance, and authorize
final payment to ALLCO, LLC.
BACKGROUND
On January 8, 2019, by Resolution No. 19-005, City Council awarded a contract to ALLCO,
LLC., of Beaumont, in the amount of $5,184,482.20, for the Street Rehabilitation City Wide —
Phase I Project.
Previous Change Order Nos.1-3, in the amount of $9,213.30 are attached for your review.
Proposed Change Order No. 4, in the amount of ($197,233.96) is required to adjust the estimated
quantities in the contract to reflect the actual quantities used in the completion of the project. If
approved, the adjustment in quantities would result in a final contract amount of $4,996,461.54.
The project has been inspected by the Engineering Division and found to be complete in
accordance with the provisions and terms set forth in the contract. Acceptance of Change Order
No. 4, maintenance, and final payment in the amount of $249,823.08 is recommended.
FUNDING SOURCE
Capital Program — Street Rehabilitation Program.
RECOMMENDATION
Approval of the resolution.
RESOLUTION NO. 19-005
WHEREAS, the City of Beaumont solicited bids for the Street Rehabilitation City
Wide -Phase I Project; and,
WHEREAS, ALLCO, LLC, of Beaumont, Texas, submitted a complete bid
meeting specifications in the amount of $5,184,482.20; and,
WHEREAS, the City Council is of the opinion that the bid submitted by ALLCO,
LLC, of Beaumont, Texas, is the lowest responsible bidder providing the best value to
the City and should be accepted;
NOW, THEREFORE, BE IT RESOLVED BY THE
CITY COUNCIL OF THE CITY OF BEAUMONT:
THAT the statements and findings set out in the preamble to this resolution are hereby,
in all things, approved and adopted; and,
THAT the City Council hereby approves the award of a contract to ALLCO, LLC,
of Beaumont, Texas, in the amount of $5,184,482.20, for the Street Rehabilitation City
wide -Phase I Project; and,
BE IT FURTHER RESOLVED THAT the City Manager be and he is hereby
authorized to execute a Contract with ALLCO, LLC, of Beaumont, Texas, for the
purposes described herein.
The meeting at which this resolution was approved was in all things conducted in
strict compliance with the Texas Open Meetings Act, Texas Government Code, Chapter
551.
PASSED BY THE CITY COUNCIL of the City of Beaumont this the 8th day of
January, 2019.
ML.
QTY OF BEAUMONT
DATE: Nuvember24,2020
PROJECT: STREET REHABILITATION CITY WIDE - PHASE .I PROJECT
OWNER. CITY OF BEAUMONT
CONTRACIUR: ALLCO, LLC
CHANGE ORDER NO.4 FINAL
FOF.LOWIHO C13A1PGE8 IN --8 AHD/OH.:SPSCII•iCATI.ONS ARE ]3EREHY ]1IAD�
All quantltia adjusted to reflect final fidd gists. .
Item N.
"6
Description
Unit
O�al
Quantity
Nm
Qtuatip•
Unit Price
Total
100
6D01
PREP ROW
STA
706
67330
S 308.00
S 0 071.60
251
6001
SPRFAb MATERIAL AND REWORK BASE COURSE
SY
23DO
172290
S 3.00
S 835.50
275
6012
CEbffiTr TRT M(ITINGMATMUAL 8'TO 10
SY
164,002
133454.41
S 8.00
S (244390.72
341
6001
D-GR HMATY-D PG76-22 IS SURFACE) LAN
SY
59.349
67794.22
S M00
S .94,45220
341
6002
D-GR HMA TY-F P076-22 1 a5l MEARINGSURFA LAN QM
SY
91076
70839.77
S 8.00
S 1,88%84
341
6003
D-GR HMATY-D PG7622 UP I.
TON
11.664
12852i2
S K00
S-111,702.09
344
6001
1 SUPERPAVE 76-22 -
TON
1 2946
2124A9
J.S 96.00
S (78864.96)
351 -
6001.
REPAIR OF FfMMnE PAVEM¢ T 8'ASB
SY
2371
2896.81
S -60M
S 31,548.60
354
6035
PLANE CONCPAV 0'TO I- TAPER)
SY
5058'
4892.78.
S 20,00
S O4AO
354
6096
KANEASPH CONC PAY "TO -
SY
.IZ615
15242.43
S 7.00
S 18392.01
354
9999
PLANE ACP °TO4 KID STEM MOUNTED
SY
4742
137727
S 11.00
S 012.03
530
6011
INTERSECTIONS DRIWWAYS, AND TURNOUTS ACP
TON
739,
994.48
S 22000
S 56,425.60
666
6001
REFL PAV MRK TYI 4•(SEX)) (I DO MIL
LF
10716
10864.00
S 0.80
S 11&40
666
6901
4'TY-II SEALER
LF
10,716
0.00
S 0.48
S 5,143.68)
666
6002
REFL PAV MRKTYI 4" RK (IGO MIL -
LF
630
400.00
S - 1.95
S 44850
666
6902
4'TY-11 SEALER
IF
1 630
0.00
S 1.45
S 1330
666
6003
REEL PAV MRK TYI OYMM 4' SID' 100 MIL
. IF
10405
9205.00
S 0.90
$ (1980.00
666
6903
41TY-D SEALER
LF
1 405
0.00
S (:60
S 6,243,00
666
6ON
REFLPAV MRK TYI 4' RK TOO MIL
LF
524
276.00
S 195
S 483.60
666
6904
4'-TY-11 SEALER -
LF
524
0.00
S lA5
S 59.80
666
6DO5
REEL PAVMRK TYI 8• (SLD) (TOO MB,
LF
105
120.00
S 5.00
S 75.00
666
6905
8'TY-B SEALER -
LF
105
0.00
S 2.75
S .7
666
6DO6
REFL PAV MRK TY] MMM 12' SLD (I OD MIL
LF
601
296.00
S 6.00
S IMO.00
665
6906
12'TY-BSEAIFR
LF
601
254.00
S 3M
S 1127.75
666
. 6DD7
IREFL PAV MRK TYI 24° SID 100 MIL
LF 1
198
101.00
1 S 1200.
S 1,164.00)
666
-6907
24-TYIi SEALER
IF
198
35.00
13 6.00
S 978.00
668
6089 IPREFABPAVMRKTYC
XINO
FA
7
6.00
S 1200.00
S - 1,200.00)
.678
6DO1' IPAV
SURF PREP FOR MRK 4
LF
19.151
2360.00
S '.0.47
S (7,891.77)
678
6003 JPAV
SURF PREP FOR MRK
IF
I05.
0.00
S 195
T Q04.7
678
6004
PAV. SURF PREP FORNIIiK (12n
IF
601
134.00
S -2.80
S 1 07.60
678
005.
PAV SURF PREP FOR MRK 4
IF
198
81.00
S 330
S 86.10
678
6201
PAV SURF PREP FOR MRK(ARROW)
FA
2
0.00
S .110.00
$ 0.00
678..
6202
PAV SURF PREP FOR MRK(WORD)
EA
2
0.00
S, _ 110.00
S O.OD
678
6205
PAV SURF PREP FOR MRK CROSSING
13A
7
6.00
'S 380.00
S 80.00
713
6005
CLEANING AND SEALING MINIS AND CRACKS CLASS 8
LF
19,472 1
2MI-00
$ -4.00
S 12,932.00
999
1001
HAULTRUCK LOAD
EA
30
2900
S-150.00
S 00.00
9999
6M]
RAIIROADFLAGGER
DAY
4 1
0.00 1
S 5.000.00
S 0,000.00
1P0 CONTRACT TIME WILL BE ADDED,TO THIS CHANGE ORDEF
ORIGINALCONTRACTAMOUNII
S 5.194,482.20
NET FROM PREVIOUS CHANGE ORDERS:
S 9,21330
TOTAL AMOUNT OF THIS CHANGE ORDER:
S (197,23396)
PERCENT OF THIS CHANGE ORDEIL•
-9.80%
TOTAL PERCENT CHANGE ORDER TO DATE:
-3.63%
NEW CONTRACT AMOUNT: t
S 4996,461.54
AC f c
BRAND -ON HARRISON, LLC
�REVM D BY:
MOLLY VILLARREAL, P.E., CITY ENGINEER c
APPROVED BY:
TECHNOLOGYSERVICES.
AT7EMD BY:
TOTAL: S (197,733.96)
KYLE KAYE.% CITYMANAGER TINA BROUSSARD, CITY CLERK
_t;: � �'Y. .i,�i?!` ��'fiJ'i r.. r.•.tiir�!, 'rYt.:::' ,?'?; . ,l �-• • •,k z"...� ..
. >:.;: .,,^.s,_•',;:.�-..f, i:�1/...,;..!.;<r%i:::: .: :%r'.!!<:r:: �'' ./._%:v......i "1�.....5r.'e<ar..�.:;�x�-.r:.....$.L^:-.v=!.ni�:7 �.4.�':5:,'�tt... flhi: xb-r. _�r.�''K-:f'T.xn',.2Y'<�G2' ,
CITY OF BEAUMONT
.DATrI Mag142020
PROJECh "Er CTIY WIDE-PnASE I PROJECT
OWNER: CTTYOFBEAUMONT
CONTRACTOR-ALLCO. LLQ
.CHANGE ORDER NO.3
0mw sbwt� and
Item Ita
-
-Code
CO
➢agiPNon.
IIcit_.
.Qri8Sa11
Nm
I00 .�
6001 '
,ROW � -
Q=0'.
Q�q,
UnilP�
'Tow
275
601,r
CEI:gtPITRfMXXE051ING MATI.3tIA1 1
BORHMATY-DPG76-22" SURFA
STA.
SY
719 -
'1 606'
'38595
706
.160.002
�E .. 308.00
S �B.00
S 4.004,
S"` 432.DD)
'341
6001
`�D-''
DGRRMATY-FPG7b221 OSURFACE) W7
SY
59.a49
S -
S207390.00
341-'
,6003
D•GRiiMATY-D P076-M'� -
SY
105,405.
S081.076
.81.076
Y i8.00
S 94.63E
,
351
-6001
AIR OF FLM(aMEPAVEMENT(8• - - -
TON
'SY'
11.04
''-3u
S 9400
5 jwm
334
_.6011
PIANEACP •T04 (SKID S'TEERMOUN7FD
2.M
.S- :60.00
S _ 3.600.00
530
'6013 '
1MIERSECIIONS,DRIVEWAYS, TURNOUTS A
TON
ON
3516
4,742'
.S 9L00.
S 13.486.00
.. 666
•6001
RIFE PAV MRICIY I 4• ) 100 M1L
'9I362
738
S 220.00
'5.--2]32 .0D
M6
-6901
`F7=II SFI,LER: --
.IF
10.716'
S - 0.80
S' .8D)
666
60�
RFFLPAV MRKTYi 4• ASFi)- DD IiIII,
LF
�
,11,162
- 1D 716
'630
S " -0.48
"'�195
S '(214.08)
�6
6902
•TY-IISEALER -
'9�
S
S 624.00)
6M .
6007 -
RFFLPAVMRATYI yp IDOBtII,
•TY-II SEALER - -
LF
`-950.
:208'
-
630
198
S .1AS
S 12.00
S' 4"00
S 120A
'666
6901
678
6001
PAV SURFPREP 717RAOiK 4
PAVSURFPRIF.FORM K -
:IF
.LF
LF
•208
19917
2D8
:198
19 0
193
S -6.00
:S 0.47
S 60A0)
S 60.0
'678
6005
TOTAi r S .03390)
q; -p
•.6.a:C31:'JF,43tA'I�.�Ri�7)PPIOH�7A'W�R���ST
-
... - -
ORIGINAL CONTRACTAMOLNT.
S 'S.184,48'•r0.
ITT FR_OMPREWOUS:CHANGE.OBDERS.
S D,947.20'
TOTALAMOUNTOFTJMCBANGEORDER•-
S p33y0)
PERCENT oFTHM CHANGE ORDER.
TOTALPERCFNT,CUMGE.ORDFRi'ODATE:
-0.01
NEW CONJRACTAMOUNT1
S S.I93,69530
ACCEPTED Bk.
BRADID0NHAM,0 4. ,LLC.
-'MOLLY VH.LARREA4 PY— CITY ENGDMM
APPROVED. BY: L 1
'SYLEHAYES• CQY.MAYAGER
PREPARED BY• nn<<
OmmN WAYD GNffit
51&/zv
OWLLIC,D R. UBLICWORYCa&
TECHNOLOGY SERVICES -
TM
W
B&OUWAFA CITY CL=
i
i
ra
CITY OF BEAUMONT
DATE: December 13, 2019
PROJECT: STREET REHABILITATION CITY WIDE - PHASE 1 PROJECT
OWNER CITY OF BEAUMONT
CONTRACTOR ALLCO,LLC.
CHANGE ORDER NO.2
ADDITIONAL CALIIMAR DAYS FOR INCLEMENT WEATHER AND DELAYS
Item No.
Code
Description
Unit
Ong[na1
Q—tity
New
Qoanttty
Unit Price
Toml
0
1 o
1 s
a
TOTAL: a
ORIGINAL CONTRACT AMOUNT%
S
5.194,487 20
NET FROM PREVIOUS CHANGE ORDERS:
S
9,947.20
TOTAL AMOUNT OF THIS CHANGE ORDER
a
-
PERCENT OF THIS CHANGE ORDER
0.00%
TOTAL PERCENT CHANGE ORDER TO. DATE:
0.19%
NEW CONTRACT AMOUNT:
S
5,194,429.40
ACCEP
P ARED BY:
12/13/11
BRANDON , ALLCO, LLC
HAII 10ND, ROADWAY DESIGNER II
; 0 �, � e- �, / �! = 4 YL
HAROLD E. CROCHET,.R _ ESIGNER III —
APPROVED BY: L_
KYLE HAYES, CITY MANAGER Il
lZ-1?-rj
REVIEWED BY:
DR SEP P
LIC W RKS DII2ECIYIR
A ESTED BY:
TINA RO ,CITY CLERK
CITY OF BEAUMONT
'DATE: June28,2019
PROJECT: STREET REHABILITATION CITY WIDE -PHASE 1 PROJECT
OWNER! CITY OF BEAUMONT
CONTRACTOR ALLCO, LLC.
CHANGE ORDER NO. I
--•.i�-es•�•F:..•ar_-��.yr�.T�,���WINa.CH'AhTG86,IiP THE PLAR3 AHD/OR SP&CIFICATIOSS ARE�REBY}SfADE:n,-�:,..,��
Modi6cafioas to Waco Strcet, Cbamberlin Drive, and Broadway StraL Addition ofEdson Drive and hew for haul teveks end to spmadhwm& base materiaL
Item No.
CItemode
I Der4rlptloo
Unit
Origlml
-Quantity
Nen
Qmmtuy
Unit Prig
Total
344
6001
ISUPERFAVE 7&=TON
3,393
•
S 96.0D
S 4 11
351
W0I
REPAIR OF FLEXIBLE PAVEMENT -ASB
SY
3700
11
$ 60.00
S 83 0.00
354
6035
IPLANE CONC PAV 0- TO 1' TAPER
SY
6,860
5,058
S 20.00
S O40.00
354
6096
IFLANE ASPH CONC PAV Q- TO 51
SY
18,320
12,615
S 7.00
S - 9935.00
354
9999
PLANE ACP • TO SKID STEER MOUNTED EQUIPMUM
Sr
3,768
3,516
S 11.00
5 772,00
666
6007
1 REFL PAV MRK TY I 24' 100 MIL
IF
244
208
S 12.00
S 432 00
666
6907
24' TY-IISEALER
LF
1 244
208
S - 6.00
S 16.00
668
6089
_
IPREFAB PAV MRK TY C - XIN
EA
8
7
S1.200.00
3 (1,200.00)
678
6005
PAV SURF PREP FORMRK 4
LF
-244
208
S 330
$ 118.80
678
6205
PAV SURF PREP FORMRK CROSSING)
FA
8
7
S 390.00
f 90.00
713
WDS
CLEANING AND SEALINOJOINTSAND CRACKS CLASS
LF
23346
19.472
S 4.00
S 154%.00
9999
6001
IFAILROADFIAGGM
DAY
5
-4
S 5.000.00
S 5000.00
Wo
6001
IPREP ROW' -
STA
700
719
S -303.00
S 5 83100
251
6001
SPREAD MATERIAL AND REWORK BASE COURSE
SY
0
2500 _
S 5.00
S 1 00.00
275
6012
CEMSNTTR7 EIGSIINOMATERIAL 8'TO 10
SY
160,271
166,W6
I S 8.00
E 52.290.00
341
6001
D-GRHMA TY-D P076-22 I (WEARING SURFACE) LAN
SY
35,377
38,595
S. 10.00
f 32,180.00
341
6002
DQR HMA TY-F PG76-22 I 0 SURFACE) LAN
SY
1 704
105,405
S 8.00
S 21 608.00
341
6003
D-GRHMA TY-I) P076-22 LS
TON
11445
ILL
S 94.00
S 45 .00
502
6001
BARRICADES SIGNS, AND TRAFFIC HANDLING
MO
6
8
S laM.00
S 3700D.00
530
6011
RPIERSECIIONS DRIVEWAYS AND TURNOUTS ACP
TON
541
632
S 220.00
S 20 020.00
666
6002
REFL PAV MRK TY I O 4' A 100 MIL
LF
320
950
S 195
S 1.228.50
666 1
6902
4'.TY-II SEALER-
LF
320
950
S 1.45
S 91150
666
6003
REFLPAV MRK 7Y1 4• SLD 100MIL
IF
7,911
10.405
S 090
S 44.60
666
6903
4' 7Y-IISEALER
IF
- 7 11
I0,405
S 0.61
S 14111,41
999
1001 IHAUL
TRUCK LOAD
FA1
0 1
30
S I50.00
S
TOTAL.• S 9,947.20
•' --�..: ... 60 DAYS TII)>yF1D�FOR ADD27.'fOI4l�L WORE`.�TO'TI#IS'CSAAft(i£`OIt15F1R"....��.. .. •. ,•;.••.`..'".. ..
ORIGINAL CONTRACT AMOUNT:
NET FROM PREVIOUS CHANGE ORDERS:
TOTAL AMOUNT OF THIS CHANGE ORDER
PERCENT OF THIS CHANCE ORDER
TOTAL PERCENT CHANGE ORDER TO DATE:
NEW CONTRACT AMOUNT:
R j �AWAY DESIGNER III
APPROVED BY: 1
KYLE HAYES, CITY MANAGER
S 5,184,48120
S
S 9,947.20
0.19%
0.19%
S 5,194,429.40
PREPARED BY:
�;�:Q�e-
HAMMOND, ROADWAY DESIGNER
d
V:I.S:i .. r �:+ frig..• .._....
'7e*lTv'ar39kumijN'r "`-..-----
PROJECT ISTREET REHABILITATION CITY WIDE - PHASE 1
AWARDED CONTRACT AMOUNT:
,184,487.20
PERCENT OFTIME USED:
100.0m
CONTRACTOR: ALLCO CONTRACTING, INC.
CONTRACTDATE:
March 12019
PERCENT OF WORK COMPLETED:
100.00%
MONTHLY ESTIMATE0: 21FINAL
CURRENT CONTRACT AMOUNT:
$4,996,45154
PERIOD ENDING: I
CONTRACT WORKING DAYS:
255
CHANGE ORDERS: 04 FINAL
WORKING DAYS USED:
265
.ITEM'=
DESC
:DESCRIPTION -
UNIT
EST':•
PREVIOUS
TO DATE,
TOTAL ESTIMATE
.� UNIT ":
TOTAL
NO.
CODEr
" "' ': =' - :<
MEASURE
'" QTY. :".
ESTIMATE"
ESTIMATE
7 TO'DAT,E
'PRICE
-AMOUNT
100
6001
PREP ROW (C.O.#4)
STA
673.30
673.30
' O.DO
673.30
$ 308.00
$ 207.376.40
600
SPREAD MATERIAL AND REWORK BASE COURSE C.004)
SY
1,722.90
1,722-90
O.DO
1,722.90
f 5.00
$ 8,614.60
275
6012
CEMENT TRT (MIX EXISTING MATERIAL)(8' TO 10-) (C.O.#4)
SY
133,454.41.
133.454.41
0.00
133,454.41
$ 8.00
$ 1,067,635.28
341
6001
D-GR HMA TY-D PG76-22 (1.5') (WEARING SURFACE) (PLAN QTY) (C.O.#4)
SY
87,794.22
67,794.22
0.00
67,794.22
$ 10.00
$ 677,942.20
341
6002
D-GR HMA TY-F PG76-22 1.2 (WEARING SURFACE) (PLAN QTY) C.O #4
SY
70,839.77
70,839.77
0.00
70,839.77
$ 8.00
$ 566,718.16
341
6003
D-GR HMA TY-D PG76-22 (LEVEL -UP) (1.5' (C.O.#4)
TON
12,852.32
12,652.32
0.00
12.852.32
$ 94.00
$ 1,208,118.08
344
6001
SUPERPAVE M MA) (PG 76-22) (C.O.#4)
TON
2.124.49
2.124.49
O.DO
2,124.49
$ 98.00
$ 203,951.04
351
6001
REPAIR OF FLEXIBLE PAVEMENT (8' ASB) (C.O.#4)
SY
2,896.81
2.898.81
0.00
2,896.81
$ 60.00
$ 173,808.60
354
8036
PLANE CONC PAV (0- TO 1" TAPER) (C,O.#4)
SY
4,892.78
4.892.78
0.00
4.892.78
$ 20.00
$ 97,855.60
354
6096
PLANE ASPH CONC PAV (3' TO 5") (C.O.#4)
SY
15,242.43
15.242.43
0.00
15,242.43
$ 7.00
$ 108,697.01
354
9999
PLANE ACP (3° TO 4y (SKID STEER MOUNTED EQUIPMENT) (C.044)
SY
1,377.27
1,377.27
0.00
1,377.27
$ 11.00
$ 15,149.97
500
6001
MOBILIZATION (NOT TO EXCEED 10%)
LS
1.00
1.00
0.00
1.00
$ 150,000.00
$ 150,000.00
602
6001
BARRICADES, SIGNS, AND TRAFFIC HANDLING
MO
8.00
8.00
0.00
8.00
$ 18,500.00
$ 148,000.00
530
6011
INTERSECTIONS, DRIVEWAYS, AND TURNOUTS (ACP) (C.004)
TON
994.48
994.48
0.00
994.48
$ 220.00
$ 218,785.60
666
8001
REFL PAV MRK TY I (YELLOW)4- (SLD) (100 MIL) (C.O.94)
LF
10,864.00
10,884.00
0.00
10,864.00
$ 0.60
$ 8,69120
666
6901
4" TY-II SEALER (C.O.#4)
LF
0.00
0.00
0.00
0.00
$ DAB
$ -
668
6002
REFL PAV MRK TY I (YELLOW) 4" (BRK) (100 MIL) (C.O.94)
LF
400.00
400.00
0.00
400.00
$ 1.95
$ 780.00
666
6902
4' TY-I1 SEALER (C.O.#4)
LF
0.00
0.00
0.00
0.00
$ 1.45
$
666
1 6003
REFL PAV MRK TY I (WHITE) 4' (SLD) (10D MIL) (C.004)
LF
8,205.00
8.205.00
0.00 1
B,205.DO
$ 0.90
$ 7,384.50
666
6903
4" TY41 SEALER (C.O.#4)
LF
0.00
0.00
0.00
0.00
$ 0.60
$ -
666.
6004
REEL PAV MRK TY 1 HITE) 4- (BRK) (100 MIL) (C.014)
LF
276.DO
276.00
0.00
276.00
$ 1.95
$ 538.20
686
6904
4' TY41 SEALER (C.044)
LF
0.00
6.00
0.00
0.00
$ 1.45
$ -
666
6005
REFL PAV MRK TY I (WHITE) 8- (SLD) (100 MIL) (C.004)
LF
120.DO
120.00
0.00
120.00
$ 5.00
$ 600.00
666
69D5
8' TY41 SEALER (C.044)
LF
0.00
0.00
0.00
0.00
$ 2.75
$ -
666
6D06
REFL PAV MRK TY I (WHrM)12° (SLD) (100 MIL) (C.O.#4)
LF
290.00
296.00
0.00
296.00
$ 6.00
$ 1,775.00
666 1
6008
12" TY-11 SEALER (C.O.#4)
LF
254.00
254.00
0.00
254.00
$ 325
$ 825.50
666
6007
REFL PAV MRK TY I (WHITE) 24' (SLD) (100 MIL)(C.O.#4)
LF
101.00
101.00
0.00
101.00
$ 12.00
$ 1,212.00
666
6907
24" TY-11 SEALER (C.O.#4)
LF
36.00
35.00
0.D0
35.00
$ 6.00
$ 210.00
668
6077
PREFAB PAV MRK TY C (W) (ARROW)
EA
2.00
2.00
0.00
2.00
$ 425.00
$ 850.00
668
6085 JPREFAB
PAV MRK TY C ORD)
EA
2.00
2.00
0.00
2.00
$ 425.00
$ 860.00
1 of 2
i
�EfTY nF, RFAl11NONT.... .. ..... ... . . ... . ... .. _ .........,..... i ESTIMATE ,. ...... ...._I ..... .L .. ..... __... .... _ .......
'r
PROJECT: ISTREET REHABILITATION CITY WIDE -PHASE I
AWARDED CONTRACfAMOUNT:
$5,184,48L20,
PERCENT OF TIME USED:
100.00%
CONTRACTOR: ALLCO CONTRACTING, INC:
CONTRACT DATE:
March 1, 2019
PERCENT OF WORK COMPLETED:
100.00%
MONTHLY ESTIMATE Il 21 FINAL -
CURRENT CONTRACT AMOUNT:
$4,996,46154
PERIOD ENDING: I
CONTRACT WORKING DAYS:
265
CHANGEORDERS: 04 FINAL
WORKING DAYS USED:
265
ITEM
DESC
DESCRIPTION
UNIT
EST.
PREVIOUS
TO DATE
TOTAL ESTIMATE
UNIT
'TOTAL
NO.
CODE
MEASURE
CITY.
ESTIMATE ,
ESTIMATE
TO DATE
PRICE
AMOUNT
668
6089
PREFAB PAV MRK TY:C (W)(RR XING) (C.O,#4)'
EA
6.00
6.00
0.00
6.00
$ 1,200.00,
$ 7,200.00
66B
6094
PREFAB PAV MRK TY C (W)(BIKE.ARROW)
EA
%G0
16.00
0.00
16.00
$ 330.00
$ 6,2BO.DO
668
6096:
PREFAB PAV MRKTY C (VW)(BIKESYMBOL)
EA:
16.00
16.00
0.00
16.00
$, 440.00'
$ 7,040.00
678
6001
PAV SURF PREP FOR MRK (4') (C.O.#4)
LF
2,360.00
2,360.00
0.00
2,360.00
$ 0.47
$ 1,109.20
67B
6003
PAV SURF PREP FOR MRK (B') (C.044)
LF
0.00
0.00
0.00
0.00,
$ 1.95
$
678
60D4
PAV SURF PREP FOR MRK (12-) (C.O.#4)
LF
134.00
134.00
0.00
134.00
$ 2.80
$ 375.20
678
6005
PAV SURF PREP FOR MRK (24") (C.O.#4)
LF
81.00
81.00
0.00
81.00
$ 3.30
$ 267.30
678
6201
PAV SURF PREP FOR MRK (ARROW) (C.004)
EA
0.D0
0.00
0.00
0.00
$ 110.00
$ -
678
6202'.
PAV SURF PREP FOR MRK (WORD) (C.O.#4)
EA
0.D0
0.00
0.00
0.00
$ 110.00
$ -
678
6203
PAV SURF PREP FOR MRK (BIKE ARROW)
EA
16.00
16.00
0.00
16.00
$ 110.00
$ 1,760.00
678
6204
PAV SURF PREP.FOR MRK (BIKE SYMBOL) ,
EA
16.00
18.00
0.00
16.00
$ 110.00
$ 1,760.00
678
6205
PAV SURF PREP FOR MRK (RR CROSSING) (C.O.#4)
EA
6.00
6.D0
0.00
6.00
$ 380.06
$ 2,280.00
713
6005
CLEANING AND SEALING JOINTS AND CRACKS (CLASS 8) (C.O.#4)
LF
22,705.00
22.705.00
0.00
1 22.705.00
$ 4.00-1
$ 90,820.00
999
1001
HAUL TRUCK (LEVEL LOAD) (C.O.#4)
EA
28.00
28.00
0.00
28.00
$ 150.00
$ 4,200.OD
9999
1 6D01
RAILROAD FLAGGER (C.O.#4)
DAY
0.00
0.00_
0.00
0.00 1
$ 6.000.00
$ -
PREPARED BY:
APPROVED BY:
APPROVED BY:
I cably that o0 wmkladudlog matedab covered by ddr kwake have
been mmpleted ar degvered In -danm wRh Contract daannentr:
GRAND TOTAL AMOUNT OF WORK. DONE: $ 4,996,461.54
LESS 5% RETAINAGE: $
SU B TOTAL: $. 4,996,461S4
LESS PREVIOUS PAY ESTIMATE: $ 4,746,638.46
AMOUNT DUE THIS:ESTIMATE : $ 249,823.08
2of2
RESOLUTION NO.
WHEREAS, on January 8, 2019, the City Council of the City of Beaumont,
Texas passed Resolution No. 19-005 awarding a contract in the amount of
$5,184,482.20 to ALLCO, LLC, of Beaumont, Texas, for the Street Rehabilitation
City Wide -Phase I Project; and,
WHEREAS, on July 15, 2019, the City Manager executed Change Order
No. 1, in the amount of $9,947.20, for modifications to Waco Street, Chamberlin
Drive, and Broadway Street; the addition of Edson Drive; items for haul trucks;
and, to spread/rework base material, thereby increasing the total contract amount
to $5,194,429.40; and,
WHEREAS, on December 13, 2019, the City Manager executed Change
Order No. 2, in the amount of $0.00, for additional calendar days for inclement
weather and delays, thereby having to effect on the total contract amount of
$5,194,429.40; and,
WHEREAS, on May 22, 2020, the City Manager executed Changed Order
No. 3, in the amount of ($733.90), for modifications to Chamberlin Drive; the
addition of Wescalder Road, Parry Street and Berkley Avenue; and, the deletion
of Landis Drive, Broun Street, Shepherd Drive, Calhoun Avenue, Craig Street,
Gray Street and Irma Street, thereby decreasing the total contract amount to
$5,193,695.50; and,
WHEREAS, Change Order No. 4, in the amount of ($197,233.96), is
required to adjust the estimated quantities to reflect the actual quantities used in
the completion of the project, thereby decreasing the total contract amount to
$4,996,461.54; and,
WHEREAS, the project has been inspected by the Engineering Division and
found to be complete in accordance with the provisions and terms set forth in the
contract;
NOW, THEREFORE, BE IT RESOLVED BY THE
CITY COUNCIL OF THE CITY OF BEAUMONT:
THAT the statements and findings set out in the preamble to this resolution are
hereby, in all things, approved and adopted; and,
THAT the City Manager be and he is hereby authorized to execute Change
Order No. 4, in the amount of ($197,233.96) for additional work described above,
thereby decreasing the total contract amount to $4,996,461.54 for the Street
Rehabilitation City Wide -Phase I Project; and,
BE IT FURTHER RESOLVED THAT the Street Rehabilitation City Wide -
Phase I Project be and the same is hereby accepted; and,
BE IT ALSO RESOLVED THAT the City Manager is hereby authorized to
make final payment in the amount of $249,823.08 to ALLCO, LLC, of Beaumont,
Texas.
The meeting at which this resolution was approved was in all things
conducted in strict compliance with the Texas Open Meetings Act, Texas
Government Code, Chapter 551.
PASSED BY THE CITY COUNCIL of the City of Beaumont this the 15th day
of December, 2020.
- Mayor Becky Ames -
11
December 15, 2020
Consider a resolution authorizing the City Manager to execute Change Order No. 4, accept
maintenance, and authorize final payment to King Solution Services, LLC for the Westgate
Drive Area Pipe Bursting Contract
BEAUMONT
TEXAS
TO: City Council
FROM: Kyle Hayes, City Manager
PREPARED BY: Bart Bartkowiak, Director of Public Works & Technology Services
MEETING DATE: December 15, 2020
REQUESTED ACTION: Council consider a resolution authorizing the City Manager to
execute Change Order No. 4, accept maintenance, and authorize
final payment to King Solution Services, LLC.
I:���1'l 1 1I-ice
On June 18, 2019, by Resolution 19-120, City Council awarded a contract to King Solution
Services, LLC, from Houston, in the amount of $1,592,994.00 for the Westgate Drive Area Pipe
Bursting Contract.
Previous Change Order Nos. 1 - 3, in the amount of ($230.00), are attached for your review.
Proposed Change Order No. 4, in the amount of ($320,373.25) is required to adjust the estimated
quantities in the contract to reflect the actual quantities used in the completion of the project. If
approved, the adjustment in quantities would result in a final contract amount of $1,272,390.75.
The project has been inspected by Water Utilities and found to be complete in accordance with
the provisions and terms set out in the contract. Acceptance of Change Order No. 4,
maintenance, and final payment in the amount of $67,419.54 is recommended.
FUNDING SOURCE
Capital Program.
RECOMMENDATION
Approval of the resolution.
RESOLUTION NO. 19-120
WHEREAS, the City of Beaumont solicited bids for furnishing all labor, materials,
equipment, and supplies for the Westgate Drive Area Pipe Bursting Contract Project;
and,
WHEREAS, King Solution Services, LLC, of Houston, Texas, submitted a
complete bid meeting specifications in the amount of $1,592,994.00; and,
WHEREAS, the City Council is of the opinion that.the bid submitted by King
Solutions Services, LLC, of Houston, Texas, is the lowest responsible bidder providing
the best value to the City and should be accepted;
NOW, THEREFORE, BE IT RESOLVED BY THE
CITY COUNCIL OF THE CITY OF BEAUMONT:
THAT the statements and findings set out in the preamble to this resolution are hereby,
in all things, approved and adopted; and,
THAT the City Council hereby approves the award of a contract to King Solution
Services, LLC, of Houston, Texas, in the amount of $1,592,994.00, for the Westgate
Drive Area'Pipe Bursting Contract Project; and,
BE IT FURTHER RESOLVED THAT the City Manager be and he is hereby
authorized to execute a contract with King Solution Sevices, LLC, of Houston, Texas,
for the purposes described herein.
The meeting at which this resolution was approved was in all things conducted in
strict compliance with the Texas Open Meetings Act, Texas Government Code, Chapter
551.
PASSED BY THE CITY COUNCIL of the City of Beaumont this the 18th day of
June, 2019.
OAP P
r �M-'.
CITY OF OEAUMONT
Data:
rimmWr 19,3030
Project
milgate Drin P1Pe Bunting Contact
County:
JvO/non
Dhblet:
Daaumonl
Contact Number.
OID NO.WUOI 19.12
Owner.
city of Daaumanl
Centaclor
King Solutions Sonless, LLC
C.O. NoJ
4 (flnal Change Ordar)
THEFOLLOYANOCHANOEH IN PLANS ANDKHRSPECIFICATIONS AREHEREBY MA :
Adltntrrerdaleal'le" goanitws nthe mnaecl to relied the gmbtes used Otmphl-Sul Ore project.
Item No, hem Cade OESCNPf10N UnK Oda"" Chanolin Unll Pike Total
Quantity Own
ADD
F--,7
70a. 3301
Imtall Shabw Manb*. Leaf than Y Depth, VWh Al Jdnd
A CaMecibna (Pa -Cart C-cole of Fbmahm)
��
D
5
S 3.50000
S 17.500.00
4020
Pipallw%bMO*-ID•Serterlot0.75.00
LF
aSS
28
S 45.00
S 1260.00
DELETE
3
351
Full Depth Repair@(Skis Walr(51
6Y
200
(107.03)
S 35.00
f (3.748.05)
4
381
Ful Depth Repair of D Nr"y (a7
SY
20D
(920)
S 35.00
S (322A0)
5
35t
Flea WPorement Sbuctuna Repall(47
BY
20D
(MOD)
f 83.00
f (13.110000)
a
3301
Ramove and Replam or ImLT New Md. Manhole. Up to IT
Depth, with All Jdnh S Ceme&km (Pi"ni Connote)
Each
14
(14 00)
f 4,5000
f (83,000 DO)
D
708
Romwe and Replam in lnhl New SW. FbtnpWt
Manhob. Up to Or Do^ with IU Jdnb 8 ConnecUm
EACH
64
120.00)
$ 3.700.00
i (107.300D0)
11
700, 3301
EAm Depth lot New m Replaamont SUL Maidmlo. Over a'
Depth (PleLal Conan@ a HberyWa
V. F
a9
Iced)
S f8000
f (t1.Si000J
12
253;
Reconnect 6eMca Connemci by Escavaton lndaMV
Claw& la Unu, C@npkt@, AN SUas and Depths;EACH
OW(24
00)
f S50 00
S (13= 00)
13
2553
OWbuclon Rerrwal by E■maBon,Al Shoo and D/ptM
EACH
15
(1400)
f 500.00
S (11=00)
14
2598
Clean and Ttkvba Sewer All Sim end DepUrt as Directed
by the Owners
LF.
2000
(17e8.70)
f ] DO
$ (5.360.I0)
to
4020
Pepe ern"8'-a, Sawa, in, a a2s, OD
LF.
25.S84
(D99.10)
f 31.00
S (70.870.10)
to
2534
Fattish and lmtal End-0f4Jna CS@anoul by E-maton
Each
13
(2-00)
f 1.050J10
f (2.IDODO)
Allowance
-
Unkcnnn Wak as Directed by Ur@ Owners
Allow
1
(1.00)
f 70.900.00
3 (78.00000)
TOTAL AMOUNT
OF TM CHANGE
ORDER
f 320.373
a CALENDAR DAYS WALL BE ADDED TO THIS CHANGE ORDER
ORIGINILCONIRACTAMOUNT: $ ISD2.a/4.00
NET FROM PREVIOUS CIARGE ORDERS f
TOTAL AMOUNT OF THIS CHANGE ORDER S DIEM 25)
PERCEtfrOF INS CHANGE ORDEk -Mill%
TOTAL PERCENT CHANGE ORDER TO DATE:-20.126%
NEWCONTRACT AMOUNT:f 127Z39075
CONTRACT TIME
ORIGNAL CONTRACT TIME: 385 ealendu days
ADDITIONAL TIME UNDER CO NO.2 14 calendar days
AD MoNAL TIME UNDFRI CO NO.3 fH=Under drys
REVISED CONTRACTTIME 443 Wondudays
ACCEPTED BY: PREPARED BY:
L-Lbg Imp 4, , %
/' /�a
f ZIP4ZO
KINGSOL ONS ES,LLC•RE DATE JORNPIPP SID,FJTr
DATE
WATER rES DESIGN MANAGER
REVI BY: REVIEWE Y
GPE DAZE f3Afl TKOYAAK
PATE
CITYENOINEER qRE ROFPUDLICWoRKSAND
TECHNOLOGY SERVICES
APPROVED BY;
ATTESTED BY,.
KY 6AT� TINS BROU33ARD DATE
CITY MANAGER CITY CLERK
CITY OF 136AUMONT
Dalai October 14, 2020
Projecl; Westgate Drive Pipe punting Contract
County: Jellergon
Dlsldol: posumonl
Contract #lumber, DI0 NO. WU0110.12
Owner. city of Dcaumonl
Contractor. 111no Solullons Services, LLC
C.Q. 110.1 3
Adrvfungnt o osGmmgd quanhgof cand lear tlaye In the oonuad to roOaG the quantitlgs proposed for the oomplobon 1 proJaU, duo to uNorose°n delays w101 Entergy, ENergy
was asked to same A Prover polo widen doso prosimily to. manhdo noodmg renewal, bud did not moko an attempt to socuro 11 until W412020. UnIng will be performed rather loan
roplacemsnl duo to prodmNy to power polo.
Item No.
Ilem Coda
DESCRIPTION
Unll
C 0 na
Unit Prloo
Tolel
ADD
10
250
aNldabon of Monhdo by 1' 7101; Concralo Unar
MEgch
ved Mir best W Int Bench 1Alydt
D
1
3 4,000.00
S A,000.00
OELWFE
D
You
fiemavoMOReMecoarinsldlNmvStd,Flbcrgtafs
Manholo, U to B p OI.wNh NI Jolnp d Cormoons
EPA
II.oOJ
3 9,70000
3 J700.
l . Ooi
11
700.331
Extra popI4for NoworRo arAmenlSid,Mormle,Over9
0o In 12"oslConcrete orFiberglassManbolof
V.F.
70
1,00
( I
3 100.00
5 It00.D0)
TOT,41.AMOUNTOF THIS CIIA OE 0 0ER
3 120.00
D
ORIGINAL CONTRACT AMOUNT:.
NET FROM PREVIOUS CHANGE ORDERS:
TOTAL AMOUNT OF THIS CHANGE ORDER:
PERCENT OF THIS CHANGE ORDER;
TOTAL PERCENT CHANGE ORDER TO DATE:
NEW CONTRACT AMOUNT:
CONTRAG E
OR GI AL CONTRACT TIME:
ADDITIONAL TIME UNDER CO NO, 2
ADDITIONAL TIME UNDER CO NO.3
REVISED CONTRACT TIME
AL�C171TIh ,P.. ... DA1d V
GTYEIIOIIIEEn
APPROVED BY;
Eil Ai0
CITY HARAOEn
/o— 2 3- Lo
S 1 802 OD4A0
f950,001
S 20.00
0.000
-0.0 4
$ 9.
365 calendar days
14 calendar days
fYl ealondardo a
3 ce Dgdor dDys
PREPARED DYI
REVIEWED
aFJ icon
ZO
/G—Z3— �
ATTE D DY,
M
N110Ao OAR. - DATA
CITYCLE011
CITY OF DRAMs tONT
DATEr Twtdy,Siumim
PROIECr I .Wooflolr Ddu AtetPgtDenllnE Orn6u1
01YIILItI crrYOPDEAWIONr
CONIRIICEOR 1 I00 j S\IuNN StMre y LLC
CILINDE ORDER i - 3
THE FOLLOWING CDANCIS INTHEPL AHSANDIORSPECIPICATIONS ARE II[O lDy""'I
4beCiybttAmen lo'addrnosWoWfirstOWnlhWcjlzoloatelobopipebm/led.YhIt line netUlnludend romdlobe tonetdofre litemtnlTheaddidoaalDeountllJnlhelmmtdloleutaofldo
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i
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1.00 1
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s twomm
S tt1,l
ISUArgm
S (1l.104
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Woo
`
T07ALAblotRaopntIS aLINOE ORDLRt S
PERCrNE0PT USOL&NOL011DERt
"sit
a
TOTALPERCrNECItAHOE ORDERSTO DATE I
oAMA
HEwcorrrntcrAbroutmr s
Iauua,00
ACCrI w
.tile
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aEC01LOIvwayr, • '•+'
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NIRON[ODYL
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�5�a�
CITY OF BEAUMONT
DATE: Dctcmber17,7019
PROJECT:\YolsuleDr1et-ArenflpeDurtlingConINc1
OWNER: CITYO►DEAUAIONr
CONTRACTOR: MESolallenStnicu,LLC
CUMGEORDERt 1
TIIE FOLLOWING CHANGES IN THE PLANS ANDJORS►ECIFICATIONS ARE HEIIEBY AfADEt
Dec toIbeaohm ofaltoM-Allon;CrA GDaedeamoambbowetInplusofabdlotrObuElmnofokaIn:onebcatlelu.ApayItemunowmgvk dforlbotumumonofIboend-0Cfumdmnoull.
AAWMde t....e..,l:...1—.,.Aln. n...�ne.... ,6.. t•~,.:...
1TEAl
NO.
Trxbl
CODE
DESCRIPTION
UNIT
DIDQUANTTIY
ACTUALQUANi17Y
UNITtRICE
CHANGEORDIRAAf0UN1'
1!
2111
PA
0.00
13.00
S 1,010.00
s 13,610.00
10
7U.3301
IuldlShOlmaMrdwlglenUunS'Dep1141Vihllll]einudtoannec6ofu(PreCul
RA
13,00
900
s 3,S00,00
s (14.000.00)
ConerdoorMi u1
TOTAL AAlOUmmmucPEDFRObITHE comithCT
S (JSOAO)
NO \VORKIYG DAYS IIAVR DERN AMID TOTAECONTRACfBYTHIS CHANGE ORDER
ORIGINAL COYTRACiAD10UhT:
NhTFROM PREVIOUS C8'ANOE ORDERS: '
TOTALAAIOUNr OFTHIS CHANGE ORDER i
PERCENTOFTHIS CHANGEORDERI
TOTALPERCFNTCHANGEORDERSTO DA7$:
NEIVCONTRACTAAIOUNl': A 7
v
FURRH,DMS�
DATE
APPRWID DY:
_ �
KYWHAYEAWYMANACER
DATE
S
1.597,994A0
S
S
(310.00)
-0A3%
4AIIA
1AW.61J.00
aS
/
TAETAREDDY:" 1kmyARx)astowm%YATbatMIUTTESDE$[G?4FAU
VAIN-
AT(ESIHDD
"V
/ a: a eI
(z- Zo-[.5
PROIECT.l WestpleDrive Area Pipe BurstinSContract Bid No. WU0129.12
AWARDED CONTRACTAMOUNT: 534594994A0
PERCENT OF TIME USED: 9L20%
NTRACTDR: WAVSolution Serv&es, ULC
CONTRACT DATEINTP): August34,2019
PERCENTOF WORK COMPLETED: _ 100AM
Mowmty eMMA'Its: Final
CURRENT CONTRACT AMOUNT: $1= 390.7S
PEAIODENOM: October27.2020
CONTRACT CALENDAR DAYS 443
CMANGE ORDDSS: 4
CALENDAR DAYS USED: 404
'
ITEM
NO.
DESC
CODE
OESCRIPTLON
UNIT
MEASURE
EST.
QTY.
PREVIOUS
EST.
TO DATE
EST.'
TOTAL OTY
TO DATE
UNIT
PRICE
TOTAL
AMOUNT
1
-
MobNradon (Not to exceed 3%of Total Base Unit Prices)
tS
1
Loa
0.00
Loa
S 4SA00AD
S 45,000.00
2
B' Point Repair, UP to Ur Depth
EACH
i
Lao
MOD
1.00
S 2,000A0
S Z 000A0
3
- 361
FuWOcpthRepairofSide Walk(5')
SY
2D0.
SIL91
0.00
9297
S 3S.00
S 3,2S39S
4
361
Full Depth Repair of Driveway (6')..
SY
200
1904D
- . MOD
"MAD
$ 35.00
S 61678A0
5
351
Flexible Pavement Structure Repair (0)
SY
200
0A0
0.00
am
$ 68.00
S -
6
402
Trench Excmtlon Protection
LF. ,
L500
1400.00
CLOD
1.500A0
S LOD
S 1.50020
7
SDI
Barrlades,Slznsand Traf(icHandling
EACH
20
20M
0.00
I0.00
S 650A0
$ 13mD.DD
B
330L
Remove and Replace or Install New Std. Manhole, Up to B' Depth, with All Joints & Connections (Pre-CaLt
Concre4
.EACH
14
OAO
am
(Loa
S 4,SOO.DD
$
9
"a
Renwve and Replace or Install New Std. Fiberglass Manhok. Up to B' Depth, with A11 Joints & Ccnnectb
EACH
64
35.90
MOD
3SA0
$ 3 700.00
S 12.9.SOOA0
30
703, 3301
Install! meow Manhole, Less than T Dep ftWI hAll Joints & Coronations (Pre Cast Concrete or
Fiberglassl
EACH
9
24.00
CLOG
14.00
S 3,S00.00
S 49,000.00
11
708, 3301
Extra Depth for New or Replacement Std. Manhole, Over B' Oepth (PraCast Concrete or Fiberglass
Y.F.
69
SAO
am
5.00
S ISMOD
S 9DDAo
12
2534
Reconnect Service Connection by Excavation Includint Cleanouts to Unep Complete, Ali Slses and Depths
EACH
386
36LN
DAO
36=
S S511.00
9 199,100A0
13
2553
Obstruction Removal by Excavation, All Sim and Depths
EACH
15
LOD
OAO
Lao
S Boom
S BaM00
14
2$58
dean and Televise Sewer All sires and Depths as Directed by the Owners
L.F.
2000
21L30
am
21190
S 3A0
S 633.90
1.5
2821
Chaim Link and Wooden Fences, and Gates
LF.
so
500.00
CLOD
S00.0D
S BAD
S 4.0DO.00
16
40M
Pipe Burstln 6'-W Sewer to 8,625' OD
L.F.
I 2S564
24,S67.90
am
24.567.99
S 31A0
S 761.604.90
17
41120
Pine Burst8'-10'Sewer to10.7S'OD
L.F.
DSB
886A0
0.00
886.00
S 4SA0
$ 39,370.00
18
2S34
Furnish and lnstaOEnd-of•UneCleanoutb Excavatior
EACH
13
11A0
a.00
11m
S Lasam
S 11.5SM00
19
2SSS
Rehabilitation of Martlole by 1' Thick Concrete Liner Ap roved Mix Design (including Bench Work
EACH
1
1 0.001
LDO
1A0
S 4,ODDAO
S 4.0W.00
Unforeseen Work as Directed the Owners
ALLOW
1
O.OtiD
O.ti00
O.ODO
5 76,90t1AD
S
PREPARED ELY.
REVIEWED BY: ti �L/p/ZO i0
NPIPPINS 114WATER UTIUTINERIII DATE
•
APPROVED BY:
. AMAUA VILLARREAL P.E., CITY ENq R DATE
Jnrtlh tdnaa „vi iKLdY,a naarrM1howmO br IAt. indrxhart
lrm mxakreOarJ`hmd►,x®ntwua xmh ronaoctdawr,rn .
2 ?A
KI G SOl N5, CONTRACTOR DIXTE
GRAND TOTAL AMOUNT OFWORK DONE:
S
1.27ZAWJS
LESS 5%RETAINAGE:
$
-
SUBTOTAL'
S
1.272,390.75
LESS PREVIOUS PAY ESTIMATE:
S
1,204,97LI3
AMOUNT DUE THIS ESTIMATE:
S
67,419.54
10.11
RESOLUTION NO.
WHEREAS, on June 18, 2019, the City Council of the City of Beaumont,
Texas passed Resolution No. 10-120 awarding a contract in the amount of
$1,592,994.00 to King Solution Services, LLC, of Houston, Texas, for the Westgate
Drive Area Pipe Bursting Contract Project; and,
WHEREAS, on December 20, 2019, the City Manager executed Change
Order No. 1, in the amount of ($350.00), for the installation of end -of -line cleanouts,
thereby decreasing the total contract amount to $1,592,644.00; and,
WHEREAS, on August 3, 2019, the City Manager executed Change Order
No. 2, in the amount of $0.00, for the addition of line within the Westgate area to
be pipe burst which was found to be in need of replacement, thereby having to
effect on the total contract amount of $1,592,644.00; and,
WHEREAS, on October 23, 2020, the City Manager executed Changed
Order No. 3, in the amount of $120.00, for the adjustment of estimated quantities
and calendar days in the contract to reflect the quantities proposed for the
completion of the project due to unforeseen delays with Entergy, thereby
increasing the total contract amount to $1,592,764.00; and,
WHEREAS, Change Order No. 4, in the amount of ($320,373.25), is
required to adjust the estimated quantities to reflect the actual quantities used in
the completion of the project, thereby decreasing the total contract amount to
$1,272,390.75; and,
WHEREAS, the project has been inspected by the Water Utilities Division
and found to be complete in accordance with the provisions and terms set forth in
the contract;
NOW, THEREFORE, BE IT RESOLVED BY THE
CITY COUNCIL OF THE CITY OF BEAUMONT:
THAT the statements and findings set out in the preamble to this resolution are
hereby, in all things, approved and adopted; and,
THAT the City Manager be and he is hereby authorized to execute Change
Order No. 4, in the amount of ($320,373.25) for additional work described above,
thereby decreasing the total contract amount to $1,272,390.75 for the Westgate
Drive Area Pipe Bursting Contract Project; and,
BE IT FURTHER RESOLVED THAT the Westgate Drive Area Pipe Bursting
Contract Project be and the same is hereby accepted; and,
BE IT ALSO RESOLVED THAT the City Manager is hereby authorized to
make final payment in the amount of $67,419.54 to King Solution Services, LLC,
of Houston, Texas.
The meeting at which this resolution was approved was in all things
conducted in strict compliance with the Texas Open Meetings Act, Texas
Government Code, Chapter 551.
PASSED BY THE CITY COUNCIL of the City of Beaumont this the 15th day
of December, 2020.
- Mayor Becky Ames -
12
December 15, 2020
Consider a resolution endorsing a plan to have a City Council meeting in the evening once a
quarter
BEAUMONT
TEXAS
TO: City Council
FROM: Kyle Hayes, City Manager
MEETING DATE: December 15, 2020
REQUESTED ACTION: Council consider a resolution endorsing a plan to have a City
Council meeting in the evening once a quarter.
BACKGROUND
This item was requested to be placed on the agenda by Councilmembers Neild and Getz.
RESOLUTION NO.
BE IT RESOLVED BY THE CITY COUNCIL
OF THE CITY OF BEAUMONT:
THAT the City Council hereby endorses a plan to have a City Council meeting in
the evening once a quarter.
The meeting at which this resolution was approved was in all things
conducted in strict compliance with the Texas Open Meetings Act, Texas
Government Code, Chapter 551.
PASSED BY THE CITY COUNCIL of the City of Beaumont this the 15th day
of December, 2020.
- Mayor Becky Ames -
DISCUSSION ITEM
Review and discuss a plan to implement a
bike share program in the Central Business
District