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HomeMy WebLinkAbout09/29/2020 PACKETBEAUMONT - TEXAS REGULAR MEETING OF THE CITY .COUNCIL COUNCIL CHAMBERS CITY HALL 801 MAIN STREET TUESDAY, SEPTEMBER 29, 2020 1:30 PM CONSENT AGENDA * Approval of minutes — September 22, 2020 Confirmation of board and commission member appointments Dorothy Sells Clover would be appointed to the Library Commission. The term would commence September 29, 2020 and expire September 30, 2021. (Mayor Becky Ames) A). Approve the repairs to a bulldozer used at the landfill B) Approve two contracts to supply asphaltic concrete for use by the Public Works - Department C) Approve the write-off of uncollectible water accounts D) Authorize the City Manager to execute Change Order- No. 1, accept maintenance; and authorize final payment to LD Construction for the Sherwood Drive Asphalt Resurfacing (Broad Oak Street to Piney Point Lane) Project E) Authorize the City Manager to execute Change Order No. 1, accept maintenance, and authorize final payment to Gulf Coast; a CRH Company for the Old Voth Road Asphalt Resurfacing (Tram Road to Griffing Road) Project F) Authorize the City Manager to execute Change Order No. 1, accept maintenance; and authorize final payment to LD Construction for the Piney Point Lane Asphalt Resurfacing (Sherwood Drive.to Helbig Road) Project .G) Approve the City of Beaumont Investment Policy RESOLUTION NO. BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF BEAUMONT: THAT the following appointment be made: Appointment Commission Dorothy Sells Clover Library Commission Beginning of Term 09/29/2020 Expiration of Term 09/30/2021 The meeting at which this resolution was approved was in all things conducted in strict compliance with the Texas Open Meetings Act, Texas Government Code, Chapter 551. PASSED BY THE CITY COUNCIL of the City of Beaumont this the 29th day of September, 2020. - Mayor Becky Ames - 0 BEAUMONT TEXAS TO: City Council FROM: Kyle Hayes, City Manager PREPARED BY: Todd Simoneaux, Chief Financial Officer 1-1/1" MEETING DATE: September 29, 2020 REQUESTED ACTION: Council consider a resolution approving the repairs to a bulldozer used at the landfill. Unit 5173 is a 2011 Caterpillar D8T Dozer, with 4,551 working hours. Metal was found in the screens on the torque converter. Reconditioning would be completed by Mustang Cat of Houston in the amount of $95,277.00. Mustang Cat is a sole source vendor. This work will come with a 36 month/5,000-hour warranty. The unit is used at the landfill to cover debris to comply with TCEQ regulations. The City currently has five bulldozers used in the operations at the Landfill. A new bulldozer, of this size and make, would cost an estimated $750,000. FUNDING SOURCE Fleet Fund. RECOMMENDATION Approval of the resolution. Customer Name: CITY OF BEAUMONT Customer #: 0587550 Contact Name: JEFF HARVILLE Jeff.Harville@BeaumontTexas.gov t:409-842-5885 Customer PO# MR HARVILLE Estimate #: 36033 Estimate Date: 9/3/20 Job/WO #: Model/Serial D8T/KPZ03376 Sales Rep: Casey Jorgensen CJorgensen@mustangcat.com m:254-434-8245 Current Hours: Thank you for considering Mustang CAT and the opportunity to provide Product Support for your machine. Our recommended solution is based on our current understanding of your requirements and is summarized below. Please contact me if your requirements have changed or if you have any questions about the products and services we are recommending. When you are ready to move forward, please sign and date on the bottom of the page and return it to me. We look forward to working with you! D S IPTION °-PARTS LABOR � ' '` MISC;� � " EXTENDED; GCI - Inspection $ 350.00 $ 350.00 GCI - Wash $ 600.00 $ 600.00 GCI -Troubleshooting R&I Transmission R&I Torque Converter R&I Final Drives and Brakes R&I Pumps R&I Flywheel to check Implement Gears R&I Tracks R&I Tool Box Recondition Transmission Recondition Torque converter Recondition Brakes and Final Drives FINAL DRIVE HUB AND SPINDAL ON BOTH FINAL DRIVES HAVE BAD SEAL SURFACE RESEAL AND REBERING. BRAKE-& DIFFERENTIAL DRIVE NEED TO BE RESEAL AND REBEARING. BRAKE & PLANETARY DISC AND PLATES HAVE TO BE REPLA CED HOUSING(205-5314) WAS DAMAGED DO TO DISC BREAK $ 250.00 $ 25.00 $ 50.00 $ 100.00 $ 50.00 $ 200.00 $9,859.00 $1,403.00 $35,500.00 $1,160.00 $2,380.00 $4,108.00 $7,426.00 $ 5,400.00 $1,080.00 $1,580.00 $1,080.00 $5,184.00 $1,701.00 $7,776.00 $1,160.00 $2,630.00 $4,133.00 $7,476.00 $5,500.00 $1,130.00 $1,780.00 $1,080.00 $15,043.00 $3,104.00 $43,276.00 DESCRIPTION PARTS E LABOR MISC " EXTENDED; EXTENDED;" IN THE HOUSING PISTON NEEDS TO BE RPLACE DO TO BROKEN TABS AND HEAT SPOTS PLAN ETARY'CARRI ER NEEDS TO BE REPLACED DO TO HEAT WELDING PLATE TO IT AND REPLACE BOLTS THAT MIGHT STRETCHED. Recondition Trans Pump $ 972.00 $ 501.00 $1,473.00 Recondition Brake Valve $1,500.00 $ 572.00 $2,072.00 replace trans Cooler $3,500.00 $ 750.00 $4,250.00 3yr 5000 warranty on Transmission, Torque $6,300.00 $6,300.00 Converter, and Final Drives. Parts Rebate on applicable Parts -$6,300.00 -$6,300.00 SUBTOTALS: $47,109.00 $41,648.00 $6,300.00 $95,057.00 *SUPPLY CHARGE IS 2%OF INVOICE TOTAL - MAXIMUM CHARGE OF $100.00 SUPPLY CHARGE: $ 100.00 'ENVIRONMENTAL FEE IS 3% OF INVOICE TOTAL -MAXIMUM CHARGE OF $120.00 ENVIRONMENTAL FEE: $ 120.00 SALES TAX: $ .00 "Subject to additional parts/labor upon disassembly TOTAL: $95,277.00 Accepted by: Printed Name Date Customer Signature Page 2 of 2 visit uS Ordint: at vawvV.MUstanUCA T .Corn RESOLUTION NO. BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF BEAUMONT: THAT the City Council hereby approves the purchase of the parts and labor necessary for reconditioning of a- Caterpillar D8T Dozer for use by the Solid Waste Operations Department by Mustang Cat, of Houston, Texas, a sole source vendor, in the amount of $95,277.00. The meeting at which this resolution was approved was in all things conducted in strict compliance with the Texas Open Meetings Act, Texas Government Code, Chapter 551. PASSED BY THE CITY COUNCIL of the City of Beaumont this the 29th day of September, 2020. - Mayor Becky Ames - Poo_.J BEAUMONT TEXAS TO: City Council FROM: Kyle Hayes, City Manager PREPARED BY: Todd Simoneaux,Chief Financial Officer MEETING DATE: September 29, 2020 REQUESTED ACTION: Council consider a resolution approving two contracts to: supply asphaltic concrete for use by the. Public Works Department. BACKGROUND Bids were requested for the supply of a hot mix asphaltic concrete that is used for repairing and repaving street sections. Specifications allow for a six-month contract with the option of two renewals of six-month extensions at the same pricing as the awarded contract. Unit pricing for both plant pick up by the City personnel and job site delivery by the vendor was requested. Bids were solicited from six vendors; two responded. Bid tabulation is attached Staff recommends awarding the primary contract to L D Construction and a secondary contract to Gulf Coast, A CRH Company to prevent a possible supply shortage during City projects. Bidder Location Total Bid Amount for Six Month Usage L D Construction, Inc Beaumont, Tx $ 55,970.00 Gulf Coast, A CRH Company Beaumont, Tx $57,227.50 FUNDING SOURCE General Fund. RECOMMENDATION. Approval of the resolution. RESOLUTION NO. WHEREAS, bids were received for a six (6) month contract, with two (2) additional options to renew for six (6) month terms at the same pricing as the awarded contract, for the supply of hot mix asphaltic concrete pavement (HMAC) for use by the Public Works Department for repairs and repaving street sections; and, WHEREAS, LD Construction, Inc., of Beaumont, Texas, and Gulf Coast, A CRH Company, of Beaumont, Texas, submitted bids as shown on Exhibit "A," attached hereto, for a total amount of $55,970.00 and $57,227.50, respectively; and, WHEREAS, City Council is of the opinion that the bids submitted by LD Construction, Inc. and Gulf Coast, A CRH Company should be accepted as primary and secondary contracts, respectively; NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF BEAUMONT: THAT the statements and findings set out in the preamble to this resolution are hereby, in all things, approved and adopted; and, THAT the bids submitted by LD Construction, Inc., of Beaumont, Texas, and Gulf Coast, A CRH Company, of Beaumont, Texas, for a six (6) month contract with an option of two (2) renewals of six (6) month terms at the same pricing as the awarded contract to supply hot mix asphaltic concrete pavement (HMAC) for use by the Public Works Department for repairing and repaving street sections as shown on Exhibit "A," attached hereto, for a total amount of $55,970.00 and $57,227.50, respectively, be accepted by the City of Beaumont as primary and secondary contracts, respectively; and, BE IT FURTHER RESOLVED THAT the City Manager be and he is hereby authorized to execute contracts with LD Construction, Inc. and Gulf Coast, A CRH Company for the purposes described herein. The meeting at which this resolution was approved was in all things conducted in strict compliance with the Texas Open Meetings Act, Texas Government Code, Chapter 551. PASSED BY THE CITY COUNCIL of the City of Beaumont this the 29th day of September, 2020. - Mayor Becky Ames - CITY OF BEAUMONT - PURCHASING DIVISION Terry Welch, Senior Buyer T E X A S 409-880-3107 terry.welch@beaumonttexas.gov BID TABULATION: Six(6) Month Contract for Road Materials - Asphaltic Concrete BID No.: TF0820-38 OPENING DATE: Thursday, September 3, 2020 Vendor CI State LD Construction Beaumont, Tx Gulf Coast, A CRH Company Beaumont, Tx ITEM Qty/TONS Unit Price Total Unit Price Total SEC lA - TY F P_ G76-22 Dense Graded HOT MIX ASPHA►L7 - N, Plant Pickup 155 $65.00 $10,075.00 $66.75 $10,346.25 Delivered 155 $71.00 $11,005.00 $73.25 $11,353.75 SEC 1 B -,TYPE D PG76 22 DENSE GRADED HOT MIX ASPHALTS Plant Pickup 185 $69.00 $12,765.00 $68.75 $12,718.75 Delivered 185 $75.00 $13,875.00 $75.25 $13,921.25 SEC 1 'C - TYPE 11-PG64 22 =DENSE GRADED HOT MIXASPHALT Plant Pickup 75 $52.00 $3,900.00 $56.00 $4,200.00 Delivered 75 $58.00 $4,350.00 $62.50 $4,687.50 TOTAL PLANT PICKUP $26,740.00 $27,265.00 TOTAL DELIVERED 1 $29,230.001 $29,962.50 TOTAL BID FOR SECTIONS 1-A, 1-13, AND I-C $55,970.00 $57,227.50 L D Construction Is the low qualified bidder. BEAUMONT TEXAS TO: FROM: PREPARED BY: MEETING DATE: REQUESTED ACTION: BACKGROUND City Council Kyle Hayes, City Manager Todd Simoneaux, Chief Financial Officer September 29, 2020 Council consider a resolution approving the write-off of uncollectible water accounts totaling $43,600.14. c This request is in accordance with the City's current write-off policy approved by City Council on December 21, 1999. The policy gives Council the final authority to write-off an individual account receivable identified as uncollectible with a balance due that exceeds $1,000.00. All accounts have been terminated for at least one year and collection efforts have been unsuccessful. The termination dates for these accounts range from April of 2018 through March of 2019. A detailed report is attached. A customer with a written -off account will not be able to obtain new water service with the City until the delinquent balance has been paid. If at any time it is determined that a customer is associated with a new or an existing account, the written off amount will be reinstated and transferred to that account for payment. FUNDING SOURCE Not applicable. RECOMMENDATION Approval of the resolution. RESOLUTION NO. BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF BEAUMONT: THAT, in accordance with adopted policy, the Council hereby approves the write-off of uncollectible water accounts totaling $43,600.14 for which each individual account exceeds $1,000, as shown on Exhibit "A," attached hereto; and, BE IT FURTHER RESOLVED THAT these debts are not being extinguished or forgiven and if, at any time, an account becomes collectible after having been written off, the receivable shall be adjusted accordingly and the balance of the account shall be reinstated and payments shall be applied to that balance. The meeting at which this resolution was approved was in all things conducted in strict compliance with the Texas Open Meetings Act, Texas Government Code, Chapter 551. PASSED BY THE CITY COUNCIL of the City of Beaumont this the 29th day of September, 2020. - Mayor Becky Ames - PAGE 1 PREPARED 9/16/20, 11:41:25 COLLECTION COLLECTION REPORT AGENCY - > $1000 -COUNCIL APPROVAL PROGRAM UT212L City of Beaumont - Customer Service _ _ ________ -------------------------------------------------------- CUSTOMER ID/NAME ------------------------- ---- ALTERNATE CUSTOMER ID - PHONE NUMBER MISCELLANEOUS INFORMATION - - - - _ _ _ - - _ _ MAILING ADDRESS - - TRANSACTION TRANSACTION CURRENT TERMINATION TOTAL CREDIT HELD LOCATION EXCEPTION LOCATION ID/LOCATION ADDRESS DATE AMOUNT BALANCE DATEOFFENSES_--_----- ---------- ------------------------------------------------------------------------ 430805 BARNES,RUSSELL WENDELL CUSTOMER'S (832) 542-3146 BIRTHDATE 519 YORKTOWN LN BEAUMONT TX 77707-1871 9/16/20 1,293.62 1,293.62 12/03/18 15 YES 180092 519 YORKTOWN IN 348869 BASHA,CHRISTIMA R 070485366807 CUSTOMER'S (409) 861-1069 BIRTHDATE 4/29/06 2100 W BAKER RD APT 611 BAYTOWN TX 77521-2170 9/16/20 1,129.59 1,129.59 10/23/18 195 YES 166634 9340 RIGGS ST (409) 338-0903 387391 BELL,RAYMOND 1868 PARRY ST CUSTOMER'S BIRTHRATE BEAUMONT TX 77703-2418 9/16/20 3,394.32 3,394.32 9/06/18 17 YES IS0702 1868 PARRY ST 404357 BESSARD,AURELIA M CUSTOMER'S (409) 350-0481 BIRTHDATE 5665 MEADOWVIEW RD BEAUMONT TX 77708-2225 9/16/20 4,511.67 4,511.67 5/16/18 72 YES 188306 2340 SOUTH ST 38IS91 CAMPUS VILLAGE LAMAR (512) 469-5980 DBA THE VILLAGE AT LAMAR 5230 S M L KING JR PKWY BEAUMONT TX 77705-5762 433630 5230 M L KING JR PRY BID 1 9/16/20 2,159.92 2,159.92 6/13/18 94 YE 381591 CAMPUS VILLAGE LAMAR (512) 469-5980 DBA THE VILLAGE AT LAMAR 5230 S M L KING JR PKWY BEAUMONT TX 77705-5762 9/16/20 1,074.80 1,074.80 6/13/18 92 YES 433636 5230 N! L KING JR PRY BLD 4 3SIS91 CAMPUS VILLAGE LAMAR_ (512) 469-5980 DBA THE VILLAGE AT LAMAR 5230 S M L KING JR PKWY BEAUMONT TX 77705-5762 433638 5230 M L KING JR PKY BID 5 9/16/20 2,640.83 2,640.83 6/13/18 94 YE 414121 DENBY,EMILY R CUSTOMER'S (281) 515-1991 BIRTHDATE 1311 W CHERRY AVE ORANGE TX 77630-4928 9/16/20 1,268.86 1,268.86 11/07/11 11 YES 216522 2234 AVENUE E 434023 EDWARDS,COURTNEY C CUSTOMER'S (409) 273-0537_ BIRTHDATE 6220 BEDFORD DR BEAUMONT TX 77708-3648 9/16/20 1,340.53 1,340.53 1/28/19 20 YES 190646 6220 BEDFORD DR 137649 ELLIS,CHRISTOPHER 050331678304 (281) 740-2390 4/29/06 2525 AMARILLO ST CUSTOMER'S BIRTHDATE BEAUMONT TX 77701-6603 H m X W PAGE 2 PREPARED 9/16/20, 11:41:25 COLLECTION REPORT COLLECTION AGENCY - > $1000 -COUNCIL APPROVAL PROGRAM UT212L City of Beaumont - Customer Service ------------------------------------------------------------------ ----------------- CUSTOMER ID/NAME ALTERNATE CUSTOMER ID - PHONE NUMBER MISCELLANEOUS INFORMATION TERMINATION -- - - - - - - - - - - - - - - - - - MAILING ADDRESS LOCATION ID/LOCATION ADDRESS TRANSACTION TRANSACTION CURRENT AMOUNT DATE DATE -------BAKE -TOOALENSESCREDIT --HELD-EXCEPTION ----------------------------------------------- 050331678304 (281) 740-2390 4/29/06 137649 ELLIS,CHR.ISTOPHER CUSTOMER'S BIRTHDATE 2525 AMARILLO ST BEAUMONT 6603 TX 77701- 9/16/20 1,558.53 1,558.53 2/25/19 111 YES 142688 2525 P,MARILLO ST 08106296460 (409) 201-9813 4/29/06 229287 FRANK,RHONDA E CUSTOMER'S C BIRTHDATE 2725 PALESTINE ST BEAUMONT TX 77701-8014 9/16/20 1,401.58 1,401.58 12/21/18 138 YES 144202 2725 PALESTINE ST (409) 678-2187_ 442581 GOELOE,KADONNA L CUSTOMER'S BIRTHDATE 5065 PLANT BEAUMONT TX 77708-1909 9/16/20 1,112.70 1,112.70 11/20/18 56 YES 125932 2502 NORTH ST (409) 499-9074 435419 HAEE,RENUKA R CUSTOMER'S BIRTHDATE 2060 BROOKLYN ST BEAUMONT 701-6215 TX 779/16/20 1,794.24 1,794.24 9/12/18 27 YES 169260 2060 BROOKLYN ST (409) 3D0-793Ei 4062SI HOLMES,LAURA M CUSTOMER'S BIRTHDATE 996 CENTER ST BEAUMONT TX 77701-1328 9/16/20 1,445.81 1,445.81 10/03/18 40 YES 172522 996 CENTER ST (409) 350-7964 453741 JACKSON,KKNNETH CUSTOMER'S BIRTHDATE 11365 VOTH RD BEAUMONT TX 77713-9356 9/16/20 1,037.20 1,037.20 2/21/19 20 YES 422748 11365 VOTH RD (409) 659-4717 390419 TGUBERT,ELNORA W 3233 WINDCHASE BLVD APT 1205 CUSTOMER'S BIRTHDATE YES HOUSTON TX 77082-3420 9/16/20 1,223.46 1,223.46 12/04/18 73 155642 1715 TRINIDAD ST. 070492555006 (409) 350-2218 4/29/06 199293 MOUTON,CHARLOTTE A CUSTOMER'S BIRTHDATE 2420 PRIMROSE BEAUMONT TX 77703-3326 9/16/20 1,279.01 1,279.01 9/06/18 24 YES 19SO74 2420 PRIMROSE ST (210) 559-9923 401421 PEEL,MANDIE CUSTOMER'S BIRTHDATE 124 E CALDWOOD DR BEAUMONT TX 77707-1904 9/16/20 4,657.97 4,657.97 8/29/18 36 YES 139730 124 CALDWOOD E DR 374621 RICHARDS,VERSEY MARY 040775945400 (409) 839-4946 CUSTOMER'S BIRTHDATE 4/29/06 4175 MOUTON ST BEAUMONT TX 77705-3135 9/16/20 1,087.30 1,087.30 1/14/19 127 YES 229986 4175 MOUTON ST PREPARED 9/16/20, 11:41:25 COLLECTION REPORT PAGE 3 PROGRAM UT212L COLLECTION AGENCY - > $1000 -COUNCIL APPROVAL City of Beaumont - Customer Service ------------------------------ ------------------------------------------------------------------------------------------------ CUSTOMER I.D/NAME ALTERNATE CUSTOMER ID PHONE NUMBER - - - MAILING ADDRESS LOCATION ID/LOCATION ADDRESS - TRANSACTION MISCELLANEOUS INFORMATION TRANSACTION CURRENT - - TERMINATION - - - - - - TOTAL CREDIT - - - - - HELD LOCATION ------------------------------------------------------------------------------------------------------------------------- DATE .AMOUNT BALANCE DATE OFFENSES EXCEPTION -- 156691 RIDEAUX,GARY W 060901925802 (409) 842-6831 4/29/06 4792 PARK CUSTOMER'S BIRTHDATE BEAUMONT TX 210288 4792 PARK ST 77705 9/16/20 3,154.43 3,154.43 2/11/99 3 YES 161921 SHERWOOD,LACRESHA 000912004910 (409) 454-1112 4/29/06 1519 PORT CUSTOMER'S BIRTHDATE BEAUMONT TX 226978 IS19 PORT ST 77701-5925 9/16/20 1,573.41 1,573.41 5/10/18 15 YES 380967 850 PINE STREET INC (409) 981-6902 850 PINE ST BEAUMONT TX 414098 990 PINE ST 77701-1851 9/16/20 3,460.36 3,460.36 8/07/18 44 YES *** COLLECTION AGENCY TOTALS- NO. OF CUSTOMERS- 22 43,600.14 43,600.14 DELETED RECORDS .00 .00 B-EAUMONT D TO: City Council FROM: Kyle Hayes, City Manager PREPARED BY: Bart Bartkowiak, Director of Public Works & Technology Services MEETING DATE: September 29, 2020 REQUESTED ACTION: Council consider a resolution authorizing the City.Manager to execute Change Order No. 1, accept maintenance, and authorize final payment to LD Construction. BACKGROUND On March 17, 2020, by Resolution No. 20-062, City Council awarded a contract to LD . Construction of Beaumont, in the amount of $494,639.40, for the Sherwood Drive Asphalt Resurfacing (Broad Oak Street to Piney Point Lane) Project. Proposed Change Order No.- 1, in the amount of ($4,399.31); is required to adjust the estimated quantities in the contract to reflect the actual quantities used in the completion of the project. If approved, the adjustment in quantities would -result in a final contract amount of $490,240.09. The project has been inspected by the Engineering Division and found to. be complete in ,accordance with the:provisions and terms set forth in the contract. Acceptance of Change Order No. 1, maintenance, and final payment in the amount of $193,169.96 is recommended. FUNDING. SOURCE Department of Transportation Federal Highway Administration in the amount of $251,916.22, Federal Emergency Management. Agency in the amount of $157,810.34, and the remaining $80,513.53 from the Capital Program. RECOMMENDATION Approval of the resolution. RESOLUTION NO. 20-062 WHEREAS, the City of Beaumont solicited bids for furnishing all labor, materials, and equipment for the Sherwood Drive Asphalt Resurfacing — Broad Oak Street to Piney Point Lane Project; and, WHEREAS, LD Construction, of Beaumont, Texas, submitted a complete bid meeting specifications in the amount of $494,639.40; and, WHEREAS, the City Council is of the opinion that the bid submitted by LD Construction, of Beaumont, Texas, is the lowest responsible bidder providing the best value to the City and should be accepted; NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF BEAUMONT: THAT the statements and findings set out in the preamble to this resolution are hereby, in all things, approved and adopted; and, THAT the City Council hereby approves the award of a contract to LD Construction, of Beaumont, Texas, in the amount of $494,639.40, for the Sherwood Drive Asphalt Resurfacing — Broad Oak Street to Piney Point Lane Project; and, BE IT FURTHER RESOLVED THAT the City Manager be and he is hereby authorized .to execute a contract with LD Construction, of Beaumont, Texas, for the purposes described herein. The meeting at which this resolution was approved was in all things conducted in strict compliance with the Texas Open Meetings Act, Texas Government Code, Chapter 551. r PASSED BY THE CITY'COUNCIL of the City of Beaumont this the 17th day of March, 2020. layor Becky -Ames - CITY OF BEAUMONT DATE: Scptemba21,2020 PROJECT: SHERWOOD DRIVE ASPHALTRESORFACINGPROJECT - OWNER: CIIYOFBEAUMONT CONTRACTOR: LD CONSTRUCTION CHANGE ORDER NO.1 FINAL z•;� �lt�..'Tffi•'P'OLLOWiH6:CHANGE93R_1'�FIAIIBABD ,OK SPECD:ICATlOH3:��HEREBYH�SDII i � _�`?-�R�--s `^x . All gvmntlessdjmtedtosetlmtfiodfieidme=s ents. Item No. Tt� Code .Desorption. Unit Osi�nal Qumtlt/ New Q-tity UnRPiice Totel 100 6Do1 1PREPARING ROW MWA) STA 39 39.40 S 300.00 S 120.00 100 6WI IPREPARINGROW STA" 21 20.85 S 300.00 S (45.00 275 - 6006 lCOMUTREAT MATL 10 6%CEM-LATE SLURRY) A) SY 9998 - 10354.67 S •' 10.00 S 3.566.70 275 6006 IMENT TREAT MAIL 10 6%CEM-L3?,M SLURRY) MENA SY 5.573 550333 S 10.00 S 696.70 34D 6175 D-(iRHMA TY-FPG76.22 A TON 659 669.18 S' I10.00 S 1.119.80 340 6175 D43R HMA TY-F PO76.22 TON 351 37636. S 110.00 S 2.799.60 344 6135 - SUPERPAVE MDCIURES SP-D SAGA P076-22 HWA "" SY' 9380 1 9.674.07 S 11.00 1 S 1,034.77 344 6135 SUPPRPAVEMDCRIRPSSP-DSAC-APO7&22 SY 5.109 5,111.92 S 11.00 S 37.12 354 '9999 PLANE ACP(1-TO3 STEQtMOUNIFD (FHWA) SY 685 247.10 S 10.0D S (4379.00 354 9999 PLANE ACP(1'TO3 KID STEERMOUNTED SY 15c= 104.10 "5.. 10.00 $". -(539.00 'S02 6001 BARRICADES SIGNS &TRAFFIC HANDLING A) MO 3 zoo S 11000.00 S Q.000.00 .530 6011 IIPIERSECTIONS DRIVEWAYS AND TURNOtTISO WA) SY .318 307.92 S' 30.00 S 100.80 530 6011 RPTERSECDONS DRIVEWAYS. AND • TURNOUTS SY- 2I7 345.90 S 10.00 S 12MOD 666' 6012 REFLPAVMRKTYI 4 LD OOMIL A LF 7859 • 0.00 S 0.66 S 518694 666 - 6012,- REFLPAV MRKTYI 4 00 MR. IF 4 66 0.00 S 0.66 S 81 666 6048 REEL PAVMRKTYI 4 100MIL IF 27 50.00 S 1650 S 379.50 666 6120 IREFLPAVMW TY I M 4 00 MR. A) IF 920 - -1 900.00 S O.B3 S Q60 666 - 6126 REFLPAVMRKTYI 4)(SLD)(IOOMILI A) I LF 1 400 1 460.00 ' I S. 0.83 S 49.80 . TOTAL: S (4,39931) . .. ;r+-^-•'-�� s""t c.._r tip.�sFO'CORTRACi`218'!E_WIId.'HS'IIDDID:LO TBIS.IBAHOE:ORD9 . 2 111�� ORIGwALCONTRACTAMOUNT. S 494,639.40 N6TFROM PREVIOUS CHANGE ORDERS: S TOTALAMOUNCOFTHISCHANGEORDER: S (4,39931) PERCENT OFTms CHANGE ORDER: -0.89% TOTAL PERCENT CHANGE ORDERTO DATE: -0.89% NEW CONTRACT AMOUNT: S 490,240.09 PREP BY .A`, IZZ�ZC7Z� -I �. TROY DODSON, CONS\\\[RUCTION ATB ,RO AY DESIG H PATV MOLLY VHJARREA 4 P.E, CITY ENGINEER DATE aART aARTX6WDM DIRECrOR OF PUBLICDATE . 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Eft CITY O �EAUM'OfST Y� � " E T_lMATE PROJECT': ISHERWOOD DRIVE ASPHALT RESURFACING PROJECT AWARDED CONTRACT AMOUNT: $494 639.40 PERCENT OF TIME USED: 40.00°/. CONTRACTOR : LD CONSTRUCTION CONTRACT DATE : June 16 2020 PERCENT OF WORK COMPLETED:— 100.00% MONTHLY ESTIMATEN: 02FINAL CURRENT CONTRACT AMOUNT: $490,240.09 PERIOD ENDING : August 1 2020 to Au ust 31 2020 CONTRACT WORKING DAYS: 90 CHANGE ORDERS : 01 FINAL CALENDAR DAYS USED: 36 ITEM DESC' DESCRIPTION i, UNIT += EST t 'PREVIOUS'' riTO DATE TOTAL''.ESTIMATE UNIT., :• TOTAL NO.u':.'CODE! i.; ? A_ MEASURE?i ?qTY :,ESTIMATE.: •ESTIMATE '; «:.TO•DATE ' PRICE c. r ;AMOUNT :.;1 PREPARED BY:, APPROVED BY: iAPPROVED BY: i been comp7etedordeRveredln accordance w06 Comma doeumente, - GRANDTOTALAMOUNTOFWORKDONE: $ 490,240.09 LESS 5%RETAINAGE: SUBTOTAL: ' -$ 490,240.09 LESS PREVIOUS PAY ESTIMATE: $ 297,07013 AMOUNT DUE THIS ESTIMATE: $ 193,16936 20f2 GOVERNMENT CODE CHAPTER 551. OPEN MEETINGS Page 1 of 7 SUBCHAPTER D. EXCEPTIONS TO REQUIREMENT THAT MEETINGS BE OPEN .Sec 55T:071' CONSUL;TAT.I,ONW.TTHATORNEY, CLOSED MEETING. A governmental body may not conduct a private consultation with its attorney except: (1) when the governmental body seeks the advice of its attorney about: (A) pending or contemplated litigation; or (B) a settlement offer; or (2) on a matter in which the duty of the attorney to the governmental body under the Texas Disciplinary Rules of Professional Conduct of the State Bar of Texas clearly conflicts with this chapter. Added by Acts 1993, 73rd Leg., ch. 268, Sec. 1, eff. Sept. 1, 1993. ISec 'w551' 07°2 : D LIBERATION RE'GARDII�G REA �P�Rb1 ERffl? CLOSED MEETING. A governmental body may conduct a closed meeting to deliberate the purchase, exchange, lease, or value of real property if deliberation in an open meeting would have a detrimental effect on the position of the governmental body in negotiations with a third person. Added by Acts 1993, 73rd Leg., ch..268, Sec. 1, eff. Sept. 1, 1993. Sec. 551.0725. COMMISSIONERS COURTS: DELIBERATION REGARDING CONTRACT BEING NEGOTIATED; CLOSED MEETING. (a) The commissioners court of a county may conduct a closed meeting to deliberate business and financial issues relating to a contract being negotiated if, before conducting the closed meeting: (1) the commissioners court votes unanimously that deliberation in an open meeting would have a detrimental effect on the position of the commissioners court in negotiations with a third person; and (2) the attorney advising the commissioners court issues a written determination that deliberation in an open meeting would have a detrimental effect on the position of the commissioners court in negotiations with a third person. https:Hstatutes.capitol.texas.gov/Does/GV/htm/GV.551.htm 1/11/2019 RESOLUTION NO. WHEREAS, on March 17, 2020, the City Council of the City of Beaumont, Texas passed Resolution No. 20-062 awarding a contract in the. amount of $494,639.40 to LD Construction, of Beaumont, Texas, for the Sherwood Drive Asphalt Resurfacing — Broad Oak Street to Piney Point Lane Project; and, WHEREAS, Change Order No. 1, in the amount of ($4,399.31), is required to adjust the estimated quantities to reflect the actual quantities used in the completion of the project, thereby decreasing the total contract amount to $490,240.09; and, WHEREAS, the project has been inspected by the Engineering Division and found to be complete in accordance with the provisions and terms set forth in the contract; NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF BEAUMONT: THAT the statements and findings set out in the preamble to this resolution are hereby, in all things, approved and adopted; and, THAT the City Manager be and he is hereby authorized to execute Change Order No. 1, in the amount of ($4,399.31), to address the items described above, thereby decreasing the total contract amount to $490,240.09 for the Sherwood Drive Asphalt Resurfacing — Broad Oak Street to Piney Point Lane Project; and, BE IT FURTHER RESOLVED THAT the Sherwood Drive Asphalt Resurfacing — Broad Oak Street to Piney Point Lane Project be and the same is hereby accepted; and,. BE IT ALSO RESOLVED THAT the City Manager is hereby authorized to make final payment in the amount of $193,169.96 to LD Construction, of Beaumont, Texas. The meeting at which this resolution was approved was in all things conducted in strict compliance with. the Texas Open Meetings Act, Texas Government Code, Chapter 551. PASSED BY THE CITY COUNCIL of the City of Beaumont this the 29th day of September, 2020. - Mayor Becky Ames - E EIEAUMO:NT. TO: City Council FROM: - Kyle Hayes, City Manager PREPARED BY: Bart Bartkowiak, Director of Public Works & Technology Services MEETING DATE: September 29, 2020 REQUESTED ACTION: Council consider a resolution authorizing the City Manager to execute Change Order No. 1, accept maintenance, and authorize final payment to Gulf Coast, a CRH Company. BACKGROUND On March 17, 2020, by Resolution No. 20-060, City Council awarded a contract to Gulf Coast, -a CRH Company, of Beaumont, in the amount of $645,935.55, for the Old VothRoad Asphalt Resurfacing (Tram Road to Griffing Road) Project. Proposed Change Order No. 1, in the amount of ($109,442.54);-is required to adjust the estimated quantities in the contract to reflect the actual quantities used in the completion of the project. If approved, the adjustment in quantities would result in a final contract amount of $536,493.01. The project has been,inspected by the Engineering Division and found to be complete in accordance with the provisions and terms set forth in the contract. Acceptance of Change Order No. 1, maintenance, and final payment in the amount of $163,951.16 is recommended. FUNDING SOURCE Department of Transportation Federal Highway Administration in the amount of $429,194.41 and the remaining $107,298.60 from the Capital Program RECOMMENDATION Approval of the resolution. RESOLUTION NO. 20-060 WHEREAS, the City of Beaumont solicited bids for furnishing all labor, materials, and equipment for the Old Voth Road Asphalt Resurfacing — Tram Road to Griffing Road Project; and, WHEREAS, Gulf Coast, a CRH Company, of Beaumont, Texas, submitted a complete bid meeting specifications in the amount of $645,935.55; and, WHEREAS, the City Council is of the opinion that the bid submitted by Gulf Coast, a CRH Company, of Beaumont, Texas, is the lowest responsible bidder providing the best value to the City and should be accepted; NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF BEAUMONT- THAT the statements and findings set out in the preamble to this resolution are hereby, in all things, approved and adopted; and, THAT the City Council hereby approves the award of a contract to -Gulf Coast, a CRH Company, of Beaumont, Texas, in the amount of $645,935.55, for the Old Voth Road Asphalt Resurfacing — Tram Road to Griffing Road Project; and, BE 1T FURTHER RESOLVED THAT the City Manager be and he is hereby authorized to execute a contract with Gulf Coast, a CRH Company, of Beaumont, Texas, for the purposes described herein. The meeting at which this resolution was approved was in all things conducted in strict compliance with the Texas Open Meetings Act, Texas Government Code, Chapter 551. PASSED BY THE CITY COUNCIL of the City of Beaumont this the 17th day of March, 2020. opw 41s�� -Mayor Becky Ames - We 1 �F v� 0 r .. % 1 , CITY OF BEAUMONT DATE S9FLemb &loTo .. - - ORIGINAL CONTRACI'TIME(DAYS): PROJECT. OLD VOTII ROAD ASPHALT RESURFACING OWNER: CITY OF BEAUMONT JADDITIONAL TIMEREQUESTED: . 0 CONTEACTOR: GULFCOAST - CHANCE ORDER NOAI(FD/AL) INEWcoxTRAcrumn 130 THE FOLLOWING CHARGES IN THE PLARB AND/OR BPECMCATIONS ARE HERESY MADI4 ... Adj—h,-ha:d quid- 1.:.I.fta0mlgm4ida1ftmiepi— —d 1.6.—DIM.ddrcVR. , ft—Nw Dn CMe DneADdn UAG QyO �. N�QuNry Oft Uw -U.1' T?w 3N , 6175 ISUPWAVE SIUMM SF-O SAC -A PM&22 O31•)(U1 SOF PAY?ROP-ROAD D7DIRI SY 136n" "1SSD.73 S 12A0 3 tL00 S 2.733-16 .35. 6WI RDAIROFFLEXUILEPAVESIENT(n SY. .2773d0 19L97 S. N.73 3 32Sk S 'OLS47130) 359 .6096 PIANEASFHCONCMV(I'T01'1 SY 1HOL00 1963 W S S 25 S xc 3.4 999f' PLANE ACP WT03")(SKID STEER MOUNTED EQUDMENCJ' SY 1692A0 77531 S LSO S i5 S 460969 SA -6011 INTFASECDONSDAMWAY&ANOTURNOUR(SRD) SY 2723.p - - IM.93 S - IRA S ILS F (19,OlJ2) 71) .1 CLEANING AND SEALINGIOMTS AND CRACKS (CLASS I) LF :$usm 25410LS S .2.71 S L S ("SSG .. ... TOTALS I S (109,442.54) O-CALII®ER DAYS ARE ADDED TO THIS CONTRACT TM BY THIS CHARGE ORDER - ORIGINAL CONTRACT AMOUNT: S 645.93553 . NET FROM PREVIOUS CHANGE ORDERS: - S TOTAL AMOUNT OF THIS CHANCE ORDER' S (109.44254) PERCENT OF THIS CHANCE ORDER:.-I6.94%. TOTAL PERCENT CHANCE ORDERTO DATE: 16.94% NEW CONTRACTA,MOUNT: S 536.493.01 ACCEPTED BY: _ n PREPARED BYq 9-Ak-2QZ0 GULFCOAST, REPRESENTATIVE DATE REMINGTON WHITT ,DATE RZD"'AyNERd- q!" AMALIA VILLARREAL, P.E_. DATEI 8AR ARTKO ..:.DATE . CITY ENGINEER DIRECTOR OF PUBLIC WORKS & TECHNOLOGY " SERVICES APPROVED BY.; ' ' ' ATTESTED BY. - KYLE HAYES. CITY MANAGER DATE TINA BROUSSARD, CITY CLERK - DATE TJTV AF RFAIIMANT FSTIMATF PROJECT : Old Voth Asphalt Resurfadng Project AWARDED CONTRACT AMOUNT: $645,935.55 PERCENT OF TIME USED :. 34.62% . CONTRACTOR: Gulf Coast, a CRH Company CONTRACT DATE : June 3, 2020 PERCENT OF WORK COMPLETED: 100.00% MONTHLY ESTIMATEII: 03(FINAL) CURRENT CONTRACT AMOUNT: $536,493.01 PERIOD ENDING: August 1, 2020 to August 31, 2020 CONTRACT WORKING DAYS : 130 CHANGE ORDERS: 01 WORKING DAYS USED: 45 ITEM NO. DES. CODE DESCRIPTION ESTIMATED QUANTITY UNIT PREVIOUS ESTIMATE' TO DATE, ESTIMATE' TOTAL ESTIMATE TO DATE' UNIT PRICE TOTAL AMOUNT 100 6001 PREPARING ROW (NOT,TO EXCEED $300 PER STATION) 93 STA 93.00 0.00 93.00 $ 229.00 $ 21,297.00 344 6135 SUPERPAVE MB(TURES SP-D SAGA'P676-22(2.0")(LIMITS OF PAY PROP. ROAD WIDTH) 18849.78 SY 17,497.11 2,352.67 38,849.78 $ 12.00 $ 46,197.36 351 6001 REPAIR OF FLEZIBLE PAVEMENT (B" ASS) 292.97 SY 0.00 _29297 '29297 -$ 325:OD $ 95,215.25 354 6096 PLANE ASPH CONC PAV(V TO 3") 18634 SY 18.622.00 12.OD 18,634.00 $, 2.50 $ 46,58S.00 3S4 9999, PLANE ACP II"703-)(SKID STEER MOUNTED EQUIPMENT) 775.91 SY 775.91 0.00 77S.91 $ 6.50 $ 5,0g3.42, 6001 MOBILIZATION (NOT TO EXCEEDS%) 1 LS D.90 0.10 1.00 $ 30400.00' $ 30,400.00 6001 BARRICADES, SIGNS, AND TRAFFICHANDLING(NOT TO EXCEED$5,D00 PER MONTH) _ ..6 ,MO 2.00 4.00 6.00 $' 2,000.00 $ 12,000.00 6011 INTERSECTIONS, ORIVEWAYS;AND TURNOUTS(SP-D) 1287.93 SY 491.52 79GA1 .1,287.93 $18.80 $ 24,213.08 K 6999 SMALL ROADSIDE SIGN ASSEMBLY 1' EA 0.00 •1.00 1.00 $ 970.00 $ 970.00 6036 REFL PAV MRKTY-1(W)(B")(SLD) 11GO MIL) 10, LF. .0.00 10.00 10.00 $ 5.10 $ 5LOD. 6042 REFL PAV MRKTY-1(W)(12")(SLD)(100 MIL) 10 LF 0.00 10.00 10.00 $. 15.50 $ 155.00 6120 REFL PAV MRK TY-1(Y)(0)(BRKI(100 MIL) 2170 LF 0.00 2,170.00 2,170.00 $' 1.87- $' 4,057.90 668 6027 PREFASPAVMRIC TY-B(W).(WORD) 2 .EA OAD 2.00 2.00 .$ 810.00 $ 1,620.00 713 1 6005 ICLEANING AND SEALING JOINTS' AND CRACKS (CLASS 9). 2S440 1F 25,440.00 0.00 25,440.00 $ 2.70.,$. 68,688.00 PREPARED BY: W 9-/$-2020 REMINGTdN WHITT, ROADWAY DESIGNER-1 DATE .REVIEWED BY: AMALIA V REAL; P.E., CI NGINEER DATE APPROVEDBY:. BART B KOWIAK, DATE DIRECTOR OF PUBLIC WORKS AND TECHNOLOGY SERVICES I certify that all work lndudingmoteilalscoJvredby this lnuolce hone beencompletedordeNveredfnac6rdoncew Contract docu AV 9/� aaaa GULF COA T, EPRESENTATIVE DATE GRAND TOTAL AMOUNT OF WORK DONE: $ 536,493.01 LESS 5%RETAINAGE: $ - SUBTOTAL: $ 536,493.01 LESS PREVIOUS PAY ESTIMATE : $ 372,541.95 LESS INSPECTOR OVERTIME: $ - AMOUNT DUE THIS ESTIMATE: $ 163,951.16 1 of 1 RESOLUTION NO. WHEREAS, on March 17, 2020, the City Council of the City of Beaumont, Texas passed Resolution No. 20-060 awarding a contract in the amount of $645,935.55 to Gulf Coast, a CRH Company, of Beaumont, Texas, for the Old Voth Road Asphalt Resurfacing, — Tram Road to Griffing Road Project; and, WHEREAS, Change Order No. 1, in the amount of ($109,442.54), is required to adjust the estimated quantities to reflect the actual quantities used in the completion of the project, thereby decreasing the total contract amount to $536,493.01; and, WHEREAS, the project has been inspected by the Engineering Division and found to be complete in accordance with the provisions and terms set forth in the contract; NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF BEAUMONT: THAT the statements and findings set out in the preamble to this resolution are hereby, in all things, approved and adopted; and, THAT the City Manager be and he is hereby authorized to execute Change Order No. 1, in the amount of ($109,442.54), to address the items described above, thereby decreasing the total contract amount to $536,493.01 for the Old Voth Road Asphalt Resurfacing — Tram Road to Griffing Road Project; and, BE IT FURTHER RESOLVED THAT the Old Voth Road Asphalt Resurfacing — Tram Road to Griffing Road Project be and the same is hereby accepted; and, BE IT ALSO RESOLVED THAT the City Manager is hereby authorized to make final payment in the amount of $163,951.16 to Gulf Coast, a CRH Company, of Beaumont, Texas. The meeting at which this resolution was approved was in all things conducted in strict compliance with the Texas Open Meetings Act, Texas Government Code, Chapter 551. PASSED BY THE CITY COUNCIL of the City of Beaumont this the 29th day of September, 2020. - Mayor Becky Ames - F BEAUMONT, - TEXAS.... TO: 'City Council FROM:. .: Kyle Hayes, City, Manager PREPARED BY: Bart Bartkowiak, Director of Public Works & Technology -Services MEETING DATE: .September 29, 2020 REQUESTED ACTION: Council consider a resolution authorizing the City.Manager to execute Change Order No. 1, accept -maintenance, and authorize fmal payment to -LD Construction. BACKGROUND On March 17, 2020, by Resolution No. 20-065, City Council awarded a contract to L.D Construction of Beaumont, in the' amount of $223,964.45, for the Piney Point Lane Asphalt Resurfacing (Sherwood Drive to Helbig Road) Project. Proposed Change Order No. 1; in the amount of $8,124.85, is required to: adjust the°estimated quantities in. the, contract to reflect the actual quantities used in -the completion of the project: If approved, the adjustment in quantities would result in a final contract amount of $232,089.30. The project has.been inspected by the Engineering Division and found to be complete in accordance with the:provisions and terms set forth in the contract. Acceptance -of Change Order..° No. 1, maintenance, and final payment in the amount of $89,047.23 is recommended. . FUNDING -SOURCE Department of Transportation Federal Highway Administration in the amount'of $185,671.44 and the remaining $46,417.86 from the Capital Program. RECOMMENDATION Approval of the resolution. RESOLUTION NO. 20-065 WHEREAS, the City of Beaumont solicited bids for furnishing all labor, materials, and equipment for the Piney Point Lane Asphalt Resurfacing — Sherwood Drive to Helbig Road Project; and, WHEREAS, LD Construction, of Beaumont, Texas, submitted a complete bid meeting specifications in the amount of $223,964.45;,and, WHEREAS, the City Council is of the opinion that the bid submitted by LD Construction, of Beaumont, Texas, is the lowest responsible bidder providing the best value to the City and should be accepted; NOW, THEREFORE, BE 1T RESOLVED BY THE CITY COUNCIL OF THE CITY OF BEAUMONT: THAT the statements and findings set out in the preamble to this resolution are hereby, in all things, approved and adopted; and, THAT the City Council hereby approves the award of a contract to LD Construction, of Beaumont, Texas, in the amount of $223,964.45, for the Piney Point Lane Asphalt Resurfacing Sherwood Drive to Helbig Road Project; and, BE IT FURTHER RESOLVED THAT the City Manager be and he is hereby authorized to execute a contract with LD Construction, of Beaumont, Texas, for the purposes described herein. The meeting at which this resolution was approved was in all things conducted in strict compliance with the Texas Open Meetings Act, Texas Government Code, Chapter 551. PASSED BY THE CITY COUNCIL of the City of Beaumont this the 17th day of March, 2020. - Mayor Becky Ames - ���'..�Nj.� Its 1, CrrY OF BEAUMONT DATE: September4.2020 .. .. . PROJECT:. .. PINEY POINT LANE AmIALTRESURFAti7GPROJECT - .OWNER CI7'YOFIiEAUMONT- CONTRACTOR LD CONSIRUCITON " - - ... CHANGE ORDERNO.1 FINAL .-f��,e__:.�,j�_�_-"_t;,THEFOLLGWIAG"CSANGES IIP28EPLANS IINDJOy 86PECIF3CATiONS�ARE HEREBY�NtADE � �-„.�� :.t�I - . _ All quantities adjusted to reflect final Leld measuemeats. - .. .. . . Item No. _ item Description - _ Unit Original Quantity New Quantity' Unit —price ,Total. 100 -. 600Y PRFPARINGROW - - .- STA- 30 30.60 S -300.00 5 180.00 27S"' -6006 CEMENT TREAT MaSTMAM 10 6%tlM-IJAg SLURRY):: SY 7,353 7472.68.' S 10.00 S" :1,196.80 340 0175 D.GRHMA IT-FPG76.22 125 - TUN 460 51058 S .110.00 S-5563.80 344. 6135 SUPERPAVEMD[fiIRES'SP-DSAC•APG76.22 SY "..6.694: 6,800.00 $ 11.00 S 1276.00. 530 60111 INIFR.SECTIOMS DRIVEWAYS,,AND TURNOUTS (SP-D) SY 32 * 2833 S 25.00 $ 91.7 . " .. TOTAL.• S '8,124.85 " ORIGINAL CONTRACT AMOUNT S 223,964.45 - .. .. - .. NET FROM PREVIOUS CHANGE ORDERS: S TOTAL AMOUNT OF THIS CHANGE ORDER: " S .. 8,124.85 - . - - — - PERCENTOFTHISCHANGE ORDER: 3.63% .TOTALPERCENI CHANGE ORDERTO DATE: - .... .3.,631% - - - NEW CONTRACT -AMOUNT.' - . ..S ..."232,08930 ACCEPTED Y: PREPARED BY: . . j ILL C7 , TROY DODSON,LI)CONSIB.UCTION 15ATE JUVHAMMOMHDADWAYDESIGNERH ATE". glalla Ai ' MOLLYVHLARREAI,P.E.CTTYENGINEER. DACE BART D OR FPUBLIC DATE - WORKS& TECHNOLOGY SERVICES' APPROVED BY: ATTESTED BY- . ..: KYLE HAYES, CIrYMANAGER DATE DATE .. . TINA BROUSSARD, CITY CLERK CITY OF BE14UMONTESTIMATE. PROJECT: PINEY POINT LANE ASPHALT RESURFACING PROJECT AWARDED CONTRACTAMOUNT: CONTRACTDATE: CURRENT CONTRACT AMOUNT: $223,964.45 June16,2020 $232A89.30 PERCENT OF TIME USED : PERCENTOFWORKCOMPLETED:' gq,ggyy 100.00% CONTRACTOR; LID CONSTRUCTION MONTHLY ESTIMATEN: 02 4 PERIOD ENDING: August 1, 2020 to August 31 2020 CONTRACT WORKING CALENDAR DAYS z. UNIT MEASURE' STA SY SY TON SY LS MO SY LF: LF EA EA DAYS: USED ; :EST +...,:QTY ...... 0.6 30.60 14 22.68 610.58 6,800.00 1.00 2.00 28.33 610.00. 1.,009.00 1.00 0.00 PREVIOUSr ESTIMATE.:,. 3D:60 0.60 7472.68 510.58 0.00 0.90 1.60 0.00 0.00 0.00 0.00 0.00 45 : 38' :TO:DATE (.ESTIMATE 0,00 . 0.00 0.00 - 0.00 6,800.00 0.10 0.60 28.33 .610.00 1,009.00 1.00 0.00 TOTAL•ESTIMATE _ ;:aTO:DATE 308D 0.00 7 472.68 ,61510.68 60.68 1.00 2.00 28.33 610.00 1,009.00 1.00 0.00 :. UNIT PRICE,;:-`i -$ 300.00 $. 0.5.00 :$ 10.OD 110.00 $ 11.00 $ 10,000.00 $ 11000.00 $26.00. $ 2.20 $ 2.06 $ 1,100.00 $ 160.00 zAMOUNT>..g '$ 9180,00 $ $ 74 72B80 $ 6818380 $ 74,80080 CHANGE ORDERS; ITEM, : DESC DESCRIPTION i NO. s. >CODE ::= 100 6001 ....:c,, PREPARING ROW .251 '6001 SPREAD MATERIAL REWORK BASE COURSE 275 6005 CEMENT TREAT EXIST MATL 10" 6% CEM-LIME SLURR 340 344 . 600 602 530 668 666 668 999 6176 6136 6001 6001 6011 6120 6126 6069 1001 f1 D GR HMA SQ TY-F PG76-22 125 LEVEL -UP SUPERPAVE MIXTURES SP-D SAC -A PG76-22 (2") , MOBILIZATION (NOT TO EXCEED 6%) BARRICADES, SIGNS, & TRAFFIC HANDLING INTERSECTIONS, DRIVEWAYS, AND TURNOUTS (HMAC TY- D) REFL PAV MRK TY 1(Y) (4") (BRK) (100 MIL) REFL PAV MRK TY i (Y) (4") (SLD) (100 MIL) PREFAB PAV MRK TY C (W) (RR XING). HAUL TRUCK (LEVEL LOAD) A -' ^ $ 10,000.00 $ 2,000.00 $ 70826 $ 1,342DO $ 2,06846 $ 1,100.D0 $ PREPARED BY: v vV v Vl-Q ' l -m JULIE HAMMOND, PROJECT MANAGER DATE APPROVED P BY: o AM IA IUARR , ; f CITY ENGINEER DATTE� APPROVED BY- I Z Z /list ZD B RT ;1091RE ROF? UBLICWORKS&TECHNOLOGY SERVICES DATE °1 S 7 o CON U N, REPpESENTATIVE DATE t ted* thatdll mrkLndudlnOmatertnticmmd by thlsknmhe hove beenrnmplated ordeliveredN noroNonn whh Contractdocummts. GRAND TOTAL AMOUNT OF WORK DONE: LESS S%RETAINAGE: SUBTOTAL; LESS PREVIOUS PAY ESTIMATE: AMOUNT DUE THIS ESTIMATE $ 232,09930' $ 232,08930 $ 143,042D7 $ 89,04723 1 Of 1 RESOLUTION NO. WHEREAS, on March 17, 2020, the City Council of the City of Beaumont, Texas passed Resolution No. 20-065 awarding a contract in the amount of $223,964.45 to LD Construction, of Beaumont, Texas, for the Piney Point Lane Asphalt Resurfacing - Sherwood Drive to Helbig Road Project; and, WHEREAS, Change Order No. 1, in the amount of $8,124.85, is required to adjust the estimated quantities to reflect the actual quantities used in the completion of the project, thereby increasing the total contract amount to $232,089.30; and, WHEREAS, the project has been inspected by the Engineering Division and found to be complete in accordance with the provisions and terms set forth in the contract; NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF BEAUMONT: THAT the statements and findings set out in the preamble to this resolution are hereby, in all things, approved and adopted; and, THAT the City Manager be and he is hereby authorized to execute Change Order No. 1, in the amount of $8,124.85, to address the items described above, thereby increasing the total contract amount to $232,089.30 for the Piney Point Lane Asphalt Resurfacing - Sherwood Drive to Helbig Road Project; and, BE IT FURTHER RESOLVED THAT the Piney Point Lane Asphalt Resurfacing - Sherwood Drive to Helbig Road Project be and the same is hereby accepted; and, BE IT ALSO RESOLVED THAT the City Manager is hereby authorized to make final payment in the amount of $89,047.23 to LD Construction, of Beaumont, Texas. The meeting at which this resolution was approved was in all things conducted in strict compliance with the Texas Open Meetings Act, Texas Government Code, Chapter 551. PASSED BY THE CITY COUNCIL of the City of Beaumont this the 29th day of September, 2020. - Mayor Becky Ames - G BEAUMONT TEXAS TO: City Council FROM: Kyle Hayes, City Manager PREPARED BY: Todd Simoneaux, Chief Financial Officer MEETING DATE: September 29, 2020 REQUESTED ACTION: Council consider a resolution approving the City of Beaumont Investment Policy. BACKGROUND State law mandates the City Council to review the Investment Policy and approve modifications, if any, on an annual basis. The City last made amendments to the Investment Policy on May 14, 2019 through resolution 19-099. No amendments are being proposed to the policy by the City nor being required due to a change in legislation. FUNDING SOURCE Not Applicable. RECOMMENDATION Approval of the resolution. RESOLUTION NO. BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF BEAUMONT: THAT the City of Beaumont Investment Policy, substantially in the form attached hereto as Exhibit "A," has been reviewed and is hereby in all things adopted. The meeting at which this resolution was approved was in all things conducted in strict compliance with the Texas Open Meetings Act, Texas Government Code, Chapter 551. PASSED BY THE CITY COUNCIL of the City of Beaumont this the 29th day of September, 2020. - Mayor Becky Ames - BEAUMONT TEXAS - Investment Policy Adopted by City Council EXHIBIT "A" City of Beaumont - Investment Policy Table of Contents I. Introduction................................................................................................................ I II. Scope............................................................................................................................I III. Prudence.....................................................................................................................1 IV. Objectives.....................................................................................................................1 A. Safety of Principal ................. .............2 ............................................................ B. Liquidity................................................................................... C. Public Trust....................................................................................................2 D. Yield................................................................................................................2 V. Delegation of Authority.............................................................................................2 VI. Ethics and Conflicts of Interest................................................................................3 VII. Training ... :.............................. :........................................................................... :....... 3 VIII. Selection of Financial Dealers, Institutions and Investments Pools ......................3 A. Broker/Dealers...............................................................................................4 B. Public Depositories..........................................................................................4 C. Investment Pools............................................................................................5 IX. Authorized and Suitable Investments.......................................................................5 X. Competitive Environment.........................................................................................7 XI. Collateralization.........................................................................................................7 XII. Safekeeping and Custody..........................................................................................8 XIII. Diversification............................................................................................................9 XIV. Investment Strategies................................................................................................9 A. Pooled Fund Groups.....................................................................................10 B. Debt Service Funds.......................................................................................11 C. Debt Service Reserve Funds.........................................................................12 Xv. Internal Control......................................................................................................12 XVI. Performance Standards.........................................................................................13 XVII. Reporting.................................................................................................................13 XVIII. Investment Policy Adoption...................................................................................13 Exhibits Exhibit A - Approved List Broker/Dealers...........................................................................15 Exhibit B - Certification by Business Organization............................................................16 City of Beaumont Investment Policy I. Introduction It is the policy of the City of Beaumont to invest public funds in a manner that will ensure that the investments are duly authorized, properly managed, adequately protected and fully collateralized. The City shall seek the optimum investment return with the maximum security while meeting daily cash needs and conforming to the City Charter, the Public Funds Investment Act (Chapter 2256, Government Code as amended) and all other state and local statutes governing the investment of public funds. II. Scope This Investment Policy applies to all financial assets of the City as accounted for in the City's Comprehensive Annual Financial Report. These include General, Special Revenue, Debt Service, Capital Projects, Enterprise, Internal Service, and Permanent Funds. All are pooled for investment purposes except debt service and debt service reserve funds, and the natural gas account. Interest is allocated monthly to each fund based on its individual cash balance. III. Prudence Investments shall be made with judgment and care, under prevailing circumstances, that a person of prudence, discretion, and intelligence would exercise in the management of the person's own affairs, not for speculation, but for investment, considering the probable safety of capital and the probable income to be derived. The "prudent person" standard shall be applied in the context of managing the total portfolio rather than a single investment providing that the decision was consistent with this Investment Policy. Investment Officers acting in accordance with written procedures and the Investment Policy and exercising due diligence shall be relieved of responsibility for an individual investment's credit risk or market price changes provided that deviations from exceptions are reported in a timely fashion and appropriate action is taken to control adverse developments. IV. Objectives The primary objectives, in priority order, of the City's investment activities shall be safety of principal, liquidity, public trust, and yield. A. Safety of principal The City has as its foremost objective to ensure the safety of principal. Investments of the City shall be undertaken in a manner that seeks to ensure the preservation of principal in the overall portfolio. To attain this objective, diversification is required in order to eliminate an over -concentration of assets in one institution, maturity or type of investment, where appropriate. B. Li uidi The City's investment portfolio will remain sufficiently liquid to enable the City to meet all operating requirements that might be reasonably anticipated. The portfolio shall be constructed so that investment maturities are matched with forecasted cash flow requirements and limited by investments with an active secondary market or convertible to cash with little or no penalty. C. Public Trust Investment Officers shall seek to act responsibly as custodians of the public trust. Investment Officers shall avoid any transaction that might impair public confidence in the City's ability to govern effectively. D. Yield The City's investment portfolio shall be designed with the objective of attaining a rate of return that is consistent with risk limitations and cash flow characteristics of the City's investments. V. Delegation of Authority Authority to manage the City's investment program is derived from the City Charter (article VII, section 1-2). The Charter designates the City Manager as Director of Finance who shall have custody of all public funds, investments, bonds and notes of the City and be responsible for their safekeeping. The City Manager shall establish written procedures for the operation of the investment program consistent with this Investment Policy that include explicit delegation of authority to persons responsible for.investment transactions. The City Manager shall be responsible for all transactions undertaken and shall establish a system of controls to regulate the activities of subordinate officials. The City Manager, the Chief Financial Officer, and the City Controller are approved as Investment Officers of the City. Such approval of specific persons shall remain in effect until rescinded by the City Council or until termination of the person's employment by the City. Investment Officers shall not deposit, withdraw, transfer or manage the funds 2 of the City in a manner that is not consistent with the "prudent person" standard as described in section III of this Policy. The City Council maintains the right to hire Investment Advisers to assist City staff in the investment of funds. Investment Advisers shall adhere to the spirit, philosophy and specific terms of this Policy and shall invest within the same objectives. The City Manager shall establish criteria to evaluate Investment Advisers, including: 1. Adherence to the City's policies and strategies; 2. Investment strategy recommendations within accepted risk constraints; 3. Responsiveness to the City's request for services and information; 4. Understanding of the inherent fiduciary responsibility of investing public funds; and 5. Similarity in philosophy and strategy with the City's objectives. Selected Investment Advisers must be registered under the Investment Advisers Act of 1940 or with the State Securities Board. A contract with an Investment Adviser may not be for a term longer than two years and any contract, renewal or extension must be approved by the City Council. VI. Ethics and Conflicts of Interest Investment Officers and employees involved in the investment process shall refrain from personal business activity that could conflict with proper execution of the investment program, or which could impair their ability to make impartial investment decisions. Investment Officers shall disclose any personal business relationships with business organizations approved to conduct investment transactions with the City. They shall also disclose any specific individuals who seek to sell investments to the City and are related to the Investment Officer within the second degree by affinity or consanguinity, as determined under Chapter 573. Disclosure shall be filed with the Texas Ethics Commission and the City Council. VII. Training In order to ensure qualified and capable investment management, each Investment Officer shall attend at least ten (10) hours of training relating to investment responsibilities within 12 months after assuming such duties and shall continue to attend an investment training session consisting of at least eight (8) hours of instruction not less than once every two years thereafter. The two-year period shall begin on the first day of the City's fiscal year and consist of the two consecutive fiscal years after that date. Training shall be in accordance with the Public Funds Investment Act and include education in investment controls, security risks, strategy risks, market risks, and compliance with State statutes governing the investment of public funds. All training shall be conducted by an independent source that has been approved by City Council. The approved "independent sources" to provide such training are: the Government Treasurers Organization of Texas, the Government Finance Officers Association, the Government Finance Officers Association of Texas, the Texas Municipal League, and the University of North Texas. VIII. Selection of Broker/ Dealers, Financial Institutions and Investment Pools Authorized investments shall only be purchased from those institutions selected and approved in accordance with this Policy. Any investment pool or discretionary investment management firm which seeks to execute investment. transactions with the City shall provide a written instrument certifying that they have received and thoroughly reviewed the City's Investment Policy and have implemented reasonable procedures and controls in an effort to preclude investment transactions that are not authorized by this Policy. The certification, as shown by example in Exhibit B, must be signed by a qualified representative of the investment pool or discretionary investment management firm. Each time City Council approves a material revision to the Investment Policy, the certification should be sent to the approved investment pool or discretionary investment managementfirm along with the newly revised Investment Policy. A. Broker/Dealers The City shall select broker/dealers by their ability to provide effective market access and may include "Primary Government Securities Dealers" or regional dealers that qualify under Securities and Exchange Commission (SEC) Rule 15C3- 1 (uniform net capital rule). Broker/dealers selected must be members in good standing of the Financial Industry Regulatory Authority ("FINRA"), and- be licensed by the State of Texas. Each broker/dealer will be reviewed by the Investment Officers and a recommendation will be made for approval by the City Council. An "approved broker/dealer list", as shown in Exhibit A, shall be maintained by the Investment Officers at all times and approved by the City Council on an annual basis. The City shall not enter into transactions with a broker/dealer until official City Council approval. B. Public Depositories/Financial Institutions 4 The City Council shall select a primary depository as required by law. The primary depository as authorized by the City Council shall meet all requirements of the state law concerning depositories for municipal funds (Chapter 105, Government Code). The primary depository shall be selected through the City's banking services procurement process, including a formal Request for Application (RFA) issued in compliance with applicable State law, and offers the most favorable terms and conditions for the handling of City funds. The City may also establish agreements with other financial institutions under separate contract for additional services that are necessary in the administration, collection, investment, and transfer of municipal funds. Such deposits will only be made after the financial institution has completed and returned the required written instruments and depository pledge agreements. No deposit shall be made except in a qualified public depository as established by State Law. C. Investment Pools Investment Officers may invest funds of the City through an eligible investment pool with specific. approval by resolution of City Council and execution of a written agreement. To become eligible, investment pools must first meet all requirements of State Law. They shall provide the City with an offering circular that contains specific and detailed information, investment transaction confirmations, and detailed monthly transaction and performance reports. Pools shall have advisory boards composed of qualified members representing participants and non- participants who do not have a business relationship with the pool. Before selection, pools shall be thoroughly reviewed and evaluated by the Investment Officers. IX. Authorized and Suitable Investments Authorized investments for municipal governments in the state of Texas are set forth in the Public Funds Investment Act, as amended. Suitable investments for the City are limited to the following: 5 Direct Obligations of the United States or its agencies and instrumentalities that have a maximum stated maturity date of 5 years or less. Financial institution deposits placed with approved financial institutions as described above (section VIII-B) which have a maximum stated maturity date of 5 years or less and are insured by the Federal Deposit Insurance Corporation, or their successors; or secured as described in section XI Collateralization. Additionally, the City may execute certificates of deposit, and other forms of deposit, in any manner authorized by the Public Funds Investment Act. Fully collateralized direct repurchase agreements with a defined termination date of 90 days or less which are secured by cash or obligations of the United States or its agencies and instrumentalities and pledged with a third parry other than an agent for the pledgor. Investment Officers may invest in repurchase agreements through an approved primary government securities dealer or an approved depository bank as described above (section VIII-A, B). Each issuer of repurchase agreements shall be required to sign a master repurchase agreement. For flexible repurchase agreements executed with bond proceeds, the defined termination date of 90 days or less may be waived to allow the term of the flexible repurchase agreement to more closely match the expected term of the bond project. No load money market mutual funds registered with and regulated by the Securities and Exchange Commission whose investment objectives include the maintenance of a stable net asset value of $1 per share. Money market mutual funds must maintain a AAAin, or equivalent rating from at least one nationally recognized rating agency; have a average weighted maturity of less than two years; and provide the City with a prospectus and other information required by the Securities and Exchange Act of 1934 and be specifically approved by City Council or purchased through the City's primary depository as an overnight investment tool. The City may not own more than 10% of the money market mutual fund's total assets. ■ Approved investment pools as described above (section VIII-C) which are continuously rated no lower than AAA, AAA-m or an equivalent rating by at least one nationally recognized rating agency. Investments Not Authorized - The following investments are not authorized under this section: a. Obligations whose payment represents the coupon payments on the outstanding principal balance of the underlying mortgage -backed security collateral and pay no principal; b. Obligations whose payment represents the principal stream of cash flow from the underlying mortgage -backed security collateral and bears no interest; c. Collateralized mortgage obligations that have a stated final maturity date of greater than ten years; and d. Collateralized mortgage obligations the interest rate of which is determined by an index that adjusts opposite to the changes in a market index. Not less than quarterly, the Investment Officers will monitor the credit rating for each held investment that has a Public Fund Investment Act required minimum rating. Any Authorized Investment that requires a minimum rating does not qualify during the period the investment does not have the minimum rating. Prudent measures will be taken to liquidate an investment that is downgraded to less than the required minimum rating. The City is not required to liquidate investments that were authorized investments at the time of purchase. The purchase of stock is not an authorized investment for municipal governments. However, stock may be accepted as a donation, provided that it is held in accordance with the terms of the donation and sold as soon as it is advantageous to do so. Reinvestment of proceeds must be in accordance with authorized and suitable investments for the City as listed above. X. Competitive Environment It is the policy of the City to provide a competitive environment for all individual security purchases and sales, financial institution deposits, and money market mutual fund and local government investment pool selections. The Investment Officers shall develop and maintain procedures for ensuring competition in the investment of the City's funds. XI. Collateralization Collateralization will be required on all financial institution deposits and repurchase agreements. With the exception of deposits secured with irrevocable letters of credit at 100% of amount, the collateralization level shall be equal to at least one hundred two percent (102%) of the aggregate market value of the deposit or investment including accrued interest less an amount insured by the Federal Deposit Insurance Corporation. Evidence of the pledged collateral shall be documented by a custodial or a master repurchase agreement with the eligible collateral clearly listed in the agreement. Collateral shall be reviewed at least monthly to assure that the market value of the securities pledged equals or exceeds the related deposit or investment requirement. Collateral requirements shall be in accordance with both the Public Funds Investment Act and the Public Funds Collateral Act. Collateral underlying repurchase agreements is limited to direct obligations of the United States or its agencies and instrumentalities. The City shall accept a surety bond or the following investment securities as collateral on deposits and certificates of deposit: 7 ■ Direct obligations of the United States or its agencies and instrumentalities. Direct obligations of this state or its agencies and instrumentalities. ■ Collateralized mortgage obligations directly issued by a federal agency or instrumentality of the United States and excluding those mortgage backed securities considered a high -risk mortgage security as described by Section 2257.0025 of the Government Code. ■ Other obligations that are guaranteed or backed by the full faith and credit of this state or the United States or their respective agencies and instrumentalities. ■ Obligations of states, agencies, counties, cities and other political subdivisions rated not less than A or its equivalent. ■ Letters of credit issued by the United States or its agencies and instrumentalities. Financial institutions serving as depositories will be required to sign a depository agreement with the City. The collateralized deposit portion of the agreement shall define the City's rights to the collateral in case of default, bankruptcy or closing and shall establish a perfected security interest in compliance with Federal and State regulations, including: 1. The agreement must be in writing; 2. The agreement has to be executed by the Depository and the City contemporaneously with the acquisition of the asset: 3. The agreement must be approved by the Board of Directors or designated committee of the Depository and a copy of the meeting minutes must be delivered to the City; and 4. The agreement must be part of the Depository's "Official Record" continuously since its execution. XH. Safekeeping and Custody Collateral shall be placed for safekeeping in a custodial account at the Federal Reserve Bank or at an institution not affiliated with a firm pledging collateral acceptable to the City. All safekeeping arrangements shall clearly define the responsibilities of each party and outline the steps to be taken in order for the City to gain access to the collateral in the event of a "failure". The custodial agreement shall be executed between the City, the firm pledging the collateral and the custodial institution, as applicable. All safekeeping receipts shall be delivered to the City and all collateral (whether a pledge or substitution) shall be formally accepted and released by Investment Officers. All security transactions, including collateral for repurchase agreements, entered into by the City shall be conducted on a delivery -versus -payment (DVP) basis. That is, funds shall not be wired or paid until verification has been made that the correct security was received by the safekeeping institution. Financial institution deposits, pool funds, and mutual funds are excluded from this requirement. The investment shall be held in the name of the City or on behalf of the City. XIII. Diversification The City will diversify its investments to eliminate an over -concentration of assets in any one security type or institution. ■ Up to ninety percent (90%) par of the portfolio may be invested in direct obligations of the United States (U.S. Treasury Securities). ■ Up to seventy percent (70%) par of the portfolio may be invested in U.S. Agency or Instrumentalities. ■ No more than thirty percent (30%) par of the portfolio may be invested with any one U.S. Agency or Instrumentality. ■ Up to one hundred percent (100%) par of the portfolio may be invested in investment pools for liquidity purposes with no more than eighty percent (80%) par of the portfolio invested in any one pool. ■ No more than fifty percent (50%) par of the portfolio may be invested in money market mutual funds. XIV. Investment Strategies The City shall maintain a separate investment strategy for each of the fund types represented in the portfolio. A. Pooled Fund Groups Suitability — Any investment eligible in the Investment Policy is suitable for Pooled Fund Groups. Safety of Principal — All investments shall be of high quality with no perceived default risk. Market price fluctuations will occur. However, managing the weighted average days to maturity of each fund's portfolio to less than 365 days and restricting the maximum allowable maturity to three years using the final stated maturity dates of each investment will minimize the price volatility of the portfolio. Marketability — Investments with active and efficient secondary markets are necessary in the event of an unanticipated cash flow requirement. Historical market "spreads" between the bid and offer prices of a particular security -type of less than a quarter of a percentage point will define an efficient secondary. market. Li uidi — Pooled Fund Groups require the greatest short-term liquidity of any of the fund -types. Short-term financial institution deposits, investment pools and money market mutual funds will provide daily liquidity and may be utilized as a competitive yield alternative to fixed maturity investments. Diversification.— Investment maturities should be staggered throughout the budget cycle to provide cash flow based on the anticipated operating needs of the City. Diversifying the appropriate maturity structure up .to the three-year maximum will reduce interest rate risk. Yield — Attaining a competitive market yield for comparable investment -types and portfolio restrictions is the desired objective. The yield of an equally weighted, rolling three-month Treasury Bill portfolio will be the minimum yield objective. B. Debt Service Funds Suitability — Any investment eligible in the Investment Policy is suitable for Debt Service Funds. Safety of Principal — All investments shall be of high quality with no perceived default risk. Market price fluctuations will occur. However, by managing Debt Service Funds to not exceed the debt service payment schedule the market risk of the overall portfolio will be minimized. The stated final maturity date on investments purchased shall not exceed the debt service payment date unless excess funds are available. In that case, maximum maturities shall not exceed two (2) years from the date of purchase. Marketability — Investments with active and efficient secondary markets are not necessary as the event of an unanticipated cash flow requirement is not probable. Li uidi — Debt Service Funds have predictable payment schedules. Therefore investment maturities should not exceed the anticipated cash flow requirements. Financial institution deposits, investments pools, and money market mutual funds may provide a competitive yield alternative for short- term fixed maturity investments. A singular repurchase agreement may be utilized if disbursements are allowed in the amount necessary to satisfy any 10 debt service payment. This investment structure is commonly referred to as a flexible repurchase agreement. Diversification — Market conditions influence the attractiveness of fully extending maturity to the next "unfunded" payment date. Generally, if investment rates are anticipated to decrease over time, the City is best served by locking in most investments. If the interest rates are potentially rising, then investing in shorter and larger amounts may provide advantage. At no time shall the debt service schedule be exceeded in an attempt to bolster yield. Yield — Attaining a competitive market yield for comparable investment -types and portfolio restrictions is the desired objective. The yield of an equally weighted, rolling three-month Treasury Bill portfolio shall be the minimum yield objective. C. Debt Service Reserve Funds Suitability — Any investment eligible in the Investment Policy is suitable for Debt Service Reserve Funds. Bond resolution and loan documentation constraints and insurance company restrictions may create specific considerations in addition to the Investment Policy. Safety of Principal — All investments shall be of high quality with no perceived default risk. Market price fluctuations will occur. However, by managing Debt Service Reserve Fund maturities to generally not exceed the call provisions of the borrowing will reduce the investment's market risk if the City's debt is redeemed and the Reserve Fund liquidated. No stated final investment maturity shall exceed the shorter of the final maturity of the borrowing or five years. Annual mark -to -market requirements or specific maturity and average life limitations within the borrowing's documentation will influence the attractiveness of market risk and influence maturity extension. Marketability — Investments with less active and efficient secondary markets are acceptable for Debt Service Reserve Funds. Li uidi — Debt Service Reserve Funds have no anticipated expenditures. The Funds are deposited to provide annual debt service payment protection to the City's debt holders. The funds are "returned" to the City at the final debt service payment. Market conditions and arbitrage regulation compliance determine the advantage of investment diversification and liquidity. Generally, if investment rates exceed the cost of borrowing, the City is best served by locking in investment maturities and reducing liquidity. If the 11 borrowing cost cannot be exceeded, then concurrent market conditions will determine the attractiveness of locking in maturities or investing shorter and anticipating future increased yields. Diversification — Market conditions and the arbitrage regulations influence the attractiveness of staggering the maturity of fixed rate investments for Debt Service Reserve Funds. At no time shall the final debt service payment date of the bond issue be exceeded in an attempt to bolster yield. Yield — Achieving a positive spread to the applicable borrowing cost is the desired objective. Debt Service Reserve Fund portfolio management shall operate within the limits of the Investment Policy's risk constraints. D. Natural Gas Account Suitability — Any investment eligible in the Investment Policy is suitable for the Natural Gas Account. Safety of Principal — All investments shall be of high quality with no perceived default risk. Market price fluctuations will occur. However, managing the weighted average days to maturity to less than 365 days and restricting the maximum allowable maturity to three years using the final stated maturity dates of each investment will minimize the price volatility of the portfolio. Marketability — Investments with active and efficient secondary markets are necessary in the event of an unanticipated cash flow requirement. Historical market "spreads" between the bid and offer prices of a particular security -type of less than a quarter of a percentage point will define an efficient secondary market. Liquidity —Natural Gas Account funds require moderate short-term liquidity. Short-term financial institution deposits, investment pools and money market mutual funds will provide daily liquidity and may be utilized as a competitive yield alternative to fixed maturity investments. Diversification — Investment maturities should be staggered throughout the anticipated expenditure schedule. Diversifying the appropriate maturity structure up to the three-year maximum will reduce interest rate risk. Yield — Attaining a competitive market yield for comparable investment -types and portfolio restrictions is the desired objective. The yield of an equally weighted, rolling three-month Treasury Bill portfolio will be the minimum yield objective. 12 XV. Internal Control The City, in conjunction with its annual financial audit, shall perform a compliance audit of management controls on investments and adherence to the City's Investment Policy. XVI. Performance Standards The City intends to pursue an active versus a passive portfolio management philosophy. That is, investments may be sold or redeemed before they mature if market conditions present an opportunity for the City to benefit from the trade. The investment portfolio shall be designed with the objective of obtaining a rate of return throughout budgetary and economic cycles that is consistent with risk limitations and cash flow needs of the City. "Weighted average yield to maturity" shall be the portfolio performance measurement standard. XVH. Reporting Investment Officers shall submit a monthly report to City Council summarizing the results of the City's investment activity. This report shall include the status of the current portfolio position, performance, trading activity, interest earnings, and collateral. A quarterly report shall be submitted to the City Manager, as Chief Executive Officer, and the City Council detailing investment transactions and performance for the reporting period in accordance with State law. The report shall be jointly prepared and signed by all Investment Officers. It shall include a summary statement prepared for each fund type and a detailed listing that states the beginning market value, ending market value and fully accrued interest for the period. In addition, Investment Officers shall report on adherence to the City's investment strategies as expressed in this Policy. In conjunction with the annual audit, the quarterly reports shall .be formally reviewed by the City's independent auditor on an annual basis and the results of the review shall be reported to City Council. XVIII. Investment Policy Adoption The City's Investment Policy is hereby adopted by resolution of the City Council. The City Council shall review and approve the Policy on an annual .basis. This Policy serves to satisfy the statutory requirement to define and adopt a formal investment policy. 13 EXHIBITS 14 Exhibit A CITY OF BEAUMONT Approved List Broker/Dealers Business/Organizations Broker/Dealers: FTN Financial Capital Markets Mutual Securities, Inc. Oppenheimer & Co. Wells Fargo Brokerage Services, LLC Hancock Whitney Certificate of Deposit Purchase Program: PFM Asset Management LLC 15 Exhibit B City of Beaumont, Texas Certification By Business Organization This certification is executed on behalf of the City of Beaumont (the Investor) and (the Business Organization) pursuant to the Public Funds Investment Act, Chapter 2256, Texas Government Code (the Act) in connection with investment transactions conducted between the Investor and the Business Organization. The undersigned Qualified Representative of the Business Organization hereby certifies on behalf of the Business Organization that: The undersigned is a Qualified Representative of the Business Organization offering to enter an investment transaction with the Investor as such terms are used in the Public Funds Investment Act, Chapter 2256, Texas Government Code and 2. The Qualified Representative of the Business Organization has received and reviewed the Investment Policy furnished by the Investor and The Qualified Representative of the Business Organization has implemented reasonable procedures and controls in an effort to preclude investment transactions conducted between the Business Organization and the Investor that are not authorized by the Investor's Investment Policy, except to the extent that this authorization is dependent on an analysis of the makeup of the Investor's entire portfolio or requires and interpretation of subjective investment standards. (Firm) Qualified Representative of the Business Organization (Signature) (Name) (Title) (Date) 16 BEAUMONT REGULAR MEETING OF THE CITY COUNCIL COUNCIL CHAMBERS CITY HALL 801 MAIN STREET TUESDAY, SEPTEMBER 29, 2020 1:30 PM AGENDA CALL TO ORDER * Invocation Pledge Roll Call Presentations and Recognitions * Public Comment: Persons may speak on the Consent Agenda Consent Agenda GENERAL BUSINESS 1. Consider a request for a Rezoning of approximately 6.7 acres from GC -MD (General Commercial - Multiple -Family Dwelling) to LI (Light Industrial) District and approximately 30.58 acres from RS (Residential Single -Family Dwelling) to GC-MD-2 (General Commercial - Multiple -Family Dwelling - 2) with a Specific Use Permit to allow an outside lay down yard and Fleet Maintenance located at . the northeast corner of Eastex Freeway and Chinn Lane 2. _ Consider a request to Rezone a property located at the northwest corner of Maida Road and Betsy Lane from RS. (Residential Single Family) to RM-M (Residential . Multiple -Family Dwelling — Medium Density) District 3. Consider a request for a Specific Use Permit to allowa short term foster home in an RCR-H (Residential Conservation Revitalization - Historic) District located at 2406 Broadway Street 4. -Consider a request for an Amended Specific Use Permit to allow for the expansion of an alcohol and drug rehabilitation facility in an RM-H (Residential Multiple -Family Dwelling - Highest Density) District located at 950 Washington Boulevard 5. Consider a request for an Amended Specific Use Permit to allow Retail and Condominiums in a GC=MD-2 (General. Commercial — Multiple Family Dwelling . - 2) District located at 4515 N. Major Drive PUBLIC HEARING COMMENTS Receive comments on the 2019 Consolidated Annual Performance and Evaluation Report (CAPER) Public Comment (Persons are limited to 3 minutes) Councilmembers/City Manager/City Attorney comment on various matters EXECUTIVE SESSION Consider matters related to contemplated or pending litigation in accordance with Section 551.071 of the Government Code: Southern Choice Consulting, LLC v. City of Beaumont; Cause No. A-205,533 Consider matters to deliberate the employment, evaluation, duties of a public officer or employee in accordance with Section 551.074 of the Government Code to wit; specifically: Kyle Hayes, City Manager Tyrone Cooper, City Attorney Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact Kaltrina Minick at 880-3777. 1 September 29, 2020 Consider a request for a Rezoning of approximately 6.7 acres from GC -MD (General Commercial - Multiple -Family Dwelling) to LI (Light Industrial) District and approximately 30.58 acres from RS (Residential Single -Family Dwelling) to GC-MD-2 (General Commercial - Multiple -Family Dwelling - 2) with a Specific Use Permit to allow an outside lay down yard and Fleet Maintenance located at the northeast corner of Eastex Freeway and Chinn Lane BEAUMONT TO: City Council FROM: Kyle ,Hayes, City Manager PREPARED BY: Chris Boone, Planning & Community Development Director MEETING DATE: September 29, 2020 REQUESTED ACTION: Council consider a request for a Rezoning of approximately 6.7 acres from GC -MD (General Commercial - Multiple -Family Dwelling) to LI (Light Industrial) District and approximately 30.58 acres from RS (Residential Single -Family Dwelling) to GC-MD-2 (General Commercial - Multiple -Family Dwelling - 2) with a Specific Use Permit to allow an outside lay down yard and Fleet Maintenance located at the northeast corner of Eastex Freeway and Chinn Lane. BACKGROUND Mallory Martin is requesting a.rezoning and Specific Use Permit to allow a laydown yard at the northeast corner of Eastex Freeway and Chinn Lane. Entergy has purchased the property and would like to relocate their offices, fleet maintenance and outside storage to this property. Out of the entire 131.467 acre tract approximately 33 acres are currently zoned LI (Light Industrial) District, approximately 6.73 acres is zoned GC=MD (General Commercial Multiple -Family Dwelling) District, and the remaining approximately 30.41 acres is zoned RS (Residential Single -Family Dwelling) District. Entergy would like to rezone the 6.73 acre portion to LI, and the 30.41 portion to GC-MD-2 (General Commercial — Multiple -Family Dwelling — 2) District. A laydown yard requires a Specific Use Permit in GC-MD-2. This will abut both additional LI and now GC-MD-2 zoning to the existing RS zoning and residential properties along Lawrence Drive. Entergy proposes to limit damage to their residential neighbors by installing a large detention pond near the corner of Chinn Lane and Lawrence Drive. In addition a minimum fifty (50) foot wide buffer is proposed along the line adjoining the residential properties. At a Joint Public Hearing held on September 21, 2020, the Planning Commission recommended 7:0 to approve the request for a Rezoning of approximately 6.7 acres. from GC -MD (General Commercial - Multiple -Family Dwelling) to LI (Light Industrial District and approximately 30.58 acres from RS- (Residential Single -Family Dwelling) to GC-MD-2 (General Commercial - Multiple -Family Dwelling - 2) with a Specific Use Permit to allow an outside lay down yard and Fleet Maintenance. FUNDING SOURCE Not applicable. RECOMMENDATION Approval of the ordinance. APPLICATION FOR AMENDMENT OF THE ZONING ORDINANCE BEAUMONT, TEXAS (Chapter 28, City Codes) TO: THE PLANNING COMMISSION AND CITY COUNCIL, CITY OF BEAUMONT, TEXAS APPLICANT'S NAME AND ADDRESS, Mallory Martin 11700 Katy Freeway, Suite 800 Houston, TX 77079 APPLICANT'S PHONE #: 281-920-6308 FAX #: NAME OF OWNER: Entergy Texas, Inc. ADDRESS OF OWNER: 639 Loyola Avenue L-ENT-5B New Orleans, LA 70113 LOCATIONOFPROPERTY: NEC of Eastex Freeway and Chinn Lane LEGAL DESCRIPTION OF PROPERTY: LOT NO. OR TRACT BLOCK NO ADDITI NUMBER OF ACRES PLAT SURVEY W. B. Dyches, Abstract 17 NUMBER OF ACRES 70.192 AC For properties not in a recorded subdivision, submit a copy of a current survey or plat showing the properties proposed to be changed, and a complete legal field note description. Light Industrial (LI), General Commercial Multiple -Family Dwelling (GC -MD) CURRENT ZONING DISTRICT: and Residential Single -Family Dwelling District (R-S) Lot 1 - Light Industrial (LI) ZONING DISTRICT REQUESTED: Lot 2 - General Commercial Multiple -Family Dwelling - 2 (GC-MD-2) HAS THE REQUEST BEEN MADE BEFORE? No ACTION: IF SO, DATE: SUBMIT A LETTER STATING REASONS FOR REQUEST. ATTACH THE APPROPRIATE APPLICATION FEE: LESS THAN 1/2 ACRE...........................................................$250.00 1/2 ACRE OR MORE AND LESS THAN 5 ACRES.............$450.00 5 ACRES OR MORE...............................................................$650.00 I HEREBY ACKNOWLEDGE THAT THE APPLICATION IS MADE FOR THE REQUESTED DISTRICT OR A MORE RESTRICTIVE DISTRICT. Q SIGNATURE OF APPLICANT: DATE: Stephen A Miller SIGNATURE OF OWNER: Date: 2020.08.25 10:07: PLEASE TYPE OR PRINT AND SUBMIT TO: PLANNING DIVISION, ROOM 201 CITY HALL, 801 MAIN STREET BEAUMONT, TX 77701 FILE NUMBER: Z"Z` P.O. BOX 3827 77704 DATE RECEIVED: (409) 880-3764 RECEIPT NUMBER: FAX (409) 880-3I33 SPECIFIC USE PERMIT APPLICATION BEAUMONT, TEXAS (Chapter 28, City Codes) TO: THE PLANNING COMMISSION AND CITY COUNCIL, CITY OF BEAUMONT, TEXAS APPLICANT'S NAME: Mallory Martin APPLICANT'S ADDRESS: 11700 Katy Freeway, Suite 800 Houston, TX 77079 APPLICANT'S PHONE #: 281-920-6308 FAX #: NAME OF PROPERTY OWNER: Entergy Texas, Inc. ADDRESS OF PROPERTYOWNER:639 Loyola Avenue LENT-5B New Orleans, LA 70113 LOCATION OF PROPERTY: NEC of Eastex Freeway and Chinn Lane LEGAL DESCRIPTION OF PROPERTY: LOT NO. OR BLOCK NO. ADDITION NUMBER OF ACRES PLAT SURVEY W. B. Dyches, Abstract 17 NUMBER OF ACRES 34.19 AC For properties not in a recorded subdivision, submit a copy of a current survey or plat showing the properties proposed for a specific use permit, and a complete legal field note description. PROPOSED USE: Utility Business Office / Utility Service Or St0rage Yard Or Buildings ZONE- Prop. GC-MD-2 ATTACH A LETTER describing all processes and activities involved with the proposed uses. ATTACH A SITE PLAN drawn to scale with the information listed on the top back side of this sheet. ATTACH A REDUCED 8'/2" X_ 11" PHOTOCOPY OF THE SITE PLAN. THE EIGHT CONDITIONS listed on the back side of this sheet must be met before City Council can grant a specific use permit. PLEASE ADDRESS EACH CONDITION IN DETAIL. ATTACH THE APPROPRIATE APPLICATION FEE: LESS THAN % ACRE.................................................................$250.00 ACRE OR MORE AND LESS THAN 5 ACRES...................$450.00 5 ACRES OR MORE...................................................................$650.00 I, being the undersigned applicant, understand that all of the conditions, dimensions, building sizes, landscaping and parking areas depicted on the site plan shall be adhered to as amended and approved by City Council. SIGNATURE OF APPLICANT: V Stephen A Miller SIGNATURE OF PROPERTY OWNER: ' Date: 2020.08.25 DA 10:07:43-05'00' PLEASE TYPE OR PRINT AND SUBMIT TO: CITY OF BEAUMONT PLANNING DIVISION 801 MAIN STREET, ROOM 201 FILE NUMBER: Zy� _ z BEAUMONT, TX 77701 Phone - (409) 880-3764 Fax - (409) 880-3110 �':;eM�k>k�:�k>f�:>tM%k%�>kM>ki,::t;f>k,,`•>'F.%ic %k �k y:>f�#�f x. #-k*x, %K�a�F a�F>k d: *;k �;ex�, x*:;.ax>'f>'F��k.ki,: i,; i,.k -,<�: �k*##:k�k ek x>'F*.#ae�:kxM#m�k%�.k.+,e>k�:MM:;ex>;ex#+k��*ek#*%k���>F#i,:k x:f %k�%'F 3,c i,; %F*#.�, -k, PLEASE MAKE NOTE ON REVERSE SIDE OF CONDITIONS TO BE MET REGARDING THE SITE PLAN AND LETTER OF PROPOSED USES AND ACTIVITIES. Kimley»>Horn August 27, 2020 City of Beaumont Planning Division, Room 201 City Hall, 801 Main Street Beaumont, TX 77701 Request for Amendment of the Zoning Ordinance FOR Proposed Lot 1 and Lot 2 70.192 acres situated in the W. B. Dyches Survey, Abstract 17, City of Beaumont Jefferson County, Texas General Description of Property: The property is a 70.192 AC acre tract located at the northeast corner of Eastex Freeway and Chinn Lane in the City of Beaumont. The tract is currently zoned Light Industrial (LI), General Commercial Multiple -Family Dwelling (GC -MD) and Residential Single -Family Dwelling District (R-S). Proposed Use of Property: The property will be platted into two lots and the proposed development would include Utility Business Office and Utility Service or Storage Yard or Buildings Request for Zoning Amendment: The vast majority of Lot 1 is currently zoned LI. The applicant is requesting to amend the small portion of Lot 1 currently zoned to GC -MD to the LI district to avoid "split lot zoning" and for Lot 2 to be amended to General Commercial Multiple -Family Dwelling - 2 (GC-MD-2). This zoning amendment request is to be considered in conjunction with the accompanying Specific Use Permit application. As the proposed use is allowed in the LI zoning district but only allowed by Specific Use Permit in the GC-MD-2 zoning district. Sincerely, Mallory Martin, P.E. 281-920-6308 Kimley)))Horn August 27, 2020 City of Beaumont Planning Division, Room 201 City Hall, 801 Main Street Beaumont, TX 77701 Request for Specific Use Permit FOR Proposed Lot 2 34.19 acres situated in the W. B. Dyches Survey, Abstract 17, City of Beaumont Jefferson County, Texas The Chinn Lane Facility (Lot 1 and Lot 2) is essentially a lease consolidation of several business units associated with Entergy Texas. Entergy is primarily divided in two segments, Transmission and Distribution. It is the intent of Entergy Texas to consolidate those business units into the Chinn Lane Facility. The use of the two lots will include office personal, legal, environmental and service line members in both Transmission & Distribution. These business verticals also house the service side of the business. Service side includes linesman, service trucks, equipment, parts and associated supply chain materials to maintain uptime of the electrical infrastructure in the surrounding area, including the City of Beaumont. It is the intent to apply for the Specific Use Permit for the property identified as "Lot 2" on the proposed zoning application. The two segments that are planned (as future) to be housed on "Lot 2" are the warehouse space associated with Supply Chain, and a building that will service Fleet Vehicles that support Entergy's critical infrastructure in Beaumont. Other uses include a laydown yard for poles, transformers, and associated electrical components to service the lines and grid in Beaumont. Specific Use Permit Conditions: 1. That the specific use will be compatible with and not injurious to the use and enjoyment of other property, nor significantly diminish or impair property values within the immediate vicinity. Explanation: This development will be compatible with the surrounding area, will not be injurious to the use and enjoyment of other properties, and it will not significantly diminish or impair property values within the immediate vicinity. The specified uses are compatible with adjacent Light Industrial uses to the north and southwest of the subject property. In addition, there will be adequate buffering and screening on the east and south perimeters of the property between the subject property and all residential areas. 2. That the establishment of the specific use will not impede the normal and orderly development and improvement of surrounding vacant property. Explanation: With the proposed landscaping buffers and fencing, this development will not negatively impact or impede surrounding development. Kimley»>Horn Page 2 3. That adequate utilities, access roads, drainage and other necessary supporting facilities have been or will be provided. Explanation: City infrastructure appears to exist adjacent to the site for water and sanitary sewer service. When Lot 2 is developed, water and sanitary sewer service lines will be extended from the City lines by Entergy. Primary access to this lot will be provided from proposed driveway to the Eastex Freeway Frontage Road. Drainage outfall is expected outfall to the onsite Jefferson County Drainage District No. 6 channel and their criteria will be followed. 4. The design, location and arrangement of all driveways and parking spaces provides for the safe and convenient movement of vehicular and pedestrian traffic without adversely affecting the general public or adjacent development. Explanation: With the primary access to this lot provided from the proposed driveway to the Eastex Freeway Frontage Road, no adverse affects are anticipated to the general public or adjacent developments. A traffic assessment memorandum will be prepared and provided to TxDOT for their approval for this development. 5. That adequate nuisance prevention measures have been or will betaken to prevent or control offensive odor, fumes, dust, noise and vibration. Explanation: Offensive odor, fumes, dust, and vibration are not standard for the proposed uses. Substantial noise is not expected and any noise that may result from fleet maintenance will be completed within reasonable work hours with the exception of emergency situations. To further minimize noise, there will also be a 50' landscaping buffer provided between the property and the adjacent residential uses. Existing sites similar to the one proposed exist in Beaumont, TX, and do not cause related nuisances. 6. That directional lighting will be provided so as not to disturb or adversely affect neighboring properties. Explanation: A photometric plan will be prepared to ensure lighting does not adversely affect neighboring properties. 7. That there are sufficient landscaping and screening to insure harmony and compatibility with adjacent property. Explanation: This development will include a 50' wide minimum buffer with trees along the eastern property line to insure harmony and compatibility with the adjacent properties. 8. That the proposed use is in accordance with the Comprehensive Plan. Explanation: This development will meet all requirements and regulations prior to opening of business, including those stated within the Comprehensive Plan and other City of Beaumont Ordinances. Sincerely, lkW� Mallory Martin, P.E. 281-920-6308 12012 Wickchester Lane, Suite 500, Houston, TX 77079 281 597930 0 ORDINANCE NO. ENTITLED AN ORDINANCE AMENDING CHAPTER 28 OF THE CODE OF ORDINANCES OF BEAUMONT, TEXAS, AND IN PARTICULAR THE BOUNDARIES OF THE ZONING DISTRICTS, AS INDICATED UPON THE ZONING MAP OF BEAUMONT, TEXAS, BY CHANGING THE ZONING OF APPROXIMATELY 6.7 ACRES OF PROPERTY PRESENTLY ZONED GC -MD (GENERAL COMMERCIAL - MULTIPLE FAMILY DWELLING) DISTRICT TO LI (LIGHT INDUSTRIAL) DISTRICT AND APPROXIMATELY 30.58 ACRES OF PROPERTY PRESENTLY ZONED RS (RESIDENTIAL SINGLE FAMILY DWELLING) DISTRICT TO GC-MD-2 (GENERAL COMMERCIAL -MULTIPLE FAMILY DWELLING-2) DISTRICT FOR PROPERTY LOCATED AT THE NORTHEAST CORNER OF EASTEX FREEWAY AND CHINN LANE, BEAUMONT, JEFFERSON COUNTY, TEXAS; PROVIDING FOR SEVERABILITY; PROVIDING FOR REPEAL AND PROVIDING A PENALTY. BE IT ORDAINED BY THE CITY OF BEAUMONT: Section 1. That Chapter 28 of the Code of Ordinances of Beaumont, Texas, and in particular the boundaries of the zoning districts, as indicated upon the Zoning Map of the City of Beaumont, referred to in Section 28.01.005(b) thereof, is hereby amended by changing the zoning of approximately, 6.7 acres of property presently zoned GC -MD (General Commercial -Multiple Family Dwelling) District to LI (Light Industrial) District and approximately 30.58 acres of property presently zoned RS (Residential Single Family Dwelling) District to GC-MD-2 (General Commercial -Multiple Family Dwelling-2) District for property located at the northeast corner of Eastex Freeway and Chinn Lane, as described in Exhibit "A" and shown on Exhibit "B," attached hereto, and the official zoning map of the City of Beaumont is hereby amended to reflect such changes. Section 2. That, in all other respects, the use of the property herein above described shall be subject to all of the applicable regulations of the underlying zoning district as well as those regulations contained in Chapter 28 of the Code of Ordinances of Beaumont, Texas, as amended. Section 3. That if any section, subsection, sentence, clause of phrase of this ordinance, or the application of same to a particular set of persons or circumstances, should for any reason be held to be invalid, such invalidity shall not affect the remaining portions of this ordinance, and to such end, the various portions and provisions of this ordinance are declared to be severable. Section 4. That all ordinances or parts of ordinances in conflict herewith are repealed to the extent of the conflict only. Section 5. That any person who violates any provision of this ordinance shall, upon conviction, be punished, as provided in Section 1.01.009 of the Code of Ordinances of Beaumont, Texas. The meeting at which this ordinance was approved was in all things conducted in strict compliance with the Texas Open Meetings Act, Texas Government Code, Chapter 551. PASSED BY THE CITY COUNCIL of the City of Beaumont this the 29th day of September, 2020. - Mayor Becky Ames - LEGAL DESCRIPTION FOR ORDINANCE PURPOSES Description Of Tract To Be Rezoned From GC -MD. (General Commercial — Multiple -Family Dwelling) To LI (Light Industrial) District: A Tract Or Parcel Containing Approximately 6.7343 Ac. / 293,345 Sq. Ft. Of Land, Being Out Of And A Part Of The Remainder Of A Called 131.467 Acre Tract Described In Deed To Howard Grant Nichols Family Limited Partnership, As Recorded Under Jefferson County Clerk File (J.C.C.F.) No. 2000016829, Situated In The Wesley Dikes League, Abstract No. 17, Jefferson County, Texas, Said Tract Being More Particularly Described By Metes And Bounds As Follows, With All Bearings Based On The Texas State Plane Coordinate System, South Central Zone (Nad 83): Beginning At A Capped 1/2 Inch Iron Rod Found For The Southeast Corner Of Said Called 40.00 Acre Tract Described In Deed To Starship Beaumont Rv Resort, Llc As Recorded Under J.C.C.F. No. 2018007512 And An Interior Corner Of The Herein Described Tract; Thence, Over And Across Said Called 131.467 Acre Tract, As Follows; South 03 Deg. 29 Min. 27 Sec. East, A Distance Of 856.66 Feet To A Point On The Northwest Line Of Said Suburban Acres Unit Two, For The Most Easterly Southeast Corner Of The Herein Described Tract; Thence, South 32 Deg. 52 Min. 58 Sec. West, With The Northeasterly Line Of Said Suburban Acres Unit Two, A Distance Of 300 Feet To The Most Southerly The Southeast Corner Of The Herein Described Tract; Thence, Over And Across Said Called 131.467 Acre Tract Again, As Follows; In A Northwesterly Direction Approximately 1128 Ft To A Point In The South Line Of The Described 40.00 Acre Tract; Thence, North 86 Deg. 30 Min. 33 Sec. East, Along The South Line Of Said Called 40.00 Acre Tract, A Distance Of Approximately 386 Feet To A Capped 1/2 Inch Iron Rod Found For The Southeast Corner Of Said Called 40.00 Acre Tract And The Point Of Beginning And Containing Approximately 6.7343 Ac. / 293,345 Sq. Ft. Of Land. Tract To Be Rezoned From RS (Residential Single -Family Dwelling) To GC-MD-2 (General Commercial — Multiple -Family Dwelling — 2) District, With A Specific Use Permit For A Laydown Yard: A Tract Or Parcel Containing Approximately 30.4129 Ac. / 1,324,784 Sq. Ft. Of Land, Being Out Of And A Part Of The Remainder Of A Called 131.467 Acre Tract Described In Deed To Howard Grant Nichols Family Limited Partnership, As Recorded Under Jefferson County Clerk File (J.C.C.F.) No. 2000016829, Situated In The Wesley Dikes League, Abstract No. 17, Jefferson County, Texas, Said Tract Being More Particularly Described By Metes And Bounds As Follows, With All Bearings Based On The Texas State Plane Coordinate System, South Central Zone (Nad EXHIBIT "A," 83): Beginning At A Capped 1/2 Inch Iron Rod Found For The Southeast Corner Of Said Called 40.00 Acre Tract Described In Deed To Starship Beaumont Rv Resort, Llc As Recorded Under J.C.C.F. No. 2018007512 And An Interior Corner Of The Herein Described Tract; Thence, North 03 Deg. 26 Min. 18 Sec. West, Along The East Line Of Said Called 40.00 Acre Tract, A Distance Of 531.02 Feet To A Capped 5/8 Inch Iron Rod Stamped "Windrose" Set For An Angle Point; Thence, North 07 Deg. 27 Min. 03 Sec. West, Continuing Along The East Line Of Said Called 40.00 Acre Tract, A Distance Of 345.54 Feet To A Capped 1/2 Inch Iron Rod Found For The Southeast Corner Of A Called 5.0 Acre Tract Described In Deed To Joe Lauer Revocable Trust As Recorded Under J.C.C.F. No. 2009003497, The Northeast Corner Of Said Called 40.00 Acre Tract And An Angle Point Of The Herein Described Tract; Thence, North 07 Deg. 27 Min. 04 Sec. West, Along The East Line Of Said Called 5.0 Acre Tract, A Distance Of 359.86 Feet To A Capped 5/8 Inch Iron Rod Stamped "Windrose" Set For An Angle Point; Thence, North 06 Deg. 47 Min. 56 Sec. East, Continuing Along The East Line Of Said Called 5.0 Acre Tract, A Distance Of 22.90 Feet To A Capped 5/8 Inch Iron Rod Stamped "Windrose" Set At The South Line Of A Called 10.038 Acre Tract Described In Deed To Gulf States Utilities Company For The Northeast Corner Of Said Called 5.0 Acre Tract And The Northwest Corner Of The Herein Described Tract; Thence, South 84 Deg. 19 Min. 01 Sec. East, Along The South Line Of Said Called 10.038 Acre Tract, A Distance Of 954.04 Feet To A Concrete Monument Found On The West Line Of Block 7 Of Said Suburban Acres For The Northeast Corner Of The Herein Described Tract; Thence, South 03 Deg. 28 Min. 01 Sec. East, Along The West Line Of Said Block 7, A Distance Of 788.44 Feet To A Capped 5/8 Inch Iron Rod Stamped "Windrose" Set For An Angle Point; Thence, South 32 Deg. 52 Min. 58 Sec. West, Continuing Along The West Line Of Said Block 7, A Distance Of 1,479.92 Feet To The Southeast Corner Of The Herein Described Tract; Thence, Over And Across Said Called 131.467 Acre Tract, As Follows; North 03 Deg. 29 Min. 27 Sec. West, A Distance Of 865.66 Feet To The Point Of Beginning And Containing Approximately 30.4129 Ac. / 1,324,784 Sq. Ft. Of Land. ORDINANCE NO. ENTITLED AN ORDINANCE GRANTING A SPECIFIC USE PERMIT TO ALLOW AN OUTSIDE LAY DOWN YARD AND FLEET MAINTENANCE FACILITY IN AN LI (LIGHT INDUSTRIAL) DISTRICT AND A GC-MD-2 (GENERAL COMMERCIAL -MULTIPLE FAMILY DWELLING-2) DISTICT FOR PROPERTY LOCATED AT THE NORTHEAST CORNER OF EASTEX FREEWAY AND CHINN LANE IN THE CITY OF BEAUMONT, JEFFERSON COUNTY, TEXAS. WHEREAS, Mallory Martin, on behalf of Entergy Texas, Inc., has applied for a specific use permit to allow an outside lay down yard and fleet maintenance facility in an LI (Light Industrial) District and a GC-MD-2 (General Commercial -Multiple Family Dwelling-2) District for property located at the northeast corner of Eastex Freeway and Chinn Lane, as described in Exhibit "A" and shown on Exhibit "B," attached hereto, and; WHEREAS, the Planning and Zoning Commission of the City of Beaumont considered the request and is recommending approval of a specific use permit to allow an outside lay down yard and fleet maintenance facility in an LI (Light Industrial) District and a GC-MD-2 (General Commercial -Multiple Family Dwelling-2) District for property located at the northeast corner of Eastex Freeway and Chinn Lane; and, WHEREAS, the City Council is of the opinion that the issuance of such specific use permit to allow an outside lay down yard and fleet maintenance facility is in the best interest of the City of Beaumont and its citizens; NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF BEAUMONT: THAT the statements and findings set out in the preamble to this ordinance are hereby, in all things, approved and adopted; and, Section 1. That a specific use permit to allow an outside lay down yard and fleet maintenance facility in an LI (Light Industrial) District and a GC-MD-2 (General Commercial -Multiple Family Dwelling-2) District for property located at the northeast corner of Eastex Freeway and Chinn Lane, as described in Exhibit "A" and shown on Exhibit "B," is hereby granted to Entergy Texas, Inc., its legal representatives, successors and assigns, as shown on Exhibit "C," attached hereto and made a part. hereof for all purposes. Section 2. That the specific use permit herein granted is expressly issued for and in accordance with each particular and detail of the site plan attached hereto as Exhibit "C" and made a part hereof for all purposes. Section 3. Notwithstanding the site plan attached hereto, the use of the property herein above described ' shall be in all other respects subject to all of the applicable regulations contained in Chapter 28 of the Code of Ordinances of Beaumont, Texas, as amended, as well as comply with any and all federal,. state and local statutes, regulations or ordinances which may apply The meeting at which this ordinance was approved was in all things conducted in strict compliance with the Texas Open Meetings Act, Texas Government Code, Chapter 651. PASSED BY THE CITY COUNCIL of the City of Beaumont this the 29th day of September, 2020. - Mayor Becky Ames - LEGAL DESCRIPTION FOR ORDINANCE PURPOSES Description Of Tract To Be Rezoned From GC -MD (General Commercial — Multiple -Family Dwelling) To LI (Light Industrial) District: A Tract Or Parcel Containing Approximately 6.7343 Ac. / 293,345 Sq. Ft. Of Land, Being Out Of And A Part Of The Remainder Of A Called 131.467 Acre Tract Described In Deed To Howard Grant Nichols Family Limited Partnership, As Recorded Under Jefferson County Clerk File (J.C.C.F.) No. 2000016829, Situated In The Wesley Dikes League, Abstract No. 17, Jefferson County, Texas, Said Tract Being More Particularly Described By Metes And Bounds As Follows, With All Bearings Based On The Texas State Plane Coordinate System, South Central Zone (Nad 83): Beginning At A Capped 1/2 Inch Iron Rod Found For The Southeast Corner Of Said Called 40.00 Acre Tract Described.In Deed To Starship Beaumont Rv Resort, Llc As Recorded Under J.C.C.F. No. 2018007512 And An Interior Corner Of The Herein Described Tract; Thence, Over And Across Said Called 131.467 Acre Tract, As Follows; South 03 Deg. 29 Min. 27 Sec. East, A Distance Of 856.66 Feet To A Point On The Northwest Line Of Said Suburban Acres Unit Two, For The Most Easterly Southeast Corner Of The Herein Described Tract; Thence, South 32 Deg. 52 Min. 58 Sec. West, With The Northeasterly Line Of Said Suburban Acres Unit Two, A Distance Of 300 Feet To The Most Southerly The Southeast Corner Of The Herein Described Tract; Thence, Over And Across Said Called 131.467 Acre Tract Again, As Follows; In A Northwesterly Direction Approximately 1128 Ft To A Point In The South Line Of The Described 40.00 Acre Tract; Thence, North 86 Deg. 30 Min. 33 Sec. East, Along The South Line Of Said Called 40.00 Acre Tract, A Distance Of Approximately 386 Feet To A Capped 1/2 Inch Iron Rod Found For The Southeast Corner Of Said Called 40.00 Acre Tract And The Point Of Beginning And Containing Approximately 6.7343 Ac., / 293,345 Sq. Ft. Of Land. Tract To Be Rezoned From RS (Residential Single -Family Dwelling) To GC-MD-2 (General Commercial — Multiple -Family Dwelling — 2) District, With A Specific Use Permit For A Laydown Yard: A Tract Or Parcel Containing Approximately 30.4129 Ac. / 1,324,784 Sq. Ft. Of Land, Being Out Of And A Part Of The Remainder Of A Called 131.467 Acre Tract Described In Deed To Howard Grant Nichols Family Limited Partnership, As Recorded Under Jefferson County Clerk File (J.C.C.F.) No. 2000016829, Situated In The Wesley Dikes League, Abstract No. 17, Jefferson County, Texas, Said Tract Being More Particularly Described By Metes And Bounds As Follows, With All Bearings Based On The Texas State Plane Coordinate System, South Central Zone (Nad EXHIBIT -"A" 83): Beginning At A Capped 1/2 Inch Iron Rod Found For The Southeast Corner Of Said Called 40.00 Acre Tract Described In Deed To Starship Beaumont Rv Resort, Llc As Recorded Under J.C.C.F. No. 2018007512 And An Interior Corner Of The Herein Described Tract; Thence, North 03 Deg. 26 Min. 18 Sec. West, Along The East Line Of Said Called 40.00 Acre Tract, A Distance Of 53.1.02 Feet To A Capped 5/8 Inch Iron Rod Stamped "Windrose" Set For An Angle Point; Thence, North 07 Deg. 27 Min. 03 Sec. West, Continuing Along The East Line Of Said Called 40.00 Acre Tract, A Distance Of 345.54 Feet To A Capped 1/2 Inch Iron Rod Found For The Southeast Corner Of A Called 5.0 Acre Tract Described In Deed To Joe Lauer Revocable Trust As Recorded Under J.C.C.F. No. 2009003497, The Northeast Corner Of Said Called 40.00 Acre Tract And An Angle Point Of The Herein Described Tract; Thence, North 07 Deg. 27 Min. 04 Sec. West, Along The East Line Of Said Called 5.0 Acre Tract, A Distance Of 359.86 Feet To A Capped 5/8 Inch Iron Rod Stamped "Windrose" Set For An Angle Point; Thence, North 06 Deg. 47 Min. 56 Sec. East, Continuing Along The East Line Of Said Called 5.0 Acre Tract, A Distance Of 22.90 Feet To A Capped 5/8 Inch Iron Rod Stamped "Windrose" Set At The South Line Of A Called 10.038 Acre Tract Described In Deed To Gulf States Utilities Company For The Northeast Corner Of Said Called 5.0 Acre Tract And The Northwest Corner Of The Herein Described Tract; Thence, South 84 Deg. 19 Min. 01 Sec. East, Along The South Line Of Said Called 10.038 Acre Tract, A Distance Of 954.04 Feet To A Concrete Monument Found On The West Line Of Block 7 Of Said Suburban Acres For The Northeast Corner Of The Herein Described Tract; Thence, South 03 Deg. 28 Min. 01 Sec. East, Along The West Line Of Said Block 7, A Distance Of 788.44 Feet To A Capped 5/8 Inch Iron Rod Stamped "Windrose" Set For An Angle Point; Thence, South 32 Deg. 52 Min. 58 Sec. West, Continuing Along The West Line Of Said Block 7, A Distance Of 1,479.92 Feet To The Southeast Corner Of The Herein Described Tract; Thence, Over And Across Said Called 131.467 Acre Tract, As Follows; North 03 Deg. 29 Min. 27 Sec. West, A Distance Of 865.66 Feet To The Point Of Beginning And Containing Approximately 30.4129 Ac. / 1,324,784 Sq. Ft. Of Land. I i3 i3,kR� •Fh?gib 2�L f .. ,_ _ 4:�` �• �. t sg`,� k � .�' :� �,.�s/' �� Y •s L—•.yil{N V t'� (tF a PROPOSED SIGN 15' HEIGHT 40 SOFT ENTRANCE DRIVE- 30' WIDE MINIMUM 13UFFER PROPOSED SIGN i 15' HEIGHT 40 SOFT ENTRANCE DRIVE PROPOSED SIGN 15' HEIGHT 40 SOFT I 1 � I I ' IOca�x¢ sups ix ILLY I _ � FUTURE DETENTION — WHEN PLOTTED ON AREA 24" x 36" SHEET EXISTING CHANNEL LEGEND 50' WIDE MINIMUM BUFFER --" PROPOSED PROPERTY LINE S.U.P REQUEST FOR 7' HEIGHT HIGH SECURITY I I I I ANTI -CLIMB ORNAMENTAL FENCE LOT 2 PROPOSED DUMPSTER i i I FUTURE EXPANSION AREA FOR I THEIGHT HIGH SECURITY LOCATION UTILITY BUSINESS OFFICE / I , —�— ANTI -CLIMB CHAIN LINK FENCE UTILITY SERVICE OR STORAGE YARD OR BUILDINGS j LOT 1 (NO S.U.P. REQUIRED FOR FUTURE 1-STORY + I I - - =.I L.I. ZONING) WAREHOUSE I 28' HEIGHT I _- C� LOT 2 (S.UP. REQUEST) 16,000 SOFT I 30' WIDE MINIMUM BUFFER I LAYDOWN - FUTURE I YARD �\ . LIGHTING I.D. PROPOSED BRIDGE I \ \,' #OF FULL CUT-OFF HEADS BUILDING FLOOD LIGHT ENTRANCE \ FT- FORWARD T�{ROW OPTICS P##F# 2=TYPE2 OPTICS _ t,•ee•i�I . , I "� �\ 3=TYPE 3 OPTICS t fit•'%l ��'+''^ i. I & - g'�, 1 g, \:°' ` • + 1t \� \ y CUSTOM COLOR VALSPAR CHAMPAG y. N�1 lit. •Y�.' : :` U \ Ig'""'�'�'FUTURE i-STORY BEAM PATTERN '' J c�'' : `r r:t ° . ri •�' iq _ -" FLEET MAINTENANCE POLE LIGHT WIDE M=ME01 '+ z U � •�® a •': .. �! ;i - �'• 28' HEIGHT J . •�.. ®., r e p c •I. � .- lob 8.732 SOFT \ PROPOSED DUMPSTER m '_we�'L,J '�,1 t r F. G ° . r.'r'S. r e� r'i I •i�' j• _ = BUILDING LOCATION ENTRANCE Lij • , I . •.:'$ �.;"cra' - .... I 50WIDE MINIMUM BUFFER „ y •' DETENTION' AREA• LOT 1 EN �i� (NO S.U.P. RE TRANCE DRIVE Oyu` • •I °'I' 'r„{�'I QUIRED I.�, •:,;" EXISTING CHANNEL WITH L.I. ZONING) 30' WIDE MINIMUM BUFFER ��Y,o '- SI�If \\ i Beaumont Service Center Proposed Site Plan SCHEM v _AIT,_C US HWY 2R7 h GInn Rood Bu —t. Tsa"s 77003 AUgusl 27. 2020 N September 29, 2020 Consider a request to Rezone a property located at the northwest corner of Maida Road and Betsy Lane from RS (Residential Single Family) to RM-M (Residential Multiple -Family Dwelling — Medium Density) District BEAU-MONT TEXAS TO: City Council FROM: Kyle Hayes, City Manager PREPARED BY: Chris Boone, Planning & Community Development Director MEETING DATE: September 29, 2020 REQUESTED ACTION: Council consider a request to Rezone a property located at the northwest corner of Maida Road and Betsy Lane from RS (Residential Single Family) to RM-M (Residential Multiple -Family Dwelling — Medium Density) District. BACKGROUND Helbig Community Development Corporation has requested a rezoning for property located at the northwest corner of Maida Road and Betsy Lane. A tentative site plan provided by the applicant indicates they wish to construct a multi -family development at this location. Water and sewer lines are available at this location, however, the developer's engineer will need to determine if adequate capacity exists for the proposed development. At a Joint Public Hearing held on September 21, 2020, the Planning Commission recommended 7:0 to approve the request. FUNDING SOURCE Not applicable. RECOMMENDATION Approval of the ordinance. APPLICATION FOR AMENDMENT OF THE ZONING ORDINANCE BEAUMONT, TEXAS (Chapter 28, City Codes) TO: THE PLANNING COMMISSION AND CITY COUNCIL, CITY OF BEAUMONT, TEXAS HELBIG Community Development Corporation APPLICANT'S NAME AND ADDRESS: 3495 Roland Road, Beaumont, TX 77708 APPLICANT'S PHONE #: (409)284-3826 FAX #: (409)892-2456 NAME OF OWNER: HELBIG Community Development Corporation ADDRESS OF OWNER: 3495 Roland Road, Beaumont, TX 77708 NORTHWEST CORNER OF MAIDA & BETSY RD. TRACT OUT OF PART OF LOT 39 AND ALL OF LOT 46 OF THE BEAUMONT IMPROVEMENT COMPANY SUBDIVISION, VOLUME 2 PAGE 5 J.C.M.R. LOCATION OF PROPERTY:JEFFERSON COUNTY, TEXAS LEGAL DENS' � RI OF PROPERTY: - LOT NO. PAR;Fe((��F LOT 39 AND ALL OF LOT 46 OR BLOCK NO. R ADDITION Nr r K {' TRACT PLAT SURVEY NUMBER OF ACRES NUMBER OF ACRES For properties not in a recorded subdivision, submit a copy of a current survey or plat showing the properties proposed to be changed, and a complete legal field note description. CURRENT ZONING DISTRICT: RS ZONING DISTRICT REQUESTED: RM-M HAS THE REQUEST BEEN MADE BEFORE? IF SO, DATE: ACTION: Change zoning from single RS to multi -family RM-M SUBMIT A LETTER STATING REASONS FOR REQUEST. ATTACH THE APPROPRIATE APPLICATION FEE: LESS THAN 1/2 ACRE...........................................................$250.00 1/2 ACRE OR MORE AND LESS THAN 5 ACRES.............$450.00 5 ACRES OR MORE...............................................................$650.00 I HEREBY ACKNOWLEDGE THAT THE APPLICATION IS MADE FOR THE REQUESTED DISTRICT OR A MORE RESTRICTIVE DISTRICT. — SIGNATURE OF APPLICANT: SIGNATURE OF PLEASE TYPE OR PRINT AND SUBMIT TO: FILE NUMBER: ZLV-, V Z DATE RECEIVED: RECEIPT NUMBER: TE:_9Z o zo PLANNING DIVISION, ROOM 201 CITY HALL, 801 MAIN STREET BEAUMONT, TX 77701 P.O. BOX 3827 77704 (409) 880-3764 FAX (409) 880-3133 Helbig Community Development Corporation 0 "Dedicated to Empowering Individuals, Families, and the Community" BBB_ 3495 Roland Road Beaumont, Texas 77708 TEL.NO. (409) 892-2456 FAX NO. (409) 892-2456 Dr. Airon Reynolds, Jr., Executive Director Email: helbigcdc(_@aol.com August 17, 2020 Ms. Adina Josey, CFM City of Beaumont Senior Planner, Floodplan Administrator P.O. Box 3827 Beaumont, TX 77704-3827 Dear Ms. Josey, I am making a formal request for the zone changing from single RS to multi -family RM-Man address for a property with following location: NORTHWEST CORNER OF MAIDA & BETSY RD. TRACT OUT OF PART OF LOT 39 AND ALL OF LOT 46 OF THE BEAUMONT IMPROVEMENT COMPANY SUBDIVISION, VOLUME 2 PAGE 5 J.C.M.R. JEFFERSON COUNTY, TEXAS I will make payment in the amount of $650 for the application fee. Sincerely, Dr. on Repol,Jr. Helbig Community Development Corporation is a Non -Profit Corporation with IRS 501(c) (3) Tax -Exempt Status v AONT ti n ITCOMPANY IISION w OFLOT39 N T Z V BEAUMONT IMPROVEMENT COMPANY SUBDIVISION LOT 38 N 8633'57" E 193.95' (mm EAST 193.95') MR-9 UNITS4952 BLOC 16 UNITS53.56 BLD011 UNITS 6A66 ■ B1nc 1z UNITS fi7tH 3 c BEAUMONT IMPROVEMENT COMPANY SUBDIVISION LOT 47 N 86'33'30" E 387.62' (CALLED MT367.62') FOUNTAIN WETPONO OSTENNDN ANOINTED LANE (50' R.O.W) PROSPERITY LANE (SO' RA.W) DAYCARE COMMUNITYROOM 11 64VNGEMENTOFC LAUNORYFACUTY IVIAIUA KUAU 5 86'36'49" W 581.57' (60' R.O. W) (CALLED WEST 561571 TOTAL 27 BUILDINGS; 100 LIVING UNITS AMENITIES: COMMUNOY ROOM, MANAGEMENT OFFICE, LAUNDRY FACILITY, DAYCARE PHASE 1 13 BUILDINGS; 52 LIVING UNITS; RADA UNITS GLO/CBDG FUNDING AMENITIES: COMMUNITY RM,LAUNDRY FACILITY; MANAGEMENT OFFICE PHASE 2BUILDINGS, 8LIVING UNITS PRIVATE FUNDING SOURCE DAYCARE, COMMUNITY RM,LAUNDRY FACILITY, MANAGEMENT OFFICE BLOG9 uurts nso BLOG 4 UNITS 13.16 ■ SCALE: 1'=50' LEGEND ® P E1 PHASE2 os o�Z �w0 ao w30 waNITY MAP N. T.S. MASTER PLAN OF BELL ESTATES A 7.364 ACRE TRACT OUT OF PART OF LOT 39 AND ALL OF LOT 46, OF THE BEAUMONT IMPROVEMENT CO. SUBDIVISION VOLUME 2, PAGES, J.C.M.R. JEFFERSON COUNTY, TEXAS DEVELOPER HELBIG COMMUNITY DEVELOPMENT CORPORATION PARKING SPACES PROVIDED 91 (60X 15 SPACES PER UNIT =90 SPACES) ORDINANCE NO. ENTITLED AN ORDINANCE AMENDING CHAPTER 28 OF THE CODE OF ORDINANCES OF BEAUMONT, TEXAS, AND IN PARTICULAR THE BOUNDARIES OF THE ZONING DISTRICTS, AS INDICATED UPON THE ZONING MAP OF BEAUMONT, TEXAS, BY CHANGING THE ZONING OF PROPERTY PRESENTLY ZONED RS (RESIDENTIAL SINGLE FAMILY) DISTRICT TO RM-M (RESIDENTIAL MULTIPLE FAMILY DWELLING -MEDIUM DENSITY) DISTRICT FOR PROPERTY LOCATED AT THE NORTHWEST CORNER OF MAIDA ROAD AND BETSY LANE, BEAUMONT, JEFFERSON COUNTY, TEXAS; PROVIDING FOR SEVERABILITY; PROVIDING FOR REPEAL AND PROVIDING A PENALTY. BE IT ORDAINED BY THE CITY OF BEAUMONT: Section 1. That Chapter 28 of the Code of Ordinances of Beaumont, Texas, and in particular the boundaries of the zoning districts, as indicated upon the Zoning Map of the City of Beaumont, referred to in Section 28.01.005(b) thereof, is hereby amended by changing the zoning of property presently zoned RS (Residential Single Family) District to RM-M (Residential Multiple Family Dwelling -Medium Density) District for property located at the northwest corner of Maida Road and Betsy Lane, being Lot 46 and the east Y/2 of Lot 39, Block A, Beaumont Improvement Company, Beaumont, Jefferson County, Texas, containing 7.5 acres, more or less, as shown on Exhibit "A," attached hereto, and the official zoning map of the City of Beaumont is hereby amended to reflect such changes. Section 2. That, in all other respects, the use of the property herein above described shall be subject to all of the applicable regulations of the underlying zoning district as well as those regulations contained in Chapter 28 of the Code of Ordinances of Beaumont, Texas, as amended. Section 3. r That if any section, subsection, sentence, clause of phrase of this ordinance, or the application of same to a particular set of persons or circumstances, should for any reason be held to be invalid, such invalidity shall not affect the remaining portions of.this ordinance, and to such end, the various portions and provisions of this ordinance are declared to be severable. Section 4. That all ordinances or parts of ordinances in conflict herewith are repealed to the extent of the conflict only. Section 5. That any person who violates any provision of this ordinance shall, upon conviction, be punished, as provided in Section 1.01.009 of the Code of Ordinances of Beaumont, Texas. The meeting at which this ordinance was approved was in all things conducted in strict compliance with the Texas Open Meetings Act, Texas Government Code, Chapter 551. PASSED BY THE CITY COUNCIL of the City of Beaumont this the 29th day of September, 2020. - Mayor Becky Ames - 1 1-Z: Request for a rezoning from RS (Residential Single -Family Dwelling) to RM-M zsidential Multiple -Family Dwelling — Medium Density) District. plicant: Helbig Community Development Corporation cation: Northwest corner of Maida Road and Betsy Lane 0 100 200 300 400 11 1 1 1 1 Feet kj September 29, 2020 Consider a request for a Specific Use Permit to allow a short term foster home in an RCR-H (Residential Conservation Revitalization - Historic) District located at 2406 Broadway Street BEAUMONT TEXAS TO: City Council FROM: Kyle Hayes, City Manager CS 13 PREPARED BY: Chris Boone, Planning & Community Development Director MEETING DATE: September 29, 2020 REQUESTED ACTION: Council consider a request for a Specific Use Permit to allow a short term foster home in an RCR-H (Residential Conservation Revitalization - Historic) District located at 2406 Broadway Street. BACKGROUND Harvest House Ministry has requested a Specific Use Permit for the property located at 2406 Broadway Street. The applicant would like to use the property as a temporary foster home. This property was formerly Jason's Deli Corporate office. Children would reside at this property until a more permanent situation can be provided for them. As such, the property would become much more residential in nature. At a Joint Public Hearing held on September 21, 2020, the Planning Commission recommended 7:0 to approve the request for a Specific Use Permit to allow a short term foster home in an RCR-H (Residential Conservation Revitalization - Historic) District. FUNDING SOURCE Not applicable. RECOMMENDATION Approval of the ordinance. SPECIFIC USE PERMIT APPLICATION BEAUMONT, TEXAS (Chapter 28, City Codes) TO: THE PLANNING COMMISSION AND CITY COUNCIL, CITY OF BEAUMONT, TEXAS APPLICANT'S NAME: Ha eves-%' Uouse. MiyiisrrV APPLICANT'S ADDRESS: APPLICANT'S PHONE #: L1 a a - l ct 19 �- lt)Y- S50- 7&1 U6 NAME OF PROPERTY OWNER: Ll So— C�-IJ cr ADDRESS OF PROPERTY OWNER: b aciO � a.ckst)n LOCATION OF PROPERTY: LEGAL DESCRIPTION OF PROPERTY: - LOT NO. �a �1� OR BLOCK NO. 2-7 ADDITION 14V I9 Fi l l 4d i do NUMBER OF ACRES - c PLAT. SURVEY NUMBER OF ACRES For properties not in a recorded subdivision, submit a copy of a current survey or plat showing the properties proposed for a specific use permit, and a complete ljje__gal field note description. // PROPOSED USE: � n f or E. rn-j _ �? 5�d'i &03z e—_ _ _ _ZONE: ATTACH A LETTER describing all processes and activities involved with the proposed uses. ATTACH A SITE PLAN drawn to scale with the information listed on the top back side of this sheet. ATTACH A REDUCED 8 Y? X I I" PHOTOCOPY OF THE SITE PLAN. THE EIGHT CONDITIONS listed on the back side of this sheet must be met before City Council can grant a specific use permit. PLEASE ADDRESS EACH CONDITION IN DETAIL. ATTACH THE APPROPRIATE APPLICATION FEE: LESS THAN!/2 ACRE.................................................................$250.00 %2 ACRE OR MORE AND LESS THAN 5 ACRES...................$450.00 5 ACRES OR MORE...................................................................S650.00 I, being the undersigned applicant, understand that all of the conditions, dimensions, building sizes, landscaping and parking areas depicted on the site plan shall be adhered to as amended and approved by City Council. SIGNATURE OF APPLICANT: ���LD.� O� IL DATE: SIGNATURE OF PROPERTY OWNER: DATE: PLEASE TYPE OR PRINT AND SUBMIT TO: CITY OF BEAUMONT PLANNING DIVISION 801 MAIN STREET, ROOM 201 FILE NUMBER: - l BEAUMONT, TX 77701 Phone - (409) 880-3764 Fax - (409) 880-3110 PLEASE MAKE NOTE ON REVERSE SIDE OF CONDITIONS TO BE MET REGARDING THE SITE PLAN AND LETTER OF PROPOSED USES AND ACTIVITIES. 9Vme Harvest House Harvest House Ministry Short Term Foster Home By definition, a Short Term Foster Home provides a safe, supportive and normalizing environment for youth in the community who are at intersections in life. This home will provide an atmosphere of acceptance where young women who need short term fostering can grow in self-worth, dignity, self-respect, and empowerment. These young women will be able to learn about and receive assistance with relevant community resources through coordinated advocacy and individualized case management. Other services will include food and clothing, life skills training, assistance in obtaining medical care, education services, action planning, and individual counseling. Furthermore, the short term foster care home will allow these young women to learn from and support one another, while providing a safe place with trained supervision where social and recreational activities can occur. Individualized and peer support enables youth to conquer social problems and assume productive life-styles, thereby becoming a healthy and contributing member of the local community. By creating this network of support to young women who are at the intersections in life, our intentions are to meet people where they are —wherever it may be —and support them on their journey. Services Provided as a youth -serving agency (under 18 years of age) • Education services • Accessto medical care • Life Skills • Coordinated Advocacy Services • Direct Supervision • Food & Clothing • Case Management • Individual Counseling Youth who may not be suitable for placement: • Males of any age • Females whose needs are primarily medical or mental health needs that are better addressed at an RTC. • Females who are actively detoxing • Females who are actively suicidal/homicidal • Pregnant females Education Services /GED Support: Provide GED options for online GED classes. Access to Medical Care/ Health & Wellness Education: As a community youth -serving agency, it is important to provide Health & Wellness information to our clients. Clients will have access to clinical professionals who can help them make informed decisions about their health and who will provide education that empower them to take responsibility for their own ongoing wellness. (We will work in collaboration with our local clinics, and doctors that provide medical care) Life Skills/ Mentorship: Mentors are an incredibly beneficial asset in the healing process of a trauma victim. A mentor establishes trusting relationships with clients in order to combat negative influences and aid them in reachingtheir God-given potential by serving as a healthy role model, wisdom, friendship and most importantly, unconditional love. Mentors also help to empower clients, guiding them in taking responsibility for themselves, their choices, and their futures. Job Search Support: Clients can learn how to create a cover letter and resume, how to interview well, and how to evaluate job offers. The center also provides guidance on professional dress and clothing for interviews. Coordinated Advocacy Services: The existing youth advocacy program encourages healing, empowerment, and self-sufficiency in youth. Advocates respond 24/7 when youth are at a cross road if life and walk alongside them throughout the recovery process. Advocates provide emotional support, help youth to understand the various processes and organizations they will navigate throughout recovery, and ensure that their voices are heard and needs are met. Direct Supervision: Clients may receive housing for up to 90 days, which will allow for placement in a safe, stable, and supportive long term environment. Food & Clothing: Food, clothing and personal hygiene items will provide the basic needs of each youth. Case Management: Case management is the process of linking clients to services that enhance their functional capacity, from assessment to comprehensive intervention for individual client care. Individual Counseling: Clients have access to a Licensed Professional Counselor (LPC). Evidence -Based Approach: All Harvest House is trained in TBRI®, which is designed for children from "hard places. TBRI offers practical tools for parents, caregivers, teachers, or anyone who works with children, to see the "whole child" in their care and help that child reach his highest potential. ORDINANCE NO. ENTITLED AN ORDINANCE GRANTING A SPECIFIC USE PERMIT TO ALLOW A SHORT TERM FOSTER HOME IN AN RCR-H (RESIDENTIAL CONSERVATION REVITALIZATION - HISTORIC) DISTRICT FOR PROPERTY LOCATED AT 2406 BROADWAY STREET IN THE CITY OF BEAUMONT, JEFFERSON COUNTY, TEXAS. WHEREAS, Harvest Home Ministry has applied for a specific use permit to allow a short term foster home in an RCR-H (Residential Conservation Revitalization -Historic) District for property located at 2406 Broadway Street, being Lots 24-26, Block 27, Averill Addition, Beaumont, Jefferson County, Texas, containing 0.512 acres, more or less, as shown on Exhibit "A," attached hereto; and, WHEREAS, the Planning and Zoning Commission of the City of Beaumont considered the request and is recommending approval of a specific use permit to allow a short term foster home in an RCR-H (Residential Conservation Revitalization -Historic) District for property located at 2406 Broadway Street; and, WHEREAS, the City Council is of the opinion that the issuance of such specific use permit to allow a short term foster home is in the best interest of the City of Beaumont and its citizens; NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF BEAUMONT: THAT the statements and findings set out in the preamble to this ordinance are hereby, in all things, approved and adopted; and; Section 1. That a specific use permit to allow a short term foster home in an RCR-H (Residential Conservation Revitalization -Historic) District for property located at 2406 i Broadway, being Lots 24-26, Block 27, Averill Addition, Beaumont, Jefferson County, Texas, containing 0.512 acres, more or less, as shown on Exhibit "A," is hereby granted to Harvest House Ministry, its legal representatives, successors and assigns, as shown on Exhibit "B," attached hereto and,made a part hereof for all purposes. Section 2. That the specific use permit herein granted is expressly issued for and in accordance with each particular and detail of the site plan attached hereto as Exhibit "B" and made a part hereof for all purposes. Section 3. Notwithstanding the site plan attached hereto, the use of the property herein above described shall be in all other respects subject to all of the applicable regulations contained in Chapter 28 of the Code of Ordinances of Beaumont, Texas, as amended, as well as comply with any and all federal, state and. local statutes, regulations or ordinances which may apply. The meeting at which this ordinance was approved was in all things conducted in strict compliance with the Texas Open Meetings Act, Texas Government Code, Chapter 551. PASSED BY THE CITY COUNCIL of the City of Beaumont this the 29th day of September, 2020. - Mayor Becky Ames - 2420-P: Request for a Specific Use Permit to allow a short term foster home in an RCR-H (Residential Conservation Revitalization - Historic) District. Applicant: Harvest Ministry Location: 2406 Broadway Street 0 100 200 1 I 1 1 Feet lad IMj +' GC MD ' �0�0�00 2420 P 6. t ✓ .. dcr3. _ LDER AY� l Or ,'roJ ;yl `„ `''� �" j ` 1 _ r• -.' 1 � %. , i I � •e I � ' � y ' cc�,C-MD;.: , ®�O'�p�gopOy�000pO00pOQm®Op, OM, d. ^_ a 1 . ©°o°e®c®®oo°oocee°eo°OR 00 o°� �, 0000eao©eoo®000a �. ®oQee®®�m000©e®o®®®®e®©©©o©aim RCR-H 3' 006-0 o W>gr4,000 v^. peOO®OeOpO ®e®A�Q>ApOmO®OA©®009® ®00®®OOOO t, . OO®4►®OpOOOO©OO®OpoO©pOOO� Vi OO�9A®®OOOODOOOO 0000©pO��p®pAO©004000OOOOo©o®o , �J _ . - :. •y ' - tea.. . r-.. . �S _ < tgROADWAY STr i r 1 T Shr �i C w±i l5 sic n A. G � �.+ 91'A.-•'J #�'F il+ 1e° � _ g µ F [ . d l�'� � �ami Cie# �`•.. � - F; ';""_ RCR-H `. A r-A rl I tS I I -A" ZVEST HOUSE MINISTRY DRY I I I Z I 0 15 3� ES. ON : SLAB �p\ [�� I �p� ti1 I gyp'( �� I �p'� 21 � � _ � — I � ._ SCALE:1 = Wish FOUND . N 86 3014.E 149.89, I MAG NAIL (CALLED EAST 150.001) FOUND 1" STEEL t =oHE OHE ... _._ =- �;n _ — — nu — .:ur „— — .. — PIPE IN CONC. 99 �:: F- a Ix mo 'Z M W a J U Z v CONIC. STEPS NORTH R.O.W. LINE FOUND -OHE—'MAG NAIL) OHE DHE OHE (CALLED WEST 750.00�)_ OHE OHE I _ BROADWAY STREET — ( 60' PUBLIC R.O.W. ) EXHIBIT "B" LOCATE CORNERS AND SHOW IMPROVEMENTS W o: V N�m io coo po g r r m � w v ch O � ' Q � v POINT FOR CORNER OCCUPIEC BY FENCE POST LEGEND OVERHEAD ELECTRIC OHE ONE 8' IRON FENCE 5 = MANHOLE -0- = POWER POLE E.M. = ELECTRICAL METER 11 September 29, 2020 Consider a request for an Amended Specific Use Permit to allow for the expansion of an alcohol and drug rehabilitation facility in an RM-H (Residential Multiple -Family Dwelling - Highest Density) District located at 950 Washington Boulevard BEAUMONT TEXAS TO: City Council FROM: Kyle Hayes, City Manager CS13 PREPARED BY: Chris Boone, Planning & Community Development Director MEETING DATE: September 29, 2020 REQUESTED ACTION: Council consider a request for an Amended Specific Use Permit to allow for the expansion of an alcohol and drug rehabilitation facility in an RM-H (Residential Multiple -Family Dwelling - Highest Density) District located at 950 Washington Boulevard. BACKGROUND Shalom Health Care Management has requested an Amended Specific Use Permit to allow the expansion of an alcohol and drug rehabilitation facility at 950 Washington Boulevard. More than half of the property is zoned GC -MD (General Commercial - Multiple Family Dwelling) District, and a Specific Use Permit was approved to allow an eight (8) bed facility in one building located on the RM-H (Residential Multiple Family Dwelling - Highest Density) zoned portion of the property. This new proposal will allow for 32 beds in the previously approved building and an additional 42 beds. in the second structure. The facility will be treating both adult male and female patients. Patients will remain at the facility for 15-20 days. The facility will have 22 beds available for detoxification and 52 beds available for residential post -detoxification treatment. In addition, the facility will offer outpatient programs for alcohol and drug abuse. Security will be provided by an up to eight foot fence around the entire facility along with 24 hour on campus security guards. Security cameras will also be used. Patients will not be allowed outside of the buildings during treatment. For additional security to the neighbors, an eight (8) foot tall fence should be maintained between the facility and any abutting residential properties due to the nature of the use. At a Joint Public Hearing held on September 21, 2020, the Planning Commission recommended 7:0 to approve the request for an Amended Specific Use Permit to allow for the expansion of an alcohol and drug rehabilitation facility in in an RM-H (Residential Multiple -Family Dwelling - Highest Density) District with the following conditions: Construction plans must meet all requirements by Water Utilities for water and sanitary sewer services, including the requirement of the City's pre-treatment program. 2. An eight (8) foot tall wood or masonry privacy fence be installed and maintained between the facility and any abutting residential properties. FUNDING SOURCE Not applicable. RECOMMENDATION Approval of the ordinance with the following conditions: Construction plans must meet all requirements by Water Utilities for water and sanitary sewer services, including the requirement of the City's pre-treatment program. 2. An eight (8) foot tall wood or masonry privacy fence be installed and maintained between the facility and any abutting residential properties. SPECIFIC USE PERMIT APPLICATION BEAUMONT, TEXAS (Chapter 30, City Codes) TO: THE PLANNING COMMISSION AND CITY COUNCIL, CITY OF BEAUMONT, TEXAS APPLICANT'S NAME: •J R-P,Lo m 4-c-A-i,-i-H e-Fl-P-e- MA-1 " c- m ow * APPLICANT'S ADDRESS: q S 1 0 S A-9 ' 6'Z . gu ge- Ar - 67 TX % 7.51 qr APPLICANT'S PHONE #: 3 y Z%{S �63 �'" FAX #: I R NAME OF OWNER: 9 Es-r P61 I >J V as-r" ooi-s I -Le - ADDRESS OF OWNER: 8 S IR t sT)K �2 � u t I E A- 5 !i 3 S `T TX'7 7 5 i� LOCATION OF PROPERTY: 950 W AS i+ i Q 6jT-V N Lv .� p 6 G-7A-U M 6A)1 % x 7'7 % 0-9' LEGAL DESCRIPTION OF PROPERTY: LOTNO. CAKTW R[ 4, HT 0 jt7 [ -- BLOCK N0. ADDITION f)% OR TRACT PLAT SURVEY NUMBER OF ACRES t I'? Z NUMBER OF ACRES For properties not in a recorded subdivision, submit a copy of a current survey or plat showing the properties proposed for a specific use permit, and a complete legal field note description. PROPOSED USE: 4 c, — HI . ZONE: ATTACH A LETTER describing all processes and activities involved with the proposed uses. pE A--V G*ITA ATTACH A SITE PLAN drawn to scale with the information listed on the top back side of this sheet.tls ATTACH A REDUCED 8 Y2" X 11" PHOTOCOPY OF THE SITE PLAN. q ea t s THE EIGHT CONDITIONS listed on the back side of this sheet must be met before City Council can grant a specific use permit. PLEASE ADDRESS EACH CONDITION IN DETAIL. ATTACH THE APPROPRIATE APPLICATION FEE: LESS THAN %2 ACRE.................................................................$250.00 %2 ACRE OR MORE AND LESS THAN 5 ACRES ........... :....... $450.00 5 ACRES OR MORE ............................. ....................................... $650.00 I, being the undersigned applicant, understand that all of the conditions, dimensions, building sizes, landscaping and parking areas depicted on the site plan shall e adhered to as amended and approved by City Council. SIGNATURE OF APPLICANT: DATE: �� 12V2C SIGNATURE OF NOT APPLICANT) DATE: PLEASE TYPE OR PRINT AND SUBMIT TO: CITY OF BEAUMONT PLANNING DIVISION FILE NUMBER: 2, 801 MAIN STREET, ROOM 201 BEAUMONT, TX 77701 DATE RECEIVED: �22-0 Phone - (409) 880-3764 Fax - (409) 880-3133 PLEASE MAKE NOTE ON REVERSE SIDE OF CONDITIONS TO BE MET REGARDING THE SITE PLAN AND LETTER OF PROPOSED USES AND ACTIVITIES. 4 SSHAL---,0M-HE*LTH CARE MANAGEMENT August 24, 2020 Attn: Ms. Adina Josey, CFM Senior Planner, Planning and Community Development, City of Beaumont, Texas. Ref: Specific Use Permit for 9s0/3 & 050/4 Washington Blvd. Beaumont, TX Dear Ms. Josey, I am requesting you to consider our application once again for SUP. It was originally approved back in early 2019 see your File No. 237o-P. We started our outpatient services from building 950/3 in July 2020. The plans for 950/4 were delayed by some unforeseen circumstances including COVID 19.Over the past one year we learnt that the demand for Alcohol & Drug Rehab increased in this region. We have decided to increase our Rehab capacity and want to convert building 950/3 into inpatient Rehab facility also. Last week I learnt from Ms. Purcell that we need to apply for new SUP for both building again. Please excuse .us in advance for any inconvenience you may experience in this cumbersome': process again. But let me assure you that we are on track to pursue our Vision of helping this community by providing a comprehensive Mental health rehab facility. Please see the attached license and occupancy for building95011. I, on half of the Board of Directors of Shalom Health Care Management and on behalf of physicians, nursing staff, counselors, and behavioral health expert; would like to express my profound gratitude and utmost thanks for your leadership and commitment to the community development and towards positive city planning services. Special thanks to all those who guide us and walk through to understand this application process. The Shalom Health Care Management has a vision to establish comprehensive Mental Health clinics and Alcohol & Drug Rehabilitation Facility that will serve underserved areas of Jefferson, Hardin, Orange, Newton, Jasper and liberty Counties. Our mission is to provide holistic behavioral health services, including outpatient, residential and Rehabilitation facility. We are projecting that our property located at 950 Washington Blvd. Beaumont Texas will be a medical complex that will create more than 15o new jobs in the area. We plan to offer 24 hours residential care to patients in the area by converting buildings 950/3 & 950/4 into two separate facilities providing 42 & 32 beds respectively. This new medical complex will provide access to unavailable behavioral and mental health services in the area. SHALOM HEALTH; CARE MANAGEMENT- 950 WASHINGTON BLVD, BEAUMONT, TEXAS 77705 SSHAL___c0M_HE*L___,TH CARE MANAGEMENT We are glad to announce that we have already started Intensive putpatient program from qso/i building from July 2020. Background Addiction is a gomplex disease: It deteriorates human brain performance, thereby impairing the ability to make sound judgments and decisions, which then leads to character deterioration and can eventually cause total self. destruction. Addiction not only impacts the individual; it also disrupts their surroundings, `families and community at large. As troubling as that sounds, this disease is treatable, and recovery is possible if effective interventions are put in place to address sustainable recovery. Substance and Alcohol addiction kills 115 adults daily; which 'is more than 42,000 Americans each year. This number is six times more than what American army had lost soldiers in Iraq and Afghanistan war. Consequently, the President of the United States has declared addiction epidemic and will use all state and national resources to control, prevent and treat substance use addiction. Strategies for dealing with drug addiction risks should be designed to offer a comprehensive program that starts with preventive education and goes all the way to cover detox, recovery, post recovery education and sober living for those who are addicted. Shalom Health Care Management will provide preventive education and public awareness about substance use and its social and economic implications on individuals and families. A comprehensive post rehab program will be developed to ensure that those treated returning home are fully supported on a sustained basis by the local community before entering a productive life without any communal stigma or isolation. Additional addiction treatment Managements are needed to provide detox and rehabilitation services in the Southeast Texas region. Shalom Health Care Management is requesting the Planning and Development Department to grant us Specific Use Permit to provide us residential drug and recovery Management in the two of our five buildings located at 950 Washington Blvd. Beaumont Texas. Following are the highlights: SHALOM HEALTH CARE MANAGEMENT-950 WASHINGTON BLVD, BEAUMONT,TEXAS77705 SSHAL___,0M_tiEAL___,Tf i CARk MANIMIEMENT SUP — Request Highlights • Master Plan of the property is attached. Currently - 950 Washington Blvd, has 5 buildings. They are designated as 950/1 to: 950/5 Buildings: • See also see attached a latest Asbestos Test report confirming these buildings are safe to occupy. • Only 950/3 & 950/4 building facility will require Special Use Permit for the purpose to establish drug recovery programs. The 950/3 is an H shape building with total covered area of approx. 8,000+ SF. The 950/4 building is approximately 7,000 SF • These buildings will be used to treat substance use and alcohol abuse patients in residential care setting. The Facility will be licensed by the Health and Human Services commission for the treatment of addiction related patients. The Licensed facility will accommodate total of 74 Beds for Detox and Residential treatment between both buildings. • Patients will stay overnight from 3-5 days in Detox and 12-15 days in follow up residential care. Patients will remain in the facility till they are fully recovered. It is expected that both Male & Female patients over the age of 18 will be admitted. There will be no persons from the Department of Justice or incarceration admitted. • 'Inpatient Residential; Shalom Health Care wi11 offer inpatient 12-bed detox in our residential facility Building 950/4 (SUP Requested). In addition to the 20-bed residential post detox treatment facility which will provide comfortable, home -like setting. • Similarly Building 950/3 (SUP Requested), will offer to -bed detox & 32-bed residential post detox treatment facility. It will provide comfortable, home -like setting onsite. Our medical team will provide inpatient detox services. • We will provide around -the -clock monitoring and use the latest evidence -based medications. • SubstanceAbuseAssessment:; For those who may be developing a chemical dependency, early assessment can highly warning signs before more serious problems develop. For others, a professional substance use and alcohol assessment may be the first step towards effective treatment recovery. • The facility will provide counseling services, medical exams, group therapies, recovery, rehabilitation and family support services. Whereas, patients will have dining area, bathrooms, showers, laundry space and family waiting areas. SHALOM HEALTH CARE MANAGEMENT- 950 WASHINGTON BLVD, BEAUMONT, TEXAS 77705 SSHAL--&0M-tiE*L---,TH CARE MANMEWENT More than 79 people will be employed for direct patient care in the residential setting; however, more than 30 individuals indirectly will benefit which includes transportation, security, catering, pharmacy, delivery, washing and laundry, yard - maintenance, building maintenance, computer personnel, marketing, medical coding and recording services. Security Measures: the facility will have up to 8 foot fence, .24 hours security guards will be in the campus, CCTV cameras will be in place, and security post will allow in and out of permitted individuals. Building is completely cordoned with additional metal fences for patient's safety. Patients will not be allowed to leave the building during treatment procedure and services till fully recovered. Due to privacy reasons patients will not be seen by the community or neighbors. We are requesting the Planning and Community Development Department to grant Shalom Health Care Management Special Use Permit for Buildings 950/3 & 950/4 to operate residential drug recovery program. If you have questions or concerns, please do not hesitate to reach me. Sincerely, Amir Raza MBA. Director Operations Tel: 832 245 3635 Email: amir@shalommedicalcenter.com SHALOM HEALTH CARE MANAGEMENT- 950 WASHINGTON BLVD. BEAUMONT, TEXAS 77705 Specific Use Permit for Building 950/3 & 950/4 950 Washington Blvd. Beaumont, TX 77705 Answers for Section 30-26E by Shalom Health Care, Beaumont, Texas 1. That the specific use will be to provide inpatient residential treatment services to the substance use and alcoholic abuse patients. This facilitywill not accept inmates or persons from the Department of Justice. This building will not provide any enjoyment or entertainment in the facility. This facility will exclusively be used for medical purposes and specifically for inpatient residential recovery services with authorized access. This facility will have all CC TV Camera and open areas will be fenced. Access will be allowed through security measures. 2. Because this facility will be the part of Shalom Health Care Management's medical complex. The inpatient residential facility will have confined public access. This facility will increase the value of the surrounding properties. 3. Necessary road, utility, drainage and other necessary facilities already exist. No other development is needed. 4. Since this facility was previously operated by the City of Beaumont, Health Department and the University of Texas Medical Branch, facility is completely built according to ADA complaint with enough parking spaces with easy access and driveways. No further construction or improvement is needed. 5. There will be no nuisance, offensive odor, fumes, dust, noise and vibration. This will be in fact; quiet, clean and supervise facility. 6. All directions signs will be installed, few parking lights already exist, however, if needed will be installing according to city code compliance. 7. Sufficient land scape already exists, all green spaces lawns are in good shape. 8. The building is according to Beaumont Investments LLC Comprehensive Plan. AMIR RAZA 1 1 ��: •� Rf hi v ' � �')i� 'rt,-- • Ell p� Parking` j I: I' • is I . �: it ,; � `- '• � �, L � 3� i 6�1u��'a d 5, U HEALTH BERVIICE'S BUILDING II "-'O"" � -m't a".,,•. ---..�,_ t �?�• ° itnsA C+ko oY,d�i:a ti,4 asa vuxwi�[al e�sstrttt �� —� ,,.n'� i S�7 `4 l+�•��- M11TUN BELL ASSULITUR INC, ARC13iTEC$5 AND g'1•o+. •t i•:iex4 1! .. .� .___... K S ORDINANCE NO. ENTITLED AN ORDINANCE ISSUING AN AMENDED SPECIFIC USE PERMIT TO ALLOW THE EXPANSION OF AN ALCOHOL AND DRUG REHABILITATION FACILITY IN AN RM-H (RESIDENTIAL,MULTIPLE FAMILY DWELLING - HIGHEST' DENSITY) DISTRICT FOR PROPERTY LOCATED AT 950 WASHINGTON BOULEVARD IN THE CITY OF BEAUMONT, JEFFERSON COUNTY, TEXAS. WHEREAS, on February 5, 2019, the City Council of the City of Beaumont, Texas adopted Ordinance No. 19-008 issuing a specific use permit to allow an alcohol and drug rehabilitation facility in an RM-H (Residential Multiple Family Dwelling -Highest Density) District for property located at 950 Washington Boulevard; and, WHEREAS, Shalom Health Care Center wishes to amend the specific use permit to allow the expansion of an alcohol and drug rehabilitation facility in an RM-H (Residential Multiple Family Dwelling -Highest Density) District for property located at 950 Washington Boulevard, being Lots 15-21, Cartwright Addition and Y2 of the adjacent alley, Beaumont, Jefferson County, Texas, containing 1.32 acres, more or less, as shown on Exhibit "A," attached hereto; and, WHEREAS, the Planning and Zoning Commission of the City of Beaumont considered the request and is recommending approval to amend the specific use permit to also allow the expansion of an alcohol and drug rehabilitation facility in an RM-H (Residential Multiple Family Dwelling -Highest Density) District for property located at 9850 Washington Boulevard, subject to the following conditions: • Construction plans must meet all requirements by Water Utilities for water and sanitary sewer services, including the requirement of the City's pre- treatment program; • An eight (8) foot tall wood or masonry privacy fence be installed and maintained between the facility and any abutting residential properties ; and, WHEREAS, the City Council is of the opinion that the amendment of such specific use permit to allow the expansion of an alcohol and drug rehabilitation facility is in the best interest of the City of Beaumont and its citizens; NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF BEAUMONT: THAT the statements and findings set out in the preamble to this ordinance are hereby, in all things, approved and adopted; and, Section 1. That Ordinance No. 19-008 be amended by amending the specific use permit granted to Shalom Health Care Center to also allow the expansion of an alcohol and drug rehabilitation facility in an RM-H (Residential Multiple Family Dwelling -Highest Density) District at 950 Washington Boulevard, being Lots 15-21, Cartwright Addition and Y2 of the adjacent alley, Beaumont, Jefferson County, Texas, containing 1.32 acres, more or less, as shown on Exhibit "A," is hereby granted to Shalom Health Care Center, its legal representatives, successors and assigns, as shown on Exhibit "B," attached hereto and made a part hereof for all purposes, subject to the following conditions: • Construction plans must meet all requirements by Water Utilities for water and sanitary sewer services, including the requirement of the City's pre- treatment program; • An eight (8) foot tall wood or masonry privacy fence be installed and maintained between the facility and any abutting residential properties. Section 2. That the amended specific use permit herein granted is expressly issued for and in accordance with each particular and detail of the site plan attached hereto as Exhibit "B" and made a part hereof for all purposes. Section 3. Notwithstanding the site plan attached hereto, the use of the property herein above described shall be in all other respects subject to all of the applicable regulations contained in Chapter 28 of the Code of Ordinances of Beaumont, Texas, as amended, as well as comply with any and all federal, state and local statutes, regulations or ordinances which may apply. The meeting at which this ordinance was approved was in all things conducted in strict compliance with the Texas Open Meetings Act, Texas Government Code, Chapter 551. PASSED BY THE CITY COUNCIL of the City of Beaumont this the 29th day of September, 2020. - Mayor Becky Ames - Z2-P: Request for an Amended Specific Use Permit to allow for the expansion of an ohol and drug rehabilitation facility in in an RM-H (Residential Multiple -Family telling - Highest Density) District. plicant: Shalom Health Care Management cation: 950 Washington Boulevard 0 100 200 300 400 1 1 1 1 1 ► Feet ` 1"--_"•_ ---_--_ __'•1 . t t t cnsluu WA g -W16 1 •i%��r , , I :uwm +1 i i i PUtURE I)NC STORY AODInOFi I aL�+C �'_--•^•' t i Z comw QA it I �t ru (,IAre Laro.um .'t!anL>,x • 1 619N YYd Kr rIwRWO.VT A>o 1 1 FUTURE PgRKING1�t07 Ott •-- ! I I MMG9 lalC M. \ i 1 1 1 ' tlm4MC! q :+a • /AC[ d omram nno-la —� 1 Ca1ML tK r19S 094d(M l ,• (. 'pIN�IMN'r0 Tap ' � � [�¢YY /"/��//�t 'L"°'san+ixi"woorryn`im gip. ' -T ' (�a _..- ..._.� �-"�•�• _ l- ���. Ll ' i �' � w"�wJ9nta 1• ]•♦ I • - _ � .— Lb � •xa d amec co / -"'"r j � I , • . 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C I•�1 L •�•1J SNc Chat HI ': slt :. % �+...�•...,:.�.w' _'t/1d' t•..� --- - °`'0' ''�� PAMs< SrMra�T _ _.r am......--? `a..J�-••^° our re. 5 September 29, 2020 Consider a request for an Amended Specific Use Permit to allow Retail and Condominiums in a GC-MD-2 (General Commercial — Multiple Family Dwelling - 2) District located at 4515 N. Major Drive REAUMONT TO: City Council FROM: Kyle Hayes, Ci Manager CS t, PREPARED BY: Chris Boone, Planning & Community Development Director MEETING DATE: September 29, 2020 REQUESTED ACTION: Council consider a request for an Amended Specific Use Permit to allow Retail and Condominiums, in a GC-MD-2 (General Commercial — Multiple Family Dwelling - 2) District located at 4515 N. Major Drive. BACKGROUND Phuc Nhat Le is requesting an Amended Specific Use Permit to allow retail and condominiums at 4515 N. Major Drive. The proposed development would consist of 17 condominiums and approximately 23,080 square feet of retail space. In December of 2019, a request for retail and storage was approved. The proposed site plan has been updated to include private access to 17 condominiums at the rear of the property as opposed to the approved storage facility. The number and location of driveways is subject to approval of TXDOT. Any substantial changes to the site plan resulting from driveway approval may necessitate additional review of the plan via the Specific Use Permit process. At a Joint Public Hearing held on September 21, 2020, the Planning Commission recommended 7:0 to approve the request for an Amended Specific Use Permit to allow Retail and Condominiums in a GC-MD-2 (General Commercial — Multiple Family Dwelling - 2) District. FUNDING SOURCE Not applicable. RECOMMENDATION Approval of the ordinance. SPECIFIC USE PERMIT APPLICATION BEAUMONT, TEXAS (Chapter 28, City Codes) TO: THE PLANNING COMMISSION AND CITY COUNCIL, CITY OF BEAUMONT, TEXAS APPLICANT'S NAME:Phuc Nhat Le APPLICANT'S ADDRESS: 11100 Breena Ct. Beaumont, Tx 77705 APPLICANT'S PHONE #: 409-201-3248 FAX #: NAME OF PROPERTY OWNER: Phuc Nhat Le ADDRESS OF PROPERTY OWNER: 4515 N. Major Drive Beaumont, TX 77713 LOCATION OF PROPERTY: LEGAL DESCRIPTION OF PROPERTY: LOT NO. OR TRACT Daniel Easley Survey BLOCKNO. PLATAbstract N. 20 ADDITION SURVEY Daniel Easley NUMBER OF ACRES NUMBER OF ACRES 4.981 or 5.0 Acres For properties not in a recorded subdivision, submit a copy of a current survey or plat showing the properties proposed for a specific use permit, and a complete legal field note description. PROPOSED USE: Retails 8t Condominium ZONE: GC-MD-2 ATTACH A LETTER describing all processes and activities involved with the proposed uses. ATTACH A SITE PLAN drawn to scale with the information listed on the top back side of this sheet. ATTACH A REDUCED 8 %" X 11" PHOTOCOPY OF THE SITE PLAN. . THE EIGHT CONDITIONS listed on the back side of this sheet must be met before City Council can grant a specific use permit. PLEASE ADDRESS EACH CONDITION IN DETAIL. ATTACH THE APPROPRIATE APPLICATION FEE: LESS THAN''/2 ACRE.................................................................$250.00 '/2 ACRE OR MORE AND LESS THAN 5 ACRES...................$450.00 5 ACRES OR MORE...................................................................$650.00 I, being the undersigned applicant, understand that all of the conditions, dimensions, building sizes, landscaping and parking areas depicted on the site plan shall be adhered to as amended and0 approved by City Council. SIGNATURE OF APPLICANT: /1 ,ATE. 07/24/20 SIGNATURE OF PROPERTY OWNER: �1 DATE: 07/24/20 PLEASE TYPE OR PRINT AND SUBMIT TO: CITY OF BEAUMONT PLANNING DMSION 801 MAIN STREET, ROOM 201 FILE NUMBER:— BEAUMONT, TX 77701 � Phone - (409) 880-3764 Fax - (409) 880-3110 PLEASE MAKE NOTE ON REVERSE SIDE OF CONDITIONS TO BE MET REGARDING THE SITE PLAN AND LETTER OF PROPOSED USES AND ACTIVITIES. Phue Nhat Le, Property Owner Citrus Plaza & Condominium, 4515 N Major Drive Beaumont, TX 77713 August 24, 2020 The proposed retails and condominium project will be 4' pre-engineered metal buildings at approximately 5000 sf each, plus their various architectural aesthetics. We will provide total management of the property with onsite/offsite staff and 24-hour video surveillance at climate control area and at each retail building and any additional assistance if need be. The site will be fenced on all 3 sides at 8' as per code and will provide the camera and security systems for monitoring the premises. We had a pre -development meeting with the City staff on 09/26/19 to discuss all requirements and compliance with the building code, fire, public works, dd6 and water utilities. All those comments we received during our meeting will be implemented into our design phase for construction permitting. The property is in the flood "X". All structures will be constructed a minimum of 18" inches above the Base Flood Elevation or be flood proofed to 18" inches above the Base Flood Elevation per City requirements. We would like to start the project in the January 2021 with ground break and construction. Our goal when approach this project is to use excellent quality and safe/effective workmanship in accordance to the city ordinance. We believe this will help to catapult economic growth and development in these communities. We truly believe in ourselves and the people that we serve in these communities that they too would have an extraordinary experience when they visit our shopping plaza and climate control facilities. Thank you so much for this wonderful opportunity to be a part of this great community and the City of Beaumont. Looking forward to hearing a positive approval on this proposed development. Sincerely, P hhu,cl Nhctt Lem Phuc Nhat Le, Property Owner SECTION 28.04.001, ZONING ORDINANCE REQUIRES THAT THESE EIGHT CONDITIONS MUST BE MET BEFORE A SPECIFIC USE PERMIT CAN BE ISSUED. Please explain how the proposed project will comply with each of these conditions in your application: o That the specific use will be compatible with and not injurious to the use and enjoyment of other property, nor significantly diminish or impair property values within the immediate vicinity; The management team as well as the responsible party of the proposed project will be unequivocally committed and complied to all the building regulations and safety standards set forth by the city upon approval of permit. In addition to providing much needed services/resources, our management team will also be faithfully committed to future business growth at various capacity that would help in the social and economic transformation of this landscape, thus leading to appreciation of values of our property as well as for those properties and businesses in the proximal vicinity. o That the establishment of the specific use will not impede the normal and orderly development and improvement of surrounding vacant property. The objective of the proposed retails & condominium is to primarily provide and fulfill essential resources/services recognized by the surrounding communities. In the event of future growth and expansion, everything will be done in accordance to city ordinance requirements as to avoid any potential impediment of progress in development of nearby properties and/or businesses. o That adequate utilities, access roads, drainage and other necessary supporting facilities have been or will be provided. The proposed site will be designed by license professional engineer in state of Texas which will provide adequate drainage calculation with detention pond and outfall discharge point as per drainage study. All the private utilities will comply with the plumbing codes requirements and 8" C-900 waterline extension within the proposed 10' exclusively waterline easement and provide fire hydrant as per fire code. All roadways will be 6" reinforced concrete pavement with drainage and grading design. o The design, location and arrangement of all driveways and parking spaces provides for the safe and convenient movement of vehicular and pedestrian traffic without adversely affecting the general public or adjacent development; The proposed retails & condominium will be designed for all safety requirements of TxDot drainage criteria, one or two 36' wide entrance and radii to meet the guidelines and provide safety ends at each side of driveway. All roadways are design for 20' wide fire truck accessibility with all turning radii of 25' as shown on site plan. o That adequate nuisance prevention measures have been or will be taken to prevent or control offensive odor, fumes, dust, noise and vibration. The proposed retails and condominium will be regulated by the property management team, as part of their job descriptions, will be monitoring the site for QA/QC of physical appearance and cleanliness. The dumpster provided with enclosure doors and fenced surrounded with shrubs. There will be guideline and brochure for not littering and map of the site for dumpster location. Since there are no dirt roadways, dust will not be issue. If any noise or vibration noted at the site, the tenet will be notified for warning. o That directional lighting will be provided so as not to disturb or adversely affect neighboring properties; The proposed retails and condominium will have the sign and light for directional as per City ordinance requirement. All the lighting system at the site will be LED with proper design luminous to not disturb or affecting neighboring properties. o That there are sufficient landscaping and screening to insure harmony and compatibility with adjacent property; and The proposed retails and condominium will have the 6' landscape buffer in front of property with shrubs at 24" C-C and trees at 25' apart per City ordinance and 1" water meter irrigation with RPZ in cage. o That the proposed use is in accordance with the Comprehensive Plan. The proposed retails and condominium will be designed and as per all City of Beaumont Codes, Ordinance, TxDot, DD6 and County. ORDINANCE NO. ENTITLED AN ORDINANCE ISSUING AN AMENDED SPECIFIC USE PERMIT TO ALLOW A RETAIL FACILITY AND CONDOMINIUMS IN A GC-MD-2 (GENERAL COMMERCIAL -MULTIPLE FAMILY DWELLING-2) DISTRICT FOR PROPERTY LOCATED AT 4515 N. MAJOR DRIVE IN THE CITY OF BEAUMONT, JEFFERSON COUNTY, TEXAS. WHEREAS, on December 3, 2019, the City Council of the City of Beaumont, Texas adopted Ordinance No. 19-076 issuing a specific use permit to allow a retail and climate controlled storage facility in a GC-MD-2 (General Commercial -Multiple Family Dwelling- 2) District for property located at 4515 N. Major Drive; and, c WHEREAS, Phuc Nhat Le wishes to amend the specific use permit to allow a retail facility and condominiums in a GC-MD-2 (General Commercial -Multiple Family Dwelling- 2) District for property located at 4515 N. Major Drive, being Plat RS-5, Tracts 5, 5A, 6 & 17, D. Easley Survey, Abstract 20, Beaumont, Jefferson County, Texas, containing 5.35 acres, more or less, as shown on Exhibit 'A" attached hereto; and, WHEREAS, the Planning and Zoning Commission of the City of Beaumont considered the request and is recommending approval to amend the specific use permit to also allow a retail facility and condominiums in a GC-MD-2 (General Commercial - Multiple Family Dwelling-2) District for property located at 4515 N. Major Drive; and, WHEREAS, the City Council is of the opinion that the amendment of such specific use permit to allow a retail facility and condominiums is in the best interest of the City of Beaumont and its citizens; NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF BEAUMONT: THAT the statements and findings set out in the preamble to this ordinance are hereby, in all things, approved and adopted; and, Section 1. That Ordinance No. 19-076 be amended by amending the specific use permit granted to Phuc Nhat Le to also allow a retail facility and condominiums in a GC-MD-2 (General Commercial -Multiple Family Dwelling-2) District at 4515 N. Major Drive, being Plat RS-5, Tracts 5, 5A, 6 & 17, D. Easley Survey, Abstract 20, Beaumont, Jefferson County, Texas, containing 5.35 acres, more or less, as shown on Exhibit "A," is hereby granted to Phuc Nhat Le, his legal representatives, successors and assigns, as shown on Exhibit "B," attached hereto and made a part hereof for all purposes. Section 2. That the amended specific use permit herein granted is expressly issued for and in accordance with each particular and detail of the site plan attached hereto as Exhibit "B" and made a part hereof for all purposes. Section 3. Notwithstanding the site plan attached hereto, the use of the property herein above described shall be in all other respects subject to all of the applicable regulations contained in Chapter 28 of the Code of Ordinances of Beaumont, Texas, as amended, as well as comply with any and all federal, state and local statutes, regulations or ordinances which may apply. The meeting at which this ordinance was approved was in all things conducted in strict compliance with the Texas Open Meetings Act, Texas Government Code, Chapter 551. PASSED BY THE CITY COUNCIL of the City of Beaumont this the 29th day of September, 2020. - Mayor Becky Ames - 418-P: Request for an Amended Specific Use Permit to allow Retail and Condominiums in a GC-MD-2 (General Commercial — Multiple Family Dwelling - 2) District. Applicant: Phuc Nhat Le Location: 4515 N. 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TEXAS EXHIBIT "B» Site Plan ecumonl, Texos PUBLIC HEARING Receive comments on the 2019 Consolidated Annual Performance and Evaluation Report (CAPER) BEAUMONT TEXAS TO: City Council FROM: Kyle Hayes, City Manager a PREPARED BY: Chris Boone, Planning & Community Development Director MEETING DATE: September 29, 2020 REQUESTED ACTION: Council conduct a Public Hearing to receive comments on the 2019 Consolidated Annual Performance and Evaluation Report (CAPER). BACKGROUND As mandated by the U. S. Department of Housing and Urban Development (HUD), City Council has conducted public hearings and work sessions in previous years prior to submittal of the City's Consolidated Annual Performance and Evaluation Report (CAPER). Community Development Staff published a request to receive public comments on the 2019 CAPER in the Beaumont Examiner newspaper on August 13, 2020. Attached is the financial summary for the grant year completed and several IDIS reports that will be submitted to HUD with the CAPER. FUNDING SOURCE U. S. Department of Housing and Urban Development (HUD) Community Development Block Grant and HOME Investment Partnership Grant funds. RECOMMENDATION Council conduct the Public Hearing. PART I: SUMMARY OF CDBG RESOURCES 01 .UNEXPENDED CDBG FUNDS AT END OF PREVIOUS PROGRAM YEAR 945,911.39 02 ENTITLEMENT GRANT 1,337,723.00 03 SURPLUS URBAN RENEWAL 0.00 04 SECTION 108 GUARANTEED LOAN FUNDS 0.00 05 CURRENT YEAR PROGRAM INCOME 8,648.52 05a CURRENT YEAR SECTION 108 PROGRAM INCOME (FOR SI TYPE) 0.00 06 FUNDS RETURNED TO THE LINE -OF -CREDIT 4,330.46 06a FUNDS RETURNED TO THE LOCAL CDBG ACCOUNT 0.00 07 ADJUSTMENT TO COMPUTE TOTAL AVAILABLE 0.00 08 TOTAL AVAILABLE (SUM, LINES 01-07) 2,296,613.37 PART II: SUMMARY OF CDBG EXPENDITURES 09 DISBURSEMENTS OTHER THAN SECTION 108 REPAYMENTS AND PLANNING/ADMINISTRATION 273,145.87 10 ADJUSTMENT TO COMPUTE TOTAL AMOUNT SUBJECT TO LOW/MOD BENEFIT 3,685.44 11 AMOUNT SUBJECT TO LOW/MOD BENEFIT (LINE 09 + LINE 10) 276,831.31 12 DISBURSED IN IDIS FOR PLANNING/ADMINISTRATION 276,774.84 13 DISBURSED IN IDIS FOR SECTION 108 REPAYMENTS 0.00 14 ADJUSTMENT TO COMPUTE TOTAL EXPENDITURES 645.02 15 TOTAL EXPENDITURES (SUM, LINES 11-14) 554,251.17 16 UNEXPENDED BALANCE (LINE 08 - LINE 15) 1,742,362.20 PART III: LOWMOD BENEFIT THIS REPORTING PERIOD 17 EXPENDED FOR LOW/MOD HOUSING IN SPECIAL AREAS 0.00 18 EXPENDED FOR LOW/MOD MULTI -UNIT HOUSING 0.00 19 DISBURSED FOR OTHER LOW/MOD ACTIVITIES 273,145.87 20 ADJUSTMENT TO COMPUTE TOTAL LOW/MOD CREDIT 3,685.44 21 TOTAL LOW/MOD CREDIT (SUM, LINES 17-20) 276,831.31 22 PERCENT LOW/MOD CREDIT (LINE 21/LINE 11) 100.00% LOW/MOD BENEFIT FOR MULTI -YEAR CERTIFICATIONS 23 PROGRAM YEARS(PY) COVERED IN CERTIFICATION PY: PY: PY: 24 CUMULATIVE NET EXPENDITURES SUBJECT TO LOW/MOD BENEFIT CALCULATION 0.00 25 CUMULATIVE EXPENDITURES BENEFITING LOW/MOD PERSONS 0.00 26 PERCENT BENEFIT TO LOW/MOD PERSONS (LINE 25/LINE 24) 0.00% PART IV: PUBLIC SERVICE (PS) CAP CALCULATIONS 27 DISBURSED IN IDIS FOR PUBLIC SERVICES 121,521.72 28 PS UNLIQUIDATED OBLIGATIONS AT END OF CURRENT PROGRAM YEAR 49,064.27 29 PS UNLIQUIDATED OBLIGATIONS AT END OF PREVIOUS PROGRAM YEAR 7,433.07 30 ADJUSTMENT TO COMPUTE TOTAL PS OBLIGATIONS 0.00 31 TOTAL PS OBLIGATIONS (LINE 27 + LINE 28 - LINE 29 + LINE 30) 163,152.92 32 ENTITLEMENT GRANT 1,337,723.00 33 PRIOR YEAR PROGRAM INCOME 24,270.80 34 ADJUSTMENT TO COMPUTE TOTAL SUBJECT TO PS CAP 0.00 35 TOTAL SUBJECT TO PS CAP (SUM, LINES 32-34) 1,361,993.80 36 PERCENT FUNDS OBLIGATED FOR PS ACTIVITIES (LINE 31/LINE 35) 11.98% PART V: PLANNING AND ADMINISTRATION (PA) CAP 37 DISBURSED IN IDIS FOR PLANNING/ADMINISTRATION 276,774.84 38 PA UNLIQUIDATED OBLIGATIONS AT END OF CURRENT PROGRAM YEAR 6,000.73 39 PA UNLIQUIDATED OBLIGATIONS AT END OF PREVIOUS PROGRAM YEAR 22,398.47 40 ADJUSTMENT TO COMPUTE TOTAL PA OBLIGATIONS 645.02 41 TOTAL PA OBLIGATIONS (LINE 37 + LINE 38 - LINE 39 +LINE 40) 261,022.12 42 ENTITLEMENT GRANT 1,337,723.00 43 CURRENT YEAR PROGRAM INCOME 8,648.52 44 ADJUSTMENT TO COMPUTE TOTAL SUBJECT TO PA CAP 0.00 45 TOTAL SUBJECT TO PA CAP (SUM, LINES 42-44) 1,346,371.52 46 PERCENT FUNDS OBLIGATED FOR PA ACTIVITIES (LINE 41/LINE 45) 19.39% LINE 17 DETAIL: ACTIVITIES TO CONSIDER IN DETERMINING THE AMOUNT TO ENTER ON LINE 17 Report returned no data. LINE 1S DETAIL: ACTIVITIES TO CONSIDER IN DETERMINING THE AMOUNT TO ENTER ON LINE 1S Report returned no data. LINE 19 DETAIL: ACTIVITIES INCLUDED IN THE COMPUTATION OF LINE 19 Voucher Matrix National Plan Year IDIS Project IDIS Activity Number Activity Name Code Obiective Drawn Amount 2017 3 2178 6298674 Henry's Place/Some Other 03T LMC ($3,685.44) 2017 3 2178 6340677 Henry's Place/Some Other 03T LMC $3,685.44 2019 4 2238 6357288 Family Services of Southeast Texas 03T LMC $7,082.22 2019 4 2238 6369040 Family Services of Southeast Texas 03T LMC $1,342.08 2019 4 2238 6373362 Family Services of Southeast Texas 03T LMC $1,384.14 2019 4 2238 6406097 Family Services of Southeast Texas 03T LMC $323.53 2019 4 2239 6357288 Henry's Place/Some Other Place 03T LMC $2,207.66 2019 4 2239 6369040 Henry's Place/Some Other Place 03T LMC $705.02 2019 4 2239 6373362 Henry's Place/Some Other Place 03T LMC $1,248.31 2019 4 2239 6406095 Henry's Place/Some Other Place 03T LMC $8,389.62 2019. 4 2239 6406097 Henry's Place/Some Other Place 03T LMC $3,948.44 03T Matrix Code $26,631.02 2018 1 2207 6383300 Clearance & Demolition Program 2018 04 LMA $30,858.10 2019 1 2253 6383296 Clearance and Demolition 2019 04 LMA $770.71 2019 1 2253 6383300 Clearance and Demolition 2019 04 LMA $21,117.19 2019 1 2253 6406094 Clearance and Demolition 2019 04 LMA $770.71 2019 1 2253 6406095 Clearance and Demolition 2019 04 LMA $18,329.29 04 Matrix Code $71,846.00 2018 3 2205 6301982 IEA - Inspire, Encourage, Achieve 051) LMC $1,456.44 2018 3 2205 6317061 IEA - Inspire, Encourage, Achieve 05D LMC $205.25 2019 4 2236 6354397 Jonathan Williams Center for the Performing Arts 05D LMC $3,700.00 2019 4 2240 6357288 IEA - Inspire, Encourage, Achieve 05D LMC $20,000.00 05D Matrix Code $25,361.69 LINE 19 DETAIL: ACTIVITIES INCLUDED IN THE COMPUTATION OF LINE 19 (CONTINUED) Voucher Matrix National Plan Year IDIS Project J IDIS Activity Number Activity Name Code Objective Drawn Amount 2018 3 2198 6320375 CHILD ABUSE & FORENSIC 05G LMC $2,590.S0 2018 3 2198 6332659 CHILD ABUSE & FORENSIC 05G LMC $1,644.50 2018 3 2198 6340677 CHILD ABUSE & FORENSIC 05G LMC $773.69 05G Matrix Code $5,008.69 2018 3 2215 6301982 HOPE Women's Resource Clinic 05M LMC $511.61 2018 3 2215 6317061 HOPE Women's Resource Clinic 05M LMC $607.00 2018 3 2215 6332659 HOPE Women's Resource Clinic 05M LMC $2,669.24 2018 3 221S 6357288 HOPE Women's Resource Clinic 05M LMC $264.55 2019 4 2246 6406097 Julie Roger's Gift of Life 05M LMC $5,94S.12 05M Matrix Code $9,997.52 2019 4 2235 6354397 Girl's Haven 05N LMC $10,131.97 05N Matrix Code $10,131.97 2018 3 2204 6317061 LEGACY CDC/TENDER LOVING CARE 05U LMC $300.00 2018 3 2204 6357288 LEGACY CDC/TENDER LOVING CARE 05U LMC $300.00 2018 3 2204 6369040 LEGACY CDC/TENDER LOVING CARE 05U LMC $508.69 2019 4 2241 6369040 Legacy CDC/Tender Loving Care 05U LMC $391.31 2019 4 2245 6383300 CATHOLIC CHARITIES OF SOUTHEAST TEXAS 05U LMC $15,698.88 2019 4 2245 6406095 CATHOLIC CHARITIES OF SOUTHEAST TEXAS 05U LMC $1,492.05 2019 4 2245. 6406097 CATHOLIC CHARITIES OF SOUTHEAST TEXAS 05U LMC $2,809.07 05U Matrix Code $21,500.00 2019 4 2233 6332654 SOUTHEAST TEXAS FOOD BANK OSW LMA $15,197.95 05W Matrix Code $15,197.95 LINE 19 DETAIL: ACTIVITIES INCLUDED IN THE COMPUTATION OF LINE 19 (CONTINUED) Plan Year IDIS Project IDIS Activity Voucher Number Activity Name Matrix Code National Objective Drawn Amount 2019 4 2242 6373362 SEfX Family Resource Center 05Z LMC $3,255.64 2019 4 2242 6383300 SETX Family Resource Center 05Z LMC $751.80 2018 10 2203 6317061 MINOR REPAIR PROGRAM 14A LMH $28,069.71 2019 10 2243 6357288 MINOR REPAIR PROGRAM/HABITAT FOR HUMANITY 14A LMH $7,000.00 2019 10 2243 6369040 MINOR REPAIR PROGRAM/HABITAT FOR HUMANITY 14A LMH $20,000.00 2019 10 2243 6373362 MINOR REPAIR PROGRAM/HABITAT FOR HUMANITY 14A LMH $14,840.00 14A Matrix Code $69,909.71 2019 3 2244 6369040 HABITAT FOR HUMANITY -Project Delivery Costs 14H LMH $8,900.88 2019 3 2244 6373362 HABITAT FOR HUMANITY -Project Delivery Costs 14H LMH $4,653.00 14H Matrix Code $13,553.88 Total $273,145.87 LINE 27 DETAIL: ACTIVITIES INCLUDED IN THE COMPUTATION OF LINE 27 Voucher Matrix National Plan Year IDIS Project IDIS Activity Number Activity Name Code Objective Drawn Amount 2017 3 2178 6340677 Henry's Place/Some Other 03T LMC $3,685.44 2019 4 2238 6357288 Family Services of Southeast Texas 03T LMC $7,082.22 2019 4 2238 6369040 Family Services of Southeast Texas 03T LMC $1,342.08 2019 4 2238 6373362 Family Services of Southeast Texas 03T LMC $1,384.14 2019 4 2238 6406097 Family Services of Southeast Texas 03T LMC $323.53 2019 4 2239 6357288 Henry's Place/Some Other Place 03T LMC $2,207.66 2019 4 2239 6369040 Henry's Place/Some Other Place 03T LMC $705.02 2019 4 2239 6373362 Henry's Place/Some Other Place 03T LMC $1,248.31 2019 4 2239 6406095 Henry's Place/Some Other Place 03T LMC $8,389.62 2019 4 2239 6406097 Henry's Place/Some Other Place 03T LMC $3,948.44 03T Matrix Code $30,316.46 2018 3 2205 6301982 IEA - Inspire, Encourage, Achieve 05D LMC $1,456.44 2018 3 2205 6317061 IEA - Inspire, Encourage, Achieve 05D LMC $205.25 2019 4 2236 6354397 Jonathan Williams Center for the Performing Arts 05D LMC $3,700.00 2019 4 2240 6357288 IEA - Inspire, Encourage, Achieve 05D LMC $20,000.00 0513 Matrix Code $25,361.69 2018 3 2198 6320375 CHILD ABUSE & FORENSIC 05G LMC $2,590.50 2018 3 2198 6332659 CHILD ABUSE & FORENSIC 05G LMC $1,644.50 2018 3 2198 6340677 CHILD ABUSE & FORENSIC 05G LMC $773.69 05G Matrix Code $5,008.69 LINE 27 DETAIL: ACTIVITIES INCLUDED IN THE COMPUTATION OF LINE 27 (CONTINUED) Voucher Matrix National Plan Year IDIS Project IDIS Activity Number Activity Name Code Obiective Drawn Amount 2018 3 2215 6301982 HOPE Women's Resource Clinic 05M LMC $511.61 2018 3 2215 6317061 HOPE Women's Resource Clinic 05M LMC $607.00 2018 3 2215 6332659 HOPE Women's Resource Clinic 05M LMC $2,669.24 2018 3 2215 6357288 HOPE Women's Resource Clinic 05M LMC $264.55 2019 4 2246 6406097 Julie Roger's Gift of Life 05M LMC $5,945.12 05M Matrix Code $9,997.52 2019 4 2235 6354397 Girl's Haven 05N LMC $10,131.97 05N Matrix Code $10,131.97 2018 3 2204 6317061 LEGACY CDC/TENDER LOVING CARE 05U LMC $300.00 2018 3 2204 6357288 LEGACY CDC/TENDER LOVING CARE 05U LMC $300.00 2018 3 2204 6369040 LEGACY CDC/TENDER LOVING CARE 05U LMC $508.69 2019 4 2241 6369040 Legacy CDC/Tender Loving Care 051-1 LMC $391.31 2019 4 2245 6383300 CATHOLIC CHARITIES OF SOUTHEAST TEXAS 05U LMC $15,698.88 2019 4 2245 6406095 CATHOLIC CHARITIES OF SOUTHEAST TEXAS 05U LMC $1,492.05 2019 4 2245 6406097 CATHOLIC CHARITIES OF SOUTHEAST TEXAS 05U LMC $2,809.07 05U Matrix Code $21,500.00 2019 4 2233 6332654 SOUTHEASTTEXAS FOOD BANK 05W LMA $15,197.95 05W Matrix Code $15,197.95 2019 4 2242 6373362 SETX Family Resource Center 05Z LMC $3,255.64 2019 4 2242 6383300 SETX Family Resource Center 05Z LMC $751.80 05Z Matrix Code $4,007.44 Total $121,521.72 LINE 37 DETAIL: ACTIVITIES INCLUDED IN THE COMPUTATION OF LINE 37 Voucher Matrix National Plan Year IDIS Project IDIS Activity Number Activity Name Code Obiective Drawn Amount 2017 4 2172 6326283 2017 CDBG Program Administration 21A ($645.02) 2017 4 2172 6354397 2017 CDBG Program Administration 21A $645.02 2018 4 2195 6301979 CDBG PROGRAM ADMINISRATIVE 2018 21A $670.71 2018 4 2195 6301982 CDBG PROGRAM ADMINISRATIVE 2018 21A $15,866.63 2018 4 2195 6317061 CDBG PROGRAM ADMINISRATIVE 2018 21A $6,531.84 2019 5 2232 6317057 CDBG Administration Costs (2019) 21A $670.71 2019 5 2232 6317061 CDBG Administration Costs (2019) 21A $17,978.46 2019 5 2232 6320373 CDBG Administration Costs (2019) 21A $670.71 2019 5 2232 6320375 CDBG Administration Costs (2019) 21A $23,449.28 2019 5 2232 6332656 CDBG Administration Costs (2019) 21A $570.71 2019 5 2232 6332659 CDBG Administration Costs (2019) 21A $12,774.53 2019 5 2232 6340665 CDBG Administration Costs (2019) 21A $570.71 2019 5 2232 6340677 CDBG Administration Costs (2019) 21A $20,386.40 2019 5 2232 6354390 CDBG Administration Costs (2019) 21A $770.71 LINE 37 DETAIL: ACTIVITIES INCLUDED IN THE COMPUTATION OF LINE 37 (CONTINUED) Matrix National Plan Year IDIS Project I IDIS ActivityVoucher Number ActivityName Code Objective Drawn Amount 2019 5 2232 6354397 CDBG Administration Costs (2019) 21A $21,947.22 2019 5 2232 6357279 CDBG Administration Costs (2019) 21A $570.71 2019 5 2232 6357288 CDBG Administration Costs (2019) 21A $29,574.02 2019 5 2232 6369032 CDBG Administration Costs (2019) 21A $870.71 2019 5 2232 6369040 CDBG Administration Costs (2019) 21A $20,386.77 2019 5 2232 6373357 CDBG Administration Costs (2019) 21A $970.71 2019 5 2232 6373362 CDBG Administration Costs (2019) 21A $19,459.42 2019 5 2232 6383300 CDBG Administration Costs (2019) 21A $20,779.37 2019 5 2232 6406095 CDBG Administration Costs (2019) 21A $19,796.34 2019 5 2232 6406096 CDBG Administration Costs (2019) 21A $770.71 2019 5 2232 6406097 CDBG Administration Costs (2019) 21A $40,737.46 21A Matrix Code $276,774.84 Total $276,774.84 B-19 CAPER Public Service Activities July 1, 2019 - June 30, 2020 Activity Budget Number @ 711119 2017 Grant Year Henry's Place/Some Other Place 2178 3,685.44 2018 Grant Year Expended 7/19-6120 3,685.44 Unliquidated Obligation @ 6130120 Mw Child Abuse & Forensic Services 2198 5,008.69 5,008.69 0.00 Hope Women's Resource Clinic 2215 4,052.40 4,052.40 0.00 IEA- Inspire, Encourage, Achiev( 2205 1,661.69 1,661.69 0.00 Tender Loving Care / Legacy CD- 2204 1,108.69 1,108.69 0.00 2019 Grant Year Catholic Charities of Southeast T. 2245 20,000.00 20,000.00 0.00 Family Services of SETX 2238 10,131.97 10,131.97 0.00 Girl's Haven 2235 10,131.97 10,131.97 0.00 Henry's Place/Some Other Place 2239 20,000.00 16,499.05 3,500.95 IEA - Inspire, Encourage, Achiev( 2240 20,000.00 20,000.00 0.00 Jonathan Williams Center FPA 2236 3,700.00 3,700.00 0.00 Julie Roger's "Gift of Life" 2246 20,000.00 5,945.12 14,054.88 SETX Family Resource Center 2242 10,131.97 4,007.44 6,124.53 SETX Food Bank 2233 15,197.95 15,197.95 0.00 Tender Loving Care / Legacy CD, 2241 20,000.00 391.31 19,608.69 The Bmt Coalition/Bridges of Hod 0000 5,775.22 0.00 5,775.22 Total 170,585.99 121,521.72 49,064.27 B-19 CAPER Planning and Administration Activities July 1, 2019 - June 30, 2020 2017 Grant Year Sec 108 Loan Repayment Administration 2018 Grant Year Sec 108 Loan Repayment Administration 2019 Grant Year Sec 108 Loan Repayment Administration Total Activity Number 2176 2172 2202 2195 0000 2232 Budget @ 711 /19 Expended Unliquidated 7119-6120 Obligation @ 6130120 0.00 0.00 0.00 645.02 645.02 0.00 0.00 0.00 0.00 23,069.18 23,069.18 0.00 0.00 0.00 0.00 259,706.39 253,705.66 6,000.73 283,420.59 277,419.86 6,000.73 07/02/20 08:14:11 CHARGE CUSTOMER CUSTOMER CODE ID NAME 7iP001 IS6,124 PICKENS, CHARLES E & •V•ANESS.A 990,026,621 GULF SIERRA ENTERPRISES SNC 990,026,621 GULF SIERRA ENTERPRISES INC *** END OF REPORT *** ORIG LOAN AMOUNT 25,651.88 26,000.00 20,000:00 TOTAL FINAL TOTALS TOTAL PAGE 1 LOAN pp IN CLOSING CLOSING CLOSING BALANCE YEAR MONTH DAY 12,000_30 18 1 26 19,333_32 97 6 3o 18,333_32 97 7 48,666.94 48,666.94 ,ZZ,) 4�?,00,0, CDBG Financial Summary (B-19-MC-480003) Justifications of Adjustments Program Year Covered: 07-01-2019 to 06-30-2020 Part 1: Summary of CDBG Resources Lune 05: Detail of Current Year Program Income: Clearance and Demolition Historic Preservation Revolving loan funds loan payments received (principal - $0.00 and interest - $0.00) Total Current Year Program Income SEE ADJUSTMENTS $3,000.00 5,648.52 0.00 $ 8,648.52 Program Year 2019 CAPER Adjustments PART I1: SUMMARY OF CDBG EXPENDITURES 10. ADJUSTMENT TO COMPUTE TOTAL AMOUNT SUBJECT TO LOW/MOD BENEFIT: HUD was unable to determine whether a Program Year (PY) 2017 subrecipient met the $750,000 federal expenditure threshold. Therefore, charges against the PY 2017 CDBG grant for Audit costs could not be established as an eligible cost. The CDBG grant was reimbursed with non-federal funds in PY 2019. Also in PY 2019, an eligible CDBG expense in the amount of $3,685.44 occurred. With the PY 2017 repayment and the PY 2019 eligible expense both occurring in PY 2019, the expense was cancelled out. 14. ADJUSTMENT TO COMPUTE TOTAL EXPENDITURES: Charges against the PY 2017 CDBG grant for travel could not be established as an eligible administrative cost. In PY 2019 the CDBG grant was reimbursed with non-federal funds. Also in PY 2019, an eligible CDBG administrative expense in the amount of $645.02 occurred. With the PY 2017 repayment and the PY 2019 eligible expense both occurring in PY 2019, the expense was cancelled out. PART III: LOWMOD BENEFIT THIS REPORTING PERIOD 20. ADJUSTMENT TO COMPUTE TOTAL LOW/MOD CREDIT: HUD was unable to determine whether a Program Year (PY) 2017 subrecipient met the $750,000 federal expenditure threshold. Therefore, charges against the PY 2017 CDBG grant for Audit costs could not be established as an eligible cost. The CDBG grant was reimbursed with non-federal funds in PY 2019. Also in PY 2019, an eligible CDBG expense in the amount of $3,685.44 occurred. With the PY 2017 repayment and the PY 2019 eligible expense both occurring in PY 2019, the expense was cancelled out. PART V: PLANNING AND ADMINISTRATION (PA) CAP 40. ADJUSTMENT TO COMPUTE TOTAL PA OBLIGATIONS: Charges against the PY 2017 CDBG grant for travel could not be established as an eligible administrative cost. In PY 2019 the CDBG grant was reimbursed with non-federal funds. Also in PY 2019, an eligible CDBG administrative expense in the amount of $645.02 occurred. With the PY 2017 repayment and the PY 2019 eligible expense both occurring in PY 2019, the expense was cancelled out. Financial Summary Attachment: Program Year 2019 A. Program Income Received 1, a. Program income returned to each revolving fund: $0.00 Small Business $0.00 b. Program income received from any other source: $8,648.52 Clearance and Demolition $3,000.00 Historic Preservation $5,648.52 2. Amount repaid on each float -funded activity (see page 2-17 of handbook 6610.2, rev.2): nla 3. All other loan repayments broken down by the categories of housing rehabilitation, economic development, or other. n/a 4. Amount of income received from the sale of property by parcel. n/a 5. Program income and investments of cash balances in excess of one -twelfth of the most recent grant amount must be remitted to HUD to be placed in the grantee's line -of -credit (570.504(2)(iii) within 60 days after PY end. Calculation of excess amounts should be included here. $1,337,723 = $111,476.92 Total Program Income: $8,648.52 12 6. If a grantee operates RLF(s), a calculation of the interest earned during the reporting period. This amount (if over $100), must be remitted to HUD for transmittal to the Treasury at least annually, within 60 days of the end of the PY. Calculation of interest earned should be included here. A wire transfer was submitted to HUD on 08/12/2020 in the amount of $6,353.23. B. Prior Period Adjustments N/A C. Loans and Other Receivables Each float -funded activity outstanding as of the end of the reporting period, the principal balance as of that date, and the date(s) by which the funds are expected to be received. n/a a. The total number of other loans outstanding and the principal balance owed as of the end of the reporting period for each of the following categories as applicable: housing rehabilitation; economic development; and other (Do not include the loans listed below in 2b) Historic Preservation: loans outstanding - 3 principal balance - $48,666.94 Small Business: loans outstanding - 0 principal balance - $0.00 b. List separately the total number of outstanding loans that are deferred or forgivable, the principal balance owed as of the end of the reporting period, and the terms of the deferral or forgiveness. n/a The total number and amount of loans made with CDBG funds that have gone into defaultand for which the balance was forgiven or written off during the reporting period. Defaults and written off due to bankruptcy: 0 4. A list of the parcels of property owned by the grantee or its subrecipients that have been acquired or improved using CDBG funds and that are available for sale as of the end of the reporting period. (Do not include those parcels that are expected to remain in the public domain.) n/a 5. For each lump sum drawdown agreement, list: a. the name of the financial institution b. date funds were deposited C. date the use of funds commenced d. percentage of funds disbursed within 180 days of deposit in the financial institution n/a D. LOCCS Reconciliation Unexpended Balance of CDBG funds $1,742,362.20 LOC Balance 1,383,628.60 Cash on Hand: Grantee Program Account 0.00 Subrecipients Program Accounts 0.00 Revolving Fund Cash Balances 460,504.52 Section 108 Cash Balances 0.00 Cash on Hand Total $1,844.133.12 Grantee CDBG Program Liabilities. (include any reimbursements due from program funds) ($101,770.92) Subrecipient CDBG Program Liabilities (include any reimbursements due from program funds) 0.00 Liabilities Total ($101.770.92) Balance (provide an explanation if an unreconciled difference exists) $ 0.00 Explanation (if applicable) E. Unprogrammed Funds Calculation Amount of funds available during the reporting period $2,296,613.37 Income expected but not yet realized** 0.00 Subtotal $ 2,296,613.37 Less total budgeted amount ($ 2,296,613.37) Unprogrammed Balance $ 0.00 **This amount should reflect any income considered as a resource in the action plan (and any amendments) for the period covered by this report as well as that identified in prior action plans/final statements (including any amendments), that was expected to be received by the end of the reporting period but had not yet been received, e.g. program income or Section 108 proceeds not yet received from an approved 108 loan. Financial Grant #: 13-10-MC48-0003 07/01/19-06/30/20 PAYMENTS TO CITY FROM 3R° PARTY PAYMENTS TO HUD Activity Title 31d Party Borrower, if applicable Section 108 Loan Amount Payments Redd from Borrower. Principal and Interest Section 108 Balance Status (a.g,a" Sources of Payments to HUD Outstanding Section 108 Owed late; default) Loan Balance This Year Cumulative CDBG — Princi al and Interest Payments from Borrower P & I Other Source P & I (specify) - HUD This Year Cumulative This Year Cumulative This Year Cumulative Crocket Street NIA $ 3.000 000 $0 $4,638 216 $ 0 On -time $ $ $ $ $ $ $ Repayment Jefferson Theater NIA $ 8,000,000 NIA NIA On -time $ 0 $14.183,013 $0 $5,106,662 $ 0 $ 473,902 Interest $ 0 L.L. Melton YMCA Interest earnings Hotel Beaumont earnings Theodore R. Johns Library I 2018-2019 2019-2020 Grant Yes 2018 2018-2019 Grant Yr Grant Yrs Grant YYs 2019 2019-2020 Grant Yr Grant Yes Cumulative July - Sept Oct -Juno Total Cumulative Cumulative July - Sept Oct -June Total Cumulative 3,176,000 0 0 0 0 3,175,000 0 0 0 0 1,855,373 0 0 0 0 1,655,373 0 0 0 0 3,000,000 3,000,000 0 0 0 0 0 0 0 0 0 0 2,000,000 0 0 0 0 2,000,000 0 0 0 0 963,139 0 0 0 0 963,139 0 0 0 0 10,993,512 0 0 0 0 10,993,512 0 0 0 0 Debt service; 473,902 0 0 0 473,902 fmm Interest samings and pald out of Fd 276 Debt service; 13,290,047 892,956 0 892,966 14,183,013 (mmCCBG eMICemenl funds Debt service; 4,608,256 498.405 0 498,406 5,106,662 fmm Crockett Sued repayments in Fd 320 Total Debt Svf 18,372,205 1,391,372 0 1.391,37 119,763,577 Debt service; 473,902 0 0 0 473,902 fmm Interest eamings and potd out of Fd 276 Deblsefvice; 14,183,013 0 0 0 14,183,013 fmmCOBG entitlement funds Debt service; 6,105,662 0 0 0 5,106,662 from Cloeka6 slroet repayments In Fd no Total Debt Svf 19,763,577 0 0 0 19,763677 G AHUD1Secl[ OW OBCAPER Prepared 9/15/2020 - JR