HomeMy WebLinkAboutRES 20-117RESOLUTION NO. 20-117
WHEREAS, bids were solicited for a six (6) month contract, with an option to
renew for a period of six (6) months, for the purchase of lubricants for use by various
City departments in maintaining vehicles and equipment; and,
WHEREAS, Midtex Oil, L.P., of Beaumont, Texas, submitted a qualified bid for
Section 1 in the unit amounts shown on Exhibit 'A," attached hereto, for an estimated
total expenditure of $28,413.90; and,
WHEREAS, Spidle and Spidle, Inc., of Port Arthur, Texas, submitted a qualified
bid for Section 2 in the unit amounts shown on Exhibit 'A," attached hereto, for an
estimated total expenditure of $54,736.25; and,
WHEREAS, Midtex Oil, L.P., of Beaumont, Texas, submitted a qualified bid for
Section 3 in the unit amounts shown on Exhibit 'A," attached hereto, for an estimated
total expenditure of $9,730.00; and,
WHEREAS, Spidle and" Spidle, Inc., of Port Arthur, Texas, submitted a qualified
bid for Section 4 in the unit amounts shown on Exhibit 'A," attached hereto, for an
estimated total expenditure of $44,813.20; and,
WHEREAS, City Council is of the opinion that the bids submitted by Midtex Oil,
L.P., of Beaumont, Texas and Spidle and Spidle, Inc., of Port Arthur, Texas, offers the
City the best combination of contract price and additional economic development
opportunities for the municipality created by the contract award, including the
employment of residents of the municipality and increased tax revenues to the
municipality and should be accepted;
NOW, THEREFORE, BE IT RESOLVED BY THE
CITY COUNCIL OF THE CITY OF BEAUMONT:
THAT the statements and findings set out in the preamble to this resolution are hereby,
in all things, approved and adopted; and,
THAT the bid submitted by Midtex Oil, L.P., of Beaumont, Texas, for a six (6)
month contract, with an option to renew for a period of six (6) months, for the purchase
of lubricants for use by various City departments in maintaining vehicles and equipment
in the unit amounts shown in Section 1 on Exhibit "A," attached hereto, for an estimated
amount of $28,413.90 be accepted by the City of Beaumont; and,
THAT the bid submitted by Spidle and Spidle, Inc., of Port Arthur, Texas, for a six
(6) month contract, with an option to renew for a period of six (6) months, for the
purchase of lubricants for use by various City departments in maintaining vehicles and
equipment in the unit amounts shown in Section 2 on Exhibit "A," attached hereto, for an
estimated amount of $54,736.25 be accepted by the City of Beaumont; and,
BE IT FURTHER RESOLVED THAT the bid submitted by Midtex Oil, L.P., of
Beaumont, Texas, for a six (6) month contract, with an option to renew for a period of
six (6) months, for the purchase of lubricants for use by various City departments in
maintaining vehicles and equipment in the unit amounts shown in Section 3 on Exhibit
"A," attached hereto, for an estimated amount of $9,730.00 be accepted by the City of
Beaumont, and,
BE IT ALSO RESOLVED THAT the bid submitted by Spidle and Spidle, Inc., of
Port Arthur, Texas, for a six (6) month contract, with an option to renew for a period of
six (6) months, for the purchase of lubricants for use by various City departments in
maintaining vehicles and equipment in the unit amounts shown in Section 4 on Exhibit
"A," attached hereto, for an estimated amount of $44,813.20 be accepted by the City of
Beaumont; and,
BE IT ALSO RESOLVED THAT the City Manager be and he is hereby authorized
to execute a contract with Midtex Oil, L.P., of Beaumont, Texas, and Spidle and Spidle,
Inc., of Port Arthur, Texas, for the purposes described herein.
The meeting at which this resolution was approved was in all things conducted in
strict compliance with the Texas Open Meetings Act, Texas Government Code, Chapter
551.
PASSED BY THE CITY COUNCIL of the City of Beaumont this the 9th day of
June, 2020.
CITY OF BEAUMONT, BEAUMONT, TEXAS
BEAUMONT PURCHASING DIVISION BID TABULATION
.TEXAS
Bid Name: SIX (6) MONTH CONTRACT FOR AUTOMOTIVE LUBRICANTS
Bid Number: MF0420-21
Bid Opening; Thursday, May 28, 2020
Contact Person: Christy Williams, Buyer 11
ch6stv,YA[Iiams(dbeau monttexas.goy.
.
Phone* 409-8803758
Vendor
City I State
Phone No.
TRI-CON, INC.
SPIDLE & SPIDLE, INC.
MIDTEX OIL, LP
BEAUMONT
PORT ARTHUR
BEAUMONT
409-835-2237
409-7274UO
409-866-633
Item No.
APPROX
QTY
DESCRIPTION
Unit
Price
Extended
Price
Unit
Price
Extended
Price
Unit
Price
I Extended
Price
7
-ENGIN 0 L;SEGTION.I,_
Item 1
3,200 GAL
Engine Oil OW20, 5W2 0, 1 OW30, 15W-40
(BULK DELIVERIES >250 GALLONS)
$ 8.32
$26,624.00
$ 7.85
$ 25,120.00
$ 6.25
$20,000.00
Item 2
1,000 GAL
Engine Oil OW20, 5W20, I OW30, 15W-40
1(55 GALLON DRUMS)
$ 8.32
$8,320.00
$ 8.20
$8,200.00
$ 7.26
$7,260.00
Item 3
MANUFACTURER AND BRAND BID for Items I and 2 above
TOTAL Rubia Optima 1300
15W40
CITGO/CAM2
QUAKER STATE
Item 4
110 GAL Engine Oil SAE 40 (55 gal drums)
$ 3.99 $438.90
$ 8.74 $961.40
--- F_
$ 10749 $1,153.90
Item 5
MANUFACTURER AND BRAND BID:
TOTAL Rubla 5 30w
LG0M'
q$ �.
SHELL ROTELLA TI 40
TOTAL BID SECTION 1
$35,382.90
34.2 8 1 0
$28,413.90
14SWISSIONAO&I,66
dbiLl Ltno-kiffl-
Item 1
1,300 QT
Dexron III (quart containers)
$ 2.72
$3,536.00
$ 2.99
$ 3,887.00
$ 2.23
$2.899.00
Item 2
250 GAL
[Dexron III (bulk deliveries >250 gal)
$ 3.99
$997.50
$ 8.26
$ 2,065.00
$ 7.80
$1,950.00
Item 3-
100 GAL
I Decron 111 (55 gal drums)
$ 5.50
$550.00
$
$926.00
$ 8.84
$884.00
MANUFACTURER AND BRAND BID for Items 1,2, & 3 above:
_9.26
CITGO
Item 4
100 QT Mercon 5 (quart containers)
I
$ 2
.50 $250.00
$ 5.50 $ 550.00
$ 4.79 $479.00
MANUFACTURER AND BRAND BID for Item 5 above::
TOTAL Fluid H3
CITGO
PENNZOIL
Item 5
4,700 GAL
Multi -purpose Transmission/Hydraulic Oil
(bulk deliveries >250 gal)
1(55
$ 8.22
$38,634.00
$ 6.27
$ 29,469.00
$ 8.24
$38,728.00
Item 6
500 GAL
Multi -purpose Transmission/Hydraulic Oil
gal drums)
$ 8.35
$4,175.00
$ 7.35
$3,675.00
$ 9.31
$4,655.00
MANUFACTURER AND BRAND BID for Items 7 & 8 above:
TOTAL Dynatrans MP
CITGO
SHELL SPIRAX S4 TXM
Item 7
500 GAL
Caterpillar TO-4 Compatible Lubricants,
SAE 1 OW (bulk deliveries > 259 gallons)
$ 3.99
$1,995.00
$ 9.95
$4,975.00
$ 7.35
Item 8
500 GAL
Caterpillar TO-4 Compatible Lubricants,
SAE 50 (bulk deliveries >250 gallons)
$ 6.99
$3,495.00
$ 7.89
$3,945.00
$ 7.85
$3,925.00
Item 9
275GAL
Caterpillar TO-4 Compatible Lubricants,
SAE I OW (55 gal. drum)
$ 3.99
$1,097.25
$ 9.90
$2,722.50
$ 8.29
$2,279.75
Item 10
275 GAL
Caterpillar TO-4 Compatible Lubricants,
SAE 50 (55 gal. drum)
$ 9.57 ,
$2,631.75
$ 9.17
$2,521.75
$ 8.87
$2.439.25
MANUFACTURER AND BRAND BID for Items 10-13 above:
TOTAL Dynatrans AC
CITGO
Total Dynatrans AC
Itemll IDRUM
DEPOSIT CHARGE:
$0.00
$0.00
$0.00
TOTAL BID SECTION 11
$57,361.50
$54,736.25
$61,914.00
Item 1
LO GAL
SHELL SPIRAX S6 ATF A295 AUTOMATIC
TRASNMISSION FLUID DESIGNED SPECIFICALLY
FOR TRANSMISSIONS REQUIRING ALLISON TES
1295 FLUIDS
S 44.26
$15,491.00
$ 37.50
$ 13,125.00
$ 2 ]780
$9,730.00
TOTAL BID SECTION 111
$15,491.00
$13,125.00
9,730.00
BMT,,MUNICIPAI:,TRANSIT.,
SPECIFIC LUBRIGANTS'i$ECT1ON
IV.-__:`-:c a:.,.k
Item 1
12-18 DRUMS
FULLY FORMULATED 50/50 PREMIXES BLUE
ANTIFREEZE FOR CNG POWERED VEHICLES
NO BID
$ 422.60
$ 5,071.20
$ 297.80
$3,573.60
Item 2
18 DRUMS
15W40 ENGINE OIL FOR CNG POWERED BUSES
$ 668.44
$12,031.92
$ 655.00
$ 11,790.00
$ 969.00
$17,442.00
Item 3
12-18 DRUMS
SYNTHETIC AUTOMATIC TRANSMISSION FLUID
$ L60.29
$9,123.48
$ 1,977.53
$23,730.36
$1,529.00
$18,348.00
Item 4
6 - 12 DRUMS
15W40 HD ENGINE OIL FOR DIESEL POWERED
ENGINES
8.32/GAL
.60/D
457 R.
$2,745.60
8.36/GAL
459.80/DR.
$ 2,758.80
9.54/GAL
524.70 .1
$3,148.20
Item 5
18 CASES (6 GAL CAS
DEXCOOL 50/50 PRE MIXED ORANGE
ANTIFREEZE
NO BID
$ 43.98
$ 791.64
$ 31.24
$562.32
Item 6
180 QUARTS
bYN I HF lI(_ 5W30 OIL FOR CNG POWERED
PARATRANSIT VEHICLES
$ 3.89 1
$311.20
$ 8.39
$671.20
NO BID
TOTAL BID SECTION IV
$24,212.20
$ 44,813.20
$43,074.12
Bids were solicited from: Tri-Con, lnc.,�Sun Coast Resources, Apache 011, Matrix Lubricants, Thomas Petroleum, Spidle & Spidle, Certified Laboratories, Maxx Marka, JAM Distributors, Smarts
Recommended approvals as shown below.
Jeff Harville Date
EXHIBIT "A"
Jonathan Clegg Date