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Home My WebLink About05/12/2020 PACKETBEAUMONT TEXAS REGULAR MEETING OF THE CITY COUNCIL COUNCIL CHAMBERS CITY HALL 801 MAIN STREET TUESDAY, MAY 12, 2020 1:30 PM CONSENT AGENDA * Approval of minutes — May 5, 2020 Confirmation of board and commission member appointments A) Authorize the City Manager to execute Change Order No. 1, accept maintenance, and authorize final payment to Allco, Ltd. for the Emergency Wastewater Treatment Plant Bar Screen Replacement Project B) Authorize the City Manager to receive Coronavirus Emergency Supplemental Funding from the U. S. Department of Justice 0 BEAUMONT TEXAS TO: City Council FROM: Kyle Hayes, City Manager PREPARED BY: Bart Bartkowiak, Director of Public Works & Technology Services MEETING DATE: May 12, 2020 REQUESTED ACTION: Council consider a resolution authorizing the City Manager to execute Change Order No. 1; accept maintenance, and authorize final payment to Allco, Ltd. for the Emergency Wastewater Treatment Plant Bar Screen Replacement Project. BACKGROUND On October 22, 2019, by Resolution 19-245, City Council awarded a contract to Allco, Ltd., for the Emergency Wastewater Treatment Plant Bar Screen Replacement Project in the amount of $892,678.00. Change, Order No. 1, in the amount of ($52,422.50) is required to make an adjustment to the Contingency Allowance not needed in the completion of the contract. If approved, the final contract amount will be $840,255.50. The project has been inspected by Water Utilities and found to be complete in accordance with the provisions and terms set out in the contract. Acceptance of Change Order No. 1, maintenance and final payment in the amount of $84,025.55 is recommended. FUNDING SOURCE Imelda Recovery Fund — Pending public assistance declaration for 75% reimbursement from FEMA. RECOMMENDATION Approval of the resolution. RESOLUTION NO.199-245 WHEREAS, the City Wastewater_ Treatment Plant utilizes two (2) mechanical -bar screen systems which are the first required stage of wastewater treatment, and, WHEREAS, both mechanical bar screens were damaged during. Tropical Storm Imelda; and, WHEREAS, the Texas Division of Emergency Management (IDEM) and the Federal Emergency Management Agency (FEMA) have indicated that the City must perform any emergency repairs to protect the public, health and safety and to also prevent or limit any future damages to related equipment; and, WHEREAS, the formal competitive procurement process would 'involve a ,protracted eight (8) week bidding and approval time period; and, WHEREAS; Allco, Ltd., has submitted two (2) quotes in the estimated total amount of $892,687.00 for the emergency direct replacement of the mechanical bar screens and. the fabrication and installation of a temporary manual bar screen for the Emergency Wastewater Treatment Plant Bar Screen Replacement Project; and, WHEREAS, a contract with Allco, Ltd. in the estimated total amount of $892,678.00 is necessary for the Emergency Wastewater Treatment Plant Bar Screen Replacement Project; and, WHEREAS, the City Council finds that under the circumstances a procurement necessary to preserve or protect the public health or safety of the municipality is in the best interest of the citizens of Beaumont; NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF BEAUMONT- THAT the statements and findings set out in the preamble to this resolution are hereby, in all things, approved and adopted; and, THAT the City Manager be and he is hereby authorized to execute a contract with Allco, Ltd. in the estimated total amount of $892,678.00 for the Emergency Wastewater Treatment Plant Bar Screen Replacement Project; The. meeting at which this ordinance was approved .was in all things conducted in strict compliance with the Texas Open Meetings Act, Texas Government Code, Chapter 551. PASSED BY THE CITY COUNCIL of the City of Beaumont this the 22nd day of October, 2019. a $�'�"�ONr��14 „ r �p (-)Mayor Mayor Becky Ames - nctrc� rw Ye CITY OF BEAUA%IONT DATE: April 29, 2020 PROJECT:. Emergency 1V1'VTP Bor Screen Replacement Project OWNER: CITY OF BEAUMONT CONTRACTOR: Allco, LLC CHANGE ORDER: 1 THE FOLLOWING CHANGES IN TAE PLANS AND/OR SPECIFICATIONS ARE HEREBY MADE: During the emergency repair it was discovered Ore full amount of Jbc 575;000.00 Contingency Allowance would not be needed. Therefore, resulting in a decrease to the original awarded amount. rrRMBID ITEM CODE DESCRIPTION UNIT NO. ACTUAL . QUANTITY QUANTITY CHANGE ORDER AMOUNT 1 Contingency Allowance not used during the repair. 1 I 0.3010333 $ 52,427.50 S - S - S - $ TOTAL AMOUNT DEDUCTED FROM CONTRACT. S (52,422. ORIGINAL CONTRACT AMOUNT: NET FROM PREVIOUS CHANGE ORDERS TOTAL AMOUNT OF THIS CHANGE ORDER: PERCENT OF THIS CHANGE ORDER: TOTAL PERCENT CHANGE ORDERS TO DATE NEW CONTRACT AMOUNT: S 892,678.00 S S (52,422.50) -5.87% -S.87% S 840,255.50 50) ' ACCEPTED BY : � _ Y "✓ . PREPARED BY.: T.W. HARRISON, PRESIDENT ALLCO, LLC JOHN PIPPIN. ; E.I.T. RECOMMENDED BY. ' `e RECOMMENDED BABART MOLLY VILLARREAL, CITY ENGINEER KOWL4Y, DIRECTOR OF PUBLIC - WORKS & TECHNOLOGY SERVICES APPROVED BY: ATTESTED BY: KYLE HAYES, CITY MANAGER TINA BROUSSARD, CITY CLERK PROJECT: Bar Screen Invoice: 8951 OWNER: City of Beaumont CONTRACTOR: Allco, LLC TX -835 ENGINEER: Contract: PERIOD END: March 31, 2020 ESTIMATE NO.: Five (5) SUMMARY OF PAYMENT VALUES FROM ATTACHED SCHEDULES Original Contract Amount . 892,678.00 .Approved Change Orders (52,422.50) Current Contract Amount 840;255.50 Total Value of ContractPerformed. 892,678.00 Extra Work on Approved. Change Orders (52,422:50) Material on Hand Total Value of Work to Date 840,255.50 Less Amount Retained at 0% Net Amount Earned on Contract 840,255.50 Less Amount of Previous Invoices 756,229.95 BALANCE DUE THIS INVOICE 54,025.55 Percentage of Contract Invoiced to Date 100% . The undersigned contractor certifies that all work, including materials on hand, covered by this Periodic Payment have been completed of delivered in accordance with the Contract Documents, that all amounts have been paid by him for work, materials, and equipment for which previous Periodic Payments were issued and received from the Owner, and:that the current payment shown herein is now due. CONTRACTOR: ALLCO LLC BY: TW DATE: 31 -Mar -20 T.W. Harrison - President Subscribed and sworn to before .me this 31 stday of March 2020 11 1.0 MARY BETH DRORD . �n INotary Pu lo, State of Texas I - NotaryPublic: U ►.�%- i Comm. Expires 04.12-2023 . Notary ID# 287955.8 I M...,.,.,.,......................,,....,.....,..,I My -Commission expires: April 12, 2023 Recommended for Payment by: Approved for Payment by: Date ate Approved for Payment by: - Date Approve o ayment ZC) Date i PROJECT: Bar Screen OWNER: City of Beaumont CONTRACTOR: Allco, LLC ENGINEER: 'Contract: ESTIMATE NO.: Five (5 ITEM DESCRIPTION QTY UNIT UNIT PRICE TOTAL PRICE. PER QTY., QTD VALUE COMPLETED 1 TEMOPORARI BAR SCR)ENS 1.1 REMOVE CONVEYOR 1 LS 24,453.00 24,453.00. 100% 24,453.00 1.2 REMOVE WATER AND TRASH FROM CHANNELS I LS 11,234.00 11,234.00 100% 11,234.00 1.3 INSTALL BAR SCREENS 1 LS 38,155.00 38,155.00 100% 38;155.00 1.4 REINSTALL CONVEYOR 1 LS 16,761.00 16,761.00 100% 16,761.00 2 REMOVE AND INSTALL NEW BAR SCREENS 2.1 REMOVE FIRST BAR SCREEN 1 LS 24,575.00 24,575.00 100% 24,575.00 2.2 REMOVE SECOND BAR SCREEN 1 LS 28,500.00 28;500.00 100%° 28,500.00 2.3 REMOVE WATER AND CLEAN CHANNELS 1 LS 30,000.00 30,000.00 100% 30,000.00 2.4 NEW BAR SCREENS 1 LS 566,500.00 566,500.00 100% 566,500.00 2.5 INSTALL NEW BAR SCREENS 2 EA 38,750.00 77,500.00 2.0 77,500.00 2.6 CONTINGENCY I ALLOWANCE I LS 75,000.00 75,000.00 70% 1000/0 75,000.00 Schaumburg & Polk - Invoice attached - 2,712.50 Bonds - Invoice attached -14,390.00 Electrical -Gulf Coast Electric - 5,475.00 TOTAL FOR PROJECT 1 892,678.00 892 678.00 PROJECT: Bar Screen OWNER: City -of Beaumont CONTRACTOR: Allco, LLC ENGINEER: Contract: PFRTATl P]IM- March 4I )mn FCTIMATF wn • Five r5i C/O TEEM DESCRIPTION OTY UNIT UNIT PRICE TOTAL PRICE PER QTY QTD VALUE COMPLETED Change Order 1 Contingency Allowance not used 1 LS (52,422.50) (52,422.50) 1 1 (52,422.50) TOTAL CHANGE ORDERS (52,422.50) (52,422.50 RESOLUTION NO. WHEREAS, on October 22, 2019, the City Council of the City of Beaumont, Texas passed Resolution No. 19-245 awarding a contract in the estimated amount of $892,678.00 to Allco, Ltd., of Beaumont, Texas, for the Emergency Wastewater Treatment Plant Bar Screen Replacement Project; and, WHEREAS, Change Order No. 1, in the amount of ($52,422.50) is required to make an adjustment to the contingency allowance not needed in the completion of the project, thereby decreasing the total contract amount to $840,255.50; and, WHEREAS, the project has been inspected by the Water Utilities Division and found to be complete in accordance with the provisions and terms set forth in the contract; NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF BEAUMONT: THAT the statements and findings set out in the preamble to this resolution are hereby, in all things, approved and adopted; and, THAT the City Manager be and he is hereby authorized to execute Change Order No. 1, in the amount of ($52,422.50), for additional work described above, thereby decreasing the total contract amount to $840,255.50; and, BE IT FURTHER RESOLVED THAT the Emergency Wastewater Treatment Plant Bar Screen Replacement Project be and the same is hereby accepted; and, BE IT ALSO RESOLVED THAT the City Manager is hereby authorized to make final payment in the amount of $84,025.55 to Allco, Ltd., of Beaumont, Texas. The meeting at which this resolution was approved was in all things conducted in strict compliance with the Texas Open Meetings Act, Texas Government Code, Chapter 551. PASSED BY THE CITY COUNCIL of the City of Beaumont this the 12th day of May, 2020. - Mayor Becky Ames — BEAUMONT TEXAS TO: City Council FROM: Kyle Hayes, City Manager PREPARED BY: Todd Simoneaux, Chief Financial Officer MEETING DATE: May 12, 2020 REQUESTED ACTION: Council consider a resolution authorizing the City Manager to receive up to $57,130 in Coronavirus Emergency Supplemental Funding from the U. S. Department of Justice. BACKGROUND The Coronavirus Emergency Supplemental Funding (CESF) Program provides funding to assist eligible states, local units of government and tribes in preventing, preparing for, and responding to the coronavirus. Approximately $53,630 would be used for three Lucas Chest Compression Systems to outfit EMS response units. These are piston driven chest compression devices which will increase the likelihood of survivability of cardiac arrest. They also decrease the prolonged exposure from sick patients for the medics providing chest compressions and reduce injury to rescuers while performing patient care. Additionally, $3,500 would be used for seven ultraviolet light decontamination kits for sanitizing the interior of ambulances from germs and bacteria. FUNDING SOURCE No matching funds are required. RECOMMENDATION Approval of the resolution. RESOLUTION NO. BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF BEAUMONT: THAT the City Manager be and he is hereby authorized to apply for and receive funding in an amount up to $57,130 through the United States Department of Justice Coronavirus Emergency Supplemental Funding (CESF) Program for the purchase of three (3) Lucas Chest Compression Systems for use in EMS response units and seven (7) ultraviolet light decontamination kits for sanitizing the interior of ambulances from germs and bacteria in preventing, preparing for, and responding to COVID-19; and, BE IT FURTHER RESOLVED THAT the City Manager be and he is hereby authorized to execute all documents necessary to apply for and accept grant funding through the United States Department of Justice Coronavirus Emergency Supplemental Funding (CESF) Program in an amount up to $57,130. The meeting at which this resolution was approved was in all things conducted in strict compliance with the Texas Open Meetings Act, Texas Government Code, Chapter 551. PASSED BY THE CITY COUNCIL of the City of Beaumont this the 12th day of May, 2020. - Mayor Becky Ames - BEAUMONT TEXAS REGULAR MEETING OF THE CITY COUNCIL COUNCIL CHAMBERS CITY HALL 801 MAIN STREET TUESDAY, MAY 12, 2020 1:30 PM AGENDA CALL TO ORDER * Invocation Pledge Roll Call Presentations and Recognitions Public Comment: Persons may speak on scheduled agenda items 1 and 2/Consent Agenda Consent Agenda GENERAL BUSINESS 1. Conduct an election for Mayor Pro Tempore 2. Consider a resolution approving a contract for the restoration of the former community center located at Tyrrell Park for a Visitors and Birding Center COMMENTS Public Comment (Persons are limited to 3 minutes) Councilmembers/City Manager/City Attorney comment on various matters EXECUTIVE SESSION Consider matters related to contemplated or pending litigation in accordance with Section 551.071 of the Government Code: James Mathews vs. City of Beaumont, Texas; Cause No. A-192,887 James "Chad" York, et al v. City of Beaumont, et al: Cause No. 1:18-cv- 00522 Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact Kaltrina Minick at 880-3777. 1 May 12, 2020 Conduct an election for Mayor Pro Tempore BEAUMONT TEXAS . TO: City Council FROM: Kyle Hayes, City Manager MEETING DATE: May -12, 2020 REQUESTED ACTION: Conduct an election for Mayor Pro Tempore BACKGROUND According to the City Charter, "the City Council:shall elect one of its members as Mayor Pro Tempore fora one year term." The Mayor Pro Tempore shall perform the duties of the Mayor in case of the absence or inability of the Mayor to perform the duties of the office, and, if a vacancy occurs, shall become Mayor for the unexpired term. RESOLUTION NO. BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF BEAUMONT: THAT is elected Mayor Pro Tempore for a one (1) year term. The meeting at which this resolution was approved was in all things conducted in strict compliance with the Texas Open Meetings Act, Texas Government Code, Chapter 551. PASSED BY THE CITY COUNCIL of the City of Beaumont this the 12th day of May, 2020. - Mayor Becky Ames - May 12, 2020 Consider a resolution approving a contract for the restoration of the former community center located at Tyrrell Park for a Visitors and Birding Center BEAUMONT TEXAS TO: City Council FROM: Kyle Hayes, City Manager PREPARED -BY: Todd Simoneaux, Chief Financial Officer MEETING DATE: May 12, 2020 REQUESTED ACTION: Council consider a resolution approving a contract for the restoration of the former community center located at Tyrrell Park for a Visitors and Birding Center. Bids were requested from 11 vendors and four responses were received. The low qualified bid to complete the project was received from McInnis Construction, Inc. of Silsbee in the amount of $1,473,000 for the Base Bid. Alternate Bid No. 1 in the amount of $12,000 is for an ornate fence and gating between the existing door and window openings in a secured courtyard. Alternate Bid No. 2 in the amount of $20,600 is for a six-foot vinyl coated security fence and a concrete mow strip to secure access to the courtyards. There is also a bid of $12 per square foot for saw cutting, removing material, installation of 3/8" dowels, pouring and finishing concrete to match existing patterns at an estimated cost of $20,000. A portion of the former community center (approximately 6,432 square feet, including the porch areas) will be restored. The back portion of the building will be an open courtyard. The building will be used as a visitors' center for those visiting Tyrrell Park and Cattail Marsh. The Visitors and Birding Center will have displays and information about Cattail Marsh; birding species identified at the natural wetlands; park amenities and area attractions. The contractor will complete the project in two hundred forty (240) calendar days. Bid tabulation is attached. The local bidders' preference does not apply to construction contracts in excess of $100,000 per policy and local government code. FUNDING SOURCE Capital Program (Funds were provided by the Hotel Occupancy Tax Fund). The City Council approved the transfer of $2.1 million from the HOT Fund to the Capital Program. The Administration will likely ask the City Council to transfer some of the $2.1 million back to the HOT Fund due to COVID-19 and projected revenues being down from what was budgeted in FY 2020. RECOMMENDATION Approval of the resolution. CITY OF BEAUMONT - PURCHASING DIVISION BEAUM®NT 409 880-3107 Senior Buyer -TEXAS terrv.welch(dbeaumonttexas.aov BID TABULATION: Contract for the Adaptive Restoration of The Tyrell Park Visitors Center Located at 3930 Babe Zaharlas Dv, Beaumont, Tx BID No. TF0120-17 OPENING DATE: Wednesday, April 29, 2020 Low qualified bidder as HI lighted Is McInnis Construction, Inc. of Silsbee. Daniels Building & SETEX Construction N & T Construction, Vendor McInnis Construction Inc Construction, Inc. Corp. Inc. City / State Silsbee, Tx Beaumont, Tx Beaumont, Tx Nederland, Tx tksalptlon Total Bid Price Total Bid Price Total Bid Price Total Bid Price Base Bid for Scope as Specified $1,473,000.00 $1,496,463.00 $1,795,000.00 $1,890,000.00 (Per Dwgs & Specifications Alternate Bid # 1 $12,000.00 $11,600.00 $12,500.00 $12,000.00 Alternate Bid # 2 $20,600.00 $30,000.00 $13,500.00 $32,000.00 Unit Price Per Sq Ft. for Saw $12.00 $82.00 $75.00 $85.00 Cutting Completion time for Base Bid: 240 Calendar Days 210 Calendar Days 240 Calendar Days 250 Calendar Days Low qualified bidder as HI lighted Is McInnis Construction, Inc. of Silsbee. (e) Telecommunication services. D: The chart below is a summary of the proposed procedure: 5% Price Differential A. Construction bids less than $100,000 B. Bids for tangible personal property and services less than $500,000 3% Price Differential A. Bids for tangible personal property equal to or greater than $500,000 E. .Local Bidder -Consideration Claim Form: A new form must be submitted with each competitive bid response. Late forms will not be accepted. The form serves to notify the City that the bidder would like local preference consideration and to ensure the qualification of the bidder as a local business and serves to meet the statute's requirement that the governing body find, in writing, that a bidder is a local business. This form shall be obtained from the Purchasing Division and shall be signed under penalty of perjury. Failure to provide Local Bidder Consideration Claim Form at the time the bidder submits the bid shall constitute a waiver of any claim for preference. F. Approval by governing bodes Regardless of the amount, the City Council must approve all purchases and contracts in which the local preference policy is applied. The Local Bidder Consideration Claim form will be included with the agenda item for consideration. 7.14 Local Bidder Preference Policy Page 3 of 5 RESOLUTION NO. WHEREAS, bids were solicited for the restoration of the former community center located at Tyrell Park for a Visitors and Birding Center; and, WHEREAS, McInnis Construction, Inc. of Silsbee, Texas, submitted a bid in the amount of $1,473,000 for the Base Bid; Alternate Bid No. 1 in the amount of $12,000 for an ornate fence and gating between the existing door and window openings in a secured courtyard; Alternate Bid No. 2 in the amount of $20,600 for a six-foot vinyl coated security fence and a concrete mow strip to secure access to the courtyards; and, $12 per square foot for saw cutting, removing material, installation of 3/8" dowels, pouring and finishing concrete to match existing patterns at an estimated cost of $20,000; and, WHEREAS, the City Council is of the opinion that the bid submitted by McInnis Construction, Inc., of Silsbee, Texas, is the lowest responsible bidder providing the best value to the City and should be accepted; NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF BEAUMONT: THAT the statements and findings set out in the preamble to this resolution are hereby, in all things, approved and adopted; and, THAT the bid submitted by McInnis Construction, Inc. of Silsbee, Texas, submitted a bid in the amount of $1,473,000 for the Base Bid; Alternate Bid No. 1 in the amount of $12,000 for an ornate fence and gating between the existing door and window openings in a secured courtyard; Alternate Bid No. 2 in the amount of $20,600 for a six-foot vinyl coated security fence and a concrete mow strip to secure access to the courtyards; and, $12 per square foot for saw cutting, removing material, installation of 3/8" dowels, pouring and finishing concrete to match existing patterns at an estimated cost of $20,000 for the restoration of the former community center located at Tyrrell Park for the Visitors and Birding Center; and, BE IT FURTHER RESOLVED THAT the City Manager is authorized to execute a contract with McInnis Construction, Inc., of Silsbee, Texas, in the amount of $1,473,000 for the Base Bid; Alternate Bid No. 1 in the amount of $12,000 for an ornate fence and gating between the existing door and window openings in a secured courtyard; Alternate Bid No. 2 in the amount of $20,600 for a six-foot vinyl coated security fence and a concrete mow strip to secure access to the courtyards; and, $12 per square foot for saw cutting, removing material, installation of 3/8" dowels, pouring and finishing concrete to match existing patterns at an estimated cost of $20,000 for the purposes described herein. The meeting at which this resolution was approved was in all things conducted in strict compliance with the Texas Open Meetings Act, Texas Government Code, Chapter 551. PASSED BY THE CITY COUNCIL of the City of Beaumont this the 12th day of May, 2020. - Mayor Becky Ames -