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HomeMy WebLinkAbout04/07/2020 PACKETBEAUMONT TEXAS VIRTUAL MEETING OF THE CITY COUNCIL APRIL 7, 2020 AGENDA 1:30 PM CALL TO ORDER Roll Call Public Comment: Persons may speak on scheduled agenda items 1 and 2/Consent Agenda * Consent Agenda GENERAL BUSINESS 1.. Consider a resolution authorizing the City Manager to apply for and receive funding through the Department of Homeland Security 2020 Port Security Grant (PSGP) Program 2. Consider a resolution approving the purchase of a dozer for use in the Solid Waste 'Division COMMENTS Public Comment (Persons are limited to 3 minutes) Councilmembers/City Manager/City Attorney comment on various matters INSTRUCTIONS FOR THE VIRTUAL MEETING To virtually attend the City Council meeting, join here: https://zoom.us/j/695767514 To attend the meeting strictly with audio, use the below telephone information: Phone Number: 877 853.5257 (Toll Free) or 888 475 4499 (Toll Free) Meeting ID: 695 767 514 (PLEASE SEE 2"'D PAGE FOR MORE. DETAILS) Persons with disabilities who plan to join this meeting and who may need auxiliary aids or services are requested to contact Kaltrina Minick at 880-3777. INSTRUCTIONS FOR THE VIRTUAL CITY.COUNCIL MEETING To -virtually attend the City Council meeting, join here: Vis://zoom.us/j/695767514 To attend the meeting strictly with audio, use the below telephone information: Phone Number: 877 853 5257 (Toll Free) or 888 475 4499 (Toll Free) Meeting ID: 695 767 514 During public comments you will be able to notify the City Clerk that you would like to speak. You will "Raise your Hand". From an audio only call to raise or lower your hand dial X9. From the online platform you will have an option to click in the webinar controls. Afg Windows-_ I .Mac 1: Click.Ratse Hand in'the Webinar:Controls.. 2-. The.host will b6% notified that you've -raised your hand. 3. Click Lower Hand to; lower it if -needed: Note: • Windows:.Yo:u can also: use the Alt+Y keyboard:_shortcut to raise or lower:your hand.. • Mac: You can also use the Option+Y keyboard.shortcut to raise or lower your hand. 171 April 7, 2020 Consider a resolution authorizing the City Manager to apply for and receive funding through the Department of Homeland Security 2020 Port Security Grant (PSGP) Program TEXAS TO: City Council FROM: Kyle Hayes, City Manager PREPARED BY: Todd Simoneaux, Chief Financial Officer lxx MEETING DATE: April 7, 2020 REQUESTED ACTION: Council consider a resolution authorizing the City Manager to apply for and receive up to $1,812,308 in funding through the Department of Homeland Security 2020 Port Security Grant (PSGP) Program. BACKGROUND The Homeland Security Grant Program consists of a number of grant programs, one of which is the Port Security Grant Program (PSGP). This grant can be utilized to enhance the security of the Port of Beaumont and the agencies that support it since the Port is designated as critical to national infrastructure. The projects total $1,812,308 and consist of the following: • $1,097,056 will be applied toward the required annual maintenance of the regional radio system. • $385,000 will fund Phase III of the 3rd floor buildout of the EOC. The buildout will include additional walls to make the space more suitable for sheltering city employees; create more meeting spaces and offices; construct a drop-down ceiling to reduce noise; upgrade existing lighting and adjustment of the fire sprinkler system. • $275,000 will refurbish and repair an elevator that is out of service at the EOC. • $55,252 will be applied toward tactical response equipment including one X -Ray machine for detection and interdiction to improve officer safety when investigating threats of IEDs or potential explosive packages and hidden compartments and one portable steel ramp to enable off and on -loading of large trucks with palletized emergency supplies at the City emergency equipment warehouse or staging locations appropriate to the various incidents. Most locations do not have a loading dock available. The federal grant would cover -75% of the project totals. Annual radio maintenance costs are shared by all jurisdictions using the system based on the number of radios each uses. Beaumont's portion would be $91,760, plus the 25% match for the other two projects, bringing Beaumont's match to $270,572. FUNDING SOURCE Capital Reserve Fund to be budgeted in FY 2021 if projects are approved. RECOMMENDATION Approval of the resolution. 2 April 7, 2020 Consider a resolution approving the purchase of a dozer for use in the Solid Waste Division BEAUMONT TO: City Council FROM: Kyle Hayes, City Manager PREPARED BY: Todd Simoneaux, Chief Financial Officer MEETING DATE: April 7, 2020 REQUESTED ACTION: Council consider a resolution approving the purchase of a dozer for use in the Solid Waste Division. BACKGROUND The dozer will be purchased from Waukesha -Pearce Industries, Inc., of Dallas, in the amount of $339,800.00. Solid Waste currently uses five (5) total Dozers, and.the new unit will replace unit. 5157, that is used for dressing up access roads and general areas of the landfill. Unit 5157 is 13 years old and has exceeded its expected service life. It will be disposed of in accordance with the City's surplus equipment policy. Pricing was obtained through the Houston -Galveston Area Council (HGAC), a cooperative purchasing association providing cities and political subdivisions with the means to purchase specialized equipment at volume pricing. HGAC complies with State of Texas procurement statutes. FUNDING SOURCE Solid Waste Fund. RECOMMENDATION Approval of the resolution. CONTRACT PRICING WORKSHEET Contract Date B For Catalog & Price Sheet Type Purchases No.: EM06-19HGACIWPrepared: 3/19/2020 This Worksheet is prepared by Contractor and given to End User. If a PO is issued, both documents MUST be faxed to H -GAC @ 713-993-4548. Therefore please type or print legibly. Buying i City of Beaumont Contractor: : W aukesha-Pearce Industries, Inc. Agency: Contact :Gearald Waldrep Prepared :Ryan Pyburn Person: By: Phone: :409-730-4404 Phone: :409-658-6764 Fax: Fax: Email: Email: :ryan.pybum@wpi.com Catalog /Price Sheet EM19A137 Komatsu Crawler Dozer Pricing Catalog Effective 11/15/2018 Name: General Description Komatsu D65PX-18 Crawler Dour with Landfill Package of Product: Quan Description Unit Pr Total 1 ;Komatsu D65PX-18 Crawler Dozer 0 Base Unit including 0 :36" 915mm Xtreme Shoes, 169" PAT Blade 0 ' V :Komatsu Care 3 Years or 2,000 Hours 0 :Premier Warranty 5 Years or 6,000 Hours 0 Total From Other Sheets, If Any: Subtotal B: Check: Total cost of Unpublished Options (B) cannot exceed 25% of the total of For this transaction the percentage is: 0% the Base Unit Price plus Published Options (A+B). 110ne Time Special Discount 1 -57832.25 Subtotal C: ll Delivery Date.; TBD II, D. Total Purchase,.Pr ce (A.+B+C) :I 3398001 BEAUMONT TEXAS VIRTUAL MEETING OF THE CITY COUNCIL APRIL 7, 2020 1:30 PM CONSENT AGENDA * Approval of minutes — March 23, 2020 * Confirmation of board and commission member appointments A) Authorize the Chief Financial Officer to execute all documents necessary to accept funding from The Texas Department of State Health Services (DSHS) awarded to the Beaumont Public Health Department B) Authorize the City Manager to execute an Interlocal Agreement (ILA) with Jefferson County Drainage District No. 6 (DD6) for.the Cherokee Drainage Project Cost Overruns C) Authorize the City Manager to execute Change Order No. 9 to the contract with Allco, LLC for the Washington Boulevard Pavement Widening Phase II Project (Corporate Drive to Amarillo Street) D) Authorize the City Manager to apply for and receive funding from the P Twenty -One Foundation E) Authorize the acceptance of a 0.0918 acre Drainage Easement located off N. Major Drive F) Authorize the acceptance of two Drainage Easements from Delaware Extension Development, Ltd. located off N. Major Drive G) Approve a resolution accepting maintenance of the street, sewer, and water improvements in Barrington Heights Subdivision Phase XII 0 BEAUMONT TO: City Council FROM: Kyle Hayes, City Manager PREPARED BY: - Sherry Ulmer, Public Health Director MEETING DATE: April 7, 2020 REQUESTED ACTION: Council consider a resolution authorizing the Chief Financial Officer to execute all documents necessary to accept funding from The Texas Department of State Health Services (DSHS) in the amount of $536,502 awarded to the Beaumont Public Health Department. BACKGROUND The Texas Department of State Health Services has awarded the Beaumont Public Health Department an. amended Immunization/Locals grant in the amount of $536,502. This funding will assist the Beaumont Public Health Department's Immunization Division with implementing and operating an immunization program for children, adolescent and adults. This contract began on 9/1/2018 and ends on 8/31/2021. FUNDING SOURCE Not applicable. RECOMMENDATION Approval of the resolution. DEPARTMENT OF STATE HEALTH SERVICES CONTRACT NO. HHS000102200001 AMENDMENT NO.2 The Department of State Health Services ("DSHS" or "System Agency") and Beaumont Public Health Department ("Grantee"), collectively referred to as the "Parties" to DSHS Contract No. HHS000102200001, effective September 1, 2018 (the "Contract"), now want to amend the Contract further. The Contract was established under the Immunization/Locals ("IMM/LOCALS") Grant Program. Whereas, DSHS wants to renew the Contract for an additional one-year term; Whereas, DSHS wants to add funds to the Contract, to pay for services provided during the renewal term; Whereas, DSHS wants to revise the Statement of Work; Whereas, DSHS wants to add an updated Federal Funding Accountability and Transparency ("FFATA") certification; and Whereas, DSHS wants to amend the Guidance Document that delineates Grantee's responsibilities under the Contract. The Parties therefore agree as follows: 1. The Contract is hereby renewed. The new term of the Contract begins on September 1, 2020 and ends on August 31, 2021 (the "Second Renewal Term"). 2. Article IV ("Budget") is hereby amended to add $178,834.00 to the Contract to pay for services provided in the Second Renewal Term. The total Contract amount is therefore increased from $357,668.00 to $536,502.00. All expenditures must conform with "Attachment B-2 — Fiscal Year 2021 Budget." 3. Attachment A-1 to Amendment No.l, Revised Statement of Work, is hereby supplemented by adding, after the fiscal year 2020 reporting schedule, the following new schedule for required quarterly reports due in the Second Renewal Term: Report Type Reporting Period Report Due Date Programmatic 09/01/2020 to 11/30/2020 12/31/2020 Programmatic 12/01/2020 to 02/28/2021 03/31/2021 Programmatic 03/01/2021 to 05/30/2021 06/30/2021 Programmatic 06/01/2021 to 08/31/2021 10/31/2021 4. Attachment B-2 — Fiscal Year 2021 Budget is hereby added to the Contract. DSHS Contract No. HHS000102200001 Page 1 of 30 Amendment 2 5. The Contract is hereby amended by adding Attachment F-2 — FFATA Certification. 6. Attachment H to Amendment No. 1, Immunization/Locals Program Guidance Document, is hereby revised and restated in its entirety in Attachment H-1. 7. This Amendment shall be effective on September 1, 2020. 8. Except as modified by this Amendment, all terms and conditions of the Contract shall remain in effect. 9. Any further revision to the Contract shall be by written agreement of the Parties. Signature Page to follow Remainder of page intentionally left blank DSHS Contract No. HHS000102200001 Page 2 of 30 Amendment 2 SIGNATURE PAGE FOR AMENDMENT No. 2 DSHS CONTRACT No. HHS000102200001 DEPARTMENT OF STATE OF HEALTH BEAUMONT PUBLIC HEALTH DEPARTMENT SERVICES Date of Signature: Date of Signature: THE FOLLOWING DOCUMENTS ARE ATTACHED TO THIS AMENDMENT, AND THEIR TERMS ARE HEREBY INCORPORATED INTO THE CONTRACT BY REFERENCE: Attachment B-2 - Fiscal Year 2021 Budget Attachment F-2 - Federal Funding Accountability and Transparency (FFATA) Attachment H-1 - Immunization/Locals Program Guidance Document ATTACHMENTS FOLLOW DSHS Contract No. HHS000102200001 Page 3 of 30 Amendment 2 ATTACHMENT B-2 Fiscal Year 2021 Budget Organization Name: Beaumont Public Health Department Program ID: IMM/LOCALS Contract Number: HHS000102200001 k Budget Categories Budget for FY 2021 Personnel $100,632.00 Fringe Benefits $68,581.00 Travel $2,204.00 Equipment $0.00 Supplies $1,249.00 Contractual $0.00 Other $6,168.00 Total Direct Costs $178,834.00 Indirect Costs $0.00 Total : $178,834.00 Remainder of page intentionally left blank DSHS Contract No. HHS000102200001 Page 4 of 30 Amendment 2 ATTACHMENT F-2 Fiscal Federal Funding Accountability and Transparency Act (FFATA) CERTIFICATION The certifications enumerated below represent material facts upon which DSHS, relies when reporting information to the federal government required under federal law.. If the Department, later determines that the Contractor, knowingly rendered an erroneous certification, DSHS may pursue all available remedies in accordance with Texas and U.S. law. Signor further agrees that it will provide immediate written notice to DSHS if at anytime Signor learns that any of the certifications provided furbelow were erroneous when submitted or have since become erroneous by reason of changed circumstances. if the Slanor cannot certify all of the statements contained in this section. Signor must provide written Legal Name'ef Contractor. FFATA Contact.# 1 Name, Email and Phone Number. Primary Address of Contractor: FFATA Contact#2.Name, Email and Phone Number. ZIP Code: 9 -digits Required www.usps.com DUNS Number: 9 -digits Required www.sam.eov State of Texas Comptroller Vendoridentification Number (VIN)14 Digits Printed Name of Authorized Representative Signature of Authorized Representative Title of Authorized Representative Date -1- Department of State Health Services DSHS Contract No. HHS000102200001 Amendment 2 Form 4734 —June 2017 Page 5 of 30 Fiscal Federal Funding Accountability and Transparency Act (FFATA) CERTIFICATION As the duly authorized representative (Signor) of the Contractor, I hereby certify that the statements made by mein this certification form.are true, complete and correct to the best of my knowledge. Did your organization have a gross income, fromall sources, of less than $300,000 in yourprevious tax year? ❑,Yes ❑ No If your answer is "Yes", skip questions "A", "B", and "C" and finish the certification. If your answer is "No", answer questions 'Wand "B". A. Certification Regarding %of Annual Gross from Federal Awards. Did your organization receive 80% or more of its annual gross revenue from federal awards during the preceding fiscal year? ❑ Yes ❑ No B. Certification Regarding Amount of Annual Gross from Federal Awards. Did your organization receive $25 million or more in annual gross revenues from.federal awards in the preceding fiscal year? ❑ Yes ❑ No If your answer is "Yes" to both question "A" and "B", you must answer question "C". If your -:answer is "No" to either question "A" or "B", skip question "C' and finish the certification. C. Certification Regarding Public Access to Compensation Information. Does the public have accessto information about the compensation of the senior executives in your business or organization (including parent organization, all branches, and. all affiliates worldwide) -through periodic reports filed under section 13(a) or 15(d) of the Securities Exchange Act of 1934 (15 U.S.C. 78m(a), 78o(d)) or section 6104 of the Internal Revenue Code of 1986? ❑ Yes ❑ No If your answer is "Yes" to this question, where can this information be accessed? If your answer is "No" to this question, you must provide -the names and total compensation of the top five highly compensated officers below. Provide compensation information here; -2- Department of State Health Services Form 4734 — June 2013 DSHS Contract No. HHS000102200001 Page 6 of 30 Amendment 2 ATTACHMENT H-1 IMMUNIZATION/LOCALS PROGRAM GUIDANCE DOCUMENT GRANTEE RESPONSIBILITIES 1. PROGRAM & CONTRACT MANAGEMENT 1.1. PROGRAM MANAGEMENT 1.1.01 Implement and operate an Immunization Program as a Standard Responsible Entity (Universal) 1.1.02 Identify at least one individual to act as the program contact in Required the following areas: Activity Immunization Program Manager, 1. RE Contract Coordinators, 1. RE School Compliance Coordinators, 2. RE Perinatal Hepatitis B Case Manager, 3. RE Disease Surveillance Coordinators, 4. RE Clinical Coordinators, 5. RE Texas Immunization Registry Coordinators, 6. RE TVFC & ASN Coordinators, and 1.1.03 Attend all required trainings for each Area of Work as specified Required in the Immunization Program Contractor's Guide. Ensure that Activity the Immunization Program Manager and TVFC and ASN Coordinator attend the annual Immunization Unit mandatory in- person meeting 1.1.04 Comply with the DSHS Immunization Contractor's Guide for Standard Local Health Departments which includes all immunization (Universal) grant objectives and required activities. The Immunization Contractor's Guide is Attachment A of the ILA and will be attached to the executed contract 1.1.05 Annually complete one LHD Deputization Addendum Form Required (EF 11-13999) for all Provider Identification Numbers (PIN) Activity associated with the LHD Grantee to ensure eligibility to provide immunization services to underinsured children 1.1.06 Maintain staffing levels adequate to meet the required activities Standard of this contract and to assure expenditure of all contract funds (Universal) 1.1.07 Develop and implement an employee immunization policy for Required Grantee's immunization program staff according to CDC Activity recommendations DSHS Contract No. HHS000102200001 Page 7 of 30 Amendment 2 1.1.08 Maintain a record of orientation (new staff) and ongoing Required training for existing contract -funded staff involved in the Activity provision of immunization services 1.1.09. Inform DSHS (in writing) of any changes (both departures and Required arrivals) in LHD Medical Director, Immunization Program Activity Manager and all other positions listed under activity 1. 1.02 within 30 days of staffing changes 1.1.10 Submit a written notification for contract -funded staff positions Required that remain vacant more than 90 days Activity 1.1.11 Have a standard method to document all work time spent Standard performing immunization activities for staff who are partially (Universal) funded with immunization contract. funds 1.1.12 Use the results of the community assessment conducted in Suggested activity 4.7.01 to review and address an immunization need Activity within the LHD jurisdiction 1.2: PROGRAM COMPLIANCE 1.2.01 Comply with all applicable federal and state regulations and Standard statutes as amended, (Universal) including but not limited to: 1. Human Resources Code §42.043, VTCA; 2. Education Code §§38.001-38.002, VTCA; 3. Health and Safety Code §§12.032, 81.023, and 161.001- 161.009, VTCA; 4. TAC Title 25, Chapter 97; 5. TAC Title 25, Chapter 96; 6. TAC Title 25, Chapter 100; 7. 42 USC §§247b and 300 as -25; 8. Omnibus Budget Reconciliation Act of 1993, 26 USC §4980B 1.2.02 Ensure compliance with Health and Human Services (HHS) Standard Deputization Guidance. Activities under this requirement (Universal) shall be. conducted in accordance with the DSHS Immunization Contractor's Guide for Local Health Departments 1.3. FINANCIAL MANAGEMENT DSHS Contract No. HHS000102200001 Page 8 of 30 Amendment 2 1.3.01 Agree DSHS reserves the right, where allowed by legal authority, to redirect funds in the event -of financial shortfalls Standard (Universal) 1.3.02 Submit monthly invoices with appropriate supplemental Required documentation and request monthly payments using the State Activity . of Texas Purchase Voucher (Form B-13) and in accordance Adhere to travel rates set by the State of Texas TexTravel with the DSHS Immunization Contractor's Guide for Local Health Departments (Universal) 1.3.03 Agree DSHS will pay Grantee on a cost reimbursement basis Standard (Universal) 1.3.04 Adhere to travel rates set by the State of Texas TexTravel Standard unless the LHD has their own travel policy. (Universal) 1.3.05 Review monthly contract funding expenditures to ensure that all Standard funds will be properly expended before the end of,the contract (Universal) period 1.3.06 Lapse no more than 5 percent of total funded amount of the Required contract Activity 1.3.07 Submit requests .to move more than 25% of the total contract Standard amount between direct budget categories in writing to the (When DSHS Contract Management Section (CMS) in Austin and Applicable) obtain approval before monies can be transferred 1.3.08 Expend funds consistently throughout the contract term, Suggested approximately 25%.per quarter Activity 1.4. CONTRACT MANAGEMENT 1.4.01 Initiate the purchase of approved equipment purchases in the first Standard quarter of the Contract term.. Requests to purchase previously (When approved equipment after the first quarter must be submitted to the Applicable) contract manager. Changes to the approved equipment budget category must. be approved by DSHS prior to. the purchase of equipment. If a Grantee would -like to deviate from the approved equipment budget, a written request to amend the budget is required 1.5. CONTRACT QUALITY ASSURANCE 1.5.01 Participate in remote and on-site technical assistance Required Activity 1.5.02 Participate in on-site contract evaluation visits Required Activity DSHS Contract No. HHS000102200001 Page 9 of 30 Amendment 2 1.6. CONTRACT ACCOUNTABILITY 1.6.01 Submit Corrective Action Plan (CAP) letter to Public Health Region Required Program Manager and DSHS Contract Management Section (CMS) Activity within 30 days after the date of the written notification from DSHS CMS of the on-site evaluation findings (if applicable) .1.6.02 Maintain property records for property and equipment funded or Standard property provided by grant funds (Universal) 1.7. REQUIRED REPORTING 1.7.01. Complete and submit Immunization Inter -Local Agreement (ILA) Required Quarterly Report and supplemental documents according to the Activity - formats, mechanisms, and timeframes specified in the DSHS Immunization Contractor's Guide for Local Health Departments 1.7.02 Report program income (PI) generated as a result of the DSHS Required immunization contract activities on the quarterly financial status Activity report (FSR) 1.7.03 Ensure all program income (PI) generated as a result of the DSHS Standard immunization contract activities is expended in accordance with the (Universal) DSHS Immunization Contractor's Guide for Local Health Departments 1.7.04 Submit quarterly FSRs to Accounts Payable by the last business Required _ day of the month following the end of each quarter for review and Activity financial assessment. Submit the final FSR no later than forty-five (45) calendar days following the end of the applicable term 2. FACILITY IMMUNIZATION ASSESSMENTS 2.1. CHILDCARE &. SCHOOL COMPLIANCE 2.1.01 Assess compliance with vaccine requirements at assigned Standard schools and childcare facilities (Universal) DSHS Contract No. HHS000102200001 Page 10 of 30 Amendment 2 2.1.02 Complete 100% of assigned childcare facility Required audits/assessments. By July 15 of contract year, local health Activity department staff will complete 100% of assigned childcare audits and submit into the Children Health Reporting System (CHRS) 2.1.03 Complete 100% of assigned public and private school audits, assessments, and/or validation/tetrospective surveys in accordance with the DSHS Immunization Contractor's Guide for Local Health Departments by June 15 of contract year, local health department staff will complete 100% of assigned school audits and submit electronically (probably in Survey Gizmo, possibly via email) 2.2. CHILDCARE & SCHOOL COMPLIANCE QA 2.2.01 Provide education to school and childcare facilities with high provisional, delinquency, and/or exemption rates at time of audit or when noncompliant records are identified. Report education provided to school or childcare staff in accordance with the DSHS Immunization Contractor's Guide for Local Health Departments Required Activity Required Activity 2.2.02 Provide feedback to DSHS ACE Group regarding . Required trends/issues for vaccine requirements in accordance with the Activity DSHS Immunization Contractor' Guide for Local Health Departments 2.2.03 Contact schools/districts to remind them to report during the Required Annual School Survey reporting period in accordance with Activity the DSHS Immunization Contractor's Guide for Local Health Departments 2.3. FIRST RESPONDER IMMUNIZATION ASSESSMENTS 2.3.01 Educate and inform first responder facilities on the use of the Suggested - Texas Immunization Registry to assess first responder Activity immunization records and forecast any future immunization needs. Use the First Responder Immunization Toolkit (FRIT) to drive these activities DSHS Contract No. HHS000102200001 Page 11 of 30 Amendment 2 3. MANAGING TVFC AND ASN PROVIDERS 3.1. PROVIDER RECRUITMENT 3.1.01 Recruit additional TVFC providers to administer vaccines to Suggested program -eligible populations. The goal is to increase each Activity local health department's provider enrollment by 5% 3.1.02 Ensure New Enrollment Checklist (11-15016) is completed Required for all clinics that join the TVFC/ASN Program Activity 3.1.03 Collaborate with medical societies and/or local health Suggested provider organizations to identify providers to recruit and Activity enroll 3.2. PROVIDER RETENTION 3.2.01 Sustain a network (through re -enrollment) of TVFC providers Required Activity to administer vaccines to program -eligible populations 3.2.02 Promote TVFC and ASN Provider achievements: Suggested Activity - Implement incentives for provider sites that reach vaccination coverage rate goals. - Implement incentives to recognize sites during national observances (i.e. NIIW, NIAM, and NIVW) 3.3. PROVIDER EDUCATION DSHS Contract No. HHS000102200001 Page 12 of 30 Amendment 2 3.3.01. Provide a training, for TVFC and ASN providers within the Suggested LHD Grantee's jurisdiction on the policies outlined in the Activity TVFC and ASN Provider Manual and recommended procedures for implementing them. These include: - procedures for following storage and handling guidelines - procedures for vaccine management - procedures for using the DSHS vaccine management system (EVI) - procedures for vaccine borrowing - procedures for other compliance guidelines - appropriate reporting of vaccine adverse events - appropriate routine and emergency vaccine storage and handling plans - meeting the federal requirement that the most current Vaccine Information Statements (VIS) (available at (http://www.edc.gov/vaccines/hcp/vis/index.html) must be distributed to patients prior to patient vaccination 3.3.02 Notify providers of TVFC and ASN updates and changes to Standard program policies and procedures. (Universal) Notify TVFC/ASN providers of the following: - CDC and DSHS Announcements - TVFC/ASN Trainings - Vaccine storage and handling policy updates - Vaccine ordering changes - Vaccine choice 3.3.03 Educate and assist TVFC and ASN providers on a quarterly Standard basis with Provider Choice, as necessary (Universal) 3.3.04 Inform TVFC and ASN providers of the most up-to-date, Standard DSHS-produced immunization information for their offices (Universal) 3.3.05 Identify TVFC and ASN providers experiencing high volumes Required Activity of vaccine loss and develop process improvements/trainings aimed at reducing the amount of vaccine loss (including wasted and expired) in their clinics 3.4. PROVIDER VACCINE MANAGEMENT DSHS Contract No. HHS000102200001 Page 13 of 30 Amendment 2 3.4.01 Utilize the DSHS Inventory Tracking Electronic Asset Required, Activity Management System (iTEAMS) reports and other provider submitted reports to perform 100% of quality assurance reviews on the following TVFC and ASN: - monthly biological reports (doses administered and current inventory), - vaccine orders, - temperature logs and - clinic hours of operation from TVFC and ASN providers in LHD Grantee's jurisdiction. Address all issues identified during review. 3.4.02 Transfer vaccines that cannot be stored within provider Standard offices (ex. accidental large orders) and vaccines (Universal) approaching expiration between providers in LHD Grantee's jurisdiction for immediate use 3.4.03 Ensure provider participation in vaccine ordering and Standard inventory management using the Electronic Vaccine (Universal) Inventory (EVI) system - Educate providers regarding vaccine ordering policies - Train providers to use the EVI. system for inventory and order entry 3.4.04 Assist TVFC and ASN providers in LHD Grantee's Standard jurisdiction on the maintenance of appropriate vaccine stock (Universal) levels. Activities under this requirement shall be conducted in accordance with the DSHS Immunization Contractor's Guide for Local Health Departments and the current TVFC and ASN Program Operations Manual for Responsible Entities 3.4.05 Train TVFC and ASN providers within LHD Grantee's Standard jurisdiction to ensure that expired and spoiled/wasted (Universal) vaccines are appropriately identified and entered into the Electronic Vaccine Inventory (EVI) system. Train'providers to complete returns to CDC's centralized distributor within six months of product expiration 3.4.06 Ensure that 100% of TVFC providers within the LHD Required Activity Grantee's jurisdiction complete the annual influenza pre -book survey 3.5. -PROVIDER QUALITY ASSURANCE DSHS Contract No. HHS000102200001 Page 14 of 30 Amendment 2 3.5.01 Utilize the CDC Provider Education Assessment and Reporting Required Activity (PEAR) system and CDC Immunization Quality Improvement for Providers (IQIP) database to document TVFC compliance and IQIP site visits for all subcontracted clinics and non-LHD Grantee's clinics (as applicable) 3.5.02 Utilize the.CDC PEAR system and directly enter data into PEAR Required Activity to document TVFC unannounced storage and handling visits to a minimum of 10% of providers within the LHD Grantee's jurisdiction 3.5.03 Utilize the CDC PEAR system and directly enter data into PEAR Required Activity to document TVFC Unannounced Storage and Handling Visits, Compliance Visits and other visits conducted at TVFC provider offices 3.5.04 Complete and document 100% of the follow-up activities for Required Activity TVFC quality assurance -visits within required timeframes. 3.5.05 Utilize Texas Immunization Registry or DSHS-provided coverage Required Activity rates to assess immunization practices and coverage rates for all subcontracted entities and non-LHD Grantee's clinics (as applicable) 3.5.06 Review 100% of re -enrollment applications from TVFC and ASN Required Activity providers in your jurisdiction by the DSHS specified deadline . 3.5.07 Ensure that expired, wasted, and unaccounted-for vaccines (excluding flu) do not exceed 5% in TVFC provider clinics within the LHD Grantee's jurisdiction Standard (Universal) 3.5.08 Review monthly reports to ensure data quality. This includes: _ Required Activity - Identify sites that have not administered or ordered vaccine in the previous six months. Conduct a discussion and develop a plan of action - Identify sites that are suspended to ensure 90 days is not exceeded - Ensure enrollment and withdrawal forms are submitted correctly and. on time to the PHR staff - 3.5.09 Review submitted reports to ensure data quality. This includes: Suggested - Quarterly, review 25%. of enrolled sites to ensure contacts are Activity listed correctly in EVI. - Quarterly, review 25% of enrolled sites and provide education for the Vaccine borrowing and Vaccine transfer forms DSHS Contract No. HHS006102200001 Page 15 of 30 Amendment 2 3.5.10 Review monthly data logger reports for 25% of providers in LHD Suggested Grantee's jurisdiction to validate the accuracy of provider- Activity submitted monthly temperature reporting forms Activity 3.5.11 Review monthly data logger reports to validate the accuracy of Standard provider -submitted monthly temperature reporting forms for all (Conditional) providers within LHD Grantee's jurisdiction who experience a vaccine loss as a result of temperature excursions Suggested 3.5.12 Conduct a monthly review of 10% of randomly selected providers Suggested in LHD Grantee's jurisdiction to identify vaccine loss report forms Activity that were completed in EVI but were not submitted Activity 3.5.13 Conduct a quarterly review of 25% of providers in LHD Grantee's Suggested jurisdiction to identify those that have adjusted more than 10% of Activity their vaccine inventory 3.5.14 Conduct a quarterly review of 25% of providers in LHD Grantee's Suggested jurisdiction to ensure the reported patient population matches the Activity number of doses ordered 3.5.15 Utilize the CDC IQIP database and directly enter data to document Required - IQIP follow-ups visits conducted at TVFC provider offices Activity 3.6. PROVIDER ACCOUNTABILITY 3.6.01 Track, report and follow up on vaccine fraud and abuse cases Standard (Universal) 3.6.02 Complete program evaluation activities with TVFC and ASN Required providers to address issues identified as noncompliance issues Activity For all TVFC providers, document corrective action plans in the CDC PEAR system as a contact 3.7. RE STAFF EDUCATION 3.7.01 Train LHD Grantee's staff to follow the policies and procedures Required Activity outlined in the TVFC & ASN Program Operations Manual for Responsible Entities. Provide training on TVFC and ASN requirements and updates (as described in the TVFC & ASN Program Operations Manual for Responsible Entities) annually at a minimum DSHS Contract No. HHS000102200001 Page 16 of 30 Amendment 2 3.7.02 For personnel identified by DSHS,, attend and/or complete the Required Activity following trainings: - CDC Immunization Trainings - TVFC/ASN Annual Trainings - Annual Responsible Entity Training - Public Health Region (PHR) Trainings 3.7.03 Ensure that the TVFC & ASN Coordinator conducts quality Suggested Activity assurance on 10% of the temperature recording logs that were reviewed by their staff each quarter 3.8. RE COMPLIANCE 3.8.01 Comply with the current DSHS Immunization Contractor's Standard Guide for Local Health Departments and the TVFC and ASN - (Universal) Operations Manual for Responsible Entities 3.8.02 Receive regional approval for any vaccine transfers and Standard document those transfers in EVI within 24 hours of the transfer (Universal) occurring 3.8.03. Address general inquiries by providers about the TVFC/ASN Standard Program, and ensure timely follow-up on requests for (Universal) information 3.8.04 Ensure that providers within LHD Grantee's jurisdiction are Required Activity adhering to the vaccine borrowing procedures outlined in the TVFC and ASN Provider Manual Report the number of borrowing forms submitted by quarter in the Immunization Inter -Local Agreement (ILA) Quarterly Report 3.9. RE EMERGENCY RESPONSE 3.9.01 Communicate the importance of an Emergency Vaccine Storage Standard (Universal) and Handling Plan to all clinics in the LHD Grantee's jurisdiction. Provide technical assistance to support the successful activation of each clinic's Emergency Vaccine Storage and Handling Plan 3.9.02 Transfer, accept, and store TVFC and ASN vaccines from Standard (Universal) clinics in the LHD Grantee's jurisdiction if there is a failure in the clinic's Emergency Vaccine Storage and Handling Plan DSHS Contract No. HHS000102200001 Page 17 of 30 Amendment 2 3.9.03 Be prepared to pack and ship vaccine to other sites, as -directed Required Activity by the DSHS Immunization Unit 4. EPIDEMIOLOGY & SURVEILLANCE 4.1. PERINATAL HEPATITIS B CASE IDENTIFICATION 4.1.01 Conduct identification and case management of perinatal Standard (Universal) hepatitis B cases 4.1.02. Determine the number of newborns that do not receive the Required Activity first dose of the hepatitis B vaccine and/or HBIG and work with those facilities to ensure all at -risk infants receive the hepatitis B vaccine series and HBIG within 12 hours of birth 4.1.03 Ensure timely follow-up and reporting of case status of Required Activity possible moms as reported by DSHS within 2 weeks of receipt of report 4.2. PERINATAL HEPATITIS B CASE MANAGEMENT 4.2.01 Contact and provide case management to 100% of hepatitis Required Activity B surface antigen -positive pregnant women identified, along with their. infants and contacts 4.3. PERINATAL HEPATITIS B REPORTING 4.3.01 For all cases documented as 'lost -to -follow-up' on the - Required Activity - Perinatal Hepatitis B case management form, report the number and types of attempted activities performed in locating the mother-. or guardian of the infant to the DSHS Immunization Unit on the Perinatal Hepatitis B case management form 4.4. PERINATAL HEPATITIS B EDUCATION DSHS Contract No. HHS000102200001 Page 18 of 30 Amendment 2 4.4.01 Require Perinatal Hepatitis B Case Manager to attend the Required Activity biannual conference 4.4.02 Conduct educational training for hospitals, .prenatal care Required Activity providers, pediatricians, birthing facilities, and other healthcare providers/facilities within the Grantee's jurisdiction, to increase identification; timely reporting, and appropriate case management of pregnant woman with hepatitis and their infants and contacts. 4.4.03 Work with partners, as appropriate, to ensure coordination Standard (Universal) of activities aimed at preventing perinatal hepatitis B transmission 4.5. DISEASE SURVEILLANCE 4.5.01 Complete investigation and document at least 90% of .Required Activity confirmed or probable reportable vaccine -preventable disease (VPD) cases within thirty (30) days of initial report to public health 4.5.02- Adhere to the DSHS Emerging and Acute Infectious Standard (Universal) Disease Guidelines and current Epi Case Criteria. Guide in conducting all activities 4.5.03 Ensure all new VPD surveillance staff attend 'Introduction Required Activity to NBS' training and complete the certification process in order to gain access to the NBS system 4:5.04 Complete all data entry into the Texas National Electronic Standard (Universal) Disease Surveillance System (NEDSS) Base System. (NBS) following the NBS Data Entry Guidelines 4.5.05 Routinely review and follow up on all VPD laboratory Standard (Universal) reports received, including electronic lab reports (ELRs) generated through NBS in a timely fashion 4.5.06 Verify and enter complete vaccination history in NBS on Required Activity all VPD investigations with case status of confirmed or probable. Complete vaccination 'history can be assessed through the Texas Immunization Registry, provider offices, school records, and/or patient records DSHS Contract No. HHS000102200001 Page 19 of 30 Amendment 2 4.5.07 Initiate vaccine -based disease control activities by . Standard (Universal) identifying population in need of a vaccination response and requesting vaccination services for that population by contacting the DSHS Vaccine -Preventable Disease (VPD) Surveillance Team Lead 4.6. DISEASE SURVEILLANCE EDUCATION 4.6.01 Educate physicians, laboratories, hospitals, schools; child- Suggested Activity care staff, and other health providers on VPD reporting requirements 4.7. NEEDS ASSESSMENT 4.7.01 Conduct a community needs assessment to identify gaps Required Activity . in coverage rates or "pockets of need" for immunization activities. • Select an area of focus from the list of measurements provided in the Metrix or obtain approval from Immunization -Unit epis for an alternate area of focus. • Create an assessment plan, collect data, gather . stakeholder feedback, and analyze the information 4.7.02 Design an intervention to address the need identified in Suggested Activity 4.7.01 5. PROVIDING A VACCINE SAFETY NET 5.1., CLINIC ENROLLMENT 5.1.01 Enroll all eligible LHD clinics into the TVFC and ASN Required. Programs as providers Activity 5.1.02 Provide immunization services according to national Standard standards for immunization practices for infants, children, (Universal) adolescents, adults, and healthcare workers. LHDJ clinics will comply with the National Childhood Vaccine Injury Act of 1986 DSHS Contract No. HHS000102200001 Page 20 of 30 Amendment 2 5.2. CLINIC STAFF TRAINING 5.2.01 Train all clinic staff on the policies outlined in. the TVFC Required and ASN Provider Manual and LHD procedures for Activity implementing them. These include: - procedures for following storage and handling guidelines - _procedures for vaccine management - procedures for using the DSHS vaccine management system (EVI) procedures for other compliance guidelines 5.2.02 Develop clinic staff education requirements. Ensure that Required persons who administer vaccines and staff that are involved Activity in the vaccine administration process (including those who screen immunization records and administer vaccines) to follow Advisory Committee on Immunization Practices (ACIP) standards for children and adults and are knowledgeable on immunizations. and immunization practices This can be accomplished by having staff complete the most current CDC Pink Book (Epidemiology and the Prevention of Vaccine Preventable Diseases) training and appropriate Vaccine Education Online (VEO) modules 5.2.03 Develop eligibility screening and documentation policy for Required all LHD clinics. Provide training to all staff on appropriate Activity screening and documentation for TVFC eligibility to ensure TVFC vaccine is administered only to TVFC-eligible children. Implement policy and plan for routine adherence to eligibility policies 5.2.04 Develop and implement a policy on the use of the Texas Required Immunization Registry. Train LHD staff on conducting Activity client searches in the Texas Immunization Registry and how to effectively enter client demographic and immunization information 5.3. CLINIC IMMUNIZATION PRACTICES 5.3.01 Comply with current applicable. state and federal. standards, Standard - policies and guidelines for clinics (Universal) 5.3.02 Provide vaccines regardless of residency or ability to pay Standard (Universal) 5.3.03 Adhere to clinical records retention schedule Standard (Universal) DSHS Contract No. HHS000102200001 Page 21 of 30 Amendment 2 5.3.04 Explain the benefits of a "medical home" and assist the Standard Standard parent/guardian in obtaining or identifying the child's (Universal) 5.3.13 Follow and explain recommended guidelines for obtaining medical home and submitting ImmTrac2 consent forms according to the 5.3.05 Discuss the next ACIP -recommended vaccines and refer the Standard httv-//www.dshs.texas.gov/immunize/immtrac/forms.shtm client to a medical home to complete the vaccination series (Universal) 5.3.06 Maintain a list of current providers within the LHD's Standard jurisdiction who accept children on Medicaid or CHIP and (Universal), data exchange via TWICES or an electronic medical record make this list available to clinic clients and families as needed (EMR) system 5.3.07 Refer uninsured clients to Medicaid or the Children's Health Standard Insurance Program (CHIP) as appropriate (Universal) 5.3.08 Ensure that all ACIP -recommended vaccines are routinely Standard. available and offered to TVFC patients (Universal) 5.3.09 Ensure that all vaccines listed on the ASN vaccine formulary Standard are available and offered to eligible adult patients (Universal) 5.3.10 Establish "standing orders" for vaccination in LHD Grantee's Required clinics that are consistent with legal requirements for standing Activity orders (including, but not limited to, those found in the Texas Medical Practice Act) 5.3.11 Search for the client's immunization history at every client Standard encounter. Compare all immunization histories (Texas (Universal) Immunization Registry, TWICES or EMR system, validated patient -held records, clinic medical record) and enter into the Texas Immunization Registry all historical immunizations not in the Registry at every client encounter. Review the client's record for vaccines due and overdue according to the CDC recommended schedules at: https://Www.cdc.gov/vaccines/schedules/index.html 5.3.12 Offer updated Immunization History Report to the client or Standard client's parent or guardian at every client encounter (Universal) 5.3.13 Follow and explain recommended guidelines for obtaining Standard and submitting ImmTrac2 consent forms according to the (Universal) instructions found at httv-//www.dshs.texas.gov/immunize/immtrac/forms.shtm 5.3.14 Report to the Texas Immunization Registry all immunizations Standard administered to consented children (younger than 18 years of (Universal) age) and consented adults in LHD Grantee's clinics, either by entering data directly into the Registry or through electronic data exchange via TWICES or an electronic medical record (EMR) system DSHS Contract No. HHS000102200001 Page 22 of 30 Amendment 2 5.3,15 Verbally and with DSHS-produced literature, inform parents Standard (Universal) at LHD Grantee's clinics about the Texas Immunization (Universal) Registry, the benefits of inclusion in the Registry, and the 5.3.22 Recommend the simultaneous administration of all needed Standard importance of maintaining a complete immunization history in (Universal) the Registry 5.3.16 Update all demographic information, including address, Standard email, and telephone number, at every client encounter in (Universal) EMR and the Texas Immunization Registry 5.3.17 Verbally educate patients and parents/guardians about the Standard benefits and risks of vaccination and distribute DSHS '(Universal) educational materials, as applicable, as part of this conversation 5.3.18 Follow.only medically supportable contraindications to Standard vaccination (Universal) 5.3..19 Provide immunizationservices at times other than 8 am to 5 Required pm, Monday through Friday, at least once per month Activity 5.3.20 Institute infection control practices, including effective hand Standard - washing and management of hazardous waste (Universal) 53.21 - Maintain confidentiality of client information Standard (Universal) 5.3.22 Recommend the simultaneous administration of all needed Standard vaccines for the patient (Universal) 5.3.23 Implement clinic policy on screening and documentation of Standard eligibility for TVFC vaccines. The policy must be consistent . (Universal) with the TVFC requirements outlined in the current TVFC and. ASN Provider Manual -5.3.24 Participate in public health emergencies and exercises that.. Suggested may require vaccine administration to the public or first Activity responders 5.3.25. Conduct outreach activities to raise the immunization Suggested coverage levels of uninsured adults by visiting sites such as Activity homeless shelters, halfway houses, day labor sites or other locations .5.3.26 Coordinate with community vaccinators to conduct annual ' Suggested employee -based vaccination clinics for influenza vaccine Activity administration 5.4. CLINIC VACCINE MANAGEMENT DSHS. Contract No. HHS000102200001 _ Page 23 of 30 Amendment 2 5.4.01 Ensure -that all expired and spoiled/wasted vaccines are Required Activity appropriately identified and entered into, the Electronic Vaccine Inventory (EVI) system. for the LHD Grantee's . clinics 5.4.02 Submit returns for all vaccines distributed via CDC's Standard centralized distributor back to the centralized distributor for (Universal) returns. processing 5.5. CLINIC QUALITY ASSURANCE 5.5.01 Ensure that appropriate routine and emergency vaccine Required Activity storage and handling plans are in place at each of the LHD Grantee clinic locations 5.5.02 Ensure that. expired, wasted, and unaccounted-for vaccines Standard (excluding flu) do not exceed 5 percent in LHD Grantee's (Universal) clinics 5.6. CLINIC REPORTING 5.6.01 Conduct timely reporting of monthly clinic activities by Required Activity recording vaccine inventory, doses administered, temperature logs and other reportable activities by the 5 1 of each month as described in the TVFC/ASN Provider Manual 5.6.02. Report all notifiable conditions as specified in the DSHS Standard (Universal) Immunization Contractor's Guide for Local Health Departments 5.6.03 Report all vaccine adverse events as specified in the DSHS Standard (Universal) Immunization Contractor's Guide for Local Health Departments 5.6.04 Report the number of unduplicated underinsured clients Required Activity - and the number of doses administered to underinsured children monthly as specified in the DSHS Immunization Contractor's Guide for Local Health Departments 5.6.05 Conduct monthly reporting of doses administered to Required Activity women.veterans, as required in the ASN Program DSHS Contract No. HHS000102200001 Page 24 of 30 Amendment 2 6 INCREASING USE OF THE TEXAS IMMUNIZATION REGISTRY 6.1. TEXAS IMMUNIZATION REGISTRY OUTREACH FOR IMMUNIZATION RECORDS 6.1.01 Conduct Texas Immunization Registry outreach to Suggested organizations regarding missing vaccinations for children and Activity adults for whom consent has been granted but who do not have complete immunization records 6.2. .TEXAS IMMUNIZATION REGISTRY OUTREACH FOR PATIENT CONSENTS 6.2.01 Conduct activities aimed at increasing the consent rate for all Suggested age groups, including adults and individuals identified as Activity recently moved in-state 6.2.02 Conduct at.least twelve (12) outreach and educational Required Activity. activities focused on 18-year-olds in high schools and colleges/universities in LHD Grantee's jurisdiction 6.3. TEXAS IMMUNIZATION REGISTRY OUTREACH TO USERS 6.3.01 Conduct outreach to existing Registry users who have not Required Activity logged into the Registry in the last 90 days 6.3.02. Provide orientation to all new Texas Immunization Registry Suggested organizations within the LHD Grantee's jurisdiction at least Activity once a year and maintain documentation of all technical assistance provided (e.g., telephone logs). Provide education and training on the effective use of the Texas Immunization Registry according to the Guidelines for Increasing the Use of the Texas Immunization Registry Identify and assist newly registered providers and new users reporting to the Texas Immunization Registry 6.4. TEXAS IMMUNIZATION REGISTRY USER EDUCATION 6.4.01 Provide education, training, and technical assistance to Suggested Activity promote the effective use of the Texas Immunization Registry by organizations DSHS Contract No. HHS060102200001 Page 25 of 30 Amendment 2 6.4.02 Identify and assist providers to establish electronic Required. Activity affirmation of consent 6.5. TEXAS IMMUNIZATION REGISTRY PROMOTION 6.5.01 Promote the use. of the Texas Immunization Registry to Required organizations within the LHD Grantee's jurisdiction that are Activity not currently enrolled in the Registry. Identify all providers who administer vaccine in awardee's jurisdiction, including both pediatric and adult immunization providers. Educate them on their statutory requirement to report immunizations and on the enrollment process 6.5.02' Provide education and technical assistance to birth registrars on Suggested the effective use of the -Texas Immunization Registry Activity 6.5.03 Collaborate with prenatal healthcare providers, birth registrars, Suggested hospital staff, pediatricians, and other entities to educate Activity parents, expectant. parents, and providers about the Texas Immunization Registry and the benefits of participation. This includes the dissemination of DSHS educational materials as appropriate 6.6. TEXAS IMMUNIZATION REGISTRY PROGRAM QUALITY IMPROVEMENT 6.6.01 Review the. monthly Provider Activity Report (PAR) to Required Activity identify organizations who are inactive or not routinely submitting immunization data or adding consented clients. Prioritize these organizations for outreach. activities 6.6.02 Review the quarterly Consent Accepted Rate Evaluation Required Activity (CARE) report to target organizations with largest client volume and/or lowest consent acceptance rate. Prioritize these organizations for outreach activities 6.6.03 Conduct a minimum of 60 Texas Immunization Registry Required Activity organization quality improvement assessments per FTE each year as described in the Guidelines for Increasing the Use of the Texas Immunization Registry. (For jurisdictions with less than 60 orgs, conduct quality improvement assessment visits to 100% of your orgs) DSHS Contract No. HHS000102200001 Page 26 of 30 Amendment 2 7 EDUCATION AND PARTNERSHIPS 7.1 PUBLIC EDUCATION 7.1.01 Inform and educate the public about vaccines and vaccine- Required preventable diseases Activity 7.1.02 Inform the general public about the TVFC and ASN Programs Required and the eligibility criteria for qualifying for the programs Activity 7.2 PROVIDER EDUCATION 7.2.01 Educate and update providers on the most current ACIP recommendations for all age groups Suggested Activity 7.2.02 Inform and highly recommend to the medical community and Suggested local providers within the LHD Grantee's jurisdiction the most Activity current Centers for Disease Control and Prevention (CDC) Epidemiology and Prevention of Vaccine -Preventable Disease (EPI -VAC) training (https://www.edc.�ov/vaccines/ed/webinar- epv/index.html). The most current "Pink Book,". titled Epidemiology and, Prevention of Vaccine -Preventable Diseases, can be found on the CDC website at http://www.edc.gov/vaccines/pubs/pinkbook/inddx.html 7.2.03 Provide information to community healthcare employers Suggested (hospitals, clinics, doctor offices, long-term care facilities) about Activity the importance of vaccination of healthcare workers 7.2.04 Provide training relating to Standards for Child and Adolescent Suggested Immunization Practices and Standards for Adult Immunization Activity Practices to all immunization providers within LHD Grantee's jurisdiction 7.2.05 Provide training -opportunities and/or resources to assist Required immunization providers in communicating with patients and/or . Activity parents (e.g., making a strong recommendation, addressing vaccine hesitancy, etc.) DSHS Contract No. HHS000102200001. Page 27 of 30 Amendment 2 7.3 STAFF EDUCATION 7.3.0.1 Work to ensure that all Immunization Program Grantee staff are Standard knowledgeable about vaccines and VPDs (Universal) 7.3.02 Develop and implement a written communications and Required Activity customer service plan for Grantee's staff to ensure customers Develop and maintain a planning group with the goal of receive consistent, correct immunization information and services in a courteous and friendly manner on a timely basis 7.3.03 Educate healthcare workers on the importance of keeping Required Activity themselves up-to-date with the vaccine schedule 7.4 COALITION BUILDING 7.4.01 Appoint an immunization coalition coordinator Required Activity 7.4.02 Attend and participate in required coalition trainings sponsored Required Activity by DSHS 7.4.03 Develop and maintain a planning group with the goal of Suggested Activity sustaining a coalition 7.4.04 Engage and recruit community groups and immunization Suggested Activity stakeholders into a coalition 7.4.05. Facilitate and host coalition meetings Suggested Activity 7.4.06 Participate in monthly calls to. provide updates on coalition Required Activity collaboration activities 7.4.07 Provide signed letters of agreement and other documentation of Suggested Activity commitment to participate in coalition 7.4.08 Document communications, group meetings, and planning of Required Activity activities that promote the best practices identified in contract agreement (documents are to be accessible during site visits) 7.5 COMMUNITY PARTNERSHIP 7.5:01 Plan and implement community education activities and Required Activity partnerships aimed at improving and sustaining immunization coverage levels 7.5.02 Conduct outreach and collaborative activities with. American Required Activity Indian tribes, if applicable DSHS Contract No. HHS000102200001 Page 28 of 30 Amendment 2 7.5.03 Participate in at least one collaborative meeting concerning Required Activity tribal health issues, concerns, or needs with American Indian tribal members, if applicable 7.5.04. Coordinate educational and other activities with local Women, Suggested Activity Infants, and Children ()kIC) programs to ensure that children participating in WIC are screened and referred to their "medical home" for vaccination using a documented immunization history in accordance with the Standards for Child and Adolescent Immunization Practices 7.5.05 Offer educational opportunities to all WIC Programs in the Suggested Activity service area, including information about online and satellite - broadcast continuing education opportunities from the CDC Continuing Education website at Wps://www.ede. og v/vaceines/ed/index.html 7.5.06 Engage in education and partnerships aimed at reducing or Required Activity . eliminating coverage disparities by race, ethnicity, and socioeconomic status 7.5.07 Maintain a contact list of providers, hospitals, schools, child- Required Activity care facilities, social service agencies, and community groups involved in promoting immunizations and reducing vaccine - preventable diseases 7.5.08 Participate in special initiatives as directed by the DSHS Required Activity Immunization Unit 7.5.09. Implement the DSHS Immunization Ambassador Program Required Activity throughout Grantee's jurisdiction 7.6 STAKEHOLDER ENGAGEMENT 7.6.01 Attend all Texas Immunizers and Stakeholders Working Required Activity Groups (TISWG) and other designated stakeholder meetings (these meetings can be attended remotely) 7.6.02 Host at least 1 immunization stakeholder meeting per Suggested Activity quarter (4 per contract year) 7.7 MEDIA CAMPAIGNS 7.7.01 Distribute ASN information and educational materials at Required Activity venues and clinics that serve eligible adults DSHS Contract No. HHS000102200001 Page 29 of 30 Amendment 2 7.7.02 Distribute TVFC information and educational materials at Required Activity venues that parents of TVFC-eligible children might frequent . 7.7.03. Participate, when directed, in statewide media.cainpaigns by . Required Activity distributing DSHS=developed and produced public service announcements and materials.to local television and radio stations, newspapers, parent publications, university - newspapers, high school newspapers, and neighborhood newspapers 7.7.04 Promote www.ImmunizeTexas.com, the Immunization Unit's Required Activity website; and any other Immunization Unit newsletters to nrnvirierc in .the TIM Grnntee'c inrkiiintinn 7.7.05 Use national immunization observances as opportunities to Required Activity conduct specific education and.promotional activities to give emphasis to the importance and benefits of. vaccines: National Infant Immunization Week (NIIW), National Immunization Awareness Month (NIAM), and National Influenza Immunization Week (NIIW) 7.7:06 Share available federal, state, and/orlocal. adolescent Required Activity vaccination coverage and/or vaccine -uptake -related data with partner organizations, adolescent immunization providers; and.other. stakeholders DSHS Contract No. HHS000102200061 Amendment 2 Fol BEAUMONT TEXAS TO: City Council FROM: Kyle Hayes, City Manager PREPARED BY: Bart Bartkowiak, Director of Public Works & Technology Services MEETING DATE: April 7, 2020 REQUESTED ACTION: Council consider a resolution authorizing the City Manager to execute an Interlocal Agreement (ILA) with Jefferson County Drainage District No. 6 (DD6) related to reimbursements for the Cherokee Drainage Project. BACKGROUND On December 13, 2016 City Council authorized an ILA with DD6 for the Cherokee Drainage Project. Under that agreement DD6 installed culverts on Cherokee Lane, 14th Street, North Street and 15th Street to Calder Avenue. The City's Water Utilities Department adjusted water and sanitary sewer lines to accommodate the installation of the culverts. Public Works re- surfaced the afore -mentioned streets to complete the work. The original estimated cost of the City's portion of the project was $275,000 for the street repairs and $100,000 for the utility adjustments. DD6 received a grant from FEMA that is administered by the Texas Water Development Board (TWDB). As part of the grant, DD6 agreed to reimburse the City for 75% of the costs not to exceed $281,250. The Cherokee Drainage Project costs exceeded the original estimates. The City's street repairs were $321,831.15 and the utility adjustments were $136,477.88. FEMA has reimbursed DD6 for the project costs including overruns. This new ILA will allow DD6 to reimburse the City for 75% of our additional costs. The reimbursement for street repairs will be 75% of $46,831.15 or $35,123.36 and the reimbursement for utility adjustments will be 75% of $36,477.88 or $27,358.41. FUNDING SOURCE Not applicable. RECOMMENDATION Approval of the resolution. INTERLOCAL. AGREEMENT THE CITY .OF ].BEAUMONT AND 'JEFFERSON COUNTY DRAINAGE DISTRICT No. 6, CHEROKEE PROJECT COST OVERRUNS STATE OF TEXAS COUNTY OF JEFFERSON § This agreement was made by and between the City of Beaumont, a home rule City of the State of Texas (hereinafter called :"City"). and Jefferson County Drainage District 'No. 6, a special district of the State- of Texas (hereinafter called "District") under authority of the Interlocal Cooperation Act,. Chapter 791 of the Texas Government Code. WHEREAS, the City and the District worked together to make improvements to the City's drainage infrastructure in Beaumont, Jefferson County Texas, in the area of Cherokee Lane southerly to Calder Avenue under City streets. WHEREAS, the District 'installed -culverts, under Cherokee Lane, 141h. Street,,. North Street and 151' Street to Calder Avenue. WHEREAS, the City owns and maintains the afore -mentioned streets, and the City and the District recited in writing, certain duties and obligations between the parties in an Interlocal Agreement. dated December 14, 2016, with regards to this culvert installation project. WHEREAS, the City's actual costs exceeded the :original estimate included .in the December- 14,2016 Interlocal Agreement (Cherokee Project). INTERLOCAL AGREEMENT - Cherokee Project Cost- QvOrkuns City of Be-aumont and Jefferson County Drainage District No. 6 Page I WITNESSETH THEREFORE, the City and the District- agree as follows: CONTINGENT- UPON ,RECEIVING CONFIRMATION FROM. THE .TEXAS WATER DEVELOPMENT BOARD 'THAT JEFFERSON COUNTY -DRAINAGE DISTRICT NO. 6 HAS OBTAINED FUNDING ON ALL COST OVERRUNS PERTAINING TO THIS.PROJECT. Item 1: The District agrees to reimburse the City for an additional seventy-five (75%). of their costs, not to exceed $21,3H.41.,.related to water and sewer line adjustments that were performed to allow for theculvert installations, addition to the original amount of $75,000; Item 2: The District agrees to reimburse. the City for an additional seventy-five (750/6) of the .costs not to exceed $35,123.36 for any street repairs related to storm- . sewer .improvements made by the District on Cherokee Lane, .14" Street, NorthStreet and 15�tStreet to Calder Avenue, in addition_ to the original amount to $206,250.00; Item 3: Due to cost overruns. the City invoiced the District all additional. one hundred (1000o), which amounts to $46,831.15 for street repairs and $36,477.88 .for utility adjustments. EXECUTED this day of , 2019. ' ATTEST: CITY OF BEAUMONT By: By: . City Clerk City Manager Printed Name: Printed Name: ATTEST: JEFFERSON COUNTY DRAINAGE DISTRICT NO.6 By: _ y. Charles "Chuck" Guillory, Secretaryoshua W. Allen, Sr., President DC/pa/DD6/Interloca1s INTERLOCAL AGREEMENT - Cherokee Project Cost Overruns City of Beaumont and.Jefferson County Drainage District No..6 Page 2 'THE STATE OF TEXAS THE COUNTY OF JEFFERSON JEFFERSON COUNTY DRAINAGE DISTRICT NO. 6 RESOLUTION BE -IT REMEMBERED that, ata meeting of -the Board of Directors of Jefferson County Drainage District No. 6, of Jefferson County, Texas, at which a quorum was present, held after proper notice according to law on the 22n4 day of January 2019, on- a motion made by' Charles "Chuck" Guillory and seconded Bart: L. Owens by the :following Resolution was duly adopted by vote of -Board Members present and voting as follows: Director Joshua .W. Allen, Sr. Aye Director Charles "Chuck" Guillory Aye Director'Miriam K., Johnson Aye- Director yeDirector Bart L. Owens Aye DirectorBernie IDaleo Aye BE IT RESOLVED that contingent upon Jefferson County Drainage District No. 6 receiving FMA grant_ funds, the "Cherokee. Project Cost Overrun Interlocal Agreement" between Drainage District No. 6 and the. City: of Beaumont, iri connection with the Cherokee FMA Project be and the same is hereby Authorized. ADOPTED this 22nd day of January 2019. AL Pre ent _ , ATTEST: C , Secretary/Acti _ Secretary INTERLOCAL. AGREEMENT THE CITY OF BEAUMONT AND JEFFERSON COUNTY DRAINAGE DISTRICT NO. 6 (CHEROKEE PROJECT) RESOLUTION m. 16-250 PROJECT NUMBER STREET NAME PUBLIC WORKS - STREET REPAIRS WATER & SEWER STCK01 CHEROKEE LANE $ 75;326:85 $ _ ST.CK02 14TH STREET . $ 148,327:1:7 $ 83,238.21 .STCK03 NORTH STREET . _ . $ 41,369:76 $ 11;474.63 STCK04 15TH STREET $ 56,807.37 $ .41,765:04- STCK05 CALDER AVENUE $ - $ TOTAL 100% $ 321,831.15 136,477.88_ 25% $ 80,457.79 . $ 34,119.47 75% $ . 241,373.36- $ 102,358.41 DD6 Commitment under Interlocal A reemen.t $ 206,250.00 $ 75,000.00 p 1-2)VA L U r/ /4 tk ✓ 0 • ,,.. 241,373.35:+ 2liu� 102.,358-41t 5, .000 62,481-77* INTERLOCAL, AGREEMENT THE CITY OF BEAUMONT AND JEFFERSON COUNTY DRAINAGE DISTRICT NO.6 (CHEROKEE, PROJECT) STATE OF TEXAS § COUNTY OF JEFFERSON § ' This agreement is made by and between the City of Beaumont, a home rule City of the State of Texas (hereinafter called "City") and Jefferson County Drainage District No. 6, a special district of the State of Texas (hereinafter called "District") under authority of the Interlocal Cooperation Act, Chapter 791 of the Texas Government Code. WHEREAS, the City and the District are working together to make improvements to the City's drainage infrastructure in Beaumont, Jefferson County, Texas, in the area of Cherokee Lane southerly to Calder Avenue tinder City streets; WHEREAS, the District is installing culverts, under Cherokee Lane, 14`'' Street, North Street and 151h Street to Calder Avenue; WHEREAS, the City owns and maintains the afore -mentioned streets, and the City and the District are desirous of reciting in writing, certain duties and obligations between the parties hereto with regards to this culvert installation project; THEREFORE, the City and the District agree as follows: WITNESSETH INTERLOCAL AGREEMENT -Cherokee Project City of Beaumont and Jefferson County Drainage District No. 6 Page 1 EXHIBIT 'A" 1. The District agrees to reimburse the City for seventy-five (75%) of their costs, not to exceed $75,000.00, related to water and sewer line adjustments that will be performed to allow for the culvert installations; 2. The District agrees to reimburse the City for seventy-five (75%) of the costs not to exceed $206,250.00, for any street repairs related to storm sewer improvements made by the District on Cherokee Lane, 141' Street, Notch Street and 15'x' Street to Calder Avenue; 3. The District will provide manpower and equipment to excavate for the water and sewer line adjustments and installations, except for any pipe bursting of existing water or sewer lines. Upon completion of the utility adjustments or installations, the District will backfill the excavation under the City's direction; 4. The City will purchase and supply pipe and appurtenances for the utility adjustments and installations. The City will supply manpower to make tie-ins and help lay pipe; 5. The District will backfill the culverts; beside and above the culverts, as per Attachment "A." The District will purchase and haul the necessary backfill; 6. The City will provide materials, manpower, and equipment to pave the road(s); and 7. On a monthly basis or greater, at its convenience, the City will invoice the District for one hundred percent (100%) of the costs of the repairs to date, up to $275,000.00 for street repairs and $100,000.00 for utility adjustments. The invoice will include all back-up documentation that justifies the invoice amount, such as material invoices, equipment use cost, labor cost, and contractor invoices. If a contractor is used, documentation must be provided to prove the contractor was hired using a fair method to solicit the bid(s) and the lowest bidder or bidder to the best interest of the District was hired. All contractors must be checked for disbarment and proof of the verification must be provided. The District will then INTERLOCAL AGREEN ENT -Cherokee Project City of Beaumont and Jefferson County Drainage District No. 6 Page 2 reimburse the City for seventy-five (75%) of the total costs invoiced. The City will be responsible for the twenty-five (25%) local share match. The twenty-five (25%) can be in-kind, or by purchase of material. All documentation for expenses must be in a format accepted by the Texas Water Development Board (TWDB) as the administrator of this grant for FEMA. Any amount reimbursed to the City by the District and later disallowed by TWDB/FEMA, or as a result auditVill,be the sole responsibility of the City. 8. The District agrees to reimburse the City for total cost of the street repairs and utility adjustments in the amount not to exceed $281,250.00. EXECUTED this //—//"L-dav of / ' ,; L., , 2016. ATTEST: a By: By: C, ler ATTEST: �. By: P. Charles "Chuck" Guillory, Secretary DC/pa/DD6 CITY OF BEAUMONT City Manager JEFFERSON COUNTY DRAINAGE DISTRICT NO.6 By:� /4/ul I JF shua W. Allen; Sr., President INTERLOCAL AGREEMENT -Cherokee Project City of Beaumont and Jefferson County Drainage District No. 6 Page 3 RESOLUTION NO. 16-250 BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF BEAUMONT: THAT the City Manager be and he 'is hereby authorized to execute an, Interlocal Agreement between the City of Beaumont and Jefferson County Drainage District No. 6 (DD6) for the Cherokee Drainage Project. The Interlocal Agreement is substantially in the form attached hereto as Exhibit "A" and made a part hereof for all purposes. PASSED BY THE CITY COUNCIL of the City of Beaumont this the 13th day of December, 2016. THE STATE OF TEXAS THE COUNTY OF JEFFERSON JEFFERSON COUNTY DRAINAGE DISTRICT NO. 6 Agenda Item 4 RESOLUTION BE IT REMEMBERED that, at a meeting of the Board of Directors of Jefferson County Drainage District No. 6, of Jefferson County, Texas, at which a quorum was present, held after proper notice according to law on the 20th day of December, 2016, on , a motion made by Charles "Chuck" Guill®ry and seconded b Bart L. Owens Y the following Resolution was duly adopted by vote of Board Members present and voting as follows: WHEREAS, Drainage District No. 6 was awarded a FEMA grant for the Cherokee Project that was designed to enhance the existing underground drainage system by adding additional culverts to Cherokee Lane southerly to Calder Avenue. WHEREAS, the City of Beaumont will be working with Drainage District No. 6 to make improvements to the City's drainage infrastructure in Beaumont, Jefferson County, Texas, in the area of Cherokee Lane southerly to Calder Avenue under the City's streets. NOW, THEREFORE, BE IT RESOLVED that the execution of an Interlocal Agreement between .the City of Beaumont and Drainage District No. 6, outlining in writing certain duties and obligations between Drainage District No. 6 and the City of Beaumont (on file in District records) with regards manpower, equipment, materials, and utility adjustments is hereby Authorized; BE IT ALSO RESOLVED that pursuant to this Interlocal Agreement, reimbursement to the City of Beaumont for 75% of the City's costs, not to exceed $75,000, related to water and sewer line adjustments pursuant to this Interlocal Agreement is hereby Authorized; Aye Director Joshua W. Allen, Sr. Absent Director William F. Miranda Aye Director Charles "Chucle Guillory Absent Director Miriam K. Johnson Aye Director Bart L. Owens WHEREAS, Drainage District No. 6 was awarded a FEMA grant for the Cherokee Project that was designed to enhance the existing underground drainage system by adding additional culverts to Cherokee Lane southerly to Calder Avenue. WHEREAS, the City of Beaumont will be working with Drainage District No. 6 to make improvements to the City's drainage infrastructure in Beaumont, Jefferson County, Texas, in the area of Cherokee Lane southerly to Calder Avenue under the City's streets. NOW, THEREFORE, BE IT RESOLVED that the execution of an Interlocal Agreement between .the City of Beaumont and Drainage District No. 6, outlining in writing certain duties and obligations between Drainage District No. 6 and the City of Beaumont (on file in District records) with regards manpower, equipment, materials, and utility adjustments is hereby Authorized; BE IT ALSO RESOLVED that pursuant to this Interlocal Agreement, reimbursement to the City of Beaumont for 75% of the City's costs, not to exceed $75,000, related to water and sewer line adjustments pursuant to this Interlocal Agreement is hereby Authorized; Agenda Item 4 —December 20, 2016 Meeting Page 2 BE IT FURTHER RESOLVED that pursuant to this Interlocal Agreement, reimbursement to the City of Beaumont for 75% of the costs, not to exceed $206,250.00, for necessary street repairs related to storm sewer improvements made on Cherokee Lane, 14th Street, North Street and 15th Street up to Calder Avenue is hereby Authorized. ADOPTED this 20th day of December, 2016. X10. Pres' t ATTEST: C Secretary/Acting Secretary `4�- c BEAUMONT TEXAS TO: City Council FROM: Kyle Hayes, City Manager PREPARED BY: Bart Bartkowiak, Director of Public Works & Technology Services MEETING DATE: April 7, 2020 REQUESTED ACTION: Council consider a resolution authorizing the City Manager to execute Change Order No. 9 to the contract with Allco, LLC for the Washington Boulevard Pavement Widening Phase II Project (Corporate Drive to Amarillo Street). BACKGROUND On April 25, 2017, by Resolution No. 17-083, City Council awarded a contract to Allco, LLC, of Beaumont, in the amount of $15,984,397.88 for the Washington Boulevard Pavement Widening Phase II Project (Corporate Drive to Amarillo Street). Previous Change Order Nos. 1-8, in the amount of $521,067.11, are attached for your review.. Proposed Change Order No. 9, in the amount of $28,474.00, is required for the addition of a conflict junction box to account for flow line design issues, with one sewer, one water and two storm lines. A total of ten (10) calendar days will be added to the contract for the additional work. If approved, Change Oder No. 9 will result in an increase of 0.17% to the original contract amount making the new contract amount $16,533,938.99. FUNDING SOURCE Beaumont Municipal Airport Oil and Gas Revenue. RECOMMENDATION Approval of the resolution. CITY OF BEAUMONT DATE: February26,2020 ORIGINAL CONTRACT TIME (DAYS): 1192 PROJECT: Washington Blvd -Phase D - - OWNER: CITY OF BEAUMONT ADDITIONAL TIME REQUESTED: ]0 . CONTRACTOR: ALLCO - - CHANGE ORDER NO.: 9 NEW CONTRACT TIME: 1202 - 'THwFOLI;0 VING CHANGES IN THE PLANS -AND/OR SPECIFICATIONS -ARE AEREBY MADE: ` ' Adjust the estimated quantities to re0edthe' acetal quantities used in the completion of the project A total of two (2) sheets lmvc born added to the plan set They are sheet -183 and sheet 184. Item No. Item Cade Description Unit Original Quantit} Nem Quand Unit Price Total .. 465 010 TUNMON BOX(CONFLICT BOX) (S WIDE) (8' LONG) (10'6' DEEP EA 0, .. 2 5.14,237.00 S 28,474.00 TOTAL: S 28,474.00 10-CALEN15ER'DAYS ARE ADDED TO THE CONTRACT TIME BY THIS CHANGE ORDER ORIGINAL CONTRACT AMOUNT: S 15,984,397.88 NET FROM PREVIOUS CHANGE ORDERS: S 16,505,464.99 TOTAL AMOUNT OF THIS CHANGE ORDER: S 28,474.00 PERCENT OF THIS CHANGE ORDER 0.17% TOTAL PERCENT CHANGE ORDERTO-DATE: 3.44% NEW CONTRACT AMOUNT: S 16;533,938.99 AC EDB PREPARED BY: 3 -23= 20 ALLCO CONVkAMNG, INC., DATE, DAVID TINGLE DATE REPRESENTATIVE PROJECT MANAGER TWED%, REV W B AMALIA VILLARREAL DATE BAICT BAT INK DATE INTERIM CITY ENGINEER DIRECTOR OF PUBLIC WORKS AND TECHNOLOGY SERVICES APPROVED BY: KYLE HAYES, CITY MANAGER. DATE ATTESTED BY: TINA BROUSSARD, CITY CLERK DATE 5.5 FT I � FM - - - I 311[ 53tS8 I I 3'11[ 1'1P8 r -. I --------- I �'•1 I••� :1 I'. AIN L---- -------- I j 311[ mesa FM I mu SETM pm I � I A PROJECT: BEAUM©NT TEXAS CITY OF BEAU LVD TEXAS H ��\\ WASHINGTON BLVD. WIDENING PROJECT PHASE II e�—�tEOFTF% i=SSP � xq�'It�l / AMALIA VILLARREAL i II f fill \ss ...... CONFLICT o x JUNCTION BOX LWTS: q STA 41+90 CORPORATE DRIVE TO AMARILLO ST. CLARIFICATION DETAIL �ww.4�Oti� SICN DATE 13EAUMONT PROJECT: e IT TEXAS- WASHINGTON BLVD. WIDENING PROJECT T. PHASE II �. ,;'r7��ll I Sat SEM FOPS I 5.• :r. ll I SSfc S= ME I �. y......«.0«...�«.«.rcc l .a .. eoaao . ¢� G CONFLICT JUNCTION BOX QTS: STA 56+00 CLARIFICATION DETAIL CORPORATE DRIVE TO AMARILLO ST. DATE INS oElm . ILL. I I:' L-------------- ---------4-SiM 4- SMSLIM Piga I I sac SAI p I 13EAUMONT PROJECT: CITY OF BEAUMONT, TEXAS TEXAS- WASHINGTON BLVD. WIDENING PROJECT T. PHASE II �. ,;'r7��ll 5.• :r. ll AMALIA VILLARREAL �. y......«.0«...�«.«.rcc l .a .. eoaao . ¢� G CONFLICT JUNCTION BOX QTS: STA 56+00 CLARIFICATION DETAIL CORPORATE DRIVE TO AMARILLO ST. DATE RESOLUTION NO. 197084 WHEREAS, on April 25, 2017, the City Council of the City of Beaumont, Texas, passed Resolution No. 17-083 awarding a contract in the amount of $15,984,397.88 to Allco, L.L.C., of Beaumont, Texas, for the,Washington Boulevard Pavement Widening Phase ll (Corporate Drive to Amarillo Street) Project; and, WHEREAS, on August 3, 2017, the City Manager executed Change Order No. 1, in the amount. of $9,920.00, to. adjust the estimated quantities to reflect the: actual quantities used in the completion of theproject, thereby increasing.the contract amount to $15,994,317.88; and, WHEREAS, on February 6, 2018, the City Council of the City of Beaumont, Texas, passed Resolution No. 18-032 authorizing the. City Manager to .execute Change Order No. .2, in the amount of $103,893.00, to.accommodate design changes necessary to address unforeseen conflicts with the underground utilities and additional curb and driveway -improvements required on Executive Boulevard and Corporate Drive, thereby increasing the contract amount to $16,098,210.88; and, WHEREAS, on May 14, 2018, the City Manager -executed Change Order No. 3, in the amount of $7,714.55, to adjust the estimated quantities to reflect the actual .quantities used in the completion of the project, thereby increasing the contract amount to $16,10.5,925.43; and, WHEREAS, on June 5, 2018, the City Council .of the City of Beaumont, Texas, passed Resolution No. 18-123 authorizing the City. Manager to execute Change Order No. 4, in the amount of $16,032.91 to adjust the pipe quantity and size which was not allotted for in the original design and the addition of fourteen .(14) calendar days, thereby increasing the contract amount to $16,121,958.34; and, WHEREAS, on July 17, 2018 the City Council of the City of Beaumont, Texas, passed. Resolution No. 18-157 authorizing the City Manager to execute Change Order No. 5, in the amount of $33,303.00, to adjust bid items and quantities in the contract to accommodate revisions to the storm sewer system; relocate a 16" waterline; and, twenty-two (22) calendar days, will be added to the contract for. the work, thereby increasing the contract amount to $16,155,261.34; and, WHEREAS, on October 16; 2018 the City Council of the City of Beaumont, - Texas, passed Resolution No. 18-255 authorizing the City Manager to execute Change Order No. 6, in the amount of $215,144.90, :to adjust the bid items and quantities in the contract to accommodate for additional sewer work; ground boxes for fiber optics and traffic signals; and, sixty (60) calendar days will be added to the contract for the work, thereby increasing the contract amount to $16,370,406.24; and, WHEREAS, Change Order No. 7, in the amount of $128,658.75, is necessary to 'adjust the bid items and quantities in the contract for additional waterline, surface inlets for storm sewer, and foundations for traffic ground cabinets; traffic signal poles. that meet the height requirements needed to fit in the field; and, -ten (10) calendar days will-. be added to the contract for the work, thereby increasing the contract amount to $16,499,064.99; NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF BEAUMONT: THAT the statements and findings set out in the preamble to this resolution are hereby, in all things, approved and adopted; and, THAT the City Manager be and he is hereby authorized to execute Change Order No. 7 for additional work described above, thereby increasing the contract amount by $128,658.75 for a total contract amount of $16,499,064.99 for the Washington Boulevard Pavement Widening Phase II (Corporate ..Drive to Amarillo Street) Project., with sixty calendar days added to the contract for the work. The meeting at which this resolution was approved was in all things conducted in strict compliance with the Texas Open Meetings Act, Texas Government Code, Chapter 551. PASSED BY THE CITY COUNCIL of the City of Beaumont this the. 9th day of April, 2019.x; j CITY OF BEAUMONT DATE: -August 30,2019 ORIGINAL CONTRACI'.TIME(DAYS): 1192, PROJECT: Washington Blvd-Phase 11 OWNER CITY OF BEAUMONT ADDITIONAL TIME REQUESTHD: ' . CONTRACTOR ALLCO CHANGE ORDER NO.: 8 NEW CONTRACTTIME: 1282 "THE FOLLOWiHG.b$A$GES IN THE'PLANS"AND%ORSPECISIATIONS'ARE'HERE By MADE.; " - Adjust the estimated qu0n0Gcslo reflect the actual Quantifies used in We compleUonot'Olepujeet - . .. Item No. Itcm Code Description .. Unit Ori nal " it Pricc Tatol " gi Qoanti E��; ' 9997 008 P.J�IARATORYDIDOOV0.20`WATEIU.ME' BA 0 - . 800.00 S 6,400.00 TOTAL: S 6,400.00 .... ,: ... .-.i,-.-90+CALMMERDAYS•AREADDEDTOJEU-,.001YTRACT:TDM.B,Y;THIg;CHAA.GE ORDER. OR(GINALCONTRACTAMOUNT: $ 15,984397.88 NET FROM PREVIOUS CHANGE ORDERS: S TOTAL AMOUNT OF THIS CHANGE ORDER 16,499,064.99 S .6,400.00 PERCENT OF THIS CHANGE ORDER 0 TOTAL PERCENT CHANGE ORDER TO DATE: 326 NEW CONTRACCAMOUNT: S 16,505,464.99 ACD BY: / PRE D BY�� ALLCO CO CTING, INC, DATB AVID TINGL DATE REPRESENTATIVE PR ECT MANA ER REYI W D B REVIEWED BY: _ HAROBD E. CROCHET ATEAJ DMSIC I A NI, P.E. DAT'ROADWAY �PIC KS D CTOR APPROVED BY: j A D BY: L KYLE HAYES, CITY MANAGER DATE TINA BROUSSARD, CITY CLERK DATE CITY OF BEAUMONT DATE: Apiril 2, 2019 ORIGINAL CONTRACT TIME (DAYS): 1182 PROJECT: Washington Blvd -Phase Ir OWNER: CITY OF BEAUMONT JADD]TIONALT11YIEREQUESTED: LO CONTRACTOR. ALLCO CHANGE ORDERNO-i7 INEW CONTRACT TUVIE. 1192 rem 11 PHINN Adjust the estimated quantities tomfl=the actual quantWismsed in the completioncompletionorthopmlect MIN 51ONE'��e I Item No. Item Cade Description Unit Original: Quant . it) New Quandq 'unitmee Total 104 001 REMOVING CONCRETE. (PAV) (4-.12') SY 56,094 56.131 S 1250 S 58730 360 002 CONCPAV(I0-)(CLP) Sy 51,300 51,363 -S 64.06 S 4,032.00 465. ON SURFACE INLET (COWL) (GRATE HEAVY DUTY) RA 2 5- S 3,040.00 S 9.120.00 •465 009 JUNCTION BOX (COMPL) (51-0-(rY S) EA 4 .5 S 31975.00 S 5075.00. 636 001 TRAF SIG POLE ASSEM I ARM (STEEL) (289 EA 2 3 S 8,296.75 S 3,296.75 696 002 TRAP SIG POLE ASSEM I ARM (SrEEL) (32) EA 2 4 S 9,628.75 S 19.2S7.S0: 686 003 TRAP SIG POLE ASSEM I ARM (S=) (50) EA 45 $ 17,000.00 S 17,000.00 686 004 TRAP SIG POLE ASSEM I ARM (STELL) (40) EA 1 2- S 16,000.005 16,000.00 686 005 TRAP SIG POLEASSEM I ARM (STEEL) (44) EA -3 4 S 15,400.00 S 15.400.00 6" 001 INSTALL OFFND FOR GROUND MNT CABINETS: EA 0 3 5 3,048.00 S 9.144.00 801 005 FURNISH &INSTALL B"MIADAPTER, COMPLETE IN PIACI EA 8 10 S. 225.00 S 450.00' 801 1 012 IFURNISH &INSTALL B7 M7 WITH45DEGREE BEND, COMP I EA 41 42 S 225.00 S 450.00 801 013 FURNISH & INSTALL B- MI WrIH 22.5 DEGREE BLIND, COM EA 2 4 'S 225.00 i 450.00 810 004 E!N FURNISH&INSTALL.8 VC CLASS 150-C-900 PVC WA - LF 8;961, 8.562- S 89.83 S 17XS.OD 2SE34003 REPLACEMENT OF 6"SHORT SIDE SERVICE CONNECTION 0 01 - S 1,056.00 S 2,1MM . 2534 004 REPLACEMENT OF6"LONG SIDE SERVICE CONNECTION qj FA 11 0 1 5 2,418.00 S 2,413.00 -- ---- TOTAL: S 128,658.75 R! AK 40-e011Z'B-5DfKVA�, MMMSE W, gild, x j em SK A Resolve Am all SO Im it ORIGINAL CONTRACT AMOUNT: S 15,984 397.88 NET FROM PREVIOUS CHANGE ORDERS: S 16,370,406.24 TOTAL AMOUNT OF THIS CHANGE ORDER: $ 128,658.75 PERCENT OF THIS CHANGE ORDER 0.79% TOTAL PERCENT CHANGE ORDER TO DATE: 122% NEW CONTRACT AMOUNT- 16,499,064.99 ACCEP T4�D BY: PREPARED BY LIL3 —a—mcriNGINC. DATE ALL CONTRA coNTR , aA*V1D TINGLE f DATE REPRESENTATIVE PROJECT MAN, Gw REVIEWED REVIEWED BY - 17 A(Ij 11h/ y Of HAROLD & CROCHET,,O:,-,- -1 To Z. DAME' ROADWAY DFMGWkZM NAP Llr= rSD=.' R APPROVED BY. - L I L 7 to-il IM HAYES CITYMANAGER DATE CITY OF BEAUMONT DATE: Oelnber9,2018 "ORIGIN CONTRACi'TIMB(DAYS): 1322 PROSECT: WnsbingtOn Blvd-PbucII - OWNER: CTYOFBEAUMONT ADDIITONALTINIEREQIIESTE,D: 69 . CONTRACTOR ALLCO -.. . .. .CHANGE ORDER NO- fi NEWT CTTIME: I182tat - Adjnrt Oeeaimrcdq®:8icrolcllsi toe acetal vomtuie mrd in 0n:mmpfatnn oftlz proja, .. - - - - item Nu. B®Code - De Iptlm Unit O Qnand eaQ"Ouq "Uni1PH¢ T,a2l 340 002 DENSE GRADED HOTMIXASPHALT P664.22(ME D)(2') -SY 2350 . ' _ .... TOTAL PERCENT CHANGE ORDERTO DATE: S 30.00 S.. (70,740.00) 400 002 .• CEM STABIL BKFL(L.5 SKICY SAND) .... CY' 17,102 _.O, .17439 S 53.00 S (3,654.00) 400 DD3 CEM STABU.BKFL RD SKICV SAND) CY 0 -31 S 66.00 S 706.20 416 ODI. FOUNDATION FORTRAFAC SIGNAL(36 INCH DRILLS ' LF. TIO 112 S 23O.Wj S 460.00 464 003 RCP IB" LF 1 .527 605. S 31.00 S ..2,418.00 464 003 RCP14" -' - tLF 1 3.049 3,509 -S 35.00 I S (1,400.00) 464 1 005" RCP36" LF .. - .1,831 1,753 .S 140.00 S(10.920.00) 009 JUNCTION BOX (COWL)(.7-VCIY B) EA, 1 2 S-5,975.00 S S,975.00 001'- BARRICADES, SIGNS, AND TRAFFIC HANDLINGS MO � 37 39 5 7,IOO.DO" 3 - 143,00.00 003 7'L•L4 SEDD,tENT CONIROLF7:NCE• (1NS7ALL) 5,000 S "250 S 00.000.00) 001 REMOVE SM(METALBEAM GUARD FENCE) � 250 S'"'7.30 S 51T.00 r4W 001 ... .. .. 2°PVCSCHD4000NUurr=Em DPTICS) - SAM 'S 16.00 S 7.024.00 002 6' SCEEL'CASING(BORED)(FIBER.OFTICS)158 Fil; S 65.00 S '1,495.00 004 .� 4• PVC SCHD 40 CONDUT(INCL CEM STAB SAND BKFL)' IZLOPTL .. 0 S 4200 S (470040) 624 002 GROUND BOX (7YPC• A) (FIBS OPTICS) 50 S 145000 S 36,7SOM 656 001 FDNS FORTRAFFIC SIONALDEVICES C24 INCH DRILL S - 10 S-1.050.00 S 1250040 6S7 001 PEDESTALPOLL-ASSEISLY 0 S 6300.00 S (000.00) 688 001 PEDDETECT(PUSHBTN)IA 24 0 S 910 00 S (21,840. 00) 708 001 MANHOLES -REMOVE &REPLACE marKG SANITARY SE EA .11 'U. S 2,610.0D S 5,220.00 810 002 - FURMM&PISTALI2-VCM.&SS15D•C•900PVCWA LF; 20S, I5.00, S 11,70040 4020 '008. . 10' HOPE SDR- 17 PIPE BURST SANITARY SEWL:RMAINS COMPLEMINPLACE,INCUMMOAL MM&VAMOK .LF ... I 1.734 IN S - 5237 S (81.06176) . .4010. 010 FURNISH&n=AMID'SANTARYSEWERLUC-S, tMLMNGIO-WCHPVCSDR- ROPINMtENCH)OR LF 0 52 S 152.74 S 7.94248 _ 40.'+0 , 011 FURNISH &INSTALL IS SANITARYSEWERLINES. UT(L=GIiINCHPVCSDR-26(MROPENTRENCH)OR 15 -MM SOLID WALL POLYETHYLENE FPS(IMPE), Pr 3408, ASTMF714 (FORPIPE BURSTlNGICRDSHING) L• iN PT LF 0 1926 S 15.34 S 303.03654 '6035 001 LID LIGHTED STREET SIONE - - EA 12. 0 8 2.8304D. S 03.720.00) 9999 0033 - INLET•DECKCOVERS,INCLUDINGEXCAVA7IONAROUND EA 0 3 S L000.00 S 3,000.00 • `9999-:: 004 "IOINTREPAIR (PIPE) S' -4V RCP. .. EA 0 12 S 600.00 S 7.200.00 9999 �5 PIPE BORE, INCLUDES 24 BARE STEEL CASING• CASINGS LS 0 - 1 557.19040 5 _57,140.00. - 9999 006 - 10X4 AND IWFTTTINGS(PON.. 006998) IS �_ '0 _. S ISS9.14 S. 9,559.14 9999 007 LOWERING MANHOLERING(48':FIBERGLA55) -LS 0- 1 S 2.150.00 S 2,150.00: TOTAL: S 215,144.90 �li �m14 N1 ;t� °'oar$ 13'�' _ ORIGINAL CONTRACT AMOUNT:' - NET FROM PREVIOUS. C$ANGE ORDERS:" . S " 5.984397.88 TOTAL AMOUNT.OF THIS CHANGE ORDER ST215,144.9DD " PERCENT OF THIS CHANGE ORDER . ' _ .... TOTAL PERCENT CHANGE ORDERTO DATE: NEW CONTRACT AMOUNT: i S 6,370,40624 ... .. _B P - MP D -r .� - .. .. G .f to &4-la ALLCO CONTRA G: INC., - DATE .TINGLE... DATE ... REPRESENTATIVE ADWAYDESI ERI . - REVIEq�DBY• - - VIEWED BY:; .. .. - LD CROCHET - .Ajo H 11P.B. DATE ROADWAYDESIGNER- . .. - . .APPROVED BY: %-R.Y._ .1 .. �7 '. 7r KYLE HAYES, CITY MANAGER DATE BROUSSARD, CITY CLERK ATE - CITY OF BEAUMONI' :DATE: .Joly5,2018_ [ORIGINAL CONTRACT TME(DAYS) 7100 PROJECT: Washing on Blyd-Phase H OWNER: - ACCIY�OFBEAUMONT ADDMONAGTIMEREQUESCED: ,CONTRACTOR ALLCO .. .. CHANGE ORDER NO.-' 5 NEW CONITtACT T=: j - 12'2. i 3t THE OaLLv,WIICs,OHA11'cs�pya'laS'SND(S'IZ;s"YsLTCDiI AT?OI65`6�2E`.RE$�ADE .k'•:L E';t (. a,.�al feu _lt "k �Mi ' �.'F�p�:s;��9�i'�L3l.;t'�.A�' �,a��r � v ,_t...=?.C#9'�G Adjwt the csdr mtcd gimps t to milm the ac=t gamdtics sisal in the wmpletion oCthe Pmj¢t . Itcm No, Item Code.E36' Dere i tion - P Ulm . DNtPrim Total -400 '002 BKFL(ISSK/CY.SAND) CY 16,941. 117,101 S .58.00 'S 6,438.00 464: ,004 LF 620, 713 S 131.00 S (14,017.00) ;464;. '005 ;LF' 1,799. : 1,831 'S 140.00 S '4,480.00 .464 '006 - LF IJ44 099 S 148.06 S: (6,660.00) 464 007 RCP 48".(DD6 Stab Out on Sth Safety. LF 1,540 1,642 IS 16200 S .16.524.00 464 '008 RCP54" LF 1,372 . Ir66 _ Is 190.00 S (15,960.00) 464 009 RCP 60" (DIX Smb Out nn Std Stazcj LF -297 309 S 210.00 S 2,520.00 465. - .001 MANHOLES (COMPLETE) (TYA) EA 39 41 $ 7,810.00 S 15,620.00 465 003 - CURB INLET TY A(COMPL)(5'-07 - EA. 26 24- S 3,975.00 S (7,950.00) 496 001 REMOVE STR(PIPE) r4r LF 11;110 11,025 5 7.00 S (595.00) 496 663 REM. VESTR(CURB INLET) LF 64' . _ 62 S 360.00 S (80.00) 502-001 BARRICADES, SIGNS, AND TRAFFIC HANDLINGS F jvl0 36 37 5 7,100.00 S 7,I00.00 ' - 719 001 FURNISH AND INSTALL AIR RELASE VALVE AND PIPE CONNECTIONTO EXISTING MAIN do ME=Bok, WTIH ALLMTINGS, VALVE EXCAVATION BACKFILL. TESTING AND STERILIZATION, SURFACE RESTORATION ALI: D4 STRICT ACCORDANCE WITH PLANS AND SPECIFICATIONS COMPLETE IN PLACE - - EA 0 1 - -S 2,Q18.06 5' .. 2,919.00. 9M 002 16" WATERLB7E RELOCATION LS 0 1 -523,605.00 S 23.605.00 TOTAL:. S 33,303:00 [(.��,R*7r Y T7a22 CTGiLEND`EDiY51fREED TOE{ECO Z$T"Cg}fN fD ij r S .." C1 .2' i -e. '0;;- ��l ak� , L 2� :1s ORIGHQAL CONTRACT AMOUNT- $ 15,984;397:88' NET. FROM PREVIOUS.CHANGEORDERS- S 16,121,9 58.34 TOTAL AMOUNT OF THIS CHANGE ORDER- S 33 303.00 PERCENT OF THIS CHANGE ORDER: 0.21 TOTAL PERCENT CHANGE "ORDER TO DATE: 1.07% NEW CONTRACT AMOUNT: S 16,1556154 ACCEPT D Y: PREEPnPAREDBY: ALLCOCONTRACTING, C., DAVID TRIGLE REPRESENTATIVE ROADWAY DESIGNER -I REV-ILIM B 5 REVIEWED BY: - 1 Z_5�7 . .DJ'... 1 niti. AAlkO, _ - E CRO - - JH PE. ROADWAYDESIG. BLWRR CITY OF BEAUMONT DATE: May,2018 ORIGINAL-CONTRACl•TWE(DAYS): ``7066 'PROJECT• 2S - WdtM1ingtOR Blad-PM1iseH. OWNER: • CITY OF BEAUMONT ADDITIONAL TIME REQUESTED: .CONTRACTOR: - ;ALLCO- CHANGE•ORDERNO.: A INEW CONTRACT TIME: ft O CHAI�GE°YDE'�F�CATIO� �u �+{' `{fn lJl'.,ir"Ic'blw 'yyI :N)C' �.Fw gaygfi``'g�•�'M •�`a$ _70_ " L"if °7r'r$ �3i1 .E.�V' ,Y.i •� a "'_u' J:�i `cle x�a WD Adjv_sl:he atitwled goaoliticc totcRcotOie a�tual0uantida medin the,co:nPicUonotOu project Itd,iNo: Item Code D= don Uol! Orlglmi NnY -UN[Price... fIt m -f - - �V-- Qoanttty- QuanOq• _ UBLIC RK5 DIIZECLOR. ' Tow J -D BY:. c - . 11AYES, CITY MANAGER 12"IMPESDR-17P1PEBURSTSANIIARYSEWERMAINS. - - (12.75"OD.), COMPLETE IN PLACE; INCLUDING ALL -- -- - - -4020 002. -EXCAVATION, BACKt7LLBIDDING, COMPACTION,_, '4D7 '0 TESTING, SURFACE RESI9]tpTION, AND BYPASS. LF S 5132 S (21:701.24) - PUMPING ALL IN STRICT CE WTIH PLANS - _ ANDSPECIFICATIONS .. .. ...." . 18°LIDPESDR-17 PIPEBURSTSANLTARYSEWERMAINS (18.00.OD.)."COMPLETE IN PLACE, TNCLUbING ALL "lam 003 '17LCAVA770N, BACKFILLBBDDINO, COMPACTION. - TESTING. SURFACE RESTORATION; AND BYPASS �LF .1,163 400 S. "66:32 S (50,602,16) —NO ALL IN SIRICTACCORDANCE WITHPLWS ND SPECIFICATIONS. 30°HDPL•SDR. 17PLPEBURST SANITARYSEWL•R MAWS" - - (20.00"O.DJ, COMPLETE IN PLACE.INCLIIDING ALT, 4020 004 EXCAVATION,BACKFILLBEDDINO, COMPACTION,, TESTING, SURFACE -RESTORATION, AND BYPASS LF 406 0 S 7932 S (30,17391) PUMPING ALL IN STRICT'ACCORDANCE WITH PLANS SPECIFlCATIONS. UTILIZING 6 -INCH PVC SOR-26(F,OR OPEN TRENCH) OR& - - •4030 006' INCH SOLIDWALCPOLYL•THYLLNB PIPL•(LIDPIO; PE3408, LF d80 0 S "8SA7 S (4D,933.60) ASTM F714(FOR PIPE BURSTDNG/CRUSIIING)COMPLITCE• 51 PT A 11DPESDR IT PIPE BURST SANITARY SEWERMAINS -- OMPLEIEINPLACE, INCLUDING ALT. EXCAVATION, 4030 ODI: CKPILLBEDDING, COMP ACTION',TBSTINC, ESTRICrACCORDAT'im- LF - 0 619• S 'd275 S 26,46225 " RF ACE REST01tAT10N,ANDBYPAS9PUMPINGALL - " - - -HPLANS AND .. Iu".TUIPESDR-17P1PEBURSI'SANTTARYSEWBR .... - MAWS COMPLETE IN PLACE, INCLUDING ALL. 4020 908 EXCAVATION, BACKFILL BEDDING'COMPACTION, LF 0 1,734 S 52.37 S 90,80958 TGSI2NG, SURFACE RESTORATION, AND BYPASS" " --- ... - - PUMPING ALL IN MMCTACCORDANCE WITH PLANS .. : RUMSH&INSTALLS"SANITARYS]'WER LINES;.- UTILIZING 8 -INCH PVC SDR,26(FOR OPEN TRE NCED OR 4020 BD9 S -INCH SOLID WALLPOLYBTHYLENR PIPE(HDi PE, LF 0" 480 . S 6765, S 42072DD 3403, ASTM F714,(FOR PIPE BURSTINGICRUSHING) - COMPLETE M PLACE, " TOTAL: S 16,037-91 111 NOTHS 6E 0 `9 ORIGINAL CONTRACT AMOUNT: S 15 984 397.88. NET FR6M PREVIOUS CHANGE ORDERS: S 16,105,925.43, TOTAL AMOUNT OF THIS CHANGE ORDER: S .16,032.91 - PERCENT OFTHIS CIiANGE,ORDER 0.10% - - TOTAL•.PERCENT CHANGE ORDER TO DATE: 0.80'. NEW CONTRACT AMOUNT: - S. 16,121$58.34 ACCEPTED B P ' PAREI B MDQ .. ALLCO.CONTRACTING; ID INC, G REPRESENTATIVE - - ^ ROA1)WAYDESI6ERI _. fIt m -f - - �V-- D JOSEP DALANI, P.E. OADWAY DESIGNER-- _ UBLIC RK5 DIIZECLOR. ' APPROVEREY: 'KYLE J -D BY:. c - . 11AYES, CITY MANAGER TINA BROUSSARD, CITY CLERK - 'ihm No. Item Cade Dnvipti.. unit . 0i&.l ' Q—tityQNmumti .. U.itpF;m Total 9999 001 Traffic Contml (Sm CSab Ttm Qmte) .... LS 0 . 1 . S 7,248.00 S . '' 7,248.00 ' 666 019 _ REM PAV MRK TYi(R) 8"(SLD)(100MM) IS 0, 217. S 7.85 S . - 401.45 678 008 PAVStWMEPFORMRK(&) LF 0- 217 S 030 S 65.I0 0.76%...: NEW CONTRACTAMOUNT: S 16,105325.43 ACCEPTED 44a.— PREP B,: TOTAL: S. 7,71455 ( •.4f 1. A 73 ORIGINAL CONTRACT AMOUNT: S 15384,397.85 NET FROM PREVIOUS CHANGE ORDERS: S 16,09U.10.88 . TOTAL AMOUNT OF THIS CHANGE ORDER: S 7,71455 PERCENT OF THIS CHANGE ORDER 0.05% TOTAL PERCENT CHANGE ORDER TO DATE: 0.76%...: NEW CONTRACTAMOUNT: S 16,105325.43 ACCEPTED 44a.— PREP B,: ALLCO CONTRACTING, INC., WOOLD E. CRO , REPRESENTATIVE ROADWAYDESI II REVIEWED BY: REVIEWED BY: DAVID TINGLE D JOS MAJDALANI, P ROADWAY DESIGNER I APPROVED BY: KYLE HAYE% CITY MANAGER . �'� UBLI OM DIRECTO [� BROUSSARD, MY CLERK Qf ------- -- - - -- .� CITY OF BEAUMONT . DATE: February 6, 2018 JoRiGiNAL CONTRACT nm (DAYS): 1009. " PROJECT: Wasbington3m-PhaseIl OWNER.- Y OF BEAUMONT ADDTTTONAL TIME REQUESTED: 74 CONTRACTOR- CIT TOR ALLCO CHANGE ORDER NO.: 2 NEW CONTRACT TDYIEa 1083 4 X Adjust the estimated quantities to reflect the actual quantities used in the completion ofthe ptejeet Item No. item Code Description - Unit. Original � Quantity Unit Price Total 104 002 REMOVINGCONCRETE(DRWY)(4°-61) - SY. 4,096 4,729 S.. 16.00 S 10;128.00 132 - 001 EMBANKMENT (TYB) (FINAL) (ORD. COMP) Cy 2,549 :- 2,579 S 31.00 S 930.00 247 003 FLEXBASE (TY A) (GR 2 (12') (DC) (COMP.IN PLACE) BASE COURSE Sy 68,428 68,393 S 25.00 S' - p75:00) 360 001 -` CONCPAV(8,).(CLP) - - SY. 11,949 :11,914 S .'63.00 $ (2,205.00) 465 OD3 CURB IB=TYA(COWL)(5'-0'1 EA 24 26 S 3,975.00 S 7,950.00 467 . -6388 SET (TY II) (19 IN) (RCP) (3: 1) (PRECAST) (San Jacinto) SY 0 4 . S 4000.00 S - 9,000.06 496 003 REMOV STR (CURB INLET) EA 62 64 S 360.00 S _ 720.00 496 004 - REMOV (MR) (JBOX) - EA 14 15 S 720.00 .S 720.00 496 005• REMOVSIR (CURB &GUT1FsRCOMEINED) LF 1,380 1,600 S 8.00 S 1,760.00 502 001 BARRICADES, SIGNS, AND TRAFFIC HANDLINGS . MO 33 36 S 7,100.00 S 21,300.00 529 001 CONC. CURB (TY I3)(MONO)(CL A)(61) LF 23,231 23,451 - S 4.301S 946.00 • 530 002 DRIVEWAYS (CONC) (61) Sy 4,075 4,708' S 68.00 S 43,044.00 801 008 FURNISH & INSTALL 87.RYMAX ADAPTER, COMPLEMIN PLACE INCLUDING LABOR, ASSOCIATED MATERIALS AND FITTINGS; MERGALUG RESTRAINING FLANGES,FA EXCAVATION, BACKFILT, TESTING, AND THRUST BLOCKING, ALL IN STRICT ACCORDANCE wrrH PLANS AND SPECIFICATIONS. - 3 12 S 1,275.OD S 0 0 11,475.00 ' TOTAL: S 103,893,00 ORIGINAL; CONTRACT AMOUNT: S 15,984,397.88 NET FROM PREVIOUS CHANGE ORDERS: $ 15,994,317.88 TOTAL AMOUNT OF THIS CHANGE ORDER S 103,893.00 PERCENT OF THIS CHANGE ORDER 0:65% TOTAL PERCENT CHANGE ORDER TO DATE: 0.71% NEW CONTRACT AMOUNT: S 16,098,210.88 ACCEPTED BY:L PREP �Y� 37 ALLCO CONTRACTING, INC.', REPRESENTATIVE CROCHE ROAD WAYDESIGI3�[F IT REVIEWEDBY: REVIEWED BY: QfQ ZHENG TAN, P.E, ,, D OSE [ MAJDALANI; CITY ENGINEER LIC ORKS DIRECTO APPROVED BY: 1 ATED BY: !oai n KYLE $AYES, CITY MANAGER TINA BROUSSARD, CITY CLERK CITY OF BEAUMONT DATE- August 3,2017 ORIGINAL CONTRACT TIM (DAYS): ]OOS PROJECT: Washington Blvd -Phase 11 OWNER: CITY OF BEAUMONT ADDITIONAL TIME REQUESTED: 4 CONTRACTOR ALLCO CHANGE ORDER NO.:1 NEWC0NTRACTTIME: - 7009 �P I's7'v'7 J t�.�.r-�`� CI' 5F01<.`P.a C '.'r`. ` I�n• r 'fa....N` ��„ri'!, ,�F'>{�lry/IQAC „1C`w yI+Y�a+E•'ji �IJ'•,,',� Ir r i IX R Y, jut I i f' '�A'.�.1•'� '7` r.•�, r; Irl t�J II �� �p� t,�ru: 6��{aJd m STELiC,1 rr:&tcih„�64��I�tiLli`d�(12�ikG�lrr;$i51�;�JfIJI9IN�1. �uF�ilrinl��uJ��Di0 Adjust the estimated quantities to reflect the actual quant ides .used mthe completion of the project Item No. Ilem Code Description Unit Quantity Neta Quanliy Unit Price Total 465 003 CURB DUMTYA (COheL) (S-0-) . EA 17 24�- S " 3.975.00 $ 27,825.00 465 008 DUAT(0010L) Crop) EA 7 0 . S 2,095.00 S (14,665.00) .496 002 REMOV STR(CURB INLET) EA 55 62 S 360.06 S 4520.00 506 003 TEMP SEDIME-Tr CONTROL FENCE (INSTALL) EA 18920 17000 S 250 S . 4,800.00) 506 .004 ITEWSEDIMENTCONTROLFENCE (REMOVE) EA 18920 1700D S OSO TOTAL: S 9,920.00 - s °"s?c"1�tiJi¢aoRnE "fY' ;p'1ai5 1 I I t Gide 1 'j;l01111071r.. ORIGINAL CONTRACT AMOUNT:. $ 15,984,397.88 NET FROM PREVIOUS CHANGE ORDERS: S TOTAL AMOUNT OF THIS CHANGE ORDER: S 9,920.00 PERCENT OF THIS CHANGE ORDER 0.06% TOTAL PERCENT CHANGE ORDER TO DATE: 0.06% NEW CONTRACT AMOUNT: S 15,994,317.88 AC BY: ;eCR19CMT,RO AY ESIGNER-U ALLCO ONTRACTI G, INC., REPRESENTATIVE , 7REVIEWE Y: REVIEWED BY: OSEP ALANI, P ZHEN TAN, P. ENGINEERDR APPROVED BY: / `y A , STED BY: ICYLE HAVES, CITY MANAGER TINA BROUSSARD, CITY CLERK ' D BEAUMO.NT TO: City Council FROM: Kyle Hayes, City Manager PREPARED BY: Bart Bartkowiak, Director of Public Works & Technology Services MEETING DATE: April 7, 2020 REQUESTED ACTION: Council consider a resolution authorizing the City Manager to apply for and receive funding from the P Twenty -One Foundation. BACKGROUND The P Twenty -One Foundation was established to provide funding for public health and ecological activities _in the south Texas area. Among other interests they fund assistance for spay/neuter programs. The City of Beaumont previously offered free spay/neuter services .to low to moderate income families'through a state grant program. Unfortunately, the City was not approved for grant funds this year. We do have a local vendor that has come forward with money, for this program that has allowed us to keep it going month to month. We would like to apply to the P Twenty -One Foundation for $10,000 in hopes of funding the .program fora calendar year. The grant does not require a match. FUNDING SOURCE Not applicable. RECOMMENDATION Approval of the resolution. City of Beaumont Becky Mmes Mayor. Wednesday,: March 25, 2020 To: P Twenty -One Foundation I am contacting you on behalf of the citizens, and animals, of the city of Beaumont, Texas. I serve this great city as Mayor and it is my prerogative to make our city a better place for the. people and animals that call Beaumont home. The city of Beaumont is nestled in the heart of Southeast Texas. Through recent years, our city has completely restructured our Animal Care Center (formerly known as Beaumont Animal Services) with one purpose: save more animals. We are working towards maintaining our recently awarded "No -Kill:' status with our city Animal Care Center. With the help of organizations like yours, we are happy toreport that our most recent statistic, February of 2020, we had a 97.91% save rate, our best rate yet! We have worked so hard to 'get to the position we are in now. Our save rate is something we are extremely proud to proclaim. Not only do we provide spay/neuter costs in our adoption fees, we also microchip each pet and include those costs in our adoption fees as well. One of our challenges is that we can only control animals who come into our custody. We need the help of the public to spay and neuter their animals so we can get to the root of the problem. If awarded funding, the city has a workable and realistic plan for providing sterilization services for dogs and cats owned by our residents- a public opportunity. At this time city is working with one local donor who is making monthly donations to help our cause. We need a longer term solution. The city will_ work . with Dowlen Road Veterinary Clinic in order to provide the sterilization services. The city intends to offer these services at no cost to the public through vouchers, with a particular focus on low-income zip codes within the city. Using multiple avenues to promote and achieve.the projects objective, such as the fuse of social media including Facebook, Instagram and Twitter. Animal Care Officers will be able to distribute flyers about the program in the field and especially soin low-income areas. Flyers would also bei disbursed at the Animal Care Facility and around town at animal friendly businesses. The city has already developed a.Performance Measure Report and will be able to document statistics to. the grantor if desired. Please consider the following accomplishments as further evidence that we are dedicated to our cause: • Over 2,700 live releases in 2018. • Achieved first -"No -Kill' status in December 2018 • Spay or neutered 181 dogs and cats through a previous Animal Friendly Grant from 8/31/2017 to 8/30/2018. • 87% Save rate 2019 Please also consider our primary challenge to the citizens of Beaumont to spay/neuter and microchip their pets: economics. According to the U.S. Census, Bureau, the latest reported median household income in the city of Beaumont is $45,268, compared to the United States median household income of $63,179. Also according to the U:S. Census Bureau, 19.7% of our population in Beaumont lives in .poverty, compared to the United States poverty level of 11.8%. You can imaginethetrickledown effect this may have on -our -animals in our city. Our estimated costs for spay and neuter procedures afe as follows: • Per dog spay: $80 • Per dog neuter:$78 • Per cat spay:$65 • Per cat neuter:$50 Thank you so much for your consideration. I spoke with the Vice President. of the P Twenty -One: Foundation, Joe Ryan, at the end of 2019 and he provided that the 2020 grant season has not yet opened for the P Twenty -One Foundation but that we could send a letter so it may be considered when the grant. phase has opened. Mr. Ryan provided that he could not recall ever working with a recipient east of. Houston, Texas. -We would thrilled to -be the first! Please visit our Beaumont Animal Care Facebook page @beaumontanimalcare to view all of our sweet animals and programs we utilize to boost adoptions. -If I can provide you with any more details, data, or even pictures of our facilities and animal related events please don't hesitate to call. Mayor's Office • (409) 880-3736 • Fax (409) 880-3112 P.O. Box 3827 • Beaumont, Texas 77704=3827 E BEAUMONT TO: City Council FROM: Kyle Hayes, City Manager PREPARED BY: Bart Bartkowiak, Public Works Director & Technology Services MEETING DATE: April 7, 2020 REQUESTED ACTION: Council consider a resolution authorizing the acceptance of a 0.0918 acre Drainage Easement. BACKGROUND Madish Investment, Ltd. has agreed to convey a Drainage Easement to the City of Beaumont. The easement is described as being a 0.0918 acre tract of land being 20 feet wide situated in the Hezekiah Williams Survey, Abstract No. 56, Jefferson County, Texas. The purpose of the drainage easement is to allow the construction of a storm sewer outfall pipe for future development of JCAD Property ID# 134190 located off N. Major Drive. FUNDING SOURCE Not applicable. RECOMMENDATION Approval of the resolution. STATE OF TEXAS X KNOW ALL MEN BY THESE PRESENTS: COUNTY OF JEFFERSON X DRAINAGE EASEMENT THAT, MADISH INVESTMENTS, LTD, a Texas limited partnership, County of Jefferson, State of Texas, hereinafter called "GRANTORS", for and in consideration of the sum of ONE AND NO/100 DOLLAR ($1.00), and other good and valuable consideration to us in hand paid by the CITY OF BEAUMONT, a municipal corporation domiciled in Jefferson County, Texas, hereinafter called "GRANTEE", the receipt and sufficiency of which consideration is hereby acknowledged, have GRANTED, SOLD and CONVEYED, and by these presents do GRANT, SELL and CONVEY unto the CITY OF BEAUMONT; P. O. Box 3827, Beaumont, Texas 77704, Jefferson County, Texas, its successors and assigns, Drainage Easements and the right to construct, alter, and maintain drainage improvements and appurtenances on the hereinafter described lands which said casements are under, over, in and across that certain tracts or parcels of land owned by GRANTORS situated in the County of Jefferson, State of Texas, and being more particularly described in Exhibit'.'A & B", attached and made a part hereof for all purposes. The easement herein granted shall be used for the purpose of placing, constructing, operating, repairing, rebuilding, replacing, relocating, and removing drainage structures, canals, ditches and appurtenances, and the following rights are also hereby conveyed: It is expressly understood and agreed that the City of Beaumont shall have the right of ingress to and egress from the tracts of land hereinbefore described and use of the same. for the purposes aforesaid, and giving said City the right and privilege to improve, maintain and operate the same as permitted by law. GRANTOR agrees not to place any structures or appurtenances within the Easement Property that will interfere with Grantee's ability to exercise the Easement Rights. GRANTEE shall not be responsible for the repair and replacement of any paving or other. structures within the Easement Property. TO HAVE AND TO HOLD the above described easement and right-of-way .unto the said CITY OF BEAUMONT, its successors and assigns forever. EXECUTED this day of GRANTORS: Madish Investments, Ltd., a Texas limited partnership By: Madish Managers LLC, General Partner Sam C Parigi, Jr. Manager {INTENTIONALLY LEFT BLANK} 2020. ACKNOWLEDGMENTS STATE OF TEXAS § COUNTY OF JEFFERSON § This instrument was acknowledged before me on this the day of , 2020, by Sam C. Parigi, Jr., Manager of Madish Mangers, LLC. GIVEN UNDER MY HAND AND SEAL OF OFFICE, this day of 2020. Notary Public, State of Texas RETURN TO: City of Beaumont Antoinette Hardy P. O. Box 3827 Beaumont, TX 77704 EXHIBIT "All Legal Description: 0.0918 Acre Drainage Easement Hezekiah Williams Survey, Abstract No. 56 Beaumont, Jefferson County, Texas BEING a 0.0918 acre drainage easement, being 20 feet wide, situated in the Hezekiah Williams Survey, Abstract No. 56, Jefferson County, Texas and being out of and part of that certain called 2.09 acre tract of land as described in a "General Warranty Deed" from ROSS Properties, Ltd. to Madish Investments, Ltd. as recorded in Clerk's File No. 2006006645, Official Public Records of Real Property, Jefferson County, Texas, said 0.0918 acre drainage easement being more particularly described as follows: NOTE: All bearings are referenced to the West line of Block 1 of Fairfield, Phase I as SOUTH 02'53'10" EAST as recorded in Volume 17, Page 256, Map Records, Jefferson County, Texas. BEGINNING at an iron rod with a cap found for the Southeast corner of the said 2.09. acre Madish tract, said corner also being the Southwest corner of Block 1 of Fairfield, Phase I, a subdivision of the City of Beaumont, Jefferson County, Texas, according to the plat thereof recorded in Volume 17, Page 256, Map Records, Jefferson County, Texas and being in the North line of that certain called 8.7081 acre tract of land as described in a "Special Warranty Deed with Vendor's Lien in Favor of Third Party" from MCT Credit Union to Zulag Properties, LLC as -recorded in Clerk's File No. 2017021613, Official Public Records of Real Property, Jefferson County, Texas; THENCE SOUTH 871416" WEST, along and with the boundary between the South line. of the said 2.09 acre Madish tract and the North line of the said 8.7081 -acre Zulag Properties, LLC tract, for a distance of 20.00 feet to a point for corner; THENCE NORTH 02053'10" WEST, over and across the said 2.09 acre Madish tract and parallel and 20 feet perpendicular to the East line of the said 2.09 acre Madish tract and the West line of Block 1 of Fairfield, Phase I, for a distance of 199.98 feet to a point for corner, said corner being in the North line of the said 2.09 acre Madish tract and the South line of the remainder of that certain called 209.2045 acre tract of land as described in a "Special Warranty Deed" from Amoco Production Company to Delaware Extension Development, Ltd. as recorded in Clerk's File No. 2000047669, Official Public Records of Real Property, Jefferson County, Texas; THENCE NORTH 87014'26" EAST, along and with the boundary between the North line of the said 2.09 acre Madish tract and the South line of the remainder of the said -209.2045 acre Delaware Extension Development, Ltd. tract, for a distance of 20.00 feet to a 1/2" iron rod with a cap stamped "Faust" found for corner, said corner being the Northeast corner of the said 2.09 acre Madish tract and being in the West line of Block 1 of the said Fairfield, Phase I; EXHIBIT "A" MARK W. WHITELEY & ASSOCIATES, INC THENCE SOUTH 02053'10" EAST, along and with the boundary between the East line of the said 2.09 acre Madish tract and the West line of the said Block 1 of Fairfield, Phase I, for a distance of 199.98 feet to the POINT OF BEGINNING and containing 0.0918 Acres, more or less. Based on a survey prepared by Mark W. Whiteley & Associates, Inc. dated February 5, 2015. This legal description is being submitted alo_n�hat based on this survey (see EXHIBIT "B"). - Thomas S. RPLS No. 57 Texas Surveying Firm No.: 101 W.\2015\15-066\15-066 Madish Esmt M&B.docx EXHIBIT "A" MARE W. WHITELEY & ASSOCIATES, INC FAIRFIELD, PHASE 1 VOL. 17, PG. 256 MRJC LOT 8 I I B L 0 C K 1 LOT 7 FND 1/2" I. ROD LOT 9 W/CAP STAMPED "FAUST" CALCULATED CORNER REMAINDER OF CALLED 209.2045 ACRES DELAWARE EXTENSION DEVELOPEMENT, LTD. CF. NO. 2000047669 OPRJC LOT 10 1 LOT 11 FND S02053'10"E 199.98' o 0.0918 ACRES (20' WIDE) N DRAINAGE EASEMENT FND NO2053'10"W 199.98' CALCULATED CALLED 2.09 ACRES CORNER MADISH INVESTMENTS, LTD CF. NO. 2006006645 OPRJC LINE BEARING DISTANCE L1 S87'1 4'16"W 20.00' L2 NEIT 14'26"E 20.00' NOTE: 1. NOTHING IN THIS SURVEY IS INTENDED TO EXPRESS AN OPINION REGARDING OWNERSHIP OR TITLE. 2. THE WORD CERTIFY IS UNDERSTOOD TO BE AN EXPRESSION OF PROFESSIONAL JUDGMENT BY THE SURVEYOR, WHICH IS BASED ON HIS BEST KNOWLEDGE, INFORMATION AND, BELIEF, FORMED IN THE COURSE OF HIS PERFORMING THE SURVEY IN COMPLIANCE WITH THE STANDARDS OF PRACTICE REQUIRED AND PROMULGATED BY THE TEXAS BOARD OF PROFESSIONAL LAND SURVEYORS 'AND THE TEXAS SOCIETY OF PROFESSIONAL SURVEYORS. AS SUCH, IT CONSTITUTES NEITHER A GUARANTEE NOR A WARRANTY, EXPRESSED OR IMPLIED. 3. BASED ON SURVEY PREPARED BY MARK W. WHITELEY & ASSOCIATES, INC. DATED FEB. 5, 2015. 4. BEARINGS REFERENCED TO THE WEST LINE OF BLOCK 1 OF FAIRFIELD PHASE I AS S02'53'10"E AS RECORDED IN VOLUME 17, PAGE 256, MAP RECORDS JEFFERSON COUNTY, TEXAS. TO THE OWNERS OF, THE PREMISES SURVEYED .AS OF THE DATE OF THE SURVEY: I, THOMAS S. ROWE DO HEREBY CERTIFY THAT THIS SURVEY WAS THIS DAY MADE ON THE SURFACE OF THE GROUND OF THE PROPERTY LEGALLY DESCRIBED HEREON AND CORRECTLY REPRESENTS THE FACTS FOUND AT THE TIME OF THE SURVEY. 611 F.M. HWY.. 364 (A.K. (i MOAJORO DRIVE) EXHIBIT "B" REFER TO EXHIBIT "A" FOR LEGAL DESCRIPTION W/ CAP wt 00 tet' LO o d a' 3 r 0 ti y 00 cl ) 0 Z LL FND 3/8" I. ROD CALLED 8.7081 ACRES ZULAG PROPERTIES, LLC CF. NO. 2017021613 OPRJC MADISH INVESTMENTS, LTD 0.0918 ACRE (20' WIDE) DRAINAGE EASEMENT HEZEKIAH WILLIAMS SURVEY ABSTRACT NO. 56 BEAUMONT, JEFFERSON COUNTY, TEXAS MARK V WHITELEY AND ASSOCIATES INCORPORATED CONSULTING ENGINEERS, SURVEYORS, AND PLANNERS T.B.P.L.S. FIRM NO. 10106700 C I O. BOX 5492 ]250 EAST. FRNlY. BEAUMONT, TEXAS 777263492 BEAUMONT, TEXAS77703 409392-0421 (FAX) 409392-1346 DR BY: THC I SCALE I SHEEP No.: 15-066 115-06 -MOOGE FAS W D06R 1,�` 734'I8d SAM #t 47,E �' . st3673�D ftM 1 _ - rtrt t 17,14 '111AIii I!`r'—r ,,.gyp^G .. � , ' y • A �-..-, a '� 2.+� � � � ! �+ i �' a - �' '�''. " lid � '�' i c rt� Y.t BEAUMONT TO: City Council FROM: Kyle Hayes, City Manager PREPARED BY: Bart Bartkowiak, Public Works Director & Technology Services MEETING DATE: . April 7, 2020 REQUESTED ACTION: Council consider a resolution authorizing the acceptance of two (2) Drainage Easements from Delaware Extension Development, Ltd. BACKGROUND Delaware Extension Development, Ltd. has agreed to convey two (2) Drainage Easements to the City of Beaumont. The first easement is described as being a 0.2470 acre tract of land being 20 feet wide situated in the Hezekiah Williams Survey, Abstract No. 56, Jefferson County, Texas. The second easement is a 0.5649 acre of land being 20 feet wide situated in the Hezekiah Williams Survey, Abstract No. 56, Jefferson County, Texas. The purpose of the. drainage easements are to allow the construction of a storm sewer outfall pipe for future development of JCAD Property ID# 134193 and ID# 134189 located off N. Major Drive. FUNDING. SOURCE Not applicable. RECOMMENDATION Approval of the resolution. STATE OF TEXAS X KNOW ALL MEN BY THESE PRESENTS: COUNTY OF JEFFERSON X DRAINAGE EASEMENT THAT,.DELAWARE EXTENSION DEVELOPMENT, LTD, a Texas limited partnership, County of Jefferson, State of Texas, hereinafter called "GRANTORS", for and in consideration of the sum of ONE AND N0/100 DOLLAR ($1.00); and other good and valuable consideration to us in hand paid by the CITY OF BEAUMONT, a municipal corporation. domiciled in Jefferson County, Texas, hereinafter called "GRANTEE", the receipt and sufficiency of which consideration is hereby acknowledged, have GRANTED, SOLD and CONVEYED, and by these presents do GRANT, SELL and CONVEY unto the CITY OF BEAUMONT, P.O. Box 3827, Beaumont, Texas 77704, Jefferson County, Texas, its successors and assigns, Drainage Easements and the right to construct, alter,_and maintain drainage improvements and appurtenances on the hereinafter described lands which said easements are under, over, in and across that certain tracts or parcels of land owned by GRANTORS situated in the County of Jefferson, State of Texas, and being more particularly described in Exhibit "A, B & C" attached and made a part hereof for all purposes. The easement herein granted shall be used for the purpose of placing, constructing, operating, repairing, rebuilding, replacing, relocating, and removing drainage structures, canals, ditches and appurtenances, and the following rights are also hereby conveyed: It is expressly understood and agreed that the City of Beaumont shall have the right of ingress to and egress from the tracts of land hereinbefore described and use of the same for the purposes aforesaid, and giving said City the right and privilege to improve, maintain and operate the same as permitted by law. GRANTOR agrees not to place any structures or appurtenances within the.Easement Property that will interfere with Grantee's ability to exercise the Easement Rights GRANTEE shall not be responsible for the repair and replacement of any paving or other structures within the Easement Property. TO HAVE AND TO HOLD the above described easement and right-of-way unto the said CITY OF BEAUMONT, its successors and assigns forever. EXECUTED this day of GRANTORS: Delaware Extension Development, Ltd., a Texas limited partnership , 2020. By: Delfolma, Inc, a Texas corporation, as General Partner IN Don S. Shaver, President {INTENTIONALLY LEFT BLANK) ACKNOWLEDGMENTS STATE OF TEXAS § COUNTY OF JEFFERSON § This instrument was acknowledged before me on this the day of . 2020, by Don S. Shaver, as President of Delfolma, Inc, a Texas corporation on behalf of said corporation, as General Partner of Delaware Extension Development, Ltd:, a Texas limited partnership. GIVEN UNDER MY HAND AND SEAL OF OFFICE, this day of 2020. Notary Public, State of Texas RETURN TO: City of Beaumont Antoinette Hardy P. O. Box 3827 Beaumont, TX 77704 EXHIBIT "A" TRACT I Legal Description: 0.2470 Acre Drainage Easement Hezekiah Williams Survey, Abstract No. 56 Beaumont, Jefferson County, Texas BEING a 0.2470 acre drainage easement, being 20 feet wide, situated in the Hezekiah Williams Survey, Abstract No. 56, Jefferson County, Texas and being out of and part of the remainder of that certain called 209.2045 acre tract of land as described in a "Special Warranty Deed" from Amoco Production Company to Delaware Extension Development, Ltd. as recorded in Clerk's File No. 2000047669, Official Public Records of Real Property, Jefferson County, Texas, said 0.2470 acre drainage easement being more particularly described as follows: NOTE: All bearings are referenced to the West line of Block 1 of Fairfield, Phase I as SOUTH 02°53'10" EAST as recorded in Volume 17, Page 256, Map Records, Jefferson County, Texas. BEGINNING at a 1/2" iron rod with a cap stamped "Carroll & Blackman" found for the Northwest corner Block 1 of Fairfield, Phase I, a subdivision of the City of Beaumont, Jefferson County, Texas, according to the plat thereof recorded in Volume 17, Page 256,.Map Records, Jefferson County, Texas, said corner also being in the South right -of -way -line of Claybourn Drive (called Westfield Avenue per plat) (based on a width of 60 feet); THENCE SOUTH 02053'10" EAST, along and with the West line of the said Block 1 of Fairfield,. Phase I and the East line of the remainder of the said 209.2045 acre Delaware Extension Development, Ltd. tract, for a distance of 537.92 feet to a 1/2" iron rod with a cap stamped "Faust" found for corner, said corner being the Northeast corner of that certain called 2.09 acre tract of land as described in a "General Warranty Deed" from RCSS Properties, Ltd. to Madish Investments, Ltd. as recorded in Clerk's File No. 2006006645, Official Public Records of Real Property, Jefferson County, Texas; THENCE SOUTH 87014'26" WEST, along and with the boundary between the South line of the remainder of the said 209.2045 acre Delaware Extension Development, Ltd. tract and the North line of the said 2.09 acre Madish tract, for a distance of 20.00 feet to a point for corner; THENCE NORTH 02053'10" WEST, over and across the remainder of the said 209.2045 acre Delaware Extension Development, Ltd. tract and parallel and 20 feet perpendicular to the East line of the remainder of the said 209.2045 acre Delaware Extension Development, Ltd. tract and the West line of Block 1 of Fairfield, Phase I, for a distance of 537.94 feet to a point for corner, said corner being in the South right-of-way line of Claybourn Drive; THENCE NORTH 87018'56" EAST, along and with the South right--of-way line of Claybourn Drive, fora distance of 20.00 feet to the POINT OF BEGINNING and containing 0.2470 Acres, more or less. EXHIBIT "A" W. YVHTFELEY & ASSOCIATES. INC TRACT II Legal Description: 0.5649 Acres Acre Drainage Easement Hezekiah Williams Survey, Abstract No. 56 Beaumont, Jefferson County, Texas BEING a. 0.5649 acre drainage easement, being 20 feet wide,. situated in the Hezekiah Williams Survey, Abstract No. 56, Jefferson County, Texas and being out of and part of the remainder of that. certain. called 209.2045 acre tract of land as described in a "Special Warranty Deed" from Amoco Production Company to Delaware Extension Development, Ltd. as. recorded in Clerk's File No. 2000047669, Official Public Records of Real Property, Jefferson County, Texas, said 0.5649 acre drainage easement being more particularly described as follows: NOTE: All bearings are referenced to the West line of Block 1 of Fairfield, Phase I as SOUTH 02°53'10" EAST as recorded in Volume 17, Page 256, Map Records, Jefferson County, Texas. BEGINNING at a 1/2" iron rod with a cap stamped "Carroll & Blackman" found for the Southwest corner_ of Block 2 of Fairfield, Phase I, a subdivision of the City of Beaumont, Jefferson County, Texas, according to the plat thereof recorded in Volume. 17, Page 256, Map Records, Jefferson County, Texas, said corner also being in the North right-of-way line of Claybourn Drive (called Westfield Avenue per plat) (based on a width of 60 feet); THENCE SOUTH 86048'21" WEST, along and with the North right-of-way line of Claybourn Drive, for a distance of 20.00 feet to a point for corner; THENCE NORTH 0205228" WEST, over and across the remainder of the said 209.2045 acre Delaware Extension Development, Ltd. tract and parallel and 20 feet perpendicular to the East line of the remainder of the said 209.2045 acre Delaware Extension Development, Ltd. tract and the West line of Block 2 of Fairfield, Phase I, for. a distance of 745.25 feet to a point for corner; THENCE NORTH 02052'32" WEST, over and across the remainder of the said 209.2045 acre Delaware Extension Development, Ltd. tract and parallel and 20 feet perpendicular to the East line of the remainder of the said 209.2045 acre Delaware Extension Development, Ltd. tract and the West line of that certain called 3.33 84 acre tract of land as described in a "Special Warranty Deed" from Delaware Extension Development, Ltd. to Neches Plaza, LP as recorded in Clerk's. File No. 2015023052, Official Public Records of Real Property, Jefferson County, Texas, for a distance of 485.23 feet to a point for corner, said corner being in the North line of the remainder of the said 209.2045 acre Delaware Extension Development, Ltd. tract and the South line of that certain called 2.032 acre tract, identified as TRACT 2, as described in a "Special Warranty Deed" from Delaware Extension Development, Ltd. to Jefferson County Drainage District No. 6 as recorded in Clerk's File No. 2001014787, Official Public Records of Real Property, Jefferson County, Texas; EXHIBIT "A" MARK W. WHITELEY & ASSOCIATES. INC THENCE NORTH 87002'45" EAST, along and with the boundary between the North line of the remainder of the said 209.2045 acre Delaware Extension Development, Ltd. tract and the South line of the said 2.032 acre Jefferson County Drainage District No. 6 tract, for a distance of 20.00 feet to a point for corner, said corner being the Northwest corner of the said 3.3384 acre Neches Plaza, LP tract; THENCE SOUTH 02052'32" EAST, along and with the West line of the said 3:3384 acre Neches Plaza, LP tract, for a distance of 485.26 feet to a point for corner, said corner being the Southwest corner of the said 3.3384 acre Neches Plaza, LP tract and being the Northwest corner_ of the said Block 2 of Fairfield, Phase I; THENCE SOUTH 02°52'28" EAST, along and with the West line of the said Block 2 of Fairfield, Phase I, for a distance of 745.14 feet to the POINT OF BEGINNING and containing 0.5649 Acres, more or less. Based on a survey prepared by Mark W. Whiteley & Associates, Inc. dated February 5, 2015. This legal description is being submitted along with plats based on this survey (see EXHIBIT "B" .and li!'t tt\ Cyd r'61 c� ;V' Thomas S. R we, RPLS No. 5728 THOMAS,....: ... .................. 2$ Texas Surveying Firm No.: 10106700 °was s'.° a�* �N�.SURytiy W:12015115-066115-066 Delaware Extension Development EsmtM&B.docx EXHIBIT "A" Page 3 of 3 MARK W. WHITELEY& ASSOCIATES, INC FAIRFIELD, PHASE 1 VOL. 17, PG. 256 MRJC POB B L O C K 1 FND 1/2" I. ROD LOT 1 LOT 2 LOT'3 LOT 4 LOT 5 LOT 6 W/CAP STAMPED "CARROLL.& BLACKMAN" . NN FND S02053'10"E 537.92' Lu > ..1 p J CORNER CALCULATED N FND NO2053'10"W 537.87' REMAINDER OF wo FND 1/2" I. ROD CALLED 209.2045 ACRES - W/CAP STAMPED DELAWARE EXTENSION DEVELOPEMENT, LTD. O Cl "BLACKMAN" CF. NO. 2000047669 m OPRJC Q J NOTE: V 1. NOTHING IN THIS SURVEY IS INTENDED TO EXPRESS AN OPINION REGARDING OWNERSHIP OR TITLE. 2. THE WORD CERTIFY IS UNDERSTOOD TO BE AN EXPRESSION OF PROFESSIONAL JUDGMENT BY THE SURVEYOR, WHICH IS BASED ON HIS BEST KNOWLEDGE, INFORMATION AND BELIEF, FORMED . IN- THE COURSE OF HIS PERFORMING THE SURVEY IN COMPLIANCE WITH THE STANDARDS OF PRACTICE REQUIRED AND PROMULGATED BY THE TEXAS BOARD OF PROFESSIONAL LAND SURVEYORS AND THE TEXAS SOCIETY. OF PROFESSIONAL SURVEYORS. AS SUCH, IT CONSTITUTES NEITHER A GUARANTEE NOR A WARRANTY, EXPRESSED OR IMPLIED. 3. BASED ON SURVEY PREPARED BY MARK W. WHITELEY & ASSOCIATES, INC. DATED FEB. 5, 2015. 4. BEARINGS REFERENCED TO THE WEST LINE OF BLOCK 1 OF FAIRFIELD PHASE I AS S02'53'10"E AS RECORDED IN VOLUME 17, PAGE 256, MAP RECORDS JEFFERSON COUNTY, TEXAS.. TO THE OWNERS OF THE PREMISES SURVEYED AS OF THE DATE OF THE SURVEY: I, THOMAS S. ROWE DO HEREBY CERTIFY THAT THIS SURVEY WAS THIS DAY MADE ON THE SURFACE OF THE GROUND OF THE PROPERTY LEGALLY DESCRIBED HEREON AND CORRECTLY REPRESENTS THE FACTS FOUND AT THE TIME OF THE SURVEY. LOT 7 LOT 8 LOT 9 I LOT.10 FND 1/2' I. ROD W/CAP STAMPED "FAUST" TRACT I - 0.2470 ACRES (20' WIDE) DRAINAGE EASEMENT J CALCULATED CORNER CALLED 2.09 ACRES MADISH INVESTMENTS, LTD CF. NO. 2006006645 OPRJC LINE BEARING DISTANCE L1 S87'14'26"W 20.00' L2 N87'18'56"E 20.00' FND L3 FND N87'18'56"E 55.33' CALL L3 CALL N87'06'50"E 55.25' DELAWARE ERTENSION DEVELOPEMENT, LTD. TRACT I - 0.2470 ACRE (20' WIDE) DRAINAGE EASEMENT HEZEKIAH WILLIAMS SURVEY ABSTRACT NO, 56 BEAUMONT, JEFFERSON COUNTY, TEXAS MARK W. WHITELEY ASSOCIATES INCORPORATED ..CONSULTING ENGINEERS, SURVEYORS, AND PLANNERS THOMAS S. ROWE EXHIBIT "B" T.B.P.L.S. FIRM NO. 10106700 C rail.er..r»�yr..osas9ror»r»og.uo. n . P.O. BOX 6492 3260 EASTEX FRWY. 5728 �o REFER TO EXHIBIT A' BEAUMONNTT9 9 -04277726-5492 BEAUMON409-892-134G 9TEgXA� 03 ,o v?•t FOR LEGAL DESCRIPTION. DR BY: THC SCALE:. �. SHEET No.: MAS S. ROW - REGISTERED PROFESSIONAL K 5728 DER: . T zola 1 "=80' 1 : of JOB N0. FlLE:W.\2015\i5-066\ RI . - 15-066 15-MILIAMULE Dl56EM DW (2) 3-12-2020DRc CALCULATED CORNER LOT 11ILOT 101 LOT 9 CORNER REMAINDER OF CALLED 209.2045 ACRES DELAWARE EXTENSION DEVELOPEMENT, LTD. CF. NO. 2000047669 OPRJC NOTE; 1. NOTHING IN THIS SURVEY IS INTENDED TO EXPRESS AN OPINION REGARDING OWNERSHIP OR TITLE. 2. THE WORD CERTIFY IS UNDERSTOOD TO BE AN EXPRESSION OF PROFESSIONAL JUDGMENT BY THE SURVEYOR, WHICH IS BASED ON HIS BEST KNOWLEDGE, INFORMATION AND BELIEF, FORMED IN THE COURSE OF HIS PERFORMING THE SURVEY IN COMPLIANCE WITH THE STANDARDS OF PRACTICE REQUIRED AND PROMULGATED BY THE TEXAS BOARD OF PROFESSIONAL LAND SURVEYORS AND THE TEXAS SOCIETY OF PROFESSIONAL SURVEYORS. AS SUCH, IT CONSTITUTES NEITHER A GUARANTEE NOR A WARRANTY, EXPRESSED OR IMPLIED. 3. BASED ON SURVEY PREPARED BY MARK W. WHITELEY & ASSOCIATES, INC. DATED FEB. 5, 2015. 4. BEARINGS REFERENCED TO THE WEST UNE OF BLOCK 1 OF FAIRFIELD PHASE I AS 50253'10"E AS RECORDED IN VOLUME 17, PAGE 256, MAP RECORDS JEFFERSON COUNTY, TEXAS. TO THE OWNERS OF THE PREMISES SURVEYED AS OF THE DATE OF THE SURVEY: I, THOMAS S. ROWE DO HEREBY CERTIFY THAT THIS SURVEY WAS THIS DAY MADE ON THE SURFACE OF THE GROUND OF THE PROPERTY LEGALLY DESCRIBED HEREON AND CORRECTLY REPRESENTS THE. FACTS FOUND AT THE TIME OF THE SURVEY. J`tPr�1ST6 s4 THOMAS S. .. ..... .... 572E THnMAS S PKWP , Al— .� 6�_ FAIRFIELD, PHASE 1 VOL. 17, PG. 256 MRJC B L 0 C K 2 LOT 8 I LOT 7 1 LOT 6 LOT 5 1 LOT 4 (CALL SOZ53-10"E 745.00') FND S02°5228"E 745.'14' TRACT II - 0.5649 ACRES (20' WIDE) DRAINAGE EASEMENT. FND 1/2" I. ROD LOT 3 I LOT 2 I LOT IW /CAP STAMPED "CARROLL &, J FNT 1/2" I. ROD LINE BEARING z CALLED 3.3384 ACRES N U NECHES PLAZA, LP r7 CF. NO. 2015023052 o M OPRJC 0 1 C., I 55.26' o v CALCULATED (CALL S02'52'24"E 4 o a CORNER FND S02°5732"E Z z CALCULATED o FND NO2052'32"W• o 0 CORNER o ;i J N J o Q �w U- CALLED 2.032 ACRES - TRACT 2 JEFFERSON COUNTY DRAINAGE DISTRICT NO. 6 CF. NO. 2001014787 OPRJC CALCULATED CORNER LOT 11ILOT 101 LOT 9 CORNER REMAINDER OF CALLED 209.2045 ACRES DELAWARE EXTENSION DEVELOPEMENT, LTD. CF. NO. 2000047669 OPRJC NOTE; 1. NOTHING IN THIS SURVEY IS INTENDED TO EXPRESS AN OPINION REGARDING OWNERSHIP OR TITLE. 2. THE WORD CERTIFY IS UNDERSTOOD TO BE AN EXPRESSION OF PROFESSIONAL JUDGMENT BY THE SURVEYOR, WHICH IS BASED ON HIS BEST KNOWLEDGE, INFORMATION AND BELIEF, FORMED IN THE COURSE OF HIS PERFORMING THE SURVEY IN COMPLIANCE WITH THE STANDARDS OF PRACTICE REQUIRED AND PROMULGATED BY THE TEXAS BOARD OF PROFESSIONAL LAND SURVEYORS AND THE TEXAS SOCIETY OF PROFESSIONAL SURVEYORS. AS SUCH, IT CONSTITUTES NEITHER A GUARANTEE NOR A WARRANTY, EXPRESSED OR IMPLIED. 3. BASED ON SURVEY PREPARED BY MARK W. WHITELEY & ASSOCIATES, INC. DATED FEB. 5, 2015. 4. BEARINGS REFERENCED TO THE WEST UNE OF BLOCK 1 OF FAIRFIELD PHASE I AS 50253'10"E AS RECORDED IN VOLUME 17, PAGE 256, MAP RECORDS JEFFERSON COUNTY, TEXAS. TO THE OWNERS OF THE PREMISES SURVEYED AS OF THE DATE OF THE SURVEY: I, THOMAS S. ROWE DO HEREBY CERTIFY THAT THIS SURVEY WAS THIS DAY MADE ON THE SURFACE OF THE GROUND OF THE PROPERTY LEGALLY DESCRIBED HEREON AND CORRECTLY REPRESENTS THE. FACTS FOUND AT THE TIME OF THE SURVEY. J`tPr�1ST6 s4 THOMAS S. .. ..... .... 572E THnMAS S PKWP , Al— .� 6�_ FAIRFIELD, PHASE 1 VOL. 17, PG. 256 MRJC B L 0 C K 2 LOT 8 I LOT 7 1 LOT 6 LOT 5 1 LOT 4 (CALL SOZ53-10"E 745.00') FND S02°5228"E 745.'14' TRACT II - 0.5649 ACRES (20' WIDE) DRAINAGE EASEMENT. FND 1/2" I. ROD LOT 3 I LOT 2 I LOT IW /CAP STAMPED "CARROLL &, J FNT 1/2" I. ROD LINE BEARING DISTANCE L1 S86'48'21 "W 20.00' L2 N87'02'45 "E 20.00' FND L3 FND S86'48'21 "W 55.26' CALL L3 CALL S87'06'50"W 55.25' EXHIBIT "C" REFER TO EXHIBIT "A" FOR LEGAL DESCRIPTION DELAWARE EXTENSION DEVELOPMENT. LN TRACT II - 0.5649 ACRE (20' WIDE) DRAINAGE EASEMENT HEZEKIAH WILLIAMS SURVEY ABSTRACT NO. 56 BEAUMONT, JEFFERSON COUNTY, TEXAS MARK V WHITELEY AND ASSOCIATES INCORPORATED CONSULTING ENGINEERS, SURVEYORS; AND PLANNERS '. T.B.P.L:S. FIRM NO. 10106700 0 P. O. BOX 0402 3260 EASTEX FRYW- BEAUMONT, TEXAS 72726.5002 BEAUMONT. TEXAS 77703 400.002-0421 (FAX) 400002.1246 DR BY: THC SCNF': SHEET No.; VM: -ACRO 2019 1 - 1 "='150' 1 of 1 JOB N0. RLEW:\2015\15-086\ REV. 15-066 I5-066_APJXa UMM MIST (3) 3-12-20MM n '• pal; �_ c i Jr T:;77 fiAYr Ga "�:gotL� 1�•!� irr�. ,I�,11�i11i.�it���yif� ._ .� � 1_41:I�i�r� 1r�.s:t'... ��^_'j - �`?S Orr', - "JI `r�4 sT .r. pip i �1r. rrt�'1✓r% ,r spy •+sY' I ' A� �1 *R e G B.-EAUMONIT TEXAS TO: City Council FROM: Kyle Hayes, City Manager PREPARED BY: Bart Bartkowiak, Director of Public Works & Technology, Services MEETING DATE: April 7, 2020 REQUESTED ACTION: Council consider a resolution accepting maintenance of the street, sewer, and water improvements in Barrington Heights Subdivision Phase XII. BACKGROUND On March 30, 2020, a final inspection was completed for the following: • Claybourn Drive approximately 990 feet extension west_ of existing Claybourn Drive to 3 -OM 4P markers end of pavement. • . Valmont Avenue approximately 150 feet extension north of existing Valmont Avenue. • Emory Circle approximately 189 feet .extension north of Valmont Avenue to include a Cul-de-sac. - • Wexler Circle approximately 280 feet heading north from Claybourn Drive to include a Cul-de-sac. • Trenton Lane approximately 383 feet heading north from 3 -OM 4P markers end of pavement to include a Cul-de-sac. Recommended for approval are the street, sewer, and water improvements for Barrington Heights Subdivision Phase XII right-of-way only. FUNDING SOURCE Not applicable RECOMMENDATION Approval of the resolution. (� j-*..MjHKK1IIU I �il1 FIGHTS .PNflSf X11 HILCORP ENERGY �.. -fin[- PROJECT LOCATION NTS