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Home My WebLink AboutRES 20-069RESOLUTION NO. 20-069 BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF BEAUMONT: THAT the City Manager be and he is hereby authorized to execute an Interlocal Contract between the City of Beaumont and Jefferson County to provide the County access to Central Square's Computer Aided Dispatch (CAD) and Records Management Software (RMS) software programs. The Interlocal Contract is substantially in the form attached hereto as Exhibit "A" and made a part hereof for all purposes. PASSED BY THE CITY COUNCIL of the City of Beaumont this the 23rd day of March, 2020. ku ayor Becky Ames - 10 INTERLOCAL CONTRACT BETWEEN City of Beaumont, TX AND Jefferson County Pursuant to the Interlocal Cooperation Act, Chapter 791 of the Texas Government Code, this Interlocal Contract ("Contract") is entered into the 3 day of IY1C f h . 2020 by and between the City of Beaumont, TX and Jefferson County, a law enforcement agency with offices at 1001 Pearl Street. I. PURPOSE The City of Beaumont, TX agrees to provide Jefferson County access to Central Square Computer Aided Dispatch (CAD) software, Central Square Records Management (RMS) software, and Central Square Mobile Computer Terminal (MCT) software at its facilities in Beaumont, TX. 11. TERM This Contract shall be on a yearly basis beginning {DATE) and ending on {DATE). Automatically renewing on the ending date unless expressed in writing by either party within 30 days of the end date. III. COMPENSATION AND FUNDING Jefferson County understands and agrees to make yearly payment for general technology reimbursement costs under this Contract. Jefferson County will compensate the City of Beaumont for the percentage of system resources used. The City of Beaumont will provide Jefferson County a yearly cost invoice that reflects the current costs for each year. The yearly cost will be determined by calculating the current CAD, RMS, and Message Switch base server software and hardware maintenance cost divided by the number of licenses/clients using the software. Current year's breakdown is in Addendum A. Hardware costs for future upgrades will be broken out in the same manner. Expected costs will be communicated in advance so costs can be prepared for. No labor charges will be charged with the assumption that our staff time is minimal. IV. SCOPE OF SERVICES Jefferson County Responsibilities Jefferson County is solely responsible for: a) Jefferson County agrees that they will keep up all software agreements and contract maintenance with Central Square. b) Jefferson County agrees that it is their responsibility to train and provide first level support to their end users. c) Jefferson County understands that they will be audited separately by C11S and must provide their own compliance. d) Jefferson County is responsible for notifying the City of Beaumont in reference to any personnel or hardware changes. Page 1 of A EXHIBIT "A" ii Jefferson County is responsible for monitoring, maintaining, and securing their half of the network connection that provides communication between the entities. Jefferson County will be responsible for paying the City of Beaumont for the eligible and reasonable costs. The City of Beaumont Responsibilities The City of Beaumont will be responsible for: a) City of Beaumont agrees to provide initial training in a "train the trainer" scenario for any needs over and above the training provided by Central Square. b) City of Beaumont agrees to maintain the servers and databases that house the software and information. c) City of Beaumont agrees to allow Jefferson County access to their own data. d) City of Beaumont agrees to perform any software and security enrollments including personnel, mobile, vehicle, and TLETS credential changes by Jefferson County within (3) business days of receiving the security change/enrollment form. e) City of Beaumont agrees to provide Jefferson County with minimum of 48 hours notification of scheduled downtime and will notify them immediately in the event of unscheduled downtime. f) City of Beaumont will provide an afterhours contact for situations that are deemed immediate and necessary. g) City of Beaumont will respond within (1) business day to acknowledge any standard software issues and will work with Jefferson County until completion. V. RELATIONSHIP It is understood and agreed that Jefferson County is an Independent contractor. Nothing in this Contract shall be interpreted or construed as creating or establishing the relationship of employer and employee between the City of Beaumont and any employee or agent of Jefferson County. The Contract does not create a joint venture or business partnership under Texas law. VI. TERMINATION Either party may terminate this Contract without cause with thirty (30) days advance written notice. The City of Beaumont may terminate this Contract ATANY TIME WITH WRITTEN NOTICE if Jefferson County has defaulted in whole or in part or refuses or fails to comply with the provisions of this Contract. Jefferson County will have thirty (30) days from the notice to cease using the system. VII. AUTHORIZATION Each party acknowledges that this Contract has been authorized by the governing body of each party to the Contract. Vill. NOTICE Page 2 of 4 12 Any notice provided under the terms of this Contract by either party to the other shall be in writing and may be affected by certified mail, return receipt requested. Notice to shall be sufficient if made or addressed as follows: City of Beaumont, TX Attention: Director of Public Works and Technology Services P.O. Box 3827 Beaumont, TX 77704 Jefferson County Attention: Jefferson County Sheriff's Office 1001 Peal St Beaumont, TX Each party may change the address at which notice may be sent to that party by giving notice of such change to the other party by certified mail, return receipt requested. X. GOVERNING LAW This Contract shall be governed by and construed in accordance with the laws of the State of Texas. XI. VENUE The mandatory and exclusive venue for the adjudication or resolution of any dispute arising out of this Contract shall be in Beaumont, Jefferson County, Texas, XII. ENTIRE AGREEMENT This Contract represents the entire and exclusive agreement relative to the services covered by this agreement between the parties thereto and replaces in their entirety any previous agreements, written or oral. XIII. AMENDMENT This Contract may be amended only by the mutual agreement of the parties, in writing to be attached to and incorporated in this Contract. XIV. ASSIGNMENT Neither this Contract nor any duties or obligations under it shall be assignable by Jefferson County without the prior written acknowledgment and authorization of City of Beaumont. XV. SEVERABILITY All parties agree that, should any of the provisions contained in this Contract shall for any reason be held to be invalid, illegal, or unenforceable in any respect, such invalidity, illegality, or unenforceabilityshall not affect any other provisions, and the Contract shall continue in full force and effect. Page 3 of 4 13 XVI. BENEFIT FOR SIGNATORY PARTIES ONLY Neither this Contract, nor any term or provision hereof, nor any inclusion by reference, shall be construed as being for the benefit of any party not in signatory hereto. The parties have executed this instrument hereto as follows: W Executed this 3 day of /yJAl2G`l of the year 2020. City of Beaumont, TX Jefferson Authorized Signature Authorized Title Title Page 4 of 4 Addendum A Base Software Maintenance Software - Base CAD Software - Base Message Switch Software - OpsCAD Hardware - Server Maintenance Hardware - Memory Upgrade Support - Labor Final Totals: JCSO Interlocal Dispatch Agreement Cost Breakdown Total Clients Cost 15 $ 17,577.59 174 $ 3,782.16 - $ 1,120.00 15 $ 5,988.00 - $ 4,522.00 Total Seat $ 1,171.84 $ 21.74 $ 399.20 JCSO Clients 3 3 3 JCSO Total Cost Comments $ 3,515.52 $ 65.21 $ 560.00 50% city/50% County. $ 1,197.60 $ 2,261.00 50% City/50% County. One time cost. No additional cost at this time. 10 INTERLOCALCONTRACT BETWEEN City of Beaumont, TX AND Jefferson County Pursuant to the Interlocal Cooperation Act„Chapter 791 of the Texas Government Code, this Interlocal Contract ("Contract) is entered into the 3 day of �M(Oh . 2020 by and between the City of Beaumont, TX and Jefferson County, a law enforcement agency with offices at 1001 Pearl Street. I. PURPOSE The City of Beaumont, TX agrees to provide Jefferson County access to Central Square Computer Aided Dispatch (CAD) software, Central Square Records Management (RMS) software, and Central Square Mobile Computer Terminal (MCT) software,at its facilities in Beaumont, TX. IL TERM This Contract shall be on a yearly basis beginning {DATE) and ending on (DATE). Automatically renewing on the ending date unless expressed In writing by either party within 30 days of the end date. Ili. COMPENSATION AND FUNDING Jefferson County understands and agrees to make yearly payment for general technology reimbursement costs under this Contract. Jefferson County will compensate the City of Beaumont for the percentage of system resources used. The City of Beaumont will provide Jefferson County a yearly cost invoice that reflects the current costs for each year. The yearly cost will be determined by calculating the current CAD, RMS, and Message Switch base server software and hardware maintenance cost divided by the number of licenses/clients using the software. Current year's break down is in Addendum A. Hardware costs for future upgrades will be broken out In the same manner. Expected costs will be communicated In advance so costs can be prepared for. No labor charges will be charged with the assumption that our staff time is minimal. IV. SCOPE OF SERVICES Jefferson County Responsibilities Jefferson County Is solely responsible for: a) Jefferson County agrees that they will keep up all software agreements and contract maintenance with Central Square. b) Jefferson County agrees that It is their responsibility to train and provide first level support to their end users. c) Jefferson County understands that they will be audited separately by CJIS and must provide their own compliance. d) Jefferson County Is responsible for notifying the City of Beaumont In reference to any personnel or hardware changes. Pagel of 4 11 e) Jefferson County is responsible for monitoring, maintaining, and securing their half of.the network connection that provides communication between the entities. f) Jefferson County will be responsible for paying the City of Beaumont for the eligible and reasonable costs. The City of Beaumont Responslbiiities The City of Beaumont will be responsible for: a) City of Beaumont agrees to provide initial training in a "train the trainer' scenario for any needs over and above the training provided by Central Square. b) City of Beaumont agrees to maintain the servers and databases that house the software and Information. c) City of Beaumont agrees to allow Jefferson County access to their own data. d) City of Beaumont agrees to perform any software and security enrollments including personnel, mobile, vehicle, and TLETS credential changes by Jefferson County within (3) business days of receiving the security change/enrollment form. e) City of Beaumont agrees to provide Jefferson County with minimum of 48 hours notification of scheduled downtime and will notify them immediately In the event of unscheduled downtime. f) City of Beaumont will provide an afterhours contact for situations that are deemed immediate and necessary. g) City of Beaumont will respond within (1) business day to acknowledge any standard software issues and will work with Jefferson County until completion. V. RELATIONSHIP It Is understood and agreed thatJefferson County is an.lndependent contractor. Nothing In this Contract shall be Interpreted or construed as creating or establishing the relationship of employer and employee between the City of Beaumont and any employee or agent of Jefferson County. The Contract does not create a Joint venture or business partnership under Texas law. VI. TERMINATION Either party may terminate this Contract without cause with thirty (30) days advance written notice. The City of Beaumont may terminate this Contract AT ANY TIME WITH WRITTEN NOTICE if Jefferson County has defaulted in whole or in part or refuses or falls to comply with the provisions of this Contract. Jefferson County will have thirty (30) days from the notice to cease using the system. VII. AUTHORIZATION Each party acknowledges that this Contract has been authorized by the governing body of each party to the Contract. Vlll, NOTICE Page 2 of 4 12 Any notice provided under the terms of this Contract by either party to the other shall be in writing and may be affected by certified mail, return receipt requested. Notice to shall be sufficient if made or addressed as follows: City of Beaumont, TX Attention: Director of Public Works and Technology Services P.O. Box 3827 Beaumont, TX 77704 Jefferson County Attention: Jefferson County Sheriffs Office 1001 Peal St Beaumont, TX Each party may change the address at which notice may be sent to that party by giving notice of such change to the other party by certified mall, return receipt requested. X. GOVERNING LAW This Contract shall be governed by and construed In accordance with the laws of the State of Texas. XI. VENUE The mandatory and exclusive venue for the adjudication or resolution of any dispute arising out of this Contract shall be in Beaumont, Jefferson County, Texas. XIi. ENTIRE AGREEMENT This Contract represents the entire and exclusive agreement relative to the services covered by this agreement between the parties thereto and replaces in their entirety any previous agreements, written or oral. XIII. AMENDMENT This Contract may be amended only by the mutual agreement of the parties, in writing to be attached to and Incorporated In this Contract. XIV. ASSIGNMENT Neither this Contract nor any duties or obligations under it shall be assignable by Jefferson County without the prior written acknowledgment and authorization of city of Beaumont. XV. SEVERABILITY All parties agree that, should any of the provisions contained in this Contract shall for any reason be held to be invalid, illegal, or unenforceable In any respect, such invalidity, Illegality, or unenforceabillty shall not affect anyother provisions, and the Contract shall continue in full force and effect. Page 3 of 4 13 XVI. BENEFIT FOR SIGNATORY PARTIES ONLY Neither this Contract, nor any term or provision hereof, nor any inclusion by reference, shall be construed as being for the benefit of any party not in signatory hereto. The parties have executed this instrument.hereto as follows: rW Executed this = day of &/%ic�G%7 of the year City of Beaumont, TX Jefferson C Authorized Signature Authorized u, Title Title Page 4 of 4 Addendum A 1CSOlntmk=d Dispatch Agreement Cost Breakdmm Flxal Tear20 @ese Softwvre Maintenance Total Mats Sglj Total/Se,t 1CSO Clients 16OTotal Cost Comments Software -Base CAD 15 $ 22,235.00 $ 1,482.33 3 S 4.447.00 Software- Base Menage Switch 174 S 9,400.79 S 54.03 3 $ 262.08 Software-3asc HMS 100 $ 41,289.69 $ 422.90 20 $ 8,25794 Software -Base MobOeSemer 109 $ 10,047.06 S 92.17 30 $ 2,76525 Support -Labor No adcponal Cost at this time. Final Totals: S 82.97254 S 1563227