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Home My WebLink AboutRES 19-269RESOLUTION NO. 19-269 WHEREAS, bids were solicited for a six (6) month contract, with an option to renew _ for a period of six (6) months, for the purchase of lubricants for use by various City departments in maintaining vehicles and equipment; and, WHEREAS, Apache Oil, of Pasadena, Texas, submitted a qualified bid for Section 1 in the unit amounts shown on Exhibit "A," attached hereto, for an estimated total expenditure of $61,374.80; and, WHEREAS, Tri-Con, Inc., of Beaumont, Texas, submitted a qualified bid for Section 2 in the unit amounts shown on -Exhibit "A," attached hereto, for an estimated total expenditure of $57,063.50; and, WHEREAS, Apache Oil, of Pasadena, Texas, submitted a qualified bid for Section 3 in the unit amounts shown on Exhibit "A," attached hereto, for an estimated total expenditure of $9,992.50; and, WHEREAS, City Council is of the opinion that the bids submitted by Tri-Con, Inc., of Beaumont, Texas and Apache Oil, of Pasadena, Texas, offers the City the best combination of contract price and additional economic development opportunities for the municipality created by the contract award, including the employment of residents of the municipality and increased tax revenues to the municipality and should be accepted; NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF BEAUMONT: THAT the statements and findings set out in the preamble to this resolution are hereby, in all things, approved and adopted; and, THAT the bid submitted by Apache Oil, of Pasadena, Texas, for a six (6) month contract, with an option to renew for a period of six (6) months, for the purchase of lubricants for use by various City departments in maintaining vehicles and equipment in the unit amounts shown in Section 1 on Exhibit "A," attached hereto, for an estimated amount of $61,374.80 be accepted by the City of Beaumont; and, THAT the bid submitted by Tri-Con, Inc., of Beaumont, Texas, for a six (6) month contract, with an option to renew for a period of six (6) months, for the purchase of lubricants for use by various City departments in maintaining vehicles and equipment in the unit amounts shown in Section 2 on Exhibit "A," attached hereto, for an estimated amount of $57,063.50 be accepted by the City of Beaumont; and, BE IT FURTHER RESOLVED THAT the bid submitted by Apache Oil, of Pasadena, Texas, for a six (6) month contract, with an option to renew for a period of six (6) months, for the purchase of lubricants for use by various City departments in maintaining vehicles and equipment in the unit amounts shown in Section 3 on Exhibit "A," attached hereto, for an estimated amount of $9,992.50 be accepted by the City of Beaumont; and, BE IT ALSO RESOLVED THAT the City Manager be and he is hereby authorized to execute a contract with Tri-Con, Inc., of Beaumont, Texas, and Apache Oil, of Pasadena, Texas, for the purposes described herein. The meeting at which this resolution was approved was in all things conducted in strict compliance with the Texas Open Meetings Act, Texas Government Code, Chapter 551. PASSED BY THE CITY COUNCIL of the City of Beaumont this the 3rd day of December, 2019. CITY OF BEAUMONT, BEAUMONT, TEXAS BEAUMONT PURCHASING DIVISION BID TABULATION TEXAS Bid Name: SIX (6) MONTH CONTRACT FOR AUTOMOTIVE LUBRICANTS Bid Number: MF1020-01 Bid Opening: Thursday, November 14, 2019 Contact Person: Christy Williams, Buyer II chdsty. wi Iliams Ca. beaumo nttexas. goy Ph-- dnQ-gRn37FR Vendor City / State Phone No. TRI-t3ON, INC. SUN COAST RESOURCES, INC. Apaehe Oil Spldle & Spldle" Smart's Truck & Trailer" BEAUM-ON , TX HOUSTON, TX Pasadena, Port Arthur, TX Beaumont, TX 409.635-2237 713-429-6702 281.487-5400 409.7274400 409-842-5110 Item No. APPROX QTY DESCRIPTION Un t Extende P.r,(ce P,ric Unit Price Extended Price Unit Extended P,r,ice P,r,ice Unit Price Extended Price Unit Price Extended Price ENGINE OIL Item 1 3,200 GAL Engine Oil OW20, SW20, 1 OW30, 15W-40 (BULK DELIVERIES >250 GALLONS) S 8.77 $28064.00 $ 8.56 $ 27 392.00 IgW6. 5 $ $ 8.55 $ 27 360.00 $ 8.24 $ 26 368.00 Item lA 3,200 GAL Engine Oil SYNTHETIC BLEND OW20, 5W20, 1OW30, 15W-40 (BULK DELIVERIES >250 GALLONS) $ 8.77 $28,064.00 $ 8.56 $ 27,392.00 IM86 $2.5,152.00 $ 8.55 $ 27,360.00 $ 8.39 $ 26,848.00 Item 2 1,000 GAL Engine Oil OW20, 5W20, I OW30, I SW-40 (55 GALLON DRUMS) $ 9.49 $9,490.00 $ 9.56 $9,560.00 $ 9.55 $9,550.00 $ 10.98 $10,980.00 $ 6.7r3 $,6, t30,40 Item 2A 1,000 GAL Engine Oil SYNTHETIC BLEND OW20, 5W20, 1OW30,15W-40 (55 GALLON DRUMS) $ 9.49 $9,490.00 $ 9.56 $9,560.00 W$8.2,6 $'8,260:00 $ 9.55 $9,550.00 $ 11.24 $11,240.00 Item 3 MANUFACTURER AND BRAND BID for Items 1 and 2 above Total Rubia Optima 1100 15W40 Total Quartz Shell a_nd Wagren Oil Peak HD/Citgo Glass Oil Item 3A MANUFACTURER AND BRAND BID for Items 1 a and 2a above Total Rubia Optima 1300 15W40 Total Quartz Peak HD/Citgo Glass Oil Shell, Warren & Ken_dall Oil Item 4 110 GAL I Engine Oil SAE 40 (55 gal drums) $ 3.99 1 $438.90 $ 8.74 1 $961.40 $ 8,88 $:976.80 $ 10.05 1 $1,105.50 $ 8.96 1 •'$985.60 Item 5 MANUFACTURER AND BRAND BID: Total Rubia 30 Total Rubia P,h_illi:ps 66 Tr5X40_ Citgo Glass Oil Total Bid Section 1 $75,546.90 $74,865.40 $74,925.50 $76,421.60 EXHIBIT "A" TRANSMISSION-FLUID/HYDRAULIC OIL ' Item 1 1,300 QT Dexron III(quart containers ■$��2�531 �$-3 2 89?0'Ql $ 2.98 $ 3,874.00 $ 2.89 $3 757.00 $ 2.97 $3 861.00 $ 2.42 $3 146.00 Item 2 250 GAL Dexron III bulk deliveries >250 al ■$>•3T997 $997.50 $ 8.06 $ 2,015.00 $ 8.26 $2 065.00 $ 8.00 $2 000.00 $ 7.25 $1 812.50 Item 3 100 GAL Decron III (55 gal drums) 5.50 $550.00 $ 9.06 $906.00 $ 9.26 $926.00 $ 8.00 $800.00 $ 9.48 $948.00 Item 4 MANUFACTURER AND BRAND BID for Items 1,2, & 3 above: Total Fluid H3 Kendall Classic ATF Peak Glass Oil Item 5 1100 QT Mercon 5 (quart containers) $ 1.99 $199.00 $ 5.54 1 $ 554.00 $ 3.48 $348.00 $ 5.54 $554.00 $ 3.88 $388.00 Item 6 MANUFACTURER AND BRAND BID for Item 5 above:: jjjjjjjjTotal Fluid H3 Chevron Mercon 5 Kendall Verstran ATF Cltgo Cam 2 Item 7 4,700 GAL Multi -purpose Transmission/Hydraulic Oil (bulk deliveries >250gal)$ "; 7.16 $ 33 652.00 $ 9.44 $44 368.00 $ 7.00 $32 900.00 $ 6.27 $29 469.00 Item 8 500 GAL Multi -purpose Transmission/Hydraulic Oil (55 gal drums) $ 8.35F1=V$"4,1(57,5. $8.16 $4,080.00 $ 9.84 $4,920.00 $ 8.00 $4,000.00 $ 7.44 $3,720.00 Item 9 MANUFACTURER AND BRAND BID for Items 7 &8 above: Total Qgnatrans MP Total Dynatrans MP P66 Powertran Ci[go Glass Oil Item 10 500 GAL Caterpillar TO-4 Compatible Lubricants, SAE 1 OW bulk deliveries > 259 allons) $ 7.75 $3 875.00 $ 11.52 $5 760.00 $ 7.82 $3 910.00 $ 8.55 $4 275.00 Item 11 500 GAL Caterpillar TO-4 Compatible Lubricants, SAE 50 bulk deliveries >250gallons) $ 8.97 $4 485.00 $ 11.12 $5 560.00 $ 7.82 $3 910.00 $ 8.92 $4 460.00 9 Item 12 275 GAL Caterpillar TO-4 Compatible Lubricants, ISAE 1 OW 55 gal. drum) $ 8.75 $2 406.25 $ 11.92 $3 278.00 $ 10.75 $2 956.25 $ 8.92 $2 453.00 W 1 097.2.5 Item 13 275 GAL Caterpillar TO-4 Compatible Lubricants, SAE 50 (55 gal. drum) $ 9.97 $2,741.75 $ 11.52 $3,168.00 $ 10.75 $2,956.25 $ 9.63 $2,648.25 9.57 $2,63p.7i5 Item 14 MANUFACTURER AND BRAND BID for Items 10-13 above: Total Qynatrans AC Total Dynatrans AC P66 Powerdrive 10 & 30 Citgo Cam 2 Item 15 DRUM DEPOSIT CHARGE: $0.00 $0.00 $0.00 $0.00 $0.00 TOTAL BID Section 2 $ 5,7,063.5,0 $ 58.589.001 $ 74,150.00 1 $57,847.50 •'$53,319.75 SYNTHETIC, HEAVY DUTY. AUTOMATICTRANSMISSION;FLUID F.ORTRANSMISSIONS REQUIRING ALLISON TES-295 SPECIFIC FLUIDS Item 1 350 GAL SHELL SPIRAX S6 ATF A295 AUTOMATIC TRANSMISSION FLUID **NO SUBS ALLOWED** Unit Price per gallon Extended Price Unit Price per gallon Extended PriceIff"P.9-riffillignper �Extend.d Unit Price gallon Extended Price Unit Price per gallon I Extended Price $ 44.26 $15,491.00 no bid no bid 2.8.55 INE$;9,992..5:0 $ 44.68 $15,638.00 $ 41.05 $14,367.50 Total Bid Section 3 $15.491.00 NO BID $9,992.50, $15,638.00 $14,367.50 •Spidle bid Incomplete, missing signature p. 17 *Smarts bid Incomplete, can not meet specifications requiring BULK deliveries -Calculation error of extended total on actual bid, this is the correct amount. Bids were solicited from 8 vendors with 5 responses, as well as being publicly advertised. Recommend award of Section 1 and 3 to Apache, Section 2 to Tri-Con