HomeMy WebLinkAboutRES 19-233RESOLUTION NO. 19-233
BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF BEAUMONT:
THAT the City Council of the City of Beaumont hereby adopts the Sewer Line
Replacement Program Guidelines as shown on Exhibit "A" attached hereto and made a
part hereof for all purposes.
The meeting at which this resolution was approved was in all things conducted in
strict compliance with the Texas Open Meetings Act, Texas Government Code, Chapter
551.
PASSED BY THE CITY COUNCIL of the City of Beaumont this the 15th day of
October, 2019.
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CITY OF BEAUMONT
RESIDENTIAL SEWER LINE REPAIR AND REPLACEMENT PROGRAM
GENERAL INFORMATION
The goal of the Residential Sewer Line Repair and Replacement Program is to assist low to moderate -income
homeowners that are: Seniors with a disability, Seniors (62-above) and Disabled persons with the cost of
repairing or replacing decayed sewer lines on private residential property owned by the applicant as his/her
homestead. The improvements are necessary to reduce the inflow and infiltration of rainfall water into the City
of Beaumont sewer system. The program will provide funds to eligible participants to repair and/or replace the
private sewer line from the City of Beaumont main line to the building's edge. These funds are available
through the Community Development Block Grant Program in the form of a five (5) year forgivable loan and
are paid to the contractor upon completion and acceptance by the City of the project.
ELIGIBILITY REQUIREMENTS
All homeowners must provide the appropriate documents to verify the following:
1. homeowner must reside within the Beaumont city limits;
2. homeowner must own the home;
3. homeowner must occupy the home as primary residence;
4. homeowner must show proof that all property taxes are current;
5. homeowner must show proof that mortgage payments are current;
6. homeowner must have received notice from the City of Beaumont Water Utilities Department that the
private sewer line is in need of repairs or replacement;
7. All members of applicant's household must be legal residents of the United States; and
8.. homeowners household annual gross income must not exceed Program Income Limits of 80% of
Median Family Income adjusted for household size for each Program Year.
2019 Income Limits 80% of Median
Example:
NO.IN HOUSEHOLD
ANNUAL MAXIMUM GROSS INCOME
1 Person......................................................................................$36,550
2 People.......................................................................................$41,750
3 People.......................................................................................$46,950
4 People.......................................................................................$52,150
5 People......................................................................................
$56,350
6 People............................................................................
....... $60,500
7 People...............................................................................
.....$64,700
8 People.......................................................................................$68,850
HOW TO APPLY
Contact the City of Beaumont `s Planning & Community Development Department at 409-880-3762 for general
information, program guidelines and the application form. Completed applications must be accompanied by
verification documents regarding: Household income, proof of homeownership; household member, savings
and checking account statements, current utility bills and tax statement, picture identification, and other forms
to support application information. Assistance is available on a first come, first serve basis to eligible
homeowners as funds permit, in accordance with priority level.
EXHIBIT "A"
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T• E* X• A• S
City of Beaumont
Process Guide .
Please use this information to guide you through the Residential Sewer Line Repair and Replacement Program
application process. The Community Development Office may require you to provide additional information
that may not be listed. If you have any questions, please call the Planning & Community Development
Department at 409-880-3762.
Purpose
The Residential Sewer Line Repair and Replacement Program ("Program") is sponsored by the City of
Beaumont. The Program is funded, by Community Development Block Grant (CDBG) funds. The goal of this
Program is to assist citizens in the cost of repairing or replacing decayed sewer lines on private residential
properties. The improvements are necessary to reduce the inflow and infiltration of rainfall water into the City
of Beaumont's sewer system.
Program Description
Under this Program, the City of Beaumont will test private sewer lines within the city limits of Beaumont. The
City of Beaumont will notify in writing those property owners whose sewer lines are in need of repairs or
replacement and refer them to Community Development. If the sewer line is in need of repair or replacement,
the property owner may apply to the Community Development Department for participation in the Program.
The Community Development Department will accept and process all applications. If the property owner is
deemed eligible and sufficient Program funds are available, the property owner will enter into an Agreement for
Community Development Projects with the City, and a plumber. The plumber will be selected by the City of
Beaumont based upon the competitive bid process to repair and/or replace private sewer lines. The City will
facilitate the contract and act as the owner's representative. The actual work under the Program will be
monitored and inspected and payments to the plumber will be processed by the Community Development
Department.
The program will provide funds to eligible participants to repair and/or replace the private sewer line from the
City of Beaumont's main line to the tie-in to the house line. These funds are available and shall be paid directly
to the contractor at the time of completion and acceptance by the City of the project.
After eligibility to participate in the Residential Sewer Line Repair and Replacement Program is
determined:
1. A Work Write -Up will be performed by the Water Utilities Department. The City reserves the right to
procure an outside vender to perform the Work Write Ups if necessary.
2. Staff will procure bids from at least three (3) contractors for the proposed repairs as outlined in the Work
Write -Up. Staff will choose the lowest, most reasonable bid submitted.
3. The contractor chosen must meet city contractor requirements to be eligible to perform the work
outlined in the Work Write -Up.
4. Staff will notify the applicant of the repairs that will be performed with the assistance provided. Any
decision made by Staff will be final. A contract between the homeowner and the City, and the
homeowners and the contractors will be signed and executed before any work will start.
5. The contractor must start work on the home within ten (10) days of signing the Contract Agreements.
Dependent upon the scope of the Work Write -Up, the contractor will have from seven (7) to thirty (30)
days from the start date of the project to complete all repairs. At the discretion of City staff, extra time .
may be allowed for inclement weather or other circumstances that may arise.
The homeowner will not be required to move; however, if other living arrangements can be made during
the course of the work, the repairs can generally be completed in less time if the homeowner has
somewhere else to stay at his/her expense. There will be a period of time when the utilities will be
disconnected, which may cause a great inconvenience to the owner. Prior to any work being done, it is
the homeowner's responsibility to remove any items from the yard that may hinder easy access to
the sewer line and secure all pets during the process.
6. A rough -in and a final sewer line inspection will be conducted by a City Plumbing Inspector.
7. City staff will process the payments to be made to the appropriate contractor(s) upon approval of the
completed work and submission of the required documents needed for payment.
The contractor will furnish a one-year warranty on the sewer line. If the homeowner has any sewer
problems within this one-year period, the homeowner should contact the City of Beaumont's
Community Development Department as soon as possible. If the homeowner or someone other than the
original contractor attempts to make repairs, the warranty may be voided, and the homeowner will be
responsible for the cost of the repairs. The warranty does not cover damages caused by homeowner
such as abuse, normal wear and tear, weather, neglect, or intruders.
Relationship between the City of Beaumont, the Contractor and the Homeowner
The Director of the Planning and Development Department or his/her designee will represent the City of
Beaumont when it is necessary to resolve disputes between the homeowner and the contractor. The
decision for resolution of the issue will be made by the Director of Planning & Community
Development or his/her designee which shall be final and binding upon both the homeowner(s) and the
contractor(s). The City of Beaumont and the contractor reserve the option to speak only with the
person/persons who signed the contract regarding the project. The homeowner(s) shall not interfere
with the work of the contractor(s). The contractor(s), his/her employees, and the homeowner (s) shall not
be discriminated against on the basis of religion, race, national origin, or gender.
The City of Beaumont shall act as the homeowner's representative throughout the entire course of the
sewer line repair and /or replacement project.
General Information
Violating the guidelines in any manner constitutes violation of the contract and the homeowner(s) will
be disqualified from the Program and all other housing programs offered by the City of Beaumont. Upon
the determination by the Director of Planning and Community Development or his/her designee that a
violation of the guidelines has occurred, the applicant(s) must repay the City of Beaumont in full for all
work performed on the sewer line within 30 days of such determination. Late payments will accrue
interest at the rate as permitted.
NOTE: Any homeowner who falsifies information will be disqualified from this program and all
other programs offered by the Community Development Department.
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City of Beaumont
Sewer Line Replacement Program Application
Welcome — The City of Beaumont's Sewer Line Repair and Replacement Program is
available to low to moderate income Seniors and those with a disability who are
homeowners who need assistance with repairs to their principal place of residence.
Assistance will be provided in accordance with the following priority:
Priori /Qualifications:.
1. Senior citizens w/Disability
2. Senior Citizens 62 - above
3. Disabled person
Applicants must be Low to Moderate Income (80% or below of Median Family Income)
and own and occupy the residence needing repairs.
Requirements:
Complete the entire application and call the City of Beaumont Housing Services
Division to schedule an appointment @ 409-880-3762. Your application will be
reviewed during this scheduled consultation and a determination regarding your
eligibility will be made at that time. All verifications must accompany the
application or the application will not be accepted.
Verifications:
The following verifications are required and must be current and up.to date:
Copy of Deed or Mortgage Verification:
Shows that you are the owner and occupant of home needing repairs.
Income Verification:
Federal regulations require a "snapshot" of your gross income (net, if you are self-
employed) and project it forward 12 months. You will be asked to submit six (6) months
of checking and three (3) months of savings account statements. Along with two (2)
months of consecutive check stubs from any and all employment for each household
member, and any assistance payments such as Social Security, child support alimony, etc.
Federal regulations require that we calculate income from your assets, such as bank
account, and add that to your income. i.
Tax Certificate: (City, County, School). "All of your property taxes must be paid up to
date." If back taxes are owed, please provide a copy of your payment plan from the
Jefferson County Tax Office.
Copy of Homeowners Insurance Policy: Shows current fire coverage on structure.
Special Note:
Program Administration:
➢ The amount of assistance will not exceed $30,000 per residence.
➢ Applicant must have a current Homeowner's Insurance policy with
sufficient coverage to replace the home in case of fire.
➢ No repairs will be authorized if all required documentation and
verifications are not up to date at the time of rehabilitation.
➢ As per HUD CPD Notice#91 -0 1, repairs will be bid on by contractors that
have been approved by the City of Beaumont as having met the necessary
bonding and performance requirements.
➢ A lien will be placed on your property for a five-year period. The lien
amount is equal to the repair contract amount. Assistance is provided as a
0% interest deferred (forgivable) loan amortized at 20% per year. The lien
is released at the end of five -years. If for any reason the property is sold,
transferred or foreclosed on within the (5) five years of affordability, the
funds provided for this program are required to be paid back to the City at
a prorated amount.
➢ The home owner is required to maintain the home as his/her principal
residence for the -five-year lien period; property taxes and homeowner
insurance with sufficient coverage (at a minimum, the contract amount)
must be maintained during this period.
➢ You must obtain a Tax Certificate from Jefferson County Tax Office. All
of your property taxes must be paid up to date or you must have a payment
plan with Jefferson County and be up to date on payments.
Please note:
The home owner will enter into a contract with the contractor, and with the City
regarding the 5 year lien. The City will conduct the necessary inspections and pay the
contractor for repairs made as per the signed homeowner/contractor agreement.
The contractor is required to extend a one-year warranty .on all work. Any manufacturer
warranty is in addition to the contractor's warranty. All repairs must be made within
thirty (30) days of signing the homeowner/contractor agreement.
Sewer Line Repair and Replacement Program
APPLICATION
CENSUS TRACT AREA: APPLICATION DATE: APPLICATION No.:
PROJECT ADDRESS:
(Completed by Staff)
HOUSEHOLD INFORMATION
Primary Applicant Name:
Current Address (street, city, state, zip):
Phone: W) H)
Birthdate
Gender (M/F)
Cell) Email:
Social Security Number
Are you Currently employed? Number of people in your
❑ Y❑ N household
Are you a full-time student? ❑Y ❑ N ; Do you receive any other income? ❑Y ❑N
OPTIONAL: Federal funding agencies require the collection of ethnicity and race
data to track Fair Housing performance. This information will not be used to
determine housing eligibility.
Ethnicity (please choose one): ❑ Hispanic or Latino
❑ Not Hispanic or Latino
Race (please check one or more of the following);
❑ American Indian or Alaska Native ❑ Asian ❑ Black or African American
❑ Native Hawaiian or Other Pacific Islander ❑White
HOUSEHOLD INFORMATION
CO-ApplicantName:
Current Address (street, city, state, zip):
Phone: W) H)
Birthdate
Cell) Email:
Social Security Number
Are you Currently employed? Number of people in your
Gender W) ❑ Y❑ N household
Are you a full-time student? ❑Y ❑ N Do you receive any other income? ❑Y ❑N
OPTIONAL: Federal funding agencies require the collection of ethnicity and race
data to track Fair Housing performance. This information will not be used to
determine housing eligibility.
Ethnicity (please choose one): ❑ Hispanic or Latino
❑ Not Hispanic or Latino
Race (please check one or more of the following);
❑ American Indian or Alaska Native ❑ Asian ❑ Black or African American
❑ Native Hawaiian or Other Pacific Islander ❑White -
FAMILY COMPOSITION and INCOME DATA
LIST ALL PERSONS LIVING IN HOUSEHOLD
NAME DOB RELATIONSHIP SOURCE OF INCOME MONTHLY INCOME
TOTAL NUMBER OF DEPENDENTS
TOTAL MONTHLY INCOME TOTAL ANNUAL INCOME