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Home My WebLink AboutRES 19-229RESOLUTION NO. 19-229 WHEREAS, bids were solicited for a one (1) year contract, with an extension of two (2) additional one, (1) year terms, for mowing privately -owned developed and vacant properties; and, WHEREAS, Yardboy Lawncare Service, of Beaumont, Texas, submitted a bid for an estimated amount of $231,049.96 for Section 1, Northeast, as shown in Exhibit "A" and in amounts shown on Exhibit "E," attached hereto; and, WHEREAS, DMJ Landscaping, of Port Arthur, Texas, submitted a bid for an estimated amount of $84,626.75 for Section 2, Miscellaneous, as shown in Exhibit "B" and in the amounts shown on Exhibit "E," attached hereto; and, WHEREAS, SMO Unlimited, of Port Arthur, Texas, submitted a bid for an estimated amount of $75,697.12 for Section 3, Charlton Pollard, as 'shown in Exhibit "C" and in the amounts shown on Exhibit "E," attached hereto; and, WHEREAS, SMO Unlimited, of Port Arthur, Texas, submitted a bid for an estimated amount of $100.477.35 for Section 4, Southeast, as shown on Exhibit "D" and in the amounts shown on Exhibit "E," attached hereto;,and, WHEREAS, City Council is of the opinion that the bids submitted by Yardboy Lawncare Service, of Beaumont Texas, DMJ Landscaping, of Port Arthur, Texas, and SMO Unlimited, of Port Arthur, Texas, are the lowest, bidders providing the best value to the City and should be accepted; NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF BEAUMONT: THAT the statements and findings set out in the preamble to this resolution are hereby, in all things, approved and adopted; and, THAT the bids submitted by Yardboy Lawncare Service, of Beaumont, Texas, for an estimated amount of $231,049.96 for Section 1, Northeast; DMJ Landscaping, of Port Arthur, Texas, for an estimated amount of $84,626.75 for Section 2, Miscellaneous; SMO Unlimited, of Port Arthur, Texas, for an estimated amount of $75,697.12 for Section 3, Charlton Pollard; and, by SMO Unlimited, of Port Arthur, Texas, for an estimated amount of $100,477.35 for Section 4, Southeast for a one (1) year contract, with an extension of two (2) additional one (1) year terms for mowing privately -owned developed and vacant properties as shown in Exhibits "A," "B," "C," and "D" and in the amounts shown on Exhibit "E" be accepted by the City of Beaumont; and, BE IT FURTHER RESOLVED THAT the City Manager be and he is hereby authorized to execute a contract with each of the vendors listed above for the purposes described herein. The meeting at which this resolution was approved was in all things conducted in strict compliance with the Texas Open Meetings Act, Texas Government Code, Chapter 551. PASSED BY THE CITY COUNCIL of the City of Beaumont this the 15th day of October, 2019. r��aew�1 I 0 \ ExhibitT08" Bid No. F0819-53 Annual Contract for Mowing Privately -Owned Developed and Vacant Property SECTION 1 EXHIBIT "A" i wing acant Property EXHIBIT "C" EXHIBIT "D" BEAUMONT CITY OF BEAUMONT, BEAUMONT, TEXAS �T E'X A S. PURCHASING DIVISION BID TABULATION Bid Name: Annual Contract For Mowing Privately -Owned Developed and Vacant Property Bid Number: TF0819-53 Bid Opening: Thursday,September 26, 2019 at 2:00 P.M. Contact Person: Terry Welch Senior Buyer tertv.welch (rDbeaumonttexas. gov Phone:409-880-3107 Yardboy Lawncare Service DiuJJ Landscaping SMO Unlimited SMO Unlimited Vendor: City / State: Beaumont, Tx 77707 Port Arthur, Tx 77642 Port Arthur, Tx 77642 Port Arthur, Tx 77642 Contact: Timothy Gregory Preven Jones Morris Johnson Morris Johnson Fax: 833-7980 preveni72(cDvahoo.com morrisoohnson4024@vahoo.com monisiohnson4024@jghoo.com ASSIGNED SECTION SECTION 1 NE SECTION 2 MISCELLANEOUS SECTION 3 Chariton Pollard SECTION 4 SE Previous Bid Unit Cost Previous Bid Unit Cost Previous Bid Unit Cost Previous Bid Unit Cost Amount Cut Amount Cut Amount Cut Amount Cut Price for property - less than 6,500 sq. ft. Minimum Bid 512 Cuts $78/ Cutting 103 Cuts $76 / Cutting 360 Cuts $75. / Cutting 132 Cuts $75/ Cutting Price for property - 6,500 sq. ft. or greater up 18,092,960 $0.0105 / sq. ft. 7,61 8,653 sq. $0.0093 % sq. ft. 5,237,007 $.009 / sq. ft. 9,890,366 sq. $,009 / sq. ft. to one acre sq.ft. ft. sq. ft. ft. Price for property - one (1) acre or greater price per cut determined by dividing bid price per 3 Parcels total 6 Parcels total 2 Parcels total 2 Parcels toal acre by total square feet in an acre of 43,560 to of 330,400 sq. $150 / acre or of 1,035,944 $250 / acre or of 302,820 $225 / acre or of 302,820 $225 / acre or get price per square foot. Then multiply that by ft. $,003444/sq ft sq. ft. $,005739/sq ft sq. ft. $.005165/sq ft sq. ft. $.005165/sq ft total square feet cut in that section. Esimated Total Annual Cost Per Section. Calculated with estimated cut numbers for $231,049.96 $84,626.75 $75,697.12 $100,477.35 each section. Total Estimated Annual Cost For All Sections: $491,8 51 . 1 8 W m X W CITY OF BEAUMONT, BEAUMONT, TEXAS PURCHASING DIVISION BID TABULATION Bid Name: Annual Contract For Mowing Privately -Owned Developed and Vacant Property Bid Number: TF0819-53 Bid Opening: Thursday, September 26, 2019 at 2:OOP.M. Contact Person: Terry Welch Senior Buyer terry.welch[a)beaumonttexas.gov Phone: 409-880-3107 Vendor: SMO Unlimited DMJ Landscaping Yardboy Lawncare Service Beaumont Products &Services City / State: Port Arthur, Tx 77705 Port Arhur, Tx 77642 Beaumont, Tx 77701 Beaumont, Tx 77705 Contact: Morris Johnson Preven Jones Perryy Gregory Steve Havard Fax/email: mo'ohnson74 hotmail.com oreveni72 ahoo.com 409-833-7980 bmtprodservQgmail.com Est. Annual Qty Desription * Unit Price Ext. Price Unit Price Ext. Price Unit Price Ext. Price Unit Price Ext. Price Price for property - less than 200 cuttings $75.00 per $15,000.00 $76.00 $15,200.00 $7800 / $1 5,600.00 - $250.00 / $50,000.00 6,500 sq. ft. Minimum bid per year /cutting / cutting cutting cutting Price for property - 6,500 sq. 10,000,000 $0.009 $90,000.00 $.0093 $99,000.00 $.0105 $105,000.00 $.0385 $385,000.00 ft. or greater up to one acre. /sq. ft. /sq. ft. /sq. ft. / sq. ft. / sq. ft. Price for property- one (1) 1 acre $225.00 /acre $225.00 $25 $250.00 $150. / acre $150.00 $300.00 $300.00 acre or greater _ / acre re Total Bid: $105,225.00 $108,450.00 $120,750.00 $435,000.00 * QTY'S ARE FOR BID PURPOSES ONLY As shown highlited above, the three lowest qualified Bidders are SMO Unlimited, DIVU Landscaping, and Yardboy Lawncare Service, Beaumont Products & Services bid is being rejected as being over 3 times the budgeted amount for this contract.