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Home My WebLink AboutPACKET AUG 20 2019BEAUMONT TEXAS REGULAR MEETING OF THE CITY COUNCIL COUNCIL CHAMBERS AUGUST 20, 2019 1:30 PM CONSENT AGENDA Approval of minutes — August 13, 2019 Confirmation of board and commission member'appointments A) Authorize the City Manager or his designee to apply for and receive grant funds to purchase Water Response Dry Suits for use in the Fire Department FD BEAUMONT TEXAS TO: City Council FROM: Kyle Hayes, City Manager PREPARED BY: Earl White, Fire Chief MEETING DATE: August 20, 2019 REQUESTED ACTION: Council consider a resolution authorizing the City Manager or his designee to apply for and receive grant funds to purchase Water Response Dry Suits for use in the Fire Department. BACKGROUND The Fire Department is requesting authorization to apply for the Firehouse Subs Public Safety Grant to purchase Water Response Rescue Dry Suits for all members of the Water Response Team. The suits will protect fire personnel from most chemical hazards, thermal issues, and debris found in flood waters. All these conditions were encountered during emergency responses during Hurricane Harvey. The total amount requested from the grant is $26,610, which will allow for the purchase of 20 Dry Suits. FUNDING SOURCE Not applicable. RECOMMENDATION Approval of the resolution. RESOLUTION NO. BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF BEAUMONT: THAT the City Manager or his designee be and they are hereby authorized to apply for and receive funding through the Firehouse Subs Public Safety Grant in the amount of $26,610.00 for the purchase of twenty (20) Dry Suits for use by the Fire Department to protect the Water Response Team from chemical hazards, thermal issues, and debris found in flood waters. The meeting at which this resolution was approved was in all things conducted in strict compliance with the Texas Open Meetings Act, Texas Government Code, Chapter 551. PASSED BY THE CITY COUNCIL,of the City of Beaumont this the 20th day of August, 2019. - Mayor Becky Ames - Rescue South 78 Sterling Drive Canton, NC 28716 (828) 333-9913 sales@rescuesouth.com Quote ADDRESS Steve Bautsch Beaumont Fire Department 400 Walnut St. Beaumont, Texas 77701 USA SHIP TO Steve Bautsch Beaumont Fire Department 400 Walnut St. Beaumont, Texas 77701 USA 11F V 10" ;5 U H QUOTE # 1592 DATE 08/02/2019 EXPIRATION DATE 09/02/2019 QTY PRODUCT DESCRIPTION RATE AMOUNT 20 MSD576 Water Rescue Dry Suit for Cache Protocol w/ 925.00 18,500.00 Adjustable Neck Seal- Sizes M -XXL. Color- Yellow/Black. 1 Mustang Survival Dry Suit All Mustang Survival Dry Suits come with a 2 year 0.00 0.00 Warranty Manufacturer's warranty that can be extended to 5 years with product registration. 20 MRV150 Universal Swift Water Rescuer Vest 175.00 3,500.00 20 30037.01 NRS Workboot Wetshoe 78.00 1,560.00 20 SMG -91 Original XD Work Gloves - High-Vis:Yellow 30.00 600.00 20 42604.01 NRS Havoc Livery Helmet 38.00 760.00- 20 30-001044N Gerber River Shorty, Green, Made in USA 29.00 580.00 20 RSA-FOX40-NY FOX 40 Classis Whistle - Neon Yellow 6.50 130.00 20 55003.01 NRS Purest Mesh Duffel Bag, Large, Blue or Red 49.00 980.00. 1 Freight Charges Shipping Charges TBD 0.00 0.00 1 Justin Todd For more information or questions, please contact: 0.00. 0.00 Justin Todd Rescue. South Office: (828) 333-9913 Ext. 707 Cell: (254) 421-2937 justin.todd@rescuesouth.com ........ --.._._.........._........................................................ Have questions about this quote or need additional information? TOTAL $2Gy610.00 Contact information for the Rescue -South team member is added as a apGVV V line item above. If not, call us at (828) 333-9913 or send us an email at sales@rescuesouth.com. We are honored that you considered Rescue South to support your mission! Old North State Logistics, LLC DBA Rescue South EIN 46-3510762 - DUNS 07-928-2311 - CAGE 7MA33 Past due accounts are subject to 1.5% monthly interest. EXHIBIT "A" Accepted By Accepted Date Old North State Logistics, LLC DBA Rescue South EIN 46-3510762 - DUNS 07-928-2311 - CAGE 7MA33 Past due accounts are subject to 1.5% monthly interest. BEAUMONT TEXAS REGULAR MEETING OF THE CITY COUNCIL COUNCIL CHAMBERS AUGUST 20, 2019 1:30 PM AGENDA CALL TO ORDER * Invocation Pledge Roll Call Presentations and Recognitions Public Comment: Persons may speak on scheduled agenda items 1 and 2/Consent Agenda Consent Agenda GENERAL BUSINESS 1. Consider an ordinance amending the FY 2019 Budget 2. Consider a resolution authorizing the City Manager to execute Change Order No. l to the contract with Allco, LLC, for the Sewer Plant Pump. Replacement and Renewal Project COMMENTS Public Comment (Persons are limited to 3 minutes) Councilmembers/City Manager comment on various matters EXECUTIVE SESSION * Consider matters related to contemplated or pending litigation in accordance with Section 551.071 of the Government Code: Darryl Daw vs. City of Beaumont, Texas; Cause No. B-203,167 Jefferson County, Texas v. City of Beaumont, Texas; No. B-198,481 Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact Kaltrina Minick at 880-3777. 1 August 20, 2019 Consider an ordinance amending the FY 2019 Budget BEAUMONT TEXAS TO: FROM: PREPARED BY: MEETING DATE: REQUESTED ACTION: BACKGROUND City Council Kyle Hayes, City Manager Todd Simoneaux, Chief Financial Officer August 20, 2019 Council consider an ordinance amending. the FY 2019 Budget. In accordance with Article VI of the City Charter, the City Manager shall strictly enforce the provisions of the budget as specified in the ordinance adopting the budget. He shall not authorize or approve any expenditure unless an appropriation has been made in the budget ordinance adopting the budget, and there is an available unencumbered balance of the . appropriation sufficient to pay the liability to be incurred. Approving the proposed amendments will ensure that expenditures are within the approved budget and that interfund transfers are in accordance with financial policies as approved within the budget document. The details of the proposed amendments are as follows: 1. Internal Service Funds are funded through transfers from other funds and/or user fees from the departments that they support. The General Liability Fund does not charge user fees but relies solely on transfers to fund its operations. A transfer of $700,000 ($490,000 from.the General Fund, $140,000 from the Water Utilities Fund and $70,000 from the Solid Waste Fund) is being proposed this fiscal year to strengthen the fund balance for FY 2020. Also, the General Liability Fund is projected to exceed budgeted expenditures by over $40,000 due to litigation expenses. A budget amendment in the amount of $150,000 is being proposed to cover the overage and to appropriate an extra contingency for any other continued litigation expenses or claims settled before the fiscal year end. General Liability Fund Original Budget Proposed Amendment . Amended Budget Total Revenues $5,000 $700,000 $705,000 Total Expenditures $939,200 $150,000 $1,089,200 2. The Capital Reserve Fund charges user fees to the departments that purchase fleet vehicles but relies on transfers from other funds to purchase equipment and building improvements through this fund. A transfer of $1,000,000 from the General Fund is being proposed this fiscal year to strengthen the fund balance for FY 2020. Capital Reserve Fund Prior Amended Budget Proposed Amendment Final Amended Budget Total Revenues $6,372,988 $1,000,000 $7,372,988 3. The Fleet Fund is projected to exceed budgeted expenditures by over $500,000 due to higher vehicle maintenance/repair costs than anticipated. A budget amendment in the amount of $600,000 is being proposed to cover the overage and to appropriate a contingency for any other unforeseen maintenance/repair costs that may occur. Fleet Fund . Original. Budget Proposed Amendment Amended Budget Total Expenditures $8,667,100 $600,000 $9,267,100 4. The Henry Homberg Golf Course Fund is expected to fall short of budgeted revenues by over $150,000 in FY 2019 due to a wet spring and summer season, resulting in less play than anticipated. In addition, the budget for FY 2020 anticipates expenditures in excess of revenues. For these two reasons, a transfer of $400,000 is being proposed this fiscal year to strengthen the fund balance for FY 2019 and 2020. This transfer will come from the General Fund. Henry Homberg Golf Course Fund Original Budget Proposed Amendment Amended Budget Total Revenues $515,500 $400,000 $915,500 5. The Solid Waste Fund is projected to exceed budgeted expenditures by over $800,000 due to heavy equipment repairs in the landfill operations division and the additional transfer of funds to the General Liability Fund mentioned earlier. A budget amendment in the amount $900,000 is being proposed to cover the overage, the transfer to the General Liability Fund mentioned in item 1 and to appropriate an extra contingency for any other unforeseen expenditures that may occur. Solid Waste Fund Original Budget Proposed Amendment Amended Budget Total Expenditures $12,154,500 $900,000 $13,054,500 6. The Confiscated Goods Fund is projected to exceed budgeted expenditures by over $235,000. In FY 2019, the City received $185,000 from the ATF to purchase a ballistic identification system which was approved by Council in March but was not in the original budget. A budget amendment in the amount of $275,000 is being proposed to cover the overage and to appropriate a contingency for any other unforeseen costs that may occur. Confiscated Goods Fund Original Budget Proposed Amendment Amended Budget Total Expenditures $203,720 $275,000 $478,720 7. The Tyrrell Historical Trust Fund is projected to exceed budgeted expenditures by over $12,000: In FY 2019, the City received funds from the Tyrrell Historical Trust to purchase a Book -eye Scanner which was not included in the original budget. A budget amendment in the amount of $20,000 is being proposed to cover the overage and to appropriate a contingency for any other unforeseen expenditures that may occur. Tyrrell Historical Trust Fund Original Budget Proposed Amendment Amended Budget Total Expenditures $35,454 $20,000 $55,454 8. The Water Utilities Fund is projected to exceed budgeted expenditures by over $230,000 due to higher repair and maintenance costs than anticipated and the additional transfer of funds to the General Liability Fund mentioned earlier. A budget amendment in the amount of $350,000 is being proposed to cover the overage, the transfer to the General Liability Fund mentioned in item 1 and to appropriate an extra contingency for any other unforeseen expenditures that may occur. Water Utilities Fund Original Budget Proposed Amendment Amended Budget Total Expenditures $51,278,000 $350,000 $51,628,000 F- I 9. The General Fund has a proposed amendment in the amount of $1,890,000 to appropriate funds that will be transferred to the Henry Homberg Golf Course ($400,000), General Liability Fund ($490,000) and the Capital Reserve Fund ($1,000,000) as mentioned in items 1, 2 and 4. General Fund Prior Amended Budget Proposed Amendment Final Amended Budget Total Expenditures $128,630,700 $1,890,000 $130,520,700 F- I FUNDING SOURCE Not applicable. RECOMIVVIENDATION Approval of the ordinance. ORDINANCE NO. ENTITLED AN ORDINANCE AMENDING THE FISCAL BUDGET OF THE CITY OF BEAUMONT FOR THE FISCAL YEAR 2019 TO APPROPRIATE ADDITIONAL REVENUES IN THE GENERAL LIABILITY, CAPITAL RESERVE, AND HENRY HOMBERG GOLF COURSE FUNDS; TO APPROPRIATE ADDITIONAL EXPENDITURES IN THE GENERAL LIABILITY, FLEET, SOLID WASTE, CONFISCATED GOODS, TYRRELL HISTORICAL TRUST, WATER UTILITIES, AND GENERAL FUNDS; PROVIDING FOR SEVERABILITY; AND PROVIDING FOR REPEAL. WHEREAS, the City Charter of the City of Beaumont requires the City Manager to strictly enforce the provisions of the budget and not authorize or approve any expenditure unless an appropriation has been made in the budget ordinance adopting the budget and there is an available unencumbered balance of the appropriation sufficient to pay the liability to be incurred; and, WHEREAS, it is necessary to amend the FY 2019 budget to ensure that appropriations are sufficient to ensure that expenditures are authorized within the approved budget; NOW, THEREFORE, BE IT ORDAINED BY THE CITY OF BEAUMONT: Section 1. THAT the Fiscal Budget of the City of Beaumont for the period commencing October 1, 2018 through September 30, 2019, be and the same is hereby amended to appropriate additional revenues and expenditures in the General Liability Fund as shown below: General Liability Fund Original Budget Proposed Amendment Amended Budget Total Revenues $5,000 $700,000 $705,000 Total Expenditures $939,200 $150,000 $1,089,200 Section 2. THAT the Fiscal Budget of the City of Beaumont for the period commencing October 1, 2018 through September 30, 2019, be and the same is hereby amended to appropriate additional revenues in the Capital Reserve Fund as shown below: Capital Reserve Fund Prior Amended Budget Proposed Amendment Final Amended Budget Total Revenues $6,372,988 $1,000,000 $7,372,988 Section 3. THAT the Fiscal Budget of the City of Beaumont for the period commencing October 1, 2018 through September 30, 2019, be and the same is hereby amended to appropriate additional expenditures in the Fleet Fund as shown below: Fleet Fund Original Budget Proposed Amendment Amended Budget Total Expenditures $8,667,100 $600,000 $9,267,100 Section 4. THAT the Fiscal Budget of the City of Beaumont for the period commencing October 1, 2018 through September 30, 2019, be and the same is hereby amended to appropriate additional revenues in the Henry Homberg Golf Course Fund as shown below: Henry Homberg Golf Course Fund Original Budget Proposed Amendment Amended Budget Total Revenues $515,500 $400,000 $915,500 Section 5. THAT the Fiscal Budget of the City of Beaumont for the period commencing October 1, 2018 through September 30, 2019, be and the same is hereby amended to appropriate additional expenditures in the Solid Waste Fund as shown below: Solid Waste Fund Original Budget Proposed Amendment Amended Budget Total Expenditures $12,154,500 $900,000 $13,054,500 Section 6. THAT the Fiscal Budget of the City of Beaumont for the period commencing October 1, 2018 through September 30, 2019, be and the same is hereby amended to appropriate additional expenditures in the Confiscated Goods Fund as shown below: Confiscated Goods Fund Original Budget Proposed Amendment Amended Budget Total Expenditures $203,720 $275,000 $478,720 Section 7. THAT the Fiscal Budget of the City of Beaumont for the period commencing October 1, 2018 through September 30, 2019, be and the same is hereby amended to appropriate additional expenditures in the Tyrrell Historical Trust Fund as shown below: Tyrrell Historical Trust Fund Original Budget Proposed , Amendment Amended Budget Total Expenditures $35,454 $20,000 $55,454 Section 8. THAT the Fiscal Budget of the City of Beaumont for the period commencing October 1, 2018 through September 30, 2019, be and the same is hereby amended to appropriate additional expenditures in the Water Utilities Fund as shown below: Water Utilities Fund Original Budget Proposed Amendment Amended Budget Total Expenditures $51,278,000 $350,000 $51,628,000 1 - Section 9. THAT the Fiscal Budget of the City of Beaumont for the period commencing October 1, 2018 through September 30, 2019, be and the same is hereby amended to appropriate additional expenditures in the General Fund as shown below: General Fund Prior Amended Budget Proposed Amendment Final Amended Budget Total Expenditures $128,630,700 $1,890,000 $130,520,700 1 - Section 10. That if any section, subsection, sentence, clause or phrase of this ordinance or the application of same to a particular set of persons or circumstances should for any reason be held to be invalid, such invalidity shall not affect the remaining portions of this ordinance and, to such end, the various portions and provisions of this ordinance are declared to be severable. Section 11. That all ordinances or parts of ordinances in conflict herewith are repealed to the extent of the conflict only. The meeting at which this ordinance was approved was in all things conducted in strict compliance with the Texas Open Meetings Act, Texas Government Code, Chapter 551. PASSED BY THE CITY COUNCIL of the City of Beaumont this the 20th day of August, 2019. - Mayor Becky Ames - 2 August 20, 2019 Consider a resolution authorizing the City Manager to execute Change Order No. 1 to the contract with Allco, LLC, for the Sewer Plant Pump Replacement and Renewal Project BEAUMONT TEXAS TO: City Council FROM: Kyle Hayes, City Manager PREPARED BY: Dr. Joseph Majdalani, P.E., Public Works Director MEETING DATE: August 20, 2019 REQUESTED ACTION: Council consider a resolution authorizing the City Manager to execute Change Order No. 1 to the contract with Allco, LLC, for the Sewer Plant Pump Replacement and Renewal Project. BACKGROUND On March 19, 2019, by Resolution 19-063, City Council awarded a contract to Allco, LLC, of Beaumont, for the Sewer Plant Pump Replacement and Renewal Project in the amount of $974,960.00. Proposed Change Order No: 1, in the amount of $138,000.00 will include the replacement of one additional high flow pump and one motor due to the condition of the existing unit. The sewer plant has five high flow pumps that are critical to the operations of the plant. An additional thirty days is being requested for the installation. FUNDING SOURCE Capital Program. RECOMMENDATION Approval of the resolution. RESOLUTION NO. WHEREAS, on March 19, 2019, the City Council of the City of Beaumont, Texas passed Resolution No. 19-063 awarding a contract in the amount of $974,960.00 to Allco, LLC, of Beaumont, Texas, for the Sewer Plant Pump Replacement and Renewal Project; and, WHEREAS, Change Order No. 1, in the amount of $138,000.00, is required to provide the replacement of one (1) additional high flow pump and one (1) motor due to the condition of the existing unit; and, an additional thirty (30) days for the installation, thereby increasing the total contract amount to $1,112,960.00; NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF BEAUMONT: THAT the statements and findings set out in the preamble to this resolution are hereby, in all things, approved and adopted; and, THAT the City Manager be and he is hereby authorized to execute Change Order No. 1, in the amount of $138,000.00 for additional work described above, thereby increasing the total contract amount to $1,112,960.00 for the Sewer Plant Pump Replacement and Renewal Project; and, The meeting at which this resolution was approved was in all things conducted in strict compliance with the Texas Open Meetings Act, Texas Government Code, Chapter 551. PASSED BY THE CITY COUNCIL of the City of Beaumont this the 20th day of August, 2019. J - Mayor Becky Ames - i RESOLUTION NO. 19-063 WHEREAS, the City of Beaumont solicited bids for the Sewer Plant Pump Replacement and Renewal Project; and, WHEREAS, ALLCO, LLC, of Beaumont, Texas, submitted a complete bid meeting specifications in the amount of $974,960.00; and, WHEREAS, the City Council is of the opinion that the bid submitted by ALLCO, LLC, of Beaumont, Texas, is the lowest responsible bidder providing the best value to the City and should be accepted; NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF BEAUMONT: THAT the statements and findings set out in the preamble to this resolution are hereby, in all things, approved and adopted; and, THAT the City Council hereby approves the award of a contract to ALLCO, LLC, of Beaumont, Texas, in the amount of $974,960.00, for the, Sewer Plant Pump 'Replacement and Renewal Project; and, BE IT FURTHER RESOLVED THAT the City Manager be and he is hereby authorized to execute a Contract with ALLCO, LLC, of Beaumont, Texas, for the purposes described herein. The meeting at which this resolution was approved was in all things conducted in strict compliance with the Texas Open Meetings Act, Texas Government Code, Chapter 551. EXHIBIT "A" PASSED BY THE -CITY COUNCIL of the City of Beaumont this the 19th day of March, 2019. Mayor Becky Ames CITY OF BEAUMONT DATE: July 29,2019 PROJECT: Sewer Plant Pump Replacement and Renewal OWNER: CITYOFDEAUMONT CONTRACTOR: Allco LLC CHANG£ ORDER •T"'1' THE FOLLOWING CHANGES IN THE PLANS AND/OR SPECIFICATIONS ARE HEREBY MADE: Include an additional new high flow pump and motor in the Contract This change is based on the current condition of the remaining high flow pumps. Add/Delete Construction Items andror Quantities to the Contract: ITEM ITEM CODE DESCRIPTION UNIT BID QUANTITY ACTUAL QUANTITY UNIT PRICE CHANGEORDER NO. AMOUNT 4 - Purchase and Install New High flow Pump and Motor (Flowserve ModelLS 21AFV-DL 1 1 200 S 138,000,00 S 138,000.00 or vol TnTAr.♦MnirNT•nnvn S 138,000.00 ORIGINALEli—ITtACPAb10UNTcF j NET FROM PREVIOUS CHANGE ORDERS: %0TALAMOUIYT OFTHIS CHANGE ORDER: 71 PERCENT OF THIS CHANGE ORDER TOTAL PERCENT CHANGE OttDERS TO DATE: �1VEW ;CONTRACPAIVIUUNT.tiI CONTRACTTIME Original Order No. 300 / Change OrderNo.l: 30 Revised Contract Time: 330 RECON9&'NDEDBY: DR JOSEPH MA1DAlANI. P.E. MMUC WORKS DIRECTOR S 974;960.00-� S S .138:000:00'. 14.15% 14.15•/. PREPARED BY: L �— FGJ PIPPINS W, Err• wAmm unt mES DESIGNER III APPROVED BY: ATTEMED BY: KYLE HAYES. CRY MANAGER TWA BROUSSARD. CTTY CLERK