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Home My WebLink AboutRES 19-114RESOLUTION NO. 19-114 WHEREAS, bids were solicited for a one (1) year contract, with the option of two (2) renewals of one (1) year terms at the same pricing as the awarded contract, to provide alarm monitoring; maintenance and repair of alarm systems at sixty-four (64) City owned facilities; and, WHEREAS, Allied Electrical Systems & Solutions, Inc., of Beaumont, " Texas, submitted a bid in the estimated annual amount of $66,160.00 in the unit amounts as shown on Exhibit 'A" attached hereto; and, WHEREAS, City Council is of the opinion that the bid submitted by Allied Electrical Systems & Solutions, Inc. of Beaumont, Texas, is the lowest responsible bidder providing the best value to the City and should be accepted; NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF BEAUMONT: THAT the statements and findings set out in the preamble to this resolution are hereby, in all things, approved and adopted; and, THAT the bid submitted by Allied Electrical -Systems & -Solutions, Inc., of Beaumont, Texas, for a one (1) year contract, with two (2) one (1) year renewal options at the same pricing as'the awarded contract, to provide alarm monitoring, maintenance and repair of alarm systems at sixty-four (64) City owned facilities in the estimated annual amount of $66,160.00 pursuant to the unit amounts shown in Exhibit "A," attached hereto, be accepted by the City of Beaumont; and, BE IT FURTHER RESOLVED THAT the City Manager be and he is hereby authorized to execute a contract with Allied Electrical Systems & Solutions, Inc., of Beaumont, Texas, for the purposes described herein. The meeting at which this resolution was approved was in all things conducted in strict compliance with the Texas Open Meetings Act, Texas Government Code, Chapter 551. PASSED BY THE CITY COUNCIL of the City of Beaumont this the 18th day of June, 2019. =�L I 4 11�.1. :- - BEAUMO T T E X A S City of Beaumont Texas . Purchasing Division Bid Tabulation Bid Name: Annual Contract for Alarm Monitoring. Maintenance and Repair Bid Number: TF0519-35 Bid Opening: Thursday, June 6, 2019 Contact Person: Terry Welch, Senior Buyer Terry.welch beaumonttexas.gov Ph:409-880-3107 Vendor City/State Phone or Fax No. Allied Electrical Systems & Solutions, Inc Beaumont, Tx 409-860-4637 MHC Datacomm, Inc Orange, Tx 225-282-1050 Est Hrs Unit Price Extended Price Unit Price Extended Price Section 1— Monthly Monitoring Charges $1,255/MO $ 15,060/YR $1,124/MO $13,488/YR Section 2 — Estimated Straight Time Service Fees Technician 260 $60.00 $15,600 $48 $12,480 Helper 260 $0 $0 $40 $10,400 Minimum Service Call Fee $60 - $48 - Section 3 - Estimated Overtime Technician 100 $90 $9,000 $72 $7,200 Helper 100 $0 $0 $60 $6,000 Minimum Service Call Fee $90 - $72 - Section 4 — Estimated Sunday/Holiday Technician 50 $90 $4,500 $72 $3,600 Helper 50 $0 $0 $60 $3,000 Minimum Service Call Fee $90 - $72 - Estimated Additional Charges $0 $0 $0 $0 Bid Sub Total $44,160 - $56,168 Percent Mark-Up on Materials ($20,000/Yr) + % MARK UP = Ext PRICE 10/% $22,000 10% $22,000 TOTAL ESTIMATED ANNUAL BID (Sub Total + Mark up) $66,160 - $78,168 EXHIBIT "A" Page 2 Bid Table Bid No. TF0519-35 Vendor City/State Phone or Fax No. Pinpoint Security Bridge City, Tx henry@ pin poi ntsecurity.us S&S Sprinkler Company, LLC Beaumont, Tx 729-9229 Est Hrs Unit Price Extended Price Unit Price Extended Price Section 1— Monthly Monitoring Charges $2,240/MO $26,880/YR $1,655/MO $19,860/YR Section 2 — Estimated Straight Time Service Fees Technician 260 $65 $16,900 $65 $16,900 Helper 260 $0 $0 $58 $15,080 Minimum Service Call Fee $130 - $0 - Section 3 - Estimated Overtime Technician 100 $97.50 $9,750 $78 $7,800 Helper 100 $0 $0 $69 $6,900 Minimum Service Call Fee $195 - $0 - Section 4 — Estimated Sunday/Holiday Technician 50 $130 $6,500 $78 $3,900 Helper 50 .$0 $0 $69 $3,450 Minimum Service Call Fee $6,500 - $0 - Estimated Additional Charges $0 $0 $0 $0 Bid Sub Total $60,030 - $73,890 Percent Mark-Up on Materials ($20,000/Yr) + % MARKUP= Ext PRICE 30% $26,000 5% $21,000 TOTAL BID (Sub Total + Mark up)` $86,030 - $94,890 Page 3 Bid Tabulation Bid No. TF0519-35 Vendor City/State Phone or Fax No. Ageint Security Conroe, Tx mbradshaw@ageintsecurity.com Est Hrs Unit Price Extended Price Section 1— Monthly Monitoring Charges $3,273/MO $39,276/MO Section 2 — Estimated Straight Time Service Fees Technician 260 $85 $22,100 Helper 260 $45 $11,700 Minimum Service Call Fee $255 - Section 3 - Estimated Overtime Technician 100 $125 $12,500 Helper 100 $85 $8,500 Minimum Service Call Fee $310 _ Section 4— Estimated Sunday/Holiday Technician 50 $125 $6,250 Helper 50 $85 $4,250 Minimum Service Call Fee $310 - Estimated Additional Charges $0 $0 Bid Sub Total $104,576 Percent Mark-Up on Materials ($20,000/Yr) + % MARK UP = Ext PRICE 20% $24,000 TOTAL BID (Sub Total + Mark up) $128,576 The low qualified bidder is Allied Electrical Systems & Solutions Inc. as Hi Lighted.