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Home My WebLink AboutPACKET APR 30 2019BEAUMONT TEXAS_ REGULAR MEETING OF THE CITY. COUNCIL COUNCIL CHAMBERS APRIL 30, 2019 1:30 PM CONSENT AGENDA Approval of minutes — April 16, 2019 * Confirmation of board and commission member appointments A) Authorize the City Manager to award a contract to Signature Group, of Port Neches, for . the Beaumont Municipal Airport Box -Hangar Access Taxiway B) Authorize the City Manager to apply for and receive funding from the U.S. Department of Justice (Project Safe Neighborhoods Block Grant Program) C) Approve contracts to supply asphaltic concrete for use by the Public Works Department D) Authorize the City Manager, or his designee, to execute all documents necessary, for a Memo of Understanding with the Texas Department of Public Safety Ll TO: City Council FROM: Kyle Hayes, City Manager PREPARED BY: Dr. Joseph Majdalani, P.E., Public Works Director MEETING DATE: April 30, 2019 REQUESTED ACTION: Council consider a resolution authorizing the City Manager to award a contract to Signature Group, of Port Neches, .Texas, for the Reammnnt Municipal Airnnrt Rnv_T-Tnnvar AnnPce Tfiviumv - BACKGROUND The project consists of the construction of a new box hangar access taxiway and drainage modifications at the Beaumont Municipal Airport. On April 11, 2019, four (4) bids were received for furnishing all labor_, materials, .and equipment for the project. The bid totals are indicated in the table below: Contractor Location Base Bid Amount Signature Group Port Neches, TX $129,057.00 BDS. Constructors, LLC dba MK Constructors Vidor, TX $197,500.00 Gulf Coast a CRH Company - Beaumont, TX $210,789.50 GADV, Inc. dba L&L General Contractors Beaumont, TX $282,485.00 Engineer's Estimate $138,000.00 - The Public, Works Engineering staff recommends the project be,awarded to the apparent low bidder, Signature Group. A total of sixty (60) calendar days are allocated for completion of the proj ect. FUNDING SOURCE Oil and Gas Revenues in the Municipal Airport Fund. RECOMMENDATION Approval of the resolution. SECTION 0210 BID TAB PW0319-08 For: Beaumont Municipal Airport Box -Hangar Access Taxiway Limits: New Access Taxiway City of Beaumont Item No. Spec No. Description Estimated Quantity Unit 01 MOB MOBILIZATION NOT TO EXCEED 5 % 1 IS 02 TEMP TEMPORARY MARKING, LIGHTING, BARRICADES, & TRAFFIC CONTROL (UNIT PRICE SET AT NO MORE THAN $5000.00) 2 MO 03 P-152 EXCAVATION, SUBGRADE, & EMBANKMENT DITCH FINAL GRADING 1 LS 04 P-155 LIME 20 TON 05 P-155 LIME STABILIZE SUBGRADE 8" 840 SY 06 P-156 EROSION CONTROL BARRIER -SILT FENCE 550 LF 07 P-209 CRUSHED AGGREGATE BASE COURSE 8" 840 SY 08 P-501 6" PCC PAVEMENT 785 SY 09 D-705 24" RCP 16 LF 10 T-901 SEEDING I ACRE 11 T-908 MULCHING I ACRE 12 9999 CONSTRUCT CONSTRUCTION ENTRANCE (MOVE & REPLACE FENCING) (PLACE BULL ROCK & DRAINAGE PIPE) 1 LS Signature Group BDS Constructors, LLC dba MK Constructors Texas Materials Group, Inc. dba Culf Coast a CRH Company L&L General Contractors Unit Price Total Unit Price Total Unit Price Total Unit Price Total $ 3,155.00 $ 3,155.00 $ 10,000.00 $ 10,000.001 $ 7,600.00 $ 7,600.00 $ 12,000.00 $ 12,000.00 $ 3,387.08 $ 6,774.16 $ 5,000.00 $ 10,000.00 $ 5,000.00 $ 10,000.00 $ 4,000.00 $ 8,000.00 $ 8,228.00 $ 8,228.00 $ 58,454.00 $ 58,454.00 $ 22,700.00 $ 22,700.00 $ 18,000.00 $ 18,000.00 $ 250.61 $ 5,012.20 $ 232.00 $ 4,640.00 $ 235.00 $ 4,700.00 $ 350.00 $ 7,000.00 $ 13.56 $ 11,390.40 $ 14.00 $ 11,760.00 $ 28.00 $ 23,520.00 $ 40.00 $ 33,600.00 $ 2.37 $ 1,303.50 $ 5.00 $ 2,750.00 $ 6.25 $ 3,437.50 $ 8.00 $ 4,400.00 $ 24.80 $ 20,832.00 $ 25.00 $ 21,000.00 $ 32.25 $ 27,090.00 $ 39.00 $ 32,760.00 $ 64.66 $ 50,758.10 $ 68.00 $ 53,380.00 $ 70.00 $ 54,950.00 $ 120.00 $ 94,200.00 $ 45.54 $ 728.64 $ 76.00 $ 1,216.00 $ 237.00 $ 3,792.00 $ 150.00 $ 2,400.00 $ 4,984.00 $ 4,984.00 $ 1,100.00 $ 1,100.00 $ 2,400.00 $ 2,400.00 $ 7,500.00 $ 7,500.00 $ 2,215.00 $ 2,215.00 $ 2,200.00 $ 2,200.00 $ 2,600.00 $ 2,600.00 $ 7,500.00 $ 7,500.00 $ 13,676.00 $ 13,676.00 $ 21,000.00 $ 21,000.00 $ 48,000.00 $ 48,000.00 $ 55,125.00 $ 55,125.00 TOTAL $ 129,057.00 TOTAL $ 197,500.00 TOTAL $ 210,789.50 TOTAL $ 282,485.00 B EAU MO N T 4/12/2019 TEXAS R.L.W RESOLUTION NO. WHEREAS, the City of Beaumont solicited bids for furnishing all labor, materials, and equipment for the Beaumont Municipal Airport Box -Hangar Access Taxiway Project; and, WHEREAS, Signature Group, of Port Neches, Texas, submitted a complete bid meeting specifications in the amount of $129,057.00; and, WHEREAS, the City Council is of the opinion that the bid submitted by Signature Group, of Port Neches, Texas, is the lowest responsible bidder providing the best value to the City and should be accepted; NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF BEAUMONT: THAT the statements and findings set out in the preamble to this resolution are hereby, in all things, approved and adopted; and, THAT the City Council hereby approves the award of a contract to Signature Group, of Port Neches, Texas, in the amount of $129,057.00, for the Beaumont Municipal Airport Box -Hangar Access Taxiway Project; and, BE IT FURTHER RESOLVED THAT the City Manager be and he is hereby authorized to execute a contract with Signature Group, of Port, Texas, for the purposes described herein. The meeting at which this resolution was approved was in all things conducted in strict compliance with the Texas Open Meetings Act, Texas Government Code, Chapter 551. PASSED BY THE CITY COUNCIL of the City of Beaumont this the 30th day of April, 2019. - Mayor, Becky Ames - BEAUMONT TO: City Council FROM: ' Kyle Hayes, City Manager PREPARED BY: Todd Simoneaux, Chief Financial Officer MEETING DATE: April 30, 2019 REQUESTED ACTION: Council consider a resolution authorizing the. City Manager to apply for and receive funding in an amount up to $90,000 from the U.S. Department of Justice (Project Safe Neighborhoods Block Grant Program). BACKGROUND The Beaumont Police Department is currently working in a coordinated effort to reduce violent crime with the US Attorney's Office; Jefferson County District Attorney's Office; Department of Public Safety and federal partners. The Project Safe Neighborhoods Block Grant Program is established by the U.S. Department of Justice to benefit neighborhood safety and support reduction of violent crime. This grant application requests overtime costs in the amount of $62,000 and training costs of $28,000. Training would provide direction on the Intelligence Led Policing strategy. Personnel costs will allow the dedication of time for personnel to gather evidence and analyze data on violent offenders, with emphasis on repeat offenders and identifying locations with a propensity for violent crime. FUNDING SOURCE No local match is required. RECOMMENDATION. Approval of the resolution. I RESOLUTION NO. BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF BEAUMONT: THAT the CITY COUNCIL finds it in the best interest of the citizens of Beaumont, that the Project Safe Neighborhoods Block Grant Program (PSN) be operated for fiscal year 2019; and, BE IT FURTHER RESOLVED THAT the City Manager be and he is hereby authorized to apply for and receive funding in an amount up to $90,000 from the United States Department of Justice through the Office of the Governor, Public Safety Office, Criminal Justice Division for fiscal year 2019; and, BE IT ALSO RESOLVED THAT the City of Beaumont agrees to provide applicable matching funds for the said project as required by the Project Safe Neighborhoods Block Grant Program; and, BE IT ALSO RESOLVED THAT in the event of loss or misuse of the 2019 Project Safe Neighborhoods Block Grant Program funds, the City of Beaumont assures that funds will be returned in full to the Office of the Governor, Public Safety Office, Criminal Justice Division; and, BE IT ALSO RESOLVED THAT the City Manager be and he is hereby designated as the authorized official. The authorized official is given the power to apply for, accept, reject, alter or terminate the grant on behalf of the applicant agency from the Project Safe Neighborhoods Block Grant Program through the Office of the Governor, Public Safety Office, Criminal Justice Division in the amount up to $90,000 for the purposes described herein. The meeting at which this resolution was approved was in all things conducted in strict compliance with the Texas Open Meetings Act, Texas Government Code, Chapter 551. PASSED BY THE CITY COUNCIL of the City of Beaumont this the 30th day of April, 2019. - Mayor Becky Ames - c BEAUMONT TEXAS TO: City Council FROM: Kyle Hayes, City Manager PREPARED BY: Todd Simoneaux, Chief Financial Officer MEETING DATE: April 30, 2019 REQUESTED ACTION: Council consider a resolution approving contracts to supply asphaltic concrete for use by the Public Works Department. BACKGROUND Bids were requested for the supply of a hot mix of asphaltic concrete that is used for repairing and repaving street sections. Specifications allow for a six-month contract with the option of two renewals of six-month extensions at the same pricing as the awarded contract. Unit pricing for both plant pickup by City personnel and job site delivery by the vendor was requested. Bids were solicited from six local vendors; two responded. Bid tabulation is attached. Staff recommends awarding the primary contract to Texas Material and a secondary contract to LD Construction, Inc. to help prevent a possible supply shortage during City projects. Bidder Location Total Bid Amount for Six Month Usage Texas Material, Gulf Coast, A CRH Beaumont, Tx $57,873. Company LD Construction, Inc. Beaumont, Tx $58,130. FUNDING SOURCE General Fund (22%), and Capital Program (78%). RECOMMENDATION Approval of the resolution. RESOLUTION NO. WHEREAS, bids were received for a six (6) month contract, with two (2) . additional options to renew for six (6) month terms at the same pricing as the awarded contract, for the supply of hot mix asphaltic concrete pavement (HMAC) for use by the Public Works Department for repairs and repaving street sections; and, WHEREAS, Texas Material, Gulf Coast, A CRH Company, of Beaumont, Texas, and LD Construction, Inc., of Beaumont, Texas, submitted bids as shown on Exhibit "A," attached hereto, for a total amount of $57,873.00 and $58,130.00, respectively; and, WHEREAS, City Council is of the opinion that the bids submitted by Texas Material, Gulf Coast, a CRH Company and LD Construction should be accepted as primary and secondary contracts, respectively; NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF BEAUMONT: THAT the statements and findings set out in the preamble to this resolution are hereby, in all things, approved and adopted; and, THAT the bids submitted by Texas Material, Gulf Coast, A CRH Company, of Beaumont, Texas, and LD Construction, Inc., of Beaumont, Texas, for a six (6) month contract with an option of two (2) renewals of six (6) month terms at the same pricing as the awarded contract to supply hot mix asphaltic concrete pavement (HMAC) for use by the Public Works Department for repairing and repaving street sections as shown on Exhibit "A," attached hereto, for a total amount of $57,873.00 and $58,130.00, respectively, be accepted by the City of Beaumont as primary and secondary contracts, respectively; and, r BE IT FURTHER RESOLVED THAT the City Manager be and he is hereby authorized to execute contracts with Texas Material, Gulf Coast, A CRH Company, and LD Construction, Inc. for the purposes described herein. The meeting at which this resolution was approved was in all things conducted in strict compliance with the Texas Open Meetings Act, Texas Government Code, Chapter 551. PASSED BY THE CITY COUNCIL of the City of Beaumont this the 30th day of April, 2019. - Mayor Becky Ames - B EAU M ©N T CITY OF BEAUMONT - PURCHASING DIVISION Terry Welch, Senior Buyer T E X A S 409-880-3107 terry.welch beau monttexas. gov BID TABULATION: Six(6) Month Contract for Road Materials - Asphaltic Concrete BID No.: TF0319-19 OPENING DATE: Thursday, April 11, 2019 Vendor Texas Material, Gulf Coast , A LD Construction CRH Company _ City State Beaumont, Tx Beaumont, Tx ITEM Qty/TONS Unit Price Total Unit Price Total SEC -14 TY F PG.76 22 .Dense Graded HOT MIX ASPH"' LT M. Plant Pickup 155 $69.25 $10,733.75 $71.00 $11,005.00 Delivered 155 $75.75 $11,741.25 $77.00 $11,935.00 SEC 16 TYPED PGa76 ;22 RENSE,GRAt) °HOT MIX AASPHALT Plant Pickup 185 $66.15 $12,237.75 $69.00 $12,765.00 Delivered 185 $72.65 $13,440.25 $75.00 $13,875.00 SEC 1'v=C TYPEB �PG64=22`DENSE GRADED HOT> t , `; d MIX.ASPHALT' Plant Pickup 75 $61.55 $4,616.25 $54.00 $4,050.00 Delivered 75 $68.05 $5,103.75 $60.00 $4,500.00 TOTAL PLANT PICKUP $27,587.00 $27,820.00 TOTAL DELIVERED $30,285.25 $30,310.00 (TOTAL BID FOR SECTIONS 1, II, AND III 1 $57,873.001 1 $58,130.001 NO RESPONSE: MARTIN ASPHALT, RNDICOMPANIES INC., KNIFE RIVER Texas Material, Gulf Coast, A CRH Co. is the low qualified bidder. 001 F- m_ 2 X W D BEAUMONT TO: City Council FROM: Kyle Hayes, City Manager PREPARED BY: James P. Singletary, Chief of Police MEETING DATE: April 30, 2019 REQUESTED ACTION: Council consider a resolution authorizing the City Manager, or his designee, to execute all documents necessary, for a Memo of Understanding with the Texas Department of Public Safety. BACKGROUND The Memo of Understanding sets forth the duties and responsibilities for the City of Beaumont Police Department and the Texas Department of Public Safety related to vehicle license plate information. FUNDING SOURCE Not Applicable. RECOMMENDATION Approval of the resolution. RESOLUTION NO. BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF BEAUMONT: THAT the City Manager, or his designee, be and they are hereby authorized to execute a Memorandum of Understanding between the City of Beaumont and Texas Department of Public Safety to maintain, operate and manage a file of vehicle license plate information exported from the Texas Crime Information Center (TCIC) for the Beaumont Police Department to use for law enforcement purposes only in conjunction with the License Plate Reader (LPR). Said Memorandum of Understanding is substantially in the form attached hereto as Exhibit "A" and made a part hereof for all purposes. The meeting at which this resolution was approved was in all things conducted in strict compliance with the Texas Open Meetings'Act, Texas Government Code, Chapter 551. PASSED BY THE CITY COUNCIL of the City of Beaumont this the 30th day of April, 2019. - Mayor Becky Ames - MEMO OF UNDERSTANDING REGARDING TCIC STOLEN LICENSE PLATE AND TCIC STOLL, N VEHICLE INFORMATION I. This document constitutes an agreement between the Texas Department of Public Safety : and a criminal ,justice or law enforcement agency, hereinafter referred to as the User Agency. USER AGENCY: ADDRESS: 2. This agreement sets forth the duties and responsibilities.for the Department Of Public Safety and the User Agency. The Department of Public Safety agrees to maintain, operate, and manage a file of vehicle license plate information exported from the Texas Crime Intorrnation Center (TCIC) for the use of the User Agency. 4. The Department of Public Safety will ensure that, except in extraordinary circumstances, the file will be updated hourly. The file name will incorporate the date and time the file was created. 5. The User Agency recognizes there are inherent limitations in matching against data updated hourly. Therefore, if the User Agency gets a "hit" on the exported TCIC information, the User Agency agrees to conduct a real-time check of TCIC records to confirm that the hit record still exists in the live TCIC file. Tile User Agency will follow all Texas Crime Information Center/National Crime Information Center (TCIC/NC1C) policies for handling hits. G. The Department of Public Safety or the User Agency may, upon 30 clays notice, in writing, terminate this agreement. User Agency correspondence regarding this agreement should be directed to: Texas Department of Public Safety, MSC 0233 Crime Records Service, TCIC Operations PO Box 4143 Austin, TX 78765-4143 EXHIBIT "A" 7. The file of TCIC information is provided to the Uscr Agency for criminal justice purposes only. Furthorrnore, the User Agency agrees that the file created by the Department remains a TCIC file and will handle the information in the file and all activities related to the information in the file according to existing and future TCIC/NCIC policies. 8. The User Agency agrees to indemnify and save harmless, to the extent the law allows, the Texas Department of Public Safety, ifs Director and employees from and against any and all claims, demands, actions and suits, including but not limited to any liability for damages by treason of o►•'arising out of any false arrest or imprisonment Or ally cause oP action whatsoever, arising out of or involving any negligence on the part of the User Agency or its employees in the exercise or enjoyment of the Agreement. 9. No financial liability will be incurred by the Department of Public Safety by virtue of this agreement beyond monies available to it for the purpose of Fulfilling this agreement. 1.0. Each party to this agreement agrees that it shall have no liability whatsoever for the actions and/or omissions of the other party's employees, officers, or agents, regardless of where the individual's actions and/or omissions occurred. Each party is solely responsible for the actions and/or omissions of its employees, officers, and agents; however, such responsibility is only to the extent required by Texas taw. Where injury or property damage result from the joint or concurring acts and/or omissions of the parties, any liability shall be shared by each party in accordance with the applicable Texas law, subject to all defenses, including governmental immunity. These provisions are solely for the benefit of the parties hereto and not for the benefit of any person or entity not a party hereto; nor shall ally provision hereof be deemed a waiver of any defenses available by law. 11. No modification or amendment to this agreement shall become valid unless in writing and signed by both parties. i2. This agreement constitutes the entire agreement between the parties with regard to the matters made the subject of this agreement. There are no other verbal or written covenants, agreements, understandings, representations; warranties, or restrictions between the parties. No rights or obligations shall be implied. 13. Neither party may assign or transfer this agreement or any interest in this agreement without the written consent of the other party. 14. This agreement does not create any rights in any person or entity other than the Texas . Department of Public Safety and the User Agency. Please provide the following information regarding the User Agency's employee who will be the primary point of contact accessing the FTP site. Agency ORI: User Name: .User Phone -Number: User Email Address: 1'his agreement will become effective on Each person signing this agreement represents and warrants that he/she has full and complete authority to sign this agreement on behalf of the governmental entity. I'n WITNESS WITEREOF, the parties hereto caused this agreement to be executed by the proper officers and officials. TEXAS DEPARTMENT' OF PUBLIC SAFETY USER AGENCY Title Di*rec 1-2 r" Title: n C Printed Name: E? V-Yj [._.�rau1 Printed Name: Date � r O� ( Date: BEAUMO.NT REGULAR MEETING OF THE CITY COUNCIL COUNCIL CHAMBERS APRIL 30, 2019 1:30 PM AGENDA CALL TO ORDER * Invocation Pledge Roll Call Presentations and Recognitions — The CVB will make a presentation related to their "Bring it Home to Beaumont/Local Awareness Campaign" Public Comment: Persons may speak on scheduled agenda items 4-9/Consent Agenda Consent Agenda GENERAL. BUSINESS 1. Consider a request for a Rezoning from RS (Residential Single -Family Dwelling) District to GC-MD-2 (General Commercial -Multiple Family Dwelling-2) District and for a Specific Use Permit to allow a donut shop at 460 Threadneedle 2. Consider a request for a Specific Use Permit to allow a Gaming Room in a GC - MD (General Commercial -Multiple Family Dwelling) District located at 1425 College Street 3. Consider a request for a Specific Use Permit to allow the expansion of a clinic in an RM-H (Residential Multiple Family Dwelling -Highest Density) District located at 3740 Laurel Street 4. Consider a resolution adopting the 2019 Water Conservation and Drought Contingency Plan and renewing the City's commitment to Chapter 22, Article 22.06 of the Code of Ordinances 5. Consider a resolution approving a contract for property insurance coverage for various city owned buildings and assets 6. Consider a resolution approving the purchase of four 24" Control Valves from Municipal Valve of Wimberly, Texas for use by the Water Utilities Department 7. Consider a resolution approving a contract with Texas Liqua Tech Services Inc. of Houston for exterior cleaning, masonry restoration, painting and other repairs at the Art Museum of Southeast Texas Consider a resolution approving contracts for mowing various City -owned and abandoned properties 9. Consider a resolution approving the purchase and installation of new splash park equipment at Charlton Pollard Park and at Central Park PUBLIC HEARING Receive comments related to the Public Services and Public Facilities and Improvements line items of the Consolidated Grant Program's 2019 Annual Action Plan 10. Consider approving a resolution adopting the 2019 HUD Consolidated Grant Program's Annual Action Plan COMMENTS Public Comment (Persons are limited to 3 minutes) Councilmembers/City Manager comment on various matters EXECUTIVE SESSIONS Consider matters related to contemplated or pending litigation in accordance with Section 551.071 of the Government Code: Christine H. Mickles v. City of Beaumont, Texas; Cause No. 197,926 Claim of Donald Winfrey Claim of Roberts Xpress Lube Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact Kaltrina Minick at 880-3777. it April 30, 2019 Consider a request for a Rezoning from RS (Residential Single -Family Dwelling) District to GC-MD-2 (General Commercial -Multiple Family Dwelling-2) District and for a Specific Use Permit to allow a donut shop at 460 Threadneedle BEAUMONT TEXAS TO: City Council FROM: Kyle Hayes, City Manager PREPARED BY: Chris Boone, Planning & Community Development Director MEETING DATE: April 30, 2019 REQUESTED ACTION: Consider a request for a Rezoning from RS (Residential Single - Family Dwelling) District to GC-MD-2 (General Commercial - Multiple Family Dwelling-2) District and for a Specific Use Permit to allow a donut shop at 460 Threadneedle. BACKGROUND Faust Engineering and Surveying, Inc., is requesting a rezoning and a Specific Use Permit to allow a donut shop at 460 Threadneedle. The property is currenty zoned both GC -MD (General Commercial -Multiple Family Dwelling) District and RS (Residential Single -Family Dwelling) District. Mr. Faust would like to rezone the portion of the property that is currently RS to GC- MD-2 (General Commercial -Multiple Family Dwelling-2) with a Specific Use Permit to allow the donut shop. The portion of the new property that is currently zoned GC -MD fronts on M.L. King. Parkway. This portion of the property would not be large enough to accommodate a commercial business. By rezoning the additional two (2) lots to GC-MD-2, the property will have sufficient room for the business, all of the required off street parking and required landscaping as demonstrated on the site plan. At a Joint Public Hearing held on April 15, 2019, the Planning Commission recommended 6:0 to approve the request for a Rezoning from RS (Residential. Single- Family Dwelling) to GC- MD-2 (General Commercial -Multiple Family Dwelling-2) District with a Specific Use Permit to allow a donut shop with the following condition: 1. Construction plans must meet all requirements by Water Utilities for water and sanitary sewer services, including requirements of the City's pre-treatment program. FUNDING SOURCE Not applicable. RECOMMENDATIONS Approval of the request with the following condition: 1. Construction plans must meet all requirements by Water Utilities for water and sanitary sewer services, including requirements of the City's pre-treatment program. APPLICATION FOR AMENDMENT - OF THE ZONING ORDINANCE BEAUMONT, TEXAS (Chapter 28, City Codes) TO: THE PLANNING COMMISSION AND CITY COUNCIL, CITY OF BEAUMONT, TEXAS APPLICANT'S NAME AND ADDRESS: FAUST Engineering and Surveing, Inc. 2525 Calder Street, Beaumont, Texas APPLICANT'S PHONE #: 409.813.3410 NAME OF OWNER: Rithy and Tameth Sous DBA Happy Donuts ADDRESS OF OWNER: 101 2ND AVENUE NEDERLAND TX 77627-3303 LOCATION OF PROPERTY: 460 Threadneedle, Beaumont, Texas LEGAL DESCRIPTION OF PROPERTY: LOT NO. 6 and 7 BLOCK NO. 4 ADDITION Cloverdale Addition NUMBER OF ACRES 0.23 FAX #: 409.813.3484 OR TRACT PLAT SURVEY NUMBER OF ACRES For properties not in a recorded subdivision, submit a copy of a current survey or plat showing the properties proposed to be changed, and a complete legal field note description. CURRENT ZONING DISTRICT:_ Residential -Single Family (RS) ZONING DISTRICT REQUESTED: General Commercial - Multiple Familv Dwelling (GC -MD)— 2- HAS THE REQUEST BEEN MADE BEFORE? NO IF SO, DATE: ACTION: SUBMIT A LETTER STATING REASONS FOR REQUEST. ATTACH THE APPROPRIATE APPLICATION FEE: LESS THAN 1/2 ACRE...........................................................$250.00, 1/2 ACRE OR MORE AND LESS THAN 5 ACRES.............$450.00 5 ACRES OR MORE...............................................................$650.00 I HEREBY ACKNOWLEDGE THAT THE APPLICATION IS MADE FOR THE REQUESTED DISTRICT OR A MORE RESTRICTIVE DISTRICT. SIGNATURE OF APPLICANT: DATE: �� zL f/ 9 SIGNATURE OF OWNER: PLEASE TYPE OR PRINT AND SUBMIT' TO: FILE NUMBER: DATE RECEIVED: RECEIPT NUMBER: PLANNING DIVISION, ROOM 201 CITY HALL, 801 MAIN STREET BEAUMONT, TX 77701 P.O. BOX 3827 77704 (409) 880-3764 FAX (409) 880-3133 SPECIFIC USE PERMIT APPLICATION BEAUMONT, TEXAS (Chapter 28. City Codes) TO: THE PLANNING COMMISSION AND CITY COUNCIL. CITY OF BEAUMONT. TEXAS APPLICANTS NAME: ' FAUST Engineering and Surveying, Inc. APPLICANTS ADDRESS: 2525 Calder Street, Beaumont, Texas 77702 APPLICANTS PHONE #: 409.813.3410 FAX #: 409.813.3484 NAME OF PROPERTY OWNER: Rithy and Tameth Sous DBA Happy Donuts ADDRESS OF PROPERTY OWNER: 101 2ND AVENUE NEDERLAND TX 77627-3303 LOCATION OF PROPERTY: 460 Threadneedle, Beaumont, Texas LEGAL DESCRIPTION OF PROPERTY: LOT NO. 6, 7, 8, 9, and 10 OR BLOCK TRACT PLAT ADDITION Cloverdale Addition SURVEY NUMBER OF ACRES 0.52 acres NUMBER OF ACRES For properties not in a recorded subdivision, submit a copy of a current survey or plat showing the properties proposed for a specific use permit, and a complete legal field note description. PROPOSED USE: Retail ZONE: GC-MD2 ATTACH A LETTER describing all processes and activities involved with the proposed uses. ATTACH A SITE PLAN drawn to scale with the information listed on the top back side of this sheet. ATTACH A REDUCED 8 Y2" X 11" PHOTOCOPY OF THE SITE PLAN. THE EIGHT CONDITIONS listed on the back side of this sheet must be met before City Council can grant a specific use permit. PLEASE ADDRESS EACH CONDITION IN DETAIL. ATTACH THE APPROPRIATE APPLICATION FEE: LESS THAN % ACRE.................................................................$250.00 YS ACRE OR MORE AND LESS THAN 5 ACRES...................$450.00 5 ACRES OR MORE....................................................................$650.00 I. being the undersigned applicant understand that all of the conditions. dimensions, building sizes. landscaping and parking areas depicted on the site plan shall be adhered to as amended approv d b City Coepc') SIGNATURE OF APPLICANT: DATE: SIGNATURE OF PROPERTY OWNER: DATE:� PLEASE TYPE OR PRINT AND SUBMIT TO: CITY OF BEAUMONT PLANNING DIVISION 801 MAIN STREET, ROOM 201 BEAUMONT, TX 77701 FILE NUMBER: Phone - (409) 880-3764 Fas-(409)880-3110 PLEASE ,XIAKE NOTE ON REVERSE SIDE OF CONDITIONS TO BE MET REGARDING THE SITE PLAN AND LETTER OF PROPOSED USES AND ACTIVITIES. FAUST Engineering and Surveying, Inc. Professional Engineers and Professional Surveyors Telephone (409) 813-3410 E-MAIL ADDRESS INFO@FAUSTENG.COM Fax (409) 813-3484 2525 Calder Street Beaumont, Texas 77702 Surveying Firm Registration No. 100024-00 Engineering Firm Registration No. 4800 March 18, 2019 City of Beaumont Planning and Zoning Commission 801 Main Street Beaumont, Texas 77701 To Whom It May Concern: Re: Zoning Change Request Lots 6 and 7, Block 4, Cloverdale Addition Attached is an Application for Amendment of the Zoning Ordinance, Beaumont, Texas, for the above -referenced property. The property is presently zoned Residential Single Family (R-S) and is adjacent to Lots 8, 9, and 10, Block 4, and these tracts are zoned General Commercial -Medium Dwelling Density. The owners intend to construct a donut shop at this location and would require the property to be rezoned. The property is within an established neighborhood with minimal growth. The property is adjacent to Martin Luther King Parkway (MLK) which has desirable commercial value. Other businesses such as Jack -in -the -Box, Sonic, a convenience store, and McDonalds are located along this corridor. The slabs of several structures were still on the property prior to the contractor cleaning the site. The granting of this zoning change will not affect the character of the area. The completion of the project will provide a landscaped buffer between MLK and the adjacent neighborhood. Upon completion, the construction will remove the abandoned concrete foundations on the property and clean the site. This property use will reflect the current development along MLK. Attached is our check in the amount of $250.00 for the fee to consider this request. If you have any questions or if I may be of further assistance, I may be reached by telephone at 409-813-3410. For The Firm, F Richard F. Faust, P.E. * Faust Engineering and Surveying, Inc. RIgiARD F. FAUST 58169 sj 190090 zoning change request letter FAUST Engineering and Surveying, Inc. Professional Engineers and Professional Surveyors Telephone (409) 813-3410 E-MAIL ADDRESS INFO@FAUSTENG.COM Fax (409) 813-3484 5550 Eastex Freeway Suite O Beaumont, Texas 77708 Surveying Firm Registration No. 100024-00 Engineering Firm Registration No. 4800 March 22, 2019 City of Beaumont Planning and Zoning Commission 801 Main Street Beaumont, Texas 77701 To Whom It May Concern: Re: Specific Use Permit Application — 460 Threadneedle, Beaumont Faust Engineering and Surveying, Inc., is presenting a Specific Use Permit Application for the property at 460 Threadneedle, Beaumont, Texas. The site will provide a lease space with the appurtenances including parking, utilities, and drainage. The uses for the leased spaces may include restaurants, professional services, general retail, health services, apparel and accessory stores, personal services, and insurance carriers and agents. In granting the permit, please note the following: • The granting of this request will not be injurious to the use and enjoyment of other properties in the area. The property is vacant with abandoned concrete slabs and is overgrown. The use of this property will be consistent with similar properties in this area. • The granting of this permit will not impede the normal development of the surrounding area. The neighborhood is an older neighborhood without any major development in the area. There will probably not be any future development. • The granting of this permit will not require additional supporting facilities. Utilities are available along Threadneedle and Martin Luther King Parkway. Drainage will be provided by TXDOT. Sidewalks crossing at street intersections are already constructed. • The additional parking facilities will provide for the safe and convenient movement of traffic within the area and will not adversely affect vehicular or pedestrian traffic. • The granting of this permit wil I not create offensive odors, fumes, dust, noise, or vibration. 190090 specific use letter 4-08-19 Directional lighting will be provided so as. not to disturb or adversely affect neighboring properties. The landscaping and screening meets the City of Beaumont Zoning Ordinance requirements and will provide sufficient screening to insure harmony and compatibility with the adjacent properties • The granting of this permit will be in accordance with the Comprehensive Plan. If you have any questions, I may be reached by telephone at 409-813-3410. For The Firm, pct�� Richard F. Faust, P.E. i RICHARD F. FAUST Faust Engineering and Surveying, Inc. 58169 Page 2 ORDINANCE NO. ENTITLED AN ORDINANCE AMENDING CHAPTER 28 OF THE CODE OF ORDINANCES OF BEAUMONT, TEXAS, AND IN PARTICULAR THE BOUNDARIES OF THE ZONING DISTRICTS, AS INDICATED UPON THE ZONING MAP OF BEAUMONT, TEXAS, BY CHANGING THE ZONING OF PROPERTY PRESENTLY ZONED RS (RESIDENTIAL SINGLE FAMILY DWELLING) DISTRICT TO GC-MD-2 (GENERAL COMMERCIAL -MULTIPLE FAMILY DWELLING-2) DISTRICT FOR PROPERTY LOCATED AT 460 EAST THREADNEEDLE STREET, BEAUMONT, JEFFERSON COUNTY, TEXAS; PROVIDING FOR SEVERABILITY; PROVIDING FOR REPEAL AND PROVIDING A PENALTY. BE IT ORDAINED BY THE CITY OF BEAUMONT: Section 1. That Chapter 28 of the Code of Ordinances of Beaumont, Texas, and in particular the boundaries of the zoning districts, as indicated upon the Zoning Map of the City of Beaumont, referred to in Section 28.01.005(b) thereof, is hereby amended by changing the zoning of property presently zoned RS (Residential Single Family Dwelling) District to GC-MD-2 (General Commercial -Multiple Family Dwelling-2) District for property located at 460 East Threadneedle Street, being Lots 6-7, Block 5, Cloverdale Addition, Beaumont, Jefferson County, Texas, containing 0.282 acres, more or less, as shown on Exhibit 'A" attached hereto, and the official zoning map of the City of Beaumont is hereby amended to reflect such changes. Section 2. That, in all other respects, the use of the property herein above described shall be subject to all of the applicable regulations of the underlying zoning district as well as those regulations contained in Chapter 28 of the Code of Ordinances of Beaumont, Texas, as amended. Section 3. That if any section, subsection, sentence, clause of phrase of this ordinance, or the application of same to a particular set of persons or circumstances, should for any reason be held to be invalid, such invalidity shall not affect the remaining portions of this ordinance, and to such end, the various portions and provisions of this ordinance are declared to be severable. Section 4. That all ordinances or parts of ordinances in conflict herewith are repealed to the extent of the conflict only. Section 5. That any person who violates any provision of this ordinance shall, upon conviction, be punished, as provided in Section 1.01.009 of the Code of Ordinances of Beaumont, Texas. The meeting at which this ordinance was approved was in all things conducted in strict compliance with the Texas Open Meetings Act, Texas Government Code, Chapter 551. PASSED BY THE CITY COUNCIL of the City of Beaumont this the 30th day of April, 2019. - Mayor Becky Ames - File2379-Z/P: Request fora Rezoning from RS (ResidentiAingle Family Dwelling) to GC-MD-2 (General Comm er ciaMultiple Family Dvelling2) Districtwith a Specific Use Permit to allow a donut shop Applicant: "Faust Engineering and Surveying, Inc. Location: 460 East Threadneedle Street o 100 I 1 1 Feet EXHIBII "A" ORDINANCE NO. ENTITLED AN ORDINANCE GRANTING A SPECIFIC USE PERMIT TO ALLOW A DONUT SHOP IN A GC-MD-2 (GENERAL. COMMERCIAL -MULTIPLE FAMILY DWELLING-2) DISTRICT AT PROPERTY LOCATED AT 460 EAST THREADNEEDLE STREET IN THE CITY OF BEAUMONT, JEFFERSON COUNTY, TEXAS. WHEREAS, Rithy and Tameth Sous d/b/a Happy Donuts, has applied for a specific use permit to allow a donut shop in a GC-MD-2 (General Commercial -Multiple Family Dwelling-2) District at 460 East Threadneedle Street, being Lots 6-7, Block 5, Cloverdale Addition, Beaumont, Jefferson County, Texas, containing 0.282 acres, more or less, as shown on Exhibit 'A" attached hereto; and, WHEREAS, the Planning and Zoning Commission of the City of Beaumont considered the request and is recommending approval of a specific use permit to allow a donut shop in a GC-MD-2 (General Commercial -Multiple Family Dwelling-2) District at 460 East Threadneedle Street, subject to the following condition: ; and, • Construction plans must meet all requirements by Water Utilities for water and sanity sewer services, including requirements of the City's pre- treatment program WHEREAS, the City Council is of the opinion that the issuance of such specific use permit to allow a donut shop is in the best interest of the City of Beaumont and its citizens; NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF BEAUMONT: THAT the statements and findings set out in the preamble to this ordinance are hereby, in all things, approved and adopted; and, Section 1. That a specific use permit to allow a donut shop in a GC-MD-2 (General Commercial -Multiple Family-2) District at 460 East Threadneedle Street, Lots 6-7, Block 5, Cloverdale Addition, Beaumont, Jefferson County, Texas, containing 0.282 acres, more or less, as shown on Exhibit 'A," is hereby granted to Rithy and Tameth Sous d/b/a Happy Donuts, its legal representatives, successors and assigns, as shown on Exhibit "B," attached hereto and made a part hereof for all purposes, subject to the following condition: • Construction plans must meet all requirements by Water Utilities for water and sanity sewer services, including requirements of the City's pre- treatment program. Section 2. That the specific use permit herein granted is expressly issued for and. in accordance with each particular and detail of the site plan attached hereto as Exhibit "B" and made a part hereof for all purposes. Section 3. Notwithstanding the site plan attached hereto, the use of the property herein above described shall be in all other respects subject to all of the applicable regulations contained in Chapter 28 of the Code of Ordinances of Beaumont, Texas, as amended, as well as comply with any and all federal, state and local statutes, regulations or ordinances which may apply. The meeting at which this ordinance was approved was in all things conducted in strict compliance with the Texas Open Meetings Act, Texas Government Code, Chapter 551. PASSED BY THE CITY COUNCIL of the City of Beaumont this the 30th day of April, 2019. - Mayor Becky Ames - File2379-ZIP: Request fora Rezoning from RS (ResidentifRingle Family Dwelling) to GC-MD-2 (General CommerciaMultiple Family 1Ovelling2) Districtwith a Specific Use Permit to allow a donut shop Applicant: 'Faust Engineering and Surveying, Inc. Location: 460 East Threadneedle Street 100 J Feet TEN -FOOT WIDTH OF LANDSCAPING OPEN SPACE BUFFER STRIP INSTALLED AND .. MAINTAINED BY THE OWNER, DEVELOPER OR OPERATOR OF THE COMMERCIALOR INDUSTRIAL PROPERTY BETWEEN ITAND THE ADJACENT RESIDENTIALLY ZONED PROPERTY. A MINIMUM OF ONE (1) CLASS ATREE OR TWO (2) CLASS B TREES SHALL BE PLANTED AND MAINTAINED FOR EACH TWENTY-FIVE (25) LINEAL FEET ZONING R-S AN EIGHT -FOOT HIGH OPAQUE FENCE OR WALL SHALL BE ERECTED AND MAINTAINED ALONG THE PROPERTY LINE TO PROVIDE VISUAL SCREENING. 460 THREADNEEDLE zs.oa 25 BUILDING SETBACK LI I I I I I . I zI a.oa —` O 12.00� N) p Op _p TEN -FOOT WIDTH OF LANDSCAPING OPEN SPACE BUFFER STRIP INSTALLED AND MAINTAINED BY THE OWNER, DEVELOPER OR OPERATOR OF THE COMMERCIALOR INDUSTRIAL PROPERTY BETWEEN ITAND THE ADJACENT RESIDENTIALLY ZONED PROPERTY. A MINIMUM OF ONE (1) CLASS A TREE OR TWO (2) CLASS B TREES SHALL BE PLANTEDAND MAINTAINED FOR EACH TWENTY-FIVE (25) LINEAL FEET PARTIAL SITE PLAN . . R(c!pWu. F.. ►.... . '•`alS� oect o r""pnm Tm m ENGINEERING AND SURVEYING, INC. WI r. 7NaT U e l 252S CALOER STREET EEAUMaNT. TIXAS 77T02 1A1 R£L�71M11011 �• F- (40S 91 ying FA%(4o9)- E.gIG • INFO F-480£NG.COM 11l/Ir�1 T=• �( SuB-41 Firm No. 100024-00 • Englneeririg'Flrm Na F-USTE PROJECT NO. 190090 PRELIMINARY LAYOUT �i DRIVE THRU 0 0 N ;7r SCALE. 1°= 40• 2419 6" ,sue Ste\ • ems, �6) EXTEND EWALKING MONITORING ELL GREASE TRAP .J _ N 90.00'00" W 234.12 AN EIGHT -FOOT HIGH OPAQUE FENCE OR WALL SHALL BE ERECTED AND MAINTAINED ALONG THE PROPERTY LINE TO PROVIDE VISUAL SCREENING. ZONING R-S BUILDING SPACE 2,880 SQFT ZONING GC -MD 2 FRONT BUILDING SETBACK 25 FEET SIDE SETBACK LINE 5 FEET REAR SETBACK LINE 10 FEET ZONING GC -MD SCI GROUP MISC. RETAIL PARKING GROUP 13 1 SPACE PER 206 SQFT OF GROSS FLOOR AREA TOTAL SPACES REQ. 15 SPACES SPACES PROVIDED 17 SPACES LANDSCAPING REQ. 0 ISLANDS REQ IRRIGATION SYSTEM NOT REQUIRED m 2 April 30, 2019 Consider a request for a Specific Use Permit to allow a Gaming Room in a GC -MD (General Commercial -Multiple Family Dwelling) District located at 1425 College Street BEAUMONT TEXAS TO: City Council FROM: Kyle Hayes, City Manager 03 PREPARED BY: Chris Boone, Planning & Community Development Director MEETING DATE: April 30, 2019 REQUESTED ACTION: Consider a request for a Specific Use Permit to allow a Gaming Room in a GC -MD (General Commercial -Multiple Family Dwelling) District located at 1425 College Street. BACKGROUND Phong Truong To has requested a Specific Use Permit to allow a gaming facility with 40 games at 1425 College Street. The hours of operation for the business would be 10 a.m. until 2 a.m. with a total of two (2) employees working different shifts. The applicant states that security will be provided during business hours. Gaming facilities that have five or fewer machines tend to be considered accessory in nature when part of a primary use and as such, tend to result in fewer negative impacts on surrounding land uses. However, larger game rooms with dozens of machines takeon the scale of a small casino and as a result, require careful consideration as to their location and compatibility with surrounding land uses. As such, proximity to parks, schools and especially residential uses should be carefully considered in the review of gaming facilities. The proposed game room is adjacent to residential properties and near the Fletcher Mini -Park facility. Late hours, security concerns and excess traffic are reasons game rooms are not ideal in such close proximity to residential neighborhoods. There has been a history of police calls to this type of use. In addition, the site plan -submitted does not comply with landscaping requirements. At a Joint Public Hearing held on April 15, 2019, the Planning Commission recommended 7:0 to deny the request for a Specific Use Permit to allow a Gaming Room in a GC -MD (General Commercial -Multiple Family Dwelling) District located at 1425 College Street. FUNDING SOURCE Not applicable. RECOMMENDATIONS Denial of the request. SPECIFIC USE PERMIT APPLICATION BEAUMONT, TEXAS (Chapter 30, City. Codes) TO: THE PLANNING COMMISSION AND CITY COUNCIL, CITY OF BEAUMONT, TEXAS APPLICANT'S NAME: ( 0:;' APPLICANT'S ADDRES APPLICANT'S PHONE NAME OF OWNER: A I U-AI\j ADDRESS OF OWNER: (� (� L � / y R 0 E�Au r4o r ix --7 13 LOCATION OF PROPERTY: LEGAL DESCRIPTION OF PROPERTY: i QQLL-F-6 LOT NO. �C.�.�� i�G G , Lk OR TRACT BLOCK NO. PLAT_ m-z L i 9-�( 7 ADDITION SURVEY NUMBER OF ACRES (n D / jC I �eD "� NUMBER OF ACRES For properties not in a recorded subdivision, submit a copy of a current survey or plat showing the properties proposed for a specific use permit, and a complete legal field note description. PROPOSED USE: WO) ZONE: ATTACH A LETTER describing all processes and activities involved with the proposed uses. ATTACH A SITE PLAN drawn to scale with the information listed'on the top back side of this sheet. ATTACH A REDUCED 8 V2" X 11" PHOTOCOPY OF THE SITE PLAN. THE EIGHT CONDITIONS listed on the back side of this sheet must be met before City Council can grant a specific use permit. PLEASE ADDRESS EACH CONDITION IN DETAIL. ATTACH THE APPROPRIATE APPLICATION FEE: LESSTHAN V2 ACRE.................................................................$250.00 ACRE OR MORE AND LESS THAN 5 ACRES...................$450.00 5 ACRES OR MORE...................................................................$650.00 I, being the undersigned applicant, understand that all of the conditions, dimensions, building sizes, landscaping and parking areas depicted on the site plan shall be adhered to s amended and approved by City Council. SIGNATURE OF APPLICANT: DATE: CJ ©`f' �� o SIGNATURE OF OWNER: (IF NOT APPLICANT) DATE: PLEASE TYPE OR PRINT AND SUBMIT TO: CITY OF BEAUMONT PLANNING DIVISION 801 MAIN STREET, ROOM 201 BEAUMONT, TX 77701 FILE NUMBER: DATE RECEIVED: ��\� Phone - (409) 880-3764 Fax - (409) 880-3133 PLEASE MAKE NOTE ON REVERSE SIDE OF CONDITIONS TO BE MET REGARDING THE SITE PLAN AND LETTER OF PROPOSED USES AND ACTIVITIES. To whom it may concern: The purpose of this game room is to provide amusement for its customers. There will be only prizes given to customers, and the prize will be less than five (5) dollars. I will have two (2) employees working at different shifts from 10:OOAM to 2:OOAM. The business will have security on site during open hours. Phong Truong To Section 30-26.E Zoning Ordinance Requires 1. That the specific use will be game room. It is located at 1425 College Street, Beaumont, Texas 77001. The business next to me is Domino's Pizza at College and Avenue A. There is a Dollar Store across the street from me. The specific use will be compatible and not injurious to the use and enjoyment of other property. 2. By having the business here, it will not impede the normal and orderly development of surrounding vacant land. There is one vacant lot across from my business, and there are houses around my location. 3. There are adequate utilities, access roads and drainage supporting that already existed. 4. The design, location and arrangement of all driveways and parking spaces provide for sale and convenient movement of cars without traffic interference with the general public. There are enough parking spots to park around the business. There is light in the parking lot. 5. This property will not be a nuisance because there would not be any odor, fumes or dust or vibration from this place. The place is about 1,100 square feet. The door will be insulated, but,it is'open for the public and any inspectors. 6. There are existing lights in the parking lot. It will not disturb the affect neighboring properties. 7. The property has some grass that we can put in some plants and trees to insure harmony with the adjacent. 8. The proposed use is in accordance with the comprehensive plan by providing entertainment to people who likes to play video games. This place is used for entertainment purposes with only prize less than $5.00. There will be no money exchanged beside prizes. ORDINANCE NO. ENTITLED AN ORDINANCE GRANTING A SPECIFIC USE PERMIT TO ALLOW A GAMING FACILITY IN A GC -MD (GENERAL COMMERCIAL -MULTIPLE FAMILY DWELLING) DISTRICT AT 1425 COLLEGE STREET IN THE CITY OF BEAUMONT, JEFFERSON COUNTY, TEXAS. WHEREAS, Phong Truong To has applied for a specific use permit to allow a gaming facility in a GC -MD (General Commercial -Multiple Family Dwelling) District at 1425 College Street, being the east 100' of Lots 145 to 147, Block 13, Crary Addition, Beaumont, Jefferson County, Texas, containing 0.321 acres, more or less as shown on Exhibit 'A" attached hereto; and, WHEREAS, the Planning and Zoning Commission of the City of Beaumont considered the request and is recommending denying approval of a specific use permit to allow a gaming facility in a GC -MD (General Commercial -Multiple Family Dwelling) District at 1425 College Street; and, WHEREAS, the City Council is of the opinion that the issuance of such specific use permit to allow a gaming facility is in the best interest of the City of Beaumont and its citizens; NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF BEAUMONT: THAT the statements and findings set out in the preamble to this ordinance are hereby, in all things, approved and adopted; and, Section 1. That a specific use permit to allow a gaming facility in a GC -MD (General Commercial -Multiple Family Dwelling) District at 1425 College Street, being the east 100' of Lots 145 to 147, Block 13, Crary Addition, Beaumont, Jefferson County, Texas, containing 0.321 acres, more or less as shown on Exhibit "A," is hereby granted to Phong Truong To, his legal representatives, successors and assigns, as shown on Exhibit "B," attached hereto and made a part hereof for all purposes. Section 2. That the specific use permit herein granted is expressly issued for and in accordance with each particular and detail of the site plan attached hereto as Exhibit "B" and made a part hereof for all purposes. Section 3. Notwithstanding the site plan attached hereto, the use of the property herein above described shall be in all other respects subject to all of the applicable regulations contained in Chapter 28 of the Code of Ordinances of Beaumont, Texas, as amended, as well as comply with any and all federal, state and local statutes, regulations or ordinances which may apply. The meeting at which this ordinance was approved was in all things conducted in strict compliance with the Texas Open Meetings Act, Texas Government Code, Chapter 551. PASSED BY THE CITY COUNCIL of the City of Beaumont this the 30th day of April, 2019. - Mayor Becky Ames - -P: Request for a Specific t: Phong Truong To 1425 College Street Use Permit to allow a Gaming Room. 50 100 I I Feet EXHIBIT "A" 1 0 1 2 S SCALE: 1"=20' THE SCREENING PURPOSES FOR 1425 COLLEGE STREET. BEAUMONT TX 77701 a_ W m Z O / � (GIY�P OF5�KING a �- CHAIN LINK & BARBED WIRE FENCE GRAVEL PARKING (rYR OF 11) GRAVEL PARKING (1YR OF 8) 10 VIDEO 7 VIDEO MACHNE 7 VIDEO MACHINE 12 VIDEO MACHINES ll 1 CONCRETE PARKING) (TYP. OF 6) EDGEOFPAVEMENT COLLEGE STREET (60' R.O.W.) 1.. PLANT SHRUBS ON ALL FOUR SIDES OF THE PARKING LOT FOR SCREENING PURPOSE. EXHIBIT "B" April 30, 2019 Consider a request for a Specific Use Permit to allow the expansion of a clinic in an RM-H (Residential Multiple Family Dwelling -Highest Density) District located at 3740 Laurel Street BEAUMONT TEXAS TO: City Council FROM: Kyle Hayes, City Manager 6SC PREPARED BY: Chris Boone, Planning & Community Development Director MEETING DATE: April 30, 2019 REQUESTED ACTION: Consider a request for a Specific Use Permit to allow the expansion of a clinic in an RM-H (Residential Multiple Family Dwelling -Highest Density) District located at 3740 Laurel Street. BACKGROUND The Hope Women's Resource Clinic requests to expand their nonprofit organization by adding a 20'x80' 3,200 square foot accessory structure in the rear yard of their property located at 3740 Laurel Street. The new structure will have room for classrooms, general storage and storage of their company bus. The bus will be used to provide free services to women with unexpected pregnancies, or women in crisis, in rural areas of Jefferson County and surrounding areas. At a Joint Public Hearing held on April 15, 2019, the Planning Commission recommended 7:0 to approve the request for a Specific Use Permit to allow the expansion of a clinic in an RM-H (Residential Multiple Family Dwelling -Highest Density) District located at 3470 Laurel Street with the following condition: 1. Water utilities requires that an RPZ backflow preventer must be installed at the customer's water meter. FUNDING SOURCE Not applicable. RECOMMENDATIONS Approval of the request with the following condition: 1. Water utilities requires that an RPZ backflow preventer must be installed at the customer's water meter. SPECIFIC USE PERNHT APPLICATION BEAUMONT, TEXAS (Chapter 30, City. Codes) TO: THE PLANNING COMMISSION AND CITY COUNCIL, CITY OF BEAUMONT, TEXAS APPLICANT'S NAME: - o A •) nMzn S 1P,.2 5 o ur c, Ll ,` n i c- APPLICANT'S ADDRESS: �� 'i L10 —b&c W"04 7j- "1'7 `l 0 APPLICANT'S PHONE #: 'g O9 e t9 V- L1O0S FAX #: NAME OF OWNER:NAoa4 ADDRESS OF OWNERw `i0 .rsi•\ u m0 T )( `1 r1 ri O r] LOCATION OF PROPERTY: 31L10 'L-D- o rkA O Qw.e,`w\.'04 "T)r '7 !) 0�7 LEGAL, DESCRIPTION OF PROPERTY: LOT N0.13 0 . 13,3 L OR TRACT BLOCK NO. PLAT ADDITION SURVEY_ NUMBER OF ACRES NUMBER OF ACRES For properties not in a, recorded subdivision, submit a copy of a current survey or plat showing the properties proposed for a specific use permit, and a complete legal field note description. PROPOSED USE: n �© iloUS�_ 'bU'S.tY`0.11-tr .Pt1Qe.�ir�r� ZONE: rooms , �o��hcoorn orci� S�oro•.��,-, . ATTACH A LETTER describing all processes and activities involved with the proposed uses. ATTACH A SITE PLAN drawn to scale with the information listed'on the top back side of this sheet. ATTACH A REDUCED 8 Y211 X 11" PHOTOCOPY OF THE SITE PLAN. THE EIGHT CONDITIONS listed on the back side of this sheet must be met before City Council can grant a specific use permit. PLEASE ADDRESS EACH CONDITION IN DETAIL. ATTACH THE APPROPRIATE APPLICATION FEE: LESSTHAN %2 ACRE.................................................................$250.00 %Z ACRE OR MORE AND LESS THAN 5 ACRES ........... :....... $450.00 5 ACRES OR MORE...................................................................$650.00 I, beingthe undersigned a areas depicted on the site SIGNATURE OF APPLIC? SIGNATURE OF OWNER: PLEASE TYPE OR PRINT FILE NUMBER: C2 - P understand that all of the conditions, dimensions, building sizes, landscaping and parking 11 be adhered to asjamended and approved by City Council. , NOT APPLICANT) DATE: TO: / ¢ITY OF BEAUMONT PLANNING DIVISION 801 MAIN STREET, ROOM 201 BEAUMONT, TX 77701 DATE RECEIVED: � - � 6 - I C I Phone - (409) 880-3764 Fax - (409) 880-3133 PLEASE MAKE NOTE ON REVERSE SIDE OF CONDITIONS TO BE MET REGARDING THE SITE PLAN AND LETTER OF PROPOSED USES AND ACTIVITIES. H(O�pe W&mR4,11 `02es-o Ycei CL6nicl March 22, 2019 City of Beaumont Planning Division 801 Main Street, Room 201 Beaumont, Tx 77701 RE: 3740 Laurel Legal Description: LAUREL HEIGHTS L-14&15&29& 30 & L13 & 31 TR 2 LT 16 & 28 TR 2 BLK 4 & TR C ABANDON LIBERTY AVE Dear Planning Division: Hope Women's Resource Clinic requests permission to construct a building to house the bus and trailer along with meeting rooms, a bathroom and storage. The bus and trailer will be used to provide free pregnancy testing, ultrasounds, and Sexually Transmitted Infection testing and treatment along with distributing clothes, formula and diapers in rural areas. We are a non-profit 501c3 tax exempt organization. It was established by concerned individuals seeking to provide confidential counseling to women in a crisis or unplanned pregnancy, and to educate the public on all available options. We offer free pregnancy tests, free ultrasounds, free sexually transmitted infection testing and treatment, confidential counseling, and a Blessings Boutique to provide necessities for the baby's entire first year. We also offer a variety of classes such as birthing, breastfeeding, relationships, parenting and life skills. We will provide the adequate utilities, access roads, drainage and other necessary supporting facilities. We feel the design, location and arrangement of driveways and parking spaces provides for safe and convenient movement of vehicular and pedestrian traffic without adversely affecting the general public or adjacent development. Measures will be taken to prevent and control offensive odors, fumes, dust, noise and vibration, and our lighting will be provided so as not to disturb or adversely affect neighboring properties. We will have sufficient landscaping and screening to insure harmony and compatibility with the adjacent property. The proposed use is in accordance with the comprehensive plan. Sincerely, J a ette Harvey E cutive Director HQP0 0 0 0 0 0 0 0 0 March 22, 2019 W Mne41/ `S'12e50tWC&CUnZ0 City of Beaumont Planning Division 801 Main Street, Room 201 Beaumont, Tx 77701 RE: 3740 Laurel Legal Description: LAUREL HEIGHTS L-14&15&29& 30 & L13 & 31 TR 2 LT 16 & 28 TR 2 BLK 4 & TR C ABANDON LIBERTY AVE Dear Planning Division: Hope Women's Resource Clinic requests permission to construct a building to house the mobile medical unit and boutique trailer along meeting rooms for our expansion of counseling and classes for men, a bathroom and storage. The mobile medical unit and trailer will be used to provide free pregnancy testing, ultrasounds, and Sexually Transmitted Infection testing and treatment along with distributing clothes, formula and diapers throughout Jefferson County and surrounding areas. We are a non-profit 501c3 tax exempt organization. It was established by concerned individuals seeking to provide confidential counseling to women in a crisis or unplanned pregnancy, and to educate the public on all available options. We offer free pregnancy testing, free ultrasounds, free sexually transmitted infection testing and treatment, confidential counseling, and a Blessings Boutique to provide necessities for the baby's entire first year. We also offer a variety of classes such as birthing, breastfeeding, relationships, parenting and life skills. The following eight conditions will be met as listed: 1. The building will add value to the surrounding properties since at this time it is a vacant lot behind our property. 2. There is no vacant property surrounding our property and therefore there will be no impediment to development. 3. We intend to grade the back lotto sheet drain to the west and then a swell will be cut to take the water south to Laurel. Power will be an underground feed from the service on the main building. Phone and data will be underground fed from main building. Water and sewer to be tied into the main building utilities. 4. There will be no additional parking or driveways therefore it will not adversely affect the general public or adjacent development 5. Due to the nature of the building (storage, garage, and classrooms) We do not expect any offensive odor, fumes, dust, noise, or vibrations 6. The directional lighting will replace security lighting already installed and will be attached to the building itself and therefore will not disturb or adversely affect neighboring properties 7. We intend to keep as many of the trees already on the site that is possible to insure harmony and compatibility with adjacent property 8. , The proposed use is an extension of the services we already offer and therefore are in accordance with the comprehensive plan Sincerely, Jeanette Harvey Executive Director ORDINANCE NO. ENTITLED AN ORDINANCE GRANTING A SPECIFIC USE PERMIT TO ALLOW THE EXPANSION OF A CLINIC IN AN RM-H (RESIDENTIAL MULTIPLE FAMILY DWELLING - HIGHEST DENSITY) DISTRICT AT PROPERTY LOCATED AT 3740 LAUREL STREET IN THE CITY OF BEAUMONT, JEFFERSON COUNTY, TEXAS. WHEREAS, Hope Women's Resource Clinic has applied for a specific use permit to allow the expansion of a clinic in an RM-H (Residential Multiple Family Dwelling - Highest Density) District at 3740 Laurel Street, being Lots 14, 15, 29 & 30 and Lots 13 & 31, Tract 2 and Lots 16 & 28, Tract 2, Block 4, Laurel Heights & Tract C Abandoned Liberty Avenue, Beaumont, Jefferson County, Texas, containing 1.3727 acres, more or less, as shown on Exhibit 'A" attached hereto; and, WHEREAS, the Planning and Zoning Commission of the City of Beaumont considered the request and is recommending approval of a specific use permit to allow the expansion of a clinic in an RM-H (Residential Multiple Family Dwelling -Highest Density) District at 3740 Laurel Street, subject to the following condition: • Water Utilities requires that an RPZ backflow preventer must be installed at the customer's water meter and, WHEREAS, the City Council is of the opinion that the issuance of such specific use permit to allow the expansion of a clinic is in the best interest of the City of Beaumont and its citizens; NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF BEAUMONT: THAT the statements and findings set out in the preamble to this ordinance are hereby, in all things, approved and adopted; and, Section 1. That a specific use permit to allow the expansion of a clinic in an RM-H (Residential Multiple Family Dwelling — Highest Density) District at 3740 Laurel Street, being Lots 14, 15, 29 & 30 and Lots 13 & 31, Tract 2 and Lots 16 & 28, Tract 2, Block 4, Laurel Heights & Tract C Abandoned Liberty Avenue, Beaumont, Jefferson County, Texas; containing 1.3727 acres, more or less, as shown on Exhibit "A," is hereby granted to Hope Women's Resource Clinic, its legal representatives, successors and assigns, as shown on Exhibit "B," attached hereto and made a part hereof for all purposes, subject to the following condition: • Water Utilities requires that an RPZ backflow preventer must be installed at the customer's water meter. Section 2. That the specific use permit herein granted is expressly issued for and in accordance with each particular and detail of the site plan attached hereto as Exhibit "B" and made a part hereof for all purposes. Section 3. Notwithstanding the site plan attached hereto, the use of the property herein above described shall be in all other respects subject to all of the applicable regulations contained in Chapter 28 of the Code of Ordinances of Beaumont, Texas, as amended, as well as comply with any and all federal, state and local statutes, regulations or ordinances which may apply. The meeting at which this ordinance was approved was in all things conducted in strict compliance with the Texas Open Meetings Act, Texas Government Code, Chapter 551. PASSED BY THE CITY COUNCIL of the City of Beaumont this the 30th day of April, 2019. - Mayor Becky Ames - File 2376-P: Request for a Specific Use Permit to allow the expansion of a clinic in RM-H (Residential Multiple Family Dwelling -Highest Density) District. Applicant: Hope Women's Resource Clinic Location: 3740 Laurel Street 0 100 200 Feet EXHIBIT "A" Nam-. inch = 40 feet p4 ev 9 r EXHIBIT "B" El April 30, 2019 Consider a resolution adopting the 2019 Water Conservation and Drought Contingency Plan and renewing the City's commitment to Chapter 22, Article 22.06 of the Code of Ordinances BEAUMONT TEXAS TO: City Council FROM: Kyle Hayes, City Manager PREPARED BY: Dr. Joseph Majdalani, P.E., Public Works Director MEETING DATE: April 30, 2019 REQUESTED ACTION: Council consider a resolution adopting the 2019 Water Conservation and Drought Contingency Plan and renewing the City's commitment to Chapter 22, Article 22.06, of the Code of Ordinances. BACKGROUND The Texas Commission on Environmental Quality requires a surface water rights holder with 1,000 acre-feet or more for municipal uses or a retail public water supplier with 3,300 or more connections to have a Water Conservation Plan and an Ordinance for a Drought Contingency Plan that should be renewed every five (5) years. The plans must meet all of the minimum requirements as set forth in the TCEQ rules, Title 30 Texas Administrative Code Chapter 288. The plans establish water conservation goals and means to achieve them; establishes criteria for the initiation and termination of drought response stages; establishes restrictions on certain water use; establishes penalties for the violation of and provisions for enforcement of these restrictions, and establishes procedures for granting variances. FUNDING SOURCE Not Applicable. RECOMMENDATION Approval of the resolution. RESOLUTION NO. BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF BEAUMONT: THAT the 2019 Water Conservation Plan is hereby adopted. The Plan is substantially in the form attached hereto as Exhibit "A;" and, BE IT FURTHER RESOLVED THAT the City of Beaumont hereby renews its commitment to Chapter 22, Article 22.06 "Drought Contingency Plan" of the Code of Ordinances. The meeting at which this resolution was approved was in all things conducted in strict compliance with the Texas Open Meetings Act, Texas Government Code, Chapter 551. PASSED BY THE CITY COUNCIL of the City of Beaumont this the 30th day of April, 2019. - Mayor Becky Ames - Water Utilities n City of Beaumont 2019 Water Conservation and Drought Contingency Plan Prepared by: John Pippins III, EIT John.Pippins@beaumonttexas.gov Water Utilities Designer III Approved by: Dr. Joseph Majdalani, P.E. Joseph.Majdalani@beaumonftexas.gov Public Works Director Public Works Department- Water Utilities 1350 Langham Rd. Beaumont, TX 77707 (409) 866-0026 May 1, 2019 EXHIBIT "A" Fom Texas Commission on Environmental Quality Water Availability Division WHOMMC-160, P.O. Box 13087 Austin, Texas 78711-3087 TCEQ Telephone (512) 239-4691, FAX (512) 239-2214 Utility Profile -and Water Conservation Plan Requirements for Municipal Water Use by Retail Public Water Suppliers This form is provided to assist retail public water suppliers in water conservation plan assistance in completing this form or in developing your plan, please contact the Conservation staff of the Resource Protection Team in the Water Availability Division at (512) 239-4691. Water users can find best management practices (BMPs) at the Texas Water Development Board's website http://www.twdb.texas.qov/conservation/BMPs/indexasn. The practices are broken out into sectors such as Agriculture, Commercial and Institutional, Industrial, Municipal and Wholesale. BMPs are voluntary measures that water users use to develop the, required components of Title 30, Texas Administrative Code, Chapter 288. BMPs can also be implemented in addition to the rule requirements to achieve water conservation goals. Contact Information Name of Water Supplier: Address: Telephone Number: Water Right No.(s): Regional Water Planning Group: Water Conservation Coordinator (or person responsible for implementing conservation program): Form Completed by: Title: Signature: City of Beaumont 1350 Langham Rd Beaumont, TX 77707 (409) 866-0026 Fax: (409) 861-4836 4415 B6, 4480 B7, 3805 B7 CN600130439 Region I Planning Group John Pippins III, EIT Phone: (409) 785-4702 John Pippins III, IIT Water Utilities Designer III Date: A water conservation plan for municipal use by retail public water suppliers must include the following requirements (as detailed in 30 TAC Section 288.2). If the plan does not provide information for each requirement, you must include in the plan an explanation of why the requirement is not applicable. TCEQ-10218 (Rev. 12/2018) Page 2 of 12 Utility Profile I. POPULATION AND CUSTOMER DATA A. Population and Service Area Data 1.. Attach a copy of your service -area map and, if applicable, a copy of your Certificate of Convenience and Necessity (CCN). 2. Service area size (in square miles): 83 (Please attach a copy of service -area map) 3. Current population of service area: 131,846 4. Current population served for: a. Water 131,846 b. Wastewater 131,846 TCEQ-10218 (Rev. 12/2018) Page 3 of 12 5. Population served for previous five years: Year Population 2014 127,191- 2015 129,688- 2016 131,849 2017 132,581 2018 131,846 6. Projected population for service area in the following decades: Year Population 2020 143,531 2030 2040 156,562 177,395 2050 190,248 2060 212,820 7. List source or method for the calculation of current and projected population size. World Population Review for current population size in addition to wholesale customers outside of city limits. Previous Water Loss Audits were used for gaining wholesale population data. The 2021 Regional Water Plan- Population Projections for 2020-2070 was used for projected population in addition to wholesale customers with an approximate 3% growth rate. * The wholesale customer population for 2014 and 2015 was estimated by averaging 2013 and 2016 data. B. Customer Data Senate Bill 181 requires that uniform consistent methodologies for calculating water use and conservation be developed and available to retail water providers and certain other water use sectors as a guide for preparation of water use reports, water conservation plans, and reports on water conservation efforts. A water system must provide the most detailed level of customer and water use data available to it, however, anv new billing system Durchased must be capable of reporting data for each of the sectors listed below. More guidance can be found at: http://www.twdb.texas.gov/conservation/doc/SB181Guidaiace.pdf TCEQ-10218 (Rev. 12/2018) Page 4 of 12 1. Quantified 5-year and 10-year goals for water savings: Historic 5- 5-year goal 10-year goal year Average Baseline for year 2024 for year 2029 Total GPCD 166.5 166.5 156.27 146.67 Residential GPCD 59.9 59.9 56.96 54.17 Water Loss GPCD 44 44 32.04 23.27 Water Loss Percentage 26.5 26.5 20.51 15.87 Notes: Total GPCD = (Total Gallons in System - Permanent Population) _ 365 Residential GPCD = (Gallons Used for Residential Use - Residential Population) - 365 Water Loss GPCD = (Total Water Loss - Permanent Population) - 365 Water Loss Percentage = (Total Water Loss - Total Gallons in System) x 100; or (Water Loss GPCD _ Total GPCD) x 100 2. Current number of active connections. Check whether multi -family service is counted as ® Residential or ❑ Commercial? Treated Water Users Metered Non -Metered Totals Residential 47,844 0 47,844 Single -Family 34,332 0 34,332 Multi -Family 13,512 0 13,512 Commercial 3,998 0 3,998 Industrial/Mining 21 0 21 Institutional 129 0 129 Agriculture 795 0 795 Other/Wholesale 4,147 0 4,147 3. List the number of new connections per year for most recent three years. Year 2016 2017 2018 Treated Water Users Residential 20,114 -2,319 -5,594 Single -Family 6,238 -3,046 -4,503 Multi -Family 13,876 727 -1,091 Commercial 595 385 -1,565 Industrial/Mining 0 5 -5 Institutional 0 399 -270 Agriculture 0 2,545 -1,750 Other/Wholesale 4 4,641 -498 TCEQ-10218 (Rev. 12/2018) Page 5 of 12 4. Dist of annual water use for the five highest volume customers. Customer Use (1,000 gal/year) Treated or Raw Water Texas Department of Criminal Justice 296,619 Treated Federal Prison Complex 207,615 Treated Chemtrade Refining 79,135 Treated Martin Resources 63,187 Treated Mobil Refinery 46,081 Treated II. WATER USE DATA FOR SERVICE AREA A. Water Accounting Data 1. List the amount of water use for the previous five years (in 1,000 gallons). Indicate whether this is ❑ diverted or ® treated water. Year 2014 2015 2016 2017 2018 Month January 798,587 678,671 653,290 620,618 787,408 February 702,337 582,937 613,692 570,884 583,216 March 736,782 637,686 641,562 606,004 641,459 April 704,930 620,965 606,320 598,966 611,087 May 754,749 648,345 631,653 635,273 679,721 June 748,457 666,456 678,713 612,201 667,895 July 756,830 769,843 735,148 643,539 701,578 August 809,275 863,706 689,116 613,532 750,326 September 755,848 803,971 660,435 636,199 641,875 October 725,918 73.8,165 714,113 669,678 642,347 November 666,394 656,963 669,883 669,362 643,270 December 672,642 655,381 621,852 674,041 647,170 Totals 8,832,748 8,323,090 7,915,777 7,550,299 7,997,351 2. Describe how the above figures were determined (e.g, from a master meter located at the point of a diversion from the source or located at a point where raw water enters the treatment plant, or from water sales). The above figures were determined from master meters located where treated water leaves the treatment plant and the groundwater facility. TCEQ-10218 (Rev. 12/2018) Page 6 of 12 3. Amount of water (in 1,000 gallons) delivered/sold as recorded by the following account types for the past five years. Year 2014 2015 2016 2017 2018 Account Types Residential Single - Family Multi - Family Commercial Industrial/Mining Institutional Agriculture Other/Wholesale 2,890,151.9 2,739,749.8 2,742,306.8 2,249,656 2,107,827.1 2,109,509.2 640,495.9 631,922.7 632,797.6 1,662,070.4 1,144,193 1,164,3 79.9 285,865.5 237,275.3 339,427.3 0 90,878.5 98,428.8 0 268,930.6 236,419.3 463,476.4 617,928.1 544,505.3 4. List the previous records for water loss for the past five years (the difference between water diverted or treated and water delivered or sold). Year Amount (gallons) Percent 2014 2015 2,035,831,584 2016 2017 1,770,076,194 1,545,839,322 2018 2,106,487,396 B. Projected Water Demands 27.91 2 5.44 23.31 29.23 1. If applicable, attach or cite projected water supply demands from the applicable Regional Water Planning Group for the next ten years using information such as population trends, historical water use, and economic growth in the service area over the next ten years and any additional water supply requirements from such growth. Please refer to Appendix C for projected water supply demands from Regional Water Planning Group I for the next fifty years. TCEQ-10218 (Rev. 12/2018) Page 7 of 12 III. WATER SUPPLY SYSTEM DATA A. Water Supply Sources 1. List all current water supply sources and the amounts authorized (in acre feet) with each. Water Type Source Amount Authorized Surface Water Neches River 56,468.0 Groundwater Chicot Aquifer 5,645.5 Other B. Treatment and Distribution System (if providing treated water) 1. Design daily capacity of system (MGD): 56 2. Storage capacity (MG): a. Elevated 6.8 b. Ground 17.67 3. If surface water, do you recycle filter backwash to the head of the plant? ® Yes ❑ No If yes, approximate amount (MGD): 0.2 IV. WASTEWATER SYSTEM DATA A. Wastewater System Data (if applicable) 1. Design capacity of wastewater treatment plant(s) (MGD): 31.9 MGD at Outfall 120 and 46 MGD at Outfall 001 2. Treated effluent is used for ❑ on -site irrigation, ❑ off -site irrigation, for ❑ plant wash - down, and/or for ❑ chlorination/dechlorination. If yes, approximate amount (in gallons per month): N/A 3. Briefly describe the wastewater system(s) of the area serviced by the water utility. Describe how treated wastewater is disposed. Where applicable, identify treatment plant(s) with the TCEQ name and number, the operator, owner, and the receiving stream if wastewater is discharged. The wastewater system currently consists of over 776 miles of sewer pipe ranging from 4 inches to 72 inches in diameter and 9,587 manholes. There are five major pipeline interceptors and 76 lift stations assisting in transporting flow to the wastewater treatment plant. The wastewater treatment plant is the Hillebrandt Bayou Wastewater Treatment Plant, TPDES Permit No. 10501020 and is owned and operated by the City of Beaumont. The treated wastewater is discharged to the Hillebrandt Bayou in segment 0704 of the Neches - Trinity Coastal River Basin. TCEQ-10218 (Rev. 12/2018) Page 8 of 12 B. Wastewater Data for Service Area (i f applicable) 1. Percent of water service area served by wastewater system: 100% 2. Monthly volume treated for previous five years (in 1,000 gallons): Year 2014 2015 2016 2017 2018 Month January 8,150 28,430 23,540 27,530 24,400 February 25,290 16,100 17,630 16,920 32,710 March 25,230 29,550 24,410 20,830 20,780 April 13,510 26,320 27,120 18,450 19,410 May 13,880 27,970 29,910 12,710 12,660 June 16,340 24,030 34,340 25,250 29,070 July 22,470 15,140 16,880 25,000 21,310 August 14,920 15,940 31,800 30,600 14,250 September 18,930 19,800 15,320 45,080 32,780 October 16,710 23,850 8,450 20,070 25,960 November 20,530 32,500 11,690 14,310 27,550 December 21,960 23,930 22,090 16,860 28,520 Totals 217,920 283,560 263,180 273,610 289,400 TCEQ-10218 (Rev. 12/2018) Page 9 of 12 Record Management System The City manages records of water sales through the Water Customer Service group which uses CentralSquare Technologies. CentralSquare Technologies separates water sales into different classes including Residential, Multi -family, Commercial, Industrial, and Agriculture (Irrigation). Water Utilities also maintains records of wholesale customers. Lucity is the record management system the City uses to track work orders and maintenance requests. The City recently purchased Cityworks software to replace Lucity as its record management system, and expects it to be implemented in the near future. Five and Ten ,Year Targets For this Water Conservation Plan, the City chose to use the historic averages as the baselines. The historic average for total gallons per capita per day (GPCD), water loss GPCD, and water loss percentage encompasses water usage from CY 2015 through CY 2018, because no Water Loss Audit was submitted for CY 2014. The historic average for the residential GPCD encompassed water usage from CY 2016 through CY 2018 because the Water Use Survey was inadequate CY 2014 and CY 2015. The goals set in this Conservation Plan reflect reducing the total water use, measured as gallons per capita per day (GPCD), by 1.26% annually. The City plans to further implement leak detection and improve leak repairs in order to reduce water loss percentage by 5.00% annually to reach the goals set below. The City's goal for reducing water loss GPCD was based on the water loss percentage and total GPCD goals. Historic Averages Baseline 5-year goal for year 2024 10-year goal for year 2029 Total GPCD 166.5 166.5 156.27 146.67 Residential GPCD 59.9 56.96 55.06 54.17 Water Loss GPCD 44 44 32.04 23.27 Water Loss Percentage 26.5 26.5 20.51 15.87 Diversion Metering The City meters raw water to -the surface water plant, treated water leaving the plant, each ground water well, and the high service pumps from the ground water storage facilities. Each meter is annually calibrated and remains within its specified accuracy. Refer to Appendix D for 2018 records of calibration on all diversion and discharge meters. TCEQ-10218 (Rev. 12/2018) Page 10 of 12 Universal Metering The City's Water Utilities maintains the water meters throughout the distribution system. The City uses Neptune meters (Refer to Appendix E for product information). All 5/8"'through 1- 1/2" meters are tested before installation. Meters are tested based on requests or if notified by the metering software. Repairs are made if a meter is broken or fails to meet 90% accuracy during testing. Contractors are required to use caged meters to monitor water use from hydrants during construction activities. Determining and Controlling Water Loss Water loss can occur from several sources: • Inaccuracies in customer meters • Error in firefighting and flushing estimates • Water Main breaks and leaks in the distribution system • Illegal connections and theft • Other Maintenance and Operations crews should look for and report evidence of leaks in the distribution system. Meter readers should look for signs of illegal connections, so they can be investigated. Leaks can be reported by customers through the City's 311 call system. The City has invested in leak detection software and the maintenance and customer service divisions are able to use this guidance when tracking down leaks. Continuing Public Education and Information The City inserts water conservation information with the annual water quality report. The City plans to make information on water conservation available on its website and include links to TCEQ TWDB, and EPA sites as resources. Water Rate Structure The City uses a non -promotional rate structure based on meter size. Refer to Appendix F for a comprehensive breakdown of the City's water rates as posted in the City Ordinance. Reservoir Systems Operations Plan The City of Beaumont does not own or operate reservoir systems. TCEQ-10218 (Rev. 12/2018) Page 11 of 12 Enforcement Procedure and Plan Adoption The 2019 Water Conservation Plan is expected to be reviewed by City Council on April 30, 2019. Once approved, a copy of the resolution granting approval will be attached under Appendix H. Coordination with the Regional Water Planning Group The City of Beaumont is located within the Region I Planning Group. The City of Beaumont will provide a copy of this Water Conservation Plan to the Region I Planning Group once it has been approved. Plan Review and Update The City of Beaumont reviews its conservation programs and goals on an annual basis and submits an Annual Conservation Report to update regulatory agencies. The Water Conservation Plan and Water Conservation Implementation Report is reviewed and updated every five years according to TCEQ requirements under Title 30 Texas Administrative Code (TAC) §288.30. The next Water Conservation Plan is expected by May 1, 2024. Drought Contingency Plan A copy of the Drought Contingency Plan as declared in Article 22.06 of the City Ordinance is attached under Appendix G. There are no revisions to the Drought Contingency Plan at this time. Wholesale Water Supply Contract Changes, per TCEQ Each wholesale water supply contract entered into or renewed after the adoption of this plan will require wholesale customers to develop and implement a water conservation plan or water conservation measures using the applicable elements from the TCEQ. If the customer intends to resell the water, the contract between the initial supplier and customer must provide that the contract for the resale of the water must have water conservation requirements so that each successive customer in the resale of the water will be required to implement water conservation measures in accordance with the provisions of this chapter. TCEQ-10218 (Rev. 12/2018) Page 12 of 12 Appendix A Certificates of Convenience and Necessity / Service Area Maps Public Utility Commission MEN WO I 00 st 4 C -j: q April 10, 2019 1:288,895 0 2 4 8 m! 0 3.25 6.5 13 km Sources: Esri, HERE, Garmin, USGS, Intermap, INCREMENT P, NRCan, Esri Japan, METI, Esri China (Hong Kong), Esri Korea, Esri (Thailand). NGCC, 0 OpenStreetMap contributors, and the GIS User Community FA Public Utility Commission 4� \\ PiaQi'oreYt 03 - 'e ,AV��% - Ont ` '•' '! '� cep-•w"A� . iGfJdi - f ••� - 11 2005. April 16, 2019 1:144,448 0 1 2 4m! I I I 0 1.75 3.5 7 km Sources: Esri, HERE, Garmin, USGS, Intermap, INCREMENT P, NRCan, Esri Japan, METI, Esri China (Hong Kong), Esri Korea, Esri (Thailand), NGCC, 0 OpenSlreelMap contributors, and the GIS User Community Appendix B Certificates of Convenience and Necessity �Rn .:"•.4.��' .y ge +i;":�;� ,a��e•.:.`iir :Yr.' �\ �•'.,' i!i;nya,' ":x• '}�� ••�::�%'. 'U�,n:-+Knx�.•. •a`,�. t'. t;t;i(;'!@i., Nn +i+�.4.::y.,+x To�t�.t �44i..M:�q.n p;�r ta; a:ASS^;. xt'OI:�.. t: ,: �;r .'N� ¢`'.°�4''�i.� t:4�. ..�� '2.0 t�`n:•:4�:• �J�'J+' f•Li'.ty.�i.O heY 4} :.y^ ^JYr NO �1tIS 'max s ra4 Y= CITY OF BEAII'MT haiiing bulg applieb for certification to proilibe funter � utilitg serilice for the convenience anb necessitg of the public, anb :ter `it hailing been betermineb bg this ommission that the public -. convenience anb' necessitg fuoulb in fact be abizanceb bg the pruiiision _ of such seriiire bg this Applicant, is entitleb to sub is herebg granteb this �Y (Ilextifiratie of &Wmni.en.et anbr Yjeregsity numbereb 10998 , to provibe fuater utilitg serblice to that service area or those serbice areas besignateb bg final Orber or 1(�' rbers bulg entereb bg this (nommission, fuhich. 01rber or (®rbers ,are on file at the (nommission offices in Austin, Texas; anb are matters of official rerorb available for public inspection; aub be it hnofun further that these presents bo ebibence the authoritg anb the butg of this Grantee to prof ibe such utiiitg serWre in acrorbunce faith the Infus of this Mate anb the Aules of this (nommission, subject onlg to ang pofuer anb responsibilitg of this Tommission to reVohe or amenb this Certificate in fuhole or in part upon a subsequent shofuing that the. public convenience nub neressitg fuoulb be better serveb therebg- P4 souleb at Austin, ('texas, this lot bag of woiiember, 1974_ 5� Philip F. Ricketts r\y� SECRETARY OF THE COMMISSION tiUR /\ p/ Texas Commission On Environmental Quality By These Presents Be It Known To All That The City of Beaumont having. duly applied for certification to provide sewer utility service for the convenience and necessity of the public, and it having been determined by this commission that the public convenience and necessity would in fact be advanced by the provision of such service by this Applicant, is entitled to and is hereby granted this Certificate of Convenience and Necessity No. 20400 to provide continuous and adequate sewer utility service to that service area or those service areas in Jefferson County as by final Order or Orders duly entered by this Commission, which Order or Orders resulting from Application No. 3403-C are on file at the Commission offices in Austin, Texas; and are matters of official record available for public inspection; and be it known further that these presents do evidence the authority and the duty of The City of B eaumont to provide such utility service in accordance with the laws of this State and Rules of this Commission, subject only to any power and responsibility of this Commission to revoke or amend this Certificate in whole or in part upon a subsequent showing that the -public convenience and necessity would .be bett served thereby. Issued at Austin, Texas, this .MAY 17 �,,, � � I/Xk-" 0-V-4v i`� > te Commission" Appendix C Regional Water Planning Group I Projected Water Supply Demands 2016 Water Plan East Texas Region Table 2.4 Historical Water Use and Projected Municipal Water Demand in the East Texas Regional Water Planning Area by County (ac-ft/yr) (Cont.) County/Water User Group Water Use' Prgj tions Houston County 2010 2020 .2030 2040 2050 2060 2010 County -Other d 178 184 172 170 169 169 169 Crockett 1,178 1,281 1,253 1,226 1,211 1,209 1,209 Grapeland 230 211 206 200 197 196 196 Lovelady 84 131 130 128 127 126 126 The C nsolidated 1,380 1,567 1,520 1,475 1,450 1,445 1,445 Houston County Total 3,050 3,374 3,281 3,199 3,154 3,145 3,145 Jasper County 2010 2026 2030 '2040 2050 2060 2070 County-Otherd 2,815 2,467 2,422 21354 2,311 2,302 2,302 Jasper 1,454 1,699 1,699 1,676 1,660 1,657 1,657 Jasper County WCID No. 1 2 33 224 212 207 207 207 207 Kirbyville 388 402 401 395 390 390 390 Mauriceville SUD ° 27 30 30 30 30 30 30 Jasper County Total 4,917 4,822 4,764 4,662 4,598 4,586 4,586 ,ice. �e i..4 3 r�� _S+�J 'N n CA .•. ��. +Fr �j.e��~M.+.� } i _ Jefferson Cbunty 2010 202.0 2030 2040 2050 2060 `2070 Beaumont 26,608 29,689 30,963 32,423 34,398 36,805 39,548 Bevil Oaks 128 135 137 139 147 157 169 China 124 143 146 150 158 168 181 County-Otherd 1,980 2,560 3,246 4,093 5,107 6,251 7,537 Groves 2,047 2,238 2,160 2,094 2,069 2,063 2,063 Jefferson County WCID No. 10 4$8 448 453 463 485 517 555 Meeker MUD 342 431 445 462 488 522 1 560 Nederland 2,382 2,404 2,464 2,546 2,682 2,865 3,077 Nome d ' 127 75 77 80 84 90 96 Port Arthur` 13,47069, 19,805 19,775 19,548 19,501 19,482 19,481 Port Neches 1,614 1,428 1,447 1,481 1,553 1,658 1,780 West Jefferson County MWD 669 741 752 772 809 863 927 Jefferson County Total 49,879 60,097 62,065 64,251 67,481 71,441 75,974 2-17 Chapter 2 (2015.12.01) Appendix D 2018 Diversion and Discharge Meter Calibration Records Mud Instruments 1210 Harper Rd, Kerrville Texas 78028 (281)421-1864 Certificate Of Calibration Owner:. City Of Beaumont Certificate No: 11021801 Location: Pine Street Water Plant Application: City Flow / High Service We certify that the following instrument(s) is/are in good working order and conform to the Manufacturers specified accuracy. All workmanship and Materials are guaranteed to be of the highest standards and in accordance with the manufacturers guidelines. Measuring Element: Flowmeter: Manufacturer: Model Number: Range: Variance Found: Tube Information: Manufacturer: Model Number: Size: Variance Found: Liner Material: Calibration Data: Comments: Magnetic Flow Meter Rosemount 8750WA 50 MGD <1% Serial No: 175607 Specified Accuracy: 1% Zero Distance: N/A Rosemount 8750WA32ESR1A1FPSA360CAANADA1DA2M4Q4G5 36 Inch Software Revision: 5.2.2 <1% Polyurethane Instrument was Calibrated as per the Manufactures recommendations and verified by on board Diagnostics Passed .03% from Original Calibration Date of Calibration: November, 2 2018 Technician: Vernon Hagan Mud Instruments 1210 Harper Rd, Kerrville Texas 78028 (281) 421-1864 Certificate Of calibration Owner:. City Of Beaumont Certificate No: 11021814 Location: Pine Street Water Plant Application: Raw Water We certify that the following instrument(s) is/are in good working order and conform to the Manufacturers specified accuracy. All workmanship and Materials are guaranteed to be of the highest standards and in accordance with the manufacturers guidelines. Measuring Element: Flowmeter: Manufacturer: Model Number: Range: Variance Found: Tube Information: Manufacturer: Model Number: Size: Variance Found: Liner Material: Calibration Data: Comments: Magnetic Flow Meter Rosemount 8750WA 50 MGD < 1% Serial No: 175697 Specified Accuracy: 1 % Zero Distance: N/A Rosemount 8750WA32ESR1A1FPSA360CAANADA1DA2M4Q4G5 36 Inch Software Revision: 5.2.2 < I % Polyurethane Instrument was Calibrated as per the Manufactures recommendations and verified by on board Diagnostics Passed .02 % from Original Calibration Date of Calibration: November, 2 2018 Technician: Vernon Hagan Mud instruments 1210 Harper Rd, Kerrville Texas 78028 (281) 421-1864 Certificate Of Calibration Owner:. City Of Beaumont Location: CityWater Meter Application: Well #1 Discharge Certificate No: 11021817 We certify that the following instrument(s) is/are in good working order and conform to the Manufacturers specified accuracy. All workmanship and Materials are guaranteed to be of the highest standards and in accordance with the manufacturers guidelines. Measuring Element: Venturi Flowmeter: Manufacturer: BFI Size 14.5 Inch Range: 0-99.42" H2O Variance Found: < 1 % Transmitter Information: Manufacturer: Rosemount Model Number: 1151DP Serial No: N/A Variance Found: < 1% Liner Material: N/A Calibration Data: Comments: Date of Calibration: Serial No: N/A Specified Accuracy: 1% Instrument was Calibrated as per the Manufactures recommendations and verified with a Hand Pump 99.42 H2O =18 MGD None November, 2 2018 Technician: Vernon Hagan Mud Instruments 1210 Harper Rd Kerrville Texas 78028 (281) 421-1864 Certificate of Calibration Owner:. City Of Beaumont Certificate No: 11021816 Location: Well # 2 Application: City Water Meter We certify that the following instrument(s) is/are in good working order and conform to the Manufacturers specified accuracy. All workmanship and Materials are guaranteed to be of the highest standards and in accordance with the manufacturers guidelines. Measuring Element: Magnetic Flow Meter Flowmeter: Manufacturer: Endress+Hauser Model Number: ProMaa 400 Serial No: LA040719000 Range: 300000 GPH Specified Accuracy: Variance Found: < 3% Zero Distance: N/A Tube Information: Manufacturer: Model Number: Size: Variance Found: Liner Material: Calibration Data: Comments: Endress+Hauser 5W4C3F-AAALHP5DHA1 KGM+ 14 Inch < 2% Hard Rubber Instrument was Calibrated as Perth Manufactures recommendations and verified by on board Diagnostics Passed .03 % From Original Calibration New Meter Date of Calibration: November, 2 2018 Technician: Vernon Hagan 5% Mud Instruments 1210 Harper Rd Kerrville Texas 78028 (281) 421-1864 Certificate Of Calibration Owner:. City Of Beaumont Certificate No: 11021815 Location: Well # 3 Application: City Water Meter We certify that the following instrument(s) is/are in good working order and conform to the Manufacturers specified accuracy. All workmanship and Materials are guaranteed to be of the highest standards and in accordance with the manufacturers guidelines. Measuring Element: Magnetic Flow Meter Flowmeter: Manufacturer: Endress+Hauser Model Number: 53W Maq Meter Serial No: C6051216000R Range: 5 MGD Specified Accuracy: Variance Found: < 3% Zero Distance: N/A Tube Information: Manufacturer: Model Number: Size: Variance Found: Liner Material: Calibration Data: Comments: Endress+Hauser 53W3F-ULOB1 RC26AAA 14 Inch < 2% Polyurethane Instrument was Calibrated as per the Manufactures recommendations and verified by Ultrasonic Flow Meter Passed 3 %(H) Of Transit Time Reading Date of Calibration: November, 2 2018 Technician: Vernon Hagan 5% Mud Instruments 1210 Harper Rd, Kerrville Texas 78028 (281) 421-1864 Certificate of Calibration .Owner:. City Of Beaumont Certificate No: 11021818 Location: LOEB Water Plant Application: High Service Pump #1. #2 & #3 We certify that the following instrument(s) is/are in good working order and conform to the Manufacturers specified accuracy. All workmanship and Materials are guaranteed to be of the highest standards and in accordance with the manufacturers guidelines. Measuring Element: Flowmeter: Manufacturer: Model Number: Range: Variance Found: Tube Information: Manufacturer: Model Number: Size: Variance Found: Liner Material: Calibration Data: Comments: Maqnetic Flow Meter Rosemount 8750WA 4000 GPM <1% Serial No: 176390 Specified Accuracy: 1 Zero Distance: N/A Rosemount 8750WA32ESR1A1 FPSE240CA1 NADA1 DA2M4Q4 24 Inch Software Revision: 5.2.2 <1% Polyurethane Instrument was Calibrated as per the Manufactures recommendations and verified by on board Diagnostics Passed .03% From Original Calibration Date of Calibration: November, 2 2018 Technician: Vernon Hagan Mud Instruments 1210 Harper Rd - Kerrville, Texas 78028 (281) 421-1864 Certificate Of Calibration Owner: - City Of Beaumont Certificate No: 11021819 . Location: LOEB Water Plant Application: High Service Puma #4 We certify that the following instrument(s) is/are in good working order and conform to the Manufacturers specified accuracy. All workmanship and Materials are guaranteed to be of the highest standards and in accordance with the manufacturers guidelines. Measuring Element: Magnetic Flow Meter Flowmeter: Manufacturer: Endress+Hauser Model Number: ProMag Serial No: LA040819000 Range: 4000 GPM Specified Accuracy: Variance Found: < 1 % Zero Distance: N/A Tube Information: Manufacturer: Model Number: Size: Variance Found: Liner Material: Calibration Data: Comments: Endress+Hauser 5W4C6H-AAALHN5DHA1 KGM 24 Inch Software Revision: 5.2.2 < I % Hard Rubber Instrument was Calibrated as per the Manufactures recommendations and verified by on board Diagnostics Passed .03% From Original Calibration Date of Calibration: November, 2 2018 Technician: Vernon Hagan 1% Appendix E Distribution System Meter Product Information a a a a PRODUCT SKEET sate' U11L 111' tr= �rtwUr_r:�trtr , ri.rr.r�; ; f T-10 METER no TECHNOLOGY GROUP SIZES: 5/g",3/4",and 1" 710 water meters are warranted for performance, materials, and workmanship. Every T-10 water meter meets or exceeds the latest AWWA C700 Standard. Its nutating disc, positive displacement principle is time -proven for accuracy and dependability since 189Z, ensuring maximum utility revenue. The T 10 water meter consists of three major assemblies: a register, a no -lead high copper alloy maincase, and a notating disc measuring chamber. The T 10 meter is available with a variety of register types. For reading convenience, the register can be'mounted in one of four positions on the meter. The corrosion -resistant no -lead high copper alloy maincase will withstand most service conditions: internal water pressure, rough handling, and in -line piping stress. The innovative floating chamber design of the nutating disc measuring element protects the chamber from frost damage while the unique chamber seal extends the low flow accuracy by sealing the chamber outlet port to the maincase outlet port, The nutating disc measuring element utilizes corrosion -resistant materials throughout and a thrust roller to minimize wear. Neptune provides a limited warranty with respect to its T 10 water meters for performance, materials and workmanship. When desired, maintenance is easily accomplished either by replacement of major assemblies or individual components. w = Register F ® Magnetic drive, low torque a w registration ensures accuracy x • Impact -resistant register • High resolution, low flow leak detection • Bayonet style register mount allows in -line serviceability • Tamperproof seal pin deters theft • Date of manufacture, size, and model stamped on dial face No -Lead Maincase • Made from no -lead high copper alloy • ANSI/NSF 61 Certified • Lifetime guarantee • Resists internal pressure stresses and external damage + Handles in -line piping variations and stresses • No -lead high copper alloy provides residual value vs, plastic • Electrical grounding continuity Nutating Disc Measuring Chamber • Positive displacement • Widest effective flow range for maximum revenue • Proprietary polymer materials maximize long term accuracy • Floating chamber design is unaffected by meter position or in -line piping stresses > Adaptability to all present and future systems for flexibility is available a only with Neptune's ARB11 Utility Management Systems". 0 U y {i) r N } N 5/8" ACCURACY 9 .1 .2 .3 .4 .6 .6 .7.0.9 1 2 3 4 5 6 7 8 910 20 30 40 50 100 US gpm .023 .045 .114 .23 .AS .68 1.14 1,82 2.27 4.64 6.81 11.36 22.7 m3/h 3/4" ACCURACY 9 T V 3 U Q O�iiiiiiii�i�■iiiri�iiFi�O�iiii�iiiiiii�iiiiiii Hiffiffil iii .023 .045 1" ACCURACY a U W US gpm .114 .23 .45 .68 114 1.82 2.27 4.54 6.81 11.36 22.7 01h .1 .2 .3 A .5 .6 .7.8.9 1 .023 .045 .114 .23 5/8" PRESSURE LOSS 0 0 IL 2 3 4 5 6 7 8 910 20 30 40 60 100 US gpm A6 68 1.14 1.62 2.27 4.54 6.51 11.3E 22.701h ■MMMMMNMMMMMMMW� MEN NOMENNEENNE 5 2 16 17 18 19 gpm 0 .23 .68 1.14 1.59 2.04 2.50 2.95 3.41 3.86 4.31 4M m31h These charts show typical meter performance. Individual results may vary. Y.- 3/4" PRESSURE LOSS 12 rn a 0 1 2 3 4 5 8 7 8 9 10 11 12 13 14 15 16 17 W 19 20 21 22 23 24 25 26 27 28 20 30 US 9PM 0 .23 .68 1.14 1.59 2.04 2S0 2.95 141 aW 4.54 100 5.45 5.90 5.38 &01 m3/h 1" PRESSURE LOSS a mom m lo 4 4 8 e 10 12 14 18 18 20" 24 26 28 30 32 34 38 36 AD 42 44 48 Ib 50 ilS opm 0 .45 1.38 2.27 3,19 4.09 Soo 5.90 6.61 7.72 &63 9.54 iD.AS 11A M-'Ih OPERATING CHARACTERISTICS Meter Normal Operating Range AWWA Low Flow Size @100% Accuracy {±1,5°/,} Standard @ 95% Accuracy 5/8, 1/2 to 20 US gpm 1 to 20 US gpm 1/8 US gpm 0.11 to 4.55 m3/h 0.23 to 4.5 m3/h 0.03 m3/h 3/4' 3/4 to 30 US gpm 2 to 30 US gpm 1/4 US gpm 0.17 to 6.82 m3/h 0.45 to 6.8 m3/h 0.06 m3/h 1' 1 to 50 US gpm 3 to 50 US gpm 3/6 US gpm 0.23 to 11.36 m3/h 0.68 to 11.4 m3/h 0.03 m3/h DIMENSIONS Meter A B C-Std. C-ARB D-Threads D-OD E F Weight Size in/mm inlmm Inlmm in/mm per inch in/mm in/mm in/mm Ihslkg 5/8' 71/2 3 5/8 4 7/8 5 3/8 14 1.030 1 5/8 21/2 3 3/4 191 92 124 137 26 41 64 1.7 5/8' X 3/4' 7 1/2 3 5/8 4 7/8 5 3/8 11112 1.290 1 5/8 2 5/8 4 191 92 124 137 33 41 67 1.8 3/4 9 4 3/8 51/2 5 13/IB 11 1/2 1.290 1 7/9 2 5/8 6 _ 229 111 140 148 33 48 67 2.7_ 3/4'SL 7 1/2 4 3/8 51/2 5 13/18 11 1/2 1.290 1 7/8 2 5/e _ 51/2 911 111 140 148 33 48 67 2.5 3/4'Xl' 9 4 3/a 51/2 5 13/16 11 1/2 1.626 1 7/8 2 3/4 6 1/2 229 111 140 148_ 41 70 2.9 1' 10314 61/2 6 3/8 6 5/8 11 1/2 __-98 1.626 21/8 2 3/4 9 3/4 273 165 162 168 41 54 70 4.4 1'X11/4' 103/4 51/2 63/8 65/8 111/2 1.865 21/8 213/18 101/4 273 165 162 168 47 54 71 4.6 PRODUCT SHEET Ann^ilIlt:-rY MA1'JAGf`-.M1: lT SY$TF,MS ` -0 NEPTUNE TRU/FLO° COMPOUND METER SIZES. 2 Hp, 3, 4 , 6", AND 6"X8" tlilliRO' meters combine the low -Ilona sensitivity of a disc -type meter with the hiyh•flow capacity of a turbine4ppu mates. All TRU/FLU® Compound water meters meet or exceed the latest performance and accuracy requirements set by the AWWA C702, and maximum continuous flow rates may be exceeded by as much as 25% for intermittent periods. z The TRU/FLO Compound water meter is designed to register wide flow ranges Q where varying flow rates are typical. TRU/FLO meters combine the low -flow sensitivity of a disc -type meter with the high -flow capacity of a turbine - type meter. The hydraulic valve transfers flow smoothly between the disc section and turbine section of the meter, minimizing the loss of accuracy in the crossover range. The turbine measuring element registers high flows and the disc measuring element registers low flows, ensuring accurate measurement at all flow rates. The TRU/FLO consists of a durable lead free, high -copper alloy maincase, Neptune High Performance (HP) or Trident"Turbine measuring element, Neptune T-10 chamber, and two magnetic -driven, roll -sealed registers. The 6" x 8" TRU/FLO assembly consists of two 6" x 8" concentric reducers, a 6" Neptune strainer, and a 6" Neptune TRU/FLO Compound meter. The lead free, high -copper maincase is corrosion -resistant, lightweight, and easy to handle. A calibration vane allows field calibration of the LIME to lengthen service life and to ensure accurate registration. The two magnetic -driven, roll -sealed registers simplify the meter's design and reduce long-term maintenance by eliminating complicated combining drive mechanisms. For reading convenience, the registers can be mounted in any one of four positions on the meter. Neptune provides a limited warranty with respect to its TRU/FLO Compound d water meters for performance, materials, and workmanship. When desired, owner maintenance is easily accomplished by in -line replacement of major components, or a factory -calibrated LIME. W -Minimum loss of accuracy in the crossover = range increases revenue M a Spring -loaded valve eliminates need for frequent adjustment and service • Combined turbine and disc LU � measuring elements • Industry -leading flow ranges at 98.5%- 101.5% accuracy ensure maximum revenue n • Direct coupling of rotor to gear train ensures accurate registration • Unitized Measuring Element (UME) makes maintenance easier and faster with less downtime • Calibration vane allows in -line service to extend life and ensure accurate registration Compact maincase • Made from lead free, high -copper alloy • NSF/ANSI 372 certified and NSF/ANSI 61 compliant • Lifetime guarantee • Compact, lightweight design provides for easy installation and in -line serviceability Adaptability to all present and future systems for flexibility. 2" ACCURACY 101.. —rrm 88 ' 0.f 1 5 to 56 1m 271 1000 US9pa MI 021 L14 227 IIX 227 414 222.0 m!h 3" ACCURACY 104 100 X 4 31 LL1 1 5 10 51 TM 4m lowUSOpn 0.1 DD 1.14 2v 1135 m M 727.0 ipm 1 C ACCURACY 104 100 n !U 0.1 1 5 IO n 00 'a Imo U59pn 0.1 021 1% 777 IIffi 2v ISID 227.11 idlh V ACCURACY l01 I00 a u 01 I 5 10 Ul m 5D M 270 Ion US 9941 0.1 an 114 227 1135 217 121 2270 M 2271.0 mjh 2" PRESSURE LOSS 12 a i0 4 ti 2 0 0 m 40 60 40 I00 120 140 160 IN 200 US 9pm 0 AIM 9.03 13M 18.17 "1 213 313 363 40.9 4S.4 dfl, 3" PRESSURE LOSS 25 zo IS O 6 IC.._......I- ... . .........__ ... ......... _.. _. .. ..... .._.. ..._. .... 0 0 25 51 15 103 12S I50 115 ED 225 250 71S MO M 352 USOpm 0 565 11-% 1793 217 2S4 3L1 317 45.4 51.1 5U M W 730 735 Will 4" PRESSURE LOSS 25 — 30 - - 1 a 10 I i � 1 I i i f 0 i i 0 50 IW 1'A M 250 M X0 400 4M 500 SW 90 052 700 US9pm 0 1130 w 31.1 at 550 m1 715 900 1027 1115 1I49 M3 lim 1590 m'1h 6" PRESSURE LOSS 25 f 20 li d � i i i 5 i 0 0 im :2A 30 YD M3 1721 700 AD 9N 1070 Itm 1N0 1970 lJ)0 USylvn 0 227 4S4 W 919 1,16 1353 190 In.7 MM II1L 249J MS 2%2 3173 mfi PRODUCT SHErT Ann" U<IUTy MANAtiliMENT $y:irr MS` NER"rUNE TECHNOLOGY GROUP anted for Notlananship. Every T-100 water meter meets or exceeds the latest AWWA C700 Standard. Its notating disc, positive displacement principle has been time -proven for accuracy and dependability since 1892, ensuring maximum utility revenue. z The T 10 water meter consists of three major assemblies: a register, a lead r free, high -copper alloy maincase. and a nutatina disc measuring chamber. y The T-10 meter is available with a variety of register types. For reading convenience, the register can be mounted in one of,four positions on the meter. The corrosion -resistant, lead-free, high -copper allay maincase will withstand most service conditions: internal water pressure, rough handling, and in -line piping stress. The innovative floating chamber design of the nutating disc measuring element protects the chamber from frost damage while the unique chamber seal extends the low -flow accuracy by sealing the chamber outlet part to the maincase outlet part. The nutating disc measuring element utilizes corrosion -resistant materials throughout and a thrust roller to minimize wear. See Neptune Meter Warranty Statement for warranty details. KWhen desired, maintenance is easily accomplished either by replacement of 3" major assemblies or individual components. T-100 METER SIZES: 1 '/z"AND 2" p Register • Magnetic -drive, low -torque registration LU ensures accuracy LU • Impact -resistant register m a • High -resolution, low -flow LU leak detection • Bayonet -style register mount allows in -line serviceability • Tamperproof seal pin deters theft • Date of manufacture, size, and model stamped on dial face . Lead Free Maincase • Made from lead free, high -copper alloy • NSF/ANSI61 Certified • NSF/ANSI 372 Certified • Lifetime guarantee • Resists internal pressure stresses and external damage • Handles in -line piping variations and stresses • Lead free, high -copper alloy provides residual value vs. plastic • Electrical grounding continuity m Nutating Disc Measuring Chamber • Positive displacement • Widest effective flow range for maximum revenue • Proprietary polymer materials maximize long-term accuracy • Floating chamber design is unaffected by meter position or in -line piping stresses > Adaptability to all present and >= future systems for flexibility is w available only Willi Neptane's a ARV Utility Management Systems" Z 1 � 1 �A��■!■i.11lllrll!l��/■■■.11�111lIll��NONE 2111111m1 11111111!•1!•i1/■■■■.Ilill111! fi•��■■■■.11lilrllll��■■■■■!! i•�1■■■■■■lIIMlllllli•��/■■!.l11#111lr1�1��■■■■!l1111!llll i♦��■!!■.Ilillrlllf!•1��■■■■M!1li1111I1��■■!■■l.lilllll,l '' ��■!■!■lliilll�!;��/■■.!lIIIIIIIt1��r�.��i1111l111t ��i!!■■■..lfl�:illfl�0�/■■..IIlllllltl��■/!■■l.Illlllllt C■��M%fll�ll!!Il!■�■��%��i1l111111■■��l�f��!lttlll{! ��■■litllllirllfl��iil/■!!!l111111r11��/■■■■.1lllltltt ' ��■!�■.1i11110lI1��1•■■!■i!1#Alllllt�l�m�ll■�l1111A1l111 ■iIllAllitll�fl:1A■■■■■.11111111it��/■f■■i111111111 ��■■■ ��■■!■.Illillllll��■■■■.1IIAllillli•t�■■■■M■!1l111l111 ��■■■I.IIIIAIIiII�:•�■■!!lii1A1l1111��■/,■1■l111111ir1 „ ��■!■l.1111111!l,�Ii•��:i�i�ii::::ie�+■■��/■.A#11111,1 ��■■■■i!1#11111�1—=i•■■■..a1111111111•��is:��!i!�flltl �/�■!■■■Ilillllo.;��■■ll.Iiill!l1111��■■■■■i.11111l111 ��■■!!!!11!:�flllli•�i•■■■■.11tillllflioli■�■■■�!lllllllllt . ■■��flilltllfll��!%l�llitlli■■��1111111t1 Appendix F Water Rate Structure . Sec. 22.02.001 Water service rates (a) Effective October 1, 2016, the following rates per month shall be the rates charged for water service furnished to customers within and outside of the corporate limits of the city except as provided in subsection (b) of this section. Meter Size/Inches Inside City Rate Outside City Rate 5/8 $13.04 $19.60 1 $14.45 $21.66 1-1/2 $15.85 $23.75 2 $19.78 $29.67 3 $40.18 $60.30 4 $48.71 $73.07 6 $87.82 $131.71 8 $120.77 $181.13 10 $166.19 $249.31 12 $207.19 $310.79 Usage rate first 1,000 gallons Minimum Minimum Over 1,000 gallons $ per 1,000 gallons $4.41 r$6.63 (b) Senior citizens who comply with subsection (c) below will receive. a discount equivalent to one thousand (1,000) gallons of water ($4.41). (c) Eligible senior citizens shall mean customers residing in a single-family residence inside the city who are over the age of sixty-five (65) years. To obtain the monthly minimum charge deduction, persons eligible must file a sworn application on a form provided therefor, with water customer services. Upon approval of the application the senior citizen's monthly minimum charge shall be applicable for the life of the applicant. (d) Apartment complexes and mobile home parks with four (4) or more units shall be billed a minimum monthly water service rate for 75% of the number of units at the 5/8-inch meter rate. Additional usage above and beyond the minimum usage will be billed -based on rates set by this section. Appendix G Drought Contingency Plan X ARTICLE 22.06 DROUGHT CONTINGENCY PLAN Sec. 22.06.001 Declaration of policy, purpose and intent (a) In order to conserve the available water supply and protect the integrity of water supply facilities, with particular regard for domestic water use, sanitation, and fire protection, and to protect and preserve public health, welfare, and safety and minimize the adverse impacts of water supply shortage or other water supply emergency conditions, the city hereby adopts the following regulations and restrictions on the delivery and consumption of water. (b) Water uses regulated or prohibited under this drought contingency plan are considered to be non -essential and continuation of such uses during times of water shortage or other emergency water supply condition is deemed to constitute a waste of water which subjects the offender(s) to penalties as defined in section 22.06.010 of this plan. (Ordinance 01-058, sec. 1, adopted 7/31/01; Ordinance 01-078, sec. 1, adopted 1019101; 1978 Code, sec. 28-59(a)) Sec. 22.06.002 Public involvement Opportunity for the public to provide input into the preparation of the plan was provided by the city by means of providing a public meeting to provide opportunity to allow public input. The meeting was publicly announced through the Beaumont Enterprise. The notice for the meeting was posted at City Hall, 801 Main St., and the meeting was held July 31, 2001. (Ordinance 01- 058, sec. 1, adopted 7/31/01; Ordinance 01-078, sec. 1, adopted 10/9/01; 1978 Code, sec. 28- 59(b)) Sec. 22.06.003 Public education The city will periodically provide the public with information about the plan, including information about the conditions under which each stage of the plan is to be initiated or terminated and the drought response measures to be implemented in each stage. This information will be provided by means of television announcements, press releases and utility bill flyers. (Ordinance 01-058, sec. 1, adopted 7/31/01; Ordinance 01-078, sec. 1, adopted 10/9/01; 1978 Code, sec. 28-59(c)) Sec. 22.06.004 Coordination with regional water planning groups The service area of the city is located within the Region I regional water planning area and the city has provided a copy of this plan to Region I. (Ordinance 01-058, sec. 1, adopted 7/31/01; Ordinance 01-078, sec. 1, adopted 10/9/01; 1978 Code, sec. 28-59(d)) See.22.06.005 Authorization The city manager, or his/her designee, is hereby authorized and directed to implement the applicable provisions of this plan upon determination that such implementation is necessary to protect public health, safety, and welfare. The city manager, or his/her designee, shall have the authority to initiate or terminate drought or other water supply emergency response measures as described in this plan. (Ordinance 01-058, sec. 1, adopted 7/31/01; Ordinance 01-078, sec. 1, adopted 10/9/01; 1978 Code, sec. 28-59(e)) Sec.22.06.006 Application The provisions of this plan shall apply to all persons, customers, and property utilizing water provided by the city. The terms "person" and "customer" as used in the plan include individuals, corporations, partnerships, associations, and all other legal entities. (Ordinance 01-058, sec. 1, adopted 7/31/01; Ordinance 01-078, sec. 1, adopted 10/9/01; 1978 Code, sec. 28-59(f)) Sec.22.06.007 Definitions For the purposes of this.plan, the following definitions shall apply: Aesthetic water use. Water use for ornamental or decorative purposes such as fountains, reflecting pools, and water gardens. Commercial and institutional water use. Water use which is integral to the operations of commercial and nonprofit establishments and governmental entities such as retail establishments, hotels and motels, restaurants, and office buildings. Conservation. Those practices, techniques, and technologies that reduce the consumption of water, reduce the loss or waste of water, improve the efficiency in the use of water or increase the recycling and reuse of water so that a supply is conserved and made available for future or alternative uses. Customer. Any person, company, or organization using water supplied by the city. Domestic water use. Water use for personal needs or for household or sanitary purposes such as drinking, bathing, heating, cooking, and sanitation, or for cleaning a residence, business, industry, or institution. Even -numbered address. Street addresses, box numbers, or rural postal route numbers ending in 0, 2, 4, 6, or 8, and locations without addresses. Industrial water use. The use of water in processes designed to convert materials of lower value into forms having greater usability and value. Landscape irrigation use. Water used for the irrigation and maintenance of landscaped areas, whether publicly or privately owned, including residential and commercial lawns, gardens, golf courses, parks, and rights -of -way and medians. Non -essential water use. Water uses that are not essential nor required for the protection of public, health, safety, and welfare, including: (i1) Irrigation of landscape areas, including parks, athletic fields, and golf courses, except as otherwise provided under this plan; (2) Use of water to wash any motor vehicle, motorbike, boat, trailer, airplane or other . vehicle; (3) Use of water to wash down any sidewalks, walkways, driveways, parking lots, tennis courts, or other hard -surfaced areas; (4) Use of water to wash down buildings or structures for purposes other than immediate fire protection; (5) Flushing gutters or permitting water to run or accumulate in any gutter or street; (6) Use of water to fill, refill, or add to any indoor or outdoor swimming pools or jacuzzi-type pools; (7) Use of water in a fountain or pond for aesthetic or scenic purposes except where necessary to support aquatic life; (8) Failure to repair a controllable leak(s) within a reasonable period after having been given notice directing the repair of such leak(s); and (9) Use of water from hydrants for construction purposes or any other purposes other than firefighting. Odd -numbered address. Street addresses, box numbers, or rural postal route numbers ending in 1,3,5,7,or9. (Ordinance 01-058, sec. 1, adopted 7/31/01; Ordinance 01-078, sec. 1, adopted 10/9/01; 1978 Code, sec. 28-59(g)) See. 22.06.008 Criteria for initiation and termination of drought response stages The city manager, or his/her designee, shall monitor water supply and/or demand conditions on a daily basis and shall determine when conditions warrant initiation or termination of each stage of the plan, that is, when the specified "triggers" are reached. The triggering criteria described below are based on known system capacity limits. Future improvements to the city's water system will increase capacity and this plan will be modified to reflect the system's upgraded capacity. (1) Stage 1 triggers —Mild water shortage conditions. (A) Requirements for initiation. Customers shall be requested to voluntarily conserve water and adhere to the prescribed restrictions on certain water uses defined in section 22.06.007 of this article (definitions) when total daily water demand equals or exceeds thirty-seven million (37,000,000) gallons for three (3) consecutive days or thirty-eight million (38,000,000) gallons on a single day (e.g., based on the "safe" operating capacity of water supply facilities). (B) Requirements for termination. Stage 1 of the plan may be rescinded when all of the conditions listed as triggering events have ceased to exist for a period of three (3) consecutive days. (2) Stage 2 triggers —Moderate water shortage conditions. (A) Requirements for initiation. Customers shall be required to comply with the requirements and restrictions on certain non -essential water uses provided in section 22.06.009 of this plan when the total daily water demand equals or exceeds thirty-eight million (38,000,000) gallons for three (3) consecutive days or thirty-nine million (39,000,000) gallons on a single day. (B) Requirements for termination. Stage 2 of the plan may be rescinded when all of the conditions listed as triggering events have ceased to exist for a period of three (3) consecutive days. Upon termination of stage 2, stage 1 becomes operative. (3) Stage 3 triggers —Severe water shortage conditions. (A) Requirements for initiation. Customers shall be required to comply with the requirements and restrictions on certain non -essential water uses for stage 3 of this plan when the total daily water demand equals or exceeds thirty-nine million (39,000,000) gallons for three (3) consecutive days or forty million (40,000,000) gallons on a single day. (B) Requirements for termination. Stage 3 of the plan may be rescinded when all of the conditions listed as triggering events have ceased to exist for a period of three (3) consecutive days. Upon termination of stage 3, stage 2 becomes operative. (4) Stage 4 triggers —Critical water shortage conditions. (A) Requirements for initiation. Customers shall be required to comply with the requirements and restrictions on certain non -essential water uses for stage 4 of this plan when the total daily water demand equals or exceeds forty million (40,000,000) gallons for three (3) consecutive days or forty-two million (42,000,000) gallons on a single day. (B) Requirements for termination. Stage 4 of the plan may be rescinded when all of the conditions listed as triggering events have ceased to exist for a period of two (2) consecutive days. Upon termination of stage 4, stage 3 becomes operative. (5) Stage 5 triggers —Emergency water shortage conditions. (A) Requirements for initiation. Customers shall be required to comply with the requirements and restrictions for stage 5 of this plan when the city manager, or his/her designee, determines that a water supply emergency exists based on: (i) Major water line breaks, or pump or system failures occur, which cause unprecedented loss of capability to provide water service; or (ii) Natural or man-made contamination of the water supply source(s). (B) Requirements for termination. Stage 5 of the plan may be rescinded when all of the conditions listed as triggering events have ceased to exist for a period of three (3) consecutive days. (Ordinance 01-058, sec. 1, adopted 7/31/01; Ordinance 01-078, sec. 1, adopted 10/9/01; 1978 Code, sec. 28-59(h)) Sec. 22.06.009 Drought response stages (a) Generally. The city manager, or his/her designee, shall monitor water supply and/or demand conditions on a daily basis and, in accordance with the triggering criteria set forth in section 22.06.008 of this plan, shall determine that a mild, moderate, severe, critical, emergency or water shortage condition exists and shall implement the following notification procedures: (a) Notification of the public (all trigger stages): The city manager or his/her designee shall notify the public by means of: (A) Publication in a newspaper of general circulation (the Beaumont Enterprise); (B) Public service announcements (local television and radio stations). (2) Additional notification: The city manager or his/her designee shall notify directly, or cause to be notified directly, the following individuals and entities: (A) The mayor and members of the city council and the city fire department (all trigger stages); (B) City and/or county emergency management coordinator (trigger stage 3 or above); (C) TCEQ (required when mandatory restrictions are imposed) (triggers 4 and 5); (D) Major water users (trigger stage 3 and above); (E) Critical water users, i.e., hospitals, prisons, etc. (trigger stage 3 and above); (F) Parks/street superintendents and public facilities managers (any trigger stage). (b) Stage 1 response —Mild water shortage conditions. (1) Goal. Achieve a voluntary eight (8) percent reduction in total water demand. (2) Supply management measures. (A) Reduced flushing of water mains; (B) Discontinue fire hydrant flushing; (3) Voluntary water use restrictions. (A) Water customers are requested to voluntarily limit the irrigation of landscaped areas to Sundays and Thursdays for customers with a street address ending in an even number (0, 2, 4, 6 or 8), and Saturdays and Wednesdays for water customers with a street address ending in an odd number (1, 3, 5, 7 or 9), and to irrigate landscapes only between the hours of midnight and 10:00 a.m. and 8:00 p.m. to midnight on designated watering days. (B) All operations of the city shall adhere to water use restrictions prescribed for stage 2 of the plan. (C) Water customers are requested to practice water conservation and to minimize or discontinue water use for non -essential purposes. (c) Stage 2 response —Moderate water shortage conditions. (1) Goal. Achieve a ten (10) percent reduction in total water demand. (2) Supply management measures. (A) Reduced or discontinued flushing of water mains; (B) Discontinue fire hydrant testing; (C) Reduced or discontinued irrigation of public landscaped areas; (D) Implement measures to return all system components to full production capacity. (3) Water use restrictions. Under threat of penalty for violation, the following water use restrictions shall apply to all persons: (A) Irrigation of landscaped areas with hose -end sprinklers or automatic irrigation . systems shall be limited to Sundays and Thursdays for customers with a street address ending in an even number (0, 2, 4, 6 or 8), and Saturdays and Wednesdays for water customers with a street address ending in an odd number (1, 3, 5, 7 or 9), and irrigation of landscaped areas is further limited to the hours of 12:00 midnight until 10:00 a.m. and between 8:00 p.m. and 12:00 midnight on designated watering days. However, irrigation of landscaped areas is permitted at any time if it is by means of a hand-held hose, a faucet -filled bucket or watering can of five (5) gallons or less, or a drip irrigation system. (B) Use of water to wash any motor vehicle, motorbike, boat, trailer, airplane or other vehicle is prohibited except on designated watering days between the hours of 12:00 midnight and 10:00 a.m. and between 8:00 p.m. and 12:00 midnight. Such washing, when allowed, shall be done with a hand-held bucket or a hand-held hose equipped with a positive shutoff nozzle for quick rinses. Vehicle washing may be done at any time on the immediate premises of a commercial carwash or commercial service station. Further, such washing may be exempted from these regulations if the health, safety, and welfare of the public is contingent upon frequent vehicle cleansing, such as garbage trucks and vehicles used to transport food and perishables. (C) Use of water to fill, refill, or add to any indoor or outdoor swimming pools, wading pools, or jacuzzi-type pools is prohibited except on designated watering days between the hours of 12:00 midnight and 10:00 a.m. and between 8 p.m. and 12:00 midnight. (D) Operation of any ornamental fountain or pond for aesthetic or scenic purposes is prohibited except where necessary to support aquatic life or where such fountains or ponds are equipped with a recirculation system. (E) Use of water from hydrants shall be limited to firefighting, related activities, or other activities necessary to maintain public health, safety, and welfare, except that use of water from designated fire hydrants for construction purposes may be allowed under special permit from the city. (F) Use of water for the irrigation of golf course greens, tees, and fairways is prohibited except on designated watering days between the hours 12:00 midnight and 10:00 a.m. and between 8 p.m. and 12:00 midnight. However, if the golf course utilizes a water source other than that provided by the city, the facility shall not be subject to these regulations. (G) All restaurants are prohibited from serving water to patrons except upon request of the patron. (H) The following uses of water are defined as non -essential and are prohibited: (i) Wash -down of any sidewalks, walkways, driveways, parking lots, tennis courts, or other hard -surfaced areas; (ii) Use of water to wash down buildings or structures for purposes other than immediate fire protection; (iii) Use of water for dust control; (iv) Flushing gutters or permitting water to run or accumulate in any gutter or street; and (v) Failure to repair a controllable leak(s) within a reasonable period after having been given notice directing the repair of such leak(s). (d) Stage 3 response —Severe water shortage conditions. (�1) Goal. Achieve a twelve and one-half (12.5) percent reduction in total water demand. (2) Supply management measures. (A) All measures described for stage 2; (B) Aggressively locate and repair major water main leaks and breaks. (3) Water use restrictions. All requirements of stage 2 shall remain in effect during stage 3 except: (A) Irrigation of landscaped areas shall be limited to designated watering days between the hours of 12:00 midnight and 10:00 a.m. and between 8:00 p.m. and 12:00 midnight and shall be by means of hand-held hoses, hand-held buckets, drip irrigation, or permanently installed automatic sprinkler system only. The use of hose -end sprinklers is prohibited at all times. (B) The watering of golf course tees is prohibited unless the golf course utilizes a water source other than that provided by the city. (e) Stage 4 response —Critical water shortage conditions. (1) Goal. Achieve a fifteen (15) percent reduction in total water demand. (2) Supply management measures. All measures described in stages 2 and 3. (3) Water use restrictions. All requirements of stage 2 and 3 shall remain in effect during stage 4 except: (A) Irrigation of landscaped areas shall be limited to designated watering days between the hours of 6:00 a.m. and 10:00 a.m. and between 8:00 p.m. and 12:00 midnight and shall be by means of hand-held hoses, hand-held buckets, or drip irrigation only. The use of hose -end sprinklers or permanently installed automatic sprinkler systems is prohibited at all times. (B) Use of water to wash any motor vehicle, motorbike, boat, trailer, airplane or other vehicle not occurring on the premises of a commercial carwash and commercial service stations and not in the immediate interest of public health, safety, and welfare is prohibited. Further, such vehicle washing at commercial carwashes and commercial service stations shall occur only between the hours of 6:00 a.m. and 10:00 a.m. and between 6:00 p.m. and 10:00 p.m. (C) The filling, refilling, or adding of water to swimming pools, wading pools, and jacuzzi-type pools is prohibited. (D) Operation of any ornamental fountain or pond for aesthetic or scenic purposes is prohibited except where necessary to support aquatic life or where such fountains or ponds are equipped with a recirculation system. (E) No application for new, additional, expanded, or increased -in -size water service connections, meters, service lines, pipeline extensions, mains, or water service facilities of any kind shall be approved, and time limits for approval of such applications are hereby suspended for such time as this drought response stage or a higher -numbered stage shall be in effect. (F) The use of water for construction purposes from designated fire hydrants under special permit is to be discontinued. (f) Stage 5 response —Emergency water shortage conditions. (i1) Goal. Achieve a thirty (30) percent reduction in total water demand. (2) Supply management measures. All measures described in stages 2, 3, and 4. (3) Water use restrictions. All requirements of stage 2, 3, and 4 shall remain in effect during stage 5 except: (A) Irrigation of landscaped areas is absolutely prohibited. (B) Use of water to wash any motor vehicle, motorbike, boat, trailer, airplane or other vehicle is absolutely prohibited. (C) All water usage except that required to protect the public health, safety, and welfare is prohibited. (Ordinance 01-058, sec. 1, adopted 7/31/01; Ordinance 01-078, sec. 1, adopted 10/9/01; 1978 Code, sec. 28-59(i)—(n); Ordinance 08-040, sec. 30, adopted 5/13/08) Sec.22.06.010 Enforcement (a) No person shall knowingly or intentionally allow the use of water from the city for residential, commercial, industrial, agricultural, governmental, or any other purpose in a manner contrary to any provision of this plan, or in an amount in excess of that permitted by the drought response stage in effect at the time pursuant to action taken by the city manager, or his/her designee, in accordance with provisions of this plan. (b) Any person who violates this plan is guilty of a misdemeanor and, upon conviction, shall be punished by a fine of not less than two hundred fifty dollars ($250.00) and not more than two thousand dollars ($2000.00). Each day that one or more of the provisions in this plan is violated shall constitute a separate offense. If a person is convicted of three (3) or more distinct violations of this plan, the city manager shall, upon due notice to the customer, be authorized to discontinue water service to the premises where such violations occur. Services discontinued under such circumstances shall be restored only upon payment of a reconnection charge, hereby established at seventy-five dollars ($75.00), and any other costs incurred by the city in discontinuing service. In addition, suitable assurance must be given to the city manager that the same action shall not be repeated while the plan is in effect. Compliance with this plan may also be sought through injunctive relief in the district court. (c) Any person, including a person classified as a water customer of the city, in apparent control of the property where a violation occurs or originates shall be presumed to be the violator, and proof that the violation occurred on the person's property shall constitute a rebuttable presumption that the person in apparent control of the property committed the violation, but any such person shall have the right to show that he/she did not commit the violation. Parents shall be presumed to be responsible for violations of their minor children, and proof that a violation, committed by a child, occurred on property within the parents' control shall constitute a rebuttable presumption that the parent committed the violation, but any such parent may be. excused if he/she proves that he/she had previously directed the child not to use the water as it was used in violation of this plan and that the parent could not have reasonably known of the violation. (d) Any employee of the city, police officer, or other city employee designated by the city manager may issue a citation to a person he/she reasonably believes to be in violation of this article. The citation shall be prepared in duplicate and shall contain the name and address of the alleged violator, if known, and the offense charged, and shall direct him/her to appear in the city municipal court on the date shown on the citation, for which the date shall not be less than three (3) days nor more than ten (10) days from the date the citation was issued. The alleged violator shall be served a copy of the citation. Service of the citation shall be complete upon delivery of the citation to the alleged violator, to an agent or employee of a violator, or to a person over fourteen (14) years of age who is a member of the violator's immediate family or is a resident of the violator's residence. The alleged violator shall appear in the city municipal court to enter a plea of guilty or not guilty for the violation of this plan. If the alleged violator fails to appear in the city municipal court, a warrant for his/her arrest may be issued. A summons to appear may be issued in lieu of an arrest warrant. These cases shall be expedited and given preferential setting in municipal court before all other cases. (Ordinance 01-058, sec. 1, adopted 7/31/01; Ordinance 01-078, sec. 1, adopted 10/9/01; 1978 Code, sec. 28-59(o)) Sec.22.06.011 Variances (a) -The city manager, or his/her designee, may, in writing, grant temporary variance for existing water uses otherwise prohibited under this plan if it is determined that failure to grant such variance would cause an emergency condition adversely affecting the health, sanitation, or fire protection for the public or the person requesting such variance and if one or more of the following conditions are met: (1) Compliance with this plan cannot be technically accomplished during the duration of the water supply shortage or other condition for which the plan is in effect. (2) Alternative methods can be implemented which will achieve the same level of reduction in water use. (b) Persons requesting an exemption from the provisions of this article shall file a petition for variance with the city within five (5) days after the plan or a particular drought response stage has been invoked. All petitions for variances shall be reviewed by the city manager, or his/her designee, and shall include the following: (d) Name and address of the petitioner(s). (2) Purpose of water use. (3) Specific provision(s) of the plan from which the petitioner is requesting relief. (4) Detailed statement as to how the specific provision of the plan adversely affects the' petitioner or what damage or harm will occur to the petitioner or others if the petitioner complies with this article. (5) Description of the relief requested. (6) Period of time for which the variance is sought. (7) Alternative water use restrictions or other measures the petitioner is taking or proposes to take to meet the intent of this plan and the compliance date. (8) Other pertinent information. (c) Variances granted by the city manager shall be subject to the following conditions, unless waived or modified by the city manager or his/her designee: (1) Variances granted shall include a timetable for compliance. (2) Variances granted shall expire when the plan is no longer in effect, unless the petitioner has failed to meet specified requirements. (d) No variance shall be retroactive or otherwise justify any violation of this plan occurring prior to the issuance of the variance. (Ordinance 01-058, sec. 1, adopted 7/31/01; Ordinance 01-078, sec. 1, adopted 10/9/01; 1978 Code, sec. 28-59(p)) Sec. 22.06.012 Application of plan to wholesale customers of city water system (a) Pro rata water allocation. In the event that the triggering criteria specified in section 22.06.008(3) of the plan for stage 3 severe water shortage conditions have been met, the city manager is hereby authorized to initiate allocation of water supplies on a'pro rata basis in accordance with Texas Water Code section 11.039 and according to the following water allocation policies and procedures: (1) A wholesale customer's monthly allocation shall be a percentage of the customer's water usage baseline. The percentage will be set by resolution of the city based on the city manager's assessment of the severity of the water shortage condition and the need to curtail water diversions and/or deliveries and may be adjusted periodically by resolution of the city as conditions warrant. Once pro rata allocation is in effect, water diversions or by deliveries to each wholesale customer shall be limited to the allocation established for each month. (2) A monthly water usage allocation shall be established by the city manager or his/her designee, for each wholesale customer. The wholesale customer's water usage baseline will be computed on the average water usage by month for the 1995-2000 calendar year period. If the wholesale water customer's billing history is less than five (5) years, the monthly average for the period for which there is a record shall be used for any monthly period for which no billing history exists. (3) The city manager shall provide notice, by certified mail, to each wholesale customer informing them of their monthly water usage allocations and shall notify the news media and the executive director of the TCEQ upon initiation of pro rata water allocation. (4) Upon request of the customer or at the initiative of the city manager the allocation may be reduced or increased if: (A) The designated period does not accurately reflect the wholesale customer's normal water usage; (B) The customer agrees to transfer part of its allocation to another wholesale customer; or (C) Other objective evidence demonstrates that the designated allocation is inaccurate under present conditions. A customer may appeal an allocation established hereunder to the city council. (b) Enforcement. During any period when pro rata allocation of available water supplies is in effect, wholesale customers shall pay the following surcharges on excess water diversions and/or deliveries: (1) One hundred ten (110) percent of the normal water charge for water diversions and/or deliveries in excess of the monthly allocation up through five (5) percent above the monthly allocation. (2) One hundred twenty (120) percent of the normal water charge for water diversions and/or deliveries in excess of the monthly allocation from five (5) percent through ten (10) percent above the monthly allocation. (3) One hundred fifty (150) percent of the normal water charge for water diversions and/or deliveries in excess of the monthly allocation from ten (10) percent through fifteen (15) percent above the monthly allocation. (4) Two (2) times the normal water charge for water diversions and/or more than fifteen (15) percent above the monthly allocation. (5) The above surcharges shall be cumulative. (c) Variances. (1) The city manager, or his/her designee, may, in writing, grant a temporary variance to the pro rata water allocation policies provided by this plan if it is determined that failure to grant such variance would cause an\emergency condition adversely affecting the public health, welfare, or safety and if one or more of the following conditions are met: (A) Compliance with this plan cannot be technically accomplished during the duration of the water supply shortage or other condition for which the plan is in effect. (B) Alternative methods can be implemented which will achieve the same level of reduction in water use. (2) Persons requesting an exemption from the provisions of this plan shall file a petition for variance with the city manager within five (5) days after pro rata allocation has been invoked. All petitions for variances shall be reviewed by the city council, and shall include the following: (A) Name and address of the petitioner(s); (B) Detailed statement with supporting data and information as to how the pro rata allocation of water under the policies and procedures established in the plan adversely affects the petitioner or what damage or harm will occur to the petitioner or others if petitioner complies with this article; (C) Description of the relief requested; (D) Period of time for which the variance is sought; (E) Alternative measures the petitioner is taking or proposes to take to meet the intent of this plan and the compliance date; (F) Other pertinent information. (3) Variances granted by the city shall be subject to the following conditions, unless waived or modified by the city or its designee: (A) Variances granted shall include a timetable for compliance. (B) Variances granted shall expire when the plan is no longer in effect, unless the petitioner has failed to meet specified requirements. (Ordinance 01-058, sec. 1, adopted 7/31/01; Ordinance 01-078, sec. 1, adopted 10/9/01; 1978 Code, sec. 28-59(q); Ordinance 08-040, sec. 30, adopted 5/13/08) Appendix H City Council resolution April 30, 2019 Consider a resolution approving a contract for property insurance coverage for various city owned buildings and assets BEAUMONT TO: City Council FROM: Kyle Hayes, City Manager PREPARED BY: Tyrone E. Cooper, City Attorney MEETING DATE: April 30, 2019 REQUESTED ACTION: Consider a resolution authorizing a contract for property insurance coverage for various city owned buildings and assets. BACKGROUND Higginbotham, of Port Arthur, is the City's broker of record for securing the City's property insurance. The proposed annual premium is based on a total building value of $246,306,390. The cost of -the policy for the year is $1,212,468.87; a $114,983.70 increase from last year's premium of $1,097,485.17. The net rate (per $100 valuation) increased by 7.47%, from $0.41 to $0.44. The policy renewal will be in effect from May 1, 2019 to May 1, 2020. Companies providing insurance are layered with exposure limited to the amount of damage incurred. All risk coverage, including Flood and Earth Movement, is provided by AmRisc, LP, Velocity Risk Underwriters, Insurisk, Surplus Lines Insurance Company, Lloyds of London, RSUI Indemnity Insurance Company, Evanston Insurance Company, and Arrowhead Insurance Risk Managers. Boiler and machinery coverage is provided by Liberty Mutual Fire Insurance Company. Terrorism coverage is provided by Lloyd's of London. The deductibles per occurrence for the new policy are as follow: Deductibles $50,000 Per Occurrence as respects All Other Perils, EXCEPT as noted below: Named Storm Wind & Hail: 2% of the Sum of the Stated Values for each building (affected by loss) identified in the Statement of Values subject to a $250,000 minimum per occurrence All Other Wind & Hail: $50,000 Flood: $50,000 per occurrence, Except 2% of the Sum of the Stated Values for each Building (affected by loss) identified in the Statement of Values, subject to $100,000 per occurrence as respects Named Storm Flood Excess of NFIP, whether purchased or not, plus $100,000 per occurrence as respects Flood at Locations prefixed with A & V flood zones. All insurance companies providing coverage in the new policy are A.M. Best rated at A and A+15. A binder to the policy will be issued May 1 for primary coverage. FUNDING SOURCE General Fund. RECOMMENDATION Approval of the resolution. RESOLUTION NO. BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF BEAUMONT: THAT the City Manager be and he is hereby authorized to execute a contract for fire, extended coverage, flood and quake property insurance in the amount of $1,212,468.87 r through Higginbotham, of Port Arthur, Texas, as broker, for all risk coverage, including Flood and Earth Movement provided by AmRisc, LP, Velocity Risk Underwriters, Insurisk, Surplus Lines Insurance Company, Lloyds of London, RSUI Indemnity Insurance Company, Evanston Insurance Company, and Arrowhead Insurance Risk Managers effective May 1, 2019; boiler and machinery coverage provided by Liberty Mutual Fire Insurance Company effective May 1, 2019; and, terrorism coverage provided by Lloyd's of London effective May 1, 2019. The meeting at which this resolution was approved was in all things conducted in strict compliance with the Texas Open Meetings Act, Texas Government Code, Chapter 551. PASSED BY THE CITY COUNCIL of the City of Beaumont this the 30th day of April, 2019. - Mayor Becky Ames - T April 30, 2019 Consider a resolution approving the purchase of four 24" Control Valves from Municipal Valve of Wimberly, Texas for use by the Water Utilities Department BEAUMONT TEXAS TO: City Council FROM: Kyle Hayes, City Manager PREPARED BY: Todd Simoneaux, Chief Financial Officer MEETING DATE: April 30, 2019 REQUESTED ACTION: Council consider a resolution approving the purchase of four 24" Control Valves from Municipal Valve of Wimberly, Texas for use by the Water Utilities Department. BACKGROUND The water production high service pump control valves prevent backflow from the City water distribution system, therefore protecting the high service pumps that send treated water into the distribution system. The current control valves are nearing the end of their service life. The new replacement valves will eliminate any backflow and operate at a minimum loss of pressure. Municipal Valve & Equipment Company is the sole source provider of the valves. The total cost for the purchase is $248,216. FUNDING SOURCE Water Utilities Fund. RECOMMENDATION Approval of the resolution. RESOLUTION NO. BE IT RESOLVED BY THE CITY COUNCIL 11 OF THE CITY OF BEAUMONT: THAT the City Council hereby approves the purchase of four (4) twenty-four inch (24") control valves for use by the Water Utilities Department from Municipal Valve, of Wimberly, Texas, a sole source provider, in the amount of $248,216.00. The meeting at which this resolution was approved was in all things conducted in strict compliance with the Texas Open Meetings Act, Texas Government Code, Chapter 551. PASSED BY THE CITY COUNCIL of the City of Beaumont this the 30th day of April, 2019. 0 - Mayor Becky Ames - G April 30, 2019 Consider a resolution approving a contract with Texas Liqua Tech Services Inc. of Houston for exterior cleaning, masonry restoration, painting and other repairs at the Art Museum of Southeast Texas BEAUMONT TEXAS TO: City Council FROM: - Kyle Hayes, City Manager PREPARED BY: Todd Simoneaux, Chief Financial Officer MEETING DATE: April 30, 2019 REQUESTED ACTION: Council consider a resolution approving a contract with Texas Liqua Tech Services Inc. of Houston for exterior cleaning, masonry restoration, painting and other repairs at the Art Museum of Southeast Texas. BACKGROUND The Art Museum of Southeast Texas is experiencing problems with moisture and water intrusion through the masonry fagade, caulk joints, and E.I.F.S. (Exterior Insulation Finishing System). The moisture intrusion has caused interior damage to ceilings and wall surfaces. The restoration project will consist of replacing all caulking at expansion joints, window frames and door openings, tuckpointing all exterior masonry surfaces, and the repair of all EIFS system surfaces. The restoration project is needed to protect the integrity of the structure and extend the life of the facility which is owned and maintained by the City. Bids were requested from twelve (12) vendors and there were eight responses. The low qualified bid was received from Texas Liqua Tech Services, Inc. in the amount of $152,697. The contractor will complete the project in one hundred and twenty (120) calendar days. Bid tabulation is attached. FUNDING SOURCE Capital Reserve Fund. RECOMMENDATION Approval of the resolution. CITY OF BEAUMONT— PURCHASING DMSION B EAU MO N T Terry Welch -Senior Buyer 409-880-3107 T t x . s terrv.welchlaheaumonttexas BID TABULATION: Contract for the Exterior Cleaning, Masonry, Restoration, E.I.F.S. Repair and Painting of the Art Museum of Southeast Texas BID No. TF0419-23 OPENING DATE: Thursday, April 18, 2019 Vendor Texas LlquaTch Svcs. Inc. Marsh Waterproofing, Inc. SE EY Facilities & Maintenance, JNA Painting & Contracting LLC Company, Inc. City / State Houston, Texas Vidor, Texas _ Beaumont, Texas Dallas, Texas Description Total Bid Price Total Bid Price Total Bid Price Total Old Price Base Bid for Scope of Work as Specified $144,900.00 $172,000.00 $183,475.00 $242,700.00 Alternate Bid #1 Cleaning and Painting of Portico and Walkway soffit areas. $7,797.00 310,000.00 $10,762.00 $4,100.00 Days to complete: 120 90 90 120 Vendor Restoration Services, Inc. Jack Built Contractors, LLC TDC Waterproofing & Structural Concrete Systems, Restoration, LLC LLC City / State Houston, Texas Orange, Tx Houston, Texas Magnolia, Texas Description Total Bid Price Total Bid Price Total Bid Price Total Bid Price Base Bid for Scope of Work as Specified $271,431.00 $276.900.00 $284,647.00 3379,758.00 Alternate Bid #1 Cleaning and Painting 36,061.00 $29,693.65 $13,462.00 $19,886.00 of Portico and Walkway soffit areas. Days to complete: 142 90 120 120 Low qualified bidder is Texas Liqua Tech Services Inc. of Houston, Texas RESOLUTION NO. WHEREAS, the City of Beaumont solicited bids for exterior cleaning, masonry restoration, painting and other repairs at the Art Museum of Southeast Texas; and, WHEREAS, Texas Liqua Tech Services, Inc., of Houston, Texas, submitted a complete bid meeting specifications in the amount of $152,697.00; and, WHEREAS, the City Council is of the opinion that the bid submitted by Texas Liqua Tech Services, Inc., of Houston, Texas, is the lowest responsible bidder providing the best value to the City and should be accepted; NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF BEAUMONT: THAT the statements and findings set out in the preamble to this resolution are hereby, in all things, approved and adopted; and, THAT the City Council hereby approves the award of a contract to Texas Liqua Tech Services, Inc., of Houston, Texas, in the amount of $152,697.00, for exterior cleaning, masonry restoration, painting and other repairs at the Art Museum of Southeast Texas; and, BE IT FURTHER RESOLVED THAT the City Manager be and he is hereby authorized to execute a Contract with Texas Liqua Tech Services, Inc., of Houston, Texas, for the purposes described herein. The meeting at which this resolution was approved was in all things conducted in strict compliance with the Texas Open Meetings Act, Texas Government Code, Chapter 551. PASSED BY THE CITY COUNCIL of the City of Beaumont this the 30th day of April, 2019. - Mayor Becky Ames - 0 April 30, 2019 Consider a resolution approving contracts for mowing various City -owned and abandoned properties BEAUMONT TEXAS TO: City Council FROM: Kyle Hayes, City Manager PREPARED BY: Todd Simoneaux, Chief Financial Officer MEETING DATE: April 30, 2019 REQUESTED ACTION: Council consider a resolution approving contracts for mowing various City -owned and abandoned properties. BACKGROUND Developed and vacant City -owned property and abandoned property within the City limits are mowed approximately every six weeks during growing season. The City currently mows 151 City -owned and 343 abandoned properties. City -owned .properties, for the purpose of this contract, are mostly unimproved street right-of-ways or properties in the name of Jefferson County. Abandoned property is defined as property that has no mailing address and/or no name listed on the tax roll. The total number of properties being mowed changes throughout the year. The contract is divided into two sections with six cut codes per section. A vendor is only awarded one section as determined by their capacity, experience, and bid price. Vendors are required to cut one cut code per week with all codes being completed at the end of six weeks. A cut code is a list of properties that are to be mowed within five working days, and are grouped in a small geographic area to aid the contractor in being cost effective. The contract is for one year with two one year renewal options with no increase in cost. Bids were requested from eleven (11) vendors and there were five responses. TJ Plus 5 of Beaumont was the second lowest bidder but did not meet the minimum contract requirements because they have not been in business for at least 18 months nor did they provide any required references. SMO Unlimited of Port Arthur provided the lowest qualified bid and is being recommended to receive the South section or Section 2 with an estimated total annual cost of $127,278.66. The next lowest qualified bid was received from Bulldog Property Management of Vidor and is being recommended to receive the North section or Section 1 with an estimated Page 2 April 30, 2019 Mowing Various City -Owned and Abandoned Property. total annual cost of $89,689.32. There are two bid tabulations attached. Bid Table One shows the amounts bid by the five contractors with the estimated quantities being for bid purposes only. Bid Table Two shows the actual estimated annual total cost for each section to be awarded. FUNDING SOURCE General Fund. RECOMMENDATION Approval of the resolution. RESOLUTION NO. WHEREAS, bids were solicited for an annual contract for mowing certain developed and vacant City -owned. properties and abandoned properties; and, WHEREAS, Bulldog Property Management, of Vidor, Texas, submitted a bid for an estimated amount of $89,689.32 for Section 1, North, in the unit amounts shown in Exhibit "A," attached hereto; and, WHEREAS, SMO Unlimited, of Port Arthur, Texas, submitted a bid for an estimated amount of $127,278.66 for Section 2, South, in the unit amounts shown in Exhibit "A," attached hereto; and, WHEREAS, City Council is of the opinion that the bids submitted by Bulldog Property Management, of Vidor, Texas and SMO Unlimited, of Port Arthur, Texas, are the lowest responsible bidders providing the best value to the City and should be accepted; NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF BEAUMONT: THAT the statements and findings set out in the preamble to this resolution are hereby, in all things, approved and adopted; and, THAT the bids submitted by Bulldog. Property Management, of Vidor, Texas, for an estimated amount of $89,689.32 and by SMO Unlimited, of Port Arthur, Texas, for an estimated amount of $127,278.66 for an annual contract for mowing certain developed and vacant City -owned properties and abandoned properties in the unit amounts shown in Exhibit "A" be accepted by the City of Beaumont; and, BE IT FURTHER RESOLVED THAT the City Manager be and he is hereby authorized to execute a contract with Bulldog Property Management, of Vidor, Texas, and SMO Unlimited, of Port Arthur, Texas, for the purposes described herein. The meeting at which this resolution was approved was in all things conducted in strict compliance with the Texas Open Meetings Act, Texas Government Code, Chapter 551. PASSED BY THE CITY COUNCIL of the City of Beaumont this the 30th day of April, 2019. - Mayor Becky Ames - CITY OF BEAUMONT, BEAUMONT, TEXAS PURCHASING DIVISION BID TABULATION T • E-• R • A • S Bid Name: Bid Table One - Annual Contract For Mowing Developed and VacantCity Owned and Abandoned Property Bid Number: TF0419-22 Bid Opening: Thursday, April 11, 2019 at 2:OOP.M. Contact Person: Terry Welch Senior Buyer terry.welch0 beaumonttexas.gov Phone:409-880-3107 SMO Unlimited TJ Plus 5 Bulldog Property Management Yardboy Lawncare Service Vendor: City / State: Port Arthur, Tx 77642 Beaumont, Tx 77713 Vidor, Tx 77662 Beaumont, Tx 77701 Contact: Morris Johnson James Owens Wayne Armstrong Timothy Gregory Fax: mo'ohnson1974 hotmail.com tmRlus5.com mail com 409-681-9248 409-833-7980 Est. Annual Qty Desription Unit Price Ext. Price Unit Price Ext. Price Unit Price Ext. Price Unit Price Ext. Price Price for property — less than 612 cuttings $50 per $30,600.00 $40.00 $24,480.00 $58.00 / $35,496.00 $75 /cutting $45,900.00 6,500 sq. ft. Minimum bid per year /cutting / cutting cutting Price for property — 6,500 sq. 22,000,000 $0.0065 $143,000.00 $•008 $176,000.00 $•0075 $165,000.00 $'0089 $195,800.00 ft. or greater up to one acre. /sq. ft. /sq. ft. /sq. ft. / sq. ft. / sq. ft. Price for property — one (1) 6 parcels >1 $100 /acre $600.00 $50.00 $300.00 $175.00 /acre $1,050.00 $100.00 $600.00 acre or greater acre / acre / acre Total Bid: $174,200.00 $200,780.00 $201,546.00 $242,300.00 A. F— m 2 X W Bid Number: TF0419-22 Page 2 Garden of Gethsemane Nursery Vendor: And Landscaping LLC City / State: Beaumont, Tx Contact: Michael Alfred Fax: 813-2553 Est. Annual Qty Unit Price Ext. Price Desription Price for property - less than 612cuttings $180.00 $110,160.00 6,500 sq. ft. Minimum bid per year / cutting Price for property - 6,500 sq. 22,000,000 $.0180 $396,000.00 ft. or greater up to one acre. /sq. ft. / sq. ft. Price for property - one (1) 6 parcels >1 $180.00 $1,080.00 acre or greater acre /acre Total Bid: $507,240.00 * QTY'S ARE FOR BID PURPOSES ONLY As shown highlited above, the two lowest qualified Bidders are SMO Unlimited, and Bulldog Excavating Inc. * Denotes bidder that did not meet specifications. CITY OF BEAUMONT, BEAUMONT, TEXAS BEAUMON* PURCHASING DIVISION BID TABULATION T. g. X- A ., g. Bid Table Two -Estimated Annual Cost Per Section For Annual Contract For Mowing Developed and Bid Name: Vacant City- Owned and Abandoned Property Bid Number: TF0419-22 Bid Opening: Thursday, April 11, 2019 at 2:OOP.M. Contact Person: Terry Welch Senior Buyer terry.welch(o)beau monttexas.gov Phone: 409-880-3107 Bulldog Property Management SMO Unlimited Vendor: City / State: Vidor, Tx 77662 Port Arthur, Tx Contact: Wayne Armstrong Morris Johnson Fax: bulldog cDgt.rr.com moiohnson1974(abhotmail.com CHOSEN SECTION North, Section 1 South, Section 2 Amount Cut Amount Cut every six Bid Unit Cost every six Bid Unit Cost weeks weeks Price for property - less than 6,500 sq. ft. -Minimum Bid 32 lots $58 / Cutting 81 Lots $50/ Cutting Price for property - 6,500 sq. ft. or greater up 1,694,426. 21530,440 to one acre sq.ft. $0.0075 / sq. ft. sq ft $0.0065 / sq. ft. 2 parcels total 5 Parcels total Price for property - one (1) acre or greater of 95,600 sq. $175 / acre of 311,520 $100 / acre ft. sq. ft. Estimated Total Annual Cost Per Section. Calculated with current list of properties with $89,689.32 $127,278.66 6 cuts per year. TOTAL ESTIMATED ANNUAL COST FOR.BOTH $216,967.98 SECTIONS: SMO Unlimited was low qualified bidder and is awarded South Section 2. The next qualified low bidder is Bulldog Property Management who is awarded the North Section 1. VrL April 30, 2019 Consider a resolution approving the purchase and installation of new splash park equipment at Charlton Pollard Park and at Central Park TEXAS TO: City Council FROM: Kyle Hayes, City Manager �,� PREPARED BY: Todd Simoneaux Chief Financial Officer A / MEETING DATE: April 30, 2019 REQUESTED ACTION: Council consider a resolution approving the purchase and installation of new splash park equipment at Charlton Pollard Park and at Central Park. I i _.To ►{"1111 I►f7 The splash park equipment will be purchased from and installed by Kraftsman Commercial Playgrounds & Water Parks of Spring, Texas, in the total amount of $76,879.25 for Central Park and $66,165.43 for Charlton Pollard Park. This purchase will be made by utilizing the BuyBoard Purchasing Cooperative, a national cooperative purchasing association that provides cities and political subdivisions with the means to purchase materials and equipment at'volume pricing. BuyBoard complies with State of Texas procurement statutes. FUNDING SOURCE Capital Reserve Fund. RECOMMENDATION Approval of the resolution. RESOLUTION NO. BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF BEAUMONT: THAT the City Council hereby approves the purchase and installation of new splash pad equipment for use by the Parks and Recreation Department to replace existing equipment at Central Park and Charlton Pollard Park from Kraftsman Commercial Playgrounds & Water Parks, of Spring, Texas, in the amount of $76,879.25 for Central Park and $66,165.43 for Charlton Pollard Park through the BuyBoard Cooperative Purchasing Program. The meeting at which this resolution was approved was in all things conducted in strict compliance with the Texas Open Meetings Act, Texas Government Code, Chapter 551. PASSED BY THE CITY COUNCIL of the City of Beaumont this the 30th day of April, 2019. - Mayor Becky Ames - PUBLIC HEARING * Receive comments related to the Public Services and Public Facilities and Improvements line items of the Consolidated Grant Program's 2019 Annual Action Plan April 30, 2019 Consider approving a resolution adopting the 2019 HUD Consolidated Grant Program's Annual Action Plan BEAUMONT TEXAS TO: City Council FROM: Kyle Hayes, City Manager CSC PREPARED BY: Chris Boone, Planning & Community Development Director MEETING DATE: April 30, 2019 REQUESTED ACTION: Council conduct a Public Hearing to receive comments on the Public Services and Public Facilities and Improvements line items of the Consolidated Grant Program's 2019 Annual Action Plan and consider approving a resolution adopting the 2019 Annual Action Plan. BACKGROUND As mandated by the U. S. Department of Housing and Urban Development (HUD), City Council has conducted public hearings and work sessions in previous years prior to adopting the City's Annual Action Plan. Planning & Community Development staff, along with the Community Development Advisory Committee (CDAC), has hosted Public Hearings in order to receive public comments on the process and activities related to the 2019 Annual Action Plan. Attached is the proposed Budget for the'2019 Program Year. - The proposed Budget reflects allocations of $1,337,723 in Community Development Block Grant (CDBG) funding, an estimated $100,000 in Program Income and $457,530 in HOME funding. Please note these amounts have changed slightly from the Preliminary Budget due to the final allocation amounts being just released from HUD. FUNDING SOURCE U.S. Department of Housing and Urban Development .(HUD) Community Development Block Grant and HOME Investment Partnership Grant funds. RECOMMENDATION Conduct the Public Hearing and approve the Resolution. RESOLUTION NO. BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF BEAUMONT: THAT the City Council hereby adopts the HUD Consolidated Grant Program's 2019 Annual Action Plan, as well as the budget of the 2019 Action Plan in the amount of $1,895,253. The Plan is. substantially in the form attached hereto as Exhibit "A" and made a part hereof for all purposes. The meeting at which this resolution was approved was in all things conducted in strict compliance with the Texas Open Meetings Act, Texas Government Code, Chapter 551. PASSED BY THE CITY COUNCIL of the City of Beaumont this the 30th day of April, 2019. - Mayor Becky Ames - 2019 HUD CONSOLIDATED GRANT PROGRAM COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) 2019 Budget CLEARANCE AND DEMOLITION 175,000 Funds will be used to demolish unsafe, unsanitary and uninhabitable residential structures located in low to moderate income areas. PUBLIC FACILITY & IMPROVEMENT 500,000 Special Projects to include development of infill housing, water & sewer line repairs and infrastructure. HOUSING Minor Rehabilitation Program (Habitat for Humanity) 209,453 PUBLIC SERVICES/PUBLIC FACILITIES 200,000 Public Service Organizations Funds will be used for administrative and operating costs for various public service organizations that provide services to low/moderate income citizens. ADMINISTRATION 253,270 Funds will be used for personnel and operating expenses necessary for compliance with the planning, execution, and regulatory requirements associated with the implementation of the HUD Consolidated Grant Program. TOTAL ENTITLEMENT 1,337,723 Program Income 100,000 Small Business Loan Historic Preservation Loan Fund Clearance and Demolition *Program Income is Estimated TOTAL CDBG 1,447,723 HOME Budget AFFORDABLE HOUSING PROGRAM Funds will be awarded to a non-profit housing development organization that will assist low/moderate income families in the process of acquiring a home (down payments assistance/closing costs, and mortgage buy downs). HOME ADMINISTRATION 45,754 CHDO OPERATING (5%) 22,876 (Community Housing Development Organization Operating) CHDO RESERVE (15%) 68,629 (Community Housing Development Organization Reserve) ENTITLEMENT (70%) 320,271 TOTAL HOME 457,530 As of 4/22/19 EXHIBIT "A" ORGANIZATION PUBLIC SERVICES 1 Catholic Charities of5outheastTexas 2 Hope Women's Resource Clinic 3 IEA - Inspire, Encourage, Achieve 4 Janayah's Love Sickle Cell Foundation 5 Jonathon Williams Ctr for Performing Arts 6 Julie Roger's "Gift for Life" 7 Sharkey Center 8 Southeast Texas Family Resource Center 9 Southeast Texas Food Bank 10 Tender Loving Care/Legacy CDC 11 The Beaumont Coalition/Bridges of Hope Total Public Services 2019 CONSOLIDATED BLOCK GRANT PROGRAM APPLICATIONS Public Services/Public Facilities & Improvements/Homeless Providers AMOUNT CDAC ADMINISTRATION REQUESTED RECOMMENDATIONS RECOMMENDATIONS $21,655.00 $20,000.00 $10,000.00 $20,000.00 $20,000.00 $10,000.00 $3,843.00 $3,893.72 $35,731.00 $20,000.00 $6,000.00 $6,079.18 $10,000.00 $10,131.97 $15,000.00 $15,197.95 $20,000.00 $20,000.00 $5,700.00 $5,775.22 $1571929.00 $121,078.04 PUBLIC FACILITIES AND IMPROVEMENTS 12 The Art Studio $9,000.00 13 Habitat For Humanity $20,000.00 $20,000.00 14 The H.O.W. Center $18,415.00 $18,658.02 Total Public Facilities and Improvements $38,415.00 $38,658.02 HOMELESS PROVIDERS 15 Family Services of Southeast Texas $10,000.00 $10,131.97 16 Girl's Haven $10,000.00 $10,131.97 17 Henry's Place/Some Other Place $20,000.00 $20,000.00 Total Homeless Providers $40,000.00 $40,263.94 TOTAL AMOUNT REQUESTED FOR ALL FUNDING $236.344.00 $200.000.00 As of 4/22/19 $70,000.00 $20,000.00 $3,893.72 $20,000.00 $6,079.18 $10,131.97 $15,197.95 $20,000.00 $5,775.22 $121,078.04 $20,000.00 $18,658.02 $38,658.02 $10,131.97 $10,131.97 $20,000.00 $40,263.94 $200,000.00 CITY COUNCIL RECOMMENDATIONS $0.00 $0.00 $0.00 $0.00 CDBG 2019 Applicants for Public Services/Public Facilities Certification of compliance with National Objectives in accordance with subpart C of CFR part 570 projected use of funds meet one National Objective: 1) benefits low and moderate income families, 2) aids in prevention or elimination of slums or blighted conditions, and 3) meet other community development needs having a particular urgency. Community Public Services/Housing/Educational 1. CATHOLIC CHARITIES OF ,! OUTHEAST TEXAS ,1,655 r'unding will be used to reimburse a percentage of the salary for the (ABC) Program Director for the Asset Building Case Management Program. These expenses include but are not limited to personnel costs, allocated management and general expenses, printing, materials, supplies and volunteer training. 2. FAMILY SERVICES OF SOUTHEAST TEXAS $10,000 Funding will be used to pay for cost of utilities at the shelter that houses women who are victims of ,._domestic abuse and their children. { s. GIRL'S HAVEN $10,000 Funding will be used to purchase the Kaleida Care data system, an online care management and reporting software solution. The data system will allow documentation and reporting of client information in a more confidential and efficient manner. Services provided include: staff training, psychiatric treatment, individual and group therapy for residents of a residential facility that provides housing and other services to girls who cannot live at home or, are under the care of Child Protective Services. 4. HABITAT FOR HUMANITY $20,000 Funding combined with additional funding sources will be used to construct a single family home at 3010 Filmore Street for a low to moderate income family. 5. HENRY'S PLACE/SOME OTHER PLACE $20,000 Funding will be used to pay for operational costs at a facility that serves homeless, mentally disabled persons. Costs to include: assistance with utility bills, repair/maintenance of equipment, office/custodial supplies, salaries and professional fees. 6. HOPE WOMEN'S RESOURCE CLINIC $10,000 Funding will be used to pay for the cost of equipment and testing for Sexually Transmitted Infections (STI). These tests are provided for our low to moderate income clients that are provided confidential counseling, pregnancy testing, educational classes and community referrals. 7. I.E.A. (INSPIRE, ENCOURAGE, ACHIEVE) $20,000 Funding for the purchase of a van or mini bus to transport youth to activities associated with counseling, mentoring; tutoring and other pro -social experiences that promote positive youth development for those that are housed at the juvenile justice center. 8. JANAYAH'S LOVE SICKLE CELL FOUNDATION $10,000 Funding will be used to pay for educational materials, lease space fee, phone/internet charges, marketing outreach services, office supplies and healthy snacks. Our mission is to bring awareness to Sickle Cell Disease. Awareness and Outreach is offered to citizens of Beaumont through a collaboration with BISD, monthly support meetings and one on one counseling sessions. 9. JONATHON WILLIAMS CENTER FOR THE PERFORMING ARTS $3,843 Funding will be used to purchase (7) wireless audio headsets to be used for the production of the Scrooge and all other productions by this center for the arts. 10. JULIE ROGER'S GIFT OF LIFE PROGRAM $35,731 Funding will be used to pay for the rental of a facility used for the health fairs/events, vital lab reports for screenings and testing for prostate cancer, cholesterol and primary care tests for more than 300 low to moderate income individuals; printing and the purchase of educational outreach literature, and the purchase a 2018 Ford Van, used to transport clients to and from screenings and medical appointments. 11. Shorkey Center $6,000 Funding will be used to purchase and installation of a set of 18 gauge galvanized metal doors, the removal of the old existing doors to the pool area. The pool is used for aquatic therapy to help restore strength and movement to the clients that participate in the Adapted Aquatic Therapy Program. 12. SETX FAMILY RESOURCE CENTER $10,000 Funding will be used to hire a Reading teacher to come in and read to the students on a daily basis, along with developing individualized programs to help Public Facilities those who have fallen behind. Teacher will be paid $30.00/hour, 8 hours/week for 50 weeks. This reading program will benefit the low to moderate income children that attend the center. 13. SOUTHEAST TEXAS FOOD BANK $15.000 Funding will be used to purchase food that will be distributed to low to moderate income families and children that are enrolled in the Backpack Program that provide food for the weekends. 14. Tender Loving Care/Legacy CDC $20,000 Funding will be used to cover the costs of the Home Buyers Education Certification and Credit Counseling courses which are needed for clients to participate in the I' Time Homebuyers Program, for the City of Beaumont. The financial and credit counseling is provided to low income families and residents of Beaumont that desire to purchase a home. Funding will also be used for the cost of marketing the program, printing and advertising cost, insurance and costs for audit of the agency. CDBG 2019 Applicants for Public Services/Public Facilities Certification of compliance with National Objectives in accordance with subpart C of CFR part 570 projected use of funds meet one National Objective: 1) benefits low and moderate income families, 2) aids in prevention or elimination of slums or blighted conditions, and 3) meet other community development needs having a particular urgency. Community Public Services/Housing/Educational �Pi own IFS Q 5. THE ART STUDIO ,000 runding will be used to purchase the building materials and labor costs needed build ADA accessible ramps and a gate at 720 Franklin and at 840 Franklin Street. Low to moderate income citizens are provided educational opportunities, sustained support by providing studio and exhibition space and an area for group work sessions. 16. The Beaumont Coalition/Bridges of Hope $5,700 Funding will be used to purchase the curriculum as it relates to (Job Readiness/Communication and -Relationship Skills/Parenting �� :ills/GED classes and Professional Development); bus tickets and transportation costs for the women and other program administrative costs. Bridges of Hope is a program that empowers women to acquire the skills needed to gain employment, further their education and improve upon their personal communication and relationship skills through mentoring and professional training by volunteers of our community. 17. The H.O. W. Center $18,415.00 Funding will be used to remove and replace the air conditioning ducts in Dorms #2 and #3; removal and replacement of floor and ceiling tiles in the food preparation and dining area of the facility; labor/material costs to tunnel under the foundation of the kitchen area for the removal and replacement of the drain lines that tie into the existing main sewer system. This facility houses and provides educational opportunities, job training and other services for low to moderate income men who are recovering from substance and/or alcohol addiction. Public Facilities