HomeMy WebLinkAboutPACKET APR 09 2019BEAUMONT
T E X A S
REGULAR MEETING OF THE CITY COUNCIL
COUNCIL CHAMBERS APRIL 9,2019 1:30 PM
CONSENT AGENDA
Approval of minutes — April 2, 2019
Confirmation of board and commission member appointments
A) Approve a contract with R\/IPKL, INC., DBA The Lube Shop, of Beaumont to provide
preventive maintenance for City vehicles
B) Approve a contract with All Star Plumbing Inc. of Beaumont for plumbing services for
use at various City Facilities
C) Authorize the issuance of a letter of approval to allow Protec Ambulance Transport, DBA
Crossroads EMS to operate an ambulance service in the city limits of Beaumont
D) Authorize the City Manager, or his designee, to execute all documents necessary, for a
License Plate Reader Agreement between the Texas Department of Public Safety Crime
Records Service and the City of Beaumont Police Department
U,
BEAUMONT
T E X A S
TO: City Council
FROM: Kyle Hayes, City Manager
PREPARED BY: Todd Simoneaux, Chief Financial Officer
MEETING DATE: April 9, 2019
REQUESTED ACTION: Council consider a resolution approving a contract with JMPKL,
INC., DBA The Lube Shop, of Beaumont to provide preventive
maintenance for City vehicles.
P.T.T4 MKI&I10-Wil
Bids were requested for an annual contract to provide preventive maintenance services such as
oil changes, tire checks, fluid checks and grease checks. Specifications allow for a one-year
contract with the option of two renewals of a one-year term at the same pricing as the awarded
contract ' Preventative maintenance services provided in this contract will cover approximately
five hundred twenty (520) City vehicles.
Bids were requested from seven vendors with two responses. The Lube Shop submitted the
lowest qualified bid with an estimated annual cost of $119,882.65. Beaumont Frame & Front
End submitted a no bid by not listing any prices for services. Bid tab is attached.
FUNDING SOURCE
Fleet Fund.
RECOMMENDATION
Approval of the resolution.
RESOLUTION NO.
WHEREAS, bids were received for an annual contract, with the option of two (2)
renewals of a one (1) year term at the same pricing as the awarded contract, for
automotive preventive maintenance for city -owned vehicles; and,
WHEREAS, JMPKL, Inc., dba The Lube Shop, of Beaumont, Texas, submitted a
bid for an estimated total annual expenditure of $119,882.65 in the unit amounts shown
on Exhibit 'A" attached hereto; and,
WHEREAS, the City Council is of the opinion that the bid submitted by JMPKL,
Inc., d/b/a The Lube Shop, of Beaumont, Texas, is the lowest responsible bidder
providing the best value to the City and should be accepted;
NOW, THEREFORE, BE IT RESOLVED BY THE
CITY COUNCIL OF THE CITY OF BEAUMONT:
THAT the statements and findings set out in the preamble to this resolution are hereby,
in all things, approved and adopted; and,
THAT the bid submitted by JMPKL, Inc., d/b/a The Lube Shop, of Beaumont,
Texas, for an annual contract, with the option of two (2) renewals of a one (1) year term
at the same pricing as the awarded contract, for automotive preventive maintenance for
city -owned vehicles for an estimated total annual expenditure of $119,882.65 in the unit
amounts shown on Exhibit "A" be accepted by the City of Beaumont; and,
BE IT FURTHER RESOLVED THAT the City Manager be and he is hereby
authorized to execute a contract with JMPKL, Inc., d/b/a The Lube Shop, of Beaumont,
Texas, for the purposes described herein.
The meeting at which this resolution was approved was in all things conducted in
strict compliance with the Texas Open Meetings Act, Texas Government Code, Chapter
551.
PASSED BY THE CITY COUNCIL of the City of Beaumont this the 9th day of
April, 2019.
- Mayor Becky Ames -
El"EAUMONT CITY OF BEAUMONT, BEAUMONT, TEXAS
T E X A S PURCHASING DIVISION BID TABULATION
Bid Name: ANNUAL CONTRACT FOR AUTOMOTIVE PREVENTIVE MAINTENANCE
Bid Number: MF0319-35
Bid Opening: Thursday, March 28, 2019 @ 2:00 PM
Contact Person: Christy Williams
christv.vVilliams(cD.beaumonftexas.gov
Phone: 409-880-3758
Beaumont Frame and Front End, submitted a no bid by not listing any prices.
Pricing was requested from seven' (7) total vendors, no response was received from: P & M Texaco, Pit
Stop Lube Shop, Eastex Automotive, & Valvoline Express Care.
EXHIBIT "A"
Johnson Xpress Lube
JMPKL, INC., DBA The Lube Shop -
Vendor
City I State
Beaumont
Beaumont
Phone No.
(409)861-3641
409-842-9585
Section Totals
Section Totals
Section 1
j
$71,830.55
$75,434.6.5
Section 11
$53,658.88
$43,804.'00
Section 111
$455.89
$644.00
71, ....... . .
....... . .
Total of all Sections
L-
S1 25,945.32
I .
$119,882.65
I I
Beaumont Frame and Front End, submitted a no bid by not listing any prices.
Pricing was requested from seven' (7) total vendors, no response was received from: P & M Texaco, Pit
Stop Lube Shop, Eastex Automotive, & Valvoline Express Care.
EXHIBIT "A"
Fowl
ALI
T E X A S
TO: City Council
FROM: Kyle Hayes, City Manager
1/0�
PREPARED BY: Todd Simoneaux, Chief Financial Officer—, /"
MEETING DATE: April 9, 2019
REQUESTED ACTION: Council consider a resolution approving a contract with All Star
Plumbing Inc. of Beaumont for plumbing services for use at
various City Facilities.
BACKGROUND
Bids were requested for a one-year contract for plumbing services for use by Facilities
Maintenance at various City Facilities. Specifications allow for a one-year contract with the
option of two renewals of one-year extensions at the same pricing as the awarded contract.
Five vendors were notified, with three bids being submitted. The lowest qualified bid was
received from All Star Plumbing with an estimated annual cost of $113,820. The current
contract is held by All Star Plumbing. The bid tabulation is attached.
FUNDING SOURCE
General Fund (93%), Water Utilities Fund (5%), Solid Waste Fund (2%).
RECOMMENDATION
Approval of the resolution.
RESOLUTION NO.
WHEREAS, bids were solicited for a one (1) year contract, with two (2) one (1)
year renewal options at the same pricing as the awarded contract, to provide assorted
plumbing services at fixed hourly rates and plumbing materials at a fixed percentage
--markup to maintain City plumbing systems; and,
WHEREAS, All Star Plumbing, Inc., of Beaumont, Texas, submitted a bid in the
estimated amount of $113,820.00 per year in the unit amounts shown on Exhibit "A,"
attached hereto; and,
WHEREAS, City Council is of the opinion that the bid submitted by All Star
Plumbing, Inc., of Beaumont, Texas, is the lowest responsible bidder providing the best
value to the City and should be accepted;
NOW, THEREFORE, BE IT RESOLVED BY THE
CITY COUNCIL OF THE CITY OF BEAUMONT:
THAT the statements and findings set out in the preamble to this resolution are hereby,
in all things, approved and adopted; and,
THAT the bid submitted by All Star Plumbing, Inc., of Beaumont, Texas, for a
one (1) year contract, with two (2) one (1) year renewal options at the same pricing as
the awarded contract, to provide assorted plumbing services at fixed hourly rates and
plumbing materials at a fixed percentage markup to maintain City plumbing systems, in
the estimated amount of $113,820.00 per year pursuant to the unit amounts shown in
Exhibit 'A" attached hereto, be accepted by the City of Beaumont; and,
BE IT FURTHER RESOLVED THAT the City Manager be and he is hereby
authorized to execute a contract with All Star Plumbing, Inc., of Beaumont, Texas, for
the purposes described herein.
The meeting at which this resolution was approved was in all things conducted in
strict compliance with the Texas Open Meetings Act, Texas Government Code, Chapter
551.
PASSED BY THE CITY COUNCIL of the City of Beaumont this the 9th day of
April, 2019.
- Mayor Becky Ames -
City of Beaumont Texas
BEAUMONT Purchasing Division Bid Tabulation
TEXAS
Bid Name: ANNUAL CONTRACT FOR PLUMBING SERVICES
Bid Number: TF0319-18
Bid Opening: Thursday, March 28, 2019
Contact Person: Terry Welch Senior Buyer
terry.welch(o)beaumonftexas.gov
Phone 409-880-3107
Vendor
All Star Plumbing
Big Thicket Plumbing, Inc.
Mid County Plumbing, LLC
City / State
Beaumont, Texas
Kountz, Texas
PortNeches,Texas
email or Fax No.
840-4499
clay(d)biathick tplumbina.com
727-8529
ITEM
DESC
QTY
Unit Price
Extended Price
Unit Price
Extended Price
Unit Price
Extended Price
1
Rate Per Hour -
Plumber/Journeyman
1,100
$65/hr
$71,500.00
$60/hr
$66,000.00
$90/hr
$99,000.00
2
Rate Per Hour -Plumber Helper
250
$18/hr
$4,500
$301hr
$7,500.00
$25/hr
$6,250.00
3
Overtime Rate Per Hour-
Plumber/Journeyman
100
$75/hr
$7,500.00
$80/hr
$8,000.00
$135/hr
$13,500.00
4
Rate Per Hour -Plumber Helper
100
$20/hr
$2,000.00
$45/hr
$4,500.00
$37.50/hr
$3,750.00
5
Emergency/Holiday Rate Per
$1 00/hr
$80/hr
$1 80/hr
Hour -Plum ber/Journeyman
6
Emergency/Holiday Rate Per
$301hr
$45/hr
$50/hr
Hour -Plumber Helper
Estimated Materials Cost
($20,000)
7
Mark -Up Percentage
18/%
20/%
15/%
8
Mark- Up Value
$3,600.00
$23,600.00
$4,000.00
$24,000.00
$3,000.00
$23,000.00
Estimated Rental Cost
9
Mark- Up Percentage
18/%
1
20/%
15/%
10
Mark-Up Value
$720.00
$4,720.00
$800.00
$4,800.00
$600.00
$4,600.00
Bid Table Continued
ON
TF0319-18
Annual Contract For Plumbing Services
Page 2
BID SUMMERY
VENDOR:
ALL STAR PLUMBING
BIG THICKET PLUMBING, INC
MID COUNTY PLUMBING, LLC
TOTAL STRAIGHT TIME
$76,000.00
$73,500.00
$105,250.00
TOTAL OVERTIME
$9,500.00
$12,500.00
$17,250.00
TOTAL MATERIALS VALUE
$23,600.00
$24,000.00
$23,000.00
TOTAL EQUIPMENT VALUE-
$4,720.00
$4,800.00
$3,750.00
TOTAL BID:
$113,820.00
$114,800.00
$149,250.00
All Star Plumbing is the low qualified bidder.
NOTE: Awarded vendor is highlighted.
BEAUMONT
T E X A S
TO: City Council
FROM: Kyle Hayes, City Manager
PREPARED BY: Sherry Ulmer, Public Health Director
MEETING DATE: April 9, 2019
REQUESTED ACTION: Council consider a resolution authorizing the issuance of a letter of
approval to allow Protec Ambulance Transport, DBA Crossroads
EMS to operate an ambulance service in the city limits of
Beaumont.
BACKGROUND
Michael and Donna Russell, owners of Protec Ambulance Transport are requesting a letter of
approval to operate in the city limits of Beaumont as a transport service only and will not
participate in the City of Beaumont's Rollover Agreement to respond to emergency calls.
FUNDING SOURCE
Not applicable.
RECOMMENDATION
Approval of the resolution.
INTER -OFFICE MEMORANDUM
BEAUMONT
Public Health City of Beaumont, Texas
To: Kyle Hayes
City Manager
From: Sherry Ulmerl�li
Public Health Director
Date: 04/03/19
Subject: Protec Ambulance Transport/DBA Crossroads EMS
COMMENTS
Michael and Donna Russell, owners of Protec Ambulance Transport, DBA Crossroads EMS are
requesting approval from Beaumont's City Council to operate an ambulance transport service in
the city limits of Beaumont. According to the Texas Administrative Code 25 Tx ADC See. 157.11
(Y), a governing body of a municipality may issue a letter of approval to an emergency medical
services provider applicant who is applying to provide emergency medical services in a
municipality only if the governing body determines that:
1) The addition of another licensed emergency medical service provider will not interfere with
or adversely affect the provision of emergency medical services by the licensed emergency
medical services providers already operating in the municipality;
2) The addition of another licensed emergency medical services provider will remedy an
existing provider shortage that cannot be resolved through the use of licensed emergency
services providers operating in the municipality; and
3) The addition of another licensed emergency medical services provider will not cause an
oversupply of licensed emergency services in the municipality.
Protee Ambulance Transport will operate as a transport service only and will not participate in the
City of Beaumont's Rollover Agreement to respond to emergency calls.
Currently, there are 3 private ambulance companies operating in the City of Beaumont, and 2 of
them participate in the city's Rollover Agreement to respond to emergency calls.
Atoll RIM 799PIAMOT BrAull
*0EAU110N*_`
City of Beaumont
FOR OFFICE USE ONLY
Received
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Department of Public Health
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Emergency Medical Services
13 New 0 Renewal
Ambulance Service Permit Application
To the Department of Public Health of the City of Beaumont, Texas: In conformity with the City Ordinance,
application for an Ambulance Service Permit is hereby submitted on behalf of the EMS Provider whose
information is provided below:
Ambulance Service Full Name vSA�
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Insurance Agent' s Name
Telephone #
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Driver License #
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Director of Operations or Agent responsible for the local operation of the Ambulance Services described above:
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Telephone #
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S(gnature of Claimant
Before me, a notary public, on this day personally appeared _4_4�ssc;_k known to me
to be the person whose name is subscribed to the forgoing application and, being by me first duly sworn,
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Given under my hand and seal of office this
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RESOLUTION NO.
WHEREAS, Michael and Donna Russell, owners of Protec Ambulance Transport,
d/b/a Crossroads EMS, is requesting approval to operate an ambulance transport
service in the city limits of Beaumont; and,
WHEREAS, Crossroads EMS will operate as a transport service only and will not
participate in the City of Beaumont's Rollover Agreement to respond to emergency
calls; and,
WHEREAS, the addition of another licensed emergency medical services
provider will not interfere with or adversely affect the provision of emergency medical
services by the licensed emergency medical services providers already operating in the
City; and,
WHEREAS, the addition of another licensed emergency medical service provider
will remedy an existing provider shortage that cannot be resolved through the use of
licensed emergency services providers operating in the City; and,
WHEREAS, the addition of another licensed emergency medical services
provider will not cause an oversupply of licensed emergency services in the City; and,
WHEREAS, the City Council is of the opinion that the request of Michael and
Donna Russell, owners of Protec Ambulance Transport, d/b/a. Crossroads EMS, to
operate an ambulance transport service in the city limits of -Beaumont should be
approved;
NOW, THEREFORE, BE IT RESOLVED BY THE
CITY COUNCIL OF THE CITY OF BEAUMONT:
THAT the statements and findings set out in the preamble to this resolution are hereby,
in ail things, approved and adopted; and,
THAT the request of Michael and Donna Russell, owners of Protec Ambulance
Transport, d/b/a Crossroads EMS, to operate an ambulance transport service in the city
limits of Beaumont is hereby approved.
The meeting at which this resolution was approved was in all things conducted in
strict compliance with the Texas Open Meetings Act, Texas Government Code, Chapter
551.
PASSED BY THE CITY COUNCIL of the City of Beaumont this the 9th day of
April, 2019.
- Mayor Becky Ames -
BEAUMONT
T E X A S
TO: City Council
FROM: Kyle Hayes, City Manager
PREPARED BY: James P. Singletary, Chief of Police
MEETING DATE: April 9, 2019
REQUESTED ACTION: Council consider a resolution authorizing the City Manager, or his
designee, to execute all documents necessary, for a License Plate
Reader Agreement between the Texas Department of Public Safety
Crime Records Service and the City of Beaumont Police
Department.
BACKGROUND
In furtherance of its use of License Plate Readers (LPRs), the Beaumont Police Department
already shares collected data with other law enforcement agencies. This agreement sets forth the
duties and responsibilities to gain access to the Texas Automated License Plated Reader
Database administered by the Texas Department of Public Safety. Participation in this data
sharing program is a requirement by the Texas Department of Transportation for using fixed
position LPRs on Texas highways. This resolution reflects a change to the agreement approved
by City Council on March 26, 2019 pertaining to venue on Resolution # 19-074. Specifically, the
sentence stating that "Jurisdiction and venue under'this agreement will lie in Jefferson County,
Texas" has been deleted.
FUNDING SOURCE
Not Applicable.
RECOMMENDATION
Approval of the resolution.
RESOLUTION NO.
WHEREAS, on March 26, 2019 the City Council of the City of Beaumont, Texas
passed Resolution No. 19-074 authorizing the City Manager, or -his designee, to
execute a Multiple Use Agreement between the City of Beaumont Police Department
and the Texas Department of Transportation (TxDOT) for the use of state highway right-
of-way to allow the construction, maintenance and operation of a public trailer mounted
license plate reader to be located at IH -1 0, at US 69 Interchange and 1 1th Street Exit
westbound and eastbound; and,
WHEREAS, TxDOT wishes to amend the agreement by deleting the sentence in
Section 12. Indemnification which states that jurisdiction and venue under the
agreement will lie in Jefferson County, Texas; and,
WHEREAS, an amendment to the Multi Use Agreement between the City of
Beaumont Police Department and the Texas Department of Transportation (TxDOT) is
necessary to reflect the sentence deletion in Section 12. Indemnification which states
that jurisdiction and venue under the agreement will lie in Jefferson County, Texas;
NOW, THEREFORE, BE IT RESOLVED BY THE
CITY COUNCIL OF THE CITY OF BEAUMONT:
THAT the statements and findings set out_in the preamble to this resolution are hereby,
in all things, approved and adopted; and,
THAT the Multi Use Agreement between the City of Beaumont Police
Department and the Texas Department of Transportation (TxDOT) is hereby amended
to reflect the sentence deletion in Section 12. Indemnification which states that
jurisdiction and venue under the agreement will lie in Jefferson County, Texas. The
i
Agreement is substantially in the form attached hereto as Exhibit "A" and made a part
hereof for all purposes; and,
BE IT FURTHER RESOLVED THAT the City Manager, or his designee, be and
they are hereby authorized to execute an amended Multiple Use Agreement between
the City of Beaumont Police Department and the Texas Department of Tr ansportation
(TxDOT) for the use of state highway right-of-way to allow the construction,
maintenance and operation of a public trailer mounted license plate reader to be located
at IH -10 at US 69 Interchange and 11 th Street Exit westbound and'eastbound.
The meeting at which this resolution was approved was in all things conducted in
strict compliance with the Texas Open Meetings Act, Texas Government Code, Chapter
551.
PASSED BY THE CITY COUNCIL of the City of Beaumont this the 9th day of
April, 2019.
- Mayor Becky Ames -
r
. ...... . ........ .
A
Form2044 (Rov.10118)
Paga I of 10 MULTIPLE USE AGREEMENT
STATE OF TEXAS §
COUNTY OF TRAVIS
THIS AGREEMENT made by the State of Texas by and between the Texas Department of
Transportation, hereinafter. referred to as "State", party of the first part, and
City of Beaumont Police Department , hereinafter called City
party of the second part, Is to become effective when fully executed by both parties.
WHEREAS, on the day day of month of the year .2019 , the governing
body for the city , entered into Resolution/Ordinance No. Ordinance
hereinafter identified by reference, authorizing the
agreement with the State; and
WHEREAS, the city
city is participation in this
has requested the State to permit the construction,
maintenance and operation of a public Trailer Mounted License Plate Reader
on the highway right of way, (ROADWAY [H-10 WB and EB CONTROL SECTION NO. 0028-13
(General description of area Including either the control number or GPS coordinates.)
@US 69 Interchange and @1 1th St. Exit with GPS 30*5'45,00"N; 9407'60.00"W and 3005'43,00"N; 94*
810.0y,W
shown graphically by the preliminary conceptual site plan In Exhibit "A' and being more specifically
described by metes and bounds of Exhibit 'B", which are attached and made a part hereof; and
WHEREAS, the State has indicated its willingness to approve the establishment of such facilities
and other uses conditioned that the city will enter Into agreements with the State for
the purpose of determining the respective responsibilities of the city and the State with
reference thereto, and conditioned that such uses are In the public interest and will not damage the highway
facilities, impair safety, Impede maintenance or In any way restrict the operation of the highway facility, all as
determined from engineering and traffic Investigations conducted by the State.
EXHIBIT "A"
Form 2044 (Rev. I Gila)
Page 2 of 10
AGREEMENT
I
NOW, THEREFORE, In consideration of the premises and of the mutual covenants and
agreements of the parties hereto to be by them respectively kept and performed as hereinafter set forth, it
Is agreed as follows:
1. DESIGN AND CONSTRUCTION
city Will prepare or provide for the construction plans for the facility, and will provide
for the construction work as required by said plans at no cost to the State. Said plans shall include the
design of the access control, necessary horizontal and vertical clearances for highway structures,
adequate landscape treatment, adequate detail to ensure compliance with applicable structural design
standards, sufficient traffic control provisions, and general layout. They shall also delineate and define
the construction responsibilities of both parties hereto, Completed plans will be submitted to State for
review and approval and when approved shall be attached to the agreement and made a part thereof
in all respects. Construction shall not commence until plans have been approved by the State. Any
future revisions or additions shall be made after prior written approval of the State. Any sidewalks,
curb ramps and other pedestrian elements to be constructed, either on site or off site, by the
city shall be in accordance with the requirements of Title 11 of the Americans With
Disabilities Act (ADA) and with the Texas Accessibility Standards (TAS). Elements consitucted by the
city and found not to comply with ADA or TAS shall be corrected at the entire expense
of the City
2. INSPECTION k
Ingress and egress shall be allowed at all times to such facility for Federal Highway Administration
personnel and State Forces and equipment when highway maintenance operations -are necessary,
and for Inspection pUrPDSOS: and upon request, all parking or other activities for periods required for
such operations will be prohibited.
3. PARKING REGULATIONS
Parking regulations shall be established limiting parking to single unit motor vehicles of size and
capacity no greater than prescribed for 11/2 ton trucks, such vehicles to conform in size and use to
governing laws. Parking shall be permitted only in marked spaces,
Parking shall be prohibited when a security threat, as determined by TxD0T, exists,
Form 2044 (Rev, 10118)
Page 3 of 10
4. PROHIBITION/SIGNS
Regulations shall be established prohibiting the parking of vehicles transporting flammable or
explosive loads and prohibiting use of the area in any manner for peddling, advertising or other
I
purposes not In keeping with the objective of a public facility. The erection of signs other than those
required for proper use of the area will be prohibited. All signs shall be approved by the State prior to
the actual erection.
S. RESPONSIBILITIES
Timely maintenance, repair and operation of the facility shall be entirely the responsibility of the
,city Such responsibility shall not be transferred, assigned or conveyed to
a third party without the advanced Written approval of the State, These responsibilities expressly
Include the timely maintenance and repair of any portion of the facility necessary to comply with the
Americans With Disabilities AcL Further, such responsibility shall include picking up trash, mowing and
otherwise keeping the facility In a clean and sanitary condition, and surveillance by police patrol to
eliminate the possible creation of a nuisance or hazard to the public, Hazardous or unreasonably
objectionable smoke, fumes, vapor or odors shall not be permitted to rise above the grade line of the
highway, nor shall the facility su6ject the highway to hazardous or unreasonably objectionable
dripping, droppings or discharge of any kind, Including rain or snow.
If the State determlines that city
it will perform the necessary work and charge
6. FEES
has failed to comply with these responsibilities,
city the actual cost of the work.
Any fees levied for use of the facilities in the area shall be nominal and no more than are sufficient to
defray the cost of construction, maintenance and operations thereof, and shall be subject to State
approval,
A. Retention Period. The city shall maintain all books, documents, papers,
accounting records and other evidence pertaining to fees collected and costs (hereinafter called
the Records), The city shall make the records available during the term of
the Agreement and for four years from the date the Agreement is tenninated, until completion of
all audits, or until pending litigation has been completely and fully resolved, whichever occurs last
B. Audit Report, If fees are collected by the City for the use of the facility
under this agreement, the city will provide the State an annual audit report
detailing the fees collected for the use of the facility and the costs associated with constructing,
maintaining, and operating the facility within the same period, If the report shows more fees
collected than expenses for the construction, operation. or maintenance of the facility the
City must provide a multiple year plan detailing how the additional revenue
will be used for construction, operation, or maintenance of the facility.
ForM 2044 (Rev. 10/18)
Page 4 of 10
C. Aypilability. The State or any of its duly authorized representatives, the Federal Highway
Administration, the United States Department of Transportation, Office of Inspector General, and
the Comptroller General shall have access to the city 'i records that are
directly pertinent to this Agreement for the purpose of making audits and examinations.
7. TERMINATION UPON NOTICE
This provision is expressly made subject to the rights herein granted to both parties to terminate this
agreement upon notice, and upon the exercise of any such right by either party, all obligations herein
to make improvements to said facility shall Immediately cease and terminate and
city shall be responsible for the facility's timely removal at no cost to the State.
If the State determines that city has failed to timely remove the facility, it will
peribrm the necessary work and charge city the actual cost of the work.
8. MODIFICATIONITERMINATION OF AGREEMENT
If in the sole judgment of the State It Is found at any future time that traffic conditions have so
chan�ed that the existence or use of the facility Is Impeding maintenance, damaging the highway
facility, impairing safety or that the facility Is not being properly operated, that it constitutes a
nuisance, is abandoned, or if for any other reason it is the State's judgment that such facility Is not in
the public interest, this agreement under which the facility was constructed may be: (1) modified if
corrective measures acceptable to both parties can be applied to eliminate the objectionable features
of the facility; or (2) terminated and the use of the area as proposed herein discontinued.
9. PROHIBITION OF STORAGE OF FLAMMABLE MATERIALS
All structure s located or constructed within the area co vered by the agreement shall be fire resistant.
The storage of flammable, explosive or hazardous materials is prohibited. Operations deemed to be
a potential Kra hazard shall be subject to regulation by the State.
10. RESTORATION OF AREA
The — city shall provide written notification to the State that such facility Will be
discontinued for the purpose defined herein. The — City shall, within thirty (30) days
from the date of said notification, clear the area of all facilities that were its construction responsibility
under this agreement and restore the area to a condition satisfactory to the State.
11. PREVIOUS AGREEMENTS
It is understood that this agreement in no way modifies or supersedes the terms and provisions of any
existing agreements between the parties hereto.
Fam2044 (Rev, 10118)
Pace 5 ur 10
12. INDEMNIFICATION
city
AGREES TO HOLD AND SAVE THE STATE OF TEXAS FREE
FROM DAMAGES THAT MAY RESULT FROM CONSTRUCTION OF THE PROJECT -
DESCRIBED HEREIN. THE INDEMNIFICATION OF THE STATE SHALL EXTEND FOR A
PERIOD OF TWO (2) YEARS BEYOND THE DATE OF TERMINATION OF THIS
AGREEMENT. �-rAAJ 1 0 /u, I -t fo
4�:
DURING EACH YEAR WHILE THERE IS ANY LIABILITY BY REASON OF THE
AGREEMENT CONTAINED IN THIS SUBSECTION OF THIS RESOLUTION, INCLUDING
THE CALENDAR YEAR 2019 , THE City of Beaumont (CITY) SHALL COMPUTE
AND ASCERTAIN THE RATE AND AMOUNT OF AD VALOREM TAX, BASED ON THE
LATEST APPROVED TAX ROLLS OF SAID ENTITY, WITH FULL ALLOWANCES BEING
MADE FOR TAX DELINQUENCIES AND COSTS OF TAX COLLECTION, WHICH WILL BE
SUFFICIENT TO RAISE AND PRODUCE THE MONEY REQUIRED TO PAY ANY SUMS
WHICH MAY BE OR BECOME DUE DURING ANY SUCH YEAR, IN NO INSTANCE TO BE
LESS THAN TWO (29%) PER CENT OF SUCH OBLIGATION, TOGETHER WITH INTEREST
THEREON, BECAUSE OF THE OBLIGATION HEREIN ASSUMED.
SAID RATE AND AMOUNT OF AD VALOREM TAX IS HEREBY ORDERED TO BE LEVIED
AND IS HEREBY LEVIED AGAINST ALL TAXABLE PROPERTY IN SAID ENTITY FOR
EACH YEAR WHILE ANY LIABILITY EXISTS BY REASON OF THE OBLIGATION
UNDERTAKEN BY THIS SUBSECTION OF THIS RESOLUTION, AND SAID AD VALOREM
TAX SHALL BE ASSESSED AND COLLECTED EACH SUCH YEAR UNTIL ALL OF THE
OBLIGATIONS HEREIN INCURRED SHALL HAVE BEEN DISCHARGED AND ALL
LIABILITY HEREUNDER DISCHARGED.
No party to this agreement Intends to waive, relinquish, limit or condition its general governmental
In any way.
immunity from liability
Each party agrees and acknowledges that it Is not an agent, servant, or employee of the other party
and that under this provision each party Is responsible only for its own acts and for those of its
agents, servants, Independent contractors or employees. Such responsibility includes,,but Is not
limited to any claims or amounts arising or recovered under the "Workers Compensation Law,' the
Texas Tort Claims Act, Chapter 101, Texas Civil Practice and Remedies Code; or any other
applipable laws or regulations, all as time to time may be amended.
Foan 2044 (Rev. 10115)
Pogo 6 of io
Nothing in th! I s agreement shall Oe construed as creating any liability in favor of any third p�rty
against.the State and the city Additionally, this agreement shall not ever be
construed as relieving any third party from any liability against the State, Furthermore, the
city
shall become fully subrogated to the State's rights of recovery and shall be
entitled to maintain any action over and against any third party who may be liable for damages. The
State agrees to execute and deliver instruments and papers and to otherwise do that which is
necessary to secure such rights.
13. INSURANCE
The — city , shall �rovide necessary safeguards to protect the public on State
maintained highways including adequate insurance for payment of any damages which might result
during the construction, maintenance, repair and operationof the facility
city
shall include TxD0T as an additional, insured by endorsement in city Is
commercial general liability Insurance policy. Prior to beginning work an the State's right of way, the
city 'a construction contractor shall submit to the State a completed insurance
form (TxDOT Form No. 1660) or appropriate certificate of self-insurance and shall maintain the
required coverage during the construction of the facility,
o �- Bea-tkvtz u+- I- -:; gi f- &n,( M 0
14. USE OF RIGHT OF WAY i � " to -1 1 'u-1 e e–
It Is understood that the State by execution of this agreement does not impair or relinquish the State's
right to use such land for highway purposes when it is required for the construction or re -construction
of the traffic facility for which it was acquired, nor shall use of the land under such agreement ever be
construed as abandonment by the State of such land acquired for highway purposes, and the State
does not purport to grant any interest in the land described herein but merely consents to such use to
the extent Its authority and title permits,
15. ADDITIONAL CONSENT REQUIRED
The State asserts only that it has sufficlent title for highway purposes, The city
shall be responsible for obtaining such additional consent, permits or agreement as may be
necessary due to this agreement, This Includes, but is not limited to, appropriate permits and
clearances for environmental, ADA and public utilities.
16. FHWA ADDITIONAL REQUIREMENTS
If the Facility is located an the Federal-Ald Highway System, "ATTACHMENT A", which states
additional requirements as set forth in the Federal Highway Administration's Title 23, Code of Federal
Regulations, § 710, shall be attached to and become a part of this agreement,
17. CIVIL RIGHTS ASSURANCES
The city , for Itself, Its personal representatives, successors and interests and
ForM2044 (RoV.10118)
Page 7 of 10
assigns, as part of the consi,deration hereof, does hereby covenant and agree as a covenapt running
with the land that: (1) no persons, on the grounds of race, color, sex, age, national origin, religion or
disabling condition, shall be excluded from participation In, be denied the benefits of, or be otherwise
subjected to discrImInation In the use of said facility; (2) that In the construction of any improvements
on, over or u�der such land and the furnishing of services thereon, no person on the ground of race,
color, sex, age, national origin, religion or disabling condition, shall he excluded from participation in,
denied the benefits of, or otherwise be subjected.to discrimination; (3) that the
city shall use the promises In compliance with all other requirements Imposed by
or pursuant to Title 49, Code of Federal Regulations, Department of Transportation, Subtitle A. Office
of the Secretary, Part 21, Non-discrimination In Federally -Assisted programs of the Department of
Transportation - Effectuation of Title VI of the Civil Rights Act of 1964, and as said Regulations may
be amended.
That if in the event of any breach of the above non-discrimination covenants, the State shall have the
right to terminate the agreement and reenter and repossess said land and the facilities thereon, and
hold the same as if said agreement had never been made or issued,
18. AMENDMENTS
Any changes in the time frame, character or responsibilities of the parties hereto shall be enacted by
a written amendment executed by both parties hereto.
19. LEGAL CONSTRUCTION
In case one or more of the provisions contained In this agreement shall for any reason be held
invalid, illegal or unenforceable in any respect, such invalidity, Illegality or unenforceability shall not
affect any provision hereof and this agreement shall be construed as if such invalid, illegal, or
unenforceable provision had never been contained In this agreement,
20. AUDIT
The State may conduct an audit or investigation of any aspect of this agreement. The
city must provide the State with access to any information the State considers
relevant to the investigation or audit, The audit can Include, but Is not limited to, any contract for
construction or maintenance of any facility or structure authorized by this agreement or any
contract to provide a service to the city If that service Is authorized by this
agreement,
Form 2044 (Rev 10116)
P1300 a of 10
.; 21. AUTHORITY OF STATE AUDITOR
The state auditor may conduct an audit or Investigation of any entity receiving funds from the state
directly under the contract or Indirectly through a subcontract under the contract. Acceptance of
funds directly under the contract or indirectly through a subcontract under this contract acts as
acceptance of the authority of the state auditor, under the direction of the legislative audit committee,
to conduct an audit or Investigation in connection with those funds. An entity that is the subject of an
audit or Investigation, must provide the state auditor with access to any information the state auditor
considers relevant to the Investigation or audit.
22. NOTICES
All notices required under this agreement shall be mailed or hand delivered to the following
respective addresses:
STATE
(Mailing Address)
Texas Department of Transportation
Maintenance Division
125 East I Ith Street
Austin, Texas 78701-2483
23. TIMELY PAYMENT
(Name of other party)
(Mailing Address)
Address Name
Ad,dress Name
Address Road/Street/Hwy
Address City/State/Zip
When required by any provision of this agreement requires a payment to be made to the State, the
other party hereto shall within thirty (30) days from receipt of the State's written notificalion pay the
State for the full cost of repairing any damages to the highway facility which may result from the other
party's construction, maintenance, repair or operation of the facility.
24. WARRANTS
The signatories to this agreement warrant that each has the authority to enter into this agreement an
behalf of the party represented.
List of Attached Exhibits:
Exhibit A - General Layout
Exhibit B - Metes and Bounds Description
Exhitall C - Approved Construction Plans
Exhibit D - Certificate of Insurance (TxDOT Form 1560)
Exhibit E - Attachment A (FHWA Additional Requirements)
Forfn2044 (RavAD/ig)
pegasaflo
IN WITNESS WHEREOF, the parties have hereunto aTxed their signature, the
on the day of - 1 20 and the
State on the day of '20
STATE OF TEXAS
Executed and approved for the Texas
(Name of other party) Transportation Commission for the purpose and
effect of activating and/or carrying out the orders,
and established policies or work programs
By: Signature heretofore approved and authorized by the Texas
Transportation Commission,
By: br
Printed Name Director, Maintenance vrs6''
Title Printed Name
Agency Date
Contact Office and Telephone No,
APPROVAL RECOMMENDED:
District Engineer
Printed Name
Date
Form 2044 (Rev. IQ118)
Page 10 of 10
ATTACHMENT A
Inasmuch as this project Is on the Federal -Aid highway system, the following additional requirements as
applicable with the Federal Highway Administration's Title 23, Code of Federal Regulations, § 710.105.
1. Any significant revision in the design or construction of the facility shall receive prior approval by the
Texas Department of Transportation subject to concurrency by the FHWA.
2. Any change In the authorized use of real property interest shall receive prior approval by the Texas
Department of Transportation subject to concurrence by the FHWA,
3. Real property interest shall not be transferred, assigned or conveyed to another party without prior
Texas Department of Transportation approval subject to concurrence by the FHWA.
4. This agreement will be revocable In the event that the real property interest facility ceases to be used
orisabandoned,
EXHIBIT E
BEAUMONT
T E X A S
REGULAR MEETING OF THE CITY COUNCIL
COUNCIL CHAMBERS APRIL 9,2019 1:30 PM
AGENDA
CALL TO ORDER
Invocation Pledge Roll Call
Presentations and Recognitions
Public Comment: Persons may speak on scheduled agenda items 1-3/Consent
Agenda
Consent Agenda
GENERAL BUSINESS
1. Consider a resolution authorizing the City Manager to award a contract to Chief
Solutions, Inc., of Houston for the Sewer Evaluation Work Order Contract —
Phase III Project
-2. Consider a resolution authorizing the City Manager to execute Change Order No.
7 to the contract with Allco related to the Washington Boulevard Pavement
Widening Phase II Project (Corporate Drive to Amarillo Street)
3. Consider an ordinance authorizing the suspension of the effective date of
CenterPoint Energy's proposed rate increase until July 10, 2019
PUBLIC HEARING
Receive comments to hear applicant requests for funding from the 2019
Community Development Block Grant Program as well as input from the public
COMMENTS
Public Comment (Persons are limited to 3 minutes)
Councilmembers/City Manager comment on various matters
EXECUTIVE SESSIONS
Consider matters related to contemplated or pending litigation in accordance with
Section 551.071 of the Government Code:
James Mathews vs. City of Beaumont, Texas; Cause No. A- 192,887
Consider matters related to the deliberation of the purchase, exchange, lease or
value of real property in accordance with Section 551.072 of the Government
Code, to wit:
Specifically city -owned property at 3455 Sarah Street
Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or
services are requested to contact Kaltrina Minick at 880-3777.
I
April 9, 2019
Consider a resolution authorizing the City Manager to award a contract to Chief Solutions, Inc., of
Houston for the Sewer Evaluation Work Order Contract — Phase III Project
BEAUMONT
T E X A S
TO: City Council
FROM: Kyle Hayes, City Manager
PREPARED BY: Dr. Joseph Majdalani, P.E., Public Works Director
MEETING DATE: April 9, 2019
REQUESTED ACTION: Council consider a resolution authorizing the City Manager to
award a contract to Chief Solutions, Inc... of Houston for the Sewer
Evaluation Work Order Contract — Phase III Project. -
The Sewer Evaluation Work Order Contract — Phase III will be used to clean, televise, and
evaluate the City's sewer collection system to identify cost effective methods to rehabilitate
defective manholes and mainlines.
On March 21, 2019, four (4) bids were received for furnishing all labor, materials, equipment, and
supplies for the project. The bid totals are indicated in the table below:
Contractor
Contractor
Location
Total Bid
Amount
Chief Solutions, Inc.
Houston, TX
$528,367.02
Specialized Maintenance Services, Inc.
Pasadena, TX
$552�607.10
Hoffinan Southwest Corp., dba Professional
Pipe Services
Mission Viejo, CA
k
$569,286.05
CSI Consolidated LLC DBA Aims Companies
Pearland, TX
$630,442.20
Engineer's Estimate
$585,965.00
Based on a review of the bids and required documents received, the Water Utilities Department
recommends awarding the project to Chief Solutions, Inc., the low bidder, in the amount of
$528,367.02. Chief Solutions, Inc., is a certified MBE with the City of Beaumont.
A total of 365 calendar'days are allocated for completion of the project.
FUNDING SOURCE
Capital Program.
RECOMMENDATION
Approval of the resolution.
BID TABULATION
Sewer Evaluation Work Order Contract - Phase III Bid No. WU021944
. BID OPENING DATE: March 21, 2019
The Bid Proposals submitted have been reviewed and to the best of my knowledge this Is an accurate tabulation of the bids received.
(A A&Vi C. 03/2-7/11
By: Aved Chan, Err. Water Utilities Designer III Date: ;3/27/2019
rrEIVI NO.
QUANTITY
UNIT
DESCRIPTION
Bid Schedule (Engineer's
Estimate)
ChlefSolutions, Inc.
Chief R. Davis
Houston, TX 77088
Bid Factor 0.8964
Specialized Maintenance
Services, Inc.
Darrell Martin
Pasadena, TX 77503
Bid Factor 0.94
Hoffman southwest Corp.,
dba Professional Pipe
Sewices
Mark Buret
Mission Viejo, CA 92691
Bid Factor, 0.97
CSI Consolidated LLC DBA
Aims Companies
Kent Ford .
Pearland, TX 77581
Bid Facton 1.08
BASE BID ITEMS
UNITPRICE
TOTAL
UNIT PRICE
TOTAL
UNIT PRICE
TOTAL
UNIT PRICE TOTAL
UNIT PRICE
TOTAL
1
1
LS
Mobilization, Including payment bond, performance bond, Insurance. and moving equipment to orciect
$18,000.00
-T li:000.00
$ 16.135M S
16,13520
S 16,920.00 S
16.920.00
$ 17A60.00 S 17.460.00
S 19.44C).00 S
19,440.00
2
200.000
LF
Smoke Testing Sewer, All Sizes and Depths
SO.50
S 100,000.00
S 0.46 S
89.640.00
S .0.47 S
94.000.00
S 0.49 S 97.000.00
S 0.54 S
108.000.00
3
40,000
LF
Cleaninn 6�110' Sewer. All Depths
$1.89
S 75,600.00
S 1.69 It
67,767.84
$ 1.78 S
71,064.00
S 1.83 S 73,332.00
S 2.04 S
81,648.00
4
20,000
LF
Cleaninn 124-15"Sewer, All Depths
S2.17
S 43,400.00
$ 1.96 S
38,903.76
S 2.04 S
40,796.00
S 2.10 S 42.098.00
S 2.34 S
46,872.00
S
15,000
LF
Cleaning 16�24!'Sewer, All Depths
$2.90
S 43.500.00
$ 2.60 S
38,993AO
S 2.73 $
40,890.00
S 2.81 S 42,19S.00
$ 3.13 S
46,980.00
6
5,000
LF
Cleaning 26'.30"smer, All Depths
$5.79
$ 28,950.00
$ 5.19 S
25,950.78
S 5.44 S
27,213.00
S 5.62 S 28.0111.51)
S 6.25 S
31,266.00
7
2,000
LF
Cleaning 32".36" Sewer, All Depths
$11.58
$ 23,160.00
S 10.38 3
20,760.62
$ 10.89 S
21,770.40
S 11�23 S 22.45520
S 12.51 S
25,012.80
8
2,000
LF
Cleaning 42*481 Sewer, All Depths
$17.37
$ 34.740.00
S 15.57 S
31,140.94
S 16.33 S
32,655.60
S 16.85 S 33,697.80
S 18.76 S
37,519.20
9
1,000
LF
Cleaning 54-72Sewer, All Depths
$19.85
$ 19,850.00
S 17.79 S
17.793.64
$ 18.68 $
18,659.00
S 1925 S 19�254.50
S 21.44 S
21,430.00
10
40,000
LF
TV Inspection V-10"Sewer, All Depths
$1."
S 57,600.00
S 1.29 S
S1,632.64
S 1.35 $
54,144.00
S 1,10 S SS,872.00
S 1.56 S
62.208.00
11
20,000
LF
TV Inspection 12�1 5' Semr, All Depths
S1.44
5 28.80100
S 1.29 $
25.816.32
S 1.35 S
27.072.00
S 1.40 S 27.936.00
S 1.56 S
31.104.00
12
15,01)(3
LF
TV Inspection 1 V-24' Se�er, All Depths
S2w17
S 32.550.00
$ 1.95 S
29.1T7.82
S 2.04 S
30,597.00
S 210 5 31,573.50
S 2.34 $
35,154.00
13
5,000
UP
TV Inspection 26* -30' Sewer, All Damns
52.90
S 14,500.00
S 2.60 S
12,997.80
S 2.73 S
13.630.00
S 2.81 S 14,065.00
S 3.13 S
15.1360.00
14
2,000
LF
TV Inspection 321-361 Sewer, All Depths
$5.06
$ 10.120.00
It 4.64 3
9.071.57
S 4*76 $
9,512.80
S 4.91 S 9,81GA0
S SAG S
10,929.80
Is
2,000
LF
TV Inspection 42-48'Sawer, All Depths
$519
$ 11,580.00
$ 5.19 $
10,380.31
S S.". S
10,885-20
$ 5.62 S 11,23260
$ 6.2S $
12.508.40
16
1,000
LF
TV Inspection W-72'Sewer, All Depths
$7.23
S 7.230.00
S 6.48 S
6,480.97
$ 8.80 $
6.796.20
S 7.01 $ 7,013.10
S 7.81 $
7,808.40
17
20
EACH
Barricades, Signs and Traffic Handling
11119E.-OD'O
197.21 $
3,944.16
S 208.80. S
4,136.00
$ 213.40 S 4,268.00
$ 237.60 S
4,752.00
18
1
LS
Obstruction Removal by Excavation. All Sizes, All Depths
I
1,434.24 S
1.434.24
S 1,504.00 $
1.504.00
S 1,552.00 S 1.552.00
3 1,728.00 $
1.728.00
19
1
LS
Obstruction Remov I by Remote Method (Set-up for each Manhole Section, All Sizes, All Depths)
S385.00 I
S 385.00 1
S 345.11 S
345mil
S 361.90 $
361v90
S 373.45 S 373.45
S 415.80 S
415.80
BASE BID QUANTITIES TOTAL,
Soo 1
3
498,367.02
$
52Z607.1 0
S 539.286.05
$
600."2.20
ALLOWANCE
ITEMNO.1
QUANTITY
I UNIT
DESCRIPTION I
UNIT PRICE I
TOTAL 1
UNIT PRICE 1
TOTAL
-URIT PRICE I
TOTAL
UNIT PRICE I TOT�AL
UNIT PRICE I
TOTAL
1
......
ALLOW! Unforseen Work as directed by the Owner I I
S 30,000.00 1
S 30,000.00 1
S 30,000.00 1 S
30,000 1
S 30,000.00 1 S
30'00D.OoMg��30�...
00
$ 30.000.00 1 S
30,000.00
ALLOWANCETOTALI
TOTAL BASE ITEMS + ALLOWANCE 1 $
585,955.00
528,367.02 1
$
-n-n
c ...
-10.44220
Page 1 of I
iFv
Finance
City of Beaumont, Texas
Certifies th at
CHIEF SOLUTIONS, INC
Meets all the criteria established by the City of Beaumont,
And thereby is duly registered as a Minority Business Enterprise,
To do business with the City -of'Beaumont and its agents as such.
This certification is valid until April 13, 2019
ToddA. Simoneaux, CPA, Chief Financial Officer
April 13, 2017
Certification Date
RESOLUTION NO.
WHEREAS, the City of Beaumont solicited bids for furnishing all labor, materials,
, equipment, and supplies for the Sewer Evaluation Work Order Contract -Phase III
Project; and,
WHEREAS, Chief Solutions, Inc., of Houston, Texas, submitted a complete bid
meeting specifications in the amount of $528,367.02; and,
WHEREAS, the City Council is of the opinion that the bid submitted by Chief
Solutions, Inc., of Houston, Texas, is the lowest responsible bidder providing the best
value to the City and should be accepted;
NOW, THEREFORE, BE IT RESOLVED BY THE
CITY COUNCIL OF THE CITY OF BEAUMONT:
THAT the statements and findings set out in the preamble to this resolution are hereby,
in all things, approved and adopted; and,
THAT the City Council hereby approves.the award of a contract to Chief
Solutions, Inc., of Houston, Texas, in the amount of $528,367.02, for the Sewer
Evaluation Work Order Contract -Phase I I I Project; and,
BE IT FURTHER RESOLVED THAT the City Manager be and he is hereby
authorized to execute a Contract with Chief Solutions, Inc., of Houston, Texas, for the
purposes described herein.
The meeting at which this resolution was approved was in all things conducted in
strict compliance with the Texas Open Meetings Act, Texas Government Code, Chapter
551.
.PASSED BY THE CITY COUNCIL of the City of Beaumont this the 9th day of
April, 2019.
- Mayor Becky Ames -
N
April 9, 2019
C,
Consider a resolution authorizing the City Manager to execute Change Order No. 7 to the contract
with Allco related to the Washington Boulevard Pavement Widening Phase II Project (Corporate
Drive to Amariilo Street)
BEAUMONT
T E X A S
TO: City Council
FROM: Kyle Hayes, City Manager
PREPARED BY: Dr. Joseph Majdalani, P.E., Public Works Director
MEETING DATE: April 9, 2019
REQUESTED ACTION: Council consider a resolution authorizing the City Manager to
execute Change Order No. 7 to the contract with Allco related to
the Washington Boulevard Pavement Widening Phase Il Project
(Corporate Drive to Amarillo Street).
BACKGROUND
On April 25, 2017, by Resolution No. 17-083, City Council awarded a contract to ALLCO, LLC,
in the amount of $15,984,397.88 for the Washington Boulevard Pavement Widening Phase 11
Project (Corporate Drive to Amarillo Street).
Previous Change Order Nos. 1-6, in the amount'of $3 86,008.3 6, resulted in an increase to the
original contract amount making the new contract amount $16,370,406.24.
Proposed Change Order No. 7, in the amount of $128,658.75, is required to adjust bid items and
quantities in the contract for additional waterline, surface inlets for the storm sewer, and
foundations for traffic ground cabinets. It is also required to account for traffic signal poles that
meet the height requirements needed to fit in the field. A total often (10) calendar days will be
added to the contract for the additional work.
FUNDING SOURCE
Beaumont Municipal Airport Oil and Gas Revenue.
RECOMMENDATION
Approval of the resolution.
RESOLUTION NO. 18-255
WHEREAS, on April 25, 2017, the City Council of the City of Beaumont, Texas,
passed Resolution No. 17-083 awarding a contract in the amount of $15,984,397.88 to
Allco, L.L.C., of Beaumont, Texas, for the Washington Boulevard Pavement Widening
Phase 11 (Corporate Drive to Amarillo Street) Project; and,
WHEREAS, on August 3, 2017, the City Manager executed Change Order No. 1,
in the amount of $9,920.00, to adjust the estimated quantities to reflect the actual
quantities used in the completion of the project, thereby increasing the contract amount
to $15,994,317.88; and,
WHEREAS, on February 6, 2018, the City Council of the City of Beaumont,
Texas, passed Resolution No. 18-032 authorizing the City Manager to execute Change
Order No. 2, in the amount of $103,893.00, to accommodate design changes necessary
to address unforeseen conflicts with the underground utilities and additional curb and
I -
driveway improvements required on Executive Boulevard and Corporate Drive, thereby
increasing the contractamount to $16,098,210.88; and,
WHEREAS, on May 14, 2018, the City Manager executed Change, Order No. 3,
in the amount of $7,714.55, to adjust the esti Miated quantities to reflect the actual
quantities used in the completion of the project, thereby increasing the contract amount
to $16,105,925.43; and,
WHEREAS, on June 5, 2018, the City Council of the City of Beaumont, Texas,
passed Resolution No. 18-123 authorizing the City Manager to execute Change Order
No. 4, in the amount of $16,032.91 to adjust the pipe quantity and size which was not
allotted for in -the original design and the addition of fourteen (14) calendar days,
thereby increasing the contract amount to $16,121,958.34; and,
WHEREAS, on July 17, 2018 the City Council of the City of Beaumont, Texas,
passed Resolution No. 18-157 authorizing the City Manager to execute Change Order
No. .5, -in the amount of $33,303.00, to adjust bid items and quantities in the contract to
accommodate revisions to the storm sewer system; relocate a 16" waterline; and,
twenty-two (22) calendar days will be added to the contract for the work, thereby
increasing the contract amount to $16,155,261.34; and,
WHEREAS, Change Order No. 6, in the amount of $215,144.90, is necessary to
adjust the bid items and quantities in the contract to accommodate for additional sewer
work; ground boxes for fiber optics and traffic signals; and, sixty (60) calendar days will
be added to the contract for the work, thereby increasing the contract amount to
$16,370,406.24;
NOW, THEREFORE, BE IT, RESOLVED BY THE
CITY COUNCIL OF THE CITY OF BEAUMONT:
THAT the statements and findings set out in the preamble to this resolution are hereby,
in all things, approved and adopted; and,
THAT the City Manager be and,he is hereby authorized to execute Change
Order No. 6 for additional work described above, thereby increasing the contract
amount by $215,144.90 for a total contract amount of $16,370,406.24 for the
Washington Boulevard Pavement Widening Phase 11 (Corporate Drive to Amarillo
Street) Project., with sixty calendar days added to the contract for the work.
The meeting at which this resolution was approved was in all things conducted in
strict compliance with the Texas Open Meetings Act, Texas Government Code, Chapter
551.
PASSED BY THE CITY COUNCIL of the City of Beaumont this the 16th day of
October, 2018.
1W.-yor Becky Ames -
CITY OF BEAUMONT
DATE: Aptil 2,2019 ORIGINAL CONTRACT TIME (DAYS); 1182
PROJECT: Washington Blvd -Phase Ir
OWNER: CITY OF BEAUMONT ADDITIONAL TIME REQUESTED: to
CONTRACTOR. ALLCO
CHANGE ORDER NO.: 7 INEW CONTRACT TWE�
T.- s-, %
pig,
r
g., ;kq V.�tj, -jTh
Adjwt the .0 .. (.d quantities 1. reflect the actual ciachtitim used in the compladan orthe. pwjcct
Item No.
Item Code
Description
Unit Original Quantity New
Quand
Unit Price
Total
104
001
REMOVINGOONCREM (FAV)(4'.12-)
SY
56,084
56,131.
S 12.SO
S
587.50
360
002
CONCPAV(101)(CLP)
Sy
S1,300
51,363
$ 64.00
S
4,032.00
465
007
SURFACE INLET (CONIPL) (GRATE HEAVY DUTY)
EA
2
5
S �3 , D4Q.00
S
:9,120.09
— 46S
009
JUNCrION BOX (COMPL) (5--0-(TY B)
EA
4
S
S .5,975.00
S
5,975.00
696
001
ITRAF SIC POLE ASSBM I ARM:(STEEL) (281
FA
2
3
S .8,296.75
S
U96.75
— 686
002
ITRAP SIG POLE ASSEM I AP M (STEEL) (321
BA
2
K4
S 9,628.75
S
19,257.50
6M
003
ITRAF SIG POLB ASSEM I ARM (STEEL) (500
EA
4
5
5
S 17,000.06
S
17,000.00
686
064
TRAP Sir, POLE ASSEM I ARM (STEEL) (Qj
EA
1
2
$ 16.000.00
S
16,WO.00
686
005
TRAP SIC; POLE ASSEM I ARM (S=) (44)
EA
3
4
S 15,400.00
S
15,400.00
690
001
rNsTALL OF FND FOR GROUND mNT CABINETS
FA
0
S 3,G48.00
S
9,144.00
Sol
006
FURNISH & INSTALL r mi ADAPTER, comPLETE IN PLACI
EA
a
-3
I D
S 225.00
S
450.00
801
012
FURNISH & INSTALL 8"MI WITH 45 DEGM BEND, COMPI
EA
40,
42
$ 225.00
S
450.00
801
013
FURNISH & INSTALL 8" MI WITH 22.5 DEOM BEND. CONC
EA
2
4
S, 225.00
S
450.00
810
ON
FURNISH&MSTALL 8-VCCLASSI5D-C-900PVCWATE?J
LF
9.362
8,562
S 89.83
S
17,966.00
M4
n03
IMLACEMENT OF 61 SHORT SIDE SERVICE CONNECTION
EA
0
1
' "l 2
S
2.112.00
2534
004
IREPLACEMENT OF 6" LONG SIDIS SERVICE dONNECTION I.
EA
0
1
�,M8�11!
S
2,418.00
- - I
TOTAL:
S 128,658.75
4—
kkj5T7 r
171 J;jp
, jg�
AA tq
z 0! �R ,
U51 i "RIM
2. 6
ORIGINAL CONTRACT AMOUNT: $ 15,984,397.88
NET FROM PREVIOUS CHANGE ORDERS: S 16,370,406.24
TOTAL AN10UNT OF THIS CHANGE ORDER: S, 128,658.75
PERCENT OF THIS CHANGE ORDER: 0.79%
TOTAL PERCENT CHANGE ORDER TO DATE:
3.22%
NEW CONTRACT AMOUNT: S 16,499,0609
A PREPARED BY'
"y
cc
DATE DA'VMTINGLFt �-DATE
M
REPRESENTATIVE PROJECr MANAG
REVr YWW REVIEWED BY:
—7
A
HAROLD L CROCHET DATE PK JOSWH MAJDA�,ANI,'P.E. D E
ROADWAY DESIG en-l�� '\/PUBLIO'WORKS DIRk0P6R
APPROVED BY: ATTESTED BY:
KYLE HAYES, CrrY MANAGER DATE TINA BROUSSARD, CITY CLERIC DATE
I
cyry OF
DATE--
Octabor 9,2018
PROncr,
W.M.--t- Bwd-ph.. 11
OWNER.
CITY OF BEAUMONT
CONTRACTOR.
ALLCO
CHANGE ORDER NO-
6
M= dc wkad q=a�= t. mika th. =d q=ah!= =d W th. cmppjdi.� �fd. F.J..
un
fi-N.
If -cod.
D..ipfl..
urdt 0
Watrfl=
TDt2l
34D
002
DENSE GRADED HOT MDC ASPHALT P6 64-22 (ME D) (2')
SY
2.3SS
0
S 3114D S
CM.740.OD)
400
DM
CEm STABIL BKrL (I.S SrJCY SAND)
CY
17.IQ2
17.039
S 5840 S
(3.jS-4 'oo)
00
D03
CEMSTABILDKFL(LOSKfCY D)
7062B
416
oci
FOUNDATION FOR TRAFFIC SIGNAL (36 INCH DRILLSHAF
LF
IID
112
S 230.DD S
46G.00
464
om
kc? Is-
LF
537
6DS
S 31.0 S
2, moo
464
OQ3
RCP 24"
7FF--
I 3M9
3.5ag
s 35.oD s
(I.QD.00)
464
1 DOS
IRCP30
LF
1.931
1.753
S 140.0 S
(10,91o.M
465
Qo9
JUNCTION BOX (COWL) (5'-V(rY B)
EA
1
2
S S,97S.01) S
S.975.00
5(12
Dot
RARRICADES. SlaNS, AND TRAFFIC HANDLn4GS
_M0
37
3T__
7-7—.10000 S
14_,Wm
5D6
oG3
TEMP SEDIMENTCONTRDLFENCr(DiSTALLI
LF
17MO
FJ;Ri—
s 2.SO S
go.000.00)
542
Doi
REmovrsTm(mrTALEnAmGuARDFExcEi
Lr
I no
25i'—
-i-7.20 7
511AD
SIB
Doi
r PVC SMID 41) CDllDUlT (FIBER OPTICS)
LF
73n
&412
S Ifiol) S
7,a244D
SIR
002
6- STEEL CASING (BORED) (FIBElt OPTICS)
LF,
us
Iss
s fis.00 s
1.4
61a
oo4
4"PVC SCHD 40 CONDUIT (INCL CEM STAB SAXD BM)
(Room DPTrCS)
LF
ISo
a
S 1a0D 'i
(6.300.M
624
1 002
IGROUND BOX (TYPE A3 (FMER OPTICS)
IIA
I is I
so
S 1=00 S
36.75UY
656
Doi
PUNS FOR TRAFFIC SIGNAL DEVICES C24 INCH DRILL S
ix
1 6 1
is
S, Losoco s
12160000
07
Doi
PEDESTALPOLIZASSEISLY
'EA
1, 1
s 63omon s
(01111.00)
688
Dot
PEDDmrzr(pusHmm
EA
24 i
9110D 3
C21.3411.00)
702
Doi
MANHOLES - REMOVE & REPLACE MaTING SAWMARY SE
EA
I 11
13
S 2.610.00 S
5,2211.00
slo
0021
FURNIM & INSTALL 2'VC CLASS 15D-C-9DO PVCWATERU
LF
2a
floo
s 15.Do S
11,70040
4020
ocs
Hr HOPE SDR- 17 PIPE BURST SANITAILY SEWER MAINS
COMPLETE IN PLACE. 3N=TNQ ALL D(CAVATIDA
LF
lim
las
S =7 5
(91.069.76)
020
olo
I
FURNISH s, INSTALL so. SAN T -
iTrrm=m I o-D;cH Pvc sDit!2=R== oft
52
S ISL74 s
7.942.49
401D
all
FURNISH &INSTALLIS'SANITARYSEWERLDIES
UZILIZING 15Z4CHPVCS=-26(FOROPJ!XTRrNCH) OIL
15-INCKSOLIDWALLPOLYMHYLL-EPVE(EDPE).PE
340&ASIM��4%RPIPEBUPM]NaICPMIUNG)
o
IS26
S IS734 S
3M.D36.E4
6035
Doi
LEDLIGHTEDSTREETSIONS
FA
12
UIROD S
(33.7211.0Q)
9999
om
D=DECKCOVERS.INCUMINGE)GCAVAMONARoUND
EA
o
3
s I.Doo.co s
3.000.0t)
9"9
004
TOI—NTREPAUL (PIPE) 9'-4rpxp
-
EA
12
s 6000D s
7.20oco
s999
ow
PIPEBORE INCLUDES 24"BARESTEFLCAMNG. CASn4G S
LF_
.2
57.14100
o999
Dos
IoX4 AND MX6FrrrlNcS (PONo. DDMS)
Ls
o
VINOMN 1
1.55934
Ls
o
S 2.15D.00 S
2.15o.00
1 TOTAL:
S 215,144.90
C
ffR_
T
NO I
ORIGINAL CONTRACT AMOUNT- 71-S! 94.3 9 7. 8 9
NET FROM PREVIOUS CHANGE ORDERS -
TOTAL AMOUNT OF THIS CHANGE ORDEIL- S 215,144.90
PERCENT OF THIS CHANGE ORDER:
TOTAL PERCENT CHANCE ORDERTO DATE. 1,41 V.
NEW CONTRACT AMOUNT: S 6.370,406.24
ALLCO CONTRACII
S�O�
Trj�VG, INC., DATE 0-LYWTINGLE DATE
REPRE OADWAYD
REVIEVVZD BY; IVIEWED
I the jc,1q1fe
M"LDW-CROCHET /DA&E LJOSAHMAt�!JPJE �DATE
ROADWAY DESIGNER -V JE
V OIRK
v 1) [RECTOR
APPROVED BY-.
KYLE. HAW-% CITY MANA_ 6, Na 0 6,1 7t (9
DATE TINA BROUSS
I
CMOFBEAUMONT
DATE: JulyS,2018 RACTnME (DAYS):,
PROJECT- Washing -t..
OWNER. CITY OF BEAUMONT 1ADDITIONAL TIME REQUEMD: 22
CONTRACrOlb ALLCO
CHANGE ORDEP NO.: 5 jNrW tmmucr 1122
dmowmr. UNT, 01 Gul�
MIR
-c—', Qs! N RaW
f2i 2a � - t�.fl .' ; - " " j..a � , , 0
Bi-
-9 V11, 1B ILlf �'*�"' iff �1'1 *fl
8T
Adj'mt the cSthrottet! q-3pfidos to mflal the actual q=ntides wed in the-eDwIction oftk prplect
;t— NoL
Item Code
Descilption
Unit
Oripng
Q—tI!y
Non,
Q-0ty
UnItPrlm
Tail
-400
002
cEm sTABIL BKFL (I.S SFJCY, SAM)
PERCENT OFTMS CHANGE ORDER.
16,991
17,IV-
S 59.00 S
6.438.00
— 464
.004
RCP 30"
LF
920
713
S 131.00 S
(14,017.00)
— -A64:
005
RCP 36"
LF
1.799
1,831
ES 14ROO S
4,48 - 0.00
464
006
RCP 42-1
LF
1.144
1,099
s 149.00' S
(C660.00)1
— 464
007
RCP 48".(DD6 Stab Out an Sth Srreiet)
LF
I�SQ
1�642
S 10-00 s
16M4.00
— 464
008
RCP S4"
LF
1,372
Ixg
S 190.00 s
(I SJW-00)
— 464
009
1 RCP 6V (DD6 Stab Out on Sth Street)
LF:
297
309
S 210.00 S
=0.00
— 465
001
1 -NHOLES (COMPLETE) ( TV A)
Fk
39
41
3 7,810.00 s
Is'n-0.00
— 465
OD3
ICURB INLETTY A (COWL) (5 .
FA
26
24
S 3,975.00 S
(7,9SO.00)
496.
001
IREMOVESTR(PIPE) v4s"
LF
11,110
s 7,00 S
(595m),
496
—
603
IREMOVE STP (CURB DUAM
LF
64
S 360.00 S*
(720.00)
—
901
1 BARRICADES, SIGNS, AND TRAFFIC HANDLINGS
(CHANGE ORDER WO.Mi
mo
36
37
S 7.700.00 S
7,100.00
719
601
FURNISH AND fl-ZSTALL AM RELASE VALVE AND PIPE
CONNEL'TION TO EXISTING MAIN Ai MEM BOX, WITH
ALL FITTINGS, VALVE EXCAVATION BACKFHJ- TESTING
AND STSRILIZATTON, SURrACE RESMPA110MALLIN
STRICT ACCORDANCE WITH PLANS AND
SPECIFICATIONS COMPLETE IN PUCP-
EA
0
1
S Z9,113.00 S
Z918.00
9999
002
16- WATERMM RELO CATION
S23,605.00 S
23.605.001
LI
.
TOTAL-. s
;g -K�J-'�Walltc F
Q �"T' V1 -,74' ""1" TNA
gz� mal tmf: "N o'
ORIGE-TAL CONTRACT AMOUNT:
15,984.397.88
NET FROM PREVIOUS CHANGE ORDERS:
S 16,121�958.'34
TOTAL AMOUNT OF TIRS, CELANGE ORDER.
S 33,303.00
PERCENT OFTMS CHANGE ORDER.
021%
TOTAL PERCENT CHANGEORDER TO DATEi
1.07%
NEW CONTRACT AMOUNT-
s 16,IS5,261.34
ACCM,:"j�
PREPARED BY:
ALLCO CONTRACTMING, C-,
!)AVID TD(OLE
REPRESENTATIVE
ROADWAY DESIGNFR-1
RWEVDCB
REVIEWED BY:
ALAROLID E. CROCHE
DgJOS . H"��'Vpm
ROADWAY 15ESIGM&-lf
URL7w'0RKSDlReeTdR
APPROVED BY-
At BY:
_ji�
KYLE HAYES, CITY MANAGER
-
BROUS CLCRK
CITY OF BEAUMONT
DATE: May 25,2018
PROJECT. washintoriBlvd-phosen: JULUUMAL CONTRACT 71ME (DAYS): 1 1086
OWb m'' CITYOFB UMONT JADDITIONAL TIM
CONTRACTOR: � � _EA
ALLCO
CHANGEORDERNO.: 4 INEW CONTRACT TIME- 1109-
2_2 4y
Adj.st �h. atinw,dqn1jtj. t6.nc.rth, =u.1 q..jjqcl.,.d j. the.=p1cUo.ord. Pjed
ItemNe.
Itain Code
D—riptIli.
Deft
OrIOL61
Q.0tity
N_
Q."tity
Uldt M.
Tow
- ----,iri,�Bu"TsANITARySEWERWINS7
(12.751 OJ).). COMPLEM IN PLACE. INCLUDING ALL
40�D
6,
EXCANATION, BACKFILLB.EDDING. COMPACTION,
TESTING, SURFACE RESTORATION, AND BYPASS
LF
407
0
S 53.32
S (21jol.24)
PUMPING ALL IN STIUCT ACCORDANCE WITH PLANS
ANDS CIFICAMONS,
I., —P...A. 17 PIPE BURSTDDEXEY —SEWEILMAINS
(13 00'0 D.� ��LLN P LAM TNCLUD ING �LL
4029
003
EXCAV�'I*IOZEMAPC B EDDING. COMPACnON.
TESTING. SURFACE RESTORATION, AND BYPASS
LF
1.163
400
3 66.32
S (5D.6 - OZ16)
PUMPING ALL IN STRICr ACCORDANCE �� PLANS
AND SPEMCMICATI S.
17 PIPE BURSTSANrrARy suWcR —mAiNs
(20.00"O.D.), COMPLETE IN PLACE INCLUDING ALL
4020
004
EXCAVATION, BACKFILL BEDDING, COMPACTION ,
TESTING, SURFACE RESTORATION. AND BYPASS
LF
406
0
S 74.32
S (30,173.92)
PUMPING ALL IN STRICT ACCORDANCE WITH PLANS
UTILIZING 6 -INCH PVC SDR-26(FOR OPEN TRENCH) OR 45�
4020
006
INCH SOLID WALLPOLYEMYLENE PIPE (HOPE), PE 340%
LF
480
0
S 85.07
S (40,833.60)
ASTM F714 (FOR PIPE BUR ISTINGMUSHINq COMPLM
INPIA -
8- PESDR-17PIPEB MFS �S-IT-Y S�WERMMNS�
COWL M -E IN PLACE, INCLUDING ALL EXCAVATION,
�020
007
B PILLBEDDING 0
=ACEREST
LF
0
619'
S 42.75
26,46=
�TING�
OR ",WE ""
AI�C.0.".=n. G ALL
IN STRIQr Arrn—A— — ill — —
I u" "Ib bWJC- 17 PIPE I�URST SANITARYSEWER
-
MAINS COMPLETE IN PLACA INCLUDING ALL
4030
009
EXCAVATION, BACKFILL BEDDING, COMPACTION,
TESTING, SURFACE RESTORATIONAND BYPASS
LF
0
1,734
$ S237
S �0'swm
—
—PUMPING
ALL IN STRICT ACCORDANCE WITH PLANS
FUNISH & INSTALLS' SANITARY SEWER LINES,
UMIZING 8 -INCH PVC SDR-26TOR OPEN TRENCH) OR
.
4020
009
S -INCH SOLID WALL POLYETHYLENE PIPE (HDpE), pE
Lp
0
480
S 97.65
S 42.072.W
3409, ASTM F714 (FOR Pn% BURSTINGfCRUSHING)
COMPLETE IN PLACE.
TOTAL:
'S 46,032�91
Ul-
ORIGINAL CONTRACT AMOUNT: 5 15.984,397A
NET FROM PRrVIOUS CHANGE; OADERS� 5 16,105,925.'43
TOTAL AM OUNT OF THIS CHANGE ORDER- 16,032.91
MCENT OF THIS CHANGE OADEIL- 0.10%
TOTAL FERCENt CHANGE ORDER TO DATr: 0.86%
NEW CONTRACr AMOUNT: s 16,121,958.34
ACCEPTEU��,
ALLCO-CONTRACTING, INC,
RErRESENTATIVE
P�� TPA�E Bp
DAVID TINGrXe-
ROADWAY DrSIGNER-I
PX- VIEWED BY -
';0p,
',/PUBLI C MMs D=CTOR V
APPROVED BY.
L
A TED BY -
KYLE HAYES, CTrY MANAGER
TINA BROUSSARD, CITY CLERK
crry oF BFAumoNT
DATE; May 14,2018 1 ORIGINAL CONTRACT TDVIE (I)AYS): 1083
FROJECr: Wasbin.-ton'Blvd-Pbase H
OWNER:- CrrYOT?BFAUMONT FAiiD—MONALMMREQUESTM:
CONTRACTOR. ALLCO
CHANGEORDERNO.: 3 INEW CONTR&Cr TWE: 1086
G -
Adjust Pm esti=ted quantities to reGect the actuA quantities used in the completion ofthe project
M.N..
It—cda
Descrit,6..
U.it
Chi&nl
Quantity
Nw U.'aprice
Qmtity
T.W
9999
001
Tmffic Control (Sec Cmb Tree Quote)
is
0
1 S 7".00 S
7,248.DO
666
019
REFLPAVMMTYIMS'(SE3))(l00MlL)
LF
0
217 S US S
401.45
678
DOS
PAV SURF PPLU FORN= (S')
LF
G
217 S 030 $
65.10
ROADWAYDESIGNAk-11
REVIEWED BY:
REVIEWED BY-
,
7�alz—)'
;?29-mvA - A"/, i'J
DAVID TINGLE -
-
"'\AJLI=oa=
M,)=Vl
ROADWAY DESIGNER -I
TOTAL: I S
J,714M
- - - -- -.0
ORIGENZAL CONTRACT AMOUNT:
S
15,984,397.89
NET FROMPREVIOUS CHANGE ORDERS:
S
16,098,210.88
TOTAL AMOUNT OF THIS CHANGE ORDER:
S
7,714.55
PERCENT OF THIS CHANGE ORDEIL-
0.05%
TOTAL PERCENT CHANCE ORDER TO DATE:
0.76%
NEW CONTRACT AMOUNT.
-S
16,105.925.43
ACCEPTED IW-
PRE/
A
ALLCO (tONTRACTING, INC.,
HWOIX�Em CROCHEY"
REPRESENTATIVE
ROADWAYDESIGNAk-11
REVIEWED BY:
REVIEWED BY-
,
7�alz—)'
;?29-mvA - A"/, i'J
DAVID TINGLE -
-
"'\AJLI=oa=
M,)=Vl
ROADWAY DESIGNER -I
0
MY OF 13EAUMONT .
DATE: February 6,2018 JORIGINAL CONTRACT TIME (DAYS):
PROJECT: Washington Blvd -Phase 11
OVMR. CITY OF BEAUMONT JADDIT10NALTEVIEREQUESTED:
CONTRACTOR. ALLCO
CHANGtORDERNO.: 2 INEW CONTRACT TMM- 1083
Adjusttl..l.ffl.lM6.,��1-11=:q
ItemtNo.
TtemCode
15.984,397.88
unit
I
Ori&d
Quantity
New
Quantity
UnitPrIce
I
Total
104
D02
REMOVING CONCRETE (DRWY) (4- - 6-)
Sy
4,096
4,729
S 16.00 S
10,128.00
— 132
001
EMBANKMENT (TYB) (FINAL) (ORD. COMP)
CY
2,549
.2,579
S 31.00 S
930.00
247
003
FLEX BASE (TY A) (OR 2 (W) (DC) (COMI?. IN PLACE)
BASE COURSE
SY
68,428
68,393
S 25.00 S
(875.00)
360
001
CONCPAV(81) (CLP)
Sy
11,949
11,914
S '63.00 S
(2,20S.00)
465
003
CURB 314LET TY A (COMPL) (V-01
EA
24
26
S 3,97S.00 S
7,95D.00
467
6388
SET CrY 11) (18 DO (RCP) (3: 1) (PRECAST) (San Jacinto)
SY
0
4
S 2,000.00 S
8,000.00
— 496
003
REMOV m (CURB nzzr)
FA
62
64
S 360.00
720.00
496
004
REMOVfMM(JEOX)
EA
14
is
S 720.00 S
--
720.00
496
005'
REMOV STR (CURB & GUTTER ComIIINED)
LF
1,380
1.600
S 8.00 S
1,760.00
502
001
BARRICADES, SIGNS, AND TRAFFIC HANDLINGS
MO
33
36
S 7,100.00 S
21,300.00
m
001
CONC CURB (TY 11) (MONO) (CL A) (6')
LF
23,231
23,451
S 4.30 S
94'6.00
-530
002
DRIVEWAYS (CONC) (6'D
BY
4,075
4,709
S 68.00 S
43,044.00
801
008
FURNISH & INSTALL 8"HYMAX ADAPTER, coggL—EMIN
PLACE INCLUDING LAB Olt, ASSOCIATED MATERIALS
AND F=Gs, mmcKLuo RESTRAINING FLANGES,
EXCAVATION. BACKFILT, TESTING, AND THRUST
BLOCKING, ALL IN STRICT ACCORDANCE WITH PLANS
AM SPECITTCATIONS.
EA
3
12
S 1,275.00 S
11,475.00
TOTAL: S 103,893.00
OPIGDL41 CONTRACT AMOUNT:
$
15.984,397.88
NET FROM PREVIOUS CRANGE ORDERS-.
$
15,994,317.88
TOTAL AMOUNT OF THIS CHANGE ORDEP-
$
� 103,893.00
PERCENT OF THIS CHANGE ORDER;
0.65%
TOTAL rERCENT CHANGE ORDER TO DATE:
0.71%
NEW CONTRACT AMOUNT:
S
16,098,210.88
ACCEP BY.
Al -1 MCOCONTRACTING, INC.,
REPRESENTATIVE
ROADWAY DESIGNPIV-11
REVIEWED BY.- REVIEWED BY:
k '/ , x
ZHENG TAN, P.E. z z a-, ��-7
CrTY ENGINEER OMO D=11-
\,XLIC *0='D
APPROVED BY- A STED BY:
XYLEnAYES'ERYMANAGER
TINA BROUSSARD, C1TY CLERK
DATE: August 3,2017
PROJECT: Washington Blvd -Phase H
OWNER- CITY OF BEAUMONT
CONTRACTOR. ALLCO
CHANGE ORDER NO.: I
Adjust the estimated quantities to reflect the actual
CITY OF BEAUMONT
ORIGINAL CONTRACT TIME (DAYs): -100s
JADDITIONALTIMEREQUEsTED: 4
INEW C :
used in the combletion cifthipr9jeet
Item No.
Item Code
Description
Unit
I
Oli
Quantity
Nem, Quantity
UnitPrice
Total
465
OD3
CURB INLErTY A (COIRL) (51-0")
EA
17
24
S 3,975.00 S
27,W.00
465
008
MET (coMpp (Top)
EA
7
0
-
S 2,095.00 S
(14.665.0
496
002
REMOV SM (CURB DUXT)
EA
5S
62
S 360.00 S
2,520.00
506
003
7Ma SEDIMM4T CONTROL FENCE (INSTALL)
EA
18920
17000
IS 250 S
(4.800.00)
506
004
ITEW SEDWM CON7ROL RNCE OZEMOVE)
FA
18920
--F
17000
$ 0.50
TOTAL:
ORIGINAL CONTRACT AMOUNT:.
NET FROM PREVIOUS CHANGE ORDERS:
TOTAL AMOUNT OF THIS CHANGE ORDER..
PERCENT OF THIS CHANGE ORDFIb
TOTAL PERCENT CHANGE ORDER TO DATE:
NEW CONTRACT AMOUNT:
ACCKfiD BY:
)dICOLCONTRACTIN-G, INC, REPRESENTATIVE
S 15.984,397.88
S 9,920.00
0.06016
0.06%
S 15,994,317.88
REVIEW
REVIEWED BY:
ZHENdTAN,P-QCITYENGINEER
_7SEP,R41AJDALANI, P,,t
APPROVED BY: A -STED�Y-
Af aj,
TINA BROUSSARD, CITY CLERK
KYLE HAYES, cTrY MANAGER
RESOLUTION NO.
WHEREAS, on April 25, 2017, the City Council of the City of Beaumont, Texas,
passed Resolution No. 17-083 awarding a contract in the amount of $15,984,397.88 to
Allco, L.L.C., of Beaumont, Texas, for the Washington Boulevard Pavement Widening
Phase 11 (Corporate Drive to Amarillo Street) Project; and,
WHEREAS, on August 3, 2017, the City Manager executed Change Order No. 1,
in the amount of $9,920.00' to adjust the estimated quantities to reflect the actual
quantities used in the completion of the project, thereby increasing the contract amount
to $15,994,317.88; and,
WHEREAS, on February P, 2018, the City Council of the City of Beaumont,
Texas, passed Resolution No. 18-032 authorizing the City Manager to execute Change
Order No. 2, in the amount of $103,893.00, to accommodate design changes necessary
to address unforeseen conflicts with the underground utilities and additional curb and
driveway improvements required on Executive Boulevard and Corporate Drive, thereby
increasing the contract amount to $16,098,210.88; and,
WHEREAS, on May 14, 2018, the City Manager executed Change Order No. 3,
in the amount of $7,714.55, to adjust the estimated quantities to reflect the actual
quantities used in the completion of the project, thereby increasing the contract amount
to $16,105,925.43; and,
WHEREAS, on June 5, 2018, the City Council of the City of Beaumont, Texas,
passed Resolution No. 18-123 authorizing the City Manager to execute Change Order
No. 4, in the amount of $16,032.91 to adjust the pipe quantity and size which was not
allotted for in the original design and the addition of fourteen (14) calendar days,
thereby increasing the contract amount to $16,121,958.34; and,
WHEREAS, on July 17, 2018 the City Council of the City of Beaumont, Texas,
passed Resolution No. 18-157 authorizing the City Manager to execute Change Order
No. 5, in the amount of $33,303.00, to adjust bid items and quantities in the contract to
accommodate revisions to the storm sewer system; relocate a 16" waterline; and,
twenty-two (22) calendar days will be added to the contract for the work, thereby
increasing the contract amount to $16,155,261.34; and,
WHEREAS, on October 16, 2018 the City Council of the City of Beaumont,
Texas, passed Resolution No. 18-255 authorizing the City Manager to execute Change
Order No. 6, in the amount of $215,144.90, to adjust the bid items and quantities in the
contract to accommodate for additional sewer work; ground boxes for fiber optics and
traffic signals; and, sixty (60) calendar days will be added to the contract for the work,
thereby increasing the contract amount to $16,370,406.24; and,
WHEREAS, Change Order No. 7, in the amount of $128,658.75, is necessary to
adjust the bid items and quantities in the contract for additional waterline, surface inlets
for storm sewer, and foundations for traffic ground cabinets; traffic signal poles that
meet the height requirements needed to fit in the field; and, ten (10) calendar days will
be added to the contract for the work, thereby increasing the contract amount to
$16,499,064.99;
NOW, THEREFORE, BE IT RESOLVED BY THE
CITY COUNCIL OF THE CITY OF BEAUMONT:
THAT the statements and findings set out in the preamble to this resolution are hereby,
in all things, approved and adopted; and,
THAT the City Manager be and he is hereby authorized to execute Change
Order No. 7 for additional work described above, thereby increasing the contract
amount by $128,658.75 for a total contract amount of $16,499,064.99 for the
Washington Boulevard Pavement Widening Phase 11 (Corporate Drive to Amarillo
Street) Project., with sixty calendar days added to the contract for the work.
The meeting at which this resolution was approved was in all things conducted in
strict compliance with the Texas Open Meetings Act, Texas Government Code, Chapter
551.
PASSED BY THE CITY COUNCIL of the City of Beaumont this the 9th day of
April, 2019.
- Mayor Becky Ames -
April 9, 2019
Consider an ordinance authorizing the suspension of the effective date of CenterPoint Energy's
proposed rate increase until July 10, 2019
BEAUMONT
T E X A S
TO: City Council
FROM: Kyle Hayes, City Manager
PREPARED BY: Tyrone E. Cooper, City Attorney
MEETING DATE: April 9, 2019
REQUESTED ACTION: Council consider an ordinance authorizing the suspension of the
effectiv6 date of CenterPoint Energy's proposed rate increase until
July 10, 2019.
BACKGROUND
On March 28, 2019, CenterPoint Energy ("CenterPoint") filed with the City of Beaumont an
annual Gas Reliability Infrastructure Program (GRIP) interim rate adjustment notice to increase
gas rates in the Beaumont/East Texas Division Service Area. The City of Beaumont maintains
exclusive original jurisdiction over the rates, operations and services of CenterPoint as a gas utility
operating in the City of Beaumont.
The requested increase would ordinarily go into effect sixty (60) days after giving notice of the
intent to increase rates. This ordinance is a request to suspend the effective date of CenterPoint's
proposed rate increase for a period of forty-five (45) days until July 10, 2019, in order to review the
company's filings for compliance with the Gas Utility Regulatory Act and the company's last base
rate case. The review of the company's GRIP filing is limited to a ministerial review of the filings
for compliance with the Act.
FUNDING SOURCE
All reasonable expenses associated with rate cases are reimbursable by the company.
RECOMMENDATION
Approval of resolution.
ORDINANCE NO.
ORDINANCE OF THE CITY OF BEAUMONT, TEXAS SUSPENDING
THE RATES PROPOSED BY CENTERPOINT ENERGY RESOURCES
CORP., d/b/a CENTERPOINT ENERGY ENTEX AND CENTERPOINT
ENERGY TEXAS GAS ("CENTERPOINT" OR "COMPANY") COMPANY'S
GAS RELIABILITY INFRASTRUCTURE PROGRAM ("GRIP") FILING
MADE WITH THE CITY ON MARCH 28, 2019; FINDING THAT THE
MEETING COMPLIES WITH THE OPEN MEETINGS ACT; MAKING
OTHER FINDINGS AND PROVISIONS RELATED TO THE SUBjECT,
AND DECLARING AN EFFECTIVE DATE.
WHEREAS, on or about March 28, 2019, CenterPoint Energy Resources Corp.,
d/b/a CenterPoint Energy Entex and CenterPoint Energy Texas Gas ("CenterPoint" or
"Company") filed an Annual GRIP adjustment for the Beaumont/East Texas Division
with the City of Beaumont ("City") to increase gas rates in the Beaumont/East Texas
Division Service Area pursuant to Gas Utility Regulatory Act, TEX. UTIL. CODE ("Gas
Utility Regulatory Act") § 104.301; and,
WHEREAS, the Company proposed an effective date for the proposed increase
of May 27, 2019, unless the City suspends the date for a period no longer than forty-five
(45) days; and,
WHEREAS, City has exclusive original jurisdiction over the rates, operations and
services of a gas utility in areas in the municipality pursuant to Gas Utility Regulatory
Act § 103.001; and,
WHEREAS, Gas Utility Regulatory Act § 104.301 requires a streamlined process
for the recovery of the costs of incremental investment by a gas utility; and,
WHEREAS, the City's review of CenterPoint's GRIP filing is limited to a
ministerial review of the filing for compliance with the statute; and,
WHEREAS, the
City
finds the need to
suspend the effective
date of
CenterPoint's proposed
rate
increase for 45 days
beyond the Company's
proposed
effective date until July 10, 2019 in order to review the Company's filing for compliance
with Gas Utility Regulatory Act § 104.301; and,
WHEREAS, the reasonableness of the Company's investment will be reviewed in
CenterPoint's future base rate case where all costs included in CenterPoint's GRIP filing
will be subject to refund;
NOW, THEREFORE, BE IT ORDAINED BY THE
CITY COUNCIL OF THE CITY OF BEAUMONT:
Section 1. That the statement and findings set out in the preamble to this
ordinance are hereby in all things approved and adopted.
Section 2. The effective date of the Company's proposed GRIP rate increase,
and the proposed tariffs related thereto, is hereby suspended until July 10, 2019.
Section 3. To the extent the City finds that the rates proposed by
CenterPoint's filing comply with Gas Utility Regulatory Act § 104.301, then the rates will
become effective by operation of law on July 10, 2019.
Section 4. The meeting at which the ordinance was approved was in all things
conducted in strict compliance with the Texas Open Meetings Act, Texas Government
Code, Chapter 551.
Section 5. This Ordinance shall become effective from and after its passage.
r
PASSED BY THE CITY COUNCIL of the City of Beaumont this the 9th day of
April, 2019.
- Mayor Becky Ames -
ATTEST:
PUBLIC EARING
Receive comments to hear applicant
requests for funding from the 2019
Community Development Block Grant
Program as well as input from the public
BEAUMONT
T E X A S
TO: City Council
FROM: Kyle Hayes, City Manager
4��:) t
PREPARED BY: Chris Boone, Planning & Community Development Director
MEETING DATE: April 9, 2019
REQUESTED ACTION: Council conduct a Public Hearing to hear applicant requests for
funding from the 2019 Community Development Block Grant
Program as well as input from the public.
BACKGROUND
Applicants for Public Services and Public Facilities and Improvements funding from the 2019,
Community Development Block Grant Program will have the opportunity at this Public Hearing
to present details of their applications and answer questions from the City Council. In addition,
the public will have the opportunity to comment on the proposed 2019 Community Development
Block Grant Program.
FUNDING SOURCE
U.S. Department of Housing and Urban Development (HUD) Community Development Block
Grant funds.
RECOMMENDATION
Conduct the Public Hearing.
CDBG 2019 Applicants for Public Services/Public Facilities
Certification of compliance with National Objectives in accordance with subpart C of CFR part 570 projected use of funds meet one National Objective: 1) benefits low and moderate income families, 2) aids in
prevention or elimination of slums or blighted conditions, and 3) meet other community development needs having a particular urgency.
Community Public Services/Ho usi ng/Ed u cation a I
1. CATHOLIC CHARITIES OF
SOUTHEASTTEXAS
$21,655
Funding will be used to reimburse a
percentage of the salary for the
(ABC) Program Director for the
Asset Building Case Management
Program. These expenses include
but are not limited to personnel
costs, allocated management and
general expenses, printing,
materials, supplies and volunteer
training.
2. FAMILY SERVICES OF
SOUTHEASTTEXAS
$10,000
Funding will be used to pay for
cost of utilities at the shelter that
houses women who are victims of
domestic abuse and their children.
3. GIRL'S HAVEN
$10,000
Funding will be used to purchase
the Kaleida Care data system, an
online care management and
reporting software solution. The
data system will allow
documentation and reporting of
client information in a more
confidential and efficient manner.
Services provided include: staff
training, psychiatric treatment,
individual and group therapy for
residents of a residential facility
that provides housing and other
services to girls who cannot live at
home or, are under the care of
Child Protective Services.
4. HABITAT FOR HUMANITY
$20,000
Funding combined with additional
funding sources will be used to
construct a single family home at
3 0 10 Filmore Street for a low to
moderate income family.
5. HENRY'S PLACE/SOME
OTHERPLACE
$20,000
Funding will be used to pay for
operational costs at a facility that
serves homeless, mentally disabled
persons. Costs to include:
assistance with utility bills,
repair/maintenance of equipment,
offi ce/custo dial supplies, salaries
and professional fees.
6. HOPE WOMEN'S
RESOURCE CLINIC
$10,000
Funding will be used to pay for the
cost of equipment and testing for
Sexually Transmitted Infections
(STI). These tests are provided for
our low to moderate income clients
that are provided confidential
counseling, pregnancy testing,
educational classes and community
referrals.
7. I.E.A. (INSPIRE,
ENCOURAGE, ACHIEVE)
$20,000
Funding for the purchase of a van
or mini bus to transport youth to
activities associated with
counseling, mentoring, tutoring and
other pro -social experiences that
promote positive youth
development for those that are
housed at the juvenile justice
center.
8. JANAYAH'S LOVE SICKLE
CELL FOUNDATION
$10,000
Funding will be used to pay for
educational materials, lease space
fee, phone/internet charges,
marketing outreach services, office
supplies and healthy snacks. Our
mission is to bring awareness to
Sickle Cell Disease. Awareness
and Outreach is offered to citizens
of Beaumont through a
collaboration with BISD, monthly
support meetings and one on one
counseling sessions.
9. JONATHON WILLIAMS
CENTER FOR THE
PERFORMING ARTS
$3,843
Funding will be used to purchase
(7) wireless audio headsets to be
used for the production of the - �
Scrooge and all other productions
by this center for the arts.
10. JULIE ROGER'S GIFT OF
LIFE PROGRAM
$35,731
Funding will be used to pay for the
rental'of a facility used for the
health fairs/events, vital lab reports
for screenings and testing for
prostate cancer, cholesterol and
primary care tests for more than
300 low to moderate income
individuals; printing and the
purchase of educational outreach
literature, and the purchase a 2018
Ford Van, used to transport clients
to -and from screenings and medical
appointments.
11. Shorkey Center
$6,000
Funding will be used to purchase a
set of 18 gauge galvanized metal
doors and their installation after the
removal of the old existing doors to
the pool area. The pool is used for
aquatic therapy to help restore
strength and movement to the
clients that participate in the
Adapted Aquatic Therapy Program.
12. SETX FAMILY RESOURCE
CENTER
$10,000
Funding will be used to facilitate an
after-school and summer
enrichment program, building and
vehicle maintenance costs and
repairs, supplies for the Jazzy
Public Facilities
f 411A-19�1
Seniors Program, costs to include
(health screenings, family activity
nights, food distribution, and
resource referrals, kitchen supplies,
and paper/plastic goods). Funding
will also enhance educational
programs, computer literacy
(ink/paper, educational & learning
software and copier machine
toner), GED library (books, books
on tape, music and equipment). All
services provided to benefit the low
to moderate income areas of
Beaurnont,
13. SOUTHEAST TEXAS
FOODBANK
$15.000
Funding will be used to purchase
food that will be distributed to low
to moderate income families and
children that are enrolled in the
Backpack Program that provide
food for the weekends.
14. Tender Loving Care/Legacy
CDC
$20,000
Funding will be used to cover the
costs of the Home Buyers
Education Certification and Credit
Counseling courses which are
needed for clients to participate in
the I' Time Homebuyers Program,
for the City of Beaumont. The
financial and credit counseling is
provided to low income families
and residents of Beaumont that
2019 HUD CONSOLIDATED GRANT PROGRAM
Preliminary
COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) 2019
Budget
CLEARANCE AND DEMOLITION 175,000
Funds will be used to demolish unsafe, unsanitary and uninhabitable residential structures
located in low to moderate income areas.
PUBLIC FACILITY & IMPROVEMENT 500,000
Special Projects to include development of infill housing, water & sewer line repairs and infrastructure.
HOUSING
Minor Rehabilitation Program (Habitat for Humanity) 223,505
PUBLIC SERVICES/PUBLIC FACILITIES 200,000
Public Service Organizations
Funds will be used for administrative and operating costs for various public service organizations that
provide services to low/moderate income citizens. I
ADMINISTRATION 253,270
Funds will be used for personnel and operating expenses necessary for compliance with the planning, execution,
and regulatory requirements associated with the implementation of the HUD Consolidated Grant Program.
TOTAL ENTITLEMENT 1,351,775
Program Income 100,000
Small Business Loan
Historic Preservation Loan Fund
Clearance and Demolition
*Program Income is Estimated
TOTALCDBG 1,451,775
HOME Budge
AFFORDABLE HOUSING PROGRAM
Funds will be awarded to a non-profit housing development organization that will assist low/moderate
income families in the process of acquiring a home (down payments assistance/closing costs, and mortgage
buy downs).
HOME ADMINISTRATION 50,570
CHDO OPERATING (5%) 25,285
(Community Housing Development Organization Operating)
CHDO RESERVE (15%) 75,856
(Community Housing Development Organization Reserve)
ENTITLEMENT (70%) 353,993
TOTAL HOME 505,704
As of 3/28/19