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Home My WebLink AboutORD 75-30ORDINANCE NO.' ENTITLED AN ORDINANCE ELECTING A SINGLE COMPOSITE PARTICIPATION DATE FOR ALL DEPARTMENTS OF THE CITY OF BEAUMONT PARTICIPATING IN TEXAS MUNICIPAL RE- TIREMENT SYSTEM TO BE USED FOR CALCULATION OF NOR- MAL AND PRIOR SERVICE CONTRIBUTION RATES AND FOR DETERMINATION OF FUNDING PERIODS OF CERTAIN OBLIGA- TIONS TO TEXAS MUNICIPAL RETIREMENT SYSTEM. BE IT ORDAINED BY THE CITY OF BEAUMONT: to That the City of Beaumont hereby elects to have all of its departments now participating in Texas Municipal Retirement System hereafter treated and considered, for the purpose of determining nor- mal and prior service contribution rates to Texas Municipal Retirement System, and for the purpose of determining any period within which the City must fund the obligations mentioned'in paragraphs (a), (b) and (c) of subsection 2 of Section IV of Article 6243h, Vernon -Is Civil Statutes of Texas, as amended by Chapter 371 Acts Regular Session 61st Legislature, as having a single composite participation date, which composite date shall be determined by the actuary of the Texas Municipal Retirement System in the manner prescribed by paragraph (a) of subsec- tion 2 of said statute. PASSED BY THE CITY COUNCIL of the City of Beaumont this the day of dhL�1975. e ayor - 7c5- Olt 5 T� u �- I To:as �97 Date. 3 J .moo .:� 2, 1975 � To- _ 3 2. Kenneth R. Devero, City Manager From: Dean Ransom, Finance Officer- Subject: fficer-Subject: Budget Amendment Concerning the proposed ordinance for amending the current operating budget for the fiscal period 1974-75, I am including a "schedule of the suggested changes for your consideration. By way of explanation, schedule is presented in such a manner as to reflect offsetting between budgeted accounts and those inctransfers reases Which will have to be funded from unappropriated reserves. From time to time the Council ctions particular fun has approVed certain expenditures for or purposes that were not initially contemplated in the budget. Upon approval of these items budget was made to the Contingency Account. the charge to the operating appropriated for $50,000. This account was initially would b The Proper handling a e t f o reappropriate' the contingency funds toctheges of this nature tion for the respective approved charges. Proper classifica- ccounst two attached sheet will provide for this reallocationofhe Columnns of the Account. Ran Cy For explanation of the various charges, the following s included: 1. Purchasing - Cost includes cha;Zoes house - order to made at the Central'Ware- Provide better security as recommended by the Crime Prevention Detail from the Police Impartment (i.e. window coverings, solid doors, more secure =locks, t etc _ 2. Tax Agency - Cost listed under the Tax A en those items that were a g c3' category are approved by the contract for the joint Tax Agency with the Beaumont Independent School District. This contract was approved by Coun period. cil earlier in the fiscal 3. Police Department - Cost includes technical equipment Purchased for the Police De Soth Texas Regional Planning Commissiont Also includethrough the South East amount for the notices for the apeis a ning of the newdPolicesll 4.. Engineering - Purchase of additional office equipment because Of work load of Bond and Revenue Sharing Street Program. To: From: Subject CITY of BEAUMONT, TEXAS . - • Date May 22, 1975 Kenneth R. Devero, City Manager Dean Ransom, Fivance Officer Budget Amendment - Page 2 5. Streets - Adjustments made to cover the increased cost of utilities. 6'. Community. Development - Cost to replace some office equipment. 7. Parks - Cost includes maintenance on office building to provide better security.' This was approved earlier by Council and recommendation for repairs were made, by the Crime Prevention Unit of the Police Department. Additional cost provides for replacement of office equipment previously stolen from this office. 8. Special Services - his appropriation provides for the anticipated cost of I:othe and Nichols, Inc., attorneys retained on consulting basis for labor relations and payment made to Central City Development Corporation for. additonal information requested from Gruen and Associates. These items were previously approved by the Council. 9. Subsidy - Transit System - This transfer of $14,380.96 would merely balance the other transfers from the total of the initial appropriation for the Contingency Accounts, thus deleting the contingency completely.. As indicated earlier, the Transit System is projected to run us a substantial deficit and additonal funds will be needed as indicated on the attached sheet. Suggested Transfers from Unappropriated Revenues. The final two columns on the attached sheet indicate those accounts where additional funds will be needed, and it is suggested that funding be provided from unappropr Lated reserves: 1. Transit System - It appears that the Transit System will need an additional $130,000 in order to cover the operating deficit for this fiscal period plus provide approximately $50,000 for the funding of a private pension plan for the Transit System employees. Information concerning this pension arrangementwas discussed in a prey-Jous mamorandum. • `To: From Subject: 9 . Date Kenneth R. Devero, City Manager Dean Ransom, Finance Officer Budget Amendment - Page 3. May 1975 2. Attorney - Tax Agency - At the time the Council approved a contract for the Consolidated Tax Agency, the City was, providing an attorney for the Agency with the attorney's salary being funded by the E. E. A. Program. This is no longer the case as Yz. Martin's" salary is being paid from funds. out of the Legal Office. It will be necessary to increase.this appropriation in order to cover his salary for the remainder of the year. It should be noted also that this would be considered at such time the contract with B. I. S. D. is renewed. They have been advised that the City is bearing this cost at present. 3. Municipal Court - Due to the special arrangement of collecting parking tickets, we are experiencing a substantial increase in postage. As you know, we have contracted with a firm in Houston who prepare, -the notices by computer and does the mailing and any follow-up on unpaid accounts. The revenue from this endeavor has substantially increased over prior periods, and we feel. like it is a*very successful operation.. 4.' Solid Waste A substantial increase id. .eXP' �ndi tares have been experienced in the Solid Waste Department. Because of delays in acquiring our sand pit operation, we have purchased more sand than anticipated from private sources and other factors such as equipment breakdown have added to that cost as a result of having material delivered to our site. The equipment rental account for this department was siumly under funded at budget preparation time, 5. Retirement Pay - R-2tire-ent of personnel that.was unantici- pated has created..need in both Building Inspection and Parking Control. These employees decided to take early. -retirement and at the time of preparation of budget we did not anticipate this. As previously indicated, it is recommended that these accounts be funded from unappropriated reserves. We anticipate savings in several budget accounts, but at this time I do not feel that it is appropriate to make those transfers from any sources other than our unappropriated account. By way of summary and to indicate the effect of these Y __-..�_.:.ti..�=isya._ _�,��„s.::�: �,<.��-,::s d.�_:at-,,:,. ..."...a-�..._— �'.i''�` -�- ....NG._,_.3�0 __s,..:z:..�.'�a', j.::s:� �',�� ,.F�"�c =� � L''3 �..._ra,u.a^x v _,�,.. �i-,'�+-,••�.� .+ s,. I#R-OIFFICE' MEMORANDUM 0 CITY OF BEAUMONT, TEXAS Do to May 22, 1975 To: Kenneth R. Devero, City Manager From: Dean Ransom, Finance' Officer Subject: Budget Amendment - Page 4 &' cd' -�S3d �- a a_-/ c/ -�'T recor-,nded changes as well as the previously approved changes. of amendments in our current budget, I am including an additional sheet which compares the adopted budget with the current estimates of both revenues and expenditures and projected balance at year end, Septe-Eber 30, 1975. I If desired, I will discuss this amendment in detail at the Fork Session next Tuesday. DR/lal Attachm°nt Dean Ransom Finance Officer Budget Summary Comparison " Approved Budget/Projected Resources and Expenditures Adopted Actual or Increase Budget Estimated (Decrease) Resources $ 1 470 000 $ 2 010 245* $ 540 245 Beginning Balance - 13 021 745 13 251 000 229 255 Revenues 845 000 845 000." - Interfund Transfers ^ 45 $l5 3�6 7 $16 106 245 $ 76�o 500 'Total Resources $14 310 683 $14 310 683 $ Expenditures Amendments Approved: 300 000 Transit System - Buses 65 000 Fire Department - Pumper 221 000 �r ort Construction A_ P tion _ 500 ort p Administrative Report - $ 588 500 Total Cost of Approved Amendments Requested Amendment 268 438 (Per Attached) $14 310 683 $15 167 621 $ 856 938 Total Expenditures $ 1 026 062 $ 938 624 C$ - 87 438) Fund Balance Increase Decrease Subsidy—Transit System 79-419 14,380.96 - 130,620.00 Contingency Account --;�79-420, Attorney—Tax Agency- 12-101 Municipal Court—Postage 14-202 Solid Waste—Land Fill 43-303 Solid Waste—Equip. Rental 43-407 Building Inspection—Retiree53-101 Parking Control—Retiree 39-101 Unappropriated Reserves 50,000.00 -.. 8,100.00 1,200.00 24,518-00 94,000.00 _ 5,500.00 - 4,500.00 268,438.00 $ 50,000.00 $ 50,000.00 $268,438.00 $268,438.00 City of Beaumont Proposed Budget Amendment May 22, 1975 Increase Decrease Purchasing 23-301 $ 1,464.02 $ 23-504 368.49 23-509 44.38 Tax Agency 26-201 2,000.00 26-202 1,000.00 26-401 1,200.00 26-407 1,800.00 26-415 8,000.00 26-504 1,000.00 Police 31-415 97.72 31-504 2,598.26 Engineering 41-504 638.20 Streets 42-404 761.34 Community Development 50-504 434.09 Parks 65-301 2,023.20 65-503. 400.00.. 65-504 549.00 . Special Services 79-415 -11,240.34 Increase Decrease Subsidy—Transit System 79-419 14,380.96 - 130,620.00 Contingency Account --;�79-420, Attorney—Tax Agency- 12-101 Municipal Court—Postage 14-202 Solid Waste—Land Fill 43-303 Solid Waste—Equip. Rental 43-407 Building Inspection—Retiree53-101 Parking Control—Retiree 39-101 Unappropriated Reserves 50,000.00 -.. 8,100.00 1,200.00 24,518-00 94,000.00 _ 5,500.00 - 4,500.00 268,438.00 $ 50,000.00 $ 50,000.00 $268,438.00 $268,438.00 6M JS - INTER -OFFICE" MEAIOPLANDUM CITY OF BEAUMONT, TEXAS Date May 20, 1975 To: Kenneth R. Devero, City Manager From: D,6an Ransom, Finance Officer . Subject: Transit System.Retirement Plan COMMENT: For several months, the actuaries for the Transit System management firm have been reviewing the possible alternatives for a private pension plan for the system employees. As you know, we are obligated to provide such a plan that is at least equivalent to the T. M. R. S. benefits that they had while employed by the City. The firm of Wyatt and Company from Dallas has been engaged in the work and recently they informally reported their findings to Mr. Joe Paquette, President of City Coach Lines. Mr. Poquette called me and advised me of the following: Balance of funds in Plan.provided under National City Lines employment Terminated employees $ 534.32 Employees on retirement 71,170.87 Employees eligible to retire on. early retirement 50,599.95 Other contributions 6,291.53 $128,596.67 The actuary has estimated that the purchase of annuities on current retirees would cost between $85,000 and $95,000. To buy annuities for those employees eligible for early retirement would cost between $63,000 and $68,000. To buy annuities for other employees, the cost would range from $10,000 to $12,000. It seems to be the recommendation of both the actuary and City Coach Lines that the best approach to funding this plan would be through the purchase of annuities for all employees. This would have the effect of limiting our future liabilities to ,only those employees that were negotiated under a labor contract. i INTEL. -OFFICE MEMORANDUM NDUM CITY OF BEAUMONT, TEXAS Date May 20, 19 75 To: Kenneth R. Devero, City Manager From: Dean Ransom, Finance Officer Subject: Transit System Retirement Plan - Page 2 COMMENT: Mr. Poquette needs to.b.e advised by the City as to what our decision may be in this matter as they need.to proceed as soon as possible.in implementing the plan. Attached is a summari of possible additonal costs that would result. Dean Ransom Finance Officer DR/lal _Attachment - i INTER -OFFICE �1IL11IOI�AlNZ�Uha CITY OF BEAUMONT, TEXAS Dote September 3, 1975 To: Mr. Bill Dancey, Acting Finance Officer From: H. E. lVhitnell, Director of Traffic and Transportation Subject: Encumbering of Funds COMMENT: RE: Two memos dated May 20 and May 22;.1975 from Dean Ransom to Kenneth R_ Devero, City Manager.- ' In these memorandums funds were made available for the establishment of a private pension fund for the transit system employees., -Please encumber the $50,000 as referred to in Mr. Ransoms memorandums. It is very likely the City will not be required to pay our funds until after this budget year has ended. Mr. Ransoms memo of May 20, 1975 spells out the estimated needs for this project. Your assistance in this will be appreciated and if any problems arise please notify me immediately. k.c H. E_ 19hitnell HEW: lb cc: Mr. Howard McDaniel