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HomeMy WebLinkAboutRES 19-044RESOLUTION NO. 19-044 BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF BEAUMONT: THAT the City Manager be and he is hereby authorized to execute a joint Election Services Agreement among the Beaumont Independent School District, the Port of Beaumont, and the City of Beaumont for the City of Beaumont General Election being held jointly with the City of Beaumont, the Port of Beaumont and the Beaumont Independent School District. The Agreement is substantially in the form attached hereto as Exhibit "A" and made a part hereof for all purposes. The meeting at which this resolution was approved was in all things conducted in strict compliance with the Texas Open Meetings Act, Texas Government Code, Chapter 551. PASSED BY THE CITY COUNCIL of the City of Beaumont this the 26th day of February, 2019. /1,�-1i 1-� • . Becky - M71- ql�t 6 tw'` JOINT ELECTION AGREEMENT This agreement is entered into this day of 2019, by and between the City of Beaumont, Texas (the "City"), the Beaumont Independent School District (the "District") and the Port of Beaumont (the "Port"). WHEREAS, under Chapter 271 of the Texas Election Code the City, the District and the Port have the authority to conduct joint elections; and WHEREAS, the City, the District and the Port will conduct general elections on the May uniform election date, May 4, 2019; and WHEREAS, the parties to this agreement desire that the respective general elections of the entities shall be held jointly ("Joint General Elections") for reasons of cost efficiency and convenience for the voters of the entities. NOW, THEREFORE, IT IS AGREED that a joint election will be held by the City, the District and the Port under the following terms and conditions, and the parties hereto agree with said conditions: 1. That the Joint General Elections conducted by the City, the District and the Port will utilize the polling locations and ballots designated by the City, the District and the Port in their duly adopted resolutions calling their respective General Elections. 2. That the City will be responsible for payroll for all election day workers for the Joint General Election and will share the cost with the District and the Port. 3. That the City, the District and the Port anticipate that they will each separately retain, and be responsible for their portion of, the services of the Jefferson County Clerk pursuant to agreements entered into by each entity under Texas Election Code Chapter 31 and under which the Jefferson County Clerk shall conduct all of the Joint General Elections. 4. That the City, the District and the Port may share election equipment, ballots, judges and other facilities for the election secured by the City, the District and the Port. 5. That early voting both by mail and by personal appearance will be jointly conducted with the Jefferson County Clerk acting as the Joint Early Voting Clerk for the City, the District and the Port. 6. That the City, the District and the Port will each be responsible for the preparation, publication, and Spanish translation of its own Notice of Election, Order of Election, and acceptance of applications for a place on the ballot. 7. That the City will provide the District and the Port with an accounting of the costs and expenses of conducting the Election for the District and the Port. The City, the EXHIBIT "A" District and the Port will each be responsible for one-third (1/3) of the total cost and expenses of the election process. 8. That the financial obligations of the parties hereto are payable from current revenues of the respective parties that have been budgeted and appropriated for the purposes set forth herein. 9. That this agreement was adopted by official action of the governing bodies of the City, the District and the Port. That the undersigned are the duly authorized representatives of the parties' governing bodies, and the signatures represent adoption and acceptance of the terms and conditions of this agreement. APPROVED AND AGREED this day of 2019. CITY OF BEAUMONT, TEXAS Kyle Hayes, City Manager ATTEST: Tina Broussard, City Clerk APPROVED AND AGREED this the day of 2019. BEAUMONT INDEPENDENT SCHOOL DISTRICT Vernice Monroe, Board President ATTEST: Angela Corbin Bransford, Board Secretary APPROVED AND AGREED this the day of 2019. PORT OF BEAUMONT Chris Fisher, Port Director/CEO ATTEST: Georgine Guillory, Board Secretary