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PACKET FEB 26 2019
BEAUMONT TEXAS REGULAR MEETING OF THE CITY COUNCIL COUNCIL CHAMBERS FEBRUARY 26, 2019 1:30 PM CONSENT AGENDA Approval of minutes — February 19,2019 Confirmation of board and commission member appointments A) Authorize the City Manager to renew a loan agreement with the National Museum of the United States Air Force B) Authorize the City Manager, or his designee, to execute all documents necessary for an agreement with the Department of Veteran Affairs C) Authorize the granting of a Utility Crossing Agreement with ExxonMobil Oil Corporation D) Authorize the settlement of the lawsuit styled Luis Cruz Urbina vs. John Doe and City of Beaumont; Cause No. E-201,869 E) Authorize the settlement of the lawsuit styled James Cotton vs. Shawn Anthony Hunt, et al; Cause No. E-201,435 F) Authorize the City Manager to apply for and receive funding through the Department of Homeland Security Grant Program BEAUMONT TEXAS TO: City Council FROM: ' Kyle Hayes, City Manager PREPARED BY: Jimmy Neale, Parks & Recreation Director MEETING DATE: February 26, 2019 REQUESTED ACTION: Council consider a resolution authorizing the City Manager to renew the loan agreement with the National Museum of the United States Air Force. BACKGROUND In 1992, the United States Air Force loaned the City a jet to be used for display purposes at Babe D. Zaharias Park. The Department of Defense regulations require the Air Force to check each year on the status of the jet to be sure that it is being used as intended. The National Museum of the United States Air Force, which is now charged with the responsibility of verifying the status of the jet, is requesting that the loan agreement be renewed in accordance with the original terms of the loan and federal regulations. The jet is an attractive addition to the park and staff wishes to keep it there on display. FUNDING SOURCE Not applicable. RECOMMENDATION Approval of the resolution. RESOLUTION NO. BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF BEAUMONT: THAT the City Manager be and he is hereby authorized to execute the necessary documents to renew the loan agreement with the National Museum of the United States Air Force for the jet on display at Babe D. Zaharias Park. The meeting at which this resolution was approved was in all things conducted in strict compliance with the Texas Open Meetings Act, Texas Government Code, Chapter 551. PASSED BY THE CITY COUNCIL of the City of Beaumont this the 26th day of February, 2019. i - Mayor Becky Ames - Fol BEAUMONT TEXAS TO: City Council FROM: Kyle Hayes, City Manager PREPARED BY: James P. Singletary, Chief of Police MEETING DATE: February 26, 2019 REQUESTED ACTION: Council consider a resolution authorizing the City Manager, or his designee, to execute all documents necessary, for an agreement with the Department of Veteran Affairs. 11 BACKGROUND The Department of Veteran Affairs currently owns Beaumont Outpatient Clinic in our jurisdiction. This agreement would continue to be able to grant the Beaumont Police Department full rights to exercise law enforcement functions, if needed. Even though the Veteran Affair's police officers are highly trained, there may be some situations that still require assistance from our Department. Signing this agreement would continue to maintain a close and professional working relationship between our departments. FUNDING SOURCE Not Applicable. RECOMMENDATION Approval of the resolution. RESOLUTION NO. BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF BEAUMONT: THAT the City Manager, or his designee, be and they are hereby authorized to execute a Memorandum of Understanding between the City of Beaumont and Department of Veterans Affairs to grant the Beaumont Police Department full rights to exercise law enforcement functions, if needed, at Beaumont Outpatient Center located at 3420 Veterans Circle, Beaumont, Texas. Said Memorandum of Understanding is substantially in the form attached hereto as Exhibit "A" and made a part hereof for all purposes. The meeting at which this resolution was approved was in all things conducted in strict compliance with the Texas Open Meetings Act, Texas Government Code, Chapter 551. PASSED BY THE CITY COUNCIL of the City of Beaumont this the 26th day of February, 2019. - Mayor Becky Ames - K DEPARTMENT OF VETERANS AFFAIRS °' Michael K DeBakey Veterans Affairs Medical Center `". 2002 Holcombe Blvd. Houston, Texas 77030 January 2, 2019 In reply refer to: 07B Chief James P. Singletary Beaumont Police Department 255 College P.O. Box 3827 Beaumont, Texas 77704 Dear Chief Singletary: The Department of Veterans Affairs requires VA Police to maintain current written support agreements with all local law enforcement agencies. All properties under the control or ownership of the Department of Veterans Affairs, 3420 Veterans Circle, Beaumont, Texas 77707 are under concurrent jurisdiction. This jurisdiction grants Beaumont Police Department and other Law Enforcement agencies full rights to exercise law enforcement functions at Beaumont Outpatient Clinic. For clarity it is imperative that we enter into a memorandum of understanding outlining agency responsibilities and expectations. Our VA Police Officers are highly trained, experienced and require minimal need for other Law Enforcement agencies intervention; however, we may still encounter certain situations that would require your department's assistance, I It is understood that the Beaumont Police Department is the responding agency for our Beaumont Outpatient Clinic. In an extreme emergency these needs would include, but may or may not be limited to, the following situations where your department's assistance would be required: a. Assist in responding to an armed hostage taking situations that would require an armed response to assist VA Police Officers in containing the situation until appropriate federal agencies (such as the Federal Bureau of investigation - FBI) can respond to assume control. b. Assist confirming and executing the arrest of individuals who have outstanding warrants issued for their arrest by law enforcement agencies and subjects under federal warrants and other incidents warranting -an individual to be physically arrested. EXHIBIT "A" c. Assist in the transporting of arrested offenders to the inmate Processing Center. VA Police would execute the detention, physical arrest of the subject and complete all corresponding paperwork. d. Provide additional Officers when needed to assist with the physical arrest of a violent(disorderly person(s) who poses a serious threat to patients, visitors, medical staff or themselves. Should any VA Police Officer be involved in a shooting, the FBI will be notified immediately. This agreement establishes inter -agency support for the VA Police to receive investigative assistance from Beaumont Police Department. This assistance may range from establishing, preserving and controlling the crime scene, to performing as the lead investigative agency. If you should have any questions or concerns regarding this matter or any issue, please feel free to contact me at (713) 794-7455. We look forward to maintaining a close and professional working relationship with your department. Rinner -1y I concur with this agreement: Date: James Singletary BEAUMONT TEXAS TO: City Council FROM: Kyle Hayes, City Manager PREPARED BY: Dr. Joseph Majdalani, P.E., Public Works Director MEETING DATE: February 26, 2019 c REQUESTED ACTION: Council consider a resolution authorizing the granting of a Utility Crossing Agreement with ExxOnMObil Oil Corporation. BACKGROUND ExxOnMObil Oil Corporation has requested permission to install a 10" pipeline to transport light cycle oil. The 10" pipeline will cross undeveloped Veatch Avenue, and there are no city improvements along Veatch Avenue. The pipeline will be constructed in accordance with City requirements. There is a one-time fee of $500 for each Pipeline License Agreement. FUNDING SOURCE Not applicable. RECOMMENDATION Approval of resolution. RESOLUTION NO. BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF BEAUMONT: THAT the City Manager be and he is hereby authorized to grant a Utility Crossing Agreement to ExxonMobil Oil Corporation, substantially in the form attached hereto as Exhibit 'A" to install a ten inch (10") pipeline which will cross undeveloped Veatch Avenue for the purpose of transporting light cycle oil. Said pipeline is to be constructed in compliance with City requirements. The meeting at which this resolution was approved was in all things conducted in strict compliance with the Texas Open Meetings Act, Texas Government Code, Chapter 551. PASSED BY THE CITY COUNCIL of the City of Beaumont this the 26th day of February, 2018. I - Mayor Becky Ames - APPLICATION FOR UTILITY CROSSING AGREEMENT OUTSIDE THE CORPORATE LIMITS OF THE CITY OF BEAUMONT THE STATE OF TEXAS § COUNTY OF JEFFERSON § Business Name:_ ExxonMobil Oil Corporation Business Phone: ( 601) 672-9376 Business Address: 22777 Springwood Village Parkway, Spring, Texas 77399 The City of Beaumont, hereinafter called "City", for and in consideration of the sum specified herein $500.00 application fee plus $90.00 (40 linear feet for a total of $590.00 hereby grants to ExxonMobil OR Corporation hereinafter called "Licensee", the license to lay, maintain, operate, replace, or remove a pipeline for the transportation of Oil, gas, water, or light cycle Oil products, on or across the following City easement and/or property situated outside the City of Beaumont, Jefferson County, Texas, but being within our Extra -Territorial Jurisdiction (ETJ) and/or Certificate of Convenience and Necessity (CCN) and being more particularly described in Exhibit "A" attached hereto and made a part hereof for all purposes. Nearest Street Distance to Easement Length (Linear Foot) of Crossing Undevleoped Veatch Ave. 40 linear foot 1 EXHIBIT "A" COST OF LICENSE: Licensee shall make payment to the City of Beaumont as follows: License Agreement fee - $500.00 Annual fee of $2.25 per linear foot of pipeline located within City property. Said fee shall be reset on January 31, 2011 and shall be reset every ten (10) years, thereafter, to a level to be determined by the City Council or their delegated representative. All fees, including the first annual fee for linear foot usage shall be made to the Water Utilities Department and payable to the City of Beaumont prior to construction. This license is granted by the City of Beaumont subject to conditions. Failure to comply with the following may result in termination of agreement (see page 8). GENERAL CONDITIONS: Licensee does not intend to sell product for resale from the covered pipeline to customers located within the City; however, Licensee recognizes that should it sell product for resale from this covered pipeline to customers within the City, it will be required to report such distribution and when lawfully required to do so, pay a street rental fee based on revenues. The annual fee and the regulations controlling the payment of such fee will be those as lawfully established by the ordinances of the City. All pipelines crossing City of Beaumont utility easements, water or sanitary sewer easements shall be bored from easement line to easement line. Within these limits, the pipeline shall be protected by casing or other method approved by the City Water Utilities Department. The pipeline shall be constructed in such a manner as approved by the City so as it does not interfere with the use of the City property. The pipeline shall be installed a minimum of three (3) feet below ground and a minimum of five (5) feet below the lowest existing or proposed ditch grades, waterlines, sanitary sewer lines or storm drainage lines, unless otherwise authorized by the City. Such grades and lines shall be indicated on map submittal, as well as depth of proposed pipeline (see page 3). 0 The construction and operation of the pipeline shall not interfere with the natural drainage in that area nor with the drainage system of the City, nor with sanitary sewer lines, waterlines, or other utilities. Damage to existing ditch grade during construction or maintenance of the pipeline shall be corrected and the ditch grade shall be restored to the condition and grade at which it existed prior to construction or maintenance. Bore pits shall be backfilled according to City standards. Excavations necessary for the construction, repair, or maintenance of the pipeline shall be performed in such a manner that will cause minimal inconvenience to the public. Licensee shall promptly restore the area to as good a condition as before working thereon and to the reasonable satisfaction of the City's Water Utilities Department. Operations along easements shall be performed in such a manner that all property where operations are performed will be restored to original condition or better. No equipment or installation procedures will be used which will damage any structures. The cost of any repairs to structures, sanitary sewer lines, water lines or other easement features as a result of this installation will be borne by the owner of this line. Any construction which takes place in, on, under, above, or across property not owned by the City shall require additional permission by the owner(s) of the property involved. Written proof of said permission is to be provided to the City as part of the application process. Approval of this license agreement excludes permission to do any construction on property which is not owned by the City of Beaumont. • Any licenses, permits or agreements required by another governmental entity (County, State or Federal) to adjoining property shall be obtained and a copy of such document shall be provided to the City. • Licensee shall be responsible for acquiring all agreements necessary for the lawful use of any private property. • A map showing the location of the proposed pipeline shall be provided. • The pipeline shall be maintained and operated in such a manner as not to leak and/or cause damage to the City property. Once the pipeline is in operation, any damage that occurs to the pipeline which results in exposure or release of product must be reported immediately to the City Fire Department and Nater Utilities Department. Licensee shall fully cooperate with the Fire Department and provide, or assist with providing, any and all necessary notifications, evacuations or other necessary actions. Leaks or other defects are to be repaired immediately by Licensee at it's own cost. • The Licensee shall be responsible for the cleanup and remediation of contaminated areas due to exposure or release of product and any and all costs associated with said cleanup and remediation. • The Licensee shall be responsible for any and all costs associated with the relocation of the pipeline. As provided, the necessity for relocation of the pipeline shall be solely within the discretion of City. • Installation will be done in accordance with all City standards and statutes of the State of Texas. REQUIRED COVERAGE: • Licensee shall furnish the City with a Certificate of Standard Liability Insurance, including bodily injuries and property damage, naming the City of Beaumont as an Additional Insured. Such policy shall provide for the following minimum coverage: • Bodily injuries: $ 300,000.00 per person $1,000,000.00 per incident • Property Damage: $1,000,000.00 Such insurance shall be maintained in force and effect during the construction or required maintenance of the pipeline and during the life of the pipeline. Such certificate shall contain a provision that at least fifteen (15) days written notice must be given to the City prior to cancellation, alteration, or modification of such insurance. • Licensee shall have in force with the City a surety bond in the principal amount of $1,000,000.00. The bond shall be payable to the City of Beaumont for the use and benefit of any person entitled thereto and conditioned that the principal and surety will pay all damages to any person caused by, or arising from, or growing out of any violation of the terms of this agreement. The bond shall provide that it may not be cancelled, altered, or otherwise modified without giving, fifteen (15) days prior written notice to the City. The bond shall be good and in effect for a period of one (1) year from the date of completion of construction of the pipeline. 4 e Licensee shall indemnify, save and hold harmless the City of Beaumont from any and all claims for injuries and damages to persons or property occasioned by or arising out of the construction, maintenance, operation, repair or removal of the pipeline. This indemnity expressly extends to claims alleging negligence by the City of Beaumont, its agents, officers or employees, arising from actions taken or occurrences under this license agreement. • If the pipeline or any part thereof installed by Licensee shall be in any respect damaged or injured by City or any of its agents or employees in connection with the performance of any work or repairs that may be done upon the property mentioned herein: Licensee shall not be entitled to prosecute or maintain a claim against the City of Beaumont for any such damage or injuries so sustained by it; however, said conditions shall not prevent Licensee from recovering against any contractor who shall damage Licensee's property in the course of such contractor's performance of any contract with the City. OTHER CONSTRUCTION/MAINTENANCE WITHIN PROPERTY: • City will use its best efforts to notify Licensee of any proposed construction and/or maintenance, to be done by City forces or by contract for the City, within the property involved with this license. Notification, to Licensee, of other construction and/or maintenance permitted by the City and within the property involved with this license will be the responsibility of the company obtaining said permit. Licensee shall mark the location of its lines within forty-eight (48) hours after receipt of such notification of proposed construction. Licensee shall maintain a local, or toll free, telephone number to be called for notification of construction or maintenance and for location of lines. Such number, or charges to such number, will .be provided to the City (Water Utilities Department) and kept current at all times. This number shall be provided to entities permitted to construct, maintain or excavate within this City property and which are required to provide notification of such work. When information has been relayed to Licensee, through the phone number provided, such contact , shall constitute notification for Licensee to provide location of its lines. Failure, by Licensee, to respond within the required time frame shall alleviate the responsibility of the person(s) requiring the lines to be relocated. 5 • City reserves the right to lay, and to permit to be laid, sewer, gas, water and other pipes and cables, and to do or permit to be done any underground work that may be deemed to be necessary or proper by City in, across, along, or under the property. In doing or permitting any such work, the City of Beaumont shall not be liable to Licensee for any damage occasioned; it being understood that nothing herein shall be construed as foreclosing Licensee's rights to recover damages against any contractor or third party who may be responsible for damages to Licensee's facilities. • Whenever by reason of the change in the grade of the property occupied by Licensees' pipeline, or by reason of the location or manner of constructing drainage structures, water pipes, gas pipes, sewers, or other underground construction for any purpose whatever, it shall be deemed necessary, by City to relocate, alter, encase, change, adopt or conform the pipeline of Licensee thereto, such change shall be made promptly by Licensee at its cost and without claim for reimbursement or damages against City. If the change is demanded by the City for the benefit of any other person or private corporation, except the City, Licensee shall be reimbursed fully by the person or corporation desiring or occasioning such change for any expense arising out of such change; Licensee will, upon notice from the City, make such change immediately and at its own cost; it being understood that City will not participate in any part of the cost of any change involving relocation, altering, encasing, boring, or changing in any manner of the pipeline where same is within City property. NOTIFICATIONANSPECTION: • Any and all work to be performed on City property shall be observed and inspected by a City representative. Any work to be performed within the City limits will be subject to periodic inspection to ensure compliance with construction standards. • Licensee shall provide the City (Water Utilities Department) forty-eight (48) hours prior to the installation of the lines permitted by this license. A representative will be scheduled to be present. The expense of such inspection services may be billed to the Licensee and such amounts will be reimbursed to the City. • Licensee shall notify the Water Utilities Department at least forty-eight (48) hours prior to completion of work and removal of equipment from the job site to permit the City to make an inspection. rel SPECIAL CONDITIONS: Nonassi nable This license is personal to the Licensee. It is nonassignable and any attempt to assign this license will terminate the license privileges granted to Licensee hereunder. Termination This agreement is subject to termination by the City if any condition specified herein is not met. This agreement may also be terminated by the Licensee. Either party attempting to terminate this agreement shall give written notice to the other specifying the date of, and the reason for, termination. Such notice shall be given not less than thirty (30) days prior to the termination date therein specified. Any written notice may be effected either by personal delivery or by registered or certified mail, postage prepaid with return receipt requested. Mail notices shall be addressed to the addresses of the parties as follows: City of Beaumont ExxonMobil Oil Corporation P.O. Box 3827 22777 Springwood Village Parkway Beaumont, Texas 77704 Spring, Texas 77399 Attn: City Manager Attn: Matthew Horneman Upon cancellation, the pipeline shall be removed and property restored to a condition acceptable to the Water Utilities Director. In the event of cancellation, any and all monies collected for fees associated with this agreement will remain the property of the City. There will be no reimbursements. 7 Commencement of work on the pipeline by Licensee after the date of this fully executed license shall be construed as evidence of Licensee's acceptance and approval of the conditions above set forth IN WITNESS WHEREOF, the City of Beaumont, Texas, has caused these presents to be signed by its City Manager and the seal of the City to be herewith affixed by the City Clerk, this day of A.D. 20 ATTEST: City Clerk CITY OF BEAUMONT, TEXAS By: Kyle Hayes, City Manager APPLICANT'S COMPANY NAME: (Licensee) ExxonMobil Oil Corporation Represented by.- Matthew y:Matthew Homeman Title: Agent and Attorney in Fact 1pipelinesl\pipeline_license agree 9 Revised 12-142007 CL PROPOSED 10" MR -16A (LCO) PIPELINE 20 J d O d W O 0O O U O NATURAL o GROUND NED2-JE-003.001 I JEFFERSON COUNTY, TEXAS JOHN A. VEATCH SURVEY, ABSTRACT NO. 55 a W � 3i z Q W O o 0 O w lam - Lu Lu � rn O CL � Z W a ci LLa Q fie ! M 111 ems- + N + y NED2-JE-003.000 I z N:13954809.2 J E:3528071.4 FLOW r— 85' LAT: 30°01'46.68"N CD LONG: 94°04'12.25"W I✓ I 1� CL PROPOSED 10" MR -16A (LCO) PIPELINE 20 J d O d W O 0O O U O NATURAL o GROUND NED2-JE-003.001 I I i PLAN HORIZ: I"= 50' 3i -:�E Q W O 0� C) Z Z W Z Z (D J J CD = Q 0 Z QW~ :3Lu w Lu N a a Z ¢ n. _j O O LL m ILL. 0 m m + In + + + NATURAL . . . . . . . . . . . . . . . . . . ..GROUND . . . 20' . . . . . . . . . . . . . . . . . . . . . . .. . . . . . . . . . 60.0' 57.9' 54.6 55.0' CLR. CLR. CLR. . . . . . . . . . CLR.. . I. . . . , . . . . . . . . . . . . . . . . . . . . .-9l '-PROPOSED 1011 MR -16A (LCO) PIPELINE -60' . . . . ... . . ... . . ... . . (T.O.P. EL. -45.0') ... . . ... . . ... . . ... . . ... . . ... . -60 PRODUCT: LIGHT CYCLE OIL (LCO) PROFILE CROSSING PIPE: 10.75" O.D. X 0.469" W.T., API -5L, PSL 2, HORIZ: 1"=50' SMLS, W/12 TO 16 MILS FUSION BONDED EPDXY AND VERT: V=50' 20 TO 24 MILS ARO MINIMUM TEST PRESSURE: 2160 PSIG MAXIMUM OPERATING PRESSURE: 1440 PSIG INSTALLATION METHOD: HORIZONTAL DIRECTIONAL DRILL NOTES: 1. CROSSING PIPE SHALL EXTEND 5' BEYOND THE RIGHT-OF-WAY LIMITS 2. REVIEW CROSSING AGREEMENT FOR ADDITIONAL REQUIREMENTS 3. PROPOSED PIPELINE WILL MAINTAIN A MINIMUM T CLEARANCE FROM UTILITIES AND FOREIGN PIPELINES. 4. COORDINATE SYSTEM: NAD83 TEXAS STATE PLANE, SOUTH CENTRAL ZONE, US FOOT (TX83-SCF) EXXONMOEIL MR -16A PIPELINE PROJECT Univ—alPegasns IIL7Ee1LAT1QHIIL �� A>tAYVLI`Mai!• ISSUE FOR PERMIT REVISION SCALE I DATE f DRAWN 1 CHECI AS NOTED 1 011162019 1 TN JM 1, JON MAMIE. A PROFESSIONAL ENGINEER IN THE STATE OFTEXAS, HEREBY CERTIFY THAT THE CIVIL AND MECHANICAL DESIGN OFTHE PIPELINE AND RELATED ASSEMBLIES MEETS OR EXCEEDS THE REQUIREMENTS OF THE CODE OF FEDERAL REGULATIONS, TITLE 49, PART 195, "TRANSPORTATION OF HA2AR000S LIQUIDS BY PU'ELINE- LATEST EDITION. THIS CERTIFICATION MARES NO GUARANTEE THATTHIS DRAWING CONTAINS COMPLETE OR CONCLUSIVE INFORMATION.THE CONSTRUCRON CONTRACTOR MUST CONTACT THE STATE'ONE CALL -SYSTEM PRIORTO ANY EXCAVATION. THESE DOCUMENTS ARE RELEASED FOR THE PURPOSE OF PERMITTING ONLY AND ARE NOT TO BE USED FOR CONSTRUCTION. JONMARNIEDATE TEXAS P.E. NO. 117 2M ` E&onMobil ROAD CROSSING DETAIL DRAWING PROPOSED 10" MR -16A PIPELINE VEATCH AVENUE CROSSING Oi79 FA DATEAPPR NED2-JE-003.900 DATE APPROVED PROJ.NO. DRAWAIGNUMBER I SHEET FA 24245 1 BMT-N2-MR16-UP-HD-0006 1 1 OF 1 UPI DRAWING N0: 24245507-DTL-13009 BEAUMONT TEXAS TO: City Council FROM: Kyle Hayes, City Manager PREPARED BY: Tyrone E. Cooper, City Attorney MEETING DATE: February 26, 2019 REQUESTED ACTION: Council consider a resolution authorizing the settlement of the lawsuit styled Luis Cruz Urbina vs. John Doe and City of Beaumont; Cause No. E-201,869. BACKGROUND The lawsuit styled Luis Cruz Urbina vs. John Doe and City of Beaumont; Cause No. E-201,869 was presented and discussed in Executive Session held on January 19, 2019. The City Attorney is requesting authority to settle this suit in the amount of $125,000.00. FUNDING SOURCE General Liability Fund. RECOMMENDATION Approval of resolution. 0 RESOLUTION NO. WHEREAS, the lawsuit styled Luis Cruz Urbina vs. John Doe and City of Beaumont; Cause No. E-201,869, was discussed in Executive Session properly'called and held Tuesday, January 19, 2019; and, WHEREAS, the City Attorney is requesting authority to settle the lawsuit; and, WHEREAS, the City Council has considered the merits of the request, and is of the opinion that it is in the best interest of the City to settle the suit; NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF BEAUMONT: THAT the statements and findings set out in the preamble to this resolution are hereby, in all things, approved and adopted; and, THAT the City Attorney be, and he is hereby, authorized to settle the matter of Luis Cruz Urbina in the lawsuit styled Luis Cruz Urbina vs. John Doe and City of Beaumont; Cause No. E-201,869, for the sum of One Hundred Twenty -Five Thousand and XX/100 Dollars ($125,000.00); and, BE IT FURTHER RESOLVED THAT the City Manager be and he is hereby authorized to execute all documents related to settlement of the lawsuit. The meeting at which this resolution was approved was in all things conducted in strict compliance with the Texas Open Meetings Act, Texas Government Code, Chapter 551. PASSED BY THE CITY COUNCIL of the City of Beaumont this the 26th day of February, 2019. - Mayor Becky Ames - E BEAUMONT TEXAS TO: City Council FROM: Kyle Hayes, City Manager PREPARED BY: Tyrone E. Cooper, City Attorney MEETING DATE: February 26, 2019 REQUESTED ACTION: Council consider a resolution authorizing the settlement of the lawsuit styled James Cotton vs. Shawn Anthony Hunt, et al; Cause No. E-201,435. BACKGROUND The lawsuit styled James Cotton vs. Shawn Anthony Hunt, et al; Cause No. E-201,435 was- presented aspresented and discussed in Executive Session held on January 19, 2019. The City Attorney is requesting authority to settle this suit in the amount of $50,000.00. FUNDING SOURCE General Liability Fund. RECOMMENDATION Approval of resolution. RESOLUTION NO. WHEREAS, the lawsuit styled James Cotton vs. Shawn Anthony Hunt et al; Cause No. E-201,435, was discussed in Executive Session properly called and held Tuesday, January 19, 2019; and, WHEREAS, the City Attorney is requesting authority to settle the lawsuit; and, WHEREAS, the City Council has considered the merits of the request and is of the opinion that it is in the best interest of the City to settle the suit; NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF BEAUMONT: - THAT the statements and findings set out in the preamble to this resolution are hereby, in all things, approved and adopted; and, THAT the City Attorney be, and he is hereby, authorized to settle the matter of James Cotton in the lawsuit styled James Cotton vs. Shawn Anthony Hunt, et al; Cause No. E-201,435, for the sum of Fifty Thousand and XX/100 Dollars ($50,000.00); and, BE IT FURTHER RESOLVED THAT the City Manager be and he is hereby authorized to execute all documents related to settlement of the lawsuit. The meeting at which this resolution was approved was in all things conducted in strict compliance with the Texas Open Meetings Act, Texas Government Code, Chapter 551. PASSED BY THE CITY COUNCIL of the City of Beaumont this the 26th day of February, 2019. - Mayor Becky Ames - F TEXAS TO: City Council FROM: Kyle Hayes, City Manager PREPARED BY: Todd Simoneaux, Chief Financial Officer MEETING DATE: February 26, 2019 REQUESTED ACTION: Council consider a resolution authorizing the City Manager to apply for and receive funding in an amount up to $91,397 through the Department of Homeland Security Grant Program (HSGP). BACKGROUND The Homeland Security Grant Program consists of a number of grant programs, one of which is the State Homeland Security Program (SHSP). Beaumont could be awarded up to $91,397 for equipment. Grant requirements include separating the equipment into specified projects based on anticipated allocation and use. Projects include a Law Enforcement Terrorist Prevention Activities (LETPA) Sustaining Special Response Teams Project to purchase tactical equipment for SWAT to include 16 ballistic vests ($19,920) and eyewear ($2,910) to maintain warranted ballistic protection, 26 rescue belts ($1,356), 30 quicklitters ($599) to assist with medical rescues, 1 truck vault ($2,572) for equipment protection, 2 sets of bounce imaging cameras ($6,820), and 20 Self Contained Breathing Apparatus (SCBA) tanks to replace expired tanks ($20,500) for personal protection in hazardous material environments. The second project is an SHSP Sustaining Special Response Teams Project to purchase 9 radio encryption ($4,527) for Arson Investigators, 2 mobile radios ($9,054) for police tactical response support units, 3 scene lights ($3,897) for investigations, 40 Radio Battery Chargers ($12,870) and 48 radio batteries ($6,372) to support the Beaumont Fire/Rescue Department. FUNDING SOURCE No local match is required. RECOMMENDATION Approval of the resolution. RESOLUTION NO. BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF BEAUMONT: THAT the City Council finds it in the best interest of the citizens of Beaumont that the LETPA (Law Enforcement Terrorist Prevention Activities) Sustaining Special Response Teams Project for the Police Department and the Sustaining Special Response Teams Project for the Fire Department be operated for fiscal year 2019; and, BE IT FURTHER RESOLVED THAT the City Manager be and he is hereby authorized to apply for and receive funding in an amount up to $91,397 from the Department of Homeland Security Grant Program (HSGP) through the Office of the Governor, Homeland Security Grant Division for fiscal year 2019; and, BE IT ALSO RESOLVED THAT the City of Beaumont agrees to provide applicable matching funds for the said project as required by the Department of Homeland Security Grant Program (HSGP); and, BE IT ALSO RESOLVED THAT in the event of loss or misuse of the 2019 Homeland Security Grant Program funds, the City of Beaumont assures that funds will be returned in full to the Office of the Governor, Homeland Security Grant Division; and, i BE IT ALSO RESOLVED THAT the City Manager be and he is hereby designated as the authorized official. The authorized official is given the power to apply for, accept, reject, alter or terminate the grant on behalf of the applicant agency from the Department of Homeland Security Grant Program (HSGP) through the Office of the Governor, Homeland Security Grant Division in the amount up to $91,397 for the - purposes described herein. The meeting at which this resolution was approved was in all things conducted in strict compliance with the Texas Open Meetings Act, Texas Government Code, Chapter 551. PASSED BY THE CITY COUNCIL of the City of Beaumont this the 26th day of February, 2019. - Mayor Becky Ames - BEAUMONT TEXAS REGULAR MEETING OF THE CITY COUNCIL COUNCIL CHAMBERS FEBRUARY 26, 2019 1:30 PM AGENDA CALL TO ORDER * Invocation Pledge Roll Call Presentations and Recognition Public Comment: Persons may speak on scheduled agenda items 1-3/Consent Agenda Consent Agenda GENERAL BUSINESS 1. Consider authorizing the City Manager to execute a Joint Election Agreement between the City of Beaumont, the Beaumont Independent School District and the Port of Beaumont for the General Election to be held on May 4, 2019 2. Consider a resolution acknowledging that Beaumont has more than twice the state average of units per capita supported by Tax Credits or private activity bonds and authorizes the developer to submit an application to the Texas Department of Housing and Community Affairs (TDHCA) for a proposed Housing Tax Credit (HTC) project known as Laurel Vista, located at the northwest corner of Veterans Circle and offering expressed support for the project and a Commitment of Development Funding by the City 3. Consider a resolution authorizing the City Manager to accept maintenance and authorize a final payment to McInnis Construction, Inc., for Fire Station No. 1 WORK SESSIONS * Receive an informational report from the Police Department Review and discuss the Riverfront Park Shoreline Restoration Project Review and discuss planned improvements within the City's Water System COMMENTS Public Comment (Persons are limited to 3 minutes) Councilmembers/City Manager comment on various matters Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact Kaltrina Minick at 880-3777. D February 26, 2019 Consider authorizing the City Manager to execute a Joint Election Agreement between the City of Beaumont, the Beaumont Independent School District and the Port of Beaumont for the General Election to be held on May 4, 2019 BEAUMONT TEXAS TO: City Council FROM: Kyle Hayes, City Manager PREPARED BY: Tina Broussard, City Clerk, TRMC MEETING DATE: February 26, 2019 REQUESTED ACTION: Council to consider authorizing the City Manager to execute a Joint Election Agreement between the City of Beaumont, the Beaumont Independent School District and the Port of Beaumont for the General Election to be held on May 4, 2019. BACKGROUND This joint Election Agreement between the City of Beaumont, Beaumont Independent School District and the Port of Beaumont is in accordance with the provisions of the Texas Election- Code. The City, the District and the Port will share election equipment, ballots, judges and other facilities for the election secured by the City, the District and the Port. The parties to this agreement desire that the respective general elections of the entities shall be held jontly for reasons of cost efficiency and convenience for the voters of the entities. The City Clerk will serve as administrator for the election; however, each participating authority remains responsible for the lawful conduct of their respective elections. RECOMMENDATION Approval of resolution. RESOLUTION NO. BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF BEAUMONT: THAT the City Manager be and he is hereby authorized to execute a joint Election Services Agreement among the Beaumont Independent School District, the Port of Beaumont, and the City of Beaumont for the City of Beaumont General Election being f held jointly with the City of Beaumont, the Port of Beaumont and the Beaumont Independent School District. The Agreement is substantially in the form attached hereto as Exhibit "A" and made a part hereof for all purposes. The meeting at which this resolution was approved was in all things conducted in strict compliance with the Texas Open Meetings Act, Texas Government Code, Chapter 551. PASSED BY THE CITY COUNCIL of the City of Beaumont this the 26th day of February, 2019. - Mayor Becky Ames - JOINT ELECTION AGREEMENT This agreement is entered into this day of 2019, by and between the City of Beaumont, Texas (the "City"), the Beaumont Independent School District (the "District") and the Port of Beaumont (the "Port"). WHEREAS, under Chapter 271 of the Texas Election Code the City, the District and the Port have the authority to conduct joint elections; and WHEREAS, the City, the District and the Port will conduct general elections on the May uniform election date, May 4, 2019; and WHEREAS, the parties to this agreement desire that the respective general elections of the entities shall be held jointly ("Joint General Elections") for reasons of cost efficiency and convenience for the voters of the entities. NOW, THEREFORE, IT IS AGREED that a joint election will be held by the City, the District and the Port under the following terms and conditions, and the parties hereto agree with said conditions: 1. That the Joint General Elections conducted by the City, the District and the Port will utilize the polling locations and ballots designated by the City, the District and the Port in their duly adopted resolutions calling their respective General Elections. 2. That the City will be responsible for payroll for all election day workers for the Joint General Election and will share the cost with the District and the Port. 3. That the City, the District and the Port anticipate that they will each separately retain, and be responsible for their portion of, the services of the Jefferson County Clerk pursuant to agreements entered into by each entity under Texas Election Code Chapter 31 and under which the Jefferson County Clerk shall conduct all of the Joint General Elections. 4. That the City, the District and the Port may share election equipment, ballots, judges and other facilities for the election secured by the City, the District and the Port. 5. That early voting both by mail and by personal appearance will be jointly conducted with the Jefferson County Clerk acting as the Joint Early Voting Clerk for the City, the District and the Port. 6. That the City, the District and the Port will each be responsible for the preparation, publication, and Spanish translation of its own Notice of Election, Order of Election, and acceptance of applications for a place on the ballot. 7. That the City will provide the District and the Port with an accounting of the costs and expenses of conducting the Election for the District and the Port. The City, the EXHIBIT "A" District and the Port will each be responsible for one-third (1/3) of the total cost and expenses of the election process. 8. That the financial obligations of the parties hereto are payable from current revenues of the respective parties that have been budgeted and appropriated for the purposes set forth herein. 9. That this agreement was adopted by official action of the governing bodies of the City, the District and the Port. That the undersigned are the duly authorized representatives of the parties' governing bodies, and the signatures represent adoption and acceptance of the terms and conditions of this agreement. APPROVED AND AGREED this day of 2019. CITY OF BEAUMONT, TEXAS Kyle Hayes, City Manager ATTEST: Tina Broussard, City Clerk APPROVED AND AGREED this the day of 2019. BEAUMONT INDEPENDENT SCHOOL DISTRICT Vernice Monroe, Board President ATTEST: Angela Corbin Bransford, Board Secretary APPROVED AND AGREED this the day of 2019. PORT OF BEAUMONT Chris Fisher, Port Director/CEO ATTEST: Georgine Guillory, Board Secretary 2 February 26, 2019 Consider a resolution acknowledging that Beaumont has more than twice the state average of units per capita supported by Tax Credits or private activity bonds and authorizes the developer to submit an application to the Texas Department of Housing and Community Affairs (TDHCA) for a proposed Housing Tax Credit (HTC) project known as Laurel Vista, located at the northwest corner of Veterans Circle and offering expressed support for the project and a Commitment of Development Funding by the City BEAUMONT TEXAS TO;. City Council FROM: Kyle Hayes, City Manager Gs 3 PREPARED BY: Chris Boone, Planning & Community Development Director MEETING DATE: February 26, 2019 REQUESTED ACTION: Council consider a resolution acknowledging that Beaumont has more than twice the state average of units per capita supported by Tax Credits or private activity bonds and authorizes the developer to submit an application to the Texas Department of Housing and Community Affairs (TDHCA) for a proposed Housing Tax Credit (HTC) project known as Laurel Vista, located at the northwest corner of Veterans Circle and offering expressed support for the project and a Commitment of Development Funding by the City. BACKGROUND Herman & Kittle Properties, Inc. has applied to the Texas Department of Housing. and Community Affairs (TDHCA) for funding to develop Laurel Vista, a proposed seventy-seven (77) unit housing development, located at the northwest corner of Veterans Circle. Currently, Beaumont has more than twice the state average of housing units supported by Tax Credits or private activity bonds per capita. As such, additional subsidized units cannot be considered for this development by TDHCA unless the City acknowledges that Beaumont has more than twice the state average of subsidized housing units per capita and offers support for the project. In addition, applications that receive a Commitment of Development Funding in the amount of at least $500 in the form of a loan, grant or reduced fees will receive additional consideration by TDHCA: During the discussion of this item at the February 26, 2019 meeting of the City Council,, additional information concerning the number of affordable housing units for seniors and the level of demand for those units was requested. The estimated number of persons in Beaumont that are sixty-five (65) or older is 16,324 or 13.8% of the total population. Housing this population at Beaumont's average person per household rate of 2.48 would require 6,582 dwelling units. It is estimated that there are currently 1,284 subsidized, affordable multi -family dwelling units for seniors in Beaumont. With regard to measurable demand, Herman & Kittle has provided data showing that the occupancy rate of senior multi -family, tax credit projects in Beaumont is currently at 99%. Moreover, the Beaumont Housing Authority (BHA) has provided data showing that there are currently 1,319 elderly on their public housing waiting list that are sixty-two (62) or older and 1,646 on their waiting list that are between fifty-five (55) and sixty-two (62). In addition, there are six hundred ninety-eight (698) elderly on BHA's Section 8 waiting list.. However, this number is estimated to be low due to the fact that the Section 8 waiting list has been closed since 2016 due to demand. Based on this information, there appears to be sufficient demand for the proposed additional units. The Administration recommends offering a building fee waiver in the amount of $500. FUNDING SOURCE Not applicable. RECOMMENDATION Approval of the resolution. "�aEuirelkt�a ' Y` a BEaLI'a! ©nit, Market Recap: HKP requires markets in which there is a need/demand for an affordable housing community.. Independent market data is not only used by HKP, it must be approved by TDHCA, the equity provider (buyer of the tax credits) and the lender in order to provide financing. The 3rd party market analyst for this development is Apartment MarketData, LLC. As shown in the analyst's report pages, current occupancy of senior multi -family, tax credit developments in submarket is: 730 units, 99°a occupancy 0 1 Bedroom Units: 98.8% occupancy 0 2 Bedroom Units: 99.6% occupancy Below is the market analyst's 2019 senior affordable housing demand table for the primary market area. The table shows both the demand and the available units by Area Median Income household type. Even with the additional senior units expected to complete construction in 2020/2021, it is clear the need far exceeds the available supply. SENIOR AFFORDABLE HOUSING DEMAND TABLE `Total Mkt Demand ' I •accounts for 10 0 ;external demand and! j2019Mkt 12020/2021 projected Proposed Comparable Capture Unit Size !Demand ;changes i Units Units 'Total Units Rate overall i 6,243 6,814; 691 136 .0%-1 2051 3.0%- 1BR/30% i 7081 7671 5i 10!, 151 2.0% 1 BR/50% 1 1,357; 1,4781 7; 131 20j 1.45/b 1BR/ 60%1 6101 17_._ 43603 8.9% -.-..__ _675{ 2 BR/30% j 3811 40711 3 51 81 2.0% 2 BR/50% 1 7501 81311 7� 15 .. 221 2.7% 2 BR/60% ! 3871 4221 30j 50; 80 19.0% In 2015, a Texas A&M University housing study reported that: • Of the 7,511 total senior (60+) renter households in Beaumont, 48.6% spent above 30% of their r- income on gross rent. • Beaumont's Senior Population (60+) in Poverty was 7,661 persons, or 11.2% of those individuals below the poverty level. The 2017 census tract data shows that 41% of all renter households in Beaumont spend more than 35% of their gross income on rent. ' Subject :: Beaumont EsTtmate htargm of Error Percent Percent Maigir of Error Occupied units paying rent 19,224 +1-724 �'. NE.�+j$', j^'.; sT Y :.k� �' y'a�'r� •e� fr �Y�. fi�„� ?.q03. :�➢ 3� y k.' 11,011 The 2017 census tract data shows that 41% of all renter households in Beaumont spend more than 35% of their gross income on rent. ' Subject :: Beaumont EsTtmate htargm of Error Percent Percent Maigir of Error Occupied units paying rent 19,224 +1-724 19,224 (X) ?.q03. +/ 2 Q 5500 to 5999 11,011 +454 57.3% +/--2.6 51,000 to S1 499. S1,500 to S1.999 754 +1-229 3.9°% +/-1.2 S�,000 to 52,499 53 52,500 to 52,999 27 +%41 0.1% +/--0.2 S3.600 ormore- 42 +/ 41 _ 0 24e +/ 0 2 "- i',Aedian (dollars] 817 +119 - - M (x) No rent paid 947 +/-216 (X) (X) GROSS RENT AS A PERCENTAGE OF HOUSEHOLD INCOME (GRAPI) Occupied.uniis paying rent (excluding Wd i, where GRAPI cannot b- computed) Less than 15.0 percent2,849 +/-447 15.6% +/--2.3 ,} 15.01019-9 percent ... _ -- •; _ ; .... 0 204. +%-427 -12 0°0 +/2 2, 20.0 to 24.9 percent 2,011 +/-364 11.0% +/-1.9 25.0 l0 29 9 percent 1 965 - +/ 329 10 7°° +/ 1.8' 30.0 to 34.9 percent 1,645 +/-308 9.0% +1-1.7 _ w _ _. 35.Opercentormore :' �- 7,645 ', .,41-6- 417°k Not computed_ . •, : ` -- 1,852• 2 Sub -Market Property List Wednesday; February 20,2019. Beaumont Gardens at Sienna (L"lHTCGSi) Beaumont Region: Beaumo 6210 Sienna Trails Texas Number Units: 120 77708- Map Code: Telephone Number: (409) 898-8100 Year Built: 2010 Fax Number: (409) 898=8101 UID: 20945 Beaumont ,Gateway Village (LIHTC-Sr) Beaumont Region: Beaumo s 2825 S 12th St Texas Number Units: 116 17707- Map Code: Telephone Number. (409) 840-4811 Year Built: 2004 J Fax Nrirhber: UID: 18102 Beaumont Laurel Vista (LIHTC-SR - Proposed) Beaumont Region: Beaumo NWC Plaza 1,0 Circle Texas Number Units: 76 77707- Map Code: Telephone Number: Year Built: 2021 Fax Number: UID: 25601 Beaumont Place of Grace (LIHTC - Sr) Beaumont Region: Beaumo 4205 Sarah St Texas Number Units: 128 77705- Map Code: Telephone Number (409) 840-9332 Year Built. 2018 Fax Number UID: 23616 Beaumont Providence on Major (LIHTC-Sr) Beaumont Region: Beaumo 3585 North Major Drive Texas Number Units: 126 77713- Map Code: Telephone Number. (409) 866-7170 Year Built: 2015 Fax Number: UID: 23535 Beaumont Seville Apartments (Bond -Sr) Beaumont Region: Beaumo 4325 Crow Rd Texas Number,Uniis: 90 77706- Map Code: Telephone Number. (409) 098-7656 Year Built: 1981 Fax Number: (409) 898-2731 UID: 20210 Beaumont The Crossing, (LIHTCSr) Beaumont Region: Beaumo 3705 East Lucas Dr Texas Number Units: 156 77708, Map Code: Telephone Number. (409) 892-5483 Year Built: 2012 Fax Number: (409)898=1356• UID: 21569 ' 100 Ty Copyright, 2019 Apartment MarketData Research Services, LLC: Part (:.INDIVIDUAL SUB -MARKET SUMMARY REPORTS Part i summarizes all information contained in this report. This data is broken down by floorplan type (as shown in Graph 1.0 below) and presented in graphs and tables in this section. Sub -Market Unit Breakout 1's 68% 2's 32% 3's 0% 4.or More 0% Graph 1.0 Starting with a sub -market summaryTable 1.1, Part I of this report will analyze each floorplan with respect to how it compares with Laurel Vista (LIHTC=SR -.Proposed). Table 1,1 is composed of.one line summaries of each floorplan type and then an overall summary of that information. Each line contains the following data: (1) The number of units in the sub -market. (2) The number of units occupied in the sub -market. (3) The average rent,($/unit/mo) in the -sub -market. (4) The average size (stlft/uhit) of an apartment_in the sub -market: '(5) The -average rate (cents/sgft/mo). of an apartment in that sub -market. (6) The occupancy Jo of the sub -market. For the remainder of section I; we compare Laurel Vista (LIHTC-SR - Proposed)'s averages with thegraphs and unit specific tables to those overall sub -market averages listed in Table 1.1 by unit type end then by overall averages. SUB -MARKET SUMMARY Table 1.1 Unit Type (1) Number of Units (2) Occupied Units (3) Average Rent (4) Average Size P Average PPSF (6) Occupancy °70. 1's 495 :489 $$33.30 680 $0.931 98.0% 2's 1 2351 239 $721.69 900 $0:802 99.6% 3's .01 0 $0.00 0 $0:0.00 0.0% 4 p More 0 0 $0.00 0 $0.000 0.0% Overall 7301 723 .$661.76 751 $0.881 99.0% See the Table on the following page fo-t analysis of the first unit type: Copyright, 2019 Apartment MarketData Research services, LLC. Part I:. INDIVIDUAL SUB -MARKET SUMMARY REPORTS LIHTC Part I summarizes all information contained in this report. This data is broken down by floorplan type (as shown in Graph 1.0 below) and presented in graphs and tables in this section. Sub -Market Unit Breakout Graph 1.0 1's 68% 2's 32% 3's 0% 4 or More 0% Starting with a sub -market summary Table 1.1, Part I of this report will analyze each floorplan with respect to how it compares with Laurel Vista (LI HTC -SR - Proposed). For the remainder of section 1, we compare Laurel Vista (LIHTC-SR - Proposed)'s averages with the graphs and unit -specific tables to those overall sub -market averages listed in Table 1.1 by unit type and then by overall averages. SUB -MARKET SUMMARY Table 1.1 Unit Type Unit Description Number of Units Occupied Units Average Rent Average Size Average PPSF Occupancy % 1's 30% 126 126 $600.00 706 $0.850. 100.0% 1's 30% 20 19 $300.65 717 $0.419 95.0% 9's 40% 19 19 $420.00 682 $0.61'6 100.0% 1's 50%. 76 74 $539.47 691 $0.780' 97.4% I's 60% 135 133 $650.95 702 $0.927 98:5% 1's 60% hap 84 84 $786.43 568 $1.385 100.0% 1's IMKT 1 35 34 $827.26 1 7231 $1.144 1 97.1% 2's 24 24 $713.00 876 $0.814 100.0% 2's $0% 12 12 $359.0.8 80.5 $0.406; 100.0% 2's 40% 14 14. $488:00 890 $0.548 100:0% 2's 50% 54 54 $637.06 896 $0.711 100.0% 2'.s 60% 108 108 $775.69 916 $.0.847 100.0% 2'S 60% hap 1 61 6 $1;034.00 1 7.301$1.416- 100.0% 2s IMKT 1 171 16 $9.97.88 1 9271 $1..076 94.1 % Overall 150 150 $618.08. 733 $0.843 .100.0% Overall 30% 32 31 $322.56 780 $0..414 .96.9% Overall 40% 33 33 .$448.85 "770 $0.583 100.0% O.venall 50% 130 -128 $580.01 777 .$0:74.7 Overall 6011/0 243 241 $706.39 797 $0.886 99.2% Overall 60% hap 901 90 $802.93 1 5791 $1.388 100.0°% Ovemil jMKT 52 '50 $883.04 1 7901 $1.118 96.2% See the Table on the following page for analysis of the first unit type. Copyright, 2019 Apartment MarketData Research Services, LLC. , Reply ® Delete Junk v ••• RE: Demand for Senior Housing Units in Beaumont Allison Landrum <landrumal@BMTHA.ORG> Reply Today, 11:51 AM Chris Boone vv Inbox The message sender has reduested a read receipt: To s.6nd a receipt, click here. You replied on'2/20/2019'4:58 PM. 1,319 elderly (62 and older) are on our Public Housing waiting list. The average age of those applicants is 72. There are also 1,646 near elderly (55 and older) on the PH waiting list. The average age of those is 61. The Section 8 waiting list doesn't really reflect the demand, because that waiting list has been closed and not accepting applications since 2016. There are 698 elderly on the Section 8 waiting list currently. BHA has 2 elderly only properties—The Crossing, which has 150 units, and Grandpine, which has 94 units. We plan to build a 150 unit elderly only property in the west end at some point in the near future — we are awaiting word on our application for Harvey funding. The property would be nearly identical to The Crossing, with a mixture of public housing and market rate units. The chart below shows the LIHTC senior -only properties in Beaumont. If you look at the number of vacancies, they are all pretty much full, with the exception of Seville Row. In addition to these, there are 3 HUD owned senior properties: Baten Arms, Raintree Towers, and Senior Y -House. Senior Y House has not re -opened since Harvey. �? Reply v ® Delete Junk Iv ••• U^i. ]L16W' YUu1lti�IReulblwauwl aiN'aCn eeurey.U6ue.]lly ulllu aYaMi.'16'eJ yu[tl luiuii»J yllivjlf'limp vmfim gUu euivn ee'ulcy eajo aomn yuu. siiwSmViv uliiu uW bin iieUv ouuCiu3e iiieli�ay, y,san, an�gr h�arin� mi�duBtaflts: - . 8'iopesiq inter nal n mctutlitx� nurrwer of vocariok is updatedy0attsrty Coufacilhe proPHrty daeCliy:�oCtuilftatipfommGon. ? w3dnndualntisstfZerefgrted[oaSachan811iinitihraugf6low gi(gi64AgFnti *-a 4trements, Fina cutmitearFoim.�tlomr�E;iruttltcsprcgtam:at 110,twV '17r$rtgittfl?k lndxiies preper ks that may off d3Fro;t team ►et ses W houseriolps 4P t0dere, IlydeUarett.d'sssler eireas "NOTICE' Dile fo lfis:high vottune.of dTsptated Households in need pTtiousing becausI. e gt Hurrici ne Hanrey,.� I verancgin(ormaLlon inay not tie current UlmfwdesTcpclP,�e haps: a _ps.hud.gov apps/section8/results.cfm? city name text=BEAUMONT&county name text=&zip code=&property name text=&client group type=Elderly& maxrec=20&state code=TX&statename=Texas Allison Landrum `Executive Director Beaumont Housing Authority vwuw.bmtha.org From: Chris Boone <Chris. Boone@ Bea umontTexas.gov> Sent: Wednesday, February 20, 2019 8:25 AM To: Allison Landrum <landrumal@BMTHA.ORG> Subject: Demand for Senior Housing Units in Beaumont Allison, WHEREAS, Herman & Kittle Properties, Inc. has proposed an affordable rental housing development named Laurel Vista, located at Northwest Corner of Plaza 10 Circle in the City of Beaumont and WHEREAS, Herman & Kittle Properties, Inc. has communicated that it intends to submit an application to the Texas Department of Housing and Community Affairs (TDHCA) for 2019 Housing Tax Credits for Laurel Vista. It is hereby RESOLVED, that the City of Beaumont, acting through its governing body, hereby confirms that it supports the proposed Laurel Vista and that this formal action has been taken to put on record the opinion expressed by the City of Beaumont on , and . FURTHER RESOLVED, that as provided for in §11.3(b) of the Qualified Allocation Plan, itis expressly acknowledged and confirmed that the City of Beaumont has more than twice the state average of units per capita supported by Housing Tax Credits or Private Activity Bonds and FURTHER RESOLVED, that the City of Beaumont hereby supports the proposed Laurel Vista, and confrms that its governing body has voted specifically to approve the constraction of the Development and to authorize an allocation of Housing Tax Credits for the Development pursuant to Texas Government Code §2306:6703(a)(4), and FURTHER RESOLVED, that as provided for in §11.9(d)(2) of the. Qualified Allocation Plan and in accordance with Texas Government Code §2306.6725(a)(5), the City of Beaumont commits to provide development funding for Laurel Vista, in the form of fee waivers in an amount not to exceed Five Hundred and N01I00 Dollars ($500.00) . FURTHER RESOLVED that for and on behalf of the Governing Body, is hereby authorized, empowered, and directed to certify these resolutions to the Texas Department of Housing and Community Affairs. i 1 February 8, 2019 Marni Holloway Director of Multifamily Finance . Texas Department of Housing & Community Affairs P. 0. Box 13941 Austin, TX 78711-3941 RE: Laurel Vista Approx. NWC Plaza 10 Circle, Beaumont, TX 77707 Dear Ms. Holloway: On February 19, 2019, Beaumont City Council approved a resolution of support for Laurel Vista, TDHCA #19094. This resolution includes a financial contribution of a $500.00 reduction in development costs, by waiving the first $500.00 of plan review fees, water or sewer tap fees, and/or other permitting fees that are due and owing from the Applicant in connection with the construction of the Development, after receipt of a Housing Tax Credits award. Attached please find the amended resolution of support for Laurel Vista. If you have any questions or concerns, please feel free to contract me at 409-880-3770. Sincerely, Kyle Hayes City Manager Attachment 0 January 9, 2019 Dear Community Partner, On behalf of Herman & Kittle Properties, Inc., I am pleased to introdude Laurel Vista, a proposed residential apartment community. Herman & Kittle Properties, Inc. will submit an application. for 9% Housing Tax Credits to the Texas Department of Housing and Community Affairs (TDHCA) for Laurel Vista, which will be located at the Northwest corner of Veterans (Plaza 10) Circle in Beaumont in' Jefferson County. This New Construction development for seniors will be composed of up_to approximately 77 units reserved for income eligible households, as defined by TDHCA, The residential density ofthe Development will be approximately 11; 5 units per acre. Laurel Vista will provide residents with high-quality, modem appliances and finishes, as well as planned activities and many community amenities. The project details such as the architecture, building materials, and final amenities are in the design phase and will be finalized prior to construction. i In the spring, the Texas Department of Housing and Community Affairs'will hold public hearings in various locations around the state'to gather input on,Competitive Housing Tax Credit applications; comments can be made on any and all applications at each hearing. The hearing schedule along with contact information for written public comment Will be posted on TDHCXs Public Comment Ceder i website later this year. I look forward to introducing myself and the development and explaining how you can support our efforts to provide much-needed, high-quality housing in Beaumont and Jeff -arson County. Should you have any questions about the development, please do not hesitate to contact me at 806-543-8645 or tbowyer@hermankittle.com. Sincerely, Teresa Bowyer Representative, Laurel Vista Ap , LP (Applicant/Proposed Owner) Development Director, Herman & Kittle Properties, Inc. (Developer) 500 E 96th St #300, IndiauapoJis, IN 46240 4 n TeXas Department of Housing and Community Affairs Multifamily Finance Division. Notification of Submission of Affordable Housing Applications . 3anuary 18, 2019 The Honorable Audwin Samuel City Council of Beaumont 801 Main Street P.©_ Box 3 827, Beaumont, TX. 77704-3827 Re: Notification of Affordable Rental Housing Application(s) Proposed in Your Jurisdiction Dear Counefi Member Samuel: The Texas Department ofllousing and Community Affairs (the "Department') is in receipt of a preliuninary application(s) for possible funding throughthe Competitive Housing Tax Credit Program to develop or acquire affordable multifamily rental housing in your community. This notification is made in accordance with Tex. Gov't Code §2306.1114 to ensure thatyou are fully informed of the housing activity in your community'and so that you can provide input on the proposed application(s), The Department' greatly values your views concerning the need for affordable rental housing within your community and how the proposed developments) may address that need. Additionally, state law provides an opportunity for the applicable local jurisdiction (the city andlor county) to affect the scoring of an application by issuing a local resolution of suppoit orneutralify in accordance with. Tex. Gov't Code §2306.6710(b)(1)(B). Iu orderto affect the scoring of an application within its jurisdiction, the local government resolution must be submitted on or before March 1, 2029, identify the specific development, and clearly state support or no objection. Once submitted, the resolution cannot be withdrawn or amended. More information can be found on page 45 ofthe 2019 Qualified Allocation PIan Fouad .https:tlwww.tdhca.state.-bLus/multfamity/nofas-rWes.htm and suggested language fortheresolution can be found at httpsJ/www..tdhea.state tx.us/multifamily/apply-fbr-funds.him. You may also impact scoring through a Commitment of Development Funding by Local Political Subdivision. The criteria for the Commitment is found on page 46 of the 2019 QAP. Should the applicants) submit a full application to the Department on or before March 1, 2019, the Department will notify you again with more detailed information about the proposed development and provide information related to general public comment including statewide hearings. The Department's mission is to administer its assigned programs efficiently, transparently, and lawfully and to invest its resources strategically while developinghigh quality affordable housing which allows Texas communities to thrive. Through our multifamily programs, the D eparfineut encourages the new construction or rehabilitation of affordable nialtifamily housing; primarily through private developers. These developments benefit Texans in your cornuiunity by providing potential employment, local tax revenue, and affordable, safe, and high quality housing for eligible households. Ifyou have any questions or need additional information, please contactMYchael Lyttle, Director of External Affairs, at 512.475.4542 or michaeI.fyttle@tdhca-state taus. Sincerely, l�Cvlmi ��1 . Mami Holloway Director, Multifamily Finance TEM CMUCIVIEWOPHOUa1NaAO CCMMUNITYAPFAIRs W.t111rt ShAM ff.,TX78701 Main Nwnhat7512.478-3800 Emalt Wo0dhC"l8W.bLUS POBO13941,AusUn•TX78111 Toll Rea: 1-980525-0887 Web: www.hlh=xtdebLw EqualO,�trmHyEmptyaJRrogtan�A�a�'edsettdsenio3sveara�e t�pm tegoestlo S�t+k+ekni�ttlkrh�es. ImtayTa�:eua7as•ze9s trtvt anani tvac�t. Relevant Development hformation as Presented by the Applicant Project Number: 19094 v Development Name: Laurel Vista Development Address: NWC of Plaza 10 Circle Development City Beaumont DevelopmentZip: 77707 Region: E i Edled Regional Allocation: Target Population; f Sat Aside: .0 Nonprofit ❑ USDA ❑ At Risk ConstructlonType: NewConsWction Crediit Funding Requesf: $4,206,092 • Total Low Income Units: 77 Total Market Rate Units: Total Units, , Applicant Information: owner Contact: Teresa Bowyer• Owner Address: 1500 East 96th Street, Suite 390 OwnerCiiy: Indianapolis OvmerState' " 7X� OwnerZip: 46240 t Omer Phone. ws--543-6645 OwnerEmafi: tbo er hermanWiOe.com f TEXAS nEPARTmuir of HOUSING AND COMMt1i'" AFFAMIdh a% ' 221 Fse111thetn:aSAvstIn.7X7a7o1 Melni,[= er.51&a7s-3Bu0 �: �ldficeslelalx us PEZX13941, Austrn, TX7a711 ToU Free: i-ea0525.01167 �h d�h��• Fquel Op?whvdN �y�yredpmg,eu�Ai¢E#myatdsand sen4aeava0atdet' . RehY7eaw:60a735-19e7 and717 v ' s t PROPERTIES, INC. Rini Lsratc DareloMent i Cencml Cpntrsctiug • Prnperty Whagenrenr December 7, 2018 Chris Boone, Director City of Beaumont Planning & Community Development Department 801 Main, Suite 201 Beaumont, TX 77701 RE 2019 HTCApplication located at Northwest Corner of Plaza 10 Circle, Beaumont, 7X Mr. Boone: Please accept this letter as our request for a 2x Resolution and Resolution of Support (template attached) for a.to-be-named apartment development at the subject location. Herman & Kittle Properties, Inc. (HKP) intends to submit a 2019 9% Housing Tax Credit application for the proposed development to the Texas Department of Housing and Community Affairs (TDHCA). Below you will find the preliminary project information. Please note that the final deal structure will be determined based on the market report, as required by TDHCA. Location (map attached): Approximately 6.76 (Gross) Acres at Northwest Corner of Plaza 10 Circle, Beaumont, TX Household type: Senior with Veteran Preference/Marketing (to be confirmed priorto TDHCA pre - application) Total Units: Approx. 74 (to be determined by site plan) Income Mix: 8 Units @ 30% AMI, 15 Units @ 50% AN, 49 Units @ 60% AMI Bedroom Mix. 40 x 1 -bedrooms, and 32 x 2 -bedrooms Thank you in advance for your consideration of this request. Don't hesitate to contact me should -you have questions or require additional information. Sincerely, Teresa Bowyer Development Director Herman & Kittle Properties, Inc. tbowyer@ herma nkittle.com_ 806-543-8645 500 East 96th Sheet Suite 300 • Indianapolis, IN 46240 • 317.846.3111 • hermankittle.com PROPERTY MAP: Approx. 6.76 (Gross) Acres at Northwest Corner of Plaza 10 Circle f n RESOLUTION NO. WHEREAS, Herman & Kittle Properties, Inc. has proposed a development for affordable rental housing at the northwest corner of Plaza 10 Circle, named Laurel Vista in the City of Beaumont, County of Jefferson, Texas; and, WHEREAS, Herman & Kittle Properties, Inc. has advised that it intends to submit an application to the Texas Department of Housing and Community Affairs (TDHCA) for 2019 Housing Tax Credits for Laurel Vista; NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF BEAUMONT: THAT the statements and findings set out in the preamble to this resolution are hereby, in all things, approved and adopted; and, SECTION 1. As provided for in §11.9(d)(2) of the Qualified Allocation Plan and in accordance with Texas Government Code §2306.6725(a)(5), the City of Beaumont will commit to provide up to $500 of in-kind contributions for the development of Laurel Vista, which may be in the form of fee waivers, infrastructure improvements or other in- kind contributions deemed beneficial to the City for future development. Specific in-kind contributions will be determined at a later date. SECTION 2. As provided for in §11.3(b) of the TDHCA Qualified Allocation Plan, it is expressly acknowledged and confirmed that the City of Beaumont has more than twice the state average of units per capita supported by Housing Tax Credits or Private Activity Bonds. SECTION 3. The City of Beaumont hereby supports the proposed new Laurel Vista development, and confirms that its governing body votes specifically to approve the construction of the development and to authorize an, allocation of Housing Tax Credits for this development pursuant to Tex. Gov't Code §2306.6703(a)(4). SECTION 4. The City of Beaumont, TX, acting through its governing body, hereby confirms that it is exclusively supporting in the TDHCA 2019 Competitive Tax Credit Application Cycle in. the At -Risk Funding Pool, the proposed Laurel Vista to be located at the northwest corner of Plaza 10 Circle, Beaumont, Texas 77703 with the TDHCA Application and that this formal action has been taken to put on record the opinion expressed by the City of Beaumont, TX at its regularly scheduled Council Meeting on February 19, 2019, at which a quorum was present. SECTION 5. For and on r behalf of the Governing Body, Mayor Becky Ames is hereby authorized, empowered, and directed to certify this resolution to the Texas Department of Housing and Community Affairs. The meeting at which this resolution was approved was in all things conducted in strict compliance with the.Texas Open Meetings Act, Texas Government Code, Chapter 551. PASSED BY THE CITY COUNCIL of the City of Beaumont this the 19th day of February, 2019. - Mayor Becky Ames - RESOLUTION NO. WHEREAS, Herman & Kittle Properties, Inc. has proposed a development for affordable rental housing at the northwest corner of Plaza 10 Circle, named Laurel Vista I in the City of Beaumont, County of Jefferson, Texas; and, WHEREAS, Herman & Kittle Properties, Inc. has advised that it intends to submit an application to the Texas Department of Housing and Community Affairs (TDHCA) for 2019 Housing Tax Credits for Laurel Vista; NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF BEAUMONT: THAT the statements and findings set out in the preamble to this resolution are hereby, in all things, approved and adopted; and, SECTION 1. As provided for in §11.9(d)(2) of the Qualified Allocation Plan and in accordance with Texas Government Code §2306.6725(a)(5), the City of Beaumont will commit to provide up to $500 of in-kind contributions for the development of Laurel Vista, which may be in the form of fee waivers, infrastructure improvements or other in- kind contributions deemed beneficial to the City for future development. Specific in-kind contributions will be determined at a later date. SECTION 2. As provided for in §11.3(b) of the TDHCA Qualified Allocation Plan, it is expressly acknowledged and confirmed that the City of Beaumont has more than twice the state average of units per capita supported by Housing Tax Credits or Private Activity Bonds. SECTION 3. The City of Beaumont hereby supports the proposed new Laurel Vista development, and confirms that its governing body votes specifically to approve the construction of the development and to authorize an allocation of Housing Tax Credits for this development pursuant to Tex. Gov't Code §2306.6703(a)(4). SECTION 4. The City of Beaumont, TX, acting through its governing body, hereby confirms that it is exclusively supporting in the TDHCA 2019 Competitive Tax Credit Application Cycle in the At)Risk Funding Pool, the proposed Laurel Vista to be located at the northwest corner of Plaza 10 Circle, Beaumont, Texas 77703 with the TDHCA Application and that this formal action has been taken to put on record the opinion expressed by the City of Beaumont, TX at its regularly scheduled Council Meeting on February 19, 2019, at which a quorum was present. SECTION 5. For and on behalf of the Governing Body, Mayor Becky Ames is hereby authorized, empowered, and directed to certify this resolution to the Texas Department of Housing and Community Affairs. The meeting at which this resolution was approved was in all things conducted in strict compliance with the Texas Open Meetings Act, Texas Government Code, Chapter 551. PASSED BY THE CITY COUNCIL of the City of Beaumont this the 26th day of FA February, 2019. - Mayor Becky Ames - 0 K] February 26, 2019 Consider a resolution authorizing the City Manager to accept maintenance and authorize a final payment to McInnis Construction, Inc., for Fire Station No. 1 BEAUMONT' TEXAS TO: City Council FROM: Kyle Hayes, City Manager PREPARED BY: Keith Folsom, Facilities Maintenance Director . MEETING DATE: February 26, 2019 REQUESTED ACTION: Council consider a resolution authorizing the City Manager to accept maintenance and authorize a final payment to McInnis Construction, Inc., for Fire Station No. 1. BACKGROUND On September 27, 2016, by Resolution No. 16-188, City Council awarded McInnis Construction, Inc., of Silsbee the contract for the new Beaumont Fire Station No. 1 in the amount of $7,409,783.00. The project has been inspected by the Architect and Facilities Maintenance Department and found to be complete in accordance with the provisions and terms set forth in the contract. Acceptance of maintenance and final payment in the amount of $373,588.16 is recommended. FUNDING SOURCE Capital Program. RECOMMENDATION Approval of resolution. RESOLUTION NO. WHEREAS, on September 27, 2016, the City Council of the City of Beaumont, Texas, passed Resolution No. 16-188 awarding a contract in the amount of $7,409,783.00 to McInnis Construction, Inc., of Silsbee, Texas, for the new Beaumont Fire Station No. 1 Project; and, WHEREAS, a contingency allowance in the amount of $100,000.00 was included in the above noted contract; and, WHEREAS, on December 22, 2016, the City Manager executed Change Order No. 1, in the amount of $1,800.00, to remove approximately seventeen (17) concrete footings which were encountered in the current area of excavation; and, to haul off and backfill with compacted select fill, thereby decreasing the contingency allowance to $98200.00 and having no affect on the total contract amount of $7,409,783.00; and, WHEREAS, on January 10, 2017, the City Council of the City of Beaumont, Texas, passed Resolution No. 17-004 approving Change Order No. 2, in the amount of $33,180.00, to remove approximately 19,626 square feet of unstable subgrade soil located in the building foundation area, thereby decreasing -the contingency allowance to $65,020.00 and having no affect on the total contract amount of $7,409,783.00; and, WHEREAS, on January 24, 2017, the City Council of the City of Beaumont, Texas, passed Resolution No. 17-008 approving Change Order No. 3, in the amount of $21,651.00, to remove approximately 9,600 square feet of unstable subgrade soil, asphalt roadway (13' x 160') and debris, thereby decreasing the contingency allowance to $43,369.00 and having no affect on the total contract amount of $7,409,783.00; and, 0 WHEREAS, on February 23, 2017, the City Manager executed Change Order No. 4 to approve ,the extension of the contract time due to inclement weather days for the months of December 2016 and January 2017, thereby having no affect on the contingency allowance amount of $43,369.00 and having no affect on the total contract amount of $7,409,783.00; and, WHEREAS, on March 21, 2017, the City Council of the City of Beaumont, Texas, passed Resolution No. 17-049 approving Change Order No. 5, in the amount of $80,243.13, to install a cast -in-place concrete split liner box to allow for the unrestricted flow of the storm water around the existing 10" City water line and a Center Point Energy natural gas line located along Gulf Street; and, to remove approximately 53,000 square feet of unstable subgrade soil located in the south paving areas, employee parking area, and entrance drives, thereby giving credit for the contingency allowance of $43,369.00 and resulting in a net increase of the contract amount by $36,874.13 for a total contract amount of $7,446,657.13; and, WHEREAS, on March 10, 2017, the City Manager executed Change Order No. 6 to approve the extension of the contract time due to inclement weather days for the month of February 2017, thereby having no affect on the total contract amount of $7,446,567.13; and, WHEREAS, on May 22, 2017, the City Manager executed Change Order No. 7 to approve the extension of the contract time due to inclement weather days for the months of March and April 2017, thereby having no affect on the total contract amount of $7,446,567.13; and, WHEREAS, on June 2, 2017, the City Manager executed Change Order No. 8, in the amount of $4,188.30, to install electrical conduit, boxes and associated wiring for 7- 3 button overhead door remote stations for apparatus bay folding doors, thereby increasing the total contract amount to $7,450,845.43; and, WHEREAS, on June 28, 2017, the City Manager executed Change Order No. 9 to approve the extension of the contract time due to inclement weather days for the month of May 2017 and June 1, 2017, thereby having no affect on the total contract amount of $7,450,845.43; and, WHEREAS, on July 13, 2017, the City Manager executed Change Order No. 10 to approve the extension of the contract time due to inclement, weather days for the month of June 2017, thereby having no affect on the total contract amount of $7,450,845.43; and, WHEREAS, on August 9, 2017, the City Manager executed Change Order No. 11 to approve the extension of the contract time due to .inclement weather days for the month of July 2017 thereby having no affect on the total contract amount of $7,450,845.43; and, WHEREAS, on October 26, 2017, the City Manager executed Change Order No. 12 to approve the extension of the contract time due to inclement weather days for the months of early August 2017 and August 25 -October 10, 2017 for Hurricane/Tropical Storm Harvey delay time, thereby having no affect on the total contract amount of $7,450,845.43; and, WHEREAS, on January 31, 2018, the City Manager executed Change Order No. 13, in the amount of $5,653.12, for the loss of labor and equipment cost due to conduit 0 obstructing the construction of the new sanitary sewer manhole on MLK; removal of 20" of concrete pipe and replacement with PVC pipe; and, sidewalk demo and re- installation, thereby increasing the contract amount to $7,456,498.55; and, WHEREAS, on February 9, 2018, the City Manager executed Change Order No. 14 to approve the extension of the contract time due to inclement weather days for the months of October and November 2017, thereby having no affect on the total contract . amount of $7,450,845.43; and, WHEREAS, on March 8, 2018, the City Manager executed Change Order No. 15, in the amount of $3,356.85, for the change out of hardware to electronic for door number 5; tear out and repair of brick to run conduit in the wall; change location of antenna from support side by removing sleeve and repairing brick; and, breaking hole in mezzanine and installing sleeve, thereby increasing the contract amount to $7,459,855.40; and, WHEREAS, on April 26, 2018, the City Manager executed Changer Order No. 16, in the amount of $8,520.73, for the fuel system change, block layer modifications and patch; and, consolidation of shunt trip breakers for fuel system, thereby increasing the contract amount to $7,468,376.13; and, WHEREAS, on August 22, 2018, the City Manager executed Change Order No. 17, to approve the extension of the contract time due to inclement weather days for the months of December 2017 and January -April 2018, thereby having no affect on the total contract amount of $7,468,376.13; and, WHEREAS, on August 27, 2018, the City Manager executed Changer Order No. 18, in the amount of $5,584.40, for the installation of 2" conduit from the technology room across the apparatus bay and into the east side; and, paining of additional conduit in open bay ceiling, thereby increasing the contract amount to $7,473,960.53; and, WHEREAS, on September 27, 2018, the City Manager executed Change Order No. 19, to approve the extension of the contract time due to inclement weather days for the months of June, July and August 2018, thereby having no affect on the total contract amount of $7,468,376.13; and, WHEREAS, on September 28, 2018, the City Manager executed Changer Order No. 20, in the amount of $3,651.25, for the installation of fourteen (14) 22/4 drops for the bay door control locations, thereby increasing the contract amount to $7,477,611.78; and, WHEREAS, on September 28, 2018, the City Manager executed Changer Order No. 21, in the amount of $2,727.80, for installation and configuration of materials for the drive gate, thereby increasing the contract amount to $7,480,339.58; and, WHEREAS, on November 29, 2018, the City Manager executed Changer Order No. 22, in the amou.nt of $1,423.64, for removal of the sprinkler protection in the server room; and, removal, replacement and repainting of sheetrock, thereby increasing the contract amount to $7,481,763.22; and, WHEREAS, on January 11, 2019, the City Manager executed Changer Order No. 23, in the amount of ($10,000.00, for the grounding loop system, thereby decreasing the contract amount to $7,471,763.22; and, WHEREAS, the project has been inspected by Architectural Alliance, Inc. and the Facilities Maintenance Division and found to be complete in accordance with the provisions and terms set forth in the contract; NOW, THEREFORE, BE IT RESOLVED BY -THE CITY COUNCIL OF THE CITY OF BEAUMONT: THAT the statements and findings set out in the preamble to this resolution are hereby, in all things, approved and adopted; and, THAT the new Beaumont Fire Station No. 1 Project be and the same is hereby accepted; and, BE IT FURTHER RESOLVED THAT the City Manager is hereby authorized to make final payment in the amount of $373,588.16 to McInnis Construction, Inc., of Silsbee, Texas. The meeting at which this resolution was approved was in all things conducted in strict compliance with the Texas Open Meetings Act, Texas Government Code, Chapter 551. PASSED BY THE CITY COUNCIL of the City of Beaumont this the 26th day of January, 2019. l - Mayor Becky Ames - WORK SESSION Receive an informational report from the Police Department WORK SESSION Review and discuss the Riverfront Park Shoreline Restoration Project WORK SESSION Review and discuss planned improvements within the City's Water System