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Home My WebLink AboutRES 18-294RESOLUTION NO. 18-294 WHEREAS, bids were solicited for a six (6) month contract, with an option to renew for a period of six (6) months, for the purchase of lubricants for use by various City departments in maintaining vehicles and equipment; and, WHEREAS, Sun Coast Resources, Inc., of Houston, Texas, submitted a qualified bid in the unit amounts shown on Exhibit "A," attached hereto, for an estimated total expenditure of $133,454.40; and, WHEREAS, City Council is of the opinion that the bid submitted by Sun Coast Resources, Inc., of Houston, Texas, offers the City the best combination of contract price and additional economic development opportunities for the municipality created by the contract award, including the employment of residents of the municipality and increased tax revenues to the municipality and should be accepted; NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF BEAUMONT: THAT the statements and findings set out in the preamble to this resolution are hereby, in all things, approved and adopted; and, THAT the bid submitted by Sun Coast Resources, Inc., of Houston, Texas, for a six (6) month contract, with an option to renew for a period of six (6) months, for the purchase of lubricants for use by various City departments in maintaining vehicles and equipment for an estimated amount of $133,454.40 be accepted by the City of Beaumont; and, B EAU M4 N T CITY H BEA DIVISION N BID TABU TEXAS PURCHASING DIVISION BID TABULATION TEXAS Bid Name: SIX (6) MONTH CONTRACT FOR AUTOMOTIVE LUBRICANTS Bid Number: MF1019-01 Bid Opening: Thursday, November 1, 2018 Contact Person: Christy Williams, Buyer II chr stv.williamsabeaumonttexas.goy Phone: 409-880-3758 Page I Vendor City / State Phone No. TRI -CON, INC. CERTIFIED LABORATORIES/NCH CORP. SUN COAST RESOURCES, INC. BEAUMONT IRVING HOUSTON 409.835-2237 800-527-9919 713-029.6702 Item No. APPROX QTY DESCRIPTION Unit Price Extended Unit Price Price Extended Unit Price Price Extended Price _ENGINEOIL Item 1 3,200 GAL Engine Oil OW20, 5W20, 1OW30, 15W-40 (BULK DELIVERIES >250 GALLONS) $ 9.49 $30,368.00 NO BID -$ 8.56 $27,392.00 Item lA 3,200 GAL Engine Oil SYNTHETIC BLEND OW20, SW20, 1OW30,15W-40 (BULK DELIVERIES >250 GALLONS) $ 12.59 $40,288.00 NO BID $ 8.56 $27,392.00 Item 2 1,000 GAL Engine Oil OW20, 5W20, I OW30, 15W-40 (55 GALLON DRUMS) $ 9.49 $9,490.00 $ 18.87 $18,870.00 $ 9.56 $9,560.00 Item 2A 1,000 GAL Engine Oil SYNTHETIC BLEND OW20, 5W20, 1OW30, ISW-40 (55 GALLON DRUMS) $ 10.49 $10,490.00 $ 18.87 $18,870.00 $ 9.56 $9,560.00 Item 3 MANUFACTURER AND BRAND BID for Items 1 and 2 above TOTAL Rubia TIR 7900 Spectra Xtreme Total Quartz Item 3A MANUFACTURER AND BRAND BID for Items 1 a and 2a above TOTAL Rubia SB Spectra Xtreme Total Quartz Item 4 110 GAL I Engine Oil SAE 40 (55 gal drums) $ 4.49 1 $493.90 $ 17.42 1 $1,916.20 $ 8.74 1 $961.40 Item 5 MANUFACTURER AND BRAND BID: TOTAL Rubia SB Strata 40 Total Rubia ,.TRANSMISSION.FLUID/HYDRAULIC QIL_ _ ... Item 1 1,300 QT Dexron III (quart containers) $ 2.53 $3,289.00 NO BID $ 2.98 $3,874.00 Item 2 250 GAL Dexron III (bulk deliveries >250 al) $ 4.51 $1,127.50 NO BID $ 8.06 $2,015.00 Item 3 100 GAL Decron 111 (55 gal drums) $ 5.07 $507.00 $ 25.87 1 $2,587.00 $ 9.06 $906.00 Item 4 MANUFACTURER AND BRAND BID for Items 1,2, & 3 above: TOTAL Fluid NA H3 Universal ATF Total Fluid H3 Item S 100 QT Mercon 5 (quart containers) $ 1.99 $199.00 NO BID $ 5.54 $554.00 Item 6 MANUFACTURER AND BRAND BID for item 5 above:: TOTAL Fluid M5 Chevron Mercon 5 Item 7 4,700 GAL Multi-purpose Transmission/Hydraulic Oil (bulk deliveries >250 al) $ 8.95 $42,065.00 NO BID $ 7.16 $33,652.00 Item 8 500 GAL Multi-purpose Transmission/Hydraulic Oil (55 gal drums) $ 8.41 ^ $4,205.00 $ 13.07 $6,535.00 $ 8.16 $4,080.00 Item 9 MANUFACTURER AND BRAND BID for Items 7 &8 above: TOTAL Dynatrans MP Oil All Xtreme Total Dynatrans MP Item 10 500 GAL Caterpillar TO -4 Compatible Lubricants, SAE l OW (bulk deliveries > 259gallons) $ 3.99 $1,995.00 NO BID $ 7.75 $3,875.00 Item 11 1500 GAL Caterpillar TO -4 Compatible Lubricants, SAE SO (bulk deliveries >250 gallons) $ 7.29 $3,645.00 NO BID $ 8.97 $4,485.00 Item 12 275 GAL ISAE Caterpillar TO -4 Compatible Lubricants, IOW (55 gal. drum) $ 3.99 $1,097.25 $ 18.37 $5,051.75 $ 8.75 $2,406.25 Item 13 275 GAL Caterpillar TO -4 Compatible Lubricants, SAE 50 (55 gal. drum) $ 9.57 $2,631.75 $ 18.37 $5,051.75 $ 9.97 $2,741.75 Item 14 MANUFACTURER AND BRAND BID for items 10-13 above: TOTAL Dynatrans AC Lubemaster TD -4 Total Dynatrans AC Item 15 DRUM DEPOSIT CHARGE: $0.00 non returnable drums $0.00 TOTAL BID $151,891.40 *all Items not bid $58,881.70 $133,454.40 5% Price Differential allowed for local vendors NO BULK DELIVERIES AVAILABLE Adjusted total bid $133,454.40 Recommend awarding to Sun Coast Resources, of Houston, under Local Government Code 271.9051 which allows a 5% price differential to locally owned businesses. Total allowance Is $6,672.72 above low dollar bid. No Response: Apache Oil, Matrix Lubricants, Thomas Petroleum, Spldle & Spidle ***See page 2 for Maxx Marka response EXHIBIT "A" Bid Name: SIX (6) MONTH CONTRACT FOR AUTOMOTIVE LUBRICANTS Bid Number: MF1019-01 Bid Opening: Thursday, November 1, 2017 Page 2 Contact Person: Christy Williams, Buyer 11 Description christy.williams(cDbeaumonftexas.go Item 1 Phone: 409-880-3758 Vendor: Maxx Marka, Inc City/ State San Antonio, Texas Phone No. 210-368-9248 Item No. Approx. Qty- Description Type Unit Price Item 1 3,200 gal. Engine Oil OW20, SW20, 1OW30,15W40 (bulk deliveries > 250 gallons) Service Pro OW -20 $9.30 Service Pro 5W-20 $8.48 Service Pro 1OW-30 $9.18 Service Pro 15W-40 $15.77 Item 1A 3,200 gal. Engine Oil SYNTHETHIC BLEND OW20,5W20, 10W30, 15W40 (bulk deliveries > 250 gallons) Service Pro OW -20 NO BID Service Pro 5W-20 $6.03 Service Pro IOW -30 $6.03 Purus CK4 15W-40 $7.82 Item 2 1000 GAL Engine Oil OW20,5W20, 1OW30,15W40 (55 GALLON DRUMS) Service Pro OW -20 $9.75 Service Pro 5W-20 $8.94 Service Pro 1OW-30 $9.18 Purus CK4 15W-40 $16.22 Item 2A 1000 GAL Engine Oil SYNTHETIC BLEND OW20,5W20, 10W30, 15W40 (55 GALLON DRUMS) 1 Service Pro OW -20 NO BID Service Pro 5W-20 $6.48 Service Pro IOW -30 $6.48 Service Pro 15W-40 NO BID Item 3 Manufacturer and brand bid for Items I & 2 above: Service Pro and Purus Item 3A Manufacturer and brand bid for Items 1A & 2A above: Service Pro and Purus Item 4 110 Gal. lEngine Oil SAE 40 (55 gallon drums) No Bid Item 5 Manufacturer and brand bid for items 4 above: No Bid -TRAN[SMISSIONF.LUIIj/HYDRAUu OIL Item 1 1,300 qt. Dexron III (quart containers) $2.52 $3,276.010 Item 2 250 gal. Dexron III (bulk deliveries >250 gallons) $6.04 $1,510.00 Item 3 100 gal. Dexron 111 (55 gal. drums) $6.04 $604.00 Item 4 Manufacturer and Brand bid for Items 1, 2, & 3 ab,,;7� Service Pro Item 5 100 cit. FMercn 5 (quart containers) $11.981 $1,198.00 Item 6 - Manufacturer and Brand Bid for Item 5 above: Service Pro Item 7 4,700 gal. - IMulti-purpose transmission/hydraulic oil (bulk deliveries > 250 gals) = $10.051 $47,235.00 Item 8 500 gal. I Multi-purpose transmission/hydraulic oil (55 gal. drum) 1 $10.501 $5,250.00 Item 9 Manufacturer and Brand Bid for Items 7 & 8 above: Service Pro Item 10 500 gal. Caterpillar TO -4 Compatible Lubricants, SAE 10W (bulk deliveries >250 gals) $14.51 $7,255.00 Item 11 1 1500 gal. Caterpillar TO -4 Compatible Lubricants, SAE SOW (bulk deliveries >250 gallons) $15.41 $7,705.00 Item 12 275 gal. Caterpillar TO -4 Compatible Lubricants, SAE 10W, (5S gal. drum) $14.88 $4,092.00 Item 13 1275 gal. Caterpillar TO -4 Compatible Lubricants, SAE 50, (55 gal. drum) $15.761 $4,334.00 Item 14 Manufacturer and Brand Bid for Items 10-13 above: Royal Manufacturing Corp. Item 15 Drum Deposit Charge: $25.00 ***Vendor did not provide pricing in format requested BE IT FURTHER RESOLVED THAT the City Manager be and he is hereby authorized to execute a contract with Sun Coast Resources, Inc., of Houston, Texas, for the purposes described herein. The meeting at which this resolution was approved was in all things conducted in strict compliance with the Texas Open Meetings Act, Texas Government Code, Chapter 551. PASSED BY THE CITY COUNCIL of the City of Beaumont this the 20th day of November, 2018. Vay"or' Becky Ames -