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HomeMy WebLinkAboutPACKET OCT 23 2018BEAUMONT REGULAR MEETING OF THE CITY COUNCIL COUNCIL CHAMBERS OCTOBER 23, 2018 1:30 PM ',l�]�.�►�IT�Te�►� 17.1 * Approval of minutes — October 16, 2018 Confirmation of board and commission member appointments A) Approve the purchase of a garbage truck for use' the Solid Waste Department B) Approve the purchase of a Front End Loader for use in the Streets & Drainage Division C) Approve the purchase of a Dump Truck for use in the Streets & Drainage Division D) Approve the purchase of three vehicles for use in the Police and Fire Departments E) Approve the purchase of a new virtual server system for use by all City Departments F) Approve the purchase of one all -terrain vehicle, five mowers, and one utility tractor for use in the Parks and Recreation; Water Utilities; and Solid Waste Departments G) Approve the purchase of 12 golf carts for use at the Henry Homberg Golf Course H) Approve a resolution rejecting all bids received for a cement slurry application contract 1) Authorize the City Manager to execute Change Order No. 2, accept maintenance, and authorize final payment for the Sewer Plant — Clarifiers Rehabilitation Phase II Project BEAUMONT TEXAS TO: City Council FROM: Kyle Hayes, City Manager PREPARED BY: Todd Simoneaux, Chief Financial Officer MEETING DATE: October 23, 2018 REQUESTED ACTION: Council consider a resolution approving the purchase of a garbage truck for use in the Solid Waste Department. BACKGROUND The rear load truck will be purchased from Houston Freightliner, of Houston, Texas, in the amount of $134,300.00. The rear load truck will replace unit 6148, which has exceeded the expected service life. It will be disposed of in accordance with the City's surplus equipment policy. Pricing was obtained through the Houston -Galveston Area Council (HGAC), a cooperative purchasing association providing cities and political subdivisions with the means to purchase specialized equipment at volume pricing. HGAC complies with State of Texas' procurement statutes. FUNDING SOURCE Solid Waste Fund. RECOMMENDATION Approval of the resolution. RESOLUTION NO. BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF BEAUMONT: THAT the City Council hereby approves the purchase of a Freightliner M3-10&rear load garbage truck for use by the Solid Waste Department from Houston Freightliner, of Houston, Texas, in the amount of $134,300.00 through the Houston -Galveston Area Council (H -GAC) Cooperative Purchasing Program. The meeting at which this resolution was approved was in all things conducted in strict compliance with the Texas Open Meetings Act, Texas Government Code, Chapter 551. PASSED BY THE CITY COUNCIL of the City of Beaumont this the 23rd day of October, 2018. - Mayor Becky Ames - .. . BEAUMONT TEXAS TO: City Council FROM: Kyle Hayes, City Manager PREPARED BY: Todd Simoneaux, Chief Financial Officer MEETING DATE: October 23, 2018 REQUESTED ACTION: Council consider a resolution approving the purchase of a Front End Loader for use in the Streets & Drainage Division. BACKGROUND The front end loader will be purchased from Associated Supply Co., Inc., of Beaumont, Texas, in the amount of $127,710.20. The new front end loader will replace unit 5136, which has exceeded the expected service life. It will be disposed of in accordance with the City's surplus equipment policy. Pricing was obtained through the Houston -Galveston Area Council (HGAC), a cooperative purchasing association providing cities and political subdivisions with the means to purchase specialized equipment at volume pricing. HGAC complies with State of Texas' procurement statutes. FUNDING SOURCE Capital Reserve Fund. RECOMMENDATION Approval of the resolution. RESOLUTION NO. BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF BEAUMONT: THAT the City Council hereby approves the purchase of a Case 521G front end loader for use by the Streets and Drainage Division from Associated Supply Co., Inc., of Beaumont, Texas, in the amount of $127,710.20 through the Houston -Galveston Area Council (H -GAC) Cooperative Purchasing Program. The meeting at which this resolution was approved was in all things conducted in strict compliance with the Texas Open Meetings Act, Texas Government Code, Chapter 551. PASSED BY THE CITY COUNCIL of the City of Beaumont this the 23rd day of October, 2018. - Mayor Becky Ames - C BEAUMONT TEXAS TO: City Council FROM: Kyle Hayes, City Manager PREPARED BY: Todd Simoneaux, Chief Financial Officer MEETING DATE: October 23, 2018 REQUESTED ACTION: Council consider a resolution approving the purchase of a Dump Truck for use in the Streets & Drainage Division. BACKGROUND The dump truck will be purchased from Grande Truck Center, of San Antonio, Texas, in the amount of $119,073.00. The new dump truck will replace unit 3304, which has exceeded the expected service life. It will be disposed of in accordance with the City's surplus equipment policy. Pricing was obtained through the Houston -Galveston Area Council (HGAC), a cooperative purchasing association providing cities and political subdivisions with the means to purchase specialized equipment at volume pricing. HGAC complies with State of Texas' procurement statutes. FUNDING SOURCE Capital Reserve Fund. RECOMMENDATION Approval of the resolution. RESOLUTION NO. BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF BEAUMONT: THAT the City Council hereby approves the purchase of a 4700 Western Star dump truck for use by the Streets and Drainage Division from Grande Truck Center of San Antonio, Texas, in the amount of $119,073.00 through the Houston -Galveston Area Council (H -GAC) Cooperative Purchasing Program. The meeting at which this resolution was approved was in all things conducted in strict compliance with the Texas Open Meetings Act, Texas Government Code, Chapter 551. PASSED BY THE CITY COUNCIL of the City of Beaumont this the 23rd day of October, 2018. - Mayor Becky Ames - �11 BEAUMONT TEXAS TO: City Council FROM: Kyle Hayes, City Manager PREPARED BY: Todd Simoneaux, Chief Financial Officer MEETING DATE: October 23, 2018 REQUESTED ACTION: Council consider a resolution approving the purchase of three vehicles for use in the Police Department and the Fire Department. I i • ` 1 AL1 Replacement vehicles are requested through the City's budget process. The Fleet Manager reviews the requests and evaluates the vehicles to be replaced. Based on this evaluation a recommendation is made to replace worn and obsolete vehicles that are no longer cost effective to operate. The vehicles to be purchased are replacing models ranging from 2009 to 2014. The vehicles will be disposed of in accordance with the City's surplus equipment policy. The vehicles will be purchased from Lake County Chevrolet, of Jasper, Texas in the amount of $103,860.39. Pricing was obtained through the GoodBuy purchasing cooperative, which provides cities and political subdivisions the means to purchase specialized equipment at volume pricing. GoodBuy complies with State of Texas' procurement statutes. Warranties of 36,000 miles or three years are provided for each new vehicle. Warranty service is provided by local authorized dealerships. FUNDING SOURCE Capital Reserve Fund. RECOMMENDATION Approval of the resolution. Purchase of Fleet Vehicles October 23, 2018 Page 1 ITEM DEPT. OR DIVISION DESCRIPTION QTY. TOTAL PRICE 1 Fire Dept/Operations Chevrolet Tahoe PPV 1 $34,420.13 2 Police Dept/CID Chevrolet Tahoe PPV 2 $69,140.26 BUYBOARD FEE $300.00 TOTAL 3 $103,860.39 i RESOLUTION NO. BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF BEAUMONT: THAT the City Council hereby approves the purchase of three (3) vehicles for use by the Police and Fire Divisions from Lake Country Chevrolet, of Jasper, Texas, in the amount of $103,860.39 through the GoodBuy Cooperative Purchasing Program. The meeting at which this resolution was approved was in all things conducted in strict compliance with the Texas Open Meetings Act, Texas Government Code, Chapter 551. PASSED BY THE CITY COUNCIL of the City of Beaumont this the 23rd day of October, 2018. - Mayor Becky Ames - E BEAUMONT TEXAS TO: City Council FROM: Kyle Hayes, City Manager PREPARED BY: Bart Bartkowiak, Chief Technology Officer MEETING DATE: October 23, 2018 REQUESTED ACTION: Council consider a resolution approving the purchase of a new virtual server system for use by all City Departments. BACKGROUND Pricing was obtained through the State of Texas Department of Information (DIR). DIR provides cities and political subdivisions with the means to purchase information technology at volume prices contracted under the procurement statutes of the State of Texas. The City uses a server system that allows for many servers to be created virtually instead of having to buy, house, and maintain a physical piece of hardware for each server. The current system was purchased in July of 2012 and is end of life with no further vendor support. There are currently 42 virtual servers. The new system will be capable of supporting approximately 86 virtual servers at max capacity depending on the requirements of the virtualized servers. The server, in the amount of $86,000, will be purchased from Presidio Networked Solutions Group, LLC of Houston, Texas. General Fund — Information Technology, Technology Fund - Municipal Court, Airport Fund, Water Fund. RECOMMENDATION Approval of the resolution. RESOLUTION NO. BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF BEAUMONT: THAT the City Council hereby approves the purchase of a virtual server system for use by all City Departments from Presidio Networked Solutions Group, LLC, of Houston, Texas, -'in the amount of $86,000.00 through the State of Texas Department of Information (DIR) contract. The meeting at which this resolution was approved was in all things conducted in strict compliance with the Texas Open Meetings Act, Texas Government Code, Chapter 551. PASSED BY THE CITY COUNCIL of the City of Beaumont this the 23rd day of October, 2018. - Mayor Becky Ames - BEAUMONT TEXAS TO: City Council FROM: Kyle Hayes, City Manager PREPARED BY: Todd Simoneaux, Chief Financial Officer MEETING DATE: October 23, 2018 REQUESTED ACTION: Council consider a resolution approving the purchase of one all - terrain vehicle (ATV), five mowers, and one utility tractor for use in the Parks and Recreation; Water Utilities; and Solid Waste Departments. BACKGROUND The ATV for the Water Utilities Department in the amount of $13,632.56 will replace unit 9670, which has exceeded the expected service life. It will be disposed of in accordance with the City's surplus equipment policy. The five mowers for the Parks and Recreation Department; and Water Utilities Department in the amount of $44,477.90 will replace units 4057, 4061, 4059, 4009, and 4056, which have exceeded their expected service lives. They will be disposed of in accordance with the City's surplus equipment policy. The utility tractor for the Solid Waste Department in the amount of $27,983.77 will replace unit 4321, which has exceeded the expected service life. It will be disposed of in accordance with the City's surplus equipment policy. The vehicles/equipment will be purchased from Kubota Tractor Corporation, of Grapevine, Texas, in the amount of $86,094.23. Pricing was obtained through BuyBoard, a cooperative purchasing association providing cities and political subdivisions with the means to purchase specialized equipment at volume pricing. BuyBoard complies with the State of Texas' procurement statutes. Capital Reserve Fund ($26,686.74) Water Utilities Fund ($31,423.72) Solid Waste Fund ($27,983.77). RECOMMENDATION Approval of the resolution. RESOLUTION NO. BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF BEAUMONT: THAT the City Council hereby approves the purchase of one (1) all -terrain vehicle (ATV) for use by the Water Reclamation Department from Kubota Tractor Corporation, of Grapevine, Texas, in the amount of $13,632.56 through the BuyBoard Cooperative Purchasing Program; and, BE IT FURTHER RESOLVED THAT the City Council hereby approves the purchase of five (5) mowers for use by the Parks and Recreation Department and Water Production Department from Kubota Tractor Corporation, of Grapevine, Texas, in the amount of $44,477.90 through the BuyBoard Cooperative Purchasing Program; and, BE IT ALSO, RESOLVED THAT the City Council hereby approves the purchase of one (1) utility tractor for use by the Solid Waste Department from Kubota Tractor Corporation, of Grapevine, Texas, in the amount of $27,983.77 through the BuyBoard Cooperative Purchasing Program. The meeting at which this resolution was approved was in all things conducted in strict compliance with the Texas Open Meetings Act, Texas Government Code, Chapter 551. PASSED BY THE CITY COUNCIL of the City of Beaumont this the 23rd day of October, 2018. - Mayor Becky Ames - G BEAUMONT TEXAS TO: City Council FROM: Kyle Hayes, City Manager PREPARED BY: Todd Simoneaux; Chief Financial Officer MEETING DATE: October 23, 2018 REQUESTED ACTION: Council consider a resolution approving the purchase of twelve (12) golf carts for use at the Henry Homberg Golf Course. BACKGROUND The golf carts will be purchased from the E -Z -Go Division of Textron, Inc., of Augusta, Georgia, in the amount of $61,050. They will replace twelve (12) units that are more than five years old, in poor condition and have exceeded their expected service lives. They will be disposed of in accordance with the City's surplus equipment policy. Pricing was obtained through the National IPA, a cooperative purchasing association providing cities and political subdivisions with the means to purchase specialized equipment at volume pricing. National IPA complies with the State of Texas' procurement statutes. FUNDING SOURCE Henry Homberg Golf Course Fund. RECOMMENDATION Approval of the resolution. RESOLUTION NO. BE IT RESOLVED BY THE CITY COUNCIL THAT the City Council hereby approves the purchase of twelve (12) golf carts for use by the Henry Homberg Golf Course from the E -Z -Go division of Textron, Inc., of Augusta, Georgia; in the amount of $61,050.00 through the National IPA Cooperative Purchasing Program. The meeting at which this resolution was approved was in all things conducted in strict compliance with the Texas Open Meetings Act, Texas Government Code, Chapter 551. PASSED BY THE CITY COUNCIL of the City of Beaumont this the 23rd day of October, 2018. - Mayor Becky Ames - H BEAUMONT TEXAS TO: City Council FROM: Kyle Hayes, City Manager PREPARED BY: Todd Simoneaux, Chief Financial Officer �' y MEETING DATE: October 23, 2018 REQUESTED ACTION: Council consider a resolution to reject all bids received for a cement slurry application contract. BACKGROUND Bids were requested from six vendors with three vendors responding. Those bids were opened September 27, 2018, for a two-year contract for the application of cement slurry on designated street projects. After evaluating the Texas Department of Transportation's (TxDOT) pricing over the past twelve months, it was determined by Public Works Engineering that the pricing received was higher than average. Administration recommends that all bids received be rejected. FUNDING SOURCE Capital Program and General Fund. RECOMMENDATION Approval of the resolution. RESOLUTION NO. WHEREAS, on September 27, 2018, three (3) bids were received for a two (2) year cement slurry application contract on designated street projects; and, WHEREAS, the Public Works Engineer evaluated the three (3) bids and found that all bids were over the Engineer's estimate; and, WHEREAS, it is the recommendation of City of Beaumont Public Works Engineering Division to reject the bids; and, WHEREAS, the City Council finds it is not in the best interest of the citizens of Beaumont to accept the bids for a two (2) year cement slurry application .contract on designated street projects and that each should be rejected; NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF BEAUMONT: THAT the statements and findings set out in the preamble to this resolution are hereby, in all things, approved and adopted; and, THAT the City Council does hereby reject all bids received for a two (2) year cement slurry application contract for designated street projects. The meeting at which this resolution was approved was in all things conducted in strict compliance with the Texas Open Meetings Act, Texas Government Code, Chapter 551. PASSED BY THE CITY COUNCIL of the City of Beaumont this the 23rd day of October, 2018. - Mayor Becky Ames - BEAUMONT TEXAS TO: City Council FROM: Kyle Hayes, City Manager PREPARED BY: Dr. Joseph Majdalani, P.E., Public Works Director MEETING DATE: October 23, 2018 REQUESTED ACTION: Council consider a resolution authorizing the City Manager to execute Change Order No. 2, accept maintenance, and authorize final payment for the Sewer Plant — Clarifiers Rehabilitation Phase II Project. BACKGROUND On March 21, 2017, by Resolution 17-051, City Council awarded a contract to Placo, LTD, of Lumberton, Texas, in the amount of $2,321,215.00 for the Sewer Plant — Clarifiers Rehabilitation Phase II Project. Previous Change Order No. 1, was approved on October 9, 2017, and was deducted from the $25,000.00 contingency allowance which had no effect on the contract amount. Change Order No. 2, in the amount of. ($41,459.88) is required to adjust estimated quantities in the contract to reflect the actual quantities used in the completion of the project. The adjustment in quantities results in an overall decrease of 1.79% making the final contract amount $2,279,755.12. The project has been inspected by Schaumburg & Polk, Inc. and Water Utilities and found to be complete in accordance with the provisions and terms set out in the contract. Acceptance of maintenance and final payment in the amount of $113,987.76 is recommended. FUNDING SOURCE Capital Program. RECOMMENDATION Approval of the resolution. RESOLUTION NO. 17-051 BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF BEAUMONT: THAT the City Council hereby approves the award of a contract to Placo, LTD., of Lumberton, Texas, in the amount of $2,321,215.00 to furnish all labor, materials, and equipment for the Sewer Plant -Clarifiers Rehabilitation Phase II Project; and, BE IT FURTHER RESOLVED THAT the City Manager be and he is hereby authorized to execute a Contract with Placo, LTD., of Lumberton, Texas, for the purposes described herein. PASSED BY THE CITY COUNCIL of the City of Beaumont this the 21st day of March, 2017. 49, $FJ'`""„-W)T `%I ir - yor Becky ArWes - .s APPROVAL OF CONTRACT CHANGE CHANGE ORDER No. One (1) September 29, 2017 Page I of 1 PROJECT: City of Beaumont, Texas 1.00 Setter Plant Clarifiers Rehabilitation Phase 11 OWNER: City -of Beaumont, Texas Ouantih Net Change 801 Main Street S Beaumont, Texas 77704 CONTRACTOR: Placo, Ltd. Rehabilitate Two (2) Primary Clarifier Units P.O: Box 8120 1.00 S 392,278.00 Lumberton, TX. 77657 TO THE OWNER: Approval of Ute following contract change is requested. Reason for Change: The Contract initially allowed only partial replacement of the pre-existing mvirs, but the condition of the pre- existing weirs required all of them to be replaced. Item 20's only change will be to use size l2" x 4-1/4" SS anchor bolts for the vee notch weirs. Item 21's only change will be to use existing anchor bolts in good condition for vee notch weirs. Item 22's only change will be to not use any pre-existing weirs. ORIGINAL CONTRACT AAIOUNT: $ 2,321,215.00 THIS CHANGE ORDER S398,000.00/LS 1.00 Deser: tion• (398,000.00) U a Ouantih Net Change ADD S (339,000.00) Item 6 Replacement Weirs Item 20 Rehabilitate Two (2) Primary Clarifier Units $392,278.00/LS 1.00 S 392,278.00 Item 21 Rehabilitate Two (2) Final Clarifier Units $322.500.00/LS 1.00 S 322.500.00 Item 22 Replacement Weirs S35.00/LF 1,948.00 S 68.180.00 DELETE Itcm 3 Rehabilitate Two (2) Primary Clarifier Units S398,000.00/LS 1.00 S (398,000.00) Item 5 Rehabilitate Two (2) Final Clarifier Units $339,000.00/LS 1.00 S (339,000.00) Item 6 Replacement Weirs S46.001F 450.00 S (20.700.00) Item 8 Clean and Televise (Pre -construction) 41.30/LF 570.00 S (23,541.00) CONTINCFNCY ALLOWAN E ITE419 - Condnganoy Allowance 525,000.00 Change Order No. I >, , r I r ur> i S (1,717.00) Contingency Balance 523,283.00 TOTAL A,NIOUNT OF THIS CHANGE ORDER: S TOTAL REVISED CONTRACT AMOUNT INCLUDING THIS CHANGE ORDER: S 2,321,215.00 CONTRACT TIME Original Contract Time: 400 Calendar Days Additional Time Requested: —0 Calendar Days Revised Contract Time per this Change Order: 400 Calendar Days CONDITION OF CHANGE: "Contractor acknowledges and agrees that the adjustments in contract price and contract time stipulated in this Change Oder represents full compensation fbr all increases and decreases in the cost of, and the time required to pertbrm the entire work under the Contract arising directly or indirectly from this Change Order and, all previous Change Orders. Acceptance of this waiver constitutes an agreement between Owner and Contractor that the Change Order represents an all inclusive, mutually agreed upon adjustment to the Contract, and that Contractor will waive all rights to file a claim on this Change Order after it is properly Recommended by;� Approved by� } � Accepted'by: lAdr, w, (J4�L Ci of Bea one City of Beaumont Placo, td. ublic Works Director Owner q Co. ctoorr �} / Date: ! Z " � Dale: 16 _ / ' % Date: j' '�z 9, 1,0 ! 7 AFFIDAVIT OF BILLS PAID State of Texas County of Hardin PLACO, Ltd. by and through John R Plake, III its Owner does hereby and herewith declare that all labor, bills for materials, for supplies, utilities and for all other things furnished or caused to be fiunished by the above named Contractor and used in the execution of the Contract for City of Beaumont, Sewer Plant Clarifiers Rehabilitation, Phase II, Bid No: VJU1217-04 between PLACO, Ltd., Contractor and Cit roof Beaumont, Owner, have been fully paid, and that there are no unpaid claims or demands of subcontractor, material men, mechanics, laborers, or any other resulting from or arising out of any work done or ordered to be done by said contractor under the above identified Contract and declares: That all Federal and State Payroll Taxes and contributions for Unemployment Insurance, Old Age Pensions, Annuities, and Retirement Benefits imposed or assessed under any provision of any law, State or Federal, and measured by wages, salaries, or other r remuneration paid by said Contractor to Employees of his own or Subcontractors engaged in said work, or in any operation incidental thereto have been paid. CONTRACTOR: BY: John . Plake, III, Owner Subscribed and sworn to before me thit"day of Septe ber 2018. •., ��w ---w�rrr.r �rtir�u �u„r �r.,r� 7 a� I ,�Q� pUB CARLENE J WEIKEL Notary Public in and for the State of Texas t Z � Notary Public, State Of Texas Comm. Expires 04-03.2022 1 My Notay ID #275718.1 APPROVAL OF CONTRACT CHANGE CHANGE ORDER No. Two (2)1 FINAL October 17, 2018 Page 1 of l PROJECT: City ofBeaumont, Texes Sewor Plant Clarifiers Rehabillmdon Phase It OWNER: City of Beaumont. Texas 801 Main Street Beaumont. Texas 77704 CONTRACTOR: Placo. Ltd. P.O. Box 8120 Lumberton, TX 77657 TO THE OWNER: Approval of the fbilowing contract change is requested. Reason for Change: The following changes are to reconcile the account befofe final payment and the closing of this project. The Contract Included an allowance for groundwater control and for construction Incidentals that were not fully used. ORIGINAL CONTRACT AMOUNT: S 2,321,215.00 CHANGE ORDER No. 1 S THIS CHANGE ORDER Desai ion: Un It Price Ouamdty Net Change DELETE Item 9 Allmmnce - Construction Incidentals S 23,283.00 1.00 S (23.283.00) Item 10 Allowance- Groundwater Control $ 20,000.00 0.908844 S (18.176.88) TOTAL AMOUNT OF THIS CHANGE ORDER: S (41,459.88) TOTAL REVISED CONTRACT AMOUNT INCLUDING THIS CHANGE ORDER: S 2,279,755.12 CONTRACT TIME Original Contract Time: 400 Calendar Days Additional Time Requested: 0 Calendar Days Revised Contract -The per this Change Coder. 400 Calendar Days CONDITION OF CHANGE: "Contractor acknowledges and agrees that the adjustments in contract price and contract time stipulated in this Change Order represents full compensation for all Increases and decreases in the cost of, and the time required to perform the entire work under the Contract arising directly or Indirectly from this Change Order and all previous Change Orders. Acceptance of this waiver constitutes an agreement between Owner and Contractor that the Chaage Order represents an all inclusive, mutually agreed upon adjustment to the Contract, and that Contractor will waive all rights to file a claim on this Change Order after it Is properly executed" Recommended by: Approved by: Accepted by: Olc � � J• �i�� 1 SIF of B umont City of Beaumont =Contm Public Works Director Owner /r y p Date O Date: Date: A e ran..wre17-W W%nna eevnva".C*0n WCra. oderrn..utmiir r aaa teUsoRu CITY OF BEAUMONT, TX SEWER PLANT CLARIFIER REHAB (PHASE 11) BID NO. WU1217-04 PROGRESS PAYMENT No. 1 14 - Final CONTRACT TIME BEGAN: July 5, 2017 CALENDAR DAYS ALLOWED: 400 CALENDAR DAYS USED: 400 CALENDAR DAYS OVER: (_hnnnn r)rriar 7Rr rmmnn Approved Change Orders The undersigned Contractor cerfiilles that to the best of its knowledge: Number Additions Deductions One 1 $ $ - Two 2 $ 41459.88 time of payment free and clear of ail Liens, security interests and enctumbrances (except such as are covered by a Bond acceptable to Owner indemnifying Owner against any such Liens, security Interest or encumbrances), and (3) a8 Work covered by this Progress Payment is in accordance with the Contract Documents and is not defective. Contractor .lure TOTALS 1 $ NET CHANGE BY $ CHANGE ORDERS $ 41,459.88 (41,459.88) Contractor's Certification The undersigned Contractor cerfiilles that to the best of its knowledge: (1) ap previous progress payments received from Owner on account of Work done underthe Contract have been applied on account to discharge Contractors legitimate obligations incurred in connection with Work covered by prior Progress Payments; (2) tine of all Work, materials and equipment Incorporated in said Work or otherwise listed in or covered by this Progress Payment wU pass to Owner at time of payment free and clear of ail Liens, security interests and enctumbrances (except such as are covered by a Bond acceptable to Owner indemnifying Owner against any such Liens, security Interest or encumbrances), and (3) a8 Work covered by this Progress Payment is in accordance with the Contract Documents and is not defective. Contractor .lure By- Alt .0 Contractor: PLACO. LTD PROGRESS DATE I October 1? 2018 ORIGINAL CONTRACT AMOUNT $ 2,321,215.00 CONTRACT AMOUNT INCLUDING CHANGE ORDERS $ 2,279,755.12 TOTAL AMOUNT OF WORK PERFORMED TO DATE $ 2,279,755.12 LESS: RETAINAGE 5% $ PREVIOUS PAYMENTS $ 2,165,767.36 TOTALDEDUCTIONS $ 2,165,767.36 AMOUNT DUE CONTRACTOR $ 113,987.76 Percent Complete 100.00% Payment of AS 113.W-76 _ is approved by. - • /0 1(,�P-l/ (-net) CITY OF BEAUMONT (fie) Payment of: is approved by: Payment of is approved by. Page 1 of 1 CITY OF BEAUMONT, TX SEWER PLANT CLARIFIER REHAB (PHASE 11) BID NO. WU1217434 PROGRESS PAYMENT No. 14 -Final PROGRESS DATE I October 17, 2018 Page 7 of 3 CONTRACT QUANTITY THIS QUANTITY TO TOTAL COST TO QUANTITY UNIT UNIT PRICE BID ITEM DESCRIPTION ESTIMATE DATE DATE 1 MobirvAon 1 LS $ 50,000.00 0.00 1.00 $ 50,000.00 a, Performance Bond 1 LS S 14,000.00 1 b, Payment Bond 1 LS $ 14,DOD.00 1 c, Insurance 1 LS $ 10,00D.OD 1 d. Field Office 1 LS $ 12,0OD•00 1 CLARIFIER MECHANISMS, Furnish all EvoqualEnvirex equipment for 2 two primary and two final clarifier mechanisms. including an drives, bridge ways, scraper arms, grating, and an necessary appurtenances al 1 LS $ 1,074.624.00 1.00 $ 1,074,624.00 In accordance REHABILITATE TWO (2) PRIMARY CLARIFIER UNITS, Furnish all labor and material to complete removal and replacement of the clarifier mechanism equipment including the bridge, scum baffles, algae brush cleaning equipment, all electrical conduit and conductors, control panels, 3 appurtenances, pressure washing, surface Preparation, coatings, access 1 LS $ 392,278.00 0.00 1.00 $ 392,278.00 stairways, removal and reinstallation of weirs, and provide for a complete and operable clarifier, and all necessary appurtenances all in accordance with the plans and specifications for, a Remove emoting mechanism, bridge, weirs. scum baffles, al electrical equipment. and center column assernby 2 EA $ 30,000.00 2 b. Install new clarifier mechanisms including all labor and materials, drive units. walkways, rake assemblies, hand rats, scum beach and all appurtenances 2 EA $ 81,385.00 2 Provide all new electrical conduits and conductors, control panels, disconnects. new light posts and fixtures, connection to existing MCC 2 EA $ 32,500.00 2 d. Remove and reinstall erasfmg weir plates Including Ieve0q. seal gasket material, androrbolts 2 EA $ 6,139.00 2 e. Remove and replace odsting stair► baffle including anchor bolts 980 LF $ 63.50 980 f Dwain and dean units shown on the plans including pressure washing, dewatering of center well, d1sposal of sludge and debris 2 EA $ 3,000.00 2 Construct a 3'x 3' galvanized steel platform Ind, rdvrg stairs, grating, aluminum g• handrail, and reinforced c ncrete pad 2 EA $ 12,000.00 2 REHABILITATE PRIMARY CLARIFIER (No. 2 & 4) EFFLUENT 4 LAUNDERS, including all labor, materials, cleaning, scar removal, all In 1020 !F $ 310.00 1020 $ 316,200.00 accordance with plains and specifications for, Page 7 of 3 CITY OF BEAUMONT, TX SEWER PLANT CLARIFIER REHAB (PHASE II) BID NO. WU1217-04 PROGRESS PAYMENT No. 14 -Final PROGRESS DATE I October 17.2018 Page 2 of 3 CONTRACT QUANTITY THIS QUANTITY TO TOTAL COST TO QUANTITY UNIT UNIT PRICE BID ITEM DESCRIPTION ESTMIATE DATE DATE REHABILITATE TWO (2) FINAL CLARIFIER UNITS, Furnish all labor 5 and material to complete removal and replacement of the darifier mechanism equipment including the bridge, algae brush cleaning 1 LS $ 322,500.00 0.00 1.00 $ 322,500.00 equipment, all electrical Remove edsdng mechanism, bridge, weirs, all electrical equipment, and center a. column assembly 2 EA $ 301000.00 2 Install new darlrier mechanisms including all labor and materials, drive units, b. walkways, calm assemblies, band raps, and all appurtenances 2 EA $ 87,300.00 2 Provide all new electrical conducts and conductors. control panels, disconnects, a new W posts and furfures, omurection to existing MCC 2 EA $ 32,500.00 2 Remove and reinstall existing weir plates Including leveling. seal gasket,^ d. material. anchor bolts 2 EA $ 6,450.00 2 Drain and dean units shown on the plans Including pressure washbg, e. dewatering of center well, disposal of sludge and debris 2 EA $ 5,000.00 2 REPLACEMENT WEIRS, Furnish all labor, material and equipment to 6 install new weir sections (non-metaWc) to replace damaged sections as 450 LF $ 46.00 $ - directed. all in strict accordance with plans and specifications for. REHABILITATE PRIMARY JUNCTION BOX, Furnish new coating on 7 upper T of box interior, including all surface preparaffon, materials, and 1 LS $ 6,650.00 1 $ 6,650.00 labor, all in accordance with plans and specifications for, CLEAN AND TELEVISE (Pre -construction) all exisrmg W sludge Wm, 8 primary clarifier units 2 & 4 and final clarifier units 1 & 3, all depths, a0 in 570 LF $ 41.30 $ - accordance with plans and specifications for, 9 ALLOWANCE- CONSTRUCTION INCIDENTALS, as uncovered during construction, and as directed by OWNER/Engineer.1 LS $ 23,283.00 $ - ALLOWANCE - Groundwater Control, including all labor and materials, 10 and pumping, as directed by OwnedEngineer. Reimbursement based an 1 LS $ 20,000.00 0.091156 $ 1,823.12 supplied invoices. Page 2 of 3 CITY OF BEAUMONT, TX SEWER PLANT CLARIFIER REHAB (PHASE In BID NO. WU1217-04 PROGRESS PAYMENT No. i4 - Final PROGRESS DATE I October 17.2018 BID ITEM DESCRIPTION CONTRACT QUANTITY THIS ESTIMATE QUANTITY TO DATE TOTAL COST TO DATE QUANTITY UNIT UNIT PRICE Additive Item 18 FURNISH AND INSTALL GRATING & HANDRAILS, complete in place, at primary clarifier manhole 02, primary triddmg fitters, secondary trickling filters, secondary filter manhole, and final clarifier division box, including all labor, materials, and site work, all in accordanoe with the plans and specr7rcafions for, 1 LS $ 47,500.00 0.00 1.00 $ 47,500.00 a. Primary Clarifier Manhole #2 - Handrail 1 EA $ 4,138.00 1 b. PftW Tag FlItP-m — Grating & Supports 2 EA $ 10,497.50 2 C. SecondaryTr dit Filters -Grating & Supports 2 EA $ 5,771.00 2 d. Secondary Filter Manhole— Grafcig & Supports 1 EA $ • 7,500.00 1 e. Final CWdfier Division Box- Handrail 1 EA $ 3,325.00 1 1 SUBTOTAL is 2,211,575.12 CHANGE mni;R Na I 1 FYECI rrPn nATE I m,.v...,h, " ger, 22 Replace Weirs 1948 LF - $ ' 35.00 1948 $ 68,180.00 CHANGE ORDER SUBTOTAL $ 68,180.00 TOTAL AMOUNT OF WORK PERFORAiMO TO DATE Is 2,279,735.12 Page 3 of 3 RESOLUTION NO. WHEREAS, on March 21, 2017, the City Council of the City of Beaumont, Texas passed Resolution No. 17-051 awarding a contract in the amount of $2,321,215.00 to Placo, LTD., of Lumberton, Texas, for the Sewer Plant -Clarifiers Rehabilitation Phase II Project; and, WHEREAS, a contingency allowance in the amount of $25,000.00 was included in the above noted contract; and, WHEREAS, on October 9, 2017, the City Manager executed Change Order No. 1 in the amount of ($1,717.00), for the rehabilitation and replacement of pre-existing weirs, thereby decreasing the contingency allowance to $23,283.00, and having no effect on the total contract amount of $2,321,215.00; and, WHEREAS, Change Order No. 2, in the amount of ($41,459.88), is required to adjust estimated quantities in the contract to reflect the actual quantities used in the completion of the 'project, thereby decreasing the contingency amount to $0.00 and decreasing the total contract amount to $2,279,755.12; NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF BEAUMONT: THAT the statements and findings set out in the preamble to this resolution are hereby, in all things, approved and adopted; and, THAT the City Manager be and he is hereby authorized to execute Change Order No-. 1, in the amount of ($41,459.88) for additional work described above, thereby decreasing the contingency allowance to $0.00 and decreasing the total contract amount to $2,279,755.12 for the Sewer Plant -Clarifiers Rehabilitation Phase II Project; and, BE IT FURTHER RESOLVED THAT the Sewer Plant -Clarifiers Rehabilitation Phase II Project be and the same is hereby accepted; and, BE IT ALSO RESOLVED THAT the City Manager is hereby authorized to make final payment in the amount of $113,987.76 to Placo, LTD., of Lumberton, Texas. The meeting at which this resolution was approved was in all things conducted in strict compliance with the Texas Open Meetings Act, Texas Government Code, Chapter 551. PASSED BY THE CITY COUNCIL of the City of Beaumont this the 23rd day of October, 2018. - Mayor Becky Ames - BEAUMONT TEXAS REGULAR MEETING OF THE CITY COUNCIL COUNCIL CHAMBERS OCTOBER 23, 2018 1:30 PM AGENDA CALL TO ORDER * Invocation Pledge Roll Call * Presentations and Recognition * Public Comment: Persons may speak on scheduled agenda items 5-9/Consent Agenda * Consent Agenda GENERAL BUSINESS 1. Consider a request for a Specific Use Permit to allow a pipeline pump station in an R -S (Residential Single Family Dwelling) District located at 7865 Helbig Road 2. Consider a request for a Specific Use Permit to allow the expansion of a church in a GC -MD -2 (General Commercial- Multiple Family Dwelling -2) District located at 3739 North Major Drive 3. Consider a request for a Specific Use Permit to allow a bar in a GC -MD (General Commercial -Multiple Family Dwelling) District located at 6210 Phelan Boulevard 4. Consider a request to amend Section 28.03.023(e) of the Zoning Ordinance related to communication towers 5. Consider a resolution authorizing the City Manager to award a contract to Excavation & Construction, of Port Arthur, for the Construction of Concrete Pavement Repair Project - City Wide 6. Consider a resolution approving the purchase of 30 vehicles for use by various City departments 7. Consider amending Section 14.04.012 of the Code of Ordinances related to fees at the Henry Homberg Golf Course Consider a resolution authorizing the City of Beaumont to apply to become a Bee City USA affiliate 9. Consider a resolution authorizing the lease of 13 vehicles from Enterprise FM Trust COMMENTS Public Comment (Persons are limited to 3 minutes) Councilmembers/City Manager comment on various matters Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact Kaltrina Minick at 880-3777. BEAUMONT TEXAS TO: City Council FROM: Kyle Hayes, City Manager PREPARED BY: Chris Boone, Planning & Community Development Director MEETING DATE: October 23, 2018 REQUESTED ACTION: Council consider a request for a Specific Use Permit to allow a pipeline pump station in an R -S (Residential Single Family Dwelling) District located at 7865 Helbig Road. BACKGROUND Dixie Pipeline Company, L.L.C. has requested a Specific Use Permit to allow a pipeline pump station at 7865 Helbig Road. An existing pipeline corridor crosses this property and the requested pump station would be set back approximately 764 feet from Helbig Road. In addition, the pump station will be situated behind other similar pipeline support infrastructure. At a Joint Public Hearing held on October 15, 2018, the Planning Commission recommended 6:0 to approve the request for a Specific Use Permit to allow a pump station in an R-S (Residential Single Family Dwelling) District with the following conditions: 1. Construction plans must meet all requirements by Water Utilities for water services, including the requirements of the City's backflow prevention program. 2. Any oversized loads moving materials to the project site shall comply with the City of Beaumont Oversized Loads regulations. 3. Maintain and/or improve the existing natural storm water drainage in the construction zone after construction is completed. FUNDING SOURCE Not applicable. RECOMMENDATION Approval of the ordinance with the following conditions: Construction plans must meet all requirements by Water Utilities for water services, including the requirements of the City's backflow prevention program. 2. Any oversized loads moving materials to the project site shall comply with the City of Beaumont Oversized Loads regulation. 3. Maintain and/or improve the existing natural storm water drainage in the construction zone after construction is completed. SPECIFIC USE PERMIT APPLICATION BEAUMONT, TEXAS (Chapter 28, City Codes) TO: THE PLANNING COMMISSION AND CITY COUNCIL, CITY OF BEAUMONT, TEXAS APPLICANTS NAME: Dixie Pipeline Company, LLC (ATTN: Land Department) APPLICANTS ADDRESS: P.O. Box 4324, Houston, Texas 77002 r APPLICANTS PHONE #: 713-381-6500 FAX #: N/A NAME OF PROPERTY OWNER: Enterprise Intrastate LLC & Houston Pipe Line Company ADDRESS OF PROPERTY OWNER. 7865 Helbig Road, Beaumont, Texas 77708 LOCATION OF PROPERTY: Approx 350' north of intersection of Helbig & Plant Rds; on west side of Helbig Rd LEGAL DESCRIPTION OF PROPERTY: LOT NO. BLOCK NO. ADDITION NUMBER OF ACRES OR TRACT N/A PLAT See Attached Permanent Easement (Exhibit A & B) SURVEY Thomas Spear Survey A-50 NUMBER OF ACRES 1.377 acres (site) 0.351 acres (access drive) For properties not in a recorded subdivision, submit a copy of a current survey or plat showing the properties proposed for a specific use permit, and a complete legal field note description. PROPOSED USE: Pipeline Pump StationR-S zoNE: ATTACH A LETTER describing all processes and activities involved with the proposed uses. ATTACH A SITE PLAN drawn to scale with the information listed on the top back side of this sheet. ATTACH A REDUCED 8 'h" X 11" PHOTOCOPY OF THE SITE PLAN. THE EIGHT CONDITIONS listed on the back side of this sheet must be met before City Council can grant a specific use permit. PLEASE ADDRESS EACH CONDITION IN DETAIL. ATTACH THE APPROPRIATE APPLICATION FEE: LESS THAN V2 ACRE.................................................................$250.00 %2 ACRE OR MORE AND LESS THAN 5 ACRES...................$450.00 5 ACRES OR MORE....................................................................$650.00 I, being the undersigned applicant, understand that allo the conditions, dimensions, building sizes, landscaping and parking areas depicted on the site plan shall be adhered to as amended -and Aproye.ity Council. SIGNATURE OF APPLICANT: DATE, SIGNATURE OF PROPERTY OWNER: DATE: PLEASE TYPE OR PRINT AND SUBMIT TO: CITY OF BEAUMONT PLANNING DIVISION 801 MAIN STREET, ROOM 201 � FILE NUMBER: BEAUMONT, TX 77701 �' Phone - (409) 880-3764 Fax - (409) 880-3110 PLEASE MAKE NOTE ON REVERSE SIDE OF CONDITIONS TO BE MET REGARDING THE SITE PLAN AND LETTER OF PROPOSED USES AND ACTIVITIES. I)INIIEPIVIENVIE C O M P A N Y P.O. Box 4324 Houston, TX 77210-4324 September 21, 2018 City of Beaumont Planning Division ATTN: Mrs. Katrina Purcell 801 Main Street, Room 201 Beaumont, Texas 77701 RE: Specific Use Permit Application Dixie Pipeline Company, LLC Proposed Helbig Road Pump Station Beaumont, Jefferson County, Texas Dear Mrs. Purcell: Dixie Pipeline Company, LLC (Dixie) is respectfully requesting a Specific Use Permit from the City of Beaumont for the purposes of installing a pipeline pump station necessary to support operational activities associated with an existing 10 -inch pipeline. The pump station will be located at 7865 Helbig Road, approximately 350 feet north of the intersection of Plant and Helbig Roads. It is a 200 -foot x 300 -foot (1.377 acre) site that will be accessed by a 20 -foot wide road. Dixie holds a permanent easement for the site as documented in the enclosed easement agreement. In .addition to `the Specific Use Permit Application and the permanent easement agreement, site layout plans are provided with this request. Additionally, a check made payable to the "City of Beaumont, Texas" in the amount of $450.00 for the non-refiindable application fee accompanies the application package. Dixie acknowledges that Section 28.04.001 of the City's Zoning Ordinance requires that.the eight conditions listed below be met prior to a Specific Use Permit being issued. An explanation detailing methods of compliance is provided for each condition. ` 1) The specific use will be compatible with and not injurious to the use and enjoyment of other property, nor significantly diminish or impair property values within the immediate vicinity. The proposed pump station is located within an existing pipeline corridor that currently accommodates 'features with similar use, i.e. pipelines and associated above ground infrastructure. The addition of the proposed pump station will be compatible with the current and use .and enjoyment of other property and will not significantly impair or diminish property value in the immediate vicinity. 2) The establishment of the specific use will not impede the normal and orderly development and improvement of surrounding vacant property. Dixie has located the proposed pump station within an existing pipeline corridor. The pump station is set back off of Helbig Road approximately 764 feet; it is situated behind other -similar pipeline support infrastructure. The proposed pump station will not impede development of surrounding vacant property. 3) Adequate utilities, access roads, drainage and other necessary supporting facilities have been or will be provided. - The proposed pump station will require water and electrical service. These utilities will be secured from Entergy (electrical) and the City of Beaumont (water) following approval of the Speck Use Permit. Further, a 20 -foot wide x 764 -foot long access road will be constructed to access the site. The access road will utilize an existing onsite driveway. 4) The design, location and arrangement of all driveways and parking spaces provides for the safe and convenient movement of vehicular and pedestrian traffic without adversely affecting the general public or adjacent development. Dixie will utilize the existing onsite driveway to access the site permanently and during construction. Standard traffic control plans will be utilized during construction to ensure vehicular and pedestrian safety for the general public. Parking spaces are not necessary, and as such, are not included in the site plan for the proposed pump station. 5) Adequate nuisance prevention measures have been or will be taken to prevent or control offensive odor, fumes, dust, noise, and vibration. Dixie will take preventive measures to prevent and control offensive odor, fumes, dust, noise, and vibration. Best Management Practices (BMPs) will be implemented proactively during construction activities to minimise nuisances to the general public. Implementation and effectiveness of BMPs will be continually monitored throughout construction and operation. BMPs will be adjusted as necessary to prevent nuisances to the maximum extent possible. 6) Directional lighting will be provided so as not to disturb or adversely affect neighboring properties. Dixie will integrate lighting at the proposed pump station via standard utility poles. The lighting will be but remain a minimal as possible since the station is unmanned and provide means of safety and security during operational activities; as such it will not disturb or adversely affect neighboring properties. 7) There are sufficient landscaping and screening to insure harmony and compatibility with adjacent property. The proposed pump station will be located in an existing pipeline corridor with other visually similar features, i.e. pipeline surface sites and adjacent overhead electrical lines. Additionally, an existing tree line and 764 -foot setback from Helbig Road provides a visual buffer for adjacent property. 8) The proposed use is in accordance with the "Comprehensive Plan". Dixie's proposed pump station is in accordance with the comprehensive plan and will be consistent with the City's standards for development via the Specific Use Permit procedure. During a predevelopment meeting on September 20, 2018, representatives of the City's Planning Division advised that the proposed pump station will not affect the "Comprehensive Plan". Should you have any questions or require additional information, please contact Marie Taylor, Morris P. Hebert, Inc, at mtaylor@mphinc.com or (713) 219-4406. Please mail all correspondence or permits to her attention at 10101 Southwest Freeway, Suite 620, Houston, Texas77074. Sincerely, Alfred C. Bull Agent and Attorney -in- Fact Dixie Pipeline Company, LLC Enclosures ------------------------------------------------------------------------------------------� 22' 15, 9Y-7' 10'-0' 23'-6 105-6 30' FUM LUZ x x � � �• • � WR GATE IIS W CRASH BAR ` CWR Y.W , / 3V76 -112-0191770-Y 5 COYER VSAT ^R 2 �,P FL 3 PU- i 20.578-I11-W91Jb0-Y •( 813TB-PEO _ I 5 WVkR� •! PORTABLE ,.0001 FIECIMW. DUCE BAWL S y ]J FLARE q 1p MOV b 100D SDV 0001KTr C I G KR B 102-�-0' 1 I 1FR-0001 2500 KVA II II N_0002 J00 KYA -----.------"—_ _ R _—__—_----_-_—__-----_--------------- n 15 /� 35 1L7 MOV 0003 EIECREGL DUCT BAE2( R-1 � uumi f RW F'[IE A>m+ RAAKEI MOV b 000 mov 0001 BAEIpfD ®_ �3�c co�ofl-oe a jj ieeoaua asc � 41'-7W cosom�c a evoevo a • 15 f 10.5'-B' 65-4' 112'-11' L---------------------------------------------------------------J -------------------------- PLANT NORTH►,'1q('I& TRUE NORTH I N EXIST GRADE EL 27'-0' & PROPERTY LINE (TYP)(1000 LF.) STD-CIDT-2000 HM p1 LIMITS OF 6' CRUSHED E. 000' LIMESTONE GROUND COVER b PROPERTY CRNR (3/4' IRON ROD) (APPROX 44 CU YDS) O 0 0 (APPROX. 26 CU YDS) 0 0 O `6' SUB -GRADE (APPROX. 303 CU YDS) (ROAD BASE) — q LJ 0 0 0 0 0 0o O o0 0 100 O 0 O O 0� 0 0 6' CRUSHED LIMESTONE BASE ON GEOGRID. SEE SEC A O 0 0 SLOPE TO GRAIN (TYP 0 ACCESS ROAD ONLY) o _—_—_— •I —_—_—_—_—_—___— _ ACCESS ROAD 0 245'-0' O O 0 0 HM p1 N. 000' E. 000' b PROPERTY CRNR (3/4' IRON ROD) 6' THK AGGREGATE PAVEMENT (APPROX. 26 CU YDS) ROADWAY GEDCRID (APPROX. 155 SO YDS) SECTION A _ `6' SUB -GRADE (APPROX. 303 CU YDS) (ROAD BASE) — LIMITS OF 6' CRUSHED LIMESTONE GROUND COVER (APPROX 9 CU YDS) 0 -------------------------------------------� I I NOTEY I I 1. FOR CML GENERAL NOTES SEE DWG20576—CIDT-0005. ATION I 2. SEE DWG 20378—CIPL-0003 FOR FOUNDATION LOCATIONS. I 3. SEE ENTERPRISE 'Engineering Standards and Specirmations STD. 2500' FOR I SITE REQUIREMENTS. 4. SEE ENTERPRISE 'Enginearing Standards and Specifications STD. 2600' FOR I FENCING REQUIREMENTS MAN GATE W/CRASH BAR SEE EPROD STD—CIDT-2723-00 VEHICLE ACCESS CATES SEE EPROD STD—CIDT-2723-00 TRUE NORTH N O O �—DS -5 (4 PLC'S) (SEE DWG 20576—CIDT—ODOI) O O O STAIR PAD O O (SEE DWG 20576—CIDT-0004) I DS -1 (12 PLC'S) O �— (SEE DWG 20576—CtOT-0001) O 02 DS -6 (LIGHT POLE FON) PUMP FON (SEE DWG (SEE DWG 20576—CIDT—DD01)20578—CIDT-0002) DS -2 (6 PLC'S) (SEE DWG 20576—aDT-0001) O O 1 O O mo� p of O O O O moOJs O O FOR DRILLED SHAFTS REOb o NPS RIPS LPS PUMP FDNS k TRANSFORMER 04 0.5 OB FDN. SEE DWGS O O 20578—CIDT-0002 h 0003 DS -6 (LIGHT POLE FON) (SEE DWG 20576—CIDT-0001) O❑ O TRANSFOfiMER FON P (SEE DWG 20576—CIDT-0003) DS -6 (CICELY POLE EDN) (SEE DWG 20576-q0T-0001) 5 T• FENCELINE R PROPERTY LINE BM f1 N. GDO' F DOD' O PROPERTY CRNR (3/4' IRON ROD) ACCESS ROAD -------------- PS) IPS R 07 IT DS-2 (4 PLC'S) (SEE DWG 20576-CIDT-0001) 10 ------------------------------------------------1 wMA FLARE 0 I O O OS -4 (4 PLC'S) (SEE OWC 20578-CIDT-0001) (4) PIPE BOLLARDS, FLARE (SEE DWG 20578-CIDT-0004) ORDINANCE NO. ENTITLED AN ORDINANCE GRANTING A SPECIFIC USE PERMIT TO ALLOW A PIPELINE PUMP STATION IN AN RS (RESIDENTIAL SINGLE FAMILY DWELLING) DISTRICT AT 7865 HELBIG ROAD IN THE CITY OF BEAUMONT, JEFFERSON COUNTY, TEXAS. WHEREAS, Dixie Pipeline Company, L.L.C. has applied for a specific use permit to allow a pipeline pump station in an RS (Residential Single Family Dwelling) District at 7865 Helbig Road, as described in Exhibit "A" and shown on Exhibit "B," attached hereto; and, WHEREAS, the Planning and Zoning Commission of the City of Beaumont considered the request and is recommending approval of a specific use permit to allow a pipeline pump station in an RS (Residential Single Family Dwelling) District at 7865 Helbig Road, subject to the following conditions: ; and, • Construction plans must meet all requirements by Water Utilities for water services, .including the requirements of the City's backflow prevention program. • Any oversized loads moving materials to the project site shall comply with the City of Beaumont Oversized Loads regulations • Maintain and/or improve the existing natural storm water drainage in the construction zone after construction is completed WHEREAS, the City Council is of the opinion that the issuance of such specific use permit to allow a pipeline pump station is in the best interest of the City of Beaumont and its citizens; NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF BEAUMONT: THAT the statements and findings set out in the preamble to this ordinance are -hereby, in all things, approved and adopted; and, Section 1. That a specific use permit to allow a pipeline pump station in an RS (Residential Single Family Dwelling) District at 7865 Helbig Road, as described in Exhibit "A and shown on Exhibit "B," is hereby granted to Dixie Pipeline Company, L.L.C., its legal representatives, successors and assigns, as shown on Exhibit "C," attached hereto and made a part hereof for all purposes, subject to the following conditions: • Construction plans must meet all requirements by Water Utilities for water services, including the requirements of the City's backflow prevention program. • Any oversized loads moving materials to the project site shall comply with the City of Beaumont Oversized Loads regulations. • Maintain and/or improve the existing natural storm water drainage in the construction zone after construction is completed. Section 2. That the specific use permit herein granted is expressly issued for and in accordance with each particular and detail of the site plan attached hereto as Exhibit "C" and made a part hereof for all purposes. Section 3. Notwithstanding the site plan attached hereto, the use of the property herein above described shall be in all other respects subject to all of the applicable regulations contained in Chapter 28 of the Code of Ordinances of Beaumont, Texas, as amended, as well as comply with any and all federal, state and local statutes, regulations or ordinances which may apply. The meeting at which this ordinance was approved was in all things conducted in strict compliance with the Texas Open Meetings Act, Texas Government Code, Chapter 551. PASSED BY THE CITY COUNCIL of the City of Beaumont this the 23rd day of October, 2018. - Mayor Becky Ames - LEGAL DESCRIPTION FOR ORDINANCE PURPOSES Being A proposed 1.377 acre pump site tract, being situated in the Thomas Spear Co. Survey, Abstract 50, Jefferson County, Texas, out of a remainder of a 10.946 acre tract of land as conveyed to Tennessee Gas Transmission Company, of record in Volume 993, Page 567, of the Deed Records of Jefferson County, Texas. Said 1.377 acre tract being more fully described as follows: BEGINNING at a.calculated point for the northeast corner of said proposed pump site, from which a calculated point in the west right of way line of Helbig Road and being the southeast corner of a 1.0 acre tract of land as conveyed to Ronnie Nickles, of record in Instrument Number. 2015018416 of the Official Public Records of Jefferson County, Texas, and the northeast corner of said 10.946 acre tract bears North 89° 14' 30" East, a distance of 771.39 feet, from which a from which a found 5/8" iron pipe found (disturbed) bears North 88° 02' 11" East, a distance of 4.63 feet. THENCE, South 03° 53' 04" East a distance of 200.00' to a calculated point, THENCE, South 86° 06' 56" West a distance of 300.00' to a calculated point, THENCE, North 03°'53' 04" West a distance of 200.00' to a calculated pgint, and THENCE, North 86° 06' 56" East a distance of 300.00' to the POINT OF BEGINNING and containing 1.377 acres more or less. And a centerline description of a Proposed Twenty Foot (20') wide access road easement, being situated in the Thomas Spear Co. Survey, Abstract 50, Jefferson County, Texas, out of a 10.946 acre tract of land as conveyed to Tennessee Gas Transmission Company, of record in Volume 993, Page 567, of the Deed Records of Jefferson County, Texas. Said centerline survey of the herein described Twenty Foot (20') wide access road easement being more fully described as follows: BEGINNING at a calculated point in the west right of way line of Helbig Road, from which the southeast corner of a 1.0 acre tract of land as conveyed to Ronnie Nickles of record in Instrument Number 2015018416, of the Official Public Records of Jefferson County, Texas, and the northeast comer of said 10.946 acre tract bears North 01' 37' 42" West,'a distance of 136.92 feet, from which a found 5/8" iron pipe (disturbed) bears North 88° 02' 11" East, a distance of 4.63 feet. THENCE, over and across said 10.946 acre tract the following two (2) courses and distances: 1. South -81 ° 28' 55" West a distance of 98.37' to a calculated point, and 2. South 86° 03' 24" West a distance of 666.19' to the POINT OF TERNIINATION. EXHIBIT "A" I W_tt MW j Op Ile IN;'f -'c _of ,r• '•iP' _ .,s k - _ .. 4. • i' 1. - J�,. JJ.3 , 4'•' �'-� 'kti A?���:.• F'x� ' 1 .. J . / : ..t .7. •-A J!�,'^' " 1(::1.. Ilf.' �r ±'' \;3`F.F''y ,�S 9 r yr r-,~ '�.�YS""•' 1,.: h�i• :�: ..'.),. �'. • �4.}.= ;.. .fi6r ZT, MR a5rRM T—r Tf .4i 4g, . ...... gT WA"; r, 4, IM V rfj J I WN J; A 4 •M4 I g; _ML _C2 71 SIR* It L'i 1" VIM - VIRKU DO' 2 October 23, 2018 Consider a request for a Specific Use Permit to allow the expansion of a church in a GC -MD -2 (General Commercial- Multiple Family Dwelling -2) District located at 3739 North Major Drive BEAUMONT TEXAS TO: City Council FROM: Kyle Hayes, City Manager C5� PREPARED BY: Chris Boone, Planning & Community Development Director MEETING DATE: October 23, 2018 REQUESTED ACTION: Council consider a request for a Specific Use Permit to allow the expansion of a church in a GC -MD -2 (General Commercial - Multiple Family Dwelling -2) District located at 3739 North Major Drive. BACKGROUND First Baptist Church of Beaumont is requesting a Specific Use Permit to allow an expansion of their new facility located at 3739 North Major Drive. The church was constructed in 2015, before this property was annexed into the city limits. The church planned the construction of the facility in stages. Current plans for expansion will consist of a new 10,870 square foot, two story children's wing. A request to waive the required sidewalk is addressed in File OB -889. At a Joint Public Hearing held on October 15, 2018, the Planning Commission recommended 6:0 to approve the request for a Specific Use Permit to allow the expansion of a church in a GC -MD -2 (General Commercial -Multiple Family Dwelling -2) District with the following condition: 1. Construction plans must meet all requirements by Water Utilities for water and sanitary sewer services, including any requirements of the City's pre-treatment program. FUNDING SOURCE Not applicable. r" RECOMMENDATION Approval of the ordinance with the following condition: 1. Construction plans must meet all requirements by Water Utilities for water and sanitary sewer services, including any requirements of the City's pre-treatment program. SPECIFIC USE PERMIT APPLICATION BEAUMONT, TEXAS (Chapter 28, City Codes) TO: THE PLANNING COMMISSION AND CITY COUNCIL, CITY APPLICANT'S NAME:��� APPLICANT'S ADDRESS:l�O4 / !A V9 APPLICANT'S PHONE #: NAME OF PROPERTY OWNER -4 FAX #- ND/VE-/ LEGAL DESCRIP'ITON OF PROPERTY: LOT NO. BLOCK NO. ADDITION NUMBER OF ACRESNUMBER OF ACRES--- IT. Sj7MA -5 •, TRACT SURVEY 'AS,4/0 For properties not in a recorded subdivision, submit a copy of a current survey or plat showing the properties proposed for a specific use permit, and a complete legal field note description. / PROPOSED USE: s IQ S 0/ • (:W� ZONE - ATTACH A LETTER describing all processes and activities involved with the proposed uses. ATTACH A SITE PLAN drawn to scale with the information listed on the top back side of this sheet. ATTACH A REDUCED 8 %" X 11" PHOTOCOPY OF THE SITE PLAN. THE EIGHT CONDMONS listed on the back side of this sheet must be met before City Council can grant a specific use permit. PLEASE ADDRESS EACH CONDITION IN DETAIL. ATTACH THE APPROPRIATE APPLICATION FEE: LESS THAN %2 ACRE .................................................................$250.00 Y2 ACRE OR MORE AND LESS THAN 5 ACRES...................$450.00 5 ACRES OR MORE...................................................................$650.00. I, being the undersigned applicant, understand that all of the conditions, dimensions, building size§, landscaping and parldng areas depicted on the site plan shall be adhered to as amended andfipproved by City Council. SIGNATURE OF APPLICANT: SIGNATURE OF PROPERTY OWNER: PLEASE TYPE OR PRINT AND SUBMIT TO: FILE NUMBER P CITY OF BEAUMONT PLANNING DIVISION 801 MAIN STREET, ROOM 201 BEAUMONT, TX 77701 Phone - (409) 880-3764 Fax - (409) 880-3110 e-/0-18 'q-/ if `/ 9 PLEASE MAKE NOTE ON REVERSE SIDE OF CONDITIONS TO BE MET REGARDING THE SITE PLAN AND LETTER OF PROPOSED USES AND ACTIVITIES. N kv A L OL v.&.vff ARCENEAUX WILSON & COLE engineering I surveying I planning 21 September 2018 CITY OF BEAUMONT Planning & Zoning Commission P.O. Box 3827 Beaumont, Texas 77704 Attn: Chris Boone Director of Planning & Community Development Re: Specific Use Permit First Baptist Church of Beaumont -Expansion Plans Dear Mr. Boone and Planning Commission Members: The attached Specific Use Permit package is submitted on behalf of the First Baptist Church of Beaumont pertinent to their proposed expansion plans: • Specific Use Permit Application form • Legal description and exhibit of the subject property • Site plan of existing and proposed improvements The church has been established at this location, 3739 N. Major Drive, since completion of their main building in June of 2015. Their business offices currently operate out, of a modular building constructed in 2014. In September of 2016, the Beaumont City'Council. adopted an Ordinance annexing the east 15.5548 acres of their 40.4824 acre facility into. the incorporated limits of the City of Beaumont. The property and existing facility were_ ; subsequently placed in a GC -MD -2 zone, requiring' a Specific. Use -Permit for any, expansion plans considered to be inconsistent with the conceptualplan submitted this date. The current plans for expansion will consist of constructing a new 10;870 square foot; two story children's wing off the northwest corner of the main building_ Tony Eed_s of White Rock Studio is the architect on this project With. construction plans pending submittal. In . conjunction with this new building, existing drives will be extended. to. add. 63 .parking spaces, in addition to constructing a covered drop-off.drive, and tying in new sidewalks ' as shown on the attached site plan. We have, met with'the City of Beaumont fire marshal regarding traffic circulation, access to hydrants and, fire department connections, and., striping al circular, no parking "fire lane" at the end of the north ,drive to serve as a temporary turnaround for vehicles. Additional input from the fire -marsh-al_will_be- incorporated into the final plans for this project. F 409.7243888 2901 Turtle Creek Dr., Suite 320 Port Arthur, TX 77642 Engineering' Surveying awceng.com P16194 10194049 & LINk Nk ,,=VAavjc Chris Boone City of Beaumont 21 September 2018 Page 2 of 3 Per our meeting earlier this month (111), we discussed the City Ordinance requiring a sidewalk to be constructed across the frontage of the property. The church is requesting a waiver for the requirement of a sidewalk based on the following points: • Across the 476 foot frontage of the church property, the distance between the property line and the top of bank of the roadside ditch averages between 1 and 2 feet before flaring out to 4 feet at the DD6 ditch crossing. There is not adequate . room to construct a 5'sidewalk in this location. • This section of the TXDOT ditch represents the downstream end for runoff from approximately 86 acres of a 270 acre watershed. Installing concrete boxes to accommodate a sidewalk would be cost prohibitive. TXDOT has no plans to construct a pedestrian crosswalk over the DD6 ditch to the north, eliminating a possible route for access in that direction until Folsom Drive is extended. • Projects most recently constructed along this stretch of N. Major Drive were the Providence Senior Apartments and a Shell service station/convenience store/strip center, none of which were required to have sidewalks along their property frontage for reasons listed above. We feel that the expansion plans for this established facility meets all eight conditions outlined in Section 28.04.001 of the Zoning Ordinance and is compatible with the adjoining properties. We trust that this Specific Use Permit and requested waivers will be met with favorable approval by the Planning Commission at their October 15t' meeting. If you or your staff J need any additional information, feel free to contact us or the church. Sincerely, Joe Pattie Consulting Planner AWC 4 Likik ,A.r a vic Chris Boone City of Beaumont 21 September 2018 Page 3 of 3 Attachments noted above cc: AWC Joe Wilson, P.E., President First Baptist Church of Beaumont Mark Adams, Executive Pastor Tom Neild Jimmie Carpenter Q:\Engineering\Projects\FBC-010\First Baptist Church -Beaumont -SU Permit 9-2018 Rev.docx ORDINANCE NO. ENTITLED AN ORDINANCE GRANTING A SPECIFIC USE PERMIT TO ALLOW THE EXPANSION OF A CHURCH IN A GC -MD -2 (GENERAL COMMERCIAL - MULTIPLE FAMILY DWELLING -2) DISTRICT AT 3739 NORTH MAJOR DRIVE IN THE CITY OF BEAUMONT, JEFFERSON COUNTY, TEXAS. WHEREAS, First Baptist Church of Beaumont has applied for a specific use permit to allow the expansion of a church in a GC -MD -2 (General Commercial -Multiple Family Dwelling -2) District at 3739 North Major Drive, being the east part of Tract 113, Abstract 33, A. Houston Survey, Beaumont, Jefferson County, Texas containing 15.661 acres, more or less, as shown on Exhibit 'A" attached hereto; and, WHEREAS, the Planning and Zoning Commission of the City of Beaumont considered the request and is recommending approval of a specific use permit to allow the expansion of a church in a GC -MD -2 (General Commercial -Multiple Family Dwelling -2) District at 3739 North Major Drive, subject to the following condition: ; and, • Construction plans must meet all requirements by Water Utilities for water and sanitary sewer services, including any requirements of the City's pre- treatment program WHEREAS, the City Council is of the opinion that the issuance of such specific use permit to allow the expansion of a church is in the best interest of the City of Beaumont and its citizens; NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF BEAUMONT: THAT the statements and findings set out in the preamble to this ordinance are hereby, in all things, approved and adopted; and, Section 1. That a specific use permit to allow the expansion of a church in a GC -MD -2 (General Commercial -Multiple Family -2) District at 3739 North Major Drive, being the east part of Tract 113, Abstract 33, A. Houston Survey, Beaumont, Jefferson County, Texas containing 15.661 acres, more or less, as shown on Exhibit "A," is hereby granted to First Baptist Church of Beaumont, its legal representatives, successors and assigns, as shown on Exhibit "B," attached hereto and made a part hereof for all purposes, subject to the following condition; • Construction plans must meet all requirements by Water Utilities for water and sanitary sewer services, including any requirements of the City's pre- treatment program. Section 2. That the specific use permit herein granted is expressly issued for and in accordance with each particular and detail of the site plan attached hereto as Exhibit "B" and made a part hereof for all purposes. Section 3. Notwithstanding the site plan attached hereto, the use of the property herein above described shall be in all other respects subject to all of the applicable regulations contained in Chapter 28 of the Code of Ordinances of Beaumont, Texas, as amended, as well as comply with any and all federal, state and local statutes, regulations or ordinances which may apply. The meeting at.which this ordinance was approved was in all things conducted in strict compliance with the Texas Open Meetings Act, Texas Government Code, Chapter 551. PASSED BY THE CITY COUNCIL of the City of Beaumont this the 23rd day of October, 2018. - Mayor Becky Ames - tea` P: R — 2 Ge quest for a §peck Ylse neral Cotumercial_ permit to allow the e ficant: First.Ba Multiple F'amil-pansion of a church in a tion: ptrst CChurch of Bea Y nt . 9-2) nistrict GC- 3739I� Major Drive um0nt I LCI AMBRICA, LLCM • �ec n, ,m,wau,y � tl - -_-.-____•..__-_ ._--_-__- --.__J - \ ' PSI 17' FOLSOM DME ----BaDooD ' _, '-- - - - - - - - - - 4 - _ R SC>>LE I° ST ---"-------- II T- - c—_.JL" ° a --'----------- ' - .a• — SRE PUN: I II- + -1 Y, { --•- -•-=-•...... o-1 1 -�- r -------` SRE PARMNC. — LEGEND of . - I ©�.—acv. mFrrom (Dmv7 O Co ©--�� Co w i�--_NIIm)I nigaM �I 4 I II it . i .. _ -. - .. ... ... ___• paum©nt's IVsf IDpp164 church y nl�++exvx wll.soNaDrns EXISTING AND PROPOSED IMPROVEMENTS I ZGol Tunh Cm,Y Gr,fuu, no con I PmtMhW,Tx77443 (FIRST BAPTIST CHURCH 407.7142038 Da, D M 7EWftEGI57EPED OFAUMONI,IEFK0.70N COUNH,TEffA { ENGWEEAWG FMM Aa7NMAlD MI& F-MV4SFE PLAN SI,R TBRVEYINI[YEPED FPM 65UEDATE: hSPPI@/,DEn tole lm"" m7nws C: avwgmn FBC010EX.02 p ;p I. $A o. O I Gampi .. ' • tz ,. ' (NAil DmlmrD�mv7 -- -3�-- ° a • --------------- - ____ ----------'------ --'_` --5 Imo _ --- - -- w s ------ ii I ..I ^ -- --------- --- - - - - - - - - ..414/9. PPUJJ`;W a lillY IN 111111 # II I I , I in <:= FIRSTBAPTJSTCHURCH'OFBFAUMONT-'=� 3 r CBONSIfAVGNOJAMlsRICA W AWHoer `-- � 1811 I T'. ti --'_-------------------------- DDB DFrC1f:N0•' 173•➢_ U iiI; f .I ROCCRS .1 NUFrf -BON.SHAVCN'OF•iIM-rRICA LEGEND of . - I ©�.—acv. mFrrom (Dmv7 O Co ©--�� Co w i�--_NIIm)I nigaM �I 4 I II it . i .. _ -. - .. ... ... ___• paum©nt's IVsf IDpp164 church y nl�++exvx wll.soNaDrns EXISTING AND PROPOSED IMPROVEMENTS I ZGol Tunh Cm,Y Gr,fuu, no con I PmtMhW,Tx77443 (FIRST BAPTIST CHURCH 407.7142038 Da, D M 7EWftEGI57EPED OFAUMONI,IEFK0.70N COUNH,TEffA { ENGWEEAWG FMM Aa7NMAlD MI& F-MV4SFE PLAN SI,R TBRVEYINI[YEPED FPM 65UEDATE: hSPPI@/,DEn tole lm"" m7nws C: avwgmn FBC010EX.02 3 October 23, 2018 Consider a request for a Specific Use Permit to allow a bar in a GC -MD (General Commercial - Multiple Family Dwelling) District located at 6210 Phelan Boulevard BEAUMONT TEXAS TO: City Council FROM: Kyle Hayes, City Manager 655 PREPARED BY: Chris Boone, Planning & Community Development Director MEETING DATE: October 23, 2018 REQUESTED ACTION: Council consider a request for a Specific Use Permit to allow a bar in a GC -MD (General Commercial -Multiple Family Dwelling) District located at 6210 Phelan Boulevard. BACKGROUND L.W. Beaumont, L.L.C. is requesting a Specific Use Permit to allow a sports bar at 6210 Phelan Boulevard. Little Woodrow's has been in existence for 23 years and currently operates 15 locations in Houston, Austin, San Antonio and Midland. This property is located at the southeast corner of the Colonnade Shopping Center. As such, all utilities, drainage, access and parking already exist. A minimum six (6) foot tall screen will be constructed around all perimeter patio areas and landscaped. An existing eight (8) foot tall screening fence is located between the Colonnade and neighboring properties. At a Joint Public Hearing held on October 15, 2018, the Planning Commission recommended 6:0 to approve the request for a Specific Use Permit to allow a sports bar in a GC -MD (General Commercial -Multiple Family Dwelling) District with the following conditions: 1. Construction plans must meet all requirements by Water Utilities for water and sanitary sewer services, including the requirements of the City's pre-treatment program. 2. Six (6) foot masonry wall to be located along the east edge of patio. FUNDING SOURCE Not applicable. RECOMMENDATION Approval of the ordinance with the following conditions: 1. Construction plans must meet all requirements by Water Utilities for water and sanitary sewer services, including the requirements of the City's pre-treatment program. 2. Six (6) foot masonry wall to be located along the east edge of patio. SPECIFIC USE PEST APPLICATION BEAUMONT, TEXAS {,C:'-agtEr 34,City Cc�€rs3 T.O: MPLANM O f;0i4 MISSIDIti AND CIT"f COUNCIL, CITY OF BI AUfvlONj, 7TXAS APPLICANrSNA'E: LW 15cA ,v,yt j -i C_L, Q 2,` W Ir. -DA rad A APPLIcANrs ADD"S.S.;.1°? r t :-�00 .'7% -777o 6 APPLICANT'S PHONE #: IS 7$,( f7g,66 AH,4- NAME fir, OWNER : "", �L d +0 ADDRESS OF OWNER, 2 e?- e t s, ! �� � 4r ��e,;-�� ;L� LOCATION Of, PROPERTY, � � 1 � � � � 1 a � t%,-, & i- rr-1, LEGAL VESMP110N OF PROPERTY: LOT O,'—r 4i LL46,q OR BLOCK NO. J, —"']& T _ ADDITION NUMBER Of ACRES ___ - , ! PLAT _ S;:FCb'I°,Y N-WN11}3ER OF ACRFS ----- — - For properties not in a recorded subdivision, vubmit a copy of a eaarrerat survey or plat show1ug the properties proposed for as sputfic use permli, and a complete legal field note description. ATTACH A L T;t`ER desedbing all procciscs and activities ::tvnlved %viih the propasGd u�cb. ATTACH A SITZ PLAN dra+vv to scale with the inform,;Aioa listed on dtc� wp back side of this shit. ATTACK AMUCED S %:" X i V PHOTOCOPY OF TIE SITZ PL.4A-N, THE EIGHT CONDITIONS (fisted on the bitch side of thii. sheet intim he met before City Council can gant a specific use }permit, I'LEASE ADDRESS EACH CCD"I17I01N INDETAIL, ATTACHTRE APPROPIU QATE APPLICATION FFVT CESS THAN %z AC RF. ., ................S250,0G '/� ACRE OR MORE AND LESS THAN ; ACRES ...................5450.00 5 ACNES OR MORE......:............................................................$650.00 3, befit$ the undersigrtcd applicant, under ud tuts iii rii rite ionu' ' a, dimensipm, baBdhig sixca, kindscaping and parking dew depicted on the site plan shall be adher tri as an e approved by City Council. f r S1GNATUAEOPAPPLICANT: DATE: 5T6'NAT1J1ZE OF OWNER: 0)' NYC APP).N.'ANT) Ta.tTE: PLEASE TYPE OR PM -T ANI7 5 T" TO: ClTY UF BEA VIDNT PI.ANISTNO DIVISION 801 MAINN STIMMT, RC1C3i1.1 201 L41:AGViC):�i', TX 777111 IPiT:.E NUMBER; -� DATE RECENEA; 4—zo — Phons - (=109) 980-376 -`, 1'ax - (itt�� S$li-3 i 33 .r.�3T49d4A�VsAJI$BJudb+6+Y >+o+i �:t4Fy. Q:l kuh�w%$Yx�oW 9?m.i•+a xa �Cn/a�nvdtN'ilLei'R'yu Hr.nit 9.b s. }'p i.#K.y+i l R1W t{A �R41f+'S}j 3R gPd'b�IY.I'4'F; 4Y, PL13Aa"E'MAKE- NOTE ON H6VFJV5E•' STM, OF, CONlATIONS Y013E -MET REGAPeI7NG 7TTE StTT; PLAN AND 1,ErrER OF PROPOSED USES Antra ACIlVifMS, Little Woodrow's has delivered a 23 -year track record of success by focusing on a core strategy of offering a full menu of drinks paired with great service and a fun, casual atmosphere. Little Woodrow's staff and decor conveys the concept's two predominant points of distinction — delivering quality selections of traditional favorites and consistently serving its customers in an entertaining, casual atmosphere with superb, fast and friendly service. Consequently, Little Woodrow's maintains a broad base of regular customers who value the rustic decor, familiar staff, and reasonable prices. Little Woodrow's has built its reputation as a quality gathering place with excellent service and products through 23 years of loyal customer support and word of mouth advertising. Over the last 23 years Little Woodrow's has evolved to a full liquor/beer sports bar with patio areas, offering food ranging from full service to food truck or onsite food vendors. Please look at our website: littlewoodrows.com for a list of all our locations September 20, 2018 To: The Planning Commission and City Council, City of Beaumont, Texas From: Robert Wilson, President LW Beaumont, LLC RE: Response to eight conditions required to be met before a Specific Use Permit can be issued In Response to Section 30-26. E the Zoning Ordinance requiring these eight conditions must be met before a Specific Use Permit can be issued please find below our answers for applicant LW Beaumont, LLC dba Little Woodrow's: 1. That the specific use will be compatible and not injurious to the use and enjoyment of other property, nor significantly diminish or impair property values within the immediate vicinity: Little Woodrow's will be located in the Colonnade an established shopping center with other bar uses thus will be compatible to the Colonnade; 2. That the establishment of the specific use will not impede the normal and orderly development and improvement of surrounding vacant property: Little Woodrow's will be located in the Colonnade Shopping Center and such will not impede the normal and orderly development and improvement of surrounding vacant property. 3. That adequate utilities, access roads, drainage and other necessary supporting facilities have Y been or will be provided: Little Woodrow's will be located in the Colonnade Shopping Center with all utilities, access roads, drainage and other supporting facilitates provided. 4. The design, location and arrangement of all driveways and parking spaces provides for the safe and convenient movement of vehicular and pedestrian traffic without adversely affecting the general public or adjacent development: Little Woodrow's will be located on the easterly endcap of the Colonnade Shopping Center that provides for safe and convenient movement of vehicular and pedestrian traffic without adversely affecting the general public or adjacent development; 5. That adequate nuisance prevention measures have been or will betaken to prevent or control offensive odor, fumes, dust, noise and vibration: Little Woodrow's will take adequate measures to prevent or control offensive odor's, fumes, dust, noise and vibration; 6. That directional lighting will be provided so as not to disturb or adversely affect neighboring properties: Little Woodrow's will insure that it will install directional lighting in such a manner as to not disturb or adversely affect neighboring properties 7. That there are sufficient landscaping and screening to insure harmony and compatibility with adjacent property: The Colonnade perimeter fencing is 8' high as well as Little Woodrow's intends to screen a minimum of 6' high around any perimeter patio area and professionally landscape, as such there will be sufficient landscaping and screening to insure harmony and compatibility with adjacent property; 8. That the proposed use is in accordance with the Comprehensive Plan: Little Woodrow's is an appropriate use for its planned location at 6210 Phelan Blvd., additionally it will contribute the community by providing a safe and pleasant environment for the community to congregate. Litfle WoodroVs LLC, 3711 Briarpark, Ste. Soo, Houston, TX 77042 ORDINANCE NO. ENTITLED AN ORDINANCE GRANTING A SPECIFIC USE PERMIT TO ALLOW A SPORTS BAR IN A GC -MD (GENERAL COMMERCIAL -MULTIPLE FAMILY DWELLING) DISTRICT AT 6210 PHELAN BOULEVARD IN THE CITY OF BEAUMONT, JEFFERSON COUNTY, TEXAS. WHEREAS, L.W. Beaumont, L.L.C. has applied for a specific use permit to allow a sports bar in a GC -MD (General Commercial -Multiple Family Dwelling) District at 6210 Phelan Boulevard, being Lot 46, Tract 6, Block J, T.H. Langham Estates, Beaumont, Jefferson County, Texas containing 0.736 acres, more or less, as shown on Exhibit "A," attached hereto; and, WHEREAS, the Planning and Zoning Commission of the City of Beaumont considered the request and is recommending approval of a specific use permit to allow a sports bar in a GC -MD (General Commercial -Multiple Family Dwelling) District at 6210 Phelan Boulevard, subject to the following conditions: ; and, • Construction plans must meet all requirements by Water Utilities for water and sanitary sewer services, including any requirements of the City's pre- treatment program • Six (6) foot masonry wall to be located along the east edge of patio WHEREAS, the City Council is of the opinion that the issuance of such specific use permit to allow a sports bar is in the best interest of the City of Beaumont and its citizens; NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF BEAUMONT: THAT the statements and findings set out in the preamble to this ordinance are hereby, -in all things, approved and adopted; and, Section 1. That a specific use permit to allow a sports bar in a GC -MD (General Commercial -Multiple Family) District at 6210 Phelan Boulevard, being Lot 46, Tract 6, Block J, T.H. Langham Estates, Beaumont, Jefferson County, Texas containing 0.736 acres, more or less, as shown on Exhibit 'A," is hereby granted to L.W. Beaumont, L.L.C., its legal representatives, successors and assigns, as shown on Exhibit "B," attached hereto and made a part hereof for all purposes, subject to the following conditions: • Construction plans must meet all requirements by Water Utilities for water and sanitary sewer services, including any requirements of the City's pre- treatment program. • Six (6) foot masonry wall to be located along the east edge of patio. Section 2. That the specific use permit herein granted is expressly issued for and in accordance with each particular and detail of the site plan attached hereto as Exhibit "B" and made a part hereof for all purposes. Section 3. Notwithstanding the site plan attached hereto, the use of the property herein ' above described shall be in all other respects subject to all of the applicable regulations contained in Chapter 28 of the Code of Ordinances of Beaumont, Texas, as amended, as well as comply with any and all federal, state and local statutes, regulations or ordinances which may apply. 0 The meeting at which this ordinance was approved was in all things conducted in strict compliance with the Texas Open Meetings Act, Texas Government Code, Chapter 551. PASSED BY THE CITY COUNCIL of the City of Beaumont this the 23rd day of October, 2018. - Mayor Becky Ames - e 2364-P: Request for a Specific Use Permit to allow a bar in a GC -AM (General mmercial-Multiple Family Dwelling) District. plicant: LW Beaumont, L.L.C, c/o Robert Nilson, President cation: 6210 Phelan Boulevard 0 100 200 300 400 1 1 1 1 1 1 Feet EXHIBIT "A" 2s g 5 SERVICE DRIVE 7 4 3 '9� a ®®E cPProa OBOE 4u.000 S.F. Y MINNO PIECE PAWING G110W ZB � TOM s 9,AREA � S.F. U' �O 398 PR7VIDM B1 SHOPPING CENTER 0 S 9 f�llllIIIIIIIIIIIIIf IIIIIIIIIIIIIIII(l Ll��l-ITT �I TI I I X 9 L TZ. opp os ` 11,225 S.F. U a TX 3 EXISTING BANK 0 5 TTI ' T�IE�D � TFM \0 EIGSTING approz 41cDonaids. - 1&319 S.F. L FA }j 7 approz I 11%900 S.F. 8 oxa maePnnw PN �/'- 2 ` 11 1T1J1LL11��.//.SITE� Vd1 I "A SERVICE DRIVE - �— - p� A .- A 1 SITE PLAN n October 23, 2018 Consider a request to amend Section 28.03.023(e) of the Zoning Ordinance related to communication towers BEAUMONT TEXAS TO: City Council FROM: Kyle Hayes, City Manager PREPARED BY: Chris Boone, Planning & Community Development Director MEETING DATE: October 23, 2018 REQUESTED ACTION: Council consider amending Section 28.03.023(e) of the Zoning Ordinance BACKGROUND The Planning Staff is recommending changes to the Permitted Uses Section 28.03.023(e) of the Zoning Ordinance. Recently staff received a request for an SUP (Specific Use Permit) in a GC -MD -2 (General Commercial -Multiple Family Dwelling=2) District. After accepting the application, staff realized Communication towers are not allowable in a GC -MD -2 District, even with an SUP review. Given that most other commercial uses are allowable in GC -MD -2 zoning with an SUP and given that Communication towers can be compatible and appropriate uses in GC -MD -2 zoning, it would be appropriate for an SUP to be available in the GC -MD -2 District as well. ZoningDistrict Q o Permitted Primary Use CL 3 ° L C7 rnFu C Q U C x ❑ Cl E Q U z Z VV U V x a a Cl) (7 Radio, Television, 41 24 S S S S S S Microwave and Cellular Telephone Transmission Towers At a Joint Public Hearing held on October 15, 2018, the Planning Commission recommended 6:0 to approve the request for amendments to the Zoning Ordinance, Section 28.03.023(e). FUNDING SOURCE Not applicable. RECOMMENDATION Approval of the ordinance. ORDINANCE NO. ENTITLED AN ORDINANCE AMENDING CHAPTER 28, SECTION 28.03.023(e) PERMITTED USE TABLE OF THE CODE OF ORDINANCES OF BEAUMONT, TEXAS, ADDING A SPECIFIC USE PERMIT ALLOWANCE IN A GC -MD -2 ZONING DISTRICT FOR SUBCATEGORY RADIO, TELEVISION, MICROWAVE AND CELLULAR TELEPHONE TRANSMISSION TOWERS TO THE SIC PRIMARY USE OF THE PUBLIC UTILITIES GROUP; PROVIDING FOR SEVERABILITY; PROVIDING FOR REPEAL; AND PROVIDING A PENALTY. BE IT ORDAINED BY THE CITY OF BEAUMONT: Section 1. THAT Chapter 28, Section 28.03:023(e), Permitted Use Table, SIC Group 79, of the Code of Ordinances of the City of Beaumont be and the same is hereby' amended by adding a specific use permit allowance in a GC -MD -2 zoning district to read as follows: Zoning District C o Permitted Primary Use 0 C7 rn w U m 2 U _ U � C (nm Z v U U J 2 :3 a n. CL w Radio, Television, 41 24 s S S S S S Microwave and Cellular Telephone Transmission Towers Section 2. That if any section, subsection, sentence, clause of phrase of this ordinance, or the application of same to a particular set of persons or circumstances, should for any reason be held to be invalid, such invalidity shall not affect the remaining portions of this ordinance, and to such end, the various portions and provisions of this ordinance are declared to be severable. Section 3. That all ordinances or parts of ordinances in conflict herewith are repealed to the extent of the conflict only. Section 4. That any person who violates any provision of this ordinance shall, upon conviction, be punished, as provided in Section 1.01.009 of the Code of Ordinances of Beaumont, Texas. The meeting at which this ordinance was approved was in all things conducted in strict compliance with the Texas Open Meetings Act, Texas Government Code, Chapter 551. PASSED BY THE CITY COUNCIL of the City of Beaumont this the 23rd day of October, 2018. - Mayor Becky Ames - 5 October 23, 2018 Consider a resolution authorizing the City Manager to award a contract to Excavation & Construction, of Port Arthur, for the Construction of Concrete Pavement Repair Project - City Wide BEAUMONT TEXAS TO: City Council FROM: Kyle Hayes, City Manager PREPARED BY: Dr. Joseph Majdalani, P.E. Public Works Director MEETING DATE: October 23, 2018 REQUESTED ACTION: Council consider a resolution authorizing the City Manager to award a contract to Excavation & Construction, of Port Arthur, Texas, for the Construction of Concrete Pavement Repair Project - City Wide. BACKGROUND Various locations of concrete pavement that need to be repaired have been identified throughout the City's Streets. These proposed repairs will help pro -long the life of the existing road. On October 4, 2018, six (6) formal bids were received. The bid totals are indicated in the table below: Contractor Location Bid Excavation & Construction Port Arthur, TX $3,656,485.47 Brystar Beaumont, TX $3;721,124.80 Norman Hwy Constructors Orange, TX $3,837,140.00 ALLCO Beaumont, TX $3,874,000.00 MK Construction Vidor, TX $4,823,931.00 O1dCastle Company Beaumont, TX $4,933,240.00 Engineer's Estimate $3,700,000.00 The Public Works Engineering staff recommends the project be awarded to Excavation & Construction. A total of five hundred twenty two (522) calendar days are allocated for completion of this project. FUNDING SOURCE Capital Program - Street Rehabilitation. RECOMMENDATION Approval of the resolution. BID TAB PW.es,a.0 F9r.Clty9f Bcsomeat Om -loft Pavement Repab Pr Jett fdr varla. L-,cW. I ADUiiP UMR&31 Limlb: City Wide Ir'e5rer,nv Ihm f0® __--____. "'••"•^^ ..�.v.w.n.., ALLCO SII�CONMUCTION OIDCASTL6 74n CedenCkB lila Tooltl7Rfee- TOW Vft PA. UJJ/P1u< Tail L1YtPd Teta Tift Pldmm fOit Beloe,r C.mnh(Cbb sd Gav,r Bea Steft,dl) LP 3 16.110.00 S. - - 710 S 34MM S 300 Si00 s'= -":11:00 T 7f o SIW 62U fl,iBe.(1')(i]B)(Cri)(DC)(CemplePW.)(B�.0 "it 111]7 S' 1000 S 16,11m S �. sm S J9191.f0 1 to SR.00 S 11.00 S M)".0o S 16.110.00 36.00SJ] ) f00 SY TON t ;IS T SWIOs6 3 1.,10 S 616]7610 S AO S0m SJJ.00 ffi"7,347� S 7plpm S JS.00 S;569500QORWLS(6mT-0IC)Oti DS.M S IJIdMM S M S SS 19 t.00 S 21500 S If5010q S 11100 Sf fdOJ Ilan d61i0W Wb lCh P 51.1] S 992]61.21 S' 131.00 S 9]191) 00 ,S '170.00 S,60 S 116.KI SY'S S 4.p S SIL65J.13 S 17400 s 750,-00 3 176. S.00 3 - 149.00 S111.]H.aa S 3p,00 S 73191900 j 20000 W' fyf BSS rSahh CllS)K 6 P.A S 13700 S pf,69360 S. .137. S7. S 117m S f010)7m S p0.00 S 1,M.Si0.. j 161.00 1300.0061l1 4f6 6003 S-.-. S1ft t 35}00.00 S i,J00.K S X -M 1. :."-. t.fOf.W S 12swm is 10 .6a S .IaA0000 S 79A00.DD S S 8,840.00 I.M zit.o R.mo,e bin'em (]nays Bn,,AraobYumlele4) 6001 Slr•_ .• OVwb Goal lK) f PA Imm $ SA.."3 i100 ,N0 S 070000 'S, ..-.: 1.500.00 S 7500. S" 1,600,00 $ 5000.00 S 500.00 f 115006.00 f S I S 11300.00 sm fOm I1Neh.f.a Sim67ral0, li�rq p,000.00 S 90,000.00 S 1f0,00pm S 130.000,pO S -191.700.00 S 191.700.00 S 190FJ6.00 S 1%!16.00 S 90,000.00 S 905000.00 S .00 2.16000.00 7.500.00 339 f501 Cw]m11c0 (umq p P.t S S00R90 S 131004.10 s SOOm s 1;000.50 3 910500 S b baf6 S -4109,M f Jt Wm s1]OOaf9 S 6000Mm S S 7400.00 11fA00,00 !Sf f9p Cemnh COrb60�1ur(f140 (C71u A) Ufi S 10.00 1 16.11000 i '.1.00 S IOL11200 s 13.00 S I7; 41.00 3 i900 3 91,60500 S 7500 S 7;3T/.00 $ S 20.00 S 4.4 I= S JDm S 1.14310.00 S 'J9. S 331 39.00 S .19.00 S 173.211.00 3 10,00 S tp lm.p S 3200 S IOI M..AO S 41.00 S 9;330,p0 Ip 07. BIDTOTALI S 3,656,485.47 S 3721-17490 S 3,837,140.00 $ 3,874,000.00 S 4,823,931.00 S RESOLUTION NO. WHEREAS, the City of Beaumont solicited bids for the Construction of Concrete Pavement Repair — City Wide Project; and, WHEREAS, Excavation & Construction, of Port Arthur, Texas, submitted a complete bid meeting specifications in the amount of $3,656,485.47; and, WHEREAS, the City Council is of the opinion that the bid submitted by Excavation & Construction, of Port Arthur, Texas, is the lowest responsible bidder providing the best value to the City and should be accepted; NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF BEAUMONT: THAT the statements and findings set out in the preamble to this resolution are hereby, in all things, approved and adopted; and, THAT the City Council hereby approves the award of a contract to Excavation & Construction, of Port Arthur, Texas, in the amount of $3,656,485.47, for repair of concrete pavement at various City locations for the Construction of Concrete Pavement Repair — City Wide Project; and, BE IT FURTHER RESOLVED THAT the City Manager be and he is hereby authorized to execute a Contract with Excavation & Construction, of Port Arthur, Texas, for the purposes described herein. The meeting at which this resolution was approved was in all things conducted in strict compliance with the Texas Open Meetings Act, Texas Government Code, Chapter 551. PASSED BY THE CITY COUNCIL of the City of Beaumont this the 23rd day of October, 2018. - Mayor Becky Ames - October 23, 2018 Consider a resolution approving the purchase of 30 vehicles for use by various City departments BEAUMONT TEXAS TO: City Council FROM: Kyle Hayes, City Manager PREPARED BY: Todd Simoneaux, Chief Financial Officer MEETING DATE: October 23, 2018 REQUESTED ACTION: Council consider a resolution approving the purchase of thirty (30) vehicles for use by various City departments. BACKGROUND Replacement vehicles are requested through the City's budget process. The Fleet Manager reviews the requests and evaluates the vehicles to be replaced. Based on this evaluation a recommendation is made to replace worn and obsolete vehicles that are no longer cost effective to operate. The vehicles to be purchased are replacing models ranging from 2002 to 2014, with the exception of one Ford F-750 Crew Cab Dump truck that will be an addition to the City's water distribution fleet inventory. The remaining vehicles will be disposed of in accordance with the City's surplus equipment policy. The vehicles will be purchased from Silsbee Ford in the amount of $1,187,285.25. Pricing was obtained through the GoodBuy purchasing cooperative, which provides cities and political subdivisions the means to purchase specialized equipment at volume pricing. GoodBuy complies with State of Texas' procurement statutes. Warranties of 36,000 miles or three years are provided for each new vehicle. Warranty service is provided by local authorized dealerships. FUNDING SOURCE Capital Reserve Fund ($862,029.50), Water Utilities Fund ($325,255.75). RECOMMENDATION Approval of the resolution. Purchase of Fleet Vehicles October 23, 2018 Page 1 ITEM DEPT. OR DIVISION DESCRIPTION QTY. TOTAL PRICE 1 Police Field Ops (17) Ford Explorer PPV Interceptor Utility 17 $478,113.90 2 EMS Chassis for new Ambulance box Ford F-450 1 $44,976.65 3 Facilities Maintenance Ford F-250 Utility body w/ladder rack 1 $34,144.65 4 Facilities Maintenance Ford F-250 Utility body w/lift gate & ladder rack 1 $37,227.40 5 Streets & Drainage Ford F-450 Crew Cab 1 $59,376.43 6 Traffic Management Ford F-550 Crew Cab 2 $125,957.86 7 Sewer Maintenance Ford F-550 Crew Cab 3 $179,703.54 8 Water Customer Service Ford F-250 Utility body 2 $63,619.60 9 Water Distribution Ford F-750 Crew Cab w/dump bed 1 $81,932.61 10 Streets & Drainage Fprd F-750 Crew Cab w/dump bed 1 $81,932.61 BUYBOARD FEE $300.00 TOTAL 30 $1,187,285.25 RESOLUTION NO. BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF BEAUMONT: THAT the City Council hereby approves the purchase of thirty (30) vehicles for use by various City departments from Silsbee Ford, of Silsbee, Texas, in the amount of $1,187,285.25 through the GoodBuy Cooperative Purchasing Program. The meeting at which this resolution was approved was in all things conducted in strict compliance with the Texas Open Meetings Act, Texas Government Code, Chapter 551. PASSED BY THE CITY COUNCIL of the City of Beaumont this the 23rd day of October, 2018. - Mayor Becky Ames - October 23, 2018 Consider amending Section 14.04.012 of the Code of Ordinances related to fees at the Henry Homberg Golf Course i BEAUMONT TEXAS TO: City Council I FROM: Kyle Hayes, City Manager MEETING DATE: October 23, 2018 REQUESTED ACTION: Council consider amending Section 14.04.012 of the Code of Ordinances related to fees at the Henry Homberg Golf Course. BACKGROUND The Administration is proposing to increase Green fees; Cart fees and Annual membership fees at the Golf Course as shown in the attachment. Fees have not increased since August of 2013. The City Council held a work session on this topic on October 2, 2018. RECOMMENDATION Approval of the ordinance. 134 See. 14.04.012 Henry Homberg Golf Course 9 Holes 18 Holes Green fees: Weekday Weekend Senior (age 60+) and youth (under 18) Weekday Weekend Cart fees — daily: Driving range Annual membership fees: Age 60+ Under age 60 C ) frorrse, $9.00 4io.o6) $14.00 1 •�0 $12.00(413.or) $19.00 $7.00 $9.00 $9.00 $12.00 $7.00 01 -cc) $12.00 ( 4 13.09 $4.00 per bag $300.00 plus tax ' 9 Z 5, o o /mss Alt. $500.00 plus tax 1S S.2 S. 4 o -f ��s AA (Benefit: Unlimited green fees Monday through Friday, cart not included; 1/2 price green fees on weekend) Special rates: The city manager may approve other rates for tournaments, specials, and online booking. (Ordinance 08-091, sec. 1, adopted 10/14/08; Ordinance 13-048, sec. 1, adopted 8/13/13) to ORDINANCE NO. ENTITLED AN ORDINANCE AMENDING CHAPTER 14, ARTICLE 14.04, SUBSECTION 14.04.012 OF THE CODE OF ORDINANCES OF BEAUMONT, TEXAS; PROVIDING FOR HENRY HOMBERG GOLF COURSE FEES AND CHARGES; PROVIDING FOR SEVERABILITY; PROVIDING FOR REPEAL; AND PROVIDING A PENALTY. BE IT ORDAINED BY THE CITY OF BEAUMONT: Section 1. THAT Chapter 14, Article 14.04, Section 14.04.012 of the Code of Ordinances be and the same is hereby amended by amending Section 14.04.012 to read as follows: 9 Holes 18 Holes Green fees: Weekday $10.00 $16.00 Weekend $13.00 $21.00 Senior (age 60+) Weekday $8.00 $9.00 & Youth (under 18) Weekend $10.00 $12.00 Cart fees:. Daily $8.00 $13.00 Driving range $4.00 per bag Annual membership fees: Age 60+ $325.00 plus tax Under age 60 $525.00 plus tax (Benefit: Unlimited green fees Monday through Friday, cart not included; Y2 price green fees on weekend) Special Rates: The City Manager may approve other rates for tournaments, specials, and online booking. Car•finn Q That if any section, subsection, sentence, clause of phrase of this ordinance, or the application of same to a particular set of persons or circumstances, should for any reason be held to be invalid, such invalidity shall not affect the remaining portions of this ordinance, and to such end, the various portions and provisions of this ordinance are declared to be severable. Section 4. That all ordinances or parts of ordinances in conflict herewith are repealed to the extent of the conflict only. Section 5. That any person who violates any provision of this ordinance shall, upon conviction, be punished, as provided in Section 1.01.009 of the Code of Ordinances of Beaumont, Texas. The meeting at which this ordinance was, approved was in all things conducted in strict compliance with the Texas Open Meetings Act, Texas Government Code, Chapter 551. , PASSED BY THE CITY COUNCIL of the City of Beaumont this the 23rd day of October, 2018. - Mayor Becky Ames — 0 October 23, 2018 Consider a resolution authorizing the City of Beaumont to apply to become a Bee City USA affiliate BEAUMONT TEXAS TO: City Council FROM: Kyle Hayes, City Manager PREPARED BY: Chris Jarmon, Executive Assistant to the City Manager MEETING DATE: October 23, 2018 REQUESTED ACTION: Council consider a resolution authorizing the City of Beaumont to apply to become a Bee City USA affiliate. BACKGROUND On October 2, 2018, the Beaumont City Council held a work session to review and discuss the process of becoming a Bee City. In order to apply for the Bee City designation, the Beaumont City Council must select a committee to facilitate the program on their behalf and must commit to the Bee City program by approving a resolution. The City's resolution will designate the Bee City Beaumont Committee as the program facilitator. The following individuals have agreed to serve on the Bee City Beaumont Committee: 1. Sharon Begnaud, The Giving Field 2. Vivian Todd, Realtor 3. Becki Stedman, Farmers Market 4. Heather Petkovsek, Magnolia Garden Club 5. Elizabeth Waddill, Magnolia Garden Club 6. Michael Gauthier, City of Beaumont -Parks 7. Christina Majdalani, City of Beaumont-CVB 8. Lynn Castle, Art Museum of SETX 9. Elaine Shellenberger, Nutrition Services for Seniors 10. Toni Clark, Nutrition Services for Seniors 11. Stephanie Daleo The resolution is attached for your review. FUNDING SOURCE The $500 application fee will be paid for out of the General Fund. RECOMMENDATION Approval of resolution. RESOLUTION NO. A RESOLUTION of the Beaumont City Council Designating Beaumont, Texas as a BEE CITY USA® affiliate. WHEREAS, the mission of BEE CITY USA is to galvanize communities to sustain pollinators, responsible for the reproduction of 90% of the world's wild plant species, by providing them with healthy habitat, rich in a variety of native plants and free to nearly free of pesticides; and WHEREAS, thanks to the more than 3600 species of native bees in the United States, along with introduced honey bees, we have very diverse dietary choices rich in fruits, nuts, and vegetables; and WHEREAS, bees and other pollinators have experienced population declines due to a combination of habitat loss, use of pesticides, and the spread of pests and diseases; and WHEREAS, pollinator -friendly communities can benefit local and regional economies through healthier ecosystems, increased vegetable and fruit crop yields, and increased demand for pollinator - friendly plant materials from local nurseries and growers; and WHEREAS, ideal pollinator -friendly habitat: • Provides diverse and abundant nectar and pollen from plants blooming in succession throughout the growing season; • Provides water for drinking, nest -building, cooling, diluting stored honey, and butterfly puddling; • Provides undisturbed spaces (leaf and brush piles, un -mowed fields or field margins, fallen trees'and other dead wood) for nesting and overwintering for wild pollinators • Is pesticide -free or has pesticide use carried out with least ill effects on pollinators; • Is comprised of mostly, if not all, native'species of annual and perennial forbs, grasses, vines, shrubs, and trees in landscapes because many wild pollinators prefer or depend on the native plants with which they co -adapted; • Includes, where possible, designated pollinator zones in public spaces with signage to educate _the public and build awareness; and, • Provides for safe and humane removal of honey bees when required. WHEREAS, supporting native and honey bees and other pollinators fosters environmental awareness and sustainability, and increases interactions among community stewards, backyard beekeepers, farmers, children, educators, Master Gardeners, local businesses, faith -based organizations, and nature -related organizations; and WHEREAS, in order to enhance understanding among local government staff and the public about the vital role that pollinators play and what each of us can do to sustain them, the City of Beaumont, Texas chooses to support and encourage pollinator habitat creation and enhancement on public land; and WHEREAS, the City of Beaumont, Texas should be certified a BEE CITY USA community because: • The City of Beaumont agrees to pass this resolution; and • The City of Beaumont is committed to supporting pollinator habitats by planting pollinator - friendly plants; and • The City of Beaumont is committed to working with local community groups to spread education and awareness regarding the importance' of pollinators to our community. NOW, THEREFORE, THE BEAUMONT CITY COUNCIL resolves as follows: 1.. The Executive Office is hereby designated as the BEE CITY USA sponsor. 2. The Executive Assistant to the City Manager is designated as the BEE CITY USA liaison. 3. Facilitation of the City of Beaumont's BEE CITY USA program is assigned to the Bee City Beaumont Committee. 4. The Bee City Beaumont Committee is authorized to, and should: a. Celebration: Annually celebrate National Pollinator Week (third full week of June) or some other appropriate occasion with educational events, proclamations or promotions that showcase the City of Beaumont's commitment to enhancing pollinator health and habitat. b. Publicity & Information: Install and maintain at least one authorized BEE CITY USA street sign in a prominent location, and create and maintain a webpage on the City of Beaumont's website which includes, at minimum, a copy of this resolution, links to the national BEE CITY USA website and reports of the pollinator -friendly activities the community has accomplished the previous year(s). c. Habitat: Develop and implement a program to create or expand pollinator -friendly habitat, which can include, but is not limited to: i. Identification and inventory of City of Beaumont real property that can be enhanced with pollinator -friendly plantings; and ii. Dissemination of informational and educational materials to the public. d. Pest Management: Creation of a least toxic integrated pest management plan. L Review the integrated pest management plan and other relevant documents to review pest management policies and practices as they relate to pollinator conservation, identify appropriate locations for pollinator -friendly plantings, and consider other appropriate measures. e. Renewal: After completing the first full year as a BEE CITY USA affiliate, each January, apply for renewal of the City of Beaumont's BEE CITY USA designation following the format provided by BEE CITY USA, including a report of the previous year's BEE CITY USA activities, and paying the renewal fee based on the City of Beaumont's-population. PASSED BY THE CITY COUNCIL of the City of Beaumont this the day of 2018 Approved as to form: Tyrone Cooper, City Attorney Mayor Becky Ames Attest: f Tina Broussard, City Clerk RESOLUTION NO. A RESOLUTION OF THE BEAUMONT CITY COUNCIL DESIGNATING BEAUMONT, TEXAS AS A BEE CITY USA@ AFFILIATE. WHEREAS, the mission of BEE CITY USA is to galvanize communities to sustain pollinators, responsible for the reproduction of 90% of the world's wild plant . species, by providing them with healthy habitat, rich in a variety of native plants and free to nearly free of pesticides; and, WHEREAS, thanks to the more than 3600 species of native bees in the United States, along with introduced honey bees, we have very diverse dietary choices rich in fruits, nuts, and vegetables; and, WHEREAS, bees and other pollinators have experienced population declines due to a combination of habitat loss, use of pesticides, and the spread of pests and diseases; and, WHEREAS, pollinator -friendly communities can benefit local and regional economies through healthier ecosystems, increased vegetable and fruit crop yields, and increased demand for pollinator -friendly plant materials from local nurseries and growers; and, WHEREAS, ideal pollinator -friendly habitat: • Provides diverse and abundant nectar and pollen from plants blooming in succession throughout the growing season; • Provides water for drinking, nest -building, cooling, diluting stored honey, and butterfly puddling; • Provides undisturbed spaces (leaf and brush piles, un -mowed fields or field margins, fallen trees and other dead wood) for nesting and overwintering for wild pollinators • Is pesticide -free or has pesticide use carried out with least ill effects on pollinators; • Is comprised of mostly, if not all, native species of annual and perennial forbs, grasses, vines, shrubs, and trees in landscapes because many wild pollinators prefer or depend on the native plants with which they co -adapted; • Includes, where possible, designated pollinator zones in public spaces with signage to educate the public and build awareness; and, • Provides for safe and humane removal of honey bees when required ; and, WHEREAS, supporting native and honey bees and other pollinators fosters environmental awareness and ; sustainability, and increases interactions among community stewards, backyard beekeepers, farmers, children, educators, Master Gardeners, local businesses, faith -based organizations, and nature -related J organizations; and, WHEREAS, in order to enhance understanding among local government staff and the public about the vital role that pollinators play and what each of us can do to sustain them, the City of Beaumont, Texas chooses to support and encourage pollinator habitat creation and enhancement on public and private land; and , WHEREAS, the City of Beaumont, Texas should be certified a BEE CITY USA community because: • The City of Beaumont agrees to pass this resolution; • The City of Beaumont is committed to supporting pollinator habitats by planting pollinator -friendly plants; and, • The City of Beaumont is committed to working with local community groups to spread education and awareness regarding the importance of pollinators to our community. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF BEAUMONT: THAT the statements and findings set out in the preamble to this resolution are hereby, in all things, approved and adopted; and, and, THAT the Executive Office is hereby designated as the BEE CITY USA sponsor; BE IT FURTHER RESOLVED THAT the Executive Assistant to the City Manager is designated as the BEE CITY USA liaison; and, BE IT ALSO RESOLVED THAT facilitation of the City of Beaumont's BEE CITY USA program is assigned to the Bee City Beaumont Committee; and, BE IT ALSO RESOLVED THAT the Bee City Beaumont Committee is authorized to, and should: a. Celebration: Annually celebrate National Pollinator Week (third full week of June) or some other appropriate occasion with educational events, proclamations or promotions that showcase the City of Beaumont's commitment to enhancing pollinator health and habitat. b. Publicity & Information: Install and maintain at least one authorized BEE CITY USA street sign in a prominent location, and create and maintain a webpage on the City of Beaumont's website which includes, at minimum, a copy of this resolution, links to the national BEE CITY USA website and reports of the pollinator -friendly activities the community has accomplished the previous year(s). c. Habitat: Develop and implement a program to create or expand pollinator - friendly habitat, which can include, but is not limited to: i. Identification and inventory of City of Beaumont real property that can be enhanced with pollinator -friendly plantings; and ii. Creation of a recommended locally native species list to include wildflowers, grasses, vines, shrubs, and trees and a list of local suppliers for those species, and iii. Dissemination of informational and educational materials to the public, and iv. Tracking annual area of pollinator habitat created or enhanced by square footage and/or acreage. d. Pest Management: Create and adopt a pollinator -friendly integrated pest management plan. e. Plan Review: Review relevant city planning documents to identify appropriate locations for pollinator -friendly plantings, with regard to pest management policies and practices as they relate to pollinator conservation, and to consider other appropriate measures. f. Renewal: After completing the first full year as a BEE CITY USA affiliate, each January, apply for renewal of the City of Beaumont's BEE CITY USA designation following the format provided by BEE CITY USA, including a report of the previous year's BEE CITY USA activities, and paying the renewal fee based on the City of Beaumont's population. The meeting at which this resolution was approved was in all things conducted in strict compliance with the Texas Open Meetings Act, Texas Government Code, Chapter 551. 'PASSED BY THE CITY COUNCIL of the City of Beaumont this the 23rd day of October, 2018. - Mayor Becky Ames - Approved as to form: Attest: Tyrone Cooper, City Attorney Tina Broussard, City Clerk VL October 23, 2018 Consider a resolution authorizing the lease of 13 vehicles from Enterprise FM Trust BEAUMONT TEXAS TO: City Council FROM: Kyle Hayes, City Manager PREPARED BY: Todd Simoneaux, Chief Financial Officer MEETING DATE: October 23, 2018 REQUESTED ACTION: Council consider a resolution authorizing the lease of thirteen (13) vehicles with Enterprise FM Trust. BACKGROUND In September of 2016, City Council approved an equity lease agreement with Enterprise FM Trust (EFM) through Resolution No. 16-187. The contract was awarded by the City to EFM by utilizing the TIPS USA cooperative contract #2072816. The City of Beaumont's fleet includes over 400 vehicles that are light weight or medium sized vehicles. These vehicles range in age from new to more than 20 years old with the average age of six (6) years. Each year during the budget process, all fleet vehicles are looked at for age, mileage, maintenance and repair cost, and priority in providing city services to determine if they need to be replaced. EFM's fleet management program provides a solution to this problem of aging vehicles through equity leases and resale. The equity lease is typically for a term of five years. At the end of the lease term the City can either purchase the vehicle for the residual value or can have EFM, sell the vehicle through auction whereby the City receives the net proceeds. At that time the City can either keep the proceeds or use them to put another new vehicle under lease. The advantages to this program include the creation of a replacement cycle for city vehicles that tend to be left behind, improved fuel efficiency, reduced maintenance costs, higher resale return through a broad and well established resale network and more properly matched vehicles to the needs of the operation. There are no wear and tear penalties or mileage restrictions built into the lease. Thirteen (13) vehicles have been identified to be replaced through an equity lease pursuant to the master agreement approved by Council in September of 2016. The average age is nine (9) years with models ranging from 2003-2014. The vehicles were identified based on mileage, age, maintenance costs and availability of parts. The thirteen (13) vehicles will be new vehicles ordered by EFM leveraged government discounts with all manufacturers. The Texas Local Government Code Chapter 791 allows a governmental agency to enter a joint purchasing agreement. The City entered this lease agreement with EFM through Region VIII Education Services Center, The Interlocal Purchasing System or TIPS which awarded a competitively bid contract. FUNDING SOURCE Capital Reserve Fund - $56,840 estimated annual payments. Water Utilities Fund - $11,584 estimated annual payments. Solid Waste Fund - $6,048 estimated annual payments. All estimated payments were included in the FY 2019 Budget. RECOMMENDATION Approval of the resolution. RESOLUTION NO. BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF BEAUMONT: THAT the City Manager be and he is hereby authorized to lease thirteen (13) vehicles for use by various departments pursuant to the existing Master Equity Lease Agreement as amended between the City of Beaumont and Enterprise FM Trust. The Equity Lease Menu Pricing is attached hereto as Exhibit "A" and made a part hereof for all purposes. The meeting at which this resolution was approved was in all things conducted in strict compliance with the Texas Open Meetings Act, Texas Government Code, Chapter 551. PASSED BY THE CITY COUNCIL of the City of Beaumont this the 23rd day of October, 2018. - Mayor Becky Ames - • City of Beaumont fleet management Menu Pricing Equity Lease Menu Pricing 3883149 112 Ton Pickup Reg 4x2 2019 Ford F-150 Regular Cab XL 4x2 SD Regular Cab 142 Cost ..Intenance Cost 1 60 10,500 $410.52 $0.00 $4,926.24 $4,926.24 $23,877.00 $5,919.40 In. WB 3883068 112 Ton Crew Cab 4x2 2019 Ford F-150 Crew Cab XL 4x2 SD Super Crew Cab 1 60 10,500 $604.03 $0.00 56,048.38 §8,046.36 $29,112.00 $7X8.00 145 In. WB 3883032 112 Ton Crew Cab 4x2 2019 Ford F-150 Crew Cab XL 4x2 SD Super Crew Cab 1 60 10,500 $604.03 $0.00 $6,048.36 $6,048.36 $29,112.00 $7,278.00 i 145 in. WB 3863000 112 Ton Crew Cab 4x2 2018 Ford F-160 Crew Cab XLT Cab 145 Vin. WCrew 1 60 10,500 $556.33 $0.00 $6.675.96 $6,675.96 $32,214.00 $8,06320 L r 3882982 112 Ton Crew Cab 4x2 2019 Ford F-150 Crew Cab XLT 4x2 SD Super Crew 1 60 10,600 $536.34$0.00 58,436.0a $6,436.08 $31,209.00 $7,757.40 Cab 145 in. WB 3882933 SW Explorer 2019 Ford Explorer Explorer, Base 1 6010 500 $4669) 0.00 $5 589.96 $5,589.96 $27191.00 8 797.60 3882911 1/2 Ton Super Cab 4x2 2019 Ford F-150 Super Cab XLT 4x2 SD Supper Cab 145 7 80 10,600 ¢361.27 $0.00 $6,63624 $38,748.68 $26,645.00 $6,861A0 oo L Lease rates are based upon 201 81 201 9 factory order pricing and miles per year, some vehicles may no longer be available in quoted Model Year. Full Maintenance Includes brakes every 26,000 miles and no tires Annual Cost Excluding Maintenan—ce--71 $74,471.64 Pricing does not Include any applicable taxes I Estimated Equity Return Total 1 $49,745.00 rncing aoes not mcivae expectea return on equity at ena or lease (snown in esnmatea return column)